1 25 80 https://sleepyhollow.localarchives.org/files/original/6f9847638e1f721fe3e031341313268b.pdf bf7638f5195d3f7764b18c8bcd6e6b56 PDF Text Text Meeting Date: 12/21/2021 Resolution #: 12/163/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming Mayor's Appointment of Police Officers Whereas, maintaining an adequate staffing level is essential to the efficient operation of the Sleepy Hollow Police Department; and Whereas, there are currently vacancies in the Police Department; and Whereas, the Police Department canvassed candidates for the position of Police Officer; and Whereas, Daniel Collins, Trevor Gonzalez and Nickolas Moya of Sleepy Hollow, scored in the top three of the Civil Service eligible list #60-194 and have satisfactorily completed all requirements of the Sleepy Hollow Police Department's background screening policy; and Whereas, Police Chief Bueti recommended that Daniel Collins, Trevor Gonzalez and Nickolas Moya, be appointed to fill the vacant Police Officer positions. Now, Therefore Be It Resolved, that the Board of Trustees hereby confirms the Mayors' appointment of Daniel Collins, Trevor Gonzalez and Nickolas Moya to the position of Police Officer (Uncertified) at the annual starting salary of $57,216.47, said appointments to become effective December 27, 2021, pending passing of medical examinations and subject to the approval of the Westchester County Department of Civil Service Rules and a probationary period of 12 to 78 weeks. Moved: Trustee Gebler Seconded: Trustee Andruss Absent: Mayor Wray, Trustees Spiro and Gonzalez Vote: Unanimous �Meeting Date: 12/21/2021 Resolution #: 12/164/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming Mayor's Appointment of Police Officer-Spanish Speaking Whereas, maintaining an adequate staffing level is essential to the efficient operation of the Sleepy Hollow Police Department; and Whereas, there are currently vacancies in the Police Department; and Whereas, the Police Department canvassed candidates for the position of Police Officer-Spanish Speaking; and Whereas, Hugo Carpio of Sleepy Hollow, scored in the top three of the Civil Service eligible list #60-224 and has satisfactorily completed all requirements of the Sleepy Hollow Police Department's background screening policy; and Whereas, Police Chief Bueti recommended that Hugo Carpio, be appointed to fill a vacant Police Officer-Spanish Speaking position. Now, Therefore Be It Resolved, that the Board of Trustees hereby confirms the Mayors' appointment of Hugo Carpio to the position of Police Officer-Spanish Speaking, (Uncertified) at the annual starting salary of $57,216.47 said appointment to become effective December 21, 2021 pending passing of medical examinations and subject to the approval of the Westchester County Department of Civil Service Rules and a probationary period of 12 to 78 weeks. Moved: Trustee Rodriguez Seconded: Trustee Gebler Absent: Mayor Wray, Trustees Spiro and Gonzalez Vote: Unanimous �Meeting Date: Resolution #: 12/21/2021 12/165/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Promotion in the Water Department Whereas, Jose Grullon, a current employee in the Village's Water Dept., currently working as a Water Maintenance Worker Grade II, has taken the civil service exam for Water & Sewer Maintenance Worker Grade I, and scored number one on civil service eligible list #66-948, and Whereas, Joe DeFeo, Water Department Foreman and Kevin Smith, Public Works Superintended have recommended that Jose Grullon be promoted to this position {Water & Sewer Maintenance Worker I}. Now Be It Resolved that the Board of Trustees approve the promotion of Jose Grullon effective December 22, 2021 at an annual salary of $87,671.18 and, said appointment is subject to the approval by the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks effective December 22, 2021. Moved: Trustee Andruss Seconded: Trustee Rodriguez Absent: Mayor Wray, Trustees Spiro and Gonzalez Vote: Unanimous �Meeting Date: 12/21/2021 Resolution #: 12/166/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Part-Time {On-Call} Crossing Guard WHEREAS, a need for an on-call part-time crossing guard has been identified in order to maintain the safety of pedestrians, and WHEREAS, William Solomon, Jr. of Sleepy Hollow has applied for the position; and WHEREAS, Police Chief Bueti has recommended that William Solomon, Jr. of Sleepy Hollow, NY, be hired on a part-time {on-call} basis to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approve William Solomon, Jr. to be hired on a part-time {on-call} basis as a Crossing Guard for the Village of Sleepy Hollow at a salary rate of $15.00 per hour. Moved: Trustee Gebler Seconded: Trustee Andruss Absent: Mayor Wray, Trustees Spiro and Gonzalez Vote: Unanimous �Meeting Date: 12/21/2021 Resolution #: 12/167/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Parking Enforcement Officer Whereas, the Police Chief Bueti has recommend hiring a part-time Parking Enforcement Officer to fill a vacant position, and Whereas, the Chief of Police recommends Johnny Zhinin of Sleepy Hollow to be hired to fill this position; Now, Therefore, Be It Resolved that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Johnny Zhinin to be hired on a part time basis as a Parking Enforcement Officer for the Village of Sleepy Hollow at a salary rate of $16.00 per hour, not to exceed 20 hours per week, effective December 21, 2021 Be It Further Resolved that said appointments are subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Moved: Trustee Rodriguez Seconded: Trustee Andruss Absent: Mayor Wray, Trustees Spiro and Gonzalez Vote: Unanimous �Meeting Date: 12/21/2021 Resolution #: 12/168/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Part-Time Recreation Staff for the Recreation Department WHEREAS, in order to maintain the appropriate ratio of staff per participant in the afterschool program, the current vacancy in the Recreation Department must be filled, and WHEREAS, the Superintendent of Recreation, Matt Arone, properly advertised this position and has conducted interviews, and has deemed this applicant qualified, and WHEREAS, Mr. Arone has recommended to hire this candidate on a part-time basis. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow hereby approve Mr. Arone's recommendation of Dialimary Rivera of Ossining, to be hired effective December 22, 2021, at an hourly rate of $19.07, and be under the supervision of Mr. Arone, and BE IT FURTHER RESOLVED a background check for this applicant has been completed and is satisfactory. Moved: Trustee Andruss Seconded: Trustee Gebler Absent: Mayor Wray, Trustees Spiro and Gonzalez Vote: Unanimous �Meeting Date: 12/21/2021 Resolution #: 12/169/2021 Resolution Of The Board Of Trustees Of The Village Of Sleepy Hollow Approving Payment For Archforkids Whereas, ArchForKids LLC, a teen design challenge for the Village's vacant spaces, organized by Kersten Harries, was a success on November 11th and 13th, and Whereas, the Board of Trustees hereby approves the amount of $1000.00 payable to ArchForKids, LLC. Move: Trustee Gebler Second: Trustee Rodriguez Absent: Mayor Wray, Trustees Spiro and Gonzalez Vote: Unanimous �Meeting Date: 12/21/2021 Resolution #: 12/170/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the 2021/2022 Snow and Ice Supplemental Agreement WHEREAS, the Village of Sleepy Hollow has provided Snow and Ice control services on a continuous basis since 1997 for 9.1 lane miles of roadway located in the Village of Sleepy Hollow and owned by the State of New York; and WHEREAS, the Village Administrator is hereby authorized to execute the 2021/2022 Snow and Ice Supplemental Agreement with the NYSDOT municipal program, for the indexed sum of a total reimbursement to the Village estimated to be $23,711.86 NOW, THEREFORE, BE IT RESOLVED that the Village Board herein authorizes the Village Administrator to execute the attached 2021/2022 Snow and Ice Supplemental Agreement and to take other such steps as necessary to make the intent of this resolution. Moved: Trustee Rodriguez Seconded: Trustee Andruss Absent: Mayor Wray, Trustees Spiro and Gonzalez Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-12-21-RES-163-170 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/686a15c5bfa6daa3622b6e703de507d0.pdf 4a5177b7d6029429a1747249b43ee01b PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday. Dec. 21,2021 at 7:00PM at Sleepy Hollow Village Hall 28 Beekman Ave., Sleepy Hollow, N.Y. Present: Deputy Mayor Denise Scaglione Tom Andruss Jared Rodriguez Rachel le Gebler Trustees Mayor Kenneth G. Wray (Absent) Sandra Spiro (Absent) Sam Gonzalez (Absent) Also Present: Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Deputy Mayor Scaglione called the work session to order at 7:00 p.m. ARCH FOR KIDS: The Board reviewed an invoice from Arch for Kids. Arch for Kids is an educational company that believes in a hands-on, minds-on approach to learn in the areas of architecture, design, engineering and urban planning. Arch For Kids recently ran a program at the senior center for school aged children encouraging them to come up with designs for various locations in the Village. The Village sponsored this event. SNOW AND ICE AGREEMENT: The Board reviewed a draft snow and ice agreement with the State of New York. The agreement entitles the Village to receive funds from the State to maintain State roads within the Village during the winter. The Board was amenable to approving this agreement. SPECIAL SESSION Motion was made by Trustee Andruss, seconded by Trustee Gebler, to go into special session. Motion passed 4-0 WARRANT: Motion was made by Trustee Rodriguez, seconded by Trustee Andruss to approve warrant 21DEC21 in the amount of $2,073,351.68. Motion passed. 4-0 Motion was made by Trustee Gebler, seconded by Trustee Andruss at approve a resolution to hire three police officers. Motion passed 4-0 Motion was made by Trustee Rodriguez, seconded by Trustee Gebler at approve a resolution to hire one police officer Spanish Speaking. Motion passed 4-0 �Motion was made by Trustee Andruss, seconded by Trustee Rodriguez, to approve a resolution to promote at water department employee. Motion passed 4-0 Motion was made by Trustee Gebler, seconded by Trustee Andruss at approve a resolution to hire a crossing guard. Motion passed 4-0 Motion was made by Trustee Rodriguez, seconded by Trustee Andruss to approve a resolution to hire a parking enforcement officer, Motion passed 4-0 Motion was made by Trustee Andruss, seconded by Trustee Gebler, to approve a resolution to hire a part-time recreation assistant for the after-school program. Motion passed 4-0 Motion was made by Trustee Gebler, seconded by Trustee Rodriguez at approve the Arch For Kids program at a cost of $1,000. Motion passed 4-0 Motion was made by Trustee Rodriguez, seconded by Trustee Andruss to approve a resolution related to a snow and ice agreement with New York State. Motion passed 4-0 Motion was made by Trustee Andruss, seconded by Trustee Gebler, to approve a resolution related to an easement agreement with Historic Hudson Valley. Motion passed 4-0 Motion was made by Trustee Gebler, seconded by Trustee Andruss to come out of special session. Motion passed 4-0. At 7:17 p.m. the work session was adjourned. Anthony Cmccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-12-21_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e8e2cea2ff312bf00611d10260927848.pdf 0446575dd06bccdd8205af18c44d2a0b PDF Text Text MEETING DATE: 12/14/2021 RESOLUTION #: 12/160/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Issue a Temporary Waiver of Building Permit Fees For Certain Heat Pump HVAC Systems & Certain Home Energy Efficiency Upgrades WHEREAS, the Village of Sleepy Hollow is collaborating with Sustainable Westchester and the Villages of Tarrytown and Irvington to promote the adoption of efficient, electric heat pumps; and WHEREAS, the adoption will be enhanced by reducing the costs associated with such upgrades, now therefore be it RESOLVED, to waive all Village Building Department Mechanical Permit fees associated with upgrades of existing home heating and cooling systems from fossil-fuel based technology to efficient, electric heat pump systems for single family homes; and BE IT FURTHER RESOLVED that this waiver is effective immediately and shall expire May 31, 2022. Move: Trustee Spiro Second: Trustee Andruss Vote: Unanimous Absent: Mayor Wray and Deputy Mayor Scaglione Abstained: Trustee Rodrigues �Meeting Date: 12/14/2021 Resolution #: 12/161/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW WAIVING BUILDING DEPARTMENT PERMIT FEES FOR LIGHTHOUSE r o n n h ^ M A E / R E A S ' ? e ^ a g e ° f S l e e p y H o l l o w ("Village") is collaborating with the County of Westchester ("County") for improvement to the Sleepy Hollow Lighthouse; W H E R E A S , the Village has historically waived building permit fees for the County and similar governmental bodies; and WHEREAS, Village taxpayers are also County taxpayers; and v u W . H E f ^ A S L t h e S l e e p y H o l l o w L i 9 h t h o u s e ' s a benefit to the community and work on it will further Village purposes; NOW THEREFORE, BE IT RESOLVED, that all Village Building Department permit fees associated with current contemplated work on the Sleepy Hollow Lighthouse are waived; and BE IT FURTHER RESOLVED, that this waiver is effective immediately. Moved: Trustee Andruss Seconded: Trustee Rodriguez Absent: Mayor Wray and Deputy Mayor Scaglione {0118931 l.docx.} Vote: Unanimous �Meeting Date: 12/14/2021 Resolution #: 12/162/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Relinquishing a Portion of Ridge Street WHEREAS, Michael Gelb and Deborah Domanski are occupants of 120 Gory Brook Road ("120 Gory Brook Residents") in the Village of Sleepy Hollow ("Village"); and WHEREAS, Mark Vaughn and Jill Parrella are occupants of 1 Ridge Street ("1 Ridge Residents") in the Village; and WHEREAS, 120 Gory Brook Residents and 1 Ridge Residents have been disputing the ownership and their various rights in and to a roughly 3,750 square foot rectangle that is perpendicular to Ridge Street, parallel to Gory Brook Road, and the entrance to 120 Gory Brook Road as shown on Exhibit A ("Property to be Relinquished"); and WHEREAS, the Property to be Relinquished is shown on various Village maps and the Village tax map as Village property and an unimproved roadway; and WHEREAS, the Village has reviewed its records and has found no evidence of Village ownership, improvement, or maintenance of the Property to be Relinquished; and WHEREAS, the Village wishes to relinquish all of the rights of the Village, if any, to the Property to be Relinquished, including the right to accept dedication of it, and to remove it from the official map of the Village; and WHEREAS, the Village Board has reviewed the matter and consulted with its professional staff; and WHEREAS, the Village Board held a Public Hearing on relinquishment of the Property to be Relinquished on December 14, 2021; and WHEREAS, the Village Board has determined that the Property to be Relinquished is not necessary for highway purposes and that it is in the best interest of the Village to divest itself of any purported interest in the Property to be Relinquished; NOW, THEREFORE, BE IT RESOLVED, by the Village Board of the Village of Sleepy Hollow, Westchester County, New York, as follows: �1. The Village has not heretofore accepted dedication of the Property to be Relinquished. 2. The Village hereby relinquishes all of its rights, if any, in and to the Property to be Relinquished, including the right to accept dedication of the Property to be Relinquished. 3. The Village Board directs that the Village Official Map and the Village tax map be revised to omit any Village ownership of the Property to be Relinquished. 4. The Village Board does not take any position with respect to the ownership of the Property to be Relinquished or any other impact. 5. Village staff are authorized and directed to take all steps necessary to effectuate this Resolution. Moved: Trustee Rodriguez Seconded: Trustees Andruss Absent: Mayor Wray & Deputy Mayor Scaglione Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-12-14-RES-160-162 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f351ad25b1347e9fffba22d691b93a33.pdf f2ac8962898bab5f39bbd0a8c1cb2fc3 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, December 14, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Absent: Trustee Gebler, Chair Thomas Andruss Sam Gonzalez (Via Zoom) J a red Rodriquez Sandra Spiro, Trustees Mayor Kenneth G. Wray Deputy Mayor Denise Scagiione Also Present: Anthony Giaccio, Village Administrator Paula McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Sean McCarthy, Village Building Inspector Clinton Smith, Village Counsel At 7:02 p.m., Acting Mayor-Trustee Gebler, called the meeting to order with a pledge to the flag and a moment of silence for residents; Carl Gerlanc of Tappan Ave, 94yo, Suzette Feldman of Kendal Way, 90yo; Fernando Sisto of Kendal Way,97yo, Katherine C. Gallagher of Kendal Way, 83yo; and Lillian Hogan of Webber Ave, 86yo. Our thoughts are with their family and friends. Public Hearing: De-Mapping a Section of Ridge Street Village Clerk McCarthy read the public hearing notice aloud for the record. Trustee Gebler opened the public hearing to the public and invoked the 3-minute rule. Mark Vaughn of 1 Ridge Street addressed the Chair and the Board of Trustees and stated an agreement had been arranged with his neighbors. (See attached) There were no comments at this time. A brief discussion ensued amongst Board members. Building Inspector, Sean McCarthy, confirmed that The Village has no interest in this portion of Ridge Street. On a motion by Trustee Andruss, seconded by Trustee Spiro, the Board of Trustees moved to close the public hearing. Motion carried. Approval of Warrants; On a motion by Trustee Andruss, seconded by Trustee Rodriguez, the warrant of $651,819.87 was approved and the Village Treasurer was allowed to pay bills in this amount. Motion Carried. �Mayor's Announcements: Trustee Gebler announced that currently there are 35 active covid-19 cases in our Village. There is a vaccine clinic at the Senior Center on December 18th and January 8th. Anyone can sign up, information is available on our website. The SHPBA is still collecting toys for their Toy Drive, may drop off at Village Hall or visit our website for additional locations. There is a free Cooking with the Community Event coming up at the Senior Center, contact Diana Loja to sign up. Public Comments: Trustee Gebler, opened the meeting to the public for comments and invoked the 3 minute rule. There were no comments at this time. Resolutions: R1 - Approve Polar Bear Plunge Fundraiser R2 - Approve Waiving Building Department Fees for Heat Pumps R3 - Approve Waiving Building Department Fees for Lighthouse R4 - Approve Relinquishing a Portion of Ridge Street Communications: Village Clerk McCarthy stated that the 2022 village calendar would be out in the mail this week. Public Comments: Trustee Gebler, opened the meeting to the public for comments and invoked the 3 minute rule. There were no comments at this time. At 7:25 pm on a motion by Trustee Rodriguez, seconded by Trustee Andruss the Board moved to go into Executive Session to discuss a personnel matter. On a motion Trustee Rodrigues, seconded by Trustee Spiro, the Board moved out of Executive Session. At 7:35pm, on a motion by Trustee Rodriguez, seconded by Trustee Andruss the meeting was adjourned. Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-12-14 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/60d65505e14e19f46de74598d7b85a91.pdf 0ad280951003d571a8a42e1ba92c56e2 PDF Text Text Meeting Date: 12/07/2021 Resolution #: 12/159/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Request f i n r ! f ? | , V e u t h ul t h u G B ° a r d o f T r u s t e e s d °es hereby approve a request from the Schoo I - Class of 2022, to hold a polar plunge on January22 2022 at 11.00am, at Kingsland Point Park. Moved: Trustee Rodriguez Seconded: Trustee Spiro Absent: Mayor Wray and Deputy Mayor Scaglione Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-12-07-RES-159 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/010222cda0ebe536b4ff43be92cf8f49.pdf 9d2a94717b2b3d7a68762057badb08c7 PDF Text Text Meeting Date: 12/07/2021 Resolution #: 12/156/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Community Liaison-Spanish Speaking Whereas on September 12, 2018, Diana Loja was appointed provisionally to the full-time position of Community Liaison-Spanish Speaking, and Whereas, on June 13, 2021, Diana Loja, took the required civil service exam #60-551 and passed by scoring first on this list. Now, Therefore Be It Resolved, that the Board of Trustees, do hereby authorize the permanent appointment of Diana Loja, as Community Liaison-Spanish Speaking in the Village of Sleepy Hollow, from Civil Service eligible list#60-551, and Be It Further Resolved that said appointment has been approved by the Westchester County Department of Human Resources and a mandatory probationary period of twelve to fiftv two weeks is in effect. Moved: Trustee Andruss Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 12/07/2021 Resolution #: 12/157/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Deputy Treasurer Whereas, the Village Treasurer and the Village Board is desirous of hiring a full-time Deputy Treasurer to assist in the daily operations of the Finance Department and to fulfill a current opening, and Whereas, Treasurer DiGiacomo, has conducted interviews with several candidates and recommends the appointment of Jessica McMahon to this position. Now Therefore Be It Resolved the Board of Trustees of the Village of Sleepy Hollow approve the Mayor's appointment of Jessica McMahon of Wappinger Falls, NY, to the position of Deputy Treasurer, at an annual salary of $85,000, effective December 22, 2021, and all other terms and conditions of employment will be as per the Village's current personnel manual and other policies and procedures, unless and until subsequently altered by Board resolution, and Be It Further Resolved that said appointment is subject to a probationary period of 12 to 52 weeks and the approval of the Westchester County Department of Human Resources. Move: Deputy M a y o r Scaglione Seconded: Trustee Andruss Vote: Unanimous �Meeting Date: 12/07/2021 Resolution #: 12/158/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Suspend Meter Parking Be it Resolved that the Board of Trustees does hereby suspend requirements for the meter parking payments, for the Holiday season, starting December 13, 2021 and ending January 3, 2022. Be it Further Resolved the Chief of Police is directed to place seasonal bags on the meters during this time. Moved: Trustee Gebler Seconded: Deputy Mayor Scaglione Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-12-07-RES-156-158 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/2880e89b14293edc7e8b7bdfd013601a.pdf f4fac39004d97694a04f4a5434caf5a5 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, Dec. 7,2021 at 7:00PM at Sleepy Hollow Village Hall 28 Beekman Ave., Sleepy Hollow, N.Y. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Tom Andruss Jared Rodriguez Rachelle Gebler Sam Gonzalez (By Video), Trustees Sandra Spiro (Absent) Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Village Architect Anthony Bueti, Police Chief Mayor Wray called the work session to order at 7:00 p.m. MAYOR'S ANNOUNCMENTS: The Mayor announced that December 10 marks the 25th anniversary of the Village's name change to Sleepy Hollow. The mobile shredded will be Village Hall this Saturday. Covid vaccines and booster shots are being given by the ambulance corps on December 18 and January 8 at the senior center. The Recreation Department is presenting a drive-in movie at Kingsland Point Part this Saturday. The movie is Elf. PUBLIC HEARING: Mr. Giaccio read the public hearing notice on amending the tree code. Mayor Wray solicited comments from the public. There were no comments. Mayor Wray acknowledged a letter from Doug Maas and a letter from Shelly Robinson on the matter. Both letters were entered into the record. Motion was made by Trustee Rodriguez, seconded by Deputy Mayor Scaglione to close the public hearing. Motion passed 6-0. ENERGY SMART PRESENTATION: Lauren Bious of Sustainable Westchester made a presentation on an Energy Smart initiative involving Sleepy Hollow, Tarrytown and Irvington. The three villages received a grant from Sustainable Westchester to educate the community about home energy efficiency. Ms. Bious asked the Board if they would consider waiving building department fees for heat pump installation, to encourage more people to install them. The Board will discuss this as an agenda item. INVASIVE SPECIES PRESENTATION: Taro Ietaka, Recreation Supervisor for the Westchester County Department of Parks, Recreation, and Conservation made a presentation on invasive species of flora and fauna. There is a major concern regarding how these invasive species are damaging the eco-system. This education is part of a grant the Village received from the Department of Environmental Conservation to control invasive species. �WAIVING FEES FOR HEAT PUMP INSTALLATION: Sustainable Westchester made a request to waive building department fees for residents installing heat pumps. The Board was amenable to this and will pass a resolution to approve this request at the next Board meeting. APPROVE POLAR SWIM: The Board discussed a proposal from the High School senior class to hold a "Polar Plunge" fundraising event at Kingsland Point Park. Mayor Wray requested that this item be on the next Board meeting agenda. WAIVING FEES FOR LIGHTHOUSE: A request was made by Westchester County to waive Building Department fees for the renovation of the Lighthouse. The Board was amenable to this and will pass a resolution to approve this request at the next Village Board meeting. DECEMBER MEETING SCHEDULE: The Board discussed the December meeting schedule. It was decided that there will be no meeting on December 28,2021. BAG PARKING METERS: The Board discussed bagging parking meters for the holiday season. A draft resolution was provided to the Board. Mayor Wray said that the resolution will be voted on later in the meeting because there is a timing issue. SPECIAL SESSION Motion was made by Trustee Gebler, seconded by Trustee Andruss, to go into special session. Motion passed 6-0 Motion was made by Trustee Gebler, seconded by Trustee Andruss at approve a resolution related to Community Liaison, Diana Loja's employment status. Motion passed 6-0 Motion was made by Deputy Mayor Scaglione, seconded by Trustee Andruss, to approve a resolution hiring a Deputy Treasurer. Motion passed 6-0 Motion was made by Trustee Gebler, seconded by Deputy Mayor Scaglione, to approve a resolution to bag the parking meters for the holiday season. Motion passed 6-0 Motion was made by Trustee Andruss, seconded by Trustee Gebler to come out of special session. Motion passed 6-0. At 8:20 p.m. the work session was adjourned. F P Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-12-07_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/80a4def121cf37d51727f4a40975dddf.pdf e3c2d88e515a9594e84df29d643ac7aa PDF Text Text Meeting Date: 11/30/2021 Resolution Number: 11/155/2021 RESOLUTION CALLING PUBLIC HEARING ON A RESOLTUION TO RELINQUISH A PORTION OF RIDGE STREET BE IT RESOLVED, by the Board of Trustees of the Village of Sleepy Hollow that a public hearing will be held at 7:00 p.m. or as soon as such hearing may be called thereafter, on the 14™ day of December, 2021, at the Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York, 10591, on the proposed resolution entitled: "RESOLUTION RELINQUISHING ANY RIGHT TO ACCEPT A PORTION OF RIDGE STREET FOR DEDICA TION"; and, BE IT FURTHER RESOLVED, that the portion of Ridge Street to which the Village seeks to relinquish is a roughly 3,750. Square foot rectangle that is perpendicular to Ridge Street, parallel to Gory Brook Road, and the entrance to 120 Gory Brook Road; and BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Moved: Deputy Mayor Scaglione Seconded: Trustee Gebler Motion: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-11-30-RES-155 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/62e99305b62bbea5d6c59504d86c6213.pdf 66bb76ef4183f514fcbdfb25d74587fc PDF Text Text Meeting Date: 11/30/2021 Resolution: 11/149/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to sign IMA Agreement with the County of Westchester to Enforce DWI Prosecution Whereas the County of Westchester offers a program to local municipalities to assist in enforcing the laws pertaining to driving while intoxicated and related charges where the County reimburses the local municipalities for its participation; and Whereas the Board of Trustees desires to support the enforcement of these laws and encourages the apprehension and prosecution of all violators, Now Therefore Be It Resolved the Board of Trustees hereby authorizes the Mayor to execute the attached IMA agreement with the County of Westchester. Moved: Trustee Spiro Absent: Trustee Gonzalez Seconded: Trustee Andruss Vote: Unanimous �Sleepy Hollow: 2021-2025- 35 T H I S A G R E E M E N T made this day of , 2020 by and between: T H E COUNTY O F WESTCHESTER, a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601 (hereinafter referred to as the "County") Acting by and through its Department of Public Safety Services (hereinafter referred to as the "Department") And Village of Sleepy Hollow 28 Beekman Ave Sleepy Hollow, NY 10597 yLAAJC^C- ( t f ^ ^ U Z Z f U y f j ^ o l t w a municipalcorporation of the State of New York havffig an office an'd j/ace of business at $ g Q f C ^ U O u J forfj* ^ ' C e / T p V b IUaaJ through the~ ^ 5> "Muni c ipality"). 0 , New York acting by and Police Department, (hereinafter referred to as the 1. In consideration of an amount not to exceed EIGHT THOUSAND FOUR HUNDRED ($8,400.00) DOLLARS per year to be paid in the manner and at the rates set forth in Schedule "A," which is attached to and forms a part of this Agreement, the Municipality shall participate in the Westchester County STOP-DWI Patrol/Datamaster Project as described in Schedule "A", which is attached hereto and made a part hereof (hereinafter the "Work"). 2. The parties recognize and acknowledge that the obligations of the County under this Agreement are subject to the County's receipt of funds from New York State to operate the Westchester County STOP-DWI Patrol/Datamaster Project. If, for any reason, the full amount of said funds is not paid over or made available to the County by New York State, the County may terminate this Agreement immediately or reduce the amount payable to the Municipality, in the discretion of the County. The County shall give prompt notice of any such termination or reduction to the Municipality. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. In addition, the parties recognize and acknowledge that the obligations of the County under this Agreement are subject to annual appropriations by its Board of Legislators pursuant to the Laws of Westchester County. Therefore, this Agreement shall be deemed executory only to the extent of the monies appropriated and available. The County shall have no liability under this Agreement beyond funds appropriated and available for payment pursuant to this Agreement. The parties understand and intend that the obligation of the County hereunder shall �constitute a current expense of the County and shall not in any way be construed to be a debt of the County in contravention of any applicable constitutional or statutory limitations or requirements concerning the creation of indebtedness by the County, nor shall anything contained in this Agreement constitute a pledge of the general tax revenues, funds or moneys of the County. The County shall pay amounts due under this Agreement exclusively from legally available funds appropriated for this purpose. The County shall retain the right, upon the occurrence of the adoption of any County Budget by its Board of Legislators during the term of this Agreement or any amendments thereto, and for a reasonable period of time after such adoption(s), to conduct an analysis of the impacts of any such County Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates set forth herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. This Agreement is also subject to further financial analysis of the impact of any New York State Budget (the "State Budget") proposed and adopted during the term of this Agreement. The County shall retain the right, upon the occurrence of any release by the Governor of a proposed State Budget and/or the adoption of a State Budget or any amendments thereto, and for a reasonable period of time after such release(s) or adoption(s), to conduct an analysis of the impacts of any such State Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates approved herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. 3. All records or recorded data of any kind compiled by the Municipality in completing the Work described in this Agreement, including but not limited to written reports, studies, computer printouts, graphs, charts, and all other similar recorded data, shall become and remain the property of the County. The Municipality may retain copies of such records for its own use and shall not disclose any such information without the express written consent of the Stop-DWI Director or her designee ("Director"). The County shall have the right to reproduce and publish such records, if it so desires, at no additional cost to the County. 4. The Work to be performed pursuant to the terms of this Agreement shall commence January 1, 2021 and continue through December 31,2025. The Municipality shall issue progress reports to the County as the Director may direct and shall immediately inform the Director in writing of any cause for delay in the performance of its obligations under this Agreement. 5. The Municipality agrees and shall be subject to the insurance requirements contained in Schedule "B," which schedule is attached to and forms a part of this Agreement. In addition to and not in limitation of the insurance provisions contained in Schedule "B," the Municipality agrees: �(a) that except for the amount, if any, of damage contributed to, caused by, or resulting from the sole negligence of the County, the Municipality shall indemnify and hold harmless the County, its officers, employees, agents, and elected officials from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorney's fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the Municipality or third parties under the direction or control of the Municipality; and (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement and to bear all other costs and expenses related thereto; and (c) in the event the Municipality does not provide the above defense and indemnification to the County, and such refusal or denial to provide the above defense and indemnification is found to be in breach of this provision, then the Municipality shall reimburse the County's reasonable attorney's fees incurred in connection with the defense of any action, and in connection with enforcing this provision of the Agreement. 6. The Municipality shall comply, at its own expense, with the provisions of all applicable local, state and federal laws, rules and regulations, including, but not limited to, those applicable to the Municipality as an employer of labor or otherwise. 