3 25 80 https://sleepyhollow.localarchives.org/files/original/a5c38b4af4d1ef88ebeb6b574e553fd9.pdf 2b2dc5fd180b72007e2e4dbc419cc8b2 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday May 18 2021 at 7:00 P.M. The meeting was broadcasted live. Residents could not attend in ' person due to the Covid-19 pandemic. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Denise Scaglione (By Video) Sam Gonzalez (By Video) Rachelle Gebler (By Video) Sandra Spiro (By Video) Tom Andruss (By Video) Jared Rodriguez (By Video) Also Present: Trustees Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief (By Video) Sean McCarthy, Village Architect (By Video) Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New YorkState Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, posting a copy on the Village's website, and listing it on the Village's Facebookpage" Roll call was taken and the following Village Board members responded "present": Deputy Mayor Denise Scaglione Tom Andruss Jared Rodriguez Sandra Spiro Rachelle Gebler Sam Gonzalez ZONING AMENDMENTS: Members of the Planning Board participated in a discussion about the proposed zoning amendments. The next step is to proceed with the SEQRA process. Members of both Boards had questions regarding the recommendations made by the consultants. Village Architect, Sean McCarthy also joined the discussion. No action was taken. �PLACE-MAKING PROPOSAL: The Board continued its discussion about a place-making project being proposed by Kersten Harries and members of the Village Board. The proposal is designed to build on the momentum from the Wishing Wall project by involving the entire community. Some members of Board had several questions and concerns. Others were in favor of the project. Discussion ensued. VILLAGE CLOCK MAINTENANCE AGREEMENT: The Board reviewed a maintenance agreement from The Verdin Company to maintain the Village clock at the top of Beekman Avenue. The Board was in favor of approving this agreement. Mayor Wray requested that this item be on the next Board meeting agenda. PBA REQUEST: The Board reviewed a request from the PBA to hold a community event at Sykes Park on August 21. The Board was in full support of this event and thanked the PBA for their efforts. Mayor Wray asked that this item be on the next Board meeting agenda. EMT AGREEMENT: The Board reviewed an agreement between the Village and OVAC to provide EMT services for the Village. This is a renewal agreement. Funds for this agreement have been approved in the operating budget. The Board had no objection to renewing this agreement. Mayor Wray asked that this item be on the next Board meeting agenda. EXECUTIVE SESSION Motion was made by Trustee Gebler, seconded by Trustee Andruss to go into executive session. Motion passed 7-0 Motion was made by Trustee Gonzalez, seconded by Trustee Andruss to go out of executive session. Motion passed 7-0 At 9:30 the work session was adjourned. Resnectfiil 1v submitted Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-05-18_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/39858b05989a234e05e109a772ad9213.pdf 146b283aace0148cedcf3a7ee30ff2ba PDF Text Text Meeting Date: 05/11/2021 Resolution #: 05/45/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO RETAIN ATTORNEY FOR SUB-DIVISON PROJECT WHEREAS, The Village Board is desirous of sub-dividing a Village owned property located at 29 Andrews Lane; and WHEREAS, Marks DiPalermo Attorneys at Law has submitted a draft retainer agreement to provide these services at a cost of $2,500 WHEREAS, The Village Board has reviewed this agreement and has found it to be acceptable; Be it resolved the Board of Trustees (BOT) hereby retains Marks DiPalermo Attorneys at Law to sub-divide a Village owned property located at 29 Andrews Lane at a cost of $2,500 pursuant to the attached retainer agreement. Moved: Deputy Mayor Scaglione Seconded: Trustee Gonzalez Vote: Unanimous Absent: Trustee Spiro �MarksDiPalermo |i r n K M , n vi i u 48S Madison Avenue, 16th Floor New York, NY 10022 Tel: (212) 370-4477 Fax: (212) 588-0471 February 8,2021 Sent Via E-Mail Only Village of Sleepy Hollow Board of Trustees ATTN: Anthony Giaccio 28 Beekman Avenue Sleepy Hollow, New York 10591 atfiaccio@sicepyholbwny.org Re: Letter of Engagement and Retainer of Legal Services Dear Mr. Giaccio This letter of engagement is furnished to you in accordance with Part 1215 of the Joint Rules of the Appellate Division along with the annexed Statement of Client's Rights and Responsibilities. It will confirm and memorialize our conversations and meeting(s) regarding our representation on behalf of the Village of Sleepy Hollow in regard to Parkland Alienation (hereinafter, jointly 'tillage"). Withregardto Parkland Alienation work, we have agreed to undertake services including: (a) conducting due diligence of parkland designation (b) oversight of surveying of necessary parcels (c) drafting necessary resolutions and legislation to dedicate and dedicate necessary parcels (d) assistance with SEQR. Our representation is limited to the services to be performed in connection with the matter described in the above paragraphs of this letter, notwithstanding the above exclusions. The Village acknowledges that we have made no promises or guarantees with respect to the outcome or success of its matters, pie Village has requested that werepresentthem in this matter and we have agreed to do so on their behalf on the following terms and conditions contained herein. PLEASE NOTE THAT THIS RETAINER AND LETTER OF ENGAGEMENT SPECIFICALLY EXCLUDES ANY LITIGATION OR APPELLATE WORK, WHICH SERVICES SHALL BE PERFORMED UNDER A SEPARATE AGREEMENT. 1. The fixed price for the abovementioned services is Two Thousand Five Hundred and 0/100 Dollars ($2,500.00). Page 1 of2 / �2. If our representation requires additional professional services like surveyors and the Village chooses MarksDiPalermo to retain those services, the Village shall reimburse the firm for those costs. 3. Please forward a check made payable to "MarksDiPalermo PLLC" to our offices in the initial amount of One Thousand Two Hundred Fifty and 0/100 Dollars ($1,250.00) as an initialretainerfor our services to be performed on behalf of the Village. Upon completion of the abovementioned woric, which will be submission of all required legal documents and presentations to the relevant bodies, our office will submit a final invoice for the remaining balance. 4. The Village will be provided with an update on all matters as necessary, detailing all outstanding matters, completed services and any potential liabilities or obligations that we believe are important to discuss with you regarding the Parkland Alienation and Subdivision work. If the above is satisfactory, please signify your approval by signing where indicated at the end of this letter. Thereafter, please return the original to my office. A copy of this letter is enclosed for your records. Should you have any questions, please do not hesitate to give me a call. I thank you in advance for this opportunity to be of assistance and look forward to working with you. Christian DiPalermo, Esq. THE FOREGOING HAS BEEN READ IS UNDERSTOOD AND AGREED TO: By: Name: Title: Page 2 of2 _ �Meeting Date: Resolution #: 05/11/2021 05/46/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Sale of Surplus Items Be It Resolved that the Mayor and the Board of Trustees of the Village of Sleepy Hollow hereby authorize the attached Surplus Items list to be sold to the highest bidder. Moved: Trustee Gebfer Absent: Trustee Spiro Seconded: Deputy Mayor Scaglione Vote: Unanimous �VILLAGE OF SLEEPY HOLLOW SURPLUS #26 -F550-1FDAF57P13E059038 #4 GREEN-F350-1FTSF31L11ED79192-2001 #13-2001 F350-1FTSF31131ED79193 #806-1999-1HTGGAMT6YH270851 EXPLORER-WHITE-2Q08-1FMEU73E08VA92852 TAHOE GREY-1GNEK13Z03J292075 TAHOE-WHITE-1GNEK1Z53J298941 CROWN VIC -BLACK-#52QPD-2FAFP71WX5X112563 KUSTOM SIGNS INC-1K9BS08172K118139 LEAF VACCAUM-ORANGE-ADVANCED EQUIPMENT INC-001408 �Meeting Date: 05/11/2021 Resolution #: 05/47/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request from Rock of Salvation BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by the Rock of Salvation to hold the annual Rock da Block outreach event, on Friday August 27th. 2021 from 8:00 a.m. to 9:00 p.m. at Reverend Sykes Park. BE IT FURTHER RESOLVED the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants, if necessary. Moved: Trustee Gonzalez Absent: Trustee Spiro Seconded: Deputy Mayor Scaglione Vote: Unanimous �0\ From: SALVATION Sent: Wednesday, April 28, 202112:37 PM To: Anthony Giaccio <agiacc[o(S)sleeovhollownv.org> Subject: Rock da Park Hope you are well Anthony. We want to do Rock da Park on Friday, August 27th. What say you? Should I just submit the request in writing as we normally do and see what the Board decides? Of course we recognize we need to change a few things to keep the volunteers and the community safe. Thoughts? Feedback? Thank you Marisel �Meeting Date: 05/11/2021 Resolution #: 05/48/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Authorize Retainer for Labor Counsel BE IT RESOLVED that the Board of Trustees hereby Retains Labor Counsel pursuant to the attached agreement. Moved: Trustee Andruss Absent: Trustee Spiro Second: Trustee Gebler Vote: Unanimous �Meeting Date: 05/11/2021 Resolution #: 05/49/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING PROPOSAL TO INSPECT PEDESTRIAN BRIDGE WHEREAS, the engineering firm of Simpson, Gumpertz & Heger has submitted a proposal to inspect the pedestrian bridge that connects Devries Park and Kingsland Point Park; and WHEREAS, the proposed cost for this work is $9,000; and WHEREAS, The Village Board has reviewed the proposal and has found it to be acceptable; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accept a proposal from Simpson, Gumpertz & Heger to inspect the pedestrian bridge that connects Devries Park and Kingsland Point Park at a cost of $9,000 Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 05/11/2021 Resolution #: 05/50/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Ratifying Agreement with Local 456 RESOLVED that the Board of Trustees hereby ratifies an agreement with Local 456, International Brotherhood of Teamsters, Chauffers, Warehousemen and Helpers of America resolving AAA Case No. 01-19-004-0202. Moved: Trustee Andruss Absent: Trustee Spiro Second: Trustee Gebler Vote: Unanimous �Meeting Date: 05/11/2021 Resolution #: 05/51/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Agreement with Village Employee Be It Resolved, that the Board of Trustees hereby ratifies an agreement with employee #1009, and Be It Further Resolved that the Board of Trustees hereby accepts the resignation for retirement purposes of Richard Gross, effective at the close of business on June 30, 2021. Moved: Trustee Gebler Absent: Trustee Spiro Second: Trustee Andruss Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-05-11_RES-45-51 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ae00a4b08c8eff59921220de1aa642b3.pdf cbfbef45ef821d9a8b0d657a137e384b PDF Text Text ° f S l e e P y H 0 , l 0 W h e ' d 3 m e e t i n 9 o n Tuesday, May 11, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Denise Scaglione Thomas Andruss Rachelle Gebler Sam Gonzalez Jared Rodriquez Denise Scaglione, Trustees Absent: Sandra Spiro, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Anthony Bueti, Police Chief Matt Arone, Recreation Superintendent Clinton Smith, Village Counsel "Tonight's Board Meeting is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided later. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " At 7:00 p.m., Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Grace Lowney, 89 years old, of Kendal Way. Our thoughts are with the family and friends. Approval of Minutes: On a motion by Deputy Mayor Scaglione, seconded by Trustee Andruss the minutes of the April 13, 2021 meeting were approved. Motion carried. by T m S t e e Geb,er seconded ? n •? ' by Deputy Mayor Scaglione the minutes of the April 20, 2021 meeting were approved. Motion carried. On a motion by Trustee Andruss, seconded by Deputy Mayor Scaglione the minutes of the May 4, 2021 meeting were approved. Motion carried. �Approval of Warrants; ™ v p 0 H ^ H m T d e b Y T m ^ e e G e b l e r ' S e C O n d e d b y T r u s t e e A n d r u s s t h e warrant was approved and Treasurer DiGiacomo was authorized to pay bills for $365,326.32. M a y o r ' s Announcement-; Hoi^n'sTa ^^ ^^ Wh ° With the G °,d Star Mothers Memorial event at f Z r n t h r * k S i ° t h e / U b , i C W ° r k s S t a f f a n d t h e ^ 0 m e m b e r s o f t h e ^ e department colorguard Anthony Aguirre and Manny Rosario, who brought great respect as they stood at attention during the event. Mayor Wray encourages all to go see the Memorial. This Saturday May 15* the Rivertown Runners Half Marathon will be taking place starting at 9:30 a.m. on Beekman Avenue. Please exercise caution while driving. The Police Reform and Reinvention Collaborative will be meeting again starting this Thursday May 13* at 7 pm. If you would like to join in as an observer, please check the village website at www.sleepvhollowny.gov for the zoom information. Trustee Andruss announced this Sunday is the start of National Police Week and this Saturday May 15* is Peace Officers Memorial Day. He encouraged all to take a moment this weekend to say thank the hard working Police Officers. Trustee Andruss thanked Chief Bueti and all our Police Officers for all they do. Department Head R e p o r t s Recreation Superintendent, Matt Arone, reported (see attached report). Public Comments: Mayor Wray opened the meeting to the public for comments and invoked the 3-minute rule. Ann White of Kendal on Hudson thanked Superintendent Arone for all his work. Ms White stated that a small committee is working on getting people to be involved in the Wishinq Wall photo contest in the near future. They will use local businesses to advertise this, and in the hopes to assist them to get business going. Resolutions: R1 R2 R3 R4 R5 R6 - Approve Retainer for Ambulance Building Sub-Division Approve Sale of Surplus Vehicles Approve Rock Da Block Event Approve Retainer for Labor Attorney Approve Engineer for Pedestrian Overpass Inspection Ratify Agreement with Local 456 �R7 - Approve Agreement with a Village Employee R8 - Approve Climate Smart Membership Old Business; the L e a d A g e n c y for the z o n i n g A m e n d m e n t Communications: Communication from M a ^ Van Hoomissen, regarding the zoning study (see attached) Public Comments; Mayor Wray opened the meeting to the public and invoked the 3-minute rule There were no comments at this time. At 7:42pm on a motion by Deputy Mayor Scaglione, seconded by Trustee Andruss the meeting was adjourned. ' Respectfully Submitted, 'aula A. McCarthy Tompkins Village Clerk PM/jb �Dear Mayor and Trustees: The zoning study is proposing several great regulatory improvements for Downtown. Some further enhancements are suggested, below. 1) Residential buildings should be required to provide secure bicycle parking. Two spaces per bedroom. 20% of spaces should be reserved for larger vehicles (e.g. recumbent tricycles used by disabled people cargo bicycles, etc). The spaces need to either be in a locked room of the building or in an enclosure. 2) Commercial establishments need bike parking as well. Street parkinq for customers and secure parking for employees. 3) In downtown locations, adding car parking does not solve the "parkinq problem, it just creates more driving. As Mayor Wray noted, parkinq requirements make the area ugly. They also make things more expensive for everyone and less desirable for builders. Completely eliminatinq car parking requirements is the wise choice. 4) The draft plan proposes doubling the parking requirement for medical offices. Downtown residents are the primary customers for our Downtown medical offices and walk to their appointments. Has Sleepy Hollow surveyed patients to see if they are driving to appointments and demonstrated a need for more parking? Again, requiring more parkinq induces more driving. 5) The zoning study proposes an option for a very small parking requirement reduction for builders who offer public benefits. The reduction listed in the report is far too modest to be a significant incentive. (Each unit would still need 1 parking spot, just lowering the additional spots for each bedroom from 0.5 to 0.25.) 6) Given the damage driving does to Downtown residents, visitors and the planet, reducing parking is a public benefit in itself. 7) The following tools are possible ways to reduce parking demand. They can also be added to the list of public benefit options in the development incentives section: * Public bike parking, especially if enclosed and secure. (Indoor space constraints and stairs make owning a bicycle hard for people living in apartments.) (Examples: https://www.ooneepod.mm/) * Cargo bike share for building tenants and customers. Extra points for having extra capacity for public use. (Example: https://carqoroo.nl/en/) * Car share for building tenants. Extra points for having extra �capacity for public use. * Transit passes for the building's residents and employees Constructing or funding pedestrian and cycling facilities 8) The zoning study proposes incentives for builders in exchange for a builder providing multiple public benefits. In theory, that sounds great; we can get developers to do things for the Village. In practice though, it misses the big picture: practice, Given how expensive rents and taxes are, building more housing and broadening the tax base _IS_ the public benefit. Certainty is crucial for builders. They want clear rules and simple procedures: follow the rules, submit drawings to the Building Department, get approved, build. Quick. Inexpensive. The incentives package, as proposed, is the opposite of that. Durinq the presentation to the Board of Trustees on May 4th, the consultant explained it would be a "special permit" process, with each applicant needing to go before the Board of Trustees. And it would be is completely discretionary, in which the Board could tell a builder: "you've met the criteria, but we don't think this is worth everything that's in here, and we think it's appropriate to only allow some of the bonuses and not others." - httDs://vimen.rnm/^452851Qfi#f=lfim^4c That means a bunch of meetings, back and forth, redesigns and lawyers And after all that effort, there's the potential that the proposal still gets rejected. Not only is the process itself costly, the risk involved means banks charge higher interest rates to the builders. Remind us again, where's the public benefit in all that? There are several worthy public objectives listed in the incentives proposal. The most important ones should be put in the zoning law and made mandatory for all projects. Again: follow the rules, submit drawings to the Building Department, get approved, build. Sincerely, Mary Van Hoomissen � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-05-11 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/38e4dbd70d33c7c3729a8928c22e85ff.pdf 223ceac179b63a4eb613c936b192bf25 PDF Text Text 'Minutes of the Board of Trustees Village of Sleepy Hollow ^3^4*^202at 7-001]? M^ ^1US*eCS of Sleepy Hollow was held on Tuesdav, Ma> 4 21)21 at 7.00 P.M. The meeting was broadcasted live. Resident, could not an-nH ir " person due to the Covid-19 pandemic. The Village Board p a n i c i p a S ' b V v i d ^ ' Mayor Kenneth: G,: Wray (By Video) ©eputy Mayor Denise Scaglione (By Video) Sajli 0«nMez(By Video) Racheile Gebler (By Video) Sandra Spiro (By Video) Tom Andruss (By Video) Jared Rodriguez (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief (By Video) Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certainprovisions of the New ¥orkStm Open Meetings Law to allow a municipal board to convene a meeting via videoconfmrnm* M accordance with the Executive Order, the public has been provided with the ability teview tonight's work session and public hearing, and a transcript will be provided at a later date I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, posting a copy on the Village's website, rnidUstingit on the Village's Facebook page " Roll call was taken and the following Village Board members responded present": Deputy Mayor Denise Scaglione Sandra Spiro Tom Andruss Jared Rodriguez Raehelle Gebler Sam Gonzalez CL1MAT1-SMART RHPORT: Sarah Smiley addressed the Board. Ms. Smiley is the Climate Smart coordinator for the Village. Ms. Smiley updated the Board on the work that the Climate Smart Committee has been doing. A request was made to join the "International Council for Local linvironmenlal Initiatives (1CLE1). The Board was requested I hat this item be on the nexl. Board meeting agenda. �• Z O N I N G : P P M ; Susan Favate and Simon Kates ofBFJ Planning updated the Board m u m r m m m m u M m s were given along with a timeKne. Ms. Favate and Mr, Kates asked the BoaMipermisstoii to proceed withthe SEQRA process. Discussion ensued. S ^ ^ f T T f E R T Y S U B - D I V I S ^ : Christian DiPalcrmo and Kristin M a t e addressed the Board as a follow up to a recent real estate study they completed One recommendation they made as part of the study was to sub-divide the ambulance corps property to separate it tern Barnhart Park. m i s would enable the property to be sold in the future A proposal fe this was p r o ^ d to the Board. The Board was in favor of approving this proposal. PLACE-MAKING PROPOSAL: Kersten Harries made a presentation on a proposal to oaint intersections as part of a place-making initiative. Ms. Harries gave an overview of the Drojec* and a budget. The proposal is designed to build on the momentum from the Wi^in* W * ^ project by involving the entire community. The Board had several questions and asked for some lollow up information. Discussion ensued. SURPLUS VEHICLES: Mr. Giaccio provided the Board with a list of surplus vehicles and equipment that the Village has no further use for. Mr. Giaccio is recommending that these vehicles be put up for auction. The Board had no objection to this. ROCK DA BLOCK REQUEST: The Board reviewed a request from the Rock of Salvation Church to hold their annual Rock Da Block event at Sykes Park on August 27, 2021. The Board was m favor of approving this request. Mayor Wray requested that this item be on the next Board meeting agenda. LABOR ATTORNEY RETAINER: The Board reviewed a proposal from Lamb ® d Bamosky to provide legal services for the Village. Mayor Wray requested that this item be on the next Board meeting agenda. PEDESTRIAN BRIDGE INSPECTION PROPOSAL: The Board reviewed a proposal from Simpson, Gumpertz & Heger to inspect the pedestrian bridge that connects Devries Park and Kingsland Point Park. The cost of this proposal is $9,000. The Board was rnfevor of approving this proposal. Mayor Wrav requested that this item be on the next Board meeting agenda. At 9:10 the work session was adjourned. Respectfully submitted. Anthony (pihccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-05-04_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/195cbe2b6268c28032ff48ea41756ec9.pdf cfc802149e1073082f69ff79ec850237 PDF Text Text Meeting Date: Resolution # 04/27/2021 04/42/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Adopt the Water Fund Budget for the Fiscal Year 2021 -2022 th e 2 0 2 1 2 0 2 2 34 ; Budget concerning the Water Fund be adopted for t l 0 n b ir 9 p u r s u a n t t0 t h e p 1 Q ^ n H fh R J * ? l ™ i s i o n s of Chapter 809 of the Laws of 1954 and the Budget Manuals for Villages and the Uniform System of Accounts as set forth in the Manuals issued by the Division of Municipal Affairs, Albany, New York. Moved: Trustee Gebler Meeting Date: Resolution # Seconded: Deputy Mayor Scaglione Vote: Unanimous 04/27/2021 04/42-A/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Approve the Water Consumption Rates for the Fiscal Year 2021-2022 Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow confirms that the Rates per cubic feet for Water for Fiscal Year 2021-2022 shall be as follows: 2021-2022 Water Rates Cubic Feet 0-500 501-3,000 3,001-4,500 4,501-6,000 6,001-9,000 9,001-12,000 12,001 and over Per Thousand Cubic Feet $32.50 minimum $59.00 $73.50 $86.00 $99.00 $130.00 $168.00 Moved: Trustee Gebler Seconded: Deputy Mayor Scaglione Vote: Unanimous Meeting Date: Resolution # 04/27/2021 04/42-B/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow Authorizing the Mayor to Execute the Tax Warrant for the Collection of Taxes for Fiscal Year 2021-2022 Be it Resolved, that the Mayor be authorized to sign the Tax Warrant in the amount of $12,914,865 for the collection of the 2021-2022 taxes, and that the same be presented to the Treasurer and Tax Collector with the Assessment Roll. Moved: Trustee Gebler Seconded: Trustee Gonzalez Vote: Unanimous �Meeting Date: Resolution # 04/27/2021 04/42-C/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Set Due Dates for the First and Second Village Tax Installment for Fiscal Year 2021-2022 on e tha Vh6taX pa /menis ;Se : P irssr Moved: Trustee Gonzalez Meeting Date: Resolution # b e in ^ 0 installments, the first installment is payable i gjune3a2021 andthe d ,nc,udn Seconded: Trustee Gebler • * Vote: Unanimous 04/27/2021 04/42-D/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Set the Rate of Penalty for Unpaid Taxes for Fiscal Year 2021-2022 B e it Resolved, that the taxes and other assessments, if any, are due in full by June 1 2021 The first installment may be paid without penalty from June 1, 2021 through June 30 2021 The second installment may be paid without penalty through December 31 2021 Penalties are 5% for the month of July with each month thereafter at a rate established annually by the btate Tax Commissioner. On the second installment, penalties are 5% for the month of January with each month thereafter at the State established rate. All penalties apply to a month or any fraction thereof. Moved: Trustee Gonzalez Meeting Date: Resolution # Seconded: Trustee Andruss Vote: Unanimous 04/27/2021 04/42-E/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Adopt the Total Assessed Valuation for the Homestead and Non-Homestead Portions of the Tax Roll for Fiscal Year 2021-2022 Be it Resolved, that for the 2021-2022 fiscal year, the Total Taxable Assessed Valuation for he Homestead portion of the tax roll is $211,225,916 and the Total Assessed Valuation for the Non-Homestead portion of the tax roll is $58,484,992. Moved: Trustee Gonzalez Seconded: Deputy Mayor Scaglione Vote: Unanimous �Meeting Date: Resolution # 04/27/2021 04/42-F/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Adopt the General Fund Budget for Fiscal Year 2021-2022 C nCeming the General Fund be amounfoW Sa^H^f V ° adopted in the Lawsof7qS t h l R h , m ° P t , T ^ e ' n g P U r S U 3 n t t 0 t h e P r o v , s ' o n s of Chapter 809 of the a?TJ 1 1 t h e B u , d g e t M a n u a l s f o r t h e V i l l a 9 e s a n d t h e Uniform System of Accounts as set forth in the manuals .ssued by the Division of Municipal Affairs, Albany, New York Moved: Trustee Rodriguez Meeting Date: Resolution # Seconded: Trustee Gonzalez Vote: Unanimous 04/27/2021 04/42-G/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Adopt the Tax Rate for Homestead and Non-Homestead Properties for Fiscal Year 2021-2022 Be it Resolved, that the tax rate be levied pursuant to law and that the rate be $35 6326 per thousand of assessed value for Homestead properties and $92.1320 per thousand of assessed value for Non-Homestead properties, for Fiscal Year June 1, 2021 through May 31, Moved: Trustee Rodriguez Meeting Date: Resolution # Seconded: Trustee Andruss Vote: Unanimous 04/27/2021 04/42-H/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Adopt The Budget for the Parking Fund for Fiscal Year 2021-2022 B ^ R * S O , V e d ' t h 3 t t h e 2 0 2 1 - 2 0 2 2 B u d 9 e t for the Parking Fund is herein set at the amount of $310,000. Said adoption being pursuant to the Provisions of Chapter 809 of the Laws of 1954 and the Budget Manuals for Villages and the Uniform System of Accounts as set forth in the Manuals issued by the Division of Municipal Affairs, Albany, NY. Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: Resolution # 04/27/2021 04/42-F/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Approve the Park.ng Permit Rates for All Lots for a Fee of $450/year for Fiscal Year 2021-2022 Be it Resolved, that the Board of Trustees of the Village of Sleepy Hollow confirms that the rates for parking permrts ,n all lots be $450/year for the fiscal year 2021-2022 PeTmits are d (JunetoMay) oronapro ratedbLsf sss^rs rr Moved: Trustee Rodriguez Meeting Date: Resolution # > - Seconded: Trustee Andruss r ° ^ *• Vote: Unanimous 04/27/2021 04/42-J/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Adopt the Sanitation Fund Budget for Fiscal Year 2021-2022 Be it Resolved, that the 2021-2022 Budget concerning the Sanitation Fund be adopted in he amount of $793,312. Said adoption being pursuant to the provisions of Chapter 809 of the Laws of 1954 and the Budget Manuals for the Villages and the Uniform System of Accounts as set forth in the manuals issued by the Division of Municipal Affairs, Albany, New York. Moved: Trustee Rodriguez Meeting Date: Resolution # Seconded: Trustee Andruss Vote: Unanimous 04/27/2021 04/42-K/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Approve the Rates for Sanitation for Fiscal Year 2021-2022 Be it Resolved, that the Board of Trustees of the Village of Sleepy Hollow confirms that the Rates for Sanitation for Fiscal Year 2021-2022 shall be as follows: (see attached rate schedule). Moved: Trustee Rodriguez Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: Resolution # 04/27/2021 04/42-L/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Adopt the Sewer Fund Budget for Fiscal Year 2021 -2022 amounteof°$680 00(f T J I V ^ 2 ^ C M m g t h e S e w e r F u n d b e adopted in the amount of $680,000. Said adoption being pursuant to the provisions of Chapter 809 of the 54 — fh^ t h e B U , d 9 e t M a n U a ' S f ° r t h e V i l l a 9 e s a n d t h e Uniform System S c c o u n t s as set forth ,n the manuals .ssued by the Division of Municipal Affairs, Albany, New Yo?k Moved: Trustee Spiro Meeting Date: Resolution # Seconded: Trustee Gebler Vote: Unanimous 04/27/2021 04/42-M/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Approve the Sewer Consumption Rates for Fiscal Year 2021-2022 Be it Resolved, that the Board of Trustees of the Village of Sleepy Hollow confirms that the Sewer Consumption Rates for Fiscal Year 2021-2022 shall be as follows: $4.50 Minimum; 16.5% of Water Usage. Moved: Trustee Spiro Meeting Date: Resolution # Seconded: Trustee Gebler Vote: Unanimous 04/27/2021 04/42-N/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Set the Rate of Penalty for Unpaid Water, Sewer, and Sanitation Usage for Fiscal Year 2021 -2022 Be it Resolved, that penalties shall accrue against water, sewer, and sanitation usaqe fees for Fiscal Year 2021-2022 as follows: There shall be charged a penalty on past due water sewer, and sanitation usage at a rate of 10% following the thirty (30) days from the date of' the billing. Moved: Trustee Spiro Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: Resolution # 04/27/2021 04/42-C/2021 Resolution of the Mayor & Board of Trustees of the Village of Sleepy Hollow to Approve Annual Salaries for Mayor and Board of Trustees for Fiscal ^ 202^2022 Be it Resolved that the Board of Trustees does hereby approve the following annual salaries for the Mayor and members of the Board of Trustees for Fiscal Year 2021 2022 as Trustees: Mayor: Moved: Trustee Rodriguez $ 8,000 $15,000 Seconded: Trustee Andruss Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-04-27_RES-42 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/36a8aa9af052f2897e39a87de255afb6.pdf 02ad0f19cd34605e3515062450979077 PDF Text Text Meeting Date: 04/27/2021 Resolution #: 04/41-A/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving the Request from the Cub Scouts WHEREAS, the Cub Scouts Pack 22 Tarrytown, has requested permission to use the 21 Beekman Lot to hold a fundraiser with food trucks. Food sales will benefit the local scouting program, on Thursday, May 20, 2021, from 5:00pm to 10:00pm. WHEREAS, the Chief of Police has been informed of this request and will arrange to close the parking lot to the public accordingly. Moved: Deputy Mayor Scaglione Second: Trustee Andruss Vote: Unanimous �Cub Scouts Pack 22 Tarrvtown N. Y. BOY SCOUTS OF AMERICA Reformed Church of the Tarrytowns 42 Broadway Tarrytown, N.Y. 10591 Facebook: @ Tarry to wn CubScouts April 9, 2021 Village of Sleepy Hollow Anthony Giaccio 28 Beekman Ave Sleepy Hollow, NY 10591 Dear Administrator Giaccio, We have not been able to fundraise like years past due to COVID-19 and fundraising is how we are able to run. Our thought this year was to host 3-4 food trucks at a local spot during a weeknight who would in turn donate a percentage of the revenue to the local scout program. This is similar to what the PTA did very successfully on school property back in the fall. We would plan to offer pre-booked reservation times for families to keep crowd size down and the event would be "take home" only. We have a number of local trucks we are talking to who are interested as this is great for their business as well. The 21 Beekman Lot is a prime location and has the space we would need. We are looking for just one Thursday evening in May from 5p-10p. The trucks would setup at 5pm, food pickup would start around 5:30. The last pickup time would be 9 or 9:30 then cleanup and out. We appreciate your consideration as this event would really benefit our local scouting program in this unique moment. Thanks in advance on behalf of our 50+ Cub Scouts in the two villages! We appreciate all of your support! Yours in Scouting, Jb*i (Mtttamton Jon Williamson, Cubmaster, 626-354-7607 Dana Tavano, Committee Chair, 914-906-4993 Pack 22 Email: cubscoutmom22@gmail.com �Meeting Date: 04/27/2021 Resolution #: 04/41-A/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ADOPTING LOCAL LAW NO. 2 OF 2021 ENTITLED "A LOCAL LAW OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AUTHORIZING A PROPERTY TAX LEVY IN EXCESS OF THE LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C" NOW THEREFORE, BE IT RESOLVED that the Board of Trustees has reviewed, held a public hearing, and hereby adopts Local Law No. 2, of 2021 entitled "A Local Law of the Board of Trustees of the Village of Sleepy Hollow Authorizing a Property Tax Levy in Excess of the Limit Established in General Municipal Law §3-c" in the form attached. Mowed: Trustee Andruss Seoonded: Trustee Getter Vole: Unanimous �Meeting Date: 04/27/2021 Resolution #: 04/41-A/2021 Adoption of Local Law No. 2 of the Year 2021 Village of Sleepy Hollow, County of Westchester A Local Law of the Board of Trustees of the Village of Sleepy Hollow Authorizing A Property Tax Levy In Excess Of The Limit Established In General Municipal Law §3-C Section 1. Legislative Intent It is the intent of this local law to allow the Village of Sleepy Hollow to adopt a budget for the fiscal year commencing June 1, 2021 that requires a real property tax levy in excess of the "tax levy limit" as defined by General Municipal Law § 3-e. Section 2. Authority This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes a local government's governing body to override the tax levy limit for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body. Section 3. Tax Levy Limit Override The Board of Trustees of the Village of Sleepy Hollow, County of Westchester, is hereby authorized to adopt a budget for the fiscal year commencing June 1, 2021 that requires a real property tax levy in excess of the tax levy limit otherwise prescribed in General Municipal Law §3-c. Section 4. Severability If a court determines that any clause, sentence, paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance is invalid or unconstitutional, the court's order or judgment shall not affect, impair, or invalidate the remainder of this local law, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this local law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. Effective date This local law shall take effect immediately upon filing with the Secretary of State. Moved: Trustee Andruss Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 04/27/2021 Resolution #: 04/41-A/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Andruss Seconded: Trustee Gebler Vote: Unanimous �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 Office of the Chief April 20, 2021 yr. »Air Mayor and Board of Trustees: Please be advised at our April 2021 monthly meeting the following members were voted into the ambulance corps for membership; 1 J jHj J J •' .Jf $ j f Gisella Paccha - Ossining, NY Vii^-'jTL t»»"™* Victor Tolentino - Sleepy Hollow, NY Please follow the normal course of action. f Jr j f r Respectfully, (M Angefa Marteilo Chief of EMS Sleepy Hollow Ambulance Corps S F > �Meeting Date: 04/27/2021 Resolution #: 04/41-A/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting accepted three members for active membership, (see attached memo) Moved: Deputy Mayor Scagiione Second: Trustee Andruss Vote: Unanimous �SCeepy JfoCCow Tire Department "This department never sleeps" Fire Patrol Co. No. 1 Organized. 1876 John E. Korzelius Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 William Ryan 1 s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Steven Bencosme 2 n d Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend PO BOX 723 Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleeDvhnllowfd@sleeDvhollownv.org April 26, 2021 Dear Board of Trustees, This letter is to inform you of the actions taken by the Board of Fire Wardens, as follows. • On behalf of Union Hose Co. 2 the following individuals have been elected to active membership: o Richard Chulla: 96 MacArthur Lane, Tarrytown, NY 10591 q Carlos Suqui: 22 Cedar St, Sleepy Hollow, NY 10591 o Lee Thompson: 151 Valley St, Sleepy Hollow, NY 10591 Respectfully Submitted, Steven Secretary, Board of Fire Wardens "Batcosmc � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-04-27_RES-40-41A_43-44 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/28b2b3d6650cf1570a8a091ac15880a7.pdf 89904c754c49ef6cac31d43133cbb7d3 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, April 27, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Scaglione Thomas Andruss Rachelle Gebbler Sandra Spiro Sam Gonzalez 3ared Rodriguez, Trustees Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Paula A. McCarthy Tompkins, Village Clerk Clinton Smith, Village Counsel "Tonight's Board Meeting is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided later. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " At 7:02 p.m., Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence Muriel F. Ressler, age 97 of 1010 Kendal Way and Maria Altagracii Veras De Rodriguez, age 87, of Hudson St. Our thoughts are with their families and friends. Presentation Chris Koft of KPF O'Connor Davies presented the Village's annual audit. (Attached is a presentation of the audit) Approval of Warrants On a motion made by Deputy Mayor Scaglione, seconded by Trustee Gebler the warrant was approved and Treasurer DiGiacomo was authorized to pay bills for $916,449.28. Motion carried. There were two large payments in this warrant and Treasurer DiGiacomo, explained that one item was for three new police vehicles and the other was for health insurance. �Approval of Minutes On a motion by Trustee Gebler seconded by Deputy Mayor Scaglione the minutes of March 30, 2021 were approved. Trustee Gonzalez and Trustee Rodrigues abstained. Motion carried. Mayor's Announcement Mayor Wray announced that the annual Village's Tax Lien sale will take place on Thursday, May 20, 2021 at Village Hall. Mayor Wray responded to former Trustee Munroe's letter and stated that the intersection at Rt-9 by the Open Door is being addressed on an ongoing basis with the DOT but communications with the DOT continue to be difficult, as in previous years. On Saturday May 8, there will be a blood drive at the James Galgano Senior Center, sponsored by Senator Harchkam, and everyone is welcomed to donate blood, from 9:00am to 1:30pm. Department Reports: Village Administrator Anthony Giaccio, presented a lengthy report of ail completed, ongoing and future projects and events in the Village; VILLAGE PROJECTS - Clinton Street Streetscape: Design Stage Pocantico River Project: Design Presentation (Margie Ruddick) - Statue Island: Design Presentation {Margie Ruddick) Continental Street Sewer Project: Completed except for restoration Real Estate Feasibility Study: Completed - Cortlandt Street Sewer: Completed Hudson Plaza: Completed - Ichabod's Bulkhead Design On-Going (Grant Application) - Route 9 Culvert Project: Design Stage (Grant Application) Sleepy Hollow Common: Fill Project is restarting (LDC Project) Raised Crosswalk on Lower Beekman (need to consider drainage) Water Line to Kingsland Point Park being done this week. - DPW Study: On-Going Tree Inventory (Arbor Pro) - IT Audit: Completed Reservoir Repair Project (Health Department Permit Pending) Preserve Waterline Project (Health Department Permit Pending) �VILLAGE BOARD - Scenic Hudson Trails Committee RFP (planner being chosen) - Zoning Amendments: BFJ Planning - Hazard Mitigation Plan Completed - Police Reform Report Completed (Committee will continue to meet) - Pandemic Plan Completed - Edge-on-Hudson Dedication and Affordable Housing needs to be addressed EVENTS - COVID Vaccination (Almost 700 vaccines given) - Village-Wide Clean-Up May 110:00-1:00 - Pollinator Garden at 100 College Arms May 8 - Gold Star Mother's Statue Dedication May 9 - 1 : 0 0 - Rivertown Runners Race May 15 - 9:30 - July 4, 2021 Fireworks - Circus (Cancelled) PERSONNEL - Union Contracts Expiration Dates: PBA- 5/31/2021, White Collar- 5/31/2022, Blue Collar - 5/31/2023 PUBLICITY - Tourism App: Historic Hudson River Towns Quarterly Newsletter GRANTS - Riverwalk Design $40,000 - Tri-Village Water Study (Preliminary Report Completed) $602,879 (Divided by 3) - CDBG: Cortlandt Street Streetscape Improvements $150,000 (2019) Clinton Street Drainage Improvements Clinton Street Streetscape Improvements $100,000 (2020) $175,000 (2021) - Beekman Avenue Sidewalks: $900,000 - Hudson Plaza: $246,000 - Pocantico River Project: $600,000 - Fremont Pond: $292,487 - Statue Island: $245,000 - Circus: $160.000 $3,511,366 Additional LDC grants close to $4,000,000 �- Consolidated Funding Application Expected Other grant applications in the works - Next CDBG grant round 2022-2024 OTHER - AECOM working on Duracell Project Continues {Elm Street Lot) - Lighthouse work should start late this year or early spring 2022 - Kingsland Point Park Bulkhead in front of the planning board Wishing Wall - Arts Westchester Award Community Liaison (Place Making Efforts, Ecuadorian Event, Cultural Festival) Some discussions ensued. Mayor Wray stated that there are 26 active cases of covid-19 within the Village, but numbers have been going down. Mayor Wray asked that everyone continue to be careful and do take advantage of the vaccine. Mayor Wray also suggested that future Board meetings should take place at Village Hall, and will discuss it further with Board members. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule: Anne White of Kendal Way, addressed the Mayor and the Board of Trustees and thanked Mr. Giaccio for his overview report. She suggested that newly hired staff should be bilingual. Ms. White submitted a list of budgetary items she would like the Board to consider for the 2021-2022 budget. Ms. White also suggested a Pedestrian Safety Campaign should be created to address various concerns throughout the Village. There were no further comments at this time. Resolutions R1 - Approve Cub Scout Fundraiser Event R2 - Override the Tax Cap R3 - Approve 2021/2022 Operating Budget R4 - Approve Actions of the SHVAC R5 - Approve Actions of the Fire Wardens Village Clerk stated that the Sleepy Hollow Fire Department has requested to resume BINGO games at the Senior Center effective the second week of June. They will follow CDC Covid-19 guidelines, and the center will be properly cleaned afterwards. On a motion by Trustee Andruss, seconded by Deputy Mayor Scaglione the request was approved. Motion carried. �On a motion by Trustee Andruss, seconded by Trustee Rodriguez, the Board approved Mayor Wray and Trustee Spiro to attend the NYCOM conference in Saratoga NY, for a cost not to exceed $1200.00. Motion carried. Communications; Village Clerk stated emails were received from Dan Convissor with an analysis listing and a proposal for the 2021-2022 Mayor's budget. (Attached) Communications from Steven Tarcan and shattrl0591 was also received with suggestions for the proposed Mayor's budget (Attached) Kirsten McLaughin sent an email regarding the parking lines on New Broadway and David Macaluso sent an email with concerns regarding speeding on Sleepy Hollow Road. (Attahced) Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White, of Kendal Way, addressed the Mayor and the Board of Trustees again, she is interested in the affordable housing being built on Edge on Hudson, and wants to know what the criteria will be. Ms. White stated that the birdhouse-making event last week was terrific and thanked everyone for that. There were no other comments at this time. Mayor Wray stated that the affordable housing criteria will be discussed at a work session. At 8:41 pm on motion by Deputy Mayor Scaglione, seconded by Trustee Andruss the meeting was adjourned. Paula A. 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LT >" CM in a; CM ^ 5 =3 o O CM s O 3 £ co O O) m E ^ 7" - co "O CM 56 o o o . i t s si o co o ^ CO « co E E o m eg O) O XL C o CD g o <D a> " CM s CO n oo O S CD oOJ O 3 >CM CO O I— feo o z x: c CD « LU CO a> CM CO J2 CM a) 00 <1) £ a) O IT) LO "D CM 0. d) D o , "O r~ CO O fl> - oo 5 "O <D hJ (0 f= in o b o § 1 CO LO CO co CO 5 O o CD O (D . U5 <D . 0) t 5 CD h- < 00 CD CD "O co < 2 en — cm g co" c o -e co >- ° z S j£ w O><0 •^ LO c > ® cm « co Z t: h a> co "D _ o to CM <D . c» a> <D m oo o CM • t ti cD _- CM co m "O CD CO ® O CD CO CM CO CQ a> € E o o £ i c: - c O cy o\ o o CO �ULLAGE CLERK Honorable Mayor and Board of Trustees ^Ofc IVED The Fire department Bingo committee meet on Thursday April 22, 2021 and It was a unanimous decision to start our Saturday Bingo events using the James Galgano Senior Center. We will comply with the CDC separation distance of 6' and enforce Temperature taking and mask use as the public enters the building. We are asking permission to sell hot dogs, hamburgers, hot and cold drinks. We operate the second and fourth Saturdays of each month with the first night being June 121h Doors open at 5pm with the first game starting at 7pm and we are generally finished by 10pm. Any consideration on this request would be appreciated. Thank You �Forwarded message From: Anne White < Date: Mon, Apr 26,2021 at 5:05 PM Subject: Comment on Mayor's Budget To: Paula Mccarthy <pmccarthy@sleepyhollowny.ore> Good afternoon, Ms McCarthy. I was unable to attend the Public Hearing last Tuesday on the Mayor's Budget, but would like to submit two comments for the record before the closing of the Public Comment period. 1. If I'm reading the budget correctly, I believe there is a new position proposed in the Administrator's office. If that is correct, I would like to be sure the new staff member is skilled in communications, and also bilingual, so that they can help expand the Village's communications with the public beyond what is now possible with your limited staff. 2.1 want to be sure the budget includes funding for professional Spanish translation services for all Village Board of Trustees and Planning Board meetings to enable Spanish-speaking residents to participate. This is the one recommendation, aside from continuing to meet through 2021, that was agreed on by the Police Reform and Reinvention Collaborative, approved by the Board of Trustees, and sent to the Governor by the April 1st deadline. Thank you for including these comments in the official record of Public Comments. Anne White Kendal Way Sleepy Hollow, NY 10591 �ftxn CmliW Analysis of Sleepy Hollow's 2021-2022 "Mayor's Budget" Proposal by Daniel Convissor, danielc@panix.com, 0DanielConvissor, April 20, 2021 Expenses Sleepy Hollow's new budget proposal has a $1.1 million spending increase. The major parts are: • $230,262 raises for DPW staff (across 9 budget lines) • $202,000 to fund the Length of Service Program for Ambulance and Fire volunteers • $140,200 toward health insurance, retirement funds, etc • $150,000 to NYC for the cost of water • $120,810 for police officers who graduated to higher ranks • $61,481 on the new position of Assistant Village Administrator • $47,200 for Fire Department protective equipment, medical services, etc • $25,000 more in police overtime, bringing that total to $475,000 Not included in the budget is the Building Departments desire for another code enforcement officer. I guess that will come in around $125,000. The Trustees must carefully analyze our spending on the Police Department. Does our modest village really need 26.5 officers (including the Chief)? On top of that, is $475,000 in overtime appropriate? (Be aware that overtime gets added to pensionable income, thus raising long term costs as well.) This quantity of money seems more inclined to enable doling out favoritism rather than making our Village safer. All told, 18% of our budget goes to policing, with a cost of $4,216,656. Revenue The 84% of the new spending would be covered by an 8% property tax increase. We would see some relief if New York State paid property tax on the Rockefeller Preserve and Old Croton Aqueduct like they do in the rest of the state. We should collaborate with neighboring municipalities on a concerted effort to get the Legislature and Governor to enact this reform. (For more info, see this journal News article from 2016. Note: that was written before the Rockefellers took another 346 acres off the tax rolls by donating it to the State in 2019.) Sanitation Do we want more garbage? Of course not. Then why is Sleepy Hollow subsidizing it? The Village plans to spend $793,312 on employees, vehicles, gas and dumping fees to get rid of stuff. Wouldn't we be better off investing more of our money and employees effort in things we want? More sidewalks, cleaner sidewalks, safer crosswalks, wheelchair ramps at corners, removing snow from street corners. We can dramatically reduce sanitation costs, one step at a time: • Stop spending property taxes on sanitation. (This year's budget proposes shunting $113,312 from the General Fund to the Sanitation Fund.) • Outside of Downtown: do garbage pick up once per week, have recycling alternate which type �• • • • of material is picked up each week. (It worked well like this during the COVID lockdown.) Leaves need to be bagged. (Picking up loose leaves requires paying for a special machine and a lot of extra labor. Leaves in streets also clog storm drains and foul water quality as well.) Use automated trucks to pick up recycling Use automated trucks in more neighborhoods Meter waste. (Just like we pay for electricity and water, paying for trash provides people a cue to think about ways to reduce waste. This cuts garbage by on average around 40%.) Steps on this path include: ° Charging for bulk trash. (See photo and its caption.) ° Outside Downtown, have residents pay per bag. (https: / / voutu.be /TZbMLQxuMTO> © In Downtown, install submerged containers. (This saves space, labor and energy for everybody while Apartment contents are frequently left at the curb when making buildings look better. One tenants move out. A few loads like this and the truck example: must be driven all the way to PeekskiU and pay to dump https://yQutu.be/VIxHXSvD3Sw) it. All of this is expensive. These waste reduction measures will help us Properly pricing trash will encourage donating or maintain our Climate Smart Community status. selling things instead of throwing them away. (And we're going to need every point possible in order to reach the 250 needed to maintain Bronze status. More so if we want to try to level up to Silver by getting 350 points.) Pricing garners 5 points. Recycling & compost education gets us 2 points. Bonus points are given for every 10% of waste cut. (40% = 17 points!) Reducing garbage truck mileage will lead toward yet more points. Being a Climate Smart Community gives the Village an edge to win grants from New York State. �Andlisis de la propuesta de "Presupuesto del alcalde" de Sleepy Hollow para 2021-2022 por Daniel Convissor, danielc@panix.com, SDanieltonvissor, abril 20,2021 Gastos La nueva propuesta de presupuesto de Sleepy Hollow tiene un aumento de gastos de $1,1 millones. Las partes principales son: • $230,262 aumentos para el personal del DPW (en 9 llneas presupuestarias) • $202,000 para financiar el programa de duraci6n del servicio para voluntarios de ambulancias y bomberos • $140,200 para seguro medico, fondos de jubilacidn, etc. • $150,000 a NYC por el costo del agua • $120,810 para oficiales de policfa que se graduaron a rangos m£s altos • $61,481 para el nuevo puesto de administrador asistente de la aldea • $47,200 para equipo de protecci6n del Departamento de Bomberos, servicios medicos, etc. • $25,000 mis en horas extras de la policfa, lo que eleva ese total a $475,000 No se incluye en el presupuesto el deseo del Departamento de Construcci6n de tener otro oficial de cumplimiento del c6digo. Supongo que eso supondr^ unos $125,000. Los Fideicomisarios deben analizar cuidadosamente nuestros gastos en el Departamento de Policia. ^Nuestro modesto pueblo realmente necesita 26,5 oficiales (incluido el Jefe)? Adem^s de eso, <es apropiado $475,000 en horas extra? (Tenga en cuenta que las horas extraordinarias se suman a los ingresos pensionables, lo que tambi£n aumenta los costos a largo plazo). Esta cantidad de dinero parece m£s inclinada a permitir repartir favoritismos en lugar de hacer que nuestro pueblo sea m£s seguro. En total, el 18% de nuestro presupuesto se destina a la vigilancia, con un costo de $4,216,656. Ingresos El 84% del nuevo gasto estaria cubierto por un aumento del 8% en el impuesto a la propiedad. Veriamos algun alivio si el estado de Nueva York pagara impuestos a la propiedad sobre la Reserva Rockefeller y el Acueducto Old Croton como lo hacen en el resto del estado. Debemos colaborar con los municipios vecinos en un esfuerzo concertado para lograr que la Legislature y el Gobernador promulguen esta reforma. (Para obtener m&s informaci6n, consulte este artlculo de Journal News de 2016. Nota: eso se escribid antes de que los Rockefeller retiraran otros 346 acres de las listas de impuestos al donarlos al estado en 2019). Saneamiento ^Queremos m3s basura? Por supuesto que no. Entonces, ^por que Sleepy Hollow lo subvenciona? The Village planea gastar $793,312 en empleados, vehiculos, gasolina y tarifas de descarga para deshacerse de las cosas. £No seria mejor que invirtiSramos m^s de nuestro dinero y el esfuerzo de los empleados en las cosas que queremos? MSs aceras, aceras m&s limpias, cruces peatonales m&s seguros, rampas para sillas de �PaulaJWccarth^ From: Sent: To: Subject: Kirsten Hase-Mclaughfin Thursday, April 22, 2021 3:49 PM Kenneth Wray; Denise Scaglione; Glenn Rosenbloom; John Leavy; Rachelle Gebler; Sam Gonzalez; Sandra Spiro; Anthony Giaccio; Paula Mccarthy Re: Webber Park - New Broadway Parking Lines Dear All, Please advise on my below email from last month Thank you & regards, Kirsten On Mar 23,2021, at 11:41 AM, Kirsten Hase-McLaughlin wrote: Dear ail, I hope you are all well. To Denise I extend my congratulations on your new term as Trustee. (I do not have Jared and Tom s emails to include them here as well) In November of last year parking lines were painted on New Broadway in Webber Park. After a petition of complaints from the residents of Webber Park, one half of the street was subsequently paved over to remove the parking lines. Please advise the status of removing the remaining lines on the west side of the street. It has been stated that the lines were mistakenly painted, and furthermore they are too small causing a safety problem. Some vehicles such as SUVs and pick up trucks are too large to fit within the lines and drivers are concerned about being ticketed if they are not within the lines. This causes a safety problem because as these large vehicles are trying to fit in to the spots they are blocking sight when pulling out of the driveways. Just the other day I almost collided with an oncoming car because I could not see around the SUV that tried to carefully to park within the lines next to to the driveway. I ask for your urgent attention in this matter before an accident occurs Thank you & regards Kirsten McLaughlin �Paula Mccarthy From: Sent: To: SleepyHollow Tarrytown Monday, April 26, 2021 3:41 PM Paula Mccarthy; Denise Scaglione; Sandra Spiro; Rachelle Gebler; Sam Gonzalez; Thomas Andruss; Jared Rodriguez; Kenneth Wray; agiacco@sleepyhollowny.org Comments on Mayor's Budget 2021-2022 Sleepy Hollow - Additional Information on Participatory Budgeting.pdf Subject: Attachments: Dear Mayor Wray and Village trustees, Thank you for your invitation to share any proposal that we believe should be considered during this process of creating the new village budget for the fiscal year 2021-2022. We are SHaTTR, a youth-led community group in Tarrytown and Sleepy Hollow dedicated to increasing community involvement in village decisions. We are following up on last Tuesday's public budget meeting. As a group, we believe that community input should be central to the budgeting process. SHaTTR collected feedback from 40 residents on what they think the budget priorities should be. While the survey is limited, these findings show there is significant reason to reconsider budget priorities. Money speaks much louder than words. At the end of this email, please find the data from our survey compared to your proposed budget. You may find our survey here. The categories the community feels are most important are those which receive the least funding from the village. We ask you reconsider the budget allocations to increase money allocated for health services and community and economic assistance. Additionally, we ask that you collect more data from a wide range of community members on their values in the coming year. In the interest of improving community participation in the budgeting process, we have also attached an information sheet on participatory budgeting. On the second page of this document, you will find a sample resolution for a participatory budget process. We ask that you kindly consider this proposal as part of the 2021-22 budget. We are happy to discuss further, and we look forward to hearing from you soon. -SHaTTR Community General and Culture Home ar Government Police Fire Safety Health Economic and Commut Support Department Department Inspections Services Transportation Assistance Recreation Services Community Requests 10% 6% 8.80% 6.50% 14% 8% 15.60% 9.40% 9.1 City Proposed Budget 14% 23% 1.70% 2.90% 1.50% 8.10% 3.00% 11.00% 0.2 Most Important Least Important t �From: Steve Tarcan Sent: Friday, April 16, 20219:22 A M To: Sandra Spiro <sspiro@sleepvhollownv.org>; Paula Mccarthy <pmccarthy@>sleeovhollownv.org>; Kenneth Wray <kwrav@sleepyhollownv.org>: Rachelle Gebler <rgebler@sleepvhollownv.ore>: John Leavy <ileavy@sleepyhollownv.ora>; Ken Wray <kgwrav#gmail.com>; Denise Scaglione <dscaglione(5>sleepvhollownv.org>; Anthony Giaccio <a£iacciojg>sleepvhollownY.org>; Glenn Rosenbloom <Rrosenbloom@sleepvhollownv.org>: Sam Gonzalez <saonzalezg>sleepyhollowny.orE>; Jared.t.rodriguez Subject: Budget hearings email notification Good morning, I hope you are all doing well. I am emailing you all because I heard that the village is in the midst of the general budget process, but there hasn't been a single announcement via village email notifications about when / how the public can express their comments and concerns. In order to accurately comprehend what this community needs, I strongly urge the village and village administrators to let our community members know about these meetings, especially because the general budget is so impactful to our day-to-day lives. I know there are quite a few concerned villagers who would appreciate it if the village sent a notice to all residents (in both English and Spanish) with information on the complete schedule of all public hearings, the complete schedule of department budget presentations, and a link to the 2021-2022 draft budget. In my experience, this would be a really good (and extremely easy) way to get more villagers involved in this critical process. Thank you, Steve �From: David Macaluso via Sleepy Hollow NY Sent: Sunday, April 18, 2021 7:17 A M To: Paula Mccarthy <pmccarthv@sleepvhollownv.org> Subject: Form submission from: Submitted on Sunday, April 18,2021 - 7:16am To Mayor and Board of Trustees, I'm concerned with cars speeding along Sleepy Hollow Road between Bedford road and where Weber Ave meets it near Rockefeller. There are many houses on this road (including mine) and cars speed excessively. Weber Ave has speed bumps and a stop sign at North street; there isn't even a speed limit sign on Sleepy Hollow Road. I am requesting a speed limit sign at minimum, and preferably stop signs at North Street. =Please provide the following information^ Name: David Macaluso Email Address: Address: City: Sleepy Hollow State: New York Zip: 10591 Phone: 9143933301 Organization: Personal The results of this submission may be viewed at: � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-04-27 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5e310f6a60b811d99f3b853528be0e61.pdf 11f0e9dfe68639ec8ff87c5b37019931 PDF Text Text :Of the; Board,of t r u s t e e s ^iilajge of Sleepy HoMew Anril 70 ?n?i „« TU , vmage o t aleepy Hollow was held on Tuesday, « S S I l I f r iff; Th?meetmgwas toasted live. Residents could not attend in peison due lo the Covid-19 pandemic. The Village Board participated by video. Mayor Kenneth G; Wray (By Video) Deputy Mayor Benise Seaglione (By Video) Sarh (3onzaIez(By Video) lachelle Gebler (By Video) Tom Andrass (By Video) Jared Rodriguez (By Video) Trustees Sandra Spiro (Absent) Also Present: Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief (By Video) Sara DiGiacomo, Village Treasurer (By Video) Paula McCarthy, Village Clerk (By Video) Diana Loja, Community Liaison (By Video) Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive OrdeNumber 202.1, dated March 13, 2020. which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board lo convene a meeting via videoconferencing In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken and the following Village Board members responded ^ r e s e n t ^ Deputy Mayor Denise Seaglione Tom Andrass Jared Rodriguez Sam Gonzalez Rachel le Gebler BUDGET PUBLIC HEARING: Mayor Wray opened the public hearing on the 2021/2022 operating budget. �Daniel Convissor spoke and said he will submit written comments for the Board to review, W ® and also said that she will be s u b b i n g written comments to the Board, # o k e and requested that the Fohee Department's budget be reduced by 1% Bhayya Reddy spoke and requested that the Police Department's budget be reduced by 1% She also said that the Board should improve access to the Hispanic Community. b> T ' f t e : A ; d r U S f S e c ( ) n d e d b3 on the 2021/2022 operating budget. Motion passed 6-0. Scaglione to close the public hearing ZONING PRESENTATION: Susan Favate and Simon Kates of BFJ Planning updated the Board on the zoning amendments project and made a power point presentation. A summary of the various recommendations were given along with a timeline. Discussion ensued. BUDGETPRESENTATION: Community Liaison. Diana Loja gave a report on her proposed budget. Ms. Loja is asking for additional funding for community outreach programs. Discussion ensued. Police Chief. Anthony Bueti gave a report on his department's proposed budget Chief Bueti went line by line of the Police Department's budget. Discussion ensued. Village Clerk, Paula McCarthy gave a report on her proposed budget. Ms. McCarthv requested a part-time employee to assist in the Clerk's office. CUB SCOUTS FUNDRA1SING REQUEST: The Board reviewed a request made by the cub scouts to hold a food truck fundraising event. The proposed event is scheduled for May 20 from 5:00-10:00pm and will be held at the Village Hall parking lot. The Boa«i diseussed possible alternative locations, but were in favor of approving this request. ARBOR DAY REQUEST: The Board reviewed a request from the Phil ipse Manor Garden Club to plant a tree on Riverside Drive to celebrate Arbor Day. The Boarf denied this request because of the proposed location and suggested that a different location be chosen. At 8:40 the work session was adjourned. Respectfully submitted. Anthony-Glaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-04-20_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3aa79673362be7bd19324f37c71dd6fb.pdf adc1dd35148ccfd64912c4165e24993c PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, April 13, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Scaglione Thomas Andruss Sandra Spiro Sam Gonzalez J a red Rodriguez, Trustees Absent: Rachelle Gebbler, Trustee Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Paula A. McCarthy Tompkins, Village Clerk Anthony Bueti, Police Chief Clinton Smith, Village Counsel "Tonight's Board Meeting is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided later. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " At 7:02 p.m., Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence Juan A. Rodriguez, 86yo, of Valley St, Ernesto Torres, 79yo, of College Ave, and Mario DeFelice, a lifelong resident, former SH Police Officer and former Board Member, founding member of the SHVAC and a life time member of the SH Fire Department. Our thoughts are with their families and friends at this time. Public Hearing; Proposed Operating Budget for 2021/2022 and Override Tax Cap: The Village Clerk read the public notice for the record. Mayor Wray opened the meeting to the public (via zoom) and invoked the 3-minute rule. Mayor Wray stated the proposed budget is available on the Village's website and at Village Hall. Mayor also stated that the Board has chosen to override the tax cap for several years now, since it was first instituted by New York State. There were no comments from the public at this time. Mayor Wray stated that written comments would be accepted until Tuesday April 20. �Trustee Andruss moved and Deputy Mayor Scaglione seconded to adjourn the public hearing for the proposed operating budged. Motion carried. Trustee Rodriguez moved, and Trustee Andruss seconded to close the public hearing for the Tax Cap Override. Motion carried. Approval of Warrants On a motion made by Deputy Mayor Scaglione, seconded by Trustee Andruss the warrant was approved and Treasurer DiGiacomo was authorized to pay bills for $510,451.86. Motion carried. There were two large payments in this warrant and Treasurer DiGiacomo stated that $198,078.12 was a payment to Tony Casale for the Hudson Park Plaza project and the for New York City Board for February's Water Consumption for $85, 810.75. Approval of Minutes On a motion by Deputy Mayor Scaglione, seconded by Trustee Rodriguez the minutes of March 23, 2021 were approved. Trustee Gonzalez abstained. Motion carried. On a motion by Deputy Mayor Scaglione, seconded by Trustee Andruss the minutes of April 6, 2021 were approved. Trustee Gonzalez abstained. Motion carried. Mayor's Announcement Mayor Wray announced that the Wishing Wall received an award from Arts Westchester, "Certificate of Merit". Mayor thanked Kersten Harries and 250 volunteers who participated, including the artists, the organizers, and those that donated paint; it turned out to be a great project. Budget Presentations; Fire Chief Korzelius and Dana Tavano addressed the Mayor and the Board of Trustees, and made several requests to the Department's budget. EMS Chief Martello addressed the Mayor and the Board of Trustees and made several requests to the Department's budget. Public Comments; Mayor Wray opened the meeting to the public and invoked the 3-minute rule. There were no comments at this time. �Resolutions On a motion by Trustee Andruss, seconded by Trustee Gonzalez, employee number 1091 is hereby suspended without pay for a period of two weeks effective April 14, 2021. Motion carried. Communication: Village Clerk received communications from Chizuko Mitsumoto of Hunter Avenue concerning Kingsland Point Park and Sonya Munroe of New Broadway, concerning Douglas Park. Old Business/New Business Mayor Wray stated that on Thursday, April 15, a Planning Board meeting will take place for a presentation regarding improvements to some downtown zoning area. Trustee Rodriguez stated that Trustee David Kim from the Village of Tarrytown will join in this presentation. Trustee Rodriguez shared a presentation regarding suggestions for multiple improvements at intersections and pedestrian safety along Beekman Avenue. (See attached) Trustee Rodriguez also stated that anyone that has old lawn signs may join in to make birdhouses on Saturday April 24 at Barnhart Park, this is a community event and everyone is welcome. Trustee Rodriguez suggested that through public spaces, lighting and public art a lot could be created to help the local businesses thrive. (For additional details visit: 04-13-2021 Board of Trustees Meeting J Sleepy Hollow NY Discussion ensued. Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White of Kendall on Hudson addressed the Mayor and the Board of Trustees stating she is excited about Trustee Rodriguez's presentation and suggested not ignoring Cortlandt and Valley Streets, as these areas are underserved. There were no other comments at this time At 8:25 pm on motion by Trustee Andruss, seconded by Deputy Mayor Scaglione the meeting was adjourned. Village Clerk �From: Chlzuko Mitsumoto < Sent: Wednesday, April 07,20218:32 PM To: Paula Mccarthy <pmccarthYg^eovhoHowmy.Q^> Subject: Uttering in Kings Point Park To the Mayor Wray and trustees Since the pandemic started a year ago, I've taken a daily walk ftom my home in Philipse Manor to Kings Point Park. Many people came to enjoy the open air and field, too. And I started to notice a lot of trash all over the park. So last summer I I started to pick up trash. I'm still doing it, and I know and appreciate the village crew does a good job, but it's a losing battle. I hope the village will start an anti-littering campaign now. Please place placards telling visitors "Keep our park clean" "Do not litter" "Put trash in trash can," etc. I hope the village officials agree with me and do it now before the crowd get to the park. And one more thing, please place more trash cans. Thank you. Chizuko Mitsumoto Hunter Ave, Sleepy Hollow, NY 10591 �Sonya Munroe April 5, 2021 Dear Mr. Mayor and Trustees: A neighbor just informed me that when they were walking their dog in Douglas Park, they observed a man injecting his arm near the Port-a-San last Wednesday. They were frightened and left immediately. The man did not seem a threat to anyone else. The neighbor is new to Webber Park, reluctant, and asked me to speak for them. I wanted you to know. Sincerely, Sonya Munroe New Broadway �������a = CI 01 o 4 ���UJ M l b', , . I 'is f / !<ra �������������� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-04-13 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/60f65c361d10f18b33d128f9339c5e97.pdf 51c05493b87f2bc07a566dd25129e9e5 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, April 6,2021 at 7:00 P.M. The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Denise Scaglione (By Video) Rachelle Gebler (By Video) Sandra Spiro (By Video) Tom Andruss (By Video) Jared Rodriguez (By Video) Trustees Sam Gonzalez (Absent) Also Present: Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief (By Video) Sara DiGiacomo, Village Treasurer (By Video) Matt Arone, Recreation Superintendent (By Video) Sean McCarthy, Building Inspector (By Video) Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202. J, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken and the following Village Board members responded "present": Deputy Mayor Denise Scaglione Tom Andruss Jared Rodriguez Sandra Spiro Rachelle Gebler RECREATION BUDGET: Recreation Superintendent, Matt Arone addressed the Board to discuss his department's budget requests. Mr. Arone went line by line of the various budgets he is responsible for. Discussion ensued. �BUILDING DEPARTMENT BUDGET: Building Department, Sean McCarthy addressed the Board to discuss his department's budget requests. Mr. McCarthy summarized his requests which included an additional part-time code enforcer. Mr. McCarthy gave an overview of the anticipated revenue that his department is expected to generate this upcoming year. Discussion ensued. At 8:00 the work session was adjourned. Respectfully submitted, Anthon%gJaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-04-06_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b9b4d386d6a4937889751ea6609e5746.pdf 4bb94c002000451739f1da667dd059cc PDF Text Text The Village of Sleepy Hollow annual organizational meeting took place on Monday, April 5, 2021, at 7:00 p.m. in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Scaglione Tom Andruss, Trustees Rachelle Gebler, Trustees Jared Rodriguez, Trustees Sandra Spiro, Trustees Absent: Trustee Gonzalez Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Katherine Baldwin, Village Justice Alfred Farella, Associate Village Justice At 7:05 p.m., Mayor Wray called the meeting to order with a Pledge of Allegiance, and a moment of silence for Mario DeFelice, a lifelong resident, former Police Officer, and Board member. Paula McCarthy, Village Clerk, performed the inauguration of re-elected Mayor Ken Wray. Mayor Wray performed the inauguration of re-elected Trustee Denise Scaglione and newly elected Trustees Andruss and Rodriguez. Mayor Wray also performed the inauguration for Justice Baldwin and Associate Justice Farella. Agenda and Appointments: See attached Mayor's Appointments - See attached Resolutions - See attached At 7:35 p.m. on motion by Trustee Andruss, seconded by Trustee Rodriguez, the meeting was adjourned. Paula A. McCarthy Tompkins Village Clerk �Village of Sleepy Hollow Organizational Meeting Agenda and Appointments Monday, April 5, 2021 7:00 PM 1. Organizational Meeting Called to Order Mayor Ken Wray 2. Pledge of Allegiance Mayor Ken Wray 3. Swearing in of Elected Officials Village Clerk Mayor Ken Wray Trustee Andruss Trustee Rodriguez Trustee Scaglione Justice Baldwin 4. Official Newspapers/Publications: Hudson Independent, River Journal, Lohud Moved: Trustee Gebler Seconded: Deputy Mayor Scaglione Vote: Unanimous 5. Official Depository of Funds: People's United Bank, Signature Bank, TD Bank, Tompkins Mahopac Bank, Webster Bank and Connect One Bank Moved: Trustee Rodriguez Seconded: Trustee Andruss Vote: Unanimous 6. Appointment of Village Officials (See attached) 7. Mayor's Appointments (See attached) 8. Operational & Procedural Resolutions (See attached) 9. Trustee Spiro moved, seconded by Trustee Gebler, to adopt the purchase order and procurement policy. (Attached) 10. At 7:35pm, on a motion by Trustee Andruss, seconded by Trustee Rodriguez, the Oorganizational meeting was adjourned. �Part II - 2021-2022 1. Appointments: A. Asoociate Village Justice Alfred Farella, Esq. B. Village Historian Henry Steiner C. Police Surgeon Dr. Robert Raniolo D. Village Prosecutor Joy Joseph E. Village Clerk & Registrar F. Village Deputy Clerk Joan Bucci G. Village Treasurer Sara DiGiacomo Paula A. McCarthy Tompkins Moved: Trustee Gebler Second: Trustee Andrus Absent: Trustee Gonzalez H. Mayor's Appointment of Deputy Mayor I. Mayor's Appointment of Village Attorney Vote: Unanimous Denise Scaglione Clinton Smith of McCarthy-Fingar LLP �Part III Year 2021-2022 Operational and Procedural Resolutions 1. Be it Resolved the Board of Trustees shall hold regular board meetings th on April 13 and April 27 th at 7:00 PM; commencing May, 2021, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Work Sessions during the month of April, 2021, shall be held on the April 6 th and April 20th, 2021. All work sessions during the month of April shall include budget discussions. Moved: Trustee Spiro Seconded: Deputy Mayor Scaglione Absent: Trustee Gonzalez Vote: Unanimous 2. Be it Resolved upon the call of the Mayor, and resolution by the Board of Trustees an official Village meeting in order to conduct Village business, including an executive session, may be held during a work session. Moved: Deputy Mayor Scaglione Seconded: Trustee Spiro Vote: Unanimous Absent: Trustee Gonzalez 3. Be it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session immediately thereafter. Moved: Trustee Andruss Seconded: Trustee Rodriguez Absent: Trustee Gonzalez Vote: Unanimous 4. Be it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least twenty-four (24) hours in advance of the start of said meeting. Such notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Further notice of said emergency meeting shall be given by the Village in accordance with NYS Public Officers Laws, Section 104. Moved: Trustee Gebler Seconded: Trustee Spiro Absent: Trustee Gonzalez Vote: Unanimous 5. Be it Resolved any member of any appointed Board, Committee, or Commission having a term of office, seat or position in excess of one (1) year who is absent from three (3) or more regularly scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees upon due notice �and an opportunity for said board member to be heard. Removal shall be declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled session. Moved: Trustee Rodriguez Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous 6. Be it Resolved in the event of the unavailability of the Village Justice and/or the Associate Village Justice to perform his/her duties, judicial coverage shall be requested first from the Town of Mt. Pleasant and second from the Village of Pleasantville, according to NYS CPL-120.30. Moved: Trustee Spiro Seconded: Deputy Mayor Scaglione Vote: Unanimous Absent: Trustee Gonzalez 7. Be it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2021-2022 as prescribed by law. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: Unanimous Absent: Trustee Gonzalez 8. Be it Resolved it shall be the responsibility of each Department Head to review and approve all bills and invoices for his/her department prior to submission for approval to the Village Treasurer. The Village Treasurer shall review and approve all bills and invoices, and if found correct, shall cause the bills and invoices to be presented on a warrant to the Board of Trustees for its approval at its next regular meeting, if possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile or electronic signature in those cases as authorized by the Mayor). Moved: Trustee Andruss Seconded: Trustee Spiro Vote: Unanimous Absent: Trustee Gonzalez 9. Be it Resolved notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. All such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: Unanimous Absent: Trustee Gonzalez �10. Be it Resolved that Members of the Board of Trustees may participate in work sessions, board meeting, including executive sessions, by video conference in accordance with NYS Public Officers Law Section 103, in cases of ill health, acknowledged hardship or significant distance of travel. No more than two board members may participate a video conference, at any one meeting. The Board member or members participating by video conference may cast a vote if all discussion and comments of the member or members participating in video conference and be heard by the public attending or listening to said meeting. No proxy may be granted or utilized in any vote and/or action of the Board of Trustees or individually by the Mayor or any Trustee. Moved: Trustee Rodriguez Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous 11. Be it Resolved any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Trustee Spiro Seconded: Deputy Mayor Scaglione Vote: Unanimous Absent: Trustee Gonzalez 12. Be it Resolved the Mayor and the Board of Trustees, in their ongoing effort to encourage opportunities for the public to comment on any and all matters related to the Village, designate two public comment sections during each regularly scheduled official meeting. The second public comment section shall be scheduled at the end of the meeting. Comments in both sections shall be limited to three (3) minutes per speaker. A speaker may speak a second time only once, for 3 minutes. All speakers shall be respectful and refrain from personal or collective attacks and defamation. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: Unanimous Absent: Trustee Gonzalez 13. Be it Resolved the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Trustee Andruss Seconded: Deputy Mayor Scaglione Vote: Unanimous Absent: Trustee Gonzalez �14. Be it Resolved if the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee Gebler Seconded: Trustee Rodriguez Absent: Trustee Gonzalez Vote: Unanimous 15. Be it Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be it Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be it Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Trustee Rodriguez Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-04-05 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5d925317791ffa9ae94eccde46507c75.pdf 11e9ebcffe1e7e4345614833689d46ba PDF Text Text Meeting Date: Resolution #: 03/30/2021 03/30/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING THE POLICE REFORM AND REINVENTION COLLABORATIVE PLANS AND RECOMMENDATIONS WHEREAS, on June 12, 2020, Governor Andrew Cuomo signed Executive Order 203, requiring locai municipalities with police departments to develop a reform plan based on community input; and the Village appointed volunteers to serve as a collaborative for the purposes of developing the aforementioned plan; and WHEREAS, WHEREAS, on March 18, 2021, the Collaborative held a public meeting to hear public comments on the Police Reform Task Force Plan and received over 50 comments; and the Collaborative held several other small meetings and conducted a survey on the community's interactions with the police department; and WHEREAS, WHEREAS, the draft police reform plan that was developed has taken into account all of the above feedback; and NOW THEREFORE, BE IT RESOLVED: that the Village Board of Trustees hereby adopts the Village of Sleepy Hollow Police Reform and Reinvention Collaborative Plan and Recommendations in the form attached, subject to non-material changes; that certification of such plan shall be transmitted to the NYS Budget Director as required by Executive Order 203. NOW THEREFORE, RESOLVED: Moved: Trustee Spiro Absent: Trustee Gonzalez Seconded: Deputy Mayor Rosenbloom Vote: 6-0 �Meeting Date: Resolution #: 03/30/2021 03/30/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING THE PUBLIC HEALTH EMERGENCY PLAN the State of New York has enacted legislation, Labor Law § 27-c, which requires public employers to adopt a plan for operations if the Governor declares a public health emergency involving a communicable disease; and WHEREAS, WHEREAS, the Village has prepared health emergency plans in accordance with the legislation; and WHEREAS, the law requires the Village Board of Trustees to adopt the plans by resolution; and NOW THEREFORE, BE IT RESOLVED: that the Village Board of Trustees hereby adopts the Plan for Continuation of Operations in the Event that the Governor Declares a State Disaster Emergency Involving a Communicable Disease in the form annexed for the Village of Sleepy Hollow subject to non-material changes; and BE IT FURTHER RESOLVED: that the Village Clerk shall post the adopted plans in the necessary locations per the adopted legislation. Moved: Trustee Gebler Seconded: Absent: Trustee Gonzalez Deputy Mayor Rosenbloom Vote: Unanimous �Village of Sleepy Hollow Police Reform and Reinvention Collaborative Plan and Recommendations Date of approved plan This plan has been developed in accordance with Governor's Executive Order 203 1 �Village of Sleepy Hollow Police Reform and Reinvention Collaborative Plan Table of Contents 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) Membership of Sleepy Hollow Police Reform and Reinvention Collaborative. Executive Summary and Timeline Introduction and Background of Policing in Sleepy Hollow Summary of Current Police Force Current Policies and Procedures Hiring, Training and Promotions Police Department Data Points Community Data Points Public Meeting Summary Recommendations Appendices Appendix Appendix Appendix Appendix Appendix Appendix Appendix Appendix Appendix Appendix Appendix Appendix Appendix 1) Governor Cuomo's Executive Order 203 signed June 12, 2020 2) Police Reform Handbook 3) Accreditation Manual 4) Relevant Resolutions 5) Job Descriptions 6) Police Reform Collaborative Meetings Agendas 7) Police Reform Collaborative Meetings Minutes 8) Bridge Builders Meeting Summary 9) Summary of Community-Wide Survey 10) Correspondence/Chat Room 11) Police Academy Overview 12) Chain of Command 13) Essential Duties 2 �Village of Sleepy Hollow Police Reform and Reinvention Collaborative Plan Members - Glen Taylor Chris Borsari Sister Susan Gardella Diana Loja Lina Tapia Edison Hernandez Luis Tenezaca Cristian Auquilla Alberta Jarane Anne White Bhavya Reddy Ethan Christ Peter Oppenheimer Brian Doyle Steven Bencosme Jared Kmiotek Ken Wray Anthony Bueti Sandra Spiro Staff - Dr. Sophine Charles - Facilitator Anthony Giaccio Village Administrator Village Board Mayor Ken Wray Deputy Mayor, Glenn Rosenbloom Sandra Spiro Denise Scaglione - Rachel le Gebler - John Leavy Sam Gonzalez 3 �EXECUTIVE SUMMARY The members of the Sleepy Hollow Police Reform and Reinvention Collaborative were appointed by the Sleepy Hollow Village Board. There were a total of 23 members that came from various sections of the Village, with different backgrounds and interests. The Village informed the Committee about the police reform process and provided the policies and procedures utilized by the Sleepy Hollow Police Department. There were a total of 8 meetings with the full-collaborative including one meeting in which the public had the opportunity to express their views. Additional town hall meetings were held at the School and local churches has part of a community outreach effort. In addition, a survey was prepared and sent out Village-wide, which resulted in responses by approximately 400 respondents. The survey was available in both English and Spanish. The Village Board of Trustees was represented on the collaborative by Mayor Ken Wray and Trustee Sandra Spiro. Dr. Sophine Charles was retained as facilitator and advisor. Village Administrator, Anthony Giaccio set up the meetings, took the minutes and distributed relevant information to the group. Documents that were made available to the group at the outset were Governor Cuomo's Executive Order, the Police Department's General Orders, the Police Reform Handbook and the Accreditation Manual. Due to the restrictions on gatherings that apply due to the COVID-19 pandemic, the meetings all took place via Zoom. The public was invited to attend and were allowed to make comments through the chat room feature. All meetings were properly noticed, recorded and made available on the Village's website. The public and collaborative members, at all times, were able to share comments through an e-mail that was set up for this specific purpose. The meeting schedule was consistent with the goals set forth in Governor Cuomo's Executive Order that established the Police Reform and Reinvention process. The process began with the members sharing their specific interests and why they joined collaborative. The first task was data collection. Different forms of data were accepted including qualitative, quantitative, statistical and anecdotal data. The goal was to try and collect data from the various communities that make up the Village such as the School, businesses, neighborhoods, ethnic groups and other interest groups. The police department also provided data related to arrests, summons and other information requested by the group. After the data was collected, it was analyzed and discussed at the meetings. This information was then used to formulate recommendations designed to meet the overall goals of the reform and reinvention process. A public meeting was then held to get additional input from the community. Over 50 comments were received during this meeting. These comments along with the survey results gave the collaborative a broad understanding of the various concerns that the residents have. There were also many positive comments and responses that also helped guide the collaborative. A list of recommendations was then established and made public. The Village Board reviewed and discussed the recommendations at a work session prior to adopting the plan. Some recommendations were deemed redundant and a final list was prepared for adoption by the Village Board along with the final Reform and Reinvention Collaborative Plan 4 �History of the North Tarrytown/SIeepy Hollow Police Department April of 1875, the North Tarrytown Board of Trustees appointed their first village constable, Charles Carle. A few months later, George Sherwood was named his assistant. In the fall, Casper Ernst was appointed a special constable. Later, William Baker was added to the list. In the spring of the following year, five names were submitted for village constables, and all were appointed for one year. Shortly afterward, Constable John Manser was appointed the first Chief of Police. In 1877 John Murray, who was serving as Chief, was removed for improper conduct, and Thomas Cain took his place. In 1879 James Oscar Jones was appointed Chief, Edward Barbalet, and James Van Tassel served in the '80s. The salary for Chief was about $100.00 a year with $50 or less for the constables. In 1888 Fred Hackett was appointed and was considered the first Chief of Police. It was under Chief Hackett that the police department was put on a sound footing with uniformed patrolmen replacing the constables. Milton Minnerly succeeded Hackett as chief in the late '90s, and it was during his tenure that rooms were leased for a police headquarters at the southeast corner of College Avenue and Cortlandt Street. The first Sergeant, John Rice, served under Minnerly in 1898, with William Kilday and George Remsen as patrolmen. The salary was set at $600.00 a year for the chief and sergeant and slightly less for the patrolmen. In 1891 a new lockup in the rear of Union Hose had been secured by Chief Hackett; six years later, he asked for steel cages. The cages were purchased under Chief Minnerly for $250. Daniel Murphy became Chief of police in 1919 at a salary of just $40 per week. Chief Murphy served until 1953, when he was succeeded by Anthony Speno. Francis Hogan became chief following Speno's resignation in 1955. John Jandrucko was appointed in 1966 and served till 1979 when Richard Spota was appointed. Spota served until 1991 when Chief James Brophy was appointed and served into 1997. Chief Jimmy Warren was appointed and served until late 2009. Retired Greenburgh Chief John Kapica was hired on February 1,2010, and served for one year. Chief Gregory Camp was appointed on February 1, 2011, serving until retirement on April 12, 2016. The current Police Chief, Anthony Bueti was appointed to Chief of Police on April 13, 2016. Under Chief Bueti's leadership, the department is focused on community policing and outreach with hiring practices designed to create a more diverse police department that is representative of the community. Patrolmen who earned only $25 a week in 1919 were expected to be always on duty subject to the chiefs call or the officer in charge. In those days, they were required to be village residents; this regulation has since been dropped. One of the patrolmen who became a landmark on Beekman Avenue was Joseph Lynch, who was one of the first motorcycle cops. In September of 1917, the village provided the police with their first motorcycle; it cost $310. Eventually, police cars supplemented the motorcycles. In 1934 a "roadster" was purchased for $679; "a fullyequipped car" followed a few years later. The installation of a radio system in 1941 modernized police communications and made the work of the department more efficient. Computers were added in the early 1990*s. 5 �CURRENT POLICE FORCE The Sleepy Hollow Police Department is comprised of twenty-seven sworn police officers. The staffing is as follows: 1 Chief of Police 2 Lieutenants 1 Detective Sergeants 4 Patrol Sergeants 1 Detective 1 School Resource Officer 17 Patrol Officers Officer Demographics 55% (15) of the officers identify as white 11% (3) Identify as African American 33% (9) Identify as Hispanic Four of the officers a female 68% (19) Officers live or have lived in the village for over a year CURRENT POLICIES AND PROCEDURES The current policies and procedures or "General Orders" of the Sleepy Hollow Police department consists of 25 sections. The sections include an introduction, a summary of the organization structure, duties and responsibilities, uniform and equipment, regulations, use of force/weapons, human resources, discipline, training, patrol operations, complaints, summonses, arrests, prisoners, property, court, aided cases, automobile accidents, special department units/vehicles, unusual occurrences, criminal investigations, department property, records management, public relations and internal affairs. These general orders were shared with the group and posted on the Village's website. These policies were analyzed to determine if any of them are potentially bias. HIRING Police Officer In order to become a police officer for the Village of Sleepy Hollow, an individual must pass a Civil Service examination and be reachable under Civil Service's "Rule of Three" or a transfer from another municipality. All officers are hired by the Sleepy Hollow Village Board. Special requirements needed to be a police officer include, possession of a high school or general equivalency, 20 years of age, have a valid New York State Driver's License and a United States Citizen. They also must pass medical, psychological and physical fitness screening examinations before qualifying for appointment. Candidates are subject to a pre-employment background investigation must successfully complete of the Municipal Police Training Council's Police Officer Basic Training Course. 6 �The Police Officer position involves responsibility for the protection of lives and property and the enforcement of all laws and ordinances in the village. While the work consists primarily of routine patrol tasks and is performed under supervision of a higher ranking officer, Police Officers are required to exercise sound, independent judgment by applying relevant laws, rules and regulations in the performance of their duties and in emergency situations. Police officers undergo rigorous classroom and on-the-job training to acquire the knowledge, skills and abilities necessary to satisfactorily carry out their assignments. Officers must be able to and must maintain the ability to carry a firearm. Police Officers must demonstrate the ability to read and understand the provisions of the New York State Penal Law, Code of Criminal Procedure, Vehicle and Traffic Law and local laws and ordinances; ability to understand and carry out complex oral and written instructions; ability to express oneself clearly and concisely in writing and conversation; ability to drive an automobile on patrol and in high speed pursuit situations; ability to pursue on foot (i.e. chase) and restrain individuals; ability to effect a full physical custody arrest; good powers of observation and memory; ability to qualify in the handling of firearms and to exercise good judgement and restraint in the use of such weapons and other types of physical force; ability to effectively relate to and work cooperatively with others; ability to deal with the public effectively and efficiently while maintaining a professional atmosphere in order to assist people in all type of situations with intelligence and courtesy; ability to tolerate long and stressful tours of duty which may include rotating shifts, encountering hostility and resentment from others and/or adverse weather conditions; ability to remain calm and to think and act appropriately under pressure; ability to handle emergencies quickly and appropriately including the ability to make split second decisions when necessary; ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; excellent moral character and habits; honesty and integrity; good judgement; even temperament; emotional maturity; high degree of courage; no conviction of a felony; freedom from any innate or acquired nervousness; tact; dependability; physical condition commensurate with the position. PROMOTIONS Sergeants. Lieutenants and Chief In order to be promoted to a higher rank than police officer for the Village of Sleepy Hollow, an individual must qualify to take and pass a Civil Service examination and to be reachable under Civil Service's "Rule of Three". Per Civil Service rules, if there are eligible candidates, promotions must be made from within the Sleepy Hollow Police Department. All promotions are approved by the Sleepy Hollow Village Board. 7 �Sergeants are under the supervision of the lieutenants and have direct supervision over the activities of police officers on an assigned shift. They are responsible for coordinating and supervising police officers to ensure that they are properly executing their individual and collective assignments and duties in a diligent, responsible manner and in accordance with applicable laws and procedures. Supervision is exercised over the police officers through inspection and the assignment of duties in accordance with general instructions received from officers of higher rank. They too must be able to and must maintain the ability to carry a firearm. Sergeants must possess a good knowledge of modern principles and practices of police work; a good knowledge of controlling laws and ordinances; the ability to deal courteously, but firmly with the general public; an ability to work under condition of high stress and pressure; the ability to handle emergencies quickly and appropriately; the ability to understand and carry out complex oral and written instructions; the ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position; the ability to use computer applications such as spreadsheets, word processing, e-mail and database software; good powers of observation; conscientiousness and good judgment; physical condition commensurate with the duties of the position Lieutenants are under the general supervision of the Police Chief. They assume command and directs the operations of the Police Department during an assigned shift, and supervise its operation according to established procedures and policies. They must be able to and must maintain the ability to carry a firearm. Supervision is exercised over a substantial number of subordinate level police officers and the incumbent may assume the duties of Police Chief in his/her absence. Lieutenants must possess a knowledge of modern principles and practices of police work; a thorough knowledge of controlling laws and ordinances; the ability to instruct and direct subordinate officers; the ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; the ability to read, write, understand and communicate in English sufficiently to perform the essential duties of the position; a familiarity with the operation of radio; the ability to deal courteously but firmly with the general public; good judgment; good powers of observation; tact; physical condition commensurate with the demands of the position. The Police Chief is the commanding officer of the Police Force and administers the activities of a municipal police department. The Police Chief is responsible to the local governing body for the execution of all laws, rules, and regulations of the department, which includes the apprehension of violators, the protection of the citizens and the maintenance of high standards of efficiency within the department. He must be able to and must maintain the ability to carry a firearm. Supervision is exercised over subordinate police officers in the department. The Police Chief has the authority to temporarily assign officers to tasks forces, special units and the detectives unit. The Police Chief must possess a thorough knowledge of police administration and methods; a thorough knowledge of scientific methods of crime detection and criminal identification; a thorough knowledge of controlling laws and ordinances; the ability to plan and direct the activities of police officers; an ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position; ability to 8 �effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; resourcefulness; sound judgment; initiative; good powers of observation; tact; physical condition commensurate with the duties of the position. TRAINING Members of the Police Department participate in training in such areas as Sexual Harassment /Workplace Violence, CPR/First Aid, Suicide Screening & Prevention, Law Updates, Mass Casualty Incident training, Raise the Age training, Breathe Analysis Operator, Standardized Field Sobriety Training, Law Enforcement Active Shooter Emer. Resp. (LASER), Police Supervision, Elder abuse, Child Seat Installation, Patrol Rifle/ Pistol/ Shotgun, Law Enforcement Bicycle Patrol Course, MPTC Use of Force Online Training, Search Warrant Training Course, Radar/Lidar Operator Course, Opioid Overdose and Intranasal Naloxone Training for Law Enforcement Course, Instructor Development Course - General Topics, Officer SurvivalPreparing for Armed Encounters, Drugs That Impair Driving Course, Commercial Vehicle Weight & Permits Seminar, Cellular Phone Investigations Course, Aerosol Subject Restraint Instructor Course, Basic Criminal Investigations Course, Street Encounters Course, Interview and Interrogation, Property/Evidence Room Management Course, Mental Health Instructor, Police Juvenile Officers Basic Course & the Internet Crimes against Children Course The training strategy within the Sleepy Hollow Police Department includes • To build trust and legitimacy by continuing to change the police culture to one of transparency and accountability. Increased accountability should be conducted at the county level and be consistent for all agencies. • Expand/Mandate training in key areas, including but not limited to: implicit bias; cultural diversity; de-escalation; crisis intervention; racial profiling; verbal judo, etc. (These topics are taught in the Basic Recruit School and in the County's Unified In-Service Training Program). Would recommend County PD provide the Academy curricula with explanations for each training module. We need to show that so much of this work is already being done even prior to new officers starting work in the field. • As the scope of law enforcement's responsibilities has expanded, the need for expanded and more effective training has become more critical. This includes providing leadership training for all officers throughout their careers. Partnerships between the federal/state/local governments with universities and police academies should develop and promote high quality training and establish training innovation hubs. A national postgraduate institute of policing for senior executives should be created to prepare participants to lead agencies in the 21st century. • Expand Supervisory training to at least annually • Supervisors must continue to be trained on early intervention and risk indicators 9 �• Train officers on community specific cultural literacy, the history of policing and procedural justice. • Encourage higher education of police officers by providing stipends for college degrees and advanced degrees. • Have officers from multiple agencies train together for uniformity and sharing of costs. POLICE DEPARTMENT DATA POINTS Five years of arrest data was collected by the Police Department to determine if there were any trends or potential bias. The data was distributed to the collaborative for analysis. Although some of the information provided was useful, there was a concern that the data collected was not thorough enough to reach any conclusions. An IT professional was brought in to recommend software that is designed to improve data collection and reporting. COMMUNITY DATA POINTS The Collaborative was asked to collect data from various communities within the Village in order to get good representation from various neighborhoods, ethnic groups, students, ages, merchants etc. The goal was to get a complete understanding of how the Sleepy Hollow Police Department is viewed by the public and where improvements need to be made. The members shared their findings with the group. Additional community data points were collected at smaller meetings held at St. Teresa's Church and at the School. A survey was sent to the residents to retrieve additional comments. Many of the comments related to a request for better communication and outreach with the Hispanic community. PUBLIC MEETING SUMMARY On March 18,2021, a public meeting was held to solicit comments from the general public on police reform. The purpose of the meeting was to give residents the opportunity to share their views, questions and concerns. Over 50 comments were received. The comments included ones that were both positive and critical of the Police Department. They ranged from traffic concerns to potential bias. The Collaborative was in attendance, but did not participate in the discussion. The comments received were used by the collaborative to help make recommendations. RECOMMENDATIONS The Village of Sleepy Hollow Police Reform and Re-imagination Collaborative is a work in progress. These recommendations are an early, interim step in that process; additional recommendations will be made as the Collaborative continues its work. We expect that 10 �those additional recommendations will be implemented by the Village, reviewed by the Collaborative to see if they are working, and revised as needed. As we are working against a New York State deadline that requires a submission of a report by Village of Sleepy Hollow on April 1 st , the Collaborative is making the following initial recommendations to the VSH Board of Trustees: 1) Continue the work of the Collaborative through the end of 2021. Specifically, the Collaborative will continue to review and analyze the policies and the work practices of the Sleepy Hollow Police Department to ensure that communities of color in Sleepy Hollow are both treated and supported equally, and that policies or practices that are biased or could be biased are identified, addressed and ended. 2) Provide real time Spanish - English translation (and other translation services as they are identified) at all Village meetings. Strengthen existing and develop/implement new communication channels with Spanish-speaking residents and with all communities of color with Sleepy Hollow to ensure consistent information exchange, support and transparency. 3) Increase Training (Implicit Bias, De-Escalation, Domestic Violence, Leadership) 4) Crisis Intervention coordinated with other communities. 5) Increase Community Policing 11 �MeetingDate:03/30/2021 Resolution#:03/30/2021 SECOND RESOLUTION APPROVING SETTLEMENT OF ACTION BY AMENTA DEVELOPMENT CO. FOR PROPERTY LOCATED AT 145 NORTH BROADWAY, SLEEPY HOLLOW, NY proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 145 North Broadway by owner Amenta Development Co.; and WHEREAS, the Village and the property owner reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos. 9327/11, 56198/12, 55914/13, 56873/14, 56983/15, 55566/16, 55714/17, and 55608/18; and WHEREAS, because of a delay in approving the settlement, 2019 taxes came due and the property owner challenged those assessments in a proceeding filed under Index No. 56090/19; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; WHEREAS, the Board of Trustees authorizes the Village Attorney to execute a Consent Judgment in substantially the form as attached to these Resolutions settling the claims in all respects with assessed values for the 2019 tax year as set forth in the "Assessed Value Reduced To" columns on the schedules at the end of these Resolutions; and be it further NOW, THEREFORE, BE IT RESOLVED that a refund for the 2019 tax year is authorized in the amount set forth in the "Anticipated Refund" columns on the schedules at the end of these Resolutions, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after entry of a Consent Judgment implementing the settlement. RESOLVED, 145 North Broadway Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2019 $575,000.00 $494,250.00 $80,750.00 $7,042.68 Moved: Trustee Gebler Absent: Trustee Gonzalez Seconded: Trustee Scaglione Vote: Unanimous �MeetingDate:03/30/2021 Resolution#:03/30/2021 RESOLUTION APPROVING SETTLEMENT OF ACTION BY 44 BEEKMAN LLC FOR PROPERTY LOCATED AT 44 BEEKMAN AVENUE, SLEEPY HOLLOW, NY proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 44 Beekman Avenue by owner 44 Beekman LLC; and WHEREAS, the Village and the property owner's attorney have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos. 56984/15, 55571/16, 55718/17, 55606/18, and 56092/19; and WHEREAS, WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; the Board of Trustees authorizes the Village Attorney to execute a Consent Judgment in substantially the form as attached to these Resolutions settling the claims in all respects with assessed values for the 2015, 2016, 2017,2018, and 2019 tax years as set forth in the "Assessed Value Reduced To" column on the schedule at the end of these Resolutions; and be it further NOW, THEREFORE, BE IT RESOLVED that refunds for the 2015, 2016, 2017, 2018, and 2019 tax years are authorized in the amounts set forth in the "Anticipated Refund" column on the schedule at the end of these Resolutions, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after entry of a Consent Judgment implementing the settlement. RESOLVED, Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2015 $141,200.00 $114,563.00 $26,727.00 $2,058.02 2016 $141,200.00 $113,848.00 $27,442.00 $2,392.59 2017 $141,200.00 $103,564.00 $37,636.00 $3,269.92 2018 $141,200.00 $105,000.00 $36,29000 $2,838.83 2019 $141,200.00 $105,000.00 $36,290.00 $3,165.06 Moved: Trustee Scaglione Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous �MeetingDate:03/30/2021 Resolution#:03/30/2021 RESOLUTION APPROVING SETTLEMENT OF ACTION BY HEADLESS HORSEMAN ENTITIES, INC. FOR PROPERTY LOCATED AT 410 NORTH BROADWAY, SLEEPY HOLLOW, N.Y. proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 410 North Broadway by owner Headless Horseman Entities. Inc. ("Headless Horseman"); and WHEREAS, WHEREAS, Headless Horseman failed to pay taxes over those years; and Headless Horseman currently owes $81,144.22 in unpaid taxes and $101,598 in interest and fees to the Village for those years ("Unpaid Taxes & Interest); and WHEREAS, WHEREAS, Headless Horseman has been in a Bankruptcy proceeding since 2012; and the Village Attorney and Headless Horseman's attorney have reached a mutually agreeable resolution for the unpaid taxes and interest and fees; and WHEREAS, pursuant to that resolution, the Village (1) will be paid $105,000.00 in full satisfaction of Headless Horseman's Unpaid Taxes & Interest, (2) will be paid $20,562.35 for currently due Village taxes, and (3) will set the assessed value for the subject property based on a market value of $600,000.00; and WHEREAS, it has been recommended to the Board of Trustees by the Village Attorney to resolve this litigation; WHEREAS, NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Mayor to execute an Agreement in substantially the form as attached to these Resolutions. Moved: Trustee Gebler Seconded: Trustee Scaglione Absent: Trustee Gonzalez Vote: Unanimous �AGREEMENT IT IS HEREBY AGREED by and between the TOWN OF MOUNT PLEASANT, a municipal corporation whose address is Town Hall Plaza, Valhalla, New York 10595 (the "Town"), the VILLAGE OF SLEEPY HOLLOW, a municipal corporation whose address is Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591 (the "Village"! and HEADLESS HORSEMAN ENTITIES, INC., a domestic corporation whose address is P.O. Box 51, Verplank, New York 10596 ("Headless Horseman") as follows (the "Agreement""). WHEREAS, the properties designated as Section 115.7, Block 3, Lots 1 and 90 on the Official Tax Map of the Village and Town, also known as 410 North Broadway and North Broadway in the Village of Sleepy Hollow, Town of Mount Pleasant, and State of New York (collectively the "Subject Property") are owned by and have been owned at all relevant times, by Headless Horseman; WHEREAS, Headless Horseman owes unpaid and delinquent property taxes, interest and fees on the Subject Property, including unpaid Town, County, School District and Special District taxes to the Town and unpaid Village taxes, interest and fees to the Village for various tax years. Annexed hereto as Exhibit "A" is a breakdown of the unpaid Town taxes, interest and fees (Town, County and School Taxes and Special District taxes) owed by Headless Horseman for the Subject Property for the years 1994-2012 totaling $700,588.86 ($296,745.27 in unpaid taxes and $403,843.59 in interest and penalties) (the "Unpaid Town Taxes") and a breakdown of the unpaid Village taxes, interest and fees owed by Headless Horseman for the Subject Property for the years 2007-2012 totaling $182,742.22 ($81,144.22 in unpaid taxes and $101,598 in interest and fees ("Unpaid Village Taxes"): WHEREAS, the total Unpaid Town Taxes and Unpaid Village Taxes amounts to $883,331.08; WHEREAS, in addition to the Unpaid Town Taxes and Unpaid Village Taxes outlined supra. Headless Horseman owes unpaid Village, Town, County and Special District taxes, interest and fees on the Subject Property for the year 2020, $4,471.53 is owed to the Town for unpaid 2020 Town, County, and Special District taxes (the "Unpaid 2020 Town Taxes") and $20,562.35 is owed to the Village for unpaid 2020 Village Taxes (the "Unpaid 2020 Village Taxes"): WHEREAS, on or about December 21, 2012 Headless Horseman filed for Chapter 11 reorganization proceedings under the U.S. Bankruptcy Code, which proceedings are still pending in the Bankruptcy Court, Southern District of New York (the "Bankruptcy Court"): WHEREAS, the Town and Village have presented, as claims, the Unpaid Town Taxes and the Unpaid Village Taxes to the Bankruptcy Court; WHEREAS, Headless Horseman is incorporating the terms of the Agreement into the disclosure statement dated , 2021 (the "Disclosure Statement") and plan dated , 2021 (the "Plan"); the terms will be approved by and through the confirmation of the Plan and entry by the Bankruptcy Court of an order confirming the Plan (the "Confirmation Order"); {01113090.docx.} - 2- �WHEREAS, Headless Horseman has also filed numerous Article 7 proceedings against the real estate tax assessments on the Subject Property under the Real Property Tax Law of the State of New York, both against the Village and the Town for tax assessment years 2012-2019 (the "Article 7 Proceedings"^: WHEREAS, the Town and the Village have agreed by resolution of the Town and Village Boards respectively, to the terms of this Agreement and the receipt of the Unpaid Town Taxes, the Unpaid Village Taxes, the Unpaid Town 2020 Taxes, the Unpaid Village 2020 Taxes and the settlement of the Article 7 Proceedings as set forth below; and WHEREAS, the Town, the Village and Headless Horseman have agreed to resolve all issues between them concerning the Unpaid Town Taxes, the Unpaid Village Taxes, the Unpaid 2020 Town Taxes, the Unpaid 2020 Village Taxes and the Article 7 Proceedings which resolution and agreement will allow Headless Horseman to complete its reorganization in the Bankruptcy Court and will also render the Subject Property free and clear of all tax liens for unpaid real property taxes. NOW, it is hereby agreed that: 1. Upon the execution of this Agreement, confirmation of the Plan and entry of the Confirmation Order Headless Horseman shall pay the sum of FOUR THOUSAND and FOUR HUNDRED SEVENTY ONE DOLLARS AND FIFTY THREE CENTS ($4,471.53) to the Town in full satisfaction of that portion of the Unpaid 2020 Town Taxes owed to the Town. 2. Upon the execution of this Agreement confirmation of the Plan, and entry of the Confirmation Order, Headless Horseman shall pay the Town the sum of THREE HUNDRED AND NINETY FIVE THOUSAND DOLLARS AND NO CENTS $395,000 in full satisfaction of the Unpaid Town Taxes. 3. The Town, upon receipt of $395,000, the $4,471.53 and the Refund Amount (defined below) from Headless Horseman, shall issue paid receipts for all Unpaid Town Taxes and the Unpaid 2020 Town Taxes to Headless Horseman and any lender or Headless Horseman's title insurer. 4. Upon the execution of this Agreement, Headless Horseman shall pay the sum of TWENTY THOUSAND FIVE HUNDRED SIXTY TWO DOLLARS AND THIRTY FIVE CENTS ($20,562.35) to the Village in full satisfaction of that portion of the Unpaid 2020 Village Taxes owed to the Village. 