2 25 39 https://sleepyhollow.localarchives.org/files/original/699971109e8dbbb10a97278944356407.pdf 946d3ab5f0f71724fe03c2cf702b61a5 PDF Text Text An Organizational Meeting took place on Monday, April 6, 2009, at 7:00 p.m. in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Thomas Capossela Bruce R. Campbell Barbara J. Carr David L. Schroedel Evelyn R. Stupel Karin T. Wompa, Trustees Also Present: Anthony Giaccio, Village Administrator Diane Jacobson, Village Treasurer Sean McCarthy, Building Inspector Richard Gross, General Foreman Janet Gandolfo, Village Attorney Mayor Wray called the meeting to order with a pledge to the flag. The Mayor called for a moment of silence for Sleepy Hollow resident, Vic McCartney, who recently passed. Agenda and Appointments - See Part I & Part II (attached). Committees of the Board of Trustees - See Part III (attached). Year 2009-2010 Operational and Procedural Resolutions See Part IV (attached). The Board moved into Work Session at 7 p.m. Respectfully submitted, �Organizational Meeting • m%Mm m^m%M]g ff ffQmfw SB %JPg mm\ff\ffm& C82P i ^ p ^ l B Vn%8 &flSv3%JI P2|f+ 9%£B * m\ffi\& Bu B T 1. Organization Meeting Called to Order: Mayor Wray 2. Pledge of Allegiance; Mayor Wray 3. Welcome and Opening Statement: Mayor Wray 4. Official Parliamentary Procedure: Roberts Rules of Order shall prevail in all deliberations of the Village Board and Village Board Committees, statutory boards, organizations and/or committees. 5. Official Newspapers/Publications: Gannett Newspapers Hudson Independent 6. Official Depository of Funds: TD Bank North, J.P. Morgan Chase, Signature Bank, Mahopac National Bank, subject to the review and report of Finance Committee. 7. Comments by Members of the Board of Trustees 8. Abbreviated Business Session: See Agenda �Part I I - Abbreviated 1. Appointment of Village Officials. Mayor Nominates, Trustees Confirm* A. B. C. D. E. F. G. Village Attorney: Janet Gandolfo, Esq. Moved: Trustee Stupel Seconded: Trustee Schroedel Vote: 7-0 Deputy Mayor: Trustee Capossela Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 7-0 Acting Village Justice: Alphonse L. Naclerio, Esq. Moved: Trustee Carr Seconded: Trustee Capossela Vote: 7-0 Village Historian: Henry Steiner Moved: Trustee Campbell Seconded: Trustee Carr Vote: 7-0 Police Surgeon: Dr. Robert Raniolo Moved: Trustee Wompa Seconded: Trustee Capossela Vote: 7-0 Official Photographer: Margaret Fox Moved: Trustee Carr Seconded: Campbell Vote: 7-0 Registrar of Vital Statistics Filomena Fallacaro Moved: Trustee Carr Seconded: Trustee Capossela Vote: 7-0 In the interests of time and to enable the Board of Trustees to review the following appointments, be it resolved that a motion is hereby made to extend the following said appointments until official action is taken by the Mayor and Board of Trustees. H. Village Clerk I. Deputy Village Clerk J. Village Treasurer K. Deputy Clerk/Treasurer L. Village Assessor M. Fire Inspector N. Village Engineers for VSH and Boards O. Code Enforcement Officer P. Plumbing Inspector Q. Electrical Inspector R. Building Inspector Moved: Trustee Carr Seconded: Trustee Campbell Vote: 7-0 �I r Ci iTis JLiLJL Committees of the Board of Trustees: Committee: Chairperson: Members: Administration; Wompa Campbell, Stupel (Communications/Franchises) Campbell Can-, Schroedel Finance/Special Projects (501c3): Schroedel Capossela, Carr Governmental Relations/Special Projects: Stupel Wompa, Campbell Public Safety: Schroedel Wompa, Capossela Public Works: Capossela Stupel, Schroedel Recreation and Parks: Capossela Campbell, Stupel Senior Citizens & Senior Center: Can- Capossela, Wompa Community Relations Sub-Committees GM Committee: Wray Schroedel, Wompa Housing Committee: Schools Field Group: Noise Level (Leaf Blower) Committee: Moved: Trustee Schroedel Seconded: Trustee Wompa Vote: 7-0 �Part 1 w Year 2009-2010 Operational and Procedural Resolutions: 1. Be It resolved that for the month of ApriE 2009, the Board of Trustees of the Village of Sleepy Hollow shall hold their regular Village Board of Trustees work session on Wednesdays, ApriE 15 and ApriE 29, at 7:00 PM and hold their Regular and Official Village Board Meeting on Wednesday, April 22, at 7:00 PM; and commencing May 2009, the Board of Trustees of the Village of Sleepy Hollow shall set the first and third Tuesday at 7:00 PM, for their regular Village Board of Trustees work sessions and second and fourth Tuesday of each month at 7:00 PM for the purpose of holding its Regular and Official Village Board Meeting. On each such Tuesday and upon due notice, announced official business and/or an executive session (s) may be held, if deemed necessary. Moved: Trustee Wompa 2. Seconded: Trustee Carr Vote: 7-0 Seconded: Trustee Stupe! Vote: 7-0 Be it resolved that Members of the Board of Trustees may participate in work sessions and executive sessions telephonically in cases of ill health, acknowledged hardship or significant distance of travel. This shall apply to up to two members of the Board of Trustees and shall not be counted for quorum purposes. Documentation of all votes on any items binding or otherwise committing the Board of Trustees to any action, commitment or proposal must be decided in person in the officially designated location within the Village of Sleepy Hollow at said meeting. No proxy may be granted or utilized in any vote and/or action of the Board of Trustees or individually by the Mayor or any Trustee. Moved: Trustee Capossela 5. Vote: 7-0 Be it resolved that the Board of Trustees establishes that special and/or emergency meetings of the Board may be held at the call and notice of the Mayor to the entire Board of Trustees at least forty-eight (48) hours in advance of said meeting. Such notice shall be presented in person, via e-mail address currently on file with the Village Clerk or be presented at their place of residence at least forty-eight (48) hours prior to the start of the meeting. Moved: Trustee Wompa 4. Trustee Campbell Be it resolved that any Executive Session requested by the Mayor must be approved by the consent of a majority of the Board of Trustees in order for the Board to take any vote on such subjects pertaining to said executive sessions. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during any Executive Session are to be confirmed by a vote in an open, public session immediately thereafter. Moved: Trustee Wompa 3. Seconded: Seconded: Trustee Carr Vote: 7-0 Continuing Resolution. Be it resolved that any member of any appointed board, committee, or commission of the Village of Sleepy Hollow having a term of office, �seat or position in excess of one (1) year and who is absent from or does not attend any three (3) regularly scheduled sessions of such hoard, committee or commission shall be subject to removal. Removal shall be deemed declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled Board of Trustees session. The Mayor shall then be empowered to appoint (and confirmed by the Board of Trustees, if necessary) a person to fill such vacancy for the unexpired term there remaining. Members of the Board of Trustees are exempt from this resolution. Moved: Trustee Capossela Seconded: Trustee Campbell Vote: 7-0 Village Justice Court Resolution: Be it resolved that in the event of the inability or unavailability of the Sleepy Hollow Village Justice and/or the Acting Village Justice to perform her/his duties, that judicial coverage shall be requested first from the Village of Tarrytown and thereafter from the Town of Mt. Pleasant. Moved: Trustee Capossela Seconded: Trustee Campbell Vote: 7-0 Be it resolved that the Mayor and Board of Trustees shall constitute a Committee of the Whole to meet, discuss, add, delete, revise or otherwise complete the year 2009-2010 budgetary process as prescribed by law. Moved: Trustee Campbell Seconded: Trustee Wompa Vote: 7-0 In the payment of bills, invoices and warrants of the Village of Sleepy Hollow, be it resolved that it shall be the responsibility of the Department Heads to review and approve all such bills; that the Chairpersons of the respective Trustee Committees to review and approve all such bills, if found correct and valid; that the Treasurer shall cause the bills to be presented to the Board of Trustees for their review and approval at an official session of the Board of Trustees; that upon approval by the Board of Trustees, the Treasurer shall cause the bills to be processed and signed; and that the Mayor shall review and hand sign each bill (but shall delegate the use of the facsimile signature in those cases as necessary) prior to final authorization to pay, subject to the review of the Procurement Policy by the Finance Committee and subsequently by the Board of Trustees. Moved: Trustee Campbell Seconded: Trustee Schroedel Vote: 7-0 Notwithstanding any resolutions to the contrary, in the interests of timely payment to selective service providers, the Treasurer and the Mayor shall be authorized to pay the village's various public utilities, United States Postal Service, freight and express charges as received. All such claims must be presented at the next regular meeting for audit and the claimant and the officer occurring or approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Trustee Campbell Seconded: Trustee Carr Vote: 7-0 For the purposes of mileage reimbursement for the use of private vehicles in the course of official, approved and documented events, the Village of Sleepy Hollow hereby adopts the official and prevailing IRS mileage reimbursement rate, per mile. Moved: Trustee Carr Seconded: Trustee Campbell Vote: 7-0 �11. Village of Sleepy Hollow Purchasing and Procurement Policy. Section 104-b of the General Municipal Law (GML) requires every village in the State of New York to adopt a series of internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML, Section 103 or any other laws. Provided herein is a copy of the policy based on the comments and suggestions as solicited from various Officers of the Village of Sleepy Hollow specifically involved with purchasing and the procurement of goods and services, of which policy is hereby officially adopted and will continue subject to the review of the Finance Committee and report to the Board of Trustees by said committee. Moved: Trustee Carr 12. Seconded; Trustee Schroedel Public Comments Rules. I t is the official policy of the Sleepy Hollow Village Mayor and Board of Trustees to seek out and encourage opportunities for public comment and commentary during the ordinary course of governmental business. I n balancing this desire in soliciting public comment and discussion, there is also a need for good order in providing for the administration of good government at official Village Board Meetings. The Mayor and Board of Trustees have adopted Robert's Rules of Order for the conduct of business for our Board meetings. Moved; Trustee Carr 13. Votes 7-0 Seconded; Trustee Campbell Vote; 7-0 Be it resolved, that the Village Board be and hereby establishes the following as a Standard workday for elected and appointed officials for the purpose of determining days worked reportable to the New York State and Local Employees' Retirement System: All Elected Officials: Five (5) days per month - Mayor, Trustees and Judge. Appointed Officials: Five (5) day work week, seven (7) hour day: Treasurer, Administrator, Deputy Clerk/Treasurer, Village Clerk, and Deputy Village Clerk. Village Attorney and Acting Village Justice; Five (5) days per month. Moved: Trustee Schroedel 15. Vote: 7-0 Attendance at Conferences: Whereas, there is t o be held during the coming official year conferences offered for municipal officers, employees and elected officials; and Whereas, attendance by certain municipal officials, employees and elected officials a t one or more of these meetings, conferences or schools benefits the municipality; Be it Resolved, t h a t prior authorization is needed before any reimbursement for the expenses related t o these meetings, conferences, or schools occur. Moved: Trustee Schroedel 16. Seconded: Trustee Carr Seconded: Trustee Carr Vote: 7-0 Capitalization Policy: Whereas, pursuant to General Municipal Law-99, the Village will adopt internal policies and procedures governing a threshold for the capitalization of fixed assets; and Whereas, the monetary threshold for capitalization of fixed assets for the Village of Sleepy Hollow will be established at $5,000 to permit the application of the Governmental Account Board Statement No. 34; and Whereas, all assets purchased for $5,000 or more must be �recorded in the Village of sleepy HolBow fixed Asset Ledger and a property ledger card must be maintained; and Whereas, the Village of Sleepy Hollow also will use the straight line method to calculate depreciation of capital assets. Be it resolved that the Village of Sleepy Hollow does hereby adopt the Capitalization Policy as outlined and will continue subject to the review of the Finance Committee and report to the Board of Trustees by said committee. Moved: Trustee Schroedel Seconded; Trustee Carr Vote: 7-0 Investment Policy: Be it resolved that the attached Investment Policy which applies to all moneys and other financial resources available for investment on its own behalf or on behalf of any other entity or individual is hereby adopted and will continue subject to the review of the Finance Committee and report to the Board of Trustees by said committee. Moved: Trustee Seconded: Trustee Vote: This resolution was put over to next meeting to allow for review of policy. �March 23, 2009 VILLAGE OF SLEEPY HOLLOW PURCHASE ORDER & PROCUREMENT POLICY VILLAGE QF SLEEPY HQLLQW PURCHASE ORDER PQL8CY Maintenance of an accurate expenditure system provides the Village with proper budgetary control. According to New York State Audit & Control municipalities must maintain an encumbrance system of accounting, thereby allowing the administrator to know exactly how much of any given budget appropriation remains unexpended. Expenditures for goods and services are initiated by the creation of a purchase order (PO). This includes most villages expenditures including purchasing of merchandise, bid Items, contractual payments, and insurance. When a bid is accepted and goes to contract, a purchase order should be written. The same applies to insurance premiums. A purchase order must be obtained prior to incurring an expense The following procedure must be followed: 1. The department fills out a requisition form before a purchase is completed for all aggregate purchases over $1000. Include: • correct budget appropriation code • vendor number, vendor name and address, ® description of merchandise - quantity, unit price, extend totals, final total and any other pertinent information. • Department head's signature • State or county contract # if applicable & pertinent information ® Board resolution if the purchase is a bid item The Department will use the current claim form or the Treasurer's department form as the requisition form to fill out this information and submit this to the Treasurer's Department. If this is a new vendor the Department will be required to submit the following information to the Treasurer's Department before a purchase order can be provided: • Vendor name, address ® W-9 for vendors 2. The department approved requisition form is submitted to the Treasurer's Department for verification that there are funds remaining in the budget code and that proper purchasing policy's have been followed (see below - such as quotes were obtained if the aggregate purchase was over $1000). After the Treasurer and the Administrator signs all requisitions, a purchase order with a purchase order # will be submitted to the Department PURCHASE ORDER & PROCUREMENT POLICY 1 4/7/2009 �3. The Department will submit the purchase order number or a copy of the purchase order to the vendor. The purchase order number must be written on the claim form when submitted for payment. 4. If the expenditure is over-budget, the Requisition is returned to the Department of origin. Departments must code the expenditures to the correct line and if overbudget then a budget line transfer is completed. A budget transfer form will be submitted indicating which appropriation line to transfer the budget amount from and to. 5. When a purchase order must be changed or adjusted, the Treasurer must increase or decrease the appropriate encumbrance. If the decision to cancel a purchase order is made, the Treasurer is notified on a timely basis so the budget can be adjusted accordingly. A monthly report of all open purchase orders will be submitted to the department for review. 6. When materials are received by the department, the contents are verified against the packing slip; the originator and receiving copies are marked "received", dated, initialed and the receiving copy and packing slips are then forwarded to the Treasurer Department along with the invoice, purchase order number and voucher. This completed claim form must be in the Treasurer's office by or before the Thursday of the week prior to the board's work session - these claims (if submitted correctly) will be paid at the next board meeting. No special requests will be accepted between board meetings except for emergency situations. 7. When all verification is in place, the invoice and documentation will be audited and entered on a warrant. The total warrant will be presented to the Board of Trustees for approval and the Mayor's signature. If a Board member takes exception to a particular claim, it will be noted at the board meeting 8. The paid claims will be filed numerically by check number in the Treasurer's office for the current fiscal year and then stored per records management standards. 9. Blanket Purchase Orders may be used for repeat vendors. A purchase order is requested for a dollar amount that is expected to be used over the next 2 months and the department can re-use the same PO until it is fully expended. The PO form must be attached to the voucher until the PO is used up. The final PO form will be submitted with the last invoice that fully receives the PO & mark close PO) (such as Staples or the local hardware store, salt for roads). NOTE: When reimbursable expenses are incurred by village personnel, it is important to remember that the village is tax exempt. There must be receipts for all reimbursed expenses other than mileage. PURCHASE ORDER & PROCUREMENT POLICY 2 4/7/2009 �VILLAGE OF SLEEPY HOLLOW PROCUREMENT POLICY Every prospective purchase of goods or services shall be evaluated to determine the applicability of GML, Section 103. Every village officer, board, department head or other personnel with the requisite purchasing authority (hereinafter Purchaser) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other village departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity, which will be maintained by the purchaser. ® All aggregate purchases of supplies or equipment which will exceed $10,000 in the fiscal year or public works contracts over $20,000 shall be formally bid pursuant to GML, Section 103. ® All estimated aggregate purchases of: ® Less than $10,000 but greater than $3,000 requires a written request by purchaser to vendors for a proposal (RFP) and written/fax/internet quotes from 3 vendors. ® Less than $3,000 but greater than $1,000 requires an oral request by purchaser to vendors for the prices of goods and oral/fax/internet quotes from 2 vendors. ® Less than $1,000 left to discretion of the department manager. a) All estimated public works contracts of: • Less than $20,000 but greater than $5,000 requires a written RFP and written/fax/internet quotes from 3 contractors. ® Less than $5,000 but greater than $3,000 requires a written RFP and written/fax/internet quotes from 2 contractors. ® Less than $3,000 but greater than $1,000 requires an oral request by purchaser to vendors for contract prices and oral/fax/internet quotes from 2 contractors. ® Less than $1,000 is left to the discretion of the purchaser. VERBAL QUOTATIONS: The telephone log or other record should record at a minimum: date, item or service desired and any other pertinent details or descriptions, price quoted, name of vendor, name of vendor's representative. WRITTEN/FAX/INTERNET QUOTATIONS: Vendors should provide at a minimum: date, description of item or details of services to be provided, and price. PURCHASE ORDER & PROCUREMENT POLICY 3 4/7/2009 �REQUEST FOR PROPOSALS: A request for proposals and evaluation of proposals can consider price plus other factors like experience, availability, staffing and suitability for needs. The process involves making a request for proposals from various firms or professionals, and then evaluating the proposals received. Depending on the complexity of the situation, you may prepare the RFP in-house or you may need to obtain a consultant to help you prepare it. A well-planned solicitation effort is needed to identify a sufficient number of qualified firms. To locate qualified firms, you may advertise in trade journals, check listings of professionals, internet advertising, talk to other local governments, etc. Any written RFP shall describe the desired goods, quantity and the particulars of delivery. The Purchaser shall compile a list of all vendors from whom written/fax/oral quotes have been requested and the written/fax/oral quotes offered. References to catalogs or price lists in appropriate cases may be substituted for obtaining verbal quotes. Also if quoted prices are below State or County Contracts price, no further quotes are required. All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract. Each purchaser will be responsible for obtaining and producing this documentation. ® The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification providing reasons why it is in the best interest of the village and its taxpayers to make an award to other than the low bidder. If a bidder is not deemed responsible, facts supporting that judgment shall also be documented and filed with the record supporting the procurement. ® A good faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. • Except when directed by the Village Board, no solicitation of written proposals or quotations shall be required under the following circumstances: o Purchases under State or County contracts. o Acquisition of professional services** o Emergencies as determined by Village Board resolution. o Sole source situations (for example patented or monopoly items). o Goods purchased from agencies for the blind or severely handicapped; o Goods purchased from correctional facilities. PURCHASE ORDER & PROCUREMENT POLICY 4 4/7/2009 �**Generally professional services involve specialized expertise, of professional judgment and/or high degree of creativity. For those items not subject to competitive bidding such as professional services, emergencies, purchases under State or County contracts or procurements from sole sources, documentation could include a memo to the files which details why the procurement is not subject to competitive bidding and include: ® a description of the facts giving rise to the emergency and that they meet the statutory criteria ® a description of the professional services ® copies of state or county contracts • opinion of municipal attorney ® a description of sole source items and how such determinations were made. PROFESSIONAL SERVICES: An effective way to award contracts for professional services is to award them only after at least two professionals are contacted and asked to submit written proposals. Such as architects, engineers, accountants, lawyers, underwriters, fiscal consultants and computer consultants. EMERGENCIES: An exception to the competitive requirement exists for emergency situations. There are three basic statutory criteria to be met in order to fall within this exception. These are that 1) the situation arises out of an accident or unforeseen occurrence or condition; 2) public buildings, public property or the life, health, safety or property of the political subdivision's residents are affected; and 3) the situation requires immediate action which cannot await competitive bidding. Even when an emergency exists, the public interest dictates that purchases are made at the lowest possible costs, seeking competition by informal solicitation of quotes or otherwise, to the extent practicable under the circumstances. SOLE SOURCE: Competitive bidding is not required under section 103 of the General Municipal Law in those limited situations when there is only one possible source from which to procure goods and services required in the public interest such as in the case of certain patented goods or services or public utility services. In making these determinations, the purchaser should document, among other things, the unique benefits of the patented item as compared to other items available in the marketplace; that no other item provides substantially equivalent or similar benefits; and that considering the benefits received, the cost of the item is reasonable. In addition that, as a matter of fact, there is no possibility of competition for the procurement of the goods. This policy shall be reviewed annually by the Village Board at its organizational meeting or as soon thereafter as is reasonably practicable. PURCHASE ORDER & PROCUREMENT POLICY 5 4/7/2009 �VBLLAGE OF SLEEPY HOLLOW PURCHASING & PROCUREMENT POLICY Whereas, Section 104-b of the General Municipal Law (GML) requires every village to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML, section 103 or any other law; and Whereas, comments have been solicited from those officers of the Village involved with procurements; NOW, THEREFORE, be it Resolved, that the Village of Sleepy Hollow does hereby adopt the following procurement and purchase order policies and procedures: ADDENDUM TO PURCHASING POLICY 3/23/09 "Per Chapter 402 of the Laws of 2007 requires that municipalities, by January 1, 2009, amend their procurement policies required under NYS General Municipal Law section 104(b) to include the names and titles of the individuals responsible for purchasing. The law also requires that this listing be updated annually." (NYS GFOA Newsletter Volume 29 #4) The following people are responsible for purchasing in the Village of Sleepy Hollow for their appropriate departments: Larry Cassidy Anthony Giaccio Rich Gross Jimmy Hayes William Hennesey Diane Jacobson Sean McCarthy Robin Pell Jimmy Warren Sonja Goldstein-Suss Court Clerk Administrator General Forman - DPW Ambulance Captain Fire Chief Treasurer Building Inspector Recreation Supervisor Police Chief Village Clerk PURCHASE ORDER & PROCUREMENT POLICY 6 Court Various DPW, Water, Sewer, Sanitation Ambulance Fire Department Various Capital and Safety Inspections Recreation Police and Parking Clerk's Office 4/7/2009 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-04-06a Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/0ca732ae283b07278b2c045133e970f9.pdf d0043dbcd460d2a8052508d5d8de2642 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A special session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 31, 2009 starting at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin T. Wompa Kenneth G. Wray David L. Schroedel Trustees Maria DeMilia-Powers (absent) Also Present: Anthony Giaccio, Village Administrator Robert Ponzini, Village Attorney Diane Jacobson, Treasurer Sean McCarthy, Village Architect Mayor Zegarelli called the meeting to order at 7:10 p.m. INTER-MUNICIPAL AGREEMENTS - Robert Ponzini gave an over view of two intermunicipal agreements with the County. The agreements relate to acquiring leased vehicles from the County, and the disposing of organic waste. TAX CERTIORARIS - Motion was made by Trustee Schroedel and seconded by Trustee Capossela to approve nineteen separate tax certioraris as recommended by the Village Attorney. There was a roll call vote all voting aye. The motion passed 6-0. ORGANIZATIONAL MEETING - Motion was made by Trustee Wray and seconded by Trustee Grala to change the organizational meeting from April 7 to April 6. The motion passed 6-0. At 7:35 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Grala and carried unanimously the meeting was adjourned. Respectfully submitted, (JMLA juices® Anthony^Giaccio Village Administrator �Meeting Date: Resolution #: 03/31/09 03/57/09 Resolution of the Mayor and Board of Trustees Changing Schedule for Organizational Meeting Date and Work Session WHEREAS, on March 24, 2009, the Mayor and Board of Trustees established the date for the Organizational Meeting and Work Session for Tuesday, April 7, 2009; and WHEREAS, due to scheduling conflicts, the Mayor and Board of Trustees wish to change the date for said Organizational Meeting and Work Session to Monday, April 6, 2009, at 7 p.m. which follows the swearing in of the new Trustees at 6:30 p.m. