2 25 80 https://sleepyhollow.localarchives.org/files/original/8ab31bb202155dcaa631ad6637f9b817.pdf 26b5ead9593febff9a22a242a12da8bd PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday N^wYork Present: ^ P M ^ ^ ^ H0H0W ViUage HaH 28 Beekman Ave " Sleepy Hollow ' Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Tom Andruss Sam Gonzalez Jared Rodriguez Rachelle Gebler Trustees Sandra Spiro (Absent) Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Village Architect Anthony Bueti, Police Chief Kevin Smith, DPW Superintendent Mayor Wray called the work session to order at 7:00 p.m. DOWNTOWN REVITALIZATION INITIATIVE GRANT APPLICATION: Grant Writer Jennie Nolon gave a presentation on New York State's Downtown Revitalization Initiative (DRI)' Ms. Nolon has been working on a grant application to solicit funds through this program and the Village Board will have to approve the submission of the application. The DRI is a $10,000,000 grant intended to transform downtown neighborhoods into vibrant centers that offer a high quality of life and are magnets for redevelopment, business, job creation, and economic and housing diversity. There are a total of ten DRI grants awarded each year, one for each region in the State Ms. Nolan summarized the area of the Village that is identified in the grant application and the potentially projects that could be funded through the DRI. Mayor Wray requested that this item be on the next Village Board meeting agenda. PRESENTATION ON VILLAGE PROJECTS: Lynn Moffat of the Public Space Council gave a background on three projects being designed by Margie Ruddick Landscape Architects. The projects include the Statue Island Project, the Pocantico River/Devries Park Project and the Sleepy Hollow Common Project. Representatives from Margie Ruddick's firm then gave a power point showing the schematics for each project. The Board was generally pleased with the designs. DPW CAPITAL BUDGET PRESENTATION: Department of Public Works Superintendent Kevin Smith summarized his department's capital budget requests. Also in attendance was Highway Foreman Earl Tompkins. Many of the requests included vehicles. Mayor Wray asked for a list of all DPW vehicles with information about each vehicle. Discussion ensued. �POLICE CAPITAL BUDGET PRESENTATION: Police Chief, Anthony Bueti summarized his department s capital budget requests. Requests included new vehicles, computers cameras and equipment. Discussion ensued. PARKING POLICY AT EDGE ON HUDSON: The Board discussed setting a publie parking policy at Edge-on-Hudson. Certain streets in the Edge-on-Hudson project will be ready for dedication in the near future. A map of the site was provided. Police Chief, Bueti joined the discussion. The Board asked the staff to study the matter and make a recommendation. A public hearing would need to be set on this prior to adopting a parking policy. BLOCK PARTY REQUEST: The Board reviewed a request to hold a block party on Farrineton Avenue on Saturday, Sept. 11,1 l-5pm (the rain date is Oct 2). Mayor Wray will ask the Board to go into special session later in the meeting to approve this request. LDC BY-LAWS: Discussion regarding the Sleepy Hollow Local Development Corporation bylaws was tabled. LOWER BEEKMAN CROSSWALK: Discussion regarding the lower Beekman crosswalk was tabled. SPECIAL SESSION Motion was made by Trustee Andruss, seconded by Trustee Gonzalez, to go into special session Motion passed 6-0 Motion was made by Trustee Gebler, seconded by Trustee Rodriguez, to approve a resolution to accept the environmental assessment form for zoning amendments. Motion passed 6-0. Motion was made by Trustee Rodriguez, seconded by Trustee Gebler, to approve a resolution allowing a block party on Farrington Avenue on Saturday, Sept. 11, 1 l-5pm (rain date is Oct 2) Motion passed 6-0. Motion was made by Deputy Mayor Scaglione, seconded by Trustee Andruss, to approve a resolution allowing the Fire Department to hold a Spaghetti Dinner on October 9 at the senior center. Motion passed 6-0. Motion was made by Trustees Gonzalez, seconded by Trustee Andruss to come out of special session. Motion passed 6-0. 9/11 MEMORIAL: A 9/11 memorial ceremony will be held this Saturday at 10:30am at Patriot's Park. At 9:30 p.m. the work session was adjourned. Respectfiilly submittec Anthony Giacdio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-09-07_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/68715b701977c087e22bd8608ee56b10.pdf 52d079901a05e9ab01449212f6eb93ef PDF Text Text Meeting Date: 09/07/2021 Resolution #: 09/115/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving Request for Block Party Whereas, the Mayor and Board of Trustees received a request from Hal Muchnick of Farrington Ave, to hold a block party on Saturday, September 11, 2021, and Whereas, the Block party, would take place on Farrington Ave, between Bellwood Avenue and Munroe Avenue, from 5:00 pm to 11:00 pm Now, Therefore, Be It Resolved that the Board of Trustees approves the request made by Hal Muchnick, to hold a block party on Saturday, September 11, from 5-00pm to 11:00pm, with a rain date of October 2 th , Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicant, if necessary. Moved: Trustee Rodriguez Absent: Trustee Spiro Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 09/07/2021 Resolution #: 09/116/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving Fire Dept. Request Whereas, the Mayor and Board of Trustees received a request from Jack Tornello, of the Sleepy Hollow Fire Department Bingo Committee, to hold a free spaghetti and meat Dans dinner at the James Galgano Senior Center on Saturday, October 9 th from 3-OOom top 7:00pm, and ' y Whereas, the Bingo Committee would like to extend this invitation to the local seniors and community for their support. Moved: Deputy Mayor Scaglione Absent: Trustee Spiro Seconded: Trustee Andruss Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-09-07_RES-115-116 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/59e151c531831628471dfc2d080a036c.pdf cfab82ceafbe034c5bbec2e1cff7638f PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday August 31 2021 at 7:00 P.M at Sleepy Hollow Village Hall 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Sam Gonzalez Rachelle Gebler Sandra Spiro Tom Andruss Jared Rodriguez, Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Treasurer Sean McCarthy, Village Architect Matt Arone, Recreation Superintendent Mayor Wray called the work session to order at 7:00 p.m. MAYOR'S ANNOUNCEMENT: Mayor Wray sent well wishes to those who were impacted by the recent hurricane. AMERICAN RESCUE PLAN ACT: Trustee Andruss started the discussion about the ARPS Coronavirus Local Fiscal Recovery Fund. The Village will be receiving $1,026,166 from this fund. There are certain criteria for how the funds can be used. Trustee Andruss solicited project ideas from other Village Board and summarized the current list. Continued discussion on this will take place at future Board meetings. PAYMENT POLICY: The Board discussed establishing a payment policy that would enable more residents to pay bills and fees by credit card. Sara DiGiacomo has compared paying by credit card or e-check. She feels that credit cards may not be cost effective. Discussion ensued. EMPLOYEE TRAINING: Mr. Giaccio talked to the Board about a Village Official's Committee training initiative. The Village Officials Committee is made up of six villages that work together to find ways of improving efficiency. The training initiative will address current issues facing employees and will be available to all employees. Details about when and where the training will take place has not yet been determined. �RAISED CROSSWALK ON LOWER BEEKMAN AVENUE: Trustee Rodriguez provided the Board With a handout showing a raised crosswalk design for lower Beekman Avenue There are drainage concerns with a raised crosswalk and so several options are being explored A meeting was held with the Village Engineer to discuss various ideas and to determine which option makes the most sense. Discussion ensued. SPAGHETTI DINNER REQUEST: The Board reviewed a request made by the Sleepy Hollow Fire Department Bingo Committee to hold a spaghetti dinner at the senior center on October 9 from 3:00-7:00pm. The dinner will be free to residents. The Board was amendable to this request. Mayor Wray requested that this item be approved at the next Board meeting. ZONING AMENDMENTS: The Board received a draft resolution related to the environmental review for proposed zooming amendments. Mayor Wray asked the Board to review the resolution in preparation for the next Board meeting. At 8:20 the work session was adjourned. Respectfully submitted, Anthony Giactio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-08-31_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/1aaa531ce2f2824065cb0862b621e407.pdf dd2ca47c43e89b491d633ceb1172e3ce PDF Text Text Meeting Date: 08/24/2021 Resolution #: 08/109/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW HIRING SEASONAL STAFF FOR THE DEPARTMENT OF PUBLIC WORKS WHEREAS, the Department of Public Works Highway Foreman has conducted interviews for seasonal positions, and WHEREAS, the Highway Foreman has recommended that Johnny Zhinin of Sleepy Hollow, and Christopher Addorisio of DobbsFerry, be hired as seasonal employees, not to exceed sixteen weeks. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves the Highway Foreman's recommendation of Johnny Zhinin and Christopher Adorrisio as seasonal employees effective August 25. 2021 at an hourly rate of $16.00, not to exceed sixteen weeks, and be under the direct supervision of the Highway Foreman. BE IT FURTHER RESOLVED background checks for these applicants have been completed and are satisfactory. Moved: Trustee Gebler Seconded: Deputy Mayor Scaglione Vote: Unanimous �Meeting Hate: 08/24/202! R e s o i u t t e i i J8/11O/I02* RESOLUTION CALLING PUBLIC H E A R I N G ON A L O C A L LAW AMENDING CHAPTER 400 O F T H E CODE O F T H E VILLAGE O F SLEEPY H O L L O W E N T I T L E D " V E H I C L E S AND T R A F F I C " CONCERNING INSTALLATION O F A STOP SIGN ON BEEKMAN AVENUE AT T H E INTERSECTION WITH" CORTLANDT STREET BE I f RESOLVED, by the Board of Trustees of the Village of Sleepy Hollow that a public hearing will be held at 7:00 p.m. or as soon as such hearing may be called thereafter, on the 14* day of September 2021, at the Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York, 10591, on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" CONCERNING INSTALLATION OF A STOP SIGN ON BEEKMAN AVENUE AT THE INTERSECTION WITH CORTLANDT STREET;" and, BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Moved: Trustee Spiro Seconded: Trustee Gonzalez Vote: Unanimous �Meeting Date: 08/24/2021 Resolution #: 08/111/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Route 9 Culvert Project WlhifMriim IClMiy; i^^eiteecl: ifor the Route 9 Culvert Project; and Whereas, bid opening for this project was held on August 3, 2021 and seven bids •wereireeeived; W h e r e a s the lowest bidder for this project was Jablko Construction, LLC of Scarsdale, New York with a bid amount of $450,000.00, and Whereas, all bids have been reviewed by Hahn Engineering who determined this bid to be acceptable and has recommended its approval; and Whereas, Funds for this project will need to be allocated in the 2021 capital budget, NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees herein awards the bid for the Route 9 Culvert Project to Jablko Construction, LLC of Scarsdale, New York with a bid amount of $450,000.00. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: Unanimous �-2220 .«tine -11 IIIOIANDUM To: S l e i p y a o l l c w Village Board Front George E. Pommer, P.E. Village Consulting Engineer August 17, 2021 Proposed U.S. Route 9 Culvert Replacement Project (Phase 2) Village of Sleepy Hollow On August 3, 2021, seven (7) bids for the referenced project were received and publicly read aloud at Village Hall. The project was legally advertised by Notice to Bidders in the Journal News. The work consists of providing all the labor, materials, and equipment necessary to replace approximately 400 LF of 36-inch diameter culvert along U.S. Route 9. Other related work shall include the construction of curbs and concrete sidewalk, and preparing, restoring and cleaning the project area all in accordance with the plans and specifications, Addendum* #1 and #2. and as directed by the Engineer. The Contractor's names, addresses, bid amounts are as follows: Contractor Total Bid Jablko Construction. LLC 529 Central Park Ave. Scarsdale, N Y 10583 $ 450,000.00 PCI Industries Corp. 550 Franklin Ave. Mount Vernon, N Y 10550 $ 546,325.00 Con-Tech Construction Technologies 1961 Route 6j Ste. R-3 554,554.55 Carmel, N Y 10512 Gianfia Corporation 179 Bradiey Ave. Hawthorne, N Y 10532 NV A $ 599,875.00 N P R E : �Sleepy Hollow Village Board Proposed US Rte. 9 Culvert Replacement Village of Sleepy Hollow August .17,2021 Contractor Total Bid MTS Infrastructure LLC 135 I>afayctte Ave. White Plains, NY 10603 $ 607,955.00 McNaraee Construction Corp. 154 Route 202, PO Box 182 Lincolndale, NY 10540 S 642,000.00 Jokeii Development Corporation 9 Belwav Place White Plains, NY 10601 $ 798,725.00 A bid comparison has been prepared and is attached for your review. At the time of the bid opening, Jablko Construction, LLC submitted the low bid of S 450,000.00. We have reviewed their bid and references. They have submitted a responsible bid as required with satisfactoryreferences and has been successful in completing projects in Westchester County. Pursuant to our review of the bid documents, 1 recommend that the Village accept Jablko Construction, LLC as low bidder for the project and proceed with contracts pending submission and approval of bonds and insurance by the Contractor. If there are any questions, please do not hesitate to contact me at your earliest c o n v e n i e n t / GEP:WJA:ay Enclosure P;\Vi!lage of Sleepy HoIiouARt 9 Culvert Replacement 2019\Cotresjx>ndcnce V i l l a g e ® 9 Culvert Recommendation Lettcr.doc �Meeting Date; 0 8 / 2 4 / 2 0 2 1 Regsiutton #:. 0 8 / H 2 / 2 0 2 1 Resolution of the Board pf Trustees of the Village of Sleepy Hollow orizmg Stipend for Employee Be it Resolved, the Board of Trustees hereby approves a monthly stipend palyabie to Joe DeFeo, effective July 26, 2021, to serve as the Village's responsible operator/operator-in-charge of the water treatment plant and submit monthly Health Department compliance reports as per the attached stipulation of agreement'between the Village of Sleepy Hollow, Joseph DeFeo and the Local 456 Teamsters. Moved; Trustee Andruss Seconded: Trustee Gonzalez Vote: Unanimous �f f wis mmi day of August 2021 by ' m m r n m 456» I n t e r n a l Brotherhood, ^ WHEREAS,ftmnerLocal 456 bargaining unit member Daniel Michaud held the positi ofWater Plam Operator IB; and WHEREAS, as part of his duties, Mr. Mlchsud served as the Village's responsible landsulroitted mmMy Health Department compliance reports; WHEREAS, with the Village; WHEREAS, in order to ensure that the Village complied with i » serve as the responsible operator/operator-in-charge and to be «sponsible for New Yoric State Health D e p ^ t WHEREAS, the consultant is no longer on the Health Department's i operator/operater-m-charge list; said _ toneori to tefiamwe unit m e n k r hcml. iviff^, a n { | 1 �vmi 1s ® above which are i if they are '* ^ L hmh y ^ « l a t e and agree as follow* July 26» 2021, the Village will exercise its discretion to assign Mr, DeFeo to serve as the Village's responsible operator/op^^ o f ^ ^ ^ ^ ^ ^ plant, and to «view and submit monthly Health Departing. will be performed during Mr. DeFeo's regular workweek. 2- Mr. DeFeo will receive a prorated $2,000 m ^withholdings, for p e r t o t a g rt^sa duti^ ^ Mlpand will be inch^fed te Mrl of determining his hourly rate of pay. 3. Mr. DeFeo will ««sure that he remains on the Health De p a r t m e n t > s re5ponsib|e Department compliancereportssigned by Mr. DeFeo. 5. among the Village Local 456 2 �ttMKU and Mr. DeFeo. No other promises have been made. This Agreement, including this paragraph, respects governed by the laws i «f«hiS A ^ e , . , wii, in ,1, M a e t M s Agreement may be «ecu W M with , ^ ^ «rf^, ^ ^ ^ to „ ^ ^ ^ ^ ^ w by ftcsimiie or PDF-scanned signatures in counteiparts, which win be deemed legally binding as as an original signature. «• TOs Agreement i, subject to ratification by to Village Boarf. Ifthe Board does Local 456» I B ? �Meefclng^Date;. 08/24/2021 Resolution #: 08/113/2021 ;ReS0l;uttO0:::Of t h e Board of Trustees o f t h e Village of Sleepy Hollow IC^iiiffili^!^^^ tiie Ambulance Corps Whereas,the Board of Trustees approves the actions and recommendations of the AniMan^ staled' in the enclosed memo to the Board, (attached) ^ i i i R m N ^ . ^ ^ t e ^ r d of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee C5onzalez Seconded: Trustee Andruss Vote: Unanimous �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 Office of the Chief August 3, 2021 Mayor and Board of Trustees: Please be advised at the following member was accepted for membership of the ambulance corps; Victoria Lora - Sleepy Hollow Victoria is already a NYS EMT and is interested in becoming a driver. Please follow the normal course of action. Respectfully, Chief of EMS Sleepy Hollow Ambulance Corps �Meeting Date: 8/24/2021 Resolution #: 8/114/2021 A L O C A L LAW No. 3, 2021 AMENDING C H A P T E R 450 IN T H E CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED ZONING TO (I) R E M O V E DISTRICT R-4A, (2) CREATE A LOWER BEEKMAN AVENUE DESIGN STANDARDS OVERLAY DISTRICT, (3) REVISE PERMITTED USES IN DISTRICT C-2, (4) ALLOW NON-RESIDENTIAL USES ON UPPER FLOORS OF MIXED-USE BUILDINGS, (5) REVISE PARKING REQUIREMENTS, (6) CREATE INCENTIVES FOR INVESTMENT IN DISTRICT C-2, (7) CREATE INCENTIVES FOR ADAPTIVE REUSE, AND (8) AMEND THE STRATEGIC PROPERTY REDEVELOPMENT ZONE Motion: Trustee Spiro moved, seconded by Trustee Rodriguez. Motion carried unanimously. BE IT ENACTED by the Board of Trustees of the Village of Sleepy Hollow, New York, as follows: Section 1. The Code of the Village of Sleepy Hollow is amended at §450-5 by deleting "R-4A One- and Two-Family Residence/Neighborhood Commercial." �Section 2. The Code of the Village of Sleepy Hollow is amended at §450-6 and the map entitled "Zoning Map of the Village of Sleepy Hollow" to delete the mapping of R4-A Oneand Two-Family Residence Neighborhood Commercial and rep lace it with C-2 Central Commercial on the ends and R-5 Multiple Residence-Medium Density in the center as follows: C-Z V*""' IciMWg C-Z BBMaTfew.M^IMiMIMsIim % sarj . ^ W ^ ^ m b m B — I ^ M a B M B C-2 Prior Zoning on Hudson Street 1 Amended Zoning on Hudson Street Section 3. The Code of The Village of Sleepy Hollow is amended at §450-41, Offstreet parking and loading space, as follows: A. At Paragraph E, in the "Use" and the "Minimum Required Spaces' columns insert after "Office uses in commercial or residential buildings" the following: : Use (• M i n i m u m Required Spaces - j Medical and dental office All uses in commercial or residential buildings on lots of 30 feet or less in width 1 for each 150 square feet of floor area The minimum parking requirement is waived except when a change of use includes medical or dental office uses B. At Paragraph F, in the "Square Feet of Total Floor Area or Other Unit of Measurement" and the "Required Off Street Loading Berths" columns insert for "Offices, hotels, retail, commercial, wholesale, storage, and miscellaneous uses" the following: Square Feet of Total Floor Area or Other Unit of Measurement Required Off Street Loading Berths �Under 5,000 square feet 0 5,000 to 20,000 square feet i 20^000 to 50 ; 000 square feet 2 More than 50,000 to 100,000 square feet 3 For each additional 50,000 square feet or major fraction thereof i Section 4. The Code of the Village of Sleepy Hollow is amended at §450-49, Restaurants, delicatessens, food service establishments, taverns, bars and drinking establishments* by deleting it, Section 5. The Code of The Village of Sleepy Hollow is amended at §450-51, Mixed-use (commercial and residential) developments, as follows: A. Paragraph C is deleted. B. Paragraphs D, E, and F are renumbered C, D, and E. C. Renumbered Paragraph E is amended to read as follows: E. Mixed-use developments shall not be permitted where the nonresidential use of the building includes manufacturing or where the nonresidential use is automotive in nature. PROVIDED, however, that the non-mechanized, non-assembly line, small-batch production and assembly of finished products or component parts, typically by hand, and including design, non-noxious or environmentally deleterious processing, fabrication, assembly, and treatment, and packaging of finished products shall be permitted as the nonresidential use in mixed-use developments. Section 6. The Code of The Village of Sleepy Hollow is amended at §450-53, Offsite parking areas, as follows: A. At Paragraph B, to read as follows: B. Location. An off-site parking area shall be so located that its pedestrian access shall be within 500 feet from the effective entrance to the use which it serves. B. E. By the addition of a new Paragraph E to read as follows: Parking for existing uses, buildings, structures, and narrow parcels. (1) Ground-floor uses within buildings in the C-2 District that are in existence prior to July 1, 2021, shall be considered legally nonconforming with respect to parking even if they do not meet the minimum parking requirements for the use. The difference between the number of spaces that the existing use is required to provide and the number of spaces that it provides shall be considered a credit that �carries forward with the building (unless the building is enlarged, expanded, or replaced). (2) At the time of any change in use within existing buildings that are legally nonconforming with respect to parking as described in Section A above, the credit may be deducted from the parking requirements of the new use. If the new use requires the same or fewer parking spaces as the previous use, the new use is not required to provide additional off-street parking, but shall not reduce the number of existing spaces provided, except to the extent that the new use provides parking in excess of the requirements in Section 450-41). If the new use requires more parking spaces than the previous use, the parking requirement shall equal the number of spaces required by Section 450-41 minus the credit described in Section E(l ) above. (3) Parcels that are 30-ft wide or less, within the C-2 District, and with frontage along Beekman Avenue, Clinton Street, Valley Street, and Cortlandt Street are considered legally nonconforming with respect to parking and need not meet the minimum parking requirements indicated in Section 450-41 Section 7. The Code of the Village of Sleepy Hollow is amened at §450-99, Statement of intent and objectives, to read as follows: It is the intent of Strategic Property Redevelopment (SPR) Floating Zone to enable the redevelopment of underutilized privately held and municipal properties so they can be returned to the tax rolls as applicable or otherwise redeveloped for mixed use, affordable and market rate housing and to provide criteria for the development of such uses. Section 8. The Code of the Village of Sleepy Hollow is amended at §450-100, Development standards and general requirements for SPR, at Paragraph A( 1) to read as follows: {1) The property must be owned by the Village or its designated entity, the Sleepy Hollow Local Development Corporation, or if the property or assemblage of properties is privately held, such property or properties must together contain a minimum of 65 feet of frontage on either Beekman Avenue, River Street, Valley Street, or Cortlandt Street. Section 9. The Code of the Village of Sleepy Hollow is amended at §450-103, Development incentives, as follows: A. At Paragraph A to read as follows: A. Purposes. It is recognized that the SPR encompasses a unique resource within the Village of Sleepy Hollow, containing both a significant opportunity for achievement of public amenities and a major potential for redevelopment. To provide an incentive which will further encourage the most appropriate use and development of the Village's various land holdings along with those of other government related or private entities in a manner designed to achieve adopted planning objectives and to further the policies and purposes of the Village's Comprehensive Plan and Local Waterfront Revitalization Program, the Village may allow, only by application for a special permit and following a �public hearing held on notice duly given in the same manner as required by law for zoning amendments, an increased building bulk (i.e., floor area ratio and/or building height), relief from required setbacks, nonresidential uses on the upper floors of mixed use buildings, relief from parking and loading requirements. B. At Paragraph B(l)(c) to read as follows: (c) Streetscape landscape improvements in the form of streetlighting, plantings, sidewalk improvements, benches and other similar streetscape landscape amenities for the Village's downtown commercial, residential areas or enhanced vehicular or pedestrian access or rights of way through the property. G. At Paragraph C( 1) to read as follows: (1) The maximum floor area ratio and/or building height increase shall not exceed 34% as compared to that otherwise permitted in the underlying district. Section 10. The Code of the Village of Sleepy Hollow is amended by adding a new Article XVIII to read as follows: Article XVIII Lower Beekman Avenue Design Standards Overlay District §450-105. Findings and Purpose. Lower Beekman Avenue has a decidedly residential character, with large, generally wellmaintained homes set back from the sidewalk with small front yards, porches or stoops, and many mature street trees. Some of these homes have been converted to two- or three-family homes. The overall effect is to establish an attractive, walkable neighborhood that serves as a link between the downtown and the waterfront and can take advantage of both portions of the Village. Non-residential uses that are currently allowed in the C-2 district are appropriate on Lower Beekman Avenue, such as professional offices, child-care, or small boutiques, but the predominant visual character of the area should be preserved. §450-106. Location. The boundary of the Lower Beekman Avenue Design Standards Overlay District ("LBADS Overlay District") is current lots on Beekman Avenue west of Kendall Avenue and east of Clinton Street. §450-107. Applicable Regulations. All projects within the LBADS Overlay District shall comply with the regulations set forth in the underlying zoning except to the extent of regulations set forth in the annexed "Lower Beekman Avenue Design Standards Overlay District Regulations Booklet." �Section 11. The Code of the Village of Sleepy Hollow is amended by adding a new Article XIX to read as follows: Article XIX Adaptive Reuse of Religious, Educational, and Institutional Buildings §450-108 Findings and purpose. The purpose of this section is to prevent the demolition of and foster the renovation and reuse of structures originally constructed for religious, educational, or institutional uses, which have historic, architectural, economic, cultural or other value to the Village and are at risk of becoming underutilized, vacant or demolished. This section encourages the adaptive and flexible reuse of such buildings to allow more economic and efficient use of the property. Special regulations are appropriate to this type of reuse because of the difficulty present in adapting these structures to allow economic and efficient use of the property. §450-109. Location. This provision may be applied within Zoning District C-2 and Zoning District R-5. §450-110. Eligible buildings. Any building originally constructed for religious, educational, or institutional purposes including buildings previously occupied as a primary or secondary school, place of worship, or accessory building to a place of worship such as a rectory, convent, gymnasium, or similar use. §450-111. Applicable regulations. All projects within the C-2 District and the R-5 District shall comply with the regulations set forth in the underlying zoning except to the extent set forth in this Article. §450-112. Special permit. A, The Board of Trustees must review and grant a special permit for requests to demolish structures meeting the eligibility requirements herein. B. The Planning Board may grant a special permit subject to the additional provisions set forth below to allow the use of an eligible building for uses which may not otherwise be allowed and such adaptive reuse of an existing building may occur within its existing footprint even if dimensionally nonconforming. �§450-113. Site plan approval. The granting of a special permit for other than demolition of a religious, educational, or institutional structure pursuant to Section 450-112 shall require compliance with site plan review requirements, §450-114. Area, height, setback, etc. modifications. The Planning Board may modify minimum lot area, height, stories, minimum lot frontage, maximum coverage, maximum habitable floor area, minimum lot width, and front, side and rear yard setback requirements if the Planning Board determines that the modification is necessary to preserve the building and allow its adaptive reuse. §450-115. Parking modifications. A; Parking may be provided on lot(s) in private ownership within 500 feet of the building entrance. B. The Planning Board may modify off-street parking requirements based on applicant's information regarding the parking impacts of the proposed adaptive reuse. §450-116. Additional conditions. The Planning Board may attach such additional conditions to a special permit granted under this section as may be necessary to protect the neighborhood surrounding the property and to encourage the most appropriate adaptive reuse of the buildings and property. Section 12. The Code of the Village of Sleepy Hollow is amended by adding a new Article XX to read as follows: Article XX Development Incentives for the C-2 District §450-117 Findings and purpose. The purpose of the development incentives and community benefits program is to encourage investment in the Inner Village of Sleepy Hollow, to incentivize development of underutilized sites. In exchange for provisions of community benefits described in this Article, a developer could receive a series of incentives to make investment more attractive. §450-118. Location. This provision may be applied within Zoning District C-2. �§450-119. Applicable regulations. All projects shall comply with the regulations set forth in the underlying zoning except to the extent set forth in this Article. §450-120. Special permit. The Board of Trustees may grant a special permit for the development incentives program. As part of his special permit application, a developer must demonstrate that the proposed project achieves a total of 15 points based on the community benefits described in §450-121. The Board of Trustees may grant all or some of the development incentives described §450-122 based upon satisfaction of the minimum requirements to achieve 15 points of community benefits. A. A proposed project may include any combination of community benefits. Community benefits, their description, and their maximum points are: �§450-122. Development incentives. "450 Attachment 1, Village of Sleepy Hollow, Schedule of Regulations" applying to District C-2, Central Commercial, is amended to read as follows: �lili . liiiiLIjJ.iillliIIIiilLflfL J I. Is I ill .1.1 J H Jill ,«111,1**«ill. lil l, J j I I 12 I Is f i l l I s j I I I IJ f 1 Is I I s H ii i l l . f i l l i i l j A h i ,1, i i ! i _ y . Is f l a j lili Is ill 1 I! h i l l s ! Jills 1 I! I I: s ililliflill S. alii �{01 S44573.doc.2} - 1.1 - �- 14- �Building Typologies Permitted in the Overlay District Residential Porch/Stoop Building Typology Residential Porch/Stoop Building Typology Architectural Design Standards ftortzontal Outfdlns Artiewteiet * M n» widlh ef modul ctlom 19 ft * MCK wttheut < meduieitetti 23 ft MhtliilMin - (MM. f»»»i or AW * Mtrvrnvra dope sA 5 ft Hwtecnfal Suildtaa Artlculdion * Min. depth c* m©&!ieti«ii 2 ft » Mox. depth «I modulortiem S ft Bul king Arid<ldA ufcrfkn * nabvn Rmpwahng WMtd&w p&ltmt%$ *flcrf»n**arJberyv»» * Atapflafcmerfwnwt,jfejtyNd1 fod"*. soWwr. erortwfeof Warmals' * Cfongirfl rnsrfw^® fscads ««rfwiw © ped'fn&tf * MfWtTJuss jJopa id 13 ff I2/fkw*KMferf iffoaxfc«d iu&M o qoW* red Venlcrt faikyjuia! " - sloped «.eJt,tffditgso** bo**, agrees fr*r?i*»nf * • Mid<4«> Winders, moiv^jr ^wfwjg*, «fe. > S$it$m- F&imtrmn-ensated ft** ci bMitq, B B am/ 0 B EH0 B ;B (man - ftoti M S»rf»dc Oloxl « gfi«pilr amant n - Mflfflws of 50% of tit* • *trmt focfrtj buMing <m • Mm. IS k " mo*. ra > i • Mat. ' Wihm atf* of - Ground Plena Bmknuta 9 ft ths fh*Jw*»o 2/lo«tf 17 ft obcrtlhm •Adl I» rfw. ^o». * ^arffc ad» of SuftmBn Aws Wgw Wsnwif» em > RonWedge * Oifdoe* 9s«rfi>ig * Or framesJaf W» ltMMA ii# jweh «rid * wrafsfligfecwT ^ ffs ^ondioci/vngr <*C •trOWO^W bt< hafdmssp» rf» • «spores? nalefawn fiH&mprn iwuhf of 4? Lean d»c oping • ^&ees p&f!t%fj,tan*jiCr'.d ofsoj a ccvn&nofu» of tr&&s shnfaa, gramdaefvsitt. csjd,«froffocjpfanta. * SE tWV 4 Pfsrofwa • • • • Porches, stoops and entry porticos o Semi-public porches, stoops and porticos, elevated above the ground plane, provide a greater degree of privacy for ground-floor residential uses and help preserve existing architectural character. o Porches and stoops may be elevated up to six (6) stair risers within the build-to zone. o Porch depth minimum of 6-ft and maximum of 12-ft Ground plane o Between the porch and sidewalk, landscaping is encouraged but hardscape as a continuation of the sidewalk is permissible to allow for retail or dining activity. Glazing requirement o Minimum of 50% of the street-level, street facing building area (between T and 12' above the sidewalk) shall be clear, non-reflective glass. Build-to-zone {01144573.doc.2} - 15 - �{01144573.doc.2} - 16 - �Neighborhood Storefront Building Typology N e i g h b o r h o o d Storefront B u i l d i n g Architectural Design S t a n d a r d s thiftding ftrtleylftflon. _ • dufttcAv* wndowpofAvn» * HWeonm* Of bw wowfew? - MmnMm^rfo#mw«»jtf^ppsJrewfj?,pot/as, Gt • eAnifraolzt&fTBmta typology Hoctiorvtai ButkKng Artieutailon • MSb, width «f modutctiom 12 ft * MA *4dFh *rftheut medytoiens 23 H Horizontal Building " ArisuMim »M^n. d modukMocti % H » Mr depth of Rod line Module! ien madulaNortj 9 if Cbsngm^msfarn^i • Bof .rerifs1 or .roda wirt 8 hanxonhi w^v^ /bioq, or psfapmt * Chang» fooflim ao Aei J» «maJsiaflMf aagrmrif AMOM^ 22 ft -.-• • Mn. v»rfcatJ drfitrtaKVi of roofim* morfc/ofwrti 3H Vertical Artteuicilen Jfr-tHig seem * T<3p - dofmet roofs, hmt. mrmm Uwatomvt • Mlrfd* '^wi, faofconMi rarfwjsjfg cftDng*#, itoiti of th» |t#tftt3feo/y ®rxl tmma(ft bidding. JtufqbnQi ^«totl* (Mining Requirement - Wwfflwn of 80ft a/ ffe» ttmut-4vril-. Freurf W S&fbadr • M-/J. 3 fi • Me*. roff • Withm ftm bvidto-xonm, iha wdgm mlmrnont* am aSiowadi Or«und Plane Moy Jm> cr hwdsospm * Weratewt • Gwsp* <d&or9 on profobfed wiffaq ft» bM't&mm {01144573.doc.2} owshrtuarftci of (fit «dbMotk Wwpt fd'cmting * Itattd sdgs * Oufcbx* ssafrfig • * ton4sogptRQ fatt/igfaciMtfig «« (ttlWMg ff abet* th* mdmva/ki nojwefocftva gfom. 0 ft m d AeShsxsfmy lor coinliMndfrgnh ban dwnplfio —" - VAwb ^jmm pmlf, f/oflf qko S should locfufc o oombrnofio* M trmt, shnJhf, gromtifxmts, md?£& |»HinJ fll9*tt. - 17- �{01144573,doc.21 �General Design Standards The following general design principles are encouraged in the Lower Beekman Avenue Design Standards Overlay District: fitMl • • Q f a M w w - ., : Civic art f^^^Jmt^^rmmm » ' » Landscaping o Where space permits, front yard areas should include a combination of trees, shrubs, groundcovers and/or planters utilizing native species. No invasive species as defined by NYSDEC are permitted, o All sidewalks, open spaces, and parking areas shall be landscaped and/or paved in a manner which will harmonize with proposed buildings. Materials for paving, walls, fences, curbs, benches, etc. shall be attractive, durable, easily maintained, stormwater permeable, and compatible with the exterior of adjacent buildings. Brick or cobble stones are encouraged, o Public sidewalks along Beekman Avenue must be maintained at a minimum of 14-ft width or the width of the condition existing at the date of adoption of this regulation. {01144573.doc.2} - 19 - �{0U44573.doc.2j �{01144573.doc.2} - 21 - �The following roof and dormer typologies and features are encouraged within the Overlay District: GENERAL SHFfX PENT OR I FAN TO ROOF ROOFING MANSARD ROOT VCNTIUTOR. ROOF CABLE ROOF .