7. Requests for payment to be made shall be submitted by the Municipality on properly executed payment vouchers of the County in accordance with Schedule "A" and paid only after approval by the Director. All payment vouchers must be accompanied by a numbered invoice and must contain the invoice number where indicated. All invoices submitted during each calendar year shall utilize consecutive numbering and be non-repeating. In no event shall payment be made to the Municipality prior to completion of all Work and the approval of same by the Director. The Municipality shall, at no additional charge, furnish all labor, services, materials, tools, equipment and other appliances necessary to complete the Work, unless specific additional charges are expressly permitted under this Agreement. It is recognized and understood that even if specific additional charges are expressly permitted under this Agreement, in no event shall total payment to the Municipality exceed the not-to-exceed amount set forth in Section 1 above. All payments made by the County to the Municipality will be made by electronic funds transfer ("EFT") pursuant to the County's Vendor Direct program. Municipalities doing business with Westchester County, who are not already enrolled in the Vendor Direct Program, will be required to fill out and submit an EFT Authorization Form prior to receiving an award or purchase order. The EFT Authorization Form and related information are annexed hereto as Schedule "C." The completed Authorization Form must be returned by the Municipality to the Westchester County Department of Finance ("Finance Department") prior to execution of the contract. In rare cases, a hardship waiver may be granted. For a Hardship Waiver Request Form, please contact the Finance Department. �8. (a) The County, upon ten (10) days notice to the Municipality, may terminate this Agreement in whole or in part when the County deems it to be in its best interest. In such event, the Municipality shall be compensated and the County shall be liable only for payment for services already rendered under this Agreement prior to the effective date of termination at the rates specified in Schedule "A." Upon receipt of notice that the County is terminating this Agreement in its best interests, the Municipality shall stop work immediately and incur no further costs in furtherance of this Agreement without the express approval of the Director, and the Municipality shall direct any approved subconsultants to do the same. In the event of a dispute as to the value of the Work rendered by the Municipality prior to the date of termination, it is understood and agreed that the Director shall determine the value of such Work rendered by the Municipality. The Municipality shall accept such reasonable and good faith determination as final. (b) In the event the County determines that there has been a material breach by the Municipality of any of the terms of the Agreement and such breach remains uncured for fortyeight (48) hours after service on the Municipality of written notice thereof, the County, in addition to any other right or remedy it might have, may terminate this Agreement and the County shall have the right, power and authority to complete the Work provided for in this Agreement, or contract for its completion, and any additional expense or cost of such completion shall be charged to and paid by the Municipality. Without limiting the foregoing, upon written notice to the Municipality, repeated breaches by the Municipality of duties or obligations under this Agreement shall be deemed a material breach of this Agreement justifying termination for cause hereunder without requirement for further opportunity to cure. 9. All notices of any nature referred to in this Agreement shall be in writing and either sent by registered or certified mail postage pre-paid, or delivered by hand or overnight courier, or sent by facsimile (with acknowledgment received and a copy of the notice sent by registered or certified mail, postage pre-paid), as set forth below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective on the date of receipt. Notices shall be sent to the following: To the County: Commissioner - Sheriff of Public Safety 1 Saw Mill River Parkway Hawthorne, New York 10532 With a copy to: Director, Drug Prevention & STOP-DWI 112 E. Post Road, 3rd Floor White Plains, New York 10601 with a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue �White Plains, New York 10601 To the Municipality: 10. This Agreement and its attachments constitute the entire Agreement between the parties with respect to the subject matter hereof and shall supersede all previous negotiations, commitments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. 11. In the event of any conflict between the terms of this Agreement and the terms of any schedule or attachment hereto, it is understood that the terms of this Agreement shall be controlling with respect to any interpretation of the meaning and intent of the parties. 12. Nothing contained herein shall be construed to make either party the agent, employee or co-venturer of the other and the parties hereto expressly disclaim the existence of any such relationship between them. 13. The failure of the County to insist upon strict performance of any term, condition or covenant herein, shall not be considered a waiver of such breach or default or any subsequent breach or default of the terms, conditions and covenants herein. The remedies contained herein are cumulative and shall not limit or restrict any other remedy at law or in equity to which the County may be entitled. 14. Except as provided herein, the Municipality shall not assign, sublet, subcontract or otherwise dispose of this Agreement, or any right, duty or interest herein, without the prior express written approval of the County. Any purported delegation of duties, assignment of rights under this Agreement without the prior express written consent of the County is void. No assignment, subcontracting, subletting or other such disposition of this Agreement, either with or without such consent of the County, shall serve to relieve the Municipality of its obligations under this Agreement. 15. This Agreement shall be construed and enforced in accordance with the Laws of the State of New York. 16. This Agreement shall not be enforceable until signed by all parties and approved by the Office of the County Attorney. �IN WITNESS W H E R E O F , the County of Westchester and the Municipality have caused this Agreement to be executed. T H E COUNTY O F W E S T C H E S T E R BY: Thomas A. Gleason Acting Commissioner - Sheriff of Public Safety MUNICIPALTIY Approved by the Westchester County Board of Legislators on the 9th day of November, 2020 by Act No. 184-2020 Approved as to form and manner of execution Sr. Assistant County Attorney County of Westchester �ACKNOWLEDGMENT STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER) On the 3 0 f t day of in the year 202(1 before me, the undersigned, personally appeared K d A - A Q ^ uJ&MH — , personally known to me or proved to me on the basis of satisfactory evidence to be the'individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. X? Date: I H % > / % > £ { PAULA A MCCARTHY Notary Public - State of New York NO. 01MC6198640 Qualified in Westchester Couniy ^ My Commission Expires T/2- ^ RPL § 309-a; NY CPLR § 4538 �CERTIFICATE O F AUTHORITY (MUNICIPALITY) I. 1 hgTWl W ) certify that I am the _ the - i M m l U L O ^ Q j M (jCCULLAJD A ^ j A l M S V c C t e l t of L tt (J (Name of Municipal Corporation) J a corporation duly organized and in good standing under the f l f CtjL f i x t f U U Q l t i (Law under which organized, e.g., the New York Business Corporation Law) named in the ' foregoing agreement; thai fa^-fo g J ^ ( (Person executing agreement) who signed said agreement on behalf of the was, at the time of execution , .. U L ^ sW^foUlAl/ O t i M k w (Name $ Muiifcipal Corpti^Jtion) (Ti^le of such persi of the Corporation and that said agreement was duly signed for and on behalf of said Municipal Corporation by authority of its Town/Village/City Board, thereunto duly authorized and that such authority is in full force and effect at the date hereof. 0koifr4 M m t H ) (Sigrfottire) (Signature) STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER) On the M m * the year 202^before me, the undersigned, a Notary Public in and for said State, f V ^ T V f C S ^ ^ n fetiCkjCJUp personally appeared, personally known to me or proved to me on the basis oSatisfactory evidence to be the municipal officer described in and who executed the above certificate, who being by me duly sworn did depose and sav that he/she resides at ^ffip^o^ T V ^ e ^ y g and he/she is an officer of said municipal corporation; that he/she is duly authorized to execute said certificate on behalf of said municipal corporation, and that he/she signed his/her name^hereto pursuant to such authority. Notafy Publici Dat4]\\yojti �YTH2147 Village of Sleepy Hollow \k)s. 3 CERTIFICATE OF AUTHORITY (Municipality) ^tt*0 (Officer other thbn officer signing f/'H^C. , certify that I am the contract) of the (Title) I/J /kjC^ S k & y {Name of Municipality) U (the "Municipality") a corporation duly organized in good standing under the {Law under which organized, e.g., the New York Village Law, Town Law, General Municipal Law) named in the foregoing agreement that (Person executing agreement) who signed said agreement on behalf of the Municipality was, at the time of execution of the Municipality, (Title of such person), that said agreement was duly signed for on behalf of said Municipality by authority of its thereunto duly authorized, {Town Board, Village Board, City Council) and that such authority is in full force and effect at the date hereof. (Signature) STATE OF N E W YORK COUNTY OF WESTCHESTER On this day of ) ) ) ss.: , 2020, before me personally came whose signature appears above, to me known, and know to be the {Title) the municipal corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he, the said resides at and that he/she is the of said municipal corporation. {Title) Notary Public County �Good afternoon. Attached is the 2021 Summer Program contract for your execution. Please print single-sided, sign/notarize and return the original document to me at the address below, along with your certificates of insurance outlined in Schedule C as soon as possible. Please note: The following verbiage is to be included in the Description of Operations Box of the Liability Insurance Certificate: "Certificate holder is included as additional insured on a primary & non-contributory basis under the Commercial General Liability, Automobile Liability and Umbrella/Excess Liability policies. All policies including Workers Compensation include a waiver of subrogation in favor of the certificate holder." �YTH214? Village of Sleepy Hollow SCHEDULE"A" PROGRAM TITLE' Summer Programs PROJECTED TOTAL PROGRAM ENROLLMENT : 360 PROGRAM SUMMARY: During the summer months we run a free camp program, some parents are still hesitant to send their children to the local camps, it is necessary to get these children out of their houses and playing in a safe environment. The diverse community and need for inexpensive care have increased the participants in our programs and therefore our expenses have increased also. The increase in our population in Sleepy Hollow has increased the need for our youth to have summer activities. Our summer camp is in the local park and we provide arts and crafts, sports, and outdoor activities for our children to participate in. PROGRAM SITES- Most significant (3 Maximum) Type Park Senior Cente Address (Street City, State, Zip) 25 Andrews Lane 55 Elm ST Assembly District 3 NYS Senate District ft Local Planning Board City Council District 95th 35th Sleeov Hollow Board of Trustees 95th 35th Sleecv Hollow Board of Trustees PLEASE DESCRIBE HOW THE PROGRAM FOR WHICH YOU ARE APPLYING FOR FUNDING ADDRESSES EACH OF THE FOLLOWING S FEATURES OF POSITIVE YOUTH DEVELOPMENT SETTINGS: (These eight features o( effective youth development settings serve as quality standards for youth programs) 1. Physical & Psychological Safety: Safe and health-promoting facilities, practices that increase safe peer group interaction and decrease unsafe or confrontational peer interactions. Our programming includes a I ages and backgrounds from the local area in Sleepy Hollow. We believe having these children interacting together as well as with our staff provides them with a safe and nurturing environment. There is no competition during our camp hours we promote team work and he p provide a creative learning experience. Under the circumstances we fee! compelled to provide extra hours and extend the programming for as long as we could This will still be a challenging summer for sure, but we know the children will be happy to participate with their friends Social interaction was difficult during this covid school year. Our programs allow the children to return to some sort of normalcy 2. Appropriate Structure: Limit setting, clear and consistent rules and expectations: firm enough control, continuity and predictability; clear boundaries-, age appropriate monitoring. We have daily routines and guide.ines to follow which makes it very clear what our expectations are for the ctiii iren. We have several staff to help during the dany activ.ties. We are using a sign in sheet so we can keep track of the children participating daily We explain to each child and caretaker what our program is about and the rules and guidelines to participate. �YTH2147 Village of Sleepy Hollow 9. Monitoring Methods: Monitoring is defined as a systematic review of a funded program based upon the requirements of a contract, rules, regulations, policies, and'or State and Local Laws It identifies the degree to which a program or operation accomplishes the activities specified in a contract/ application, and how it complies with requirements. Describe your process to be used to monitor on a regular basis. Include who will be responsible, frequency, and documentation of monitoring activities. Staff will be responsible for monitoring the activities in the grant We have a sign in sheet/sign out sheet so we can monitor the daily attendance and secure pick-ups. We keep an accident report/log to record any incidents. We had o family sign in sheet with phone numbers for contact tracing purposes 10. Evaluation Methods; Evaluation methods are the process to determine the value or amount of success in achieving a predetermined program or operational goal. Evaluations can identify program strengths and weaknesses in order to improve the program. Evaluations can verify if the program is realty running as originally planned. Descnbe the process to be used to evaluate the attainment of the objectives. Include what will be measured, who wi'l conduct the evaluation, when it will be conducted, and how the results will be used. Our evaluation is based on the amount of children who attend throughout the summer Our slaff as well as Superintendent will record alt the information from the daily attendance and make a determination if we have succeeded in achieving our goals. Parent feedback will be considered as well at the end of the program. The results will help us to make any necessary changes for the next year. We anticipate a good turn out even though the forma! camps are back running. Our results will help decide what to add for next year or what not to do continue next year NEW YORK STATE OFFICE OF CHILDREN AND FAMILY SERVICES INDIVIDUAL PROGRAM APPLICATION Program Summary-Program Components IMPLEMENTING AGENCY :Sleepy Hollow PROGRAM TITLE: LIFE AREA: GOAL: 2PEH (Enter Code) OBJECTIVE: Summer Programs 21 (Enter Code) 211/212 (Enter Code) SOS: 0232/ 0424 Performance Measures: (Enter Code) How much: 232A.1 How well:232B.1 Setter off:232C.1 Use whole numbers when entering information for Gender, Ethnicity, Ages, and Target Population areas, NOT percentages. | GENDER OF PROGRAM PARTICIPANTS: (Enter number paifcipsnis per amleri ETHNICITY: WHITE BLACK OR AFRICAN 150 50 (Enter number AMERICAN of participants AMERICAN INDIAN OR ALASKAN NATIVE per ethnic NATIVE HAWAIIAN OR OTHER PACIFIC group) I ISLANDER MALE HISPANIC OR LATINO 1 f"eMALJ^T 150 ASIAN TWO OR MORE RACES • AGES IS TARGET POPULATION SERVING DISCONNECTED YOUTH: (Enter number of participants IF "YES", per population Youth aging out of foster care No Z Yes • described) Children of incarcerated parents Youth in the juvenile justice system who re-enter the commun ty Runaway and Homeless Youth �YTH2147 Village of Sleepy Hollow Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits Policy, or both, the employer must complete NYS form CE-200, available to download at: http://www.wcb.nv.Kov. If the employer is self-insured for Workers' Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers' Compensation Self-Insurance, or GSI-105.2, Certificate of Participation in Workers' Compensation Group Self-Insurance). b) Commercial General Liability Insurance with a combined single limit of $1,000,000 (c.s.l) per occurrence and a $2,000,000 aggregate limit naming the "County of Westchester" as an additional insured on a primary and non-contributory basis. This insurance shall include the following coverages: i.Premises - Operations. ii.Broad Form Contractual. iii.Independent Contractor and Sub-Contractor. iv.Products and Completed Operations. c) Commercial Umbrella/Excess Insurance: $2,000,000 each Occurrence and Aggregate naming the "County of Westchester" as additional insured, written on a "follow the form" basis. NOTE: Additional insured status shall be provided by standard or other endorsement that extends coverage to the County of Westchester for both on-going and completed operations. d) Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and a minimum limit of $100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages and name the "County of Westchester" as additional insured: (i) Owned automobiles. (ii) Hired automobiles. (iii) Non-owned automobiles. 3. All policies of the Municipality shall be endorsed to contain the following clauses: (a) Insurers shall have no right to recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the abovedescribed insurance. (b) The clause "other insurance provisions" in a policy in which the County is named as an insured, shall not apply to the County. (c) The insurance companies issuing the policy or policies shall have no recourse against the County (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy. (d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Municipality. �SCHEDULE"B" STOP-DWI PATROL PROJECT The STOP-DWI Patrol Project is an overtime, added, patrol effort to enforce the New York State Vehicle and Traffic Laws against intoxicated and impaired driving (DWI/DWAI) in Westchester County. Each participating municipality, through its police department, must submit the required documentation to claim reimbursement from the STOP-DWI Program. This is described below. The Patrol Project requires that the STOP-DWI Patrol activity and assignment be in addition to the participating police department's normal and /or routine patrol activity and assignment. It cannot be used to replace any regular, normal or routine patrol. The additional patrol must be conducted during the critical DWI/DWAI hours of evening and nighttime as approved bv the STOPDWI Director. The STOP-DWI Patrol Project vehicle must bear the special logo and markings to increase public awareness of the enforcement effort. A police chief project director is appointed to work with the STOP-DWI Program in the operation of the patrol project. ALL PATROLS AND SOBRIETY CHECKPOINTS MUST BE SCHEDULED AND APPROVED PRIOR TO CONDUCTING SAID OPERATION. THE MUNICIPALITIES' DWI PROJECT COORDINATOR MUST CALL THE COUNTY'S STOP-DWI OFFICE AND GET AN APPROVED CONTROL NUMBER. ONLY OPERATIONS WITH AN APPROVED CONTROL NUMBER WILL BE PROCESSED FOR PAYMENT. THE MAXIMUM AMOUNT PAYABLE UNDER THIS AGREEMENT IS $8,400.00 PER YEAR Sobriety Checkpoints may be conducted with the reimbursable funds and one or more quarters may be combined to fund this particular effort. Coordination with the STOP-DWI Program Director is required before the checkpoint is conducted. Patrol Project Reimbursement Documentation Packet - The following four items are required for reimbursement under this program and MUST be forwarded to the STOP-DWI Office within two weeks of the end of each quarter for payment to be approved. Each Municipality is required to maintain copies of all submitted documents and have them available for examination for a minimum of two calendar years in addition to the current calendar year. This is to facilitate future audits. A. OFFICER Tracking Report: This is to be completed and signed by the Police Officer assigned to a specific STOP-DWI Patrol. The form must also be signed by the Supervisor in charge for a specific STOP-DWI Patrol. All of the entries must be completed, including the date, times, number of hours, number of stops, tickets issued, arrests made before submission. B. PATROL Tracking Report Summary: This is to be completed and signed by the Supervisor in charge for a specific STOP-DWI Patrol. The report summarizes the work of each officer assigned to particular STOP DWI patrol duty for a given date. The information should be a compilation of the individual Officer Tracking Report. Note Please use this report ONLY if there is more than one officers assigned to the patrol. C. Payment Voucher: A copy of the overtime report form used by the Municipality to pay each assigned officer must be included. Copy MUST show the assigned officer's name, title, number of hours, and assignment to solely to STOP-DWI Patrol. AN AUTHORIZED INDIVIDUAL MUST SIGN THE SUBMITTED COPY AS CERTIFICATION THAT IT IS A TRUE AND ACCURATE COPY O F THE �ORIGINAL AND THAT THE STOP-DWI PATROL ASSIGNMENTS WERE IN ADDITION T O ROUTINE PATROLS. The originals are to be kept by the submitting agency. Vouchers MUST include your municipality's assigned "Vendor number." and "Account number." They must show that they are for the STOP-DWI Patrol Program and include the quarter and dates, officer's name, number of hours worked, officer's actual hourly rate and total payment for officer. The rate of reimbursement for officers assigned to STOP-DWI is the officer's actual hourly rate up to a maximum of $75.00 per hour. D. Quarterly Summary Report: For reimbursement, each submission must have a Summary Report included. This Report, which indicates the activity of the Municipality for the quarter, will cover a specific period and should be submitted at the END O F THE QUARTER. This is a Summary of the Patrol Tracking Report Summary that is filled out for each STOP DWI Enforcement Patrol Copies of the OFFICER'S Patrol Tracking Report, the PATROL Tracking Report Summary, as well as the Payment Voucher are to be attached to the completed Quarterly Summary Report. This complete reimbursement documentation packet is to be forwarded to: Director, STOP-DWI 112 E. Post Road 3 r d Floor White Plains, New York 10601 ANY REIMBURSEMENT DOCUMENTATION PACKET FILED MORE THAN 30 DAYS AFTER THE CLOSE O F A QUARTER WILL NOT BE PAID UNLESS SPECIAL ARRANGEMENTS HAVE BEEN MADE WITH THE STOP-DWI PROGRAM DIRECTOR IN ADVANCE. �SCHEDULE"B" STANDARD INSURANCE PROVISIONS (Municipality) 1. Prior to commencing work, and throughout the term of the Agreement, the Municipality shall obtain at its own cost and expense the required insurance as delineated below from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better. Municipality shall provide evidence of such insurance to the County of Westchester ("County"), either by providing a copy of policies and/or certificates as may be required and approved by the Director of Risk Management of the County ("Director"). The policies or certificates thereof shall provide that ten (10) days prior to cancellation or material change in the policy, notices of same shall be given to the Director either by overnight mail or personal delivery for all of the following stated insurance policies. All notices shall name the Municipality and identify the Agreement. If at any time any of the policies required herein shall be or become unsatisfactory to the Director, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Director, the Municipality shall upon notice to that effect from the County, promptly obtain a new policy, and submit the policy or the certificate as requested by the Director to the Office of Risk Management of the County for approval by the Director. Upon failure of the Municipality to furnish, deliver and maintain such insurance, the Agreement, at the election of the County, may be declared suspended, discontinued or terminated. Failure of the Municipality to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Municipality from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Municipality concerning indemnification. All property losses shall be made payable to the "County of Westchester" and adjusted with the appropriate County personnel. In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of Municipality's negligent acts or omissions under the Agreement or by virtue of the provisions of the labor law or other statute or any other reason, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Municipality until such time as the Municipality shall furnish such additional security covering such claims in form satisfactory to the Director. In the event of any loss, if the Municipality maintains broader coverage and/or higher limits than the minimums identified herein, the County shall be entitled to the broader coverage and/or higher limits maintained by the Municipality. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the County. �2 The Municipality shall provide proof of the following coverage (if additional coverage is required for a specific agreement, those requirements will be described in the Agreement): a) Workers' Compensation and Employer's Liability. Certificate form C-105.2 or State Fund Insurance Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. State Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York." Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits Policy, or both, the employer must complete NYS form CE200, available to download at: http://www.wcb.nv.gov. If the employer is self-insured for Workers' Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers' Compensation Self-Insurance, or GSI-105.2, Certificate of Participation in Workers' Compensation Group Self-Insurance). b) Commercial General Liability Insurance with a combined single limit of $1,000,000 (c.s.l) per occurrence and a $2,000,000 aggregate limit naming the "County of Westchester" as an additional insured on a primary and non-contributory basis. This insurance shall include the following coverages: i.Premises - Operations. ii.Broad Form Contractual. iii.Independent Contractor and Sub-Contractor. iv.Products and Completed Operations. c) Commercial Umbrella/Excess Insurance: $2,000,000 each Occurrence and Aggregate naming the "County of Westchester" as additional insured, written on a "follow the form" basis. NOTE: Additional insured status shall be provided by standard or other endorsement that extends coverage to the County of Westchester for both on-going and completed operations. d) Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and a minimum limit of $100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages and name the "County of Westchester" as additional insured: (i) Owned automobiles. (ii) Hired automobiles. (iii) Non-owned automobiles. �3. clauses: All policies of the Municipality shall be endorsed to contain the following (a) Insurers shall have no right to recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance. (b) The clause "other insurance provisions" in a policy in which the County is named as an insured, shall not apply to the County. (c) The insurance companies issuing the policy or policies shall have no recourse against the County (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy. (d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Municipality. / �SCHEDULE"C" Westchester County Vendor Direct Program Frequently Asked Questions 1. WHAT ARE THE BENEFITS O F THE ELECTRONIC FUNDS TRANSFER (EFT) ASSOCIATED WITH T H E VENDOR DIRECT PROGRAM? There are several advantages to having your payments automatically deposited into your designated bank account via EFT: Payments are secure - Paper checks can be lost in the mail or stolen, but money deposited directly into your bank account is more secure. You save time Money deposited into your bank account is automatic. You save the time of preparing and delivering the deposit to the bank. Additionally, the funds are immediately available to you. 2. ARE MY PAYMENTS GOING T O BE PROCESSED ON T H E SAME SCHEDULE AS THEY WERE BEFORE VENDOR DIRECT? Yes. 3. H O W QUICKLY WILL A PAYMENT BE DEPOSITED INTO MY ACCOUNT? Payments are deposited two business days after the voucher/invoice is processed. Saturdays, Sundays, and legal holidays are not considered business days. 4. HOW WILL I KNOW WHEN THE PAYMENT IS IN MY BANK ACCOUNT AND WHAT IT IS FOR? Under the Vendor Direct program you will receive an e-mail notification two days prior to the day the payment will be credited to your designated account. The e-mail notification will come in the form of a remittance advice with the same information that currently appears on your check stub, and will contain the date that the funds will be credited to your account. 5. WHAT IF THERE IS A DISCREPANCY IN T H E AMOUNT RECEIVED? Please contact your Westchester County representative as you would have in the past if there were a discrepancy on a check received. 6. WHAT IF I DO NOT RECEIVE T H E MONEY IN MY DESIGNATED BANK ACCOUNT ON THE DATE INDICATED IN THE E-MAIL? In the unlikely event that this occurs, please contact the Westchester County Accounts Payable Department at 914-995-4708. 7. WHAT MUST I DO IF I CHANGE MY BANK OR MY ACCOUNT NUMBER? Whenever you change any information or close your account a new Vendor Direct Payment Authorization Form must be submitted. Please contact the Westchester County Accounts Payable Department at 914-995-4708 and we will e-mail you a new form. 8. WHEN COMPLETING THE PAYMENT AUTHORIZATION FORM, WHY MUST I HAVE IT SIGNED BY A BANK OFFICIAL IF I DON'T INCLUDE A VOIDED CHECK? This is to ensure the authenticity of the account being set up to receive your payments. �Westchester County * Department of Finance • Treasury Division ester iv.com Electronic Funds Transfer (EFT) Vendor Direct Payment Authorization Form Authorization is: (check one) • New O Change INSTRUCTIONS: Please complete both sections of this Authorization Form and attach a voided check. See the reverse side for more information and Instructions. Mall to: Westchester County. Department of Finance, Treasury Division, 148 Martlne Avenue. White Plains, NY 10601 Attention: Vendor Direct S c c t i o n I - V e n d o r Infor m a t i o n �W e s t c h e s t e r County • Department of Finance • Treasury Division Electronic Funds Transfer (EFT) Vendor Direct Payment Authorization Form GENERAL INSTRUCTIONS Please complete both sections of the Vendor Direct Payment Authorization Form and forward the completed form (along with a voided check for the account to which you want your payments credited) to: Westchester County Department of Finance, 148 Martlne Ave, Room 720, White Plains, NY 10601, Attention: Vendor Direct. Please see item 14 below regarding attachment of a voided check. Section i - VENDOR INFORMATION 1. Provide the name of the vendor as it appears on the W-9 form. 2. Enter the vendor's Taxpayer ID number or Social Security Number as it appears on the W-9 form. 3. Enter the vendor's complete primary address (not a P.O. Box). 4. Provide the name and telephone number of the vendor's contact person. 5. Enter the business e-mail address for the remittance notification. THIS IS VERY IMPORTANT. This Is the e-mail address that we will use to send you notification and remittance information two days prior to the payment being credited to your bank account We suggest that you provide a group mailbox (if applicable) for your e-mail address. You may also designate multiple e-mail addresses. 6. Please have an authorized Payee/Company official sign and date the form and Include his/her title. Scctior II - FINANCIAL INSTITUTION INFORMATION 7. Provide bank's name. 8. Provide the complete address of your bank. 9. Enter your bank's 9 digit routing transit number. 10. Indicate the type of account (check one box only). 11. Enter the vendor's bank account number. 12. Enter the title of the vendor's account. 13. Provide the name and telephone number of your bank contact person. 