1 25 10 https://sleepyhollow.localarchives.org/files/original/4e67b43541125389d9cbb16b612efe84.pdf 56f66b006deb92037b7d2fb736ac95ab PDF Text Text Village of Sleepy Hollow Planning Board Meeting -‐ Approved January 17, 2013 The meeting was called to order at 8:02pm by Glenn Rosenbloom, Chairman. The Chair noted that a quorum was present. Present: Ed McCarthy Glenn Rosenbloom, Chairman Hugh Jones Anthony DelVecchio Nicholas Cicchetti Penny Herbert Absent: Isabel Mendez Also Present: Janet Gandolfo (Village Attorney) Sean McCarthy (Village Building Inspector) Shailesh Naik (Charles Manganaro/Village Engineer) Owen Wells (VHB Engineering/Village Planners) Mary Gerlanc (Recording Secretary) Announcements -‐ There were no announcements. Proposed Agenda: 1) Chestnut Petroleum Distribution Inc. 215 No. Broadway New application 2) C.A.R.S. Inc. 333 No. Broadway Proposed Paint Booth 3) Approval of Minutes November 15, 2012 1) Chestnut Petroleum Distribution Inc. 215 North Broadway New application This is a new application for a proposed convenience store and alterations. Chris Gent, Construction Manager and Scott Parker, Facilities Manager for Chestnut Petroleum Distribution Inc., represented the application. Chris Gent gave an overview of the application. They are proposing to convert an existing gas station to a convenience-‐type mart. He stated the existing garage bays would be used as floor space for the convenience store. He stated it was a small lot but the owner would make site improvements such as a new canopy, a new LED sign, a new roof, some landscaping and possibly the addition of some 60-‐degree parking. Mr. Gent also stated the applicant had reached out to Dunkin Donuts to see if there was interest in Dunkin Donuts �using some floor space for their products at this location. He stated the owner was interested in selling coffee, donuts and breakfast sandwiches. All food would be premade. There would be no kitchen or ovens on-‐site. Sean McCarthy asked the applicants to review the improvements to the façade and the site. Scott Parker pointed out the existing and proposed elevations to the building. He stated the applicant would like to use the existing footprint and peak the roof to give it a more architecturally pleasing look. They would possibly put in a reverse dormer over the front door. They would replace the mismatched brick with uniform clapboard siding and add more trim details. Mr. Parker stated it was a preliminary plan and they would be open to suggestions or comments from the Board. The Chair asked if the current plan was compliant with all Village codes or if there was a potential need for any variances. Sean McCarthy stated he would review the parking layout and make sure the required number of spaces was available; otherwise it appeared to be compliant with Village codes. He stated the applicant had removed some tenant parking in the rear in order to achieve additional parking spaces. Plus they were adding a handicapped parking space. Scott Parker stated the applicant is proposing a curb cut at the rear to install 60-‐degree parking, which could add two or three more spaces. He stated they would like to provide additional parking because the only parking shown currently on the plans, other than employee parking and handicapped parking, is the parking at the dispensers. The Chair asked about the intended hours of operation. Scott Parker stated they don’t believe there is a market for 24-‐hour operation and they are open to discussion if the Board wants to put a time restriction on operation as part of their approval. The Chair asked if there was hazardous waste to clean on the site. Scott Parker stated there was formerly an in-‐ground piston for a vehicle lift, which they would cut open during renovation and investigate if there is any need for environmental cleanup. The Chair asked if the Village would inspect this area. Sean McCarthy stated it would be part of the construction plan to show the area to be removed along with any floor drains and during that process if any contaminants are found then they will be mitigated. The Chair asked how many other locations in Westchester County are owned by the applicant. Scott Parker stated they currently operate 34 locations. Sean McCarthy asked about the applicants plan for the canopy. Scott Parker stated they would add a blue stripe around the canopy but there would be no change to the structure. Planning Board Meeting, January 17, 2013 -‐ APPROVED 2 � The Chair asked if there would be a sign on the convenience store. Scott Parker stated they typically only put up a simple, small sign that says Food Mart. If Dunkin Donuts were part of the project, then they would do whatever the code requires for signage. The Chair asked when the applicant expected to have the work completed. Mr. Parker stated the applicant was ready to begin as soon as they received an approval. Hugh Jones asked about the square footage of the property. Scott Parker stated that according to their survey, the property was 1488 square feet. He stated the retail floor space would be smaller due to display cases and coolers. Hugh Jones asked if the inclusion of Dunkin Donuts was part of the approval process or would the applicant have to come back before a Board to obtain approval for Dunkin Donuts. Scott Parker stated that no contracts could be signed with Dunkin Donuts until the applicant has an approved space for Dunkin Donuts to use, therefore they would like to proceed for the approval that Dunkin Donuts could possibly be part of their operation. The Chair asked if Dunkin Donuts would have their own employees on-‐site. Scott Parker stated either the owner operates the store or Dunkin Donuts picks a franchisee and that person has to be involved with the store. So there would be a separate employee for the Dunkin Donut portion of the store and typically the Dunkin Donut portion would close before the rest of the store closes. Discussion ensued about hours of operation of the store. Edward McCarthy asked how many employees would be on the site. Scott Parker stated there could be 1 to 4 employees depending on the hours of operation but typically at least two people at all times. Mr. Parker also stated the company installs full camera systems and security and would meet with the police department if necessary. Anthony DelVecchio asked where the employees would park. Scott Parker stated they would put employee parking in the rear. Anthony DelVechhio asked if there would be a rear entrance. Scott parker stated the back entrance would be for employees and deliveries but not patrons. Mr. DelVecchio asked if the vehicles entering from North Broadway would have to drive by the front entrance. Scott Parker stated they would like to move the entrance door towards the center of the building so it is not located where the cars would pull up. The Chair asked how this change of business impacts the tax revenue for the Village. Sean McCarthy stated there might be a slight change due to building improvements. Janet Gandolfo stated the tax assessment was based on the size of the building. Chris Gert stated there might be more sales tax revenue. Planning Board Meeting, January 17, 2013 -‐ APPROVED 3 � The Chair asked if there was anything to prevent the Board from voting for approval. Owen Wells stated the Board should hold a public hearing first. The Chair made a motion to schedule a public hearing. Nicholas Cicchetti seconded the motion. The Board voted to approve the motion. Isabel Mendez was absent. 2) C.A.R.S. Inc. 333 No. Broadway Proposed Paint Booth Daniel Torena, owner of C.A.R.S. Inc., represented this application. Sean McCarthy distributed documentation to the Board regarding Westchester County’s review of the application along with a letter from Westchester County. Mr. McCarthy stated that John Lentini, the applicant’s lawyer, informed him the applicant’s engineer was still addressing some of Westchester County’s comments but would like the Board to schedule a public hearing for next month. The Chair asked if this documentation was consistent with what the applicant represented to the Board at the last meeting as far as Westchester County’s issues with the application. Sean McCarthy agreed but stated that Westchester County has not signed off on the application because they are still waiting for the applicant’s engineer to supply missing information. The Chair asked if it was premature to schedule the public hearing if the Board was not comfortable at this point with all the details. Janet Gandolfo asked if the applicant could give the information to the Village at least five days prior to the public hearing to get it on the Village website so the public could view the documentation. Daniel Torena agreed. The Chair asked if Mr. Berrios was the applicant’s contact person from Westchester County Department of Health. Daniel Torena stated that it was Mr. Berrios. Hugh Jones stated, that before the Board schedules a public hearing, the Board needs to understand who is painting cars in the Village, if this painting has been permitted or was it grandfathered and what requirements does Westchester County have for the Village to allow this process, Daniel Torena stated that the only remaining issue from Westchester County was some information that was omitted from the applications. Mr. Torena also stated they would like Planning Board Meeting, January 17, 2013 -‐ APPROVED 4 �to move the point of emissions further north towards Route 9 to direct the emissions away from the residents. The Chair asked if the Village knows if Westchester County has granted approval to the other entity in the Village conducting similar work. Sean McCarthy stated that the one other business that does painting and automotive bodywork has an approval from Westchester County and the business is regularly inspected by Westchester County. Their system of painting is a grandfathered system and if this business modified it in any way they would have to go through the same application process from Westchester County. The Chair asked Mr. Torena if the way he paints cars is consistent with what other businesses do in this area. Mr. Torena stated that Westchester County was not concerned with the way he paints, they are concerned with the point of emissions and the public safety. Discussion ensued about prevailing winds and channeling the emissions from the back of the building, which borders on a residential area toward Route 9. Penny Herbert asked if the Board gave its’ approval, how they could control the painting process if the current owner sold the business. Sean McCarthy stated that conditions could be attached to the Board’s approval. Daniel Torena stated he would accept a condition from the Board saying he couldn’t paint entire cars. The Chair asked if the applicant knows where the spray curtain would be located on his premises. Daniel Torena stated the curtain was already installed. The Chair asked if Mr. Torena would agree to any Board member visiting the premises to see the spray curtain. Mr. Torena agreed. Janet Gandolfo asked Mr. Torena if the letter dated June 22, 2012 from Westchester County to his engineer was answered in the July 31, 2012 letter. Daniel Torena agreed his engineer had responded to the County but there were two items the engineer needed to provide to the County. Janet Gandolfo asked the applicant if there was any follow-‐up from Westchester County to the July 21, 2012 letter from Mr. Torena’s engineer. Mr. Torena did not know. Ms. Gandolfo asked if the engineer would be at the next meeting. Mr. Torena stated his architect would be in attendance. Hugh Jones stated he doesn’t feel the Board has enough expertise to say whether or not the applicant’s painting process is safe or unsafe for the Village. The Chair asked Mr. Jones if he would be comfortable with Westchester County addressing all the issues point by point. Mr. Jones stated that the experts from the Village should also address the issue. Planning Board Meeting, January 17, 2013 -‐ APPROVED 5 �Sean McCarthy stated it was not up to the Village to determine that what is emitted during the painting process is safe or unsafe, that determination is up to Westchester County Department of Health. The Chair stated the Board couldn’t offer an opinion until Westchester County DOH has vetted all the requirements of the application. Sean McCarthy stated that the Board also has to consider how introducing this different type of business would affect this property. The Chair asked why the Board would hold a public hearing without knowing if Westchester County is in agreement that this is a safe plan. Discussion ensued. Janet Gandolfo asked Mr. Torena why the Village has not heard from Westchester County regarding this application. Mr. Torena stated the County is waiting for the Village to say they don’t have a problem with this type of business and issue a permit. Westchester County would handle the regulation of the emissions. Janet Gandolfo asked Mr. Torena if he believes the Westchester County Department of Health is waiting for the Board to say that the spray booth is in compliance with the State code. Daniel Torena stated that the DOH is waiting for the Board to say the business is allowed to be in that area and conforming to their location. Janet Gandolfo asked if this conforming was in relation to zoning. Mr. Torena agreed. Ms. Gandolfo asked if Mr. Torena had gotten approval from the County regarding the filtering system. Mr. Torena stated as of this point, he had not received approval. Ms. Gandolfo asked if he felt he would get the approval. Mr. Torena stated he did. Janet Gandolfo asked Mr. Torena about the permit he would need from the NYS DEC. Mr. Torena stated it was just a fee and a license once Westchester County gives him an approval. The DEC regulates where the applicant would discard their hazardous waste. The Chair recommended that the Board makes sure that all approvals necessary from Westchester County are in hand and once that takes place then the Board would hold a public hearing. Anthony DelVecchio asked about the elevation of the house behind Mr. Torena’s property. Discussion ensued about the discharge of emissions and the placement of the roof exhaust fan. Planning Board Meeting, January 17, 2013 -‐ APPROVED 6 �3) Approval of Minutes The Chair made a motion to approve the minutes. Hugh Jones seconded the motion. The Board approved the minutes. Isabel Mendez was absent. Anthony DelVechhio abstained. The Chair asked for a motion to adjourn the meeting. Penny Herbert made a motion. Hugh Jones seconded the motion. The meeting was adjourned at 8:55pm. November 15, 2012 Planning Board Meeting, January 17, 2013 -‐ APPROVED 7 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-01-17 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a25df0db10dbff486240474fa09527f1.pdf 3823cd156dbabaf38037d7c592495898 PDF Text Text Village of Sleepy Hollow Planning Board Meeting - Approved March 2 1 , 2 0 1 3 The meeting was called to order at 8:00pm by Glenn Rosenbloom, Chairman. The Chair noted that a quorum was present. Present: Ed McCarthy Glenn Rosenbloom, Chairman Nicholas Cicchetti Anthony DelVecchio Isabel Mendez Absent; Hugh Jones Penny Herbert Also Present: Sean McCarthy (Village Building Inspector) Shailesh Naik (Charles Manganaro/Village Engineer) Owen Wells (VHB Engineering/Village Planners) Mary Gerlanc (Recording Secretary) Announcements - There were no announcements. Proposed Agenda; 1 ) Chestnut Petroleum Distributor Inc. 2 1 5 No. Broadway 2) 3) 4) 5) Resolution C.A.R.S. Inc. 3 3 3 No. Broadway Discussion Beekman Realty, LLC 1 1 0 Beelcman Ave. Preliminary Presentation The Salvation Army of Greater New York 9 0 Valley Street Discussion Approval of Minutes January 17, 2 0 1 3 1 ) Chestnut Petroleum Distributor Inc. 2 1 5 No. Broadway Resolution This is a resolution for an application for a proposed convenience store and alterations. Chris Gent, Construction Manager for Chestnut Petroleum Distribution Inc., represented the application. The Chair stated there were a number of issues the Board had asked the applicant to adjust on their plans. He asked Owen Wells if he had reviewed the new plan and had any questions for the applicant. Owen Wells asked the applicant to submit lighting detail specs for the building permit. �The Chair asked the applicant if the business would operate 2 4 hours per day, seven days a week. Mr. Gent stated they would be open 24 hours per day unless there is a code issue. The Chair stated there was no code issue however, if nearby residents complain, then the Board would have to address those concerns with the applicant. The Chair asked if there were any comments from the Board. Nicholas Cicchetti stated that the gas station had been opened 24 hours a day. There were no other comments. The Chair noted the applicant must appear before the Architectural Review Board. Mr. Gent stated they already filed an application with the Architectural Review Board. Owen Wells read the resolution into the record. Motion to approve the resolution: Nicholas Cicchetti Seconded: Isabel Mendez All in favor Absent: Penny Herbert, Hugh Jones 2 ) C.A.R.S. Inc. 3 3 3 No. Broadway Discussion No one appeared for this application 3) Beekman Realty. LLC 1 1 0 Beekman Avenue Preliminary Presentation Frank Tancredi, architect, represented this application. Mr. Tancredi presented revised plans to the Board for this application. The applicant originally proposed to use warehouse space on the ground floor of this building and then review the residential portion of this property at a later date. They listened to the Board's comments at the last meeting and decided to put some business use on the ground floor and residential use on the second floor. Mr. Tancredi presented revised plans to the Board. The second floor has two apartments; a one-bedroom apartment and a studio apartment. The building would have a sprinkler system so they could use the stairway in the front of the building. The lower lever would be approximately 9 0 0 square feet with storage space in the back, a handicapped bathroom and access to off-street loading in the rear of the building. The footprint of the building would remain the same. The applicant is asking for a favorable recommendation to the Zoning Board for a parking variance. The Chair expressed appreciation for the applicant's change to the plans. He asked about the state of the stairwell in the rear. Mr. Tancredi stated it would likely be removed from the building since the front stairwell would be accessible. The Chair asked Sean McCarthy about his discussions with the owner regarding the rear staircase. Mr. McCarthy stated the owner told him he would probably remove the stairs if Planning Board Meeting, March 21. 2 0 1 3 - APPROVED 2 �they were not repairable and if he chose to put in another staircase, it would be new construction that wouldn't take up as much space on the Cortlandt Street side of the building. Sean McCarthy asked if the applicant would be providing a loading space. Mr. Tancredi indicated an area on the plan. Mr. McCarthy stated they might need to provide more space because of the refuse area for the commercial use of the building. Anthony DelVecchio asked about the detail for the second and third floor. He asked if the applicant was only proposing two apartments. Mr. Tancredi agreed. Sean McCarthy asked the square footage of the two apartments and if the applicant had considered making just one apartment. Mr. Tancredi replied that the applicant felt one apartment would be too large for this building and that they would reach a greater audience with a studio and a one-bedroom. The Chair stated that the Board could make a positive recommendation to the Zoning Board. 