5. Upon the execution of this Agreement, Headless Horseman shall pay the Village the sum of ONE HUNDRED FIVE THOUSAND DOLLARS ($105,000) in full satisfaction of the Unpaid Village Taxes. 6. The Village, upon receipt of $105,000 and $20,562.35 from Headless Horseman shall issue paid receipts for all Unpaid Village Taxes and the Unpaid 2020 Village Taxes owed to Headless Horseman and any lender or Headless Horseman's title insurer. 7. The Town, Village and Headless Horseman all agree that all pending Article 7 Proceedings are settled between the parties as set forth above and as further set forth herein: {01113090.docx.} -3- �a) It is agreed that for all proceedings concerning the 2012 through 2019 Town and Village assessments are settled using a combined fair market valuation of the Subject Property of $600,000 for each assessment year at issue; b) It is agreed that the Village and Town proceedings concerning the 2020 Town and Village assessments are settled by a confirmation of the Village and Town assessments (Village assessed values of $150,960 and $57,060 with Town assessed values of $11,950 and $1,750); c) It is agreed that a Consent Judgment shall be entered in Supreme Court, Westchester County concerning the 2012 through 2019 assessments for the Article 7 Proceedings (Index No's: 67822/2012, 67107/13, 67679/2014, 67269/2015, 65174/2016, 67125/2017, 66105/2018 and 66384/2019), with such Consent Judgment also addressing the Town's 2020 assessments. The tax refunds due Headless Horseman based on the entered Consent Judgment from the County of Westchester (estimated to be approximately $10,500) and the Union Free School District of the Tarrytowns (estimated to be approximately $56,801) (collectively the "Refund Amount") shall be immediately paid to the Town, time being of the essence, by Headless Horseman through its attorney and agent in these proceedings once the tax refunds are received. Headless Horseman also waives any refund under the Article 7 Proceedings and/or Consent Judgment from the Town, for Town and Special District taxes; d) It is agreed that any Village refunds which would be paid to Headless Horseman due to the settlement of the Village Tax Certiorari Article 7 proceedings, for assessment years 2012 through 2019, are considered part of the consideration for this Agreement, with no refunds being issued by the Village and therefore, no Consent Judgment is required to be entered relating to such claims and no refund will be issued by the Village related thereto, with Headless Horseman waiving any and all refunds and having no claim to any refund from the Village. e) It is agreed by Headless Horseman that all Town and Village proceedings concerning assessment years prior to assessment year 2012 are considered disposed of with no change in final assessments. 8. It is further agreed that the Town and Village will withdraw their claims in the existing Headless Horseman reorganization proceeding in Bankruptcy Court and will consent to the reorganization plan of Headless Horseman based upon the terms of this Agreement. 9. Incorporation bv Reference. Recitals. All documents and recitals referred to in this Agreement are made a part hereof and incorporated herein by reference. 10. Copies. Any true executed copy of the Agreement shall be deemed to constitute an original of the same. 11. Construction and Interpretation. No provision in this Agreement shall be interpreted for or against another party because that party's attorney drafted such provision. 12. Attorneys' Fees. Each party shall bear its own attorneys' fees and costs related to the Unpaid Town Taxes, Unpaid Village Taxes, the Article 7 Proceedings the Unpaid 2020 Town Taxes and the Unpaid 2020 Village Taxes, as well as, the negotiation of this Agreement. {01113090.docx.} -4- �13. Entire Agreement. This Agreement represents the full, complete and entire agreement between the parties. This Agreement may only be modified in writing, accepted, and approved in writing by all parties. 14. Attorney Review. The parties acknowledge they had ample time to consult with an attorney of their choosing with respect to the terms of this Agreement and have been advised to do 15. Choice of Law. This Agreement shall be construed in accordance with the laws of the State of New York. 16. Effective Date. This Agreement shall have no force and effect unless and until it is approved by the Bankruptcy Court and the order approving the Agreement is final and nonappealable. IT IS AGREED that these terms constitute the overall agreement of the parties in order that the unpaid and delinquent taxes on the Subject Property be paid and the Subject Property be returned to a free and clear marketable status. Dated: January , 2021 HEADLESS HORSEMAN ENTITIES INC. TOWN OF MOUNT PLEASANT By: Hon. Carl Fulgenzi, Town Supervisor One Town Hall Plaza Valhalla, NY 10595 P.O. Box 51 Verplank, NY 10596 VILLAGE OF SLEEPY HOLLOW Hon. Ken Wray, Mayor 28 Beekman Avenue Sleepy Hollow, New York 10591 {01113090.docx.} - 5- �Meeting Date: 03/20/2020 Resolutions 03/33/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Set Public Hearing Regarding the 2021-2022 Budget Be it Resolved that the Board of Trustees hereby schedules a Public Hearing to be held at 7:00pm, on Tuesday, April 13, 2021, at Village Hall, 28 Beekman Avenue, Sleepy Hollow, to discuss the tentative 2021-2022 Budget. Be it Further Resolved, The Village Clerk shall give due notice of this public hearing in accordance with the Village Code. Moved: Absent: Trustee Gebler Seconded: Trustee Scaglione Trustee Gonzalez Vote: Unanimous �MEETING DATE: 03/31/2021 RESOLUTIONS 03/34/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO SET PUBLIC HEARING AUTHORIZING TAX CAP OVERRIDE BE IT RESOLVED that the Board of Trustees hereby schedules a public hearing to be held on Tuesday, April 13, 2021 at 7:00 p.m. or shortly thereafter, at Village Hall, to hear and consider comments from members of the public on the proposed Local Law authorizing a property tax levy in excess of the limit established in general Municipal Law §3-C. BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York, Moved: Absent: Trustee Gebler Second: Trustee Scaglione Trustee Gonzalez Vote: Unanimous �Meeting Date: 03/30/2021 Resolution #: 03/30/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Authorize Mayor to Sign Blackboard Connect Agreement BE IT RESOLVED the Board of Trustees of the Village of Sleepy Hollow authorize the Mayor to sign the attached agreement with Blackboard Connect to provide notification services, and reverse 911 calls. Moved: Deputy Mayor Rosenbloom Seconded: Vote: Unanimous Absent: Trustee Gonzalez Trustee Scaglione �to S T: 202.463.4860 F: 202.463.4863 Blackboard 111119th Street NW Washington DC 20036 USA Blackboard.com January 31,2020 Village of Sleepy Hollow 28 Beekman Avenue, 2 nd Floor Sleepy Hollow, NY 10591 RE: B L A C K B O A R D QUOTE# 894581623-315646 (1-31-2020) S H GSA Contract Number GS-35F-0554M Company Information Blackboard, Inc. 1111 19th Street NW 9th Floor Washington DC 20036 DUNS Number: 01-613-1430 Tax ID Number: 52-2081178 C A G E Number: 1QLN4 GSA Contract Number: GS-35F-0554M P L E A S E FAX A L L ORDERS TO 818-450-0425 Prices Valid until March 13,2019 If you have any questions concerning this proposal, please contact Russ Hefner at 910 -315 -4648. Please direct all contracting related questions to Snaevar Hreinsson at 202-303-9333. To Whom It May Concern: Service Summary: The Blackboard Connect for Government service allows government leaders to provide notices, direction, and reassurance to reach thousands of constituents in minutes without having to invest in or maintain hardware, software, or additional phone lines. Now, you can reach your entire community—quickly and reliably—with voice, text, and email messages. Services Include: • An integrated communications suite, including Priority Communication, Community Outreach and Interactive Survey • Voice, text/SMS Pager and Email delivery to multiple communication devices • Geo-Calling feature lets you target recipients using a map • 24/7/365 proactive Client Care support • Unlimited use for a fixed, annual fee • Initial set-up, training and refresher training sessions included • Delivery to up to 10 phones, 10 SMS phones, 2 pagers and 4 email addresses per contact • Superior call routing, throttling, and load balancing expertise • Fully hosted and managed Software as a Service (SaaS) — no maintenance required • Message delivery tracking with comprehensive reporting • Delivery to Social Media (Facebook & Twitter) • Delivery to R S S and CAP Feeds Please take special note of Blackboard's GSA Contract Number on page one. The PO submitted by your organization should reference this number. If the PO does not reference Blackboard's GSA Contract Number this will delay issuance of your invoice and a new PO will need to be submitted to Blackboard. If you have any questions or require additional information, please feel free to contact me at 202-303-9375. We look forward to meeting your online teaching and learning needs! Warmest Regards, Bill Jones Deputy General Counsel Blackboard Inc. Confidential Page 1 1/31/2020 �Quote Summary All products and services quoted are available through Blackboard's GSA Schedule GS-35F-0554M and pursuant to the Terms of Conditions thereof. Renewal Term: March 13.2020 - March 12.2021 SIN # 132-32 Product Code BC-STND/BCSTND-GOV 132-32 BC-CARE/BCCARE-GOV Product Name Blackboard Connect for Government Service up to 4000 recipients Blackboard Connect Renewal Term 3/13/2020-3/12/2021 GSA Price $2.10 per recipient Discount ($95.71) per recipient Net Price $7,640.00 3/13/2020 - 3/12/2021 $1,052.84 ($1,052.84) $0.00 TOTAL $7,640.00 Please state in the task order/purchase order the following: • • • • The product description, list prices, reductions, and extended prices The term "open market item(s)" next to any above indicated items. Reference Blackboard GSA Schedule# GS-35F-0554M Reference and attach this quote. **Note: If you do not remit a PO for payment, this quote will need to be signed by both Parties. Quote Details Notes: 1. Net pricing for Blackboard Connect Service and Support applies only for the term specified. 2. Blackboard Connect Service and Support are billed annually in advance. 3. This contractor and all covered subcontractors shall abide by the requirements of 29 C F R Part 741,41 C F R § 60-1.4(a), Appendix A to Subpart A, 60-300.5<a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Confidential Page 2 1/31/2020 �Meeting Date: Resolution #: 03/30/2021 03/30/2021 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow Approving Traffic Study Whereas, The Village Board is desirous of hiring a traffic engineer to conduct a traffic study along certain sections of Broadway; Whereas, Frederick P. Clark Associates has submitted a proposal to provide this service; and Whereas, The Village Administrator has reviewed this proposal and has found it to be acceptable; Now Therefore Be It Resolved that the Board of Trustees hereby approves the attached proposal from Frederick P. Clark Associates in the amount $11,500 to conduct a traffic study along certain sections of Broadway Moved: Trustee Scaglione Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous �FREDERICK P. CLARK / Hardesty ASSOCIATES I &HanOVer 555 Theodore Fremd Ave., Suite C-301 • Rye, NY 10580 T: 914.967.6540 www. ha rdestyha nover.com December 11, 2020 Paula McCarthy - Village Clerk Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Re: Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dear Ms. McCarthy: We are pleased to submit the following proposal for a traffic study to support various mobility and place-making improvements associated with the area surrounding the Sleepy Hollow Traffic Island along Broadway. The intent is to provide transportation planning, traffic engineering and conceptual design services in coordination with the Village, their design team and stakeholders such as NYSDOT. The traffic study will be used to facilitate discussion with NYSDOT, who has jurisdiction over the Broadway corridor, including street geometry and traffic controls. Background The Village of Sleepy Hollow seeks to make various design improvements along Broadway in connection with other related design initiatives along neighboring Historic Hudson Valley properties. Specifically, the Village desires a transformation of the traffic island and adjacent intersections into more of a "Common" to provide a space where people fee* safe and to increase the walkability and connection to the amenities closer to the river for residents and visitors. Preliminary concepts that have been identified for study include: • • • • • Broadway - Reduction from two lanes to one lane in one direction of traffic. Broadway - Reduction from two lanes to one lane in both directions of traffic. Lengthening the island to create modified intersections and new traffic patterns at both ends. Traffic calming measures to reduce speeding. Mitigations to reduce the effects of noise and fumes on potential users of the space. Concerns to be addressed by the traffic study include: • Overall traffic operations • Improved pedestrian circulation to promote walkability and connect to adjacent land uses • Travel times, particularly to the Tappan Zee Bridge • Safety benefits to all users (traffic, pedestrians, bikes, bus transit) �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 Study Area The following figure illustrates the study are, including the two intersections to be analyzed in detail (Broadway at Pocantico Street/Old Broadway; and Broadway at Pierson Avenue/Gordon Avenue/Dell Street/Old Broadway). �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 Scope of Services The following tasks will be performed to support the Concept Design Phase of developing a new "Common" and associated street geometry and traffic improvements. Deliverables will generally consist of technical memoranda, a traffic model, as well as concept sketches for roadway circulation plans, as well as pedestrian, bicycle and transit connections. 1. Existing Conditions a. Records research - We will research and identify any existing plans, data, and analyses that were previously collected and/or developed that will be useful to the study. This includes any existing traffic data, reports, or plans performed by others in the last five years. b. c. d. e. 2. Physical Inventory - A physical inventory will be conducted to identify existing street geometry and traffic control devices such as signal operations, stop-controlled intersection approaches, number and type of lanes, sidewalks, crosswalks, parking, bus stops etc. Pedestrian desire lines will also be identified if possible (e.g. are worn out paths within the island, or observances of pedestrians crossing mid-block where no controls exist). Data Collection - Past studies and data collection will be relied upon for this study. i. Traffic and pedestrian data - We have conducted an online search and found relevant data and analysis from the FEIS for the East Parcel Redevelopment project. Vehicular and pedestrian data is included for typical weekdays and weekends, as well as special event time periods around Halloween season. The FEIS includes future projected volumes reflecting additional traffic generated by the Edge and East Parcel developments. ii. Crash Data - We will request and summarize existing Analysis Traffic - Traffic operations will be analyzed using Synchro 10 simulation software, which is the standard capacity analysis software used by most municipalities and accepted by NYSDOT for their traffic studies. Peak hour periods for the weekday morning, midday, and evening periods, as well as Saturday midday conditions will be analyzed. ii. Safety Study - Crash data will be summarized and assessed to identify any safety issues and design deficiencies. Crash data from the last 3 years of available data will be summarized I tabular format accompanied by summary description of the safety assessment (Note: This scope does not include development of crash diagrams). C o m p a r a b l e s - We will identify and provide precedents for similar projects and interventions addressing similar challenges and goals. A minimum of three comparable projects will be provided and summarized. Proposed conditions a. Design review and conceptual design plans - We will collaborate with the design team and stakeholders to develop up to three concepts that will be assessed and analyzed. As previously described, the concepts will be assessed and analyzed that reflect the existing 4 lane cross-section on Broadway through the study area, as well as three lane and two lane alternatives. b. Analysis i. Traffic - Traffic operations for the proposed concepts will be analyzed using Synchro 10 simulation software and compared to future traffic conditions without improvements reflecting the existing physical and geometric conditions. �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 ii. Safety Assessment - The safety benefits of each alternative will be assessed and summarized. 3. Summary report - Draft and final summary reports will be provided in two stages. Stage One reflecting the Existing Conditions assessment, and Phase Two incorporating the results of the Proposed conditions and alternatives analysis. 4. Meetings - We will participate in up to six design and coordination meetings. The following meetings are envisioned. a. Kick-off Meeting - Village and Design team b. Existing Conditions Review - Village and Design team c. Alternatives Development Charrette - Village and Design team d. Preliminary Assessment - Village and Design team e. Stakeholder Coordination #1 - Village and Design team + Stakeholders (e.g. NYSDOT) f. Stakeholder Coordination #2 - Village and Design team + Stakeholders (e.g. NYSDOT) Present adjustments and feedback made in reaction to Stakeholder Coordination #1 Budget These services as described above will be performed for a not-to-exceed fee of $11,500, to be billed monthly at our standard hourly billing rates attached. Either party may terminate the agreement at any time, Note: If additional traffic data collection is required, that work will be completed in accordance with the terms as outlined under extra work below. If you agree with this scope of services, budget, and the attached standard terms, please sign below and provide a copy back to our office. Please do not hesitate to contact me at Edelrio@hardestvhanover.com or 516-754-9980 if you require any additional information or have any questions. Respectfully submitted, Greg Del Rio, PE Director of Transportation Planning and Engineering Hardesty & Hanover, L L C �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 ACCEPTANCE Our fee to complete the Traffic Study, as described above, will be $11,500, plus out-of-pocket expenses. Any additional work required be considered extra work and shall be billed hourly in accordance with the same hourly rates schedule attached. Hardesty & Hanover, LLC shall not begin any additional work without prior written authorization by an authorized member of your organization. Accepted by Date Typed or Printed Name and Organization (Required) Address Telephone Email Address Fax �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 CLASSIFIED MAXIMUM HOURLY RATE SCHEDULE (2020) PROFESSIONAL SUPPORT Principal 275 Supervising Engineer/Planner/Landscape Architect 245 Project Manager 225 Principal Engineer/Architect/Planner 215 Senior Engineer/Architect/Planner 175 Engineer/Architect/Planner 145 Jr Engineer/Architect/Planner 125 Technician and Detailer 100 Engineering Aide 75 Senior Drafter 130 Drafter/CADD Operator 90 Estimator 200 * Hourly rates provided are inclusive of overhead costs and profit * Evening meetings will be billed at a minimum of 3.0 hours. * Expert Testimony, if requested will be billed at $350.00/hour EQUIPMENT Computer Usage/CADD Plotter (Deliverables) $12.50/plot Printing Reproduction Processing (8x11) $0.10/page �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 HARDESTY& HANOVER, LLC STANDARD PROVISIONS FOR INVESTIGATION AND/OR DESIGN SERVICES (1) H&H's Scope of Services and Additional Services. (a) H&H's undertaking to perform professional services extends only to the services specifically described in this Agreement. However, if requested by the Client and agreed to by H&H, H&H will perform Additional Services, which shall be governed by these provisions. Unless otherwise agreed to in writing, the Client shall pay H&H for any Additional Services an amount based upon H&H's then-current hourly rates plus an amount to cover certain direct expenses including telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Other direct expenses will be billed at 1.15 times cost. <b) If H&H is called upon by Client, or subpoenaed by any other person, to testify or produce records in an action at law, equity, arbitration, or in a pre-trial hearing or conference, as to any work performed by anyone in connection with this project, H&H shall be paid by the Client for all time spent while testifying and preparing therefore and producing such records in accordance with H&H's then-current hourly rates plus an amount to cover certain direct expenses including telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Other direct expenses will be billed at 1.15 times cost. (2) Client's Responsibilities. In addition to other responsibilities described herein or imposed by law, the Client shall: (a) Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the Client's decisions. (b) Provide all information and criteria as to the Client's requirements, objectives, and expectations for the project including all numerical criteria that are to be met and all standards of development, design, or construction. (c) Provide to H&H all previous studies, plans, or other documents pertaining to the project and all new data reasonably necessary in H&H's opinion, such as site survey and engineering data, environmental impact assessments or statements, upon all of which H&H may rely. (d) Arrange for access to the site and other private or public property as required for H&H to provide its services. (e) Review all documents or oral reports presented by H&H and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of H&H. (f) Furnish approvals and permits from governmental authorities having jurisdiction over the project and approvals and consents from other parties as may be necessary for completion of H&H's services. (g) Cause to be provided such independent accounting, legal, insurance, cost estimating and overall feasibility services as the Client may require. (h) Give prompt written notice to H&H whenever the Client becomes aware of any development that affects the scope, timing, or payment of H&H's services or any defect or noncompliance in any aspect of the project. (i) Bear all costs incidental to the responsibilities of the Client. �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 (3) Period of Services. Unless otherwise stated herein, H&H will begin work timely after receipt of a properly executed copy of this Agreement and any required retainer amount. This Agreement is made in anticipation of conditions permitting continuous and orderly progress through completion of the services. Times for performance shall be extended as necessary for delays or suspensions due to circumstances that H&H does not control. If such delay or suspension extends for more than six months {cumulatively), H&H's compensation shall be renegotiated. (4) Method of Payment. Compensation shall be paid to H&H in accordance with the following provisions: (a) Invoices will be submitted periodically for services performed and expenses incurred. Payment of each invoice will be due within 25 days of receipt. The Client shall also pay any applicable sales tax. All retainers will be held by H&H for the duration of the project and applied against the final invoice. Interest will be added to accounts not paid within 25 days at the maximum rate allowed by law. If the Client fails to make any payment due to H&H under this or any other agreement within 30 days after H&H's transmittal of its invoice, H&H may, after giving notice to the Client, suspend services and withhold deliverables until all amounts due are paid in full and may commence proceedings, including filing liens, to secure its right to payment under this Agreement. (b) If the Client relies on payment or proceeds from a third party to pay H&H and Client does not pay H&H's invoice within 60 days of receipt, H&H may communicate directly with such third party to secure payment. (c) If the Client objects to an invoice, it must advise H&H in writing giving its reasons within 14 days of receipt of the i nvoice or the Client's objections will be waived, and the invoice shall conclusively be deemed due and owing. If the Client objects to only a portion of the invoice, payment for all other portions remains due within 25 days of receipt. (d) The Client agrees that the payment to H&H is not subject to any contingency or condition. H&H may negotiate payment of any check tendered by the Client, even if the words "in full satisfaction" or words intended to have similar effect appear on the check without such negotiation being an accord and satisfaction of any disputed debt and without prejudicing any right of H&H to collect additional amounts from the Client. (5) Use of Documents. All documents, including but not limited to drawings, specifications, reports, and data or programs stored electronically, prepared by H&H are related exclusively to the services described in this Agreement, and may be used only if the Client has satisfied all of its obligations under this Agreement. They are not intended or represented to be suitable for use, partial use or reuse by the Client or others on extensions of this project or on any other project. Any modifications made by the Client to any of H&H's documents, or any use, partial use or reuse of the documents without written authorization or adaptation by H&H will be at the Client's sole risk and without liability to H&H, and the Client shall indemnify, defend and hold H&H harmless from all claims, damages, losses and expenses, including but not limited to attorneys' fees, resulting therefrom. H&H's electronic files and source code developed in the development of application code remain the property of H&H and shall be provided to the Client only if expressly provided for in this Agreement. Any electronic files not containing an electronic seal are provided only for the convenience of the Client, and use of them is at the Client's sole risk. In the case of any defects in the electronic files or any discrepancies between them and the hardcopy of the documents prepared by H&H, the hardcopy shall govern. Because data stored in electronic media format can deteriorate or be modified without H&H's authorization, the Client has 60 days to perform acceptance tests, after which it shall be deemed to have accepted the data. �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 (6) Opinions of Cost. Because H&M does not control the cost of labor, materials, equipment or services furnished by others, methods of determining prices, or competitive bidding or market conditions, any opinions rendered as to costs, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of its experience and represent its judgment as an experienced and qualified professional, familiar with the industry. H&H cannot and does not guarantee that proposals, bids or actual costs will not vary from its opinions of cost. If the Client wishes greater assurance as to the amount of any cost, it shall employ an independent cost estimator. H&H's services required to bring costs within any limitation established by the Client will be paid for as Additional Services. (7) Termination. The obligation to provide further services under this Agreement may be terminated by either party upon seven days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, or upon thirty days' written notice for the convenience of the terminating party. If any change occurs in the ownership of the Client, H&H shall have the right to immediately terminate this Agreement. In the event of any termination, H&H shall be paid for all services rendered and expenses incurred to the effective date of termination, and other reasonable expenses incurred by H&H as a result of such termination. If H&H's compensation is a fixed fee, the amount payable for services will be a proportional amount of the total fee based on the ratio of the amount of the services performed, as reasonably determined by H&H, to the tota! amount of services which were to have been performed. If the project is suspended or abandoned in whole or in part for more than three months, H&H shall be compensated for all services performed and expenses incurred prior to receipt of written notice from Client of such suspension or abandonment in an amount as determined in accordance with the provisions set forth in this Agreement, together with all reasonable termination costs and expenses. (8) Insurance. H&H carries Workers' Compensation insurance, professional liability insurance, and general liability insurance. If the Client directs H&H to obtain increased insurance coverage, H&H will take out such additional insurance, if obtainable, at the Client's expense. (9) Standard of Care. The standard of care applicable to H&H's services will be the degree of care and skill ordinarily exercised by consultants performing the same or similar services in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by H&H's undertaking herein or its performance of services, and it is agreed that H&H is not a fiduciary with respect to the Client. (10) LIMITATION OF LIABILITY. In recognition of the relative risks and benefits of the Project to the Client and H&H, the risks have been allocated such that the Client agrees, to the fullest extent of the law, and notwithstanding any other provisions of this Agreement or the existence of applicable insurance coverage, that the total liability, in the aggregate, of H&H and H&H's officers, directors, employees, agents, and subconsultants, to the Client or to anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages whatsoever arising out of, resulting from or in any way related to the services under this Agreement from any cause or causes, including but not limited to, the negligence, professional errors or omissions, strict liability or breach of contract or any warranty, express or implied, of H&H or H&H's officers, directors, employees, agents, and subconsultants, shall not exceed the total compensation received by H&H for basic fee under this Agreement or $50,000, whichever is greater. Higher limits of liability may be negotiated for additional fee. Under no circumstances shall H&H be liable for extra costs or other consequences due to changed conditions, or for costs related to the failure of contractors to perform work in accordance with the plans and specifications. This Section 10 is intended solely to limit the remedies available to the Client or those claiming by or through the Client, and nothing in this Section 10 shall require the Client to indemnify H&H. �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 (11) Mutual Waiver of Consequential Damages. In no event shall either party be liable to the other for any consequential, incidental, punitive, or indirect damages including but not limited to loss of income or loss of profits. (12) Certifications. H&H shall not be required to execute certifications or third-party reliance letters that are inaccurate, that relate to facts of which H&H does not have actual knowledge, or that would cause H&H to violate applicable rules of professional responsibility. (13) Dispute Resolution. All claims by the Client arising out of this Agreement or its breach shall be submitted first to mediation in accordance with the Construction Industry Mediation Procedures of the American Arbitration Association as a condition precedent to litigation. (14) Hazardous Substances and Conditions. In no event shall H&H be a custodian, transporter, handler, arranger, contractor, or remediator with respect to hazardous substances and conditions. H&H shali have no responsibflity for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB), bacteria, mold, fungi, or other toxic substances, infectious materials, or contaminants. To the fullest extent permitted by law, Client shall hold harmless, defend and indemnify H&H and its consultants, and each of their owners, directors, employees, heirs, successors and assigns from any and all claims, suits, demands, damages, losses, judgments, payments, awards, and expenses which directly or indirectly arise from or relate to any such hazardous materials. H&H shall notify the Client of hazardous substances or conditions not contemplated in the scope of services of which H&H actually becomes aware. Upon such notice by H&H, H&H may stop affected portions of its services until the hazardous substance or condition is eliminated. (15) Construction Phase Services. (a) If H&H's services include the preparation of documents to be used for construction and H&H is not retained to make periodic site visits, the Client assumes all responsibility for interpretation of the documents and for construction observation, and the Client waives any claims against H&H in any way connected thereto. (b) If H&H provides construction phase services, H&H shall have no responsibility for any contractor's means, methods, techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices, nor shall H&H have any authority or responsibility to stop or direct the work of any contractor. H&H's visits will be for the purpose of endeavoring to provide the Client a greater degree of confidence that the completed work of its contractors will generally conform to the construction documents prepared by H&H. H&H neither guarantees the performance of contractors, nor assumes responsibility for any contractor's failure to perform its work in accordance with the contract documents. (c) H&H is not responsible for any duties assigned to the design professional in the construction contract that are not expressly provided for in this Agreement. The Client agrees that each contract with any contractor shall state that the contractor shall be solely responsible for job site safety and for its means and methods. The Client shall cause any Contractor responsible for construction of work designed or specified by H&H or responsible for any other services relating to H&H's services to indemnify H&H to the fullest extent permitted by law against risks which are not normally borne by the design professions in the form of AIA Document A-201 - General Conditions of the Contract for Construction (1987 Edition), Section 3.18. Client shall also cause such Contractor(s) to name H&H as an additional insured on Contractor's Comprehensive General Liability policy. �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 (d) Review of Contractor submittals (for example, shop drawings), if included in H&H's Scope of Services, is not conducted for the purpose of determining the accuracy and completeness of details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the Contractor to the extent required by the Contract Documents. H&H's review shall not constitute approval of safety precautions or of construction means, methods, techniques, sequences, or procedures. H&H's approval of a specific item shall not indicate approval of an assembly of which the item is a component. When professional certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, H&H shall be entitled to rely upon such certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. (e) Periodic site visits, if included in H&H's Scope of Services, shall mean that H&H shall visit the site at intervals, appropriate to the stage of construction, or as otherwise agreed with Client in writing. The purpose of periodic site visits is to become generally familiar with the progress and quality of the work designed by H&H and to determine in general if such work is proceeding in accordance with the Contract Documents. H&H shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the work designed by H&H. On the basis of such on-site observations as an engineer, H&H shall keep Client informed of the progress and quality of the work designed by H&H and shall endeavor to guard the Owner against defects and deficiencies in such work of the Contractor. (f) Full time project representation services, if included in H&H's Scope of Services, shall mean that H&H shall endeavor to provide further protection for the Owner against defects in the work designed by H&H. The furnishing of such full-time project representation services shall not make H&H responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs. H&H shall not have control or charge of and shall not be responsible for the acts or omissions of the Contractor, Subcontractors, or any other persons performing any of the work. H&H shall not be responsible for the failure of the Contractor, Subcontractors or any other persons performing any work to carry out the work in accordance with the Contract Documents. (16) If the project is to be designed, bid and/or constructed according to a "fast track" schedule, in consideration of the benefits to the Client of employing the fast track process (in which design services overlap the construction work and are out of sequence with the traditional project delivery method), the receipt and sufficiency of which are hereby acknowledged, and in recognition of the inherent risks of fast tracking to H&H, the Client hereby agrees to waive all claims against H&H, its officers, directors, employees and subconsultants (collectively. Consultant) for design changes and for required modifications by contractor of portions of the Work already constructed due to the Client's decision to employ the fast track process. In addition, the Client hereby agrees, to the fullest extent permitted by law, to indemnify and hold harmless Consultant, against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, arising out of or in any way connected with the "fast tracking" of this Project, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct by the Consultant. The Client hereby further agrees to compensate the Consultant for all Additional Services required to modify, correct or adjust the Construction Documents and coordinate them in order to meet the Client's program requirements because of the Client's decision to construct the Project in a fast track manner. (17) No Third-Party Beneficiaries; Assignment and Subcontracting. This Agreement gives no rights or benefits to anyone other than the Client and H&H, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole benefit of the Client and H&H. The Client shall not assign or transfer any rights under or interest in this Agreement, or any �Village of Sleepy Hollow - Broadway Traffic Island Traffic Engineering, Safety and Mobility Support Services Dec 11, 2020 claim arising out of the performance of services by H&H, without the written consent of H&H. H&H reserves the right to augment its staff with subconsultants as it deems appropriate due to project logistics, schedules, or market conditions. If H&H exercises this