14. If you are directing your payments to a Savings Account OR you can not attach a voided check for your checking account, this line needs to be completed and signed by an authorized bank official. IF YOU DO ATTACH A VOIDED CHECK FOR A CHECKING ACCOUNT, YOU MAY LEAVE THIS LINE BLANK. NEW/CHANGE VEN EFT 9/08 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-11-30-RES-149 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/59ec0d30679149d5aef790dbf1920003.pdf 1c890dc72283146f076e1815def213f2 PDF Text Text Meeting Date: 11/30/2021 Resolution: 11/148-B/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to sign IMA Agreement with the County of Westchester for the Summer Youth Employment Whereas the County of Westchester offers a program to local municipalities to assist in providing a Positive Youth Development program entitled "Summer Youth Employment", and Whereas the Board of Trustees desires to support this program. Now Therefore Be It Resolved the Board of Trustees hereby authorizes the Mayor to execute the attached IMA agreement with the County of Westchester. Moved: Trustee Rodriguez Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous �mm J YTH2147. Village of Sleepy Hollow INTERMUNICIPAL AGREEMENT T H I S INTER M U N I C I P A L A G R E E M E N T ("Agreement"), made the , 20 i by and between: day of T H E COUNTY O F W E S T C H E S T E R , a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601, (hereinafter referred to as the "County"), V I L L A G E O F SLEEPY H O L L O W , a municipal corporation of the State of New York, having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York 10591 (hereinafter referred to as the "Municipality"). WITNESSETH: W H E R E A S , the County, acting by and through its Youth Bureau, desires that the Municipality provide a Positive Youth Development program entitled "Summer Youth Employment" (the "Program"); W H E R E A S , the Municipality is willing to provide such Program, upon the terms and conditions set forth herein. N O W , T H E R E F O R E , in consideration of the promises and the covenants and agreements herein contained, the parties hereto agree as follows: FIRST: The Municipality shall provide the Program, as more fully described in Schedule "A" attached hereto and made a part hereof. In consideration for providing the Program, the County shall reimburse the Municipality an amount not to exceed Two Thousand Seven Hundred Thirteen ($2,713.00) Dollars, as budgeted in accordance with Schedule "B," which is attached hereto and made a part hereof, payable upon full contract execution and approval of the same as to form and manner by the Office of the Westchester County Attorney. Except as otherwise expressly stated in this Agreement, no payment shall be made by the County to the Municipality for out of pocket expenses or disbursements made in connection with the services rendered or the work to be performed hereunder. The Municipality shall provide the County with a report to be submitted within thirty (30) days of the expiration of this Agreement which shall set forth in detail the services performed under the Agreement, the activities, progress and accomplishments under the Agreement, the amount of funds �YTH2147. Village of Sleepy Hollow established for the Agreement have been met by the Municipality. The above report shall be certified by an officer or director of the Municipality. The County shall have the right, at its option and at its sole cost and expense, to audit such books and records of the Municipality as are reasonably pertinent to this Agreement to substantiate the basis for payment. The County may withhold payment of funds hereunder for cause found in the course of an audit or because of failure of the Municipality to cooperate with an audit. The County shall, in addition, have the right to audit such books and records subsequent to payment, if such audit is commenced within one (1) year following termination of this Agreement, and to perform random audits during the term of this Agreement. In the event an audit performed by the County reflects overpayment by the County or that monies were not fully expended or that monies were improperly expended, then the Municipality shall reimburse to the County the cost of such audit (if the audit was done by the County or on the County's behalf) and the amount of such overpayment, underpayment or improper payment, within thirty (30) days of notice from the County. The Municipality further agrees to permit designated employees or agents of the County reasonable on-site inspection of the work being performed by the Municipality under this Agreement, its books, accounts, financial audits and records and agrees to keep records necessary to disclose fully the receipt and disposition of funds received under this Agreement. Unless the County shall, in writing, advise the Municipality to the contrary, the Municipality shall retain all financial records related to this Agreement for a period of ten years after the expiration or termination of this Agreement. In no event shall final payment be made to the Municipality prior to completion of all services, the submission of reports and the approval of same by the County Executive or his duly authorized designee. SECOND: The Municipality agrees to procure and maintain insurance naming the County as additional insured, as provided and described in Schedule "C," entitled "Standard Insurance Provisions," which is attached hereto and made a part hereof. In addition to, and not in limitation of the insurance provisions contained in Schedule "C," the Municipality agrees: (a) that except for the amount, if any, of damage contributed to, caused by, or resulting from the sole negligence of the County, the Municipality shall indemnify and hold harmless the County, its officers, employees, agents and its elected officials from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorney's fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the Municipality or third parties under the direction or control of the Municipality; and �YTH2147. Village of Sleepy Hollow (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement and to bear all other costs and expenses related thereto; and (c) In the event the Municipality does not provide the above defense and indemnification to the County, and such refusal or denial to provide the above defense and indemnification is found to be in breach of this provision, then the Municipality shall reimburse the County's reasonable attorney's fees incurred in connection with the defense of any action, and in connection with enforcing this provision of the Agreement. THIRD: The term of this Agreement will commence January 1, 2021 and terminate December 31,2021, unless terminated earlier as provided herein. F O U R T H : (a) The County reserves the right to cancel this Agreement on thirty (30) days' prior written notice to the Municipality when it deems it to be in its best interests to do so. In such event, the Municipality shall be compensated and the County shall be liable only for payment for services already rendered under this Agreement prior to the effective date of termination at the rates specified in Schedule In the event of a dispute as to the value of the services rendered by the Municipality prior to the date of termination, it is understood and agreed that the County shall determine the value of such services rendered by the Municipality. Such reasonable and good faith determination shall be accepted by the Municipality as final. (b) In the event the County determines that there has been a material breach by the Municipality of any of the terms of the Agreement and such breach remains uncured for ten (10) days after service on the Municipality of written notice thereof, the County, in addition to any other right or remedy it might have, may terminate this Agreement and the County shall have the right, power and authority to complete the services provided for in this Agreement, or contract for their completion, and any additional expense or cost of such completion shall be charged to and paid by the Municipality. Notice hereunder shall be effective on the date of receipt. FIFTH: The parties recognize and acknowledge that the obligations of the County under this Agreement are subject to annual appropriations by its Board of Legislators pursuant to the Laws of Westchester County. Therefore, this Agreement shall be deemed executory only to the extent of the monies appropriated and available. The County shall have no liability under this Agreement beyond funds appropriated and available for payment pursuant to this Agreement. The parties understand and intend �YTH2147. Village of Sleepy Hollow that the obligation of the County hereunder shall constitute a current expense of the County and shall not in any way be construed to be a debt of the County in contravention of any applicable constitutional or statutory limitations or requirements concerning the creation of indebtedness by the County, nor shall anything contained in this Agreement constitute a pledge of the general tax revenues, funds or moneys of the County. The County shall pay amounts due under this Agreement exclusively from legally available funds appropriated for this purpose. The County shall retain the right, upon the occurrence of the adoption of any County Budget by its Board of Legislators during the term of this Agreement or any amendments thereto, and for a reasonable period of time after such adoption(s), to conduct an analysis of the impacts of any such County Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates set forth herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. This Agreement is also subject to further financial analysis of the impact of any New York State Budget (the "State Budget") proposed and adopted during the term of this Agreement. The County shall retain the right, upon the occurrence of any release by the Governor of a proposed State Budget and/or the adoption of a State Budget or any amendments thereto, and for a reasonable period of time after such release(s) or adoption(s), to conduct an analysis of the impacts of any such State Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates approved herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. SIXTH: All notices given pursuant to this agreement shall be in writing and effective on mailing. All notices shall be sent by registered or certified mail, return receipt requested and mailed to the following addresses: To the County: Executive Director - Youth Bureau 112 E. Post Road, 3 rd floor White Plains, New York 10601 with a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue White Plains, New York 10601 �YTH2147. Village of Sleepy Hollow to the Municipality: Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, N Y 10591 or to such other addresses as may be specified by the parties hereto in writing. SEVENTH: This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof and shall supersede all previous negotiations, comments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. EIGHTH: This Agreement is entered into solely between, and may be enforced only by, the County and the Municipality and shall not be deemed to create any rights in third parties, or to create any obligations of a party to any such third parties. NINTH: The Municipality shall not delegate any duties or assign any of its rights under this Agreement without the prior express written consent of the County. The Municipality shall not subcontract any part of the Work without the express written consent of the County, subject to any necessary legal approvals. Any purported delegation of duties, assignment of rights or subcontracting of Work under this Agreement without the prior express written consent of the County is void. All subcontracts that have received such prior written consent shall provide that subcontractors are subject to all terms and conditions set forth in this Agreement. It is recognized and understood by the Municipality that for the purposes of this Agreement, all Work performed by a County-approved subcontractor shall be deemed Work performed by the Municipality and the Municipality shall insure that such subcontracted work is subject to the material terms and conditions of this Agreement. All subcontracts for the Work shall expressly reference the subcontractor's duty to comply with the material terms and conditions of this Agreement and shall attach a copy of the County's contract with the Municipality. The Municipality shall obtain a written acknowledgement from the owner and/or chief executive of subcontractor or his/her duly authorized representative that the subcontractor has received a copy of the County's contract, read it and is familiar with the material terms and conditions thereof. The Municipality shall include provisions in its subcontracts designed to ensure that the Municipality and/or its auditor has the right to examine all relevant books, records, documents or electronic data of the subcontractor necessary to review the subcontractor's compliance with the material terms and conditions of this Agreement. �YTH2147. Village of Sleepy Hollow T E N T H : The Municipality expressly agrees that neither it nor any contractor, subcontractor, employee, or any other person acting on its behalf shall discriminate against or intimidate any employee or other individual on the basis of race, creed, religion, color, gender, age, national origin, ethniMunicipality, alienage or citizenship status, disability, marital status, sexual orientation, familial status, genetic predisposition or carrier status during the term of or in connection with this Agreement, as those terms may be defined in Chapter 700 of the Laws of Westchester County. The Municipality acknowledges and understands that the County maintains a zero tolerance policy prohibiting all forms of harassment or discrimination against its employees by co-workers, supervisors, vendors, contractors, or others. E L E V E N T H : The Municipality shall comply, at its own expense, with the provisions of all applicable state and municipal requirements and with all state and federal laws applicable to this Agreement and the Municipality. T W E L F T H : The Agreement shall not be enforceable unless signed by the parties and approved as to form and manner by the Office of the County Attorney. IN WITNESS W H E R E O F , the County and the Municipality have caused this Agreement to be executed: COUNTY O F W E S T C H E S T E R By: Kenneth W. Jenkins Acting County Executive Approved by the Westchester County Board of Legislators of the County of Westchester by Act No. 2021 - 160. Approved as to form and manner of execution: Assistant County Attorney The County of Westchester �WORKERS* COMPENSATION LAW Section 57 Restriction on issue of permits and the entering into contracts unless compensation is secured. 1. The head of a state or municipal department, board, commission or office authorized or required by law to issue any permit for or in connection with any work involving the employment of employees in a hazardous employment defined by this chapter, and notwithstanding any general or special statute requiring or authorizing the issue of such permits, shall not issue such permit unless proof duly subscribed by an insurance carrier is produced in a form satisfactory to the chair, that compensation for all employees has been secured as provided by this chapter. Nothing herein, however, shall be construed as creating any liability on the part of such state or municipal department, board, commission or office to pay any compensation to any such employee if so employed. 2. The head of a state or municipal department, board, commission or office authorized or required by law to enter into any contract for or in connection with any work involving the employment of employees in a hazardous employment defined by this chapter, notwithstanding any general or special statute requiring or authorizing any such contract, shall not enter into any such contract unless proof duly subscribed by an insurance carrier is produced in a form satisfactory to the chair, that compensation for all employees has been secured as provided by this chapter. Please Note: This Certificate is valid only through the policy dates indicated above, OR a maximum of one year after this form is approved by the authorized representatives of the Group Self-Insurer. At the expiration of those dates, if the business continues to be named on a permit or contract issued by the above government entity, the business must provide that government entity with a new Certificate. The business must also provide a new Certificate upon notice of cancellation or change in status of the policy. GSl-105.2 (2-02) Reverse �Additional Instructions for Form DB-120.1 By signing this form, the insurance carrier identified in Box 3 on this form is certifying that it is insuring the business referenced in box "1 a" for disability and/or paid family leave benefits under the New York State Disability and Paid Family Leave Benefits Law. The Insurance Carrier or its licensed agent will send this Certificate of Insurance to the entity listed as the certificate holder in Box 2. The insurance carrier must notify the above certificate holder and the Workers' Compensation Board within 10 days IF a policy is cancelled due to nonpayment of premiums or within 30 days IF there are reasons other than nonpayment of premiums that cancel the policy or eliminate the insured from coverage indicated on this Certificate. (These notices my be sent by regular mail.) Otherwise, this Certificate is valid for one year after this form is approved by the insurance carrier or its licensed agent, or until the policy expiration date listed in Box 3c, whichever is earlier This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policy listed, nor does it confer any rights or responsibilities beyond those contained in the referenced policy. This certificate may be used as evidence of a Disability and/or Paid Family Leave Benefits contract of insurance only while the underlying policy is in effect. Please Note: Upon the cancellation of the disability and/or paid family leave benefits policy indicated on this form, if the business continues to be named on a permit, license or contract issued by a certificate holder, the business must provide that certificate holder with a new Certificate of NYS Disability and/or Paid Family Leave Benefits Coverage or other authorized proof that the business is complying with the mandatory coverage requirements of the New York State Disability and Paid Family Leave Benefits Law. DISABILITY AND PAID FAMILY LEAVE BENEFITS LAW §220. Subd. 8 (a) The head of a state or municipal department, board, commission or office authorized or required by law to issue any permit for or in connection with any work involving the employment of employees in employment as defined in this article, and not withstanding any general or special statute requiring or authorizing the issue of such permits, shall not issue such permit unless proof duly subscribed by an insurance carrier is produced in a form satisfactory to the chair, that the payment of disability benefits and after January first, two thousand and twenty-one, the payment of family leave benefits for all employees has been secured as provided by this article. Nothing herein, however, shall be construed as creating any liability on the part of such state or municipal department, board, commission or office to pay any disability benefits to any such employee if so employed. (b) The head of a state or municipal department, board, commission or office authorized or required by law to enter into any contract for or in connection with any work involving the employment of employees in employment as defined in this article and notwithstanding any general or special statute requiring or authorizing any such contract, shall not enter into any such contract unless proof duly subscribed by an insurance carrier is produced in a form satisfactory to the chair, that the payment of disability benefits and after January first, two thousand eighteen, the payment of family leave benefits for all employees has been secured as provided by this article. DB-120.1 (10-17) Reverse �YTH2147. Village of Sleepy Hollow Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits Policy, or both, the employer must complete NYS form CE-200, available to download at: http://www.wcb.ny.gov. If the employer is self-insured for Workers' Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers' Compensation Self-Insurance, or GS1-105.2, Certificate of Participation in Workers' Compensation Group Self-Insurance). b) Commercial General Liability Insurance with a combined single limit of $1,000,000 (c.s.l) per occurrence and a $2,000,000 aggregate limit naming the "County of Westchester" as an additional insured on a primary and non-contributory basis. This insurance shall include the following coverages: i.Premises - Operations. ii.Broad Form Contractual. iii.Independent Contractor and Sub-Contractor. iv.Products and Completed Operations. c) Commercial Umbrella/Excess Insurance: $2,000,000 each Occurrence and Aggregate naming the "County of Westchester" as additional insured, written on a "follow the form" basis, NOTE: Additional insured status shall be provided by standard or other endorsement that extends coverage to the County of Westchester for both on-going and completed operations. d) Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and a minimum limit of $100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages and name the "County of Westchester" as additional insured: (i) Owned automobiles. (ii) Hired automobiles. (iii) Non-owned automobiles. 3. All policies of the Municipality shall be endorsed to contain the following clauses: (a) Insurers shall have no right to recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the abovedescribed insurance. (b) The clause "other insurance provisions" in a policy in which the County is named as an insured, shall not apply to the County. (c) The insurance companies issuing the policy or policies shall have no recourse against the County (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy. (d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Municipality. �YTH2147. Village of Sleepy Hollow SCHEDULE"A" PROGRAM TITLE- Summer Programs PROJECTED TOTAL PROGRAM ENROLLMENT : 350 PROGRAM SUMMARY: During the summer months we run a free camp program, some parents are still hesitant to send their children to the local camps, it is necessary to get these children out of their houses and playing in a safe environment. The diverse community and need for inexpensive care have increased the participants in our programs and therefore our expenses have increased also. The increase in our population in Sleepy Hollow has increased the need for our youth to have summer activities. Our summer camp is in the local park and we provide arts and crafts, sports, and outdoor activities for our children to participate in. PROGRAM SITES- Most significant (3 Maximum! Type Park Senior Cente Address (Street. City, State Zip) 25 Andrews Lune 55 Elm ST Assembly District U NYS Senate District # Local Planning Board City Council District 95th 35th Sleepy Hollow Board of Trustees 95th 35th Sleepy Hollow Board of Trustees PLEASE DESCRIBE HOW THE PROGRAM FOR WHICH YOU ARE APPLYING FOR FUNDING ADDRESSES EACH OF THE FOLLOWING 8 FEATURES OF POSITIVE YOUTH DEVELOPMENT SETTINGS (These eight features ot effective youth development settings serve as quality standards for youth programs) 1. Physical & Psychological Safety: Safe and hea th-promoting facilities, practices that increase safe peer group interaction and decrease unsafe or confrontational peer interactions. Our programming includes a I ages and backgrounds from the local area in Sleepy Hollow We believe having these children interacting together as well as with our staff provides them with a safe and nurtunng environment There is no competition durng our camp hours we promote team worfc and help provide a creative learning experience. Under the circumstances we feel compelled to provide extra hours and extend the programming for as long as we could This will stils be a challenging summer for sure but we know the children will be nappy to participate with their friends. Social interaction was difficult dur'ng this covid school year Our programs al:ow the children to return to some sort of normalcy 2. Appropriate Structure: Limit setting; clear and consistent rules and expectations, firm enough control continuity and predictability; clear boundanes. age appropriate monitoring. We have daily routines and guidelines to follow, which makes it very dear what our expectations are for the children. We have several staff to he p dunng the da ly activities. We are using a sign in sheet so we can keep track of the children participating daily We explain to each child and caretaker what our program is about and the rxiles and guidelines to participate. �Y T H 2 1 4 7 . Village of Sleepy Hollow 3. Supportive Relationship: Warmth closeness, connectedness, good communication; caring; support; guidance; secure attachment; responsiveness. All staff are trained to support these kids in any situation. A Friendly and safe atmosphere helps to bring confidence between the children and the staff. We communicate to the parents whenever necessary. We have the capability to email all parents involved in our summer programming. This summer these children were very happy to just be outside and involved in activities. 4. Opportunities to Belong: Opportunities for meaningful inclusion regardless of one's gender; ethnicity; sexual orientation, or disabilities; social inclusion; social engagement, and integration, opportun.ties for socio cultural identity formation, support for cullurat and bicultural competence. We welcome any child to participate, we have bi-lingual staff to help and support the needs of every individual. We include all celebrations and diverse cultures. The goal is to get as many at risk youth as we can, involved in our summer programming so they are not left home alone, and they get to play and be outside daily. The pandemic has these children stuck home for many months. We let kids come on their own sometimes, so we could play with them and make sure they were ok. 5. Positive Social Norms: Rules of behavior; expectations, injunctions; ways of doing things; values and morals, obligations far service. We teach by example, and expect all participants know our rules and abide by our guidelines. We verbally discusi the tu with the children attending We were super strict about mask wearing and hand sanitizing. Also seating children wilh family as much as possible. 6, Support for Efficacy & Mattering: Youth-based empowerment practices that support autonomy, mak'ng a real difference in one's community, and being taken seriously. Practices that include enabling, responsibility granting, and imean-ngful challenge. Practices that focus on improvement rolher than on relative current performance levels We promote fairness and good sportsmanship as well as being kind to those around you Team work and communication are key to being successful. 7, Opportunities for Skill Building: Opportunities to leam physical, intellectual, psychologeal, emotonal and social skills, exposure to intentional learning experiences, opportunities to leam cultural literacy, communication ski Is and good habits of mind preparation for adult employment, and opportunities to develop social and cultural capital Getting along wilh others and how to share and be kind to one another Respecting each other and the nature aruund tnem They have definitely learned how to respect each other's space during this summer. 8. Integration of Family, School, & Community Efforts: concordance, coordination and synergy among family, school, and community. We interact with the other organizations using our parks daily We also nleract with babysitters. Nannies, and parents who come and participate in our programs. We communicate to the local schoo s if they are using our facilities We have Parties in the Park as well as Movie Nights for the Sleepy Hollow Community. This summer we Have done a Ninja warrior program and have other special teen trips planned. Monitoring and Evaluation Methods �Y T H 2 1 4 7 . Village of Sleepy Hollow 9. Monitoring Method»: Monitoring is defined as a systematic review ol a funded program based upon the requirements of a contract, rules, regulations policies and/or State and Local Laws. It identifies the degree to which a program or operation accomplishes the activities specified in a contract* application, and how it complies with requirements. Describe your process to be used to monitor on a regular basis Include who will be responsible, frequency, and documentation of monitoring activities. Staff wi:l be responsible for monitoring the activities in the grant We have a sign in sheet/sign out sheet so we can monitor the daily attendance and secure pick-ups. We keep an accident report-'.og to record any incidents We had a family sign in sheet with phone numbers lor contact tracing purposes. 10. Evaluation Msthods; Evaluation methods are the process to determine the value or amount of success in achieving a predetermined program or operational goal. Evaluations can identify program strengths and weaknesses in order to improve the program. Evaluations can verify if the program is realty running as originaly planned. Describe the process to be used to eva uote the attainment of the objectives. Include what will be measured, who wiLl conduct the evaluation, when it will be conducted, and how the results will be used. Our evaluation is based on the amount of children who attend throughout the summer. Our staff as well as Supenntendent will record all the information from the daily attendance and make a determination if we have succeeded in achieving our goals. Parent feedback wil be considered as well at the end of the program The results will help us to make any necessary changes for the next year We anticipate a good turn out even though the formal camps are back running Our results will help decide what to add for next year or what not to do oontinue next year NEW YORK STATE OFFICE OF CHILDREN AND FAMILY SERVICES INDIVIDUAL PROGRAM APPLICATION Program Summary-Program Components IMPLEMENTING AGENCY :Sleepy Hollow PROGRAM TITLE: Summer Programs LIFE AREA: (Enter Code) OBJECTIVE: (Enter Code) 21 GOAL: (Enter Code} Performance Measures: (Enter Code) How much: 232A.1 How well:232B.1 Better off:232C.1 2PEH 211/212 SOS: 0232/ 0424 Use whole numbers when entering information for Gender, Ethnicity, Ages, and Target Population areas, NOT percentages. I GENDER OF PROGRAM PARTICIPANTS: iEnter number psrtdparis oer center: ETHNICITY: WHITE BLACK OR AFRICAN 150 AMERICAN (Enter number of participants AMERICAN INDIAN OR ALASKAN NATIVE per ethnic NATIVE HAWAIIAN OR OTHER PACIFIC group) ISLANDER IS TARGET POPULATION SERVING DISCONNECTED YOUTH: (Enter number of participants per population described) IF "YES", Youth aging out of foster care Youth in the juveni e justice system whore-enterthe community MALE 1 HISPANIC OR LATINO 1 FEMALE 150 ASIAN TWO OR MORE RACES No S3 Yes • Children of incarcerated parents Runaway and Homeless Youth _ .1 �YTH2147. Village of Sleepy Hollow SCHEDULE "B" For the Period of Operation 1 1.2021 - 12'"31.'2021 Contract a AgencyMun cipa'ily Name Program Title Village of Sleepy Hollow Summer Programs 1. PERSONAL SERVICES TOTAL SALARIES AND WAGES TOTAL FRINGE BENEFITS TOTAL PERSONNEL SERVICES (1) 2. CONTRACTED SERVICES AND STIPENDS Rate of Pay Type of Service or Consultant Tit's Base (S M.HR) Total Program Amount $ TOTAL CONTRACTED SERVICES AND STIPENDS (2) 3. MAINTENANCE & OPERATION Complete Attachment "E" t'otfli Program Amount TOTAL MAINTENANCE AND OPERATION (3) TOTAL PROGRAM AMOUNT $2287.00 TOTAL WCYB FUNDS REQUESTED $2287.00 ""If fees are charged to program participants provide a description of the cost, its purpose and include the total List Other Funding Sources $ $ Approved 00 Reimbursable Total Municipai Funding Other Sources �YTH2147. Village of Sleepy Hollow SCHEDULE"C" STANDARD INSURANCE PROVISIONS (Municipality) 1. Prior to commencing work, and throughout the term of the Agreement, the Municipality shall obtain at its own cost and expense the required insurance as delineated below from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better. Municipality shall provide evidence of such insurance to the County of Westchester ("County"), either by providing a copy of policies and/or certificates as may be required and approved by the Director of Risk Management of the County ("Director"). The policies or certificates thereof shall provide that ten (10) days prior to cancellation or material change in the policy, notices of same shall be given to the Director either by overnight mail or personal delivery for all of the following stated insurance policies. All notices shall name the Municipality and identify the Agreement. If at any time any of the policies required herein shall be or become unsatisfactory to the Director, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Director, the Municipality shall upon notice to that effect from the County, promptly obtain a new policy, and submit the policy or the certificate as requested by the Director to the Office of Risk Management of the County for approval by the Director. Upon failure of the Municipality to furnish, deliver and maintain such insurance, the Agreement, at the election of the County, may be declared suspended, discontinued or terminated. Failure of the Municipality to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Municipality from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Municipality concerning indemnification. All property losses shall be made payable to the "County of Westchester" and adjusted with the appropriate County personnel. In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of Municipality's negligent acts or omissions under the Agreement or by virtue of the provisions of the labor law or other statute or any other reason, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Municipality until such time as the Municipality shall furnish such additional security covering such claims in form satisfactory to the Director. In the event of any loss, if the Municipality maintains broader coverage and/or higher limits than the minimums identified herein, the County shall be entitled to the broader coverage and/or higher limits maintained by the Municipality. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the County. 