4) The Salvation Army of Greater New York 9 0 Valley Street Discussion William Null, Cuddy and Feder, along with Michael Stein from Hudson Engineering represented the application. Mr. Null asked the Board to set a public hearing for this application for next month. The applicant had not made any meaningful changes to the plans. The Zoning Board granted a parking variance and allowed the applicant to landbank 10 parking spaces. The applicant is currently before Tarrytown for site plan approval for the Tarrytown portion of the property. Mr. Null indicated the area that is in Tarrytown's jurisdiction on the plans. The Chair asked if the applicant is also scheduled to appear in front of the Architectural Review Board. Michael Stein agreed. Owen Wells asked Mr. Stein to go through the changes to the site. Michael Stein stated the circulation for the parking lot was modified slightly to allow a oneway in and a one-way out. Vehicles would pull in on Wildey Street and then pull out on Valley Street. That is the only change in addition to the landbanking, which affected the spaces that were closest to the street sides of the property. Mr. Null mentioned that they would be installing aluminum wrought iron-style fence set back 2 - 3 feet from the property line so they could have hedges around the fence, which would soften the look of the fence but still provide security. Mr. Null stated they had submitted that landscape plan to the Board. Planning Board Meeting, March 21. 2013 - APPROVED 2 �Owen Wells asked the location of the nearest parking meters to the property, Michael Stein stated they had eliminated several curb cuts along Valley Street, which would add parking spaces to compensate for any that were lost due to the new driveway. Discussion ensued regarding the curb cuts. The Chair stated that the landscaping plan seemed robust. Michael Stein stated the applicant would be planting arborvitae to provide screening from Wildey Street into the parking area. They would also provide a 3-foot hedge in front of the fence The Chair asked about the lighting plan. Michael Stein stated that all the levels were prepared so there would be no trespass of light onto any adjoining properties. He also stated their parking area is 20-25 feet below any areas that would be visible from above. The Chair asked about the landbanked parking spots. Mr. Null stated that area would have landscaping around it as well to soften the view. Mr. Stein stated that the area would have grass and there would be a stormwater system designed for that site in the event they would have to construct those spaces in the future. The lighting was also extended in the event that parking spaces have to be added. The Chair asked if there were any questions. Owen Wells asked the applicant to explain the circulation in the parking lot. Michael Stein stated vehicles would pull into the lot off Wildey Street and out of the lot on Valley Street, which is a one-way going south. Mr. Null stated they would add signage to indicate the one-way entrance/exits. Owen Wells asked Sean McCarthy if there was any concern about exiting the lot so close to the traffic light on Valley Street Mr. McCarthy stated they would have to check the onstreet parking and the stop lines for that street. Discussion ensued. The Chair stated they would set notice for a public hearing for April 18, 2013. 5 ) Approval of Minutes February 2 1 , 2 0 1 3 The Chair asked for a motion to approve the minutes. Isabel Mendez made the motion. Ed McCarthy seconded the motion. The Board approved the minutes. Absent: Hugh Jones, Penny Herbert The Chair asked for a motion to adjourn the meeting. Isabel Mendez made the motion. Ed McCarthy seconded the motion The Board voted in favor. Absent: Hugh Jones, Penny Herbert The meeting was adjourned at 8:27pm Planning Board Meeting, March 21. 2 0 1 3 - APPROVED 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-03-21 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b75080b9c1ae6c550ca8a5585ced5d28.pdf 632d72c80428fcbdf2cee3000ef88a77 PDF Text Text Village of Sleepy Hollow Planning Board Meeting - Approved February 21, 2 0 1 3 The meeting was called to order at 8:00 pm by Glenn Rosenbloom, Chairman. The Chair noted that a quorum was present. Present: Ed McCarthy Glenn Rosenbloom, Chairman Anthony DelVecchio Penny Herbert Isabel Mendez Hugh Jones Absent: Nicholas Cicchetti Also Present: Janet Gandolfo (Village Attorney) Sean McCarthy (Village Building Inspector) Shailesh Naik (Charles Manganaro/Village Engineer) Owen Wells (VHB Engineering/Village Planners) Mary Gerlanc (Recording Secretary) Announcements - There were no announcements. Proposed Agenda: 1) Chestnut Petroleum Distributor Inc. 2 1 5 No. Broadway 2) C.A.R.S. Inc. 3) Beekman Realty, LLC 4 ) Approval of Minutes Public Hearing 3 3 3 No. Broadway Discussion 1 1 0 Beekman Ave. Preliminary Presentation January 17, 2 0 1 3 The Chair made a motion to open the meeting. Isabel Mendez seconded the motion. 1) Chestnut Petroleum Distributor Inc. 2 1 5 No. Broadway Public Hearing This is a public hearing for an application for a proposed convenience store and alterations. Scott Parker, Facilities Manager for Chestnut Petroleum Distribution Inc., represented the application. Scott Parker presented a brief summary to the Board. �The applicant has changed the parking plan since their presentation at the last meeting to increase the number of spaces. Mr. Parker discussed the elevations and plans for the facade of the building. He asked if the Board had any questions. Owen Wells asked the applicant to extend the striping for the loading space to make it 350 square feet to meet code requirements. He also suggested the applicant widen the parking spaces to make access easier and extend the striping 18 feet deep to match code requirements. Mr. Wells also asked the applicant if it was necessary to have a curb cut in the back of the property since it would eliminate an on-street parking spot. Scott Parker stated they would be willing to eliminate the curb cut and make changes to the design of the parking area. He discussed other ways they would improve the property with landscaping and lighting. The Chair asked if the applicant needed to provide a new plan incorporating the recommended changes. Owen Wells stated the applicant should provide a plan that would reflect the resolution of the Board. The Chair asked if the Board had any questions. Hugh Jones asked if the site plan presented any challenges for the Planning Board. Owen Wells stated that the applicant's proposed use of the site was an acceptable permitted use for a C1 Zone. The only challenge was the parking requirement (for retail), which is one space for every 200 square feet of retail space, and the applicant has met this requirement. The Chair asked if the applicant had any further discussions with Dunkin Donuts. Scott Parker stated that Dunkin Donuts was interested but they would not finalize any agreements with them until they had final approval from the Board. The Chair asked for a motion to open the public hearing. Ed McCarthy made the motion. Isabel Mendez seconded the motion. The Board voted in favor. Nicholas Cicchetti was absent. There were no comments from the public regarding this application. The Chair asked for a motion to close the public hearing. Ed McCarthy made the motion. Isabel Mendez seconded the motion. The Board voted in favor to close the public hearing. Nicholas Cicchetti was absent. The Chair stated the Board would prepare a resolution with the condition that the applicant must get approval from the Architectural Review Board for their plans. Planning Board Meeting, February 21, 2 0 1 3 -APPROVED 2 �2) C.A.R.S. Inc. 3 3 3 No. Broadway Discussion John Lentini and Daniel Torena represented the application. Mr. Lentini distributed correspondence to the Board, between Westchester County and the applicant.. He summarized the applicant's plan. He also stated they would like to have a public hearing on their application. Mr. Lentini stated they had submitted plans to Westchester County to move the exhaust point 40 feet towards Broadway. The County responded with two points: 1. How could the exhaust fan work at 3000 CFM (cubic feet per minute) if it is moved further away from the spray-painting booth. 2. The applicant is now required to submit plans to NYSDEC. They have to enter information into software (Air Guide-1) supplied by DEC to determine an index number, which reflects how hazardous or non-hazardous the emissions would be. Mr. Lentini stated they would like to move forward with a public hearing and they have agreed to expand the notification area. The Chair asked how the applicant had addressed Westchester County's comments to the plans sent by the applicant's engineer. Mr. Lentini stated the engineer was addressing the first comment from the County but the applicant had not yet made their submission to the NYSDEC. They were hoping to move for the public hearing at the same time they made their submission to the DEC. The Chair asked if Westchester County has given their approval to the applicant's plan. Mr. Lentini stated that the County was now relying on the NYSDEC and the Air Guide-1 results. The Chair stated it might be more effective, if the applicant had a document from the DEC stating they were comfortable with the applicant's plan in case the question of hazardous materials is asked at the public hearing. Sean McCarthy agreed that getting NYSDEC approval would be beneficial to the applicant. The Chair asked if the Board had any other comments. Hugh Jones asked how the Board can justify the painting at C.A.R.S. since it is close to a residential neighborhood. Mr. Lentini stated that even though Route 9 runs north and south - directly in front of Mr. Torena's building route 9 veers to the west and across the street is north and the residents directly behind him are south and the seasonal prevailing winds will blow southerly or downtown and away from the residents. Planning Board Meeting, February 21, 2 0 1 3 -APPROVED 2 �The Chair stated the applicant should get an approval from the Westchester Dept. of Health, obtain the license from the NYS DEC, then there would be a public hearing and finally the Board would be in a position to offer an opinion. 3) Beekman Realty, LLC 1 1 0 Beekman Avenue Preliminary Presentation Frank Tancredi, architect, represented this application. John Manuele, owner of the building was also present. Mr. Tancredi stated the owner wanted to reestablish the warehouse portion of the building. When the owner purchased the building it was being used as a warehouse facility. The Chair asked if this building was ever zoned for a warehouse use. Mr. Tancredi stated it was not a listed use but the portion with the garage door was always used as a warehouse. Currently that portion has been vacant for three years. The owner has had interest from a local merchant to rent the space. Once the space is generating income then the applicant could renovate apartments on the second floor. The Chair asked if the current zoning of this building allowed residential use on the second floor. Janet Gandolfo agreed that the building is zoned for residential and commercial on the second floor but they would need a variance to use it as a warehouse. Penny Herbert asked why the applicant felt the first floor would not be good for commercial use. Frank Tancredi stated that no one has approached the owner for commercial use, only for warehouse use. The Chair asked who was the last commercial entity that was using the first floor space. John Manueli stated it was a company called Stannah Stairlift and they used it to warehouse their parts. The Chair asked if the applicant had pursued commercial tenants for this space. Mr. Manueli stated that due to the fact that this space was vacant for one year, he had to get an approval to rent it again. The Chair asked what the zoning was for this property. Janet Gandolfo stated it was zoned for mixed use - residential and commercial. Anthony DelVechhio asked if the owner was permitted to have retail tenants on the first floor and apartments on the second floor. Ms. Gandolfo stated that he was. Sean McCarthy stated that the applicant needs to obtain a use variance not an area variance for the warehouse. Frank Tancredi showed the plans to the Board and stated the applicant is not doing anything physically to the building. Planning Board Meeting, February 21, 2 0 1 3 -APPROVED 2 �Penny Herbert asked for clarification regarding zoning change when a building is vacant for a year. Janet Gandolfo stated the variance was needed not for change of ownership but due to abandonment of the use. The Village Code states if you abandon a non-conforming use for a year, you lose the right to use the property for that non-conforming use. And after a year if you are going to use the property for anything other than what is permitted by the Zoning Code for that area, you have to apply for a use variance. The Chair stated no one benefits from the property being vacant however the applicant is requesting the Planning Board make a recommendation to the Zoning Board to issue a variance allowing warehouse use in this space which is currently not allowed. He also stated that warehousing in street level properties on Beekman Avenue is not appealing to the Village. The Chair asked if there were any other steps for the applicant in this process. Janet Gandolfo stated the applicant had to be referred to the Zoning Board since they are seeking a use variance. The Chair informed the applicant they would have the opportunity to present their request to the Zoning Board and the Planning Board will share their point of view with that Board. Frank Tancredi asked what the Zoning Board variance would be if they appeared for warehouse use. Sean McCarthy stated it would be a use variance not an area variance based on the current application. Anthony DelVechhio suggested it might make more sense to renovate the apartments first and generate income from the tenants before appearing before the Planning Board for the retail space on the first floor. He also suggested they get the area variances in the meantime. Mr. Manuele asked if he could have residential on the first and second floor. Janet Gandolfo stated they could not because it would be a use variance for the first floor to become residential space. Mr. Tancredi stated they would take the referral to the Zoning Board 4 ) Approval of Minutes January 17, 2 0 1 3 The Chair made a motion to approve the minutes. Isabel Mendez made the motion. Penny Herbert seconded the motion. Nicholas Cicchetti was absent. The Board approved the minutes. Planning Board Meeting, February 21, 2 0 1 3 -APPROVED 2 �The Chair asked for a motion to adjourn the meeting. Hugh Jones made the motion. Isabel Mendez seconded the motion. Nicholas Cicchetti was absent. The Board voted in favor. The meeting was adjourned at 8:50pm Planning Board Meeting, February 21, 2 0 1 3 -APPROVED 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-02-21 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/46b9a7e037283284c14ac8c20f52f09f.pdf 1d69eddd39493d750edec1a90b649112 PDF Text Text Village of Sleepy Hollow Planning Board Meeting - APPROVED May 16, 2 0 1 3 The meeting was called to order at 8:01pm by Hugh Jones, Acting Chairman. The Chair noted that a quorum was present. Present: Ed McCarthy Nicholas Cicchetti Anthony DelVecchio Isabel Mendez Hugh Jones, Acting Chair Absent: Penny Herbert Eliot Martone Also Present: Sean McCarthy (Village Building Inspector) Janet Gandolfo (Village Attorney) James Natarelli (Dolph Rotfeld Engineering/Consulting Engineer) Owen Wells (VHB Engineering/Village Planners) Mary Gerlanc (Recording Secretary) Announcements - Item # 4 on the agenda, Beekman Realty, has been deleted from tonight's agenda. Hugh Jones will be Acting Chair for this meeting. Proposed Agenda: 1) The Salvation Army of Greater New York 2)Maken Land Development 3) William Simeoforides 4 ) Beekman Realty 5) C.A.R.S. Inc. 6) Approval of Minutes 9 0 Valley Street 5 4 5 No. Broadway 4 0 4 No. Broadway 1 8 5 Cortlandt Street 3 3 3 No. Broadway 1) The Salvation Army of Greater New York Continued Preliminary Presentation Preliminary Presentation Discussion Discussion April 18, 2 0 1 3 9 0 Valley Street Continued William Null, attorney from Cuddy and Feder and Michael Stein, engineer from Hudson River Engineering represented this application. �Mr. Null submitted additional correspondence that addressed the number of parking spaces on the street at the proposed Salvation Army location. He stated they are reducing curb cuts from four to two and increasing on street parking from 10 to 11 spaces. The reason for the curb cut on Valley Street is so vehicles can enter on Wildey Street and exit one way. It gives them a better layout for parking so vehicles do not have to turn around to exit. Michael Stein addressed the issues that were outlined in a memo from James Natarelli, of Dolph Rotfeld Engineering (see attached). James Natarelli stated Mr. Stein's comments were satisfactory however he stated one of his major concerns was the surcharge of water at the box culvert during high intensity storm events. Mr. Natarelli stated the Department of Public Works and the Building Department had made him aware that during high intensity storms, water comes out of the manholes onto the street. He stated that the surcharge of water could take up much of the capacity of the proposed stormwater system and might contribute to flooding on the Salvation Army site. Michael Stein stated they would be happy to sit down with the Building Department to address all the comments from the engineers. They would make any stormwater adjustments needed to accommodate the concerns of the Village. The Acting Chair asked if the Board had any questions. There were no questions. The Acting Chair asked if there was a resolution prepared for tonight's meeting. Owen Wells stated he had a draft resolution that could be amended for full site plan approval but that decision would be up to the Board. William Null stated that the applicant would agree to a requirement that all these conditions would be met to the satisfaction of the building department and the Village's Engineer. He stated his client would like to get an approval from the Board tonight because they are paying a significant amount of money to the property owner while they wait for approvals to close on the property. Janet Gandolfo stated the Board could make the resolution conditional upon the applicant satisfying the Village Planner, Engineer and the Building Department prior to any permits being issued. Ms. Gandolfo asked the applicant if this matter could be delayed for a month to get a completed resolution. William Null stated he anticipated there would be other details to be discussed when they submitted construction drawings. Mr. Null inquired when the applicant would receive a final signed resolution if the Board adopted a determination at this meeting. Discussion ensued regarding the timing of adopting a resolution and the adverse effect to the applicant. Planning Board Meeting,April18, 2 0 1 3 - APPROVED 2 �Janet Gandolfo asked Mr. Null if the date of the applicant's closing on the property was based on filing the Board resolution or on granting the building permit. Mr. Null stated it was based on the resolution. Anthony DelVecchio asked if the Planning Board resolution was the last item the applicant needed to proceed with the closing. Mr. Null stated they had received everything needed from the Village of Tarrytown concerning the portion of the property that falls under their jurisdiction. Janet Gandolfo asked Sean McCarthy if he was comfortable deciding if the applicant has met the conditions outlined in the resolution. Sean McCarthy stated he could decide and asked the Board if they were comfortable with the application at this point. Owen Wells distributed the draft resolution to the Board and the applicant. Mr. Wells explained the