right, H&H will maintain the agreed-upon billing rates for services identified in the contract, regardless of whether the services are provided by in-house employees, contract employees, or independent subconsultants. (18) Confidentiality. The Client consents to the use and dissemination by H&H of photographs of the project and to the use by H&H of facts, data and information obtained by H&H in the performance of its services. If, however, any facts, data or information are specifically identified in writing by the Client as confidential, H&H shall use reasonable care to maintain the confidentiality of that material. (19) Miscellaneous Provisions. This Agreement is to be governed by the law of the State in which the project is located. This Agreement contains the entire and fully integrated agreement between the parties and supersedes alt prior and contemporaneous negotiations, representations, agreements or understandings, whether written or oral. Except as provided in Section 1, this Agreement can be supplemented or amended only by a written document executed by both parties. Provided, however, that any conflicting or additional terms on any purchase order issued by the Client shall be void and are hereby expressly rejected by H&H. Any provision in this Agreement that is unenforceable shall be ineffective to the extent of such unenforceability without invalidating the remaining provisions. The non-enforcement of any provision by either party shall not constitute a waiver of that provision. (20) To the fullest extent permitted by law, the Client shall hold harmless, defend and indemnify H&H and its consultants, and each of their owners, directors, employees, heirs, successors and assigns from any and all claims, suits, demands, damages, losses, judgments, payments, awards, and expenses arising out of the Client's negligence on this project; Contractor(s)' negligence in performing the work and/or supplying the materials; or the negligence of any other party relative to the project except that, subject to paragraph 10, H&H shall be liable for claims, damages, losses, judgments and expenses due to the sole negligence of H&H, its owners, directors, employees and consultants. (21) The foregoing conditions are incorporated into any agreement under which services are to be performed by H&H for the Client. If any of H&H's Standard Conditions or portions thereof shall be adjudged null and void, it is agreed that the remain ing Standard Conditions or portions thereof shall remain intact and be given full force and effect. These Standard Conditions shall not be construed to indemnify H&H for its own negligence if not permitted by law, or to provide for any indemnification which would, as a result thereof, make the provisions of these Standard Conditions void, or to eliminate or reduce any other indemnification or right which H&H has by law. �Highway Traffic Safety Investigations Hardesty &Hanover Long Island, New York New York State DOT Moni John, PE H&H SCOPE Hardesty & Hanover was selected to perform design services for the preparation of a Scoping Report and Draft Des'gn Report/Final Design Report (DDR/FDRj (Design Phases I thru IV), for providing safety improvements at various intersections to KEY D A T E S Complete improve the traff c flowand decrease incident rates as well as obtaining Design Ongoing Approval. HIGHLIGHTS This project proposes to improve safety at the following intersections: • Accident Reconstruction a. NYS Route 25 at Dix Hills Road/Broadway,Town of Huntington, Suffolk County to change the alignment of Dix Hills Road and Broadway at their intersections with NYS Route 25 to create two signalized intersections and add right turning lanes on Broadway and Dix Hills Road. • Highway Capacity • Traffic Signals • Highway Capacity ! s'. m , < b. a y i -V iB. - NYS Route 27 at NYS Route 114, Town of East Hampton, Suffolk County to .tit. potentially construct a roundabout. c. , Concepts developed by N Y S D O T for Study Southern State Parkway (908M) westbound at North Corona Avenue, Town of Hempstead, Nassau County, to realign & widen the exit 15N ramp to as accommodate both the northbound & southbound traffic and provide new pedestrian signalization, crossing and handicap accessibility. m i 3 \ �Hardesty &Hanover Town of Ramapo Traffic Safety Studies Ramapo, New York I CLIENT Town of Ramapo Mark Mantel KEY D A T E S Complete .Ongoing HIGHLIGHTS Traffic Safety Studies Pedestrian Safety Audits Intersection Improvements Capacity Analyses Traffic Signal Studies H&H SCOPE Frederick P. Clark Associates, a Hardesty & Hanover company, has been conduct ng traffic safety improvement studies for the Town of Ramapo for the past five years. These stud es not only included Town roads, in many cases they also included State Routes such as NYS Route 59, NYS Route 306, and US Route 202. These studies have taken place at over 40 locations (intersections and roadway segments) and have involved pedestrian activity, pedestrian safety, vehicular operations, traffic controls, crosswalks, school bus activity for both public and private schools throughout the Town (with a focus on Downtown Monsey), and access consideration for private development on Town, County, and State roadways surrounding Maple Avenue and Monsey Blvd. Thes scope of work for these studies have included traffic data collection, accident analyses, traffic analyses, traffic signal tim ng studies, and the evaluation of pavement conditions, pavement markings, traffic controls, and signage. Hardesty&Hanover �Town of North Castle On-Call Traffic Services North Castle, New York Hardesty &Hanover Town of North Castle KEY DATES Complete Ongoing HIGHLIGHTS • Intersection & Roadway Improvements • Capacity Analyses • Traffic Signal Studies • Safety Studies H&H SCOPE As the Town's traffic consultant, Frederick P. Clark Associates, a Hardesty & Hanover company has completed a wide range of studies for the Town of Newcastle including land use type traffic studies, master plans, as well as specific studies of roadway segments and intersections to address traffic congestion, traffic and pedestran safety, traffic operations and access considerations. Corridor studies nduded the NYS Route 22 Corridor in the Armonk area including the Interchange 685, as well as the NYS Route 120 Corridor at Interchange 684 and the Westchester Airport acccess roads. The scope of work on these studies have included detailed acc dent evaluations, parking analyses, traffic and roadway operational analyses (e.g. signal timing studies and capacity analyses), and the development of conceptual improvement plans. (Maple Avenue/Bedford Road Plan - depcited above) Hardesty&Hanover �Town of New Castle On-Call Traffic Services New Castle, New York CLIENT Hardesty &Hanover H&H SCOPE Town of New Castle Frederick P. Clark Associates, a Hardesty & SabrinaCharneyHull Hanover company, provided on-call traffic services for the Town of New Castle for over KEY D A T E S 25 years. These services involved capacity analyses, or.gin destination surveys, as well Comnlete 701 fi as conceptual design. Specific ass gnments provided under this HIGHLIGHTS • Intersection & Roadway Improvements contract have included: • Evaluation of traffic and pedestrian cond tions/operat'ons related to major redevelopment plan which • Capacity Analyses sought to reduce congestion and • Origin Destination Surveys improve safety at an adjacent • Traffic Signal Studies existing railroad trosssmg. • Traffic Safety Studies Developing conceptual plans • Railroad Crossing Operations and Safety Analysis including new roadway alignments and modification to traffic controls, to improve access to the new development and nearby school. * Conducting traffic and accident analyses, and a license plate survey to determine shortcuts into residential neighborhoods. Hardesty&Hanover �Study of Traffic Operations/Pedestrian Activity at Old Tarrytown Road Greenburgh, New York mgf{ ^ a r ( j e s t v SuUJ &HanoVer CLIENT Town of Greenburgh KEY D A T E S Complete 2019 HIGHLIGHTS • Intersection & Roadway Improvements * Capacity Analyses * Traffic Signal Studies • Traffic Safety Studies H&H SCOPE Frederick P. Clark Associates, a Hardesty & Hanover company, evaluated pedestrian and vehicular safety along Old Tarrytown Road in the vicinity of Maple Street and Warren Avenue. The scope of work for the study included detailed traffic and pedestrian counts, a detailed evaluation of existing traffic operations, an accident history analysis, detailed evaluation of roadway conditions (pavement widths, pavement markings, traffic controls, signing, location of sidewalks and crosswalk locations). The study resulted in recommendations that included constructing missing segments of sidewalk, installing a crosswalk and appropriate warning signs, the conversion of an adjacent local street to one-way operation to minimize conflicts and Installation of pedestrian crossing warning signs. Hardesty&Hanover �Village of NyackTraffic Studies Nyack, New York [ Q Hanover CLIENT Village of Nyack KEY D A T E S Complete „..„ Ongoing HIGHLIGHTS • Intersection & Roadway improvements + Capacity Analyses + Traffic Signal Studies • Safety Studies H&H SCOPE Frederick P. Clark Associates, a Hardesty & Hanover company, has been performing oncall traffic services for the Village of Nyack for the past several years. The major ty of these services have involved traffic studies that were completed for Upper Main Street, North Midland Avenue, the Bus Terminal, 6|H Avenue, and Hudson Street. The focus of these studies included addressing potent al development and redevelopment, improving roadway conditions, improving vehicular and pedestrian circulation and safety, replacing sidewalks and crosswalks, evaluating off-street parking and bus area considerations, and addressing bike lane activity. The scope of work on these studies included traffic data collection, capacity analyses, acc dent analyses, traffic signal studies, and concept development including the introduction of traffic calming measures. Hardesty&Hanover �Village of Rye Brook On-Call Traffic Services Rye Brook, New York ^ &Hanover CLIENT Village of Rye Brook KEY D A T E S Complete Ongoing HIGHLIGHTS • Capacity Analyses • Traffic Signal Studies • Roadway Improvements • Safety Studies H&H SCOPE Frederick P. Clark Associates, a Hardesty & Hanover company, has served as an on-call traffic consultant to the Village of Rye Brook for the past 40 years. Over that time, the firm has completed a number of traffic studies that addressed vehicular and pedestrian activity and safety, access consideration for development parcels, and intersection and traffic signal improvements. The scope of work on these studies have included capacity analyses, accident analyses, and concept development. Hardesty&Hanover �Meeting Date: 03/30/2021 Resolution #: 03/30/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Retirement of Police Officer Michael Hayes, Police Officer of the Sleepy Hollow Police Department, indicated his intent to retire, by the attached letter submitted by NYS Retirement on March 9, 2021 and effective March 28, 2021, and Whereas, said retirement notice letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, Whereas, the Village, by resolution number 07/138/03 dated July policy for employee termination and rehire, and 15, 2003, adopted a that the Village accepts the retirement notice letter submitted by the NYS Retirement System, dated March 9, 2021 and effective March 28, 2021, commencing at 4:00 pm, and finds that the termination/rehire policy of July 15, 2003 applies, and Now, Therefore, Be it Resolved, Be it Resolved, that a copy of the policy is forwarded to and a copy be placed in his personnel record with proof of service, and Be It Further Resolved that Police Officer Hayes has been employed by the Village of Sleepy Hollow Police Department since 2006 and the Board of Trustees wishes him all the best in his future endeavors. Moved: Absent: Trustee Gebler Seconded: Trustee Scaglione Vote: Unanimous Trustee Gonzalez �Office of the New York State Comptroller Thomas P. DINapoll New York Slate and Local Retlramant System Employees' Retirement System Police and Fire Retirement System 110 State Street. Albany, NY 12244-0001 NEW YORK STATE AND LOCAL POLICE AND FIRE RETIREMENT SYSTEM IN THE MATTER OF APPLICATION FOR PERFORMANCE OF DUTY DISABILITY RETIREMENT Name: Michael F. Hayes Registration Number: Position: Police Officer Date of Application: July 16,2018 Date of Determination: March 9,2021 The application for Performance of Duty Disability Retirement filed in the Retirement System by the above named member, alleging incidents to have occurred on 10/18/11 and 03/11/15, has received my consideration. It is hereby found that the applicant is permanently incapacitated for the performance of duties. It is hereby determined and directed that the application for Performance of Duty Disability Retirement be and the same is hereby approved. BY Teresa A. Shumway Director - Disability Services �Meeting Date: 03/30/2021 Resolution #: 03/30/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Scaglione Seconded: Absent: Trustee Gonzalez Deputy Mayor Rosenbloom Voterllnanimous �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 Office of the Chief March 20,2021 Mayor and Board of Trustees: Please be advised at our March 2021 monthly meeting the following members were voted into the ambulance corps for membership; Anthony Fernandes, Yonkers, NY Devin Batheja, Sleepy Hollow, NY Also, the following members were re-elected into the same positions for 2021-2022; Angela Martello- Chief Melissa Ojito-Assistant Chief John Posca - 2nd Lieutenant Simon Cohen- 3rd Lieutenant Tristan Smutek- Treasurer Devin McManus- Secretary Please follow the normal course of action. Respectfully, Angela Martello Chief of EMS Sleepy Hollow Ambulance Corps � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-03-30_RES-30-38 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/be90b9b2eebe7cfafe24730ac82e0a99.pdf f59bf26b70b61614ac702cd3094708b6 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, March 30, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Glenn Rosenbloom Rachelle Gebler John Leavy Denise Scaglione Sandra Spiro, Trustees Absent: Trustee Gonzalez Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Paula A. McCarthy Tompkins, Village Clerk Anthony Bueti, Police Chief Clinton Smith, Village Counsel "Tonight's Board Meeting is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided later. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " At 7:20 p.m., Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Arlene Towers, 72yo of River Street and Jose Javier Salazar Soriano, 54yo, of Chestnut Street. Our thoughts are with their families and friends at this time. Mayor Wray stated a member of our Public Works Department was traveling in a village vehicle with a confederate flag in it. Mayor Wray stated he is: 'Very upset about it and there is absolutely no place for these hateful symbols in any of our Village's property. This situation is being investigated and we will use the resources we have to address this problem. A policy to prevent this from happening again is being drafted." Trustees Scaglione and Leavy agreed that these kind of actions are unacceptable and disappointing. Approval of Warrants On a motion made by Trustee Gebler, seconded by Deputy Mayor Rosenbloom, the warrant was approved and Treasurer DiGiacomo was authorized to pay bills for $933,656.83. Motion carried. �There were two large payments in this warrant and Treasurer DiGiacomo stated that $201,969.63 was the monthly health Insurance payment (NYSHIP) and the second one for Joken Development, for the Cortland Street Sewer and drainage project for $416, 863.34. Approval of Minutes On a motion by Trustee Gebler, seconded by Deputy Mayor Rosenbloom the minutes of March 9, 2021 were approved. Trustee Leavy abstained. Motion carried. Mayor's Announcement Mayor Wray stated that this Friday, April 2 nd , Village Offices will be closed in observance of Good Friday. Village Offices will be back opened to the public as of Monday, April 5. Social distance and facial masks will be required. The Westchester County Department of Transportation is offering rides for seniors and disabled adults that need to travel to receive the Covid-19 vaccine. Call 995-7272 The annual Easter Egg Hunt "Eggstravaganza" will take place this Saturday at Kingsland Point Park but must register in advance. Call 366-5109 Congratulations to Police Officer Guzzo and his wife Lisa, on the birth of their new son. Mayor Wray thanked Deputy Mayor and Trustee Leavy for their service and time to the Village, as this is their last meeting in office. They have been strong members of this board, and together have done a lot of work for our community. Deputy Mayor Rosenbloom and Trustee Leavy both thanked the Mayor, Boards and staff for their support during their time in office. Mayor Wray welcomed Trustees Rodriguez and Andruss to the Board of Trustees. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule. There were no comments at this time. Resolutions R1 R2 R3 R4 R5 - (see attached) Approve Police Reform and Reinvention Plan Approve Pandemic Plan Approve Tax Certioraris Set Public Hearing on the 2021/2022 Operating Budget Set Public Hearing to Override the Tax Cap �R6 R7 R8 R9 - Approve Approve Approve Approve Contract with Blackboard Connect Traffic Study Proposal Police Officer's Retirement Actions of the SHVAC Old Business/New Business Mayor Wray stated that a policy to approve prohibiting certain signs on Village property is being drafted. Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White of Kendal on Hudson addressed the Mayor and the Board of Trustees and thanked both Deputy Mayor Rosenbloom and Trustee Leavy for their service on the Board. Ms. White would like her recommendations to be included in the police reform and reinvention plan. Marjorie Shu of Sleepy Hollow addressed the Mayor and the Board of Trustees and thanked Deputy Mayor Rosenbloom and Trustee Leavy for their service. Ms. Shu stated that in addition to the Police Reform, it is just as important that our residents report incidents. To encourage more reporting, the County's Human Rights Commission and District Attorney's Office has launched a new webpage to report incidents of bias, hate or discrimination anonymously, or with your contact information at www.westchestergov.com/biasreporting. You can also call 995-TIPS. There is also a graphic available in five different languages with instructions on what to do. Mayor Wray stated that the collaborative is continuing and there will be opportunities to make additional recommendations. At 8:24 pm on motion by Trustee Gebler, seconded by Trustee Leavy, the meeting was adjourned. Paula A. McCarthy Tompkins Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-03-30 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4ba9e32aede7188ac806f8b2b1c67b62.pdf 2c94caaf2c20b28e6c068ba2aedae8c0 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 23,2021 at 7:00 P.M. The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione (By Video) Rachelle Gebler (By Video) Sandra Spiro (By Video), Trustees Sam Gonzalez (Absent) John Leavy (Absent) Also Present: Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief (By Video) Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. / have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, posting a copy on the Village's website, and listing it on the Village's Facebookpage" Roll call was taken and the following Village Board members responded "present": Deputy Mayor Glenn Rosenbloom Denise Scaglione Sandra Spiro Rachelle Gebler ORGANIZATIONAL MEETING: The annual organizational meeting will be held on Monday, April 5 at 7:00pm. The meeting will be held in-person at Village Hall. BUDGET PRESENTATION SCHEDULE: Mr. Giaccio provided the Board with the schedule for the upcoming budget presentations that will be given by the department heads. Presentations will be made on April 6, April 13 and April 20. �BLACKBOARD CONNECT AGREEMENT: The Board reviewed a draft agreement submitted by Blackboard Connect to provide noticing services including mass e-mails and a reverse 911 system. This is a renewal agreement. The Board was amenable to approving this agreement. Mayor Wray requested that this item be on the next Board meeting agenda. PANDEMIC PLAN: Mr. Giaccio informed the Board that the pandemic plan needs to be adopted by the Board before April 1,2021 per the Governor's Executive order. The Board had previously reviewed the plan and will formally approve it at next week's Board meeting. DPW STUDY: Trustee Spiro updated the Board on the DPW study. The consultant is currently collecting data and will then schedule a kickoff meeting with the steering committee to solicit input. The steering committee is made up of department heads and other stakeholders. The goal is to have the study completed this summer to address current issues such as staffing, organizational structure, potential grants, design of the new DPW garage, the capital budget and the future impact that Edge-on-Hudson will have on Village services. POLICE REFORM RECOMMENDATIONS: The Board reviewed a list of possible recommendations discussed at the Police Reform Collaborative meetings. The police reform plan must be submitted to the State by April 1. The recommendations are a big part of the plan. The proposed recommendations were posted to the website to solicit public input. The Board narrowed down the recommendations and will approve the plan at the next Board meeting. TRAFFIC STUDY: Mayor Wray informed the Board that a traffic study is needed for the area of Route 9 between Pocantico Street and the Pierson Avenue. The study will be used to try and encourage the New York State Department of Transportation to improve traffic signals, intersections, crosswalks and traffic patterns in that area of the Village. A proposal was submitted by Frederick P. Clark Associates to conduct this traffic study at a cost of $11,500. The Board was in favor of approving this proposal. MAYOR'S ANNOUNCEMENTS: Mayor Wray announced that the Mayor's 2021/2022 operating budget has been submitted to the Clerk's office. The final budget is due by the end of April. Mayor Wray thanked Deputy Mayor Rosenbloom for his many years of service to the Village of Sleepy Hollow At 7:57 the work session was adjourned. Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-03-23_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/40399e69d6e879b1f6cba92b35dc84a9.pdf f6e7b14b332c542ba98ad555d6a3d6ba PDF Text Text Meeting Date: 03/09/2021 Resolution #: 03/24/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to sign IMA with the Villages of Elmsford, Hastings, Dobbs Ferry, Ardsley, Irvington and Tarrytown for PotHole Killer Machine Be it Resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Mayor to execute an Inter-Municipal Agreement with the villages of Elmsford, Hastings, Dobbs Ferry, Ardsley, Irvington and Tarrytown to lease a Pot Hole Killer Machine from Patch Management Inc. at a cost for 2 days at $3,920.00 for an 8 hour day and $245.00 per additional hour, or $1,960 per additional day. Moved: Trustee Scaglione Seconded: Deputy Mayor Rosenbloom Absent: Trustees Leavy and Gonzalez Vote: Unanimous �Meeting Date: 03/09/2021 Resolution #: 03/25/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Setting Meetings Schedule BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow set the following meetings schedule for March 2021 as follows; March 16th No Meeting March 23th Work Session March 30s1 Board Meeting Moved: Deputy Mayor Rosenbloom Seconded: Trustee Scaglione Vote: Unanimous Absent: Trustees Leavy and Gonzalez �Meeting Date: Resolution #: 03/09/2021 03/26/2021 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Retain Engineer for Ichabod's Bulkhead Repair Project Whereas, The Village Board is desirous of hiring an engineer for the Ichabod's Bulkhead Repair Project; Whereas, McClaren Engineering has submitted a proposal to provide this service; and Whereas, Funds for this project have been allocated in the capital budget Now Therefore Be It Resolved that the Board of Trustees hereby approves the attached proposal from McClaren, Engineering for the Ichabod's Bulkhead Repair Project. Moved: Trustee Gebler Seconded: Trustee Scaglione Absent: Trustees Leavy and Gonzalez Vote: Unanimous �Arts, Entertainment & Exhibits McLaren ENQIMEERINO Ports, Coastal & Waterfront Real Estate Development Public Infrastructure Transportation QROu P Government Healthcare Education Industrial Energy March 5, 2021 Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Attn: Mr. Anthony Giaccio Village Administrator Email: agiacdo@sleepyhollow.org Re: Sleepy Hollow Bulkhead Reconstruction Proposal for Waterfront and Marine Engineering Services Ichabod's Landing, Sleepy Hollow, New York PROPOSAL NO. 210242.00 (REV 00) As requested by the Village of Sleepy Hollow (the Village}, M.G. McLaren Engineering and Land Surveying, P.C. (McLaren) is pleased to submit this proposal for professional Waterfront and Marine Engineering Services to assist with the proposed reconstruction of the existing bulkhead along the Hudson River located at Ichabod's Landing in Sleepy Hollow, New York. The Village has identified the need to reconstruct the existing approximately 315 feet long steel sheet pile bulkhead along the southwest side of the project site to stabilize the adjacent upland area and waterfront promenade. McLaren will provide professional engineering services to include the preparation of Preliminary Design Documents, Environmental Permitting Applications, development of Construction Documents, and Construction Administration services for the proposed waterfront improvements at the project site. The services outlined below are based upon previous and recent correspondence between representatives of the Village and McLaren, as well as previous inspections, reporting, cost estimating, and engineering recommendations regarding this project site. SCOPE OF WORK The scope of work for this proposal is based upon recent correspondence between representatives of the Village and McLaren regarding this project as well as previous inspections, reporting, and engineering services performed by McLaren for the project site. The services to be provided by McLaren will include the preparation of preliminary design documents, environmental permitting support, development of construction documents, and construction administration services for the reconstruction of approximately 315 linear feet of deteriorated steel sheet pile bulkhead along the Hudson River. It is anticipated that the proposed reconstruction will likely consists of the installation of a new steel sheet pile bulkhead or replacement of the existing steel sheet pile bulkhead with a new rip rap revetment. Please note that this proposal only includes the services described above. Typically, a geotechnical investigation is performed in advance of the permitting process to avoid design changes and to verify cost Offices: New York, New Jersey, Maryland, Florida, Connecticut, California, Georgia, Pennsylvania Licensed in: Alabama-Alaska-Arizona*Arkaflsas*Catifornla'Colorado«Corinectlcut. Delaware- D strict of Columbia- Florida- Georgia- Hawaii- Idaho- Illinois Indiana-Iowa- Kansas* Kentucky. Louisiana. Maine-Maryland •Massachusetts-Mkhigan-Mlnnesota • Mississippi.M Issouri- Montana-Nebraska Nevada-NewHampshire-New Jersey-New Mexico-New York-North Carolina-Ohio-Oklahoma-Oregon-Pennsyivanla-Puerto Rico-Rhode Island So.Carolina-So.Dakota-Tennessee-Texas-TrinJdad & Tobago-Utah- I SVI* Vermont- Virginia- Washington- West Vlrgii-la- Wisconsin- Wyoming M.G. McLaren Engineering and Land Surveying, P.C. 530 Chestnut Ridge Road Wooddiff Lake, NJ 07677 Phone (201) 775-6000 e-mail: ITIgmclaren@mgmclaren.com On the Web: www.mgmclaren.com �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 2 March 5, 2021 implications of the subsurface conditions at the project site. Additionally, McLaren recommends a current (last 3 years) hydrographic survey and topographic survey at the proposed improvement locations be completed for use during the design and permitting of the planned waterfront structures. McLaren can provide a proposal to assist with the development of the geotechnical investigations and field oversight as well as the performance of recommended surveys if needed. Allowances for these items have been provided below with the Project Fee for reference. PHASE 1 - PRELIMINARY DESIGN DOCUMENTS At the start of this Phase, McLaren will work closely with the Village to prepare preliminary design documents (Basis of Design and 30% Design Development drawings) for the proposed reconstruction of the existing deteriorated bulkhead. McLaren will provide two (2) reconstruction alternative recommendations within these design documents. The reconstruction alternatives will consist of full replacement of the existing bulkhead with similar construction based on our previous inspection findings and observations. McLaren assumes the repair design will only include alternates using new cantilevered steel sheet pile, new anchored steel sheet pile, new rip rap shoreline stabilization or combinations of these systems. A rough order of magnitude (ROM) cost estimate will be included for each recommended repair alternative. These designs will consider the current and proposed conditions along the waterfront, as well as the ease of permitting the new waterfront construction. The preliminary design will also consider the existing adjacent and upland structures, conditions at the site, construction cost, constructability, and anticipated permitting process. The first document submission during this phase will include the Preliminary Basis of Design (Design Criteria) indicating the loading, usage, and conditions that the proposed improvements will be designed to accommodate. McLaren will also attend up to two (2) meetings with the Village and coordinate as necessary with the applicable Stakeholders to review the preliminary design for the proposed waterfront improvements. This level of design documents can also be used for submission with the Joint Permit Application to the environmental permitting agencies with jurisdiction over this scope of work. Deliverables - Basis of Design and 30% Preliminary Design Documents PHASE 2 - ENVIRONMENTAL PERMITTING After the proposed reconstruction design has been identified, McLaren shall commence with the prepermitting tasks. Early coordination with the regulatory agencies is essential for a timely regulatory review and permit issuance. McLaren will begin this phase by contacting the agencies regarding the previously issued permits and currently active permits for the project site. This effort will determine the necessary approach to obtaining USACE, NYS DEC, and other applicable agency approvals for the currently proposed shoreline improvements. After completing this early coordination, McLaren will develop the necessary permit application and modification documents based on the currently proposed reconstruction and previously prepared permit applications for this project site. These documents will include a concise project narrative, location maps and site drawings. McLaren will present this information through correspondence with the regulatory agencies prior to submission of the permit application to ensure an efficient review and approval for the proposed work. McLaren will modify the existing, active permits as necessary for the new scope of work. MCLaren M.S. McLaren Engineering and Land Surveying, P.C. �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 3 March 5, 2021 McLaren has extensive experience in waterfront permitting and coordination with the environmental regulatory agencies. To comply with Federal, State and Local environmental regulations, a USACE/NYS DEC Joint Permit Application Package will be prepared to include the following: • Permit application forms including: USACE/NYS DEC Joint Permit Application form, Short Environmental Assessment form, NYS DOS Coastal Consistency form; • Project Narrative to include description of the site, proposed work, potential adverse effects, and construction requirements; • Location maps, charts, and aerial photos; • Permit drawings depicting the existing site and proposed site. The drawings will include schematic details of the work to be performed and site plans depicting footprints for any proposed changes to the marina; • NOAA Fisheries EFH Assessment Worksheet for Federal Agencies (if necessary). McLaren will develop the permit application package as a Final Draft for review by the Village prior to agency submission. McLaren will also serve as technical support for the administration of the permitting process in the event the regulatory agencies request additional information. McLaren includes a total of twenty-four (24) hours for up to two (2) responses to such requests to assist in approval in a timely and advantageous fashion. Where possible, McLaren will combine comments received simultaneously by different agencies into a single response addressing all concerns in an effort to expedite this process. Additional responses will be billed at the hourly rates listed below. Deliverables - foint Permit Application Package PHASE 3 - CONSTRUCTION DOCUMENTS During this Phase, McLaren will advance the Preliminary Design Documents and develop the Construction Documents for the proposed bulkhead reconstruction. McLaren will provide two (2) document submissions to the Village, which will include 75 percent Construction Documents and 100 percent Final Issued for Construction Documents. At each submission we will include Drawings, General and Technical Specifications, and rough order of magnitude (ROM) cost estimates. McLaren has also included time to respond to comments and perform coordination with the Village following each formal document submission. Before starting the development of the 75 percent Construction Documents, McLaren will also issue a Final Basis of Design for the proposed reconstruction. This document will identify the standards and loading conditions (upland construction, surcharge loading, environmental loading, etc.) that the proposed bulkhead will be designed to accommodate. At a minimum, the 75 percent Construction Documents will include plans, cross-sections, and details presented in order to provide a general definition of the proposed waterfront improvement design. A set of General and Technical Specification will be provided with this submission. The 75 percent set of documents will be submitted to the Village for one (1} round of review and comment. Upon receipt of comments on the 75 percent Construction Documents, we will develop and advance the drawings and documents to 100 percent Final Construction Documents. This set of drawings will be the considered the Issued for Construction Documents. A final set of General and Technical Specifications will be provided with this submission. The drawings will be signed and sealed by a Professional Engineer licensed in the State of New York. McLaren M.S. McLaren Engineering and Land Surveying, P.C. �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 4 March 5, 2021 McLaren will also attend up to four (4) meetings with the Village and coordinate as necessary with the Design Team to review the construction documents for the proposed waterfront improvements. Deliverables - Basis of Design, 75%, and 100% Final Issued for Construction Design Documents PHASE 4 - CONSTRUCTION ADMINISTRATION Bid Support Services McLaren will provide the following limited scope of bid support services during the bid phase of the project as listed below: 1. Preparation of a bid sheet for the proposed waterfront improvements to be filled out by prospective marine contractor* and their subcontractors. 2. Attendance at one (1} pre-bid site walkthrough with interested marine contractors. 3. Assistance in Responding to Bidder's Questions. 4. Compiling and comparing of bids received from prospective marine contractors and their subcontractors. 5. Additional in-depth review of the lowest three (3) bidders to determine the most qualified marine contractor, including: • Review of marine specific project history to assess qualifications and experience; • Correspondence with references on past projects performed by the lowest, qualified bidder to ensure satisfactory performance. Construction Support Services During the construction of the waterfront improvements, McLaren will provide the following basic services: 1. Construction field visits to observe the Contractor's progress, quality and overall performance of the work to evaluate general compliance with contract documents. W e include a maximum of five (5) site visits, one (1) kick-off meeting before construction starts and four (4) site visits during construction. 2. Review of Contractor's detailed shop drawings, for approval. Scope of work includes initial submittal and review of one (1) re-submittal (assumes 12 submittals maximum), which incorporates our comments. Additional reviews will be performed as additional services at hourly rates defined below. Note that shop drawings are prepared by the Contractor as instruments to sequence their work and to facilitate fabrication. Their approval by the Engineer is not to be construed as a waiver of construction contract requirements or responsibilities unless the Contractor has been granted a deviation from the contract documents in writing. 3. Correspondence during construction, as necessary to clarify or interpret the design intent to the Contractor, in response to Contractor's written requests for information. Any and all RFI's related to drawings prepared by McLaren must be transmitted to our office for response. The Owner, Architect, or others cannot modify or issue written interpretations of our work. McLaren • ^ S H S M I M.S. McLaren Engineering and Land Surveying, P.C. �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 5 March 5r2021 PROJECT FEE The lump sum fees, to be billed monthly by percent complete per phase unless otherwise noted, for the scope of engineering services described above shall be as follows: Phase 1 Phase 2 Phase 3 Phase 4 - Preliminary Design Documents Environmental Permitting Construction Documents Construction Administration Total Fee $ $ $ $ 12,000 19,000 43,000 24.000 98.000 $ $ $ $ 5,500 7,500 18,000 7,000 38.000 $ ALLOWANCES Geotechnical Subsurface Investigation: Supervision of Field Investigation (Assumes 5 Days for Borings) Mobilization and Permitting (Assumes 1 Mobilization) Perform Land Borings (Up to 3 Total) and Disposal of Cuttings Preparation of Boring Logs and Geotechnical Design Recommendations Geotechnical Allowance Topographic and Hydrographic Survey: Topographic Survey (NAD83 and NAVD88) Hydrographic Survey (NAD83 and NAVD88) $ 6,000 $ 8,000 $ $ 14.000 Survey Allowance EXPENSES McLaren anticipates reimbursable expenses for items necessary to perform the services identified in the Phases above. The following expenses shall be reimbursed at 1.1 times our cost: 1. Reproduction, mailing and courier costs; 2. Travel costs for meetings and site visits; 3. Permit fees for filing, if required. Total Anticipated Expenses $ 2.400 EXCLUSIONS Changes in the scope defined above are specifically excluded from the lump-sum and/or hourly rates provided with this proposal. Additional exclusions include: 1. 