^CAMBREL ROOF\^ TERMS / \ FU IPSOtDAl. DOMF ROMAN PITCH IXIZABI I KAN HICH , A SQUINT /V GOTHIC |0i 144573.doc.2} -22- �{01144573.doc.2} - 23 - �Recommended architectural styles include Italianate, Second Empire, Romanesque Revival, Federal, Greek Revival, Half-timbered, Carpenter Gothic, Stick, Queen Anne, or other Hudson Valley vernacular styles of the Victorian period and serve as a visual reference for permissible architectural designs within the Lower Beekman Overlay District. Example images of acceptable architectural styles, elements and encouraged architectural features are included herein: WifclosffctB Bm Biacicu ^ WafawHoal MoWIlJ AJCkM Att« - "-.I"-'/ v y {0H44573.doc.2J vl -24 - �pcojsctiwi) br/s and lowers citsfing — stats roof dorm#r ~ tfi doubte hung wind- — four*}-headed window often soon — siring course — iransom over #ni(y do jetton paired doors— highly toxlured surfac alien mix>ng brick and ston* {01144573.doc,2} - 2 5 - �Brackited window Brick walls head Bracketed cornice HBH-PCAKEO SABLES PIASTEH ««WU.WO** ouble hung window with two panes In each M t h War fable HJSemAK FENESTRATION PRQMXMEIIV CBJJplEYS I BLINDS/SEinTBRS 6/6 SASH POKHOO FJWHG» SIDELIGHTS OOMIffilS {01144573.doc,2} -26- �GftBUB BHD 1 0 SVRBET HBGOMR FBNBSVRATION «IDi FRIBZII PJUKBLBD PHASZBR rUD8RBC»RDIN8 OiF-CBIfTBl EHTRAflCE ttffflBtMOTB BtWSOIl S I B OfllllJi L1G&XS VBBSZCMim c o w » taK OR Ell* smum i o q p iOUHD U C H S D ovBnniisxHB p z v c h UMDOH s i m DEOONKCIVB B m C K B l S «xhdow 1000 PJUOBD WXMSOtB «MM* MI suns BrauniGis JUfD KStOiBS {01144573,doc.2} �9MiSM0llD S U S S Cuff-OTP DnauMie viaisiciuii EKmsDixie SMH-SD62 TODOU1 BQQD BQ&L'MS WKF STICK HORK FRAMING CBJOSSWCX BNTRAKCB HOOD BRACXBTIVG OEGOBKTIV8 S I M S HBEECMT 1 1 « « ® SOOOf DOHSERS DEEP-SET EAVES' PAXRED BmCXITS 2 / 2 SASH B8ACKBTBD MXNDOff HOOD poiianc» PAZSBD DOOitS {01144573,doc.2} �ipilllllB^ STEPPED C O B L tobtjc i f f y y w y ' mwwnwffwwwwmwviwii AfiCHZs SEGMENTAL M O t « T u n e ctrotsB DlCOMttXfE BRXCIMONI GOHiic m a B OQummnt IBREGULAR MASSING OONPUDC K O Q T M l i E DBCORAXXVE CSIlliSlif i i u y y t i SQUARE BWHSR P A S E S MASTIC PANEL OIAHOMD PAMED •mrnxm O R I E L WXMDOIf mUHT- SURFACniB MATERIALS S W - t t D O E MUG s b u g e e s — am'BmMM TORRBT OR TOWER, PORCB BMWS9IADB WISED BPHDiyiS {01144573.doc,2} -29- �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-08-24_RES-109-114 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/fc21f15810d5ed6cdf4c1be546b52151.pdf c16bff7997502ddb8be6b6dabdee122b PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, August 24, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Thomas Andruss Rachelle Gebler Sam Gonzalez Jared Rodriquez Sandra Spiro, Trustees Also Present: Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Anthony Bueti, Police Chief Matt Arone, Recreation Superintendent Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for former resident Patsy Lupi of Florida and ex-Fire Chief of Pocantico Hook & Ladder; and Marianne Gasko,84 yo, a longtime resident of Webber Avenue and beloved mother of Police Lieutenant Mike Gasko. Our thoughts are with his family and friends. Presentation: Mayor Wray welcomed members of the Scenic Hudson who will be presenting the Scenic Hudson Commuter Study by FHI Studio, (see attached). Public Hearing: Local Law Amending Chapter 450 of the Village Code Entitled "Zoning." Village Clerk McCarthy read the public hearing notice aloud for the record. Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White of Kendal on Hudson addressed the Mayor and the Board of Trustees and urged the Board to offer incentives for builders to include affordable housing. Clara Tigle of Hudson Street addressed the Mayor and the Board of Trustees and asked about certain zoning areas on Hudson Street. There were no further comments. Trustee Andruss moved to close the Public Hearing, Deputy Mayor Scaglione seconded it. Motion carried. �Approval of Warrants: On a motion made by Deputy Mayor Scaglione, seconded by Trustee Andruss the warrant was approved and the Treasurer DiGiacomo was authorized to pay bills in the amount of $996,095.60. Approval of Minutes: On a motion by Trustee Rodriguez, seconded by Deputy Mayor Scaglione the minutes of July 13, 2021 were approved as amended. Motion carried. On a motion by Deputy Mayor Scaglione, seconded by Trustee Andruss the minutes of July 27, 2021 were approved as amended. Motion carried. Abstain: Trustee Gonzalez On a motion by Trustee Rodriguez, seconded by Trustee Gebler the minutes of August 3, 2021 were approved as amended. Motion carried. Abstain: Trustees Gonzalez & Spiro Mayor's Announcement: Mayor Wray made the following announcements/comments: - Encouraged residents to continue practicing COVID safety measures and asked that everyone get vaccinated as our Covid-19 numbers have recently increased in our community - Thank you to Arts Westchester and Diana Loja for a wonderful and successful Ecuadorian Festival at Barnhardt Park Trustee Gonzalez thanked the artist, Cristobal Ortega of Ecuador, for the donation of one of his paintings. Also, thanked Diana Loja for all her work on the Ecuadorian Festival. Department Head Reports: Recreation Superintendent, Matt Arone presented his August report. (See attached) jf^lijj jjjj P U l f ^iHIi fjjTl jfjj jjj^S-?Mayor Wray opened the meeting to the public for comments and invoked the 3-minute rule. Anne White of Kendal on Hudson, addressed the Mayor and the Board of Trustees and made suggestions about ARPA funds. Ms. White stated the funds should be spent and invested in the downtown. Ms. White stated the people who live and work in the downtown should have a voice on how these funds are spent. She stated there needs to be more communication, and suggested having more meetings. Luke Sheeran, owner of Beekman Ale, addressed the Mayor and the Board of Trustees and asked if the outdoor patio at his restaurant could be used for the month of October. �Resolutions; Mayor Wray asked the Board of Trustees for a motion to appoint Joe Mahood to the Village's Tree Committee. Motion to approve the appointment was made by Deputy Mayor Scaglione moved, Trustee Gebler seconded. Motion was carried. R1 - Approve Seasonal Employees for DPW R2 - Set Public Hearing for Beekman Avenue Stop Sign R3 - Award Rt. 9 Culvert Project R4 - Approve Employee Agreement with Teamsters R5 - Approve Actions of the Ambulance Corp R6 - Adopt Local Law #3 Entitled "Zoning" New Business: ARPA discussion will take place at the next work session. Trustee Rodriguez thanked Earl Tompkins and the Public Works staff for the great job they have done at the Plaza at the top of Cortlandt Street. Also, thank you to Administrator Giaccio and the DPW for stenciling in STOP on Pocantico Street. Trustee Spiro stated she observed DPW workers going out on their own time over the weekend gathering information for their assessments to help improve our community. She thanked them for all they do. Communications: The following communications were received by the Village Clerk: Liquor License renewal for TBoys Bistro Restaurant Patrick and Sonya Monroe regarding traffic concerns at Route 9 and Webber Park Luke and Patrick Sheeran of Beekman Ale, regarding seasonal seating on the sidewalk Kendra Galletta regarding Route ( active transportation plan for cycling Kevin Ortiz regarding stop sign on Beekman Avenue Marjorie Hsu, regarding Cortlandt/Beekman Square Laura Lopes, regarding Cortlandt/Beekman Square, traffic jams, loitering and littering Nick Kozak regarding Cortlandt/Beekman Square Chris Curcio regarding Cortlandt/Beekman Square Char Weigel regarding Cortlandt/Beekman Square Gabrielle Maldonado regarding walkway lights along the r'tver walk on Riverside Dr. Ellen Tobey regarding a Building dept. complaint. ��I 1 • !!. x | o ,|1 m e g M! («iu K a [ *•••• , u r i '{*' e ; "• <o> » 1 E B B I . :|>l feii BgggiliaiH (O) z y o n j-f m t/tXO m fcl ���f^j CD o Jf w ui u a> no VI o f <13 Tj v W 4J Ow RO M h I> «/i > n w CU OJ > u -n M C .= o Qi; OJ szir i/i u �I a. Ia> o » i- in ii T5 <U § 00 • OJ o XI er> 5 �«EL >» (0 • JG 3 3 y «X 5 g .1 W ���oo >> u 2 u C u m o C o £^ o 4-# _0 u CU ^ > P <L> TJ ^ ^ U €J £ 0 O C ^ <L> - C CU ft 5P i/i — i c QJ O *-» o c o 4» JC o to QJ 33 *VI 4J A3 +-» IN *-» C § O £ 4-» FO <L> JZ TJ C 03 C o W "O I1 C o m u <U &0 CU XI in LJJ +-» c cCU c o> QJ 5 > 4-J (U c JD o « u u c 4-? ro cCU i/i n or TJ _ <JJ OJ > o + t>> tJ / o o F" 03 U*L 7 5 • l/yl < "cO as to 03 QJ CU XI 4-J no c "2: <u i/i o M— Hi •'M c QJ O Q. T3 <U V** m j=> 0>3 <v E m QJ c >% O T3 D +-» 03 4-J to m VI ��- tu ri u <V fIJ « o dJ fo QJ uj o u m u j— u u c u u c x o- I - +3 O CL QJ I/I UJ X �CD > m IIIHIIH 13 3 < m 3 O Of o <5 o CO �• M c * o b Q _ O == U ii o 4 - J C 1 " o Q _ w « vts «/> .y m v u flj Jc " X3 Ql OJ "jz c u > ** " O c m V ) c w M TO e CL» X CP V> I ill c ccu >N OJ 1 o 14— c «•» f u l 5 a.? b •C u > ® ^ c a; 5 o E c u 4 - J v > > "O m O a > TO g Q£ u j D o X > CU u _ III ra 4-» a* => ���KA CD no m ~m H— o m a> v> • u o M1/» c o 4-J Q. O <L> > U H3 u | . .1 | J CO "O C re aj u m m m u T3 o> CL O •M T3 <y C Op V) <y XJ u X u m <y o t/> 3 C O < U & 4-» </> tio J3 TJ 3 w .4! VI ". OJ 15 ±f ro u "D m C u_ fl5 ... j mmm m u til L _ m �fQ •M o c <n cu i/i .9m o 4-f y K. CO OL HO U c o CL XI c jrg w cDC k jC two -j o K. JC 4VI-> CU w 4Z3-» O DC • 4J "m > cu 4-J la l/l �I I t 2«ff ; iSeS : 5 0 | <v m CO 1 m m ® 2 "35 c o o <L> C J5 <-U + » to u D m u. 5 <y m 4-J ro cm B i i? i/i r~ aj ~ l/l ai > i/i £ Jf y -M =3 4-J l/l T3 1/1 C C as g 4) 5 u &o c s ,<T5 > f c w£ JU ~ a» >> btfw ..E > ro 7 u TO u re c cu "t/1 •M m QJ on i f Q cu u5 cm «3 3 l/l w m H— m w ai aa.» c QJ j j l/l TO 5 £ l/l cu cu JS £ y -a ai Iq c £ 5 nj O k > Q. "D -Si 1x0 2 2 u. Jst£ fO a> >> a> 4-J y «j Iq h fa T3 ai V-» TJ £ C ° l/l QJ u u TO C o 4-J 03 4-> VI I- TO m �m m VI c o *Q_ O V» 1C/D1 in to cuu u < Q. 1 c o m 2 m 32 'c/> c o o trt C nj O _l Q _ 4«3 " O c _£D E V) W) jC c k "4-1 O o 4c-» "O 3 o H O w T33 oc ito/i X m c Uu 0 < 1J O u u HI V» d $> T3 4-t 1 C c o 't/J cQJ S< 11 UJI ra m 4I/ -») ro QJ^ t1/ /1t QJ U u C o < y ro > OHO m 4-» UJ QL be in �z-ssmr m m m o m • 7ft• o [ g g a a g ot m IJJ 1 CD C o • — 2 m 15 75 c o o m "O I o u m m w <D C wf u o Q V> (T> -O g g nj u o < t TO jk: X ^ O. £ <u • != 4OJ is -1 45 w QJ CU u c ia ic < — UU < -» ««U u p 3 O I C 5 TO c *o c o J5 h- Q. 1/) ou «u c 4-» jQ TO =5 m E O ZS k. ^ JC 4-* m «u o TJ at jQ C 03 m <13 o Zj V ty H3 c W u > 4-1 CP — -M u TO O k_ Q X3 H3 u O 73 03 ai 5 E C XJ n aj C c 2 1 ou D <n 8 m o > u 4_ < 1» £ �c C g u O J a> O C c c c 0 0u <D 0) bo M "O <u > 7S £0 ca i Q T3 X <D 0) c > ex m ro m TJ U -a "cO C 0 3 ro *> O TO > w > (1J « m w l ffT R3 (/) o o tH fM 0) OJ ai O > > _> /S f*\ V, ro re re StJ c c c «0 u u ™ i jW OJ OJ £ Su> o o < < < CL ^^ ^J • : I : i> I . : I . > ' 'l l1 ' l' m ' t w i M I l1 ' l' �ot rsl $ : C, 1o= — I b WHO. z w w a & ���August 24, 2021 Sleepy Hollow BOT meeting Recreation Department Report Recent programs Some of our summer programs: W e ran an Outdoor Grit Ninja Warrior program for the 2™ straight summer Barnhardt Park for K-4,r graders. Our popular Paddle boarding and SUP Yoga classes continued on Saturdays at Koran's Landing. July 9th and August 6th- we held outdoor movie nights for families at Barnhardt Park. The outdoor youth Summer Basketball League resumed this year. We entered three teams (as opposed to the one team we entered in 2019) and played other villages. 3rd/4th Grade Girls had 12 3rd/4th Grade Boys had 13 5th/6th Grade Girls had 11 All three teams played very well. I'd like to thank the coaches who volunteered their time and all the players and parents who participated. Train Like a Pro soccer camps ran all summer both in Kingsland Park and Barnhardt Park. Horan's Landing hosted four concerts thus far this summer. Three were directly run by the recreation department. The bands "Lords of Hawthorne", "Country Fresh" and "Blackstone Southern" all played to big crowds. In addition to those three events, on Thursday, August 19th, the Westchester Arts sponsored a concert at the park. Also, of note, the Jazz Forum Arts concerts were held at Horan's on Tuesdays in August. Another first-time concert at Barnhardt Park was held on July 22nd in conjunction with Anna Mayor's arts camp program. The previously mentioned Tarrytown Arts Camp (affiliated with the school) ran their summer camp program out of the KD Pavilion for three weeks this summer. The program received good reviews and we will discuss with Anna if they would like to come back next summer. Congratulations and thanks go out to Diana Loja for her successful Ecuadorian Festival which was held at Barnhradt Park on Sunday, August 15th. Diana also helped organize an art show at the KD Pavilion the week before. ��--Smaller replacement playground pieces at both Devries and Barnhardt have been installed. -The Devries Park bathroom has been renovated with new toilet, sink, hand dryer and wall paneling. - T h e long-lasting heating project for the platform tennis courts at Devries is progressing. The propane company dropped off the tank this month and we are ready to dig and bury it. It was scheduled to be done this week, however the heavy rains made the water table rise so we rescheduled for next week. To recap, New England Propane laid the propane lines out to the courts in the trench in May. Our parks department backfilled the trench on the ballfield so the kids could use it in the spring. The next step is actually digging and placing the propane tank underground as I just mention. Once we get it in the ground, the tank is connected to the lines that run out to the courts. We bury and secure the tank and then we can begin filling the tank and trying it out. --We have had a lot offence work/projects in the park this summer. We have had to repair hand rails at the KD Pavilion, repair fencing at the dog park, at Devries ballfieids, near the train tracks at Kingsiand and we also put a gate at the bridge at the lighthouse. Fencing quotes for a possible dog run area at Barnhardt are also being collected. - H e n r y Steiner has opened the lighthouse for tours this summer. He has September 19 th and 26 th booked for his September dates and has promised us he would open up more frequently in October for tourist season. ~ Westchester County is sponsoring a volunteer program at Kingsiand Point Park. "Green Squad" is where community organizations commit to weekly cleanups in a specific park in April-November. All supplies and insurance paperwork are handled through them. This specific organization called ARC of Westchester volunteers in many of the county parks but would like to expand to Kingsiand this year. They began visiting and picking up litter back in April and having been doing a nice job each Thursday. Miscellaneous A "better late than never" thanks to Joe Siakas and his co-worker Lindsay for donating items from his now closed coffee and ice cream business to the village. Joe owned the Lighthouse Ice Cream and Coffee Shop in Tarrytown which closed over the winter. They donated, plates, napkins and cups for the senior center. They also donated 10 round outdoor tables which we already have spread out through the parks. The coolest donation was the model of the Sleepy Hollow Lighthouse which you can see is sitting in the board room now. I'm working on an outdoor fitness equipment project for one of the parks, preferably Kingsiand. I received quotes for the equipment and installation and submitted it as part of a future capital project. �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-08-24 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/63b50b0a1aa34a1add9e37f2b573ce1e.pdf 851d30b204ccc010aa9d42433b0ea422 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday NewYork Present: * * ^ ^ 8 ' ^ 28 Beekman AvenUe ' Slee ^ Ho11 ™' Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Tom Andruss Rachelle Gebler Jared Rodriguez Trustees Sam Gonzalez (Absent) Sandra Spiro (Absent) Also Present: Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. ZONING AMENDMENTS PUBLIC HEARING (CONTINUATION): Mayor Wray solicited comments from the public regarding proposed zoning amendments. Mike Savitsky said that the Village Board needs to consider the impact on current residents and business owners before deciding on any zoning changes. There were no other comments. Motion was made by Deputy Mayor Scaglione, seconded by Trustee Andruss to adjourn the public hearing until August 24, 2021. Motion passed 5-0. COURT AUDIT: The Village Court's annual audit for fiscal year 2020 has been completed. AMERICAN RESCUE PLAN ACT: Mayor Wray started the discussion about the ARPS Coronavirus Local Fiscal Recovery Fund. The Village will be receiving $1,026,166 from this fund. There are certain criteria for how the funds can be used. Mayor Wray asked Trustee Andruss to solicit project ideas from other Village Board members and keep a running list. Continued discussion on this will take place at future Board meetings. SET PUBLIC HEARING FOR STOP SIGN: The Board considered setting a public hearing to install a permanent stop sign at the corner of Beekman Avenue and Cortlandt Street. A temporary stop sign has been placed at this location with positive results. �HANDICAP PARKING SPACE REQUEST: The Board reviewed a request made by Robert t 0 m s t a 1 1 a h£ Police Chief. adicap parking space on Holland Avenue. The matter was referred to the MASK POLICY: Mayor Wray started the discussion regarding implementing a mask policy for employees who are not vaccinated for Covid-19. This is in response to an up-tick in Covid19 eases throughout Westchester. This policy will go into effect as soon as all employees can be notified. The Village will also implement a policy requiring masks be worn at all times by visitors who enter Village Hall. WATER MAINTENANCE OPERATOR II: Mr. Giaccio asked the Board's permission to call for the Civil Service list for Water Maintenance Worker II. This position is currently vacant and the water department is short-handed. The Board was amenable to this request and will vote on it during special session. NYCOM TRAINING: The Board reviewed a draft resolution allowing the Treasurer, Village Clerk and Deputy Clerk to attend the NYCOM training seminar in September. The Board was amenable to this request and will vote on it during special session. REQUEST TO USE PLAZA: The Board reviewed a request made by D&W Party Store to hold a community event at the top of Cortlandt Street. The Board recently installed a temporary plaza at Cortlandt Street and Beekman Avenue to encourage this type of activity. The Board was in favor of working with D&W Party Store to help plan this event. KEY PERFORMANCE INDICATORS: Trustee Andruss started the discussion about Key Performance Indicators. Key Performance Indicators are quantifiable measures used to evaluate the success of an organization. An ad-hoc made up of three trustees will be established to work on this initiative. The committee will meet with department heads and the administrator for input. The committee will consist of Trustee Andruss, Deputy Mayor Scaglione and Trustee Rodriguez. LIQUOR LICENSE REQUEST: The Board discussed a liquor license request made by the owners of 228 North Washington Street. Mayor Wray said that there are a few details that need to be worked out, but sees no reason to object to this request. DOWNTOWN REVITALIZATION INITIATIVE: Mayor Wray informed the Board that applications for the Downtown Revitalization Initiative (DRI) are due in September. The Sleepy Hollow Local Development Corporation will complete the application, but the Village Board will need to pass a resolution in support of the application before it is submitted. The Village has applied for this special $ 10 million grant since its inception. Discussion ensued. �SPECIAL SESSION Motion was made by Trustee Andruss, seconded by Trustee Rodriguez to go into special session Motion passed 5-0 Motion was made by Trustee Gebler, seconded by Trustee Rodriguez to approve a resolution permitting certain staff to attend a NYCOM training seminar. Motion passed 5-0 Motion was made by Trustee Andruss, seconded by Trustee Gebler to approve a request made by Part ^ Store t0 hoId a community event at the top of Cortlandt Street. Motion passed 5-0 Motion was made by Trustee Rodriguez, seconded by Trustee Gebler to authorize the Village Clerk to request the Civil Service list for Water Maintenance Worker II. Motion passed 5-0 Motion was made by Trustee Rodriguez, seconded by Trustee Gebler to authorize the Village Clerk to request the Civil Service list for Police Sergeant. Motion passed 5-0 Motion was made by Trustee Andruss, seconded by Deputy Mayor Scaglione to go out of special session. Motion passed 5-0 EXECUTIVE SESSION Motion was made by Trustee Rodriguez, seconded by Trustee Andruss to go into executive session. Motion passed 5-0 Motion was made by Trustee Gebler, seconded by Trustee Andruss to go out of executive session. Motion passed 5-0 At 8:30 the work session was adjourned. Respectfully submitted, Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-08-03_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/17e9bd944100a038fe00e79dd5baab0f.pdf 96088ef7c5a8c78d9ace3f719ecec5ce PDF Text Text Meeting Date: 08/03/2021 Resolution #: 08/106/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve NYCOM Training Be It Resolved the Board of Trustees hereby authorizes the Village Clerk - Paula McCarthy Tompkins and Deputy Clerk - Joan Bucci, to attend the annual NYCOM fall training in Saratoga, NY, from September 20 to September 23, 2021, not to exceed the cost of $3,000.00, and Be It Resolved the Board of Trustees hereby authorizes the Village Treasurer, Sara DiGiacomo to attend the annual NYCOM fall training in Saratoga, NY, from September 20 to September 24, 2021, not to exceed the cost of $1,900.00. Moved: Trustee Gebler Seconded: Trustee Rodriguez Vote: Unanimous �Meeting Date: 08/03/2021 Resolution #: 08/107/2021 Resolution Directing the Village Clerk to Request Certified Copy of a Civil Service List Be It Resolved the Board of Trustees of the Village Sleepy Hollow hereby directs the Village Clerk to request a certified copy of the Civil Service list for the position of Water Maintenance Worker Grade II, from the Westchester County Department of Human Resources. Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 08/03/2021 Resolution #: 08/108/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Directing the Village Clerk to Request Certified Copy of Civil Service List Be It Resolved the Board of Trustees of the Village Sleepy Hollow hereby directs the Village Clerk to request a certified copy of the Civil Service list for the position of Police Sergeant, from the Westchester County Department of Human Resources. Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-08-03_RES-106-108 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/7649c4f8018ee89ad0f956f052c7f9a2.pdf 9b73b3893b2a35024906fcd846d2a0a0 PDF Text Text Meeting Date: 07/27/2021 Resolution #: 07/92/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of a Community Development Block Grant Appl,cation for North Washington/Valley Street Drainage Improvements P ? ' i n ? w a , r / C 0 S t e s t i m a t e s b a l i n g $880,200 have been prepared for the North Washington/Valley Street Drainage Improvements project; and WHEREAS, on July 13, 2021 a public hearing was held to receive public input on the Village s planned application for Community Development Block Grant funding. THEREFORE BE IT RESOLVED that the Board of Trustees of the Village of for?/™ n S n T S 1 T b y l U t t T z e t h e V i l l a 9 e A d m i n i s t r a t o r to submit an application for $250,000 in funds from the Westchester County Community Development Block Grant program and, upon the funding of said amount, commits to provide $630 200 in matching funds; and ' u m I T F „ L ! R T H E R R E S 0 L V E D t h a t the Board of Trustees does hereby authorize the Village Administrator, upon approval of said application, to enter into and execute a grant agreement for such financial assistance. Moved: Trustee Andruss Seconded: Deputy Mayor Scaglione Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: 07/27/2021 Resolution #: 07/93/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of a Community Development Block Grant Application for the Valley Street Streetscape Project ^ f R c E . A S ; P c ? , i n ! i n a r y C 0 S t e s t i m a t e s totaling $898,887.50 have been prepared for the Valley Street Streetscape project; and WHEREAS, on July 13, 2021 a public hearing was held to receive public input on the Villages planned application for Community Development Block Grant funding. J",'f R E ! ° R E u ' B E u I T R E S 0 L V E D t h a t ^ e Board of Trustees of the Village of S n n n 7 fI J a U t h 0 r i Z G t h e V N I a g e Administrator to submit an application for $250,000 in funds from the Westchester County Community Development Block Grant program and, upon the funding of said amount, commits to provide $648 887 50 in matching funds; and ' w n I T F a L ! R ™ E R R E S 0 L V E D t h a t t h e Board of Trustees does hereby authorize the Village Administrator, upon approval of said application, to enter into and execute a qrant y agreement for such financial assistance. Moved: Deputy Mayor Scaglione Seconded: Trustee Spiro Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: 07/27/2021 Resolution #: 07/94/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of a Community Development Block Grant Application for the Downtown Pipe Relining Project WHEREAS preliminary cost estimates totaling $693,500 have been prepared for the Downtown Pipe Relining project; and ^ n * E A , S ' ° n i U , y ! 3 ' 2 0 2 1 3 P u b l i c h e a r i n 9 w a s h e | d to receive public input on the villages planned application for Community Development Block Grant funding. NOW, THEREFORE BE IT RESOLVED that the Board of Trustees of the Village of f n f ^ n n n ° n W d ? e s , h e f r e b y a u u t h o r i z e t h e V i l l a 9 e Administrator to submit an appHcation for $250,000 in funds from the Westchester County Community Development Block Grant program and, upon the funding of said amount, commits to provide $443 500 in matching funds; and ' w n I T F a L ! R ™ E R R E S 0 L V E D t h a t t h e Board of Trustees does hereby authorize the Village Administrator, upon approval of said application, to enter into and execute a grant agreement for such financial assistance. Moved: Trustee Spiro Seconded: Trustee Rodriguez Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: 07/27/2021 Resolution #: 07/95/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of CFA Grant Application to Fund Ichabod's Landing Bulkhead Repair. Whereas, The Village of Sleepy Hollow hereby requests financial assistance from the New York State Environmental Protection Fund Local Waterfront Revitalization Program Whereas, The Village of Sleepy Hollow certifies that it has identified and secured $382,750.00 of matching funds from Capital Budget pursuant to the requirements of the grant program. Now therefore, be it resolved that The Village of Sleepy Hollow hereby authorizes Anthony Giaccio, Village Administrator, an official or employee, to act on its behalf in submittal of an application through the Consolidated Funding Application for $1,148,250.00, to be used for the Ichabod Landing Bulkhead Repairs. Moved: Trustee Rodriguez Seconded: Deputy Mayor Scaglione Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: Resolution #: 07/27/2021 07/96/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of CFA Grant Application to Fund Climate Action Plan. Whereas, The Village of Sleepy Hollow hereby requests financial assistance from the New York State Climate Smart Communities Grant Program (CSC). Whereas, The Village of Sleepy Hollow certifies that it has identified and secured $75,000 of matching funds from the Capital Budget pursuant to the requirements of the grant program. Now therefore, be it resolved that The Village of Sleepy Hollow hereby authorizes Anthony Giaccio, Village Administrator, an official or employee, to act on its behalf in submittal of an application through the Consolidated Funding Application for $75 000 to be used for the development of a Climate Action Plan in pursuit of the Villaqe's Climate Smart Silver Certification. Moved: Trustee Andruss Seconded: Trustee Spiro Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: Resolution #: 07/27/2021 07/97/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of CFA Grant Application to Fund Wastewater Infrastructure Planning Project. Whereas, The Village of Sleepy Hollow hereby requests financial assistance from the New York State Environmental Protection Fund Wastewater Infrastructure Engineering Planning Grant Program (EPF EPG), and Whereas, The Village of Sleepy Hollow certifies that it has identified and secured $25,000 of matching funds from the Capital Budget pursuant to the requirements of the grant program. Now therefore, be it resolved that The Village of Sleepy Hollow hereby authorizes Anthony Giaccio, Village Administrator, an official or employee, to act on its behalf in submittal of an application through the Consolidated Funding Application for $25,000 to be used to hire a consultant to produce an engineering report for the Village's' sanitary sewer system. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: 07/27/2021 Resolution #: 07/98/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Submission of Grant Applications WHEREAS, the Village of Sleepy Hollow and the Sleepy Hollow Local Development Corporation ( S H L D C ) are financing a project known as Sleepy Hollow Common on the East Parcel of the former General Motors site; and ° I S l e e P y H o , , o w hereby requests financial assistance from the p f l Z n J development Grant Funds" program and "Environmental + / Protection Fund not to exceed $85 million dollars; and P re S t a t e WHEREAS, the Village of Sleepy Hollow, in cooperation with the S H L D C is willinq and able to meet the match requirements for the requested funding sources; ' NOW THEREFORE BE IT RESOLVED, that the Village is hereby authorized to apply tor financial assistance from Empire State Development and the Office of Parks Recreation and Historic Preservation through the 2021 New York State Consolidated Funding Application process to support activities that will advance the Sleepy Hollow Common Project. Moved: Trustee Spiro Seconded: Trustee Rodriguez Vote: 5-0 Absent: Trustees Gonzalez, Gelber �Meeting Date: 07/27/2021 Resolution #: 07/99/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Submission of Grant Application WHEREAS, the Village of Sleepy Hollow and the Sleepy Hollow Local Development Corporation are financing a project known as Sleepy Hollow Common on the East Parcel of the former General Motors site; and WHEREAS, the Village of Sleepy Hollow hereby requests financial assistance from the New York State Climate Smart Communities Grant Program pursuant to Environmental Conservation Law Article 54 Title 15; and WHEREAS, the Village of Sleepy Hollow certifies that it has identified $927,550 of matching funds, which funds are expected to be issued by the Sleepy Hollow Local Development Corporation, pursuant to the requirements of Environmental Conservation Law Article 54 Title 15; NOW THEREFORE BE IT RESOLVED, that the Village of Sleepy Hollow Board of Trustees hereby authorizes submission of a Climate Smart Communities application through the Consolidated Funding Application requesting $927,550 in grant funds to advance the Sleepy Hollow Common Project. Moved: Trustee Rodriguez Seconded: Deputy Mayor Scaglione Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: 07/27/2021 Resolution #: 07/100/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Setting Policy BE IT RESOLVED The Board of Trustees of the Village of Sleepy Hollow, prohibits its employees, officers and agents f r o m displaying or placing, in or on Villageo w n e d property, including vehicles, any type of symbols, images, objects, w o r d s or phrases, unless previously authorized by the Board of Trustees via a duly adopted resolution or otherwise required by law. Moved: Trustee Andruss Seconded: Deputy Mayor Scaglione Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: 07/27/2021 Resolution #: 07/101/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Setting Meetings Schedule for August 2020 BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow set the following Board of Trustees meetings schedule for August of 2021 as follows: August 3 rd - Work Session August 10th - NO MEETING August 17th - NO MEETING August 24 th - Board Meeting August 31 st - Work Session Moved: Trustee Scaglione Seconded: Trustee Spiro Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: 07/27/2021 Resolution #: 07/102/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING AGREEMENT RESOLVED, that the Board of Trustees hereby ratifies an agreement with Local 456, International B r o t h e r h o o d of Teamsters, Chauffers, W a r e h o u s e m e n and Helpers of America resolving A A A Case No. 01-20-0015-5837. Moved: Trustee Spiro Seconded: Trustee Rodriguez Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: 07/27/2021 Resolution #: 07/103/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW RATIFING AGREEMENT WHEREAS, on June 29, 2021, the Board of Trustees ratified an agreement with Local 456, International Brotherhood of Teamsters, Chauffers, Warehousemen and Helpers of America resolving AAA Case No. 01-21-0000-0059 ("Resolution 06/77/2021"); and WHEREAS, Resolution 06/77/2021 inadvertently did not accurately described the agreement on which the Board voted. BE IT RESOLVED that the June 29, 2021 meeting minutes are hereby modified to reflect that Resolution 06/77/2021 read as follows: BE IT RESOLVED that the Board of Trustees hereby ratifies an agreement with Local 456, International Brotherhood of Teamsters, Chauffers, Warehousemen and Helpers of America resolving AAA Case No. 01-21-0000-0059." Moved: Trustee Rodriguez Seconded: Trustee Andruss Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: Resolution #: 07/27/2021 07/104/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW HIRING SEASONAL STAFF FOR THE DEPARTMENT OF PUBLIC WORKS WHEREAS the Department of Public Works Assistant Highway Foreman has conducted interviews for a seasonal position, and 'uuciea WHEREAS, the Assistant Highway Foreman has recommended that Rene Quinde of Sleepy Hollow, New York be hired on a seasonal basis, not to exceed sixteen weeks. I E " ' IH,fREr°RuE' B E I T R E S 0 L V E D the Board of Trustees of the Village of Sleepy Hollow hereby approves the Assistant Highway Foreman's recommendation of Rene Quinde of Sleepy Hollow as a seasonal employee effective August 2, 2021 at an r t e ? f f ^ u ' n0t t0 exceed or the Assistant Highway Foreman sixteen weeks ' and be under the direct supervision BE IT FURTHER RESOLVED background checks for this applicant has been completed and are satisfactory. Moved: Trustee Andruss Seconded: Deputy Mayor Scaglione Vote: 5-0 Absent: Trustees Gonzalez, Gebler �Meeting Date: 07/27/2021 Resolution #: 07/105/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Fundraiser BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow approves a car wash fundraising event for the Football Boosters on either Saturday August 14, 2021 or Saturday August 21 in the Village Hall Parking Lot Moved: Deputy Mayor Scaglione Seconded: Trustee Spiro Vote: 5-0 Absent: Trustees Gonzalez, Gebler � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-07-27_RES-92-105 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/794de1186e0b123a378a95d8b632ebe5.pdf 506cc128a96977579b0bf158f4e3c2fd PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, July 27, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Jared Rodriguez Tom Andruss Sandra Spiro, Trustees Absent: Trustee Sam Gonzalez Trustee Rachelle Gebler Also Present: Sean McCarthy, Building Inspector Joan Bucci, Village Deputy Clerk Anthony Bueti, Police Chief Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Leonard Andrew, Kendal Way and Linda DiCostanzo of Valley Street. Our thoughts are with their family and friends. Mayor Wray opened the Public Hearing to the public. Deputy Clerk Bucci read the Public Hearing notice aloud. No public comments were made. Trustee Andruss moved to adjourned the Public Hearing and continue to keep it opened until August 3, 2021. Seconded by Deputy Mayor Scaglione seconded.. Motion carried. Mayor Wray stated that written comments can be sent to the Clerk's Office. Approval of Warrants On a motion made by Deputy Mayor Scaglione, seconded by Trustee Andruss the warrant was approved and the Treasurer DiGiacomo was authorized to pay bills in the amount $993,069.69. Approval of Minutes On a motion made by Trustee Andruss, seconded by Trustee Rodriguez, the minutes of July 20, 2021 were approved. Motion carried. Abstained: Deputy Mayor Scaglione. Mayor's Announcement Mayor Wray: - Encouraged all residents to sign up for the Village emails. Link is on the Village website. Also, for up-to-date events and all Village information please continue to check out the Village website - reported updates from the recent LDC meeting, such as; o importation of fill has been completed �o o o o fill settling stage should be completed in the Fall LDC Board will be come to the Planning Board in September with Phase II (Roads and Water portion of the project) Concerns from Metro North about the aging Viaduct have been addressed and secured. Next step is the removal of the Viaduct The Village Board has directed the LDC to acquire the services of architect