resolution to the Board. Janet Gandolfo suggested attaching the Dolph Rotfeld memo to the resolution so all the issues are incorporated. Mr. Null agreed with that suggestion. Nicholas Cicchetti asked if the conditions outlined in the memo are to be approved by Sean McCarthy. Janet Gandolfo suggested revising the draft to reflect that approval would be from the Village Consulting Engineer and the Village Building Department. This change would be at the end of the second paragraph on page 3 and also in parentheses (see attached memorandum of Dolph Rotfeld Engineering PC which is incorporated in this resolution). Hugh Jones, Acting Chair made a motion to adopt the resolution as amended by Janet Gandolfo. Seconded: Anthony DelVecchio Vote: 5-0 Absent: Martone, Herbert 2) Maken Land Development 5 4 5 No. Broadway Preliminary Presentation Michael Neely, engineer, represented this application. The applicant is proposing a new, single-family residence at this location. The driveway would be off of North Broadway if they can get approval for a street opening from the State. The Acting Chair expressed concern that this site relies on access from Route 9. He stated there was a strip of land between two houses on Bellwood, behind this property and suggested the applicant look into incorporating that into this parcel so that access to the property would be off Bellwood instead of Route 9. Nicholas Cicchetti suggested extending the asphalt in the driveway so the turning area for the vehicles would be larger and they would not have to back out onto Route 9. Mr. Neely stated he would look into both ideas. Planning Board Meeting,April18, 2 0 1 3 - APPROVED 3 �Owen Well stated the landscaping plan should be more advanced and asked that the total F.A.R. be clear on the site plans. Janet Gandolfo asked the Acting Chair about the piece of land he referred to that was between the two houses on Bellwood. Sean McCarthy stated that was a "paper street" that runs through Philipse Manor. Janet Gandolfo stated the Village had been discussing the paper streets in Philipse Manor with regard to the Village transferring that property to the residents. James Natarelli stated there was no culvert water or sewer on North Broadway so the connections shown on the plans would not be possible. Anthony DelVecchio asked to see the neighboring properties in more detail on the plans. Mr. Neely stated he would address that issue. The Acting Chair asked for a motion to set the public hearing for next month. Moved: Isabel Mendez Vote: 5-0 3) William Simeoforides Seconded: Cicchetti Absent: Martone, Herbert 4 0 4 No. Broadway Preliminary Presentation Mr. Simeoforides, architect, represented this application. His client is the tenant for this space and they are proposing a new ice cream store in what was formerly The Flower Box. Inside the store, the tenant would replace a slop sink, install a hand sink behind the counter and add some finishes and equipment. On the outside they would remove the green canopy and replace it with a yellow, triangular canopy as well as add columns in the front. The existing parking area in front of the building would be striped. There is space for 3 full size vehicles and one compact vehicle. Mr. Simeoforides stated the parking requirement was one space for five seats and they are proposing two (2) - two person tables and a counter. He indicated the counter space, cashier area, work counter, storage area, vending machines and display shelves. He stated it would be approximately 500 square feet not including the bathroom. Mr. Simeoforides stated the applicant is requesting a change of use variance because it would become a food service business. The Acting Chair asked if the applicant would provide a handicapped parking space. Mr. Simeoforides indicated the space on the plans. He also stated there was an eight-inch step to enter the store. He asked if handicap accessibility was a requirement since they were not planning to renovate the outside of the store. Planning Board Meeting,April18, 2 0 1 3 - APPROVED 4 �Anthony DelVecchio asked if the four parking spaces were dedicated to this property. Mr. Simeoforides stated on the tenant's lease it states they are dedicated to the store from 8:00am to 10:00pm. He stated there are two or three tenants above and behind the store. Anthony DelVecchio asked who owned the parking spaces. Mr. Simeoforides stated they belong to the building owner. He also stated there is overflow parking adjacent to this property at the Citgo Gas Station. The Acting Chair asked if ramp access to the store was necessary. Sean McCarthy stated the applicant would have to demonstrate compliance with the Building Code. The applicant needs to do a zoning analysis and based on current uses, determine if the building site meets the zoning requirements. If the applicant needs a variance he can be referred to the Zoning Board of Appeals. Mr. Simeoforides asked if the existing structure is non-conforming would the applicant have to request a variance. Janet Gandolfo stated the bigger issue is if the structure is nonconforming as to the parking and the changes to the interior space. Anthony DelVecchio stated the Board should see copies of the tenant leases as well as the proposed lease for the current tenant. Janet Gandolfo asked if the number of tables in the plan was correct. Mr. Simeoforides stated they are proposing four seats. Anthony DelVecchio asked about employee parking. Owen Wells stated the applicant needs to think about the parking from a practical matter as well as a zoning requirement. James Natarelli stated the aisle shown on the plans for the handicapped area is undersized. He stated the requirement is five feet. Discussion ensued regarding the dimensions for the handicapped parking space and adjoining aisle. Janet Gandolfo suggested Mr. Simeoforides check the Building Department files for any variances that have been issued for this property in the past. James Natarelli asked the purpose of the 48-inch clear aisle area on the plans. He recommended a curb stopper if it was being used as a pedestrian walkway. Mr. Natarelli also suggested Mr. Simeoforides look at the roof leader that comes off the overhang above the door to make sure it doesn't drip onto the sidewalk. Sean McCarthy asked where the garbage would be placed. Mr. Simeoforides stated that garbage was currently placed on the side of the building but that area does not belong to the property. Nicholas Cicchetti asked if the tenant was making ice cream on the premises. Mr. Simeoforides stated that the product would be delivered and not made on premise. Planning Board Meeting,April18, 2 0 1 3 - APPROVED 5 �4 ) Beekman Realty 1 8 5 Cortland Street Discussion See Announcements above. 5) C.A.R.S. Inc. 3 3 3 No. Broadway Discussion Daniel Torena, owner of C.A.R.S. Inc. appeared for this application. Mr. Torena stated they were moving ahead on this project and had been in correspondence with the EPA and were waiting their response. 6) Approval of Minutes April 18, 2 0 1 3 The Acting Chair suggested postponing approval of the minutes until next month's meeting when the Chairman is available for the vote. The Chair asked for a motion to adjourn the meeting. Motion: McCarthy Seconded: Mendez Vote: 5-0 Absent: Martone, Herbert The meeting was adjourned at 8:56pm. Planning Board Meeting,April18, 2 0 1 3 - APPROVED 6 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-05-16 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/28e55b19e7143d282417073267331a00.pdf 0c6c321527ee4602cedb908b944b7708 PDF Text Text Village of Sleepy Hollow Planning Board Meeting - APPROVED April 18, 2 0 1 3 The meeting was called to order at 8:00pm by Eliot Martone, Chairman. The Chair noted that a quorum was present. Present: Ed McCarthy Eliot Martone, Chairman Nicholas Cicchetti Anthony DelVecchio Isabel Mendez Hugh Jones, Deputy Chairman Penny Herbert Absent: Janet Gandolfo (Village Attorney) Mary Gerlanc (Recording Secretary) Also Present: Sean McCarthy (Village Building Inspector) Dolph Rotfeld (Dolph Rotfeld Engineering/Consulting Engineer) James Natarelli (Dolph Rotfeld Engineering/Consulting Engineer) David Smith (VHB Engineering/Village Planners) Announcements - The Chair announced that the Planning Board had received a letter from the Open Door Family Medical Center stating they have withdrawn their application from the Planning Board and Zoning Board and that item would not be on the agenda at this meeting. Proposed Agenda: 1) 2) 3) 4) 5) Organizational meeting The Salvation Army of Greater New York 9 0 Valley Street Open Door Family Medical 1 New Broadway C.A.R.S. Inc. 3 3 3 No. Broadway Approval of Minutes Public Hearing Withdrawn Discussion March 21, 2 0 1 3 1) Organizational meeting Eliot Martone introduced himself as the new Chairman for the Planning Board. The Chair made a motion to reappoint Hugh Jones as Deputy Chair for the Planning Board. Isabel Mendez seconded the motion. Vote: 7 - 0 �The Chair also stated that the following consultants were present: • David Smith, VHB Engineering - Village Planners • Dolph Rotfeld & James Natarelli, Dolph Rotfeld Engineering - Consulting Engineers • Sean McCarthy - Village Building Inspector 2) The Salvation Army of Greater New York 9 0 Valley Street Public Hearing The Chair read the public hearing notice into the record. Michael Stein, engineer from Hudson River Engineering represented this application along with Neil Alexander, attorney, from Cuddy and Feder. Mr. Stein stated the Salvation Army, which is currently located on the corner of Valley and Wildey Streets, is in contract to purchase the Frank Chevrolet property located on Valley Street, in order to create a new chapel and community center. Mr. Stein indicated which portions of the property are located in the Village of Tarrytown and stated the Salvation Army will be seeking site plan approval from Tarrytown. Mr. Stein stated the Village of Sleepy Hollow is responsible for determining the parking requirements for this project. The Salvation Army has received a zoning variance for the parking variances. Based on the Village Code they were required to have 82 spaces but have received a variance for 41 spaces with an additional ten spaces being landbanked, therefore they are providing a total of 31 spaces for the new site. Mr. Stein also stated the Salvation Army serves the immediate community so there is a very low traffic generation involved. He stated the new building is constructed entirely in the Village of Sleepy Hollow. The existing building will remain while the new structure is being built. Once the new building is complete, the old building will be raised and a new parking area constructed. They are also reducing the amount of impervious surface on the property. He indicated which areas would be landscaped and planted to enhance the property. They have prepared a stormwater emergency plan and submitted this to the Village. The Chair asked Sean McCarthy if he had reviewed this plan. Mr. McCarthy stated he had and would be forwarding this plan to Dolph Rotfeld Engineering for review. Mr. Stein stated they would send a copy of the stormwater report and the plans to Dolph Rotfeld Engineering. The Chair asked if there were any questions from the Board. Hugh Jones stated he was concerned how the Salvation Army would handle it if they needed more parking spaces than the 31 that were shown on the plan. Planning Board Meeting, April 18, 2 0 1 3 - APPROVED 2 �Michael Stein stated they had landbanked 10 additional spaces that could be used if it was ever determined they would be required. Mr. Stein stated there would also be parking spaces along Valley Street that would be gained by eliminating some curb cuts. The Salvation Army has agreed to do staffing if any holiday events require additional parking. The Chair asked about the proposed entrance on Wildey Street and the exit on Valley Street. He asked if there was a need to have one way in and another way out. Mr. Stein replied that if there is only one way in and out, there would be maneuvering that would have to be done if someone pulls in at the same time someone is trying to exit. He also stated the exit would be on Valley street which is a one-way street and to a light at a controlled intersection. The Chair asked if Mr. Stein knew the number of parking spaces on Valley Street with the curb cuts versus the number of parking spaces when the curb cuts are closed. Mr. Stein stated they could provide those numbers to the Board. The Chair asked for a motion to open the public hearing. Moved: Jones Seconded: McCarthy Vote: 7 - 0 PUBLIC HEARING MARIO BELANICH, 153 North Washington Street, asked why there is a need for another community center when there the Community Opportunity Center is located nearby. Michael Stein stated the Salvation Army also provides Sunday morning services as well as a meal service afterwards. SGT. MAJOR JANET HORERA, resident of Sleepy Hollow for 25 years and with The Salvation Army for over 10 years. She stated the Community Center doesn't offer some of the services provided by The Salvation Army such as summer camp and an after-school program. She also stated the Salvation Army is a church and offers those services to the community on Sunday as well as other days. The Chair asked Sean McCarthy is there were any restrictions in the Village Code regarding competing uses for this type of entity within 250 feet of each other. Mr. McCarthy stated there were no restrictions as far as use. Mr. Belanich asked if this usage was permitted because one property is in the Town of Greenburgh and the other in the Town of Mt. Pleasant. The Chair stated these properties were not commercial businesses so that portion of the Village Code doesn't apply. Mr. McCarthy stated that this particular use does not fall into the category of food service usage so the 250-foot rule does not apply Planning Board Meeting, April 18, 2 0 1 3 - APPROVED 3 �Mr. Stein stated there is more of a demand for the Salvation Army and they feel they are not adequately serving the community, therefore the need to expand the chapel/community center to offer more services. Mario Belanich asked about the church services on Sunday and the amount of parking space that is presently available. He asked if the new church would increase the need for more parking spaces. Mr. Stein stated the current parking for the chapel and community center is more than adequate for their major service. If there were any overflow parking needed, they would do staffing on site. They also have a van that picks up some of their parishioners. The Chair stated that a parking study was done and the Zoning Board granted a variance for 41 spaces with 10 spaces being landbanked because they determined that all those parking spaces would not be utilized. Mr. Stein stated that the 82 spaces were based upon the entire facility being used at one point, which would not occur. The Chair made a motion to close the public hearing. Moved: Martone Seconded: DelVecchio Vote: 7 - 0 Hugh Jones asked if the applicant would return to the Planning Board if they run out of parking because they are so successful at their outreach programs. Mr. Stein stated that there are 200 seats proposed for this chapel. He stated there wasn't a usage of the site that would dictate more parking spaces. If there was a need for more spaces, they can always use the ten spaces that are landbanked. Nicholas Cicchetti commented that the applicant legally conforms to parking but realistically the parishioners could park in other areas such as Walgreen's parking lot. There are plenty of options in the area where people could park if they needed to attend the service. Mr. Stein stated they had broken down 3 scenarios as far as what the actual parking requirements would be in the Village: • If only the chapel is in full use, that would require 31 spaces based on the Village Code. • If the administrative offices and classrooms are in use, that would require 26 spaces based on the Village Code. • If the multi-purpose room, dinner events or sports are occurring, then 38 spaces are required per Village Code. Planning Board Meeting, April 18, 2 0 1 3 - APPROVED 4 �The Salvation Army has 31 spaces with 10 that are landbanked so based on the Code, with the usages that are happening, they would need 41 spaces. The Chair asked how close the exit was to the stop line on Valley Street and would that create a traffic situation for cars exiting the parking lot. Mr. Stein stated that exit was approximately 40 feet from the stop line. The Chair asked the applicant to provide the exact distance to that stop line in addition to the number of parking spaces currently on Valley Street and the number of spaces with the changes to the proposed curb cut. The Chair asked Sean McCarthy what would be the policy for the applicant pending submission of these requirements for the Board. Mr. McCarthy stated the public hearing was closed and the Building Dept. would be working with the applicant and the Village's consulting engineer to have the applicant revise their submission to include the information requested by the Planning Board. David Smith stated they would do the SEQR and the Findings of Fact at the next meeting and they would draft a resolution for the Board's review. The Chair also mentioned the applicant make their stormwater submission to Dolph Rotfeld's office. 3) Open Door Family Medical 1 New Broadway Withdrawn 3 3 3 No. Broadway Discussion See announcements above. 