2. 3. 4. 5. 6. Environmental studies, testing, abatement. Landscape, lighting or Mechanical, Electrical, Plumbing design. Controlled and Special Inspections during construction. Metes and Bounds and/or Boundary Survey Preparation or Stakeout. Substantial revisions due to changes in scope or Redesign due to unforeseen field conditions. Written (narrative) description of changes to drawings, specifications, etc. when issuing drawing revisions. 7. Meetings or site visits other than those specified in the scope above. 8. Preparing project construction general conditions and commercial terms for contractor. 9. Engineering services related to the procurement of a soil boring contractor, field supervision/oversight of a soil boring contractor or the development of geotechnical reports or technical documents other than those listed above. 10. Providing a contract agreement or contract bid book. McLaren M.G. McLaren Engineering and Land Surveying, P.C. �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 6 March 5 r 2021 HOURLY RATES Hourly rates defined herein are subject to revision annually April 1s'. CEO/President Sr. Vice President Vice President Technical Director Principal Lead Tech. Specialist Senior Associate Associate Tech. Spec/Sr. Engineer Project Manager Project Engineer $295/hr $275/hr $250/hr $225/hr $215/hr $195/hr $ 185/hr $175/hr $155/hr $155/hr $130/hr Staff Engineer Engineer l/ll CAD/BIM Director CAD/BIM Mgr Sr. CAD/BIM Tech. Proj. CAD/BIM Tech. CAD/BIM Tech Proj Tech Designer Staff Tech Designer Technical Designer Project Coordinator $ 115/hr Project Administrator $105/hr Intern $150/hr Principal Surveyor $140/hr Lead Survey Tech Specialist $125/hr Associ ate S u rveyor $100/hr Senior Surveyor $ 75/hr Survey Crew Chief $130/hr Survey Technician $ 115/hr Dive Supervisor/PE Diver $105/hr Technician Diver $ 90/hr Dive Tender $ 80/hr $ 65/hr $195/hr $175/hr $ 15 0/h r $125/hr $105/hr $ 90/hr $185/hr $165/hr $140/hr This proposal is subject to the terms and conditions which follow and shall remain valid only until April 5, 2021 unless it is accepted as a contract. Please do not hesitate to contact our office with any questions regarding this proposal. Should you find this proposal acceptable, kindly indicate which phases you would like to authorize to begin and sign and return one copy to serve as our contract. Work shall commence only upon receipt of a signed contract. Very truly yours, The Office of M.G. McLaren Engineering and Land Surveying, P.C. Stephen A. Famularo, P.E., D.PE Vice President, Marine SAF/DVD/klc cc: MGM, JDB, DFB, WJM, GBK - Internal ACCEPTED: For Village o^Sfeepy Hollow A W r K - ^ m o r L Title 2 Date x i ^hoposjIsU'ropilO^ 10242\Pro|j01-Rfv00 2 [0242.00 ilcepy Hollow BulkliojH Rprunstrik tbn 12021-OJ-CjJ.dkir\ McLaren M.G. McLaren Engineering and Land Surveying, P.C. �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 7 March 5, 2021 TERMS AND CONDITIONS SERVICES TO BE PROVIDED. M.G. McLaren Engineering (McLaren) And Land Surveying, P.C., through and by its officers, employees, and subcontractors, (hereinafter McLaren) is an independent consultant and agrees to provide Client, for its sole benefit and exclusive use, consulting services set forth in our proposal. No third party beneficiaries are intended by this agreement. PAYMENT TERMS. Client agrees to pay McLaren's invoice upon receipt. If payment is not received within 30 days from the Client's receipt of McLaren's invoice, Client agrees to pay a service charge on the past due amount at the greater of 1 % per month or the allowable legal rate, including reasonable attorney's fees and expenses if collected through an attorney. No deduction shall be made from McLaren's invoice on account of liquidated damages unless expressly included in the Agreement. Client receipt of invoice will be presumed three days after mailing by McLaren first class, with adequate postage attached. Time is of the essence for this provision. Client payment to McLaren shall not depend or be conditioned upon payment by the Owner or others to Client. Client's obligation to pay McLaren for its services shall be independent of payment by the Owner to Client. Because most of the engineer's (McLaren) involvement in the project occurs in the early stages of the project, Client agrees to pay McLaren at a percentage commensurate with the actual amount of work accomplished by other members of the project. If there is a Construction Administration (CA) component to this project. Client further agrees to compensate McLaren appropriately for all work expended on the project regardless of the percentage of work accomplished by the Architect or other team members. TERMINATION. Either party may terminate this Agreement without cause upon 30 days prior written notice. This Agreement will terminate automatically upon the insolvency of Client. In the event Client requests termination prior to completion of the proposed services, Client agrees to pay McLaren for all reasonable charges incurred to date and associated with termination of the work, plus a termination fee of 10% of the total fee under this agreement. If the Project is suspended for more than thirty consecutive days, for reasons other than McLaren's fault, McLaren shall be compensated for services performed prior to such suspension. When the project is resumed, our compensation shall be equitably adjusted. If Client abandons the Project because of the Owner's abandonment of the Project for more than ninety consecutive days, McLaren may terminate this Agreement by giving written notice. McLaren shall be compensated for all services performed prior to such abandonment, plus 10% of McLaren total fee under this Agreement, together with reimbursables then due. 4. STANDARD OF CARE. McLaren will perform its services using that degree of care and skill ordinarily exercised under similar conditions by reputable members of McLaren's profession practicing in the same or similar locality at the time of service. No other warranty, express or implied, is made or intended by McLaren's proposal or by its oral or written reports. 5. INSURANCE. Both McLaren and Client will affect and maintain insurance to protect themselves from claims arising out of the performance of professional services under this Agreement and caused by any error, omission or negligent act for which we are legally liable. Both McLaren and Client will maintain this insurance in force, if available, after the completion of professional services under this Agreement until the expiration of any applicable statutes of limitation. In the event there is no such statute specifically applicable to design and construction of improvements to real property, this insurance, if available, shall be maintained in force by both parties for a period of six (6) years after the date of substantial completion of the Project as agreed to. Unless otherwise agreed, both parties will effect and maintain insurance to protect ourselves from claims under workers' or workmen's compensation acts; from claims for damages because of bodily injury, including personal injury, sickness, disease, or death of any employees or of any other person; from claims for damages because of injury to or destruction of property including loss of use MCLaren M.S. McLaren Engineering and Land Surveying, P.C. �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 8 March 5, 2021 resulting there from; and from damage to or destruction of property including valuable papers and records coverage and including loss of use resulting therefrom. The insurance required above shall be as provided below. McLaren and Client will file with each other certificates of insurance for each type and amount prior to commencement of work under this agreement: Professional Liability Insurance (Errors & Omissions), with a limit of $2,000,000 for each claim and $2,000,000 in the aggregate. Comprehensive General Liability - $1,000,000 per occurrence, $2,000,000 Aggregate Bodily Injury and Property Damage; Blanket Contractual All Operations Completed Operations; $1,000,000 Personal Injury A.B.C., plus $5,000,000 Excess Liability Umbrella. Worker's Compensation/Coverage A - Statutory/Coverage B - $1,000,000 6. SITE OPERATIONS. Client will arrange for right-of-entry with safe access to the property for the purpose of performing project management, studies, tests, and evaluations pursuant to the agreed services. Client represents that it possesses necessary permits and licenses required for its activities at the site. McLaren will take reasonable precautions to minimize damage to the property caused by its operations. Unless otherwise stated in McLaren's proposal, the Contract Sum does not include cost of restoration due to any related damage, unless such damage directly results from McLaren's negligent actions. If Client requests McLaren to repair such damage, it will be done at an appropriate additional cost to be paid by Owner. McLaren shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the work of the contractor (Work), nor shall McLaren be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. 7. UNFORESEEN CONDITIONS OR OCCURRENCES. It is possible that unforeseen conditions or occurrences may be encountered at the site which could substantially alter the necessary services or the risks involved in completing McLaren's services. If this occurs, McLaren will promptly notify and consult with Client, but will act based on McLaren's sole judgment where risk to McLaren's personnel is involved. Possible actions could include: a. Complete the original Scope of Services in accordance with the procedures originally intended in thrs Agreement, if practicable in McLaren's judgment; b. Agree with Client to modify the Scope of Services and the estimate of charges to include study of the unforeseen conditions or occurrences, with such revision agreed to in writing; c. Terminate the services effective on the date specified by McLaren in writing, DOCUMENTS. McLaren will furnish Client the agreed upon number of written reports and supporting documents. These instruments of service are furnished for Client's exclusive interna! use and reliance, use of Client's counsel and for regulatory submittal in connection with the project provided for in this Agreement, but not for advertising or other type of distribution, and are subject to the following: a. All documents including paper documents and electronic files generated by McLaren under this Agreement shall remain the sole property of McLaren. Any unauthorized use or distribution of McLaren's work shall be at Client's and recipient's sole risk and without liability to McLaren, If Client desires to release, or for McLaren to provide, our documents to a third party not described above for that party's reliance, McLaren will agree to such release provided McLaren receives written acceptance from such third party to be bound by acceptable terms and conditions similar to this Agreement. Documents provided for disclosure of information only will not require separate agreement. Client acknowledges and agrees to inform such third party that McLaren's documents M cfcVi. Laren M.G. McLaren Engineering and Land Surveying, P.C. �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 9 March 5, 2021 reflect conditions only at the time of the study and may not reflect conditions at a later time. Client further acknowledges that such request creates potential conflict of interest for McLaren and by this request Client waives any such claim if McLaren complies with the request. c. Client agrees that all documents furnished to Client or Client's agents or designees, if not paid for will be returned upon demand and will not be used by Client or any other entity for any purpose whatsoever. Client further agrees that documents produced by McLaren pursuant to this Agreement will not be used for any project not expressly provided for in this Agreement without McLaren's prior written approval. d. Client shall furnish documents or information reasonably within Client's control and deemed necessary by McLaren for proper performance of our services. McLaren may rely upon Clientprovided documents in performing the services required under this Agreement; however, McLaren assumes no responsibility or liability for their accuracy. Client-provided documents will remain the property of Client, but McLaren may retain one confidential file copy as needed to support our report. 9. CLAIMS. The parties agree to attempt to resolve any dispute without resort to litigation, including use of mediation, prior to filing of any suit. However, in the event a claim results in litigation, and the claimant does not prevail at trial, then the claimant shall pay all costs incurred in pursuing and defending the claim, including reasonable attorney's fees. 10. OPINIONS OF COST. If included in our scope of services, McLaren will use its best efforts and experience on similar projects to provide realistic opinions of costs for remediation or construction as appropriate based on reasonably available data, McLaren's designs or McLaren's recommendations. However, such opinions are intended primarily to provide information on the order of magnitude or scale of such costs and are not intended for use in firm budgeting or negotiation. Client understands actual costs of such work depend on regional economics, local construction practices, material availability, site conditions, weather conditions, contractor skills, and many other factors beyond McLaren's control. 11. TESTIMONY. Should McLaren or any McLaren employee be compelled by law to provide testimony or other evidence by any party, whether at deposition, hearing or trial, in relation to services provided under this Agreement, and McLaren is not a party in the dispute, then McLaren shall be compensated by Ctient for the associated reasonable expenses and labor for McLaren's preparations and testimony at appropriate unit rates. To the extent the party compelling the testimony ultimately provides McLaren such compensation, Client will receive a credit or refund on any related double payments to McLaren. 12. CONFIDENTIALITY. McLaren will maintain as confidential any documents or information provided by Client and will not release, distribute, or publish same to any third party without prior permission from Client, unless compelled by law or order of a court or regulatory body of competent jurisdiction. Such release will occur only after prior notice to Client. 13. PRIORITY OVER FORM AGREEMENTS/PURCHASE ORDERS. The Parties agree that the provisions of these terms and conditions shall control over and govern as to any form writings signed by the Parties, such as Client Purchase Orders, Work Orders, etc., and that such forms may be issued by Client to McLaren as a matter of convenience to the Parties without altering any of the terms or provisions hereof. 14. SURVIVAL. All provisions of this Agreement for indemnity or allocation of responsibility or liability between Client and McLaren shall survive the completion of the services and the termination of this Agreement. 15. SEVERABILITY. In the event that any provision of this Agreement is found to be unenforceable under law, the remaining provisions shall continue in full force and effect. 16. ASSIGNMENT. This Agreement may not be assigned by either party without the prior permission of the other. McLaren M.G. McLaren Engineering end Land Surveying, P.C. �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 10 March 5r2021 17. INTEGRATION. This agreement, the attached documents and those incorporated herein constitute the entire Agreement between the parties and cannot be changed except by a written instrument signed by both parties. 18. LIMIT OF LIABILITY A. In the event the Owner or Client consents to, allows, authorizes, or approves of changes to any plans, specifications or other construction documents, and these changes are not approved in writing by McLaren, the Client recognizes that such changes and the results thereof are not the responsibility of McLaren. Therefore, the Client agrees to release McLaren from any liability arising from the construction, use or result of such changes. In addition, the Client agrees, to the fullest extent permitted by law, to indemnify and hold the design Professional and all his employees, officers, and directors harmless from any damage, liability, or cost (including reasonable attorneys' fees and costs of defense) arising from such changes, except only those damages, liabilities and costs arising from the sole negligence or willful misconduct of McLaren or its employees, officers or directors. B. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or McLaren. McLaren's services under this Agreement are being performed solely for the Client's benefit, and no other entity shall have any claim against McLaren because of this Agreement or the performance or nonperformance of services hereunder. The Client agrees to include a provision in all contracts with contractors and other entitles involved in this project to carry out the intent of this paragraph. C. The CI ient agrees to limit McLaren's liability and his or her consultants to Owner and to all Construction Contractors and Subcontractors on the project, due to McLaren's negligent acts, errors, or omissions, such that the total aggregate liability of McLaren to all those named, including legal fees and costs, shall not exceed McLaren's total fee for services rendered on this project. The Client shall make no claim for professional negligence, either directly or in a third party claim, against McLaren unless the Client hasfirstprovided McLaren with a written certification executed by an independent design professional currently practicing in the same discipline as McLaren and licensed in the State of this project. This certification shall: a) contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of an Engineer performing professional services under similar circumstances; and c) state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to McLaren not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any mediation or judicial proceeding. D. The Client shall promptly report to McLaren any defects or suspected defects in McLaren's work or services of which the Client becomes aware, so that McLaren may take measures to minimize the consequences of such a defect. The Client warrants that he or she will impose a similar notification requirement on all contractors in his or her Owner/ Client contract and shall require all subcontracts at any level to contain a like requirement. Failure by the Client, and the Contractors or Subcontractors to notify McLaren, shall relieve McLaren of the costs of remedying the defects above the sum such remedy would have cost had prompt notification been given. E. Payments to McLaren shall not be withheld, postponed, or made contingent on the construction, completion or success of the project or upon receipt by the Client of offsetting reimbursement or credit from other parties causing Additional Services or expenses. No withholdings, deductions or offsets shall be made from McLaren's compensation for any reason unless McLaren has been found to be legally liable for such amounts. If, due to McLaren's error, any required item or component of the project is omitted from McLaren's construction documents, McLaren shall not be responsible for paying the cost to add such item or component to the extent that such item or component would have been otherwise necessary to the project or otherwise adds value or betterment to the project. In no event will McLaren be responsible for any cost or expense that provides betterment, upgrade, or enhancement of the project. McLaren M.G. McLaren Engineering and Land Surveying, P.C. �Sleepy Hollow Bulkhead Reconstruction McLaren File No. 210242.00 (Rev. 00) Page 11 March 5r2021 G. All legal actions by either party against the other arising out of or in any way connected with the services to be performed hereunder shall be barred and under no circumstances shall any such claim be initiated by either party after three (3) years have passed from the date McLaren concluded rendering professional services, issuance of the Certificate of Completion or Certificate of Occupancy, whichever is sooner, unless McLaren's services shall be terminated earlier, in which case the date of termination of this Agreement shall be used. H. It is intended by the parties to this Agreement that McLaren's services in connection with the project shall not subject McLaren's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees that as the Client's sole and exclusive remedy, any claim, demand, or suit shall be directed and/or asserted only against McLaren, a New York corporation, and not against any of McLaren's employees, officers or directors. I. Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the Client nor the Consultant, their respective officers, directors, partners, employees, contractors or subconsultants shall be liable to the other or shall make any claim for any incidental, indirect or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation or any other incidental, indirect or consequential damage that either party may have incurred from any cause of action including negligence, strict liability, breach of contract and breach of implied warranty. Both the Client and the Consultant shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. J. Because evaluation of the existing structure requires that certain assumptions be made regarding existing conditions, and because some of these assumptions cannot be verified without expending additional sums of money or destroying otherwise adequate or serviceable portions of a structure, the Client agrees, to the fullest extent permitted by law, to indemnify and hold McLaren harmless from and against any and all damage, liability and cost, including reasonable attorneys' fees and defense costs, arising or allegedly arising out of the professional services under this Agreement, except for the sole negligence or willful misconduct of McLaren. McLaren M.G. McLaren Engineering and Land Surveying, P.C. �Meeting Date: 03/09/2021 Resolution #: 03/27/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt Adjusted Base Proportions Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the following: 1) The Certificate of Base Percentages, Current Percentages and Current Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2021 Village Assessment Roll, as prepared by the Office of the Village Assessor. 2) The Certificate of Adjusted Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2021 Village Assessment Roll, as prepared by the Village Assessor. 3) The Class Tax Shares adopted for the Village Levy Roll of 2021, absent of any local adjustments as provided in the Real Property Tax Law 1903-4, the tax class shares are: Homestead 58.2780% Non-Homestead 41.7220% Moved: Trustee Spiro Seconded: Deputy Mayor Rosenbloom Absent: Trustees Leavy and Gonzalez Vote: Unanimous �o 5 51 IK «T s ins is iS fiiilM» j sa & ®3 W) O lsEk|!is ft?! i i i 1 E 1 3*3 -S||ll" 3? ii si m~ (A II i n c " £ CD 70 \t KS 31! S 5 M©SO I®1 £ fe 3 3 S* J WD nfii a S �Meeting Date: 03/09/2021 Resolution #: 03/28/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Scaglione Seconded: Trustee Spiro Absent: Trustees Leavy and Gonzalez Vote: 4-0 �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 Office of the Chief February 27,2021 Mayor and Board of Trustees: Please be advised at our February 2021 monthly meeting the following members were voted into the ambulance corps for membership; Shanna Beairsto of Sleepy Hollow Ryan Nuckel of Sleepy Hollow Maximilian Downing of Sleepy Hollow Please follow the normal course of action. Respectfully, Angela Martello Chief of EMS Sleepy Hollow Ambulance Corps �Meeting Date: 03/09/2021 Resolution #: 03/29/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Making Salary Correction for Police Officer WHEREAS, Police Officer Luis Llivisaca was hired on 1/07/2020 by resolution number 01/01/2020 as a grade III Police Officer, and WHEREAS, the salary indicated on the resolution of a grade III Police Officer was incorrect, and WHEREAS, the correct salary for a grade III Police Officer should have been $81,510.07 at the time, and WHEREAS, the correct amount was paid to Police Officer Llivisaca on the March 5th, 2021 payroll to rectify this error. NOW THEREFORE, resolution number 01/01/2020 is hereby amended to reflect the correct salary for a grade III Police Officer of $81,510.07, due to clerical error, the listing salary amount of $67,908.69 was incorrectly included in resolution #01/01/2020 for a grade III Police Officer, rather than the correct salary of $81,510.07. Moved: Trustee Scaglione Seconded: Trustee Spiro Absent: Trustees Leavy and Gonzalez Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-03-09_RES-24-29 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a13d8f0adc4ffad2778da3af172a1d7b.pdf a743f385742097acd66fb74cf361674e PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday March 9, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. ' Present: Mayor Kenneth G. Wray Glenn Rosenbloom Rachelle Gebler Denise Scaglione Sandra Spiro Absent: Trustees Leavy and Gonzalez Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Paula A. McCarthy Tompkins, Village Clerk Anthony Bueti, Police Chief Clinton Smith, Village Counsel "Tonight's Board Meeting is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided later. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Face book page " At 7:00 p.m., Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Stanley Leonard Clark, 92yo, of Kendal Way; Paul A. Wallace, 91 yo, of Kendal Way; Maria Nunez, 88yo, of Beekman Ave; Robert Louis White, 82yo, of Valley St; and Louise Ivorine Poole-Celestine, 83yo, of College Ave. Our thoughts are with their families and friends at this time. Approval of Warrants On a motion made by Trustee Scaglione, seconded by Trustee Gebler, the warrant was approved and Treasurer DiGiacomo was authorized to pay bills for $477,052.10 Motion carried. Approval of Minutes On a motion by Deputy Mayor Rosenbloom, seconded by Trustee Gebler, the minutes of February 23, 2021 were approved. Trustee Spiro abstained. Motion carried. On a motion made by Deputy Mayor Rosenbloom, seconded by Trustee Scaglione, the minutes of March 2, 2021 were approved. Motion carried. �Mayor's Announcement Mayor Wray stated that as of today if you are 60yo or older, OR if you are a teacher re 9ister for the Tarrytown-Sleepy Hollow Pop-up, located at the Sleepy Hollow Middle School to receive the Covid-19 Vaccine (Moderna) To register visit our website no later than March 15th. www.sleepYhollowny.gov The Senior bus will be available for those in need, contact the recreation Dept. Anyone interested in volunteering should contact the Village Clerk. Due to the current pandemic there will be no St. Patricks' Day parade this year. Mayor Wray asked that everyone continue to wear a mask and practice social distancing. Village Elections are next Tuesday, March 16 - Polls will be opened from 6:00am to 9:00pm. Very soon, you will be receiving a card in the mail from the BoE with your voting poll location. Questions if you are not sure of your poll location, please call the Village Clerk's Office at 366-5106. Mayor asked that everyone get out and vote! Tomorrow evening's Forum to Meet the SH Trustee Candidates via Zoom, if taking place tomorrow at 7:00pm. This is being sponsored by the Rivertowns League of Women's Voters and Mothers Out Front; if you'd like to participate, visit our website for more details at www.sleepvhollowny.gov Mayor Wray reminded the public to sign up for village's email messages. Mayor Wray asked that everyone be responsible and pick up after their dogs. Dogs are not allowed in playground areas. Department Head Report The Recreation Superintendent, Matt Arone, reported on recent activities and upcoming events. (See attached report) Mayor Wray thanked Matt for his report and for all the recreation events. Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White of Kendal on Hudson addressed the Mayor and Board of Trustees via zoom, and suggested that the Board consider offering transportation to Seniors to attend local events. �Resolutions (see attached) R1 - R1 - Approve Pot Hole Killer Machine R2 - Set Meeting Schedule R3 - Approve Engineer for Ichabod's Landing Bulkhead R4 - Approve Adjusted Base Proportions R5 - Acknowledge Actions of the Ambulance Corps R6 - Approve Salary Correction for Police Officer Old Business/New Business Trustee Gebler thanked Anthony Giaccio, Diana Loja, Paula McCarthy and Burns Patterson for working on the recent Village's newsletter. Trustee Scaglione asked for an update on the Covid-19 numbers in our Village. Police Chief Bueti responded that we currently have 44 covid-19 cases in Sleepy Hollow Mayor Wray suggested to continue Covid-19 precautions. Mayor Wray stated some communications have been received regarding the police reform and reinvention collaborative and will continue discussions with the committee members. Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. There were no comments at this time. At 7:41 pm on motion by Trustee Scaglione, seconded by Deputy Mayor Rosenbloom, the meeting was adjourned. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-03-09 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ba283b9208b7071a27e89b6c633fae4c.pdf 063376d95a0b9b36810f3d4250746266 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 2, 2021 at 7:00 P.M. The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Sam Gonzalez (By Video) Rachelle Gebler (By Video) Sandra Spiro (By Video) Denise Scaglione (By Video) Trustees John Leavy (Absent) Also Present: Anthony Giaccio, Village Administrator (By Video) Edye McCarthy, Village Assessor (By Video) Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.I, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed, by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken and the following Village Board members responded "present": Deputy Mayor Glenn Rosenbloom, Sam Gonzalez, Rachelle Gebler, Sandra Spiro, Denise Scaglione BOARD OF ASSESSMENT REVIEW: The Board of Assessment Review convened to discuss tax grievances and adjourned with action was taken. DOWNTOWN ZONING: Simon Kates of BFJ Planning was in attendance to update the Board on the downtown zoning study. Mr. Kates gave a power point presentation. The study identifies five areas where improvements might be made. They include map changes, permitted uses, parking, development incentives and the approval process. The zoning steering committee has met and discussed possible recommendations. The next steering committee meeting will be on March 24,2021. �POT HOLE KILLLER: Mr. Giaccio said the Village Officials Committee (VOC) would like to again share the cost of a pot hole killer machine. The VOC is a consortium made up of the six villages in Greenburgh and Sleepy Hollow created to improve efficiency. Sharing the pot hole killer is an example of this. The Board was in favor of this initiative. MARCH MEETING SCHEDULE: The Board discussed changing the meeting schedule for March. There are five Tuesdays in March. The Board was in agreement to not have a meeting on March 16. A work session will be on March 23 and a regular Board meeting will be held on March 30. ICHABOD'S BULKHEAD PROPOSAL: The Board reviewed a proposal from McClaren Engineering to complete a design and contraction drawings for the Ichabod Landing Bulkhead Repair Project. Funds have been allocated for this project in the capital budget. The Board was in favor of approving this proposal. Mayor Wray requested that this item be on the next Board meeting agenda. MAYOR'S COMMENTS: Mayor Wray reminded residents that they must pick up after their dog. At 8:00 the work session was adjourned. Resneetfiillv snhmittprl Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-03-02_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/62baa9db3ecb6cd9d8b0e7d3baee49c6.pdf ef2bdde81a7861152b73fcb88775a742 PDF Text Text Meeting Date: 02/23/2021 Resolution #: 02/17/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CONFIRMING THE LENGTH OF SERVICE AWARD POINTS FOR FIRE DEPARTMENT MEMBERS FOR 2020 WHEREAS, the Mayor and Trustees ("Board of Trustees") of the Village of Sleepy Hollow ("Village") has by appropriate resolution and referendum previously established a Length of Sen/ice Awards Program ("LOSAP") for the volunteer members of Sleepy Hollow Fire Patrol, Pocantico Hook and Ladder Co. No. 1, Rescue Hose Company No. 1, Union Hose Engine Company No. 2, and Columbia Hose Company No. 3 fFire Department") in accordance with Article 11-A and Article 11-AAAA of the General Municipal Law; and WHEREAS, the Fire Department began calculating points for participating members beginning January 1, 2020; and WHEREAS, the results of the Fire Department's tabulations for 2020 were posted for the required 30 days; and WHEREAS, the results of the Fire Department's tabulations for 2020 were sent to the Board of Trustees of the Village; NOW THEREFORE, BE IT RESOLVED, that the Service Awards Report for LOSAP points earned in 2020 by individual members of the Fire Department is received, accepted, and approved in the form attached. Moved: Trustee Gonzalez Seconded: Deputy Mayor Rosenbloom Vote: 4-0 �Meeting Date: 02/23/2021 Resolution #: 02/18/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CONFIRMING THE LENGTH OF SERVICE AWARD POINT SYSTEM FOR AMBULANCE CORPS MEMBERS FOR 2020 WHEREAS, the Mayor and Trustees ("Board of Trustees") of the Village of Sleepy Hollow ("Village") has by appropriate resolution and referendum previously established a Length of Service Awards Program ("LOSAP") for the volunteer members of the Sleepy Hollow Volunteer Ambulance Corps in accordance with Article 11-AAA and Article 11-AAAA of the General Municipal Law; and WHEREAS, the Ambulance Corps began calculating points for participating members beginning January 1, 2020; and WHEREAS, the results of the Ambulance Corps' tabulations for 2020 were posted for the required 30 days; and WHEREAS, the results of the Ambulance Corps' tabulations for members who received 50 points for 2020 were sent to the Board of Trustees of the Village; NOW THEREFORE, BE IT RESOLVED, that the LOSAP reports for individual members of the Ambulance Corps who received 50 points is received, accepted, and approved in the form attached. Moved: Trustee Gonzalez Seconded: Deputy Mayor Rosenbloom Absent: Trustees Scaglione, Gebler, Spiro Vote: 4-0 �Meeting Date: 02/23/2021 Resolution #: 02/19/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW REIMBURSING POLICE CHIEF Whereas, Police Chief Anthony Bueti has enrolled in the Criminal Justice Masters program at the University of New Haven, and Whereas, Pursuant to article 12 of the Collective Bargaining Agreement, he would be entitled to a tuition reimbursement up to $13,000 per year, upon completion of class where a C+ or better has been achieved, and Whereas, Police Chief Anthony Bueti attended this class on his own time, no overtime was occurred by him, or any other officer. Now Therefore Be It Resolved, that the Board of Trustees of the Village of Sleepy Hollow approves a reimbursement to Police Chief, Anthony Bueti for tuition expenses from the University of New Haven in the amount of $2,973.16 Moved: Trustee Leavy Seconded: Trustee Gonzalez Absent: Trustees Scaglione, Gebler, Spiro {00893715.docx.} Vote: 4-0 �Meeting Date: 02/23/2021 Resolution #: 02/20/2021 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW REIMBURSING POLICE OFFICER Whereas, Police Officer Kevin Moya has enrolled in the Public Administration Masters program at John Jay College, and Whereas, Pursuant to article 12 of the Collective Bargaining Agreement, he would be entitled to a tuition reimbursement up to $13,000 per year, upon completion of class where a C+ or better has been achieved, and Whereas, Police Officer Kevin Moya attended this class on his own time, no overtime was occurred by him, or any other officer. Now Therefore Be It Resolved, that the Board of Trustees of the Village of Sleepy Hollow approves a reimbursement to Police Officer, Kevin Moya for tuition expenses from John Jay College in the amount of $1,787.50 Moved: Deputy Mayor Rosenbloom Absent: Trustees Scaglione, Gebler, Spiro {00893715.docx.} Seconded: Trustee Leavy Vote: 4-0 �Meeting Date: 02/23/2021 Resolution #: 02/21/2021 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Consultant Agreement for the Police Reform Collaborative Project. WHEREAS, The Village Board is desirous of hiring a consultant to assist the Village with the Police Reform Collaborative Project, and WHEREAS, Dr. Sophine Charles has submitted the attached proposed engagement agreement to provide this service, and WHEREAS, The Police Chief and Village Administrator have recommended approving this engagement agreement; NOW BE IT RESOLVED that the Board of Trustees hereby approves the attached engagement agreement between the Village of Sleepy Hollow and Dr. Sophine Charles to assist the Village with the Police Reform Collaborative Project. Moved: Trustee Gonzalez Seconded: Deputy Mayor Rosenbloom Absent: Trustees Scaglione, Gebler, Spiro Vote: 4-0 �Engagement Agreement for Consultancy & Facilitation Services Between: Village of Sleepy Hollow, Westchester County, New York 28 BEEKMAN PLACE, SLEEPY HOLLOW, NEW YORK, 10591 and: Dr. Sophine Charles 161 W. 80™ STREET, APT.