firm Sage & Coombs Deputy Mayor Scaglione announced to the SH Recreation concert is tomorrow night at Horan's and also the SH Football Boosters will be hosting their Food Truck fundraiser. All are encouraged to attend and enjoy some great music and support the SH Boosters and SH Recreation Department. Department Head Reports Police Chief Bueti: - Complimented his staff on the excellent, quick, efficient job during the recent shooting in our Village. Also thanked Village of Tarrytown, Town of Mount Pleasant, and Greenburgh Task Force for their mutual aid support. - The Police Officers continue to walk and bike ride through the community addressing noise complaints and other quality of life issues. - The July 4 th Fireworks event was heavily attended this year with no incidents to report - Parks revenue is up $5000 from last year - Planning for upcoming Fall events - Officers training is continuing in regards to students with disabilities. This program is designed specifically to educate Officers on various development needs, how to de-escalate high tension situations within the schools and address the needs of the mental health crisis. - Hopes on Handcuffs program is ongoing. - COVID numbers are at 7, slight increase. - Ongoing environmental improvements and changes within the Police Department continue with changing of lightbulbs, going paperless when possible and researching hybrid vehicles Public Comments Mayor Wray opened the meeting to the public and invoked the 3 minute rule. Kersten Harries of Depeyster Street, addressed the Mayor and the Board of Trustees and stated she is happy to see increased police presence on the street. Mrs. Harries reiterated her comments from an earlier email she sent to the Board. (see attached) �Elizabeth Tucker of Gordon Avenue addressed the Mayor and the Board of Trustees and stated she has been in touch with the DOT regarding crosswalks at Rte. 9 and asked the Board to communicate with the DOT as well regarding matters that need to be addressed. (See attached) Resolutions (see attached) R1 - Authorize Submission of CDBG Grant Application North Washington/Valley Street Drainage Project R2 - Authorize Submission of CDBG Grant Application for Valley Street Streetscape Project R3 - Authorize Submission of CDBG Grant Application for Downtown Piper Relining Project R4 - Authorize Submission of CFA Grant Application for Ichabod's Landing Bulkhead Repair Project R5 - Authorize Submission of CFA Grant Application for Climate Action Plan R6 - Authorize Submission of CFA Grant Application for Storm Water Study R7 - Authorize Submission of CFA Grant Application for Sleepy Hollow Common Project R8 - Authorize Submission of CFA Grant Application for Sleepy Hollow Common Project R9 - Approve Flag and Banner Policy RIO - Set August Meeting Schedule R l l - Approve Agreement with Teamsters R12 - Ratify Agreement with Teamsters R13 - Approve Seasonal Employee for DPW R14 - Approve Car Wash Fundraising Event New Business Trustee Rodriguez asked if the DOT is painting a crosswalk at Lawrence Ave. Mayor Wray stated this has not been confirmed. Discussion ensued regarding the DOT and will discuss further at a future work session. Communications Mayor Wray received several emails from Anne White regarding zoning amendments, David Macaluso regarding excessive speeding on Sleepy Hollow Rd; Wendell Brand regarding quality of life issues in the downtown area and a request for a speed hump on Cortlandt Street; and Mr. Welsh emailed regarding the Rt 9 Active Transportation Project. Deputy Clerk Bucci also received numerous communications from the Westchester County Planning Board, Wendell Brand, Santo Penalo, Karin Lane, Lauren Connell, Saul Diaz and Jordan Margolis, all attached herein. �Public Comments Mayor Wray opened the meeting to the public and invoked the 3 minute rule. No comments were made at this time. Mayor Wray thanked Sean McCarthy for stepping in as Acting Administrator this evening. At 8:00 pm on a motion by Trustee Andruss, seconded by Deputy Mayor Scaglione the meeting was adjourned. �Westchester County Planning Board Referral Review \fetchester * gov com Pursuant to Section 239 L, M and N of the General Municipal Law and Section 277.61 of the County Administrative Code George Latimer County Executive July 19, 2021 Paula McCarthy, Village Clerk Sleepy Hollow Village Hall 28 Beekman Avenue Sleepy Hollow, New York 10591 County Planning Board Referral File SLH 21-001 - C-2 and R-4A Districts Zoning Text and Map Amendments Dear Ms. McCarthy: The Westchester County Planning Board has received a proposed local law to amend the Sleepy Hollow Zoning Ordinance to implement recommendations of the 2019 Comprehensive Plan with respect to the C2 ad R-4A zones and the downtown area. These amendments include: • • • • • • • Removing the R-4A zone along Hudson Street and replacing it with the R-5 and C-2 zones, reflecting current land uses. Creating the Lower Beekman Avenue Design Standards Overlay District, which would act as a form-based code for the Beekman Avenue corridor between Clinton Street and Kendal Avenue. The Overlay District regulations would maintain the existing residential character of the area while permitting compatible commercial uses, and would require new development to follow specific design standards. Revision of the permitted uses within the C-2 district, removing auto-oriented uses and including multiple-use businesses, breweries, co-working spaces, galleries and studios, museums, instructional uses, child care centers, outdoor dining, and artisan manufacturing as permitted uses. The goals of these additions is to promote flexibility in building use to strengthen the local business community. Elimination of the locational requirement for restaurants and food service establishments, which currently requires 200 foot separation of all such uses. Allowing certain non-residential uses on the upper floors of mixed-use buildings, permitting additional flexibility in building use. Amending the C-2 zone's parking requirements, increasing medical and dental office parking to 1 space for each 150 square feet of floor area, and waiving the minimum parking requirement for commercial and residential buildings on lots 30 feet or less in width. The distance requirement for off-site parking areas would be extended to 500 feet. Buildings currently non-conforming in regards to parking would be considered legally non-conforming, and a parking credit would be implemented for future changes in use within such buildings. Creating development incentives to encourage investment in the C-2 district, and to encourage adaptive re-use of existing institutional, religious, educational, and other historic structures that have become vacant. 432 Michaelian Office Building 148 Martine Avenue White Plains, New York 10601 Telephone: (914) 995-4400 Website: westchestergov.com �Referral File No. SLH 21-001 - C-2 and R-4A Districts - Zoning Text and Map Amendment July 19, 2021 Page 2 • Amending the Strategic Property Redevelopment Floating Zone to include privately owned properties with 60 feet or more of continuous street frontage on Beekman Avenue, Valley Street, Cortland Street, or River Street. We have no objection to the Sleepy Hollow Board of Trustees assuming Lead Agency status for this review. We have reviewed this matter under the provisions of Section 239 L, M and N of the General Municipal Law and Section 277.61 of the County Administrative Code and we offer the following comments: 1. Consistency with County Planning Board and local policies. The proposed amendments are generally consistent with the County Planning Board's long-range planning policies set forth in Westchester 2025—Context for County and Municipal Planning and Policies to Guide County Planningy adopted by the Board on May 6, 2008, amended January 5, 2010, and its recommended strategies set forth in Patterns for Westchester: The Land and the People, adopted December 5, 1995 as they aim to direct future growth towards downtown Sleepy Hollow. The zoning changes would also uphold the character of the downtown while promoting flexibility in use, which should help revitalize the commercial center, especially as the Edge-on-Hudson development is constructed and more residents move into the Village. 2. Affordable housing provisions. While we note that the Village has incorporated many of the provisions of the County's Model Ordinance regarding affordable affirmatively furthering fair housing (AFFH), we point out that the code contains provisions to allow applicants to pay a fee-in-lieu to buy out of their responsibility to provide affordable housing. We strongly oppose any fee-in-lieu provisions as they often fail to provide enough funding to actually construct the units that would have been required by a particular development. Regarding the proposed amendment, we question why applicants who provide 10% affordable housing within new development would be granted points towards receiving development incentives when a 10% set aside is currently mandated. We recommend that this community benefit be applied to developers who provide affordable housing in excess of what is required. 3. Shared parking. We commend the Village for including a provision to waive the parking requirements for smaller buildings. Inflexible parking requirements can lead to difficulties involving changes of use within commercial centers, particularly for older buildings which pre-date the era of widespread automobile usage. In addition to this provision, we also recommend the Village consider adding regulations to allow shared parking, which would further lessen the need for individual parking lots and provide another means for new businesses to accommodate vehicles. 4. Green building technology and bicycle parking. While the Overlay District Design Standards include some references of green infrastructure, there is a discrepancy as to whether permeable pavement shall be utilized for parking areas and sidewalks, or if this �Referral File No. SLH 21-001 - C-2 and R-4A Districts - Zoning Text and Map Amendment J u l y 19, 2021 Page 3 design element is just highly encouraged. It would be preferable to promote a requirement for permeable pavement, as well as the inclusion of more green infrastructure requirements. We also recommend that the design standards require bicycle parking areas as part of the Neighborhoods Storefront Building Typology, in order to accommodate bicycle usage in the Village. Please inform us of the Village's decision so that we can make it a part of the record. Thank you for calling this matter to our attention. Respectfully, WESTCHESTER COUNTY PLANNING BOARD By: Norma V. Drummond Commissioner NVD/MV �Anne White comments on Proposed Zoning Code Updates. July 26, 2021 1. Hudson Street Zoning change. Agree. 2. Lower Beekman Avenue Design Standards Overlay District. Agree, but with some questions. • Generally, I wonder if this is overly prescriptive. • Accessibility. In the proposed permitted Building Typologies, there is no requirement for ADA access. For commercial, shouldn't this be required? I would note that there are many existing stores in the Village that are NOT accessible, but this does not allow elderly people to enter those establishments. Surely ADA should be provided for new and renovated buildings — a missed opportunity and one reason very few Kendal residents shop in Sleepy Hollow at the moment. As for residential, given that raised porches and stoops are encouraged, shouldn't a ramp be required to provide access for handicapped? Also, under Landscaping Design Standards (p.9), the following is problematic for people with mobility devices: "Materials for paving...shail be...stormwater permeable.... Brick or cobble stones are encouraged." I understand and agree with the intent, but paving surfaces should be easy for people with mobility devices to navigate, and these surfaces generally are not. • Architectural Standards. I agree with most of the guidance, but again raise the question of whether all these details and illustrations are overly prescriptive, but perhaps this is necessary to achieve the desired outcome. In any case, I emphatically DISAGREE with the following (p. 10): "At corner lots, the primary building entrance should be located at the corner of the property at a 45degree to Beekman Avenue..." I think this would look awful and would note that none of the illustrations show a building with a corner doorway at a 45-degree angle. • Revise Permitted Uses in the C-2 District... (p.20). I agree with the proposed changes to phase out auto-oriented uses and to allow for more flexibility in the types of establishments allowed. And I agree on the importance of eliminating the current code restriction that does not allow a new restaurant, etc. to open within 200 feet of an existing similar establishment, (p.22) In this same vein, I would recommend that additional banks be allowed to open branches in Sleepy Hollow, as I understand Mahopac is the only one currently allowed. Having additional banks (and/or credit unions) in the downtown area would help bring additional people to shop in Sleepy Hollow, knowing they can do their banking as they shop. If, for example, they use Chase, at the moment, they are more likely to go to Tarrytown or Pleasantville. • Allow Non-Residential Uses on Upper Floors of Mixed-Use Buildings. Yesj This is very important. �• Revise Parking Requirements...for a Transit-Oriented Downtown. I agree with these proposals generally, but question the across-the-board higher parking requirement for medical and dental offices. Many local doctors and dentists serve patients who live in the downtown area and walk to appointments, so should not be penalized with higher parking requirements. The new Open Door facility is an example of an important medical facility that was burdened with onerous parking requirements which were very costly to buiid and delayed the opening of this much-needed facility that many patients are able to walk to. One more note: Referring moment an hour and not operating beyond within • to our downtown as "Transit-Oriented" for all who do not live in the downtown, late in the evening the scope of this Zoning the Village and additional when many employees' Code proposalbut transit is a joke at the with our only transit options, the #13 bus once shifts end. This is we must create a circulator to reduce the need for bus parking. Create Development Incentives/Community Benefits. I'm very much in favor of this, but have questions about a couple of the Community Benefits, and would like more specificity as to what each entails. Affordable Housing. This, to me, is the greatest need that is not being addressed and does not appear to be a top priority for the Village. The 5% affordable housing units at Edge-on-Hudson is totally inadequate and does not reflect the stated interest of the Mayor and Board of Trustees in retaining a diversity of residents in our village. I'm happy to see a minimum of 10% affordable units included in the list of Community Benefits as a top priority, awarded 5 points, but it needs to be more clearly defined as to what % of Westchester County AMI is required to earn those points. Income limits for a 4-person household to be eligible for housing units @ or below 60% Westchester County AMI is $76,500, with monthly rent for a 3-bedroom apartment limited to $2,044, minus utilities allowance. For Sleepy Hollow, I assume this would be workforce housing. income limits for a 4-person household to be eligible for housing units @ no more than 50% Westchester County AMI is $63,750, with monthly rent for a 3-bedroom apartment limited to $1,657, minus utilities allowance. For Sleepy Hollow, I believe this still would be too high for families whose income is @ or below 30% AMI ($38,250). This is my recommendation: Review and refine Affordable Housing Benefit. If 5 points is awarded for 10% affordable housing @ or below 60% AMI, then consider additional points for 15% affordable units or if 5% of the affordable units are @ 30-50% AMI. • Neighborhood Stabilization Fund. This is a great community benefit, but I would like it to be more clearly defined. Who would be eligible for these funds? Who would oversee and administer the funds, etc? Anne White, 3301 Kendal Way �Paula^Mccarth^ From: Sent: To: Cc: Subject: Kersten Harries Tuesday, July 27, 2021 12:51 A M kwray@sleepyhollowny.gov; Sandra Spiro; Rachelle Gebler; Denise Scaglione; Sam Gonzalez; Jared Rodriguez; Thomas Andruss Paula Mccarthy; Anthony Giaccio Route 9 Crosswalks Dear Mayor and Trustees, I was encouraged when I was copied on an email sent from NYSDOT to a fellow resident who had brought to their attention the missing crosswalk pavement markings across Route 9 between Gordon and Lawrence, since I too had written to them twice with attached photos regarding this specific crosswalk. It felt like a step in the right direction. I was even more pleasantly surprised when I received a call from Mr. David Parker from NYSDOT, to confirm that I had seen the email that I had been copied on. I took the opportunity to thank him but also to ask further questions. Highlights of the conversation include learning more about how such work is scheduled and executed, his role attending regular meetings for the Ossining Route 9 plan, and what it would take for us to be assigned someone from NYSDOT. I was also able to inquire about the crosswalk with missing pavement markings across Pocantico where it intersects with Route 9. He looked it up and confirmed this fell within their jurisdiction and appeared to be missing and that he would try and schedule for it to be painted when the one at Lawrence/Gordon is done later this year, though he would confirm this later via email. There appears to be an opportunity to request other urgent pavement markings to be painted at the same time as well. If you are aware of any, please let me know and I can communicate them to him or put you in contact with him. It did sound like he was already aware of ongoing conversations between the Village and NYSDOT regarding more involved desired improvements. Knowing how difficult it can be to communicate with NYDOT and the slow progress regarding their approval and support for allowing us to make much needed improvements along Route 9 to ensure safer crossings and transit, I was discouraged to learn that our Village might not sign a collective letter from the rivertowns involved in the Route 9 Active Transportation Plan. I believe having success with NYSDOT requires a multi-prong approach. Participating in a collective letter does not preclude continued efforts on behalf of our village by staff, leaders, consultants, and citizens. I think the more voices we have contacting NYSDOT advocating for a safer Route 9 the better, though an organized and aligned effort could be even more powerful. Sincerely, Kersten Kersten I larries t �Paula^Mccarth^ From: Sent: To: Kersten Harries Tuesday, July 27, 2021 6:03 PM kwray@sleepyhollowny.gov; Sandra Spiro; Rachelle Gebler; Denise Scaglione; Sam Gonzalez; Jared Rodriguez; Thomas Andruss Anthony Giaccio; Paula Mccarthy Affordable Housing - thoughts for Zoning Revisions Cc: Subject: In looking at the Westchester County website I found these resources useful (my questions/comments for you are in bold italics): Model Ordinance Provisions The Model Ordinance Provisions suggest that all future housing developments include no less than 10 percent of the units as fair and affordable units. Why do we not have a similar requirement, but are only encouraging it to happen through incentives? Westchester County Municipalities with Affordable Housing Ordinances Why doesn't Sleepy Hollow have one? some direct links to our neighboring municipalities' ordinances... • • Ossining's Affordable Housin^O.rdinance Tarrytown's Affordable Housing Ordinance Westchester County 2021 Income + Rent Program Guidelines, AMI, Sales + Rent Limits Helpful for thinking about which specific %AMI to reference, be it for required or incentivized housing units. Housing Costs Westchester County uses the AMI standard to set eligibility requirements for its funding programs for both rental and ownership housing. Affordability is broadly defined as a household paying no more than 30% of their monthly GROSS income towards their housing costs. Based on the AMI for Westchester County, the following table calculates 30% of each income group's total monthly gross income—the maximum that should be dedicated towards housing costs. The table below is intended to provide a quick estimate of affordability for a given household size at various income levels. Estimated Monthly Housing Cost Limits Based on 30% of Income Family Size 120% AMI 100% AMI 80% AMI 60% AMI 50% AMI 30% AMI 1 Person Household $2,678 $2,231 $1,785 $1,339 $1,116 $670 2 Person Household $3,060 $2,550 $2,040 $1,530 $1,275 $765 3 Person Household $3,443 $2,869 $2,295 $1,721 $1,435 $861 4 Person Household $3,825 $3,188 $2,550 $1,913 $1,594 $956 l S Person Household $4,131 $3,443 $2,754 $2,065 $1,721 $ 1,034 6 Person Household $4.437 $3,698 $2,958 $2,119 $1,849 $1,110 affordable �In looking to see what affordable housing references are currently made in our code, I found the following language in Sleepy Hollow's own code regarding affordability defined for Senior Affordable Housing. (See excerpt below) Why not define other affordable housing with similar specificity? Affordable units. (D For owner-occupied units, the affordable units shall be sold at a price not to exceed 3.3 times 80% of the median household income for Westchester County, as established annually by the United States Department of Housing and Urban Development. A covenant shall be recorded in the County Clerk's office, which shall provide that resale of any affordable housing units may not sell for a price exceeding 3.3 times 80% of the median household income for Westchester County, as established annually by the United States Department of Housing and Urban Development. (2) For rental units, the maximum monthly rent for the affordable units shall not exceed 30% times 80% of the median household income for Westchester County, as established annually by the United States Department of Housing and Urban Development, divided by 12 months. Said amount shall include utilities and common charges, if any. I'm happy to discuss any of this further. Sincerely, Kersten Kerstcn Harries i �Thought you'd appreciate this. Forwarded message From: Mondello, Lisa (DOT) « Date: Mon, Jul 26,2021 at 09:13 Subject: Response T21-097 and T21-117 Sleepy Hollow crosswalk at Rte. 9/Lawrence/Gordon To: i u CC_ Dear Elizabeth Tucker: Thank you for your May 17, 2021 email sent to the New York State Department of Transportation (NYSDOT) concerning Route 9 at the intersection of Lawrence Avenue and Gordon Avenue in the Village of Sleepy Hollow. In your email you explain that there is a pedestrian crossing across Route 9 at the subject location that has pedestrian warning signs and "accessibility ramps" but is missing crosswalk pavement markings. Thank you for bringing this matter to our attention. In response to your email, NYSDOT will be striping crosswalk pavement markings across Route 9 at the intersection of Lawrence Avenue and Gordon Avenue. This work will be done this construction season under our annual regional pavement marking contract. At this time we cannot give an exact date for this work. Thank you for your interest in and support for the transportation system. If you have any further questions or need additional information, please feel free to contact the Regional Traffic and Safety Group at (845) 437-3320. NYSDOT Hudson Valley Region From: Elizabeth Tucker ' Sent: Monday, May 17, 2021 1:29 f M To: Parker, David S. (DOT) " " 1 Subject: Sleepy Hollow crosswalk at Rte. 9/Lawrence/Gordon �.i 7 / /•. \ HON- Thi.\ email came from an externa! source. Do not open attachments or click on links from unknot n sent/ers or unexpected emails. Dear Mr. Parker, I spoke with you on Friday about the need to paint a crosswalk on Rte. 9 at the intersection of Lawrence and Gordon Ave in Sleepy Hollow. As I said, there are a number of mothers in my neighborhood who are using this crossing to walk their 6- and 7-year-olds to and from W.L. Morse School, which serves first and second grade. The accessibility ramps and yellow "pedestrian crossing" signs have already been put in but the crosswalk was never painted. Cars don't stop for pedestrians, it takes a long time to wait for a break in traffic, the situation is dangerous for these little kids going to and from school. Thank you for your willingness to look into this matter. Please let me know what you find out. With best regards, Elizabeth Tucker Sleepy Hollow Kersten Harries �Paula^Mccarth^ From: Sent: To: Subject: Jared Rodriguez Wednesday, July 21, 2021 1:38 PM Paula Mccarthy; Anthony Giaccio; Kenneth Wray; Thomas Andruss; Denise Scaglione; Rachelle Gebler; Sandra Spiro; Sam Gonzalez Fwd: Form Submission - Beekman Survey - Stop sign and table at Beekman Hi Paula, Please record Wendell Brand's feedback below. Thank you, Jared Forwarded message From: Squarespace Date: Wed, Jul 21,2021 at 12:05 PM Subject: Form Submission - Beekman Survey - Stop sign and table at Beekman To:' * H Sent via form submission from Emergent Group Name: Wendell Brand Email: Subject: Stop sign and table at Beekman Message: I've live in this village my entire life. I think it's a great idea having a stop sign in that area as well as tables for dining or just socializing. I'm happy to see that the lower village is getting some attention. A speed hump on Cortlandt street in the area of 103 Cortlandt Street, just up from Clinton Street would be appreciated also. Thank you, Wendell Select a Project: Cortlandt/Beekman Square Jared Rodriguez l �From: Wendell Brand < Sent: Saturday, July 17,2021 6:42 PM To: Denise Scaglione <dscafilioneg)sleepvhollown¥.orji>; Jared Rodriguez <irodrifiuez@sleepyhollownv.orfl>; Kenneth Wray <kwraY@sleepYhollowny.org>; Rachelle Gebler <rEebler<asleepvhollowny.orig>: Sam Gonzalez <sgonzalez@sleepyhollownv.orR>: Sandra Spiro <sspiro@sleepvhollownv.org>; Thomas Andruss <tandruss|g>sleepyhollowny.orjg> Cc: Anthony Giaccio <aeiaccio@sleepyhollowny.org> Subject: Fwd: Cortlandt street noise re sent Good Evening Mayor and Board of Trustees, My name is Wendell Brand. I've lived in this village my entire life, for those newly elected trustees who don't know me. I'm a volunteer coach for the youth athletics, I graduated from Sleepy Hollow High School and I also umpire the little league softball games. I have been very involved in the sports programs for over 35 years, and I continue even after my children have gone on to college, become adults raising their own families, and moved out of the village. One of my oldest daughters, Cindy Brand Cuevas sent an email to your village board and police Chief a few days ago on behalf of my elderly parents (James and Henrietta Brand) regarding the noise, music and large groups in the parking lot of 100 College Avenue last Friday and Saturday night. She has yet to get a response from anyone. On the second night the noise was so bad, I called the police desk and requested an officer. I have lived in that area my entire life and I have never seen it so bad in this area. I felt like I was in a city borough like the Bronx. I know who was working that detail last weekend. It was the Liutenant. The activities were ignored. The noise could be heard all the way to Beekman Avenue. These types of crowds draw unwanted activities, visitors and violence. We just had an unfortunate death due to gun violence. Since the email was sent, I don't know if the police Chief has spoken to the officers about the recent complaints regarding the noise from lower Cortlandt Street and the activities in the 100 College Avenue parking lot, or if last night the officers working this weekend simply did it on their own? I want to recognize and say thank you to Sgt. Kmiotek, Officer Kelly and Officer Sosa. The three officers were on foot, walking up and down Cortlandt Street through out the evening last night (Friday). Their presence not only kept the music at a low level, but it kept the large groups from forming. Hopefully there will be more foot patrol and more officers working during a shift spending more time in the lower village out of their vehicles. Respectfully, Wendell Brand �Paula Mccarthy From: Sent: To: Subject: David Macaluso * Monday, April 19, 2021 8:08 A M Paula Mccarthy Re: Form submission from: Thank you so much; I really appreciate it. -David Macaluso From: Paula Mccarthy <pmccarthy@sleepyhollowny.org> Sent: Sunday, April 18, 20214:20 PM To: David Macaluso Subject: RE: Form submission from: I have forwarded your concern to the Board of Trustees and the Police Chief, Paula From: David Macaluso via Sleepy Hollow NY <cmsmailer@civicplus.com> Sent: Sunday, April 18, 20217:17 A M To: Paula Mccarthy <pmccarthy@sleepyhollowny.org> Subject: Form submission from: Submitted on Sunday, April 18, 2021 - 7:16am Submitted values are: What does this comment regard: General Comments Please include any questions or comments: I'm concerned with cars speeding along Sleepy Hollow Road between Bedford road and where Weber Ave meets it near Rockefeller. There are many houses on this road (including mine) and cars speed excessively. Weber Ave has speed bumps and a stop sign at North street; there isn't even a speed limit sign on Sleepy Hollow Road. I am requesting a speed limit sign at minimum, and preferably stop signs at North Street. —Please provide the following information— Name: David Macaluso Email Address: \ Address: City: Sleepy Hollow State: New York Zip: 1 0 m Phone: Organization: Personal Upload a Photo: The results of this submission may be viewed at: https://www-sleepyhollowny. gov/node/1980/submission/l 0441 ] �C J O M M Paula^Mccarth^ From: Sent: To: Subject: Paula Mccarthy Wednesday, July 28, 2021 4:46 PM Ken Wray FW: Route 9 Active Transportation Project See below, just wanted to make sure you saw this, P From: Jordan Marge. Sent: Tuesday, July 27, 20211:59 PM To: Kenneth Wray <kwray@sleepyhollowny.org>; Denise Scaglione <dscaglione@sleepyhollowny.org>; Jared Rodriguez <jrodriguez@sleepyhollowny.org>; Rachelle Gebler<rgebler@sleepyhollowny.org>; Sam Gonzalez <sgonzalez@sleepyhollowny.org>; Sandra Spiro <sspiro@sleepyhollowny.org>; Thomas Andruss <tandruss@sleepyhollowny.org> Cc: Paula Mccarthy <pmccarthy@sleepyhollowny.org>; Anthony Giaccio <agiaccio@sleepyhollowny.org> Subject: Route 9 Active Transportation Project Dear Mayor Wray and Village Trustees, I hope each of you and your families are well. I am writing to urge you all to join our neighboring villages to the south in promoting a legacy of safe, sustainable urban planning and transportation infrastructure. Please use your positions as elected officials to ensure that Sleepy Hollow is a signatory to the joint letter that the Route 9 Active Transportation Coalition will be sending to Governor Cuomo seeking N Y S DOT support for the Route 9 Active Transportation Project. Current and future generations of Sleepy Hollow residents will remember your choices at this critical juncture. Thank you. Sincerely, Jordan Margolis, LCSW-R Sleepy Hollow, NY 10591 l �Paula Mccarthy From: Sent: To: Subject: Jared Rodriguez • Wednesday, July 21, 2021 1:38 PM Paula Mccarthy; Anthony Giaccio; Kenneth Wray; Thomas Andruss; Denise Scaglione; Rachelle Gebler; Sandra Spiro; Sam Gonzalez Fwd: Form Submission - Beekman Survey - Stop sign and table at Beekman Hi Paula, Please record Wendell Brand's feedback below. Thank you, Jared Forwarded message From: Squarespace <form-submission@squarespace.info> Date: Wed, Jul 21,2021 at 12:05 PM Subject: Form Submission - Beekman Survey - Stop sign and table at Beekman To Sent via form submission from Emergent Group Name: Wendell Brand £mail: v Subject: Stop sign and table at Beekman Message: I've live in this village my entire life. I think it's a great idea having a stop sign in that area as well as tables for dining or just socializing. I'm happy to see that the lower village is getting some attention. A speed hump on Cortlandt street in the area of 103 Cortlandt Street, just up from Clinton Street would be appreciated also. Thank you, Wendell Select a Project: Cortlandt/Beekman Square Jared Rodriguez i �Paula Mccarthy From: Sent: To: Subject: Jared Rodriguez Wednesday, July 21, 2021 1:37 PM Paula Mccarthy; Anthony Giaccio; Kenneth Wray; Thomas Andruss; Denise Scaglione; Rachelle Gebler; Sandra Spiro; Sam Gonzalez Fwd: Form Submission - Beekman Survey - Safety conceen Hi Paula, When you have a moment, please record Santo Penalo's feedback below. His comment does underscore the need for painted stop bars at all stop signs. Santo is also requesting another stop sign at the westbound lane ahead of the crosswalk there. This would create a more formal intersection "box" there. Regards, Forwarded message From: Squarespace <lbrm-submission@squarespace.info> Date: Wed, Jul 21, 2021 at 11:52 AM Subject: Form Submission - Beekman Survey - Safety conceen To: Sent via form submission from Emergent Group Name: SANTO PENALO Email* " Subject: Safety conceen Message: This is great but, after sitting in the "central square" for over an hour, I noticed that most of the vehicles arriving at the corner of Cortlandt and Beekman ave. stop over the zebra lines and that represent a danger to the many pedestrians that constantly are crossing that corner. Also, at the same intersection, I noticed that the visibility for the drivers turning left from Cortlandt onto Beekman Ave. Is impaired to see the vehicles approaching on Beekman Ave. In my opinion, I think a new stop sign on the westbound "in front of 95 Beekman Ave." Would serve to correct that safety issue. I think and sujest that additional to the stop sign that already exist in the corner of Cortlandt/Beekman Ave. to put and additional sign to request to all vehicle to always stop "full stop" before arriving to the zebra line at that corner. I hope my opinion to be a plus to this good idea toward improving in this great village of Sleepy Hollow. I have resided here for almost 30 years and this village is GREAT LIVE IN. Select a Project: Cortlandt/Beekman Square i �Paula^Mccarth^ From: Sent: To: Cc: Jared Rodriguez * Wednesday, July 21, 2021 1:32 PM Paula Mccarthy; Anthony Giaccio Kenneth Wray; Thomas Andruss; Denise Scaglione; Rachelle Gebler; Sandra Spiro; Sam Gonzalez Fwd: Time for Action (Beekman Improvements) Subject: Hi Everyone, Please record Karin Lane's feedback below. Regards, Jared Forwarded message M From: < " Date: Wed, Jul 21, 2021 at l l \ s 5 nvi Subject: Fwd: Time for Action To: Jared Rodriguez <, Hi Jared, I didn't know they were coming but have noticed and appreciated all the changes you mentioned. The stop sign is so helpful! And loved seeing people hanging out in both the central square and park let. Thank you and can't wait for more! Karin lane Continental Street Begin forwarded message: From: K, Date: July 21,2021 at 12:23:30 PM EDT To: David Bedell < Subject: Fwd: Time for Action Begin forwarded message: From: Chervl Nfinles rannello Date: July 21, 2021 at 11:42:22 AM b D l To: Karin Lane ; J. — . Moiron l � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-07-27 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ec2130e7f49a5577e06c53090b093992.pdf 5a6451445593436a6024f065ceaeb570 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow ^ 1 2• 0 2 1Sa t 7^ 0 0 ^ P M aT t Slee - Present: f r e v - n f t h e V i H a g e ° f S l e C P y H 0 l l ° W W a S h e l d o n Tues., July p y Hollow Village Hall 28 Beekman Avenue, Sleepy Hollow, N.Y. Mayor Kenneth G. Wray Tom Andruss Sam Gonzalez Rachelle Gebler Sandra Spiro Jared Rodriguez Trustees Deputy Mayor Denise Scaglione (Absent) Also Present: Anthony Giaccio, Village Administrator Diana Loja, Community Liaison Mayor Wray called the work session to order at 7:05 p.m. SPECIAL SESSION Motion was made by Trustee Andruss, seconded by Trustee Gebler to go into special session. Motion passed 6-0 Motion was made by Trustee Gebler, seconded by Trustee Spiro to approve a resolution appointing Kevin Smith to the position of Superintendent of Public Works. Motion passed 6-0 Motion was made by Trustee Gonzalez, seconded by Trustee Andruss to approve a resolution to recommend Sage & Coombe Architects to design a new public works facility. Motion passed 6-0 Motion was made by Trustee Gebler, seconded by Trustee Andruss to go out of special session. Motion passed 6-0 ZONING AMENDMENTS PUBLIC HEARING: Mayor Wray solicited comments from the public regarding proposed zoning amendments. There were no comments. SPEED HUMP ON CHESTNUT STREET: There was a discussion about installing a permanent speed hump on Chestnut Street between Valley Street and Cortlandt Street. A temporary speed hump was installed at this location on a trial basis. Mayor Wray said that the temporary speed hump was successful and recommended making it be permanent. Local residents Rene Leon and Jose Zhinin supported this idea and thanked the Board for slowing traffic down on Chestnut Street. They also thanked the DPW for installing a handicap ramp. �Co™ n t G R A Z APPLICATIONS: Mr. Giaccio summarized the proposed f — ^ H e V n ° P m e n i B1°Ck G m n t aPPlications the Consolidated Fund^g Applications hat the Board will consider approving. David Jenkins from Millennium Strategies was also in attendance. There are a total of six grant applications that are due by the end of July. ARPA FUNDING: Mayor Wray started the discussion about the ARPS Coronavirus Local Fiscal Recovery Fund. The Village will be receiving $1,026,166 from this fund. There are certain criteria for how the funds can be used. Mayor Wray suggested that the Board come up with ideas for projects and submit them for consideration. Continued discussion on this will take place at the next Board meeting agenda under New/Old Business. TRAFFIC CALMING ON LOWER BEEKMAN AVENUE: Trustee Rodriguez provided a plan to install a raised crosswalk at the corner of Hudson Street and Beekman Avenue The Village Board previously authorized this crosswalk, but there have been concerns about drainage. The plan includes a drain that will help address these concerns. Mr. Giaccio will solicit a proposal from the Village Engineer to complete construction drawings for this project. ON-STREET DINING AT HUDSON ANCHOR: The Board discussed how the on-street dining in front of Hudson Anchor is working. The restaurant owner has complied with everything the Village has requested. The concern from a neighbor regarding line of site issues does not appear to be valid. The Board will continue to monitor this initiative. CORTLANDT STREET PLAZA: Trustee Rodriguez provided a plan for the plaza at the top of Cortlandt Street. Temporary barricades have been installed and tables set up. Trustee Rodriguez is asking that the area be beautified to attract more interest. This would include planters and lighting. The Board believes that the temporary stop sign heading eastbound on Beekman Avenue has been effective and will consider making it permanent. Discussion ensued. FLAG AND BANNER POLICY: Mayor Wray started the discussion regarding the prohibition of displaying flags and banners on Village owned vehicles and property. The Board reviewed a draft policy prepared by labor counsel. The Board was in favor of setting this policy. Mayor Wray requested that this item be on the next Board meeting agenda. MAHONEY PLACE WALKWAY: The Board discussed the walkway connecting Mahoney Place and Katrina Avenue. Currently the walkway is blocked off for safety reasons. There are legal concerns regarding repairing the walkway and the matter was referred to the Attorney. AUGUST MEETING SCHEDULE: The Board discussed the August meeting schedule At 8:45 the work session was adjourned. Respectfully submitted Anthony 1 Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-07-20_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b3bd62c9826ebeef07047ae46590a56b.pdf 3ba61227ee1a08a18315205f47b5d025 PDF Text Text Meeting Date: 07/20/2021 Resolution #: 07/91/2021 Resolution of the Board of Trustees of the Village of SleeDv Hollow, Recommend,ng Architectura. Firm for Department of'pub.ic Works Facmty WHEREAS, A Request for Proposals was sent out on May 7, 2021 to solicit nrnnn^k from qualified architects to design a Department of Public WorteFadlity; and " S f a n f v i S S;and Jhe Sl!ePy W e r e ^ ^ HONOW L0Cal Deve WHage Board " by members °f the Villa 9e ' ° P r n e n t Corporation will retain the 91 t h e r e q U e S t a n d r e c ^ ^ n d a t i o n of the WHEREAS, Sage & Coombe Architects was identified as the most Qualified architectural firm to provide this service; K Hnif R E F 0 , R E ' B E I T R E S 0 L V E D t h a t the Board of Trustees of the Village of Sleepy Hollow makes a recommendation to the Sleepy Hollow Local Development Corporation to retain Sage and Coombe Architects to design a Department of Public Works Facility subject to the terms of their proposal. Moved: Trustee Gonzalez Seconded: Trustee Andruss Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-07-20_RES-91 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/7921c1877dea7b97151598d694675194.pdf 838b8ca5b984d365190df5fbe25414c8 PDF Text Text Meeting Date: 07/20/2021 Resolution # 07/90/2021 RESOLUTION OF THE MAYOR AND THE BOARD OF TRUSTEES CONFIRMING MAYOR'S APPOINTMENT BE IT RESOLVED the Board of Trustees of the Village of Sleepy Hollow, approve the Mayor's appointment of Kevin Smith of Hawthorne NY, as Superintendent of Public Works effective Monday, August 30, 2021, with the following terms and conditions of employment: 1. Wages: Kevin Smith base salary will be $160,000.00 prorated for any partial year of service. 