4 ) C.A.R.S. Inc. The applicant did not appear for this application. Sean McCarthy stated he would contact the applicant and find out the status of the application. Anthony DelVecchio asked if the painting exhaust system was in place. Sean McCarthy stated that the applicant had been using the painting spray booth but the exhaust system was not in place. The Chair asked if the applicant had received a cease and desist notice for this process. Mr. McCarthy stated they had. Nicholas Cicchetti asked Mr. McCarthy if the applicant had received an approval from the NYSDEC. Mr. McCarthy stated the applicant had not received those approvals yet. There was a list of items the applicant's engineer had to submit for NYSDEC approval and the Board was waiting to hear if they had obtained that approval. Planning Board Meeting, April 18, 2 0 1 3 - APPROVED 5 �Isabel Mendez asked if the applicant was being fined for illegally painting. Mr. McCarthy stated the applicant had been stopped from painting cars. Hugh Jones asked if there was anyone else in the village painting cars, legally or illegally. He stated there was a question of equity if someone else is painting cars legally or illegally in the Village. Sean McCarthy stated if someone were found to be painting cars illegally, they would be issued a cease and desist order and required to appear before the Planning Board for approval. Mr. McCarthy stated that Bert's Auto Body had an existing non-conforming status and an approval from Westchester County that was grandfathered in. Westchester County frequently inspects Bert's to monitor the exhaust system. Bert's is not a case in violation. The Chair stated that if Bert's Auto Body were going into this business today, then they would have to comply with the existing statute and apply for the special permit. Hugh Jones asked if C.A.R.S. is asking to apply for the same usage as Bert's Auto Body. The Chair stated that C.A.R.S. couldn't ask to be grandfathered; they can only ask for permitted use and meet today's standards. Hugh Jones asked how the Planning Board could approve this painting process when C.A.R.S. is directly next door to a residential neighborhood. The Chair stated the applicant would have to make a strong case to the NYSDEC, Westchester County DOH and the Village that their filtration system would not be emitting toxic fumes that would affect the residents. The Chair stated he has questions over the applicant's statement regarding the prevailing winds. He would like to see studies as to the direction of the prevailing winds in that area. He would not be willing to give the applicant a public hearing until they file with NYSDEC and the County. Mr. McCarthy stated this Board has to look at this application from an overall planning standpoint; that this is a business that does automotive repair and wants to add this additional element to a non-conforming site that already has no parking, no storage and no place for vehicles. Penny Herbert asked if it was up to the Board to determine if this business should be in that area, then why is the Board making the applicant apply for special permits. They should just make the decision now. The Chair stated that a decision depended on the findings from the NYSDEC and the County. The applicant would also have to show where the paint will be stored and where they will park the vehicles that are being repaired. The Board wants to make sure the applicant complies with the State and the County before they take on the other issues. Planning Board Meeting, April 18, 2 0 1 3 - APPROVED 6 �5) Approval ofMinutes March 21, 2 0 1 3 The Chair asked for a motion to approve the minutes. Moved: Cicchetti Seconded: DelVecchio Vote: 6 - 0 Abstained: Martone The Chair asked for a motion to adjourn the meeting. Moved: Jones Seconded: Mendez Vote: 7 - 0 The meeting was adjourned at 8:47pm. Planning Board Meeting, April 18, 2 0 1 3 - APPROVED 7 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-04-18 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b9c993dcfc6c416886e5dd253e562d1f.pdf 662de529a1ef6cf4ed84efbe28e829c1 PDF Text Text Village of Sleepy Hollow Planning Board Meeting - APPROVED June 20, 2 0 1 3 The meeting was called to order at 8:04pm by Eliot Martone, Chairman. The Chair noted that a quorum was present. Present: Eliot Martone, Chairman Ed McCarthy Hugh Jones Penny Herbert Nicholas Cicchetti Isabel Mendez Anthony DelVecchio Absent: Penny Herbert Also Present: Sean McCarthy (Village Building Inspector) Janet Gandolfo (Village Attorney) James Natarelli (Dolph Rotfeld Engineering/Consulting Engineer) Owen Wells (VHB Engineering/Village Planners) Mary Gerlanc (Recording Secretary) Announcements - The Chair announced that the applicant for C.A.R.S. Inc. (Item #4) on tonight's agenda has asked for an adjournment. The Chair also announced that there are only four members for tonight's meeting so any votes must be unanimous. Proposed Agenda: 1) Maken Land Development 2) William Simeoforides 3) Beekman Realty 4) 5) 6) 7) 8) 9) C.A.R.S. Inc. Michael & Angelica Cammarota Phelps Memorial Hospital Scarabee Holdings, LLC Rock of Salvation Church Approval of Minutes 5 4 5 No. Broadway 4 0 4 No. Broadway 1 8 5 Cortlandt Street Public Hearing Continuation Discussion Pending ZBA Approval Discussion 3 3 3 No. Broadway 5 4 5 Riverside Drive Preliminary Presentation Preliminary Presentation 7 0 1 No. Broadway Preliminary Presentation Bedford Road Preliminary Presentation 1 3 5 Cortlandt St. April 18, 2013, May 16, 2 0 1 3 �1) Maken Land Development 545 No. Broadway Public Hearing The Chair read the public hearing notice into the record. David Maken, contractor, represented the application. Mr. Maken stated that at last month's meeting, the Board had asked them to explore another access for the driveway instead of off North Broadway (Route 9). Mr. Maken had approached the next-door neighbor but they declined to give them access through their property. He stated that this project has previously been approved for a driveway on Route 9. The Chair stated egress onto Route 9 was just one issue for this application. The Board had not received answers regarding utilities and water. Mr. Maken stated the neighbors had also denied them an easement for sewer and water from their property. Mr. Maken stated his only option was to tie into water and sewer from the next street by going through Route 9. The Chair asked if the applicant had provided a proposal for this tie in to the Village Engineers. He stated the Board had not received any tests for water on the property. James Natarelli stated the closest water/sewer lines were on Farrington and Bellwood Avenues. Mr. Maken stated he is proposing to go onto Route 9 to tie into the nearest street. Sean McCarthy asked how Mr. Maken would determine the inverts and depths of the sewers. Mr. Maken stated he would have his engineer provide that information once the application is approved. The Chair stated the Board would not approve any application until all engineering and plans are presented and approved by the Village Planners and Engineers and a public hearing is held The Chair asked Sean McCarthy what part of this application had previously been approved for this property. Mr. McCarthy stated that there was an approval to construct a singlefamily home on this lot with vehicular access onto North Broadway (Route 9). There was an arrangement with two other property owners for a utility easement, however those properties have been sold and now the new owners have to be approached for the easement, which was never executed. Janet Gandolfo suggested the applicant get the approval from New York State to run the utilities under their road. Mr. Maken stated they had already started that process. The Chair asked for a motion to open the public hearing: Moved: Jones Seconded: Herbert Vote: 4-0 Absent: Cicchetti, Mendez, DelVecchio Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 2 �PUBLIC HEARING: TIM BERESFORD, 544 Bellwood Avenue, asked how the house would be set on the property because there is a utility pole on the property and it connects to his house and another house. Mr. Maken stated they had approached Con Edison who would move the pole to another location. The Chair asked Sean McCarthy how the Board could check on the relocation of the utility pole. Mr. McCarthy stated the applicant could make a request to Con Edison and they would determine if service would be underground instead of on a pole. The Chair requested the applicant present Con Edison's decision/layout as part of their submission to the Board, since it affects other neighbors as well as the applicant. Tim Beresford asked how the rear yard line is defined on the property line with respect to how the house will be situated. The Chair stated the Board would get an answer for this question. Mr. Beresford also questioned the curb cut for the egress from the property onto Route 9. The Chair stated the driveway could be either u-shaped or have enough space on the property for a vehicle to turn around and exit forward onto Route 9. The Chair stated the Board should limit egress to right turns only out of the driveway. RUSSELL McADAM, 7 Farrington Avenue stated he had no interest in allowing the applicant to open the "paper" street on his property for egress from the applicant's property onto Bellwood Avenue. The Chair asked if Mr. McAdam would entertain a request for someone to look at egress to sewer and water from his property. Mr. McAdam stated he would consider it as long as he did not incur any expenses for this request and that he retained the rights to that piece of property. The Chair asked for a motion to close the public hearing: Moved: Jones Seconded: Herbert Vote: 4-0 Absent: Cicchetti, Mendez, DelVecchio Hugh Jones stated the real estate listing for this property is misleading to the public because it doesn't have accurate information as to taxes, property address and house plans nor does it show any indication that this proposal was approved by the Planning Board. The Chair asked the applicant to state on the listing that the drawings were renderings, not the actual house on the property. The Chair stated the applicant had other submissions to make to the Board including utility easements and the Con Edison plan for moving the utility pole. He also stated the Village would answer questions from the neighbor regarding the rear yard line and setbacks. This matter is continued to the next Planning Board meeting. Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 3 �2) William Simeoforides 4 0 4 North Broadway Continued William Simeoforides, architect, represented his client who is the new tenant for this space which is a proposed ice cream store. Mr. Simeoforides presented the following changes since the last meeting: • There were no variances on record for this property • The setbacks are within zoning code for a commercial property. • Parking for store and tenants: There are two- 3 bedroom and one- 2 bedroom apartments in the rear and they are proposing 4 parking stalls (1 handicapped, 1 compact space, 2 regular size). The adjacent property lease states overflow parking is available for the tenants of 404 North Broadway. • The location of garbage is currently on the adjacent property. He is proposing replacing a wooden stair on the side of the building with an enclosed area for the store's garbage. Tenants would keep their garbage in an area near their apartments and then bring to the curb for pickup. • Roof gutter: They would replace the fascia with a new gutter and tie everything together so water doesn't drain onto the sidewalk. • The aisle for the handicapped parking space was increased to five feet. • Wheel stops for cars were added. • Lighting/Canopy: The canopy would be replaced and new lighting added underneath it and on either side of the entrance. The Chair asked about the seating capacity of the store. Mr. Simeoforides stated the plan showed six tables and one parking space is required for every five seats so they would need 2 parking spaces. The Chair stated the applicant would need new parking calculations based of the number of bedrooms on the property in addition to the seating in the store. The Chair stated he was concerned about adjoining the two properties for overflow parking either for the tenants or for customers of the ice cream store. He stated there are two owners for the Citgo gas station and that property is under some proceedings as well as an active foreclosure on that property by the Town of Mt. Pleasant for taxes. He asked Janet Gandolfo if parking in that area could be taken into consideration while it is under litigation. Janet Gandolfo stated it would not be prudent to include the Citgo station in anything for 404 North Broadway. Paul Anthony, the owner of the Citgo station, stated they are in court right now with the option to buy the Citgo property, however the owner of that property may not remain the owner depending on the outcome of the legal issues. The Chair stated the Board could not make a determination if that property could be used for overflow parking until the court matter is settled, however the parking requirements have to take into account the entire parcel which is made up of the store and the Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 4 �apartments. Mr. Simeoforides stated the applicant might apply for a parking variance from the Zoning Board. GARY McLEAN, owner of 404 No Broadway stated he never had a problem with parking with the previous tenants for the retail space and the tenants in the apartments. The Chair stated that the ice cream store is a different use than the former flower shop so the parking requirements are not the same. The Board has a legal obligation to make sure the applicants fulfill the parking requirements based of the Village Code. He suggested Mr. McLean discuss the parking requirements with the Board of Trustees. The Chair stated it was the applicant's decision to apply for a parking variance from the Zoning Board or proceed with a use variance from the Planning Board. The Chair stated this matter would be continued to the next meeting. 3) Beekman Realty 185 Cortlandt Street Discussion Pending ZBA Approval Frank Tancredi, architect and John Manuele, property owner, represented this application. The project is a proposal to build two apartments on the second floor of the building and retail space on the ground floor. The applicant was granted area variances from the Zoning Board for pre-existing, non-conforming setbacks and for parking. The Chair asked how the existing space on the second floor would be incorporated into the apartments. Frank Tancredi stated it would have an entryway from 110 Beekman Avenue. The Chair asked if the current staircase in the rear of the building would be removed. Mr. Tancredi stated they have not decided yet but may update that staircase and use it as another means of egress for the apartments. The Chair asked if a second outside staircase were necessary. Mr. McCarthy stated that would have to be confirmed with the Building Code if one exit would be enough. The Chair asked about the landscaping for the property. Mr. Tancredi stated they would do a landscaping plan if the application were approved by the Planning Board. Hugh Jones asked how many parking spaces were required for this proposal and how many parking spaces would be created. Mr. Tancredi stated 10.3 spaces were required and they had proposed no parking spaces; only room for one loading space in the rear. However, they had already received their parking variance from the Zoning Board. Mr. Jones asked where in the Village was there parking for this area. Janet Gandolfo stated there was residential permit parking at 21 Beekman Avenue and in the Elm Street parking lot. Hugh Jones asked if the Board could make permit parking a condition of approval. John Manuele restated the history of the building as warehouse space. He stated they took Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 5 �the suggestion of the Planning Board two months ago to redo the building for retail and residential space, not warehouse. He stated there was never any parking for this property. Mr. Manuele stated he is trying to rent the space and make it viable again. Janet Gandolfo stated the Zoning Board had considered imposing a condition for permit parking but did not make that a condition for the variance granted. The Chair stated if the Zoning Board didn't make permit parking a condition of their variance, then the Planning Board couldn't impose that condition on the applicant. Mr. Tancredi stated they would do some paving and consider what to do with the stairwell on the outside. They would expand on their plans and include landscaping and show curbing and sidewalks. He also stated that by eliminating the garage door in the front and the curb cut, they would gain a parking space. Mr. Tancredi stated they would like to set a public hearing and he would provide all necessary materials to the Board. The Chair asked for a motion to set the public hearing for change of use at 185 Cortlandt Street: Moved: McCarthy Seconded: Herbert Vote: 3 -1 Opposed: Jones Hugh Jones stated that the Planning Board had asked previous applicants to provide parking spaces and for this proposal the applicant was providing zero spaces. He asked how stores on Beekman Avenue could be successful if there was no parking for customers to support their business. The Chair stated the Board is not voting on the actual application, rather on a motion to hold the public hearing. He stated the Planning Board couldn't supersede the Zoning Board's decision on the parking variance. The Planning Board should allow the applicant the right to have a public hearing and then come to a conclusion after listening to those opinions. The Board held a recall vote on the motion to hold the public hearing subject to the applicant providing all submissions in a timely manner. Vote: 4 - 0 4 ) C.A.R.S. Inc. 3 3 3 No. Broadway 5) Michael & Angelica Cammarota 5 4 5 Riverside Drive Discussion Preliminary Prese James Dart, architect and George O'Reilly, contractor, represented this application. Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 6 �Mr. Dart stated this property is currently a vacant residential lot in Zone R4-02. The proposed house is 3,780 square-feet within the setback. It is a two-story, four-bedroom, three bathroom house with terraces. There is no driveway, just a proposed area with impervious paving. The applicants are also proposing a small lap pool in front of the house. There are municipal utilities along Riverside Drive for sewage, gas and water. There is electrical service from a pole at the rear of the site. The applicant is proposing a stormwater, retention system of 45,000-gallon retention tanks under the decks. Most of the water that falls on the property will be retained; and either metered in to the municipal system or used for irrigation during the summer months. The expectation is that runoff from the site will be minimal The homeowner will be using materials such as natural stone, stucco, painted steel sash for doors and windows, which are elements used in other homes throughout Philipse Manor. The Chair asked if the plans had changed since originally submitted. Mr. Dart stated they had not. The Chair asked if the applicant was aware they would need a variance because the setbacks were not within the Building Code. Sean McCarthy asked what was the proposed set back for the front yard. Mr. Dart stated it was 25 feet. Mr. McCarthy stated it must be 30 feet in front, 25 in the rear and the combination of side yards must be 25 feet. Mr. Dart stated they would comply with all codes. Mr. McCarthy stated that principal building lot coverage should be 20% not 30%. The Chair also stated it is against Village code to have a pool in the front yard setback. Owen Wells stated it was in Chapter 450-45 of the Village Code along with pool safety and enclosure standards. Mr. Dart stated the pool was at an elevation that doesn't show it from the street. Also there is an existing 8-foot privet hedge that would be preserved. He stated the applicant might seek a variance because they are trying to preserve large trees in the rear of the property and it would be more costly because of the slope of the property in the rear. The Chair asked if the applicant received the requests from the Village Engineer. Mr. Dart acknowledged they had received the requests and would be in compliance as they progressed with the plans. They would also plant additional trees in place of those that would be removed and put in screening landscaping between the neighbors. Penny Herbert asked if the Mr. Dart was aware of the underground streams on Farrington and Hunter Avenues. Mr. Dart stated they would do borings and percolation tests before they build anything. The plans show the intention of a basement area but they are not sure how much of an area is feasible. George O'Reilly stated he is familiar with the water table in that area. The applicant's house would be built into the grade, and not too deep because of the topography in that area. Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 7 �The Chair stated there was a large water retention system in the plans and asked how much water could the land reabsorb and the effect it would have on the surrounding neighbors and street. James Dart stated they would be able to solve this issue. Hugh Jones asked if there was a garage and where would the pool equipment be located. James Dart stated indicated the driveway and the garage on the site plans. He stated he would submit revised site plans once he adjusted the areas and setbacks. The Chair stated the Planning Board had received a letter from residents expressing their concerns over the project and it was part of the record. The Chair asked for a motion to open an informal public comments session: Moved: Jones Seconded: McCarthy Vote: 4 - 0 Absent: Cicchetti, Mendez, DelVecchio PUBLIC COMMENTS MARK NACHMAN, 279 Farrington Avenue asked if there would be a public hearing on this application. The Chair stated the Planning Board would declare themselves the lead agency on this application and once they receive all the submissions a public hearing would be scheduled. The Chair asked for a motion to close the public comment session: Moved: Herbert Seconded: McCarthy Vote: 4 - 0 Absent: Cicchetti, Mendez, DelVecchio The Chair stated the Planning Board needs the following submissions from the applicant: • Site plans to conform within the boundaries and setbacks • Recalculate lot coverage • Engineering input regarding water issues. James Dart asked if they could schedule a public hearing in July. Janet Gandolfo suggested if the applicant needed a variance for the pool in the front yard, they should first obtain that variance from the Zoning Board so the site plan would be complete before they return to the Planning Board. Mr. Dart stated they would make that decision quickly so they could determine if they should go to the Zoning Board first or return to the Planning Board with additional submissions. 