#1, NEW YORK, NY, 10024 Project: Police Reform Collaborative Project Location: Village of Sleepy Hollow, Virtual Platform TBA Client's Representative: Consultant's Representative: Name: Ken Wray Name: Dr. Sophine Charles Title: Mayor Title: Consultant Contact Details: (914) 263-6859 - Mobile Contact Details: (917) 763-6100- Mobile Scope & nature of the Services: Facilitate/Moderate Community/Police/Government discussions to advance a Police Reform Plan for the Village of Sleepy Hoilow (if received) Programme for the Services: To 8e Determined following further consultations with client. Fees & timing of payments: Project: Police Reform Collaborative • • • • Facilitation/Moderation Services @ $350 per hour Planning Consultations @ $100 per hour Pre & Post Session Prep @ $100 per hour Assist with Final Report @$ 100 per hour Consultant will: • • • • • Conduct planning consultation calls/virtual meetings with client and designated stakeholders Facilitate a series of 90-minute community/police group discussion sessions (number to be determined) Provide summaries and action items generated from each session Provide consultation on project's final report Provide assistance with the generation of a final report Information or services to be provided by the Client: To Be Determined: The Consultant agrees to perform the Services (including as may be set out in any relevant statement of work or outline of community sessions provided to the Consultant by the COent) for the remuneration provided above. Both Parties agree to be bound by the provision and Conditions of Engagement agreement. Once signed, this agreement, together with the conditions outlined in this agreement will replace any verbal agreements. �Meeting Date: Resolution #: 02/23/2021 02/23/2021 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Proposal from A1 Engineers for Storm Water Management Report B a r d 15 d e s l r o u s o f h l r i n ° 9 annual storm water management report, and $2^50^d A 1 En9ineerS has submitted a an engineer to complete the Village's y ProPosal to complete this work at a cost of WHEREAS, The Village Administrator has recommended approving this proposal; NOW BE IT RESOLVED that the Board of Trustees hereby approves the attached proposal between the Village of Sleepy Hollow and A1 Engineers to complete the village s annual storm water report at a cost of $2,750. Moved: Trustee Leavy Seconded: Trustee Gonzalez Absent: Trustees Scaglione, Gebler, Spiro Vote: 4-0 �Engineers 570 Taxter Road, Suite 300 Elmsford, NY 10523 (914) 631-8600 phone (914) 631-5769 fax www.drepc.com www.aiengineers.com D o l p h R o t f e l d Engineering Division TO: A n t h o n y Giaccio Village A d m i n i s t r a t o r Village of Sleepy H o l l o w FROM: A l Engineers, D o l p h R o t f e l d Engineering Division DATE: F e b r u a r y 3, 2 0 2 1 SUBJECT: PROPOSAL FOR ASSISTANCE IN PREPARATION OF THE MS4 ANNUAL STORMWATER REPORT FOR PROGRAM YEAR 2020-2021 Please a c c e p t this p r o p o s a l t o p r o v i d e assistance in t h e p r e p a r a t i o n of t h e A n n u a l Report t o NYSDEC f o r activities u n d e r t a k e n by t h e M S 4 t o I m p l e m e n t M i n i m u m M e a s u r e s 1-6 of t h e G e n e r a l P e r m i t G P - 0 - 1 5 - 0 0 3 f o r P r o g r a m Year 2020-2021. The M S 4 shall d e s i g n a t e a S t o r m w a t e r Contact P e r s o n (SCP) f o r t h e p u r p o s e of c o o r d i n a t i n g t h e c o m p l e t i o n of t h e r e p o r t by A l if y o u w i s h to have Al p r e p a r e t h e A n n u a l Report f o r you. I n d e p e n d e n t C o n t r a c t o r s (IC) M i c h a e l Ritchie a n d J a m e s M a x w e l l w i l l c o n d u c t r e m o t e m e e t i n g s w i t h m e m b e r s of y o u r M S 4 S t o r m w a t e r t e a m , as d e s i g n a t e d and a s s e m b l e d by y o u r SCP t o o b t a i n data and i n f o r m a t i o n necessary t o c o m p l e t e t h e A n n u a l Report. W i t h i n f o r m a t i o n p r o v i d e d by t h e M S 4 t e a m , a draft A n n u a l R e p o r t will be p r e p a r e d a n d p r o v i d e d f o r t h e i r r e v i e w . U p o n a c c e p t a n c e , if r e q u e s t e d , w e w i l l do a virtual p r e s e n t a t i o n as r e q u i r e d to t h e g o v e r n i n g b o d y at a m e e t i n g that t h e public is invited to ask q u e s t i o n s and m a k e c o m m e n t s . A f t e r t h e p r e s e n t a t i o n , t h e report shall be signed, by t h e SCP and m a i l e d to t h e NYSDEC by t h e J u n e 1, 2 0 2 1 d e a d l i n e . Al is t o be listed o n t h e r e p o r t as t h e p r e p a r e r . H o w e v e r , n e i t h e r A l n o r t h e i n d e p e n d e n t c o n t r a c t o r in any w a y w a r r a n t s t h e accuracy of t h e data or i n f o r m a t i o n o b t a i n e d by A l o r t h e i n d e p e n d e n t c o n t r a c t o r f r o m t h e municipality, in o r d e r to c o m p l e t e t h e report. It is i m p o r t a n t t o n o t e that A l as t h e r e p o r t p r e p a r e r is in no w a y r e s p o n s i b l e for verifying t h e i n f o r m a t i o n o b t a i n e d f r o m t h e M S 4 in o r d e r t o c o m p l e t e t h e report. The M S 4 is solely r e s p o n s i b l e f o r reviewing, d o c u m e n t i n g , a n d v e r i f y i n g t h e i n f o r m a t i o n o n t h e r e p o r t as signed, filed, o r a u d i t e d Improving Life. By Design. �2020 AR Preparation |||lf Engineer February 3,2021 Page 2 Dolph Rotfield Engineering Divisio by any State or Federal Agency or Department. Al will make every effort to meet the NYSDEC deadline of June 1, 2021, however, cannot be responsible for any delays that may occur that are beyond our control. The fee for this service is to be $2,750.00. If the terms of this agreement are acceptable to you on behalf of your municipality, please sign and date below and return to Al at the address shown. We are ready to start immediately. Sincerely, Anthony Oliveri, P.E. Vice President Improving Life. By Design. �Meeting Date: 02/23/2021 Resolution #: 02/23/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Gonzalez Seconded: Deputy Mayor Rosenbloom Absent: Trustees Scaglione, Gebler, Spiro Vote: 4-0 �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 Office of the Chief January 28, 2021 Mayor and Board of Trustees: Please be advised at our January 2021 monthly meeting a new member was voted into our junior corps; Dillon McGee The following members have joined our active membership from the junior corps; Alison Lara Jeally Lara- Mota Jeanne Lara-Mota Please follow the normal course of action. Rp^nprtfullv AngelrMartello Chief of EMS Sleepy Hollow Ambulance Corps � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-02-23_RES-17-23 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4850ad36cea19165adc0faffc84da708.pdf 748c63ae1153a59c401b3f347e0de8c7 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, February 23, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom Sam Gonzalez John Leavy, Trustees Absent: Rachelle Gebler Denise Scaglione Sandra Spiro, Trustees Also Present: Anthony P. Giaccio, Village Administrator Joan Bucci, Village Deputy Clerk Anthony Bueti, Police Chief Sean McCarthy, Village Building Inspector Clinton Smith, Village Counsel "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session on the Village's television station and via ZOOM" Roll call confirmed a quorum. At 7:03 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for local residents: Richard P. Carey (age 73), Rocco Buscetto (age 79), Lenore Meyer (age 94), Juan Carpio (age 76), Candida Rosa Nunez (age 68), and Josephine Raguzin (age 81). Our thoughts are with their families and friends at this time. Approval of Minutes: On a motion made by Deputy Mayor Rosenbloom, seconded by Trustee Gonzalez, the minutes of February 9, 2021 were approved. Motion carried. On a motion made by Deputy Mayor Rosenbloom, seconded by Trustee Leavy, the minutes of February 16, 2021 were approved. Motion carried. Mayor's Announcement: Mayor Wray made the following announcements: - Please use the County website to find out about vaccinations locations and eligibility - The Village is participating in a COVID-19 Survey along with the Village of Tarrytown in hope that by gathering this data, we can better position ourselves for a local pop-up vaccination location. Please take 2 minutes of your time and fill out the survey online. Please respond no later than Friday, February 26th. The link is on the Village website at: www.sleepyhollowny.gov. �- Village elections will be on Tuesday, March 16, 2021. Polls will be opened from 6:00am to 9:00pm. For absentee ballots, contact the Board of Elections at 995-5700 or go on the Village website for additional information: www.sleepyhollowny.gov. March 10th is the last day to file an absentee ballot. Approval of Warrants: On a motion made by Trustee Gonzalez, seconded by Deputy Mayor Rosenbloom, the warrant was approved and Treasurer DiGiacomo was authorized to pay bills for $982,548.05. Motion carried. Department Head Reports: Chief Bueti addressed the Mayor and the Board of Trustees and reported ongoing tasks: • Last Thursday a Bridge Builders meeting along with Green burgh, Elmsford, and Tarrytown and the high school students from their respective communities was held. A virtual summit will be held on March 3, 2021. Sleepy Hollow & Tarrytown plan on having monthly meetings/ workshops where the police department will explain how and why we take action in the way that we do, for example, a car stop, most of our students and residents most likely have not experienced a stop. We will then ask the students to have a topic that they would like to discuss. This will introduce students to our officers and officers to our students. Other municipalities are interested in adopting this program. • Had several snow events in the past month; the Police Department has helped the DPW with the removal process. I want to thank all our residents for their patience and understanding. Also want to thank the DPW staff and the Police Officers for their relentless work during these storms. • We currently have 72 active cases of Covid-19, which is a substantial decrease. It is important to remember to wear a mask and socially distance. Overall Sleepy Hollow has reported that over 1500 residents have contracted the virus. • The Gullota House held their fundraiser "The Horseman Polar Plunge" on Saturday, March 17th, at Kingsland Point Park. There were approximately 100 people in attendance. Unfortunately, due to Covid-19 concerns, the PD could not have the open gym that is usually held during the winter break. We are currently discussing options for a similar event for the summer. • • Westchester County Police Officer entrance exam has been scheduled for May 15th and 16th. The Westchester County Chiefs of Police will be filming a recruitment video for the test. Police Officer Sosa has volunteered to part take in the video. Building Inspector McCarthy addressed the Mayor and the Board of Trustees and reported ongoing projects and code enforcement updates, (see attached report for the month of January). Deputy Mayor Rosenbloom asked how many CO's have been issued at Edge-On-Hudson? Building Inspector McCarthy stated 12 CO's have been issued to date. �Public Comments: Mayor Wray opened the meeting for public comments and invoked the 3 minute rule. Eliot Martone, PMIA, thanked the DPW for all their work during with the snow storms and the clearing of the snow covered catch basins. Requested a copy of the Devries Design Proposal. Thanked Building Inspector McCarthy for his updates on Edge-On-Hudson. Anne White, thanked Chief Bueti for his collaborative high school work with the students; asked if there could be efforts to recruit more woman and Spanish speaking Officers; asked when the sidewalks from Beekman Ave to the Riverwalk will be accessible for pedestrians. There were no comments at this time. Resolutions: (see attached) R1 - Certify LOSAP Points for Fire and Ambulance R2 - Approve Tuition Reimbursement for Police Chief R3 - Approve Tuition Reimbursement for Police Officer R4 - Approve Retainer Agreement for Police Reform Facilitator R5 - Approve Storm Water Report Proposal R6 - Acknowledge Actions of the Ambulance Corps Old Business: None. New Business: Mayor Wray discussed the Pandemic Plan which was distributed to the Board outlining the Village's practice. The Village is mandated by the State to adopt a pandemic plan by April 1st. Administrative Giaccio stated the plan has been sent to Counsel for review. Also, stated the Police Reform will be added to the plan. Communications: None at this time. Public Comments: Mayor Wray opened the meeting for public comments and invoked the 3 minute rule. Eliot Martone, PMIA, asked if there is a schedule for replacing the damaged curbs in the Manors. At 7:56 pm on motion by Trustee Gonzalez, seconded by Deputy Mayor Rosenbloom the meeting was adjourned. �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance Mm than a Legend 28 Beekman Avenue, Sleepy Hollow, NY 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 * www.sleepyhollowny.gov MEMORANDUM Date: February 9, 2021 To: Mayor Wray and members of the Board of Trustees From: Sean E. McCarthy, Village Architect Cc: Anthony P. Giaccio, Village Administrator Re: Department Monthly Report- January 2021 The following is the Department of Architecture, Land Use Development, Buildings and Building Compliance summary report for the month of January 2021. PERMIT ACTIVITY • (77) Permits were issued: o o o o o o (34) Building permits (15) Electrical permits (3) Fire suppression permits (5) Mechanical permits (15) Plumbing permits (5) Tree removal permits • (24) Certificates of Occupancy were approved. • (4) Property record searches were conducted. See attached Permit Report. FINANCIAL • The total monthly revenue was $58,169.50 See attached Revenue Chart. BUDGET • The total monthly Department expenditures, not including payroll, were $631.13 See attached Budget Report. �ZONING • The Zoning Board did not meet in January. • The next Zoning Board meeting is scheduled for February 17, 2021 at 8:00 PM. The meeting will be a Zoom webinar. See attached Agenda. PLANNING • A Special Planning Board meeting was held on January 7, 2021 at 7:00 PM at which time the Board approved a resolution for the preliminary subdivision and partial site plan approval for Block O/P at Edge-on-Hudson. • The Planning Board held a Zoom webinar meeting on January 21, 2021 and took the following actions: o Authorized the preparation of a draft resolution for the approval of the Final Subdivision plan for the National Trust for Historic Preservation and the Stephens and Kent House LLC at the Rockefeller Estate property. o Approved a resolution to grant site plan approval for the proposed change of use at 45-49 Beekman Avenue. o Adjourned the public hearing for the proposed site plan approval for Block A at Edqe-on-Hudson. o Held a public hearing for the proposed construction of a single-family residence at 5 Evergreen Wav. • The next regular Planning Board meeting is scheduled for February 18, 2021 at 7:00 PM. The meeting will be a Zoom webinar. See attached agenda. EDGE-ON-HUDSON DEVELOPMENT • Phase III site utilities and infrastructure is underway. • Construction of the three Block I apartment buildings continue (188 units). o 305 Legend Drive <40units) - plumbing, electrical and mechanical systems are being installed. • The interior mechanical systems continue to be installed at 200 Legend Drive (E-1) o 17 condominium units • 5 Block J Townhouse structures are complete. o 2 more Certificates of Occupancy have been issued. �• The foundation work and parking garage at 2 Maxwell Drive (Building F) was completed. o 246 apartments See attached photos. CODE ENFORCEMENT • (15) Complaints were filed. • (11) Violations were issued. • (7) Appearance tickets were served. • Building Court was held by videoconference on January 28, 2021. o (11) cases were on the calendar, o (8) cases were resolved resulting in $5,950 in fines. • The next Building court date is scheduled for February 25, 2021. END OF MEMORANDUM � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-02-23 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ee35ab086d3fb4cc67e7ac2db4ed9d6f.pdf 2bedd5e4e6838f8575cf9758b7f00501 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, February 16,2021 at 4:00 P.M. The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic. The Village Board participated by video. The work session took place concurrently with a meeting of the Board of Assessment Review, convened for the purpose of reviewing applications for tax assessment reduction. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) John Leavy (By Video) Rachelle Gebler (By Video) Sandra Spiro (By Video) Sam Gonzalez (By Video) Trustees Denise Scaglione (Left Early) Also Present: Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief (By Video) Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session on the Village's television station and via ZOOM" Roll call was taken and the following Village Board members responded "present": 1) Deputy Mayor Glenn Rosenbloom 3) Sam Gonzalez 5) Sandra Spiro 2) John Leavy 4) Rachelle Gebler SNOW ZONES: There was a discussion about ways to improve snow removal. One recommendation is to create uniformed snow zones. Snow zones restrict parking to one side of the street so that Public Works can plow the other side of the street. Currently, snow zones are consistent with alternate side of the street parking, but this only works if snow is removed in a 24 hour period. This was not possible during the last snow storm. The Village received many complaints regarding this. The Police Chief and DPW Foreman believe that it would be simpler if every street had the same snow zone. Discussion ensued. �LOSAP POINTS SUMMARY: A summary of the LOSAP points earned by volunteers in 2020 was provided to the Board. Volunteers that reach 50 points per year qualify for benefits. The summary was noticed for the required 30 days and now it has to be certified by the Village Board. Fire Department secretary, Dana Tavano and Ambulance Chief, Angela Martello answered questions from the Board. The Board thanked all the volunteers for their service especially during this difficult year. Mayor Wray requested that this item be on the next Board meeting agenda. TUITION REIMBURSEMENT FOR POLICE CHIEF: The Board reviewed a request from the Police Chief to receive tuition reimbursement for criminal justice courses he recently completed at the University of New Haven. There are funds available in the police budget for this purpose if approved by the Village Board. The Board is in support of employees that further their education and so Mayor Wray requested that this item be on the next Board meeting agenda. TUITION REIMBURSEMENT FOR POLICE OFFICER: The Board reviewed a request from Police Officer, Kevin Moya to receive tuition reimbursement for public administration courses he recently completed at John Jay College. There are funds available in the police budget for this purpose if approved by the Village Board. Mayor Wray requested that this item be on the next Board meeting agenda. POLICE REFORM COLLABORATIVE FACILITATOR: Mayor Wray explained the need to retain a consultant to act as facilitator for the Police Reform Collaborative meetings. A proposal from Dr. Sophine Charles was provided to the Board. The Board was in favor of approving this proposal. Mayor Wray requested that this item be on the next Board meeting agenda. STORM WATER REPORT PROPOSAL: Mr. Giaccio explained why it is necessary to hire an engineer to prepare the annual storm water management report. A proposal from A1 Engineers was provided to the Board. The Board was in favor of approving this proposal. Mayor Wray requested that this item be on the next Board meeting agenda. At 7:56p.m., the work session was adjourned. At 8:00 p.m., on a motion made by Deputy Mayor Rosenbloom and seconded by Trustee Gebler and carried unanimously, the meeting of the Board of Assessment Review was adjourned. P A Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-02-16_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3fcb263018c4f5b58c09a5dd78489c56.pdf e07eada9f5a4892bef4b0a645d3037e0 PDF Text Text Meeting Date: 02/09/2021 Resolution #: 02/11/2021 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Art Camp Whereas, A request has been made by Anna Mayor, on behalf of the Tarrytown School District, to hold an Arts Camp at Kingsland Point Park, and Whereas, The art camp will run for 3 consecutive weeks starting on July 12, 2021 and ending on July 30, 2021 and Whereas, The Recreation Superintendent has met with Ms. Mayor and the following terms have been agreed upon. - The camp will not use the athletic field area A donation will be used to pay the rental fee Insurance will be provided. COVID-19 protocols will be adhered to. Now therefore be it resolved that the Board of Trustees hereby approves a three week Art Camp to be held that Kingsland Point Park from July 12, 2021 to July 30, 2021 subject to the terms set by the Recreation Superintendent Moved: Trustee Scaglione Seconded: Trustee Gebler Vote: 6-0 Absent: Trustee Gonzalez �Meeting Date: 02/09/2021 Resolution #: 02/11/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Change Orders 1 thru 3 for the Cortlandt Street Sewer Project WHEREAS, the Village of Sleepy Hollow has entered into a construction contract with Joken Development for the Cortlandt Street Sewer Project: and WHEREAS, the construction contract for this work now requires approval of Change Orders to include additional construction costs as detailed in the attached Change Orders 1 thru 3; and WHEREAS, Hahn Engineering, the Village's Consulting Engineer for this project, has recommended that these change orders be approved; and WHEREAS, the costs of these change orders totals $ $49,980.38. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein authorizes the administrator to execute Change Orders 1 thru 3 as attached; and BE IT FURTHER RESOLVED that the Village Treasurer will adjust the project budget to reflect an increase of $49,980.38. Moved: Deputy Mayor Rosenbloom Seconded: Trustee Scaglione Vote: 6-0 Absent: Trustee Gonzalez �CHANGE ORDER NO. 1 December 7,2020 PROJECT: Cortlandt Street Drainage & Sanitary Sewer Main Improvement Project Village of Sleepy Hollow CONTRACTOR: Joken Development 9 Belway Place White Plains, NY 10601 TO: Mr. Ken LePino You are directed to make the following work changes to the referenced project. The work will be paid for as per the prices shown below and attached documents in direct relation to payment for this item. DESCRIPTION: Provide the items below to complete the proposed sanitary sewer improvements with ductile iron pipe. All work is to be completed to ensure work is in compliance with the Contract Documents and Westchester County Department of Health requirements. See the attached labor and material breakdown from Joken dated December 4,2020. COST SUMMARY: Description Quantity and Unit Price Cost Extension PVC 603.981001 PVC Pipe 664.0110004 Ductile Iron Pipe (-255 10 x $125.00/lf 255 If x $185.00/lf ($31,875.00) $47,175.00 TOTAL COST OF LINE ITEMS: SI5300.00 Page 1 of2 �Cbange O r d e r T Village of Sleepy Hollow December 7,2020 * SeWer Mai " «"P'-vernea, Project NEW CONTRACT PRICE: Contract Price prior to this Change Order: Cost Resulting From this Change Order: $491,055.00 $ New Contract Price including this Change Order: 15,300.00 $506,355.00 The above changes are recommended for approval: By: /George E. Pommer, P.E. Dated: /zf/of-rjD/^ The above changes are accepted: Village ofSlrcpv Hollnw Village Administrator By: Anthony Giatfci Dated: k V i f i A o a o The above changes are accepted: Joken Develpnment Corp General Contractor By: Ken LePino Dated: Vecemhis iQ .Po^o P.'Willage of Sleepy HollowMUverside Drive SidcwalkVRcqs & Change OrdcrsNCOT^ Page 2 o f 2 MNR lnsurance.doc �CHANGE ORDER NO. 2 Januaiy 28,2021 PROJECT: ^ S S S * CONTRACTOR: Joken Development 9 Belway Place White Plains, NY 10601 TO: Mr. Ken LePino S6Wer '«°nt ^ject payment for this item. DESCRIPTION* k n indicated to be on'the parallel K 3 * ^ ™ o o m p to e n 5 U r e w o r k i s l n compliance with the Village and Contract Document SJ t h l a ? / l u J l L ! ^ dated January 2021. documents. See the attached labor and material breakdown from Joken COST SUMMARY: DeSCripM °n 664.0110004 Ductile Iron Pipe & Fittings O^ntitvand ifafrP-u. 3 each x $ 2,109.86 each TOTAL COST Q F LINE ITff.Mfi. Cost Extensfni $6,329.58 $ 6,329.58 Paget of 2 �S J S J K Drai"a8e Village of Sleepy Hollow January 28,2021 & S a n i t a ^ Sewer * * I - P « . v . m e n t Project NEW CONTRACT PRICE: Contract Price prior to this Change Order: Cost Resulting From this Change Order: $506,355.00 $ 6,329.58 New Contract Price including this Change Order: $512,684.58 The above changes are recommended for approval: James J. Hphn Enflinearin^ p> r Village Consulting Engineer By: ieorge E. Pommer, P.E. Dated: The above changes are accepted: Village of Rlpeov Hollow Village Administrator By: Anthony Giaccio Dated: The above changes are accepted: Joken Development Tnrp General Contractor By: Ken LePino - ^ - w Dated: P:\Village or Sleepy Hollow\CoitIandt St SewortReqs - Change 0rders\C02 DIP Wyes\C02- Page 2 of2 D1P Wyesdoc �CHANGE ORDER NO. 3 January 28,2021 PROJECT: CONTRACTOR: Joken Development 9 Belway Place White Plains, NY 10601 TO: Mr. Ken LePino as DESCRIPTION: prop0Sed wo^lsTo See the attached °abor and tna ^ r i a r b r a k d o w ^ ^ «wer m o v e m e n t s with concrete ^ e v ' ? 6 ^ ^ 0 " 1 ™ 0 ' Documents^ COST SUMMARY: Description ' 503.10 PCC Foundation for Pavement n„ailt,. „ . .. _ . ynantitv and rTUnit Price 36 CY x $659.32 Page 2 of2 _Cost Extension $28,350.80 �S S S S ^ Draina8e Village of Sleepy Hollow January 28,2021 & Sanite,T W * * '"•provemeaJ Project NEW CONTRACT PRICE: Contract Price prior to this Change Order: Cost Resulting From this Change Order $512,684.58 $ 28,350.80 New Contract Price including this Change Order: $541,035.38 The above changes are recommended for approval: By: I. Pommer, P.E. Dated: I / Z ^ / z ^ z ^ The above changes are accepted: Village of Sleepy Hpllrm; Village Administrator By: Anthony Giaccio Dated: The above changes are accepted: Joken Development Corp General Contractor By: Dated: iKen / » LePino " '. I ^ H a P:\Village of Sleepy HoltovAConlmul. M SewertHeqs . c t o g e 0rda^C03 Concrete Road Page 2 of2 g Road Base.doc �SUMMARY OF THREE CHANGE ORDERS Original: $491,055.00 C O # l : $15,300.00 CO#2: $6,329.58 CO#3: $28,350.80 Total: $ 5 4 1 , 0 3 5 . 3 8 (10.2% above original) W i l l i a m J. A n g i o l i l l o , P.E. JAMES J. HAHN ENGINEERING, P.C. Putnam Business Park 1689 Route 22 Brewster, NY 10509 (845) 279-2220 wanRiolillo(5)hahn-eng.com �Meeting Date: 02/09/2021 Resolution #: 02/11/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of an IMA between the Village of Sleepy Hollow and the County of Westchester for Positive Youth Development Program WHEREAS, the Village Board is desirous of entering into an inter-municipal agreement with the Westchester County to participant in the County's Positive Youth Development Program; and NOW, THEREFORE, BE IT RESOLVED that the Mayor is herein authorized to execute the attached Inter-Municipal Agreement with the County of Westchester to participant in the County's Positive Youth Development Program subject to the approval by the Village Attorney. Moved: Trustee Gebler Seconded: Deputy Mayor Rosenbloom Vote: 6-0 Absent:Trustee Gonzalez �Meeting Date: 02/09/2021 Resolution #: 02/11/2021 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Contract for Water Department Whereas, the Sleepy Hollow Board of Trustees is desirous of entering into an annual contract to maintain the water department's cathodic protection system, and Whereas, a draft contract has been received by Corrpro to provide this service, and Whereas, The Department of Public Works Superintendent has recommended entering into this contract, Now therefore be it resolved that the Board of Trustees hereby authorizes the Mayor to sign the attached contract with Corrpro to maintain the water department's cathodic protection system at a cost of $1,020 per year subject to the approval by the Village Attorney. Moved: Trustee Spiro Seconded: Trustee Gebler Vote: 6-0 Absent: Trustee Gonzalez �f l AEGION carrpra CORRPRO Waterworks ADDITIONAL WATER TANK SERVICES AGREEMENT Stronger. Safer. Infrastructure. SLEEPY HOLLOW, VILLAGE OF WATER 1055 West Smith Road Medina, OH 44256 DEPARTMENT 28 B E E K M A N A V E N U E S L E E P Y H O L L O W , N Y 10591 ATTN: MR. RICHARD Phone : 330.725.6681 Fax : 330.723.6065 contractcenter@corrpro.com GROSS C U S T O M E R NO: 2404623 C O N T R A C T NO: 81465 A N N U A L 15 POINT T A N K REVIEW 1. FOUNDATION: OBSERVE FOR SETTLING, CRACKS AND DETERIORATION. 2. EXTERIOR TANK COATING: OBSERVE FOR COATING FAILURE, CORROSION AND LEAKS. 3. INTERIOR TANK COATING: OBSERVE AS ALLOWED FROM ACCESS HATCHES. 4. WATER LEVEL INDICATOR: CHECK OPERATIONAL CONDITION. 5. OVERFLOW PIPE: CHECK THE FLAP VALVE COVER AS ACCESSIBLE, OPERABLE AND SEALED. 6. ACCESS LADDER: CHECK FOR LOOSE BOLTS AND RUNGS. 7. FALL PROTECTION DEVICES: CHECK OPERATION. 8. ROOF: CHECK FOR HOLES, RUST, AND PONDING WATER LOW SPOTS. 9. AIR VENTS: CHECK SCREENS, SEALED EDGES AND SEAMS. 10. CATHODIC PROTECTION ANODES COVERS: CHECK FOR DETERIORATED GASKETS AND IMPROPER SEAL.(FOR TANKS NOT PRESENTLY COVERED BY A SERVICE AGREEMENT) 11. ROOF HATCH: CHECK LOCKS, HINGES AND GASKETS. 12. VISUAL WATER QUALITY: OBSERVE FOR FOREIGN MATTER AS DISCERNABLE FROM THE ROOF HATCH. 13. PHOTOGRAPH AREAS OF CONCERN. 14. WRITTEN RECOMMENDATIONS FOR CORRECTIVE ACTION IF REQUIRED. 15. OBSERVE TANK SITE SECURITY. CHECK FENCES, GATES AND ACCESS DOORS. ANNUAL COST $ 5 8 0 . 0 0 PER TANK PER YEAR ACCEPTED: YES * T h e s e r v i c e p r o v i d e d is a n a n n u a l visual e v a l u a t i o n for the p u r p o s e of noting p o s s i b l e a r e a s w h i c h m a y p o s s i b l e c o r r e c t i v e a c t i o n in a c c o r d a n c e with A W W A r e c o m m e n d e d p r a c t i c e s . It is limited to a r e a s of the a s l a d d e r s a n d c a t w a l k s . T h e work p e r f o r m e d is not a structural e v a l u a t i o n nor d o e s it take the p l a c e of a i n s p e c t i o n a s r e c o m m e n d e d by A W W A s t a n d a r d s . _V NO require further investigation or tank visible from a c c e s s points s u c h c o m p l e t e 3 - 5 y e a r w a t e r tank AVIATION LIGHT BULB REPLACEMENT (standard bulbs included) R E P L A C E A L L A V I A T I O N LIGHT B U L B S A T T H E L I S T E D C O S T P E R T A N K F O R T H E F I R S T T W O B U L B S A N D $25.00 E A C H ADDITIONAL BULB. REPLACEMENT COST *Price based $ 1 2 5 . 0 0 PER TANK PER YEAR on Max. bulb size, 116 watt medium screw base Traffic Signal ACCEPTED: Bulb (116 A21 TS) YES NO INTERIOR LIGHT BULB REPLACEMENT (standard bulbs included) R E P L A C E A L L I N T E R I O R LIGHT B U L B S A C C O R D I N G T O T H E L I S T E D C O S T F O R T H E F I R S T FIVE B U L B S A N D $10.00 E A C H ADDITIONAL BULB. REPLACEMENT COST *Price based $ 1 4 0 . 0 0 PER TANK PER YEAR on Max. bulb size, 150 watt medium screw base Rough Service ACCEPTED: YES Incandescent Bulb (150 A23 NO RS) SIGNATURE: TITLE: DATE: * All additional work is accepted as an addendum to the cathodic protection service agreement in accordance with the terms and conditions as indicated on the contract. Prices are contingent upon all work being performed in one site visit in conjunction with the acceptance of the cathodic protection system service agreement. Upon acceptance, if there are additional tanks in the water system that do not have cathodic protection systems, they may also be added to the service agreement for Tank Review and Bulb Replacement Service. �fm AEGION carrpro Stronger. Safer. Infrastructure. ANNUAL SERVICE AGREEMENT WATER S T O R A G E TANK / CLARIFIER CATHODIC PROTECTION SYSTEM(S) Customer: 2404623 Contract: 81465 S L E E P Y HOLLOW, VILLAGE O F WATER DEPARTMENT 28 B E E K M A N A V E N U E S L E E P Y H O L L O W N Y 10591 UNITED S T A T E S 1055 West Smith Road Medina, OH 44256 Phone: 330.725.6681 Fax: 330.723.6065 contractcenter@oorrpro.com ATTN: MR. R I C H A R D G R O S S Structure Capacity Reservoir Designation/Location System No. 50,000 17053 Total L u m p S u m F o r c o n t r a c t p e r i o d 3/1/2021 t h r o u g h 2/28/2022 Plan Amount 1,020.00 $1,020.00 All service plans include one site visit per contract term to include 1 through 5. Additional plan services as noted below. 1. T a n k - t o - W a t e r potential profile within t a n k to m o n i t o r a n d verify e f f e c t i v e n e s s of s y s t e m o n s u b m e r g e d s u r f a c e of tank. 2 . E l e c t r i c a l M e a s u r e m e n t s to test a n o d e a n d r e f e r e n c e c e l l s . 3. Inspect, test, a n d c l e a n rectifier, c o n t r o l s , m e t e r s , c o n t a c t s , wiring a n d c o n n e c t i o n s . R e p l a c e f u s e s a s r e q u i r e d . 4 . A d j u s t s y s t e m for o p t i m u m c o r r o s i o n c o n t r o l o n s u b m e r g e d metal s u r f a c e of tank. 5. S u b m i t report with all d a t a o b t a i n e d , e v a l u a t i o n of data, a n d r e c o m m e n d a t i o n s for c o n t i n u e d p e r f o r m a n c e . Plan "A" Service: I n c l u d e s o n e a n n u a l i n s p e c t i o n a s i n d i c a t e d i n c l u d i n g repair a n d / o r r e p l a c e m e n t of a n o d e s a n d rectifiers a s r e q u i r e d . Plan "B" Service: I n c l u d e s o n e a n n u a l i n s p e c t i o n a s i n d i c a t e d i n c l u d i n g repair and/or r e p l a c e m e n t of a n o d e s a s r e q u i r e d . Plan "C" Service: I n c l u d e s o n l y s e r v i c e s listed in i t e m s 1 thru 5 a b o v e . Plan "AA" Service: I n c l u d e s t w o i n s p e c t i o n s a n n u a l l y a s i n d i c a t e d i n c l u d i n g s p r i n g installation a n d fall r e m o v a l of a n o d e s a s w e l l a s repair a n d / o r r e p l a c e m e n t of a n o d e s a n d rectifiers a s r e q u i r e d . Plan "BB" Service: I n c l u d e s t w o i n s p e c t i o n s a n n u a l l y a s i n d i c a t e d i n c l u d i n g s p r i n g installation a n d (all r e m o v a l of a n o d e s a s w e l l a s repair a n d / o r r e p l a c e m e n t a s required. Plan "CC" Service: I n c l u d e s t w o i n s p e c t i o n s a n n u a l l y a s i n d i c a t e d i n c l u d i n g s p r i n g installation a n d fall r e m o v a l of a n o d e s . P a y m e n t is d u e at the start of the c o n t r a c t p e r i o d . A d d i t i o n a l r e p a i r s o r r e p l a c e m e n t s of s y s t e m c o m p o n e n t s w o u l d b e s u b j e c t to the s u b s c r i b e r ' s a p p r o v a l . T h i s a g r e e m e n t d o e s not e f f e c t in a n y w a y the o r i g i n a l w a r r a n t y o n the s y s t e m ( s ) d e s c r i b e d a b o v e . C o r r p r o a g r e e s to m a i n t a i n G e n e r a l Liability I n s u r a n c e a n d W o r k m e n ' s C o m p e n s a t i o n I n s u r a n c e d u r i n g the a n n u a l s e r v i c e p e r i o d . C l i e n t a n d C o r r p r o a g r e e that n e i t h e r party s h a l l be r e s p o n s i b l e to t h e other party for incidental, c o n s e q u e n t i a l , indirect, punitive, or e x e m p l a r y d a m a g e s with r e s p e c t to a n y c l a i m s , d i s p u t e s , o r other m a t t e r s in q u e s t i o n arising out of o r relating to this A g r e e m e n t or its termination, a n d C l i e n t a n d C o r r p r o h e r b y w a i v e s u c h d a m a g e . C o r r p r o ' s total liability to C l i e n t s h a l l not e x c e e d the a m o u n t of c o m p e n s a t i o n a c t u a l l y p a i d for t h e s e r v i c e s , p r o d u c t s , o r m a t e r i a l s g i v i n g rise to t h e c l a i m . C l i e n t a n d C o r r p r o w a i v e all rights a g a i n s t e a c h o t h e r a n d a n y of their s u b c o n t r a c t o r s , a g e n t s a n d e m p l o y e e s for all l o s s o r d a m a g e to p r o p e r t y or its l o s s of u s e . P l e a s e Include J o b Site C o n t a c t P e r s o n : /^Y W r l (%T6S C O R R P R O C O M P A N I E S , INC. .fltfM 1Mb -Am Phone Number SUBSCRIBER'S ACCEPTANCE Signature: / Whitlow-Long, Raychell Y Date: 1/5/2021 Printed Name / Title: G ^ ^ c C ^ i Date: ififU( S u b s c r i b e r to mail o n e s i g n e d c o p y to C O R R P R O at the a b o v e a d d r e s s . fofeHa-O �Meeting Date: 02/09/2021 Resolution #: 02/11/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Budget Transfers Be it resolved, that the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Treasurer to complete the attached budget transfers. Moved: Trustee Leavy Seconded: Deputy Mayor Rosenbloom Vote: 6-0 Absent: Trustee Gonzalez �Date Prepared: 02/09/202111:45 AM VILLAGE OF SLEEPY HOLLOW GLR41501.0 Page 1 of 1 Budget Adjustment Form Yean 2021 Trans No: 3578 Requested: Period: 9 Trans Type: B1 - Transfer Trans Date: 02/09/2021 UserRef: > SARA Approved: Created by: SARA Description: BUDGET TRANSFERS TO BE APPROVED BY BOT 02/09/2021 Status: Batch 02/09/2021 Account # Order: No Print Parent Account No I Account No. Account Description Amount A.9000.814 EMPLOYEE BENEFITS.FiRE SERVICE AWARD A.9000.815 EMPLOYEE BENEFITS.AMBULANCE SERVICE AWARD A.1230.1GO ADMINISTRATOR.FULL TIME 1,512.05 A.1410.100 VILLAGE CLERK.FULL TIME 3.174.61 A.1640.100 CENTRAL GARAGE.FULL TIME A1640.104 CENTRAL GARAGE.LONGEVITY A.1640.105 CENTRAL GARAGE.OUT OF TITLE 2.281.26 A.3620.100 SAFETY INSPECTIONS.FULL TIME 4.589.58 A.5010.100 STREET ADMINISTRATION.FULL TIME 2.615.36 A.5010.105 STREET ADMINISTRATION.OUT OF TITLE 1.418.86 A.5110.100 STREET MAINTENANCE.FULL TIME A.5110.104 STREET MAINTENANCELONGEVITY 320.85 A.6310.100 COMMUNITY OUTREACH.FULL TIME 1,300.00 A.7020.100 RECREATION ADMINISTRATIONISTRATION.FULL TIME 2.583.82 A.7110.100 PARKS.FULL TIME A.7110.104 PARKS.LONGEVITY 438.11 A.7110.105 PARKS.OUT OF TITLE 194.85 C.8160.100 REFUSE & GARBAGE.FULL TIME C.8160.105 REFUSE & GARBAGE.OUT OF TITLE 3.218.45 E.3320.100 PARKING FUND.FULL TIME 1,263.79 F.8310.100 WATER ADMINISTRATIONPULL TIME 2.308.42 F.8310.104 WATER ADMINISTRATION.LONGEVITY F.8320.100 SOURCE OF POWER & PUMPING.FULL TIME 10,258.96 F.8340.100 TRANSMISSION & DISTRIBUTION.FULL TIME 57,399.89 6.8110.100 SEWER ADMINISTRATION.FULL TIME G.8120.100 SANITARY SEWERS.FULL TIME A.1990.400 CONTINGENCY.. A.7140.101 HAYRIDE.OVERTIME 149.640.89 53.141.49 15,811.42 807.04 78.949.38 44.528.28 35,877.28 187.80 1,083.38 27,290.08 -484,163.00 -18,032.90 Total Amount: 0.00 �Meeting Date: 02/09/2021 Resolution #: 02/11/2021 SECOND RESOLUTION APPROVING SETTLEMENT OF ACTION BY AMENTA DEVELOPMENT CO. FOR PROPERTY LOCATED AT 145 NORTH BROADWAY, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 145 North Broadway by owner Amenta Development Co.; and WHEREAS, the Village and the property owner reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos. 9327/11, 56198/12, 55914/13, 56873/14, 56983/15, 55566/16, 55714/17, and 55608/18; and WHEREAS, because of a delay in approving the settlement, 2019 taxes came due and the property owner challenged those assessments in a proceeding filed under Index No. 56090/19; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a Consent Judgment in substantially the form as attached to these Resolutions settling the claims in all respects with assessed values for the 2019 tax year as set forth in the "Assessed Value Reduced To" columns on the schedules at the end of these Resolutions; and be it further RESOLVED, that a refund for the 2019 tax year is authorized in the amount set forth in the "Anticipated Refund" columns on the schedules at the end of these Resolutions, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after entry of a Consent Judgment implementing the settlement. 245 North Broadway Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2019 $575,000.00 $494,250.00 $80,750.00 $7,042.68 Moved: Trustee Gebler Seconded: Trustee Scaglione Vote: 6-0 Absent: Trustee Gonzalez �Meeting Date: 02/09/2021 Resolution #: 02/11/2021 RESOLUTION APPROVING SETTLEMENT OF ACTION BY PAUL BRANNIGAN FOR PROPERTY LOCATED AT 72 BEEKMAN AVENUE, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County, to challenge the tax assessments for property located at 72 Beekman Avenue by owner Paul Brannigan; and WHEREAS, the Village and the property owner's attorney have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos. 55426/16 and 56452/17; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a Consent Judgment in substantially the form as attached to these Resolutions settling the claims in all respects with assessed values for the 2016 and 2017 tax years as set forth in the "Assessed Value Reduced To" column on the schedule at the end of these Resolutions; and be it further RESOLVED, that refunds for the 2016 and 2017 tax years are authorized in the amounts set forth in the "Anticipated Refund" column on the schedule at the end of these Resolutions, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after entry of a Consent Judgment implementing the settlement. 