2. Work Hours: Forty (40) hours per week; with the prior approval of the Village Administrator, Kevin Smith may flex his work hours within his defined workweek. 3. Vacation: Kevin Smith will receive 20 vacation days each year, prorated for any partial years of service. 4. Village Vehicle: Kevin Smith will be provided with a village vehicle only to be used for work-related travel and work-related emergencies, in accordance with the Village's personnel manual. 5. All other terms and conditions of employment will be as per the Village's then-current personnel manual and other policies and procedures, unless and until subsequently altered by Village Board resolution. BE IT FURTHER RESOLVED that said appointment is provisional and subject to the approval by the Westchester County Department of Human Resources, and BE IT FURTHER RESOLVED resolution number 06/75-A/2021 is rescinded. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-07-20_RES-90 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f7293462d42c9fc26dc13ce96a9edc48.pdf 1d0d4e1a174991c91d6407e745f0b71d PDF Text Text Meeting Date: 07/13/2021 Resolution #: 07/87/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Village Administrator to Solicit Bids for the Route 9 Culvert Project Whereas, The Village Administrator has requested permission to solicit bids for the Route 9 Culvert Project, and Whereas, Specifications for this work have been completed by Hahn Engineering, Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Administrator to solicit bids for the Route 9 Culvert Project. Moved: Trustee Gonzalez Seconded: Trustee Andruss Vote: Unanimous �Meeting Date: Resolution #: 07/13/2021 07/87/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Engineering Proposal for the Beekman Avenue Sidewalk Project WHEREAS, WSP Engineering has submitted a proposal to provide inspection services for the Beekman Avenue Sidewalk Project (attached); and WHEREAS, the proposed cost for this work is $135,400; and WHEREAS, The Village Board has reviewed the proposal and has found it to be acceptable; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts the attached proposal from WSP Engineering to provide inspection services for the Beekman Avenue Sidewalk Project in the amount of $135,400 and authorizes the Village Administrator to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Andruss Seconded: Trustee Gonzalez Vote: Unanimous �Meeting date: 07/13/2021 Resolution^ 07/88-A/2021 RESOLUTION APPROVING SETTLEMENT OF ACTION BY 139 CORTLANDT STREET LLC FOR PROPERTY LOCATED AT 139 CORTLANDT STREET, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 139 Cortlandt Street by owner 139 Cortlandt Street LLC and/or Daniel Pennessi; and WHEREAS, the Village and the property owner's attorney have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos. 56167/14, 56331/15, 55952/16, 56413/17, 56097/18, and 55893/19; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a Consent Judgment in substantially the form as attached to these Resolutions settling the claims in all respects with assessed values for the 2014, 2015, 2016, 2017, 2018, and 2019 tax years as set forth in the "Assessed Value Reduced To" column on the schedule at the end of these Resolutions; and be it further RESOLVED, that refunds for the 2014, 2015, 2016, 2017, 2018, and 2019 tax years are authorized in the amounts set forth in the "Anticipated Refund" column on the schedule at the end of these Resolutions, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after entry of a Consent Judgment implementing the settlement. {O1145298.docx.} �Assessed Value Assessed Value Assessed Value Anticipated Tax Year Reduced From Reduced To Reduction Refund 2014 $198,848.00 $163,748.00 $35,100.00 $2,501.42 2015 $198,848.00 $168,348.00 $30,500.00 $2,348.55 2016 $198,848.00 $179,248.00 $19,600.00 $1,708.87 2017 $198,848.00 $171,908.00 $26,940.00 $2,340.63 2018 $198,848.00 $174,558.00 $24,290.00 $1,900.12 2019 $198,848.00 $198,848.00 $00.00 $00.00 Moved: Trustee Spiro {O1145298.docx.} Seconded: Trustee Gebler Vote: Unanimous �MeetingDate:07/13/2021 Resolution #: 07/87/2021 RESOLUTION APPROVING SETTLEMENT OF ACTION BY 525 RIVERSIDE DRIVE, LLC AND TRIFONT SLEEPY HOLLOW, LLC FOR PROPERTY LOCATED AT 525 RIVERSIDE DRIVE, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 525 Riverside Drive by owners 525 Riverside Drive, LLC and then Trifont Sleepy Hollow, LLC; and WHEREAS, the Village and the property owner's attorney have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos. 55546/16, 55788/17, and 55794/18; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a Consent Judgment in substantially the form as attached to these Resolutions settling the claims in all respects with assessed values for the 2016, 2017, and 2018 tax years as set forth in the "Assessed Value Reduced To" column on the schedule at the end of these Resolutions; and be it further RESOLVED, that refunds for the 2016, 2017, and 2018 tax years are authorized in the amounts set forth in the "Anticipated Refund" column on the schedule at the end of these Resolutions, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after entry of a Consent Judgment implementing the settlement. Assessed Value Assessed Value Assessed Value Anticipated Tax Year Reduced From Reduced To Reduction Refund 2016 $243,700.00 $233,025.00 $10,675.00 $930.72 2017 $243,700.00 $206,720.00 $36,980.00 $3,212.93 2018 $199,338.00 $199,338.00 $00.00 $00.00 Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 07/13/2021 Resolution #: 07/87/2021 (DISCUSSION IN EXECUTIVE SESSION) RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AUTHORIZING PARTICIPATION IN AN AUCTION FOR 177 CORTLAND STREET, 116 BEEKMAN AVENUE, AND 118 BEEKMAN AVENUE PURSUANT TO BANKRUPTCY CODE SEC. 363 AND SETTING A MAXIMUM BID WHEREAS, the Village of Sleepy Hollow has received Terms and Conditions of Sale on a public auction pursuant to Bankruptcy Code Sec. 363 of real property located at 177 Cortlandt Street, 116 Beekman Avenue, and 118 Beekman Avenue, Sleepy Hollow, New York ("Property"); and WHEREAS, the Village finds that use of the Property as either a public Recreation Center or Affordable Housing, or some combination of both, would be advantageous to the Village and further its municipal purposes and goals; NOW THEREFORE, BE IT RESOLVED, that the Village designates and authorizes either or both of Village Administrator Anthony Giaccio and Village Treasurer Sarah DiGiacomo to attend and to bid at the auction; and BE IT FURTHER RESOLVED, that Mr. Giaccio and/or Ms. DiGiacomo is authorized to bid up to an undisclosed amount, set by the Village Board. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: 4-1-2 Voted Yes: Trustees Gebler, Spiro, Rodriguez and Deputy Mayor Scaglione Voted No: Trustee Gonzalez Recused or Absent: Mayor Wray and Trustee Andruss Motion carried. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-07-13_RES-86-89 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/234853f4895c0975160cc5900587af94.pdf ea960ac241d3edc584da17cf92b9e5a2 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, July 13 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Deputy Mayor Denise Scaglione Thomas Andruss Rachelle Gebler Sam Gonzalez Jared Rodriquez Sandra Spiro, Trustees Telephonic Presence: Mayor Ken Wray Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Anthony Bueti, Police Chief Clinton Smith, Village Counsel At 7:00 p.m. Deputy Mayor Scaglione called the meeting to order with a pledge to the flag and a moment of silence for Mary Louise Wells, 78yo, resident of Kendal on Hudson; Valerie Bohigian, 81yo and longtime resident of Hunter Avenue; George Hongach, 77yo, lifelong resident of Pine Street and beloved father of GJ Hongach of the SHDPW; Jean Anzovino, 71 yo of Beacon, NY and beloved mother of Brian Anzovino of the SHDPW, Leonard Andrew, 79yo of Pokahoe Drive; and Anthony Bueti, 78 yo, lifelong resident of Webber Avenue and beloved father of SH Police Chief Bueti. Our thoughts are with their families and friends. Public Hearing: Propose Zoning Updates: Village Clerk read the Public Hearing notice aloud for the record. Susan Favate of BFJ Planning presented a project overview update for the downtown zoning district. (See attached) Deputy Mayor opened the hearing to the public at this time and invoked the 3-minute rule. Anne White of Kendal on Hudson.addressed the Deputy Mayor and the Board of Trustees and suggested the guidelines for affordable housing be further outlined. Ms. White also stated that she is in favor of transit transportation but it should be monitored. Rene Leon of Chestnut Street addressed the Deputy Mayor and the Board of Trustees and suggested that his part of the village be more involved with the zoning plan. Trustee Spiro stated that all comments are being considered and will be part of the long term planning. There were no further comments at this time. �Public Hearing: CDBG Grant Applications The Village Clerk read the public hearing notice aloud for the record. Deputy Mayor opened the hearing to the public at this time and invoked the 3-minute rule. Village Administrator Giaccio stated the CDBG grants have been part of and beneficial to the Village for many years, and continue to be. The CDBG program is administered by the Westchester County Planning Department which provides resources to eligible local governments for housing, economic development, public facilities, public infrastructure, and planning activities, with the principal purpose of benefiting low/moderate income persons. The Village of Sleepy Hollow is applying for three CDBG grants with a request amount of $250,000 for each project. The projects are as follows: 1) North Washington-Valley Street Drainage Improvements Project 2) Valley Street Sidewalk Streetscape Project 3) Downtown Pipe Relining Project The Village of Sleepy Hollow Board of Trustees must approve these applications by the end of the month. Carlos Figueiredo of Depeyster Street is the CDBG representative for the Village and he endorses these projects, and stated he is happy to see these projects moving forward. Anne White of Kendal on Hudson addressed the Deputy Mayor and the Board of Trustees and stated that these projects are very important. There were no further comments at this time. The hearing will be adjourned until July 20, 2021. Approval of Warrants: On a motion made by Trustee Gebler, seconded by Trustee Andruss the warrant was approved and Treasurer DiGiacomo was authorized to pay bills in the amount of $1,149,364.61. Motion carried. Approval of Minutes: On a motion by Trustee Andruss, seconded by Trustee Rodriguez the Minutes of June 29, 2021 meeting were approved. Trustee Spiro abstained. Motion carried. On a motion by Trustee Gebler, seconded by Trustee Andruss the Minutes of July 6, 2021 meeting were approved. Motion carried. �Deputy Mayor's Announcements: Deputy Mayor Scaglione announced that the Recreation Department will be hosting "Concert in the Park event" tomorrow, Wednesday, at Horan's Landing starting at 6:00pm. Department Head Reports: Mr. McCarthy, Building Inspector, addressed the Deputy Mayor and the Board of Trustees and shared the latest reports and agendas. (See attached report) Public Comments: Deputy Mayor Scaglione opened the meeting to the public for comments and invoked the 3minute rule. Jeffrey Weiskopf of Mahoney Place addressed the Deputy Mayor and the Board of Trustees and stated his street is in disrepair and needs attention. He stated he has waited 2 years to have it paved. He also stated that the pathway that leads to Katrina Avenue requires repairs as well. Resident of Mahoney Place addressed the Deputy Mayor and the Board of Trustees stated that he too has been waiting about 2 years to have his road repaired. Rene Leon, addressed the Deputy Mayor and the Board of Trustees and stated he is concerned about the safety of the sidewalk and curb at Chestnut and Beekman by the bus stop. Carlos Figueiredo of Depeyster St. addressed the Deputy Mayor and the Board of Trustees and stated he is concerned about future parking spaces throughout the Village with new housing being constructed. There were no further comments at this time. The public hearing was adjourned until July 27, 2021. Resolutions: R1 - Authorize Engineer to Solicit BIDS for Route 9 Project R2 - Approve Construction Inspector for Beekman Ave. Sidewalk Project R3 - Approve 920 Tax Certioris At 8:22pm, Deputy Mayor Scaglione asked for a motion to go into Executive Session to discuss a legal matter. Trustee Gebler moved, Trustee Andruss seconded. Motion carried. �At 8:52 pm Trustee Gebler moved and Trustee Gonzalez seconded to exit executive session. Motion carried. The Village Board of Trustees introduced a resolution discussed in executive session, to authorize the Administrator and/or Treasurer's participation in an auction for 177 Cortland Street, 116 Beekman Avenue, and 118 Beekman Avenue pursuant to bankruptcy code sec. 363 and setting a maximum bid amount. Trustee Andruss stated he has recused himself from voting due to a possible conflict of interest. Roll Call was 4-1-2 in favor. Motion carried. (See resolution attached) Communications: Village Clerk announced that two communications were received and shared with the Board, from Michelle Bhattacharyya of Sleepy Hollow and Kendra Galletta of Dobbs Ferry regarding' the action plan for improvements to Broadway for Rt 9 cycling. Public Comments: Deputy Mayor Scaglione opened the meeting to the public and invoked the 3-minute rule. There were no comments at this time. At 8:56pm on motion by Trustee Andruss, seconded by Trustee Rodriguez the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk �Village of Sleepy Hollow - Public Hearing Notice Please take notice that the Board of Trustees of the Village of Sleepy Hollow will hold a public hearing on Tuesday, July 13th 2021 at 7:00pm or soon thereafter, at Village Hall located at 28 Beekman Ave in Sleepy Hollow NY to hear and consider comments from the members of the public on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 450 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "ZONING", pertaining to the proposed zoning revisions. Proposed revisions are available on the Village's website at www.sleepyhollowny.aov or in the Village Clerk's office. All residents and tax payers are entiltled to attend and be heard at said hearing. Village Hall is accessible to all disabled persons. By Order of the Board of Trustees Paula McCarthy Tompkins Village Clerk June 29th, 2021 �<D os ££ J- & o XJ o o ttf) a> en o Nl o i o o TWO •I—» •BB i o a "00 <0 O o CM o ^ ~ T—I -Q >» �<B CA © e 0> O CM a> CB o 00 a> « o CA e o V c c 0> 53 CB •e e A E E o O a > H. ra s 'E o N £ o> o 0) E K. £ "C k ® 2 o W> c CB • £ o M CA <A e e V a> E s> ® ^ E 1" oe CB (0 a> s E E e o to o> UO 5 •nai 0> o a> W) 5 e o a IM 0) := <A (6 e a. '5« p (A • £ § € E S hL CB a> k- ® g (A o o 3 o i o to 0) 9 4) a> S " 5 « « r a s 2 •M «0 -3 1 = 1 too -s c £ 'E o> 8 £ e 5 ra •a a. (A CJ > a> u <A * s a> « O §0 = C0 -O eg CA < .2 =s o 0 B (A «A 1 i ua •— " • (A a. 03 a> E Q. O 0) > 0) a> CL Q_ a o o t» 0 ISI 1 4> CO o a> M n ���(A o</)s (6 (0 s? CO <X> o a> a» | CC E V 0» i a> a> CB <D CM CN 6 CU CD ® r C = .= toO I 1 "8 l i s = a) E ao O > CD E co o£ ~ -Q 3 Q. 03 3 t 8 £ g a? o 1 E 5 CO O <D o o too .P = "O til 07 § 1 isj £ O" Si <0 « o ® <D _to to O d> = -g c to OS a> a> c 5 co - "O 53 to a> c 2? 22 5 o O Q. NJ to " = O CO o -•-> c a> .32 3 = CD 2 o 5 CO "2 •s CD QO "o CO ^ a> (0 e CO a?! g S "3 <o S 00 CD p o top £ two "to E 5 0) — o Q u i c TOD "to a3 •o CD CO o o <X> "a CD = o . 73 c a> •— ts= i a> o <X> O <D £ £ o CO 0 to •= CD 1 2 5 O f~ 4-» a> ts CO CO O too a? > to £ a !S 'to o to 'x CD a> .tr * to "2 .£2 to -o (— a> O «2 o — to CO "O o to s .Q "a s CO to § t. H— T3 a) QCO o to "O e co _J a> > o .a CQ T3 to a> Q. +J C O O > o a> % a> to o too to c a> is o "5 o ca Q. -o o o tUJ 0 M 1 » «J <o o 0 «0 « ���< N O CM ( o a a. o CO iS I c/> "E «5 C CQ tO "35 o> o o $ < <B E 0) <x> CO <5 5 CD == 4» <u o o "•P <o •S nj to •o (0 •o I to TO -t-j CO 5 g ^£ TO o "5. ^ -—TOO ( D U O ® -S CM ® I T3 a. •o o « CD _3 E o C T 3 <0 •a — — •O a .Q o "t; CO "!5 (L> WD o = s; rsi o T3 o oc CQ g £ < wo © o TO o r CQ 15 U ~ •e £ to P c o ~z CO CO co •a»> -» 09 03 03 CO 0) wo WO CO W ~O CO <75 Q_ o o tkO t 'e •3 4) 0) CO O « <0 a �O CN CM c10 to <D (O O (0 (O o o o co (0 13/) two two . | .5 '5 'S = £ J2 I % &o < o a 03 <f> 3 a> -a E 0 o. © CO ? <u :e O B3 a. 3 O - § CC - 1 £ o a> •a c/> re «1 •ao <D 5 | o E = o o o <u "5? 53 22 g o m > aJS. o E a? a: to5 »— o �o CM rf iH >> </> CD O fc A> E (a W C t/T A> E C >D CO +-< aT •4—I C 0) E «5 3 CO > C/> CD <D CO ^ £ « ^ o ir E= O to o O E -a <D 00 <5 ja oo 2 co coZ TT) « U > W CQ to CO ^ 3*. CI = oo co 2 I .SC CO O O aj vti > v_ CO o 03 XUD - Q "O = I— % CO CD O - C R A) O ir <u co co a. ? ° O O CD C/) •A o O) E O A> IB 0» o « A> >> = ^ CO E 3 S A> C3L <s> O co CO CD s_ 2 T3 XJ > JQ O - CO O 1= <U co co oo a> _ a> c: E = <D co +-> > co -a 5 A> +-> O "a3 O A) A> = W ^ R ° C CD G •O ? (Q P 0> A> to c E o J= •s I s A» O E Ul §E c/T CO S YJ CD C£L <J3 I o LO ^ COO <0 •O <D -t; to g- $ ~ 2 £ "53 Q. O "O O) O J_ ^ CM O -— i • f— -I—» H - "C 2 — tiO 0 ISI 1 C o -c a; o W •O O O 5 CD .<2 — Q. — cu CO •!_> o x : co Z (A V S « CO A> « «JD �O <N C i-lO CM •OJJ o CO o CO -t-> « 03 2 E 03 E a. _o 03 S •a s o 03 P I 3 — « o> P i u> 13 03 CO> c 03 E a. o o> E 03 .O as co tSB •a 15 03 < ' /> <D o o Q> -4= E g •g s _o 03 .Q 03 03 > O E 03 a: CO H 'o 03 E E o 03 CO T3 03 >< OJ 03 CO 03 Ifi CO ~o 03 X 03 "O \r> 03 If) I o i^n coo 03 TS CO c 03 E s g JD CO CO £ E -O CO •a CO 03 o 03 .Ed T J = 3 CO 'o. co O -C C O — 03 E w> E• CO 03 CO 2 o 4CL -> CO £ 03 J3 03 03 C c 0> £ o o £ CO H- 5 E o o © -5 o ^ 03 o = " S3 > — 03 •£3 -a£ 03 > a> •o CO "O c CO 03 T3 O u 03 03 •a "to Si -o co "ro "o 03 E E o ^ 1 03 co TJ 03 03 .O 03 i n• o in 03 > 03 QC coo X i3 C 03 E n o 03 > 03 •o 03 CO 1 T3 03 X E .E 03 CO co 2 •a '<75 o vj CO r~ a 03 53 UJ a g s a -o k- <o CO 03 03 O. I Icc tO V £ -i—i • r s « 03 o s ® 3 03 03 ^ -?= (C J D -a 5 = a> == .2 r a p -a E w to 03 — CO £ i £ £ E o CO I a . £ 03 Q- £ o cz o — o > — 03 (^JJ ts S ^ "o O 3 = •o — CO O s £ CD 3 Q. 3 CO "(5 .= .2 to -'*-> 0 X o CO E Q. f) i 1 E "O i s = O 03 Q. aj co c - c -2 £ E £ o 5) -E o = -r 'I M-a 03 J£ « 03 O 03 £ — "o mo ? S2 > UD C .E '-5b TJ ® E "o (c § 3 03 = S o CO u o co (0 co .E a . = 03 5CO £ f •a a. 3 a> T3 O O VUD r3 i _a> to "o o «ft (0 �C M © CM CD •g P Q. P 4-» "P <D O" P CD -Q •OX) co '2 TO "cj P m I = 2 P £ P p o o = p a E E co p •p tuo 0) s P" o E p •4-» c CD T3 "O = CO in p p E 0> 0) 3) i> <: "OJ0 •0J3 C IS >— TO P. 1 CD sCO 0 *co 1 •o 0) co o P. P CO "TO CD CO o TO </> g St p o "•O <D S 0 <0 Q. 0> CO CD " r o o E TO TO £ 1 p p c CD E CD cr © TS "O CO c D TO CO 3 TO o V o "•5 m o E p is §. _ <D CO CO O O o m CO "OJD CD Q- P cu Qi TO CD o o 03 03 CO Q. Q. — CO co co * • O •C » E-» co P _p E p 3 O" CD TO co P o £ © o ipn "I - c TO E E E ""P "o TO 9*. _g <D p 4= C pO CO O C o o *TO p c .E p o TO Q. CO "OJD 'co JO "•P TO CD _g P ••—< TO CD pO Sf E C co *- « o co Q. t a= E O P • •P o o p p .P 03 O Q. i n P CM 'co £ P E o H— P o c ap TO o -»-» e JS> •iTO -» **o .CO p p co TO 22 TO o P o co £ © p C O co p TO CO P s-1 p •s E a .— d) -i-^ rr co r i x CD .E CO *p TO "OJO CL £ > E 2 CO f l P 3 O -Q Q- TO E -St <D P CD P •ox) .E '•J3 £T s M— •P c TO o p. CO P & " r o (Q I & £ to o </) = © ^ o p TO 4—i 3 = w 03 o £ _2 >wo c -O 2 03 3 O" CO o o CO ® H o O 0 03 3 C P 1 c co '-o eg op S * •S s E 15 o| 2> O = i TO TO -E Q. CO E co p CD CO £ "S ® "(0 D •f CD "O o o £ § ^ IC = •on TO = 5GO OO f E £ P CD = £ 5 xxo o ISI tt V CO e <u «0 TO �O CM CM o m^m (A 2 CM• O 0) i> 3 3 a. 0» £ to (0 o o M c 0» E £ o <o E E o o (A 9> 0> o 0) E s Qa> o "S <D 42 <13 E <D as iojo .a aj f g c — i 3 03 I I 0 O f (0 -1—1 « E aj 03 1C COa> a» o > 03 = TOO c« 2= S- ° o O 03 e > a> ^ -t-j co E £ 2 <o IOJO <u o 6 Q. •<-> TO 03 o Q. ^ <n = (fl '•5 •.£5 o o +-» CM 03 -a i O. (u o (A C 03 ^ '= -Q D•D 03 03 £ .g 0) CO Q. Q. CO 03 XI >> c o •D o CJ E £ two p 2 -o VJ3 — 03 5 •o 03 <2 c co E < o0 130 to "5. 03 a. E >£ < £ a» CO CO o 03 £ .E 03 4-1 CO V™/ Q. C 03 EO E Q. o 03 CO $ T3 i— 03 > 03 o C O T3 o 00 CO m 03 •U </) •> -a> t3 03 .22, .C ° CO 03 5 03 CO 5 ~ f = E E o o to 03 •a 3 O E 03 « o c .— O D. £e -5; <2 O .E ~ o •a a. 03 p- o aj +-» 03 •S3 £= "o a. in & o CL "oJ* 3 CO i CO 2 > t= £ ."5P CJ £ ^ Qc Q. 03 < II -l-> "o a. CO & o Q_ ^ > 03 -t-J to 03 T3 O o Q. o Q_ 03* — co S o I •a a. TvO3 u tM) r3 o X 3: V ® o a» «a 10 �o m^m to CM c i O 0» £(D o E £ £ 3 ts p £ CO o <D % a> •g 4> iai> (0 s T3 C ns t/> "O (5 T3 C co & i2 •••• c 'o s$ c a> (D C a> <D •a o E E o 1 « e o a o ft to n£ CO * o o 0 « +J Q) C a> 3s- a> o 1 i £ < 8 ^ 2« o E s Q Q> IS P < = .Q 3 E ~ " 5 CO W >® �o W Q cc CM O 0» CT> vi © xuo 2 Io a> •H aJ tuo $ o o •Op '(/) CD 0 1v. C >D O £ E "x CD E o a> E </> <D X CO a> W) CG E o 100 C c 8 tXJO 0) c <D T3 £ E o o CO (A P J1, 9 O (D £ LO -<t a3 O 10 E •O ._! •M 3 s two c tkfi © £ O a <r CD CD £ c C CA o o ,C0 i T3 Q> C CD CC S? 3 g -g <C ^ 5 u_ cn cr •w C k_ CD Q. CD a CD Q. en E o § Q < D CO ZD i E CD CO .J. "O aj o <3X xxo CD CD § O o £ 3 LO QC <D X CD E CO CD £ x CD » SuO c CD "CD c o O tli) >> ,(D S E .CD = 3 o £ in CD H £ £ O £ OJ (O c CD o S co E $ a> o __ CO a> O c CL D) 2 § D. S CO a) QC CD > 0) CO <u a> <u CN rH T-i a) no C t-D 2 •o CD JD CD Q. CO (D O CD Q. V) in O CO _3 a. 1 •o a> 'o CD a. CO (D to a) „ .c en B CD O c % i 0) *D C 3 0> 3 (3 •H T3 <D (1) 3 O a" CD CD Q. en to CD CD in CM LI CD CD tr H �o •HB CM "55 3 o CO +-. p A CM • O o O "O 00 E CO to 2 to O BP S 3 "tO CO T3 VI— > (/) P CO a; 03 o « •ti E .£2 = a ® W) (C CO a> as Io "O 4> 4-» (O to <L) CT t/i 22 c o 4-' a> to © :=: (O E E «00 03 cn o 9 •a 03 O CO a> o o> E <D £ o 0) CB 0) xa) o "5 o „Q tf O a> <0 (O o T3 To -S "£3 <v cz <o <1> > (O <u 2? 5 re o £ .E o to CO LO o "a3 = 5 jS <u CO i5 CM i o <u CO 0) c as o "to o o *JO •> o a. •OJD < ' 13 O "(O O a: "E £ — r: E io o <o = 03 § I to E «5 22 03 o CD iao "o <u 03 ^ £ 2 r 5 <0 5 -OJ0 (Q •a a> To3 o o M 0) ® (A © a> M n �C M O CM •QJD (0 E £ C E © E _o o 4—' O© E 05 O 2> 03 •a co sz > © £ •a CD © £ (0 > CD • 5 CT O £ © co c o O _o>» O A § J 2 TO c 3 0i0 4-» 'C 0 o CO CJ CD 1 =3 O o o CD CO v*— o CD CO 3O x> 3 CD ©f O o C/) p © u "O C O rc CO c o u "C o 4-» TO 4-« > CO O C 2> 1 0) E a. "3 fS O a> I S A> © 4-" © o > 00 TO S? > •P V oo TO © c TO O g "O © M "•3 f 3 sS E o CO © o © •O c co c LU 3 3 = £ _© CO TO © o c £ © 0 © C © „Q CO tUD i o £ •o v. © £ © w 2 "E CO 1TO > - P 2 i E •I E. F o CO 03 O 3 -a CO CO 3 OJO O JO .Q •O I " E •a >-» o •4-» © * > O © © C O © 3- TD •A a £© 8 E s « O © = CO E © Q. " t o "O . . | § Q. CO CO CO 03 2 © . E *"S = >» C CO © I= © " D © -c _3 . Q O S CQ © " 3 © E T3 JD TO "O © I = E CO = O S co Q. CO © 0 0 I = L. 4-' "5. E S : | c CO 5 © •O _ o £ 3 +J TO O G CO E 5= TO o "O +3 CO • P 5= O © S TO © co CO #2 •ti = two C: J=> ' E W (O £ .Si 0 C CO § 1 XJ co 1 E © s CO 1 oCD tofl Q. CO CO © Q . - R "co .I C © £ i -I £ -S •A £ TO c/T CO a. C3u © ~ CO co CO c £ ~ 2 a . Co r~ s— o O 3 - O CO © = t— CO ^ "co >00 rf CO C 3 TO 4^3 CO "OJO (0 . Q © ^ CO O CO I OB o ° © 0J9 £ S - " T O Q •0D CQ -a ^ "OJO 3 T|3 CO £ 2 — 5 o= © > 4—' Q. CO *A CO O O 2> o. ® -ac 03 >00 O CO - CQO •O "C c: i o © CO .co J= 4-» " A T3 CO ® SO LO c i © cc E £ E R © o 1 2 s a> t: E CD © 4-« 4) S CO C: O "-H TO •a CD too < 0 CO I S 'SO 8 © i l l -Q •a c 05 TO © o CD 5 i t s> a" CD CO CQ E O "OJO © CO -C © — CO M o © -Q re SI § . CO E ^ V»— © © £ o o E LO C © O" - S >00 © . E "O TO fe T3 C TO I I •o Q. to CO © © U CO © l i© \— o " E •U o o txo 0 M 1 O e © > TO < 5 >ao t r ^ O G CO E CQ S: CL Q. (D V •s « »0 <0 CO �OJ o CM o co <D 0 <0 a. •o «2 1 <D C © INI TOD <Q Q> E > a> a> oe £ a o W) a> CO 55 a> CO o G (/> Q (V CJ ^ -a = •2 "O 2 i O >> <1} 4-1 CO .> o O £ O 00 > 2 ro 'E o. "O CJ = o a) c a) CD SP JS 0 CO 1 03 g" £ Q. ^ CD E o as $ (U m = — © INJ o£ fcQ CD c tuo +3 « (0 E ® p I = c 03 <D cu E 01 Q. o to a. O >D =i C T3 .E a> +-> ry c a» o o £ * E E T3 O QJ IS a? " 4-1 HCO un a> (D a co E a?" * S? j£S T3 — ~ d ca , O I I | I g o <E O) CD CQ a. CD < 0)0 C3L >• .Q Tl s> 4> s CO C O o -Q ^ ra E CD ® I « E o © a. E • f O (0 o $ « ^ <U o O O CD Psl = CD « I o « ^ -c c O M iao .= '£3 o jS <D -F. TOD ~ CO CD co o .a cu co O o "D oj ac Q£ < Q_ a . CO CD T2P CO •=" a> o aS iS 03 > CO .Q 5 •a ® CD CD 0) c £ O o O. o — CD o . c co TD P CQ 5 8 a; a. "O CO <D CD £«0 a. •a •g |= QCD. £ < O O I • ' a> •o o U 1 a> (A n �< N © <N O 33 Q_ to -Q xxo c V-' CO 1 UD 5 O c 22 S _05 5 0 <0 1 o •a o .Q £ •a c CO | CO 0 £ 1 CO — X5 g c CO 1 -Q c o CO O o> o (/) o O o </) C o •MB "5 < N <D «0 4>< © o Q. © to 5 o c s o 5 •a C <u —O "a CD o (0 H— > two a> tO o 2? rsi a. T3 o CD •n CO <0 B CO <0 .2 E •= (0 o _o <D CO •a a> 'to <0 o CD o o o tO c <0 •OJ0 a) c : o £ .1 s— •4-1 « to T3 •OX) 1 05 o s •= to H5 — E a. 0 1 •s <D £ : CD xafl <o o o •a © x: o CO CO <0 CO E O •"= 05 o t: £ 1 •v _05 c 'to <0 03 •a CD <D 0 M g t* < ' 75 E E s co < D CO "= -Q CO £ s to .2 JQ CO c § "+ cO -« to 3 o CO o ' S "O C 2 CO t)uO c c 05 '•p E to c "x o 05 k— 05 • > S. CD U 2 3 "O CO K 05 E © a* £ CD "0J3 CO s o o _o <D D C CO o JO <0 TftO _ 05 — tJ) o N — i _co o to a. "O < o 05 O c £= CO 05 05 _ .5 "OJ3 O o CO CD 2 _o CO 05 a05. O CD tC o *O -» 05 •Q. CO o s> •o o < co CO 05 CO S CO *0 05 S Lf> kL CO c : 0) o •u 05 CO C «0 -QO c i s> CD CO E o — £ O «S C 0 >5 05 O 05 "O 2 < or CO 05 • c : to ^ o \ CO CO J3 05 ^ 1o I <5 -E 13 •OJD 05 O o CO CO 05 O <O CO CD > o 05 CC <T5 •a <u •o o o «0 1 a> v 55 4)) W re �C N O IN C 4O ) £ o E £ o o lao c CC £ CD > <D o en 15 a. > .a £= LU TOJO O rsl TD a> c/> a? "a o O <D -»-» O M •o G3 co 4-» CO £ CO (0 CD CM '•M •4—' t CO Q_ tuO o Ll- Q. O a> in 1 Q. CO Jo o o 0 CO E cd co ctj t/> a> CO <d T3 a? 15 CD co CD S<0 "O O o W> 0 1 1SJ Si cd CD Q. <D Q. O "O < <D v> «0 n �VILLAGE OF SLEEPY HOLLOW NOTICE OF CONTINUATION OF PUBLIC HEARING Please take notice, the Board of Trustees of the Village of Sleepy Hollow will hold a public hearing on July 13,2021 at 7:00 p.m. or soon thereafter, at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591, for the purpose of hearing public comments on the Village of Sleepy Hollow current Community Development Block Grant (CDBG) applications. The CDBG program is administered by the Westchester County Planning Department which provides resources to eligible local governments for housing, economic development, public facilities, public infrastructure, and planning activities, with the principal purpose of benefiting low/moderate income persons. The Village of Sleepy Hollow is applying for three CDBG grants with a request amount of $250,000 for each project. The projects are as follows. 1) North Washington-Valley Street Drainage Improvements Project 2) Valley Street Sidewalk Streetscape Project 3) Downtown Pipe Relining Project The hearing will provide further information about the projects. The hearing is being conducted pursuant to Section 570.486, Subpart I of the CFR and in compliance with the requirements of the Housing and Community Development Act of 1974, as amended. All residents and tax payers are welcome to attend and be heard at said hearings. The location of this hearing (28 Beekman Ave, Sleepy Hollow NY) is accessible to persons with disabilities. If special accommodations are needed for persons with disabilities, those with hearing impairments, or those in need of translation from English, those individuals should contact the Village Clerk's Office at 914 366-5106, at least one week in advance of the hearing date to allow for necessary arrangements. Written comments may also be submitted to the Village Clerk via mail or email (pmccarthv@sleepyhollownv.org) by no later than July 20, 2021. By Order of the Board of Trustees June 29, 2021 Paula McCarthy 914-366-5106 �VILLAGE OF SLEEPY HOLLOW 2022-2024 CDBG APPLICATION 1. Project Description & Objectives The Village of Sleepy Hollow's North Washington/Valley Street Drainage Improvement Project will serve the Village's community of9,870 residents, though the most direct benefit will be within Census Tract 116, Block Group 2, a predominantly low- to moderate-income neighborhood with 1,855 (83.94%) of the area's total 2,210 residents meeting the LMI threshold. The planned drainage improvements will include the complete replacement of stormwater drainage pipes to manage storm water and alleviate existing flooding and erosion issues in the areas of North Washington and Valley Streets. Once complete, the project will improve existing living conditions for low- and moderate-income residents living in this corridor who are presently impacted by flooding conditions that impede mobility and compromise public health and safety. Census Tract 116 is one of Sleepy Hollow's most densely developed areas and includes a mixture of multi- and single-unit residential dwellings and commercial and retail spaces. The construction of efficiently functioning public utilities is a critical concern to the Village, emphasized farther by the vulnerabilities of the surrounding residential population. Planned improvements will lend way to economic resiliency for residents, particularly in the immediate Census Tract 116, improve accessibility to other commercial and residential neighborhoods in the Village, and preserve affordable housing for those who live and work in the Village. It will also improve public safety, increase accessibility and multi-modal transportation options, and enhance overall public welfare. 2. Related Project Components This application includes all elements of the North Washington/Valley Streets Drainage Improvement Project. However, as a holistic project, the underground drainage improvements will require rehabilitation/reconstruction of the Valley Street sidewalks and above-ground streetscape, which will be disturbed by the drainage improvement work. The Village has submitted a second CDBG application to assist in funding a portion of the streetscape project ("Valley Street Streetscape Improvements Project") to complement this application. Planned streetscape work will include replacing curbs, sidewalks, and ramps, as well as the installation of garbage/recycling canisters, traffic signage, pedestrian lighting, and planting new trees. 3. Project Need The Village has a long-documented history of frequent flooding along North Washington and Valley Streets due to damaged, collapsed, and undersized storm drains. These conditions are exacerbated by their location within the Village's densely developed downtown where there is little pervious surface to allow for water absorption. Flooding is frequently severe enough to impede the path of pedestrians and vehicles at a height equivalent to halfway up a car tire. On several occasions, the interiors of vehicles parked on the northern side of Valley Street have experienced flooding. During severe storm events, or even heavy downpours, the existing storm drain system is overwhelmed to the extent that the Village is required to implement road closures to all traffic. The Village has conducted video inspection of the existing pipe that revealed a variety of deformities causing and/or exacerbating the flood conditions. The North Washington Street culvert is collapsed �VILLAGE OF SLEEPY HOLLOW 2022-2024 CDBG APPLICATION and as a result, is forcing stormwater backup out of the catch basins and back into the street. Along Valley Street, several existing pipe defects include breaks in the pipe, holes, and punctures. Additionally, the storm drain, which changes size and shape at several points, is undersized in a number of places. This corridor leading into the Village's downtown district is a critical aspect of public health and safety, connectivity and multi-modal transportation, affordable housing, resilient infrastructure, and overall economic investment. As such, these roadways carry large volumes of pedestrian and vehicular traffic daily. With small businesses being the backbone of Sleepy Hollow's economy, road closures and impassible pedestrian links have a direct effect on community resiliency and sustainability. Further, both streets are primary pedestrian routes to local public schools. The Public Schools of the Tarrytowns' policy to encourage students to walk to school includes providing no buses to children in first and second grades who live within 0.3 miles of their school or to six to eighth grade students who live within one mile of the middle school. These no-bus zones further highlight the need for adequate pedestrian and bicycle infrastructure, which can only be supported by reducing the flood risk to the area. The inner village neighborhoods bordering the downtown district, specifically around Valley Street and North Washington Street, contain the Village's largest number of public housing units, lowincome housing, low-income senior housing, and middle-income housing. Downtown represents the primary shopping venue for many of these residents due to its proximity and traditional transportation barriers. Because of this, the streets and sidewalks connecting Valley Street to downtown are critical public spaces that influence and encourage business, tourism, and shopping experiences. This project will provide immediate resiliency and reduction of flood conditions to the area which otherwise pose a severe safety and economic risk to the community, particularly its most vulnerable residents. Flooding has a significant effect on all residents, but many studies have indicated there is a disproportionate risk to those low-income residents with elongated lasting financial and economic impacts. While other homeowners may have the necessary resources to recover from a flood event, many low-income residents have limited financial means to do so. Homes and vehicles damaged by floodwaters cannot be easily repaired or replaced, compromising vulnerable residents' health and financial security. This barrier to adequate housing or transportation can lead to loss of employment or housing that can last for months or years, sometimes even bringing on permanent losses. By providing an additional layer of resiliency to flooding that is mitigable, Sleepy Hollow's most vulnerable residents will be protected. This project will also create additional employment opportunities for the local skilled workforce while remediating the deficient stormwater infrastructure within a critical municipal corridor for an area with 83.94% low-income residents. The Valley Street Streetscape Improvements Project also aligns with the Mid-Hudson's REDC Strategic Planning goals related to quality-of-life attributes that are critical to attracting and retaining high-quality jobs for all key industry sectors. It will serve to improve key infrastructure to make the region more business-ready and prioritize infrastructure investments in a priority growth area and an established village center to take advantage of the region's existing infrastructure. This project will �VILLAGE OF SLEEPY HOLLOW 2022-2024 CDBG APPLICATION also support the revitalization of Sleepy Hollow's urban center to position it as an engine of regional prosperity, particularly for our underserved residents. 