6) Phelps Memorial Hospital 701 No. Broadway Preliminary Presentation Jerry Schwalbe, planner and site engineer with Divney Tung Schwalbe, Keith Safian, President & CEO of Phelps Memorial Hospital, Dan Pantane, architect, HCP Architects and Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 8 �Kerry Pisano and Tom Whittaker from Phelps Memorial Hospital represented this application. Mr. Schwalbe stated Phelps is modernizing their surgical unit and expanding 20,000 square feet into the 755 Medical Services Building. Keith Safian stated the Village had approved the Medical Services Building, which was built and opened in 2007. The third floor has remained vacant. It was designed for a surgical unit and the structural steel was put in place when it was built along with the conduits to accommodate an operating room service. Now Phelps is ready to build the operating rooms. There are three aspects to this project: • The opportunity to innovate inpatient and outpatient operating in a medical building. • They can reduce healthcare costs by sharing operating equipment between the two operating suites. • They can enhance patient safety. If an ambulatory patient in surgery in the Medical Services Building has complications, they can be taken across the bridge to the hospital for further care. Mr. Schwalbe stated there is a 2800-square foot elevated bridge that connects the third floor of the Medical Services Building to the third floor of the hospital building. There is a slight grade change between the buildings but it is not perceptible from the outside. The rooftop equipment for the operating room includes an air handling unit and a chiller. A standby, electric generator would be placed off to the side of the loading dock area. Mr. Schwalbe discussed the elevations of certain portions of the project. He also stated that there would be columns underneath the bridge that would be in the loading dock area but would not affect circulation in that area. Dan Pantane showed drawings of the connection of the bridge between the Medical Services Building and the main hospital. He also showed the elevations and the slight change in elevation from one building to the other. The components for the bridge are a combination of spandrel glass and a curtain wall system with metal handles. He showed samples to the Board. They are keeping the colors lighter so the bridge appears to float above the loading dock area. The frame color for the windows and the bronze colored glass would be similar to what was used for the Medical Services Building. The spandrel glass is reflective and would provide some privacy to patients on the bridge. The actual glass wouldn't start until five feet high. The Chair stated that Phelps larger plan presented in 2004 has been amended a number of times and several items have not been completed. The Chair stated that as a condition of approval the master plan should be brought up to date with everything that has been completed or will be completed in the future. Mr. Schwalbe stated he would provide that information to the Board for review next month. Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 9 �The Chair declared the Board the lead agency on this project. Hugh Jones asked if vegetation could be put on the east side of James House to reduce the visual impact of this project. The Chair asked if the applicant could have rooftop landscaping to block the mechanicals on the roof of the Medical Services Building to minimize the view from James House. Keith Safian stated the use of the James House has dwindled because of Kendal-on-Hudson and the side of the James House that faces the hospital is never used for events. The Chair asked for a motion to set the public hearing: Moved: Jones Seconded: Herbert Vote: 4 - 0 Absent: Cicchetti, Mendez, DelVecchio 7) Scarabee Holdings, LLC Bedford Road Preliminary Presentation Desmond Lyons, attorney and James Ford, Managing Member, Scarabee Holding LLC and Michael Stein, engineer from Hudson Engineering represented this application. Michael Stein stated this is an application for a two-lot subdivision on the north side of Bedford Road. The parcel is located within the R1 zoning district, which requires a lot size of one acre. The lot that is being subdivided is currently vacant. Lot 1 would be 2.06 acres and Lot 2 would be 2.61 acres. The dwellings shown in the plans would be approximately 3500-4000 square feet. The dwellings would have a common driveway, which enters off the west side of the parcel. There is an existing sanitary sewer that travels along the north side of the property with an easement. They are proposing connections to that sanitary sewer. There is an existing water main that runs through one property with an easement and the other property would have to connect through that property with an easement. The stormwater management system is designed to mitigate all the impact from the development of the site with the creation of new impervious areas. The runoff from the roof areas would be directed to the Cultec system being installed. The water from the driveway impervious areas would be collected through drain inlets and conveyed to the Cultec system. Percolation testing was completed on the site and the stormwater design submitted based on the rates that were achieved. On June 14 they did deep test holes and achieved depths of 7 - 8 feet without any ground water. The Chair asked if the results of their tests could be provided to the Village Engineer. Mr. Stein stated he would provide their final report including all the tests to the Board. Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 10 �Mr. Stein stated the houses were situated within the setback requirements. The houses would be graded so there are one or two steps to the front door and a walkout from the back door. The Chair stated pending the applicant's submission of the water test and the deep hole test, the Board declares itself the lead agency. Owen Wells stated the applicant would need a Waterfront Advisory Committee referral for this proposal. Hugh Jones asked about a prior condition of approval in the original application for subdivision, that the smallest lot could not be subdivided further to create a new building lot. James Ford stated that the smallest lot was not this parcel; it was the lot at 144 Bedford Road. He stated the original parcel was 60 acres and 6 acres was subdivided from that parcel. The larger portion is still owned by David Rockefeller and will someday be part of the Rockefeller State Park Preserve. Janet Gandolfo stated that these properties don't require any variances and are both building lots. The Chair asked for a motion to hold a public hearing subject to receiving the requested submissions in time: Moved: Jones Seconded: McCarthy Vote: 4 - 0 Absent: Cicchetti, Mendez, DelVecchio 8) Rock of Salvation Church 135 Cortlandt St. Preliminary Presentation Javier Taborga of C&T Design Build LLC represented the application, which is a proposal to provide parking spaces for the church. The Church acquired property at 135 Cortlandt Street, which currently has two structures in disrepair. This proposal is to demolish those two units and update the current asphalt area and create parking for the church. This lot would provide 27 parking spaces but the parking requirement for the building is 48 spaces. The entry would be at the existing curb cut but would be wide enough to provide a double way entry and the parking would flow behind the building. They would install a fence to block the view from the neighboring property, address all storm water runoff for the site and provide some vegetation and proper signage. Also they would add lighting to the site with shields so the light projects on the lot and not on the neighbors. The Chair asked if the applicant had received the request from the Village Engineer for additional submissions. Mr. Taborga responded he had received the request. The Chair stated he is concerned about the parking spots in the rear and the ability of the Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 11 �vehicles to pull out of the spaces and turn around to leave the lot. He stated spaces 10 -19 are not feasible for the parking lot and there is no egress out the other end of the lot because of the wall. He stated the applicant is required to provide buffers and suggested the Church consider taking spaces 10-19 and making those patio or green space for the parishioners. He also stated the Church would not need two handicapped spaces. The Chair stated he would defer to the Village Engineer regarding spaces 6 -9. He stated the size of those spaces might be too tight. Hugh Jones asked what the impact would be on the Village since the parcels would come off the tax rolls. Ms. Gandolfo stated they could find out for the Board. The Chair asked the applicant to reexamine the parking layout and provide submissions that were requested by the Village Engineer. This application would be continued for the next meeting. 9) Approval of Minutes April 18, 2013, May 16, 2 0 1 3 Penny Herbert stated she was present and not absent at this meeting and that should be reflected in the votes. The Chair asked for a motion to approve the minutes of April 18, 2013 with amendments. Moved: Jones Vote: 4 - 0 Seconded: Herbert Absent: Cicchetti, Mendez, DelVecchio The Chair asked for a motion to approve the minutes of May 16, 2013 with a minor amendment: Moved: Jones Vote: 4 - 0 Seconded: Herbert Absent: Cicchetti, Mendez, DelVecchio The Chair asked for a motion to adjourn the meeting. Moved: Jones Seconded: McCarthy Vote: 4 - 0 Absent: Cicchetti, Mendez, DelVecchio The meeting was adjourned at 10:31pm. Planning Board Meeting, June 20, 2 0 1 3 - APPROVED 12 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-06-20 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/7ebf41f0be515f9ff95d991bfb61e70b.pdf 5f79019de6d7ea17d83f3881e088fc73 PDF Text Text Village of Sleepy Hollow Planning Board Meeting - APPROVED July 18, 2 0 1 3 The meeting was called to order at 8:00pm by Eliot Martone, Chairman. The Chair noted that a quorum was present. Present: Eliot Martone, Chairman Ed McCarthy Hugh Jones Nicholas Cicchetti Isabel Mendez Anthony DelVecchio Absent: Penny Herbert Sean McCarthy (Village Building Inspector) Also Present: Janet Gandolfo (Village Attorney) James Natarelli (Dolph Rotfeld Engineering/Consulting Engineer) Owen Wells (VHB Engineering/Village Planners) Mary Gerlanc (Recording Secretary) Announcements - The Chair announced that Item #2, Item # 3 and Item#9 would not be on tonight's agenda. Proposed Agenda: 1) 2) 3) 4) 5) 6) 7) 8) Maken Land Development William Simeoforides C.A.R.S. Inc. Beekman Realty Phelps Memorial Hospital Scarabee Holdings, LLC Rock of Salvation Church Kendal on Hudson Larmore 1 0 ) Approval of Minutes 5 4 5 No. Broadway 4 0 4 No. Broadway 3 3 3 No. Broadway 1 8 5 Cortlandt Street 7 0 1 No. Broadway Bedford Road 1 3 5 Cortlandt St. 1 Kendal Way 2 1 Pokahoe Drive Continued Public Hearing Continued Discussion Public Hearing Public Hearing Public Hearing Continued Preliminary Presentation Preliminary Presentation June 20, 2 0 1 3 1) Maken Land Development 5 4 5 No. Broadway Continued Public Hearing This is a continuation from a previous meeting. �Mike Miele, engineer, represented the application. He stated the main issue is how to connect to the utilities. They have applied to NYS Department of Transportation to obtain a right of way to connect under North Broadway (Route 9) to tie into the utilities on Farrington Avenue. He also stated that the only ingress/egress for this property is onto Route 9 so they will construct a turnaround on the property for this purpose. The Chair asked if the Board could get a copy of the Con Edison application for this property. Mr. Miele stated he would provide that for the Board. Motion to open the Public Hearing: Moved: Mendez Seconded: Jones Absent: Herbert Vote: 6-0 PUBLIC HEARING: TIM BERESFORD, 5 4 4 Bellwood Avenue, asked how the house would be laid out on the back part of the property. There was discussion regarding the rear setback. The Chair stated the Board would get that information for the public. There were no other public comments. Motion to close the public comments: Moved: Jones Seconded: Mendez Absent: Herbert Vote: 6-0 Anthony DelVecchio asked the applicant to provide plans showing the neighboring properties on all sides. Motion to adjourn this application to the next meeting at the applicant's request, subject to the applicant receiving updated information: Moved: Martone Seconded: DelVecchio Vote: 6-0 Absent: Herbert 2 ) William Simeoforides 4 0 4 No. Broadway Continued 3 3 3 No. Broadway Discussion See Announcements above. 3 ) C.A.R.S. Inc. The Chair stated this application has been on the agenda for many months and the Board has not received any new information. Janet Gandolfo advised the Board could adjourn this application and check with applicant to see if they are going to continue to pursue this application. Planning Board Meeting, July 18, 2013 - APPROVED 2 �Motion to adjourn this application: Moved: E. McCarthy Seconded: DelVecchio Absent: Herbert 4 ) Beekman Realty Vote: 6-0 1 8 5 Cortlandt Street Public Hearing Frank Tancredi, architect and John Manuele, property owner, represented this application. Mr. Tancredi provided an updated site plan for the Board showing curbing, curb cuts, onstreet parking, trees and lighting. In the rear they have decided to eliminate a staircase and use that square footage for off street loading. They are also removing a two-foot high retaining wall and installing new walls and providing an area for trash and recycling containers. The Chair asked how the trash area would be shielded. Mr. Tancredi stated there is a fence along Cortlandt Avenue, which will be removed and replaced with a new fence along with some landscaping. The fence will be six feet in the front and four feet in the rear because that part will be on top of a two-foot wall. They will put blue stone and stone dust to aid in drainage in that area along with a trench drain. They will eliminate concrete steps to enter the gated area. A planting area will be added in the rear to provide some screening on the south side. The garage door on Beekman Avenue along with the curb cut will be removed. A new curb will be installed and some trees planted on Beekman Avenue. Mr. Tancredi stated the application had received variances for parking from the Zoning Board of Appeals and that any use of this property would require parking variances. He stated they are now providing an area for refuse containment. Motion to open the public hearing: Moved: Jones Seconded: Mendez Absent: Herbert Vote: 6-0 There were no public comments. Motion to close the public hearing: Moved: Mendez Seconded: Martone Absent: Herbert Vote: 6-0 The Chair stated the applicant had made good progress and based on the changes presented, he recommended the Board prepare a resolution for the September meeting subject to receiving the requested submissions and the engineer's approval of the adjustments needed. Motion to prepare the resolution for site plan approval subject to the submission of the engineering requests: Planning Board Meeting, July 18, 2013 - APPROVED 3 �Moved: Jones Absent: Herbert Seconded: Mendez 5) Phelps Memorial Hospital Vote: 6-0 7 0 1 No. Broadway Public Hearing This application is for an elevated pedestrian bridge between the new surgical suite in the Medical Services Building and the operating rooms of the main hospital building. Jerry Schwalbe, planner and site engineer with Divney Tung Schwalbe, Keith Safian, President & CEO of Phelps Memorial Hospital, Tom Mancino, architect, HCP Architects and Kerry Pisano and Tom Whittaker from Phelps Memorial Hospital represented this application. Mr. Schwalbe gave an overview of the property and the site plan. He stated they received a letter from the Village engineer and wanted to address those comments. • Columns from the bridge that come down to the loading area - They will be just to the left of the trailer for medical waste, however there is no issue with the trucks that load that waste. There will be a slight adjustment of the column. They will more clearly define that area on the plans and show the location of that trailer. • Status of Phelps's Master Site Plan: - Robin's Nest Building: A small water retention basin has been finished and will be planted in the fall. - MRI Building: Phelps received approval from Department of Health to maintain that MRI unit until Dec. 2015. Their plan is to move that unit into the hospital building at that time and then complete a wider drop off area and parking area by Spring 2016. - Basin next to parking structure has been completed. - Stormwater unit next to ER has been completed and installed. - Payment for offsite sewer improvements: Village will determine if this work was completed and get back to Phelps on the findings. - Trailers: Two trailers located in the rear, lower parking lot. One trailer is empty and will be removed in the next month. The second trailer contains 11 staff members and a decontamination treatment center for nuclear and biological exposure. The staff will be moved into office space in the hospital. The decontamination unit has been in place since 1999 and also services Indian Point. It can handle decontamination of 50-60 people per hour as opposed to a smaller unit in the Emergency room. Phelps would like the trailer to remain in that capacity. The Chair stated this seems like more a permanent structure than a temporary trailer. Mr. Schwalbe stated Phelps's plan is to move the staff and have this trailer function for temporary emergency services only. The Chair asked what needed to be done to make this temporary structure a permanent Planning Board Meeting, July 18, 2013 - APPROVED 4 �decontamination unit. Keith Safian stated this trailer was set up for decontamination issues in the area but has been used for other issues such as anthrax and other chemical and biological agents in the surrounding areas. It would not be occupied except for maintenance and drills and in the event of an emergency. It is only for those who are able bodied and have been contaminated. Since it is only used sporadically, Phelps was hoping to keep it as is and not invest any more money in something that is rarely used but should be maintained as a resource for the community. The Chair asked if the office space in the trailer would be incorporated into the decontamination unit. Mr. Safian stated the office space could be used as a staging area for those who have been decontaminated instead of using the parking lot for that purpose. The Chair asked how the Master Site Plan could be amended. James Natarelli asked if this trailer was part of the master site plan. Mr. Schwalbe stated it was a condition of the site plan that it would be removed after a certain time and if not removed it would be applied as an amendment to the application for a site plan. James Natarelli asked if this would impact stormwater