2 The Municipality shall provide proof of the following coverage (if additional coverage is required for a specific agreement, those requirements will be described in the Agreement): a) Workers' Compensation and Employer's Liability. Certificate form C-l 05.2 or State Fund Insurance Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law, State Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York." �YTH2147. Village of Sleepy Hollow MUNICIPAL ACKNOWLEDGMENT (Municipal Corporation) STATE OF NEW YORK ss.: COUNTY OF WESTCHESTER) On this day f s i w t i h G . o f - p I / U i a s ^ instrument, )fU*£th&'(A)^ who being 202^ before me personally to me known, and known to me to be the uJ/ ^ of A ^ O ^ j (JKL~ he corporation described in and which executed the within f i by came me resides at duly sworn did depose and ^ d l J ^ p / l O ^ J , say that he/she, fJ the said and that he/she _ of said corporation and knows the corporate seal of the said corporation; that the seal affixed to the within instrument is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation, and that he/ah©*signed his name thereto by like order. PAULA A MCCARTHY Notary Public - State of New York NO. 01MC6198640 Qualified in Westchester County My Commission Expires Z-J hip • w ^ r ^ �certifyATr ™ m„nrTnT (Municipality) - G x n r c t f c * . - i ^ o (Officer other thaii/officer signing contract) certify that I am the (the " M u n , d p a l i t y ^ p o r a B o ^ o r g a n ^ h > u n o e r ^ o r 9 a n i r e d e ' an(f „ ^ ~ ^ ^ ^ *< named in theforegoingagreement; that I j H a . inerson executing a g r a m ^ j ^ 3 ^ u T c Z S T T Z ^ ' ^ ^ ^ ^ ' of execution that such authority Is In fullforceand effect at thedate hereof, q STATE OF NEW YORK ) COUNTY OF WESTCHESTER) as ^r.of ^ ^ g ^ J M k u the municipal aaporadon described ,n and w h l t t S X v ^ l n l n s m - m e n t County i ~ r> m m m PAULA A MCCARTHY Notary Public - Stale of New York NO. 01MC6198640 Qualified in Westchester County My Commission E ^ r e s Z f S ' f ^ S " ) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-11-30-RES-148-B Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/bcb0c17e0866b760768176f04f3a23e9.pdf 3f34efb9b4aa785b1fcd813221aca1e1 PDF Text Text Meeting Date: 11/30/2021 Resolution: 11/148-B/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to sign IMA Agreement with the County of Westchester for the Summer Program Whereas the County of Westchester offers a program to local municipalities to assist in providing a Positive Youth Development program entitled "Summer Program", and Whereas the Board of Trustees desires to support this program. Now Therefore Be It Resolved the Board of Trustees hereby authorizes the Mayor to execute the attached IMA agreement with the County of Westchester. Moved: Trustee Gebler Absent: Trustee Gonzalez Seconded: Trustee Rodrigues Vote: Unanimous �YTH2147 Village of Sleepy Hollow INTERMUNICIPAL AGREEMENT T H I S I N T E R M U N I C I P A L A G R E E M E N T ("Agreement"), made the , 20 i by and between: day of T H E COUNTY O F W E S T C H E S T E R , a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601, (hereinafter referred to as the "County"), V I L L A G E O F SLEEPY H O L L O W , a municipal corporation of the State of New York, having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York 10591 (hereinafter referred to as the "Municipality"). WITNESSETH: W H E R E A S , the County, acting by and through its Youth Bureau, desires that the Municipality provide a Positive Youth Development program entitled "Summer Program" (the "Program"); and W H E R E A S , the Municipality is willing to provide such Program, upon the terms and conditions set forth herein. N O W , T H E R E F O R E , in consideration of the promises and the covenants and agreements herein contained, the parties hereto agree as follows: FIRST: The Municipality shall provide the Program, as more fully described in Schedule "A" attached hereto and made a part hereof. In consideration for providing the Program, the County shall reimburse the Municipality an amount not to exceed Two Thousand Two Hundred Eighty Seven ($2,287.00) Dollars, as budgeted in accordance with Schedule "B," which is attached hereto and made a part hereof, payable upon full contract execution and approval of the same as to form and manner by the Office of the Westchester County Attorney. Except as otherwise expressly stated in this Agreement, no payment shall be made by the County to the Municipality for out of pocket expenses or disbursements made in connection with the services rendered or the work to be performed hereunder. The Municipality shall provide the County with a report to be submitted within thirty (30) days of the expiration of this Agreement which shall set forth in detail the services performed under the Agreement, the activities, progress and accomplishments under the Agreement, the amount of funds expended for each task performed and the extent and manner in which the goals, objectives and standards �YTH2147 Village of Sleepy Hollow expended for each task performed and the extent and manner in which the goals, objectives and standards established for the Agreement have been met by the Municipality. The above report shall be certified by an officer or director of the Municipality. The County shall have the right, at its option and at its sole cost and expense, to audit such books and records of the Municipality as are reasonably pertinent to this Agreement to substantiate the basis for payment. The County may withhold payment of funds hereunder for cause found in the course of an audit or because of failure of the Municipality to cooperate with an audit. The County shall, in addition, have the right to audit such books and records subsequent to payment, if such audit is commenced within one (1) year following termination of this Agreement, and to perform random audits during the term of this Agreement. In the event an audit performed by the County reflects overpayment by the County or that monies were not fully expended or that monies were improperly expended, then the Municipality shall reimburse to the County the cost of such audit (if the audit was done by the County or on the County's behalf) and the amount of such overpayment, underpayment or improper payment, within thirty (30) days of notice from the County. The Municipality further agrees to permit designated employees or agents of the County reasonable on-site inspection of the work being performed by the Municipality under this Agreement, its books, accounts, financial audits and records and agrees to keep records necessary to disclose fully the receipt and disposition of funds received under this Agreement. Unless the County shall, in writing, advise the Municipality to the contrary, the Municipality shall retain all financial records related to this Agreement for a period of ten years after the expiration or termination of this Agreement. In no event shall final payment be made to the Municipality prior to completion of all services, the submission of reports and the approval of same by the County Executive or his duly authorized designee. SECOND: The Municipality agrees to procure and maintain insurance naming the County as additional insured, as provided and described in Schedule "C," entitled "Standard Insurance Provisions," which is attached hereto and made a part hereof. In addition to, and not in limitation of the insurance provisions contained in Schedule "C," the Municipality agrees: (a) that except for the amount, if any, of damage contributed to, caused by, or resulting from the sole negligence of the County, the Municipality shall indemnify and hold harmless the County, its officers, employees, agents and its elected officials from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorney's fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the Municipality or third parties under the direction or control of the Municipality; and �YTH2147 Village of Sleepy Hollow (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement and to bear all other costs and expenses related thereto; and (c) In the event the Municipality does not provide the above defense and indemnification to the County, and such refusal or denial to provide the above defense and indemnification is found to be in breach of this provision, then the Municipality shall reimburse the County's reasonable attorney's fees incurred in connection with the defense of any action, and in connection with enforcing this provision of the Agreement. THIRD: The term of this Agreement will commence January 1, 2021 and terminate December 31, 2021, unless terminated earlier as provided herein. F O U R T H : (a) The County reserves the right to cancel this Agreement on thirty (30) days' prior written notice to the Municipality when it deems it to be in its best interests to do so. In such event, the Municipality shall be compensated and the County shall be liable only for payment for services already rendered under this Agreement prior to the effective date of termination at the rates specified in Schedule "B". In the event of a dispute as to the value of the services rendered by the Municipality prior to the date of termination, it is understood and agreed that the County shall determine the value of such services rendered by the Municipality. Such reasonable and good faith determination shall be accepted by the Municipality as final. (b) In the event the County determines that there has been a material breach by the Municipality of any of the terms of the Agreement and such breach remains uncured for ten (10) days after service on the Municipality of written notice thereof, the County, in addition to any other right or remedy it might have, may terminate this Agreement and the County shall have the right, power and authority to complete the services provided for in this Agreement, or contract for their completion, and any additional expense or cost of such completion shall be charged to and paid by the Municipality. Notice hereunder shall be effective on the date of receipt. FIFTH: The parties recognize and acknowledge that the obligations of the County under this Agreement are subject to annual appropriations by its Board of Legislators pursuant to the Laws of Westchester County. Therefore, this Agreement shall be deemed executory only to the extent of the monies appropriated and available. The County shall have no liability under this Agreement beyond funds appropriated and available for payment pursuant to this Agreement. The parties understand and intend �YTH2147 Village of Sleepy Hollow that the obligation of the County hereunder shall constitute a current expense of the County and shall not in any way be construed to be a debt of the County in contravention of any applicable constitutional or statutory limitations or requirements concerning the creation of indebtedness by the County, nor shall anything contained in this Agreement constitute a pledge of the general tax revenues, funds or moneys of the County. The County shall pay amounts due under this Agreement exclusively from legally available funds appropriated for this purpose. The County shall retain the right, upon the occurrence of the adoption of any County Budget by its Board of Legislators during the term of this Agreement or any amendments thereto, and for a reasonable period of time after such adoption(s), to conduct an analysis of the impacts of any such County Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates set forth herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. This Agreement is also subject to further financial analysis of the impact of any New York State Budget (the "State Budget") proposed and adopted during the term of this Agreement. The County shall retain the right, upon the occurrence of any release by the Governor of a proposed State Budget and/or the adoption of a State Budget or any amendments thereto, and for a reasonable period of time after such release(s) or adoption(s), to conduct an analysis of the impacts of any such State Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates approved herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. SIXTH: All notices given pursuant to this agreement shall be in writing and effective on mailing. All notices shall be sent by registered or certified mail, return receipt requested and mailed to the following addresses: To the County: Executive Director Youth Bureau 112 E. Post Road, 3 rd floor White Plains, New York 10601 with a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue White Plains, New York 10601 �YTH2147 Village of Sleepy Hollow to the Municipality: Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, N Y 10591 or to such other addresses as may be specified by the parties hereto in writing. SEVENTH: This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof and shall supersede all previous negotiations, comments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. EIGHTH: This Agreement is entered into solely between, and may be enforced only by, the County and the Municipality and shall not be deemed to create any rights in third parties, or to create any obligations of a party to any such third parties. NINTH: The Municipality shall not delegate any duties or assign any of its rights under this Agreement without the prior express written consent of the County. The Municipality shall not subcontract any part of the Work without the express written consent of the County, subject to any necessary legal approvals. Any purported delegation of duties, assignment of rights or subcontracting of Work under this Agreement without the prior express written consent of the County is void. All subcontracts that have received such prior written consent shall provide that subcontractors are subject to all terms and conditions set forth in this Agreement. It is recognized and understood by the Municipality that for the purposes of this Agreement, all Work performed by a County-approved subcontractor shall be deemed Work performed by the Municipality and the Municipality shall insure that such subcontracted work is subject to the material terms and conditions of this Agreement. All subcontracts for the Work shall expressly reference the subcontractor's duty to comply with the material terms and conditions of this Agreement and shall attach a copy of the County's contract with the Municipality. The Municipality shall obtain a written acknowledgement from the owner and/or chief executive of subcontractor or his/her duly authorized representative that the subcontractor has received a copy of the County's contract, read it and is familiar with the material terms and conditions thereof. The Municipality shall include provisions in its subcontracts designed to ensure that the Municipality and/or its auditor has the right to examine all relevant books, records, documents or electronic data of the subcontractor necessary to review the subcontractor's compliance with the material terms and conditions of this Agreement. �YTH2147 Village of Sleepy Hollow T E N T H : The Municipality expressly agrees that neither it nor any contractor, subcontractor, employee, or any other person acting on its behalf shall discriminate against or intimidate any employee or other individual on the basis of race, creed, religion, color, gender, age, national origin, ethniMunicipality, alienage or citizenship status, disability, marital status, sexual orientation, familial status, genetic predisposition or carrier status during the term of or in connection with this Agreement, as those terms may be defined in Chapter 700 of the Laws of Westchester County. The Municipality acknowledges and understands that the County maintains a zero tolerance policy prohibiting all forms of harassment or discrimination against its employees by co-workers, supervisors, vendors, contractors, or others. E L E V E N T H : The Municipality shall comply, at its own expense, with the provisions of all applicable state and municipal requirements and with all state and federal laws applicable to this Agreement and the Municipality. T W E L F T H : The Agreement shall not be enforceable unless signed by the parties and approved as to form and manner by the Office of the County Attorney. IN W I T N E S S W H E R E O F , the County and the Municipality have caused this Agreement to be executed: COUNTY O F W E S T C H E S T E R By: Kenneth W. Jenkins Acting County Executive V I L t A f S E O F SLEEPY H O L L O W By: ^ Tit1e: Approved by the Westchester County Board of Legislators of the County !>f Westchester by Act No. 2021 - 160. Approved as to form and manner of execution: Assistant County Attorney The County of Westchester �Meeting Date: 11/30/2021 Resolution: 11/148-B/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to sign IMA Agreement with the County of Westchester for the Summer Youth Employment Whereas the County of Westchester offers a program to local municipalities to assist in providing a Positive Youth Development program entitled "Summer Youth Employment", and Whereas the Board of Trustees desires to support this program. Now Therefore Be It Resolved the Board of Trustees hereby authorizes the Mayor to execute the attached IMA agreement with the County of Westchester. Moved: Trustee Rodriguez Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous �YTH2147 Village of Sleepy Hollow INTERMUNICIPAL AGREEMENT T H I S INTER M U N I C I P A L A G R E E M E N T ("Agreement"), made the _ _ , 20 i by and between: day of T H E COUNTY O F W E S T C H E S T E R , a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601, (hereinafter referred to as the "County"), V I L L A G E O F SLEEPY H O L L O W , a municipal corporation of the State of New York, having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York 10591 (hereinafter referred to as the "Municipality"). WITNESSETH: W H E R E A S , the County, acting by and through its Youth Bureau, desires that the Municipality provide a Positive Youth Development program entitled "Summer Youth Employment" (the "Program"); W H E R E A S , the Municipality is willing to provide such Program, upon the terms and conditions set forth herein. N O W , T H E R E F O R E , in consideration of the promises and the covenants and agreements herein contained, the parties hereto agree as follows: FIRST: The Municipality shall provide the Program, as more fully described in Schedule "A" attached hereto and made a part hereof. In consideration for providing the Program, the County shall reimburse the Municipality an amount not to exceed Two Thousand Seven Hundred Thirteen ($2,713.00) Dollars, as budgeted in accordance with Schedule "B," which is attached hereto and made a part hereof, payable upon full contract execution and approval of the same as to form and manner by the Office of the Westchester County Attorney. Except as otherwise expressly stated in this Agreement, no payment shall be made by the County to the Municipality for out of pocket expenses or disbursements made in connection with the services rendered or the work to be performed hereunder. The Municipality shall provide the County with a report to be submitted within thirty (30) days of the expiration of this Agreement which shall set forth in detail the services performed under the Agreement, the activities, progress and accomplishments under the Agreement, the amount of funds �YTH2147 Village of Sleepy Hollow established for the Agreement have been met by the Municipality. The above report shall be certified by an officer or director of the Municipality. The County shall have the right, at its option and at its sole cost and expense, to audit such books and records of the Municipality as are reasonably pertinent to this Agreement to substantiate the basis for payment. The County may withhold payment of funds hereunder for cause found in the course of an audit or because of failure of the Municipality to cooperate with an audit. The County shall, in addition, have the right to audit such books and records subsequent to payment, if such audit is commenced within one (1) year following termination of this Agreement, and to perform random audits during the term of this Agreement. In the event an audit performed by the County reflects overpayment by the County or that monies were not fully expended or that monies were improperly expended, then the Municipality shall reimburse to the County the cost of such audit (if the audit was done by the County or on the County's behalf) and the amount of such overpayment, underpayment or improper payment, within thirty (30) days of notice from the County. The Municipality further agrees to permit designated employees or agents of the County reasonable on-site inspection of the work being performed by the Municipality under this Agreement, its books, accounts, financial audits and records and agrees to keep records necessary to disclose fully the receipt and disposition of funds received under this Agreement. Unless the County shall, in writing, advise the Municipality to the contrary, the Municipality shall retain all financial records related to this Agreement for a period of ten years after the expiration or termination of this Agreement. In no event shall final payment be made to the Municipality prior to completion of all services, the submission of reports and the approval of same by the County Executive or his duly authorized designee. SECOND: The Municipality agrees to procure and maintain insurance naming the County as additional insured, as provided and described in Schedule "C," entitled "Standard Insurance Provisions," which is attached hereto and made a part hereof. In addition to, and not in limitation of the insurance provisions contained in Schedule "C," the Municipality agrees: (a) that except for the amount, if any, of damage contributed to, caused by, or resulting from the sole negligence of the County, the Municipality shall indemnify and hold harmless the County, its officers, employees, agents and its elected officials from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorney's fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the Municipality or third parties under the direction or control of the Municipality; and �YTH2147 Village of Sleepy Hollow (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement and to bear all other costs and expenses related thereto; and (c) In the event the Municipality does not provide the above defense and indemnification to the County, and such refusal or denial to provide the above defense and indemnification is found to be in breach of this provision, then the Municipality shall reimburse the County's reasonable attorney's fees incurred in connection with the defense of any action, and in connection with enforcing this provision of the Agreement. THIRD: The term of this Agreement will commence January 1, 2021 and terminate December 31, 2021, unless terminated earlier as provided herein. F O U R T H : (a) The County reserves the right to cancel this Agreement on thirty (30) days' prior written notice to the Municipality when it deems it to be in its best interests to do so. In such event, the Municipality shall be compensated and the County shall be liable only for payment for services already rendered under this Agreement prior to the effective date of termination at the rates specified in Schedule In the event of a dispute as to the value of the services rendered by the Municipality prior to the date of termination, it is understood and agreed that the County shall determine the value of such services rendered by the Municipality. Such reasonable and good faith determination shall be accepted by the Municipality as final. (b) In the event the County determines that there has been a material breach by the Municipality of any of the terms of the Agreement and such breach remains uncured for ten (10) days after service on the Municipality of written notice thereof, the County, in addition to any other right or remedy it might have, may terminate this Agreement and the County shall have the right, power and authority to complete the services provided for in this Agreement, or contract for their completion, and any additional expense or cost of such completion shall be charged to and paid by the Municipality. Notice hereunder shall be effective on the date of receipt. FIFTH: The parties recognize and acknowledge that the obligations of the County under this Agreement are subject to annual appropriations by its Board of Legislators pursuant to the Laws of Westchester County. Therefore, this Agreement shall be deemed executory only to the extent of the monies appropriated and available. The County shall have no liability under this Agreement beyond funds appropriated and available for payment pursuant to this Agreement. The parties understand and intend �YTH2147 Village of Sleepy Hollow that the obligation of the County hereunder shall constitute a current expense of the County and shall not in any way be construed to be a debt of the County in contravention of any applicable constitutional or statutory limitations or requirements concerning the creation of indebtedness by the County, nor shall anything contained in this Agreement constitute a pledge of the general tax revenues, funds or moneys of the County. The County shall pay amounts due under this Agreement exclusively from legally available funds appropriated for this purpose. The County shall retain the right, upon the occurrence of the adoption of any County Budget by its Board of Legislators during the term of this Agreement or any amendments thereto, and for a reasonable period of time after such adoption(s), to conduct an analysis of the impacts of any such County Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates set forth herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. This Agreement is also subject to further financial analysis of the impact of any New York State Budget (the "State Budget") proposed and adopted during the term of this Agreement. The County shall retain the right, upon the occurrence of any release by the Governor of a proposed State Budget and/or the adoption of a State Budget or any amendments thereto, and for a reasonable period of time after such release(s) or adoption(s), to conduct an analysis of the impacts of any such State Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates approved herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. SIXTH: All notices given pursuant to this agreement shall be in writing and effective on mailing. All notices shall be sent by registered or certified mail, return receipt requested and mailed to the following addresses: To the County: Executive Director - Youth Bureau 112 E. Post Road, 3rd floor White Plains, New York 10601 with a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue White Plains, New York 10601 �YTH2147 Village of Sleepy Hollow to the Municipality: Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, N Y 10591 or to such other addresses as may be specified by the parties hereto in writing. SEVENTH: This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof and shall supersede all previous negotiations, comments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. EIGHTH: This Agreement is entered into solely between, and may be enforced only by, the County and the Municipality and shall not be deemed to create any rights in third parties, or to create any obligations of a party to any such third parties. NINTH: The Municipality shall not delegate any duties or assign any of its rights under this Agreement without the prior express written consent of the County. The Municipality shall not subcontract any part of the Work without the express written consent of the County, subject to any necessary legal approvals. Any purported delegation of duties, assignment of rights or subcontracting of Work under this Agreement without the prior express written consent of the County is void. All subcontracts that have received such prior written consent shall provide that subcontractors are subject to all terms and conditions set forth in this Agreement. It is recognized and understood by the Municipality that for the purposes of this Agreement, all Work performed by a County-approved subcontractor shall be deemed Work performed by the Municipality and the Municipality shall insure that such subcontracted work is subject to the material terms and conditions of this Agreement. All subcontracts for the Work shall expressly reference the subcontractor's duty to comply with the material terms and conditions of this Agreement and shall attach a copy of the County's contract with the Municipality. The Municipality shall obtain a written acknowledgement from the owner and/or chief executive of subcontractor or his/her duly authorized representative that the subcontractor has received a copy of the County's contract, read it and is familiar with the material terms and conditions thereof. The Municipality shall include provisions in its subcontracts designed to ensure that the Municipality and/or its auditor has the right to examine all relevant books, records, documents or electronic data of the subcontractor necessary to review the subcontractor's compliance with the material terms and conditions of this Agreement. �YTH2147 Village of Sleepy Hollow T E N T H : The Municipality expressly agrees that neither it nor any contractor, subcontractor, employee, or any other person acting on its behalf shall discriminate against or intimidate any employee or other individual on the basis of race, creed, religion, color, gender, age, national origin, ethniMunicipality, alienage or citizenship status, disability, marital status, sexual orientation, familial status, genetic predisposition or carrier status during the term of or in connection with this Agreement, as those terms may be defined in Chapter 700 of the Laws of Westchester County. The Municipality acknowledges and understands that the County maintains a zero tolerance policy prohibiting all forms of harassment or discrimination against its employees by co-workers, supervisors, vendors, contractors, or others. E L E V E N T H : The Municipality shall comply, at its own expense, with the provisions of all applicable state and municipal requirements and with all state and federal laws applicable to this Agreement and the Municipality. T W E L F T H : The Agreement shall not be enforceable unless signed by the parties and approved as to form and manner by the Office of the County Attorney. IN WITNESS W H E R E O F , the County and the Municipality have caused this Agreement to be executed: COUNTY O F W E S T C H E S T E R By: Kenneth W. Jenkins Acting County Executive Approved by the Westchester County Board of Legislators of the County of Westchester by Act No. 2021 - 160. Approved as to form and manner of execution: Assistant County Attorney The County of Westchester �Meeting Date: 11/30/2021 Resolution: 11/148-B/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to sign IMA Agreement with the County of Westchester to Enforce DWI Prosecution Whereas the County of Westchester offers a program to local municipalities to assist in enforcing the laws pertaining to driving while intoxicated and related charges where the County reimburses the local municipalities for its participation; and Whereas the Board of Trustees desires to support the enforcement of these laws and encourages the apprehension and prosecution of all violators, Now Therefore Be It Resolved the Board of Trustees hereby authorizes the Mayor to execute the attached IMA agreement with the County of Westchester. Moved: Trustee Spiro Absent: Trustee Gonzalez Seconded: Trustee Andruss Vote: Unanimous �Sleepy Hollow: 2021-2025- 35 T H I S A G R E E M E N T made this day of , 2020 by and between: T H E C O U N T Y O F W E S T C H E S T E R , a municipal corporation of the State of N e w York, having an office and place of business in the Michaelian O f f i c e Building, 148 Martine Avenue, White Plains, N e w York 10601 (hereinafter referred to as the "County") Acting by and through its Department of Public Safety Services (hereinafter referred to as the "Department") And Village of Sleepy Hollow 28 Beekman Ave Sleepy Hollow, NY 10597 ^ ^ j u c x - v ^ y i I f j o t i w J a municipal corporation of the State of N e w g an office ancl i / a c e of business at g j 5 f?/fCitLAQLkJ VXlAAJ _ , N e w York acting by and through the M l ftJ^Q, Police Department, (hereinafter referred to as the 'Municipality"). 1. In consideration of an amount not to exceed E I G H T T H O U S A N D F O U R H U N D R E D ($8,400.00) D O L L A R S per year to be paid in the manner and at the rates set forth in Schedule " A , " which is attached to and forms a part of this Agreement, the Municipality shall participate in the Westchester County S T O P - D W I Patrol/Datamaster Project as described in Schedule " A " , which is attached hereto and made a part hereof (hereinafter the "Work"). 2. The parties recognize and acknowledge that the obligations of the County under this Agreement are subject to the C o u n t y ' s receipt of f u n d s f r o m N e w York State to operate the Westchester County S T O P - D W I Patrol/Datamaster Project. If, for any reason, the full amount of said f u n d s is not paid over or made available to the County b y N e w York State, the County may terminate this Agreement immediately or reduce the amount payable to the Municipality, in the discretion of the County. The County shall give prompt notice of any such termination or reduction to the Municipality. If the County subsequently o f f e r s to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. In addition, the parties recognize and acknowledge that the obligations of the County under this Agreement are subject to annual appropriations by its Board of Legislators pursuant to the Laws of Westchester County. Therefore, this Agreement shall be deemed executory only to the extent of the monies appropriated and available. T h e County shall have no liability under this Agreement beyond f u n d s appropriated and available for payment pursuant to this Agreement. T h e parties understand and intend that the obligation of the County hereunder shall �constitute a current expense of the County and shall not in any way be construed to be a debt of the County in contravention of any applicable constitutional or statutory limitations or requirements concerning the creation of indebtedness by the County, nor shall anything contained in this Agreement constitute a pledge of the general tax revenues, funds or moneys of the County. The County shall pay amounts due under this Agreement exclusively from legally available funds appropriated for this purpose. The County shall retain the right, upon the occurrence of the adoption of any County Budget by its Board of Legislators during the term of this Agreement or any amendments thereto, and for a reasonable period of time after such adoption(s), to conduct an analysis of the impacts of any such County Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates set forth herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. This Agreement is also subject to further financial analysis of the impact of any New York State Budget (the "State Budget") proposed and adopted during the term of this Agreement. The County shall retain the right, upon the occurrence of any release by the Governor of a proposed State Budget and/or the adoption of a State Budget or any amendments thereto, and for a reasonable period of time after such release(s) or adoption(s), to conduct an analysis of the impacts of any such State Budget on County finances. After such analysis, the County shall retain the right to either terminate this Agreement or to renegotiate the amounts and rates approved herein. If the County subsequently offers to pay a reduced amount to the Municipality, then the Municipality shall have the right to terminate this Agreement upon reasonable prior written notice. 3. All records or recorded data of any kind compiled by the Municipality in completing the Work described in this Agreement, including but not limited to written reports, studies, computer printouts, graphs, charts, and all other similar recorded data, shall become and remain the property of the County. The Municipality may retain copies of such records for its own use and shall not disclose any such information without the express written consent of the Stop-DWI Director or her designee ("Director"). The County shall have the right to reproduce and publish such records, if it so desires, at no additional cost to the County. 4. The Work to be performed pursuant to the terms of this Agreement shall commence January 1, 2021 and continue through December 31, 2025. The Municipality shall issue progress reports to the County as the Director may direct and shall immediately inform the Director in writing of any cause for delay in the performance of its obligations under this Agreement. 5. The Municipality agrees and shall be subject to the insurance requirements contained in Schedule "B," which schedule is attached to and forms a part of this Agreement. In addition to and not in limitation of the insurance provisions contained in Schedule "B," the Municipality agrees: �(a) that except for the amount, if any, of damage contributed to, caused by, or resulting from the sole negligence of the County, the Municipality shall indemnify and hold harmless the County, its officers, employees, agents, and elected officials from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorney's fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the Municipality or third parties under the direction or control of the Municipality; and (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement and to bear all other costs and expenses related thereto; and (c) in the event the Municipality does not provide the above defense and indemnification to the County, and such refusal or denial to provide the above defense and indemnification is found to be in breach of this provision, then the Municipality shall reimburse the County's reasonable attorney's fees incurred in connection with the defense of any action, and in connection with enforcing this provision of the Agreement. 6. The Municipality shall comply, at its own expense, with the provisions of all applicable local, state and federal laws, rules and regulations, including, but not limited to, those applicable to the Municipality as an employer of labor or otherwise. 