4. National Objectives & Benefits Within the Village of Sleepy Hollow, Valley Street is located in Census Tract 116, Block Group 2, a predominantly low- to moderate-income neighborhood with 1,855 (83.94%) of the area's total 2,210 residents meeting the LMI threshold. As such, the North Washington/Valley Streets Drainage Project will directly address the national objective of providing a benefit to low- and moderate-income people. Improvements to North Washington and Valley Streets, both significant parts of the downtown acting as the primary shopping venue for inner village residents, will promote a more livable downtown and benefit residents across all of Census Tract 116 (Block Groups 1-4), spanning 7,005 residents with a blended LMI ratio of 81.93%. The Median Household Income within Census Tract 116 is approximately $45,955. Economic investment opportunities resulting from this project's improvements to the downtown would also translate to a village-wide community benefit for all 9,870 residents. Further, a majority of the Village lies within a proposed Environmental Justice (EJ) area and approximately 13.4% of residents live below the poverty line, far exceeding Westchester County's rate of 8.5% and even the national average of 12.3%. Additionally, 16.2% of residents under 65 years of age do not have health insurance, exceeding the County average of 6.9% and the national average of 10.2%. These characteristics further highlight the underserved residential community and its associated vulnerabilities. This project will expand opportunities for these residents through economic investment, which can lead to taxpayer relief and improved access to employment opportunities that, in turn, can result in improved quality healthcare, education, housing, and food. 5. Fair & Affordable Housing The Village of Sleepy Hollow is focused on developing strategies and implementing projects to build a healthy and equitable environment for village residents. Infrastructure investments, including the renovation or construction of adequate storm water and sewer water systems, renovation and/or building of sidewalks, and other streetscape improvements, are imperative to creating a thriving community that promotes the health and economic well-being of all residents. High rates of unemployment and underemployment are common in underserved communities. Studies have proven that infrastructure projects can have a major impact on the labor market, including increased employment, higher earnings for disadvantaged workers, and the creation ofjobs that would not otherwise exist. These features transition into improved access to affordable and accessible housing. The North Washington/Valley Streets Improvements Project will also have a positive benefit on fostering equitable access to transportation options, which impacts several social determinants like access to housing, employment, healthcare, and schools. With both streets being centered in the heart of downtown and surrounded by residential neighborhoods, both multi-unit and single-unit dwellings, improving walkability in the area can strengthen community connections and reduce reliance on vehicular transportation, leveraging multi-modal options for affordable alternatives. This reduces barriers and allows residents to seek more affordable housing in surrounding areas of the �VILLAGE OF SLEEPY HOLLOW 2022-2024 CDBG APPLICATION Village. However, presently walkability is significantly impacted by the existing flood concern. This project will provide resiliency and sustainability by reducing recurring flooding in this LMA. The project's improvements will also have an immediate visual impact on the quality of life in this low/mod corridor and surrounding neighborhoods and help stabilize these impacted neighborhoods. This will preserve and protect the existing LMI neighborhoods from continued decline and preserve existing low-mod housing options. It is also anticipated that these infrastructure improvements will encourage existing local business owners to make improvements to their own facilities, which will further enhance the area and increase investors who may offer new affording housing construction to accommodate the economic growth from businesses. This corridor is also home to the Senior Housing project, providing 64 units of affordable housing to qualifying senior citizens. Additionally, in recent years the Village's Board of Trustees supported the rehabilitation and extension of affordability for the 185-unit College Arms next door to the proposed project site. 6. Measurements of Success The Village anticipates several core objectives and measurable deliverables resulting from this project, to include the improvement of public health and safety by mitigating hazardous flooding conditions that can result in pedestrian, bicycle, and vehicular accidents, impede mobility and accessibility to businesses, residential dwellings, and employment, and damage property. Measurable deliverables will include: • • The decrease in flooding during storm events, as report by Sleepy Hollow's DPW staff. The decrease in the number of complaints related to flooding and stormwater backup from residents, property owners, and business operators. The Village anticipates additional positive outcomes will result from this project's installation of effective stormwater management infrastructure beyond those stated above, which the Village has been realized through other similar infrastructure investments within the Village. Once complete, the project will stabilize an impacted low-income neighborhood while also encouraging new publicprivate investment by property owners and new business owners supported by the improved infrastructure. In turn, this will improve quality of life, including in areas of public safety and public perception/aesthetics, for the area's low- and moderate-income community. This project will complement planned initiatives by providing a significant commercial and economic impact, supporting increasing levels of visitor and tourist population levels, and augmenting the area's tourism industry. This storm water infrastructure will support a vibrant downtown and enhance the pedestrian lifestyle so important to village residents. North Washington and Valley Streets are within easy walking distance to many residential neighborhoods, the RiverWalk, waterfront green spaces, three parks and three additional planned parks, the Village's Senior Center, multiple houses of worship, schools, municipal services, and community gathering halls. With the proposed stormwater improvements, traffic flow and circulation will also be improved. �VILLAGE OF SLEEPY HOLLOW 2022-2024 CDBG APPLICATION 7. Municipal Services The Village, under the direction of the Department of Public Works (DPW) and its 27 full-time employees, is responsible for all maintenance of roads, sidewalks, streetlights, street signs, trees, and parking meters within Sleepy Hollow. DPW also maintains the Village's water distribution system and pump stations for potable water, the Village's sanitary sewers, snow and leaf removal, stormwater management, and recycling and garbage pickup. Sleepy Hollow began the process of upgrading and replacing its aging water infrastructure, both sanitary sewer and stormwater, to protect both residential and commercial business communities. In 2014, the Village began improving its cast iron water mains that were over 100 years old, some dating as far back as 1896. Tuberculation of the original cast iron pipe has reduced hydraulic capacity and negatively impacted water quality. This project will restore capacity and flow to provide efficiently functioning utilities and protect public health. 8. Other Submissions The Village of Sleepy Hollow is submitting three CDBG applications under the 2022-2024 application cycle, with this project being categorized as the Village's first priority. The two additional funding requests, the Valley Street Streetscape Improvements Project and the Sanitary Sewer Pipe Relining Project, will complement this project's goals and objectives to invest in the appearance and safety of this densely developed section of the inner village and inject new life to spur economic investment is this significantly underserved, LMI area. Since the closure of the General Motors plan in 1996, the inner village of Sleepy Hollow has changed from a robust and thriving factory town to a free-standing, densely developed, predominantly rental bedroom community with a blended LMI rate of approximately 62%. Building facades are dilapidated, sidewalks are crumbling and in disrepair (adding safety concerns), and property owners are averse to financing private rehabilitation efforts when faced with surrounding blight. The Village leadership values Sleepy Hollow's ethnically diverse neighborhoods and works diligently to ensure that they remain decent and safe places to live and work. The Village was awarded CDBG funding in 2019 for the Cortlandt Street Improvements Project to improve infrastructure in the Village's business district and promote a vibrant and livable downtown. The Village was also awarded funding for the 2015 Beekman Avenue Streetlight Replacement Project that aligns with this project's goals and objectives and several original Beekman Avenue projects to create the existing parking lot and upgrade the surrounding streetscape. �Meeting Date: 7/13/2021 Resolution #: 7/89/2021 (DISCUSSION IN EXECUTIVE SESSION) RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AUTHORIZING PARTICIPATION IN AN AUCTION FOR 177 CORTLAND STREET, 116 BEEKMAN AVENUE, AND 118 BEEKMAN AVENUE PURSUANT TO BANKRUPTCY CODE SEC. 363 AND SETTING A MAXIMUM BID WHEREAS, the Village of Sleepy Hollow has received Terms and Conditions of Sale on a public auction pursuant to Bankruptcy Code Sec. 363 of real property located at 177 Cortlandt Street, 116 Beekman Avenue, and 118 Beekman Avenue, Sleepy Hollow, New York ("Property"); and WHEREAS, the Village finds that use of the Property as either a public Recreation Center or Affordable Housing, or some combination of both, would be advantageous to the Village and further its municipal purposes and goals; NOW THEREFORE, BE IT RESOLVED, that the Village designates and authorizes either or both of Village Administrator Anthony Giaccio and Village Treasurer Sarah DiGiacomo to attend and to bid at the auction; and BE IT FURTHER RESOLVED, that Mr. Giaccio and/or Ms. DiGiacomo is authorized to bid up to an undisclosed amount, set by the Village Board. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: 4-1-2 Voted Yes: Trustees Gebler, Spiro, Rodriguez and Deputy Mayor Scaglione Voted No: Trustee Gonzalez Recused or Absent: Mayor Wray and Trustee Andruss Motion carried. �Paula Mccarthy From: Sent: To: Subject: Kendra Galletta < kgalletta@gmail.com > Monday, July 12, 2021 3:02 PM Paula Mccarthy Action Plan for improvements to Broadway To the Mayor and the Board of Trustees of Sleep Hollow, I live in Dobbs Ferry and our family uses Broadway Route 9 for cycling. We have witnessed many scary situations due to poor road development. I would ask the mayor of Sleepy Hollow to make funding and adopting the initiatives set forth in the Route 9 Active Transportation Plan a top agenda item for his administration for this year. It is imperative that Sleepy Hollow and the other Rivertowns come together and make major improvements along this thoroughfare right away. Sincerely, Kendra Galletta l �Paula Mccarthy From: Sent: To: Michelle Bhattacharyya <michelle.b@on-upllc.com> Tuesday, July 13, 2021 7:23 PM Kenneth Wray; Denise Scaglione; Jared Rodriguez; Rachelle Gebler; Sam Gonzalez; Sandra Spiro; Thomas Andruss Cc: Subject: Paula Mccarthy; Anthony Giaccio Route 9 safety I am writing to show my support of banding together to ask the Governor to help create a 5 town safe zone for bikers and walkers on route 9.1 would like to respectfully request that the mayor support this effort and sign the letter to the governor Best Regards, Michelle Bhattacharyya Sleepy Hollow resident l �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More tSan a Legend 28 Beekman Avenue, Sleepy Hollow, NY 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 * www.sleepyholtowny.gov MEMORANDUM Date: July 8, 2021 To: Mayor Wray and members of the Board of Trustees From: Sean E. McCarthy, Village Architect Cc: Anthony P. Giaccio, Village Administrator Re: Department Monthly Report- June 2021 The following is the Department of Architecture, Land Use Development, Building Compliance summary report for the month of June 2021. Buildings PERMIT ACTIVITY • (155) Permits were issued: o o o o o o (59) Building permits (27) Electrical permits (18) Fire suppression permits (14) Mechanical permits (31) Plumbing permits (6) Tree removal permits • (54) Certificates of Occupancy were approved. • (2) Updated Certificates of Occupancy were issued. • (13) Property record searches were conducted. See attached Permit Report. FINANCIAL • The total monthly revenue was $177,715.26 See attached Revenue Chart. BUDGET • The total monthly Department expenditures, not including payroll, were $424.80 S e e attached Budget Report. and �ZONING • The Zoning Board did not meet in June. • The next Zoning Board meeting is scheduled for July 21, 2021 at 8:00 PM. S e e attached Agenda. PLANNING • The Planning Board met on June 17, 2021 and took the following actions; o Approved a resolution to change the use of the ground floor Laundromat at 47 Clinton Street to a two bedroom apartment. • o Approved a resolution granting site plan approval and a wetlands permit to construct a swimming pool at 650 Riverside Drive. o Approved a resolution granting amended site plan approval and a wetlands permit to construct a pool at 15 Pokahoe Drive. The next regular Planning Board meeting is scheduled for July 22, 2021 at 7:00 PM. See attached Agenda. CONTINUING EDUCATION • Three hours of continuing education credits were completed this month covering the following topics: o NFPA 13 Fire sprinkler systems, o NFPA 13R Fire sprinkler systems, o Construction and submittal documents. EDGE-ON-HUDSON DEVELOPMENT • Phase III site utilities and infrastructure work continues. • Waterfront Open Space construction is progressing, including path construction and underground infrastructure: o Plaza construction is continues, o Rip-rap repair and reconstruction is underway, o Belvedere stones are being set. • Construction of the three Block I (188 units) apartment buildings continue: o 305 Legend Drive (40 units) - plumbing, electrical and mechanical systems are being installed; brick fagade work is ongoing, c 203 Legend Drive (77 units) - drywalt and interior finishes are being installed. o 101 Legend Drive (71 units) - exterior brickwork is ongoing, mechanical systems are being installed. �• J Block Townhouse construction continues: o (17) units are in the framing phase, o (9) units are in the interior finish phase, o (2) foundations are underway, o (13) Certificates of Occupancy have been issued. • 2 Maxwell Drive (246 apartments) - the exterior superstructure construction continues: o Garage slab was poured, o Exterior main frame construction continue. o Mechanical, electrical, plumbing and fire sprinkler systems are being installed. See attached photos. CODE ENFORCEMENT • (24) Complaints were filed. • (7) Violations were issued. • (6) Appearance ticket was served. • Building Court was held on June 24, 2021. o (13) cases were on the calendar, o (5) cases were resolved resulting in a $5,250 fines. • The next Building court date is scheduled for July 22, 2021. END OF MEMORANDUM �V) UJ ui o 0 10 CM 01 O m o o o o o o f^ ID o> LO cm" m o o o a> ro> T— o o o 00 m o o LO o> CO co CM in CM o cm" o o o 10 a> r- O o o ID CO o o o o ro *f> o q o m0 < m o o o £ to CM U> hK CM if) N r-T t-w o o co o > T" CO co o o K CO OT to UJ a o o o a o u_ O Jw O o o UJ o o rco °l co CO in w D CQ 00 s </> H 3 O CM OT Ui o-j O CM a> o UJ X D >- CQ Q. ui LU w a o UJ -I Q a UJ </) u. z a: >O -j UJ o UJ X < O C JD IO UJ t in M iO- x CM CN > UJ CC. < Q. UJ O V) oc UJ a. o z UJ 3 03 O z< Q. O o o Li. o w UJ o u. £ UJ o o z< a. 3 O o o u. UJ a a. 3 CO CO co a> oc UJ a. _i < y oc KO UJ -J UJ oc 8, z o « w ui OC 0. a. 3 </) UJ tt oO C CM co o CM £ o ui o UJ V) a CM CO u> W z oc ui a oc o UJ 5 y LL P 0C UJ O co 0) H >- o DC < co 00 w t i oc UJ a. -j < o o ui (0 Z o < Ui 3 y Z UJ > a ui a. < oc O <f> 0C 3 < O o Ui ffl o UJ 0 w 1 s y 1J q. a. < w H a: ui tL o z m S 3 -I e, </> ui x o a: < ui w a K O o Ui oc -j < Ui 0. a< LL §o s ui oc ui Ui oc t- o a a: < s (D Z z o N x I- a oc < ui �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More than a Legend 28 B e e k m a n Avenue, Sleepy Hollow, NY 10591 T e l e p h o n e (914) 366-5101 • Fax (914) 631-0607 • www.sleepyhollowny.gov MEMORANDUM Date: July 8, 2021 To: Mayor Wray and members of the Board of Trustees From: Sean E. McCarthy, Village Architect Cc: Anthony P. Giaccio, Village Administrator Re: Department Monthly Report- June 2021 The following is the Department of Architecture, Land Use Development, Building Compliance summary report for the month of June 2021. Buildings and PERMIT ACTIVITY • (155) Permits were issued: o o o o o o (59) Building permits (27) Electrical permits (18) Fire suppression permits (14) Mechanical permits (31) Plumbing permits (6) Tree removal permits • (54) Certificates of Occupancy were approved. • (2) Updated Certificates of Occupancy were issued. • (13) Property record searches were conducted. See attached Permit Report. FINANCIAL • The total monthly revenue was $177,715.26 See attached Revenue Chart. BUDGET • The total monthly Department expenditures, not including payroll, were $424.80 See attached Budget Report. �ZONING • The Zoning Board did not meet in June. • The next Zoning Board meeting is scheduled for July 21, 2021 at 8:00 PM. See attached Agenda. PLANNING • The Planning Board met on June 17, 2021 and took the following actions: • o Approved a resolution to change the use of the ground floor Laundromat at 47 Clinton Street to a two bedroom apartment. o Approved a resolution granting site plan approval and a wetlands permit to construct a swimming pool at 650 Riverside Drive. o Approved a resolution granting amended site plan approval and a wetlands permit to construct a pool at 15 Pokahoe Drive The next regular Planning Board meeting is scheduled for July 22, 2021 at 7:00 See attached Agenda. CONTINUING EDUCATION • Three hours of continuing education credits were completed this month covering the following topics: o N F P A 13 Fire sprinkler systems. o N F P A 13R Fire sprinkler systems. o Construction and submittal documents. EDGE-ON-HUDSON DEVELOPMENT • Phase III site utilities and infrastructure work continues. • Waterfront Open Space construction is progressing, including path construction and underground infrastructure: o Plaza construction is continues, o Rip-rap repair and reconstruction is underway, o Belvedere stones are being set. • Construction of the three Block I (188 units) apartment buildings continue: o 305 Legend Drive (40 units) - plumbing, electrical and mechanical systems are being installed; brick facade work is ongoing, o 203 Legend Drive (77 units) - drywall and interior finishes are being installed. o 101 Legend Drive (71 units) - exterior brickwork is ongoing, mechanical systems are being installed. �• J Block Townhouse construction continues: o (17) units are in the framing phase, o (9) units are in the interior finish phase, o (2) foundations are underway, o (13) Certificates of Occupancy have been issued. • 2 Maxwell Drive (246 apartments) - the exterior superstructure construction continues: o Garage slab was poured. o Exterior main frame construction continue. o Mechanical, electrical, plumbing and fire sprinkler systems are being installed. S e e attached photos. CODE ENFORCEMENT • (24) Complaints were filed. • (7) Violations were issued. • (6) Appearance ticket was served. • Building Court was held on June 24, 2021. o (13) cases were on the calendar, o (5) cases were resolved resulting in a $5,250 fines. • The next Building court date is scheduled for July 22, 2021. END OF MEMORANDUM �VILLAGE OF SLEEPY HOLLOW DEPARTMENT OF ARCHITECTURE, LAND USE, BUILDINGS & BUILDING COMPLIANCE MONTHLY REPORT JUNE 2021 ITEM T O T A L NO. ESTIMATED C O S T O F W O R K FEES BUILDING PERMITS 59 CERTIFICATES OF O C C U P A N C Y 54 $12,970.00 2 $550.00 E L E C T R I C A L PERMITS 27 $19,190.00 FIRE SUPPRESSION SPRINKLER PERMITS 18 $8,170.00 MECHANICAL PERMITS 14 $17,395.00 MISCELLANEOUS REVENUE 3 $2,025.26 PLANNING B O A R D APPLICATIONS 2 $1,950.00 PLUMBING PERMITS 31 $3,640.00 RECORD SEARCHES 13 $1,300.00 T R E E REMOVAL 6 $650.00 ZONING B O A R D OF A P P E A L S APPLICATIONS 1 $450.00 U P D A T E D CERTIFICATES OF O C C U P A N C Y $5,381,937.00 $109,425.00 MONTHLY T O T A L 230 $5,381,937.00 $177,715.26 Y E A R TO D A T E 230 $5,381,937.00 $177,715.26 �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More than a Legend 28 B e e k m a n Avenue, Sleepy Hollow, NY 10591 T e l e p h o n e (914) 366-5101 • Fax (914) 631-0607 • www.sleepyhollowny.gov ZONING BOARD OF APPEALS AGENDA Wednesday, July 21, 2021 8:00 PM Regular Meeting 1. Jeffrey White 42 Hudson Street Proposed addition Public hearing 2. Approval of minutes May 19, 2021 A g e n d a s u b j e c t to c h a n g e without notice �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance 'More than a Legend 28 Beekman Avenue, Sleepy Hollow, NY 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 • www.sleepyhollowny.gov PLANNING BOARD AGENDA Thursday, June 17, 2021 6:30 PM Work Session 7:00 PM Regular Meeting 1 Moskowitz Continued 650 Riverside Drive Proposed pool Site plan approval, Wetlands/Watercourse Permit, Floodplain Development Permit 2. Tap Zee Realty LLC 47 Clinton Street b|jc h e a r j Public hearing Proposed change of use 3. Roy and Joan Behren 15 Pokahoe Drive Proposed pool A m e n d e d site plan approval, Wetlands/Watercourse Permit pubHc 4 Lighthouse Landing Communities, L L C Edge-on-Hudson Riverfront Development Phase II, Block-H A m e n d e d site plan approval Preliminary presentation 5. Carlos and Hortencia Panjon 19 Cedar Street Preliminary presentation heari Proposed two-family residence Site plan approval 6. LL Parcel I, LLC Edge-on-Hudson Riverfront Development Preliminary presentation P h a s e I, Block-I A m e n d e d site plan approval 7. Approval of minutes April 22, 2021 May 20,'2021 Agenda subject to change notio �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More than a Legend 28 Beekman Avenue, Sleepy Hollow, NY 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 • www.sleepyhollowny.gov PLANNING BOARD AGENDA Thursday, July 22, 2021 6:30 PM Work Session 7:00 PM Regular Meeting 1 2 w°Ckk'L aC 231 Webber A v e n u e Final subdivision plat Approval extension A,eSCi Presentation 135 B e e k m a n A v e n u e Proposed multi-family building Site plan approval 3. Carlos and Hortencia Panjon 19 C e d a r Street Presentation Proposed two-family residence Site plan approval 4. 14 Clinton Street LLC 14 Clinton Street Presentation Proposed two-family residence 5. LL Parcel I, L L C Edge-on-Hudson Riverfront Development Presentation P h a s e I, Block-I A m e n d e d site plan approval 6 Lighthouse Landing Communities, LLC Edge-on-Hudson Riverfront Development Block O P Townhomes P h a s e II Preliminary subdivision plat and site plan approval Preliminary Presentation 7. Lighthouse Landing Communities, LLC Edge-on-Hudson Riverfront Development P h a s e II, Block-H A m e n d e d site plan approval Presentation 8. Sleepy Hollow Local Development Corp. Sleepy Hollow C o m m o n s Preliminary Presentation 60 Continental Street Phase II, roads and infrastructure site plan approval 9. Approval of minutes May 20, 2021 June 17, 2021 A g e n d a subject to change �EOH Waterfront- looking Northwest 6/21 �2 Maxwell Drive- Garage slab reinforcing 6/21 �TOLL BROTHERS- Palisades Blvd 6/21 ��Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance 28 Beekman Avenue, Sleepy Hollow, NY 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 • www.sleenvhollowny.gov More than a Legend $600,000 2020-2021 REVENUE CHART 2018 $500,000 $400,000 $300,000 $200,000 $100,000 $0 JAN. June 2021 FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OC �Cell phones A3620.447 A3620.440 A3620.460 A3620.411 A3602.470 A3620.452 A3620.499 A3620.421 $5,000.00 $2,000.00 $3,500.00 $1,000.00 $6,000.00 $3,000.00 $2,000.00 $500.00 $3,600.00 $4,800.00 $3,000.00 $5,000.00 $2,000.00 $3,500.00 $1,000.00 $2,990.54 $2,238.13 $2,000.00 $498.02 $3,600.00 $4,800.00 $2,889.74 Balance $303.10 $9.46 $110.26 JUNE Membership/subscriptions Office supplies Postage Printing & advertising Professional consulants M O 3 5' era $13,500.00 $37,900.00 $2,000.00 $13,125.00 $37,475.20 $2,000.00 $375.00 $424.80 JULY AUG SEPT OCT BUILDING DEPARTMENT 2020-2021 EXPENSE REPORT Safety equipment A3620.471 $1,500.00, Budget Contractual expenses A3620.464 Item Professional development A3620.412 Description Software maintenance 5' Totals 3 $1.98 Uniforms A3620.461 Equipment lease or rental Vehicle maint. & repair M In O O O O A8020.447 > OJ cn ro p NJ o o "V 01 NOV DEC JAN � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-07-13 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/42afc22f751e83400130b61b83f96c73.pdf 8a34797a11bf3db15d9776797b943835 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow Vil,age 0f Hollow was 1 2 0 2 ? S S S ^ i ! 0 ^ °JlmSTu°fthe on Tues., July 6, 2021 at 7.00PM at Sleepy Hollow Village Hall 28 Beekman Avenue, Sleepy Hollow, N.Y. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Rachelle Gebler Sandra Spiro Jared Rodriguez Xmstees Tom Andruss (Absent) Sam Gonzalez (Absent) Also Present: Anthony Giaccio, Village Administrator Mayor Wray called the work session to order at 7:00 p.m. ON-STREET DINING POLICY: The Board discussed a proposal to allow on-street dining in front of Hudson Anchor. The Board is in favor of moving forward with this idea on a trial basis The Board would like to arrange this by the end of next week and requested traffic calming measures installed at Clinton Street and Hudson Street to slow traffic down for diners. ICHABOD'S LANDING BULKHEAD DESIGN: There was a discussion about the Ichabod's pr0jeCt has ^ K i ^ i rt o ,£nglneer f°r P r o v i d e d t h r e e P o s s ible options in repairing the bu khead. The Board is in favor of option two which calls for rip rap being installed the entire length of the bulkhead. S F ? L ! k'J ° R R O U T E 9 C U L V E R T PROJECT: Mr. Giaccio asked permission to solicit bids for the Route 9 Culvert project. Hahn Engineering has completed bid documents and the Board needs to authorize the bid process to move forward. Mayor Wray requested that this item be on the next Board meeting agenda. MEMORIAL BENCH REQUEST: The Board reviewed a request from Leslie Camilleri to install a memorial bench along the river walk on Riverside Drive. Mr. Camilleri would like to donate the bench in honor of his wife who passed away from Covid last year. The Board was in favor of approving this request. Mayor Wray asked Deputy Mayor Scaglione and Trustee Gebler to help choose an appropriate location for the bench. APPROVE ENGINEER FOR BEEKMAN AVENUE SIDEWALK PROJECT: The Board reviewed a proposal from WSP Engineering for oversee the Beekman Avenue Sidewalk Project The Board asked several questions regarding the scope of the project and asked Mr. Giaccio to provide the plans. Mayor Wray requested that this item be on the next Board meeting agenda �CHANGE ORDER FOR CONTINENTAL STREET SEWER PROJECT- Mr Giaccio informed the Board that there will be several ehange orders related to the C o L ^ t a l s " e , Sewer Project. The cost of these change orders is not yet known and so the matter was tabled. O N C D B G A N D CFA GRANT APPLICATIONS: Mr. Giaccio gave an update on thismonht TheBoardwmneedtoapp s:r;rb:Lhitd ™— Ann,St" T Z °T l 0 P r n t B1 Ck ° ° r a n t aPPHcati0ns and the Consolidated Funding ROUTE 9 STUDY: Trustee Rodriguez started the discussion about the Route 9 study that was done in conjunction with Hastings, Dobbs Ferry, Irvington and Tarrytown and funded through the community benefits program. The next phase of the project is to apply for grant funding to implement recommendations made in the study. Mayor Wray said that the Village has worked hard to establish a working relationship with the New York State Department of Transportation and feels that this project may jeopardize progress made to improve Route 9. Some aspects of the study have not been endorsed by the Village Board either. Discussion ensued. MURAL AT SYKES PARK: Trustee Gebler started the discussion regarding a proposed playground mural at Sykes Park. Trustee Gebler had previously sent the Board with examples of playground art. The Board was in favor of this idea. MAYOR'S ANNOUNCEMENT: Mayor Wray said that the Village is expecting to receive a little more than a million dollars from the ARPA Coronavirus Local Fiscal Recovery Fund How the Village will spend this money will be discussed at a future work session. EXECUTIVE SESSION Motion was made by Trustee Spiro, seconded by Trustee Gebler to go into executive session to discuss contract negotiations. Motion passed 5-0 Motion was made by Trustee Gebler, seconded by Trustee Spiro to go out of executive session Motion passed 5-0 At 8:55 the work session was adjourned. Respectfully submitted, Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-07-06_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e73237d9c28cc18a1c9640629f6b6749.pdf e3524e5a80b53d80e55a6e017ba7ad2b PDF Text Text Meeting Date: 06/29/2021 Resolution #: 06/76/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING CHANGE ORDER FOR THE TREE INVENTORY PROJECT NOW THEREFORE, BE IT RESOLVED the Board of Trustees approves the attached Change Order for the Tree Inventory Project in the amount of $2,144 making the total cost of the project $15,414. Moved: Trustee Gebler Seconded: Trustee Rodriguez Vote: 6-0 (Absent: Trustee Spiro) �, y ' ArborPro Inc >4rb®rPro 2 2 6 0 5 E L a P a l m a A v e #509 Y o r b a Linda, C A 92887 U S 714-694-1924 URBAN ap@arborprousa.com FOREST MANAGEMENT www.arborprousa.com INVOICE 63178 BILL T O Village of S l e e p y Hollow DATE 06/15/2021 28 b e e k m a n A v e S l e e p y Hollow, N Y TERMS Due on 10591 DUE DATE 06/15/2021 REF NUMBER 20210138 ACTIVITY QTY RATE AMOUNT G P S Tree Inventory 1,900 7.00 13,300.00 G P S Tree Inventory 302 7.00 2,114.00 reinventory c h a n g e order TOTAL $15,414.00 �Meeting Date: 06/29/2021 Resolution #: 06/77/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW RATIFYING AGREEMENT WITH AN EMPLOYEE BE IT RESOLVED that the Sleepy Hollow Board of Trustees hereby ratifies an agreement with employee #1121. Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: 6-0 (Absent: Trustee Spiro) �5/12/21 AGREEMENT, made and entered into this day of May 2021 by and among the Village of Sleepy Hollow, the Local 456, International Brotherhood of Teamsters, Chauffers, Warehousemen and Helpers of America ("Local 456") and Charles DePaolo. WHEREAS, the Village and Local 456 are parties to a collective bargaining agreement covering the period June 1,2012 through May 31,2017, as modified by a memorandum of agreement covering the period June 1,2017 through May 31,2023 (collectively, "the CBA"); and WHEREAS, on or about September 11,2020, Local 456 filed a grievance alleging that, in sum and substance, the Village violated the CBA when, as a result of Charles DePaolo's arrest and subsequent loss of his commercial driver's license, the Village demoted and suspended him without pay for two weeks ("the Grievance"); and WHEREAS, Local 456 filed a demand for arbitration with the American Arbitration Association (AAA); and WHEREAS, the AAA designated the Grievance as AAA Case No. 01-21-0000-0059 and appointed an Arbitrator: and WHEREAS, the Village and Local 456 have discussed the terms of a settlement pursuant to which they might amicably resolve the Grievance without the cost, time and risk of continued litigation between them. NOW, THEREFORE, in consideration of the mutual covenants and premises contained herein, and the Recitals set forth above, which are incorporated into this Agreement as though more fully set forth in this Agreement, the parties agree as follows: 1. Local 456 hereby withdraws the Grievance, with prejudice, and, by no later than 30 calendar days from the complete ratification of this Agreement, will send a written notice regarding the withdrawal to the AAA. 2. Effective as part of the first payroll period beginning on or after June 1, 2021, Mr. DePaolo's two-week unpaid suspension will be converted to a deduction of five vacation days from his vacation accruals, and he will receive back pay and benefits for the two-week suspension. Within 30 calendar days of the complete ratification of this Agreement, the Village will expunge from Mr. DePaolo's personnel file all references to the two-week unpaid suspension and reissue the disciplinary action as a deduction of five vacation days. The Village will not reference or rely upon the two-week unpaid suspension in future disciplinary actions or any judicial or administrative proceeding. 3. Within 20 calendar days following the restoration of his commercial driver's license, Mr. DePaolo will be reinstated to Motor Equipment Operator. 4. Mr. DePaolo acknowledges that he has read the terms of this Agreement, understands them and he has been afforded the opportunity to consult with his Local 456 �5/12/21 representative before signing this Agreement. Mr. DePaolo further acknowledges that he has been thoroughly and competently represented by Local 456 and its counsel up, through and including the negotiation of this Agreement. 5. Even though it has entered into this Agreement, the Village continues to assert that it had the right to take the actions that led to the Grievance being filed and that it would prevail if the Grievance were heard by the Arbitrator. 6. Likewise, even though it has entered into this Agreement, Local 456 continues to assert that the Village did not have the right to take the actions that led to the Grievance being filed and that it would prevail if the Grievance were heard by the Arbitrator. 7. Nothing contained herein will be deemed as precedent setting with regard to any other matter and is entered into solely due to the unique circumstances of the instant situation. This Agreement may not be cited in any other third party matter, including, but not limited to, any grievance, grievance hearing, arbitration, PERB conference, PERB hearing, court mater or any other similar proceeding, except to enforce the provisions of this Agreement. 8. This Agreement represents the totality of the parties' agreement regarding the resolution of the Grievance. There are no other verbal or written agreements. 