in the area if it were a vacant area. Mr. Schwalbe stated it was in a parking lot so there would be no increase or decrease to the impervious area. Mr. Schwalbe stated they had reviewed the views from the James House that were mentioned by Hugh Jones at the last meeting. He stated Phelps feels the views would not significantly change with the bridge construction and they do not want to invest in more trees in that area at this point. Motion to open the Public Hearing: Moved: Jones Seconded: DelVecchio Absent: Herbert Vote: 6-0 There were no public comments. Motion to close the Public Hearing: Moved: DelVecchio Seconded: Mendez Absent: Herbert Vote: 6-0 Owen Wells stated there are no planning areas related to the bridge only the question of how this site plan ties into the master site plan. Janet Gandolfo stated that approval could be given subject to the submission of these issues. It might be impractical to hold up this application for the applicant. Mr. Schwalbe stated Phelps is seeking financing for this project and they can get a better rate if they can separate this application from the master site plan application. Janet Gandolfo suggested drafting a resolution approving construction of the bridge and then put a condition that prior to the building permit being issued, the applicant will Planning Board Meeting, July 18, 2013 - APPROVED 5 �submit to the planner and to the building department whatever plans or information is needed with regard to the master site plan. Motion to approve resolution for construction of the bridge subject to the applicant submitting to the Building Department, Village Planner and Village Engineer whatever further and additional plans they may require with regard to the entire site plan: Moved: DelVecchio Absent: Herbert 6 ) Scarabee Holdings, LLC Seconded: E. McCarthy Vote: 6-0 Bedford Road Public Hearing Janet Gandolfo stated the notices from the public hearing have been received from the Building Department and checked by Rae Lee in that department. The Chair read the public notice into the record. Kyle McGovern attorney from Lyons McGovern and James Ford, Managing Member, Scarabee Holding LLC and Michael Stein, engineer from Hudson Engineering represented this application. Kyle McGovern presented easement to the Village Attorney. He stated there is a continuing permanent access easement between the property at 1 4 4 Bedford Road and these lots. He also stated if they receive Board approval there would be a driveway easement for the two lots to share access to Route 4 4 8 (Bedford Road). Janet Gandolfo stated this would be part of the record and an agreement between the two parties. Mr. McGovern stated he had attempted to contact the DOH regarding their easement but had not heard back. Michael Stein stated this is an application for a two-lot subdivision on the north side of Bedford Road. The parcel is located within the R1 zoning district, which requires a lot size of one acre. Lot 1 would be 2.06 acres and Lot 2 would be 2.61 acres. Mr. Stein stated an easement would be necessary to gain access to Lot Two through Lot One. Lot One would have an easement through Lot Two to connect to the existing water main. Both properties would have access to the sanitary sewer. They have submitted copies of a comprehensive stormwater analysis to the Village Planner and the Planning Board. They have received a memo with comments from the Building Department. Mr. Stein stated they would like to discuss the Village Code, section 425-16, subsection B. Kyle McGovern stated the comment from the Village Engineer pursuant to this code and talking about upstream drainage elements. Mr. McGovern stated that the property across Planning Board Meeting, July 18, 2013 - APPROVED 6 �the street is the National Trust for Historic Preservation - the Rockefeller property- and is not permitted for further development by that trust. Also the lot immediately to the north of the proposed subdivision is owned by David Rockefeller and is to be deeded into a trust upon his death and would have restrictions on any future development. Mr. McGovern stated they would contact counsel for the Rockefeller family and obtain a letter of representation for the fact those properties cannot be developed. Michael Stein stated they could submit offsite analysis showing flow rate collected by drain inlet from the DOT roadway that is directed onto the property. Currently the pipe discharges to the end of the roadway and down a steep slope. They would connect to that pipe and convey to a level spreader and return it to sheet flow and not a channel flow. Mr. Stein showed how the water flow would be directed to a berm built by the DOT and stated they would make sure the neighbor's properties are not affected. James Natarelli stated his main concern is where the water would be discharged if not in the existing swale area which is shallow dense grass. He would like to see how the water is going to be mitigated with the new drainage features suggested. Michael Stein suggested they could widen and improve the level spreader area where the water flows out and giving it more of a storage area allowing the water to slow down. He stated they would provide the offsite water analysis to the Village Engineer. Michael Stein stated they would do some adjustments to the stormwater system and to the elevations on the drawings. The Chair stated he was concerned regarding water runoff especially on Route 4 4 8 and the properties below. Motion to open the public comments: Moved: Mendez Seconded: Jones Absent: Herbert Vote: 6-0 PUBLIC HEARING WILLIAM NULL 1 4 4 Bedford Road stated he is fine with the subdivision plans and the shared driveway. He also had to address drainage issues with his house during site design. Motion to close the public comments: Moved: DelVecchio Seconded: Jones Absent: Herbert Vote: 6-0 The Chair reopened the public comments for an additional comment. MIKE WIEBE, 7 7 Sleepy Hollow Road stated he is concerned with the removal of trees from the property since it would change the character of the walking trails in the area. Planning Board Meeting, July 18, 2013 - APPROVED 7 �Michael Stein stated their intent is not to remove trees all the way up to the edge of the property line but leave all sloped areas vegetated. They are providing rear yards as recreation areas for the property owners. There would still be a buffer of trees on the properties. Discussion ensued about whether that condition would be part of the site plan approval. Motion to continue the public hearing: Moved: Jones Absent: Herbert Seconded: Mendez Vote: 6-0 The applicant needs to provide the following for the next meeting: - Tree plan - Drainage plan - Letter from the Rockefeller attorney - NYS DOT information - Subdivision map with easements Motion to refer this application to the Waterfront Advisory Committee: Moved: Mendez Seconded: Jones Vote: 6-0 Absent: Herbert The Chair stated the Board would take a five-minute break. 7 ) Rock of Salvation Church 1 3 5 Cortlandt St. Continued Javier Taborga of C&T Design Build LLC represented the application, which is a proposal to provide parking spaces for the church. Mr. Taborga updated his presentation of the parking lot for the Rock of Salvation Church. They are now proposing an open green area in the rear of the building and reducing the number of parking spaces to 18 spots. The Chair stated the Board had received a notice from the Building Department regarding the building next door at 139 Cortlandt Street. That building has a condition of site plan approval that was tied to the Church's property at 135 Cortlandt Street for access and drainage. The Chair stated if the applicant constructs their parking lot then the property at 139 Cortlandt Street is in non-compliance for site plan approval. The applicant has to accommodate the conditions of 139 Cortlandt's site plan approval in anything they do with the property at 135 Cortlandt Street. Mr. Taborga stated he was aware of this previous condition. Mr. Taborga spoke with the owner of 139 Cortlandt Street and stated they would continue those shared systems for Planning Board Meeting, July 18, 2013 - APPROVED 8 �water retention and drywells, however they have no idea if those systems are in place and there are no records in the Building Department for any shared systems. The only way they could find out is to open the space. The applicant is requesting permission from the Board to start demolition, clean up the site to find these systems. The Chair stated the Board cannot give permission for demolition because once given, it cannot be rescinded. Mr. Taborga stated the two residences on the property are condemned and it is not the intention of the applicant to keep them. Janet Gandolfo stated in terms of the applicant wishing to demolish buildings on the property that is a separate application to the Building Department and is subject to conditions of that department. Ms. Gandolfo asked if Mr. Taborga is asking the Planning Board to merge the lot at 135 Cortlandt Street with the current Church property. Mr. Taborga agreed with that statement. Ms. Gandolfo stated the applicant must look at the conditions for both lots and whatever condition was required for that lot would now be required for the entire parcel. Owen Wells stated the site plan for 139 Cortlandt Street from 1 9 9 8 shows shared access between 135 and 139 Cortlandt Street. He asked Mr. Taborga if two parking spaces would be lost if they allowed shared access for the properties. Janet Gandolfo asked if Mr. Taborga had discussed zoning issues with Mr. McCarthy if they had to lose the two parking spaces for the shared access. Owen Wells stated there is no zoning conformance issue with the church. Mr. Taborga stated they wanted to provide more parking spaces to make the lot functional. Ms. Gandolfo stated the Village Engineer, Village Planner and Building Department need to give feedback based on the new plans submitted. The Chair stated the applicant has to consider the other property and the conditions imposed on their site plan approval and how it affects the applicants' property and their site plan approval. Mr. Taborga asked if they have to keep a legal easement for access through the Church's property. Ms. Gandolfo responded it depends on what is stated in the deed. Mr. Taborga stated when the Church purchased the property, there were no easements on the deed; it was completely independent of the other property. Janet Gandolfo stated if this Board approves this application then the other property has no parking. Discussion ensued regarding the property being sold without a legal right of way. The Chair asked if the applicant has any issue with entering into an easement for a right of way to the property at 139 Cortlandt Street. Mr. Taborga stated the Church wanted to use their parking lot for their members only. He stated they would have a problem enforcing that if it was considered a public lot. Janet Gandolfo asked how many parking spaces the lot at 139 Cortlandt Street would be Planning Board Meeting, July 18, 2013 - APPROVED 9 �losing. Mr. Taborga stated they would be losing six spaces but can get to the rear of the building through a fire lane on the north side of the building. Discussion ensued regarding the number of spaces the building at 139 Cortlandt would lose if there were no shared access. Janet Gandolfo suggested the Board needs more history on the two properties and to review any prior approvals, deeds, easements or rights of way that have been previously filed. James Natarelli stated he needed to review the current plans and submit his comments to Sean McCarthy. Motion to open the meeting for public comments: Moved: DelVecchio Seconded: Jones Absent: Herbert Vote: 6-0 There were no public comments. Motion to close the public comments: Moved: Mendez Seconded: McCarthy Absent: Herbert Vote: 6-0 The Chair stated this application would continue to the September meeting. The applicant needs to research how the two properties are related in terms of approvals. The Board will review the latest submission and make comments. 8 ) Kendal on Hudson 1 Kendal Way Preliminary Presentation This application is a preliminary presentation for an amended site plan approval. Andrew Tung, engineer - Divney, Tung, Schwalbe, represented this application along with Ed Hannon, Chairman - Kendal on Hudson, Pat Doyle, Executive Director - Kendal on Hudson, John Hughes - project counsel, and Donna Maiello, landscape architect - Divney, Tung, Schwalbe. Mr. Tung stated that Kendal has made a joint application to the BOT and the Planning Board for amendments to the Special Permit for site plan approval as it applies to Kendalon-Hudson for Project Renew. Kendal is a CCRC (Continuing Care Retirement Community) located on the western portion of the Phelps Memorial campus. Mr. Tung stated Kendal leases the grounds from Phelps. Kendal opened in May 2 0 0 5 after an extensive review process, which rezoned the Hdistrict to permit a second principal use within that district, i.e. a CCRC. The site plan approval was granted by the Planning Board in 2002. Planning Board Meeting, July 18, 2013 - APPROVED 10 �The CCRC involves three levels of senior living and care: independent living units, assisted living units, and skilled nursing care. The number of units is 288. The health center, which is comprised of the assisted living and skilled nursing care, derives its' residents from independent living. The concept is that the residents move within the small community to the part that best suit their needs. There is a subset of the population, those with memory loss or dementia, whose conditions were not optimally met by the facilities in assisted living and skilled nursing. The Department of Health in NYS revised their regulations so that assisted living would have a subset for memory care. In 2011, the Kendal Board and the residents began to plan for a time where certain components of the health center could be adjusted to better serve those with memory loss problems - Project Renew. Mr. Tung showed an aerial photo of the existing Kendal facility. There are four buildings interconnected by pedestrian bridges. Mr. Tung explained the layout of the buildings. The planning for Project Renew would change the physical setup of the interior so that a 12unit memory care facility could be created. The proposed changes include: • Expanded lobby at the front and addition of a porte-cochere for covered drop off. • The library would be relocated off the main lobby and under an existing pedestrian bridge, which connects the Mary Powell Building and the Aleto Building. • The memory care facility will be set up like a large living space with separate bedrooms and a shared living room, dining area, TV area and other shared spaces. • A new garden area, one level down from the main entry but not visible from the loop road, only from the interior courtyard. • A new door and a ramp would be added in the Mary Powell Building. • A vestibule would be added on the west side at the entrance to the health center. • Two new doors to the interior garden area along with new sidewalk in that area. • Add six new units to the health center. • Reduce 16 skilled nursing units. • Assisted living units would increase to 22, of which 12 units would be the memory care facility. There is also a proposed addition to connect the trail from the north end of Birch Close and the Kendal existing walkway system. It connects in two locations to the paths in Rockwood Hall section of the State Park Preserve. The connection to the Sleepy Hollow neighborhood was discussed during the initial approval process but was not part of the project, however it was included as a provision that sometime in the future a connection could be made. The proposal is to connect at the right of way off Birch Close, which extends to the boundary line of the Phelps campus. Portions of the trail currently exist within the south buffer. Mr. Tung showed existing pictures of the open areas where the trails were partially created for utilities and landscape maintenance. Mr. Tung also showed photos that indicated their vision for the trails. It would be an open, clearly marked trail for daytime Planning Board Meeting, July 18, 2013 - APPROVED 11 �access through Kendal to the State Park Preserve. Kendal proposes that this trail would be closed at night and in inclement weather with a gate at Birch Close and at the beginning of the Kendal walkway system. The Chair asked the proposed height of the gate and who would maintain opening/closing the gates. Mr. Tung stated the gate would be the same height as the existing fence, which is 4-5 feet. He stated there is an existing fence at the Birch Close end of the trail. Kendal facilities staff would open/close the gates every day and during bad weather. The Chair stated it is a safety concern and asked Mr. Tung to provide the height of the existing fence. Mr. Tung received memos from the Village Engineer and Village Planner and addressed their comments on trail design and drainage. The intent is not to take down existing trees. The path would meander down a gentle grade and stay away from trees. There is a drainage course that they propose, which would be crossed by stepping-stones of a similar kind as in the north end of Swan Lake in Rockefeller State Park. The stones would have minimal affect on the landscape, low maintenance and not change the flow of the drainage. The Chair stated the Board of Trustees would be Lead Agency on the special permit and the Planning Board would be Lead Agency on the site plan approval. Motion to schedule public hearing for September subject to submissions and the Board of Trustees declaration as Lead Agency on the special permit. Moved: Cicchetti Seconded: E. McCarthy Vote: 6-0 Absent: Herbert Steve Maffia, traffic consultant with Vince Ferrandino and Associates, commented on the TRC engineer's report dealing with the traffic impact on the proposed site plan change. Mr. Maffia stated they agreed with the findings that the changes the applicant is seeking would have little impact. He also noted that the proposed changes would not have a negative impact on the parking since there is no increase in population of residents and no increase in staffing. His site visit to the facility showed plenty of empty parking spaces available in the parking structure. Mr. Maffia also noted that the machine traffic counts in the TRC study did not cover another access that leads to the south of the parking structure. It is identified as an emergency access but the gates to access that area were open to the general public. TRC should comment on the usage of that roadway. The initial Kendal application was for 300 units total and was reduced to 2 9 1 units. Mr. Maffia questioned the reason why 300 plus units was not acceptable to the Boards and should that 2 9 1 number be honored in any amendment to the site plan of the special permit. Planning Board Meeting, July 18, 2013 - APPROVED 12 �Mr. Maffia stated the connection of the trail to the existing sidewalk on the western portion of Kendal includes a double-crossing of the loop road. Their recommendation is that the applicant should extend the sidewalk to the end of the trail so that people who are entering from the woods don't have to cross the loop road twice to stay on the trail. Mr. Tung stated there was a gate at the end of the access road and the gate is always closed. Pat Doyle stated on rare occasions an ambulance may ask for the gate to be open in an emergency. Mr. Tung stated there is a berm to raise the level of planting in the area mentioned and would review to see if a walkway fits into that berm. Regarding the number of units, there was an initial proposal that included additional assisted living units and was reduced in the environmental review to 2 9 1 units and the zoning was set so a certain