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees herein change the date for the Organizational Meeting and Work Session to Monday, April 6, 2009, commencing at 7:00 p.m. in the Board Room of Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York; and BE IT FURTHER RESOLVED that the swearing in of the new trustees will take place at 6:30 p.m. on Monday, April 6, 2009. Moved: Trustee Wray Seconded: Trustee Grala Vote: 6-0 �Meeting Date: Resolution #: 03/31/09 03/58/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Travasso Owners Corp. for the property located at 154 & 158 Beekman Avenue; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �<T~!Z.PT/^£6> ORDERED, that the assessments on Section 16, Block 5, Lots 13 & 14 be and the same are hereby reduced, corrected and fixed for the assessment years as follows: LOT 13 Assessment Year 2002 2003 2004 2005 2006 2007 Assessed Valuation Reduced From Reduced To $62,500 $62,500 $62,500 $60,150 $62,500 $55,000 $62,500 $52,600 $62,500 $50,550 $62,500 $48,900 Amount of Reduction $ -0$ 2,350 $ 7,500 $ 9,900 $11,950 $13,600 Assessed Valuation Reduced To Reduced From $123,400 $123,400 $123,400 $118,650 $123,400 $108,500 $123,400 $103,650 $123,400 $ 99,450 $123,400 $ 96,100 Amount of Reduction $ -0$ 4,750 $14,900 $19,750 $23,950 $27,300 LOT 14 Assessment Year 2002 " 2003 2004 2005 2006 2007 and so reduced and confirmed, it is further ORDERED, ADJUDGED AND DECREED, that the officer or officers having custody of the assessment rolls upon which the above-mentioned assessments and any taxes levied thereon are entered shall correct the said entries in conformity with this Order and shall note upon the margin of said rolls, opposite of said entries, that the same have been corrected by the authority of this order, and it is further ORDERED, that there shall be audited, allowed and paid to the petitioner by the �Meeting Date: Resolution #: 03/31/09 03/59/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Pauline Callas for the properties located at 92 Beekman Avenue, 64-66 Beekman Avenue, 263 Broadway, 23-25 Beekman Avenue and 480 Munroe Avenue; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling these claims in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �o o o loioo invDO o o o o o o o o o o o o o o o m o o o o m o o o o m m o o o C^-mr-ivomOoor^oocNC^roooT—ii—i ^f" oo" oC vo" r-S oo" o" oo" CN" l>" <N" >n" oo" oC o o o o o o o o o o o o o o o m o o o o m o o o o m i n o o o C | oo^ O^ m^ oo^ O^ co^ ^ co^ O^ co^ t>^ co^ O^ O^ oC in" in" t>" CN" VO" CO" in" *-T vo" i-T oo" in" in" in" oooNONChCNcrNOor-c^,ovoinininio o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o in" in" co ON" O O O O O O O O O O O O O O rH CNcNcN(NcNCNCNcN(NcNcN(NCNc>l • ^ f i n v o i > o o O N O t — i N m ^t in <o h o o 0 0 0 0 C^l V~l <^l oo" oo" oo" oo" oo" oo" oo" oo" oo" oo inininininininininuo rH crj w w w w w w w w w w w w w w w 0 O r—"< r—4 *—< r—"< T—"4 r—4 r—H r-H r— CO CO CO^CO CO^CO V\ O N O N O N O N O N O N O O O O O O O O O H H H H H H f \ | O J O ) N O l ( S M N N O oco ocooco^o coo co^ o co^ o m co it>^nvq^ ro oo" oo" oo" oo" oo" oo" oo" CM" of in ininininmininin-^i-co o o o o o o o o o o o o o o o o o o o o Tf- 0>>Cr\ChO,sO\0\000 0 i—i <N r*"H r™^ t—-J T * - ^ T—^ I—H Y—$ i—"H r™4 v j U J tr^J tr^T V / J tsr^f 'Cr^T t ^ 7 t r y ^ i n v o M J O ^ O r - i c N c o C ^ C T S O N C F S O N C N O O O O O N a N O N O N o a N O O O o r-Hr-lT—IHHH(NCJN(N �263 Broadway; 16-7-1 Assessed Valuation Assessment Year 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Reduced from $286,100 $286,100 $286,100 $286,100 ' $286,100 $286,100 $286,100 "$286,100 $286,100 $286,100 $286,100 $286,100 $286,100 $286,100 $286,100 Reduced to $245,000 $255,400 $254,400 $264,600 $252,700 $257,800 $224,350 $205,500 $191,900 $181,950 $164,900 $157,500 $149,800 $148,500 $148,500 Assessment Reduction $ 41,100 $ 30,700 $ 31,700 $ 21,500 $ 33,400 $ 28,300 $ 61,750 $ 80,600 $ 94,200 $104,150 $121,200 $128,600 $136,300 $137,600 $137,600 23-25 Beekman Avenue; 15-14-1 Assessed Valuation Assessment Year 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 .. 2008 Reduced from $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 $231,900 Reduced to $216,150 $226,400 $226,450 $231,900 $224,350 $227,500 $200,850 $182,900 $169,800 $161,700 $147,200 $140,000 $133,500 $132,000 $132,000 3 Assessment Reduction $15,750 $ 5,500 $ 5,450 $0 $ 7,550 $ 4,400 $31,050 $49,000 $62,100 $70,200 $84,700 $91,900 $98,400 $99,900 $99,900 �480 Monroe Avenue; 14-21-2A Assessed Valuation Assessment Year 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Reduced from $230,500 $230,500 $230,500 $230,500 $230,500 ; $230,500 $230,500 $230,500 $230,500 $230,500 $230,500 $230,500 $230,500 $230,500 $199,200 Reduced to $230,500 $230,500 $230,500 $230,500 $230,500 $230,500 $230,500 $230,500 $230,500 $230,500 $221,800 $210,800 $201,400 $199,200 $199,200 Assessment Reduction $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ 8,700 $19,700 $29,100 $31,300 $0 and it is further ORDERED, ADJUDGED and DECREED that the allocations between land and improvements of said assessment, as reduced, shall be left to the sole discretion of the Assessor of the said municipality, and it is further ORDERED, ADJUDGED and DECREED that the officer or officers having custody of the assessment roll upon which the above-mentioned assessment and any taxes levied thereon is entered shall correct said entry in conformity with this Order and Judgment and shall note upon the margin of said roll, opposite said entry, that the same has been corrected by the authorization of this Order and Judgment, and it is further ORDERED, ADJUDGED and DECREED that there shall be audited, allowed and paid to the petitioner by the Village of Sleepy Hollow, the amounts paid by petitioner as Village taxes, and taxes relating to any special taxing district for which the Village collects such taxes, as appropriate, against the original assessment in excess of what the taxes would have been if said assessment made in the aforesaid year had been made as determined by this Order and Judgment, together with the proportionate share of any interest or penalty paid by reason of delinquent payment of said excess taxes, and interest as provided by Section 726 of the Real Property Tax Law, and it is further ORDERED, ADJUDGED and DECREED that all payments hereinabove directed to be made by respondents, the Village of Sleepy Hollow, and/or any of the various taxing authorities, be made by check or draft, payable to the Order of Watkins & Watkins, L.L.P., as attorneys for 4 �Meeting Date: Resolution #: 03/31/09 03/60/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Samuel Vieira for the property located at 151 North Washington Street; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term, of the Supreme Court of the State of New York, held in and for the County of Westchester at 111 Dr. Martin Luther King Blvd in the City of White Plains, on the __ day of 2009 PRESENT: HON. JOHN R. LA CAVA, J.S.C. SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER -X In the Matter of the Application of SAMUEL S. VIEIRA, CONSENT JUDGMENT Petitioner, "a9aiflSt" Index Nos. 5765/00,6973/01,6608/02 5601/03,6533/04,6571/05,07382/06,7179/07 The Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow and ^Village of Sleepy Hollow, 151 North Washington Street Respondents. 16/17/0004 For a Review under Article 7 of the Real Property Tax Law of the State of New York. Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2000, 2001, 2002, 2003, 2004, 2005, 2006 and 2007 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the Petitioner therein set forth be reduced as follows: 151 North Washington Street 16/17/0004 Tax Reduction From Reduction Year 2000 2001 2002 2003 2004 2005 2006 2007 $165,000 $165,000 $165,000 $165,000 $165,000 $165,000 $165,000 $165,000 . $157,622 $145,495 $137,809 $128,059 $116,373 $115,500 $115,500 $115,500 To . Reduction $ 7,378 $19,505 $27,191 " $36,941 $48,627 $49,500 $49,500 $49,500 �Meeting Date: Resolution #: 03/31/09 03/61/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Samuel and Gracienda Vieira for the property located at 147 North Washington Street; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term of the Supreme Court of the State of New York, held in and for the County of Westchester at 111 Dr. Martin Luther King Blvd in the City of White Plains, on the _ day of 2009 PRESENT: HON. JOHN R. LA CAVA, J.S.C. SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER , , x In the Matter of the Application of SAMUEL and GRACINDA VIEIRA, CONSENT JUDGMENT Petitioners, -against- The Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow and the Village of Sleepy Hollow, Respondents. Index Nos. 6974/01,6609/02,5599/03 6532/04,6565/05,7383/06 7177/07 147 North Washington Street 16/17/0004.1 For a Review under Article 7 of the Real Property Tax Law of the State of New York. -X Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2001, 2002, 2003, 2004, 2005, 2006 and 2007 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the Petitioners therein set forth be reduced as follows: 147 North Washington Street 16/17/0004.1 Tax Year Reduction From To 2001 2002 2003 2004 2005 2006 2007 $275,000 $275,000 $275,000 $275,000 $275,000 $275,000 $275,000 $275,000 $262,493 $241,150 $211,225 $192,500 $192,500 $192,500 Reduction Reduction none $12,507 $33,850 $63,775 $82,500 - $82,500 $82,500 �Meeting Date: Resolution #: 03/31/09 03/62/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Gracienda Vieira for the property located at 143 North Washington Street; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term of the Supreme Court of the State of New York, held in and for the County of Westchester at 111 Dr. Martin Luther King Blvd in the City of White Plains, oh the _ day of 2009 PRESENT: HON. JOHN R. LA CAVA, J.S.C. SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER In the Matter of the Application of GRACINDAX.VIEIRA, CONSENT JUDGMENT Petitioner, -againstThe Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow and the Village of Sleepy Hollow, Index Nos. 5763/00,6971/01,6604/02. 5600/03,6531/04,6566/05,7379/06, 7178/07 143 North Washington Street 16/17/0004.2 Respondents. For a Review under Article 7 of the Real Property Tax Law of the State, of New York. Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2000, 2001, 2002, 2003, 2004, 2005, 2006 and 2007 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the Petitioner therein set forth be reduced- as follows: 143 North Washington Street 16/17/0004.2 Reduction Year Reduction From To Reduction 2000 2001 2002 2003 2004 2005 2006 2007 $234,500 $234,500 $234,500 $234,500 $234,500 $234,500 $234,500 $234,500 $234,500 $234,500 $234,500 $234,500 $207,420 $187,000 $187,000 $187,000 none none none none $27,080 $47,500 $47,500 $47,500 Tax �Meeting Date: Resolution #: 03/31/09 03/63/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Antonio Rodrigues for the property located at 89-91 Cortlandt Street; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term, Part IV of the Supreme Court of the State of New York, held in and for the County of Westchester in the City of White Plains, on the day of , 2008 PRESENT: HON. JOHN R. LA CAVA, J.S.C SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER _, X In the Matter of the Application of LAURENTINO RODRIGUES and JORGE RODRIGUES, CONSENT JUDGMENT Petitioner(s) Index Nos. 6597/02,5609/03,6156/04,6567/05 7391/06,7183/07,9415/08 -against- The Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow, and the Village of Sleepy Hollow, Respondents. For a" Review under Article 7 of the Real Property Tax Law of the State of New York. X Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2006, 2007 and 2008 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the petitioners therein set forth be reduced as follows: 89-91 Cortlandt Street 16/4/25 Assessment Year 2006 2007 2008 Reduction From $98,600 $98,600 $98,600 Reduction lo $93,670 $91,698 $90,712 Reduction $4,930 $6,902 $7,888 ORDERED, that the assessments entered upon the 2002, 2003, 2004 and 2005 Assessment Rolls of the Village of Sleepy Hollow are confirmed, and it is further ORDERED, ADJUDGED AND DECREED that the officer or officers having custody of said assessment rolls and any tax roll upon which the above-mentioned assessments and any taxes levied have been entered, shall correct the said entries in conformity with this order and shall note upon the �Meeting Date: Resolution #: 03/31/09 03/64/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Phelps Memorial Hospital Center for the property located at 777 North Broodway; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. MOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term, Part IV of the Supreme Court of the State of New York, held in and for the County of Westchester in the City of White Plains, on the day of , 2008 PRESENT: HON. JOHN R. LA CAVA, J.S.C SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER X In the Matter of the Application of PHELPS MEMORIAL HOSPITAL CENTER, PHELPS PROFESSIONAL BUILDING CO. L.P. PHMC REALTY CORP., GENERAL PARTNER Petitioner(s) CONSENT JUDGMENT -againstThe Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow, and the Village of Sleepy Hollow, Index Nos. 6102/96,5966/97,4935/98 5626/99,5770/00,6479/01,6697/02,6175/03 6142/04,6558/05,7377/06,7193/07,9544/08 Respondents. For a Review under Article 7 of the Real Property Tax Law of the State of New York. -X Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2005, 2006, 2007 and 2008 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the petitioners therein set forth be reduced as follows: 777 North Broadway 11/1/3 A.1 Assessment Year 2005 2006 2007 2008 Reduction From $1,980,000 $1,980,000 $1,980,000 $1,980,000 Reduction lo $1,801,800 $1,584,000 $1,425,600 $1,425,600 Reduction $178,200 $396,000 $555,000 $555,000 ORDERED, that the assessments entered upon the 1996, 1997, 1998, 1999, 2000, 2001, 2002, 2003 and 2004 Assessment Rolls of the Village of Sleepy Hollow are confirmed, and it is further �Meeting Date: Resolution #: 03/31/09 03/65/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Laurentino Rodrigues for the property located at 180 Valley Street; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term, Part IV , of the Supreme Court of the State of New York, held in and for the County of Westchester in the City of White Plains, on the day of ., 2008 PRESENT: HON. JOHN R. LA CAVA, J.S.C SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER _X' In the Matter of the Application of LAURENTINO RODRIGUES CONSENT JUDGMENT Petitioner(s), Index Nos. 5623/1999,5737/00,6472/01, 6600/02,5610/03,6155/04,6567/05,7395/06, 7188/07,9414/08 -against- The Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow, and the Village of Sleepy Hollow, Respondents. For a Review under Article 7 of the Real Property Tax Law of the State of New York. --X Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2001, 2002, 2003, 2004, 2005, 2006, 2007 and 2008 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the petitioners therein set forth be reduced as follows: 180 Valley Street . 16/12/006 Assessment Year 2002 2003 2004 2005 2006 * 2007 2008 Reduction From $510,000 $510,000 $510,000 $510,000 $510,000 $510,000 $510,000 Reduction To $484,500 $469,200 $443,700 $438,600 $418,200 $408,000 $408,000 Reduction $ 25,500 $ 40,800 $ 66,300 $71,400 $91,800 $102,000 $102,000 ORDERED, that the assessments entered upon the 1999, 2000 and 2001 Assessment Rolls of the Village of Sleepy Hollow are confirmed, and it is further �Meeting Date: Resolution #: 03/31/09 03/66/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Laurentino Rodrigues for the property located at 185 Valley Street; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term, Part IV of the Supreme Court of the State of New York, held in and for the County of Westchester in the City of White Plains on the day of 2008 "~ ' PRESENT: HON. JOHN R. LA CAVA, J.S.C SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER In the Matter of the Application of LAURENTINO RODRIGUES CONSENTJUDGMENT Petitioner(s), Index Nos. 5974/97,4937/98,5623/99,5773/00 6472/01,6600/02,5610/03,6155/04,6567/05 7395/06,7188/07,9414/08 -against- The Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow, and the Village of Sleepy Hollow, Respondents. For a Review under Article 7 of the Real Property Tax Law of the State of New York. . •_ X Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2000, 2001, 2002, 2003, 2004, 2005, 2006, 2007 and 2008 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the petitioners therein set forth be reduced as follows: 185 Valley Street 16/11/001 Assessment Year 2000 2001 2002 2003 2004 2005 2006 2007 2008 Reduction From $337,500 $337,500 $337,500 $337,500 $337,500 $337,500 $337,500 $337,500 $337,500 Reduction lo $306,112 $288,225 $270,337 $268,650 $260,550 $248,063 $228,150 $219,375 $219,375 Reduction $31,388 $ 49,275 $67,163 $ 68,850 $ 76,950 $ 89,437 $109,350 $118,125 $118,125 �Meeting Date: Resolution #: 03/31/09 03/67/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by 358 Broadway LLC; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term, Part IV of the Supreme Court of the State of New York, held in and for the County of Westchester in the City of White Plains, on the day of , 2008 PRESENT: HON. JOHN R. LA CAVA, J.S.C SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER X In the Matter of the Application of 358 NORTH BROADWAY LLC et al., CONSENT JUDGMENT index Nos. 5628/99,5783/00,6474/01,6598/02 6737/03,6145/04,6569/05,7376/06,7189/07 9413/08 Petitioner(s), -against- The Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow, and the Village of Sleepy Hollow, Respondents. For a Review under Article 7 of the Real Property Tax Law of the State of New York. . x Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2002, 2003, 2004, 2005, 2006, 2007 and 2008 Assessment Rolls of the Village of S[eepy Hollow, upon the following real property of the petitioners therein set forth be reduced as follows: 358 North Broadway 17/21/0015 Assessment Year 2002 2003 2004 2005 2006 2007 2008 Reduction From $675,000 $675,000 $675,000 $675,000 $675,000 $675,000 $675,000 Reduction To $653,400 $621,675 $567,000 $541,350 $519,750 $513,000 $513,000 Reduction $21,600 $ 53,325 $108,000 $133,650 $155,250 $162,000 $162,000 ORDERED, that the assessments entered upon the 1999, 2000 and 2001 Assessment Rolls of the Village of Sleepy Hollow are confirmed, and it is further �Meeting Date: Resolution #: 03/31/09 03/68/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by County House Road LLC for the property County House Road; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �ESQ., Village Attorney of the Village of Sleepy Hollow, their attorney, and the parties having made their settlement, it is ORDERED, that the assessments of the property of Petitioners designated as Section 17, Block 3, Lot IE be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: Assessment Year 2000 2001 2002 Tax Year Reduced From 2000/01 2001/02 2002/03 475,000 475,000 475,000 Reduced To 237,500 237,500 237,500 Reduction 237,500 237,500 237,500 and so reduced and confirmed, it is further ORDERED, ADJUDGED AND DECREED, that the officer or officers having custody of the assessment rolls upon which the above-mentioned assessments and any taxes levied thereon are entered shall correct the said entries in conformity with this order, and shall note upon the margin of said rolls, opposite of said entries, that the same have been corrected by the authority of this order, and it is further ORDERED AND DIRECTED that there shall be audited and paid by the VILLAGE OF SLEEPY HOLLOW, respectively, to the Petitioner, the amounts, if any, paid by the said Petitioner, their representatives or agents as Village and Village district taxes against the said erroneous assessments in excess of what the Village and Village district taxes should have been if the said assessments had been as herein ordered and determined with interest, except in the event that the refund of taxes is paid within 60 days of service of a certified copy of this Court Order with Notice of Entry,, then interest is waived, together with the amounts of interest, if any, paid on such excess by reasons of delinquent payment, and it is further 2 �Meeting Date: Resolution #: 03/31/09 03/69/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Amenta Development, Paul, Frank and John Amenta for the property located at 245 North Broadway; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term of the Supreme Court of the State of New York, held in and for the County of Westchester at 140 Grand Street in the City of White Plains, on the day of 2009 PRESENT: HON. JOHN R. LA CAVA, J.S.C. SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER . X. In the Matter of the Application of AMENTA DEVELOPMENT, PAUL, FRANK and .. JOHN AMENTA, CONSENT JUDGMENT Index Nos. 6470/01,6617/02,5602/03,6530/04 6575/05,7397/06,7173/07 Petitioners, -against- 245 North Broadway 16-7-4,5 The Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow and the Village of Sleepy Hollow, Respondents. For a Review under Article 7 of the Real Property Tax Law of the State of New York. -X Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2001, 2002, 2003, 2004, 2005 and 2006 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the' Petitioners therein set forth be reduced as follows: 245 NORTH BROADWAY Tax Reduced From Reduced Year 2001 2002 2003 2004 2005 2006 900,000 900,000 900,000 900,000 900,000 900,000 670,012 629,618 638,261 552,689 562,821 570,813 To Reduction 229,988 270,382 261,739 347,311 337,179 329,187 16-7-4,5 �Meeting Date: Resolution #: 03/31/09 03/70/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Hamilton Design, Inc., Cedar Street Realty Corp. for the property located at 115 Cortlandt Street; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At a Special Term of the Supreme Court of the State of New York, held in and for the County of Westchester at 140 Grand Street in the City of White Plains, on the day of 2009 PRESENT: HON. JOHN R. LA CAVA, J.S.C. SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER _x „ In the Matter of the Application of HAMILTON DESIGN, INC., CEDAR STREET REALTY CORP., CONSENT JUDGMENT ' Index Nos. 7136/02,6736/03,6152/04 6564/05,7872/06 Petitioner(s), -against115 Cortlandt Street 16/8/11 The Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow and the Village of Sleepy Hollow, . Respondents. For a Review under Article 7 of the Real Property Tax Law of the State of New York. -X Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2002, 2003, 2004, 2005 and 2006 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the Petitioner therein set forth be reduced as follows: 115 Cortlandt Street 16/8/11 Reduced From Reduced Year 2002 2003 2004 2005 2006 235,000 235,000 235,000 235,000 235,000 209,534 200,420 192,111 195,633 198,411 Tax To Reduction 25,466 34,580 42,889 39,367 36,589 ORDERED, ADJUDGED AND DECREED that the officer or officers having custody of said assessment rolls and any tax roll upon which the above-mentioned assessments and any taxes �Meeting Date: Resolution #: 03/31/09 03/71/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by National Sokol of North Tarrytown for the property located at 155 Beekman Avenue; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �At. a Special Term of the Supreme Court of the State of New York, held in and for the County of Westchester at 140 Grand Street in the City of White Plains, on the day of 2009 PRESENT: HON. JOHN R. LA CAVA, J.S.C. SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER ._ X In the Matter of the Application of NATIONAL SOKOL OF NORTH TARRYTOWN, CONSENT JUDGMENT . . M • e ™,A< e c , n / n o , C M , M c, A-In. Index Nos. 6476/01,6610/02,5598/03,6147/04 6556/05,7175/07 .. Petitioner, -against- 155 Beekman Avenue 15/10/01 The Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow and the Village of Sleepy Hollow, Respondents. For a Review under Article 7 of the Real Property Tax Law of the State of New York. X Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2001, 2002, 2003, 2004, 2005, 2006 and 2007 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the Petitioners therein set forth be reduced as follows: 155 Beekman Avenue 15/10/01 Reduced From Reduced Year 2001 2002 2003 2004 2005 2006 2007 167,000 167,000 167,000 167,000 167,000 167,000 167,000 109,767 103,794 99,806 91,856 88,452 85,631 85,817 Tax To Reduction 57,233 63,206 .67,194 75,144 78,548 81,369 81,183 ORDERED, ADJUDGED AND DECREED that the officer or officers having custody of said assessment rolls and any tax roll upon which the above-mentioned assessments and any taxes levied have been entered, shall correct the said entries in conformity with this order and shall note upon �Meeting Date: Resolution #: 03/31/09 03/72/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Christopher Rezza and Associates for the property located at 44 Beekman Avenue; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �b^MlHilll At a Special Term, Part IV of the Supreme Court of the State of New York, held in and for the County of Westchester in the City of White Plains, on the 2009 day of , PRESENT: HON. JOHN R. LA CAVA, J.S.C SUPREME COURT OF THE STATE OF NEW YORK COUNTY OF WESTCHESTER X In the Matter of the Application of CHRISTOPHER REZZA and ASSOCIATES, CONSENT JUDGMENT Index Nos. 07135/02,06847/03,06730/04 06574/05 Petitioner(s), -againstThe Assessor for the Village of Sleepy Hollow The Board of Review of the Village of Sleepy Hollow, and the Village of Sleepy Hollow, _, t Respondents. 4 4 B e e k m a n A v e n ue 115.11-4-68 For a Review under Article 7 of the Real Property Tax Law of the State of New York. -N- X Upon reading and filing the annexed Stipulation signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, that the assessments entered upon the 2002, 2003, 2004 and 2005 Assessment Rolls of the Village of Sleepy Hollow, upon the following real property of the Petitioners therein set forth be reduced as follows: 44 BEEKMAN AVENUE 115.11-4-68 Tax Year 2002 2003 2004 2005 Reduced i From 154,100 154,100 154,100 154,100 Reduced To No change No change 149,420 141,290 Reduction None None 4,680 12,810 ORDERED, ADJUDGED AND DECREED that the officer or officers having custody of said assessment rolls and any tax roll upon which the above-mentioned assessments and any taxes levied have been entered, shall correct the said entries in conformity with this order and shall note upon the �Meeting Date: Resolution #: 03/31/09 03/73/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Edward Keegan for the property located at 285 North Broadway; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. MOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �•/^Cs^gr^-* Certiorari Term of this Court, and the Petitioners having appeared by JOSEPH E. ST. ONGE,ESQ., their attorney, and the respondents having appeared by ROBERT J. PONZINI, ESQ., Village Attorney of the Village of Sleepy Hollow, their attorney, and the parties having made their settlement, it is ORDERED, that the assessments of the property of Petitioners designated as Section 15, Block 14, Lot 17E be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: Assessment Year 1999 2000 2001 2002 2003 2004 2005 2006 2007 Tax Year 1999/00 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 Reduced From 410,400 320,400 320,400 320,400 235,000 235,000 235,000 235,000 235,000 Reduced To 138,340 115,785 102,625 106,885 102,325 87,060 79,750 73,325 72,000 Reduction 272,060 204,615 217,775 213,515 132,675 147,940 155,250 161,675 163,000 and so reduced and confirmed, it is further ORDERED, that the assessments of the property of Petitioners designated as Section 15, Block 14, Lot 18 be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: Assessment Year 1999 2000 2001 2002 2003 2004 2005 2006 2007 Tax Year 1999/00 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 Reduced From 76,500 76,500 76,500 - 76,500 76,500 76,500 76,500 76,500 76,500 2 Reduced To 76,500 76,500 76,500 76,500 76,500 76,500 76,500 76,500 76,500 Reduction None None None None None None None None None �Meeting Date: Resolution #: 03/31/09 03/74/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Eva-Gloria D'Eufemia for the property located at 173-1/2 Cortlandt Street; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �attorney, and the respondents having appeared by ROBERT J. PONZINI, ESQ., Village Attorney of the Village of Sleepy Hollow, their attorney, and the parties having made their settlement, it is ORDERED, that the assessments of the property of Petitioners designated as Section 16, Block 5, Lot 5 be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: Assessment Year 1993 1995 Tax Year 1993/94 1995/96 Reduced From Reduced To 142,300 142,300 100,750 98,670 Reduction 41,550 43,630 and so reduced and confirmed, it is further ORDERED, ADJUDGED AND DECREED, that the officer or officers having custody of the assessment rolls upon which the above-mentioned assessments and any taxes levied thereon are entered shall correct the said entries in conformity with this order, and shall note upon the margin of said rolls, opposite of said entries, that the same have been corrected by the authority of this order, and it is further ORDERED AND DIRECTED that there shall be audited and paid by the VILLAGE OF SLEEPY HOLLOW, respectively, to the Petitioner, the amounts, if any, paid by the said Petitioner, their representatives or agents as Village and Village district taxes against the said erroneous assessments in excess of what the Village and Village district taxes should have been if the said assessments had been as herein ordered and determined with interest, except in the event that the refund of taxes is paid within 60 days of service of a certified copy of this Court Order with Notice of Entry, then interest is waived, together with the amounts of interest, if any, paid on such excess by reasons of delinquent payment, and it is further ORDERED AND DIRECTED that all tax refunds hereinabove directed to be �Meeting Date: Resolution #: 03/31/09 03/75/09 WHEREAS, an action has been commenced in New York State Supreme Court, Westchester County by Sleepy Hollow Bank for the property located at 49 Beekman Avenue; and WHEREAS, it has been recommended to the Village of Sleepy Hollow by its Assessor and Attorney to resolve this litigation by the attached settlement. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the Village Attorney to execute the attached consent judgment settling this claim in all respects. Moved: Trustee Schroedel Seconded: Trustee Capossela Vote: 6-0 By roll call: Trustees Schroedel, Capossela, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �The issues of these proceedings having duly come on for trial at a Tax Certiorari Term of this Court, and the Petitioners having appeared by JOSEPH E. ST. ONGE, ESQ., their attorney, and the respondents having appeared by ROBERT J. PONZ1NI, ESQ., Village Attorney of the Village of Sleepy Hollow, their attorney, and the parties having made their settlement, it is ORDERED, that the assessments of the property of Petitioners designated as Section 15, Block 13, Lot 1 be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: Assessment Year 2004 Tax Year 2004/05 Reduced From Reduced To 378,800 273,000 Reduction 105,800 and so reduced and confirmed, it is further ORDERED, that the assessments of the property of Petitioners designated as Section 15, Block 13, Lot IB be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: . • Assessment Year 2004 Tax Year 2004/05 i' Reduced From 166,700 and so reduced and confirmed, it is further 2 Reduced To 133,600 Reduction 33,100 �ORDERED, that the assessments of the property of Petitioners designated as Section 15* Block 13, Lot ID be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: Assessment Year 2004 Tax Year 2004/05 Reduced From Reduced To Reduction 45,300 45,300 None and so reduced and confirmed, it is further ORDERED, that the assessments of the property of Petitioners designated as Section 15, Block 13, Lot 2 be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: Assessment Year 2004 Tax Year Reduced From Reduced To 2004/05 .44,100 32,000 Reduction 12,100 and so reduced and confirmed, it is further ORDERED, that the assessments of the property of Petitioners designated as Section 15, Block 13, Lot 14 be and the same are hereby confirmed or reduced, corrected and fixed for the assessment years as follows: Assessment Year 2004 Tax Year 2004/05 Reduced From Reduced To Reduction 197,200 77,700 119,500 and so reduced and confirmed, it is further 3 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-03-31 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/d6d53de2c74179b949b388ab451b5f4d.pdf aa9783d987c793a1057c7c6d8630a995 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 24, 2009 starting at 6:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin T. Wompa Kenneth G. Wray David L. Schroedel Maria DeMilia-Powers Trustees Also Present: Anthony Giaccio, Village Administrator Robert Ponzini, Village Attorney Diane Jacobson, Treasurer Sean McCarthy, Village Architect Rich Gross, General Foreman Jimmy Warren, Police Chief Mayor Zegarelli called the meeting to order at 6:10 p.m. KINGSLAND BATHHOUSE - Fiona Hodgson requested guidancefromthe Board on a grant application related to the Kingsland Point Bathhouse. COMMUNITY DEVELOPMENT BLOCK GRANTS - Fiona Hodgson gave a report on the status of the Village's Community Development Block Grants. HYBRID VEHICLES - Gary GersteinfromFord gave a report to the Board on hybrid vehicles for the Police Department. CLAIMS - Diane Jacobson submitted claims to the Board for review. Trustee Capossela requested that two items be removed from the list. Respectfully submitted, Anthony^Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-03-24a Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f6b86bd5981a659bd2f1ef2e80eb2694.pdf 646d605d2e367d429fa907cb9dba8e62 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, March 24, 2009, in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin Wompa Kenneth Wray Maria Rose DeMilia-Powers David Schroedel, Trustees Also Present: Anthony P. Giaccio, Administrator Diane Jacobson, Treasurer Robert Ponzini, Esq., Village Counsel Sean McCarthy, Building Inspector Richard Gross, General Foreman At 7:00 p.m., the Mayor called the meeting to order with a prayer and pledge to the flag. Approval of Minutes Trustee Grala moved, seconded by Trustee Schroedel, to approve the minutes of March 3, 2009 as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0. Trustee Schroedel moved, seconded by Trustee Wray, to approve the minutes of March 10, 2009 as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0 The Mayor then swore in Frank Hrotko as Police Lieutenant. At approximately 7:15 p.m., Trustee Schroedel moved to go into Executive Session to discuss legal matters; Trustee Wray seconded. Carried: 7-0 At approximately 7:30 p.m., Trustee Wray moved to come out of Executive Session, seconded by Trustee Schroedel. Carried: 7-0 At approximately 7:32 p.m., Trustee Grala moved to reconvene the Board of Assessment Review, seconded by Trustee DeMilia-Powers. Carried: 7-0 The Board reviewed the Memorandum from Robert Balog and Fred Gross of Balog Consulting Services in which they recommend to the Board that all grievances which were file on February 17, 2009 be denied with the exception of twelve (12) properties. The �recommendations summary equates to Homestead of $345,150 and Non-Homestead of $27,100 in assessed value, (see attached) Trustee Schroedel moved, seconded by Trustee DeMilia-Powers, as per the recommendations of the Assessors to approve of the suggested reductions for the twelve (12) properties as outlined and to deny the other ninety-eight (98) filed grievances. Carried: 7-0 Trustee DeMilia-Powers moved, seconded by Trustee Grala, to go out of the Board of Assessment Review session. Carried: 7-0 After discussion, a motion was made to set an additional special session on Tuesday, March 31, 2009 at 7 p.m. with a very limited agenda regarding various tax items for resolution. Moved by Trustee DeMilia-Powers, seconded by Trustee Grala. Carried: 7-0 The Board then moved back into regular session. Approval of Warrants Trustee Schroedel moved, seconded by Trustee Wray, to approve Warrant 09MAR12 in the amount of $123,908.95, Warrant 09MAR16 in the amount of $49,951.30, and Warrant 09MAR24 in the amount of $342,230.63. After some discussion, it was agreed to pull the claims from the warrant for Rob Pell and Michael Janos for further review. Carried: 7-0 The Mayor announced that the public hearing on River's Edge has been adjourned, but asked if anyone would like to speak on the matter. Clara Teagle of 38 Hudson Street submitted the attached letter to the Mayor and Board for the record. No other comments. Public Comments Mark Fry of 41 Hudson Terrace thanked the Mayor and outgoing Trustees for their service to the Village. Trustee Reports Trustee Schroedel - no report. Trustee Capossela reported for Recreation that the ball fields at Devries and Quattro are being groomed and readied for this spring's baseball season which kicks off on Saturday, April 4, with a parade in Tarrytown. The dugouts, lights and scoreboard will be installed sometime this week this year. He was not sure that the lights will be ready for 2009, but dugouts are completed and scoreboard is on the way. Summer camp with Tarrytown is scheduled for this summer with more information to follow. The employment applications for summer camp are available at Joe Arduino's office at the Tarrytown Recreation Department. �The Easter Egg Hunt will be on Saturday, April 11, at Douglas Park. Trustee Capossela reported on behalf of the Department of Public Works that loose leaves need to be bagged or they will not be picked up. Storm drain maintenance is ongoing. As soon as the asphalt plant opens, the potholes will be filled with hot patch. The street light situation on Farrington Avenue between Munroe and Riverside is being addressed with Con Edison. There will be no garbage on Good Friday, April 10. Trustee DeMilia-Powers reported that the concrete blocks are going up on the senior center. She further reported that we have not heard anything further on the Village employee handbook, but hopefully we will be getting a draft and Mr. Giaccio will be following up. Trustee Grala reported the Library Board met last night and appointed Village resident Maureen Petry as the new director. Ms. Petry begins on April 20. Ms. Grala thanked her fellow Board members and Mayor. She also thanked the Department Heads: Richie, Jimmy, Sean, Diane, Anthony and Sonja for all their help. Trustee Worn pa - no report. Trustee Wray questioned when the speed limit signs for New Broadway will be installed. It was discussed and they are not able to be installed until April 6. Administrator's Report Mr. Giaccio reported that he had met with the Consortium which is negotiating the Cablevision agreement. The Consortium is made up of Mt. Pleasant, New Castle, Ossining, Briarcliff Manor and Sleepy Hollow. Cablevision has made a proposal which he will be submitting to the Communications Committee for their review. Mr. Giaccio reported that last month Lt. Camp and he met with the organizers of the Armed Forces Day Parade which is being held on May 16. Resolutions - See attached Old Business - Trustee Capossela brought up the use of the Kingsland Point Park field on Sunday mornings by the Flag Football group and that they are ruining the fields. Discussion ensued. It was the consensus to direct Mr. Giaccio to meet with Ms. Pell to straighten out the matter. A motion was made by Trustee Wray, seconded by Trustee Schroedel, to take the steps necessary to preclude the use of Kingsland Point Park for any flag football activities. Carried: 6-1. By roll call, Trustees Schroedel, Capossela, Grala, Wompa, Wray and Mayor Zegarelli vote: yes Trustee DeMilia-Powers vote: no �New Business Trustee DeMilia-Powers spoke about the NYSDEC letter received by homeowners relating to the former Mallory plant and soil contaminated by mercury and the importance of the Board following up on the matter. Communications, Petitions & Requests: Mayor Zegarelli reported a letter from the Board of Fire Wardens approving Juan Vallejo of 110 Beekman Avenue, Sleepy Hollow as a firefighter contingent upon the positive results of an arson background check. Trustee Capossela moved, Trustee Wray seconded, the action of the Board of Fire Wardens. Carried: 7-0 Mayor Zegarelli reported the receipt of a letter from Martin Ginsburg that the Ferry-Go-Round will be cancelled this year due to the economic situation. Mayor Zegarelli read ConEd shut off notices for 146 Cortlandt Street, 148 Cortlandt Street, 76 Beekman Avenue, and 188 Cortlandt Street. Public Comments Mario Belanich of 153 North Washington spoke about the budget transfers. Shelley Robinson of 258 Kelbourne Avenue read a resolution (see attached). Mayor Zegarelli presented plaques and wings to Trustees DeMilia-Powers and Grala and thanked them for their years of service to the Village. The Board of Trustees thanked the Mayor for his years of service to the Village. On motion by Trustee Grala, seconded by Trustee DeMilia-Powers, the meeting was adjourned at approximately 8:28 p.m. Respectfully submitted, Sonja Goldstein-Suss Village Clerk �INTERNAL MEMQRANDUN (Office of the Assessor) To: Anthony Giaccio v Village Administrator From: Robert W. Balog Fred W. Gross Date: March 23, 2009 We have reviewed the grievances which were filed on February 17, 2009. With the exception of the following 12, we recommend to you that all grievances be denied. 40 Fremont Road The current Village assessment is $162,500. This indicates a full market value of $750,600. The property is currently listed for sale with an asking price of $599,000. The owner has provided an MLS Listing Summary of August 8, 2008 which confirms this asking price. We recommend that the Village Assessment be reduced by $32,500. This equates to a fair market value of $600,500. 11 Evergreen Way The current Village Assessment is $211,000. This equates to a full market value of $975,000. An appraisal of June 2008 has been cited indicating a fair market value of $775,000. We recommend that the Village assessment be reduced by $41,000. This equates to a fair market value of $785,000. 4 Harwood Avenue The current Village assessment is $246,000. This equates to a full market value of $1,136,000. An appraisal of June 2008 has been cited indicating a fair market value of $1,090,000. We recommend that the Village assessment be reduced by $7,850. This equates to a fair market value of $1,100,000. 56 Fremont Road The current Village assessment is $225,000. This equates to a full market value of $1,039,000. An appraisal of June 2008 has been cited indicating a fair market value of $790,000. We recommend that the Village assessment be reduced by $51,500. This equates to a fair market value of $800,000. 48 Fremont Road The current Village assessment is $190,000. This equates to a full market value of $877,600. An appraisal of June 2008 has been cited indicating a fair market value of $735,000. We recommend that the Village assessment be reduced by $30,000. This equates to a fair market value of $739,000. 1 �150 Hunter Avenue The current Village assessment is $225,000. This equates to a M l market value of $1,039,000. The property was purchased in January 2004 for a reported price of $840,000. The owner believes the Village assessment should be $165,000 which equates to a full market value of $762,000. The owner has provided three comparable properties in the immediate vicinity of the subject site that had recent sales during September and October of 2008. We have reviewed these comparable sales. We recommend that the Village assessment be reduced by $30,000. This equates to a fair market value of $900,700. 266 Palmer Avenue The current Village assessment is $225,500. This equates to a full market value of $1,042,000. The property was purchased on June 29, 2007 for a confirmed sale price of $947,500. The owner believes that the current fair market value of the property is $850,000. We have reviewed the property record and performed a visual inspection of the subject site. It is comprised of a 2,000+ square foot ranch style house constructed in 1984. It has three bedrooms and two and one half baths. It is situated on .31 acres. We recommend that the Village assessment be reduced by $30,500. This equates to a fair market value of $900,000. 9 Pokahoe Drive The current Village assessment on the 2009 Tentative Assessment Roll is $530,000. This equates to a full market value of $2,450,000. The Tentative Assessment Roll reflects a $30,000 "Physical Increase" over the 2008 Final Assessment Roll because the building improvement is now considered 100% complete. The property is currently improved with a newly constructed one family residence having mansion style characteristics. The comparable property used to value the subject site was 32 Hemlock Drive. This comparable site and building improvement was constructed by the same builder during 2006 and 2007. It sold on May 31, 2007 for a confirmed sale price of $2,396,000. According to the petitioning attorney the subject site has been for sale for the past six months with an asking price of $2,000,000. We recommend that the 2009 Tentative Assessment Roll "Physical Increase" of $30,000 by reversed and an additional $67,000 "Equalization Decrease" be applied. This indicates a fair market value of $2,000,000. 9 Webb Road The current Village assessment is $198,000. This equates to a full market value of $915,000. The owner believes that the subject property should be assessed at a fair market value equal to $700,000. The owner has cited eight comparable sales of like property in the immediate vicinity. After review, four of the eight have merit. We recommend that the Village assessment be reduced by $24,800. This equates to a fair market value of $800,000. 2 �106 Pocantico Street The current Village assessment of this multi-use building is $138,600. This indicates a full market value of $626,300. The current owner purchased this property on March 19, 2008 for a confirmed sale price of $620,000. The owner has provided a copy of a Town of Mount Pleasant reduction notice which indicates a full market value of $578,571. We recommend that the Village assessment be reduced by $10,200. This equates to a fair market value of $580,000. 137 Valley Street (aka 95 Collage Avenue) The current Village assessment of this commercial property is $181,300. This property was the subject of an "Arm's Length" sale in December of 2006. The sale price was $780,000. At the 2007 Equalized Rate of 22.00% the indicated assessed value is $171,600. In order to prevent a court proceeding, wherein the sale price would be adopted as the indicator or value, we recommend a reduction in assessed value of $9,700. This equates to a fair market value of $780,000. 147 Valley Street The current Village assessment of this commercial property is $126,000. This property was the subject of an "Arm's Length" sale in January of 2007. The sale price was $540,000. At the 2007 Equalization Rate of 22.00%, the indicated assessed value is $ 118,800. In order to prevent a court proceeding, wherein the sale price would be adopted as the indicator of value, we recommend a reduction in assessed value of $7,200. This equates to a fair market value of $540,000. RECOMMENDATIONS SUMMARY Homestead: ($345,150) Non-Homestead: ($ 27,100) 3 �kA A Q Date: To: From: Subject: f l ^ ?Fl>|Q; March 10,2009 The Mayor and the Village of Sleepy Hollow Board of Trustees Clara Teagle, 38 Hudson Street, Sleepy Hollow, New York 10591 River's Edge Project I own a home on Hudson Street and have lived there over fifty years. (This home has been in my family for over 100 years. In an article dated March 6, 2009 in The Journal News titled "Village board takes lead in condo plan", there was a comment by a trustee that the River's Edge project "has been in the works for years." While this project may have been in the works for years, it was not communicated to the owners of property on Hudson Street that Castle Oil was going to be replaced with a high-rise building. I learned of this plan only by chance - 1 happened to be viewing the cable broadcast of the Sleepy Hollow Village Board meeting on February 10, 2009. .._._,.^. ^^iTheJjomrnaWews.article^Bcluded.acomment.feem^trustee.stating.t^&haxgikQt... •--• *?te >,-••-••••• approved any structure. It is still being discussed." Another comment was that the village board is concerned if Castle Oil makes capital improvements that once that they make those investments they may not want to sell the property. Also the article mentions that the village board is considering a re-zoning of the area that will allow for doubling the density of the waterfront property owned by Castle OIL It would seem that the village board would be unable to make an objective decision, since it declared itself the lead agency in an attempt to speed up a developer's application for building the River's Edge project. This project would have a serious impact on Hudson Street. Having a high-rise building . on the Castle Oil site would erode or eliminate my view as well as those of other homeowners on Hudson Street. It is my understanding that a house that has a scenic view is more valuable than one without. Also, there is already an excessive amount of traffic, especially, during rush hours that bypass River/Division Street and use Hudson Street as thoroughfare to get to the Main Street Bridge. A high-rise building would only increase traffic. Currently the public can view the waterfront from Hudson Street. With the plan that is being proposed, however, one would only be able to see the waterfront if they lived in the "upscale" buildings or if they visited Horan Park. However, even Horan Park would not be appealing with a high-rise building next to it. The homeowners on Hudson Street and the public need to be advised when discussions on the River's Edge are to take place. No homeowners on Hudson Street ever received any notification that a high-rise building was planned for River's Edge. �Meeting Date: Resolution #: 03/24/09 03/51/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Setting a Public Hearing on 2009-2010 Budget WHEREAS, pursuant to New York State Village Law, tentative budgets for the Village of Sleepy Hollow General Fund, Water Fund, Sewer Rent Fund, Sanitation Fund, Capital Fund, together with a Sleepy Hollow Parking Authority Budget were filed by the Village Mayor with the Village Clerk on March 20, 2009 and made available for review and comment by Village residents and other interested parties; and WHEREAS, the Mayor and Board of Trustees have also reviewed the subject tentative budgets and have indicated their intent to propose certain modifications and adjustments and are now desirous of holding a public hearing to obtain citizen input on the tentative budget as modified thereby. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby set a public hearing on Wednesday, April 15, 2009 at 7 p.m. in the Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York on the proposed 2009-2010 budgets. Moved: Trustee Schroedel Seconded: Trustee Wray Vote: 7-0 �Meeting Date: Resolution #: 03/24/09 03/52/09 Resolution of the Mayor and Board of Trustees Setting Schedule for Organizational Meeting Date and Work Session WHEREAS, pursuant to New York State Village Law §4-400, the official year of a Village begins at noon on the first Monday in April following the election, herein April 6, 2009; and WHEREAS, the Mayor and Board of Trustees are desirous of setting a combined Organizational Meeting and Work Session for budget review to be held on Tuesday, April 7, 2009, at which time newly elected officials may be sworn in as the first order of business. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees herein establish the Organizational Meeting and Work Session to occur on April 7, 2009 commencing at 6:00 p.m. in the Board Room of Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Moved: Trustee Wompa Seconded: Trustee Wray Vote: 7-0 �Meeting Date: Resolution #: 3/24/09 3/53/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Amendment to Grant Contract for Planning And Design For Reconstruction of KIngsIand Point Park Bath House WHEREAS, the Village was awarded a 2006 Local Waterfront Revitalization Program grant of $78,750 by the New York State Department of State under the Environmental Protection Fund Act for the stabilization of the bath house in Kingsland Point Park and a feasibility study for adaptive reuse of the bath house; and WHEREAS, grant agreement number C006788 was executed by the Village and the Department of State; and WHEREAS, in 2007 Kathryn Wasserman Davis and The Shelby Cullom Davis Foundation donated funds to Scenic Hudson, $4 million of which are to be used for the renovation of the bath house, a project being coordinated by the Friends of Westchester County Parks Inc. ("the Friends''); and WHEREAS, the Department of State has authorized the Village to request an amendment to the existing grant agreement which would allow the Village to pass the $78,750 grant money on to the Friends of the Westchester County Parks as partial reimbursement of the cost of the bath house feasibility study completed in October 2008. Under such an arrangement the Davis donation to Scenic Hudson would serve as the required match for the grant. The Department of State requires an agreement between the Village and the Friends to cover the arrangement, such agreement to be approved by the Department of State. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow does hereby authorize a request to the Department of State for an amendment to grant agreement number C006788 such that the $78,750 Local Waterfront Revitalization Program grant monies can be passed on to the Friends of the Westchester County Parks to help fund the bath house feasibility study. And, upon approval of said request, the Mayor of the Village of Sleepy Hollow is hereby authorized and directed to enter into and execute the grant agreement amendment with the Department of State; and �BE IT FURTHER RESOLVED that the Mayor of the Village of Sleepy Hollow is hereby authorized and directed to enter into and execute an agreement with the Friends of the Westchester County Parks, Inc. to facilitate the implementation of the amendment. Moved: Trustee DeMilia-Powers Seconded: Trustee Grala Vote: 4-2-1 By roll call: Trustees DeMilia-Powers, Grala, Wompa, and Mayor Zegarelli vote: yes; Trustee Schroedel votes: no; opposed in principle for this Village putting money into capital lands and into a facility we do not own and opposed because he feels it may be inappropriate to transfer money to a not-for-profit organization. Trustee Capossela votes: abstained �Meeting Date: Resolution #: 03/24/09 03/54/09 WHEREAS, that on July 8, 2008, Giorgio Cicciarella was appointed as a temporary part time laborer in the Public Works Department through October 31, 2008 which was extended by resolution on October 14, 2008 through December 31, 2008 and further extended by resolution on December 9, 2008 through March 31, 2009; and WHEREAS, that the temporary vacancy continues to exist in the position of Village Caretaker, and WHEREAS, that the need exists to extend the appointment of Giorgio Cicciarella for up to an additional three (3) months or June 30, 2009. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby confirm the Mayor's appointment extension of Giorgio Cicciarella of 71 New Broadway, Sleepy Hollow, New York as a temporary part time laborer in the Public Works Department to work Monday through Friday at an hourly salary of $15.00 effective March 31, 2009 through June 30, 2009, not to exceed 25 hours per week. Moved: Trustee DeMilia-Powers Seconded: Trustee Wray Vote: 7-0 �Meeting Date: Resolution #: 03/24/09 03/55/09 WHEREAS, the Westchester County Department of Correction wishes to continue to provide prisoner transportation between the Village of Sleepy Hollow and the Westchester County Jail for the term commencing January 1, 2009 and terminating December 31, 2010; and WHEREAS, the Police Chief wants to continue this service and requests the Mayor and Board of Trustees to authorize execution of the attached Prisoner Transportation - Zone Rate Agreement. MOW, THEREFORE, BE IT RESOLVED that the Board of Trustees hereby authorizes the Mayor to execute the attached Prisoner Transportation - Zone Rate Agreement with the Westchester County Department of Correction. Moved: Trustee Grala Seconded: Trustee Schroedel Vote: 7-0 �UJ%~ f estchester \\ ! Andrew J. Spano County Executive •J \Ji I J U L Department of Correction Joseph K. Spano Commissioner March 12, 2009 The Village of Sleepy Hollow The Honorable Philip Zegarelli Mayor 28 Beekman Avenue Sleepy Hollow, New York 10591 Dear The Honorable Zegarelli, Enclosed is an original copy of an agreement between the Department of Correction and the Village of Sleepy Hollow to provide prisoner transportation between the Village of Sleepy Hollow and the Westchester County Jail for the term commencing January 1, 2009 and terminating December 31, 2010. Please remember to include a Certificate of Insurance (general liability and auto liability) naming Westchester County as additional insured. After filling out and signing all pertinent sections and returning the original copy to this office, a fully executed copy will be returned to you. If you have any questions or comments, please do not hesitate to call Candace Intervallo, Assistant Director Administrative Services at (914) 231-1336. Sincere! Brian Fitzpatrick Director of Administrative Services BJF/CHI/ms Encl. P.O. Box 389 Valhalla, New York 10595-0389 Telephone: (914) 231-1054 FAX: (914) 231-1262 E-mail: jks3to;westchestei"gov.com �PRISONER TRANSPORTATION-ZONE RATE THIS AGREEMENT, made this day of , 2009 by and between: THE COUNTY OF WESTCHESTER, a municipal corporation of the State of New York having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601 (hereinafter referred to as the "County") and Village of Sleepy Hollow a municipality of the State of New York having its office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York 10591 (hereinafter referred to as the "Municipality") WHEREAS, pursuant to Sections 500-c and 500-d of the Corrections law prisoners are required to be transported from local municipalities to the Westchester County Jail in Valhalla, New York; and WHEREAS, the County and the Municipality agree to cooperate in providing such prisoner transportation. NOW, THEREFORE, in consideration of the terms and conditions herein contained, the County and the Municipality agree as follows: . 1 • PRISONER TRANSPORTATION: Except for prisoners arrested by the Westchester County Department of Public Safety, the Municipality shall provide round trip prisoner transportation using its own police department personnel and vehicles between the Municipality and the Westchester County Department of Correction for all prisoners remanded to the Westchester County Jail by court order or required to appear before the local �court within the Municipality. The County will reimburse the Municipality for the actual number of round trips. All municipalities, where possible, shall hold prisoners for one daily trip to the Department of Correction. 2. REIMBURSEMENT: The Municipality shall be reimbursed by the County for prisoner transportation services at the rate plus mileage per round trip indicated in the Zone Rate Plan attached hereto as Appendix "A" and made a part hereof. The rate will be paid as follows: For transportation to County Jail subsequent to arrest - 1 round trip plus mileage; For Transportation from County Jail to local court; no return - 1 round trip plus mileage; For Transportation from County Jail to local court; remand to County Jail, where the time expended does not exceed three (3) hours - 2 round trips plus mileage; Only in the following circumstances will an hourly rate and mileage fee be paid, as an alternative to the zone rate set forth above: a. Transportation of female prisoners (1 officer and 1 matron). A minimum of four (4) hours will be reimbursed for a matron; or b. Transportation of seven (7) or more prisoners (requiring an additional officer); or c. Transportation of prisoners charged with Class A felonies OR classified by Department of Correction as an "A" or "AA" prisoner considered to present danger may warrant (requiring an additional officer); or d. Transportation from County Jail to local court and remand to County Jail where time expended exceeds three (3) hours. In the event that any one of conditions "a" through "d" above are met, then the actual per hour personnel costs incurred by the Municipality will be paid at the hourly wage 2 �and hinge benefit cost as determined in the applicable collective bargaining agreement between the Municipality and the Municipal Police Association for police officers and/or matrons plus a mileage. Reimbursement for mileage shall be at the rate of fifty-eight and one-half cents ($.585) per mile, or at the then current Internal Revenue Service mileage rate, multiplied by the mileage indicated in Appendix "A". 3. MEALS: The County shall reimburse the Municipality for meals provided to post-arraignment prisoners for the actual and reasonable costs incurred and receipts submitted as part of the municipality's monthly voucher submitted to the Department of Correction. 4. TERM: This Agreement shall commence on January 1, 2009 and shall terminate on December 31, 2010. The County may, upon thirty (30) days written notice to the Municipality, terminate this Agreement in whole or in part when it deems it to be in its best interest. In such event, the Municipality shall be compensated and the County shall be liable only for payment for services rendered prior to the effective date of termination. 5. PAYMENT: Requests for reimbursement shall be submitted by the Municipality on a monthly basis on properly executed County claim forms and paid after approval by the Commissioner of Correction. The number of round trips made, prisoners transported and dates should be listed on the claim forms submitted to the Department of Correction. Reimbursement request shall be subject to audit by the County, and the Municipality shall keep and make available to the County such detailed books and records as are reasonably necessary to substantiate the basis for reimbursement. The Mumcipahty shall not be entitled to reimbursement for any prisoner transportation expense not specifically provided for herein. The total aggregate cost to the County under this Agreement and the agreements with the other municipalities for zone rate prisoner transportation pursuant to the Resolution approved by the Board of Acquisition and Contract on March 5, 2009, shall not 3 �exceed $1,030,200. This Agreement shall be deemed executory only to the extent of the monies appropriated and available for the purpose of this Agreement and no liability on account hereof shall be incurred by the County beyond the amount of such monies. 6. INSURANCE AND INDEMNIFICATION: All personnel and vehicles engaged in prisoner transportation duties shall at all times remain and be deemed the employees and property of the Municipality. In addition to, and not in limitation of the insurance provisions contained in Schedule "B" of this Agreement, the Municipality agrees to indemnify, defend and hold the County, its officers, employees and agents harmless from and against any and all liability, loss, damage or expense the County may suffer as a result of any and all claims, demands, causes of action or judgments arising directly or indirectly out of the transportation of prisoners for which reimbursement is sought hereunder for losses arising out of the negligent acts or omissions of the Municipality, its agents or employees. 7. ENTIRE AGREEMENT: This Agreement constitutes the entire and integrated agreement between and among the parties hereto and supersedes any and all prior negotiations, agreements and conditions, whether written or oral. Any modification or amendment to this Agreement shall be void unless it is in writing and subscribed by the party to be charged. 7. APPLICABLE LAW: This Agreement shall be construed and enforced in accordance with the laws of the State of New York. 8- APPROVALS: This Agreement is subject to the approval of the Westchester County Board of Legislators, the Westchester County Board of Acquisition and Contract and the governing legislative body of the Municipality. 4 �IN WITNESS WHEREOF, the County and the Municipality have executed this Agreement on the day of , 2009. THE COUNTY OF WESTCHESTER By:. By:. The Honorable Philip Zegarelli Mayor Joseph K. Spano Commissioner of Correction rvppiuvou uy LII& VVC-OLUIIC-OUOI v / u u x x i j ' u u a i u u x j_iOg,ioiai.uxo uy J-L^I ± > U . / — JL\J\J? UXI LXIC sl 21 day of January, 2009. Approved by the Board of Acquisition and Contract of the County of Westchester on the 5th day of March, 2009. Approved by the on the day of of the _, 2009. Approved as to form and manner of execution: Approved as to form and manner of execution: Assistant County Attorney The County of Westchester K/I/dcr/Zone Rate Agmt. 09 5 �MUNICIPALITY'S ACKNOWLEDGEMENT STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER) On this day of , 2009, before me personally came , to me known, and known to me to be the the municipal corporation described in and which executed the within instrument, who being by me duly sworn did depose and say that he, the said and that he is • resides at of said municipal corporation. Notary Public County �CERTIFICATE OF AUTHORITY (Municipality) I, , (Officer other than officer signing contract) certify that I am the (Title) of the (Name of Municipality) (the" Municipality") a corporation duly organized in good standing under the (Law under which organized, e.g., the New York Village Law, Town Law, General Municipal Law) named in the foregoing agreement that (Person executing agreement) who signed said agreement on behalf of the Municipality was, at the time of execution of the Municipality, (Title of such person), that said agreement was duly signed for on behalf of said Municipality by authority of its (Town Board, Village Board, City Council) thereunto duly authorized, and that such authority is in full force and effect at the date hereof. (Signature) STATE OF NEW YORK ) ss.: COUNTY OF WESTCHESTER) On this day of , 2009, before me personally came whose signature appears above, to me known, and know to be the (title) the municipal corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he, the said resides at , and that he is the of said municipal corporation. (title) Notary Public County �APPENDIX A ZONE PLAN REIMBURSEMENT RATES WITH DISTANCE TRAVELED TO AND FROM WESTCHESTER COUNTY DEPARTMENT OF CORRECTION (Effective Term: January 1, 2009 through December 31, 2010) POLICE AGENCY ZONE #1 (1-10 Miles) Reimbursed Rate Per Round Trip: (1/1/09 - 12/31/09) (1/1/10-12/31/10) ROUND TRIP DISTANCE $159.28 $165.65 Plus mileage reimbursed at $.585 (or the then current IRS mileage rate) times distance. Elmsford, Village Mount Pleasant, Town Sleepy Hollow, Village Pleasantville, Village Tarrytown, Village ZONE #2 (11-20 Miles) Reimbursed Rate Per Round Trip: (1/1/09 - 12/31/09) (1/1/10-12/31/10) 6 Miles 7 Miles 8 Miles 8 Miles 10 Miles $167.25 $173.94 Plus mileage reimbursed at $.585 (or the then current IRS mileage rate) times distance. rrvington, Village Briarcliff Manor, Village New Castle, Town North Castle, Town Dobbs Ferry, Village Ardsley, Village Scarsdale, Village Ossining, Village Ossining, Town Hastings-on-Hudson, Village 12 Miles 14 Miles 16 Miles 16 Miles 17 Miles 18 Miles 19 Miles 20 Miles 20 Miles 20 Miles �ZONE #3 (21 - 30 Miles) Reimbursed Rate Per Round Trip: (1/1/09-12/31/09) (1/1/10-12/31/10) $175.18 $182.19 Plus mileage reimbursed at $.585 (or the then current IRS mileage rate) times distance. Rye Brook, Village Harrison, Town Croton-on-Hudson, Village Rye, City Mount Kisco, Village Tuckahoe, Village Eastchester, Town Port Chester, Village Bronxville, Village Mamaroneck, Village Pelham, Town 23 Miles 23 Miles 24 Miles 25 Miles 25 Miles 25 Miles 25 Miles 28 Miles 30 Miles 30 Miles 30 Miles ZONE #4 (31-40 Miles) Reimbursed Rate Per Round Trip: (1/1/09 - 12/31/09) (1/1/10-12/31/10) $183.19 $190.52 Plus mileage reimbursed at $.585 (or the then current IRS mileage rate) times distance. Mamaroneck, Town Larchmont, Village Pelham Manor, Village Buchanan, Village 31 Miles 32 Miles 35 Miles 35 Miles -2- �SCHEDULE"B" STANDARD INSURANCE PROVISIONS (MUNICIPALITY) 1. Prior to commencing work, the Municipality shall obtain at its own cost and expense the required insurance from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better, and shall provide evidence of such insurance to the County of Westchester, as may be required and approved by the Director of Risk Management of the County. The policies or certificates thereof shall provide that thirty days prior to cancellation or material change in the policy, notices of same shall be given to the Director of Risk Management of the County of Westchester by registered mail, return receipt requested, for all of the following stated insurance policies. All notices shall name the Municipality and identify the Agreement. If at any time any of the policies required herein shall be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the County, the Municipality shall upon notice to that effect from the County, promptly obtain a new policy, submit the same to the Department of Risk Management of the County of Westchester for approval and submit a certificate thereof. Upon failure of the Municipality to furnish, deliver and maintain such insurance, the Agreement, at the election of the County, may be declared suspended, discontinued or terminated. Failure of the Municipality to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Municipality from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Municipality concerning indemnification. All property losses shall be made payable to and adjusted with the County. In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of any operations under the Agreement, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Municipality until such time as the Municipality shall furnish such additional security covering such claims in form satisfactory to the County of Westchester. 2. The Municipality shall provide proof of the following coverage (if additional coverage is required for a specific agreement, those requirements will be described in the "Special Conditions" of the contract specifications): (a) Workers' Compensation. Certificate form C-105.2 (9/07) or State Fund Insurance Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. State Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York." �Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits Policy, or both, the employer must complete NYS form CE-200, available to download at: www.wcb.state.nv.us (click on Employers/Businesses, then Business Permits/Licenses/Contracts to see instruction manual). If the employer is self-insured for Worker's Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI12, Certificate of Workers' Compensation Self-Insurance, or GSI-105.2, Certificate of Participation in Workers' Compensation Group Self-Insurance). (b) Employer's Liability with minimum limit of $ 100,000.00. (c) Commercial General Liability Insurance with a minimum limit of liability per occurrence of $1,000,000.00 for bodily injury and $100,000.00 for property damage or a combined single limit of $1,000,000.00 (c.s.L), naming the County of Westchester as an additional insured. This insurance shall indicate the following coverages: (i) (ii) Premises - Operations. Broad Form Contractual. (d) Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000.00 per occurrence for bodily injury and a minimum limit of $100,000.00 per occurrence for property damage or a combined single limit of $1,000,000.00 unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages: (i) (ii) (iii) Owned automobiles. Hired automobiles. Non-owned automobiles. 3. All policies of the Municipality shall be endorsed to contain the following clauses: (a) Insurers shall have no right to recovery or subrogation against the County of Westchester (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance. (b) The clause "other insurance provisions" in a policy in which the County of Westchester is named as an insured, shall not apply to the County of Westchester. (c) The insurance companies issuing the policy or pohcies shall have no recourse against the County of Westchester (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy. (d) Any and all deductibles in the above described insurance polices shall be assumed by and be for the account of, and at the sole risk of, the Municipality. -2- �BUDGET TRANSFER SUMMARY Meeting Date: eResoMtion #: OUT OF BUDGET ITEMS: DEPT 24-Mar-09 03/56/09 DESCRIPTION BUDGET TRANSFERS WITHIN DEPARTMENTS BUDGET TRANSFERS FROM CONTINGENCY - SEE ATTACHED RESOLVED THAT THE BUDGET TRANSFERS/AMENDMENTS ARE APPROVED - SEE ATTACHED MOVED: Trustee Schroedel SECONDED: DeMilia-Powers �03/16/2009 djacobso LN ORG ACCOUNT 13:18 OBJECT PROJ 10 ORG DESCRIPTION LINE YEAR-PER JOURNAL 2009 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF 73 EFF-DATE REF 1 REF 2 A C C O U N T DESCRIPTION DESCRIPTION SRC JNL-DESC PREV BUDGET BU CH ENTITY AMEND BUA BUDGET TR 03/16/2009 EFF DATE 1 1 1 A5110 4040 A .5 .051 .4040 STREET MAINTENANCE UNIFORM EXPENSES 2 A5110 4999 A .5 .051 .4999 STREET MAINTENANCE OTHER 3 F8310 10-01 F .8 .083 .1001 WATER ADMINISTRATION OVERTIME 4 F8320 1000 F .8 .083 .1000 SOURCE OF POWER & PUMPIWATER PLANT TREAT OPERATOR 4,000.00 03/16/2009 EXPENSES 34 10,000.00 -34 03/16/2009 -1,621.40 1,31 03/16/2009 ** JOURNAL TOTAL 252,000.00 -1,31 03/16/2009 �03/16/2009 13:1? djacobso VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENT JOURNAL ENTRY PROOF CLERK: djacobso YEAR PER JNL SRC ACCOUNT EFF DATE 2009 10 73 BUA A5110-4040 03/16/2009 BUA A5110-4999 03/16/2009 BUA F8310-1001 03/16/2009 BUA F8320-1000 03/16/2009 JNL DESC BUDGET TR REF 1 REF 2 REF 3 ACCOUNT DESC LINE DESC T OB UNIFORM EXPENSES 5 OTHER EXPENSES 5 OVERTIME 5 WATER PLANT TREAT OPERATOR 5 BUDGET TR BUDGET TR BUDGET TR JOURNAL 2009/10/73 TOTAL 1, �03/16/2009 13:18 djacobso FUND ACCOUNT I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY PROOF YEAR PER JNL EFF DATE ACCOUNT DESCRIPTION FUND TOTAL ** END OF REPORT - G e n e r a t e d b y j a c o b s o n ** �03/16/2009 12:52 djacobso LN ORG ACCOUNT OBJECT PROJ YEAR-PER JOURNAL 2009 10 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF ORG DESCRIPTION EFF-DATE REF 1 REF 2 70 03/16/2009 1 A5110 4047 A .50.5110.4047 ACCOUNT DESCRIPTION LINE DESCRIPTION SRC JNL-DESC BUA BUDGET TR STREET MAINTENANCE EFF DATE PREV BUDGET BU CH ENTITY AMEND 1 3 CHIPS CHIPS ALLOCATION 0 9 ** JOURNAL TOTAL .00 84,58 03/16/2009 84,58 �03/16/2009 12:52 djacobso VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENT JOURNAL ENTRY PROOF CLERK: djacobso YEAR PER JNL SRC ACCOUNT EFF DATE JNL DESC 2009 10 70 BUA A5110-4047 03/16/2009 BUDGET TR REF 1 REF 2 REF 3 ACCOUNT DESC LINE DESC T OB CHIPS CHIPS ALLOCATION 0 9 JOURNAL 2009/10/70 !4, TOTAL �03/16/2009 12:52 djacobso FUND I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY PROOF YEAR PER ACCOUNT JNL EFF DATE ACCOUNT DESCRIPTION FUND TOTAL ** END OF REPORT - Generated by jacobson ** �03/16/2009 djacobso LN ORG ACCOUNT 13:12 OBJECT PROJ YEAR-PER JOURNAL 2009 10 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY ORG EFF-DATE DESCRIPTION REF 1 REF 2 71 03/16/2009 PROOF ACCOUNT DESCRIPTION LINE DESCRIPTION SRC JNL-DESC EFF DATE PREV BUDGET BU CH ENTITY A M E N D BUA BUDGET TR 1 1 1 A1420 4048 A .1 .014 .4048 VILLAGE ATTORNEY PROSECUTOR 42,,235 .37 2, 29 03/16/2009' 2 A1420 4049 A .1 .014 .4049 VILLAGE ATTORNEY LABOR REL 75,,000 .00 - 2 , 29 03/16/2009 3 A3410 4002 A .3 .034 .4002 FIRE DEPARTMENT BUILDING MAINT 4 A3410 4018 A .3 .034 .4018 FIRE DEPARTMENT MEMBERSHIP 5 A3410 4034 A .3 .034 .4034 FIRE DEPARTMENT CELL PHONE 6 A3410 4999 A .3 .034 .4999 FIRE DEPARTMENT OTHER SUPPLIES MISC 7 A3410 4040 A .3 .034 .4040 FIRE DEPARTMENT UNIFORM 8 A3620 2000 A .3 .036 .2000 SAFETY INSPECTIONS EQUIPMENT 2,,300 .00 - 2 , 24 03/16/2009 9 A3620 2010 A .3 .036 .2010 SAFETY INSPECTIONS COMPUTERS .00 2, 24 03/16/2009 1,,700 .00 1, 20 03/16/2009 DUES/SUBSCRIPTIONS 300 .00 10 03/16/2009 11 3,,500 .00 03/16/2009 EXPENSES - 1 , 26 12,,500 .00 03/16/2009 -15 6,,000 .00 03/16/2009 CELL PHONE PHONES 32 2,, 500.00 03/16/2009 CELL PHONES 18,,300 .00 -32 03/16/2009 AMBULANCE VEHICLE REPAIR & M A I N T CELL PHONES 52 3,,300 .00 03/16/2009 13 A4540 4999 A .4 .045 .4999 AMBULANCE OTHER PHONES 1, 36 1,,779 .00 03/16/2009 14 A4540 2000 A .4 .045 .2000 AMBULANCE CELL PHONES - 1 , 89 18,,300 .00 03/16/2009 15 A7020 2000 A .70.7020.2000 RECREATION 10 A4540 4034 A .4 .045 .4034 AMBULANCE 11 A4540 2000 A .4 .045 .2000 AMBULANCE 12 A4540 4042 A .4 .045 .4042 CELL EQUIPMENT EXPENSES CELL EQUIPMENT ADMINISTRATIEQUIPMENT 1, 22 2,,500 .00 03/16/2009 �03/16/2009 djacobso LN ORG ACCOUNT 13:12 OBJECT PROJ YEAR-PER JOURNAL 2009 10 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF 71 ORG DESCRIPTION EFF-DATE REF 1 REF 2 ACCOUNT DESCRIPTION LINE DESCRIPTION SRC JNL-DESC PREV BUDGET BU CH ENTITY AMEND BUA BUDGET TR 03/16/2009 EFF DATE 1 1 -50 500 .00 03/16/2009 16 A7020 4999 A .70.7020.4999 RECREATION ADMINISTRATIOPERATING 17 A7020 4022 A .70.7020.4022 RECREATION ADMINISTRATIOFFICE 18 A7020 4018 A .70.7020.4018 RECREATION ADMINISTRATIMEMBERSHIP 19 A7020 1000 A .70.7020.1000 RECREATION ADMINISTRATIPERSONAL 20 A9000 8120 A .9 .090 .8120 EMPLOYEE 21 A9000 8110 A .9 .090 .8110 EMPLOYEE BENEFITS MEDICARE 22 CL8160 4034 CL .80.8160.4034 REFUSE & GARBAGE CELL PHONE 306 .05 03/16/2009 23 CL8160 4040 CL .80.8160.4040 REFUSE & GARBAGE UNIFORM 940 .00 03/16/2009 24 E3320 1000 E .5 .033 .1000 PARKING AUTHORITY PERSONAL SERVICES REGULAR 25 E3320 1003 E .5 .033 .1003 PARKING AUTHORITY PART TIME .00 18, 74 03/16/2009 26 F8310 1003 F .8 .083 .1003 WATER ADMINISTRATION PART TIME 1, 33 15,,000 .00 03/16/2009 27 F8310 1001 F .8 .083 .1001 WATER ADMINISTRATION OVERTIME 28 F8310 1000 F .8 .083 .1000 WATER ADMINISTRATION PERSONAL SERVICES REGULAR 29 F8320 4010 F .8 .083 .4010 SOURCE OF POWER & PUMPIUTIL MOVE TO F8310 30 F8320 4072 F .8 .083 .4072 SOURCE OF POWER & PUMPIWATER BENEFITS EXPENSES SUPPLIES 500 .00 -26 03/16/2009 DUES/SUBSCRIPTIONS SERVICES IN LIEU OF MEDICAL REGULAR BENEFITS REIMBURSEMENT EXPENSES PURCHASES 75 .00 03/16/2009 -4 62 ,445 .72 -41 03/16/2009 34 , 180.00 03/16/2009 50,,000 .00 03/16/2009 - 1 8 , 74 103,, 000 .00 03/16/2009 - 1 , 31 1,,000 .00 03/16/2009 202,,500..00 03/16/2009 -2 7, 27 80, 000..00 03/16/2009 - 7 , 27 715, 000..00 03/16/2009 �03/16/2009 djacobso LN ORG ACCOUNT 13:12 OBJECT PROJ 10 ORG DESCRIPTION LINE YEAR-PER JOURNAL 2009 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY EFF-DATE REF 1 REF 2 PROOF A C C O U N T DESCRIPTION DESCRIPTION SRC JNL-DESC PREV BUDGET BUD CHA ENTITY A M E N D BUA BUDGET TR 71 03/16/2009 EFF DATE 1 1 31 F8330 4073 F .8 .083 .4073 PURIFICATION 32 F8330 4074 F .80.8330.4074 PURIFICATION 33 F8320 4040 F .8 .083 .4040 SOURCE OF POWER & PUMPIUNIFORM 34 F8320 4025 F .8 .083 .4025 SOURCE OF POWER & PUMPIMATERIAL & SUPPLIES 35 F8320 4013 F .8 .083 .4013 SOURCE OF POWER & PUMPIREPAIR & MAINTENANCE 36 F8320 4012 F .8 .083 .4012 SOURCE OF POWER & PUMPIENG MOVE TO F8310 37 F8320 2000 F .8 .083 .2000 SOURCE OF POWER & PUMPIEQUIPMENT - 5 , 384 5,,384 .90 03/16/2009 38 F8310 4999 F .8 .083 .4999 WATER ADMINISTRATION -293 8,,000 .00 03/16/2009 39 F8340 1001 F .8 .083 .1001 TRANSMISSION & DISTRIBUOVERTIME 40 F8310 1001 F .8 .083 .1001 WATER ADMINISTRATION OVERTIME 1, ,000 .00 - 1 , 310 03/16/2009 41 F8320 1001 F .8 .083 .1001 SOURCE OF POWER & PUMPIOVERTIME - 3 , 000 3,,000 .00 03/16/2009 42 F8340 1005 F .8 .083 .1005 TRANSMISSION & DISTRIBUOUT OF TITLE 730 2,,150 .00 03/16/2009 43 F8340 4010 F .8 .083 .4010 TRANSMISSION & DISTRIBUUTILITIES 44 F8340 4034 F .8 .083 .4034 TRANSMISSION & DISTRIBUCELL WATER . TREATMENT 79,, 000.00 9,.581 03/16/2009 1,. 972 6,,000 .00 03/16/2009 WATER TESTING OTHER EXPENSES - 1 ,.306 2,,000 .00 03/16/2009 19,,615 .10 -263 03/16/2009 - 1 , 430 5,,000 .00 03/16/2009 10,,000 .00 - 2 , 874 03/16/2009 EXPENSES 3, 962 30,,000 .00 03/16/2009 .00 239 03/16/2009 PHONE -622 3,.000 .00 03/16/2009 ** JOURNAL TOTAL 0 �03/16/2009 13:12 djacobso CLERK: I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY )OF djacobso YEAR PER JNL SRC ACCOUNT EFF DATE 2009 10 71 BUA A1420-4048 03/16/2009 BUA A1420-4049 03/16/2009 BUA A3410-4002 03/16/2009 BUA A3410-4018 03/16/2009 BUA A3410-4034 03/16/2009 BUA A3410-4999 03/16/2009 BUA A3410-4040 03/16/2009 BUA A3620-2000 03/16/2009 BUA A3620-2010 03/16/2009 BUA A4540-4034 03/16/2009 BUA A4540-2000 03/16/2009 BUA A4540-4042 03/16/2009 BUA A4540-4999 03/16/2009 BUA A4540-2000 03/16/2009 BUA A7020-2000 03/16/2009 BUA A7020-4999 03/16/2009 BUA A7020-4022 03/16/2009 BUA A7020-4018 03/16/2009 BUA A7020-1000 03/16/2009 BUA A9000-8120 03/16/2009 BUA A9000-8110 03/16/2009 BUA CL8160-4034 03/16/2009 BUA CL8160-4040 03/16/2009 BUA E3320-1000 03/16/2009 BUA E3320-1003 03/16/2009 JNL DESC REF 1 REF 2 REF 3 A C C O U N T DESC LINE DESC T OB PROSECUTOR 5 LABOR REL 5 BUILDING MAINT 5 MEMBERSHIP DUES/SUBSCRIPTIONS 5 CELL PHONE 5 OTHER SUPPLIES MISC 5 UNIFORM EXPENSES 5 EQUIPMENT 5 COMPUTERS 5 CELL PHONE CELL PHONES EQUIPMENT CELL PHONES VEHICLE REPAIR & MAINT CELL PHONES OTHER EXPENSES CELL PHONES EQUIPMENT CELL PHONES EQUIPMENT OPERATING EXPENSES 5 2, BUDGET TR BUDGET TR 1, BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR 2, BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR 5 5 5 1, 5 1, 5 5 OFFICE SUPPLIES 5 MEMBERSHIP DUES/SUBSCRIPTIONS 5 PERSONAL SERVICES REGULAR 5 IN LIEU OF MEDICAL BENEFITS 5 MEDICARE REIMBURSEMENT 5 CELL PHONE 5 UNIFORM EXPENSES 5 PERSONAL SERVICES REGULAR 5 PART TIME 5 BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR 18, �03/16/2009 13:12 djacobso YEAR PER JNL SRC ACCOUNT EFF DATE BUA F8310-1003 03/16/2009 BUA F8310-1001 03/16/2009 BUA F8310-1000 03/16/2009 BUA F8320-4010 03/16/2009 BUA F8320-4072 03/16/2009 BUA F8330-4073 03/16/2009 BUA F8330-4074 03/16/2009 BUA F8320-4040 03/16/2009 BUA F8320-4025 03/16/2009 BUA F8320-4013 03/16/2009 BUA F8320-4012 03/16/2009 BUA F8320-2000 03/16/2009 BUA F8310-4999 03/16/2009 BUA F8340-1001 03/16/2009 BUA F8310-1001 03/16/2009 BUA F8320-1001 03/16/2009 BUA F8340-1005 03/16/2009 BUA F8340-4010 03/16/2009 BUA F8340-4034 03/16/2009 I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY JNL DESC REF 1 REF 2 REF 3 X)F ACCOUNT DESC LINE DESC T OI PART TIME 1, BUDGET TR OVERTIME BUDGET TR PERSONAL SERVICES REGULAR BUDGET TR UTIL MOVE TO F8310 7, BUDGET TR WATER PURCHASES BUDGET TR WATER TREATMENT 9, WATER TESTING 1, BUDGET TR BUDGET TR UNIFORM EXPENSES BUDGET TR MATERIAL & SUPPLIES BUDGET TR REPAIR & MAINTENANCE BUDGET TR ENG MOVE TO F8310 BUDGET TR EQUIPMENT BUDGET TR OTHER EXPENSES BUDGET TR OVERTIME 3, BUDGET TR OVERTIME BUDGET TR OVERTIME BUDGET TR OUT OF TITLE BUDGET TR UTILITIES BUDGET TR CELL PHONE BUDGET TR JOURNAL 2009/10/71 TOTAL �03/16/2009 13:12 djacobso FUND I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY PROOF YEAR PER ACCOUNT JNL EFF DATE ACCOUNT DESCRIPTION FUND TOTAL ** END OF REPORT - Generated by jacobson ** �03/16/2009 djacobso LN ORG ACCOUNT 11:24 OBJECT PROJ 10 ORG DESCRIPTION LINE YEAR-PER JOURNAL 2009 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF EFF-DATE REF 1 REF 2 64 03/16/2009 A C C O U N T DESCRIPTION DESCRIPTION SRC JNL-DESC PREV BUDGET BU CH ENTITY AMEND BUA BUDGET TR ENGINEER EFF DATE 1 1 1 A1440 4000 A .1 .014 .4000 VILLAGE 2 A1990 4000 A .1 .019 .4000 CONTINGENCY 3 A1010 4999 A .1 .010 .4999 BOARD OF TRUSTEES OTHER EXPENSES 4,658 60 1, 10 COMPREHENSIVE PLAN SACCARDI & 03/16/2009 4 A1990 4000 A .1 .019 .4000 CONTINGENCY CONTINGENCY FUND 101,719, 95 - 1 , 10 COMPREHENSIVE PLAN SACCARDI & 03/16/2009 5 A1420 4000 A .1 .014 .4000 VILLAGE ATTORNEY 6 A1990 4000 A .1 .019 .4000 CONTINGENCY 7 A1410 4999 A .1 .014 .4999 VILLAGE CLERK OTHER 8 A1410 4016 A .1 .014 .4016 VILLAGE CLERK LEGAL NOTICES 9 A1620 2000 A .1 .016 .2000 SHARED SVCS - BUILDINGSEQUIPMENT FUND FUND FUND 50 V I L ENGINEER CONTRACTUAL 15,50 0 00 03/16/2009 BUDGET TRANSFER 3/16/09 CONTINGENCY FUND 101,719 95 50 03/16/2009 BUDGET TRANSFER 3/16/09 CONTRACTUAL PROSKAUER GM LITIGATION 100,000, 10 5 1 , 00 03/16/2009 CONTINGENCY FUND PROSKAUER GM LITIGATION 101,719, 95 - 5 1 , 00 03/16/2009 1,000 EXPENSES 00 40 03/16/2009 9,500 00 40 03/16/2009 ALL POINTS SECURITY 00 90 03/16/2009 MAINTENANCE A L L POINTS SECURITY 50,000 00 90 03/16/2009 10 A1620 4002 A .1 .016 .4002 