9. The language of all parts of this Agreement will be construed as a whole, according to its fair meaning and not strictly for or against any of the parties, even though one of the parties may have drafted it. 10. This Agreement may be executed with original signatures in counterparts, or by facsimile or PDF-scanned signatures in counterparts, which will be deemed legally binding as fully as an original signature. 11. This Agreement is subject to ratification by the Village's Board of Trustees. If the Board does not ratify this Agreement, then this Agreement will become null and void and no adverse inference will be drawn against either party by virtue of having entered into it. LoinsA Picani, weSldent and Principal Officer Date: 6/25/2021 2 �Meeting Date: 06/29/2021 Resolution #: 06/78/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW RATIFYING AGREEMENT WITH AN EMPLOYEE BE IT RESOLVED that the Sleepy Hollow Board of Trustees hereby ratifies an agreement with employee #1091. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: 6-0 (Absent: Trustee Spiro) �OFF-THE-RECORD DRAFT PROPOSAL. THIS DOCUMENT, ITS EXISTENCE AND CONTENTS, MAY NOT BE REVEALED BY MR. COCHRANE OR HIS AGENTS TO ANY THIRD PARTY WITHOUT THE VILLAGE'S LABOR COUNSEL'S PRIOR WRITTEN PERMISSION. 5/20/21 AGREEMENT made and entered into this Village of Sleepy Hollow and James Cochrane. day of May 2021 by and between the WHEREAS, on or about April 14,2021, the Village notified Mr. Cochrane that he was being suspended without pay for two weeks due to a disciplinary infraction; and WHEREAS, Mr. Cochrane's Union, Local 456, IBT, advised the Village that it was considering appealing that action to arbitration pursuant to the Village/Local 456 collective bargaining agreement; and WHEREAS, in the interim, the two-week suspension without pay was served; and WHEREAS, the Village and Mr. Cochrane have discussed the terms of a settlement pursuant to which they might resolve this matter without the cost, time and risk of formal litigation between them. NOW, THEREFORE, in consideration of the mutual covenants and premises contained herein, and the Recitals set forth above, which are incorporated into this Agreement as though more fully set forth in this Agreement, the parties agree as follows: 1. Mr. Cochrane's two-week suspension without pay is hereby reduced to a oneweek suspension without pay. 2. Within 30 calendar days from the complete ratification of this Agreement, the Village will reimburse Mr. Cochrane for one week's pay, representing the second week's suspension without pay that he has already served. 3. This Agreement and the underlying April 14, 2021 notification of suspension to Mr. Cochrane may be utilized by the Village as evidence of notice or progressive discipline, or for any other lawful reason. 4. Mr. Cochrane acknowledges that he has read the terms of this Agreement, understands them and has been afforded the opportunity to consult with his Local 456 representative before signing this Agreement. Mr. Cochrane further acknowledges that he has been thoroughly and competently represented by Local 456 and its counsel up, through and including the negotiation of this Agreement. 5. Nothing contained herein will be deemed as precedent setting with regard to any other matter. This Agreement is entered into solely due to the unique circumstances of the instant situation. This Agreement may not be cited in any third party matter including, but not limited to, any grievance, grievance hearing, arbitration, PERB conference, PERB hearing, court mater or any other similar proceeding, except to enforce the provisions of this Agreement, and except as set forth in f 3. �OFF-THE-RECORD DRAFT PROPOSAL. THIS DOCUMENT, ITS EXISTENCE AND CONTENTS, MAY NOT BE REVEALED BY MR. COCHRANE OR HIS AGENTS TO ANY THIRD PARTY WITHOUT THE VILLAGE'S LABOR COUNSEL'S PRIOR WRITTEN PERMISSION. 5/20/21 6. This Agreement represents the totality of the parties' agreement regarding the resolution of the April 14, 2021 notification of suspension to Mr. Cochrane. There are no other verbal or written agreements. 7. The language of all parts of this Agreement will be construed as a whole, according to its fair meaning and not strictly for or against any of the parties, even though one of the parties may have drafted it. 8. This Agreement may be executed with original signatures in counterparts, or by facsimile or PDF-scanned signatures in counterparts, which will be deemed legally binding as fully as an original signature. 9. This Agreement is subject to ratification by the Village's Board of Trustees. If the Board does not ratify this Agreement, then it will become null and void and no adverse inference will be drawn against either party by virtue of having entered into it. FOR THE VILLAGE: Date: 2 �Meeting date: 06/29/2021 Resolution #: 06/79/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Salary Adjustment for Employee Whereas, Matthew Arone has been employed full-time by the Village, as Superintendent of Recreation, since October 2017, and Whereas, the job responsibilities for this position have increased significantly since Mr. Arone was hired by the Village; and Whereas, the Board of Trustees believes it would be fair and equitable to increase Mr. Arone's salary to be commensurate with his increased job duties and responsibilities; Now, Therefore, Be It Resolved the Mayor and Board of Trustees hereby increases the annual base salary of Matthew Arone to $130,000.00, effective June 30, 2021. Moved: Trustee Andruss Seconded: Deputy Mayor Scaglione Vote: 6-0 (Absent:Trustee Spiro) �Meeting date: 06/29/2021 Resolution #: 06/80/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Set Public Hearing on Community Development Block Grant Applications Be it Resolved that the Board of Trustees hereby schedules a Public Hearing to be held at 7:00pm, on Tuesday, July 13, 2021, at Village Hall, 28 Beekman Avenue, Sleepy Hollow on the Village's Community Development Block Grant Applications. Be it Further Resolved, The Village Clerk shall give due notice of this public hearing in accordance with the Village Code. Motion: Trustee Gonzalez Seconded: Trustee Gebler Vote: 6-0 (Absent:Trustee Spiro) �VILLAGE OF SLEEPY HOLLOW PUBLIC HEARING NOTICE Please take notice, the Board of Trustees of the Village of Sleepy Hollow will hold a public hearing on July 13, 2021 at 7:00 p.m. or soon thereafter, at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591, for the purpose of hearing public comments on the Village of Sleepy Hollow current Community Development Block Grant (CDBG) applications. The CDBG program is administered by the Westchester County Planning Department which provides resources to eligible local governments for housing, economic development, public facilities, public infrastructure, and planning activities, with the principal purpose of benefiting low/moderate income persons. The Village of Sleepy Hollow is applying for three CDBG grants with a request amount of $250,000 for each project. The projects are as follows. 1) North Washington-Valley Street Drainage Improvements Project 2) Valley Street Sidewalk Streetscape Project 3) Downtown Pipe Relining Project The hearing will provide further information about the projects. The hearing is being conducted pursuant to Section 570.486, Subpart I of the CFR and in compliance with the requirements of the Housing and Community Development Act of 1974, as amended. All residents and tax payers are welcome to attend and be heard at said hearings. The location of this hearing (28 Beekman Ave, Sleepy Hollow NY) is accessible to persons with disabilities. If special accommodations are needed for persons with disabilities, those with hearing impairments, or those in need of translation from English, those individuals should contact the Village Clerk's Office at 914 366-5106, at least one week in advance of the hearing date to allow for necessary arrangements. Written comments may also be submitted to the Village Clerk via mail or email (pmccarthv@sleepvhollownv.org) by no later than June 13, 2021. By Order of the Board of Trustees June 29, 2021 Paula A. McCarthy Tompkins Village Clerk 914-366-5106 �Meeting date: 06/29/2021 Resolution #: 06/81/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Part-time Seasonal Parks Staff WHEREAS, the Superintendent of Recreation, Matt Arone, states a position is budgeted for a part-time seasonal worker delegated to the parks, and WHEREAS, Mr. Arone has recommended that Patrick Derivan, of Tarrytown, NY, be appointed to this position, after several satisfying references, qualifications and experience, NOW BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow hereby approve Mr. Arone's recommendation of Patrick Derivan, to be hired effective the week of June 28th at the hourly rate of $16.00, and be under the direct supervision of Mr. Arone. Moved: Trustee Gebler Seconded: Deputy Mayor Scaglione Vote: 6-0 (Absent: Trustee Spiro) �M e m o to Paula McCarthy, village clerk From M a t t Arone, recreation superintendent Re part-time seasonal approval for Patrick Derivan Date J u n e 23, 2021 D P W / P a r k s d e p a r t m e n t has an approved part-time seasonal position budgeted in the current budget year. Due to the large a m o u n t of w o r k that needs to be done in the parks this time of year, I have asked permission f r o m the village administrator to add a part-time seasonal w o r k e r delegated to the parks. W e hired Rocco Cipriano in the spring, h o w e v e r after t w o m o n t h s of w o r k i n g with us, he was hired fulltime by the Village of Ardsley's D P W Department. W e need to replace him for the s u m m e r as the work load is still high. Please submit the following D P W / p a r k s a p p o i n t m e n t to the board of trustees for review and approval. Note that the salary/hourly rate listed has been sufficiently appropriated for in the current budget. I intend the candidate to begin w o r k the week of June 28th. Patrick Derivan (PT seasonal) $16.00 per hour Patrick is a T a r r y t o w n resident and has w o r k e d for the T o w n of M t . Pleasant's parks d e p a r t m e n t in the past. If the mayor and board have any questions, please feel free to contact me. Thank you. �Meeting Date: 06/29/2021 Resolution #: 06/82/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Declaring Lead Agency and Calling Public Hearing for Zoning Code Updates. WHEREAS, on November 26, 2019, the Village of Sleepy Hollow adopted a Comprehensive Plan, which, among other things, included a number of zoning recommendations; and WHEREAS, on November 30, 2020, the Village directed its planning consultants, BFJ Planning ("BFJ") to initiate work drafting amendments to the Sleepy Hollow Zoning Code to implement Comprehensive Plan recommendations focused on the Inner Village area; and WHEREAS, BFJ met regularly with a Village Board of Trustees-appointed Steering Committee and Village staff to discuss the proposed zoning amendments, and developed a set of draft amendments for the Board's consideration; and WHEREAS, the proposed zoning amendments are classified as a Type I action under Part 617.4 (b)(2) of the State Environmental Quality Review Act ("SEQR"); and WHEREAS, the Village Board of Trustees directed BFJ to complete Part 1 of a full Environmental Assessment Form ("EAF") pursuant to SEQR, and said EAF Part 1 was submitted to the Village Board dated May 20,2021; and WHEREAS, the Village Board of Trustees is the only entity that has the legal jurisdiction to adopt changes to the Village's Zoning Code; and WHEREAS, the proposed zoning revisions must be referred to the Westchester County Department of Planning and the Sleepy Hollow Planning Board for review; and WHEREAS, the Village Board of Trustees must conduct a public hearing on the proposed zoning revisions. NOW, THEREFORE, BE IT RESOLVED, THAT: 1. The Village of Sleepy Hollow Board of Trustees hereby declares that it is Lead Agency to coordinate the environmental review of the proposed action. 2. The Sleepy Hollow Board of Trustees does hereby schedule a public hearing on the proposed action to be held at 7 p.m., July 13, 2021, at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York, 10591. 3. The Sleepy Hollow Board of Trustees directs that the draft zoning revisions be referred to the Village Planning Board for review, to the Westchester County Department of Planning for review and comment pursuant to law, and to other involved and/or interested agencies as required and that the public hearing remain open for receipt of comments from the Village Planning Board and the Westchester Department of Planning in accordance with law. Moved: Trustee Rodriguez Seconded: Trustee Andruss Vote: 6-0 (Absent: Trustee Spiro) �V SEQR Lead Agency Designation Proposed Zoning Code Updates MEMO TO: ALL INVOLVED AGENCIES FROM: Village of Sleepy Hollow Board of Trustees Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 MAILING DATE: May 12, 2021 PROJECT TITLE: Village of Sleepy Hollow Zoning Code Updates Village of Sleepy Hollow Westchester County, New York SEQR TYPE: PROJECT DESCRIPTION: Type 1 Action Pursuant to the New York State Environmental Quality Review Act (SEQR), the proposed action discussed in the attached Environmental Assessment Form (EAF) - Part 1 is the adoption of amendments to the Village of Sleepy Hollow Zoning Ordinance (§450) to implement the recommendations of the 2019 Comprehensive Plan through targeted changes to existing zoning provisions. This first phase of implementation of the Comprehensive Plan is focused on zoning issues in the downtown area. Specifically, proposed zoning revisions include the following components: 1) Revise Zoning on Hudson Street from R-4A to R-5 and C-2 2) Create the Lower Beekman Avenue Design Standards Overlay District 3) Revise Permitted Uses in the C-2 District to Increase Flexibility and Remove Auto-Oriented Uses 4) Eliminate the locational requirement for restaurant/food use 5) Allow Non-residential Uses on Upper Floors of Mixed-Use Buildings 6) Revise Parking Requirements to Modern Standards for a Transit-Oriented Downtown 7) Create Development Incentives/Community Benefits to Encourage Investment in the C-2 District 8) Create Development Incentives to Encourage Adaptive Re-Use This notification is for the purpose of designating a lead agency according to the requirements of Article 8 of New York State Environmental Conservation Law for the following proposed action: �Village of Sleepy Hollow Zoning Code Updates As the only agency with the authority to adopt revisions to its zoning ordinance, the Village of Sleepy Hollow Board of Trustees has assumed the role of Lead Agency. Attached is Part I of the full Environmental Assessment Form. CONTACT PERSON: Anthony Giaccio, Village Administrator Village of Sleepy Hollow Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 (914) 366-5105 agiaccio@villageofsleepyhollow.org Involved and Interested Agencies: Village of Sleepy Hollow Planning Board Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 (914) 366-5124 Westchester County Department of Planning 148 Martine Avenue, Rm. 432 White Plains, NY 10601 (914) 995-4400 Village of Tarrytown 1 Depot Plaza Tarrytown, NY 10591 (914) 631-1785 Town of Mount Pleasant 1 Town Hall Plaza Valhalla, NY 10595 (914) 742-2301 �Meeting date: 06/29/2021 Resolution #: 06/83/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Attached Journal Entry/Budget Transfer Be it resolved, that the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Treasurer to complete the attached journal entry/budget transfer. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: 6-0 (Absent: Trustee Spiro) �Date Prepared: 06/28/2021 06:31 PM VILLAGE OF SLEEPY HOLLOW GLR4050 1.0 Page 1 of 1 JE Form Year: 2022 Category: JE Created By: SARA Period: 1 JOURNAL ENTRY 06/28/2021 Date: 06/29/2021 Status: Journal No.: 3207 Batch No: 0629 Source: Approved By: TINA Description: TO TRANSFER MONEY FROM UNRESERVED FUND BALANCE & SPECIAL EVENTS TO BE APPROVED BY BOT ON 06/29/21 Account No. A.0909 A.6989.499 A.7550.489 A.6310.499 Account Description Note: Note: Note: Note: Debit FUND BALANCE UNRESERVED UNRESERVED FUND BALANCE SH LOCAL DEV CORP.CONTRACTUAL EXPENSES LDC EXP ACCOUNT CELEBRA TIONS. SPECIAL EVENTS SPECIAL EVENTS COMMUNITY OUTREACH.CONTRACTUAL EXPENSES COMMUNITY OUTREACH Total: Batch Print Parent Account: No Account # Order Credit 725,000.00 725,000.00 25,000.00 25,000.00 750,000.00 750,000.00 No Doc No. �Meeting date: 06/29/2021 Resolution #: 06/84/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting accepted two members for active membership, John Rodriguez of Sleepy Hollow, and Andy Cabreja of Sleepy Hollow; (see attached memo) Moved: Trustee Andruss Second: Deputy Mayor Scaglione Vote: 6-0 (Absent: Trustee Spiro) �t Sfeepy JioCCow Tire (Department "This department never sCeeps " F i r e P a t r o l C o . No. 1 O r g a n i z e d . 1876 J o h n E. K o r z e l i u s Chief Engineer Pocantico Hook & L a d d e r Co. No. 1 O r g a n i z e d . 1878 William Ryan I s t Assistant Chief Rescue Hose Co. No. 1 O r g a n i z e d . 1887 Steven Bencosme 2 n d Assistant Chief 1876 More than a Legend Union Hose Co. No. 2 O r g a n i z e d . 1887 C o l u m b i a H o s e C o . No. 3 O r g a n i z e d . 1899 PO BOX 723 S l e e p y H o l l o w , N e w Y o r k 10591 P h o n e (914) 366-5119 • F a x (914) 3 3 2 - 1 3 0 7 E m a i l - slceDvhollowfd(ff slecpvhollownv.ort» June 11, 2021 Dear Mayor & Board of Trustees, This letter is to inform you of the actions taken by the Board of Fire Wardens on Tuesday, June 08, 2021: • John Rodriguez (95 Beekman Avenue, Apt #450W, Sleepy Hollow, NY 10591) was accepted as an active member of N.T. Fire Patrol Co. 1. • Andy Cabreja (182 Valley St, Apt #2N, Sleepy Hollow, NY 10591) was accepted as an active member of Columbia Hose Co. 3. Respectfully Submitted, Sta>esi Bencosme. Secretary, Board of Fire Wardens �Meeting date: 06/29/2021 Resolution #: 06/85/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Gonzalez Seconded: Trustee Gebler Vote: 6-0 (Absent: Trustee Spiro) �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 Office of the Chief June 25, 2021 M a y o r and Board of Trustees: Please be advised at our June 2021 monthly meeting the following members were voted into the ambulance corps for membership; Beatriz Deza O r e - S l e e p y Hollow, NY Junior Corps M e m b e r Victor Saeteros - Sleepy Hollow, NY Please follow the normal course of action. Respectfully, Chief of EMS Sleepy Hollow Ambulance Corps � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-06-29_RES-76-85 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/95f6a6b94519918352990fdd193ca85a.pdf cc005e7b4db1e55aa56e097884c69c65 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, June 29, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Thomas Andruss Rachelle Gebler Sam Gonzalez Jared Rodriquez Denise Scaglione, Trustees Absent: Sandra Spiro Also Present: Anthony P. Giaccio, Village Administrator Joan Bucci, Deputy Village Clerk Sara DiGiacomo, Treasurer Sean McCarthy, Village Building Inspector Clinton Smith, Village Counsel At 7:08 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for resident Robert Bischoff, 89 years old; Artie Dale King, 91 years old; and sadly at the young age of 32 years old, Manny Salazar. Our thoughts are with their family and friends. Mayor Wray stated the Board of Trustees went into Executive Session before the meeting began to discuss an on-going police investigation. No action was taken. Mayor Wray introduced and welcomed the LDC Chair, Mike Dawley and Project Manager, Dan Briar of the Sleepy Hollow Local Development Corporation, [LDC]. A quarterly report regarding the East Parcel was presented, (see attached) Mayor Wray announced that Police Chief Bueti reported the prime suspect from last night's shooting has been apprehended and is in custody. Approval of Warrants: On a motion made by Deputy Mayor Scaglione, seconded by Trustee Andruss the warrant was approved and Treasurer DiGiacomo was authorized to pay bills in the amount of $586,856.73. Approval of Minutes: On a motion by Deputy Mayor Scaglione, seconded by Trustee Gebler the minutes of the May 11, 2021 meeting were approved. Motion carried. On a motion by Trustee Gebler, seconded by Trustee Andruss the minutes of the �May 25, 2021 meeting were approved. Motion carried. On a motion by Deputy Mayor Scaglione, seconded by Trustee Rodriguez the minutes of the June 8, 2021 meeting were approved. Motion carried. On a motion by Deputy Mayor Scaglione, seconded by Trustee Gebler the minutes of the June 15, 2021 meeting were approved. Motion carried. Mayor's Announcement: Mayor Wray made the following announcements/comments: • Mayor Wray thanked and congratulated Richard (Richie) Gross on his recent retirement. Richie is a lifelong resident of North Tarrytown and Sleepy Hollow, and has worked for the Department of Public Works for the last 39 years. He continues his involvement and dedication to the community as a member of our volunteer fire department, and is very much appreciated. Mayor Wray and the Board of Trustees wished Richie all the best. • Congratulations and best of luck to the SHHS Class of 2021 who graduated last week. • Reminder that village taxes and water bill payments are due by the end of the day tomorrow, June 30th. Online payments can be made up to 11:59 p.m with no penalty. • The Independence Day fireworks will be displayed this Sunday, July 4 th at dusk by the Riverfront. • Village Hall offices and Public Works will be closed on Monday, July 5 th in observance of Independence Day. • Bulk pick-up will be on Monday, July 12th and Monday, July 26th. Public Comments: Mayor Wray opened the meeting to the public for comments and invoked the 3 minute rule. Anne White of Kendal Way, addressed the Mayor and the Board of Trustees and asked if the Police Reform Collaborative will continue to hold meetings, she suggested that a Spanish translator would help improve communication between residents and the Police Department. She also suggested that a facilitator from the Restorative Practices Seminar come to a Work Session to talk to the Board of Trustees. Gregg Hayden of River Street, addressed the Mayor and the Board of Trustees expressing concerns about the sinkhole repair at the Riverwalk. He thanked the Board for the progress with the project and for obtaining the McLaren Engineering report. He discussed the 3 �proposed options and stated that Ichabod's Board feels that option #2, riprapping, would be the best option. Resolutions: R1 - Approve Change Order for Arbor Pro R2 - Approve Disciplinary Agreement R3 - Approve Disciplinary Agreement R4 - Approve Salary Adjustment for Recreation Superintendent R5 - Set Public Hearing for Community Development Block Grant projects R6 - Approve Seasonal Employee for Park Staff R7 - Set Public Hearing on Zoning Amendments R8 - Approve Budget Transfer R9 - Appoint Actions of the Fire Wardens RIO - Approve Actions of the Ambulance Corps New Business: Trustee Andruss thanked Mr. Hayden of Ichabod's Landing for coming in to discuss the McLaren Engineering Design report for the Riverwalk Bulkhead. The Board of Trustees will discuss it further at a future work session. Trustee Rodriguez asked if on-street dining could be added to the next agenda. He would also like to implement the temporary plaza at the top of Cortlandt Street and Mayor Wray set a deadline for it to be installed week of July 12th. Communications: Mayor Wray announced that numerous communications were received from residents at 120 Gorybrook and 1 Ridge Street regarding a property dispute. The Village's Counsel stated this is a dispute between two property owners and may need to be resolved by the courts. Mayor Wray received an email from Dan Convissor in which he stated a fee should be implemented for parking on the streets. Mayor Wray does not agree with this idea. Deputy Clerk Bucci received a letter from Gregg Hayden, River Street, regarding the Bulkhead Reconstruction Project, which was distributed to the Board. �Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule. At 8:13 pm on a motion by Trustee Andruss, seconded by Trustee Rodriguez the meeting, was adjourned. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-06-29 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/64fad7d0f15d0caca06ebbed0fb38169.pdf 5d60a94aabfaf8ec10b7f350bd5020d9 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday June 15, 2021 at 7:00 P.M. at Sleepy Hollow Village Hall 28 Beekman Avenue, Sleepy Hollow New York. ' Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Sam Gonzalez Rachelle Gebler Sandra Spiro Tom Andruss Jared Rodriguez Also Present: Trustees Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. SPECIAL SESSION Motion was made by Trustee Andruss, seconded by Deputy Mayor Scaglione to go into special session. Motion passed 7-0 Motion was made by Trustees Spiro, seconded by Trustee Gonzalez to approve a resolution to hire Christopher Gross as Superintendent of Public Works. Motion passed 7-0 Motion was made by Deputy Mayor Scaglione, seconded by Trustee Rodriguez to go out of special session. Motion passed 7-0 SYKES PARK PLAYGROUND: Mayor Wray started the discussion regarding the condition of the Sykes Park Playground. Mayor Wray said that a playground company will be inspecting the apparatus on Thursday. Trustee Rodriguez recommended shutting the playground down until repairs can be made. Discussion ensued. CORTLANDT STREET PLAZA: The Board discussed closing a section of Cortlandt Street to create a public plaza area. The top of Cortlandt Street is divided by a traffic island and some Board members are proposing to close one side for this plaza. This will initially be done on a temporary basis. Logistics need to be worked out with the Police and DPW and a notice to property owners needs to be sent out. �ELM STREET PARKING LOT SOLAR PANELS: Trustee Rodriguez proposed putting solar panels over the Elm Street Parking Lot. Trustee Rodriguez provided the Board with a proposal that outlined the various options. Solar panels will generate revenue and potentially lower energy costs. The Board was in favor of pursuing this idea. HUDSON ANCHOR REQUEST: The Board discussed a request made by the owners of Hudson Anchor to have on-street outdoor dining. Several other communities have allowed this to assist restaurant owners during the pandemic. The Board had several questions regarding setting a policy for this request. Mr. Giaccio will solicit policies from other communities and will share them with the Board. Discussion ensued. ZONING AMENDMENTS: Mayor Wray started the discussion regarding zoning amendments. Trustee Rodriguez and Trustee Spiro reviewed the current zoning proposal and made changes to reflect the concerns of both the Village Board and Planning Board. Mayor Wray would like to set a public hearing on these proposed zoning amendments at the next Board meeting. LDC MEMBERSHIP: Trustee Gonzalez made a request to add additional members to the Local Development Corporation Board and recommended that they be from the Village Board. Trustee Gonzalez feels that there needs to be better communication between the two Boards. Mayor Wray pointed out that the Local Development Corporation (LDC) meetings are open to the public and the trustees are always welcome to attend. Mayor Wray said that the LDC meeting minutes are also posted on-line. Deputy Mayor Scaglione asked Mr. Giaccio to send previous minutes to the Village Board. The majority of the Village Board felt it was unnecessary to add additional members to the LDC Board at this time. At 8:40 the work session was adjourned. Respectfully submitted, Anthony CHaacio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-06-15_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/7c1c1589db2bb6c92a9253b1134fd0a4.pdf afde0811a67444ac1f28560c3c7e8603 PDF Text Text Meeting Date: 06/08/2021 Resolution #: 06/73/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve NYCOM Training AHminic^IV!dihe * T n j s t e e s h e r e b V authorizes Mayor Ken Wray and ^ f ^ a C C i ° t 0 a t t e n d t h e a n n u a l N Y C 0 M s P r ' n 9 training in Lake George, NY, from June 9 to June 11, 2021, not to exceed the cost of $1,200.00, each. Moved: Trustee Rodriguez Seconded: Deputy Mayor Scaglione Absent: Trustees Gebler and Spiro Vote: Unanimous unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-06-08_RES-73 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8ca50a339ba97dba6d94f4e2569eabe8.pdf dc13debe4e575700681afcf8d570e621 PDF Text Text Meeting Date: 06/08/2021 Resolution #: 06/67/2021 Resolution of the Board of Trustees of the Village of CI A M MLF U Ali^kftAI A M M H A L PS M4I« • • « M M!««M AN M aieepy n o n o w to Approve rirewoncs Display Whereas, the Board of Trustees is desirous of displaying fireworks on Sunday, July 4th- 2021, and Whereas, the Village of Sleepy Hollow has agreed to share the costs of the display with the Village of Tarrytown; and Whereas, the price for the display is $8,000. 00 for each Village; and Whereas, Village Counsel has reviewed the contract and found same to be acceptable; Now, therefore, be it resolved the Board of Trustees authorizes the Mayor to execute the attached contract with Legion Fireworks Co., Inc. to display fireworks on Sunday, July 4th, 2021 (rain date to be determined), at a cost of $8,000 per Village, and Be it further resolved the Mayor and/or the Village Administrator is authorized to make and accept amendments and revisions to the contract as attached so long as the same are not material, are not adverse to the Village's interests, and are acceptable in form and substance to Village Counsel. Move: Trustee Andruss Seconded: Trustee Gonzalez Absent: Trustees Gebler and Spiro Vote: Unanimous �Meeting Date: 06/08/2021 Resolution # 06/68/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to Sign Prisoner Transportation Agreement with Westchester County Whereas, the Village of Sleepy Hollow wishes to continue to provide transportation for detainees being held at the Westchester County Jail for a term commencing January 1, 2021 and terminating on December 31, 2022; and Whereas, the Police Chief has recommended continuing this service and requests the Mayor and Board of Trustees to authorize execution of the attached Prisoner Transportation - Zone Rate Ag ree ment. Now, therefore, be it resolved; that the Board of Trustees hereby authorizes the Mayor to execute the attached Prisoner Transportation-Zone Rate Agreement with the Westchester County Department of Correction. Moved: Trustee Rodriguez Seconded: Deputy Mayor Scaglione Absent: Trustees Gebler and Spiro Vote: Unanimous �: £3Sm Very truly yours, S ^ o A - P. 0. Box: New York (914)231-1055 014) 281- �PRISONER TRANSPORTATION-ZONE RATE �court within the Municipality. The County will reimburse the Municipality for the actual number of round trips. All municipalities, where possible, shall hold prisoners for one daily trip to the Department of Correction. 2. REIMBURSEMENT: The Municipality shall be reimbursed by the County for prisoner transportation services at the rate plus mileage per round trip indicated in the Zone Rate Plan attached hereto as Appendix "A" and made a part hereof. The rate will be paid as follows: For transportation to County Jail subsequent to arrest - 1 round trip plus mileage; For Transportation from County Jail to local court; no return - 1 round trip plus mileage; For Transportation from County Jail to local court; remand to County Jail, where the time expended does not exceed three (3) hours - 2 round trips plus mileage; Only in the following circumstances will an hourly rate and mileage fee be paid, as an alternative to the zone rate set forth above: a. Transportation of female prisoners (1 officer and 1 matron). A minimum of four (4) hours will be reimbursed for a matron; or b. Transportation of seven (7) or more prisoners (requiring an additional officer); or c. Transportation of prisoners charged with Class A felonies OR classified by Department of Correction as an "A" or "AA" prisoner considered to present danger may warrant (requiring an additional officer); or d. Transportation from County Jail to local court and remand to County Jail where time expended exceeds three (3) hours. In the event that any one of conditions "a" through "d" above are met, then the actual per hour personnel costs incurred by the Municipality will be paid at the hourly wage 7 �and fringe benefit cost as determined in the applicable collective bargaining agreement between the Municipality and the Municipal Police Association for police officers and or matrons plus a mileage, Reimbursement for mileage shall be at the rate of fifty-six cents ($.56) per mile, or at the then current Internal Revenue Service mileage rate, multiplied by the mileage indicated in Appendix "A". 3. MEALS: The County shall reimburse the Municipality for meals provided to post-arraignment prisoners for the actual and reasonable costs incurred and receipts submitted as part of the municipality's monthly voucher submitted to the Department of Correction. 4, TERM: This Agreement shall commence on January 1,2021 and shall terminate on December 31,2022. The County may, upon thirty (30) days written notice to the Municipality, terminate this Agreement in whole or in part when it deems it to be in its best interest. In such event, the Municipality shall be compensated and the County shall be liable only for payment for services rendered prior to the effective date of termination. 5. PAYMENT: Requests for reimbursement shall be submitted by the Municipality on a monthly basis on properly executed County claim forms and paid after approval by the Commissioner of Correction. The number of round trips made, prisoners transported and dates should be listed on the claim forms submitted to the Department of Correction. Reimbursement request shall be subject to audit by the County, and the Municipality shall keep and make available to the County such detailed books and records as are reasonably necessary to substantiate the basis for reimbursement. The Municipality shall not be entitled to reimbursement for any prisoner transportation expense not specifically provided for herein. The total aggregate cost to the County under this Agreement and the agreements with the other municipalities for zone rate prisoner transportation pursuant to the Act No of the Westchester County Board of Legislators approved on , 2021, shall not �exceed $1,391,126. This Agreement shall be deemed executory only to the extent of the monies appropriated and available for the purpose of this Agreement and no liability on account hereof shall be incurred by the County beyond the amount of such monies. 6. INSURANCE AND INDEMNIFICATION: All personnel and vehicles engaged in prisoner transportation duties shall at all times remain and be deemed the employees and property of the Municipality. In addition to, and not in limitation of the insurance provisions contained in Schedule "B" of this Agreement, the Municipality agrees to indemnify, defend and hold the County, its officers, employees and agents harmless from and against any and all liability, loss, damage or expense the County may suffer as a result of any and all claims, demands, causes of action or judgments arising directly or indirectly out of the transportation of prisoners for which reimbursement is sought hereunder for losses arising out of the negligent acts or omissions of the Municipality, its agents or employees. 7. ENTIRE AGREEMENT: This Agreement constitutes the entire and integrated agreement between and among the parties hereto and supersedes any and all prior negotiations, agreements and conditions, whether written or oral. Any modification or amendment to this Agreement shall be void unless it is in writing and subscribed by the party to be charged. 8. APPLICABLE LAW: This Agreement shall be construed and enforced in accordance with the laws of the State of New York. 9. APPROVALS: This Agreement is subject to the approval of the Westchester County Board of Legislators, the Westchester County Board of Acquisition and Contract and the governing legislative body of the Municipality. �ofT �INVOICE # VILLAGE OF SLEEPY HOLLOW 28 E M t m a n Av«nu» Sk»py Hollow, NY 10591 Phon*: 914-386-6104 Fax; 914432-7074 INVOICE DATE Mm $fuur a £tgm$l CLAIM FOR PAYMENT TO BE USa> FOR PURCHASES AMD SERVICES Anthony Buttf SPACE BELOW FOR VILLAGE USE ONLY BUDGET CODE PROJECT CODff AMOUNT BUSINESS NAME 2.673.10 AOOREss 188 Wtblwr Ave. S l M p y Hollow, Ny 10891 TOTALS $ PIBA86 FURNISH THE MATBRWL SPECIFIED BELOW AMD ACKWOWLEDOE PROMPTLY GMH8 SWPHWO OAT6 QuwniY DESCRIPTION UNIT PRICE 2,973.16 TOTAL AMOUNT 2,973.16 8,948.82 NET CLAIMANTS CERTIFICATION CLAIMANT: PLEASE ATTACH YOUR INVOICE AMD DEUVEftV TtCKET3 " « W O H3Bt » IDtLNCMMePJWT». $2,973.18 $2,973.16 MTSREOUMBD TERMS: TfccswMwwTOimffliACOOWirAiiow. lAmMTHATAUiwiirATnicmoNaucKctJw^ TmTW®Mw«Awo»iiuiwa*i^ mm MTMSR M M M O M M M TWWTHATTWI mommr m MATCMAUI CMWAAOTHMTMHMEM FACT mm DSSJWRH» AW MO WWRHATIIIN WUO WT WNMO. mf/M mmTunr iDHEMaffiMMTMB APPROVAL FOR PAYMENT: I HEREBY APPR0W THIS CLMM AND ORDER IT PA® FROM WE APPROPRIATIONS MHCATE0 « O W E (mu) �Meeting Date: 06/08/2021 Resolution #: 06/70/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving Request for Block Party Whereas, the Mayor and Board of Trustees received a request from Tom Chang to hold a block party on Saturday, June 19, 2021, and Whereas, the Block party, would take place on Kelbourne Avenue, between Bellwood Avenue and Route 9, from 5:00 pm to 10:00 pm Now, Therefore, Be It Resolved that the Board of Trustees approves the request made by Tom Chang, to hold a block party on Saturday, June 19, from 5:00pm to 10:00pm. Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicant, if necessary. Moved: Trustee Gonzalez Seconded: Trustee Andruss Absent: Trustees Gebler and Spiro Vote: Unanimous �Meeting Date: 06/08/2021 Resolution #: 06/71/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal Staff WHEREAS, in order to maintain safety of visitors and to staff the Kingsland Point Park's Booth, Kingsland Point Park, Barnhardt Park and Sykes Park, it is necessary to fill several seasonal parks positions as quickly as possible; and WHEREAS, Police Chief Bueti has conducted several interviews for these seasonal positions and deems these applicants qualified, and WHEREAS, Police Chief Bueti has recommended that these candidates be hired on a seasonal basis, not to exceed four months. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approve the Chief's recommendations of: (See list of names and hourly rates below) to be hired effective June 12 th, 2021, not to exceed four months. under the direct supervision of the Police Chief, and BE IT FURTHER RESOLVED background checks for all applicants have been completed and are satisfactory. LIST OF SEASONAL CANDIDATES FOR PARKS: Coral Cabrera-Abad ($14.50); Matthew Ryan ($14.00); William Solomon Jr. ($14.00); Jaya Jamison ($14.00) Dejvi (Dave) Bileri ($14.00); Tamia Dimmie ($14.00); Talia Reith ($14.00); Adolis Burgos ($14.00); Johnthan Gomez ($14.00); Noel Gomez ($14.00); Daniel Williams ($14.00) Abubakar Mohammed ($14.00) and, BE IT FURTHER RESOLVED that Asuncion "Sue" Cepeda and Anthony Corradina are temporary hired to drive the Senior Bus as needed, effective June 9,2021, at an hourly rate of $17.70, not to exceed four months, under the direct supervision of the Recreation Superintended, Matt Arone. Moved: Trustee Gonzalez Seconded: Trustee Andruss Absent: Trustees Gebler and Spiro Vote: Unanimous �Memo to ..Paula McCarthy, village clerk From ..Matt Arone, recreation superintendent Re .substitute senior bus drivers for summer 2021 Date June 8,2021 Our regular senior citizen bus driver Ramon "Tony" Rodriguez has informed me he has to leave the country to return to his homeland of the Dominican Republic for an undetermined amount of time this summer. He will be leaving sometime during the end of June and does not know the exact return date. We are in need of substitute bus drivers immediately. I have secured two qualified individuals I would like to recommend for temporary hire. Both have bus driving experience and currently work as bus drivers for the TUFSD. Asuncion " Sue" Cepeda 28 S. Washington Tarrytown, NY 10591 Anthony Corradina 8 Mohican Park Ave. Dobbs Ferry, NY 10522 The plan will be to have both work over the summer. Having two people on-call will prevent me from having to cancel the bus if one of them is unavailable. Due to the fact we do not know what date Tony will be back in the states, I am suggesting these two drivers are eligible to work from Monday, June 21st until Tuesday, August 31st. I am suggesting to pay the two substitutes the same hourly rate as Tony Rodriguez which is $17-70. Approval at an upcoming work session or board of trustee meeting is necessary. Please let me know if you have any questions or concerns. Thank you. �We're looking for the closure to be from the Cloud's driveway (54 Kelbourne) to my driveway (20 Kelbourne) - essentially the center part of our block. The hope is to have it closed from 5 to 10 pm. This gives us time to set up for the party that starts at 6 and enough time to shut down before 10 pm. Afterwards we could move to a yard. Sent from my iPhone > On May 24,2021, at 3:25 PM, Anthony Giaccio <aRiaccio@sleepvhollowny.org> wrote: > > I'm sure it won't be a problem. The Village Board often approves block parties. (And probably most of them will attend the party) > We'll just need to know from where to where would you want the street closed and for how long. > > —Original Message— > From: Thomas Chang > Sent: Saturday, May 22, 2021 11:56 A M > To: Anthony Giaccio <afiiaccio@sleepyhollowny.org> > Subject: Kelbourne Ave Party for the Clouds > Anthony, > By way of introduction, I'm Tom > Chang neighbor of Clifton and Kathleen - and member of the zoning board. Tom Andruss suggested I reach out to you to request closing a portion of Kelbourne Avenue for Clifton Cloud and Kathleen Sims's send off party evening of June 19th. > I'm hoping we could connect in the next few days to coordinate logistics and if there's anything I need to do. > I look forward to connecting, > Tom Chang > Sent from my iPhone �Meeting Date: 06/08/2021 Resolutions 06/71/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Engineer to Solicit Bids for the Water Tank Repair Project WHEREAS, Dolph Rotfeld Engineering has completed specifications for the Water Tank Repair Project; WHEREAS, Funds for this project have been allocated in the capital budget; NOW THEREFORE BE IT RESOLVED, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow Authorizes Dolph Rotfeld Engineering to Solicit Bids for a Water Tank Repair Project. Moved: Trustee Andruss Seconded: Trustee Scaglione Absent: Trustees Spiro and Gebler Vote: Unanimous �Meeting Date: 06/08/2021 Resolution #: 06/72/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal Staff WHEREAS, in order to maintain safety of visitors and to staff the Kingsland Point Park's Booth, Kingsland Point Park, Barnhardt Park and Sykes Park, it is necessary to fill several seasonal parks positions as quickly as possible; and WHEREAS, Police Chief Bueti has conducted several interviews for these seasonal positions and deems these applicants qualified, and WHEREAS, Police Chief Bueti has recommended that these candidates be hired on a seasonal basis, not to exceed four months. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approve the Chief's recommendations of: (See list of names and hourly rates below) to be hired effective June 12*, 2021, not to exceed four months. under the direct supervision of the Police Chief, and BE IT FURTHER RESOLVED background checks for all applicants have been completed and are satisfactory. LIST OF SEASONAL CANDIDATES FOR PARKS; Coral Cabrera-Abad ($14.50); Matthew Ryan ($14.00); William Solomon Jr. ($14.00); Jaya Jamison ($14.00) Dejvi (Dave) Bileri ($14.00); Tamia Dimmie ($14.00); Talia Reith ($14.00); Adolis Burgos ($14.00); Johnthan Gomez ($14.00); Noel Gomez ($14.00); Daniel Williams ($14.00) Abubakar Mohammed ($14.00) and, BE IT FURTHER RESOLVED that Asuncion "Sue" Cepeda and Anthony Corradina are temporary hired to drive the Senior Bus as needed, effective June 9,2021, at an hourly rate of $17.70, not to exceed four months, under the direct supervision of the Recreation Superintended, Matt Arone. Moved: Trustee Gonzalez Seconded: Trustee Andruss Absent: Trustees Gebler and Spiro Vote: Unanimous �Meeting Date: 06/08/2021 Resolution #: 06/74/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve CDAG Whereas, established in 1976, the Community Development Advisory Group (CDAG) complements the citizen participation for the federal Community Development Block Grant (CDBG), the Emergency Solutions Grant (ESG) and the HOME Investment Partnership Programs for the Westchester Urban County Consortium. Each year, the group advises the County Executive, through the Planning Department staff, on the programs and priorities contained in the application to the U.S. Department of Housing and Urban Development. At full complement, CDAG consists of members from each participating municipality who each serve a term of at least one year, are appointed by the chief elected official, and representatives from several consortium-wide non-profit agencies. CDAG meets several times a year. Now Therefore Be It Resolved the Mayor of the Village of Sleepy Hollow appoints Carlos Figueiredo of DepeysterStreet'm Sleepy Hollow, to the CDAG effective June 7, 2021. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Absent: Trustees Spiro and Gebler Vote: Unanimous �Meeting Date: 06/08/2021 Resolution #: 06/75/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving Request for Parade Whereas, Ray Endreny, President for the PMIA has requested the annual 4th of July parade take place on July 4, 2021, starting at approximately 11:00am at Bellwood Avenue and ending at Peabody Field, and Whereas, the Mayor and the Board of Trustees directs the Chief of Police to coordinate the public safety requirements with the applicant as necessary. Now Therefore Be It Resolved, that the PMIA parade request for July 4, 2021 is approved. Move: Trustee Andruss Second: Trustee Gonzalez Absent: Trustees Gebler and Spiro Vote: Unanimous �Dear Mayor Wray and Village Trustees, We are very happy to announce the return of the PMIA/SHMA joint-host, traditional July 4th Parade and Picnic for manor residents. We extend an overdue and enthusiastic invitation to the entire Village Board with hope that you join the 2021 fun. Beginning with a parade down Bellwood Avenue in the morning, we will collect our Philipse Manor and Sleepy Hollow Manor families at Peabody Field for a DJ, games, contests, dogs, drinks, cake, and many patriotic decorations. This Sleepy Hollow scene is, once again, a July 4th must-do destination. Please join us as we celebrate our local and national pride with rekindled community spirit. Let us know if you can make it! Looking forward to seeing you soon, Ray Endreny PMIA, President Ray Endreny � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-06-08_RES-67-68-69-70-71-72-74-75 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a262c45c0b5d316e7ece05d4d806b674.pdf e7a96d11b8c56842f848e53dcb7f26d2 PDF Text Text « o f Trusteesofthe Village of Sleepy Hollow held a meeting on Tuesday, June 8, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Thomas Andruss Sam Gonzalez Jared Rodriquez, Trustees Absent: Sandra Spiro Rachelle Gebler, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Anthony Bueti, Police Chief Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Arlenny Monegro, 32 year old, longtime resident of College Arms, Margo Joseem Campbell, beloved wife of former Trustee Bruce Campbell and Kunj Panwar 73 year old and former employee of the Village's Finance Dept. Our thoughts are with their families and friends. Approval of Warrants: On a motion made by Trustee Andruss, seconded by Trustee Gonzalez the warrant was approved and the Treasurer DiGiacomo was authorized to pay for $196,901.95. Approval of Minutes: On a motion by Deputy Mayor Scaglione, seconded by Trustee Gonzalez the minutes of the May 18, 2021 meeting were approved. Motion carried. On a motion by Deputy Mayor Scaglione, seconded by Trustee Gonzalez the minutes of the June 1, 2021 meeting were approved. Motion carried. Mayor's Announcement: Mayor Wray made the following announcements/comments: • Gas-powered leaf blowers are banned from Memorial Day to the end of September. This ordinance will be enforced and the first fine is $150.00 • Congratulations to the Sleepy Hollow Boys Lacrosse team for their undefeated season (15-0) and title as League Champions. • Mayor Wray announced there will be fireworks this year, on the 4th of July. �Department Head ReportsPolice Chief Bueti gave his report. (Please see attached) Public Comments: Mayor Wray opened the meeting to the public for comments and invoked the 3-minute rule. Lauren Connell of Continental Street vicinity addressed the Mayor and the Board of Trustees and suggested that future construction of the bridge connecting to the East Parcel have two lanes, for pedestrians and traffic. Ann White of Kendal Way addressed the Mayor and the Board of Trustees and stated she would like to continue the collaborative police work. She also asked if more individuals with mental illness might be able to register through our Police Department. Ms. White also suggested that a Spanish translator be readily available for meetings, and people should have other options to attend meetings without coming into Village Hall. Martina Brown of Pleasant Street addressed the Mayor and the Board and stated she would like the traffic flow to be looked at on Continental Street and other points of entrance to the East Parcel. She suggested that the new Public Works Building be a sustainable compound. Molinda Kearns of Hudson Anchor Restaurant addressed the Mayor and the Board of Trustees and requested permission to do curb side - outdoor dining in front of her restaurant. Ms. Molinda stated that some customers have made this request. Gary Serina of Hudson Anchor Restaurant addressed the Mayor and the Board of Trustees and stated that he would like to have outdoor/dining tables in front of his restaurant. He also asked about speed humps on Beekman Avenue. Michael Savitsky of River Street addressed the Mayor and the Board of Trustees and thanked the Village of Sleepy Hollow Staff, all Departments, Mayor and the Board for providing "some kind of calm" during the last 15 months. Resolutions: R1 R2 R3 R4 R5 R6 R7 R8 R9 - Approve Fire Works Contract Approve Block Party Request Approve Prisoner Transport Agreement Approve Tuition Reimbursement Approve Village Engineer to Solicit Bids for Water Tank Repair Project Approve Seasonal Employees Approve Mayor and Administrator to attend NYCOM Conference Appoint CDAG Representative Approve Parade Request �Mayor Wray asked to go into Executive Session to discuss a disciplinary manner Motion Carrie™ " ^39"0"6' ^ SeC °nded by TrUSt e ' Andruss Mayor Wray asked for a motion to end the Executive Session. On a motion by Trustee Andruss, seconded by Deputy Mayor Scaglione, the session ended. RIO - Approve Disciplinary Action for Employee. New Business: Mayor Wray reminded everyone that the next Board meeting will be on June 29*. n ^ t y r a y ° r S c ? g l i ° n e announced that the Girls Lacrosse Team just won their first playoff p y game, they are also League Champions. Trustee Rodriguez would like to discuss solar leasing or buying for Village properties at a future work session, and update on other current projects. properties at a Communications: lGtter R t T a S ^ r6CeiVed fr °m P9t Munr °e regardin 9 the ^ s e c t i o n at A brief discussion ensued regarding a real property dispute, right of way, between homeowners at 1 Ridge St. and 120 GoreyBrook Rd. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule There were not comments at this time adjourned ^ Resfiefctfuily Submitted ^ Andmss ' seconded b Y T r ustee Gonzalez the meeting was � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-06-08 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/19cced94b82f3fc0a076f3150771aca1.pdf fda21a0f6ab7acb6e955341b6533b9b0 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday June 1 2021 at 7:00 P.M at Sleepy Hollow Village Hall 28 Beekman Avenue, Sleepy Hollow New York. ' Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Sam Gonzalez Rachelle Gebler Sandra Spiro Tom Andruss Jared Rodriguez Also Present: Trustees Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. FIREWORKS CONTRACT: The Board reviewed a draft agreement with Legion Fireworks tc provide fireworks for the fourth of July. The Board was in favor of approving this agreement. Mayor Wray requested that this item be on the next Board meeting agenda. BLOCK PARTY REQUEST: The Board reviewed a request from Tom Chang to hold a block party on June 19, 2021 on Kelbourne Avenue from 5:00-10:00pm. The Board was amenable to this request. Mayor Wray asked for this item to be on the next Board meeting agenda. PRISONER TRANSPORT INTER-MUNICPAL AGREEMENT: The Board reviewed a draft prisoner transport inter-municipal agreement between the Village and Westchester County. This is a renewal agreement. Police Chief Bueti has recommended that this agreement be renewed. The Board had no objection to renewing this agreement. Mayor Wray requested that this item be on the next Board meeting agenda. TUITION REIMBURSEMENT: Police Chief Bueti submitted a request to be reimbursed for tuition expenses he incurred this past semester at the University of New Haven. Chief Bueti is pursuing a master's degree in criminal justice. The Police Department has funds available for this purpose, but the Village Board needs to approve it first. The Board was in favor of approving this request and supports on-going education for all employees. Mayor Wray requested that this item be on the next Board meeting agenda. �AUTHORIZE WATER TANK PROJECT: Mr. Giaccio requested permission to solicit bids tor the water tank repair project. Dolph Rotfeld Engineering has completed the bid documents and there are funds available for this project in the capital budget. Mayor Wray requested that this item be on the next Board meeting agenda. APPROVE SEASONAL EMPLOYEES: Police Chief Bueti provided the Board with a list of seasonal employees he would like to hire as park attendants. The Board had no objection to this request. Mayor Wray asked for this item to be on the next Board meeting agenda. SPECIAL SESSION Motion was made by Trustee Andruss, seconded by Trustee Rodriguez to go into special session. Motion passed 7-0 Motion was made by Trustees Spiro, seconded by Trustee Scaglione to approve a resolution authorizing the Mayor to sign a consultant agreement with Charles McKinney for design services. Motion passed 7-0 Motion was made by Trustees Spiro, seconded by Trustee Andruss to approve a resolution accepting a resignation by a Village employee. Motion passed 7-0. Motion was made by Trustee Scaglione, seconded by Trustee Gonzalez to go out of special session. Motion passed 7-0 At 7:48 the work session was adjourned. Respectfully submitted, AnthonyXoi^ccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-06-01_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5d7efa805a44372cead66c7670165db2.pdf f3ca006e0aa735179c3bded4fe5c2989 PDF Text Text Meeting Date: 06/01/2021 Resolution #: 05/65/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Authorize Agreement with Consultant BE I T RESOLVED that the Board of Trustees hereby retain Charles McKinney of Urban Strategies, LLC pursuant to the attached agreement for consulting purposes. Moved: Trustee Gebler Discussion ensued. Second: Deputy Mayor Scaglione Vote: Unanimous �CONSULTING AGREEMENT Sleepy Hollow Common April 30,2020 This Consulting Agreement is between The Village of Sleepy Hollow (the "Village") and Charles McKinney, of Urban Strategies LLC, ("Consultant"). The Village wishes to engage the Consultant to perform services on the terms and conditions t Z t l r wA § r e u T n t and thG C°nSUltant and conditions described in this Agreement. Wi5heS t0 P e r f o r m s - h services on the terms Accordingly, the Consultant and the Village agree as follows: 1- Consulting Services a. The consulting service will commence March 12, 2020. b. The consultant will work under the direction of Mayor Wray and any designee c. The work will be focused on design guidance, consultant selection and review and project advancement of the Sleepy Hollow Common, the DPW compound the community building, the Pocantico river shoreline, Devries Park and the Union Hall site. d. Other work as requested. 2. Term a. The term of this Agreement shall commence on March 12, 2020. This agreement may be terminated at any time, for any reason, by either the Consultant or the Fund upon ten (10) business days prior written notice. 3. Payment for Consulting Services a. The Consultant shall be paid $200 per hour, not to exceed $50,000 in the aggregate without express written consent from the Mayor. The Village also agrees to reimburse the Consultant for travel, as well as other reasonable and necessary expenses. The Consultant shall present monthly invoices to the Village with outlines of work performed. b. The Fee described in this paragraph 3.a are total amounts payable under this Agreement for the performance by Consultant of his obligations hereunder, except for the reimbursement of reasonable and necessary expenses incurred by the Consultant directly in furtherance of providing services under this Agreement. Any extraordinary expenses to be incurred shall be approved, in writing, in advance. Reimbursement to Consultant shall be made in accordance with the Village's usual procedures. Reimbursable expenses shall be submitted in writing with appropriate documentation covering such expenses and subject to approval by the Fund. c. Fees will be paid upon receipt of detailed bills and should be submitted directly to the Village offices. 1 �CONSULTING AGREEMENT Sleepy Hollow Common April 30, 2020 4. Nature of Relationship a. Consultant is an independent contractor and not an employee or agent of the Village. Nothing in this agreement shall be construed to constitute a joint venture, partnership, employment, agency or similar agreement between the parties. b. Consultant's work is advisory to the Village and shall have no authority to create or assume any liability for himself or Urban Strategies LLC, or obligation of the Village without the prior written consent of the Village. c. Consultant shall not be entitled to any of the fringe benefits provided by the Village to its employees. Consultant's services will be performed in the Village's office, at meetings and the work site, or in his own office, at his discretion. Amendments 5. a. If the Consultant or the Village desires to amend this Agreement, such amendment(s) must be in writing and signed by both parties. IN WITNESS WHEREOF, the undersigned have caused this Agreement to be signed. The Village of Sleepy Hollow Consultant B By: y; Name: - Name: 2 �Meeting Date: 06/01/2021 Resolution #: 06/66/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation Notice from Police Officer " e c t o r Kosario submitted his letter of resignation via letter dated April 29 2021) as a Sleepy Hollow Police Officer, to be effective June 2, 2021; and 2021 "and ^ n W requested t0 modif ° Y his resignation date to June 20, j 2 h H f r R o s a ; i o ^as further requested to be placed on an unpaid leave during the period between and including June 2, 2021 and June 20, 2021; and Whereas, the Board of Trustees is amendable to both of Hector Rosario's requests. Now, Therefore, Be It Resolved that the Board of Trustees hereby agrees to Hector Rosario s request to modify his resignation date to June 20, 2021; and Be It Further Resolved, that the Board of Trustees hereby agrees to Hector Rosario's request to be placed on an unpaid leave of absence during the period between and including June 2, 2021 and June 20, 2021; and Be It Further Resolved, that the Board of Trustees hereby accept Hector Rosario's resignation effective June 20, 2021. Moved: Trustee Spiro Seconded: Trustee Andruss Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-06-01_RES-65-66 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/cdde3110dfb5cfcfa627cff222e6fa15.pdf e45f8c7eabef2de13e8c34a61ecbb69b PDF Text Text OMeeting Date: 05/25/2021 Resolution #: 05/52/2021 Resolution of the Mayor and the Board of Trustees of the Viiiage of Sleepy Hollow to Approve Maintenance Contract for Village Clock Be it resolved that the Board of Trustees hereby authorizes the Mayor to sign the attached contract from Verdin Clocks to maintain the viiiage clock. Moved: Trustee Gebler Seconded: Trustee Andrews Vote: Unanimous �STREET CLOCK ORDER FORM THE VERDIN COMPANY 444 READING ROAD - CINCINNATI, OHIO - 45202 PHONE: (513)241-4010 FAX (888) 290-0507 TOLL FREE: 1-800-543-0488 WWfW.VERDiN.COM May 7,2021 BLUi&0£X.:KS SOLD TO: Village o f Sleepy Hollow INSTALL AT: Vlltoge of Sleepy Hollow ADDRESS: ADDRESS: 28 Beekman Avenue CITY: OTY; Sleepy H o l l o w STATE: ZIP: TELEPHONE: FAX zip- STATE- NY TELEPHONE, (814)366-5105 10591 FAX QTY, MODEL THIS PROPOSAL REPLACES THE LEXAN DIAL COVERS AND TWO-FACE REPLACE FLOURESCENT LIGHTS WITH LED BACKLIGHTS FOUR-FACE COURTYARD DIAL FACE CLOCK COLOR ACCENT PAINTING CUSTOM HEADER CUSTOM LIGHTING CUSTOM CLOCK ALL NEW LED BACKLIGHT KITS TO REPLACE FLOURESCENT VERDIN MASTER CLOCK CONTROLLER 'SEE OPTIONS BELOW LEFT FOR NEW HEADERS ABOVE DIALS Oplfonef GPS Interface "THESE WERE REPORTED DAMAGED IN PAST BY TECHNICIAN TOWN CRIER CARILLON w/SPEAKERS. OTHER OPTIONS A L L NEW LEXAN M A L COVERS INSTALLATION Installation by Verdln FREIGHT SHIPPING PRICE INCLUDED-F06 Verdln Factory APPROXIMATE DELIVERY DATE FOR EACH OF 4 DIALS If Verdin Install Labor, Reed Addition*) Term* and C o n d i t i o n , Hem 5, to U n d m t a n d Cuetomefs Inrtalltrttan ReeponafbiUtlee, euch • • Electrical Wiring, Scaffolding, U f W C r a n » , etc., that an» not a Part of Verdln'* Scop» of Work, DeHveiy will be determined after Receipt of AA, by V«rdln: Order Signed by Both Pertlei, Depoalt Payment, and Approved Drawing* end Submittal». Alt dtlfWHy dm* «ubiKt toflnjl*n*pt»ie* by The Vwtfla Co. Accept OpBon Option »1 Option K NEW CLOCK HEADERS (4} WITH GOLD FLUSH PAINTED LETTERS TO REPLACE OLD HEADERS DAMAGED ADD •OPHOH'tqwsTALL H I H V I U W L RAftfcU Lfct I b W H N UbU WFLUSH PAINTED "SLEEPY HOLLOW* ON HEADERS ADD TO Option Cmt $2,956.00 SUBTOTAL («relmfftig ttat)* 13,858.00 Taxee. (Actual Teme to Calculated «I Invoicing) $1,001,88 OpOontU Depoett (58% w.OrdarV Opt/on M >1,975.00 MTERIM P A W I E m DUE SpocHy Otfwf Pnymant Team Bmlow BALANCE DUE UPON SHIPMENT* 91.975.00 'A*d eo»t of accepted option» to total purch*** price end dapoatt. PURCHASER RESPONSIBLE FOR PAYING ALL TAXES, Purchaser Authorized Slgnatu» By tlgnlng, Purchwr tdmrnttdf ttat It hm mad and accepted tfte atfaetetf MdMtonaf Terma < CendltktM which mm IneorpotKtd fnte Oil* s Representative JEFF LEWIS EASTERN MANAGER 8116-788«» Authorized Slgnatur* Onfcr not WmWnp until tfgtfd Onhr. Corporal* Signature by audi orbed VtnUn npn*»nl*Urm �ADDITIONAL TERMS AND CONDITIONS OF PURCHASE AGREEMENT 1. PURCHASE PRICE AND PAYMENT TERMS. The total purchase price paid by Purchaser under this Agreement shall be fha amount shown on the Order Form plus the price of any Options accepted by Purchaser {the Purchase Price). Payment by Purchaser to Verdin for the Products specified on the Order Form (the Products) shall be made in U.S. dollars. Unless otherwise agreed to by the parties, payment terms a-rs 50% down with Order, with the balance due upon shipment of the Products. In no event shall Verdin be required to begin performance of Us responsibilities under this Agreement until It has received the deposit. PLEASE NOTE ALL PRICES ARE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN 30 DAYS OF SUBMISSION OF CONTRACT. 2. CHANGE ORDERS. Verdin, in its discretion, may accept any additions, deletions, or changes to this Agreement without invalidating this Agreement, provided that alt such changes are authorized by a written amended purchase order signed by Purchaser and Verdin (the "Change Order'). Such Change Order shall specify any additional charges {or credits) to the Purchaser and the payment terms for such charges. The Change Order shall become effective only upon acceptance by an authorized Verdin representative, 3. FREIGHT. Unless otherwise specified on the Order Form, the Purchase Price is F.O.B Verdin's manufacturing facility in Cincinnati, Ohio, and does not include freight charges. Purchaser shall be responsible for all freight charges associated with (i) shipment of the Products to Purchaser, or (Ii) shipment of any equipment from Purchaser to Verdin's manufacturing facilities. Such charges shall be added to Purchaser's final invoice, 4. DELIVERY AND STORAGE OF PRODUCTS. Verdin shall not be liable for delays in delivery, defaults, or breaches resulting directly or indirectly from food, fire, strikes, labor disputes, or other items beyond the control of Verdin. If the Purchaser, for any reason other than Verdin's failure to supply the Products in accordance with the terms of this Agreement, requests thai Verdin postpone delivery of the Products beyond the Delivery Date. Verdin will store the finished Products for the Purchaser at Verdin's facility free of charge for 30 days after the Delivery Date. After such time, Verdin may charge Purchaser a storage fee of $250,00 per month for storing the Products. 5. VERDIN INSTALLATION. If Purchaser elects to have Verdin install Ihe Products, Verdin shall provide the labor and equipment necessary to complete installation; provided, however, that Purchaser shall provide at its own expense the following items and services: (i) off-loading and safe storage of the Products at the Job Site; (ii) sufficient access (exterior or interior) lo the area in which the Products will be installed, including safe ladders or lift equipment- (ft) construction of any platfonms, bracing, or other support required to safely secure the area in which ihe Products will be installed: (!v) design, engineering, and construction of a concrete foundation required for a tower, including provision of mounting bolts according to Verdin's specifications; (v) any cranes, lifts, or hoists required to move or install the Products; (vi) all necessary electrical wiring in accordance with specifications furnished by Verd n, including aU final connections to terminal strips, striker leads, mounting of electrical panels, or splicing of wires; (vii) any permits, licenses, or stamps of engineering approval, and (villi any necessary civil, structural, or electrical engineering services. 6. VERDIN-SUPERVISED INSTALLATION. If Purchaser elects to have Verdin supervise the installation of the Products, Verdin shall be responsible for providing the following items and services required to perform the installation: (i) general supervision and direction at the job site by one Verdin service technician; (ii) programming for all electronic control Products supplied by Verdin; and (iii) final check-off of all Products to confirm proper working order. Purchaser shall be responsible for providing at its own expense the following items and services required to perform the installation; (i) all Items specified In Section 5(i)-(viii) above; (ii) all necessary labor, tools, and equipment to perform the installation: and (iii) all preparatory and clean-up work at the job site. 7. ADDITIONAL INSTALLATION FEES. If any of the Products cannot be installed on the Installation Date for any reason other than the failure of Verdin to supply Ihe Products in accordance with the terms of this Agreement, Purchaser shall be responsible for paying any additional costs or expenses Incurred by Verdin resulting from such delay, including without limitation, the fees or wages of Verdin's installation representatives, travel and lodging/meal costs, equipment rental costs, storage costs, or mobilization costs at the Job Site. If the delay in installation is such that Verdin's service technician(s) is required to return id the Job Site on a future date, Verdin shall charge the Purchaser an additional fee for installation services, arid shall notify the Purchaser of such additional fee prior to performing the installation. Purchaser shall also be charged additional installation fees to the extent Verdin is required to provide any of the items or services specified above in Section 5(i)-(viii). fl. LIMITED WARRANTY. Verdin warrants each Product to be free from defects in materials and workmanship for three years following the installation, provided thai it is maintained in accordance with instructions provided by Verdin. Purchaser's exclusive remedy for any nonconformities or defects in the Products within the warranty period will to limited to the repair or replacement, at Verdin's discretion, ol any nonconforming or defective Products upon examination of such Products by Verdin, Verdin shall have a reasonable lime lo repair or replace any nonconforming or defective Products, including the time for the manufacture oi replacement Products or replacement parts for such Products. This warranty is not applicable to any m suse. neglect, or natural disaster such as lightning or fire. THIS WARRANTY IS IN LIEU OF AMY AND ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY WITH RESPECT TO MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 9. MO LIABILITY FOR DAMAGES. VERDIN SHALL NOT BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHATSOEVER, INCLUDING, WITHOUT LIMITATION. DAMAGES FOR ECONOMIC LOSS OR LOSS OF PROFITS INCURRED BY PURCHASER IN CONNECTION WITH ANY BREACH OF THIS AGREEMENT 8Y VERDIN EVEN IF PURCHASER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 10. TAXES, The Purchase Price does NOT include sales tax or arty other tax. Purchaser shall be responsible for paying al! sales, use, excise, or other taxes that may apply to (he purchase of the Products or other services under this Agreement. Such taxes will be added to Purchaser's final invoice. If Purchaser has a lax exemption certificate. Purchaser will provide il to Verdin upon execution of this Agreement. 11. LATE FEE. Verdin reserves the right lo charge Purchaser a tate payment penalty fee equal to ten percent (10%) of the amount of at! invoices that are not paid within thirty (30) days of their due date under this Agreement 12. ACCEPTANCE. This Contract is subjecl to the approval and acceptance of an authorized representative of the home office of THE VERDIN COMPANY unless otherwise specified. 13. GOVERNING LAW. The parties agree that any dispule or default arising from this Agreement shall bes governed by the laws of the State of Ohio, and each party agrees to submit to the jurisdiction and venue of the Circuit Court of Hamilton County,: Ohio. : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : 14. ENTIRE AGREEMENT. This Agreement constitutes this entire understanding between the parties and supersedes all prior negotiations, representations, or agreements, either written or oral, between the parties. 111111 v'\\\\ 15. COUNTERPARTS. This Agreement may be executed in several counterparts, and all counterparts shall constitute one and the same instrument. �Recently Installed Howard Replica Clock Stafford Springs CT With Raised Lettering on Headers & Gold Accents �Meeting Date: 05/25/2021 Resolution #: 05/53/2021 Approving a Request from the PBA PV BE I T RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by the Police Benevolent Association "PBA" for a community outreach event, on Friday August 21st from 8:00 a.m. to 9:00 p.m. at Reverend Sykes Park, (and August 28th as a rain date!) BE IT FURTHER RESOLVED the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants, if necessary. Moved: Trustee Rodriguez Seconded: Trustee Spiro Vote: Unanimous �Meeting Date: 05/25/2021 Resolution #: 05/54/2021 to New York State law, the for the furnishing of and may contract with to or for the Village or any Hollow EMS") is an to the Board of Tr and cost, and have EMS District and the Ossining of the the Contractor's Proposal, that awarding the contract to Ambulance Corps "OVAC", are that the Board of Trustees accepts the Mid-Hudson District proposal for the provision of Emergency Medical Technicians and the Anthony Giaccio, to sign a contract with Ossining, NY, 10562 for the the fiscal year of 2021/2022. c/o Town of Ossining located at 16 Craton Avertue, that is stated in the attached contrart for �AGREEMENT Agreement with Mid-Hudson EMS District for the Provision of Emergency Medical Technicians to supplement Sleepy Hollow EMS of the Village of Sleepy Hollow E M S This Agreement (the "Agreement") entered into this j f P ^ L v of June. 20? 