7. Requests for payment to be made shall be submitted by the Municipality on properly executed payment vouchers of the County in accordance with Schedule "A" and paid only after approval by the Director. All payment vouchers must be accompanied by a numbered invoice and must contain the invoice number where indicated. All invoices submitted during each calendar year shall utilize consecutive numbering and be non-repeating. In no event shall payment be made to the Municipality prior to completion of all Work and the approval of same by the Director. The Municipality shall, at no additional charge, furnish all labor, services, materials, tools, equipment and other appliances necessary to complete the Work, unless specific additional charges are expressly permitted under this Agreement. It is recognized and understood that even if specific additional charges are expressly permitted under this Agreement, in no event shall total payment to the Municipality exceed the not-to-exceed amount set forth in Section 1 above. All payments made by the County to the Municipality will be made by electronic funds transfer ("EFT") pursuant to the County's Vendor Direct program. Municipalities doing business with Westchester County, who are not already enrolled in the Vendor Direct Program, will be required to fill out and submit an EFT Authorization Form prior to receiving an award or purchase order. The EFT Authorization Form and related information are annexed hereto as Schedule "C." The completed Authorization Form must be returned by the Municipality to the Westchester County Department of Finance ("Finance Department") prior to execution of the contract. In rare cases, a hardship waiver may be granted. For a Hardship Waiver Request Form, please contact the Finance Department. �8. (a) The County, upon ten (10) days notice to the Municipality, may terminate this Agreement in whole or in part when the County deems it to be in its best interest. In such event, the Municipality shall be compensated and the County shall be liable only for payment for services already rendered under this Agreement prior to the effective date of termination at the rates specified in Schedule "A." Upon receipt of notice that the County is terminating this Agreement in its best interests, the Municipality shall stop work immediately and incur no further costs in furtherance of this Agreement without the express approval of the Director, and the Municipality shall direct any approved subconsultants to do the same. In the event of a dispute as to the value of the Work rendered by the Municipality prior to the date of termination, it is understood and agreed that the Director shall determine the value of such Work rendered by the Municipality. The Municipality shall accept such reasonable and good faith determination as final. (b) In the event the County determines that there has been a material breach by the Municipality of any of the terms of the Agreement and such breach remains uncured for fortyeight (48) hours after service on the Municipality of written notice thereof, the County, in addition to any other right or remedy it might have, may terminate this Agreement and the County shall have the right, power and authority to complete the Work provided for in this Agreement, or contract for its completion, and any additional expense or cost of such completion shall be charged to and paid by the Municipality. Without limiting the foregoing, upon written notice to the Municipality, repeated breaches by the Municipality of duties or obligations under this Agreement shall be deemed a material breach of this Agreement justifying termination for cause hereunder without requirement for further opportunity to cure. 9. All notices of any nature referred to in this Agreement shall be in writing and either sent by registered or certified mail postage pre-paid, or delivered by hand or overnight courier, or sent by facsimile (with acknowledgment received and a copy of the notice sent by registered or certified mail, postage pre-paid), as set forth below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective on the date of receipt. Notices shall be sent to the following: To the County: Commissioner - Sheriff of Public Safety 1 Saw Mill River Parkway Hawthorne, New York 10532 With a copy to: Director, Drug Prevention & STOP-DWI 112 E. Post Road, 3rd Floor White Plains, New York 10601 with a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue �White Plains, New York 10601 To the Municipality: 10. This Agreement and its attachments constitute the entire Agreement between the parties with respect to the subject matter hereof and shall supersede all previous negotiations, commitments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. 11. In the event of any conflict between the terms of this Agreement and the terms of any schedule or attachment hereto, it is understood that the terms of this Agreement shall be controlling with respect to any interpretation of the meaning and intent of the parties. 12. Nothing contained herein shall be construed to make either party the agent, employee or co-venturer of the other and the parties hereto expressly disclaim the existence of any such relationship between them. 13. The failure of the County to insist upon strict performance of any term, condition or covenant herein, shall not be considered a waiver of such breach or default or any subsequent breach or default of the terms, conditions and covenants herein. The remedies contained herein are cumulative and shall not limit or restrict any other remedy at law or in equity to which the County may be entitled. 14. Except as provided herein, the Municipality shall not assign, sublet, subcontract or otherwise dispose of this Agreement, or any right, duty or interest herein, without the prior express written approval of the County. Any purported delegation of duties, assignment of rights under this Agreement without the prior express written consent of the County is void. No assignment, subcontracting, subletting or other such disposition of this Agreement, either with or without such consent of the County, shall serve to relieve the Municipality of its obligations under this Agreement. 15. This Agreement shall be construed and enforced in accordance with the Laws of the State of New York. 16. This Agreement shall not be enforceable until signed by all parties and approved by the Office of the County Attorney. * �I N W I T N E S S W H E R E O F , the County of Westchester and the Municipality have caused this Agreement to be executed. THE COUNTY OF WESTCHESTER BY: T h o m a s A. Gleason Acting Commissioner Sheriff of Public Safety MUNICIPALTIY BY: i: J^ayOVL. Approved by the Westchester County Board of Legislators on the 9 th day of November, 2 0 2 0 b y Act No. 184-2020 Approved as to form and manner of execution Sr. Assistant County Attorney County of Westchester �Meeting Date: 11/30/2021 ResolutionNumber:11/152/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Oktoberfest Contract for 2022 Whereas, the Board of Trustees is desirous of sponsoring Oktoberfest 2022 on; and Whereas, several bands have been solicited for the purpose of performing at the event; and Whereas, John Steven's Polka Band, whom has performed in previous years, has been recommended by the Village Administrator to perform at the event; and Now, therefore, be it resolved the Board of Trustees authorizes the Mayor to execute the attached contract hiring John Stevens' Polka Band to perform at Oktoberfest for the contract price of $1,900. Move: Trustee Scaglione Second: Trustees Andruss Absent: Trustee Gonzalez Vote: Unanimous �JOHN STEVENS POLKA BAND MUSICAL SERVICES AGREEMENT This agreement is for the musical services of John Stevens Polka Band made this Date 09/27/2021 between band representative John Stevens and the undersigned Purchaser (hereinafter called the purchaser). By signing this agreement the purchaser and John Stevens Polka Band will accept all terms and conditions of this agreement. Date o f E n g a g e m e n t : SATURDAY SEPTEMBER 24,2022 L o c a t i o n / A d d r e s s o f Performance : KINGSLAND PARK 299 PALMER AVENUE SLEEPY HOLLOW, NY 10591 WAGES A G R E E D UPON: $1900.00 DEPOSIT N/A B A L A N C E DUE $1900.00 DAY OF EVENT PAYMENT TERMS: Payment is due upon the completion of the engagement paid to John Stevens on the date of the engagement, tf payment is by a check make check payable to: JOHN STEVENS" DOUBLESHOT. LLC. Deposit amount is non-refundable. A 30% service charge will be assessed for any returned checks. Performance Time(s) / Sets: 1 -5PM Performance times are not to exceed as follows: 4 hours total including ( ) 20 minute intermissions, or (0) 30 minute intermissions, or (1) sets alternating with other performers, unless specified differently in the special terms section of this agreement and approved by John Stevens Polka Band prior to the date of performance. Set Up Time: A minimum of (1) hour must be allotted for equipment set up. John Stevens Polka Band will not assume responsibility for delayed starting performance times due to insufficient allowance of set up time. In addition, John Stevens Polka Band will not assume responsibility for late start times due to any conditions beyond the control of John Stevens Polka Band. (i.e. Late Running Dinners, Speeches, Presentations, etc.) OUTDOOR PERFORMANCES: Adequate covering must be provided for the band to ensure the safety of the band members and the equipment In the event of bad weather. Rain does not void this contract In anyway, regardless if the performance was carried out or not. John Stevens Polka band reserve therightto stop at anytime if electrical storm should occur. PARKING: Sufficient vehicle parking with adequate access to the staging area must be provided for at least the complete duration of the performance engagement, for the band equipment vehicle used to transport equipment and band personnel to the staging area. Such parking will be provided without charge or fee on the date of the performance. Parking needed for a full size van with a trailer. MERCHANDISING: JOHN STEVENS reserves the right to sell and distribute promotional materials directly related to the promotion and marketing of John Stevens Polka Band, not limited to and including printed literature, audio cassette tapes, compact discs, video tapes, and promotional garments(i.e. T-shirts, sweatshirts etc.) without any compensation, monetary or otherwise obligated to the purchaser, on site concessions or anyone other than John Stevens Polka Band. In addition, any private on site concessions must cease sales of John Stevens merchandiser's & cassettes) and remove said merchandise from eye sight during the entire duration of the bands performance only on the date(s) of the performance. Sale of John Stevens Polka Band merchandise by private on site concessions may resume upon the completion of this performance engagement. ADVERTISING: When advertising make sure that our name is listed asfollowsJOHN STEVENS POLKA BAND. Do not alter the name in anyway shape or form. Please place our Website address on all advertising materials. If a website is available for your event Link our website up with your website. WWW.JOHNSTEVENSPOLKA.COM. CANCELLATION TERMS: The Deposit is Non Refundable. If the cancellation should occur within 120 days of the performance date 40% of the contract price will be due upon the cancellation. If the cancellation should occur within 90 days of the performance date 50% of the contract price will be due upon the cancellation. If the cancellation should occur within 60 days of the performance date 75% of the contract price will be due upon the cancellation. If the cancellation should occur within 30 days of the performance date 100% of the contract price will be due upon the cancellation. PROMOTIONAL PHOTO - UPON REQUEST John Stevens Polka Band has a set of photos to be used for promotional advertising. (Please request upon signing contract) SOUND REQUIREMENTS: John Stevens Polka Band supplies its own sound system. If an outside sound company is hired to run sound on stage instead of John Stevens, John Stevens Polka Bandreservesthe right to final say of the mix. If not followed, John Stevens Polka Band reserves the right to stop performance at anytime to make sound adjustments as needed. Sound engineers) must be professional and use professional sound equipment. The sound company can contact the band for more information on sound requirements. Please contact John Stevens @ (570) 288-1536 or by email: STEVENSPOLKAS@JUNO.COM. STAGE PLOT: Attached to the back of this agreement is our Sound Stage Plot, (if applicable) POWER REQUIRED: (2) separate 20 amp circuits are required on the stage or in/around stage area. BEVERAGE / MEALS: We never turn down free drink & food (Tickets, Vouchers, Bottled Water, Etc..) �VIDEO/AUDIO/TV TAPING - Absolutely NO Video / Audio/ TV taping will be allowed without the approval & consent of John Stevens Polka Band. SPECIAL TERMS: PURCHASER NAME: MAYOR KEN WRAY C/O OKTOBERFEST ADDRESS: 28 BEEKMAN AVENUE - SLEEPY HOLLOW, NY 10591 PHONE: 914-366-5105 ATHONY GIACCIO EMAIL: AGIACCIO@SLEEPYHOLLOWNY.ORG PURCHASER SIGN / ACCEPT TERMS HERE x DATE CONTRACTOR / JOHN STEVENS POLKA BANDirepRESENTATIVE DATE Retura^fcopy of this agreement to: _ JOHN STEVENS POLKA BAND 605 CHURCH STREET SWOYERSVILLE.PA 18704-2926 (570) 288-1538 EMAIL: STEVENSPOLKAS@JUNO.COM WWW.JOHNSTEVENSPOLKA.COM -10/MM- �Meeting Date: 11/30/2021 ResolutionNumber:11/152/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Change Order for the Beekman Avenue Sidewalk Project WHEREAS, the Village of Sleepy Hollow has entered into a construction contract with Tony Casale Inc. for the Beekman Avenue Sidewalk Project: and WHEREAS, the construction contract for this work now requires approval of a Change Order to install decorative metal tree grates around each street tree; and WHEREAS, WSP Engineering, the Village's Consulting Engineer for this project, has recommended that this change order be approved; and WHEREAS, the costs of this change order totals $64,635.00. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein authorizes the administrator to execute the attached change order for the Beekman Avenue Sidewalk Project; and BE IT FURTHER RESOLVED that the Village Treasurer will adjust the project budget to reflect an increase of $64,635.00. Moved: Trustee Andruss Absent: Trustee Gonzalez Seconded: Deputy Mayor Scaglione Vote: Unanimous �Meeting Date: 11/30/2021 Resolution Number: 11/152/2021 Local Law No. 5 of 2021 A LOCAL LAW AMENDING CHAPTER 87 IN THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "RESIDENCY REQUIREMENTS" BY DELETING THE SAME IN FULL AND ADOPTING A REPLACEMENT WHICH EXPANDS THE RESIDENCY REQUIREMENTS OF APPOINTED VILLAGE OFFICERS THROUGHOUT THE STATE OF NEW YORK BE IT ENACTED by the Board of Trustees of the Village of Sleepy Hollow, New York, as follows: Section 1. The Code of the Village of Sleepy Hollow is amended at Chapter 87 entitled "Residency Requirements" by deleting the same in full. Section 2. The Code of the Village of Sleepy Hollow is amended by that adoption of a new Chapter 87 entitled "Residency of Village Officers" to read as follows: Chapter 87 RESIDENCY OF VILLAGE OFFICERS §87-1. Purpose. The Village of Sleepy Hollow wishes to improve its ability to find qualified candidates to serve as appointed Village officers, and to increase the pool of eligible candidates, the Village is expanding the area in which appointed Village officers may reside. § 56-2. Residency of appointed Village officers. The appointed Village officers of the Village of Sleepy Hollow may reside outside of the Village but must be residents of the State of New York. § 56-3. Residency of elective Village officers. Nothing contained herein shall affect the elective Village officers of the Village of Sleepy Hollow - to wit the Mayor, Trustees, and Village Justice - who must be residents of the Village. Section 3. This Local Law supersedes any inconsistent provision of NYS Village Law Section 3-300 and any other inconsistent provision of New York State law. �Section 4. The invalidity of any word, section, clause, paragraph sentence, part, or provision of this Local Law shall not affect the validity of any part of this Local Law which can be given effect without such invalid part or parts. Section 4. This Local Law shall take effect immediately upon filing in the Office of the Secretary of State. Moved: Trustee Gebler Absent: Trustee Gonzalez Seconded: Deputy mayor Scaglione Vote: Unanimous �Meeting Date: 11/30/2021 ResolutionNumber:11/152/2021 Resolution Directing the Village Clerk to Request Certified Copy of a Civil Service List Be It Resolved the Board of Trustees of the Village Sleepy Hollow hereby directs the Village Clerk to request a certified copy of the Civil Service list for the position of Assistant Building Inspector, from the Westchester County Department of Human Resources. Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous Absent: Trustee Gonzalez �Meeting Date: 11/30/2021 ResolutionNumber:11/152/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting accepted two new members for active membership as follows: (memo attached) Moved: Trustee Spiro Second: Deputy Mayor Scaglione Vote: Unanimous �BE IT ENACTED by the Board of Trustees of the Village of Sleepy Hollow, New York, as follows: Section 1. The Code of the Village of Sleepy Hollow is amended at Chapter 87 entitled "Residency Requirements" by deleting the same in full. Section 2. The Code of the Village of Sleepy Hollow is amended by that adoption of a new Chapter 87 entitled "Residency of Village Officers" to read as follows: Chapter 87 RESIDENCY OF VILLAGE OFFICERS §87-1. Purpose. The Village of Sleepy Hollow wishes to improve its ability to find qualified candidates to serve as appointed Village officers, and to increase the pool of eligible candidates, the Village is expanding the area in which appointed Village officers may reside. § 56-2. Residency of appointed Village officers. The appointed Village officers of the Village of Sleepy Hollow may reside outside of the Village but must be residents of the State of New York. § 56-3. Residency of elective Village officers. Nothing contained herein shall affect the elective Village officers of the Village of Sleepy Hollow to wit the Mayor, Trustees, and Village Justice - who must be residents of the Village. Section 3. This Local Law supersedes any inconsistent provision of NYS Village Law Section 3-300 and any other inconsistent provision of New York State law. Section 4. The invalidity of any word, section, clause, paragraph sentence, part, or provision of this Local Law shall not affect the validity of any part of this Local Law which can be given effect without such invalid part or parts. This Local Law shall take effect immediately upon filing in the Office of the Secretary of State. �Meeting Date: 11/30/2021 ResolutionNumber:11/152/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting accepted two new members for active membership as follows: (memo attached) Moved: Trustee Spiro Second: Deputy Mayor Scaglione Absent: Trustee Gonzalez Vote: Unanimous �This department never sleeps! Fire Patrol Co. No. 1 Organized. 1876 John E. Korzclius Chief Engineer Pocantico Hook & Ladder Co. No. I Organized. 1878 William Ryan 1 s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Steven Bencosme 2 n d Assistant Chief Union Hose Co. No. 2 Organized. 1887 1876 More than a Legend Columbia Hose Co. No. 3 Organized. 1899 November 14,2021 Dear Mayor & Board of Trustees, This letter is to inform you of the actions taken by the Board of Fire Wardens o n Tuesday, N o v e m b e r 0 9 , 2 0 2 1 : • At their monthly meeting on 11/02/21, Pocantico Hook & Ladder Co. 1 accepted Michael Potter, 34 Hudson St, Sleepy Hollow, N Y 10591, to active membership. • At their monthly meeting on 11/02/21, Pocantico Hook & Ladder Co. 1 switched Christopher E. Lowery, 95 B e e k m a n Avenue, Sleepy Hollow, N Y 10591, to Active Membership. Respectfully Submitted, Steven Bencosme Secretary, Board of Fire Wardens pf: PO Box 753, Sleepy Hollow, NY 10591 V 914-366-5119 www.alBBpyhollowfd.cirg . 1 s leep y hoi I nwfd @ si e e py h dI I • wny. org �Meeting Date: 11/30/2021 ResolutionNumber:11/152/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Attached Journal Entry/Budget Transfer Be it Resolved, that the Board of Trustees of the Village of Sleepy Hollow authorize the Village Treasurer to complete the attached journal entry/budget transfer. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: Unanimous Absent: Trustee Gonzalez �T O T R A N S F E R M O N E Y F R O M T H E G E N E R A L U N R E S E R V E D F U N D B A L A N C E T O T H E CAPITAL F U N D FOR V A R I O U S 2021-2022 C A P I T A L PROJECTS A.909 General Fund Balance A.633 H.391 $1,063,532 Due to Capital Fund Due from General Fund H.3120.200.31 H.3120.200.32 H.3120.200.37 $1,063,532 POLICE DEPARTMENT One (1) Police Explorer w/Camera&Laptop One (1) Police Explorer New Replacement Computer Server AMBULANCE H.4540.200.15 H.3410.200.37 H.3410.200.38 $1,063,532 CORP $45,344 One (1) Chevy Tahoe FIRE $69,015 $43,636 $8,245 DEPARTMENT Access Control System Garage Doors (parts/additional money) H. 1620.200.21 GENERAL IT Upgrades ADMINISTRATION (PCs, Hardware & Software) H.7110.200.43 H.7110.200.44 H.7110.200.45 PARKS & RECREATION DEPARTMENT Chevy 3500 w/dump body, plow & spreader Outdoor Exercise Equipment for Kingsland Pk Chevy Silverado 2500 H.5110 200.36 H.5110.200.37 H.5110.200.38 H.5110.200.33 H.5110.200 34 H.5110.200.39 DEPARTMENT OF PUBLIC WORKS Sanitation Sterling Packer & Chassis Backhoe International Bucket Truck Truck Dump Body Ford F350 Pick Up Truck w/plow&spreader Sidewalk Reimbursement (50/50) $24,734 $ 10,306 $15,459 $63,897 $53,232 $45,346 $261 ,772 $154,590 $126,764 $61,836 $53,591 $25,765 $1,063,532 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-11-30-RES-148-155 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/1ae92c1dfc67152c009dc4c75e29192f.pdf 34015698815c8c0f7aa8b96ca1f23ae2 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, November 30, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Rachelle Gebler Thomas Andruss Jared Rodriquez Sandra Spiro, Trustees Absent: Trustee Gonzalez Also Present: Anthony Giaccio, Village Administrator Paula McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Kevin Smith, Village DPW Superintendent Anthony Bueti, Village Police Chief Sean McCarthy, Village Building Inspector Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for residents Patricia Seldin, Anna Gilroy and Brian Acosta. Our thoughts are with his family and friends. Mayor Wray said that the public hearing to amend the tree ordinance was properly noticed. Village Clerk, Paula McCarthy read the public hearing notice. Mayor Wray noted that the idea behind this revision is to better manage both public and private trees. A letter from Shelley Robinson was entered into the record. Mayor Wray opened the Public Hearing invoking the 3 minute rule. Shelley Robinson of Kendal-on-Hudson, addressed the Mayor and the Board of Trustees and stated that the tree ordinance should not be completely changed. Private trees should still be under the jurisdiction of the Village. She said there still needs to be a checks and balances when reviewing tree permits and not up to only one person. Ms. Robinson recommended re-structuring the tree committee to have 5 members, establish monthly meetings and define the job of the tree officer better. Trustee Andruss said he is in favor of focusing on public trees. Anne White, of Kendal-on-Hudson addressed the Mayor and the Board of Trustees and stated she is pleased about the Village becoming a steward of the trees. She emphasized that a penalty fee be included and enforced. �Mayor Wray said that the current system of managing trees is poor and the tree permit process needs to be amended. He said the Village needs to be proactive instead of reactive when managing trees. The public hearing was adjourned until 7:00pm on Tuesday, December 7th. Written comments can be submitted until then to the Clerk's office. Approval of Warrants: On a motion made by Trustee Andruss, seconded by Deputy Mayor Scaglione, the warrant was approved and the Treasurer DiGiacomo was authorized to pay bills for $1,138,533.66. Approval of Minutes: On a motion by Trustee Gebler, seconded by Trustee Andruss the minutes of the November 9, 2021 meeting were approved. Motion carried. Abstained: Deputy Mayor Scaglione. On a motion by Trustee Andruss, seconded by Trustee Rodriguez the minutes of the November 16, 2021 meeting were approved with amendments. Motion carried. Abstained: Trustee Spiro. Mayor's Announcement: Mayor Wray thanked the volunteer Fire Department for assisting the District of Thornwood during a fatal house fire on Thanksgiving morning. Mayor Wray stated that Covid-19 infections are now in the double digits in our Village, and suggested that everyone continue to practice safety measures such as wearing a mask, social distancing and being vaccinated. Department Head Reports: DPW Superintendent Smith presented his report, (see attached) Building Inspector McCarthy presented his report, (see attached) Public Comments: Mayor Wray opened the meeting to the public for comments and invoked the 3 minute rule. �Directors of Lighthouse Swim Inc. Terry McGlynn, Sue Klein, and Marty McGinnity, addressed the Board. The group held a fundraising swim event in September to raise funds for Feeding Westchester. They came to present $250 checks to the Police Department and Fire Department as a thank you for helping make the event a success. Anne White of Kendal-on-Hudson, addressed the Mayor and the Board of Trustees and requested that the meetings be improved to enable better access to the public. People should be able to make their comments from home. There should also be Spanish translation. Shannon Fitz of 18 Fremont Road addressed the Mayor and the Board of Trustees and agreed that there needs to be more bHingual access. She proposed updates to the code should be clearer. Ms. Fitz also stated that a foot path connecting Sleepy Hollow Manor and Philips Manor is needed. Resolutions: R1 - Approve IMA's with Westchester County Youth Bureau R2 - Approve Stop DWI IMA with Westchester County R3 - Approve Oktoberfest Band R4 - Approve Change Order for Beekman Avenue Sidewalk Project R5 - Approve Residency Requirement for Public Officials R6 - Authorize Clerk to Canvass Assistant Building Inspector-Civil Service List R7 - Approve Actions of the Fire Wardens R8 - Approve Budget Transfer R9 - Set Public Hearing to De-Map a Section of Ridge Street A motion was made by Deputy Mayor Scaglione, seconded by Trustee Andruss to approve a request made by Gullotta House to hold a fundraiser polar swim event at Kingsland Point Park on February 12. Motion passed 6-0. Old Business/New Business: Trustee Spiro said she is researching ways to conduct Spanish-speaking meetings and will share what she learns with the Board members when available. Trustee Gebler said she met with Trustee Rodriguez, Anthony Giaccio and Kevin Smith to discuss placing year-round decorative lights on trees along Beekman Avenue. This will be done on a trial basis. Trustee Rodriguez said that he has received a proposal to design the plaza at the top of Cortlandt Street. �Communications: Michael Fernandez of Anderson Avenue requested a stop sign on Crane Avenue. John Leavy sent correspondence about de-mapping paper streets. Rachel Brecker sent an e-mail regarding parking concerns. Clerk's Announcements: There will be a Tree Lighting event this Friday and Santa letters will be received starting tomorrow. The PBA is doing a holiday toy drive. People Helping People sent a plaque to the Village Board as a thank you for helping provide meals during the pandemic by providing use of the senior center kitchen. The Mobile Shredder will be at Village Hall on December 11, 2022. The Mobile Passport unit was on-hand two weeks ago and was well attended. Public Comments: Mayor Wray opened the meeting to public comments and invoked the 3-minute rule. There were no comments at this time. At 8:30pm on a motion by Trustee Rodriguez, seconded by Trustee Andruss, the meeting was adjourned. PaulaiA. McCarthy Tompl& Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-11-30 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/7d90f2e135e8017c2385571baabe1946.pdf ec51be6739658df1509a89a30fab1c27 PDF Text Text Meeting Date: 11/09/20/21 ResolutionNo.:11/143/2021 Be It Resolved, that Election Law 4-106(2) requires all villages whose March elections are conducted by the County Board of Elections; submit to the County Board of Elections a list of polling places; Be It Resolved that the Village of Sleepy Hollow has the following nine (9) election districts in the Village Election to be held on Tuesday, March 15. 2022: and Be It Further Resolved that the following polling places be open from 6:00 a.m. to 9:00 p.m. on Election Day: 1st Election District Union Hose Co. Firehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 2nd Election District Union Hose Co. Firehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 3rd Election District Fire House Headquarters 28 Beekman Avenue, Sleepy Hollow, NY 4th Election District Rescue Hose Fire House 11 Lawrence Avenue, Sleepy Hollow NY 5th Election District Rescue Hose Fire House 11 Lawrence Avenue; Sleepy Hollow, NY 6th Election District Philipsburg Manor (Restoration^ 381 North Broadway, Sleepy Hollow, NY 7th Election District Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY 10th Election District Philipsburg Manor (Restoration) 381 North Broadway, Sleepy Hollow, NY 11th Election District The Commons Building Kendal-on-Hudson 1010 Kendal Way, Sleepy Hollow, NY Moved: Trustee Gebier Seconded: Trustee Spiro Absent: Deputy Mayor Scaglione Vote: Unanimous �Meeting Date: 11/09/20/21 ResolutionNo.:11/144/2021 Resolution Of The Board Of Trustees Of The Village Of Sleepy Hollow Calling a Public Hearing On a Local Law Amending Chapter 385 In The Code Of The Village Of Sleepy Hollow Entitled "Trees" By Deleting The Same In Full And Adopting A Replacement BE IT RESOLVED, by the Board of Trustees of the Village of Sleepy Hollow that a public hearing will be held at 7:00 p.m. or as soon as such hearing may be called thereafter, on the 30th day of November, 2021, at the Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591, on a proposed Local Law entitled "A Local Law Amending Chapter 385 in the Code of the Village of Sleepy Hollow Entitled Trees' by Deleting the Same in Full and Adopting a Replacement;" and, BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Move: Trustee Rodriguez Second: Trustee Gebler Absent: Deputy Mayor Scaglione Vote: Unanimous �Meeting Date: 11/09/20/21 Resolution No.: 11/145/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, to accept two new members, as stated in the enclosed memo to the Board; Trevor Gonzalez and Yasmin Nunez of Sleepy Hollow. Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Spiro Seconded: Trustee Andruss Absent: Deputy Mayor Scaglione Vote: Unanimous �29 Andrews lane S'eepy Hoi ; ow NY 10591 {P) (914) 631-1962 Office of the Chief October 1, 2021 Mayor and Board of Trustees: Please be advised that at our September monthly meeting the foi ! owmg member was accepted for membership of the ambuiance corps; Trevor Gonzalez - Sleepy Hollow 4 ^&urt-U) ihf/t^ Please follow the normal course of action. Respectfully, Chief of EMS Sleepy Hollow Ambu ance Corps �Meeting Date: 11/09/20/21 Resolution No.: 11/146/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Temporary Agency Employee for Finance Department WHEREAS, the Village Treasurer, Sara DiGiacomo has recommended hiring a temporary agency employee to assist in the Finance Department due to recent resignations, and WHEARAS, resolution#10/137/2021, of 10/12/2021, approving Temp Solutions Agency is rescinded. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow hereby approve Treasurer DiGiacomo's request for a temporary agency employee from Robert Half - Talent Solutions Agency at an hourly rate up to $31.00 effective October 18, 2021 until such position is filled. Moved: Trustee Rodriguez Seconded: Trustee Gebler Absent: Deputy Mayor Scaglione Vote: Unanimous �Meeting Date: 11/09/20/21 Resolution No.: 11/147/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Garage Entrance and Exit for Building H of Edge on Hudson WHEREAS, the Village of Sleepy Hollow ("Village") is a municipal corporation with offices at 28 Beekman Avenue, Sleepy Hollow, New York; and WHEREAS, the Village Planning Board has approved a Site Plan for Building H at the Edge on Hudson project which shows a garage entrance and exit on to Westward Dive ("Westward Garage Entrance"); and WHEREAS, The Village Planning Board is considering an application for an amended Site Plan for Building H which shows the Westward Garage Entrance; and WHEREAS, both of the Environmental Assessment Narrative submitted on behalf of General Motors LLC on or about December 14,2010, and the Resolution on Environmental Determination and Findings Revised Riverfront Development Concept Plan Pursuant to Section 62-5.1 of the Sleepy Hollow Code for the Lighthouse Landing Riverfront Development adopted by the Village Board of Trustees on January 6,2011, state that "Building H has been reconfigured to remove the driveway opposite the Village Green;'" and WHEREAS, the Village Board of Trustees has reviewed and considered the matter and would like to darify any confusion relatedtothe quoted statement; NOW THEREFORE BE IT RESOLVED, that the "driveway" removed by the Environmental Assessment Narrative and the 2011 Findings was a street level connection to what is now Westward Drive, and the garage entrance and exit shown on the current Site Plan slopes downwardtoWestward Drive. The garage entrance and exit is not precluded by the removal of the driveway; and BE IT FURTHER RESOLVED, that because of concerns with headlights of vehicles leaving the garage, however, the Applicant has agreed to provide a planting mitigation program acceptable to the Village's Department of Architecture, Land Use Development Buildings and Building Compliance; and BE IT FURTHER RESOLVED, that pursuanttoVillage Code Sec. 45G-15.G, thisrevisiondoes not require any further consideration, environmental analysis, or further project review and/or public hearing." MOVED: Trustee Gonzalez ABSENT: Trustee Scaglione SECONDED: Trustee Andruss VOTE: Unanimous �Meeting Date: 11/09/20/21 ResolutionNo.:11/148/2021 RESOLUTION APPROVING SETTLEMENT OF ACTION FOR PROPERTY LOCATED AT 175 VALLEY STREET AND 76 CHESTNUT STREET, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced In New York State Supreme Court, Westchester County, to challenge the tax assessments for property located at 175 Valley Street and 76 Chestnut Street, by owner George Samaras d/b/a 175 Valley Street, LLC and 76 Chestnut Street, LLC; and WHEREAS, the Village and the property owner's attorney have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos. 9811/11, 56717/12, 56794/13, 56917/14, 57368/15, 55670/16, 56358/17, 56247/18, and 56634/19; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a Consent Judgment in substantially the form as attached to these Resolutions settling the claims in all respects with assessed values for the 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, and 2019 tax years as set forth in the "Assessed Value Reduced To" column on the schedule at the end of these Resolutions; and be it further RESOLVED, that refunds for the 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, and 2019 tax years are authorized in the amounts set forth in the "Anticipated Refund" column on the schedule at the end of these Resolutions, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after entry of a Consent Judgment implementing the settlement; �175 Valley Street Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2011 $154,000.00 $154,000.00 $00.00 $00.00 2012 $154,000.00 $154,000.00 $00.00 $00.00 2013 $154,000.00 $154,000.00 $00.00 $00.00 2014 $154,000.00 $154,000.00 $00.00 $00.00 2015 $154,000.00 $154,000.00 $00.00 $00.00 2016 $154,000.00 $154,000.00 $00.00 $00.00 2017 $154,000.00 $154,000.00 $00.00 $00.00 2018 $154,000.00 $154,000.00 $00.00 $00.00 2019 $154,000.00 $154,000.00 $00.00 $00.00 �76 Chestnut Street Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2011 $146,100.00 $105,440.00 $40,660.00 $2,423.49 2012 $103,200.00 $00.00 $00.00 2013 $103,200.00 $00.00 $00.00 2014 $103,200.00 $83,200.00 $00.00 $00.00 2015 $103,200.00 83,200.00 $1,000.00 $77.00 2016 $103,200.00 83,200.00 $1,620.00 $141.24 2017 $103,200.00 83,200.00 $10,720.00 $931.38 2018 $103,200.00 83,200.00 $11,610.00 $908.21 2019 $103,200.00 83,200.00 $15,560.00 $1,357.08 Moved: Trustee Rodriguez Seconded: Trustee Andruss Absent: Deputy Mayor Scaglione Vote: Unanimous �At a Tax Certiorari Part of the Supreme Court of the State of New York held in and for the County of Westchester, at the County Courthouse, 111 Dr. Martin Luther King, Jr., Blvd., White Plains, New York on the day of ,2020. PRESENT: HON. BRUCE E. TOLBERT, Justice In the Matter of the Application of File Under Index No. 56634/19 175 VALLEY STREET, LLC, ET AL„ Joseph E. St. Onge, Esq., Agent, CONSENT JUDGMENT Petitioners, -againstV1LLAGE OF SLEEPY HOLLOW, a Municipal