SHARED SVCS - BUILDINGSBUILDING 11 A1640 4040 A .1 .016 .4040 CENTRAL GARAGE UNIFORM EXPENSES 5,000 00 03/16/2009 1 12 A1640 • 4025 A .1 .016 .4025 CENTRAL GARAGE PARTS & SUPPLIES 215,000 00 03/16/2009 -1 13 A1640 2000 A .1 .016 .2000 CENTRAL GARAGE EQUIPMENT 14 A1640 4025 A .1 .016 .4025 15 A3120 1001 A .3 .031 .1001 CONTAINMENT TANK 00 1, 00 03/16/2009 CENTRAL GARAGE PARTS & SUPPLIES CONTAINMENT T A N K 215,000 00 - 1 , 00 03/16/2009 POLICE DEPARTMENT OVERTIME 280,000 00 3 5 , 00 03/16/2009 POLICE OT �03/16/2009 djacobso LN ORG ACCOUNT 11:24 OBJECT PROJ 10 ORG DESCRIPTION LINE YEAR-PER JOURNAL 2009 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF 64 EFF-DATE REF 1 REF 2 ACCOUNT DESCRIPTION DESCRIPTION SRC JNL-DESC BUA BUDGET TR 03/16/2009 EFF DATE PREV BUDGET BU CH ENTITY AMEND 1 1 16 A3120 1000 A .3 .031 .1000 POLICE DEPARTMENT PERSONAL SERVICES REGULAR POLICE OT 17 A3120 2010 A .3 .031 .2010 POLICE DEPARTMENT COMPUTERS 18 A3120 4036 A .3 .031 .4036 2,243,123.00 -35,00 03/16/2009 COMPUTERS 25,665.62 2,50 03/16/2009 POLICE DEPARTMENT TRAINING/CONFERENCE COMPUTERS 10,000.00 -2,50 03/16/2009 19 A3120 4034 A .3 .031 .4034 POLICE DEPARTMENT CELL PHONE 20 A3120 4999 A .3 .031 .4999 POLICE 21 A3410 2000 A .3 .034 .2000 FIRE DEPARTMENT 22 A3410 4002 A .3 .034 .4002 SVCS 15,000.00 5,00 03/16/2009 EXPENSES CELL PHONES SVCS 19,911.00 -5,00 03/16/2009 CELL PHONES DEPARTMENT OTHER EQUIPMENT RADIOS 38,234.50 10,30 03/16/2009 FIRE DEPARTMENT BUILDING M A I N T RADIOS 12,000.00 -9,09 03/16/2009 23 A3410 4002 A .3 .034 .4002 FIRE DEPARTMENT BUILDING M A I N T RADIOS 12,000.00 -1,20 03/16/2009 24 A3410 4010 A .3 .034 .4010 FIRE DEPARTMENT UTILITIES 46,000.00 3,50 03/16/2009 25 A3410 4042 A .3 .034 .4042 FIRE DEPARTMENT VEHICLE REPAIRS RADIOS 26 A3410 4080 A .3 .034 .4080 FIRE DEPARTMENT SNOW W A T C H 27 A3410 4042 A .3 .034 .4042 UTILITIES 25,000.00 -3,50 03/16/2009 SNOW WATCH 3,350.00 2,08 03/16/2009 FIRE DEPARTMENT VEHICLE REPAIRS SNOW WATCH 25,000.00 -2,08 03/16/2009 28 A3620 2000 A .3 .036 .2000 SAFETY EQUIPMENT 29 A3620 4999 A .3 .036 .4999 SAFETY 30 A4540 2010 A .4 .045 .2010 AMBULANCE INSPECTIONS INSPECTIONS OTHER NEW COMPUTERS .00 2,30 03/16/2009 EXPENSES NEW COMPUTERS 4,000.00 ' -2,30 03/16/2009 COMPUTERS COMPUTER SCREEN 1,200.00 03/16/2009 16 �03/16/2009 djacobso LN ORG ACCOUNT 11:24 OBJECT PROJ 10 ORG DESCRIPTION LINE YEAR- PER JOURNAL 2009 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY 64 EFF-DATE REF 1 REF 2 PROOF A C C O U N T DESCRIPTION DESCRIPTION SRC JNL-DESC 31 A4540 4999 A .4 .045 .4999 AMBULANCE 32 A4540 4002 A .4 .045 .4002 AMBULANCE 33 A4540 4042 A .4 .045 .4042 OTHER PREV BUDGET BUD CHA ENTITY AMEND BUA BUDGET TR 03/16/2009 EFF DATE 1 1 EXPENSES COMPUTER SCREEN -16 3,,345 .00 03/16/2009 HEAT FOR BUILDING 13,,000 .00 1, 50 03/16/2009 AMBULANCE VEHICLE REPAIR & M A I N T HEAT FOR BUILDING - 1 , 50 6,,000 .00 03/16/2009 34 A4540 4025 A .4 .045 .4025 AMBULANCE PARTS & SUPPLIES 4999 35 A4540 A .4 .045 .4999 AMBULANCE OTHER 36 A4540 4040 A .4 .045 .4040 AMBULANCE UNIFORM 37 A4540 4042 A .4 .045 .4042 AMBULANCE VEHICLE REPAIR & M A I N T - 1 , 20 6,,000 .00 03/16/2009 A4540 4080 A .4 .045 .4080 AMBULANCE SNOW WATCH SNOW W A T C H 1,,500 .00 1, 80 03/16/2009 4004 39 A4540 A .4 .045 .4004 AMBULANCE CLEANING SUPPLY SNOW W A T C H - 1 , 00 1,,000 .00 03/16/2009 4018 40 A4540 A .4 .045 .4018 AMBULANCE MEMBERSHIP 4022 41 A4540 A .4 .045 .4022 AMBULANCE OFFICE 42 A5110 2000 A .5 .051 .2000 STREET MAINTENANCE EQUIPMENT 4036 43 A5110 A .5 .051 .4036 STREET MAINTENANCE TRAINING/ 4046 44 A5110 A .50.5110.4046 STREET MAINTENANCE EQUIPMENT RENTAL 24,,000 .00 - 1 , 84 03/16/2009 1001 45 A5142 A .5 .051 .1001 SNOW REMOVAL OVERTIME 25,,000 .00 16, 72 03/16/2009 MAINTENANCE 1, 40 11,,455 .00 03/16/2009 EXPENSES - 1 , 40 3,,345 .00 03/16/2009 1, 20 3,,000 .00 03/16/2009 EXPENSES DUES/SUBSCRIPTIONS SNOW WATCH SUPPLIES SNOW WATCH MILLARD STAIRS CONFERENCE CLARITY TESTING 260 .00 -26 03/16/2009 700 .00 -70 03/16/2009 17,,000 .00 90 03/16/2009 1, 10 2,,500 .00 03/16/2009 �03/16/2009 djacobso LN ORG ACCOUNT 11:24 OBJECT PROJ 10 ORG DESCRIPTION LINE YEAR-PER JOURNAL 2009 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF EFF-DATE REF 1 REF 2 64 03/16/2009 A C C O U N T DESCRIPTION DESCRIPTION SRC JNL-DESC EFF DATE PREV BUDGET BU CH ENTITY AMEND BUA BUDGET TR 1 1 46 A5110 1001 A .5 .051 .1001 STREET MAINTENANCE OVERTIME 47 A5142 4220 A .50.5142.4220 SNOW REMOVAL 48 A5110 4025 A .5 .051 .4025 STREET MAINTENANCE 49 A7020 1001 A .70.7020.1001 RECREATION 50 A7110 1001 A .7 .071 .1001 PARKS 51 A7110 1003 A .7 .071 .1003 PARKS PART TIME 52 A7110 1005 A .7 .071 .1005 PARKS OUT OF TITLE 53 A7110 4010 A .7 .071 .4010 PARKS UTILITIES 54 A7110 4901 A .7 .071 .4901 PARKS DEVRIES 55 A7110 4903 A .7 .071 .4903 PARKS KINGSLAND PK 14,400.00 -4,50 03/16/2009 56 A7110 4950 A .7 .071 .4950 PARKS FLOWERS/BEAUTIFICATION 20,000.00 -3,93 03/16/2009 57 A1620 1001 A .1 .016 .1001 SHARED SVCS - BUILDINGSOVERTIME 58 A1640 1001 A .1 .016 .1001 CENTRAL GARAGE 59 A5110 1001 A .5 .051 .1001 STREET MAINTENANCE 60 A7140 4053 A .7 .071 .4053 RECREATION CLARITY TESTING SALT & SAND SNOW STORMS PARTS Sc SUPPLIES SNOW STORMS ADMINISTRATIOVERTIME 55,000.00 -16,7 03/16/2009 100,000.00 5,0 03/16/2009 70,000.00 -5,00 03/16/2009 OVERTIME 1,554.28 4,04 03/16/2009 OVERTIME 15,000.00 8,72 03/16/2009 OVERTIME 85,000.00 1,96 03/16/2009 1,200.00 03/16/2009 20 15,000.00 1,02 03/16/2009 PARK 2,500.00 1,20 03/16/2009 OVERTIME 2,000.00 -1,50 03/16/2009 . OVERTIME 10,000.00 -2,60 03/16/2009 OVERTIME 55,000.00 -4,62 03/16/2009 OVERTIME 45,000.00 5,38 03/16/2009 OVERTIME OVERTIME HALLOWEEN �03/16/2009 djacobso LN ORG ACCOUNT 11:24 OBJECT PROJ 10 ORG DESCRIPTION LINE YEAR-PER JOURNAL 2009 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF • 64 EFF-DATE REF 1 REF 2 A C C O U N T DESCRIPTION DESCRIPTION SRC JNL-DESC PREV BUDGET BU CH ENTITY AMEND BUA BUDGET TR 03/16/2009 EFF DATE 1 1 61 A1990 4000 A .1 .019 .4000 CONTINGENCY FUND CONTINGENCY FUND OVERTIME 62 A9000 8120 A .9 .090 .8120 EMPLOYEE BENEFITS IN LIEU OF MEDICAL BENEFITS OVERTIME 63 A9000 8060 A .9 .090 .8060 EMPLOYEE BENEFITS HOSPITALIZATION HEALTH 64 A9710 6000 A .9 .797 .6000 SERIAL BONDS PRINCIPAL 65 A9710 7000 A .9 .797 .7000 SERIAL BONDS 66 A9730 7000 A .97.9730.7000 BOND ANTICIPATION NOTESBAN 67 A9730 6000 A .97.9730.6000 BOND ANTICIPATION NOTESBAN 68 CL8160 1001 CL .80.8160.1001 REFUSE & GARBAGE OVERTIME 69 CL8160 4034 CL .80.8160.4034 REFUSE & GARBAGE CELL PHONE 70 CL8160 4008 CL .80.8160.4008 REFUSE & GARBAGE DUMPING FEES 101,719.95 -5,38 03/16/2009 INS 30,000.00 4,18 03/16/2009 936,554.00 -4,18 03/16/2009 DEBT SERVICE 767,471.00 15,80 03/16/2009 DEBT SERVICE 418,279.00 4,65 03/16/2009 DEBT SERVICE 14,500.00 8,54 03/16/2009 DEBT SERVICE 135,500.00 -28,99 03/16/2009 INTEREST INTEREST PRINCIPAL 8,000.00 5,13 03/16/2009 300.00 03/16/2009 199,500.00 -5,14 03/16/2009 ** JOURNAL TOTAL �03/16/2009 11:24 djacobso CLERK: I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY )OF djacobso YEAR PER JNL SRC ACCOUNT EFF DATE 2009 10 64 BUA A1440-4000 03/16/2009 BUA A1990-4000 03/16/2009 BUA A1010-4999 03/16/2009 BUA A1990-4000 03/16/2009 BUA A1420-4000 03/16/2009 BUA A1990-4000 03/16/2009 BUA A1410-4999 03/16/2009 BUA A1410-4016 03/16/2009 BUA A1620-2000 03/16/2009 BUA A1620-4002 03/16/2009 BUA A1640-4040 03/16/2009 BUA A1640-4025 03/16/2009 BUA A1640-2000 03/16/2009 BUA A1640-4025 03/16/2009 BUA A3120-1001 03/16/2009 BUA A3120-1000 03/16/2009 BUA A3120-2010 03/16/2009 BUA A3120-4036 03/16/2009 BUA A3120-4034 03/16/2009 BUA A3120-4999 03/16/2009 BUA A3410-2000 03/16/2009 BUA A3410-4002 03/16/2009 BUA A3410-4002 03/16/2009 BUA A3410-4010 03/16/2009 BUA A3410-4042 03/16/2009 JNL DESC BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR REF 1 REF 2 REF 3 A C C O U N T DESC LINE D E S C T OB VIL ENGINEER CONTRACTUAL BUDGET TRANSFER 3/16/09 CONTINGENCY FUND BUDGET TRANSFER 3/16/09 OTHER EXPENSES COMPREHENSIVE PLAN SACCARDI CONTINGENCY FUND COMPREHENSIVE PLAN SACCARDI CONTRACTUAL PROSKAUER GM LITIGATION CONTINGENCY FUND PROSKAUER GM LITIGATION OTHER EXPENSES 5 5 5 1 & 5 & 5 51 5 5 BUDGET TR LEGAL NOTICES 5 EQUIPMENT ALL POINTS SECURITY BUILDING MAINTENANCE A L L POINTS SECURITY UNIFORM EXPENSES PARTS & SUPPLIES 5 BUDGET TR BUDGET TR BUDGET TR BUDGET TR 5 5 5 BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR EQUIPMENT CONTAINMENT TANK PARTS & SUPPLIES CONTAINMENT TANK OVERTIME POLICE OT PERSONAL SERVICES REGULAR POLICE OT COMPUTERS COMPUTERS TRAINING/CONFERENCE COMPUTERS CELL PHONE CELL PHONES SVCS OTHER EXPENSES CELL PHONES SVCS EQUIPMENT RADIOS BUILDING M A I N T RADIOS BUILDING M A I N T RADIOS UTILITIES UTILITIES VEHICLE REPAIRS RADIOS 5 1 5 5 35 5 2 5 5 5 5 5 10 5 5 5 5 5 3 �TO m TO Pi m TO a w ft S H ft IK W EH a H a ^a TO H H TO a a H Pi TO mTOpq P Pi P H J M J J H TO H TO fa pq pq < PiTOPi PiTOPi H r t j H f t ft WSW U a U W p ft p ft Hi ffi W PC EH H EH TO pqTOU PQ pq PQ p UUPiUEnpftpTO ft S Pi TO Pi EHEH E n a f t X f t P i P i X P i < 3 Pi < < H < H S W S H W W H S O H O L 3 S S J S S O OHEH EHpqfcJfe U ftUPiOppPipEH U TO tSlSHjSH pq Pn ft W O, a EH H EH H O O H I O D S E g S S S S H < E < Pi HHH<; aawaowEHWOOEHOrf; TOTO>TOPqaoauuOOS m > m ft /SUBSCRIPTIONS TO & MAINT i r > L n u - ) L n L r ) L r ) i / ) L n Ix] TO >H j m P ft ft p P wffi ft H < ft u a H < (2C D i J TO En a EH Pi O a EH H m a H TO Pel M J ft ffiftK <C UTOPi ffiffi EH pq U U U H U P O E H T O \ E H EH E H H O E H m H T O E H a . CD a < < a <TO< s C M P S ^ W SISH ^ p i ^ p q ^ S P i M E H S pq u S Hft j<H aB Hi Hft H & IS a < O O H OisS m O fsa O P J s d r t I P pq Pi X m sPi m j Pi 1x1 O CJ a EH rH K a p aajawafcaaHp^ja m TOTOUTOSTOOTOWSEHUH > Ix, O H TO CD W a H H J ft TO PTOftTO EH wasps EH S3 PiTOPi (xl TOO O pq W pq pq g H pq sH S I * E H ^ E H S S S S H Pi pq H EH ^ TO m \-{ M \-\\-i i-i EH M TO EH EH EH EH PiPiEnSEH^PiPiPiPiEH pqrtlhQOPiOPqpqpqpqpi > O > j<c;art;a>>>>< OUTOTOftTOOOOOft EH Pi pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi Pi EH EH EH EH EH EH EH EH EH EH Pi EH EH Pi EH Pi b^ Pi EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH pq O P P PQ PQ CD P P PQ pq CD P P PQ pq CD P P PQ W CD P P PQ pq CD P P PQ pq CD P P PQ pq CD P P PQ pq CD P P PQ PQ CD P P PQ pq CD P P PQ pq CD P P PQ pq CD P P PQ pq CD P P PQ b^ pq CD P P PQ EH pq b^ pq CD P P PQ EH pq CD P P PQ tq CD p p PQ m CD P P ^ pq CD P P PQ PQ o p p PQ EH EH EH EH EH pq CD P P PQ pq CD P P PQ pq CD P P PQ pq O P pq CD Q P PQ P PQ cn CTi en en en cn en en en <X\ en en CT\ en en cn en CTi O O o o o o o o o o o o o o o o o o o o (N o o o Cn O o o cn o CM o CM o i n O cn o O o CM o o o o CO O CM o O O VD o cr>cM^cMOCMcncMHCMcncMoc\!^CMCMCMcncM^CM^CM00CMOCMHCMO3CMOCMcnc^ • ^ • \ o \ O Cn O O O O O o o o en o en o o o o ^ V D ^ V O C M V D ^ V D C M V O ^ V D ^ V D ^ V D ^ V O ^ V O ^ V D ^ V D ^ V D ^ V D ^ V D ^ V D C M V D ^ V O 1 H 1 H 1 H i H 1 H 1 rH 1 H i H 1 t-i i rH 1 H 1 H 1 H 1 rH 1 H 1 H I H 1 H O 0 \ o •^^ o o o o o o o o o -~s. o o o "•— o o o en o VD O H o O O O CM • ^ ^ V ^ 1 H 1 rH 1 H 1 H CM O CM o o < < < < < < < << << < < < PQ PQ PQ < < P PQ "* \. ^^ ^^ *\ ^\ \. ^^ ^\ *\ cn o rH en en en en en en o o o o o o o o o in o H o H o ro o ^^ ^^ **\. ^^ ^^ ^^ *^_ ~^ ^\ ^^ O ^^ O \ o \ H I H ^^ ^^ ^^ ^. o ^^ o \ o \ o \ ~^ ^^ ~^^ ~\ ^^ "^. ^^ ^^ \ ••^ ^. ^. "-^. \ H n 1H n o ) n o i n ^ n ^ r o ^ n ^ r o ^ n ^ n ' * r i ' * f , ) ' * ( , i ' > t , n ' * n ' * r o H n r i r o H n ' * n H n ^ r o r i r o o ) n H CO H CO ^ O * o VD O vo O m o Lfi O LD O LD O in o LD o i n o LD o in o m o m o i n o i H O H o H O H O H O rH O H o o o r H O rH O >tf ro n ro ro <* <tf "* <# <# "* • * • * •vf <* ^ U l LD If) LD i n m m r- I > rP P P PQ P PQ P < < P PQ < < P PQ < < P PQ < < P PQ < < P PQ < < << < p P PQ PQ < < p PQ < < P PQ < < P PQ < < p PQ < < p PQ < < P PQ < < P PQ < < P PQ < < p PQ i P PQ rH 1 rH < < P PQ 1 < < P PQ <$ < P PQ �03/16/2009 11:24 djacobso YEAR PER JNL SRC ACCOUNT EFF DATE BUA A7110-1005 03/16/2009 BUA A7110-4010 03/16/2009 BUA A7110-4901 03/16/2009 BUA A7110-4903 03/16/2009 BUA A7110-4950 03/16/2009 BUA A1620-1001 03/16/2009 BUA A1640-1001 03/16/2009 BUA A5110-1001 03/16/2009 BUA A7140-4053 03/16/2009 BUA A1990-4000 03/16/2009 BUA A9000-8120 03/16/2009 BUA A9000-8060 03/16/2009 BUA A9710-6000 03/16/2009 BUA A9710-7000 03/16/2009 BUA A9730-7000 03/16/2009 BUA A9730-6000 03/16/2009 BUA CL8160-1001 03/16/2009 BUA CL8160-4034 03/16/2009 BUA CL8160-4008 03/16/2009 I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY JNL DESC REF 1 REF 2 REF 3 )OF ACCOUNT DESC LINE DESC T OB OUT OF TITLE 5 UTILITIES 5 1 DEVRIES PARK 5 1 KINGSLAND PK 5 FLOWERS/BEAUTIFICATION 5 OVERTIME OVERTIME OVERTIME OVERTIME OVERTIME OVERTIME HALLOWEEN OVERTIME CONTINGENCY FUND OVERTIME IN LIEU OF MEDICAL BENEFITS OVERTIME HOSPITALIZATION HEALTH INS PRINCIPAL DEBT SERVICE INTEREST DEBT SERVICE BAN INTEREST DEBT SERVICE BAN PRINCIPAL DEBT SERVICE OVERTIME CELL PHONE DUMPING FEES 5 BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR JOURNAL 2009/10/64 TOTAL 5 5 5 5, 5 4, 5 5 5 15, 4, 5 8, 5 5 5 5 5 5, �03/16/2009 11:24 djacobso FUND I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY PROOF YEAR PER ACCOUNT JNL EFF DATE ACCOUNT DESCRIPTION FUND TOTAL ** END OF REPORT - G e n e r a t e d b y j a c o b s o n ** �03/16/2009 djacobso LN ORG ACCOUNT 15:13 OBJECT PROJ 10 ORG DESCRIPTION LINE YEAR-PER JOURNAL 2009 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF 74 EFF-DATE REF 1 REF 2 03/16/2009 A C C O U N T DESCRIPTION DESCRIPTION SRC JNL-DESC EFF DATE PREV BUDGET BU CH ENTITY AMEND BUA BUDGET TR 1 1 1 A4540 4025 A .4 .045 .4025 AMBULANCE PARTS & SUPPLIES 2 A4540 4040 A .4 .045 .4040 AMBULANCE UNIFORM 3 A4540 4080 A .4 .045 .4080 AMBULANCE SNOW WATCH 4 A4540 . 2000 A .4 .045 .2000 AMBULANCE EQUIPMENT - 5 , 99 16,r 084 .06 03/16/2009 5 A3410 2000 A .3 .034 .2000 FIRE DEPARTMENT EQUIPMENT 48,,534 .50 4, 37 03/16/2009 6 A3410 4002 A .3 .034 .4002 FIRE DEPARTMENT BUILDING MAINT 2, 42 2,,903 .65 03/16/2009 7 A3410 4000 A .3 .034 .4000 FIRE DEPARTMENT CONTRACTS - 3 , 80 5,.000 .00 03/16/2009 8 A3410 4013 A .3 .034 .4013 FIRE DEPARTMENT EQUIPMENT REPAIRS - 1 , 83 12,,082 .50 03/16/2009 9 A3410 4013. A .3 .034 .4013 FIRE DEPARTMENT EQUIPMENT REPAIRS 12,.082,.50 •48 03/16/2009 10 A3410 4036 A .3 .034 .4036 FIRE DEPARTMENT TRAINING/DRIVER CERTIFI. 3,,52 12 ,855 .00 03/16/2009 EXPENSES 4,r 200 .00 1,.21 03/16/2009 1, 26 3,r 300 .00 03/16/2009 ** JOURNAL TOTAL •67 2,.500,.00 03/16/2009 �03/16/2009 djacobso 15:13 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENT JOURNAL ENTRY PROOF CLERK: djacobso YEAR PER JNL SRC ACCOUNT EFF DATE 74 2009 10 BUA A4 54 0-4025 03 /16/2009 BUA A454 0-4040 03 /16/2009 BUA A454 0-4080 03 /16/2009 BUA A454 0-2000 03 /16/2009 BUA A341 0-2000 03 /16/2009 BUA A341 0-4002 03 /16/2009 BUA A341 0-4000 03 /16/2009 BUA A341 0-4013 03 /16/2009 BUA A341 0-4013 03 /16/2009 BUA A341 0-4036 03 /16/2009 JNL DESC REF 1 REF 2 REF 3 A C C O U N T DESC LINE DESC T OB PARTS Sc SUPPLIES 5 3, UNIFORM EXPENSES 5 1, SNOW WATCH 5 1, EQUIPMENT 5 EQUIPMENT 5 4, BUILDING MAINT 5 2, CONTRACTS 5 EQUIPMENT REPAIRS 5 EQUIPMENT REPAIRS 5 TRAINING/DRIVER C E R T I F I . 5 BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR BUDGET TR JOURNAL 2009/10/74 TOTAL �03/16/2009 15:13 djacobso FUND I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY PROOF YEAR PER ACCOUNT JNL EFF DATE ACCOUNT DESCRIPTION FUND TOTAL ** END OF REPORT - Generated by jacobson ** ��.2 Is CL| X 5 © o o 0 53 o m\ re I CD 1 c .2 .5 "E CO > ai IS" s ai o VJ CD UJ|iJ 3 © a < < • �03/19/2009 16:14 djacobso VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENT JOURNAL ENTRY PROOF CLERK: djacobso YEAR PER JNL SRC ACCOUNT EFF DATE JNL DESC 2009 10 83 BUA A1410-4018 03/19/2009 BUDGET TR BUA A1410-4999 03/19/2009 BUDGET TR REF 1 REF 2 REF 3 ACCOUNT DESC LINE DESC T OB MEMBERSHIP DUES/SUBSCRIPTIONS MINUTES ON WEBSITE OTHER EXPENSES MINUTES ON WEBSITE JOURNAL 2009/10/83 TOTAL 5 5 �03/19/2009 16:14 djacobso FUND I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY PROOF YEAR PER ACCOUNT JNL EFF DATE ACCOUNT DESCRIPTION FUND TOTAL ** END OF REPORT - Generated by jacobson ** ��i BUDGET TRANSFER SUIVIIWIARY 23-f¥lar-09 OUT OF BUDGET ITEMS: DEPT ! ! ! DESCRIPTION BUDGET TRANSFERS WITHIN THE FIRE AND DPW DEPTS. i i i RESOLVED THAT THEBUDGET TRANSFERS/AMENDMENTS ARE APPROVED - SEE ATTACHED MOVED: SECONDED: �t~> M rD (^ •O <3 c .2 +3 RJ C .5 a x y o mm D O (V O D o C=3 c- 1 UJ Q. c 0> O © CM s» 0 OS "O m3 £0 *£ «3~- © r O r ^ iZ ^ ^ ^ o © £ 3 z © C 13 c o W DO ^4 .5 a o 3 0 03 Q Q < JC0 03 > Q. © o on o 0 CD 03 C 0) 03 CL 03 0 < 0 0 03 03 > O a. < 03 03 O O DQ DQ �lllage of SSrcpv Holier Buclqet Transfer** i ~ aco^ L \- toO^SST Bydg©t Transfers: Dept: "4^|AA3 va>o^ Appropriation Line Nymtoer /.1640.4025 A1640.4025 *k_. A1640.4025 M AJ notion,$HH A5110.4000 $15,000 btreet Lighting, new insta F8330.4073 $7,500. 2 ) Pump Station Chemicals G8120.4025 $3,000. Degreaser, Sewer Systems Ballfield Supllies A7110.4902/^/| Q c ^ 0 O A7110.4901 A1640.4025 A7110.4901 $6,000.00 Ballfield Supplies A5110.4046 A5110.4000 ;$?,381.0Q Street Righting, New insta A1640.4025 A5110.2000 $7^500000 Millard Staircase, Devries ^ ( A1640.4025 E8320.4025 $3,500.00 Equipment Replacement Approvals: Dept Manager: Treasurer: Board Mtg Date: QTprf&D \(f20a JX^ bfoMms MdtpJ QUO fajLJhAseJu* n 0j£$'( 3 ^ft^^SitS^ �</!f!a§e of Sleepv- HolkmBud gat Transfers ¥hseal Year 2GCT<f -<aQO°J j r Budget Transfers: Dept: Date: Appropriation Line Nomber Transfer To: Transfer From: Amount . $3U59 Explanation SALT A5142. 402 5142.4220 1620.4002 5142.4220 $15,000.00 SALT 1640.4025 5142.4220 $8,000.00 SALT Approvals: Dept Manager: Treasurer: Board Mtg Date: Board Approval: / 1 A U (i(i/)nJ>D �03/24/2009 djacobso LN ORG ACCOUNT 11:13 OBJECT PROJ YEAR-PER JOURNAL 2009 10 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF ORG DESCRIPTION EFF-DATE REF 1 REF 2 ACCOUNT DESCRIPTION LINE DESCRIPTION SRC JNL-DESC PREV BUDGET BU CH ENTITY AMEND BUA DPW TRANS 94 03/23/2009 EFF DATE 1 1 1 A1640 4025 A .1 .016 .4025 CENTRAL GARAGE PARTS & SUPPLIES STREET LIGHTING / NEW 213,985 00 -15, 0 INSTALLS 03/23/2009 2 A5110 4000 A .5 .051 .4000 STREET MAINTENANCE CONTRACTUAL 3 7,000 00 15, 0 INSTALLS 03/23/2009 3 A7110 4902 A .7 .071 .4902 PARKS 4 A7110 4901 A .7 .071 .4901 PARKS 5 A7110 4900 A .7 .071 .4900 PARKS 9 A7110 4901 A .7 .071 .4901 PARKS STREET LIGHTING / NEW BALLFIELD SUPPLIES 2,500 00 6 03/23/2009 BALLFIELD SUPPLIES -14 3, 700 00 03/23/2009 BALLFIELD SUPPLIES -50 1, 000 00 03/23/2009 BALLFIELD SUPPLIES 1, 31 3,700 00 03/23/2009 PARTS & SUPPLIES BALLFIELD SUPPLIES 213,985 00 -6, 00 03/23/2009 SUPPLIES 3,700 00 6, 00 03/23/2009 DOUGLAS PK DEVRIES PARK BARNHART PK DEVRIES PARK 10 A1640 4025 A .1 .016 .4025 CENTRAL GARAGE 11 A7110 4901 A .7 .071 .4901 PARKS 12 A5110 4046 A .50.5110.4046 STREET MAINTENANCE EQUIPMENT RENTAL STREET LIGHTING/ NEW 13 A5110 4000 A .5 .051 .4000 STREET MAINTENANCE CONTRACTUAL 14 A1640 4025 A .1 .016 .4025 CENTRAL GARAGE PARTS & SUPPLIES MILLARD STAIRS/DEVRIES 15 A5110 2000 A .5 .051 .2000 STREET MAINTENANCE EQUIPMENT 16 A3410 4036 A .3 .034 .4036 FIRE DEPARTMENT 17 A3410 4042 A .3 .034 .4042 FIRE DEPARTMENT 18 A3410 4036 A .3 .034 .4036 FIRE DEPARTMENT DEVRIES PARK BALLFIELD 22,160 00 -7 38 03/23/2009 INSTALLS STREET LIGHTING / NEW MILLARD STAIRS TRAINING/DRIVER CERTIFI. VEHICLE REPAIRS 3 7,000 00 7, 38 INSTALLS 03/23/2009 - 7 , 50 213,985 00 D U G O U T 03/23/2009 7, 50 17,900 00 03/23/2009 1, 828 71 •48 03/23/2009 48 19,420 00 03/23/2009 1,828 TRAINING/DRIVER C E R T I F I . 71 -17 03/23/2009 �03/24/2009 djacobso LN ORG ACCOUNT 11:13 OBJECT PROJ 10 ORG DESCRIPTION LINE YEAR-PER JOURNAL 2009 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF 94 EFF-DATE REF 1 REF 2 A C C O U N T DESCRIPTION DESCRIPTION SRC JNL-DESC PREV BUDGET BU CH ENTITY AMEND BUA DPW TRANS 03/23/2009 EFF DATE 1 1 1 A1640 4025 A .1 .016 .4025 CENTRAL GARAGE PARTS & SUPPLIES STREET LIGHTING / NEW 213,985. 00 -15, 00 INSTALLS 03/23/2009 2 A5110 4000 A .5 .051 .4000 STREET MAINTENANCE CONTRACTUAL 3 7,000. 00 15, 00 INSTALLS 03/23/2009 3 A7110 4902 A .7 .071 .4902 PARKS 4 A7110 4901 A .7 .071 .4901 PARKS 5 A7110 4900 A .7 .071 .4900 PARKS 9 A7110 4901 A .7 .071 .4901 PARKS' STREET LIGHTING / NEW BALLFIELD SUPPLIES 2,500 00 67 03/23/2009 BALLFIELD SUPPLIES 3,700 00 14 03/23/2009 BALLFIELD SUPPLIES 00 50 03/23/2009 BALLFIELD SUPPLIES 3, 700 00 1, 31 03/23/2009 PARTS & SUPPLIES BALLFIELD SUPPLIES 213,985 00 -6, 00 03/23/2009 SUPPLIES 3,700 00 6, 00 03/23/2009 DOUGLAS DEVRIES PK PARK 1,000 BARNHART PK DEVRIES PARK 10 A1640 4025 A .1 .016 .4025 CENTRAL GARAGE 11 A7110 4901 A .7 .071 .4901 PARKS 12 A5110 4046 A .50.5110.4046 STREET MAINTENANCE EQUIPMENT RENTAL STREET LIGHTING/ NEW 13 A5110 4000 A .5 .051 .4000 STREET MAINTENANCE CONTRACTUAL 14 A1640 4025 A .1 .016 .4025 CENTRAL GARAGE PARTS & SUPPLIES MILLARD STAIRS/DEVRIES 15 A5110 2000 A .5 .051 .2000 STREET MAINTENANCE EQUIPMENT 16 A3410 4036 A .3 .034 .4036 FIRE DEPARTMENT 17 A3410 4042 A .3 .034 .4042 FIRE DEPARTMENT 18 A3410 4036 A .3 .034 .4036 FIRE DEPARTMENT- DEVRIES PARK BALLFIELD 22,160 00 - 7 , 38 INSTALLS 03/23/2009 STREET LIGHTING / NEW MILLARD STAIRS 3 7,000, 00 7, 38 INSTALLS 03/23/2009 - 7 , 50 213,985 00 DUGOUT 03/23/2009 17,900 00 7 50 03/23/2009 1,828 TRAINING/DRIVER CERTIFI. VEHICLE REPAIRS 48 19,420 00 03/23/2009 1,828 TRAINING/DRIVER C E R T I F I . •48 71 03/23/2009 •17 71 03/23/2009 �03/24/2009 djacobso LN ORG ACCOUNT 11:13 OBJECT PROJ YEAR-PER JOURNAL 2009 10 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY ORG EFF-DATE DESCRIPTION REF 1 REF 2 PROOF A C C O U N T DESCRIPTION LINE DESCRIPTION SRC JNL-DESC BUA DPW TRANS 94 03/23/2009 EFF DATE PREV BUDGET B C ENTITY AMEND 1 1 19 A3410 4013 A .3 .034 .4013 FIRE DEPARTMENT EQUIPMENT REPAIRS 20 A3410 4036 A .3 .034 .4036 FIRE DEPARTMENT TRAINING/DRIVER CERTIFI. 1,828.71 03/23/2009 21 A3410 4013 A .3 .034 .4013 FIRE DEPARTMENT EQUIPMENT REPAIRS 9,755.54 03/23/2009 9,755.54 1 03/23/2009 ** JOURNAL TOTAL �03/24/2009 djacobso LN ORG ACCOUNT 11:13 OBJECT PROJ YEAR-PER JOURNAL 2009 10 VILLAGE OF SLEEPY HOLLOW BUDGET AMENDMENTS JOURNAL ENTRY PROOF 94 ORG DESCRIPTION EFF-DATE REF 1 REF 2 ACCOUNT DESCRIPTION LINE DESCRIPTION SRC JNL-DESC BUA DPW TRANS 03/23/2009 EFF DATE PREV BUDGET BU CH ENTITY AMEND 1 1 . 19 A3410 4013 A .3 .034 .4013 FIRE DEPARTMENT EQUIPMENT REPAIRS 9,755.54 03/23/2009 17 20 A3410 4036 A .3 .034 .4036 FIRE DEPARTMENT TRAINING/DRIVER C E R T I F I . 1,828.71 03/23/2009 -7 21 A3410 4013 A .3 .034 .4013 FIRE DEPARTMENT EQUIPMENT 9,755.54 03/23/2009 7 REPAIRS ** JOURNAL TOTAL �03/24/2009 11:13 djacobso I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY )OF CLERK: djacobso YEAR PER JNL SRC ACCOUNT EFF DATE 2009 10 94 BUA A1640-4025 03/23/2009 BUA A5110-4000 03/23/2009 BUA A7110-4902 03/23/2009 BUA A7110-4901 03/23/2009 BUA A7110-4900 03/23/2009 BUA A7110-4901 03/23/2009 BUA A1640-4025 03/23/2009 BUA A7110-4901 03/23/2009 BUA A5110-4046 03/23/2009 BUA A5110-4000 03/23/2009 BUA A1640-4025 03/23/2009 BUA A5110-2000 03/23/2009 BUA A3410-4036 03/23/2009 BUA A3410-4042 03/23/2009 BUA A3410-4036 03/23/2009 BUA A3410-4013 03/23/2009 BUA A3410-4036 03/23/2009 BUA A3410-4013 03/23/2009 JNL DESC DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS REF 1 REF 2 REF 3 ACCOUNT DESC LINE DESC. T OI PARTS •& SUPPLIES STREET LIGHTING / NEW INSTALLS CONTRACTUAL STREET LIGHTING / NEW INSTALLS DOUGLAS PK BALLFIELD SUPPLIES DEVRIES PARK BALLFIELD SUPPLIES BARNHART PK BALLFIELD SUPPLIES DEVRIES PARK BALLFIELD SUPPLIES PARTS & SUPPLIES BALLFIELD SUPPLIES DEVRIES PARK BALLFIELD SUPPLIES EQUIPMENT RENTAL STREET LIGHTING/ NEW INSTALLS CONTRACTUAL STREET LIGHTING / NEW INSTALLS PARTS & SUPPLIES MILLARD STAIRS/DEVRIES DUGOUT EQUIPMENT MILLARD STAIRS TRAINING/DRIVER CERTIFI. VEHICLE REPAIRS TRAINING/DRIVER CERTIFI. EQUIPMENT REPAIRS TRAINING/DRIVER CERTIFI. JOURNAL 2009/10/94 TOTAL EQUIPMENT REPAIRS 5 5 15 5 5 5 1 5 6 5 5 7 5 7 5 5 5 5 5 5 5 5 5 �03/24/2009 11:13 djacobso I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY )OF CLERK: djacobso YEAR PER JNL SRC ACCOUNT EFF DATE 2009 10 94 BUA A1640-4025 03/23/2009 BUA A5110-4000 03/23/2009 BUA A7110-4902 03/23/2009 BUA A7110-4901 03/23/2009 BUA A7110-4900 03/23/2009 BUA A7110-4901 03/23/2009 BUA A1640-4025 03/23/2009 BUA A7110-4901 03/23/2009 BUA A5110-4046 03/23/2009 BUA A5110-4000 03/23/2009 BUA A1640-4025 03/23/2009 BUA A5110-2000 03/23/2009 BUA A3410-4036 03/23/2009 BUA A3410-4042 03/23/2009 BUA A3410-4036 03/23/2009 BUA A3410-4013 03/23/2009 BUA A3410-4036 03/23/2009 BUA A3410-4013 03/23/2009 JNL DESC DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS DPW TRANS REF 1 REF 2 REF 3 ACCOUNT DESC LINE DESC T OB PARTS •& SUPPLIES STREET LIGHTING / NEW INSTALLS CONTRACTUAL STREET LIGHTING / NEW INSTALLS DOUGLAS PK BALLFIELD SUPPLIES DEVRIES PARK BALLFIELD SUPPLIES BARNHART PK BALLFIELD SUPPLIES DEVRIES PARK BALLFIELD SUPPLIES PARTS & SUPPLIES BALLFIELD SUPPLIES DEVRIES PARK BALLFIELD SUPPLIES EQUIPMENT RENTAL STREET LIGHTING/ NEW INSTALLS CONTRACTUAL STREET LIGHTING / NEW INSTALLS PARTS & SUPPLIES MILLARD STAIRS/DEVRIES DUGOUT EQUIPMENT MILLARD STAIRS TRAINING/DRIVER CERTIFI. VEHICLE REPAIRS TRAINING/DRIVER CERTIFI. EQUIPMENT REPAIRS TRAINING/DRIVER CERTIFI. JOURNAL 2009/10/94 TOTAL EQUIPMENT REPAIRS 5 5 15, 5 5' 5 1, 5 6, 5 5 7, 5 7, 5 5 5 5 5 5 5 5 5 �03/24/2009 11:13 djacobso FUND ACCOUNT I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY PROOF YEAR PER JNL EFF DATE ACCOUNT DESCRIPTION FUND TOTAL ** END OF REPORT - Generated by jacobson ** �03/24/2009 11:13 djacobso I VILLAGE OF SLEEPY HOLLOW |BUDGET AMENDMENT JOURNAL ENTRY PROOF YEAR PER FUND ACCOUNT JNL EFF DATE ACCOUNT DESCRIPTION FUND TOTAL ** END OF REPORT - Generated by jacobson ** �Fire Patrol Org. 1876 Pocantico Hook and Ladder Org. 1878 Rescue Hose Co. No. 1 Org. 1887 Union Hose Eng. Co. No. 2 Org. 1887 Columbia Hose Co. No. 3 Org. 1899 William Hennessey, Sr. Chief Engineer, First Assistant Chief Home Of The Headless Horseman Second Assistant Chief March 18,2009 Mayor Phil Zegarelli Village of Sleepy Hollow 28 Beekman Ave. Sleepy Hollow, NY 10591 Mr. Mayor, The Board of Fire Wardens has approved an individual for membership in the Sleepy Hollow Fire Department. We ask that the Board of Trustees of the Village of Sleepy Hollow approve him for active status as a firefighter contingent upon the positive results of an arson background check. This individual is Juan Vallejo of 110 Beekman Avenue, Apt. B3, Sleepy Hollow. Thank you for your attention. Sincerely, Carlos S. Romero Secretary 28 Beekman Avenue • Sleepy Hollow, NY 10591 • (914) 366-5119 • Fax: (914) 332-1307 ��Whereas this year, 2009, marks the quadracentennial of the Hudson River exploration and Whereas the cities, towns and villages in the Hudson Valley are asked to help celebrate the quadracentennial theme "Explore 400 years of progress in Environment, Energy, Innovation and Education" and Whereas the Village of Sleepy Hollow is a significant landmark in the Hudson Valley known virtually worldwide for its historic landscapes I hereby propose that the Village of Sleepy Hollow undertake a systematic planting of four hundred trees of different species throughout the village, beginning this year in commemoration of the quadracentennial, with the goal of replenishing for future generations the green canopy so admired by Hendrick Hudson. I would volunteer to chair a committee to seek funding, to find expert help in selecting trees and choosing public and private planting sites and to enlist community support for this project. Respectfully s u b m i t t e d , Shelley Robinson (X C L L^t/v^s- �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-03-24 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a9e6e1e68c8df3c3778ec020f44d4d35.pdf dbe288369811848c6a41620919edd454 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, March 10, 2009, in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin Wompa Kenneth Wray Maria Rose DeMilia-Powers David Schroedel, Trustees Also Present: Anthony P. Giaccio, Administrator Diane Jacobson, Treasurer Robert Ponzini, Esq., Village Counsel Sean McCarthy, Building Inspector Richard Gross, General Foreman Trustee Schroedel moved, Trustee DeMilia-Powers seconded, to go into Executive Session at 6:10 p.m. to discuss personnel matters with Labor Counsel. At 7:10 p.m., Trustee Schroedel moved and Trustee DeMilia-Powers moved to close the Executive Session. At 7:15 p.m., the Mayor called the meeting to order with a prayer and pledge to the flag. Mayor Zegarelli called for a moment of silence