1 by and between the Village of Sleepy Hollow, a New York m u n i c i S f ^ r p o r a t i o n with offices at 28 Beekman Avenue, Sleepy Hollow, New York 10591 ( the "Village") and t h e Mid-Hudson Ambulance District, a Municipal Corporation, with headquarters at c b Town o* O ^ n i n e ' 6 Croton Avenue, Ossining, NY 10520 (the "Contractor"). ~" ' ' WITNESSETH: WHEREAS, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department inereor; 3nd WHEREAS, the Village's Emergency Medical Services ("Sleepv Hollow EM*5") is an entirely volunteer Village organization that provides ambulance services to'the Village* and certain areas within the Town of Mt. Pleasant; and WHEREAS it shall be known by the Village that the Contractor shall engage the services oi the Ossining Volunteer Ambulance Corp ( the "Service Provider) to perform the ambulance services tor the Village. WHEREAS, the Village's Board of Trustees evaluated the Contractor's Proposal qualifications, experience, and cost, and has determined that awarding the contract to the Contractor is in the best interests of the Village, NO W, THEREFORE, THE PARTIES HERETO AGREE as follows: I. Contract Administration The recitals above are incorporated as if more fully set forth herein. The Village Manager or his/her designee shall represent the Village in all matters pertaining to this Agreement and shall administer this Agreement on behalf of the Village. The Village Manager or his/her designee may take anv reasonable action to monitor the Contractor's compliance with relevant laws and this Agreement �II. III. Term; Termination A. The term of this Agreement shall commence at 12:01 a.m. on June 1st, 2021 and shall terminate at 12:00 a.m. on May 31st, 2022, unless terminated'earlier or extended pursuant to the terms and conditions of this Agreement. B. The Village may terminate this Agreement: (a) at any time, for any reason, upon fifteen (15) days prior written notice to the Contractor, whereupon the Contractor shall be entitled to payment for services rendered pursuant to this Agreement; and (b) upon seven (7) written days notice to the Contractor if the Contractor has breached a material provision of the Agreement and failed to cure the same within five (5) days of written notice thereof. C. The Village may also terminate this Agreement immediately if the Contractor: (i) ceases business, becomes insolvent, commences to wind-up, or becomes subject to any insolvency, bankruptcy, or similar proceedings; * (ii) makes an assignment for the benefit of creditors; (iii) files a petition under any bankruptcy, insolvency, or similar law providing for the relief of debtors, or has any such petition filed against it, and the Contractor fails to have such petition stayed or lifted within ten (10) days from the date on which the petition is entered. " D. Termination by the Village shall in no way affect the Village's right to rely on any applicable bond. Conditions The Contractor is required to meet all terms and conditions contained herein and as described in the RFP as modified by the Contractor's Proposal, if applicable,. IV. Extension of T e r m By resolution of the Village Board of Trustees, this Agreement may be extended for three (3) additional one (1) year terms upon thirty (30) days prior written notice to the Contractor. V. Notices All notices, demands, requests, consents, approvals, waivers, or communications ("Notices") that either party desires or is required to give to the other party shall be in writing and either personally delivered or sent by prepaid postage, first class mail, or �sent by facsimile (with confirmation of receipt). Notices shall be addressed as appears be'ow for each party, provided that if either party gives notice of a change of name or address, notices to the giver of such notices shall thereafter be given as demanded in that notice. Insurance The Service Provider shall provide proof of insurance coverage as follows. All insurance obtained pursuant to the terms herein shall be obtained from insurance companies licensed in the State of New York (i.e., possess an "Admitted" status), carrying a Best's financial rating of A-, FSC X, or better. Insurance coverage submitted from an insurance company having a lesser rating shall only be permitted if approval is eranted bv the Village Attorney. Prior to providing the services contemplated herein, the Contractor shall provide proof of the Service Provider's coverage: 1. 2. ». Commercial General Liability (CGL) coverage with limits of insurance of not less than $1,000,000 (One Million Dollars) each occurrence, $2,000,000 (Two Million Dollars) Annual Aggregate and including a waiver of subrogation. Automobile Liability a. Business Automobile Liability coverage with limits of at least $1,000,000 (One Million Dollars) each accident. b. Business Automobile coverage must include coverage for liability arising out of all owned, leased, hired and non-owned automobiles. c. Business Automobile coverage must include a waiver of subrogation. Workers' Compensation and Employers' Liability, and New York State Disability: a. Statutory N.Y.S. Worker's Compensation, Employer's Liability, and New York State Disability Benefits Insurance required for all employees. b. 4. ACORD forms are not acceptable proof of Worker's Compensation coverage. C-105.2 Certificate of N.Y.S. Worker's Compensation Insurance must be provided. DB 120.1 Certificate for N.Y.S. Disability Benefits Insurance must be provided. Professional Liability coverage with limits of $1,000,000 (One Million Dollars) each Occurrence' $2,000,000 (Two Million Dollars) Annual Aggregate. The professional insurance shall cover the professional services rendered to t h e V i l l a g e o f S l e e p y H o l l o w by the Contractor. �5. Umbrella Insurance Coverage with limits of $5,000,000 (Five Million Dollars) each O c c u r r e n c e $5,000,000 (Five Million Dollars) Aggregate, Policy must state that it covers over the General Liability, Automobile, Professional Liability, and Employers' Liability Insurance. The Village of Sleepy Hollow, Sleepy Hollow EMS, and their respective officers, directors, employees, agents, volunteers, and emergency services providers shall be listed as additional insured on all policies (except the Workers' Compensation and Disability policies) and list this Agreement. Such certificates of insurance shall contain the following statement: ALL COVERAGE SHALL BE PRIMARY AND NON- CONTRIBUTING TO ANY OTHER INSURANCE OR SELF-INSURANCE HELD BY THE VILLAGE OF SLEEPY HOLLOW." Include any deductible maintained by, or provided to, the additional insureds. Certificates shall provide that sixty (60) days written notice, by registered mail with return receipt requested, prior to cancellation be given to the Village. Policies that will lapse and/or expire during the term shall be re-certified and received by the Village no less than thirty (30) days prior to renewal. All relevant insurance policies shall provide coverage for the defense and indemnification provisions contained herein. Original copies of insurance policies affording coverage, for which certificate of insurance are to be furnished to the Village, must be submitted to the Village for examination along with certificates. Failure of the Village to object to the contents of any certificate or absence of same shall not be deemed a waiver of any or all rights held by the Village. Contractor acknowledges that failure of the Service Provider to obtain such insurance constitutes a material breach of contract and subjects it to liability for damages, indemnification, and any and all other legal remedies available to the Village. VII. Indemnification and Defense Service Provider shall indemnify, defend, and hold harmless the Village and its respective officers, directors, employees, volunteers, agents, and representatives, from and against any and ail costs, losses, liability, claims, and expenses (including reasonable legal fees) incurred in connection with, or arising from, any claim, legal action, or proceeding arising out of the terms of or the services to be performed under the Agreement against the Village, and/or any such persons so indemnified, by any third party in relation to (i) a breach of any of the representations and warranties made by the Service Provider, its employees, and/or subcontractors; (ii) a breach of the Agreement by the Service Provider, its employees, and/or subcontractors; or (iii) the negligence or willful misconduct of the Service Provider, its employees and/or subcontractors, provided, in each case, that the Service Provider is notified promptly, in writing, of any such suit, action, or threat thereof and is given full and complete authority, information, and assistance by the Village for the defense and settlement of the same. This ���Meeting Date: 05/25/2021 Resolution #: 05/55/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Unused Vacation Time Carry Over Whereas, the vacation time policy in the Village's personnel manual entitles employees the opportunity to carry over unused vacation days at the end of the fiscal year at the discretion of the Board of Trustees, and Whereas, Earl Tompkins request is due to staffing needs, and Diana Loja request is due to a clerical error, and Now, Therefore, Be It Resolved the Board of Trustees hereby approves unused carry over vacation time to the following employees, Earl Tompkins - 6 vacation days to be used by June 30, 2021 Diana Loja - 10 vacation days by Sept. 1, 2021 Move: Trustee Scaglione Second: Trustee Gonzalez Vote: Unanimous �Meeting Date: 05/25/2021 Resolution #: 05/56/2021 Resolution of the Board of Trustees of the Village of Sleepy HoIBow Authorizing Retainer Agreement Be it Further Resolved, that Dana Tavano be paid the sum of $800.00 per month pursuant to the attached retainer agreement, effective June 1st, 2021, upon mutual execution of the retainer; and Be it further resolved, that Dana Tavano shall continue to be an independent consultant effective February 1, 2020. Moved: Trustee Andruss Seconded: Trustee Gonzalez Vote: Unanimous �AGREEMENT FOR CONSULTING BETWEEN THE VILLAGE OF SLEEPY HOLLOW, NEW YORK AND DANATAVANO 5/25/2021 This Agreement, is made and entered into, by and between the Village of Sleepy Hollow, a Municipal Corporation of the State of New York having an office and principal place of business at 28 Beekman Avenue, Sleepy Hollow, New York (hereinafter referred to as the "Village") and Dana Tavano, of Sleepy Hollow, New York (hereinafter referred to as the "Contractor") Whereas, the Village is desirous to contract for services to be provided to and on behalf of the Sleepy Hollow Fire Department including but not limited to: communications, bookkeeping, records management system which includes state reports, personnel and equipment, maintain personnel records including physicals, arson background checks, membership ID cards, members attendance, purchase orders requests, process invoices and follow the Village's procurement policy, Schedule testing and other meetings per Chief's request. Whereas, Chief Mike Tavano of SHFD has recommended the Contractor and has represented that she is qualified to provide the aforementioned services to the Village. Now, therefore, in consideration of the terms and conditions contained herein, the parties agree as follows: 1. Village's Responsibilities (A) The Village shall pay to the contractor the sum of EIGHT HUNDRED ($800.00) DOLLARS per month for the aforementioned services, commencing upon the execution of this Agreement by both parties on or after June 1, 2021. (B)The Village shall provide to the Contractor full access to all documents, books, filings, and other records to facilitate the work to be done by the Contractor. (C)The Village represents that it has been authorized by its governing body to enter into this Agreement. OBPtractpr's RggpopgUiiiajg (A) The Contractor shall report directly to the SHFD Chief. (B) The Contractor shall maintain ali books and records in compliance with the requirements for all New York State and Federal regulatory agencies governing same, 3» Term This Agreement may be terminated at any time by mutual agreement of the parties or upon thirty (30) days written notice by one party to the other party. �4. Assignment & Subcontracting Any purported delegation of duties or assignment of rights under this Agreement without prior express written consent of the Village is void. The Contractor shall not subcontract any part of its work or duties under this Agreement without written consent of the Village. 5. Compliance with the Law In executing their respective responsibilities under this Agreement, the Village and the Contractor shall comply with all applicable Federal, State and Local Laws, rules and regulations. 6. Notices All notices of any nature referred to in this Agreement shall be in writing and sent by registered or certified maif postage pre-paid, to the respective addresses set forth below or to such other addresses as the respective parties hereto may designate in writing: To the Village: Village Administrator 28 Beekman Avenue Sleepy Hollow, NY 10591 To the Contractor: Dana Tavano 80 Chestnut Street Sleepy Hollow NY 10591 Or to such other addresses as either party may designate by notice. 7. No Co-Partnership, Aoencv or Employment Nothing herein contained shall be construed to create a co-partnership or employment relationship between the Village and the Contractor or to constitute either party as the agent of the other. 8. Entire Agreement This Agreement constitutes the entire Agreement between the parties with respect to the subject matter hereof and shall supersede all previous negations, commitments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. This Agreement shall be construed end enforced in accordance with the Laws of the State of New York. �IN WHWESS WHEREOF, the Village and the Contractor have caused this Agreement to be executed. The Contractor 3 �Meeting Date: 05/25/2021 Resolution #: 05/57/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Salary Adjustments for Non-Union Employees Whereas, the Board of Trustees has considered salary adjustments for non-union employees/ and Whereas, the Board of Trustees has determined that a 2% salary increase is appropriate at this time for non-union employees. Now, therefore, be It resolved, effective June 1, 2021 the annual salary of the following employees shall be increased by 2%: Anthony Giaccio, Matthew Arone, Paula McCarthy Tompkins, Joan Bucci, Carol Rebsch, Richard Gross, Sean McCarthy, Joseph Paiva, Pamela Kroll, Sara DiGiacomo, Anthony Bueti, Andrea Ruggiero and Diana Loja. Moved: Trustee Gonzalez Seconded: Trustee Scaglione Vote: Unanimous �Meeting Date: 05/25/2021 Resolution #: 05/58/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING PART-TIME OFFICE EMPLOYEE WHEREAS, there's a need for a clerical assistance in the Clerk's Office; and WHEREAS, Steven Figueiredo of Sleepy Hollow has done community service, has volunteered, and has worked as a seasonal employee since 2016 in the Clerk's Office, and is well versed in some of the essential duties of the office and is a good candidate for this position. NOW, THEREFORE, BE I T RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves Steven Figueiredo of Sleepy Hollow to the part-time position of Intermediate Clerk, not to exceed 17.5 hours weekly in the Village Clerk's Office, at a salary rate of $15.00 per hour, effective June 1, 2021 under the direct supervision of the Village Clerk; said appointment has been approved by the Westchester County Department of Human Resources. Moved: Trustee Gebler Seconded: Deputy Mayor Scaglione Vote: Unanimous �Meeting Date: 05/25/2021 Resolution #: 05/59/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Delinquent Accounts to be Entered as Utility Arrears on the Village Tax Roll Whereas, Chapter 411-15 Subparagraph C of the Village Code permits the Village to relevy unpaid water and/ or sewer bills on the property owners tax bill; and Whereas, despite attempts at collecting such payments, certain customers have thus far failed to pay, or begin to pay the same; and Whereas, in order to obtain payment, the Village must place a lien against the property owners' real estate taxes for such unpaid water and/or sewer bills, whether or not the bills were incurred in the owner's name. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow approves the attached list of delinquent accounts of the Village of Sleepy Hollow Water and Sewer Department and that these accounts shall be entered as utility arrears on the 2021 Village of Sleepy Hollow Tax Roll in the total amount of $184,612.51. Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous �«1 N O 00 N 'C h ^ (N (S Ot vo f i — n M M am <n ft ft o *—"en in t t (s (N O O ft c-i en I> SO "'Sf od so —< —< CM —«r-iTf — M « « N N r- m oo so — > — o oo i> —< « M5 —' r- in (s — < o o Nft «( N oor Jve in in ^ n - o o ft ^ m (» in ^ m m n n n in N M M N r i N M N (N N N - - b t*ffi M OS O <N ft so t-~ oo in ft r5in cninoo r - so CO «t «a* r-* .. ^ m •n %os o o o o o o o o o o o o o o o o o o o o o o o O o o o o o o M M O J M M M M < N < N O < <N M M <N M M M O O O O O O O O O O OOOO O ) O MMMMMMtNMMM O CN <S M M cs M C M O O O O O O O O O O O O 1O N N N M N M N N N M N M C . p o o <n «n >n in �o — M— V© "«t (N Tt i> *- O ~ <N ~ ~ T ~ —1 tn n h 00 o\ o >r> N N o o m n o o N h M 00 « (Ji 00 N In 0 o0% o 00 m <m o\ r*> m £J\ t en 0\ 01 © o c>i —1 00 00 «n , ® o g O OH 0\ Q\ QS OS G\ O o o o o ^ t & v i m m m m m m m m m m |||||i§§§i§§§§§ii§§ii§§ig§§ii§§^^^s �«n o\ 3 •f os © \o m m «— « N « o t- oo o o r»' ooo o <n c h o o v o s £ > m m m — © os _. os _, so <N t- " as «•n o —i Os "S- o j so cs oo oo oo r- rr oo a\ CN r- r- v> m so Tj- o 5 t r(N (N CM —io r- en —< ip Os o ci cs •sf \o —i ^r cn oo © © O rn N cs - o ® s -5J- t-» \o m m m vi m a «A * 3 m oo i t oo >n Ov t- o—> Os CI «n d ci 5 T f: r .r 3 m m z < „ O m w Q os; oq llllllllllllllllllllllllgllllllllll �fM _ J^. yj 0 f"5 oo SS q N « c* o^os^sor^rnvooooooM^mSin 3 " N o d r v d v i i / i o J oo — ri t^ xf ~ in Cfs OS 00 <si — o\ os oo o o r - r - r ^ — — - ~ i> o C"- ... \ S _ W. . IT) CO <N M CM M C-J (M (N M m N m m m ^ m m m m m m m m m t A m m ||||||||l||||||||||||||||||§|||||=o �t-moooom^oivooONl-ocNociNtNino ^ oq r-^ -—--^t; r-; r-^ o^ oo ro ^ ro —< « r ^ M M M M M M o ^ c N M i N r ^ M e N ' - i - - " - - " - - » s & m m m w i s n m m m m m m vi m m m m m m c M ^ s N O O ^ M r - o o o o o o o o y D i n — i c o o v t i v i i n ^ - H - d i n t ^ r ^ ^ ^ m N m m m m m m m m © Tf —i oo o o s © —. o o o o o o ro o o o m m m m m m m m (N \6 o 9 O o oi 9 r—« ro O o O* © O O CN o t*** o o © ^r! v i « o CM o o) 1 r—* «—.i o_ o— o o o o o o o o o o IS N N N M M N N N N M N N o - " o• • " ' " " " - - " O O O O O O O CN <N f> \6 © OO v> o © © © p o fO 4- •a j—! en o C Po © o o p wi i—i I> CK SO o o o o o O •4 o o o o O o o © o O o t> „ L o « p o p p p d in vi vi tt—« O o o«D o ~ o o o vo o o o I I •m —i o o oo o o o o o I I I o —> • 00 o o oo Ki v i v i CTs © ^ so o1 o o 00 o o o o o o o o p 1 • I 00I «-«I WRd « V l VI o o o o o © p i r i o o vi irj u-> i r i O ro o o o «—i o o o o o M o (M oOJ (oM (N O O (-4 CS C M (N o © o o o o o o o o o N N N N N M N N <N toS N O O O O O O O O O O <N f S p — o o o o o o i> o p o o >«H © m w". 00 vo o I—< o o p o p SO O O O M p o m o o o o o CM ol OJ CN O O O o o (H OJ r t ol �Jill! £ lllilUllls i i l l i IIII1IIIIII �vi 00 oo <n oo -«t VJ i—! CM* m n vs v> "St CM CM CM CM m m m 6ft m s® rOH en CM m as v© V© en CM m Tf CM —' CM vo rr-i en CM m OS CM o oo <n M CM CM m M S 00 CM oo 0© co • < f r <ri OS CO CM CM CM CM CM m 6ft 6ft vi <M CM v> O rn © os oo ON 00 oo oo t—4 J—t 6ft m eft 6FT o\ CM SO vj CJ v© cj © oo 00 oo « O M vj v> «> r- t V> VJ "SF —I — r- c-» OO 00 G© « « ff! - o r» 6ft FEE W-J —I Tf N <!f n N # tT tT rt co o o r oi 9 V I —' CM CM O o vj '—« 1 CM —< CM «—I *—a V—< vaat © o o O v i vi v j i—i i 1—11 VJ VJ o vi o vi tSBB) © © VJ v j > VJ pnmt O o q © vj vj in < o © o o o o o o o o CM CM CM CM CM CM CM <N CM O © O O O O O o<M oCM O CM CM CM CM CM CM CM « VJ © V) n o 8—"1 O -S vj ,—«M »—9 © OO © vi vj V—i »—i o © © © © o CM CM CM CM <N N © © © o © © CM CM CM CM! r-- © © ( o o o N N o o o N o N o © q g««4 © vj vj « VJ VJ *—t o © r-( © © i—< © vj 4—( r-. © © © © © © o o CM CM CM CM CM CM CM CM N © © © © © © © o O CM CM CM CM CM CM CM CM © o o o M O N O N O o O O N CM O O O CM CM �!!!!!!!!!!! �Meeting Date: 05/25/2021 Resolution #: 05/60/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Year End Budget Transfers and Journal Entries Be it resolved, that the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Treasurer to complete the attached budget transfers and journal entries to close out the Fiscal Year 2020/2021, pending all final expenditures. Moved: Trustee Spiro Seconded: Trustee Gonzalez Vote: Unanimous �VILLAGE OF SLEEPY HOLLOW Budget Adjustment Form Year: 2021 Trans No: 3585 Requested: Description: Period: 12 Trans Type: B1 - Transfer Trans Date: 05/31/2021 User Ref: SARA Approved: Created by: TINA SARA 2020-21 Y/E BUDGET XFERS APPROVED BY BOT ON 05/25/21 Status: Posted 05/21/2021 Account # Order: Yes Print Parent Account: No Account No. Account Description A.1010.100 BOARD OF TRUSTEES.FULL TIME A. 1010.499 BOARD OF TRUSTEES.CONTRACTUAL EXPENSES A.1110.100 VILLAGE JUSTICE.FULL TIME A.1110.103 VILLAGE JUSTICE.PART TIME A.1110.200 VILLAGE JUSTICE.EQUIPMENT A.1110.499 VILLAGE JUSTICE.CONTRACTUAL EXPENSES A.1210.470 A.1210.499 A.1230.100 A.1230.200 A. 1230.447 A. 1320.499 A. 1325.100 A. 1325.103 A.1325.201 A. 1325.447 A. 1325.452 A. 1325.464 A. 1325.471 A. 1325.479 A.1410.100 A.1410.101 A.1410.103 A.1410.411 A. 1410.440 A.1410.447 A.1410.464 A.1410.471 A. 1420.447 A. 1440.447 A. 1620.103 A. 1620.463 A.1640.101 Amount 0.24 -2,000.00 -1,344.86 MAYOR.MEMBERSHIP/SUBSCRIPTION MAYOR.CONTRACTUAL EXPENSES ADMINISTRATOR.FULL TIME -588.34 -410.48 3,384.73 -3,462.14 -3,688.15 304.46 ADMINISTRATOR.EQUIPMENT -2,000.00 ADMINISTRATOR.PROFESSIONAL CONSULTANTS -8,264.75 VILLAGE AUDITOR.CONTRACTUAL EXPENSES -6,400.00 VILLAGE TREASURER.FULL TIME -6,002.34 VILLAGE TREASURER.PART TIME -5,026.74 VILLAGE TREASURER.COMPUTER EQUIPMENT -1,761.01 VILLAGE TREASURER.PROFESSIONAL CONSULTANTS -24,818.12 VILLAGE TREASURER.EQUIPMENT LEASE OR RENTAL -1,500.00 VILLAGE TREASURER.SOFTWARE & MAINT -5,341.00 VILLAGE TREASURER.PROFESSIONAL DEVELOPMENT -3,330.00 VILLAGE TREASURER.BANK FEES -2,000.09 VILLAGE CLERK.FULL TIME 600.03 VILLAGE CLERK.OVERTIME 610.54 VILLAGE CLERK.PART TIME 2,695.55 VILLAGE CLERK.OFFICE SUPPLIES -2,090.46 VILLAGE CLERK.PRINTING & ADVERTISING -5,376.47 VILLAGE CLERK.PROFESSIONAL CONSULTANTS -2,494.62 VILLAGE CLERK.SOFTWARE & MAINT -1,500.00 VILLAGE CLERK.PROFESSIONAL DEVELOPMENT VILLAGE ATTORNEY.PROFESSIONAL CONSULTANTS VILLAGE ENGINEER.PROFESSIONAL CONSULTANTS SHARED SVCS-BUILDINGS.PART TIME SHARED SVCS-BUILDINGS.BUILDING MAINT CENTRAL GARAGE.OVERTIME -1,642.14 104,505.14 227,965.07 25,188.65 116,693.45 -5,360.14 �VILLAGE OF SLEEPY HOLLOW Budget Adjustment Form Account No. Account Description A. 1640.200 CENTRAL GARAGE.EQUIPMENT A.1640.410 CENTRAL GARAGE.MATERIALS & SUPPLIES A. 1640.461 CENTRAL GARAGE.VEHICLE MAINT & REPAIR A.1910.400 UNALLOCATED INSURANCE- A. 1930.400 JUDGEMENTS & CLAIMS.. A.3120.100 POLICE DEPARTMENT.FULL TIME A.3120.101 POLICE DEPARTMENT.OVERTIME A.3120.104 POLICE DEPARTMENT.LONGEVITY A.3120.200 POLICE DEPARTMENT.EQUIPMENT A.3120.412 POLICE DEPARTMENT.UNIFORMS A.3120.421 POLICE DEPARTMENT.CELL PHONE A.3120.423 POLICE DEPARTMENT.UTILITIES A.3120.440 POLICE DEPARTMENT.PRINTING & ADVERTISING A.3120.441 POLICE DEPARTMENT.DETECTIVE A.3120.442 POLICE DEPARTMENT.PATROL A.3120.443 POLICE DEPARTMENT.BIKE PATROL A.3120.444 POLICE DEPARTMENT.QUARTERMASTER A.3120.452 POLICE DEPARTMENT.EQUIPMENT LEASE OR RENTAL A.3120.460 POLICE DEPARTMENT.POSTAGE A.3120.461 A.3120.462 A.3120.463 A.3120.464 A.3120.470 A.3120.471 A.3120.476 Amount -4,179.02 81,587.53 13,105.14 -17,152.99 22,729.42 16,567.68 16,322.46 1,059.11 POLICE DEPARTMENT.VEHICLE MAINT & REPAIR POLICE DEPARTMENT.EQUIPMENT MAINT & REPAIR -9,898.72 -3,017.27 -0.75 -61.80 -4,000.00 -1,050.00 -2,500.00 -3,000.00 -474.00 -775.81 -737.95 -4,830.46 -863.77 POLICE DEPARTMENT.BUILDING MAINT -4,000.00 POLICE DEPARTMENT.SOFTWARE & MAINT -4,102.46 POLICE DEPARTMENT.MEMBERSHIP/SUBSCRIPTION -71.05 POLICE DEPARTMENT.PROFESSIONAL DEVELOPMENT -4,000.00 POLICE DEPARTMENT.MEDICAL SERVICES -2,000.00 A.3120.499 POLICE DEPARTMENT.CONTRACTUAL EXPENSES -393.30 A.3150.103 JAIL.PART TIME -500.00 A.3150.418 JAIL.WATCH -500.00 A.3150.463 JAIL.BUILDING MAINT A.3150.499 JAIL.CONTRACTUAL EXPENSES A.3410.461 FIRE DEPARTMENT.VEHICLE MAINT & REPAIR A.3510.499 CONTROL OF ANIMALS.HUMANE SOCIETY.CONTRACTUAL EXPENSES -1,702.00 A.3620.101 SAFETY INSPECTIONS.OVERTIME -1,471.00 A.3620.104 SAFETY INSPECTIONS.LONGEVITY -38.47 A.3620.200 SAFETY INSPECTIONS.EQUIPMENT -4,477.72 A.3620.411 SAFETY INSPECTIONS.OFFICE SUPPLIES -1,251.67 -3,000.00 -500.00 6,567.36 �VILLAGE OF SLEEPY HOLLOW Budget Adjustment Form Account No. Account Description A.3620.412 SAFETY INSPECTIONS.UNIFORMS A.3620.421 A.3620.440 A.3620.447 Amount SAFETY INSPECTIONS.CELL PHONE SAFETY INSPECTIONS.PRINTING & ADVERTISING SAFETY INSPECTIONS.PROFESSIONAL CONSULTANTS -1,305.82 -1,762.18 -903.02 -3,500.00 A.3620.452 SAFETY INSPECTIONS.EQUIPMENT LEASE OR RENTAL A.3620.460 SAFETY INSPECTIONS.POSTAGE A.3620.461 SAFETY INSPECTIONS.VEHICLE MAINT & REPAIR A.3620.464 SAFETY INSPECTIONS.SOFTWARE & MAINT A.3620.470 SAFETY INSPECTIONS.MEMBERSHIP/SUBSCRIPTION A.3620.471 SAFETY INSPECTIONS.PROFESSIONAL DEVELOPMENT A.3620.499 SAFETY INSPECTIONS.CONTRACTUAL EXPENSES A.4010.499 PUBLIC HEALTH NEIGHBORHOOD HOUSE.CONTRACTUAL EXPENSES A.4540.421 AMBULANCE CORPS.CELL PHONE A.4540.423 AMBULANCE CORPS.UTILITIES A.4540.461 AMBULANCE CORPS.VEHICLE MAINT & REPAIR A.4540.462 AMBULANCE CORPS.EQUIPMENT MAINT & REPAIR A.4540.463 AMBULANCE CORPS.BUILDING MAINT A.4540.464 AMBULANCE CORPS.SOFTWARE & MAINT A.4540.476 AMBULANCE CORPS.MEDICAL SERVICES A.4540.499 AMBULANCE CORPS.CONTRACTUAL EXPENSES A.5010.100 STREET ADMINISTRATION.FULL TIME 506.27 A.5010.105 STREET ADMINISTRATION.OUT OF TITLE 788.80 A.5110.100 STREET MAINTENANCE.FULL TIME A.5110.417 STREET MAINTENANCE.CHIPS -73,277.25 A.5110.452 STREET MAINTENANCE.EQUIPMENT LEASE OR RENTAL -41,670.50 A.5142.101 SNOW REMOVAL.OVERTIME 16,495.53 A.5142.102 SNOW REMOVAL.DOUBLE TIME 19,794.52 A.5142.410 SNOW REMOVAL.MATERIALS & SUPPLIES 10,027.80 A.5142.416 SNOW REMOVAL.SALT/SAND 18,894.08 A.5182.410 STREET LIGHTING.MATERIALS & SUPPLIES A.5182.466 STREET LIGHTING.MAINTENANCE CONTRACTS A.6310.100 COMMUNITY OUTREACH.FULL TIME 267.24 A.6410.410 PUBLICITY.MATERIALS & SUPPLIES -1,180.92 A.6410.428 PUBLICITY.CALENDARS -1,150.00 A.6410.448 PUBLICITY.WEBSITE.IT CONSULTANTS -3,712.50 A.6772.103 MEALS ON WHEELS.PART TIME -2,387.89 A.6772.414 MEALS ON WHEELS.PROGRAM EXPENSES (ADULT REC) -5,344.00 -490.10 -6,000.00 -1,499.54 -3,286.48 -2,000.00 -2,000.00 -3,526.89 -4,000.00 -1,787.90 -1,348.37 -3,974.85 -3,441.21 -2,984.49 -2,288.68 -2,500.00 -2,943.57 -8,825.70 -13,871.07 -3,344.97 �VILLAGE OF SLEEPY HOLLOW Budget Adjustment Form Account No. Account Description A.7020.101 RECREATION ADMIN.OVERTIME A.7020.104 RECREATION ADMIN.LONGEVITY A -7110-101 PARKS.OVERTIME A.7110.103 PARKS.PART TIME A J 1 1 0 493 PARKS.KINGSLAND PARK A J 1 1 0 496 PARKS.JOHN HORAN PARK Amount -6,887.74 -500.00 A.7140.101 A A A "7140-410 - 7140 - 7140 HAYRIDE.OVERTIME RECREATION/HAYRIDE.MATERIALS & SUPPLIES " 413 RECREATION/HAYRIDE.PROGRAM EXPENSES - 481 RECREATION/HAYRIDE.HAYRIDE A.7140.499 RECREATION/HAYRIDE.CONTRACTUAL EXPENSES A - 103 SUMMER CAMP.PART TIME - 413 SUMMER CAMP.PROGRAM EXPENSES - 7180 A - 7180 A -7310-103 A 7310 - A -7310-413 - 410 -508.25 -1,932.18 22,592.70 2,198.10 -16,967.10 -6,613.26 -10,731.90 -52,500.00 -7,500.00 -22,949.15 -30,937.48 YOUTH PROGRAM.PART TIME -2,962.73 YOUTH PROGRAM.MATERIALS & SUPPLIES -3,084.28 YOUTH PROGRAM.PROGRAM EXPENSES -4,709.48 A.7310.499 YOUTH PROGRAM.CONTRACTUAL EXPENSES A.7320.103 AFTER SCHOOL PROGRAM.PART TIME A.7320.413 AFTER SCHOOL PROGRAM.PROGRAM EXPENSES A.7410.477 PUBLIC LIBRARY.WARNER LIBRARY -22,535.00 A-7550.101 CELEBRATIONS.OVERTIME -15,000.00 A.7550.483 CELEBRATIONS.STREET FESTIVAL -6,000.00 A.7550.489 CELEBRATIONS.SPECIAL EVENTS -6,650.45 A-7620.103 ADULT RECREATION.PART TIME A.7620.413 SENIOR PROGRAM EXPENSES A.7620.414 ADULT RECREATION.PROGRAM EXPENSES -5,977.93 A.7620.419 ADULT RECREATION.TRANSPORTATION -7,000.00 A.7620.423 ADULT RECREATION.UTILITIES A.7620.478 ADULT RECREATION.SENIOR CENTER -8,373.84 A.7989.479 OTHER.REC.C O C -5,000.00 A.8020.447 PLANNING, ZONING, ARB.PROFESSIONAL CONSULTANTS 35,227.41 A.8560.410 SHADE TREES.MATERIALS & SUPPLIES _ 2 ,817.97 A.8611.459 ETPA CHARGES.AGENCY FEES A.9000.800 EMPLOYEE BENEFITS.NYS RETIREMENT SYSTEM 32,453.00 A.9000.801 EMPLOYEE BENEFITS.SOCIAL SECURITY 33,116.12 A.9000.802 EMPLOYEE BENEFITS.WORKERS COMP -21,888.33 A.9000.803 EMPLOYEE BENEFITS.LIFE INSURANCE 616.35 -474.40 -23,496.11 -7,436.88 135.26 -12,509.32 -10,704.04 3,850.00 �VILLAGE OF SLEEPY HOLLOW Budget Adjustment Form Account No. Account Description A.9000.804 EMPLOYEE BENEFITS.DISABILITY A.9000.805 EMPLOYEE BENEFITS.UNEMPLOYMENT A.9000.806 EMPLOYEE BENEFITS.HEALTH INSURANCE A.9000.808 EMPLOYEE BENEFITS.POLICE WELFARE FUND A.9000.809 EMPLOYEE BENEFITS.TEAMSTERS WELFARE FUND A.9000.810 EMPLOYEE BENEFITS.STAFF DEVELOPMENT A.9000.811 EMPLOYEE BENEFITS.MEDICARE REIMBURSEMENT A.9000.812 EMPLOYEE BENEFITS.IN LIEU OF MEDICAL BENEFITS C.9000.801 EMPLOYEE BENEFITS.SOCIAL SECURITY C.9000.806 EMPLOYEE BENEFITS.HEALTH INSURANCE E.9000.801 EMPLOYEE BENEFITS.SOCIAL SECURITY E.9000.806 EMPLOYEE BENEFITS.HEALTH INSURANCE E.9710.700 SERIAL BONDS.INTEREST F.8310.100 WATER ADMINISTRATION.FULL TIME F.8310.411 WATER ADMINISTRATION.OFFICE SUPPLIES F.8320.410 SOURCE OF POWER & PUMPING.MATERIALS & SUPPLIES F.8320.467 SOURCE OF POWER & PUMPING.WATER PURCHASE F.8330.468 PURIFICATION.WATER TREATMENT F.8340.100 TRANSMISSION & DISTRIBUTION.FULL TIME 3,136.58 F.8340.101 TRANSMISSION & DISTRIBUTION.OVERTIME 7,354.92 F.8340.102 TRANSMISSION & DISTRIBUTION.DOUBLE TIME 11,732.40 F.8340.105 TRANSMISSION & DISTRIBUTION.OUT OF TITLE 380.58 F.9000.801 EMPLOYEE BENEFITS.SOCIAL SECURITY F.9710.600 SERIAL BONDS.PRINCIPAL F.9710.700 SERIAL BONDS.INTEREST 844.19 G.8110.100 SEWER ADMINISTRATION.FULL TIME 219.47 G.8110.471 SEWER ADMINISTRATION.PROFESSIONAL DEVELOPMENT G.8120.100 SANITARY SEWERS.FULL TIME G.8120.410 SANITARY SEWERS.MATERIALS & SUPPLIES G.8120.412 SANITARY SEWERS.UNIFORMS -637.00 G.9000.801 EMPLOYEE BENEFITS.SOCIAL SECURITY 507.27 G.9000.806 EMPLOYEE BENEFITS.HEALTH INSURANCE G.9710.600 SERIAL BONDS.PRINCIPAL 0.28 G.9710.700 SERIAL BONDS.INTEREST -0.14 Amount -2,559.17 12,970.72 -144,394.95 -450.00 -874.62 -2,500.00 27,585.00 -18,718.94 3,775.84 -3,775.84 -597.12 597.09 0.03 737.50 -737.50 581.41 27,549.08 -28,130.49 2,894.13 -26,342.80 -500.00 2,000.74 -3,546.42 1,955.80 Total Amount: 0.00 �VILLAGE OF SLEEPY HOLLOW Budget Adjustment Form Year: 2021 Trans No: 3678 Requested: Description: Period: 12 Trans Type: B1 - Transfer Trans Date: 05/31/2021 User Ref: SARA Approved: Created by: SARA TINA 2020-21 Y/E BUDGET XFERS APPROVED BY BOT ON 05/25/21 (#2) Status: Posted 09/10/2021 Account # Order: Yes Account No. A. 1230.411 A. 1230.421 A. 1230.440 A. 1230.460 A.1230.471 A. 1230.499 A. 1325.411 A. 1325.421 A. 1325.460 A. 1325.470 A. 1325.499 A. 1330.499 A. 1355.499 A.1410.421 A.1410.452 A.1410.470 A. 1440.447 A. 1920.400 A. 1950.400 A. 1960.400 A. 1970.400 A.3120.101 A.4020.103 A.4020.411 A.4540.200 A.4540.411 A.4540.415 A.4540.418 A.4540.470 A.4540.471 A.5110.499 A.5650.423 A.6310.499 Print Parent Account: No Account Description Amount ADMINISTRATOR.OFFICE SUPPLIES ADMINISTRATOR.CELL PHONE -451.15 -286.50 ADMINISTRATOR.PRINTING & ADVERTISING -500.00 ADMINISTRATOR.POSTAGE ADMINISTRATOR.PROFESSIONAL DEVELOPMENT ADMINISTRATOR.CONTRACTUAL EXPENSES VILLAGE TREASURER.OFFICE SUPPLIES VILLAGE TREASURER.CELL PHONE VILLAGE TREASURER.POSTAGE VILLAGE TREASURER.MEMBERSHIP/SUBSCRIPTION VILLAGE TREASURER.CONTRACTUAL EXPENSES TAX COLLECTION & FORECLOSURE.CONTRACTUAL EXPENSES VILLAGE ASSESSOR.CONTRACTUAL EXPENSES VILLAGE CLERK.CELL PHONE VILLAGE CLERK.EQUIPMENT LEASE OR RENTAL VILLAGE CLERK.MEMBERSHIP/SUBSCRIPTION VILLAGE ENGINEER.PROFESSIONAL CONSULTANTS MUNICIPAL ASSOC DUESTAXES & ASSESSMENTS.. CERTIORARI SETTLEMENTS.. MTA TAX.. POLICE DEPARTMENT.OVERTIME REGISTRAR OF VITAL STATISTICS.PART TIME REGISTRAR OF VITAL STATISTICS.OFFICE SUPPLIES AMBULANCE CORPS.EQUIPMENT -138.66 -50.00 -290.50 -3.08 -237.90 -168.33 -430.00 -497.03 -2,949.00 -200.04 -487.90 -330.74 -400.00 3,679.26 -239.00 -5,349.27 -1,988.46 -858.25 22,066.15 -347.01 -1,089.22 -11.35 AMBULANCE CORPS.OFFICE SUPPLIES -104.81 AMBULANCE CORPS.CLEANING SUPPLIES -421.95 AMBULANCE CORPS.SNOW WATCH -625.00 AMBULANCE CORPS.MEMBERSHIP/SUBSCRIPTION -300.00 AMBULANCE CORPS.PROFESSIONAL DEVELOPMENT -843.65 STREET MAINTENANCE.CONTRACTUAL EXPENSES OFF STREET PARKING.UTILITIES COMMUNITY OUTREACH.CONTRACTUAL EXPENSES 89.00 -1,422.74 -14.69 �VILLAGE OF SLEEPY HOLLOW Budget Adjustment Form Account No. Account PescFfrti^ A 6410 447 PUBLICITY.PROFESSIONAL CONSULTANTS A.6989.499 SH A 7020 RECREATION ADMINISTRATION.OFFICE SUPPLIES Amount ' A ' -411 -7020-421 A.7020.452 A 7020 470 ' A A ' - 7020 - 7320 -598.78 LOCAL DEV CORP.CONTRACTUAL EXPENSES -484.28 RECREATION ADMINISTRATION.CELL PHONE -815.09 RECREATION ADMINISTRATION.EQUIPMENT LEASE OR RENTAL RECRE ATIONADMINISTRATION.MEMBERSHIP/SUBSCRIPTION - 471 RECREATION ADMINISTRATION.PROFESSIONAL DEVELOPMENT - 100 AFTER SCHOOL PROGRAM.FULL TIME A.7320.410 A F T E R SCHOOL A BOND ANTICIPATION NOTES.INTEREST -9730-700 -53.07 -500.00 -270.00 -775.00 -595.71 PROGRAM.MATERIALS & SUPPLIES -705.86 -0.39 Total Amount: q.00 ��Meeting Date: 05/25/2021 Resolution # : 05/61/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: Unanimous ��Meeting Date: 0 5 / 2 5 / 2 0 2 1 Resolution # : 0 5 / 6 2 / 2 0 2 1 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING DISCIPLINARY ACTION RESOLVED, that the Village Board of Trustees of the Village of Sleepy Hollow and/or Police Commissioners hereby authorizes, pursuant to Unconsolidated Laws § 5711-q, the suspension without pay of employee* 1397 following the service upon the employee of disciplinary charges, pending the final determination of those charges. Moved: Trustee Andruss Seconded: Trustee Gonzalez Vote: Unanimous �Meeting Date: 0 5 / 2 5 / 2 0 2 1 Resolution # : 0 5 / 6 3 / 2 0 2 1 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING DISCIPLINARY ACTION RESOLVED, that the Village Board of Trustees OF THE Village of Sleepy Hollow and/or Police Commissioners hereby authorizes, pursuant to Unconsolidated Laws § 5711-q, the disciplinary action of employee #1513. Moved: Trustee Gonzalez Seconded: Trustee Andruss Vote: Unanimous �Meeting Date: 05/25/2021 Resolution #: 05/64/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving MOA with PBA Be It Resolved that the Board of Trustees hereby ratifies and approves the 2021-2026 Memorandum of Agreement with the Sleepy Hollow PBA. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-05-25_RES-52-64 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/410064bf5050fa7fccfc3136ae343d5c.pdf 17b5d6943b1e3cd64fc0b23b04ad5750 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, May 25 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Thomas Andruss Rachelle Gebler Sam Gonzalez Jared Rodriquez Sandra Spiro, Trustees Absent: Sandra Spiro Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Anthony Bueti, Police Chief Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for resident Robert Sanders, 93 years old, Kendal Way. Our thoughts are with his family and friends. Approval of Warrants: On a motion made by Trustee Gebler, seconded by Trustee Andruss the warrant was approved and Treasurer DiGiacomo was authorized to pay for bills in the amount of $522,431.11. Approval of Minutes: On a motion by Trustee Rodriguez, seconded by Deputy Mayor Scaglione the minutes of April 27, 2021 meeting were approved. Motion carried. Mayor's Announcements: Mayor Wray stated that it is good to be back at Village Hall for meetings. Mayor Wray stated that Covid-19 cases are significantly down in the Village, encouraged everyone to be vaccinated, and continue to be careful. Deputy Mayor Scaglione announced that all events are back post Covidl9 restrictions, including Fourth of July fireworks, Oktoberfest, Street fair, International Film Festival, Haunted Hayride and summer concerts at Horans' Park. �Department Head Reports: Administrator Giaccio presented the Annual Storm Water Management Report. (Attached) Mayor Wray reminded the public about the hydrant flushing schedules for next week. Mayor Wray also reminded the public that gas-powered leaf blowers are prohibited this time of the year until September 30 and this ordinance will be enforced. Village Offices will be closed on May 31, in observance of Memorial Day. There will be a Memorial ceremony at Patriots Park at 10:00am and everyone is welcome to attend. The Wishing Wall photo contest will close for submissions on June 1st, and everyone is welcome to participate. Public Comments: Mayor Wray opened the meeting to the public for comments and invoked the 3-minute rule. There were no comments at this time. Resolutions: R1 - Approve Maintenance Agreement for Village Clock R2 - Approve PBA Community Event Request R3 - Approve EMS Agreement for Services R4 - Approve Vacation Carry-Over for Village Employees R5 - Approve Salary Adjustment for Fire Dept. Admin. R6 - Approve Non-Union Employees Salary Increase R7 - Approve Part-time Staff in Clerk's Office R8 - Approve 2020/2021 Water Re-Levy R9 - Approve End of Year Budget Transfers R10 - Approve Actions of the SHVAC R l l - Approve Disciplinary Action of Employee R12 - Approve Disciplinary Action of Employee R13 - Approve MOA with PBA Old Business: Mayor stated the public housing criteria, such as income qualifications would possibly be in place by October. Communications: Administrator Giaccio stated that inquiries regarding the installation of a dog run at Douglas and Barnhart Parks were received. �Mayor Wray stated that he received communication from former Trustee Pat Munroe of New Broadway regarding the intersection of Rt 9 and New Broadway. Mayor Wray responded to Mr. Munroe's letter. Village Clerk McCarthy Tompkins stated that communication was received from a resident of Horseman Blvs. regarding the use of electric grills on balconies. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule. There were no comments at this time. At 7:40 pm on motion by Trustee Spiro, seconded by Trustee Gebler the Board moved to go into executive session. At 8:20pm on motion by Trustee Spiro, seconded by Trustee Andruss the Board moved to exit executive session. At 8:20pm on motion by Trustee Gebler, seconded by Deputy Mayor Scaglione the meeting was adjourned. paula A. McCarthy Tompkins Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-05-25 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text