72 Beekman Avenue Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2016 $95,200.00 $93,210.00 $1,990.00 $173.50 2017 $95,200.00 $71,808.00 $23,392.00 $2,032.36 Moved: Trustee Scaglione Seconded: Deputy Mayor Rosenbloom Vote: 6-0 Absent: Trustee Gonzalez �Meeting date: 02/09/2021 Resolutions 02/16C/2021 RESOLUTION APPROVING SETTLEMENT OF ACTION BY 358 NORTH BROADWAY LLC FOR PROPERTY LOCATED AT 358 NORTH BROADWAY, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 358 North Broadway by owner 358 North Broadway LLC; and WHEREAS, the Village and the property owner have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos. 56249/12, 55910/13, 56869/14, 56982/15, and 55568/16; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a Consent Judgment in substantially the form as attached to these Resolutions settling the claims in all respects with assessed values for the 2012, 2013, 2014,2015, and 2016 tax years as set forth in the "Assessed Value Reduced To" columns on the schedules at the end of these Resolutions; and be it further RESOLVED, that refunds for the 2012, 2013, 2014, 2015, and 2016 tax years are authorized in the amounts set forth in the "Anticipated Refund" columns on the schedules at the end of these Resolutions, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after entry of a Consent Judgment implementing the settlement. Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2012 $513,000.00 $513,000.00 $00.00 $00.00 2013 $513,000.00 $513,000.00 $00.00 $00.00 2014 $513,000.00 $503,040.00 $9,960.00 $709.80 2015 $513,000.00 $478,595.00 $34,405.00 $2,649.24 2016 $513,000.00 $494,730.00 $18,270.00 $1,592.91 Moved: Trustee Scaglione Seconded: Trustee Gebler Vote: 6-0 Absent: Trustee Gonzalez �Meeting Date: 02/09/2021 Resolution #: 02/11/2021 RESOLUTION APPROVING SETTLEMENT OF ACTION BY MAHOPAC BANK FOR PROPERTY LOCATED AT 45 BEEKMAN AVENUE, 47 BEEKMAN AVENUE, AND 49 BEEKMAN AVENUE, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County, to challenge the tax assessments for property located at 45 Beekman Avenue, 47 Beekman Avenue, 49 Beekman Avenue by owner Mahopac Bank; and WHEREAS, the Village and the property owner's attorney have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos. 55678/14, 55729/15, 55129/16, 56073/17, 56055/18, 56659/19, and 54692/20; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a Consent Judgment in substantially the form as attached to these Resolutions settling the claims in all respects with assessed values for the 2014, 2015, 2016, 2017, 2018, 2019, and 2020 tax years as set forth in the "Assessed Value Reduced To" column on the schedule at the end of these Resolutions; and be it further RESOLVED, that refunds for the 2014, 2015, 2016, 2017, 2018, 2019, and 2020 tax years are authorized in the amounts set forth in the "Anticipated Refund" column on the schedule at the end of these Resolutions, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after entry of a Consent Judgment implementing the settlement. �45 Beekman Avenue Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2014 $155,00.00 $77,700.00 $00.00 $00.00 2015 $77,700.00 $61,591.00 $16,119.00 $1,241.19 2016 $77,700.00 $61,197.00 $16,503.00 $1,438.85 2017 $77,700.00 $55,718.00 $21,982.00 $1,909.86 2018 $77,700.00 $55,180.00 $22,520.00 $1,761.66 2019 $77,700.00 $52,800.00 $24,900.00 $2,171.67 2020 $77,700.00 $54,390.00 $23,310.00 $2,062.86 47 Beekman Avenue Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2014 $133,600.00 $133,600.00 $00.00 $00.00 2015 $133,600.00 $105,885.00 $27,715.00 $2,134.10 2016 $133,600.00 $105,225.00 $28,375.00 $2,473.93 2017 $133,600.00 $95,802.00 $37,798.00 $3,284.00 2018 $133,600.00 $94,878.00 $38,722.00 $3,029.08 2019 $133,600.00 $90,785.00 $42,815.00 $3,734.14 2020 $133,600.00 $93,510.00 $40,090.00 $3,547.83 �49 Beekman Avenue Tax Year Assessed Value Reduced From Assessed Value Reduced To Assessed Value Reduction Anticipated Refund 2014 $273,300.00 $273,300.00 $00.00 $00.00 2015 $395,600.00 $313,534.00 $82,066.00 $6,319.21 2016 $395,600.00 $311,578.00 $84,022.00 $7,325.63 2017 $395,600.00 $283,680.00 $111,920.00 $9,723.93 2018 $395,600.00 $280,942.00 $114,658.00 $8,969.27 2019 $395,600.00 $268,815.00 $126,785.00 $11,057.66 2020 $395,600.00 $276,900.00 $118,700.00 $10,504.54 Moved: Trustee Gebler Seconded: Deputy Mayor Rosenbloom Vote: 6-0 Absent: Trustee Gonzalez � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-02-09_RES-11-16 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c2ce32243467e17eee092d85225e1e83.pdf eff078f5fc519777181fdd842af6a8db PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, February 9, 2021 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom Rachelle Gebler John Leavy Denise Scaglione Sandra Spiro, Trustees Absent: Sam Gonzalez Also Present: Anthony P. Giaccio, Village Administrator Joan Bucci, Village Deputy Clerk Anthony Bueti, Police Chief Matt Arone, Recreation Superintendent Clinton Smith, Village Counsel At 7:03 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for local residents: Suzanne Kent, 97, Margery Wechsler, 93, Kevin Kidd, 66, Jose Fernandez, 67, Henry Hasse, 76, Marta Gerlanc, 86, Albert Ridenhour, 81 and longtime resident of Sleepy Hollow Richard Carey, 73. Our thoughts are with their families and friends at this time. Mayor Wray is very happy to share the good news that ArtsWestchester selected the Village of Sleepy Hollow and the Wishing Wall for the 2021 Community Award which will be presented in at virtual celebration on Wednesday, April 7, 2021. Congratulations to Diana Loja and Kersten Harries, Lynn Brady and Anne White of Kendal, and Erin Carney for your hard work and efforts to make this project happen all the way from the idea through to implementation . Also a thank you to all at Edge-on-Hudson for their support allowing this to happen on their property and Janet Langsam and the Board of ArtsWestchester for honoring us in this way. Presentation Margie Ruddick and Brett Schneiderman of Margie Ruddick Landscaping along with Charles McKinney of Urban Strategies presented the Pocantico River and Devries Park Improvement Project Schematic Design. The project proposal includes: improvements to Devries Park, new connections to the Pocantico River Waterfront, a boardwalk, kayak launch, woodland trails, and ecological restoration along the shoreline Presentation attached. �Next steps will be the presentation of construction plans for the proposed design. The Mayor and Board thanked everyone for all their hardwork and are very excited about the project. Approval of Warrants: On a motion made by Trustee Leavy, seconded by Trustee Scaglione, the warrant was approved and Treasurer DiGiacomo was authorized to pay bills in the amount of $304,095.04. Motion carried. Approval of Minutes: On a motion made by Trustee Gebler, seconded by Trustee Scaglione the Work Session minutes of January 5, 2021 were approved. Motion carried 6-0. Absent Trustee Gonzalez. On a motion made by Deputy Mayor Rosenbloom, seconded by Trustee Gebler the Work Session minutes of January 19, 2021 were approved. Motion carried 6-0. Absent Trustee Gonzalez. On a motion made by Trustee Leavy, seconded by Trustee Scaglione the Board Meeting minutes of January 26,2021 were approved. Motion carried 6-0. Absent Trustee Gonzalez. On a motion made by Trustee Gebler, seconded by Deputy Mayor Rosenbloom the Work Session minutes of February 2, 2021 were approved. Motion carried 4-0. Abstained Trustee Scaglione and Trustee Leavy. Absent Trustee Gonzalez. Mayor's Announcement: - Mayor Wray announced the following reminders: - Village Offices and DPW will be closed on Monday, February 15th in observance of President's Day. All garbage routes will be collected on Tuesday, February 16th. - All residents/tax payers: February 16th is tax grievance day, make sure you file your grievance before 8pm that day, any questions, contact the Sleepy Hollow Assessor at assessor@sleepyhollowny.org. Department Head Reports: Recreation Superintendent Arone presented his report to the Board, (see attached report) Mayor Wray asked Rec Superintendent Arone and his staff if they could put together a list of any Seniors that they know would benefit from the COVID-19 vaccine administered at home. Public Comments: Mayor Wray opened the meeting for public comments and invoked the 3 minute rule. �Bhavya Reddy, spoked about the Police Reform notification to the public. She requested that the process be as transparent as possible. Anne White, expressed her enthusiasm about the Devries Park Design. Ask if a link can be added to the website showing the presentation and future thoughts and ideas. Resolutions: R1 R2 R3 R4 R5 R6 - Approve Approve Approve Approve Approve Approve (see attached) Art Camp Cortlandt Street Sewer Change Orders IMA with Westchester County Related to Recreation Grant Maintenance Agreement for Water Department Budget Transfers Tax Certiorari Settlements New Business: None at this time. Communications: None at this time. Public Comments: Mayor Wray opened the meeting for public comments and invoked the 3 minute rule. There were no comments at this time. At 8:38 pm on motion by Trustee Leavy, seconded by Deputy Mayor Rosenbloom, the meeting was adjourned. Motion carried. Mayor Wray ended the meeting reporting the good news that the active COVID-19 cases in Sleepy Hollow have greatly reduced to just under 100 which is down considerably from 235 cases reported just several weeks ago. He asked that residents continue to be diligent in COVID-19 safety protocols and wished continued healthy and safety to all. Respectfully Submitted, 09n Bucci Allege Deputy Clerk �February 9,2021 Sleepy Hollow BOT meeting Recreation Department Report Recent programs Although we are limited in the things we can run right now, we've come up with some fun ideas for the kids during the month of February such as candy guessing contests and secret admirer Valentine's deliveries. Those are occurring this week. We opened registration for renewals for the kayak rack slips at Horan's Landing last week. We have had a few members register and pay already. $225 for the season and new spots will be available only after returning permit holders have a chance to renew. Upcoming events We will be partnering with the state's Parks and Recreation Department in a trail walk program along the Old Croton Aqueduct. These will be held the first and last Thursdays of each month in January through May. Two of the hikes will actually start right here in Sleepy Hollow so they will be very convenient. 10am start. We've started scheduling some of our spring programs already. We have the dates set for our Tee ball clinics and soccer clinics for April and we will also be running a multi-sports camp for kids the week they are off from school in March. Senior Citizens: Most Senior citizen activities are still on hiatus due to COVID restrictions. -Walking group has resumed on Fridays at 8:30am. -The exercise classes are Monday and Wednesday mornings with small numbers of participants. won't bring more than 10 seniors inside for these classes. We -Senior Yoga class instructed by GymGuyz is on Thursday mornings at 9am-10am . They also are inside in small groups. Lunch meals delivery program has never stopped and is still going on. It's important to mention that Kendal On Hudson (who prepares our meals) has kindly not invoiced the village for various months during the pandemic as a donation to our seniors so that is much appreciated. We also can still help seniors with grocery shopping during the week. The after school program The after school program is ongoing with a smaller number of participants than usual. Thankfully, we've had a few successful months in a row with no issues. Parks Items: -Some progress has been made with the propane company to connect a tank to the heating units at the platform tennis courts since our last meeting. Finally, I was able to get the rep back on site from New �England Propane. He said the DPW did a great job digging the required trenches, however we are removing the excess rocks and brinks from the area as they can't be there when we put the piping underground and cover them. Due to the area being a flood zone, the tank will have to be buried underground and strapped down to a concrete slab base to keep it secure in case of any weatherrelated issues. This is different than our original plan of keeping a smaller tank above ground and is part of the reasons why there has been a delay in the project. I recently met with our building department and our DPW department regarding this. I'll keep everybody updated on the progress and apologize that we aren't up and running yet. - I am working with a company called Playground Medic on the new rubberized surface at Barnhardt Park spray pad. He has provided me with numerous options to purchase spray equipment to replace the old and broken pieces at the park. This is all part of a previously approved Capital project. Miscellaneous We have had 18 individuals and families register for platform tennis memberships for the year. The membership is $10 for an individual and $15 for a family and allows people to reserve a court time for platform tennis or pickle ball. The system has been well-received thus far. The new SUV for the recreation department to replace the old meals delivery truck arrived at the beginning on the month and is being prepared to go out on the road soon. We have received or will receive some grant money from Westchester County Youth Bureau, Kendal On Hudson and Walmart. This funding is to be used for youth or senior citizen programs. Thanks to Recreation Supervisor Robin Pell for applying for these small grants. Since we are discouraging people from coming to the rec offices at this time, residents should create their own Community Pass account so they can register for rec programs on-line. This is done by going to the general registration page, https://register.communitvpass.net and then type in the name of our organization which is Village of Sleepy Hollow, NY. Once your account is created, you will receive an e-mail that contains your log in information. If you have any questions, call the recreation department at 366-5109. Reminder that the senior citizen bus goes shopping each Wednesday morning. If any senior citizen is in need of transportation to get groceries or other items, please contact us at 366-5109 on Mondays or Tuesdays so we can arrange to get you a ride. �POCANTICO RIVER A N D DEVRIES PARK IMPROVEMENT PROJECT SCHEMATIC DESIGN IMPROVEMENTS TO DEVRIES PARK INCLUDE N E W CONNECTIONS TO THE POCANTICO RIVER WATERFRONT, A B O A R D W A L K , KAYAK LAUNCH, W O O D L A N D TRAILS, A N D ECOLOGY RESTORATION A L O N G THE SHORELINE . SCHEMATIC DESIGN PAGE 1 F E B R U A R Y 1. 2021 P O C A N T I C O R I V E R A N D D E V R I E S P A R K IMPROVEMENT P R O J E C T VILLAGE OF SLEEPY HOLLOW NEW YORK �• t :"z •• PHILIPSE MAI SLEEPY HOLLOW CEMETERY POCANTICO RIVEI PHILIPSBURG MANOR HISTORIC HUDSON VALLE KINGSLAND POIN' SLEEPY HOLLOW COMMON PROJECT LOCATION SCHEMATIC DESIGN PAGE 2 F E B R U A R Y 1, 2021 P O C A N T I C O RIVER A N D D E V R I E S PARK IMPROVEMENT P R O J E C T V I L L A G E OF S L E E P Y H O L L O W . N E W Y O R K Margie R u d d i c k LANDSCAPE �,-traaway. Tarrytown Tarij' Pocantico T a i r y t o w n L a t e P*-V " ^ * 1 Scenic Hudson ravtiwolk Manor Old Dutch 9 Jdiryxown U g h t f x j u s e Church Honer S l e e p y H o l l o w Projects « r f l i l a n d Point County P j r i Hollow Camatsry Sleepy • f f i Hollow : >v Philips© Manor Train Station Horseman's Trail Bridge legend. P/op S L E E P Y H O L L O W P R O J E C T S : 1 MILE RADIUS S C H E M A T I C D E S I G N PAGE 3 F E B R U A R Y 1. 2021 POCANTICO RIVER AND DEVRIES PARK IMPROVEMENT V I L L A G E OF S L E E P V HOLLOW. N E W Y O R K PROJECT Margie Ruddick LANDSCAPE �D E V R I E S PARK B O U N D A R Y DEVRIES PARK S L E E P Y H O L L O W COMMON D E V R I E S PARK AND S L E E P Y H O L L O W COMMON SCHEMATIC DESIGN PAGE 4 F E B R U A R Y 1, 2021 P O C A N T I C O RIVER AND D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPN HOLLOW NEW YORK Margie R u d d i c k LANDSCAPE �P O C A N T I C O RIVER W A T E R F R O N T IN D E V R I E S PARK: E X I S T I N G C O N D I T I O N S S C H E M A T I C D E S I G N PAGE 5 F E B R U A R Y 1, 2021 P O C A N T I C O R I V E R A N D D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPY HOLLOW NEW YORK Margie R u d d i c k LANDSCAPE �P O C A N T I C O RIVER W A T E R C O U R S E : E X I S T I N G C O N D I T I O N S SCHEMATIC DESIGN PAGE 6 F E B R U A R Y ! , 2021 P O C A N T I C O RIVER A N D D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPV HOLLOW. NEW Y O R K Margie R u d d i c k LANDSCAPE �DM t o pt tt-i p r O po q^jcjfafci R i a J L d r*° F^&ib'fa.S WATERCOURSE: EXISTING CONDITIONS S C H E M A T I C D E S I G N PAGE 7 F E B R U A R Y 1, 2021 POCANTICO RIVER AND DEVRIES PARK IMPROVEMENT VILLAGE OF SLEEPY HOLLOW NEW YORK PROJECT Margie Ruddick LANDSCAPE �U pjplj FISHING OPPORTUNITIES: HISTORIC DAM AT PHILIPSBURG M A N O R LIMITS BOAT TRAVEL FURTHER UPSTREAM T O R O C K E F E L L E R STATE PARK A N D S W A N L A K E P O C A N T I C O R I V E R & H U D S O N RIVER: B L U E R O U T E AND HABITAT S C H E M A T I C D E S I G N PAGE 8 F E B R U A R Y 1. 2021 POCANTICO RIVER AND DEVRIES PARK IMPROVEMENT VILLAGE OF SLEEPY HOLLOW NEW YORK PROJECT Margie Ruddick LANDSCAPE �T DP OB RAPl-1 Y 16 S Q U A R E MILES 10,000 A C R E S 1899 U S G S MAP POCANTICO RIVER IV.jJPI POCANTICO RIVER WATERSHED 1 Y E A R STORM EVENT M O D E L IMAGES COURTESY OF W S P P O C A N T I C O RIVER, WATERSHED, & YEAR-STORM EVENT F L O O D I N G SCHEMATIC DESIGN PAGE 9 F E B R U A R Y ! , 2021 P O C A N T I C O R I V E R A N D D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPV HOLLOW. NEW Y O R K Margie R u d d i c k LANDSCAPE �PATH TO FUTURE PARK ENTRANCE AT PALMER AVE. LIVING SHORELINE ECOLOGICAL RESTORATION < i INVASIVE SPECIES M A N A G E M E N T THROUGHOUT DEVRIES PARK j WOODLAND GARDEN SLEEPY HOLLOW COMMON D E V R I E S PARK SCHEMATIC D E S I G N S C H E M A T I C D E S I G N P A G E 10 F E B R U A R Y 1. 2021 POCANTICO RIVER AND DEVRIES PARK IMPROVEMENT VILLAGE OF SLEEPY HOLLOW NEW YORK PROJECT Margie Ruddick LANDSCAPE �LIVING SHORELINE & ECOLOGICAL RESTORATION FUNDING: STATE A I D T O M U N I C I P A L I T I E S G R A N T I N V A S I V E SPECIES M A N A G E M E N T FUNDING: DEC E N V I R O N M E N T A L P R O T E C T I O N F U N D B O A R D W A L K , PATHS, 8 G R A D I N G AT N O R T H END O F C O M M O N FUNDING: HRP G R A N T & V I L L A G E M A T C H CURRENT GRANTS & SCOPE S C H E M A T I C D E S I G N P A G E 11 F E B R U A R Y 1, 2021 P O C A N T I C O R I V E R A N D D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPN HOLLOW, NEW YORK Margie R u d d i c k LANDSCAPE �MdOA M3N A\0~n0H \d33"lS dO 39V1HA BdvosaNvn >pippny ei6jeiAj I D S F O D D ±N3W3AODDWI VDVD S3LDA3Q QNV D3ALD ODLLNVDOD izoz 'i Aavnaa3d Zl 3 9 V d N 9 I S 3 0 D I 1 V W 3 H D S ONISVHD IDSRODD Z 3S»Hd NOWWOD M O l l O H s 'SHivd Ad331S '>nvMaavoa ONIOONO 1 N 3 W 3 D V N V W S3133dS 3AISVANI : 8 I 3S V H d NOIlVdO±S3d 1VDID010D3 S 3NI*13dOHS 0 N I A I 1 I3SVHd I 3SWHd A i n v s a QNV HX1V3H XS3dOd H D N f l V l XVAVM dOJONiNnad ssui S SHIVd Q N V i a O O M M3N 310d ASddSO •LdV S 3 9 V N D I S nVNOHVDna3 Si.N3W3DNVHN3 DINDId S1N3W3DNVHN3 S390ld3 ONnOdOAVld M3N XdVd i n O H O n O d H l SHIVd M3N SlN3W39dVTN3 a T C I d l l V S S l l V d l S J.N3W39VNVW S3l03dS 3AISVANI ' N O I l V d O l S S d "IWDI0010D3 '3NH3dOHS 9NIAI1 ; V 3 d V 3NIAVM 1SV3H1UON d 3 A i d N O S a n H WOdd SS3DDV 9 N I 1 V O 0 Q 3 A O d d W I S3SVHd 3afufid �PARK ENTRANCE AT P A L M E R A V E . & PATHS RAVINE TRAIL W A L K W A Y N E W PATHS LIVING SHORELINE ECOLOGICAL RESTORATION & I N V A S I V E SPECIES M A N A G E M E N T T H R O U G H O U T DEVRIES PARK IMPROVE KAYAK ACCESS AT H U D S O N RIVER REMOVE ROCK OBSTRUCTIONS WOODLAND GARDEN WOODLAND PATH NETWORKS EDUCATIONAL AND WAYFINDING SIGNAGE L O C A T I O N S T.8.D. LIVING SHORELINE ECOLOGICAL RESTORATION 8 I N V A S I V E SPECIES M A N A G E M E N T T H R O U G H O U T DEVRIES PARK (CONTINUED FROM INITIAL PHASES) W A L K W A Y & BIKE PATH SEATING A N D PICNIC AREAS NATIVE PLANTING BEDS STORMWATER GARDENS FUTURE PHASES SCHEMATIC DESIGN PAGE 13 F E B R U A R Y 1. 2021 P O C A N T I C O R I V E R A N D D E V R I E S PARK IMPROVEMENT P R O J E C T V I L L A G E O F S L E E P Y HOLLOW. N E W Y O R K Margie R u d d i c k LANDSCAPE �PHILIPSURG MANOR SCHEMATIC D E S I G N PAGE 14 F E B R U A R Y 1, 2021 P O C A N T I C O RIVER AND D E V R I E S PARK IMPROVEMENT P R O J E C T V I L L A G E OF SLEEPV HOLLOW. N E W Y O R K Margie R u d d i c k LANDSCAPE �CONNECTIONS S C H E M A T I C D E S I G N P A G E 15 F E B R U A R Y ! , 2021 P O C A N T I C O RIVER AND D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPY HOLLOW NEW YORK Margie R u d d i c k LANDSCAPE �SLEEPY HOLLOW COMMON PEDESTRIAN VEHICULAR H O R S E M A N ' S TRAIL CIRCULATION S C H E M A T I C D E S I G N P A G E 16 F E B R U A R Y 1, 2021 P O C A N T I C O R I V E R AND D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPV HOLLOW NEW YORK Margie R u d d i c k LANDSCAPE �3dV3SdNV"l >p!ppny a|6jeH >1dOA M 3 N M C m O H \ d 3 3 H S dO 39V~I1!A iDaroad lNSwaAOddwi *avd s3idA3a QNV d3Aia ODiiNVDOd SNOI±N3AU31NI 31VDS 11VWS izoz 'iAavnaa3d Li 3 9 V d N 9 I S 3 Q D I 1 V W 3 H 0 S NOILLVDLDLLDVD AimnWWOD Sdn N V 3 T D D 3 3 1 N M O A S 0 N V H 3 M 9NLLV01D 39VN9IS 9NIONUAVM QNV N V N O U V D N A A scmna 9NIM3IA 3dnaniM •8 SNOiivnviSNi i a v QNvnaooM S1SI1UV HVDOL 3 9 V 9 N 3 sgsnoH iva ONV aaia s N O I I V A A D lvnavH �V I S U A L I Z A T I O N : V I E W EAST S C H E M A T I C D E S I G N PAGE 18 F E B R U A R Y 1, 2021 POCANTICO RIVER AND DEVRIES PARK IMPROVEMENT V I L L A G E O F S L E E P Y HOLLOW. N E W Y O R K PROJECT Margie Ruddick LANDSCAPE �RENDERED IMAGE F R O M C O M P A R A B L E PROJECT 5i 6 3 2.23 M H H W 2 01 BOARDWALK S C H E M A T I C D E S I G N PAGE 19 F E B R U A R Y 1, 2021 P O C A N T I C O R I V E R A N D D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPV HOLLOW, NEW YORK Margie R u d d i c k LANDSCAPE �F I N A L L O C A T I O N AND C O N S T R U C T I O N METHODS F O R KAYAK L A U N C H TO BE CONFIRMED FOLLOWING ECOLOGICAL REVIEW 6 5 •1 3 2.33 MHHW 2 I 0 1 2 -3 KAYAK L A U N C H S C H E M A T I C D E S I G N PAGE 2 0 F E B R U A R Y 1, 2021 P O C A N T I C O R I V E R A N D D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF S L E E P Y HOLLOW. NEW Y O R K Margie R u d d i c k LANDSCAPE �W O O D L A N D PARK E X P A N S I O N S C H E M A T I C D E S I G N PAGE 21 F E B R U A R Y 1, 2021 POCANTICO RIVER AND DEVRIES PARK IMPROVEMENT V I L L A G E O F S L E E P V HOLLOW, N E W Y O R K PROJECT Margie Ruddick LANDSCAPE �FINAL LOCATION AND CONSTRUCTION METHODS FOR E C O L O G I C A L RESTORATION T O B E C O N F I R M E D F O L L O W I N G NYS D E C R E V I E W A N D I N S T A L L E D IN P H A S E S L I V I N G S H O R E L I N E E C O L O G I C A L R E S T O R A T I O N IMAGES SAMPLE DETAIL METHODS TO BE D E T E R M I N E D LIVING S H O R E L I N E S : E C O L O G I C A L RESTORATION ALONG T H E POCANTICO RIVER SHORELINE S C H E M A T I C D E S I G N P A G E 22 F E B R U A R Y 1, 2021 P O C A N T I C O R I V E R A N D D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPY HOLLOW NEW Y O R K Margie R u d d i c k LANDSCAPE �mmm — HUDSON 111) R1 V L B HUDSON RIVER SUSTAINABLE SHORELINES PROJECT N E W Y O R K STATE D E P A R T M E N T O F E N V I R O N M E N T A L C O N S E R V A T I O N HUDSON R I V E R N A T I O N A L E S T U A R I N E R E S E A R C H R E S E R V E LOCAL PRECEDENTS: H A V E S T R A W BAY PARK. HAVESTRAW, NY H A B I R S H A W PARK T I D A L MARSH S H O R E L I N E , Y O N K E R S , NY B E N E F I T S O F LIVING S H O R E L I N E S : P R E S E R V E A N D R E S T O R E N A T U R A L HABITAT F O R T E R R E S T R I A L A N D AQUATIC S P E C I E S P R O T E C T AND MAINTAIN W A T E R Q U A L I T Y P R O V I D E A E S T H E T I C L Y P L E A S I N G A N D A C C E S S I B L E PUBLIC O P E N S P A C E PROVIDE ECOSYSTEM SERVICES AND PUBLIC HEALTH BENEFITS RESILIENT AND SUSTAINABLE LIVING S H O R E L I N E S S C H E M A T I C D E S I G N P A G E 23 F E B R U A R Y 1, 2021 P O C A N T I C O RIVER A N D D E V R I E S PARK IMPROVEMENT P R O J E C T V I L L A G E OF SLEEPY H O L L O W . N E W Y O R K Margie R u d d i c k LANDSCAPE �PROBLEMATIC AND INVASIVE VEGETATION: Alnus glutinosa European Alder Ampelopsis glandulosa Porcelain Berry RIVER MUDFLAT var. b r e v i p e n d u n c u l a t a Artemesia vulgaris Mugwort MARSH Berberis thunbergii Celastrus orbiculatus Barberry Oriental Bittersweet STREAMBANK Microstegium vimineum Reynoutria japonica Robina pseudoacacia Stiltgrass Japanese Knotweed Black Locust Toxicodendron radicans Poison Ivy Ailanthus altissima Tree of H e a v e n PHRAGMITES STAND P O R C E L A I N B E R R Y PATCH further environmental investigations likely to reveal additional invasive vegetation FLOODPLAIN FOREST ROCK OUTCROPPING MANAGEMENT METHODOLOGY: ROCKY 1. M U L T I P L E - Y E A R R E M O V A L S T R A T E G I E S UPLAND FOREST 2 . A R E A S A N D P H A S E S T O BE I D E N T I F I E D A N D PRIORITIES ESTABLISHED 3. T R E A T M E N T C O O R D I N A T E D A C R O S S PARCEL BOUNDARIES 4. LIVING SHORELINE ECOLOGICAL RESTORATIVE PLANTINGS A N D STABILIZATION PLANTINGS O C C U R IN C O N J U C T I O N W I T H INVASIVE SPECIES REMOVALS SHORELINE N 1:100 GENERAL AREAS ARE S H O W N I N V A S I V E SPECIES P O P U L A T I O N S O V E R L A P INVASIVE SPECIES R E M O V A L A L O N G T H E P O C A N T I C O RIVER S H O R E L I N E S C H E M A T I C D E S I G N P A G E 24 F E B R U A R Y 1, 2021 P O C A N T I C O R I V E R A N D D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPY HOLLOW NEW YORK Margie R u d d i c k LANDSCAPE �Phragmites Infestations DeVries Park. Sleepy Hollow. NY European Alder Locations DeVries Park, Sleepy Hollow. NY Porcelain-berry Infestations DeVries Park. Sleepy Hollow. NY R E M O V A L S M A N A G E M E N T P R O V I D E D BY T R I L L I U M ISM, INC. FOR PHRAGMITES, EUROPEAN ALDER. AND PORCELAINBERRY ONLY FUNDING: DEC ENVIRONMENTAL PROTECTION FUND A C T I V E I N V A S I V E SPECIES R E M O V A L IN D E V R I E S PARK S C H E M A T I C D E S I G N PAGE 25 F E B R U A R Y 1, 2021 POCANTICO RIVER AND DEVRIES PARK IMPROVEMENT V I L L A G E O F SLEEPY H O L L O W N E W Y O R K PROJECT Margie Ruddick LANDSCAPE �QUERCUS BICOLOR NYSSA SYLVATICA BETULA SWAMP WHITE OAK TUPELO GREY BIRCH POPULIFOLIA CARPINUS CAROLINIANA PINUS RIGIDA AMERICAN PITCH PINE HORNBEAM ILEX VERTICILLATA MORELLA PENSYLVANICA ARONIA WINTERBERRY BAYBERRY BLACK C H O K E B E R R Y COMPTONIA PRUNUS MARITIMA RHUS AROMATICA RHUS T Y P H I N A CORNUS SERICEA BEACH PLUM FRAGRANT STAGHORN SUMAC RED OSIER PERIGRINA SWEETFERN MELANOCARPA NATIVE TREES & SHRUBS S C H E M A T I C D E S I G N P A G E 26 F E B R U A R Y 1, 2021 SUMAC HAMAMALIS VIRGINIANA CORNUS RACEMOSA WITCH GRAY HAZEL DOGWOOD DOGWOOD PROPOSED FOR FUTURE PLANTINGS P O C A N T I C O RIVER A N D D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF S L E E P Y HOLLOW NEW YORK Margie R u d d i c k LANDSCAPE �IHt^HHBS ' AGASTACHE FOENICULUM *'' - >! y Jtj 'Y ', A M S O N I A SPP. A S C L E P I A S SPP. ERYNGIUM YUCCIFOLIUM HEUCHERA ANISE HYSSOP BLUESTAR MILKWEED RATTLESNAKE MASTER ALUMROOT HIBISCUS MOSHEUTOS IRIS V E R S I C O L O R LOBELIA CARDINALIS M O N A R D A SPP. O E N O T H E R A SPP. ROSE MALLOW BLUES FLAG IRIS CARDINAL FLOWER BEE B A L M / PRIMROSE mv BERGAMONT AMERICANA A N D R O P O G O N GERARDII CHASMANTHIUM LATIFOLIUM DESCHAMPSIA CESPITOSA J U N C U S SPP. BIG B L U E S T E M RIVER OATS TUFTED HAIRGRASS RUSH N A T I V E PERENNIALS, GRASSES, SEDGES, & RUSHES S C H E M A T I C D E S I G N PAGE 27 F E B R U A R Y 1, 2021 IWIWH PROPOSED FOR F U T U R E PLANTINGS P O C A N T I C O RIVER AND D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE OF SLEEPY HOLLOW NEW YORK Margie R u d d i c k LANDSCAPE �OPTIONS: KAYAK L A U N C H D E V R I E S PARK W A L K W A Y BOARDWALK G R A V E L IN S T A B I L I Z A T I O N G R I D RECYCLED PLASTIC LUMBER GRAVEL IN GEOTEXTILE MAT B I N D E D G R A V E L IN S T A B I L I Z A T I O N G R I D BLACK LOCUST G R A S S IN G E O T E X T I L E M A T REPURPOSED MATERIALS P H A S E 1: G R A D E D S H O R E L I N E MATERIALS SCHEMATIC DESIGN P A G E 28 F E B R U A R Y 1, 2021 P O C A N T I C O RIVER AND D E V R I E S PARK IMPROVEMENT P R O J E C T V I L L A G E OF SLEEPV HOLLOW. 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N E W Y O R K Margie R u d d i c k LANDSCAPE �S C H E M A T I C D E S I G N PAGE 32 F E B R U A R Y 1. 2021 P O C A N T I C O RIVER AND D E V R I E S PARK IMPROVEMENT P R O J E C T V I L L A G E O F S L E E P Y HOLLOW. N E W Y O R K Margie R u d d i c k LANDSCAPE �SCHEMATIC D E S I G N P A G E 33 F E B R U A R Y 1, 2021 P O C A N T I C O R I V E R A N D D E V R I E S PARK IMPROVEMENT P R O J E C T V I L L A G E OF- S L E E P V HOLLOW. N E W Y O R K Margie R u d d i c k LANDSCAPE ��L±A FENCED EARTH PATH FENCED B O A R D W A L K PATH FENCED EARTH PATH FENCED B O A R D W A L K PATH ( E N C L O S E D W I T H SHRUBS) ( E N C L O S E D W I T H SHRUBS) MESH FENCE C A B L E FENCE SHRUB SCREEN EARTH PATH ( E N C L O S E D W I T H SHRUBS) PROPOSED EARTH PATH ( W I T H OPEN F I E L D ) HORESEMAN'S TRAIL STUDY SCHEMATIC D E S I G N PAGE 35 F E B R U A R Y 1. 2021 P O C A N T I C O R I V E R AND D E V R I E S PARK IMPROVEMENT P R O J E C T V I L L A G E OF S L E E P V HOLLOW. N E W Y O R K Margie R u d d i c k LANDSCAPE �D E V R I E S PARK, S L E E P Y HOLLOW, NY SCHEMATIC DESIGN P A G E 36 F E B R U A R Y 1. 2021 P O C A N T I C O RIVER AND D E V R I E S PARK IMPROVEMENT P R O J E C T VILLAGE O F SLEEPY H O L L O W . N E W YORK Margie R u d d i c k LANDSCAPE � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-02-09 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/529ef64526de3832279c830eae6c1d46.pdf 5499b666a06eb105b66485bac6da1aad PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, February 2,2021 at 7:00 P.M. The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Sam Gonzalez (By Video) Rachelle Gebler (By Video) Trustees Sandra Spiro (Absent) Denise Scaglione (Absent) John Leavy (Absent) Also Present: Anthony Giaccio, Village Administrator (By Video) Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.I, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken and the following Village Board members responded "present": Deputy Mayor Glenn Rosenbloom, Sam Gonzalez, Rachelle Gebler ART CAMP PRESENTATION: Anna Mayor of Folklore Urbano addressed the Board. Ms. Mayor would like to hold a three week Multi-Art Camp at Kingsland Point Park from July 5-23. A proposal with a summary of the camp was provided. Ms. Mayor previously met with Recreation Superintendent, Matt Arone and the following terms were discussed. 1) The athletic field area would not be used 3) A donation will pay the rental fee 2) Insurance will be provided. 4) COVID-19 protocols will be adhered to The Board was in favor of approving this request as long as these terms were agreed upon. �CORTLANDT STREET SEWER PROJECT CHANGE ORDERS: Mr. Giaccio provided a list of change orders for the Cortlandt Street Sewer Project. The change orders have been reviewed and approved by Hahn Engineering. The total cost of the change orders is $$49,980.38. Mayor Wray requested that this item be on the next Board meeting agenda. RECREATION GRANT INTER-MUNICPAL AGREEMENT: The Board reviewed a draft inter-municipal agreement with the County of Westchester to participate in the County's Positive Youth Development Program. Per the agreement, the Village will receive a $2,287.00 grant to be used for youth programming. The Board was in favor of approving this agreement. Mayor Wray requested that this item be on the next Board meeting agenda. WATER DEPARTMENT MAINTENANCE AGREEMENT: The Board reviewed draft agreement with Corrpro to maintain the Water Department's Cathotic Protection System at the pump station at a cost of $1,020 per year. This is a renewal agreement. The Board was in favor of approving this agreement. Mayor Wray requested that this item be on the next Board meeting agenda. SPECIAL SESSION On a motion made by Trustee Gebler and seconded by Deputy Mayor Glenn Rosenbloom, the Board moved to special session. Motion passed 4-0. Motion was made by Trustee Gebler, seconded by Deputy Mayor Rosenbloom to approve a resolution to settle a lawsuit with a former employee. Motion passed 4-0. On a motion made by Trustee Gebler and seconded by Trustee Gonzalez and carried unanimously the Board came out of special session. Deputy Mayor Rosenbloom thanked the Department of Public Works for the great job they did handling the recent snow storm. At 7:32 the work session was adjourned. Fftsnfir.tfiillv snhmitteH 1 Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-02-02_WS Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/43e1526a5138e4b61ab88bb93e1074ee.pdf db9668ff2561444fb5a09b751bc79180 PDF Text Text Meeting Date: 02/02/2021 Resolution #: 02/10/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Ratifying Settlement Be it resolved, that the Sleepy Hollow Board of Trustees hereby ratifies an agreement with a former employee with regard to the settlement of his lawsuit. Moved: Trustee Gebler Second: Deputy Mayor Rosenbloom Vote: 4-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-02-02_RES-10 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/371f6382db3669ccfdad37d21a76c284.pdf 443e9341f242001eb78df6e0b18d103b PDF Text Text Meeting Date: 01/26/2021 Resolution #: 01/04/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Award Tree Inventory Project Whereas, The Sleepy Hollow Village Board is desirous of completing a tree inventory of all trees on publicly owned land; and Whereas, Proposals for this project were solicited and properly noticed; and Whereas, The Tree Committee and Village Administrator have reviewed the proposals; and Whereas, Arbor Pro of Yorba Linda, California was identified as the lowest qualified bidder at a cost of $13,300; and Whereas, The Village Administrator checked Arbor Pro's references and received favorable responses; and Whereas, Funds for this project have been allocated in the 2020/2021 capital budget; Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow awards the tree inventory project to Arbor Pro of Yorba Linda, California at a cost of $13,300 subject to the terms and conditions of the attached proposal. Moved: Deputy Mayor Rosenbloom Second: Trustee Gonzalez Vote: 7-0 �Meeting Date: 01/26/2021 Resolution #: 01/05/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Village Administrator to Solicit Bids for the Rockefeller Preserve Water Line Repair Project Whereas, The Village Administrator has requested permission to solicit bids for the Rockefeller Preserve Water Line Repair Project, and Whereas, Specifications for this work have been completed by Dolph Rotfeld Engineering/AI Engineers Company, Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Administrator to solicit bids for the Rockefeller Preserve Water Line Repair Project. Moved: Trustee Scaglione Seconded: Trustee Gonzalez Vote: 7-0 �Meeting Date: 01/26/2021 Resolution #: 01/06/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Village Administrator to Solicit Bids for the Rockefeller Preserve Reservoir Repair Project Whereas, The Village Administrator has requested permission to solicit bids for the Rockefeller Preserve Reservior Repair Project, and Whereas, Specifications for this work have been completed by Dolph Rotfeld Engineering/AI Engineers Company, Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Administrator to solicit bids for the Rockefeller Preserve Reservoir Repair Project. Moved: Trustee Gonazalez Seconded: Trustee Gebler Vote: 7-0 �Meeting Date: 01/26/2021 Resolution #: 01/07/2021 Resolution of the Village Board of the Village of Sleepy Hollow on a SCAR Approval WHEREAS, the Village Board has received a Stipulation of Settlement ("Stipulation") in Small Claims Assessment Reviews ("SCAR"); and WHEREAS, the SCAR proceedings is: Year Petitioner Address Tax Lot 2020 Weiskopf & Sokolowski 7 Mahoney Place 115.11-4-26 Assessment Reduced By Was $130,000 $15,000 Assessment Will Be $115,000 WHEREAS, the Village Assessor has approved the Stipulation; NOW THEREFORE, BE IT RESOLVED, that the Village Board approves the Stipulation and authorizes its filing; and be it further RESOLVED, that tax refunds are authorized in the amounts set forth in the "Reduced By" column divided by 1,000 and multiplied by the tax rate in effect during the year in question, subject to adjustment by an increase of not more than 5% or a reduction in any amount upon final calculation after the Stipulation are "So Ordered" and entered; and be it further RESOLVED, that any of the Village Mayor, Village Administrator, and Village Assessor is authorized to make and accept amendments and revisions to the Stipulation so long as the same either are not material or are not contrary to the Village's interest or responsibilities and in either case are acceptable in form and substance to Village Counsel. Moved: Trustee Gebler Seconded: Trustee Scaglione Vote: 7-0 �Meeting Date: 01/26/2021 Resolution #: 01/08/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Retirement Notice Whereas, Doug DiCairano submitted his letter of retirement as Heavy Motor Equipment Operator in the Department of Public Works, dated January 15, 2021 and effective January 29, 2021, and Whereas, said letter of retirement must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and Now, Therefore, Be it Resolved, that the Village accepts the letter of retirement of Douglas DiCairano and finds that the termination/rehire policy of July 15, 2003 applies, and Be it Further Resolved, that a copy of the policy will be placed in his personnel record with proof of service, and Be It Further Resolved that the Mayor and Board of Trustees thank Mr. DiCairano for his 39 years of dedicated service to the Village and wishes him well. Moved: Trustee Scaglione Seconded: Deputy Mayor Rosenbloom Vote: 7-0 �Meeting Date: 01/26/2021 Resolution #: 01/09/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Announcing Tax Grievance Day Be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow, sitting as the Board of Assessment Review, will meet virtually for the purpose of hearing complaints on the 2021/2020 Tentative Assessment Roll between the hours of 4 PM and 8 PM on February 16, 2021 using ZOOM ID number 886 8712 0264. Be it further resolved, that the Village Clerk will properly notice the meeting. Moved: Trustee Leavy Seconded: Trustee Gelber Vote: 7-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-01-26_RES-4-9 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text