in memory of Ruth McCarthy, the grandmother of Sean McCarthy, out Building Inspector, and mother of Edward McCarthy who serves on several Village boards. We send our thoughts and sincere sympathies to Mrs. McCarthy's family. The Mayor and Board then discussed changes to the agenda. Approval of Minutes Trustee DeMilia-Powers moved, seconded by Trustee Wray, to approve the minutes of April 1, 2008 as submitted, subject to minor typographical errors and/or non-material changes. Carried: 4-0-3. By roll call: Trustees DeMilia-Powers, Grala, Wray and Mayor Zegarelli vote: yes; Trustees Capossela, Schroedel and Wompa abstain. Trustee Schroedel moved, seconded by Trustee DeMilia-Powers, to approve the minutes of April 8, 2008, April 15, 2008, May 6, 2008, May 20, 2008, June 3, 2008, June 17, 2008, and July 1, 2008 as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0 �Trustee DeMilia-Powers moved, seconded by Trustee Grala, to approve the minutes of February 10, 2009 as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0 Trustee Capossela moved, seconded by Trustee DeMilia-Powers, to approve the minutes of February 24, 2009 as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0 Approval of Warrants Trustee Schroedel moved, seconded by Trustee Grala, to approve Warrant 09FEB27 in the amount of $5,000.00. Carried: 7-0 Trustee Schroedel moved, seconded by Trustee Grala, to approve Warrant 09MAR10 in the amount of $171,736.11. Carried: 7-0 Mayor Zegarelli swore in John Korzelius as the First Assistant Chief. Mayor Zegarelli introduced Peter Fiumefreddo who updated the Board on the progress of the Armed Forces Day Parade to be held in Sleepy Hollow on May 16, 2009. Public Comments Mark Fry of 41 Hudson Terrace brought up the matter of the agenda for the meeting not showing that the public hearing on River's Edge had been postponed. Attorney Ponzini clarified for the record that the Village Board resolved and adopted at the last meeting that the hearing remained opened but at the request of the applicant and with the consent of the Board it was adjourned and it will be adjourned from time to time for each meeting until such time as the applicant wishes to move it forward again. Then the Board may at that time, if it so desires, take any official public comments at that time and then as it is the Board's custom, at the close of the public hearing, will hold open a 10 day period for any additional comments that may come in at that time. Mr. Ponzini suggested that for good practice in the future, to include on the agenda the name of the public hearing and in parenthesis put in adjourned. Mark Fry continued relating to procedures. Clara Teagle of 38 Hudson Street spoke that her home would be impacted by the River's Edge development if it is rezoned for increased size and density. She advised that she does have something prepared for this evening, but would like her comments in the official records and will hold off until the Board has the meeting again. She was advised by the Mayor that she can submit anything in writing at any time, hearing or not. She advised that she did not receive a notice of the public hearing by certified mail. Discussion ensued on the notice procedure. �Mario Belanich of 153 North Washington Street spoke about the February 24th agenda as well as the agenda for this meeting. A resident of 17 Lawrence Avenue spoke about the overnight parking situation and the need to do something about the parking on Lawrence Avenue. Mark Fry spoke again relating to the return receipts which were to be submitted by the applicant to the Village Clerk. Trustee Reports Trustee Schroedel reported that the Finance Committee met two weeks ago to go over personnel issues; also discussed overtime in the police department and credit cards for residents to pay taxes without conclusion thus far. Trustee Capossela reported that the Recreation Committee met before the meeting. He advised that David Lee of New York Knicks will be running a basketball camp this summer; more information to follow. He further reported that the Village Board has agreed to install new lights at Devries Field along with new dug outs and a new scoreboard which was donated; new playground equipment will be installed at Douglas Park with Devries Park to follow next year. He reported that summer day camp is going to happen together with Tarrytown. The TNT Baseball Kick Off Parade will be on Saturday, April 4, and the Easter Egg Hunt will be on Saturday, April 11, at Douglas Park. Discussion ensued on the summer day camp and scholarships. Trustee Capossela gave his Department of Public Works report. DPW bulk pick up is being discussed by the Board and Richard Gross to see how the tipping fees at Peekskill can be reduced. The storm drains are being cleaned, vacuumed and repaired. Brush pick up continues on every Monday. Please be reminded not to put loose yard waste at the curb; it should be bagged. Potholes are being filled throughout the Village. Trustee Capossela reminded residents that Village street garbage receptacles are not for household trash. Tree trimming is ongoing throughout the Village, weather permitting. He also reported that the new scoreboard for Devries Field was donated by Larry, Antonio and George Rodrigues. The dugouts are presently being built at Devries Field and will be ready for opening day in early April. Trustee DeMilia-Powers reported on the senior center building and that the shell of the Ginsburg sales office has been totally demolished and the construction is continuing. �Trustee Grala reported that the Library has been meeting and interviewing applicants for a new director. Ms. Grala reported that she and Anthony met with Tarrytown on the library budget. Trustee Worn pa did not have a report. Trustee Wray reported that they completed the process of finding a new lieutenant. The Committee is also engaged in the budget process. Administrator's Report Mr. Giaccio reported that they are moving along with the water tank; the test borings have been done. Now waiting for Dolph Rotfeld Engineers to complete the final design. He reminded the Board that this is one of the two water projects that we are seeking stimulus money for. The other project is the upgrade to shaft nine. We are also seeking funds for other Village projects including the senior center and improvements along Route 9. Mr. Giaccio reported that he met with the Chamber of Commerce President, Brian Doyle, to discuss ways of attracting more business to the downtown. Some ideas discussed were special events, streetscape projects and beautification. The Chamber is very interested in working with the Downtown Revitalization Corporation as part of an overall strategy to revitalize Beekman Avenue. Mr. Giaccio reported that as part of the budget process he and Trustee Grala met with representatives from the Library and Tarrytown to discuss the budget and ways to cut costs. They feel that the Library Board has made a sincere effort to keep expenses down. Mr. Giaccio also reported that Trustee Wompa has been appointed as Chairman of the 501.C.3 and that they are very close to hiring an executive director and downtown coordinator. Resolutions - See attached Trustee Schroedel moved, Trustee Capossela seconded, to grant permission for Union Hose to take fire apparatus to South Amboy for the St. Patrick's Day parade on March 15, 2009. Carried: 7-0 Trustee Wompa moved, Trustee Grala seconded, to confirm the actions of the Sleepy Hollow Ambulance Corps as shown on the attached Memorandum of March 9, 2009. Carried: 7-0 Trustee DeMilia-Powers moved, Trustee Wompa seconded, to confirm the action of the Sleepy Hollow Ambulance Corps relating to new active members as shown on the attached Memorandum of March 9, 2009. Carried: 7-0 �New Business - None Old Business - None Communications, Petitions & Requests: The Mayor reported the notices from ConEdison relating to shut off notices for 85 Cortlandt Street, 188 Cortlandt Street, 176 Beekman Avenue and 111 Cortlandt Street. The Village Clerk read a Renewal Application Notice Form for an On-Premises License by JG Food Services, Inc. for the Horseman Diner, 276 North Broadway (wine and beer only). Copies will be given to the Building Inspector and Chief of Police. The Village Clerk read a notice for a renewal application for an existing liquor license for Amazonas Restaurant at 60 Beekman Avenue. Public Comments - None On motion by Trustee Schroedel, seconded by Trustee Wray, the meeting was adjourned at approximately 8:40 p.m. Respectfully submitted, Sonja/Goldstein-Suss Village Clerk �Meeting Date; Resolution #: 03/10/09 03/43/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Establishing Park Rental Rates WHEREAS, the Recreation Supervisor has recommended that rates be set for facilities at Kingsland Point Park, Barnhart Park and Devries Park; and WHEREAS, this recommendation has been reviewed by the Recreation Subcommittee of the Board of Trustees and concurrence obtained. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow herein establishes the following rates: Barnhart and Devries Pavilions 1-50 People $200 Kingsland Pavilion and Gazebo 1-100 People 101-300 People $300 $500 Kingsland Picnic Areas 1-100 People 101-300 People $200 $400 Dog Park Field Rental Deposit 1-100 Deposit 101+ $ 25 $100 $150 $500 Kingsland Parking Moved: Trustee Grala Weekend/Evening Parking (Resident) Weekday Parking (Resident) Lunch Time Parking (Resident) Weekend/Evening Parking (Non-Res.) Weekday Parking (Non-Resident) Lunch Time Parking (Non Resident) Vans Buses Year Pass (Resident) Senior Pass (Resident) Seconded: Trustee Wray Vote: 7-0 $ 4 $ 4 $ 2 $ 8 $ 8 $ 4 $ 50 $200 $ 20 $ 25 �Meeting Date: Resolution #: 03/10/09 03/44/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Closing Out the Grant from the Mew York Dormitory Authority For the Fire Boat and Dock WHEREAS, the Dormitory Authority of the State of New York awarded the Village of Sleepy Hollow a Community Enhancement Facilities Assistance Program grant in the amount of $50,000 for the purchase of a fire boat and installation of a dock, dated April 21, 2004; and WHEREAS, the capital project account number on the Village of Sleepy Hollow chart of accounts is 80517; and WHEREAS, the purchase, updates and modifications to the fire boat are complete and the dock, fence and a sign installed, all grant monies expended, and full reimbursement received from the Dormitory Authority. MOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow authorizes the Mayor to take any and all steps necessary to close out this grant project. Moved: Trustee DeMilia-Powers Seconded: Trustee Capossela Vote: 7-0 �Meeting Date: Resolution #: 03/10/09 03/45/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Sleepy Hollow St. Patrick's Parade BE IT RESOLVED that the Mayor and Board of Trustees hereby allows the Sleepy Hollow St. Patrick's Parade Committee, Inc. to hold its Annual St. Patrick's Parade on March 15, 2009 beginning at 1:30 p.m., said parade to last about two hours; and BE IT FURTHER RESOLVED that a green line and shamrocks may be painted along the parade route and the use of the parking lot at the end of Beekman Avenue for the parade bands and organizations may be used. Moved: Trustee Capossela Seconded: Trustee Wompa Vote: 7-0 �Meeting Date: Resolution #: 03/10/09 03/46/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Use of Village Recreation Funds in Village Parks WHEREAS, in 2001, the Village set up a Recreation Fund with contributions from Kendal-on-Hudson of $662,500.00; and WHEREAS, pursuant to Section 19B-5 of Village Code, the purpose of the fund shall be for the acquisition and improvement, but not maintenance, of recreation space and facilities including but not limited to parks and other passive recreation facilities, throughout the Village of Sleepy Hollow; and WHEREAS, a capital project budget designates the use of recreation fund as a source of funds for special projects: Senior Center Barnhart Park Devries Park Lighting Douglas Park Playground $100,000 $250,000 $200,000 $ 50,000 NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees hereby authorize the Village Treasurer to utilize the Recreation Fund for the above-referenced projects. Moved: Trustee Capossela Seconded: Trustee DeMilia-Powers Vote: 7-0 �Meeting Date: Resolution #: 03/10/09 03/47/09 WHEREAS, an Improper Practice Charge was filed by Local 456 of the IBT (the "Union") against the Village of Sleepy Hollow ("Sleepy Hollow") with the New York Public Relations Board ("PERB") under Case No. U-28261; and WHEREAS, Special Counsel for Labor Relations for Sleepy Hollow has recommended settlement of this claim by execution of a Stipulation of Settlement; and WHEREAS, Sleepy Hollow has recommended settlement of this claim by execution of a Stipulation of Settlement; and WHEREAS, Sleepy Hollow believes settlement of this improper practice charge, without admitting fault by either party, is in the best interests of Sleepy Hollow and will save Sleepy Hollow the cost and risk of litigation. NOW, THEREFORE, BE IT RESOLVED that Special Counsel is authorized to execute the necessary stipulation to settle this charge in all respects. Moved: Trustee DeMilia-Powers Seconded: Trustee Schroedel Vote: 7-0 �Meeting Date: Resolution #: 03/10/09 03/48/09 WHEREAS, a negligence action is pending for money damages in Bronx County entitled "Latini vs. Village of Sleepy Hollow, et.al.; and WHEREAS, Sleepy Hollow has been informed by the attorneys for its insurance company that this case is ready for trial and requests authorization to utilize the unpaid balance of Sleepy Hollow's $25,000 deductible to either litigate or settle this lawsuit. MOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorizes its counsel in the above matter to utilize its unpaid deductible balance to either settle or litigate the Latini claim. Moved: Trustee Capossela Seconded: Trustee DeMilia-Powers Vote: 7-0 �Meeting Date: Resolution #: 03/10/09 03/49/09 BE IT RESOLVED that the Board of Trustees confirms the Mayor's appointment of Frank Hrotko of 254 Warren Avenue, Hawthorne, New York 10532 to the position of Police Lieutenant from Civil Service Eligible List #71-229 effective March 16, 2009 at an annual salary of $102,613.00. Said appointment is subject to a probationary period to be consistent with the rules and regulations of Westchester County Civil Service. Moved: Trustee Schroedel Seconded: Trustee Wray Vote: 7-0 �Meeting Date: Resolution #: 03/10/09 03/50/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow To Cancel Work Session Scheduled for March 17, 2009 BE IT RESOLVED that upon consultation, the Board of Trustees has determined that the March 17, 2009 Work Session scheduled by notice is hereby cancelled and that the agenda items will be discussed at the next meeting. Moved: Trustee Wray Seconded: Trustee Grala Vote: 7-0 �To: Mayor and Board of Trustees From: James Hayes, Captain S^ CC: Personnel file Date: 3/9/2009 Re: Driver of Ambulances v Please be advised the following actions were taken at the executive meeting of the ambulance corps. 1) Diana Velasco successfully passed 40 hours of drivers training and passed the Ambulance Corps, drivers test. 2) Shelly Florence-Glover successfully passed 40 hours of drivers training and passed the Ambulance Corps.drivers test. 3) Douglas Wray successfully passed 40 hours of drivers training and passed the Ambulance Corps drivers test. 1 �|Kr| Ambulance Corps To: Mayor and Board of Trustees From: James Hayes, Captain - S * ^ CC: Personnel files Date: 3/9/2009 Re: New Members Pleased be advised that at the ambulance corps monthly meeting six(6) new members where voted in as active members of the Sleepy Hollow Ambulance Corps. Richard Przybylski of 10 Francis ave Aimee Przybylski of 10 Francis ave Jeff Brogan of 15 West High St Trent Bronner of 126 Valley st Mark Abrams of 8-9 Briarcliff drive Jennifer Mclean of 63 Sleepy Hollow rd 1 �;LEEPY HOLLOW FIRE DEPARTMENT Fire Patrol Org. 1876 Pocantico Hook and Ladder Org. 1878 Rescue Hose Co. No. 1 Chief Engineer Org. 1887 Union Hose Eng. Co. No. 2 Org. 1887 Columbia Hose Co. No. 3 Org. 1899 First Assistant Chief Second Assistant Chief Home Of The Headless Horseman Mayor and Board Of Trustees Of The Village Of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow NY 10591 Please be advised on Saturday February 21, 2009 John Korzelius was elected First Assistant Chief of the Sleepy Hollow Fire Department unanimously by the Delegates to the Chiefs Convention. John will fill the term for Richard Chulla who returned to college to further his education. Please make any and all necessary arrangements. Respectfully Submitted, Q^V^A William Hennessey Sr Chief Engineer Sleepy Hollow Fire Department <hp>*> & LK^^Qkf\ &CT~ A ^ o C \ - T 28 Beekman Avenue • Sleepy Hollow, NY 10591 • (914) 366-5119 • Fax: (914) 332-1307 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-03-10 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/1f605d3376f54260dc3aee6791cad210.pdf 0ff502466be5cc1becb3362120759abd PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 3, 2009 starting at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin T. Wompa Kenneth G. Wray David L. Schroedel Maria DeMilia-Powers Trustees Also Present: Anthony Giaccio, Village Administrator Robert Ponzini, Village Attorney Diane Jacobson, Treasurer Sean McCarthy, Village Architect Rich Gross, General Foreman Mayor Zegarelli called the meeting to order at 7:00 p.m. BUDGET REVIEW- Diane Jacobson gave a report on the projected revenues for this year's budget ARBOR DAY - Mayor Zegarelli reported on the Arbor Day resolution. UTILITY BILLS - Diane Jacobson gave the Board a proposal submitted by "Infinite and Intelligent Energy" to be the Village's natural gas provided. The Village currently uses Con Edison. The Board considered the pros and cons of the proposal. PARK FEES - The Board reviewed proposed park fees that were submitted by the Administrator. The fees were referred to the Recreation Committee. SPECIAL SESSION Motion was made by Trustee Capossela and seconded by Trustee Schroedel to approve a resolution establishing April 24 as Arbor Day. The motion passed 7-0. �At 8:17 p.m., on a motion made by Trustee Wray and seconded by Trustee DeMilia-Powers and carried unanimously the meeting was adjourned. Respectfully submitted, Anthony Gtarccio Village Administrator �Meeting Date: Resolution #: 03/10/09 03/42/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Establishing April 24, 2009 as Arbor Day in the Village of Sleepy Hollow NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees, in recognition of the high value placed on the health and vitality of trees within the Village of Sleepy Hollow, Moved by: Trustee Capossela Seconded by: Trustee Schroedel Vote: 7-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-03-03 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e5a2e2c0793e14e32b9236fdf14c6af5.pdf d15619e583721fe4bd5faf3a48f96ab9 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, February 24, 2009, in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin Wompa Kenneth Wray, Trustees Maria Rose DeMilia-Powers David Schroedel Also Present: Anthony P. Giaccio, Administrator Diane Jacobson, Treasurer Robert Ponzini, Esq., Village Counsel Sean McCarthy, Building Inspector David Smith, Saccardi & Schiff Richard Gross, General Foreman At 7:04 p.m., Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. Mayor Zegarelli called for a moment of silence in memory of James Timmings, Sr. who was a Trustee and Deputy Mayor for approximately 14 years. We send our thoughts and sincere sympathies to his wife and family. The Mayor then opened the continuation of the Public Hearing of River's Edge and read the public hearing continuation notice (see attached). The Mayor advised that he was in contact with the applicant for River's Edge, and he had also discussed the matter with the Board. The applicant will not be present tonight, but we do have the public hearing slated. They have also asked that the Board continue the hearing beyond this date to a future date to be determined by the Board of Trustees. The reasons are that they wish to review their own application and he is informed by the proper authorities in the Village that the Waterfront Advisory Committee (WAC) has not conveyed to the Board their opinion or their recommendations. Because we cannot actually take action, we could close it, but we are actually going to keep it open because we know that there continues to be intense citizenry interest. We need to have, whether pro or con, the recommendations of the various advisory boards on this matter. The Mayor asked Village Counsel if that was correct. Mr. Ponzini advised that they have 30 days from the date of the original application to get their reports to us in a timely manner. It was his recommendation that the hearing be kept open until that report is made. Mr. Ponzini advised that it should be noted in the record that the request for the continuation is the request of the applicant and that time is not chargeable against the Village. Mayor Zegarelli advised that he asked Mr. Janos that the request must be put in writing for the record. The Mayor then asked for any other comments from Sean McCarthy, Building Inspector, and David Smith of Saccardi & Schiff relating to the procedures and they agreed it was fine. The Mayor then opened the hearing to public and Trustee comment. Trustee Schroedel directed to Mr. Ponzini that it has been asserted both publicly and in private that the application has not been properly noticed. Mr. Ponzini advised that from the information he received from the Village that the notice was in compliance with the State of New York and Village laws in respect to publication, mailing and circulation. Also is in compliance with the Village Code of Sleepy Hollow which actually provides for a little lengthier notice period. 1 �Trustee Schroedel further asked Mr. Smith of Saccardi & Schiff to review the specific studies requested of the applicant so far in this process. Mr. Smith responded with comprehensive review of traffic, visual criteria impacts of the proposed action relating to height of the proposed buildings; evaluating community impacts. He then discussed the distinctions and differences of EAF and EIS process. Discussion ensued relating to the requirements of EAF and EIS. Trustee Wray asked Mr. Smith to clarify that we are considering several things as part of the public hearing and would he clarify that if we chose to close the public hearing the overlay zoning district, what effect, if any, that would have on the public hearing for the other applications before us. Mr. Smith deferred to Mr. Ponzini. We are still waiting for some portions of reports that are needed; referrals for this Board. After that point, we have all the referrals waiting for and then you close the public hearing on the zoning. Then you can at least make an evaluation as to the potential impacts of the whole zoning and then proceed and just evaluate the zoning itself. You are evaluating not only the subject application, but the other properties that are in this overlay zoning itself. Ralph Gunderman, a member of the Waterfront Advisory Committee, spoke to the process of closing the hearing on the zoning overlay and asked for a clarification from Dave Smith relating to the impact changing of zoning would be something that would very definitely impact the LWRP and therefore would be subject to consistency review under normal procedures. Mr. Smith responded that it is correct. Carole Griffith, Chairs the Tarrytown Environmental Advisory Council, spoke about an EAF and EIS and that we should be very cautious of what we do along the river, both Tarrytown and Sleepy Hollow. Richard Piano of 63 Hunter Avenue asked if the rezoning is applicable to more acreage than the development site being proposed. Is that a broader rezoning? Mayor advised that the public hearing notice is for property of 5.3± acres. It is for this hearing specific to that. Anything would have to be a separate application, etc. Mr. Piano, as President of the PMIA, read the attached letter into the record. Richard Blancato, Attorney, for Mr. and Mrs. Jose Quijada of 8 River Street who live directly across from the proposed building. They have lived there since 1986, one family house and probably only house affected by the proposed building. Not against the project itself, but against the developer's lack of concern for his clients' house. He requested the Board consider re-situating the building either to the left or right if room or angling. Believe the visual impact certainly on his client's property is great. Mr. Blancato submitted the attached letter for the record. The Mayor excused himself from the meeting to meet with County Legislator Lois Bronz; he asked Deputy Mayor Grala to continue the meeting in his absence. Alan Singer of 145 River Street (Ichabod's Landing) addressed the Board. As much as he would like to see the Castle Oil site replaced, believes that this particular proposal is ill-conceived. It is obviously that the rezoning is for the developer of this particular site. He thinks it is inappropriate for the Village to have its consultants create a zone for a developer for what he wants to do. He feels that it is much too ambitious; density is too much, the unlimited height is ridiculous. He asked Dave Smith, who says that there are other examples of where there is an EAF instead of an EIS, if he knows of any other example in situations where they are attempting to double the density, have unlimited height along an environmentally sensitive river, an area that already has litigation with regards to its traffic and the proposed density of the adjoining sites, any such situation where an EIS has not been required. 2 �Dave Smith responded that in the Sleepy Hollow Code where the text is written there is a 42 foot height limitation on building height. If an applicant wants to petition to go beyond that, they need to request a special permit from the Board of Trustees. Mr. Smith responded that off the top of his head there were a couple of examples: Hamlet of Armonk and an application by Collins Development in Yonkers. Trustee Wompa asked if the EIS for both the GM site and Tarrytown's Harbor Landing former Ferry Landings could be used for this application. Mr. Smith responded yes but still need to evaluate the facts for this proposed application. Mary Ann Marshall of 247 Hunter Avenue representing the Philipse Manor Garden Club read the attached letter. Frank Benuscak of 17 Lawrence Avenue complimented the Mayor for his being the Mayor for eight years. He spoke about the limited parking spaces on Lawrence Avenue and the overnight parking in Beekman Avenue lot. Although not part of this hearing continuation, the Mayor asked the Building Inspector and Chief of Police to look at the situation. Jeff Anzevino, Assistant Director of Land Use Advocacy for Scenic Hudson, Inc. read the attached letter into the record. Douglas Maass, of 27 Pokahoe Drive and serves as a member of the Waterfront Advisory Board, and said that only official word that he can say is that the WAC did not make a consistency finding at last meeting; the next meeting is March 4th. They are looking forward to getting more information because they felt the application for the overlay district and for special permit were lacking in information. Looking for in particular an EIS, but that they heard that there was communications from the DEC but not provided to them nor were any communications from NYS Parks or Army Corps of Engineers. They also received Prof. Robinson's letter privately. Mayor advised that for the record Prof. Robinson's letter was included in the first public hearing meeting. David Bedell of 122 Van Tassel who spoke about the differences in EAF and EIS and timeframe. Mr. Smith responded. Mr. Bedell asked if there would be a tax impact this year and the Mayor responded that the equalization rate is fixed and assessment roll is done and grievance day was February 19th. There would be no impact on the taxes for this year. Trustee Schroedel stated, in part, that it is important that this Board is not going to be rushed to make a determination. We have serious questions and the public has raised serious concerns. There is a process we are trying to follow and we don't know where the end is. Bruce Lozito of 125 River Street spoke and was relieved to hear that the public hearing would not be closed this evening. He said that the residents of Ichabod's Landing would love nothing better than to see the Castle Oil tanks removed from the waterfront and that they would favor a residential development on the site, but that does not mean any development under any circumstances. Only the highest quality and well thought out development. He strongly recommended that no hearing be closed and no action taken be taken of any kind until all the information is in. He is concerned about the zoning impacts. 