square footage of site area was required for each CCRC unit. Five years ago, Phelps annexed seven acres of land from the Town of Mt. Pleasant so the maximum number of units permitted on the site is now 325. They are only asking for an additional six units within the health care center. The total number of units would be 294. James Natarelli asked about the two crossings on the trail and what was proposed for the one without the stepping-stones. Donna Maiello stated once the trail is staked out they would understand exactly what is happening in that area. Discussion ensued regarding topography of the trail area. Motion to refer the application to the Waterfront Advisory Committee: Moved: DelVecchio Seconded: Jones Vote: 6-0 Absent: Herbert ADDITIONAL: The Chair asked Janet Gandolfo about the change in the Village Code to the one and two family home site plan approvals. Discussion ensued. Janet Gandolfo stated the Planning Board could make recommendations to the Board of Trustees. Motion to propose a resolution to the Board of Trustees to reverse the exclusion of one and two family homes for site plan approval: Moved: Martone Seconded: E. McCarthy Vote: 6-0 Absent: Herbert 9 ) Mark & Kerry L a r m o r e 2 1 Pokahoe Drive Preliminary Presentation See Announcements above. Planning Board Meeting, July 18, 2013 - APPROVED 13 �1 0 ) Approval of Minutes June 20, 2 0 1 3 Motion to approve the minutes of June 20, 2013. Moved: Jones Absent: Herbert Seconded: Mendez Abstained: DelVecchio Motion to adjourn the meeting. Moved: Mendez Seconded: DelVecchio Absent: Herbert Vote: 5-0 Vote: 6-0 The meeting was adjourned at 10:22pm. Planning Board Meeting, July 18, 2013 - APPROVED 14 �Meeting Date: 7 / 1 8 / 2 0 1 3 Resolution of the Planning Board of the Village of Sleepy Hollow WHEREAS, the Board of Trustees recently amended the Village Code to exempt site plan review and site plan approval by the Planning Board for the construction of one and two family residences; and WHEREAS, the Planning Board of the Village of Sleepy Hollow believes that a site plan review for such construction is necessary and desirous to ensure that all new construction in the Village is done in a manner that is beneficial for both the property owner and the neighboring properties; and WHEREAS, the Planning Board believes that a public site plan review is the only forum in which a neighboring property owner has an opportunity to comment on new construction; NOW, THEREFORE, BE IT RESOLVED that the Planning Board hereby requests the Board of Trustees to reconsider excluding one and two family residences from the requirements of review and site plan approval. Moved: Martone Absent: Herbert Seconded: McCarthy Vote: 6-0 Planning Board Meeting, July 18, 2013 - APPROVED 15 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-07-18 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/43462a8e1e4a7323923921089d3aff4c.pdf 8da0597d20b36ee4e5d7443a2b61e7c7 PDF Text Text Village of Sleepy Hollow Planning Board Meeting - APPROVED September 19, 2 0 1 3 The meeting was called to order at 8:00pm by Eliot Martone, Chairman. The Chair noted that a quorum was present. Present: Eliot Martone, Chairman Ed McCarthy Hugh Jones Nicholas Cicchetti Isabel Mendez Carl Aridas Absent: Anthony DelVecchio Also Present: Sean McCarthy (Village Building Inspector) Janet Gandolfo (Village Attorney) James Natarelli (Dolph Rotfeld Engineering/Consulting Engineer) Owen Wells (VHB Engineering/Village Planners) Mary Gerlanc (Recording Secretary) Announcements - The Chair announced that Item #2, Item #7 and Item#8 would not be on tonight's agenda. The Chair also announced a new board member, Carl Aridas. Mr. Aridas was sworn in my Mayor Ken Wray. Proposed Agenda: 1) Phelps Memorial Hospital 2) Beekman Realty 3) Scarabee Holdings, LLC 4 ) Kendal on Hudson 5) Maken Land Development 6) Rock of Salvation Church 7) William Simeoforides 8) C.A.R.S. Inc. 9)Approval of Minutes 7 0 1 No. Broadway Resolution 185 Cortlandt Street Resolution Bedford Road Continued Public Hearing 1 Kendal Way Public Hearing 5 4 5 No. Broadway Discussion 1 3 5 Cortlandt St. Discussion 4 0 4 No. Broadway— Discussion 3 3 3 No. Broadway— Discussion July 18, 2 0 1 3 1) Phelps Memorial Hospital 7 0 1 No. Broadway Re Andrew Tung, engineer with Divney Tung Schwalbe, represented this application. �The Chair stated a resolution was prepared based on several conditions. The Chair asked the applicant if they had any comments on the resolution. Mr. Tung stated the hospital had a comment on Item #5 which is in relation to the MRI unit and the NYS Department of Health. He stated the hospital was not comfortable with the requirement that the actions of the Board may influence its' dealings with the Department of Health. He stated the hospital has the full intent to move forward with the relocation of the MRI unit but there may be other factors with the Department of Health that put a different timetable on the relocation. They are willing to come back to the Board and report their progress but are reluctant to involve any other Board or municipal agency with its' dealings with the NYS DOH. The Chair stated his concern is that the MRI building has been in place for a long time. The structure is a non-conforming structure. The Chair stated he feels this item should stay in the resolution and if the hospital feels they can't relocate this unit inside one of their buildings, or bring the current building up to code, then they can return to the Board and say they area in jeopardy with their Department of Health re-certification. Keith Safian, CEO of Phelps stated the MRI building was compliant with the Village Code. He is uncomfortable with any restrictions on the hospital in their certification with the NYS Department of Health. He stated takes much longer to get approvals from the DOH. He also checked the past site plan approvals and removing the MRI unit was only mentioned once. Mr. Safian stated he feels it is compliant because it has a proper foundation and utilities and doesn't present any liability issue. Janet Gandolfo stated the MRI building is not part of an approved site plan so it is perceived as being a temporary structure. It needs to be approved in a site plan. Keith Safian stated the hospital has asked NYS DOH for permission to move the MRI unit although they are not certain they can meet the DOH deadline of December 2015. The hospital is trying to get an extension on that deadline and with the condition in Item #5, they are afraid they won't be given the extension. They can file to add the MRI building to the site plan temporarily. Mr. Safian stated he was not aware that this building was not part of the site plan. He thought it was always intended to be a permanent structure. Janet Gandolfo asked if it was the intent of Phelps Hospital to move this unit into the main building. Mr. Safian stated it was the intent, however they were not sure they could comply by the deadline of December 2015. The Chair asked if they had identified what space in the hospital the MRI would be relocated. Mr. Safian stated they were building new space in the hospital to accommodate the unit as part of a new project which would depend on the fundraising for its' completion. Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 2 �Janet Gandolfo asked if the Chair was concerned that the MRI building was not safe and the Village would have some liability. She asked Mr. Safian if the hospital was also concerned with patient safety. Mr. Safian stated the MRI has been in its current location for 20 years and they recently bought a vehicle to transport stretcher borne patients to the facility. He does not believe there is any liability issue. The Chair asked if there were any other space currently available in the hospital to accommodate the MRI without building new space. Mr. Safian stated there was only vacant space on the 4 th floor of the Medical Services Building and there are structural and shielding issues that need to be in place before the MRI could be moved. Mr. Safian suggested the Board tie their approval to the NYS DOH approval - meaning if the DOH gives them an extension then the Board should give them the same extension of time. The Chair asked when the hospital would be going to NYS Department of Health for an extension. Mr. Safian stated they are waiting for a decision on their west wing project. Then they would ask NYS when they could submit the approval for their extension on the MRI project. Janet Gandolfo stated they could rewrite the paragraph. She stated the Board could vote on an informal approval for the project and present a formal resolution at the next meeting. The Chair asked about Item # 6 which is the payment for sewer repairs. He stated he would prefer this work be done by the hospital's contractor and not the Department of Public Works. He stated this would help resolve a large sewer problem in Sleepy Hollow Manor. Discussion ensued regarding the original 2009 resolution. Keith Safian stated he thought it was decided the work was not going to be done. He stated the Village needs to decide if the work should be done; however the hospital is committed to paying $51,000 to the Village for this project. The Chair asked if the hospital would handle the project or pay the money to the Village. Mr. Safian stated the hospital would not be equipped to supervise this project and would prefer to pay the stated amount. Janet Gandolfo stated that plans for this sewer project were submitted with the previous site plan and had been approved by the Village Engineer. The $51,000 amount was the amount figured in 2009 and that number would have to be renegotiated for the work to be completed now. There have been more improvements to the hospital, which have impacted the sewer system. Andrew Tung stated that the applicant did not prepare the drawing but the village prepared the drawing for that phase. This was a further issue that was identified in 2009. Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 3 �Janet Gandolfo suggested the item state that payment to be negotiated but no less than $51,000 and that the Village Administrator would contact the hospital regarding the amount. She stated the change to paragraph 5 as follows: The applicant shall pursue authorization from NYS DOH to relocate the existing MRI building as expeditiously as possible and shall keep the Village informed of its' progress by no later than December 2014. The Chair stated that the resolution move forward with the changes so the applicant could obtain site plan approval for this project: Moved: Martone Absent: DelVecchio Seconded: McCarthy 2 Beekman Realty 185 Cortlandt Street Vote: 6-0 Resolution Sean McCarthy stated the applicant's architect requested an adjournment for tonight's meeting. Motion to adjourn the matter until next month's meeting at the request of the applicant pending submission of requested materials: Moved: Mendez Seconded: Jones Vote: 6-0 Absent: DelVecchio 3) Scarabee Holdings, LLC Bedford Road Continued Public Hearing Kyle McGovern attorney and Michael Stein, engineer from Hudson Engineering represented this application. Mr. McGovern forwarded an email to the Board from David Rockefeller's attorneys in response to the Board's question regarding future development of the property to the north of the subdivision in question, which is owned by David Rockefeller and the property across the street that is owned by the National Trust of Historic Preservation. The law firm of Milbank, Tweed wrote that development to the north was very unlikely. The expectation was that the property would be given to the trust and would become part of the New York State Park preserve. Regarding the National Trust of Historic Preservation any development across the street from the subdivision would be inconsistent with the trust. Mr. McGovern gave Ms. Gandolfo a copy of the fully executed easement document between Scarabee Holding LLC and William Null and Lauren Thaler to address the shared driveway Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 4 �easement. He stated the same document covers the easement for Lot 3 to pass through Lot 2 to access Bedford Road. Mr. McGovern stated that the metes and bounds would be completed soon and that document would be ready for recording. He also submitted a Stormwater Facility Maintenance agreement executed by James Ford, the owner of Scarabee Holdings, LLC. Mr. McGovern spoke to New York State Department of Transportation regarding an easement to allow access to connect to the NYS DOT drainage system. The DOT will not execute any easement documents with any landowner. The owners would have to maintain the property and an application would be made with the DOT to get a permit to access the system. Mr. McGovern stated the owner has signed a statement that he would maintain the system and if he failed to maintain it then the DOT has the right with written notice to the owner to maintain it themselves. This will be filed with the Village and attached to any deed document. Michael Stein stated that a utility work permit would be issued by the NYS DOT to connect to their system. He stated that the DOT has reviewed the plans and requested a drain inlet be installed to make it easier to see that there were no obstructions and water would flow without any problem. The Chair asked about the level spreader. Mr. Stein stated they had recalculated and remodeled proposed conditions and shortened the level spreader to be ten feet from the property line and there are no changes to the way the stormwater flows. Michael Stein stated there was an issue with the water main that connects to the property. They requested the property not connect to that main since it serves Pocantico Hills. Instead they will connect to the water main on Sleepy Hollow Road. Mr. Stein stated there is an existing 20-foot wide water and sewer easement that comes down from the corner of the property to Sleepy Hollow Road. They will be using that easement to make the connection. The Chair asked if that existing easement could be made part of the site plan. Michael Stein stated it was File Map 28184. The Chair asked that it be referenced in the record. Michael Stein did a tree removal plan, which showed approximately 107 trees that would be removed. They also looked along the easements, anything within 7 feet of the trench would have to be removed. The Chair stated there would be a continuation of the Public Hearing and asked if anyone from the public would like to comment. There were no public comments. Motion to close the Public Hearing: Moved: Mendez Seconded: Jones Absent: DelVecchio Vote: 6-0 Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 5 �Janet Gandolfo stated that the permanent access easement is acceptable to the Village along with the representation from the Rockefeller family. She stated the facility maintenance commitment is fine and she requested the applicant attach that to the deed and provide the Building Department with a copy of the recorded deed once the property is transferred. Michael Stein asked about the Consistency Findings from the Waterfront Advisory Committee. There was no quorum at the last meeting. Janet Gandolfo suggested the Planning Board make the consistency findings in their resolution for site plan approval for this application. Motion to approve the application subject to the adoption of the formal resolution incorporating the Waterfront Advisory Committee findings and the submission of requested materials from the applicant: Moved: Martone Seconded: Jones Vote: 6-0 Absent: DelVecchio 4) Kendal on Hudson 1 Kendal Way Public Hearing The Chair read the public notice into the record. Andrew Tung, Divney Tung Schwalbe represented this application along with Pat Doyle and Ed Hannon from Kendal-on-Hudson and John Hughes and Donna Maiello, also from Divney Tung Schwalbe. This application was presented at the July Meeting of the Planning Board. In August they prepared responses to questions from the Village Engineer and the Chair. In September they conducted a field walk with the Village Architect and Planning Board consultants. Mr. Tung gave an overview of the project and Kendal's purpose for this application. He stated this amendment to the site plan approval is submitted concurrently with the special permit amendment for Project Renew. The project is a new type of assisted living facility within Kendal specifically designed for those with memory issues. Mr. Tung restated the function and design of this memory care facility. Mr. Tung stated the second part of Project Renew is to connect the woodland trail between Kendal and Sleepy Hollow Manor to the south. The potential for this connection was discussed but was not part of the initial site plan approval. Mr. Tung showed the Kendal Loop Road sidewalk and promenade connections to the Rockefeller State Park preserve. The purpose of this connection is to provide the opportunity for those in Sleepy Hollow Manor to cross through the woodland buffer to connect to the Kendal promenade and access to Rockefeller State Park preserve and not have to go around through Route 9. Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 6 �Mr. Tung stated Kendal is happy to provide this but their primary concern is the safety of their residents. They proposed that the trail connection is only open during daylight hours and Kendal reserves the right to close the trail via a gate in times of inclement weather. Mr. Tung stated the questions raised during the site walk: 1. Stormwater measurements - Kendal has provided additional backup and calculations to show there is sufficient capacity to accommodate the additional impervious area. 2. Routing of the trail at the north end - The suggestion was to connect to the promenade along the curb instead of crossing the street twice to make that connection. There are two berms in that area that would make it challenging to make the connection due to the slope and vegetation. 