Corporation, its Assessor or Board of Assessors and Board of Review, Respondent, Index Nos. 9811/11 56717/12 56794/13 56917/14 57368/15 55670/16 56352/17 56247/18 56634/19 For a review under Article 7 of the Real Property Tax Law, etc. -X Section Block Lots 115.11 5 72, 77 The above Petitioners having heretofore served and filed the Petitions and Notices to review the tax assessments fixed by the Village of Sleepy Hollow for the assessment years 2011,2012,2013,2014,2015,2016,2017,2018 and 2019upon certain real property located at 76 Chestnut Street and 175 Valley Street, Village of Sleepy Hollow, Town of Mount Pleasant and designated as Section 115.11, Block 5, Lots 72 and 77, respectively, formerly �designated as Section 16, Block 11, Lots 8 and 4, respectively, on the Official Tax Map of the Village of Sleepy Hollow and Town of Mount Pleasant and The issues of these proceedings having duly come on for trial at a Tax Certiorari Term ofthis Court, and the Petitioners having appeared by JOSEPH E. ST. ONGE, ESQ., their attorney, and the respondents having appeared by CLINTON B. SMITH, ESQ., Village Attorney of the Village of Sleepy Hollow, and the parties having made their settlement, it is ORDERED, that the assessments of the property of Petitioners designated as Section 115.11, Block 5, Lot 72 be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: Assessment Year Tax Year Reduced From Reduced To Reduction 2011 2012 2013 2014 2015 2016 2017 2018 2019 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 146,100 103,200 103,200 103,200 103,200 103,200 103,200 103,200 103,200 105,440 103,200 103,200 103,200 102,200 101,580 92,480 91,590 87,640 40,660 None None None 1,000 1,620 10,720 11,610 15,560 and so reduced and confirmed, it is further ORDERED, that the assessments of the property of Petitioners designated as Section 115.11, Block 5, Lot 77 be and the same are hereby confirmed or reduced, 2 �corrected and fixed for the assessment years as follows: Assessment Year Tax Year Reduced From Reduced To Reduction 2011 2012 2013 2014 2015 2016 2017 2018 2019 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 154,000 None None None None None None None None None and so reduced and confirmed, it is further ORDERED, ADJUDGED AND DECREED, that the officer or officers having custody of the assessment rolls upon which the above-mentioned assessments and any taxes levied thereon are entered shall correct the said entries in conformity with this order, and shall note upon the margin of said rolls, opposite of said entries, that the same have been corrected by the authority of this order, and it is further ORDERED AND DIRECTED that there shall be audited and paid by the VILLAGE OF SLEEPY HOLLOW, respectively, to the Petitioners, the amounts, if any, paid by the said Petitioners, their representatives or agents as Village taxes against the said erroneous assessments in excess of what the Village taxes should have been if the said assessments had been as herein ordered and determined with interest, except in the event that the refund of taxes is paid within 60 days of service of a certified copy of this Court Order with Notice of Entry, then interest is waived, and it is further 3 �ORDERED AND DIRECTED that all tax refunds hereinabove directed to be made by Respondent, VILLAGE OF SLEEPY HOLLOW, and/or any of the various taxing authorities, be made by check or draft payable to the order of JOSEPH E. ST. ONGE, ESQ., as attorney and agent for the Petitioners, who is to hold the proceeds as trust funds for appropriate distribution, and who is to remain subject to the further jurisdiction of this Court in regard to his attorney's lien, pursuant to Judiciary Law Section 475, and it is further ORDERED, that this Order hereby constitutes and represents full settlement of the tax review proceedings herein, and there are no costs or disbursements awarded to, by or against any of the parties, and that upon compliance with the terms of this Order, the aboveentitled proceedings be and the same are settled and discontinued. ENTER, HON. BRUCE E. TOLBERT, J.S.C. SIGNING AND ENTRY OF THE WITHIN ORDER IS HEREBY CONSENTED TO: CLINTON B. SMITH, ESQ. Village Attorney, Village of Sleepy Hollow Attorney for Respondents McCarthy Fingar LLP 11 Martine Avenue, 12,h Floor White Plains, NY 10606-1934 Attorney for Petitioners 670 White Plains Road Scarsdale, New York 10583 4 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-11-09-RES-143-148 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/037e6aaec5875ce4d04cca895da0d690.pdf f99b3cb781579ec0edf09182ce63485e PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesdav November 9, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow nIW y S . ' Present: Absent: Mayor Kenneth G. Wray Trustee Gebler Thomas Andruss Sam Gonzalez Jared Rodriquez Sandra Spiro, Trustees Deputy Mayor Denise Scaglione Also Present: Anthony Giaccio, Village Administrator Paula McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Matt Arone, Recreation Superintendent Sean McCarthy, Village Building Inspector Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of s.lence for residents Jeremy David Wilson, 42yo of Devries Ave , and longtime resident Edna Belanich, of North Washington St Our thoughts are with their family anTfriends Public Hearing: Residency Requirement for Public Officials Village Clerk McCarthy read the public hearing notice alouyd for the record. Mayor opened the public hearing to the public and invoked the 3 minute rule. There were no comments at this time. w h ! n r h W r a y f C O m m ! n t e d t h a t t h i S w i " a l , O W t h e V i l , a 9 e t 0 broaden consideration of applicants when hiring for certain exempt postions. This is also a civil service requirement. Trustee Andruss moved to adjourn the public hearing for written comments until next Tuesday, November 16, 2021 at 4:30 p.m. Trustee Gonzalez seconded. Motion carried. Approval of Warrants: On a motion by Trustee Andruss, seconded by Trustee Gebler the warrant was approved and l reasurer DiGiacomo was authorized to pay bills in the amount of $284,167.58. Approval of Minutes: On a motion by Trustee Andruss, seconded by Trustee Gebler the minutes of the September 28, 2021 board meeting were approved with corrections. Motion carried. �bV T m S t e e R d r i u e z t h e Ocntober0t120n2boy2!hUo^ S ? ? ' ° 9 ' ^ u t e s of the October 12, 2021 board meeting were approved. Motion carried. Abstain: Trustee Gonzalez. O c t o b e r l f J j m S f S R O d ? 9 U e Z ' S e C 0 n d 6 d b y T r u s t e e A n d r u s * ^ e minutes of the uctober 26, 2021 board meeting were approved. Motion carried. by Tmstee Andruss the November0? of the November 2, 2021 meeting were approved with corrections. Motion carried. Mayor's AnnounrpmpntMayor Wray made the following announcements/comments- Village offices will be closed for Veterans Day, Thursday, November 11* and all garbage routes will be picked up on Friday T h b r i 6 H C e M m 0 n y . W i l i b e thb e l d a t P a t r i o t s P a r k i n observance of Veterans Day on i nursday November 11 at 10:30 a .m. All are welcome to attend November 20th is Arbor Day in the Village of Sleepy Hollow. Tree planting ceremony will be scheduled with the Recreation Department. " - Department Reports: Recreation Superintendent, Matt Arone addressed the Mayor and the Board of Trustees and reported on several events and ongoing projects, (see attached) Trustee Spiro asked about Sykes Park picnic tables that appear to be bent/damaged. Trustee Gebler asked when the new playground equipment would be installed that he was quoted a 20 week w a i t Ar0ne,Stated Trustee Gebler suggested putting a sign stating "coming soon new playground equipment". ^ygestea n l f n n S p S ^ h ^ f a b o u " h . ^ a t u s o f t h e o u t d o o r gymnasium. Superintendent Arone stated this is has been submitted as a capital project and he is awaiting approval. reS TseSa a ch°ed1! a C d 0 ' ^ 6 5 ^ ** M a V ° r a n d B ° a r d ° f T m s t e e s a n d g a v e a n a n n u a l Trustee Rodriguez asked about the status of the engineer's report for the pedestrian bridge SnTon D ; V is e report k ^ ^ M m l n , S , r a t o r G i a C ™ S t a t e d t h e ^ Public Commentg; Mayor Wray opened the meeting to the public for comments and invoked the 3 minute rule. �2 ^ L H T ^ n a m e 0 r r e s i d e n c e ) addressed the Mayor and the Board of Trustees and suggested making upcoming projects plans available to the public. Mayor Wray stated that plans for upcoming projects will be posted on our website. There were no further comments at this time. Resolutions: R1 - Approve Polling Places for March Elections R2 - Approve Modifications to H Block R3 - Approve Public Hearing for Tree Ordinance R4 - Approve Actions of the Ambulance Corp R5 - Approve Agency Staff Name Change R6 - Tax Certiorari for 175 Valley Street & 76 Chestnut At this time the presentation of Block H by Building Inspector McCarthy, David Smith of Planning & Development Advisors, Margie Shu, of the Village Planning Board and Counsel Smith, took place. The group discussed a request made by the developer to change the parking lot entrance for Building H. The Planning Board is seeking the Village Board's opinion r ; r t t T T h e y i , l a g e B o a r d h a d n o ° b J e c t i o n t 0 * * request, Since t h e ' d e X e r will shield the entrance from view and this design is less impactful than the original plan. New Business: Mayor Wray stated the North Tarrytown Housing Authority indicated they are interested in providing the services of income verification for the Affordable Housing applications The Mayor will be speaking further with them. Mayor Wray stated a settlement is being worked on regarding a land dispute on Ridge Street. Mayor Wray and the Board of Trustees agreed that the next Board meeting would be on November 30th, due to the upcoming Thanksgiving holiday. Trustee Spiro briefly discussed additional options to post information on the website. Communications: Mayor Wray stated receiving a letter from the Fire Department Chief regarding the thin red and blue lines on flags displayed on village vehicles. Mayor Wray suggested havinq a discussion with the Board and Fire Department. �Public CommpnkMayor Wray opened the meeting to the public and invoked the 3 minute rule. There were no public comments at this time. adjournal ^ * r by T m S t e e AndrUSS /RespectfullySubmitted, I Paula A. McCarthy Tompkins Village Clerk ' S6C0nded * Trustee the meeting was �November 2021 Sleepy Hollow BOT meeting Recreation Department Report Recent programs The Sleepy Hollow International Film Festival was held Friday, October 15*-Sunday October 17* at Kmgs and Point Park. Unlike the festival in 2019, all the events were of the o u t d o o r d^ive-i variety, and that was planned that way due to COVID precautions. The movies went on h L E n f th , 6 ay 6 ', bUt u f rtunate| V s mov e eduled * * s cancelled due to inclement we ther T tHe Ufetime A c h i e v e m e n t who n^™ given posthumously to Donald M o f f a t w h o as we a know was Lynn's father and the mayor's father-in-law. Food trucks and merchandise were available at the park. The organizers are already discussing coming back again in 2022 The annual Hayride and Block Party ran October 22"' and 23*. Good crowds were on hand both nights Beekman Ave. and food truck vendors had successful sales. There was more music and entertainment on he avenue than ever before. And they hay ride itself was excellent. Thanks to all the village ^ o y L s trustees and volunteers who made the night possible. employees. The morning of the 23* the Rivertown Roadrunners 10K race was held and they had over 1 1 1 0 people pre-registered for the event. Special thanks to Todd Ruppel and his entire staff for organizing 1 5 5 0 C ver d 8 S 0 U 0 P p ™, C h e S T 7 h P a d d l e b o a r d S V e n t W a s h e l d a t I r a n ' s Landing on Sunday, October 24 . Over 8 0 people registered this year. 50 participants actually went in the water. If you haven't seen he pictures of all the people dressed up paddling in the river, you need to. Special thanks to the Tarrytown fire boat for being out on the Hudson that day. This event went from 14 people in 2020 to what we had this year. I have already had a discussion with the director on making this an event that would include vendors, food and beverages down at the park for next year. The recreation department's Halloween events were held Saturday the 30«\ We had to move the events from Kings and Park to the senior building and the Elm Street lot due to rainy weather. Arts and craft costume photo booth, music and the Truck or Treat portion were all on as scheduled. We moved the costume parade to Sunday the 31". A special thanks goes to the DPW, police, ambulance and fire department for arranging all the vehicles to come to the Truck or Treat portion. Thanks also goes to the recreation department staff for running everything those two days. Upcoming events Youth basketball for girls in grades 3-6 will start practicing this week. Games will start in December This is the second year participating in this recreation program. We began in 2019, but did not run the program last year due to COVID. In this league, we playgames with other local communities such as boys Tarryt °Wn Recreation a similar program for the same age group for the �W e are p l a n n i n g o u r D e c e m b e r h o l i d a y e v e n t s a l r e a d y . T r e e l i g h t i n g p i c t u r e s w i t h S a n t a hn, 0 H T h i s w e e k t h e r e is a 2 - d a y d e s i g n p r o g r a m f o r t e e n a g e r s b e i n g h e l d at t h e s e n i o r c e n t e r . T h u r s d a y t h e J can S J Vacant Spaces ^ ArCh F I °r K i d S iS m n n i n g t W S P r °gram CaNed Sleepy Hoi W s a n d this p r o j e c t is m a d e p o s s i b l e w i t h f u n d s f r o m t h e s t a t e w i d e c o m m u n i t y r e c a n t s program, a regrant program from NY State Council on the arts with the support of the O f f c e of he Governor and the NY State Legislature. It is being administrated by Arts Westchester Senior Citizens: The seniors are holding their monthly club meetings in the building. - A senior lunch was held at the senior center on Tuesday, November 2 nd . - A senior holiday luncheon is being planned for December 6 th . - A ceramics class was held October 28 th . - W a l k i n g group is held on Fridays at 8:30am. a n d W e d n e S d a y m 0 r n i n g S in t h e s e n i 0 r - - — outdoors --Senior Yoga class instructed by GymGuyz is on Thursday mornings at 9am-10am . Lunch meals delivery program is running. We also can still help seniors with grocery shopping during K 8 the week if they call to schedule a ride. The after school program The after school program resumed in September. Our registration numbers are back to full as they were prior to the start of the pandemic. The program is running smoothly. Parks Items: --As we discussed last month, Devries Park was affected by the flooding that occurred during Hurricane da. The water level was so high it knocked out all electric power to the parking lot, the building the tennis court lights and the ballfield lights. Both Con Ed and village equipment was damaged and many activities were cancelled. Electricity has been restored to the courts only to this point. This will take some time to get everything back up and running. Kevin and Earl f r o m D P W last week and disassembling the Sykes Park playground work is scheduled for this week. We have agreed to start working with Raymond M i c h a e l , Ltd W h o did the playground units for us at Margotta Park a few years ago. The installation will occur in the next few months so we have the new playground unit up for the spring and summer. �and have the insurance company working on assessing the damage. - A l l new engineered wood chips have been delivered for all the playground surfacing in the parks. Miscellaneous R e m i n d e r to residents they can register for o u r classes on-line. / / X T ' t V r m l r : : V.llage of Sleepy Hollow, Z s 366 s m 0 " m f ° a C C 0 U n t T h i S r m a t i 0 n ' d 'f V 0 U ° n e b V g ° i n g t 0 t h e « « « • - g i s t r a t on pag name of our organization whfch i O n c e y o u r a c c o u n t is c r e a t e d , y o u w i l l r e c e i v e a n e - m a i l t h a t a n d NY. iS Residents should create their t h e n h a v e ^ ^ i o n s , call t h e r e c r e a t i o n d e p a r t m e n t at Reminder that the senior citizen bus goes shopping each Wednesday morning. If any senior citizen is in l r P O r t a t l 0 n 10 g e t g r 0 C e r i e S ° r 0 t h e r Tuesdays so we can arrange to get you a ride. items ' Please COntact us at 366-5109 on Monday o � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-11-09 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e9135475c4a8da451db915ea8d442760.pdf c789f7f1d2b9c6faccd37fd098438a64 PDF Text Text Meeting Date: 10/26/2021 Resolution #: 10/138/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Set Public Hearing for Residency Requirements for Public Officers Be It Resolved the Board of Trustees hereby call for a public hearing on Tuesday November 9, 2021 at Village Hall, to consider extending the residency requirements appointed Village Officers throughout New York State. Moved: Trustee Gebler Seconded: Trustee Rodriguez Vote: Unanimous �Meeting Date: 10/26/2021 Resolution #: 10/139/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Street Closure BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy HoNow approve the closing of New Broadway to traffic, from Rt 9 to Douglas park, from 5 00pm P to 8:00pm on Sunday, October 31st, 2021 for pedestrian safety. .. B f l \ FURTHER RESOLVED the Board of Trustees directs the Chief of Police to coordinate all public safety issues. Moved: Trustee Rodriguez Absent: Trustee Andruss Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 10/26/2021 Resolution #: 10/140/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving Request for Block Party Whereas the Mayor and Board of Trustees received a request from the PMIA to hold the annual Ragamuffin parade on Saturday, October 30, 2021 at 10:30am, and MuhnroeASvethe ^ P aCG ' °n Mi "ard AVG ' b e t w e e n Be,lw o ° d Avenue and Now, Therefore, Be It Resolved that the Board of Trustees approves the request made by the PMIA, and Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicant, if necessary. Moved: Trustee Spiro Absent: Trustee Andruss Seconded: Deputy Mayor Scaglione Vote: Unanimous �Meeting Date: 10/26/2021 Resolution #: 10/141/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at a recent meeting accepted three new members for active membership, Yasmin Nunez A l i s o n Pulsoni and Spencer Warnock, all of Sleepy Hollow (memo attached) Moved: Deputy Mayor Scaglione Second: Trustee Gonzalez Vote: Unanimous �This department never steeps! Fire Patrol Co. No. 1 Organized. 1876 John E. Korzelius Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 William Ryan 1 s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Steven Bencosme 2 n d Assistant Chief Union Hose Co. No. 2 Organized. 1887 1876 More than a Legend Columbia Hose Co. No. 3 Organized. 1899 October 12, 2021 Dear Mayor & Board of Trustees, This letter is to inform you of the actions taken by the Board of Fire Wardens at our monthly meeting 10/12/2021. At their monthly meeting on 10/05/21, Pocantico Hook & Ladder Co. 1 accepted Yasmin Nunez, 263 N. Broadway, Sleepy Hollow, NY 10591, to active membership. At their monthly meeting on 10/05/2021, Columbia Hose Co. 3 accepted Allyson Pulsoni, 80 Chestnut St, Sleepy Hollow, NY 10591, to active membership & Spencer Warnock, 15 Spruce St, Sleepy Hollow, NY 10591 Respectfully Submitted, Steven Bencosme Secretary, Board of Fire Wardens (3D P O Box 753, S l e e p y Hollow, N Y 10591 9 914-366-5119 B www.sleepvhollnwfd nrg H sleepvhollowfd@slefipyhnllnwnV �Meeting Date: Resolution #: 10/26/2021 10/142/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Jared Seconded: Absent: Trustee Andruss Trustee Rodriguez Vote: Unanimous �29 Andrews Lane, Sleepy Hollow, NY 10591 Office of the Chief 914-631-1962 October 24, 2021 Mayor and Board of Trustees 28 Beekman Ave Sleepy Hollow, NY 10591 Mayor and Board of Trustees, Please be advised that at our October 2021 monthly meeting the following members were voted into the ambulance corps for membership; Leslie Patino Meghan Raderstrong Christopher Lowery Ryan Blinn Please follow the normal course of action. Angela Martello Chief of EMS Sleepy Hollow Ambulance Corps � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-10-26-RES-138-142 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/42483924e2fe2f8d2656a13e83660a7c.pdf 01f27d2d3d8bcd2e0cfa1e4331f4db8b PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday October 26, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Rachelle Gebler Sam Gonzalez Jared Rodriquez Sandra Spiro, Trustees Absent: Thomas Andruss, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Anthony Bueti, Police Chief Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Jeannette P. Rojas, 53 years old of Pocantico St, Eva Marie Sarli, 76 years old of Harwood Ave, Lubna Riaz Sipra, 74 years old of North Washington St., Martha Rabassa 89 years old of Valley St, Kathryn Mary Sinclair, 90 year old of Kendal Way, and Wallace J ' Cooper, 95 years old of Kendal Way. Our thoughts are with their families and friends. Approval of Warrants: On a motion made by Deputy Mayor Scaglione, seconded by Ttrustee Gebler the warrant was approved and Treasurer DiGiacomo was authorized to pay in the amount of $660,661.16 Approval of Minutes: On a motion made by Deputy Mayor Scaglione, seconded by Trustee Gebler, the minutes of September 14, 2021 were approved. Motion carried. On a motion made by Deputy Mayor Scaglione, seconded by Trustee Gebler, the minutes of October 19, 2021 were approved. Motion carried. Mayor's Announcement: Mayor Wray thanked all the staff and volunteers that worked at the block party and during the hayride. Mayor Wray stated that on November 2, 2021, there is a Village event-taking place at the cemetery to celebrate the "Day of the Dead", for children 5 to 10 years of age. �Mayor Wray reminded everyone that Election Day in on November 2 and early available. Department Reports: Kevin Smith, Superintendent of Public Works addressed the Mayor and the Board for the first time since his starting date, and reported on ongoing projects being completed, repairing drain basins, removal of trees, repairing stone wall, street lights repair, hydrant flushing. Mr. Smith also reported on a recent water main break and sewer break. Mr. Smith has accepted numerous applications for the MEO position, and will be conducting interviews. A new truck has been received and ready for snow season. Ongoing work and meetings with the LDC on the new DPW facility and looking for new software options. Mr. Smith attended the annual NYCOM training recently and stated it was very informative. Police Chief Bueti, addressed the Mayor and the Board of Trustees and reported on recent events and schedules (See report attached) Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White - of Kendal on Hudson, addressed the Mayor and the Board of Trustees and referred to some concerns regarding recyclables and rides from the train station. There were no further comments at this time. Resolutions: R1 R2 R3 R4 R5 - Set Public Hearing for Residency Requirements for Public Officers Close New Broadway on Halloween for Trick-or-Treaters Approve PMIA Halloween Parade Approve Actions of the Fire Wardens Approve Actions of the Ambulance Corp New Business: Mayor Wray said that a third-party administrator for the affordable housing units at Edge on Hudson has not yet been identified. Tenants will be chosen in this order; Ambulance and Fire department volunteers, Village employees, senior citizens who live in the Village and any individual who works in the Village. In addition, all individuals will have to be financially eligible and pass a background check. Discussion ensued. �Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule. There were no comments at this time. At 7:50 pm on motion by Trustee Rodriguez, seconded by Trustee Spiro the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk PM/jb / �Police Chief Bueti, Met with coned regarding the first noreaster of the season thus far, and there are no power outages to report, but the forecast is for strong winds tonight lasting to the early morning. Coned has stated that they have crews available for power lines and have contracted for additional crews if needed. I would remind everyone to do a 360 look around their vehicle and under for down power lines and tree branches before entering or touching their cars. - Parkway Status (Westchester County Police) BRP(Partially Closed): Bronx River Parkway closed from County Center to Sprain Split northbound and southbound. Hutchison River Open): Open Sawmill River(Partially Closed): Northbound closed at Taconic State Parkway, as well as ramp from TSP NB to SMRPNB. Northbound closed at Marble Ave in Mount Pleasant. Southbound closed at Manville Rd in Pleasantville Heavy ponding north and south at Route 119 in Elmsford. Heavy ponding north and south at Clarence Ave in Hastings. North bound lanes closed at Ashford Ave in Ardsley to Rt 119 in Elmsford due to flooding Cross County(Open): EB and WB ramps to the BRP Southbound are closed due to flooding Playland PKWY(Open): Open We have had a significant number of events this fall season; all have been well attended, and no incidents to report of. Specifically, the hayride we will be having and, after the event, a hotwash meeting to discuss what worked, what didn't, and what can be improved on. I have briefly spoken to Superintendant Smith he has pointed out a few things, it is good to have a fresh set of eyes. We have several events planned for this weekend an including a truck or treat where there will be several police vehicles that the truck or treaters can visit look at, treats will be given at each vehicle. �Halloween is this Saturday I would request that we close the street to New Broadway as we have in the past, and the officers assigned will do their best to escort residents to their homes. I would like to remind both drivers and trick to: • When wearing masked costumes, make sure vision is not obstructed • Use hand sanitizer • Cross streets only at corners and cross walks. • Work one side of the street at a time. • Stay out of the roadway • Visit less homes than usual, stick to those you know • Observe social distancing • If driving, use the appropriate car seats, and have children enter & exit the vehicle from the passenger side. • Carry a flashlight • Only accept candy that is totally wrapped and sealed. • Take COVID precautions at home before consuming candy • Be vigilant when driving • Obey all traffic signs and signals • And it goes without saying, if you're attending an adult Halloween party where alcohol is being served, be sure to have a designated driver Try some of these alternatives that can keen kids safer from both • traffic and COVID: Hold a scavenger hunt for treats in your home or yard • Host an outdoor movie night featuring favorite Halloween movies • Host a Halloween zoom party or "Zoom-o-Ween." • Decorate your house as you normally would! We have sent out thirty canvass letters for the position of a police officer, and we have several candidates that have scored in the 90's I believe that this is a direct result of our efforts in the prep exam. All prospective candidates will be required to complete a background �investigation, agility test, medical evaluation, psychological testing. It has been recommended (not required by DCJS) to have candiadates take a polygraph this year. This is a practice that we have done with past candidates, so it is not new for us. We continue to rotate officers through the Procedural justice training; they will all be trained in the new taser, the X7. This new taser has a feature where it will automatically activate the Body-worn camera once the taser breaks the holster. Several officers have attended the 911 diversion training, where they are trained to divert calls to the county for people with a mental emergency that does not require a police response. Finally, we will be meeting with Diana Loja and several community members this Thursday to talk about how the department can provide better services that they may need. we have experienced a slight increase in covid cases in the village 7, I would like to thank all the villages employees for the effort that they displayed this month for the events that were in the village with a special thanks to the officers of the P D . Most of these events required additional hours on weekends that they may have been scheduled off. They spent time away from their families for the safety of the patrons of these events. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-10-26 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4816eebc4ca76f95c1918c68e534a01a.pdf cf8fea0b699542d4094a6adc5487ef6a PDF Text Text Meeting Date: 10/12/2021 Resolution #: 10/129/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to hire Production Company for the Haunted Hayride Whereas, The Sleepy Hollow Village Board is desirous of hiring a production company to produce a haunted hayride show, which includes, sets and actors for two nights on October 22nd and 23rd, 2021, and Whereas, The Sleepy Hollow Halloween Committee has identified Sleepy Halloween Animatronics as the most qualified company to provide this service, and Whereas, Sleepy Halloween Animatronics has submitted a proposal to provide this service at a cost of $40,000, and Whereas, The Sleepy Hollow Village Board has found this proposal to be acceptable, Now, therefore, be it resolved that the Board of Trustees hereby accept a proposal from Sleepy Halloween Animatronics to provide a haunted hayride show for two nights on October 22nd and October 23rd, 2021 at a total cost of $40,000. Moved: Trustee Gebler Absent: Trustee Gonzalez Seconded: Deputy Mayor Scaglione Vote: Unanimous �Meeting Date: 10/12/2021 Resolution #: 10/130/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Training Expenses Be It Resolved the Board of Trustees hereby authorizes Shirley Benavides to attend NYSAMCC Business Meeting from September 12th to the 15th for a cost of $680.00 and the cost of meals and traveling expenses to be reimbursed to Shirley Benavides for $326.50, according to the IRS Guidelines and Per Diem Travel Rates. Moved: Trustee Rodriguez Absent: Trustee Gonzalez Seconded: Deputy Mayor Scagiione Vote: Unanimous �Meeting Date: 10/12/2021 Resolution #: 10/131/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Authorize Posting of MEO Position Whereas, the Board of Trustees is desirous of filling a vacancy for the full-time position of Motor Equipment Operator (MEO) in the Department of Public Works. Now, Be It Resolved the Village Board directs the Village Clerk to post the immediate availability of this position for a period of 10 days, at the public works Department, Village Hall as well as on the Village's website. Moved: Trustee Spiro Seconded: Trustee Rodriguez Absent: Trustee Gonzalez Vote: Unanimous �\o \\3-zl toil FIRST AMENDMENT TO URBAN COUNTY COOPERATION AGREEMENT vth /K1/ This First Amendment to the Urban County Cooperation Agreement entered into this J j _ day of V v M , 2021 ,( between the County of Westchester (the "County^land "County^and vUiofA (the the "< "Cooperating Municipality"/ u V y j o ^ \ (faMqiratfc ~ WITNESSETH: WHEREAS, the County and the Cooperating Municipality entered into an agreement (the Cooperation Agreement' ) to undertake essential community development and housing assistance activities pursuant to the Title I of the Housing and Community Development Act of 1974 as amended (the "Act"); and WHEREAS, the United States Department of Housing and Urban Development ("HUD") has notified the County that Paragraph 6 of the Cooperation Agreement must include all statutes and HUD regulations found in Section V, Paragraph H of the April 29, 2021 Notice from HUD entitled "Instructions for Urban County Qualification for Participation in the Community Development Block Grant (CDBG) Program for Fiscal Years (FYs) 2022-2024' (the "Notice"); and WHEREAS, the County and the Cooperating Municipality, in accordance with Section 20 of the Cooperation Agreement, agree to adopt this Amendment in order to meet the requirements as set forth in the Notice. NOW, THEREFORE, IT IS AGREED BETWEEN THE COUNTY AND THE COOPERATING MUNICIPALITY AS FOLLOWS: 1. Paragraph 6 of the Cooperation Agreement is hereby deleted in its entirety and replaced with the following: "6. The County and Cooperating Municipality will take all required action to comply with the provisions of Title VI of the Civil Rights Act of 1964 and the implementing regulations at 24 CFR part 1, the Fair Housing Act of 1968 and the implementing regulations at 24 CFR part 100, and the Americans with Disabilities Act of 1990 and the implementing regulations at 28 CFR part 35, to assure compliance with the certification required by Section 104(b) and 109 of Title I of the Housing and Community Development Act of 1974 as amended and the implementing regulations at 24 CFR part 6, which incorporates Section 504 of the Rehabilitation Act of 1973 and the implementing regulations at 24 CFR part 8 and the Age Discrimination Act of 1975 and the implementing regulation at 24 CFR part 146, and Section 3 of the Housing and Urban Development Act of 1968, and other applicable laws (the "Acts") and implementing regulations. Accordingly, the Cooperating Municipality agrees to do what is necessary, as determined by the County, to comply with each of the above referenced Acts, the rules and regulations thereunder, and the undertakings and assurances in the application form insofar as they relate to the activities and programs conducted by the Cooperating Municipality pursuant to said Grants. Further, the County is prohibited from expending Urban County funding for activities in or in support of any local government that does not affirmatively further fair housing within its own jurisdiction or that impedes the County's action to comply with its fair housing certifications. In addition, the Cooperating Municipality agrees to indemnify and hold the County harmless against all losses, damages, penalties, settlements, costs, charges, fees, and other expenses or liabilities relating to or arising out of the failure'of the �Cooperating Municipality to comply with the Acts, the rules and regulations thereunder, and the undertakings and assurances in said application form." 2. All other Provisions of the Cooperation Agreement shall remain in full force and effect. THE COUNTY OF WESTCHESTER by County Executive COOPERATING MUNICIPALITY by. SEAL: Chief Executive �Meeting Date: 10/12/2021 Resolution #: 10/133/2021 Resolution Directing the Village Clerk to Request Certified Copy of the Civil Service Local List for Police Officer Position Be It Resolved the Board of Trustees of the Village Sleepy Hollow hereby directs the Village Clerk to request a certified copy of the Civil Service local list for the position of Police Officer and a certified copy of the Civil Service local list for the position of Police Officer-Spanish Speaking, from the Westchester County Department of Human Resources. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote:Unanimous Absent: Trustee Gonzalez �Meeting Date: 10/12/2021 Resolution #: 10/134/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Clerk's Certificate for Village Elections Be It Resolved that NYS Election Law requires that the Village Clerk submits to the County Board of Elections a certified list of Public Offices to be filled at the Village Election on March 15, 2022. Moved: Trustee Andruss Absent: Trustee Gonzalez Seconded: Trustee Spiro Vote: Unanimous �DATE MEETING: 10/19/2021 RESOLUTION #: 10/135/2021 BOND RESOLUTION, DATED OCTOBER 12, 2021, AUTHORIZING THE ISSUANCE OF UP TO $2,479,073 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF (I) THE ACQUISITION OF COMPUTERS, (II) THE ACQUISITION AND INSTALLATION OF COMMUNICATIONS EQUIPMENT, (III) THE ACQUISITION OF AMBULANCE EQUIPMENT, (IV) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF PARKS AND RECREATION AREA IMPROVEMENTS, (V) THE ACQUISITION OF MACHINERY AND APPARATUS FOR CONSTRUCTION AND MAINTENANCE, (VI) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF SEWER IMPROVEMENTS, (VII) THE ACQUISITION OF A FIRE BOAT, (VIII) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF IMPROVEMENTS TO VILLAGE ROADS, (IX) THE CLEANING OF VILLAGE WATER MAINS, AND (X) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF BUILDING IMPROVEMENTS, ALL IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), located in the County of Westchester, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (i) the acquisition of computers ($200,727), (ii) the acquisition and installation of communications equipment ($54,407), (iii) the acquisition of ambulance equipment ($36,589), (iv) the acquisition, construction and reconstruction of parks and recreation area improvements ($39,923), (v) the acquisition of machinery and apparatus for construction and maintenance ($405,532), (vi) the acquisition, construction and reconstruction of sewer improvements ($630,360), (vii) the acquisition of a fire boat ($157,590), (viii) the acquisition, construction and reconstruction of improvements to Village roads ($777,444), (ix) the cleaning of Village water mains ($133,426), and (x) the acquisition, construction and reconstruction of building improvements ($43,075), all in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor �and any preliminary and incidental costs related thereto, at a total cost not to exceed $2,479,073, all in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $2,479,073, pursuant to the Local Finance Law, in order to finance the costs of the specific objects or purposes hereinafter described. Section 2. The specific objects or purposes, or class of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated maximum cost of such specific object or purpose, or class of object or purpose, the principal amount of serial bonds authorized herein for such specific object or purpose, or class of object or puipose, and the period of probable usefulness of such specific object or purpose, or class of object or purpose, thereof pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The acquisition of computers for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $200,727, for which $200,727 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 81(a) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and 2 �(b) The acquisition and installation of communications equipment for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $54,407, for which $54,407 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 25 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (c) The acquisition of ambulance equipment for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $36,589, for which $36,589 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 27-a of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (d) The acquisition, construction and reconstruction of parks and recreation area improvements in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $39,923, for which $39,923 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 19(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds 3 �shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (e) The acquisition of machinery and apparatus for construction and maintenance for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $405,532, for which $405,532 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (f) The acquisition, construction and reconstruction of sewer improvements in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessaiy therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $630,360, for which $630,360 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of thirty (30) years pursuant to subdivision 4 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (g) The acquisition of a fire boat for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $157,590, for which $157,590 principal 4 �amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 26 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (h) The acquisition, construction and reconstruction of improvements to Village roads, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $1,017,444, for which $777,444 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (i) The cleaning of Village water mains, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $133,426, for which $133,426 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 23 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first 5 �issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (j) The acquisition, construction and reconstruction of building improvements in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $43,075, for which $43,075 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of twenty-five (25) years pursuant to subdivision 12(a)(1) of paragraph a of Section 11.00 of the Local Finance Law (such building being of "Class A" construction as that term is defined in Section 11.00 of the Local Finance Law). Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the Project is $2,719,073; (b) except as set forth in the Village's records, no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from (a) the proceeds of the serial bonds authorized herein, or from the proceeds of bond anticipation notes issued in anticipation of such serial bonds and (b) certain Federal and State grants; (d) the maturity of the obligations authorized herein may not be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs of the Project, for which proceeds of such obligations are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize capital financing of such item. 6 �Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize the serial bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute, on behalf of the Village, all serial bonds authorized herein and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to affix the seal of the Village (or attach a facsimile thereof) on all such serial bonds and bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. Each of the serial bonds authorized by this bond resolution and any bond anticipation notes issued in anticipation of the issuance of such serial bonds shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this bond 7 �resolution, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law which should have been complied with as of the date of the publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of the obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings")- In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of the obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to issue the obligations authorized herein to finance the costs of the Project. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made with 8 �respect to the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the obligations authorized herein, the Village agrees in accordance with and as an obligated person with respect to the obligations under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations authorized herein in accordance which the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing 9 �disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution shall take effect immediately upon its adoption by the Board of Trustees of the Village. Moved: Trustee Gebler Seconded: Trustee Andruss Absent: Trustee Gonzalez 10 Move: Unanimous �Meeting Date: 10/12/2021 Resolution #: 10/136/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve NYCOM Training Be It Resolved the Board of Trustees hereby authorizes the Department of Public Works Superintendent, Kevin Smith, to attend the annual NYCOM fall training (for DPW) in Saratoga, NY, from October 18 until October 21, 2021 not to exceed the cost of $1,500.00, and Moved: Deputy Mayor Scaglione Absent: Trustee Gonzalez Seconded: Trustee Andruss Vote: Unanimous �Meeting Date: 10/12/2021 Resolution #: 10/137/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Temporary Agency Employee for Finance Department WHEREAS, the Village Treasurer, Sara DiGiacomo has recommended hiring a temporary agency employee to assist in the Finance Department due to recent resignations. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow hereby approve Treasurer DiGiacomo's request for a temporary agency employee from Office Team Agency at an hourly rate up to $31.00 effective October 13, 2021 until such position is filled. Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-10-12_RES-129-137 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/0a1b47566efcddf0b0ca014c72d823b8.pdf 95ee5197bb2341e666d7c41bf10ab1f0 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesdav October 12, 2021 at Village Hall, 28 Beekman Avenue, Sleepy H o £ New ? o f ^ Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Thomas Andruss Rachelle Gebler Jared Rodriquez Sandra Spiro, Trustees Absent: Trustee Sam Gonzalez Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Anthony Bueti, Police Chief Clinton Smith, Village Counsel 2 5 I p ? ; ! 1 , r c T W r a y , C : a l , e d t h e m e e t i n g t 0 o r d e r w i t h a P'edge to the flag and a moment of silence for lifelong resident and friend, Armando "Chick" Galella 100 years old of Depeyster Street, John N. Venuti, 73 years old, of North WashingtonSt^Teano? Wint Frank CreSSWe Z a a Z Z ° f 126 " ' 7 7 y e a r s 0 , d o f A l l e g e Ave and 2 Haggerty, 86 years old of 95 Beekman Avenue and a former Village employee am Our thoughts are with his family and friends. Approval of Warrants- On a motion made by Trustee Andruss, seconded by Deputy Mayor Scaglione the warrant and Treasurer DiGiacomo was authorized to pay in the amount of Approval of Minutes; AndmSS SeC nded by TrUStee w ? Z * L T m S t e e i Motion ° 24, 2021 meeting were approved. carried. 24 Gonzalez the m nutes ' ded by TrUStee Andruss Senfpmhpr 21, ? 2021 meeting ^ ^ 0 approved. ™ ' S e C ° nMotion beptember were carried. the of the August of the S n h p r T ^ n ^ D e P U K y M a y 0 r S c a g l i 0 n e ' S e C O n d e d b y T r u s t e e A n d r u s s t h e minutes of the uctober 5, 2021 meeting were approved. Motion carried. Abstain: Trustee Spiro Mayor's Announcement; Mayor Wray made the following announcements/commentsThere are a lot of upcoming events in the Village that everyone is welcome to attendFnnHe; f T T ? " m F e , f i V a l i n K i n 9 s l a n d Food trucks. Tickets are still available. P o i n t P a r k Frida V' Saturda V and Sunday ynighty �At a recent meeting with the new Regional Representative from the NYS Controller's n f f i r . ,and the A d m i n i s t r a ske^JKS- ^ we were advised that the NYS Pension p £ contribution 9oing f d Th ™- - K g w Public Comments: Mayor Wray opened the meeting to the public for comments and invoked the 3 minute rule. Clara Tigle of Hudson Street addressed the Mayor and the Board of Trustees and comolaint about overgrown trees, speeding cars, street signs, parking permit m L s and snow p K ^ Nancy Rogers of Briarcliff addressed the Mayor and the Board of Trustees and stated she s r A s r f f f i i r A - a s S s Tim Dyer of Devries Avenue addressed the Mayor and the Board of Trustees and stated he is concerned about vehicles parking and in Philipps Manor. There were no further comments. Resolutions: R1 R2 R3 R4 R5 R6 - Approve Haunted Hayride Production Company Approve Deputy Court Clerk Training Reimbursement Authorize DPW Superintendent to post MEO position Authorize Clerk to call for Police Officer Lists Announce Election Seats to be Filled Approve Capital Budget R7 - Approve Temp Agency Employee for Finance Department R8 - Approve Mayor to sign Amended CDBG Agreement R9 - Approve NYCOM Training New Business: Trustee Gebler discussed the free shuttle services, which will be available for the next 3 Church S m Gr l 0 0 P i n 9 B e e k m a n ' Horans Landin 9' Patr 'ots Park and the Old Dutch Deputy Mayor Scaglione discussed having signs at the corner of Palmer/Bellwood for visitors coming off the PM train directing them the safest and best walking route to the inner villaqe y Discussion ensued. " �s s s s s s s s s s » 9 f i n g m °!" e i n v o l v e d i n t h e W a t e r Consolidation Proposal that was presented at the last meeting, and how the shared services will be suited for us in t - h U n L S K S T X T * ™ 3 f C U S S i ° n S a r S 3 p r 0 p ° s a l to h a v e C o u n l House Road, and the municipal agreement implication between the three Vlllaqes fSleenv ( PV Hollow, Tarrytown and Briarcliff Manor) regarding the cost. Communications: Mayor Wray stated a letter from Dan Convissor was received. (See attached) Mayor Wray stated there are times when the Board has to approve a resolution that mav res need to be addressed and not wait until the next meeting. °'ution that may Public C o m m p n t c Mayor Wray opened the meeting to the public and invoked the 3 minute rule. There were no comments at this time. adjourned!1 °° ** ^ Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk PM/jb ^ AndmSS ' SeConded by Trustee S Piro the meetin 9 was �Paula Mccarthv From: Daniel Convissor < Sent: Tuesday, October 05, 2021 4:29 P M Paula Mccarthy Fwd: vetting resolutions To: Subject: Hi Paula: FYI, sent this to the Trustees yesterday. M e a n t to include you on it, but forgot. Hope you're well. --Dan ----- Forwarded message f r o m Daniel Convissor <danielc@panix.com> — Date: M o n , 4 Oct 2021 21:11:44 -0400 To: Denise Scaglione <dscaglione@sleepyhollowny.org>, Jared Rodriguez <jrodriguez@sleepyhollowny.org>, Ken W r a y Rarhpllp Gebler <rgebler@sleepyhollowny.org>, Sam Gonzalez ' <sgonzalez@sleepyhollowny.org>, Sandra Spiro SUbject..;SS:rrWny'°rg>'TOm AndrUSS -"«^ollown,or g > From: Daniel Convissor Dear M a y o r and Trustees: As always, many thanks for all the work each of you do for the Village. r r s the TUeSdaY ' D S C e m b e r 15 ' 2 0 2 0 m e e t i n g 'the BOard « " » would be no meetings B«t o n December 28, a special session was convened to approve S 3 5 million in bonds... during a holiday w e e , . , o n a I encourage the Board to resume practices that elevate transparency and review of matters facing the Village. Sincerely, -Dan Follow me on Twitter at https://twitter.com/DanielConvissor l � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-10-12 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c7eed6c1bdb5e48adbb3b6fc33e9a34d.pdf c04a604371a59d17851b1505c9870a05 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow BO f ViIkge O c T5 ? 220o2 1l fa m n 6 S °f SlEepy H0ll0W Was held Tuesday, t 7 7 0l 0oP% M a t St Ite e ° ' ' P y H o l l ° w Village Hall 28 Beekman Ave., Sleepy Hollow, NY Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Tom Andruss Sam Gonzalez Jared Rodriguez Trustees Rachelle Gebler (Absent) Sandra Spiro (Absent) Also Present: Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Matt Arone, Recreation Superintendent Mayor Wray called the work session to order at 7:10 p.m. and had a moment of silence for the passing of Armando "Chick" Galella. TRUSTEE STATEMENT: Trustee Gonzalez read a prepared statement (Attached). TRIATHLON DONATION: Veronica Skrelja and Dennis Chillemi of the Sleepy Hollow Triathlon Committee presented a donation check to the Sleepy Hollow Recreation Department in the amount of $22,000. The donation came from proceeds received during the 12th annual Sleepy Hollow Triathlon that took place this past summer. Recreation Superintendent, Matt Arone was in attendance to accept the donation. The funds will be used for recreation programs for the purpose of making them affordable to all children and families in the Village The Board thanked Ms. Skrelja and Mr. Chillemi for the generous donation and for organizing the triathlon. OVERLAY ZONES: Planning Board Chair, Marjorie Hsu was in attendance to discuss overlay zones. An overlay zone was created on lower Beekman as part of recent adopted zoning amendments. Ms. Hsu is recommending that the Board create similar overlay zones in other sections of the downtown. Mayor Wray asked Trustee Rodriguez to assist with this initiative. RECREATION REPORT: Recreation Superintendent, Matt Arone gave a recreation department report for the month of October. A copy of the report was previously sent to the Board. Mr. Arone reported on recent recreation programs including senior citizen programs and the after-school program. He also mentioned upcoming events and parks items. The Board had several comments and questions. Discussion ensued. �the fvtTrh T ^ I V ° ? A T E : M r ' Giacci,° U p d a t e d t h e B o a r d Haunted Hayride event. The event w.11 take place on October 22"' and 23* from 5:00-11:00pm. The HaHoween Committee has met several times and assigned responsibilities. Tickets went on aleVn aTy September and are sold out. Mr. Giaccio read the list of sponsors for the event. The Hal oween S T f t I S ; e C ™ n d l n b£ taken due t0 P f ande Slee P y Halloween Animitronics to produce the show. Precautions « ^ including requiring face coverings indoors and on the ride HAUNTED HAYRIDE PRODUCTION COMPANY: The Board reviewed a proposal from sleepy Halloween Animitronics to produce this years Haunted Hayride. The Halloween Committee has recommended using Sleepy Halloween Animitronics, since they have done the hayride for many years and have done a very good job. The Board was amenable to approving this proposal. Mayor Wray requested that this item be on the next Board meeting agenda. DEPUTY COURT CLERK TRAINING REIMBURSEMENT: A request was made by the Deputy Court Clerk to be reimbursed for a training seminar she attended. Per the personnel manual, the Village Board has to formally approve this request by resolution. The Board was amenable to this and encourages all employees to attend training related to their job function Mayor Wray requested that this item be on the next Board meeting agenda. POST MEO POSITON: Mr. Giaccio said the Public Works Superintendent would like to post a Motor Equipment Operator positon. This position has been vacant due to a recent retirement and is in the budget. The position has to be posted for ten days per the collective bargaining agreement. The Board had no objection to approving this request. Mayor Wray asked that this item be on the next Board meeting agenda. REQUEST POLICE OFFICER LISTS: Chief Bueti asked the Board to authorize calling for civil service lists for police officer. There are vacancies in the department. The lists being requested are a local list and a Spanish speaking list. The Board was in favor of approving this request. Mayor Wray asked that this item be on the next Board meeting agenda. MARCH ELECTION SEATS TO BE FILLED: The Westchester Board of Elections requires that the Village Board provide information about the 2022 March elections. This needs to be done by resolution. Three trustee positions will be on the ballot. Mayor Wray requested that this item be on the next Board meeting agenda. At 8:10 the work session was adjourned. Respectfully submitted, JJMCOV Anthony Waccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-10-05_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4fe90b61bb65cdaa4ab9c8efdc272595.pdf 287115b70bde585ca6b28926631f804b PDF Text Text Meeting Date: 09/28/2021 Resolution #: 09/124/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving a Fundraiser Request by the Fire Department WHEREAS, the Sleepy Hollow Fire Department has requested permission to hold a Boot Drive for the purposes of fundraising, between the hours of 1:00 pm and 4:00 pm at the intersection of North Broadway (Rt. 9) and Pierson Avenue, and at the intersection of North Broadway (Rt. 9) and Pocantico Street on Saturdays, October 2, 9, 16, 23 and 30, 2021 and on Sundays, October 3,10,17, 24, and 31, 2021, and WHEREAS, the Chief of Police has been informed of the request, does not raise a public safety concern, and does not object to the Boot Drive; NOW THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow approve this request from the Fire Department. Moved: Trustee Gebler Second: Deputy Mayor Scaglione Vote: Unanimous �'This department never sleeps! Fire Patrol Co. No. 1 Organized. 1876 John E. Korzeiius Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 William Ryan I s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Steven Bencosme 2 n d Assistant Chief Union Hose Co. No. 2 Organized. 1887 1876 More than a Legend Columbia Hose Co. No. 3 Organized. 1899 September 16, 2021 Dear Mayor, Board of Trustees & Administrator Giaccio, I hope this letter finds you all well. The Sleepy Hollow Volunteer Fire Department is requesting permission to have a 'Boot Drive' every weekend in October (Saturday's & Sunday's). From 1PM to 4PM. We would be running the 'Boot Drive' in the same locations that we have had it in the past, Rt.9 & Pierson Ave, as well as Rt.9 & Pocantico St. Thank you very much. Respectfully Submitted, Steven Bencosme Secretary, Board of Fire Wardens ID PO Box 753, Sleepy Hollow, NY 10591 K 914-366-5119 S www.sleepvhollowfd.org ! *i sleepyh ol lowfd @5 leepyho Howriy. org �Meeting Date: 09/28/2021 Resolution #: 09/125/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting accepted one new member for active membership, Ana Maireni Hilario of Sleepy Hollow (see memo attached) Moved: Trustee Gonzalez Second: Trustee Spiro Vote: Unanimous �Sk@pyfflfofl&wfflim(Department 'This department never sCeeps! Fire Patrol Co. No. 1 Organized. 1876 John E. Korzelius Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 William Ryan I s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Steven Bencosme 2 n d Assistant Chief Union Hose Co. No. 2 Organized. 1887 1876 More than a Legend Columbia Hose Co. No. 3 Organized. 1899 September 14,2021 Dear Mayor & Board of Trustees, This letter is to inform you of the actions taken by the Board of Fire Wardens on Tuesday, September 14, 2021: • Ana Maireni Hilario (115 Beekman Avenue, Sleepy Hollow, NY 10591) was accepted as an active member of Pocantico Hook & Ladder Co. 1. Respectfully Submitted, Steven Bencosme Secretary, Board of Fire Wardens atl PO Box 753, Sleepy Hollow, NY 10591 fi 914-366-5119 a www.sleepvhollowfd.ora C*3 sleepvhollowfd@sleepvhollownv.orq �Meeting Date: 09/28/2021 Resolution #: 09/126/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow on State Environmental Quality Review of Landscaping and Pedestrian Improvements to Statue Island WHEREAS, the Board of Trustees of the Village of Sleepy Hollow is familiar with the traffic island which is located on Route 9 at Old Broadway across from Philipsburg Manor Restoration and with the proposed landscaping and pedestrian improvements planned for it ("Proposed Action"); and WHEREAS, the Proposed Action has been assessed for environmental impacts; NOW/ THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow finds that the Proposed Action is a Type II action under 6 NYCRR Sec. 617.5(c)(1), (2), (5), and (9) and is not subject to further environmental review under the State Environmental Quality Review Act. Moved: Trustee Spiro Seconded: Trustee Rodriguez Vote: Unanimous �Meeting Date: 09/28/2021 Resolution #: 09/127/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Agreement with Historic Hudson Valley for Joint Transportation Alternative Program Grant WHEREAS, the Village of Sleepy Hollow ("Sleepy Hollow") is a municipal corporation with offices at 28 Beekman Avenue, Sleepy Hollow, New York; and WHEREAS, Historic Hudson Valley ("HHV") owns and operates Phillipsburg Manor, a National Historic Landmark within Sleepy Hollow; and WHEREAS, Sleepy Hollow and HHV will apply to the New York State Department of Transportation ("NYSDOT")fora Transportation Alternative Program grant ("TAP") for funding that will include sidewalk improvements and landscaping on Sleepy Hollow right-of-way and on HHV property; and WHEREAS, Sleepy Hollow has agreed to serve as the municipal sponsor and the Sponsoring Agent for the Project; and WHEREAS, Village of Sleepy Hollow has agreed to serve as the administering agency, with the consent of the NYSDOT; and WHEREAS, Sleepy Hollow and HHV have agreed to contribute matching fundsforthis project with Sleepy Hollow contributing $393,960.00 and HHV contributing $539,975.00; and WHEREAS, The combined contribution of Sleepy Hollow and HHV equals 20% of the total cost of the total project cost of $4,669,675.00; and WHEREAS, HHV will grant Sleepy Hollow permission to enter on to its property andtowork on its property in furtherance of the Project: NOW THEREFORE BE IT RESOLVED, that the Mayor of Sleepy Hollow or his designee is authorizedtoexecute a Memorandum of Understanding and all documents required by NYSDOT to applyforandtoaccept the TAP together with any and all documents necessarytocomplete the Project ' T l Moved: Trustee Scaalione Seconded: Trustee Andruss Vote: Unanimous �Meeting Date: 09/28/2021 Resolution #: 09/128/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Part-Time Recreation Staff for the Recreation Department WHEREAS, in order to maintain the appropriate ratio of staff per participant in the afterschool program, the current vacancy in the Recreation Department must be filled, and WHEREAS, the Superintendent of Recreation, Matt Arone, properly advertised this position and has conducted interviews, and has deemed this applicant qualified, and WHEREAS, Mr. Arone has recommended that hire this candidate on a part-time basis, effective September 27, 2021. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow hereby approve Mr. Arone's recommendation of Karyme Briones of Tarrytown, to be hired effective September 27, 2021 at an hourly rate of $16.50, and be under the supervision of Mr. Arone, and BE IT FURTHER RESOLVED a background check for this applicant has been completed and is satisfactory. Moved: Trustee Andruss Seconded: Trustee Gonzalez Vote: Unanimous �Memo to Paula McCarthy, village clerk From Matt Arone, recreation superintendent Re after school staff approval 2021 Date September 22,2021 The After School program is in need of new staff members for the 2021-2022 school year due to our drastic increase in enrollment after COVID. In order to keep the appropriate ratio of staff per participant, we need to fill vacancies. I have been given directive by the village board to interview individuals for these vacancies. I have interviewed and checked references for a candidate who is bilingual and qualified. She is a local (Tarrytown) resident, graduate of Sleepy Hollow High School and recent college graduate. Please submit the following after school staff appointment to the board of trustees for review and approval. Note that the salary/hourly rate listed has been sufficiently appropriated for in the 2021/22 after school budget. I intend the candidate to begin work the week of September 27th Karyme Briones, after school staff (PT rec assistant) $16.50 per hour If the mayor and board have any questions, please feel free to contact me. Thank you. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-09-28_RES-124-128 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/54303f35b90d1e97d0a930c70fb28472.pdf 9584f0c6e3862e4315fb594f152ce476 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, September 28, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Ken Wray Deputy Mayor Denise Scaglione Thomas Andruss Rachelle Gebler Sam Gonzalez Jared Rodriquez Sandra Spiro, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Anthony Bueti, Police Chief Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Roberto Gabarro, 84 yo, longtime resident of Depeyster Street. Our thoughts are with their families and friends. Approval of Warrants: Trustee Gebler moved and, Deputy Mayor Scaglione seconded to approve the warrant and authorize the Treasurer to pay bills in the amount of $342,309.73. It was unanimous. Deputy Mayor's Announcements; Mayor Wray thanked Brian Doyle and Nicky Bell for a successful block party. Mayor Wray also congratulated Anthony Giaccio on the release of his new record. Mayor Wray encouraged everyone to attend the upcoming cultural festival taking place this Saturday at Kingsland Point Park. Department Head Reports: Ms. Loja, Community Liaison, addressed the Mayor and the Board of Trustees and stated that The Wishing Wall photo contest is ending and a winner will be chosen. The Ecuadorian Festival at Barnhart Park was a success and well attended. The community wardrobe is an ongoing project with the Horsemen PTA helping, and the COC housing it for now. Multiple families have already benefited from it. The cultural festival is scheduled for October 2nd, many vendors will be attending and there will be lots of entertainment for kids and adults. Ms. Loja thanked all the volunteers that have assisted in organizing this event. �Mr. McCarthy, Building Inspector, addressed the Mayor and the Board of Trustees and reported on recent meetings and projects (See attached report) Discussion ensued regarding the Edge-on-Hudson ongoing construction project. Public Comments: Mayor opened the meeting to the public and invoked the 3-minute rule. Terry McGlynn of Fremont Road addressed the Mayor and the thanked the Village for making it possible to have the Lighthouse Swim Organization have their swim on the Hudson River and raising money for Feeding Westchester. Anne White addressed the Mayor and the Board of Trustees and suggested how ARPA funds should be spent in Sleepy Hollow. Ms. White stated that the public has had no opportunity to have a conversation with the Village Board and stated, "they are not represented here", She suggested more meetings to have real discussions with the Board of Trustees. Edgar Carillo of Coco Taqueria on Beekman Avenue addressed the Mayor and the Board of Trustees and asked if he could put two tables on the sidewalk in front of his restaurant. Resolutions: R1 R2 R3 R4 - Approve Boot Drive Approve Actions of the Fire Wardens Environmental Review for Statue Island Approve Agreement with Historic Hudson Valley to Apply for TAP Grant Mayor Wray stated that a resolution has been added to the agenda to hire an afterschool staff person, per Mr. Arone's request. (R5 - Approve Part-time After School Staff) Old Business/New Business: Mayor Wray stated some of the guidelines for the new affordable housing lottery is as follows: Must be work for the Village Must Volunteer for the Village in Emergency Services ie: Fire or Ambulance A senior already residing in the Village and working for the Village. Must be income eligible to qualify based on Westchester County's Area Medium Income (AMI) An outside group will be doing the income verification for all applicants, confidentially. Mayor Wray stated a resolution would be introduced soon to set these guidelines. A brief discussion ensued as to the next steps to start this process. �Trustee Gonzalez stated that in addition to the having a separate organization handle the application process for the EDGE/Toll Brothers affordable housing, he recommended that they also handle the "lottery" or evaluate each applicant for selection purposes. Trustee Spiro asked if the position in the Finance Dept. is being advertised and Treasurer DiGiacomo stated that she is working on it. Trustee Rodriguez thanked the Public Works Dept. for the work they have done on the island at the top of Cortland Street. Trustee Rodriguez suggested having loading zone schedules on Beekman Avenue and would like to discuss this further. Mayor Wray stated that lights would be installed on Valley Street, same as the top of Cortlandt Street. Discussion ensued regarding light fixtures at the Riverwalk, and lights at DeVries Park. Communications: Village Clerk McCarthy stated that communication was received from Laura Lopes regarding traffic jam concerns on Beekman Avenue, and a letter was received from Michael Dawley, which was read aloud for the record. (Attached) Trustee Gonzalez responded to Mr. Dawley's letter and stated he would have preferred if this letter was read in person by Mr. Dawley himself, and that the letter was "longer then the Gettysburg address". Trustee Gonzalez stated he would not continue to be involved in this rhetoric. Trustee Gonzalez stated he had introduced three recommendations to improve transparency in the Village, to give the public an understanding of a business deal that almost went down, to make sure there was no conflict of interest. Trustee Gonzalez stated he stands behind his previous comments. Trustee Gonzalez stated he will be making additional recommendations to the Board of Trustees with regards on how to improve ethics on the LDC Board and how to document this kind of transactions in the future to avoid the appearance of a conflict, and would love for the LDC Board to share their expertise in identifying other economic development opportunities in the Village and embrace being more transparent in their interactions. Mayor Wray stated Trustee Gonzalez had the opportunity to speak at an LDC meeting where all Trustees are welcome to attend and are extended courtesy to speak. Mayor Wray stated the discussion put forth by Trustee Gonzalez at a Board Meeting was inappropriate. Trustee Gonzalez stated he emailed his recommendations to the Mayor and the Board of Trustees several weeks before he came forward in public. He stated he is looking out for the interest of the community, not one's feelings. Trustee Gonzalez requested that his statements be made part of the record. There were no further comments regarding this matter. �Treasurer DiGiacomo stated that most Hayride tickets online are sold out, but that students tickets are still available. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White of Kendal on Hudson, addressed the Mayor and the Board of Trustees and stated it would be beneficial for the Board of Trustees to engage in a restorative justice process regarding this issue, and would recommend an expert. Ms. White also stated that the guidelines for the affordable housing should be made public and it will be an issue the Village Board should pay attention to. There were no further comments. At 8:35pm on motion by Trustee Andruss, seconded by Trustee Spiro the meeting was adjourned. �Paula Mccarthy From: Sent: To: Subject: Attachments: Laura Lopes Monday, September 27, 2021 6:5b PM Paula Mccarthy same thing again Bus and car.jpg; bus.jpg; Truck parked.jpg Ms. Mccarthy Can you please forward this to the Board and the Police and I'm hoping something can be done about it this Hello Board members and police chief, if you see the pictures Im sending you, you will see that nothing is being done about the traffic jams ongoing problems on beekman. Why the police don't do anything about it? This goes on every day. I never see a police officer, morning, afternoon, or night. I see them in front of the fire house always but not doing their jobs on the streets, you waiting for an accident? your lights and tables look nice on cortlandt, why not take care of the traffic problems too, not important? please take care of this Laura-Tax payer like you. �September 28, 2021 Village of Sleepy Hollow Attn: Village Clerk 28 Beekman Avenue Sleepy Hollow, NY 10591 Dear Mayor Wray and Members of the Board of Trustees: I respectfully ask that this letter be entered into the public record. At a recent Board of Trustee meeting,Trustee Gonzalez made a statement about a real estate auction in which he demonstrated an appalling lack of knowledge and called into question my personal ntegrity. Despite my interest in this property, I did not ultimately bid on it in direct response to the Village Trustee's decision made at the eleventh hour to do so which also required me to absorb various costs. Having served on over a dozen boards and chairing many of them, I am well versed in fiduciary duties and conflict management. Long before the auction, I'd sought and received advice and opinion from Trustees, Village and Sleepy Hollow Local Development Corporation Counsel regarding any potential conflict of interest given my role as Chairman of the S H L D C . Since the property in question was not part of the Village Master Plan, not part of any properties evaluated by the S H L D C on behalf of the Village, and, to the best of my knowledge, never identified or discussed by the Board of Trustees prior to 48 hours ahead of the public auction, there was no conflict of interest or any appearance of one. Mr. Gonzalez knows that the S H L D C has met publicly every other week for at least 5+ years . The public and BoT have been invited to our meetings and Mr. Gonzalez has attended one, maybe two meetings during his terms which was only within the last month or so. He knows that the S H L D C minutes are posted after every meeting and Mr. Gonzalez has been reminded multiple times that they are available for his review. Mr. Gonzalez's public attack on me was outrageous. He made comments he knew to be false under the false guise of making recommendations to change the S H L D C charter. Some have suggested that I take legal action for defamation and others suggest I ask for a public apology and an acknowledgment from Mr. �Gonzalez that he had his facts wrong. When Mr Gonzaler divisive environment and do nothing to help the VHIaae m o ^ forward ,n my opinion. His references to the S H L D C an«?mo in h - SS-SSSSSSF iSESHSSES; Boa ds. | would expect his actions will discourage othere from wanting to serve the Village as volunteers or in an e°ected Opacity. With Sleepy Hollow in a great position to advance itself a n d ixsxz-ffl 5.SSSSSSSSSSS^ - reasonable consequence of his behavior Exoectino th a t h J V Sincerely, Michael C. Dawley �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More tSan a Legend 28 Beekman Avenue, Sleepy Hollow, NY 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 • www.sleepyhollowny.gov MEMORANDUM Date: September 14, 2021 To: Mayor Wray and members of the Board of Trustees From: S e a n E. McCarthy, Village Architect Cc: Anthony P. Giaccio, Village Administrator Re: Department Monthlv Report- Auaust 2021 The following is the Department of Architecture, Land Use Development, Building Compliance summary report for the month of August 2021. Buildings PERMIT ACTIVITY • (133) Permits were issued: o o o o o o (60) Building permits (33) Electrical permits (5) Fire suppression permits (16) Mechanical permits (15) Plumbing permits (4) Tree removal permits • (34) Certificates of Occupancy were approved. • (14) Property record searches were conducted. See attached Permit Report. FINANCIAL • The total monthly revenue was $445,010.00 See attached Revenue Chart. BUDGET • The total monthly Department expenditures, not including payroll, were $623.90 and �ZONING • The Zoning Board did not meet in August. • The next Zoning Board meeting is scheduled for September 15, 2021 at 8:00 PM. S e e attached Agenda. PLANNING • The Planning Board met on August 19, 2021 and took the following actions: o Approved a resolution to construct a two-family residence at 19 Cedar Street. o • Continued the public hearing for Lighthouse Landing Communities. LLC Site Plan approval for Block H. The next regular Planning Board meeting is scheduled for September 23, 2021 at 7:00 PM. See attached Agenda. CONTINUING EDUCATION • Five hours of continuing education credits were completed this month covering the following topics: o Energy Code Compliance o National Flood Insurance Program EDGE-ON-HUDSON DEVELOPMENT • Phase III site utilities and infrastructure work continues. • Waterfront Open Space o Plaza construction continues, o Trees and shrubs are being planted, o Belvedere and amphitheater stones are being set. o Lighting and site furnishings are being installed. • Construction of the Block I (188 units) apartment buildings continue: o 305 Legend Drive (40 units) - drywall is being installed; fagade work is ongoing. o 203 Legend Drive (77 units) - interior finishes are being installed, o 101 Legend Drive (71 units) - fagade work is ongoing, insulation is being installed. • J Block c o o o Townhouse construction continues: (5) buildings are in the framing phase, (7) buildings are in the interior finish phase, (2) building foundations are underway, (16) Certificates of Occupancy have been issued. �• E Block Condominium construction: o 102 Legend Drive (17 units) interior finishes on the third floor are being installed. o 100 Legend Drive (15 units) exterior main framing continues. o 101 Palisades Drive (14 units) the foundation was poured. • 2 Maxwell Drive (246 apartments) - the exterior superstructure construction continues: o Exterior main frame construction continues. o Mechanical, electrical, plumbing and fire sprinkler systems are being installed. CODE ENFORCEMENT • (15) Complaints were filed. • (10) Violations were issued. • (4) Appearance ticket was served. • Building Court was held on August 26, 2021. o (7) cases were on the calendar, o (4) cases were resolved resulting in a $1,000 fines. • The next Building court date is scheduled for September 23, 2021. END OF MEMORANDUM �a. LU Q O 1z HI s £ < Li. •st- o s o [MONTHLY TOTAL [PREVIOUS TOTAL YEAR TO DATE r- [ZONING BOARD OF APPEALS APPLICATIONS ID ITREE REMOVAL RECORD SEARCHES CM PLUMBING PERMITS $28,235,871.00 $10,575,312.00 $38,811,183.00 CO PLANNING BOARD APPLICATIONS ID $445,010.00 $347,274.80 $792,284.80] $0.00] $300,001 $1,400.00] $3,900.00! $10,250.00 $900.00 $4,430.00] $0.00] $2,955,001 $414,255,001 FEES CO CO MISCELLANEOUS REVENUE $28,235,871.00 ESTiMATED COST OF WORK $3,530.00] o [MECHANICAL PERMITS co [FIRE SUPPRESSION SPRINKLER PERMITS CD ELECTRICAL PERMITS o UPDATED CERTIFICATES OF OCCUPANCY TOTAL NO. -1 Q_ s o o o z 5 -i 3 CO oa </> CM o O z CM 15 co J D 5 0 CO D < LLT </> 1OC o a a. z in a: s [CERTIFICATES OF OCCUPANCY < BUILDING PERMITS g o -1 J o X >Q. Hi HI -1 w u_ o LU O LLT a: -i i> o UJ H X O K < [ITEM UJ o z o o o O) o CO t* co * CO r-- to u> i H Z �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More than a Legend 28 Beekman Avenue, Sleepy Hollow, NY 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 • www.sleepyhollowny.gov ZONING BOARD OF APPEALS AGENDA Wednesday, September 15, 2021 8:00 PM Regular Meeting 1. Jeffrey White 42 Hudson Street Proposed addition Public hearing 2. Michael Gelb and Deborah Domanski 120 Gorey Brook Road Determination/Appeal Public hearing 3. Approval of minutes May 19, 2021 A g e n d a s u b j e c t to c h a n g e w i t h o u t n o t i c e �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More than a Legend 28 Beekman Avenue, Sleepy Hollow, NV 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 • www.sleepyhollowny.gov PLANNING BOARD AGENDA Thursday, August 19, 2021 6:00 PM Work Session 7:00 PM Regular Meeting 1. Carlos and Hortencia Panjon 19 Cedar Street Proposed two-family residence Site plan approval Public hearing 2. Lighthouse Landing Communities, LLC Edge-on-Hudson Riverfront Development Phase II, Block-H Amended site plan approval Public hearing 3. Franceso Alesci 135 Beekman Avenue Proposed multi-family building Site plan approval Presentation Agenda subject ;o change w notice �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More tfianaLegemf 28 Beektnan Avenue, Sleepy Hollow, NV 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 • www.sleepyhollowny.gov PLANNING BOARD AGENDA Thursday, September 23, 2021 6:30 PM Work Session 7:00 PM Regular Meeting 1. Lighthouse Landing Communities, LLC Edge-on-Hudson Riverfront Development Phase II, Block-H Amended site plan approval Continued public hearing 2. Lighthouse Landing Communities, LLC Edge-on-Hudson Riverfront Development Block OP Townhomes Phase II Preliminary subdivision plat and site plan approval Presentation 3. 14 Clinton LLC 14 Clinton Street Proposed two-family residence Site plan approval Presentation 4. Approval of minutes July 22, 2021 August 19, 2021 Agenda subjsci *o change WiChojt notice � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-09-28 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/808f4cbd8afe4777c9957a2d7b33fc82.pdf 4600baa87451546ddb3d61f3b7a86220 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow liuiiuw, INCW Present: i urK Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Tom Andruss Sam Gonzalez Sandra Spiro Jared Rodriguez Trustees Rachelle Gebler (Absent) Also Present: Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Sean McCarthy, Village Architect Kevin Smith, DPW Superintendent Mayor Wray called the work session to order at 7:00 p.m. WATER CONSOLIDATION PRESENTATION: Phil Zegarelli made a presentation to the Board related to water consolidation. The Villages of Sleepy Hollow, Briarcliff and Tarrytown are exploring the idea of consolidating water services. A study is currently being conducted by Woodard and Curran Engineering and is near completion. The prevailing idea is to have one pump station that services all three villages. Discussion ensued. EDGE-ON-HUDSON: Planning Board Chair, Marjorie Hsu was in attendance to discuss a proposed change to the Edge on Hudson project. Ms. Hsu explained the proposed change and said that the Planning Board is in favor of approving this change. The majority of the Village Board had no objection to this change and the matter was referred back to the Planning Board. SANITATION SCHEDULE: Department of Public Works Superintendent, Kevin Smith addressed the Board. Mr. Smith is proposing slight changes to the sanitation schedule for the upcoming year. The first change will apply only to weeks in which there is a Monday holiday. The second change is to increase bulk pick-up to once a week while limiting the amount of trash that can be put out at one time. The Board said that Mr. Smith has the authority to adjust the scheduled as proposed. Discussion ensued. �CORTLANDT STREET PLAZA: The Board discussed the Cortlandt Street Plaza project. Department of Public Works Superintendent, Kevin Smith joined the discussion. There is an issue related to the turning radius for large trucks including school buses. Mr. Smith proposed trimming the tree at the existing traffic island and removing a portion of the island. This will widen the area to accommodate large vehicles. The Board was in favor of this plan. LOWER BEEKMAN AVENUE CROSSWALK: Mr. Giaccio started the discussion related to the lower Beekman Avenue crosswalk. The Village Engineer has proposed different options for the crosswalk. The Board discussed the options, but also requested cost estimates for each of option. Mr. Giaccio will work with the Village Engineer to get these cost estimates. POLICE REFORM UPDATE: Trustee Spiro gave an update on police reform. Some of the recommendations made by the Police Reform Committee have been implemented by the Police Department. They include de-escalation training, crisis intervention and coordination with other communities. There is a plan to have additional town hall style meetings at various locations in the Village. The thought is that smaller settings will encourage more individuals to share their questions and concerns. The Board thanked Trustee Spiro for spearheading this project. STATUE ISLAND ENVIRONMENTAL REVIEW: The Board reviewed a resolution related to the environmental review of the Statue Island Project. Village Attorney, Clinton Smith prepared the resolution and associated forms. Mayor Wray asked that this item be on the next Board meeting agenda. BOOT DRIVE REQUEST: The Board considered a request made by the Sleepy Hollow Fire Department to hold a boot drive on each Saturday and Sunday in October from 1:00-4:00pm. The Board was amenable to this request. Mayor Wray asked that this item be on the next Board meeting agenda. SPECIAL SESSION: Motion was made by Trustee Andruss, seconded by Deputy Mayor Scaglione to go into special session. Motion passed 6-0 Motion was made by Trustee Rodriguez, seconded by Trustee Andruss to approve a resolution to install a stop sign eastbound on Beekman Avenue at Cortlandt Street. Motion passed 6-0 Motion was made by Trustee Andruss, seconded by Trustee Gonzalez to approve a resolution hiring a water maintenance worker. Motion passed 6-0 Motion was made by Trustee Andruss, seconded by Deputy Mayor Scaglione to go out of special session. Motion passed 6-0 �MAYOR'S ANNOUNCEMENTS: Mayor Wray commented on the successful Doyle's Fest event that took place this past weekend and reminded residents that Oktoberfest is this coming weekend. Mayor Wray wished Trustee Spiro a belated happy birthday. At 9:10 the work session was adjourned. P I.£.T1_. _ 1 A Village Administrator I � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-09-21_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/fb39589982a84c65e2938353c3296be3.pdf a186371406a01c6046e62ab8d89b1976 PDF Text Text Meeting Date: 9/21/2021 Resolution #: 9/122/2021 Local Law No. 4 of 2021 A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" CONCERNING INSTALLATION OF A STOP SIGN ON BEEKMAN AVENUE AT THE INTERSECTION WITH CORTLANDT STREET BE IT ENACTED by the Board of Trustees of the Village of Sleepy Hollow, New York, as follows: Section 1. Section 400-5 of the Code of the Village Sleepy Hollow entitled "Stop and yield intersection" is hereby amended by adding in alphabetical order to Subsection A thereof entitled "Stop intersection designated/' the following: Stop sign on Direction of Travel At intersection of Beekman Avenue Easterly Cortlandt Street Section 2. The invalidity of any word, section, clause, paragraph sentence, part, or provision of this local law shall not affect the validity of any part of this local law which can be given effect without such invalid part or parts. Section 3. This Local Law shall take effect immediately upon filing in the Office of the Secretary of State Moved: Trustee Rodriguez Absent: Trustee Gebler Seconded: Trustee Andruss Vote: Unanimous �Meeting Date: 09/21/2021 Resolution #: 09/123/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming Mayor's Appointment Whereas, maintaining an adequate staffing level is essential to the efficient operation of the Village's Water Department; and Whereas, Superintendent of Public Works, Kevin Smith and the Water Department Foreman, Joe DeFeo canvassed candidates and conducted numerous interviews for the position of Water Maintenance Worker Grade II, and Whereas, Mark Unden, scored 100 in the Water Maintenance Worker Grade II exam and is reachable in the Civil Service eligible list #66-831, and Whereas, Superintendent Smith and Foreman DeFeo recommend that Mark Unden be appointed to fill this full-time position. Now, Therefore Be It Resolved, that the Board of Trustees hereby confirm the Mayors' appointment of Mark Unden of Mt. Kisco, NY, to the full-time position of Water Maintenance Worker Grade II, at an annual salary of $85,640.94, and Be It Further Resolved that there will be a 30 month period in which Mr. Unden will only receive 90% of his annual salary per the collective bargaining agreement Article IV, Section 2, and all other terms and conditions of the collective bargaining agreement between the Village of Sleepy Hollow and the Local 456 International Brotherhood of Teamsters shall apply, and said appointment will become effective October 12, 2021 and subject to the approval of the Westchester County Department of Civil Service Rules and a probationary period of 12 to 52 weeks. Moved: Trustee Andruss Absent: Trustee Gebler Seconded: Trustee Gonzalez Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-09-21_RES-122-123 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/99261359c4116f696497974807a10c12.pdf 6a5bc52b52766b402556f4634798965a PDF Text Text Meeting Date: 09/14/2021 Resolution #: 09/117/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Support a Grant Application for Downtown Revitalization WHEREAS, the Village of Sleepy Hollow was named as Westchester's most beautiful spot according to a report released by newyorkupstate.com which took a look at each county statewide and determined some of the state's most desirable locations; and WHEREAS, notwithstanding such beauty, the original Village Downtown area along the waterfront has been destroyed in prior years due to urban renewal projects, which ended up separating, rather than uniting, the Village; and WHEREAS, the renewal of the old General Motors plant area will provide a significant economic opportunity to the Village; and WHEREAS, the Village has undertaken significant public engagement efforts to identify projects that will enhance, encourage, and contribute to the redevelopment of the Village—creating a vision for Downtown revitalization; and WHEREAS, the Village of Sleepy Hollow is applying for a ten million dollar grant from New York State's Downtown Revitalization Initiative in order to implement this vision; and WHEREAS, the Downtown, for the purposes of this grant, runs from the intersection of Beekman Ave. and North Washington, south down Valley Street (including parcels on both sides of the street) west to lower Cortlandt Street, north on Cortlandt Street to Beekman Avenue (including parcels on both sides of the street) to conclude back at the intersection with Beekman and North Washington; and WHEREAS, if the funds are granted, the Village will use this opportunity to revive the Downtown area by fostering economic vitality, social equity, and placemaking; and WHEREAS, this grant will provide planning services and implementation funding to ensure effective and efficient development; and WHEREAS, this funding will enable the Village to leverage the economic activity sparked by the Edge development of the Old General Motors site to rebuild the Downtown; and NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees supports the Village's grant application and all efforts to revitalize the Village Downtown as defined for the purposes of this grant. Moved: Trustee Andruss Absent: Trustee Gebler Seconded: Trustee Scaglione Vote: Unanimous �Meeting Date: 09/14/2021 Resolution #: 09/118/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW HIRING SEASONAL STAFF FOR THE DEPARTMENT OF PUBLIC WORKS WHEREAS, the Department of Public Works Highway Foreman has conducted interviews for seasonal positions, and WHEREAS, the Highway Foreman has recommended to hire Heyssen Hidalgo of Sleepy Hollow as seasonal employees, not to exceed sixteen weeks. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves the Highway Foreman's recommendation of Heyssen Hidalgo a seasonal employee effective September 16, 2021 at an hourly rate of $16.00, not to exceed sixteen weeks, and be under the direct supervision of the Highway Foreman. BE IT FURTHER RESOLVED a background check for this applicant has been completed and is satisfactory. Moved: Trustee Spiro Seconded: Trustee Gonzalez Vote: Unanimous �Meeting Date: 09/14/2021 Resolution #: 09/119/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting accepted two members for active membership, Juan Tenezaca and Michael Segarra, both of Sleepy Hollow. (See attached memo) Moved: Trustee Scaglione Absent: Trustee Gebler Second: Trustee Andruss Vote: Unanimous �SS&gpy $f©!01bw <Fiw (Department tfliis department never sfeeps! Fire Patrol Co. No. 1 Organized. 1876 John E. Korzelius Chief Engineer / Pocantico Hook & Ladder Co. No. 1 Organized. 1878 William Ryan 1 s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Steven Bencosme 2 n d Assistant Chief Union Hose Co. No. 2 Organized. 1887 1876 More than a /. egend Columbia Hose Co. No. 3 Organized. 1899 July 15, 2021 Board of Trustees Village of Sleepy Hollow 28 Beekman Ave. Sleepy Hollow, NY 10591 Dear Trustees, This letter is to inform you that I accepted a new member, on behalf of the wardens, to TL38 on 7/3/2021 because the warden's meetings are suspended throughout the summer. Juan Tenezaca 37 Kendall Ave. Sleepy Hollow, NY 10591 Please proceed with your normal course of action for the above member. Thank You Firematically, John Korzelius (i) PO Box 753, Sleepy Hollow, NY 10591 8 914-366-5119 S www.sleeavhollowfd.oru T : sleepyhollQwfd@sletiDvhQilDwnv.Drg �v Tim This department never steeps! Fire Patrol Co. No. 1 Organized. 1876 John E. Korzelius Chief Engineer Poeantico Hook& Ladder Co. No. 1 Organized. 1878 William Ryan I s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Steven Bencosme 2 n d Assistant Chief Union Hose Co. No. 2 Organized. 1887 1876 More than a Legend Columbia Hose Co. No. 3 Organized. 1899 August 30, 2021 Dear Mayor & Board of Trustees, This letter is to inform you of the actions taken by Columbia Hose Co. #3, and Chief Engineer John E. Korzelius on behalf of the Board of Fire Wardens. • Michael D. Segarra (48 Beekman Avenue, Apt #2, Sleepy Hollow, N.Y. 10591) was accepted as an active member of Columbia Hose Co. #3. Respectfully Submitted, Steven Bencosme Secretary, Board of Fire Wardens ' f t P O Box 753, Sleepy Hollow, N Y 10591 » 914-366-5119 S www sleepvhol'owfd.ora sleetatiollowfd@sleecvhollowny.org �Meeting Date: 09/14/2021 Resolution #: 09/120/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Request by the PBA Whereas, the Police Benevolent Association (PBA) has made a request to the Mayor and Board of Trustees to install a little free library in front of the Police Department, and Whereas, the little free library is a small book case structure that will enable a community based, free book-sharing program, where anyone may take a book or share a book. It will inspire readers, promote literacy and expand book access for all. Now Therefore Be It Resolved the Mayor and Board of Trustees approve this request by the PBA. Moved: Trustee Gonzalez Absent: Trustee Gebler Second: Trustee Andruss Vote: Unanimous �Subject: Little Free Library Good Evening, On 08/04/2021, the Sleepy Hollow PBA voted on a motion that was made for the PBA to purchase and install a little free library in front of the Police Department. A little free library is a small book case structure (photo inset) that will enable us to have a community based, free book-sharing program, where anyone may take a book or share a book. It will inspire readers, promote literacy and expand book access for all. If permission is granted, we will begin with organizing a book collection by asking for book donations. The post we would install with this little free library is a large screw into the ground device (photo inset). This will enable us to be able to move the little free library as needed (if anyone is unhappy with its location, its causing some kind of problem, etc). The funds for this have already been approved and if or when we have your blessing, we will make the purchase and begin the process. Below is the link to little free library if you wanted to read further about the program. Thank you for the consideration. httos://littlefreelibrary.org/ Detective Sergeant Jared Kmiotefe Sleepy Hollow Police Department �WHAT I S A LITTLE FREE LIBRARY? ALitltc Fice Library tsa free booX exchange. It belongs to everyone and everyone can use it' TAKE BOOKS llyouseesomclhng you would Ita to lead lake it When you'refashed.shire it with a !i end. bring it bach here, a leave it n another U1 tie Free Lfciary GIVE BOOKS II s up to evewne lo keep Ihs Library ful! of good reads! Briig books to share vtfteft you can. and continue being a friend o! Little Free Libraries everywhere1 �Meeting Date: 09/14/2021 Resolution #: 09/121/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Employee's Resignation Whereas, Christina Fischer submitted her letter of resignation as Staff Assistant-Finance Department dated September 10, 2021 and effective September 24, 2021, and Whereas, said letter of resignation must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and Now, Therefore, Be it Resolved, that the Village accepts the letter of resignation of Christina Fischer and finds that the termination/rehire policy of July 15, 2003 applies, and Be it Further Resolved, that a copy of the policy will be placed in her personnel record with proof of service. Moved: Trustee Rodriguez Absent: Trustee Gebler Seconded: Trustee Spiro Votes Unanimous �September 10,2021 Sara DiGiacomo Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow NY 10591 Dear Sara, Please accept this as my formal resignation from the Village of Sieepy Hollow as of September 10,2021. My last day will be September 24,2021, two weeks from today. I appreciate all of the valuable experiences and knowledge I have gained at the Village of Sleepy Hollow. Thank you ih advance for the smooth transition. Please know, if there are any outstanding issues, I am more than willing to assist. I wish you all the best. 8est wishes, Christina Fischer � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-09-14_RES-117-121 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/9fe61058bfeb76786faaf054a9f473bc.pdf adc379f0c7630c44236e118d45d57040 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, September 14, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Thomas Andruss Sam Gonzalez Jared Rodriquez Sandra Spiro, Trustees Absent: Trustee Gebler Also Present: Anthony Giaccio, Village Administrator Paula McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Anthony Bueti, Village Police Chief Sean McCarthy, Village Building Inspector Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for residents Donald Gray Eder of Kendal Way, Juana Rodriguez of Valley St., and Eric Weiss of Ichabods Landing. Our thoughts are with his family and friends. Mayor Wray asked Village Clerk McCarthy to read aloud the Public Hearing Notice regarding installation of a stop sign on Beekman Avenue at the intersection of Cortlandt Street. Mayor opened the Public Hearing and invoked the 3-minute rule. Anne White of Kendal Way, addressed the Mayor and the Board of Trustees and supports the placement of the stop sign. There were no further comments from the public. Village Clerk read letters from the Sleepy Hollow Fire Department and the Public Schools of the Tarrytowns regarding their concerns and suggestions for the STOP sign location at Beekman and Cortlandt intersection. Trustee Rodriguez recommended the stenciling of the word STOP at the intersection of Beekman and Cortlandt and possibly adjust the curb so buses can make the turn. Deputy Mayor Scaglione stated a further conversation should be had about the turning issues at this location. Trustee Andruss is in favor of the stop sign and to include the stenciling. �Trustee Gonzalez is in favor of the stop sign and suggested the Board consider the recommendations of the Fire Department and the School. Trustee Spiro supports the Fire Department's suggestions as well. Trustee Andruss moved to close the public hearing, seconded by Trustee Rodriguez. Motion carried. Approval of Warrants: On a motion made by Deputy Mayor Scaglione, seconded by Trustee Andruss the warrant was approved and Treasurer DiGiacomo was authorized to pay bills in the amount of $669,204.09. Mayor Wray thanked the members of our Fire Department for volunteering their time to assist in mutual aid to the Town of Mamaroneck who were recently hit hard by Hurricane Ida. Capital Budget Presentations: Fire Chief Korzelius and Ambulance Chief Martello presented their capital budget requests. Approval of Minutes: On a motion by Deputy Mayor Scaglione, seconded by Trustee Andruss the minutes of the August 31, 2021 meeting were approved. Motion carried. Trustee Gonzalez not present to vote. (Stepped out of the meeting) On a motion by Trustee Rodriguez, seconded by Trustee Andruss the minutes of the September 7, 2021 meeting were approved with amendments. Motion carried. Abstain: Trustee Spiro. Mayor's Announcement: Mayor Wray made the following announcements/comments: Mayor Wray thanked the members of our Fire Department for volunteering their time to assist in mutual aid to the Town of Mamaroneck who were recently hit hard by Hurricane Ida. Upcoming events: JP Doyles Block Party, Saturday, September 18th 2-9pm on Beekman Avenue; Oktoberfest, Saturday, September 25th 1-5 at Kingsland Point Park Mayor Wray stated that a thorough and exciting presentation was made last week from Margie Ruddick Landscape and Charles McKinney of the landscape designs of LDC Common, Devries, Traffic Island on Route 9. Mayor Wray stated the Board would like �them to proceed with their designs and recommendations. There are 6 active cases of COVID in Sleepy Hollow Deputy Mayor Scaglione stated there is a Sleepy Hollow Football game at home, this Saturday at 1:00pm. Come support the Horsemen. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule. Anne White of Kendal Way, addressed the Mayor and the Board of Trustees and made suggestions for the use of ARPA fundings, including sidewalk repairs and upgrade watermains to benefit the residents and business owners in the lower part of the Village. There were no further comments. Resolutions: R1 - Approve DRI Application Trustee Spiro stated she supports all business to use these grants and that all communities are looked at as needed. Trustee Rodriguez stated this grant potentially could bring $10 million dollars to the downtown. R2 - Approve Seasonal Employee for DPW R3 - Approve Actions of the Fire Wardens R4 - Approve Little Library Request R5 - Accept Employee's Resignation New Business: Mayor Wray stated Trustee Gonzalez would like to make three specific recommendations regarding the Local Development Corporation Board. Trustee Gonzalez stated he would like to give a little bit of context regarding an issue he discussed with council back in August, and read the attached letter into the record. Trustee Andruss corrected Trustee Gonzalez and stated the Village was ^auctioning the property (referred to). Mayor Wray differed with Trustee Gonzalez's statement and stated the LDC did not bid on this property, and neither did the Village. Mayor Wray stated he is upset with how Mr. Dawley is being characterized and portrait in Trustees' Gonzalez statement. Deputy Mayor Scaglione stated that the Board of Trustees did not ask the Local Development �Corporation Board nor Michael Dawley to do anything with the property in question. Trustee Andruss thanked the members of the LDC Board for their service. Trustee Rodriguez also thanked the LDC Board and suggested having further discussions. Brief discussion ensued. Mayor Wray stated that anyone, including the Board of Trustees may attend the LDC Board meetings at any time. Trustee Rodriguez asked about the raised sidewalks and Administrator Giaccio responded that the Village engineer is looking at various designs and costs. Discussion ensured regarding a future traffic study. Communications: Some correspondence was received regarding ARPA funds and some comments regarding the parklet on top of Cortlandt Street were received via email. Trustee Rodriguez stated that most comments regarding the parklet have been positive. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White, Kendal Way, addressed the mayor and the Board of Trustees and thanked them for all their hard work. There were no further comments. At 8:55pm, Trustee Andruss moved to go into Executive Session to discuss negotiations. Seconded by Trustee Gonzalez. Motion approved. Deputy Mayor Scaglione moved and Trustee Rodriguez seconded to exit executive session. At 9:15 p.m. on a motion by Trustee Andruss, seconded by Trustee Spiro the meeting was adjourned. �( T m t e e 6BxyUe^ Mayor and fellow SH Trustees, I recently asked Clinton B. Smith to look into Mike Dawley's decision to c ~ S l 0 ? h J U , y h 1 m \ 2 ° 2 1 °n p r 0 p 6 r t y SOU 9ht y h a V 6 failed t0 m e e t his I r ^ T r Kl ?u ? B o a r d ? n S « ' b e h f e ' °Ur s s f s a r - ^ a LDC 'S the ViSageTTas fiduciary duty by submitting * with our Village 9 m i s s i o n i s to w o impiement projectsto improvethe ^ ° f As the mayor mentioned to us several days before the bid, a private citizen can exerose their option to make an investment in properly H o w e ^ n instances where private and public interests overlap such aslsTheTaJe S w T ? P e r ?°UrSe °f 3Cti0n is t0 a b s t a i n actions that raise conflict of interest concerns. Persons in positions of public trust are SffSffn^roSrtre3^6"3"06 " °f ^ ,n ^ View ' T m ' T C , ° U n s e l t 0 r e v i e w t h e m a t t e r a r * he has concluded that technically, Mr. Dawley was not in breach of fiduciary duty to the Board of yj"3,9® p 0 p u l a t i 0 n i n t h i s m a t t e r - H o w e v ^ e did note that, Certainly, the LDC and the Village dealt with this matter more casually than I would have preferred. Mr. Dawley should have had the not to bid ' r memorialized in some fashion, the Mayor and he should not have relied on his oral notice, and the Mayor should not have simply mentioned it to the Board of Trustees." SHWIageboard never received a formal recommendation from the L D C to bid on the sale of the property in question. Moreover, the S H L D C m a w K a M - c o l l a b o r a t e d w i t h ^ e Village, as it did with the purchase of the UAW building. The S H LDC sought and received funding from the vSlage to buy the former UAW building. The Village could have approved transfer of funding to the LDC in this most recent case as well, if the L D C h a d proposed an investment strategy to the Village Board. That never happened. The LDC would have been in a much better position to execute an d a P t e n t , a l d e a l w i t h l e s s r e d t a Llrn T , , ° P e - t h a " the path the Village Board ult.mately chose to follow, and no village entity benefitted from the July 14 sale This was a missed opportunity for the LDC and the Villaqe i T l T u w , a s b r ° u g h ! t 0 l i g h t s e v e r a l i s s u e s that are appropriate for us, as the SH Village borad should address. Here's are my recommendations: 1. Going forward board members that have a fiduciary responsibility and participate in a public role, be it Village or LDC Board, must ensure the inwL°ctrU,f L y t a V O l d L n 9 3 C t u a l a s w e " a s t h e a PP e arance of a conflict of interest. If that member cannot adhere to this basic principle then that person should not serve in a public capacity. .««en max �2. The Sleepy Hollow L D C should amend its by-laws, outlining the written procedure m wh.ch the "Member" (SH Village Board of T r u s t e e s ^ * * nntenf i a < J ? V ? k e n b y L D ° m e m b e r s ' i n c a s e s where there' i s a potential conflict of interest. These actions should be memorialized as our legal counsel has suggested. This provides transparency and solves two issues I ensures that the L D C board members will properly separateTheir pubhc interest from their private concerns. Secondly the Village Board is n n ™ S P 0 n d t t 0 p " b , i c s c r u t i n V o v e r ^is type of conduct and will avoid a potential lawsuit and/or violation of law recommendin 9 t h a t t h e L D C by-laws be amended and spec fy that it will pursue economic development opportunities on behalf of the Village, which .ncludes making formal proposals to the Village Board on real estate, job development, training, or other investments or opportunities that serve the public good. The email below is the full opinion that C B S sent me on August 20 in regards to my inquiry of Mr. Dawley's bid. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-09-14 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text