3. Alternative suggested route - Kendal has agreed to this proposal, which would extend the trail behind the berm to connect to the promenade. They would move the gate to the edge of the woodlands, clear the backside of the berm of woodland brush and make it a grass path so it looks the same as the berm. Carl Aridas asked how someone coming from Sleepy Hollow Manor would know this was part of the trail if it was landscaped in grass. Mr. Tung stated there would be signs directing them to the Kendal promenade. The Chair asked if the crossway across the Loop Road would be striped as a crosswalk. Mr. Tung stated they were proposing it not be striped as a crosswalk because the route to the Rockefeller State Park would be through the promenade. The Chair asked the Village consultants if there were any problems not striping that crosswalk. Stephan Maffia, Vince Ferrandino & Associates stated it would be alright not to stripe that crossing because there is another crosswalk that is already striped. The Chair stated the Planning Board can't take action on this application because they have to wait for the Board of Trustees to vote on the special permit. The Planning Board can recommend to the Board of Trustees that they are ready to vote on a resolution once the special permit is granted. James Natarelli stated his concern over the design of the stepping-stones over the stream. He suggested concrete or rock slabs over the drainage channel with supporting stones in the middle. He has concern of the width of the crossing as well as the lack of handrails. Andrew Tung stated that Kendal wanted it to be more of a woodland trail. The stones would go over a low point in the drainage watercourse. It would remain a simple, rustic trail. The Chair stated there are other woodland trails in the surrounding area that have installed wooden walkways with handrails. He commented that Kendal would prefer to have Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 13 �residents safe in case they wander onto the woodland trail. He also stated there are young children in Sleepy Hollow Manor that might also enjoy the walkway and they should use it in a safe manner. Andrew Tung stated that their model for the stepping-stones was the walkway at Swan Lake in Rockefeller State Park preserve. He proposed higher stone slabs with maybe a handrail on one side. Carl Aridas asked why only one handrail. Mr. Tung stated they would make it as safe as possible but also as unobtrusive as possible. He stated they would look at how to accommodate the Board's comments and also keep the trail rustic. Motion to open the Public Hearing: Moved: Aridas Seconded: Martone Absent: DelVecchio Vote: 6-0 PUBLIC HEARING: JAMES WEST, 4 Evergreen Way, stated he welcomed the improvements to the trail and the hospital. He asked why there is water coming through the ravine on the property. He stated there is a large pipe that comes from the Phelps/Kendal garage and goes through the ravine. In the original special permit, Kendal was to maintain the buffer zone and control the erosion. The path crosses over the area that is eroded. He asked if Kendal would fill in the area that is eroded. He stated he is in favor of the footbridge and railing suggestion. ROB MILLER, Birch Close asked about the plan for the Birch Close end of the trail. He asked who would control access to the gates. Andrew Tung stated a four-foot wide gate would be installed at Birch Close. Kendall would maintain the trail and lock the gate every night at sunset and open at 7:00am in the morning. They would also close the gate in inclement weather. JAMES WEST recommended that Kendal follow the times for Rockwood's opening and closing which are sunrise and sunset. The Chair stated this has to be coordinated with the Kendal facilities work shifts. The hours of operation would be subject to the special permit. Those comments should be directed to the Village Board of Trustees. Motion to close the Public Hearing: Moved: Jones Seconded: Mendez Absent: DelVecchio Vote: 6-0 The Chair proposed making a recommendation to the Village Board that the Planning Board is ready to move forward on this application once the special permit has been issued. Janet Gandolfo stated the Planning Board would decide the issue of the footbridge, during site plan approval. Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 8 �The Chair stated the changes to the facility would benefit the residents of the facility. Andrew Tung requested that the Planning Board prepare a resolution for site plan approval so they can present to the NYS Department of Health, for consideration at the October meeting subject to resolution of the footbridge issue. 5) Maken Land Development 545 No. Broadway Discussion There was no one to represent this application. Mr. McCarthy stated they had not received any new information on this application. The Chair asked Mr. McCarthy to contact the applicant to determine the status of this application. 6) Rock of Salvation Church 135 Cortlandt St. Discussion Javier Taborga of C&T Design Build LLC represented the application along with Kevin Stevens, Counsel for Rock of Salvation Church. This is a proposal to provide parking spaces for the church. Kevin Stevens represented the Church when they bought the property in question. They ran all the title searches. The agreement to share an easement with the property at 139 Cortlandt Street was never recorded with the County Clerk's office. He stated under Property Law, Section 291 the conveyance of an easement is by law void as to an innocent purchaser. Mr. Stevens stated there are possible resolutions to the problem. He stated that it is a dilemma for the Rock of Salvation Church that bought the property in good faith. Janet Gandolfo agreed it is a dilemma for the Village as well. She stated it was a condition of a site plan for a previous building and that doesn't need to be recorded. The condition of that site plan was never met, therefore there are questions about the Certificate of Occupancy for the building that was purchased. She disagreed that the recording issue was an issue in this case. The first property at 139 Cortlandt Street won't have any parking. The access to the parking is a fire lane and not a driveway. Ms. Gandolfo asked if the applicant had any proposals. The Chair stated the Board would take a five-minute break. Javier Taborga stated they would need to confer with the owner of the other building. The applicant had originally proposed parking behind the Church's building. They changed their design based on the Board's original comments. They are now proposing to make that area behind the church a one-way driveway, however they would need an easement from the Fire Department to exit behind the firehouse. Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 9 �The Chair asked if the parking levels were different. Javier Taborga stated the levels were different by a couple of feet and they would lose 3-4 parking spaces in the rear. Janet Gandolfo asked if they would give an easement to the property to the north for ingress and egress to the parking behind their building. Discussion ensued regarding the easement and parking spaces for both properties. Janet Gandolfo stated the request for a one-way exit through the fire department property would have to be submitted in writing to the Board of Trustees. She stated the application would have to include a detailed site plan. Carl Aridas asked if the Fire Department would need to be notified. Janet Gandolfo stated they would be given notice. Edward McCarthy asked if the Church had other parking. Mr. Taborga stated there was another lot on Clinton Street but the intention was to develop part of that property for other purposes as soon as they could construct the new parking area. The Chair stated this application was open for discussion providing the applicant could work out the egress issues with the Village Board and the Fire Department. He stated the condition on the other site plan approval for 139 Cortlandt Street has to be considered in this application. The Chair stated the Planning Board could inform the Board of Trustees that they would entertain this application subject to what the Board of Trustees decides. Janet Gandolfo suggested the applicant copy the Planning Board on any submittals they make to the Board of Trustees on this matter. 7) William Simeoforides 4 0 4 No. Broadway Discussion Sean McCarthy stated he had contacted the applicant who was not sure the owner would pursue the application. This matter will be held open until next month. 8) C.A.R.S. Inc. 333 No. Broadway Discussion Sean McCarthy stated the applicant is still waiting on documentation from the NYS DEC. This application would be held over until next month. Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 10 �9) Approval of Minutes July 18, 2 0 1 3 Motion to approve the minutes of July 18 2013: Moved: Jones Seconded: Absent: DelVecchio Abstain: Aridas Vote: 6-1-0 Motion to adjourn the meeting: Moved: Aridas Seconded: Mendez Absent: DelVecchio Vote: 6-0 The meeting was adjourned at 9:48pm. Planning Board Meeting, September 19, 2 0 1 3 - APPROVED 11 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-09-19 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/9dc4b083ee53a2ecb7c589e1c687a216.pdf 91cc09665aa90d06655687612f62b185 PDF Text Text Village of Sleepy Hollow Planning Board Meeting - APPROVED November 21, 2 0 1 3 The meeting was called to order at 8:00pm by Eliot Martone, Chairman. The Chair noted that a quorum was present. Present: Eliot Martone, Chairman Ed McCarthy Hugh Jones Nicholas Cicchetti Isabel Mendez Anthony DelVecchio Carl Aridas Absent: Sean McCarthy (Village Building Inspector) Also Present: Janet Gandolfo (Village Attorney) James Natarelli (Dolph Rotfeld Engineering/Consulting Engineer) David Smith (VHB Engineering/Village Planners) Mary Gerlanc (Recording Secretary) Announcements - Items # 1 and #3 are not on the agenda for tonight's meeting. Proposed Agenda: 1) 2) 3) 4) Maken Land Development Rock of Salvation Church C.A.R.S. Inc. Approval of Minutes 5 4 5 No. Broadway 1 3 5 Cortlandt St. 3 3 3 No. Broadway Continued Public Hearing Discussion Discussion October 17, 2 0 1 3 1) Maken Land Development 5 4 5 No. Broadway Continued Public Hearing See announcements. 2) Rock of Salvation Church 1 3 5 Cortlandt St. Discussion Kevin Stevens, attorney and Javier Taborga of C&T Design Build LLC, represented the application. �Mr. Taborga stated that the applicant has submitted a new schematic design showing some compact car parking in the rear of the property. He stated it is the wish of the church to maximize the parking. The design shows a total of 24 total parking spaces, of which compact cars represent no more than 40% of the total parking spaces. He stated the access to the property would remain the same. They would create a walkway out of the building in the rear. He stated the parking in the rear was tight but allows for a compact car to maneuver in that area. The Chair stated the Village Engineers have determined that the size of the spaces in the rear would be for subcompact cars, not compact cars. Javier Taborga stated the cars parking in the rear would be the size of the Volkswagen Jetta. He stated the parking spaces are 12.5x15, which is wider than the Village Code states. This will allow the vehicle to start the turning radius before pulling out of the parking space. Mr. Natarelli stated there would not be enough aisle width for vehicles to maneuver past each other in the rear parking lot. Mr. Taborga stated that signage would indicate that only compact cars are allowed in that area. Mr. Natarelli stated he could not find any standards for compact car parking where the aisle width would be less than 21 feet. Discussion ensued regarding aisle width and the parking layout in the rear. Mr. Natarelli asked if the applicant would consider parallel parking in the rear of the lot. Mr. Taborga stated that it would be harder for vehicles to exit from the rear lot if they have to back all the way out of that section. Mr. Natarelli asked if the applicant would provide documentation for their suggested aisle width. Mr. Stevens stated that cars would be entering and leaving only during church services. David Smith stated it is a concern if there is a lot of traffic happening in the lot at one time. The Chair asked about the use of the Church-owned lot on Clinton Street. Mr. Taborga replied that it is also used for parking but it is at a distance from the Church and inconvenient for elderly people who attend the services. Edward McCarthy asked how many parking spaces were in the Clinton Street lot. Mr. Taborga replied there were approximately 30 spaces. Mr. Jones asked if the Church had considered holding two services instead of one so that parking could be spread out over time. Mr. Taborga replied that the Church does have a second service on Thursday but it is not as well attended as the Sunday service. Kevin Stevens stated it would be a major undertaking for the Church to change their service schedule and it would alter the congregation and internal Church functions Planning Board Meeting, November 21, 2 0 1 3 - APPROVED 2 �Carl Aridas suggested the applicant remove one space in the rear lot to make the aisle width 19.5 feet. There would be six parking spaces in the rear instead of seven spaces. Mr. Natarelli stated it would still not be the recommended 24-foot aisle width. He asked the applicant to provide a layout to show how vehicles would maneuver in the lot. Discussion ensued regarding parallel parking versus wider parking spaces. Janet Gandolfo asked if there was any consideration to reconfigure the lot at 21 Clinton Street. Mr. Taborga stated that could be done, but the reason for purchasing the property adjacent to the Church was to provide parking next to the Church. The Chair stated a concern that aisle width in the proposed lot would be tight for emergency vehicles. Mr. Taborga showed how vehicles would access the property at 139 Cortlandt Street. Mr. Stevens stated the Church was amenable to ingress and egress through their property for 139 Cortlandt Street, although they are concerned as to how to control that ingress since parking in the rear of 139 Cortlandt has to be accessible during business hours for tenants. The Chair stated that the Zoning Board granted a variance that was registered with the Building Department and although not with Westchester County, that doesn't change what the Zoning Board did to tie the two properties together for parking. The Chair stated the variance has to be maintained and the Planning Board cannot overturn the Zoning Board's decision. Mr. Taborga restated the intention of the Church to create a parking lot on the property at 137 Cortlandt, a property that was cleared by the title company. He stated that the pastor of the Church understands there is confusion regarding the process of the filing but he is willing to provide access for the people that live at 139 Cortlandt St. to park in the rear of that building. The Chair pointed out that there must also be parking spaces allotted for the commercial as well as the residential portion of that property. Mr. Stevens stated the Church cannot be bound on the restrictions of the variance that can't be found in the record by a reasonable title search. Janet Gandolfo stated the Village might have to ask the bank that owns the property at 139 Cortlandt Street to appear before the Zoning Board to see if that Board would amend the original variance. Then the Planning Board would just need to approve the site plan as presented. Carl Aridas suggested parking spaces 9 - 12 be used for the property at 139 Cortlandt Street during non-service hours at the Church and in exchange the Church could use spaces 9 - 1 2 along with the five spaces behind 139 Cortlandt Street on Sundays before noon. This would require both property owners to agree to that condition and to amend the zoning variance. Planning Board Meeting, November 21, 2 0 1 3 - APPROVED 2 �Janet Gandolfo asked the applicant if they might consider that arrangement. Javier Taborga stated he would speak to the pastor about that idea and would also provide a layout showing parallel parking in the rear lot. The Chair asked the applicant about other engineering issues that have yet to be answered for the Board. Mr. Taborga stated that since there were legal issues that prevent the Church from undertaking site improvements; they would first need a solid response on the parking layout and the legal issues before they address the engineering issues. Mr. Dan Pennessi presented a letter to the Board authorizing him to speak on behalf of Mahopac National Bank, the owner of 139 Cortlandt Street. The Chair asked Mr. Pennessi if the Bank would want an easement for parking. Mr. Pennessi stated he would have to review with Mahopac Bank if they would like to pursue an application with the Zoning Board of Appeals. The Chair stated the Building Department would look through all the Zoning Board records to see if they could find the variance. Janet Gandolfo would discuss the legal issues with all the interested parties. There were no comments from the public. 3) C.A.R.S. Inc. 3 3 3 No.Broadway Discussion See announcements. 4 ) Approval of Minutes October 17, 2 0 1 3 The Chair asked for a motion to approve the minutes of October 17, 2013. Moved: Jones Seconded: McCarthy Vote: 7-0 Absent: The Chair asked for a motion to adjourn the meeting. Moved: Mendez Seconded: Aridas Absent: Vote: 7-0 The meeting was adjourned at 8:40pm. Planning Board Meeting, November 21, 2 0 1 3 - APPROVED 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-11-21 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/955bada2cf20eefe71d57363bb06e5aa.pdf 7a83ce0378b924eb40bc11a17f0c3972 PDF Text Text Village of Sleepy Hollow Planning Board Meeting - APPROVED December 19, 2 0 1 3 The meeting was called to order at 8:00pm by Eliot Martone, Chairman. The Chair noted that a quorum was present. Present: Eliot Martone, Chairman Ed McCarthy Hugh Jones Nicholas Cicchetti Isabel Mendez Anthony DelVecchio Absent: Carl Aridas Janet Gandolfo (Village Attorney) Also Present: Sean McCarthy (Village Building Inspector) James Natarelli (Dolph Rotfeld Engineering/Consulting Engineer) David Smith (VHB Engineering/Village Planners) Mary Gerlanc (Recording Secretary) Announcements - Item #3 is not on the agenda for tonight's meeting. The Chairman read a proclamation from the Mayor and the Board of Trustees in honor of Nicholas Cicchetti for 18 years of dedicated service to the Planning Board on his retirement as of the December 2013 meeting. The Chairman thanked Mr. Cicchetti for always being professional and having the best interests of the Village as well as the applicants in everything he has done. Proposed Agenda: 1) Michael & Angelica Cammarota 2) Maken Land Development 3) Rock of Salvation Church 4 ) C.A.R.S. Inc. 5)Approval of Minutes Riverside Drive 5 4 5 No. Broadway 135 Cortlandt St. 3 3 3 No. Broadway 1) Michael & Angelica Cammarota Riverside Drive The applicant did not appear for this application. New Application Continued Public Hearing Discussion Discussion November 21, 2 0 1 3 New Application �2) Maken Land Development 5 4 5 No. Broadway Continued Public Hearing Mike Miele, engineer represented this application. Mr. Miele addressed the concern about connecting to municipal services on North Broadway. He stated water is available but not sewer service. He stated the applicant had petitioned the NYS DOT to lay a sewer line in the DOT right of way and also to connect to their water line. The NYS DOT informed the applicant that they could not do their coordinated review without a preliminary approval from the Board. Mr. Miele asked for some kind of approval from the Board subject to bringing back the DOT plans for Board comments and approval and also addressing all the concerns of the Village Engineers. The Chair stated there were answers needed for the engineers that did not relate to the water and sewer issue. Mr. Natarelli stated he had just received new information from the applicant but had not had time to review. The Chair asked the location of the water connection on North Broadway. Mr. Miele stated he would determine the exact location for the Board and he would coordinate with Mr. Natarelli regarding the engineering issues and get updated plans to the Board. The Chair asked Mr. McCarthy to check with the Village Counsel if the Board has the power to grant the approval that NYSDOT requires. Edward McCarthy asked if the applicant had updated information from Con Edison. Mr. Miele stated he would also address those concerns for the Board at the next meeting. 3) Rock of Salvation Church 1 3 5 Cortlandt St. Discussion 3 3 3 No. Broadway Discussion See announcements above. 4 ) C.A.R.S. Inc. The Chair asked Mr. McCarthy to notify the applicant that if they do not appear before the Board at the January 2014 meeting, their application would be removed from the agenda and they would have to resubmit their application. Planning Board Meeting, December 19, 2 0 1 3 - APPROVED 2 �5) Approval of Minutes November 21, 2 0 1 3 The Chair asked for a motion to approve the minutes of November 21, 2013. Moved: Cicchetti Seconded: Mendez Vote: 6-0 Absent: Aridas The Chair asked for a motion to adjourn the meeting. Moved: Cicchetti Seconded: E. McCarthy Absent: Aridas Vote: 6-0 The meeting was adjourned at 8:14pm. Planning Board Meeting, December 19, 2 0 1 3 - APPROVED 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Planning Board Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_PLAN_2013-12-19 Subject The topic of the resource Planning Board Minutes & Resolutions-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text