3 �Cynthia Sandler, 139 Palmer Avenue, representing Sleepy Hollow Families for a Legendary Waterfront, who spoke about their concerns relating to height and density, access to riverfront, precedent of height, and not doing the EIS. Joe Queenan, resident of Wilson Park Drive in Tarrytown, who overlooks the Legends. He encourages the Board not to rush into a decision. Douglas Wray of Sleepy Hollow spoke on behalf of Riverkeeper of Tarrytown expressing concerns about responsible replacement of Castle Oil. It will need to involve a proper clean up of the property. Mark Fry of 41 Hudson Terrace read Prof. Nicholas Robinson's letter to the Board. The letter is a part of the February 10, 2009 minutes. Donald Caetano of 43 Lawrence Avenue asked the Board to listen to the comments of Mr. Robinson. Elliott Martone of 18 Farrington Avenue spoke of his deep concern over the overlay zones. He feels that they are rushing into something; urged the Board not to pass the special zoning. He feels it looks like spot zoning which he believes is illegal in New York State. They should go before the Zoning Board of Appeals to get the zoning variance. Hugh Jones of 253 Hunter Avenue and a member of the Planning Board spoke. He thinks from what he has seen so far of the River's Edge proposal, believes that there is an awful lot going for it. Mr. Jones hopes that during the process, the height and density can be addressed to make it more manageable. The Planning Board is painfully aware that the Board would like to see this move forward. He would encourage the Board to invite the Planning Board to sit down with them to go over what we agree on and what we don't agree on and how we can move this forward. He believes it is a worthwhile project to move forward. Ralph Gunderman of 138 Millard Avenue and member of the WAC addressing a factor in the length of time that the process is played out in. The committee was created and the statute which created it lays out the terms and what to do in Ch. 59-A1-7 of the Village Code. That there will be seven members and specifies that a quorum is four members. It has been three years of not having seven members on the WAC. There have been Village residents that have been very qualified and willing to serve who somehow have not been appointed. Currently have five members; without a quorum, the agenda does not move forward. The process is dragged out. He asked the Board to please address the matter. Mark Fry of Hudson Terrace reasserted his belief that the holding of this hearing at this time with the omission of the procedural steps you have omitted is illegal. He wanted to make it clear that, in his view, the public notice was inadequate for both meetings and the Village Administrator is here; he posted the Planning Board hearing one day before it took place. He posted on the 18th and called me to say he had done so. The notice was put in the Village bulletin board on the 18th. He continues, that if the same occurred with the public notice of the original public hearing on this for the public hearing was opened was done on February 10th, the notice was posted right outside this door on that evening, well state law requires first that it be posted in Village Hall five days in advance and local law requires that it be posted in the Village bulletin board downstairs. The Board has violated, in his view, SEQRA law and you will certainly have a chance to have your attorneys meet with our attorneys on a level playing field which is to say in court. He advised that this Village Board already is being litigated against by GM and Village of Tarrytown and if this Board does the legal and proper things, the citizens of Tarrytown and citizens of Sleepy Hollow will certainly not litigate against you. However, if you consistently continue to break the SEQRA law then we, the citizens of Sleepy Hollow, will join the other two parties in litigating 4 �against you. He did this in Tarrytown and he knows the drill and will be happy to file a lawsuit against the Village again, but he thinks we should really try to avoid that if we can avoid that by following the law and having people who know the law. He continued. In his view, the Board has one legal alternative which is to close the public hearing, acknowledge the mistakes that have been made and then start the process fresh. He intimated litigation against the Village of Sleepy Hollow. The Mayor interrupted Mr. Fry. He said to Mr. Fry that do you state that you threaten litigation. Mr. Fry replied indeed. The Mayor says thank you and his comment period has ended. Mayor Zegarelli states that if there is going to be formal litigation and the threat of litigation the opening of any further comments which could be borne into litigation have to be set aside. Sorry, thank you for your comments. Mr. Fry interrupts the Mayor. The Mayor continues: you have stated very clearly your intent to file litigation against the Village. Mr. Fry continues to interrupt the Mayor. The Mayor continues: Mr. Fry it is very clear that if you intend to have litigation on the Village, we have to protect the people of the Village whether you think or not we are doing the right thing or not, Counsel has advised us otherwise, we are obligated to end the discussion, it is being taped and could be used in a court of law. The Village is not going to debate you on the finite aspects of the law in public. If you intend to sue us, be my guest. No offense, take a number and wait in line. Your comments regarding our actions cannot go any further because you have threatened litigation and in order to protect the Village and the residents as a whole again whether you believe we acted in good faith or has got to end. Donald Caetano of 43 Lawrence Avenue asked the Village Attorney to speak on the issue. Richard Weiss of Terrace Close and Chair of the WAC thanked Mr. Gunderman for raising the issue of two vacancies on the Board. He asked the public if there was any one who would like to volunteer. Volunteers must be residents of Sleepy Hollow. The Board approved a resolution attached hereto to keep the public hearing open until an uncertain date and to allow for public comment. The public hearing ended at 9:10 p.m. The meeting recessed for 10 minutes. Approval of Minutes Trustee Wray moved, seconded by Trustee Grala, to approve the minutes of February 3, 2009, as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0. Trustee DeMilia-Powers moved, seconded by Trustee Wray, to approve the minutes of February 10, 2009, as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0. Approval of Warrants Trustee Schroedel moved, seconded by Trustee DeMilia-Powers to approve Warrant 09FEB19 in the amount of $3,115.00. Carried: 7-0. Trustee Schroedel moved, seconded by Trustee DeMilia-Powers to approve Warrant 09FEB24 in the amount of $458,680.72. Carried: 7-0. Mayor's Report - Mayor Zegarelli announced for the record and assured everyone on the Board that in taking the position as Acting Village Manager of Briarcliff Manor that in consultation with legal counsel and also with the Village of Briarcliff Manor, they have agreed that he would be the Acting Village 5 �Manager during the time that he sunsets from being Mayor and upon completion of his term, he will be sworn in separately as Village Manager. He has stated to the Administrator and to people in different jurisdictions that if ever there is a conflict of interest, he will recuse himself on both sides. He wanted to assure everyone that the only thing that we have done is the IMA on the water. He knows of no other relationships with Briarcliff. He also talked to their Board on it. If there are any questions, go ahead and ask. He has no problem laying it out on the record. This was his intention to do as his report. He wants to thank everybody. A lot of people were very supportive; he received a lot of compliments including members of the Board about it. He looks forward to the opportunity. Public Comments Mario Belanich of 153 North Washington Street complained about the resolutions relating to personnel issues not being attached to the package for the meeting. He also stated that he is against the raises. Donald Caetano of 43 Lawrence Avenue brought up the resolution on the hiring freeze and no raises. Trustee Capossela addressed Mr. Caetano that the resolution was on a hiring freeze for new employees and not with raises. Resolutions - See attached. Communications, Petitions & Request Village Clerk read a Renewal Application Notice Form from Eddie Low of Wasabibi, Inc., located at 279 North Broadway, for the renewal of an On-Premises Liquor Alcoholic Beverage License (wine and beer only). Copies will be given to the Building Inspector and Chief of Police. On motion by Trustee Wray, seconded by Trustee DeMilia-Powers, the meeting was adjourned at approximately 9:55 p.m. Respectfully submitted, Sonja Goldstein-Suss Village Clerk 6 �NOTICE OF PUBLIC HEARING VILLLAGE OF SLEEPY HOLLOW PLEASE TAKE NOTICE that the Mayor and the Board of Trustees of the Village of Sleepy Hollow will hold a continuation of the public hearing on the 24th of February, 20095 at 7:00 PM in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591, to hear and consider an application submitted on behalf of Sleepy Hudson Development LLC, requesting zoning text amendments to create a Southern Riverfront Development Overlay District and a change in zoning district designation from RFRiverfront Development to Southern Riverfront Overlay District for approximately 5.3± acres located west of Hudson Street, south of the former GM salaried parking lot and the residential community known as Ichabod's Landing to the municipal boundary with the Village of Tarrytown. Concurrent public hearings will be held on the special permit and riverfront development concept plan required under the proposed zoning text amendments. A copy of the application and proposal is available at the Department of Architecture, Land Use Development, Buildings and Building Compliance during normal business hours. All interested parties are invited to attend and be heard. Access to the hearing room is available to the elderly and the handicapped. BY ORDER OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW Sonja Goldstein-Suss Village Clerk Dated: February 12, 2009 H:\M\M-720 Sleepy Hollow\M720.87 Rivers EdgeYpublic hearing notice.doc �PHiLIPSE MANOR IMPROVEMENT ASSOCIATION 215 Harwood Ave Sleepy Hollow, NY 10591 Febraary 24, 2009 tr'y -) k '''"" '-: '" The Mayor and Board of Trustees Village of Sleepy Hollow 28 Beekman Ave. Sleepy Hollow, NY 10591 Dear Mayor and Board, On behalf of the Board of Directors of the Philipse Manor Improvement Association, a neighborhood association representing about 350 households in the village, I would like to relay to you our grave concerns about the proposed condominium development at the Castle Oil property. Quite simply put, the density at 60 units plus 120 parking spaces for a 1.63 acre plot seems far higher than reasonable and far higher than what is in keeping with the Village of Sleepy Hollow. Several of our board members attended the Village Planning Board Meeting last week, and it was apparent that many extremely important impacts of the proposal have not been addressed or even considered by the developer or by the Village Board of Trustees, which seems to have taken the position of lead agency in this matter. We also would like to understand why an EIS was not prepared and why the request was apparently not sent to the Zoning Board of Appeals. Let me enumerate several questions which we believe need to be answered before the project is allowed to progress. - What is the traffic impact going to be for River Street and the rest of the village? Will this traffic burden require an even smaller development at the GM property? - What is the expected additional school enrollment going to be? - What additional strain will there be on police and fire services? - The Village does not currently comply with the requirement of having 24 hours of water supply in reserve. How will the Village deal with this requirement and that of sufficient sewage and drainage of the site? - What is going to be the tax vs cost impact of the development? - How are school taxes going to be calculated for the condominiums? While School taxes are not directly in your control, they are the single largest part of a homeowner's property tax. It is within your power to require homeowner based school taxes (fee simple) on the condominiums as a trade off for your re-zoning of the property. - Why were the original zoning limitations imposed and what evidence is there that they are now wrong? - What precedent is set by the Village re-zoning the parcel to the developer's request? In other words, if the Board is willing to gut current zoning to accommodate a developer who has high purchase costs, what possible grounds would the Board have to stand on to reject future requests from other developers? While we certainly welcome improvements to the Village, we feel that until answers to such questions are available, the re-zoning and development of the property should not proceed. We do not believe that Sleepy Hollow should be become the high-density lower value alternative to higher priced and higher quality development on neighboring sites in Tarrytown, namely Hudson Harbor (formerly Ferry Landing). Richard Piano, President Philipse Manor Improvement Association �65 Q/otUfo ^Ovo<mui<j[M <3wfo401 (^(m^^utdw^ij QyVew- Qt/cwJc 40534 d%£. ($44)332-5723 Q/vudl i/L coia9^ccdo\^cu>l.c<>m, (£Faa (344)332-5725 February 24, 2009 Mayor and Board of Trustees of the Village of Sleepy Hollow Village Hall 28 Beekman Avenue Sleepy Hollow, New York 10591 Re: Southern Riverfront District and Riveredae Overlay Dear Mayor and Board: I am the attorney for Jose and Lucia Quijada, who reside at 8 River Street, directly across from the proposed Sleepy Hollow portion of the Riveredge project. My clients have resided in their house since 1986. The proposed building is approximately 85 feet high, and is placed directly in front of their home, completely blocking their view. It appears that the developer has given no consideration whatsoever to the effect upon my client's home. My client do not object to the project in principle. Everyone would like to see more tax assessables. However, the developer could move the building to one side or the other, or even angle the building to allow somewhat of a view for my client. In reviewing this proposal, we respectfully request that you give the matter your full attention. Very truly yours, Richard T. Blancato RTB/mb �February 24, 2009 The Honorable Mayor Philip Zegarelli and Members of the Board of Trustees Village of Sleepy Hollow, New York Dear Mayor and Trustees: The Philipse Manor Garden Club is a local organization whose mission includes interest in the protection of our natural resources, civic planning, and the beautification of Philipse Manor and the Village of Sleepy Hollow. Members voted at a recent meeting to take the unusual step of writing a letter about the Rivers Edge development and the special permit request. We feel it is a serious precedent-setting threat to our current waterfront zoning standards and to the environmental review process that we have come to expect in Sleepy Hollow. We respectfully request that you reject the proposed Southern Waterfront Overlay District since it changes the LWRP (Local Waterfront Revitalization Program), and that you deny the special permit allowing an increase in building height and density. Specifically, we believe the height should not exceed the existing zoning of 42 feet. We urge you to require a full DEIS (Environmental Impact Statement) of the Castle Oil site as currently required "for any waterfront development." Further, we hope that you will consider the advice of Scenic Hudson, our own Planning Board, the Waterfront Advisory Committee and other citizens who, like us want to preserve the views of the river, as well as adequate public access to the river. We agree that replacing two unsightly oil tanks with an attractive residential building is certainly a good idea, but bypassing existing codes and increasing the allowable density by 200% on a parcel of land less than 2 acres seems excessive. Developing a Comprehensive Plan for the Village, even working with the Village of Tarrytown, and avoiding piecemeal rezoning is a goal that we hope the Village Board will pursue. Thank you. Sincerely, MaryAnn Marshall^ ^ ' f Pat Belford Co-Presidents Philipse Manor Garden Club, Sleepy Hollow, NY /j *, �rn j ? * %MH M B S wi B ^BBl HUDSON Statement of Jeffrey Anzevino, AICP Assistant Director of Land Use Advocacy Scenic Hudson, Inc. Village of Sleepy Hollow Board of Trustees Southern Riverfront Overlay District Rivers Edge (Castle Oil Site) Special Permit and Riverfront Development Concept Plan Public Hearing February 24, 2009 Good evening. My name Jeffrey Anzevino; I am Assistant Director of Land Use Advocacy for Scenic Hudson, a 46-year-old nonprofit environmental organization whose mission is to ensure that tomorrow's Hudson River Valley is environmentally and economically sustainable. Scenic Hudson has a keen interest in this site, which is immediately to the north of Scenic Hudson RiverWalk Park. We worked closely with the Village of Tarrytown and National RE/sources, this same developer, to remove a 100-year old asphalt batch plant in order to provide the public with a 100-foot wide public waterfront park. We've committed $1 million toward the creation of this park, secured an additional million in funding, and helped the village obtain a $3.5 million State grant to ensure that the park becomes a reality. Scenic Hudson has already testified at public hearings on February 10th and 19th. At those hearings we made clear that while Rivers Edge would result in public benefits with respect to fiscal impact, public access, and perhaps traffic, the visual impact of this proposed building which, by our review, the top which would rise nearly 90 feet above existing grade, are unclear. We believe that development at this site should not exceed the 42-foot height limit required in the existing zoning district. In addition, the proposed 40-foot public riverfront needs to be wider in order to provide a meaningful connection across the site to link the adjacent riverfront parks. Visual simulations from the Hudson River, waterfront parks to the north and south, and Hudson Street should be prepared in order that the Village Trustees, Planning Board, and residents can understand the ramifications of increasing the permitted height on the waterfront. In addition, shadow studies need to be conducted to determine how shadows cast by Rivers Edge would impact adjacent parks and River Street. Development at this site should be designed in a manner that reflects its proximity to the Tarrytown Station, which is less than lA mile away. Rather than providing two parking spaces per unit, which is typical in suburban locations, the height and building footprint of River's Edge could be reduced with �modem parking standards of one (or perhaps 1.25) space per unit for locations like this near transit. This provides benefits of a more walkable neighborhood, fewer auto trips, reduced greenhouse gas emissions, and energy consumption. Perhaps of greatest concern, however, is the precedent that the increased building height at this location would set for other sites on Sleepy Hollow's waterfront—namely the GM site. If permitted building heights were to be doubled at this site, how would the Village justify limiting heights of three, four and five stories on the GM site as the Findings Statement in the Lighthouse Landing SEQRA process has concluded? Finally, regarding the Village's responsibility with respect to SEQRA, as a Type 1 Action adjacent to two riverfront parks and the Hudson River, which is designated by Westchester County as a "Critical Environmental Area," the likelihood of an impact on the environment is presumed. Scenic Hudson believes that due to proposed building heights, location on the Hudson River and adjacent to two parks, and the need to remediate the site, that a Positive Declaration and full EIS is warranted. This is the only way that impacts can be identified and mitigated, alternatives can be compared, and the public can participate in this process in a meaningful way. Scenic Hudson urges the Village to conduct these necessary studies before approving the zoning text amendments before you tonight, the Special Permit, and the Riverfront Development Concept Plan. This process should include visual simulations, shadow studies and issues worked out to reduce building heights, the amount of parking and create a wider public space along the Hudson River. We commend National RE/sources for its work in Tarrytown and welcome the opportunity to work with the Village and developer to ensure that development at the Castle Oil site meets the goals of the Sleepy Hollow's Local Waterfront Revitalization Program (LWRP) and provides a public riverfront connection between Scenic Hudson RiverWalk Park and Horan's Landing Park without imposing unnecessary visual impacts on the riverfront. Thank you for providing this opportunity to comment on this issue. 2 �Meeting Date: Resolution #: 02/24/09 02/35/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Continuing River's Edge Public Hearing RESOLVED that the River's Edge Public Hearing duly continued this evening be furthered continued to a date set by the Mayor and Board of Trustees both at the request of the applicant and for the Mayor and Board of Trustees to receive the written recommendations of the appropriate Village of Sleepy Hollow Statutory and/or Advisory Boards; and be it further RESOLVED that all taxpayers, residents or parties of interest are urged to submit their comments to the Village of Sleepy Hollow Village Clerk until a time fixed in advance by the Mayor and Board of Trustees. Moved: Trustee Wray Seconded: Trustee DeMilia-Powers Vote: 7-0 �Meeting Date: Resolution #: 02/24/09 02/36/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Sleepy Hollow Sprint Triathlon WHEREAS, 2009 marks the dual 400th anniversaries of the voyage of English Captain Henry Hudson, who led the first European expedition to sail up the river that now bears his name, and Frenchman Samuel de Champlain, the first to gaze upon the waters of the namesake lake; and WHEREAS, to celebrate these simultaneous Quadricentennials - as well as the 200th anniversary of Robert Fulton's maiden journey up the Hudson River on the first successful steamboat - New York State and its many communities are planning a yearlong series of events; and WHEREAS, one of these Quadricentennial events being planned by the Village of Sleepy Hollow is a triathlon, which will begin with a swim in the Hudson River, a bike ride throughout the Village, and a run in the downtown business district; and WHEREAS, besides celebrating this historic event, the triathlon will help to promote the Village of Sleepy Hollow and encourage economic activity; and WHEREAS, the Village Board recognizes that there will be costs involved with the triathlon and have requested that organizers of the event contribute funds to offset these costs: and WHEREAS, the triathlon is scheduled to take place on June 28, 2009 at 8:30 a.m. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow approve the Sleepy Hollow Sprint Triathlon as part of the Quadricentennial yearlong celebration; and BE IT FURTHER RESOLVED that the Sleepy Hollow Sprint Triathlon will take place on June 28, 2009 at 8:30 a.m. Moved: Trustee DeMilia-Powers Seconded: Trustee Capossela Vote: 7-0 �Meeting Date: Resolution #: 02/24/09 02/37/09 WHEREAS, the position of Parks Groundskeeper was duly posted for ten days in the office of the Department of Public Works. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby approve the Mayor's appointment of Daniel Gallagher of 28 Pine Street, Sleepy Hollow, New York to the position of Park Groundskeeper at an annual salary of $56,608.14 effective February 25, 2009. Said appointment is subject to a probationary period of twelve (12) to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Capossela Seconded: Trustee Schroedel Vote: 7-0 �Meeting Date: Resolution #: 02/24/09 02/38/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Regarding Director of Grant Development WHEREAS, Sleepy Hollow's Director of Grant Development, Fiona Hodgson, has attained a high degree of success in assisting in the development and writing of grant applications for the Village of Sleepy Hollow; and WHEREAS, Ms. Hodgson has helped the Village in achieving awards of grants in an amount of approximately $2 million in such wide areas as Lighthouse renovation, downtown revitalization, records and archive management, and Route 9 beautification; and WHEREAS, Ms. Hodgson has expanded her ability to gain funding into such areas as Senior Citizen Center expansion, Recreation and Parks, Fire/Ambulance, Police Department, and Department of Public Works; and WHEREAS, Ms. Hodgson has requested an increase from $75 to $80 per hour for future work as her grant writing efforts have increased and her mandate for new funding opportunities has expanded; and WHEREAS, the Village Administrator has recommended that said hourly rate increase is warranted. MOW, THEREFORE, BE IT RESOLVED that the Village Board of Trustees herein authorizes the increase in the hourly rate for the Director of Grant Development from $75 to $80, effective February 1, 2009. Moved: Trustee Grala Seconded: Trustee DeMilia-Powers Vote: 7-0 By roll call: Trustees Schroedel, DeMilia-Powers, Grala, Wompa, Wray and Mayor Zegarelli voted: yes Trustee Capossela voted: no; Comment: I asked, when I first came on the Board on April 8, the Grant Writer to help us out with the Haunted Hayride and got very little, if anything in return from her for the Haunted Hayride. She made a comment once that it couldn't be done or to look elsewhere. I vote no. Trustee Wompa noted that her hours are limited to 10 hours per week and she has done an excellent job in getting us grants. �Meeting Date: Resolution #: 02/24/09 02/39 /09 WHEREAS, Clara Zamora was hired by the Village of Sleepy Hollow as Deputy Village Clerk/Treasurer on May 28, 2008 at a starting salary of $72,000; and WHEREAS, as part of her employment negotiations, it was agreed Ms. Zamora's salary would be held at a lower rate of $72,000 until after her probationary period and review were completed in December 2008, at which time, as stipulated in her employment offer, her salary would be increased to $77,000 based on said review; and WHEREAS, the Village Board has received a letter of recommendation from the Village Treasurer that Ms. Zamora's performance meets the expectations of her employment agreement; and WHEREAS, in fulfilling her offer of employment, Ms. Zamora's salary will be increased to $77,000 retroactive to May 28, 2008. NOW, THEREFORE, BE IT RESOLVED that effective immediately, Clara Zamora's salary will be $77,000 retroactive to May 28, 2008. Moved: Trustee Wompa Seconded: Trustee DeMilia-Powers Vote: 7-0 �Meeting Date: Resolution #: 02/24/09 02/40/09 Resolution of the Hayor and Board of Trustees of the Village of Sleepy Hollow Authorizing a Raise for Certain Non-Union Employees WHEREAS, the following four municipal employees: Sean McCarthy, Diane Jacobson, Richard Gross and Robert O'Connell have employment contracts with the Village which run on a calendar year basis; and WHEREAS, Mayor and Board of Trustee's have reviewed the performance of said employees; discussed their respective performances to date, and wish to increase their salaries. MOW, THEREFORE, BE IT RESOLVED that effective January 1, 2009, a 2.5% per annum raise shall be granted to the above employees; and be it further RESOLVED, that all terms and conditions of said contract agreements shall be carried forward in full force and effect for the term of the contract in calendar year 2009. Moved: Trustee Wray Seconded: Trustee DeMilia-Powers Vote: 7-0 �Meeting Date: Resolutions 02/24/09 02/41/09 WHEREAS, Paula McCarthy was promoted by the Village of Sleepy Hollow to Deputy Village Clerk on January 21, 2008; and WHEREAS, the duties and responsibilities of the position of Deputy Clerk have been expanded to include administrative responsibilities within the Public Works Department and attendance at evening board meetings; and WHEREAS, Ms. McCarthy has successfully completed her probationary period; and WHEREAS, the Village Board has received letters of recommendation from the Village Clerk and General Foreman that Ms. McCarthy's salary be increased to $55,406.40 as appropriate compensation for the additional responsibilities and Ms. McCarthy's performance, said increase effective March 2, 2009. NOW, THEREFORE, BE IT RESOLVED that effective March 2, 2009, Paula McCarthy's salary will be $55,406.40. Moved: Trustee DeMilia-Powers Seconded: Trustee Schroedel Vote: 7-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-02-24 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/0157e13fe128b78895554238fd3cab38.pdf a45e0583661f3b793c4df17233c43b70 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, February 17, 2009 starting at 4:05 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. The work session took place concurrently with a meeting of the Board of Assessment Review, convened for the purpose of reviewing applications for tax assessment reduction. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin T. Wompa Kenneth G. Wray David L. Schroedel Trustees Maria DeMilia-Powers (absent) Also Present: Anthony Giaccio, Village Administrator Robert Ponzini, Village Attorney Diane Jacobson, Treasurer Bob Balog, Assessor Fred Gross, Assessor Jimmy Warren, Police Chief Sean McCarthy, Village Architect Rich Gross, General Foreman Robin Pell, Recreation Supervisor David Smith, Planner Mayor Zegarelli called the meeting to order at 4:05 p.m. BUDGET - Presentations on the budget were made by Robin Pell, the Fire Department, Rich Gross, Chief Warren and the Historical Society. TRIATHLON - The Board discussed a request made by the Recreation Department to sponsor a triathlon as part of the quadricentennial celebration. RIVERS EDGE - David Smith updated the Board on the status of the Rivers Edge Project and Zoning Overlay Proposal. �TRASH COLLECTION - Trustee Capossela gave a report on suggestions for improving trash collection efficiency. The matter was referred to the Public Works Committee. AUXILIARY POLICE - Trustee Wary and Chief Warren reported on the auxiliary police unit. The Board discussed the pros and cons of having an auxiliary police unit. FIRE ZONE - 124-126 VALLEY STREET. Chief Warren recommended creating a fire zone in front of 124-126 Valley Street. The matter was referred to the Public Safety Committee. EXECUTIVE SESSION At 8:30 p.m., on a motion made by Trustee Capossela and seconded by Trustee Grala and carried unanimously the Board moved to Executive Session to discuss personnel matters. At 8:40 p.m., on a motion made by Trustee Capossela and seconded by Trustee Grala and carried unanimously the meeting was adjourned. Respectfully submitted, Anthon^Mj^'accio Village Administrator �VILLAGE OF SLEEPY HOLLOW GRIEVAMCE DAY NOTICE The Assessor of the Village of Sleepy Hollow, New York, has prepared the Tentative Assessment Roll for the current year and said Assessment Roll has been filed with the Village Cleric at her office in the Municipal Building, 28 Beekman Avenue, Sleepy Hollow, New York, where it may be seen and examined by any person at all times during business hours: 8:30 AM and 4:30 PM until Tuesday, the l?*"" day of February, 2009 And that on such day in the Board Room, Municipal Building, 28 Beekman Avenue, in said Village, between the hours of 4 PM and 8 PM, the Board of Trustees of said Village will meet for the purpose of hearing and determining complaints in relation thereto on the application of any person conceiving himself aggrieved thereby. By Order of the Board of Trustees Dated: February 3, 2009 Sonja Goldstein-Suss, Village Clerk �VILLAGE OF SLEEPY HOLLUvv . J. PLEASE- TAKE NOTICE that tha Mavor and the Board of Tmst S Z Village 'of Sleepy Hoi tow w r h o i d 1 puWio heanng o T t h e 10th of Fsbruarv , 009 at 7:00 PM i " ^ " ^ g e Hall, a Beetanan Avenue, Sleepy Hoi fow New Y.orka059r. to, hear 'aTd consider- an ^-appl.|atmn submitted on b ^ " ^ ' of Sleepy Hudson DevelDprnent LLU, re from Florence BonlHa being duly sworn says that he/she of The Journal News, a newspaper published in the County of Westchester and State c notice of which the annexed is a printed copy, was published in the newspaper area(s) riistrict rk > ^ ^ l ° r - Q vOverlay e r l y |he Riverfront desgnation S o n t Southern trorn nr tw: Note: the code to the left of the run dates indicates the zone(s) that the ad was publishe tSod's^SS tA nicipal boundary « * th^v^ I lage of Tartytown. • Gonpiureni (See legend below) public hearings w.ll 'f^^^^^^ ?he special permit and nveiiront dsveloptnentconcept plan re Zone quired under the proposed zon ing text amendments. . Daties S e n t of Architecture, Land Usroevlpmenti. Buildings andBdldingWian>=«.1"""9.| normal businessl!0iirs.._,;i,-.,._ , Ainnterested^?arflfes,Jrir^] h o attend and be h e a d . Access 0 Rehearing room IS available i t p the elderly and, the .hanaj BY'ORDER ; O i a i ^ M A Y O R AND BOARD OF TRUSTCES OF THE VILLAGE OF.SLEER'' HOLLOW ••^- • A I t/ h Signed .SoniaGoldsteih-Suss Village Clerk \J . A \ wUDate*_JanSiiai^^ Sworn to before me This P ir^ day of 20 0 Notaryf^ublic, Westchester County Legends — Northern Area Amawalk, Armonk, Baldwin Place, Bedford, Bedford Hiils, Briardrff Manor, Buchanan, Chappaqua, Crompond, QDSS River, Croton Falls, Croton on Hudson, Goldens Bridge, Granfte Springs, Jetferson Valley, Katonah, Lincolndale, Millwood, Mohegan Lake, Montrose, Mount Kisco, North Salem, Ossining, Peekskill, Pound Ridge, Purdys, Shenorock, Shrub Oak, Somers, South Salem, VeqDlanck, Waccabuc, Yari<d:own Heights, Brewster, Carmel, Cold Spring, Ganison, Lake Peekskill, Mahopac, Mahopac Falls, Putnam Valley, Patterson Central Area Ardsley, Ardsiey on Hudson, Dobbs Ferry, Bmsford, Greenburg, Harrison, Hartsdale, Hastings, Hastings on Hudson, Hawthorne, Innngton, Larchmont, Mamaroneck, Pleasantville, Port Chester, Purchase, Rye, Scarsdaie, Tanytown, Thornwood, Valhalla, White Plains ^ ,.. .. ,.^,-.. Southern Area (AS): Bronxville, Eastchester, Mount Vernon, New Rochelle, Peiham, Tuckahoe, Yonkers Greater Westchester (GW): Includes Northern area. Southern area and Central area. (See details below each area) Roddand Area {4H or RIQ: Blauvelt, Congers, Gamerville, Haverstraw, Hillbum, Monsey, Nanuet, New City, Nyack, Orangeburg, Palisades, Peari River, Piermont, Pomona, Sloatsburg, Sparidll, Spring Valley, Stony Point, Suffem, Tailman, Tappan, Thiells, Tomkins Cove, Valley Cottage, West Haverstraw, West Nyack Review Press' Bronxville, Eastchester, Scarsdaie, Tuckahoe Putnam Express (XPU) Baldwin Place, Brewster, Carmei, Mahopac, Putnam Valley, Patterson Sound Shore Express pCSS) Purchase, Port Chester, Rye, Harrison, Mamaroneck, Larchmont, New Rochelle, Peiham White Plains Express QCWP) Bmsford, Hawthome, Valhalla, White Plains Yorktown and Cortlandt Express pCYC) Buchanan, Cortlandt Manor, Crompond, Croton-on-Hudson, Crugers, Jeiferson Valley, Lincolndale, Mohgan Lake, Montrose, Ossining, Peekskill, Shenorock, Shrub Oak, Verplank, Yori<town Heights Morthem Westchester Express Armonk, Bedford, Bedford Hiils, Chappaqua, Katonah, Mount Kisco, Pleasantville, Thornwood � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-02-17 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ccfb1b18604f2b51cb9c69b803742651.pdf 0216b57b298048897c112e5072c08848 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, February 10 2009, in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin Worn pa Kenneth Wray Maria Rose DeMilia-Powers David Schroedel, Trustees Also Present: Anthony P. Giaccio, Administrator Diane Jacobson, Treasurer Sean McCarthy, Building Inspector Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. Mayor Zegarelli announced that Mr. Robert Ponzini, Village Attorney will be absent for this meeting. Mayor Zegarelli called for a moment of silence for Diane Martello, a recent member of the Zoning Board. We send our sympathies to the family and convey our best wishes. Public Hearing- Mayor Zegarelli opened the Public Hearing and read the Notice of Public Hearing and indicated the Notice of Publication for the Rivers Edge Project (attached hereto). Mayor asked that Lynne Ward, Executive Vice President for National Resources, explain the plans for this project. Lynne Ward, Executive Vice President from National Resources, introduced herself and explained the redevelopment plan for the Rivers Edge project at the current Castle Oil Site. Ms. Ward explained the project description, which consists of 60 units of housing and some ancillary retail set on two acres of waterfront. Ms. Ward also talked about the Local Water Revitalization Plan, which provides public access to the Hudson River, and opens the possibility for a public marina. In addition, Ms. Ward also mentioned the public benefits, which include Fiscal Impact, Public Access, Fishing Pier, Visual Impact, Traffic and Gateway to Beekman Avenue. John Jenkins, from Lessard Architectural Group in Virginia, explained that the River's Edge project consists of 60 residential units, and explained details of the construction plans. Mayor Zegarelli opened the meeting to the public. Mark Fry of 41 Hudson Terrace addressed the Mayor and the Board of Trustees and complained that the public hearing announcement was not properly posted; therefore, is was an illegal meeting. Mr. Fry suggested that the waterfront project is too high and will limit the Hudson River view for residents living in that area. Mr. Fry suggested that this meeting be rescheduled to give all residents an opportunity to comment on this project. Mayor responded and explained that this Public Hearing was properly posted. 1 �Mayor read a letter from Castle Oil, Michael Romita, Executive Vice President, regarding Rivers Edge. (see attached) Bruce Lozito, A.I.C.P., of 125 River Street, Sleepy Hollow NY, addressed the Mayor and the Board of Trustees regarding the Rivers Edge Project. Mr. Lozito announced that he is a candidate running for Trustee for the Village of Sleepy Hollow. Mr. Lozito presented the Mayor and the Board of Trustees with a letter addressing his intention and objective to work constructively with the Village and National Resources to help make the redevelopment efforts on the waterfront the best that they can be. This letter outlines preliminary comments and inquires in an effort to help the matter progress in a positive way. (Letter attached hereto) Discussion ensued with Trustee Schroedel and Mr. Lozito regarding the size of the properties. Alan Singer of 145 River St. addressed the Mayor and the Board of Trustees regarding the Rivers Edge Project. Mr. Singer announced that he is a candidate running for Mayor for the Village of Sleepy Hollow. Mr. Singer commented on Mr. Lozito's letter, and agrees with suggestions. Mr. Singer would like to see the Castle Oil tanks gone and addressed questions to the Mayor and the Board of Trustees regarding the size of the structure. Mr. Singer thinks that along with Mr. Lozito, they can constructively deal with this proposal. Jeffrey Anzevino from Scenic Hudson addressed the Mayor and the Board of Trustees regarding the Rivers Edge Project. (Letter attached hereto) Sonia Munroe of 63 New Broadway addressed the Mayor and the Board of Trustees regarding the Rivers Edge Project. Mrs. Munroe expressed that she is impressed with the project plan, but is concerned regarding the height of the building and having it block the river view for residents that have lived here for many years. Mark Fry of 41 Hudson Terrace addressed the Mayor and the Board of Trustees again, and expressed his environmental impact concerns regarding this project. Mr. Carter, National Resources, thanked Scenic Hudson's Mr. Anzevino and Mr. Lozito for their speech, and the public for their comments. Mr. Carter clarified some specifics regarding the plans for the River's Edge project. Mr. Smith, AICP, from Saccardi & Schiff, Inc., addressed the Mayor and the Board of Trustees regarding the River's Edge Project. Mr. Smith explained the to the Board of Trustees the ""Notice of Intent to Act as Lead Agency" for the process of this project. The Mayor motioned to adjourn the public hearing at this time, and to be continued at the February 24th meeting at 7 p.m. The Mayor suggested and encouraged that all correspondence from residents regarding this project must be received by February 24th. Trustee Schroedel moved, seconded by Trustee DeMilia-Powers. Carried 7-0 Approval of Minutes Trustee Schroedel moved, seconded by Trustee Wray to approve the minutes of January 20, 2009, as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0. 2 �Trustee DeMilia-Powers moved, seconded by Trustee Wray, to approve the minutes of January 27, 2009, as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0. Approval of Warrants Trustee Schroedel moved, seconded by Trustee Grala, to approve Warrant 09JAN29A in the amount of $3,767.57; Warrant 09FEB05 in the amount of $4,151.01; Warrant 09FEB10 in the amount of $352,655.43. Carried: 7-0 Trustee DeMilia-Powers and Trustee Capossela questioned the Halloween t-shirts and other Halloween purchases. Mayor and Village Treasurer responded and discussion ensued. Trustee Wompa requested that the Village Treasurer, Diane Jacobson, formally give a memo to Anthony Giaccio, regarding where the purchasing procedure is lacking as far as accounting for funds. Trustee Capossela questioned the Abbott & Price payment for the Senior Housing Foundation. Mr. Sean McCarthy, Building Engineer, responded and questioning ensued. Public Comments Mario Belanich of North Washington Street, addressed the Mayor and the Board of Trustees and strongly suggested that all employees have job descriptions. Mayor responded and discussion ensued. Mr. Belanich also questioned R-2, regarding garbage schedule pick up, one day instead of two days a week. Mayor responded and explained that this is a policy issue and it does not require or mandate a public hearing. Trustee Schroedel explained that this issue is still being deliberated. Trustee Capossela explained that as a resident of the Village himself, he feels that residents will question if the sanitation fee will remain the same. Trustee Reports Trustee Schroedel reported meeting with the Finance Committee to discuss personnel issues and overtime hours. Trustee Schroedel also announced that the Village is considering accepting credit cards for future payments. Trustee Capossela reported on behalf of the Recreation Department and the Department of Public Works, (reports attached hereto) Trustee DeMilia-Powers reported that the contractor for the Senior Center construction will begin mobilization on 2/12/2009. Portable trailer, toilets and security fencing will be put into place. Trustee Grala apologized for the audio failure this evening and announced that there will be a communications committee meeting and that Daphne Mickle is working with volunteers. Trustee Grala also announced a meeting with the Tarrytown Library. 3 �Trustee Wompa - Reported study for inter-municipal agreements and grant proposals are being worked on. Trustee Wray reported that there were two Public Safety Committee meetings with the Police Department to discuss web based system cameras, budget items, overtime and hybrid vehicles. Trustee Wray asked that auxiliary police issues should be scheduled for the next work session. Mayor Report Mayor announced that he has received letters to possibly combine Sleepy Hollow, Tarrytown and Briarcliff's water systems. Resolutions - See attached. Communications, Petitions & Request Deputy Village Clerk read renewal applications requests for the Fraternal Order of Eagles and Tarrytown PostV.F.W. New Business Trustee DeMilia-Powers questioned who is allowed to take salt from the barrels on the streets. Mayor responded and discussion ensued. Mayor announced that Tax Grievance day will be on 2/17/2009, from 4 p.m. until 8 p.m. At 9:44 p.m., it was moved by Trustee Wray, seconded by Trustee DeMilia-Powers to go into Executive Session for GM Litigation and Water project discussions. Carried 7-0 At 9:50 p.m., it was moved by Trustee DeMilia-Powers and seconded by Trustee Wray to adjourn the executive meeting. Carried: 7-0. Respectfully submitted, Paula A. McCarthy Deputy Village Clerk �NOTICE OF PUBLIC HEARING VILLLAGE OF SLEEPY HOLLOW PLEASE TAKE NOTICE that the Mayor and the Board of Trustees of the Village of Sleepy Hollow will hold a public hearing on the 10th of February, 2009, at 7:00 PM in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591, to hear and consider an application submitted on behalf of Sleepy Hudson Development LLC, requesting zoning text amendments to create a Southern Riverfront Development Overlay District and a change in zoning district designation from RF-Riverfront Development to Southern Riverfront Overlay District for approximately 5.3± acres located west of Hudson Street, south of the former GM salaried parking lot and the residential community known as Ichabod's Landing to the municipal boundary with the Village of Tarrytown. Concurrent public hearings will be held on the special permit and riverfront development concept plan required under the proposed zoning text amendments. A copy of the application and proposal is available at the Department of Architecture, Land Use Development, Buildings and Building Compliance during normal business hours. All interested parties are invited to attend and be heard. Access to the hearing room is available to the elderly and the handicapped. BY ORDER OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW Sonja Goldstein-Suss Village Clerk Dated: January 22, 2009 H:\M\M-720 Sleepy Hollow\M720.87 Rivers Edge\public hearing notice.doc �rr from PLEASE TAKE NOTICE that the Mavor and the .Board of Trus T t h ' V t h ' o f U r S a r y 2009, °-TOO PM in Village. Hall, 28 S S s i d e r a n ^ l — submitted on behalf of Steepy Hudson Deveopment^ LLC, re questing zoning tertamend ments to crea ea f ° u t % n J L prfront Development Ovenay S S 5 and a c h w e M m p district designation from nr Florence BoniNa _being duly sworn says that he/she of The Journal News, a newspaper published in the County of Westchester and State i01 notice of which the annexed is a printed copy, was published in the newspaper area(s) •rk ;he iw: Note: the code to the left of the run dates indicates the zonefs) that the ad was publishe ffid'f&* \^a (See legend below) l^***.««! Zone Dates tag text amendments.. i I A CODV of: the application and I t u-rua proposal is available .at the Del S m e n t of. Architecture^ Land i iw • Deve opment, w»a,™„and Building Compliance dunng normal business hours. kj IAU interested'iparti^.^e;irw^l I to attend and be. heard. Access | t 0 the elderly and; :the nana j icapped. RY ORDER OrTHE^MAYORl B AllDS0FtRUSTEESL OF THE VILLAGE- OF;.SLfctH HOLLOW ; • - • ' ' " ' Signed A i lit) .Sonja Goldstein-Suss | Village Clerk dJjana0^iMpj_ Sworn to before me This . day of Notary/Pi blic, Westchester County Legends Northern Area i Amawalk, Armonk, Baldwin Place, Bedford, Bedford Hiils, Briarciiff Manor, Buchanan, Chappaqua, Crbmpond, Cross River, Croton Falls, Croton on Hudson, Goldens Bridge, Granite Springs, Jefferson Valley, Katonah, Lincolndale, Millwood, Mqhegan Lake, Montrose, Mount Kisco, North Salem, Ossining, Peekskiil, Pound Ridge, Purdys, Shenorock, Shrub Oak, Somers, South Salem, Verplanck, Waccabuc, Yorktown Heights, Brewster, Carmel, Cold Spring, Garrison, Lake Peekskiil, Mahopac, Mahopac Falls, Putnam Valley, Patterson Central Area Ardsley, Ardsley on Hudson, Dobbs Ferry, Elmsford, Greenburg, Harrison, Hartsdale, Hastings, Hastings on Hudson, Hawthorne, Irvington, Larchmont, Mamaroneck, Pleasantville, Port Chester, Purchase, Rye, Scarsdale, Tarrytown, Thornwood, Valhalla, White Plains _ ,N K , r . r „ K Southern Area (AS): Bronxville, Eastchester, Mount Vernon, New Rochelie, Peiham, Tuckahoe, Yonkers Greater Westchester (GW): includes Northern area, Southern area and Central area. (See details below each area) Rockland Area (JN or RK): Blauveit, Congers, Gamerville, Haverstraw, Hiilburn, Monsey, Nanuet, New City, Nyack, Orangeburg, Palisades, Pearl River, Piermont, Pomona, Sloatsburg, Sparkili, Spring Valley, Stony Point, Suffern, Tallman, Tappan, Thiells, Tomkins Cove, Valley Cottage, West Haverstraw, West Nyack Review Press i Bronxviile, Eastchester, Scarsdale, Tuckahoe Baldwin Place, Brewster, Carmel, Mahopac, Putnam Valley, Patterson Sound Shore Express (XSS) Purchase, Port Chester, Rye, Harrison, Mamaroneck, Larchmont, New Rochelie, Peiham White Plains Express PCWP) Elmsford, Hawthorne, Valhalla, White Piains Yorktown and Cortlandt Express (XYC) Buchanan, Cortlandt Manor, Crompond, Croton-on-Hudson, Crugers, Jefferson Valley, Lincolndale, Mohgan Lake, Montrose, Ossining, Peekskiil, Shenorock, Shrub Oak, Verplank, Yorktown Heights Morthem Westchester Express Armonk, Bedford, Bedford Hills, Chappaqua, Katonah, Mount Kisco, Pleasantville, Thornwood �MNRomita(3}casUe. us Direct Dial (914) 381-6603 February 9, 2009 Paul Janos Director of Sales & Marketing National RE/sources 485 West Putnam Avenue Greenwich, CT 06830 Re: Rivers Edge (Castle Oil Site) Dear Paul: This letter responds to your request for certain information concerning Castle Oil Corporation's ("Castle's or "the Company's") maintenance and operation of the fuel oil terminal at 11 River Street in Sleepy Hollow, NY (the "Fuel Terminal"). Over the past several years, Castle h a s been cooperating with National RE/sources in an effort to receive approval from the Village of Sleepy Hollow to develop the Fuel Terminal for residential use. As a consequence of these efforts, Castle has been postponing certain significant capital upgrades at the Terminal necessary to maximize its usefulness to the Company. This work includes; (a) dredging the waterway adjacent to the dock to allow the continuation of barge deliveries and, (b) maintenance associated with bringing one of the bulk storage tanks back into service. The estimated costs associated with this work could easily exceed $500,000. Castle remains committed to cooperating with the Village. However, if it is not possible to receive the necessary approvals to develop the Fuel Terminal for residential use a s part of the Village's efforts to revitalize the waterfront, Castle will need to move forward with its program to spend the necessary capital to improve the Fuel Terminal for continued use as a barge terminal. Once the necessary improvements are made, it will be substantially more difficult to justify closing the facility from a business standpoint. Very truly yours, Executive Vice President 440 Mamaroneck Avenue • Harrison, NY 10528-2424 • (914) 381-6500 • FAX (914) 381-6501 www.casfle.us �Bruce R. Lozito, A.I.C.B _____ _______ COMMUNITY PLANNING AND DEVELOPMENT CONSULTANTS February 10, 2009 Honorable Mayor Philip Zegarelli and Members of the Village Board of Trustees Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 RE: CASTLE OIL/RIVERS EDGE SPECIAL PERMIT AMD CONCEPT PLAN APPROVAL AND SOUTHERN RIVERFRONT DEVELOPMENT OVERLAY Honorable Mayor Zegarelli and Trustees: First, I want to sincerely thank Lynne Ward and Paul Janos for their willingness to open the lines of communications with the Ichabod's Landing condominium, myself in particular, and for keeping us apprised of the various meetings that have been scheduled as well as forwarding information whenever requested. Of course, we appreciate the assistance of Village staff and consultants in this regard, as well, and the Village's interest in facilitating the revitalization of the River Street neighborhood. It is our intention and objective to work constructively with the Village and National Resources to help make the redevelopment efforts on the waterfront the best that they can be and so we are providing these preliminary comments and inquiries in an effort to help the matter progress in a positive way. There can be no question that the residents at Ichabod's Landing strongly support the redevelopment of the Castle Oil site and believe that a development that is principally residential in nature certainly has merit. We are among the most directly affected by the existing condition of the site, since every day we live next door and drive by the industrial facility that currently operates there. We are interested in seeing that all appropriate steps are taken in a logical sequence, important issues are considered and addressed, and that the end product is mutually beneficial to the developer, the Village, the neighborhood and its residents. I believe that some improvements to the plan have been made since the project was first proposed, such as the increase in the proposed building setback from Horan's Landing park and the elimination of the previously proposed access drive that intersected with River Street adjacent to the entrance to the park. However, we note that there have also been changes that may not be considered so beneficial, such as raising the basement parking to grade level and increasing the building height. With that said, we are certainly open to discussion so that processing can continue. The following comments are preliminary, based upon the information that we have been provided thus far, and so they are subject to change. However, I believe that they cover the thrust of the issues of interest and concern. 1 125 River Street, Sleepy Hollow, New \brk 10591 * (914) 747-3532 * FAX (914) 742-5018 �Applicant and Actions - First, it is somewhat confusing as to who the applicant is in this matter and what actual actions are being considered at this point. It appears that the Village Board is proposing the creation of the Southern Riverfront Development Overlay, but the hearing on this date also covers an application for a Special Permit and Concept Plan approval for Rivers Edge. And while the Full Environmental Assessment Form is identified as being relevant to all three actions, the information provided seems only to be an attempt to describe the impacts relative to the development of the 1.6 acre Castle Oil site. This needs to be clarified and the EAF needs to be expanded to address the entire rezoning area and address specific issues related the Castle Oil site more fully. Also, given that the apparent impetus for the rezoning is the proposal to redevelop Castle Oil, we do not believe that any Village approvals should be granted until the project has been fully evaluated and its appropriate form mutually agreed upon. That is, the rezoning approval, the special permit and the concept plan approval should progress concurrently and approvals issued simultaneously, after an appropriate environmental determination under SEQ.RA has been made for Rivers Edge and the rezoning. Planning Justification - The River Street Area south of Beekman Avenue is certainly unique in a number of ways and should be treated accordingly. It is mentioned in the proposed text of the zoning overlay, as a justification for its adoption, that the area is unique due to the 30 to 40 ft. ridge that exists along Hudson Street. This seems to be the justification for providing such great latitude with respect to height increases. However, a similar "ridge" exists between the GM site and the adjacent Barnhart Avenue to the east, one that is, perhaps, even higher, such that reliance on this characteristic could potentially be used as an undesirable precedent. Therefore, it is more appropriate to rely on the fact that this section of the existing Riverfront RF District has several smaller parcels than those comprising the area north of Beekman Avenue, it is currently a mixed use area used for active industrial purposes (DPW, Castle Oil, etc.) that are no longer consistent with the Riverfront District's objectives, and has a unique location and plays a unique role as a linkage between the redeveloping waterfronts in the two Villages of Sleepy Hollow and Tarrytown. Similar language is provided in the third paragraph of Section 2, "Purpose and Intent" of the proposed Local Law, which should be incorporated in Section 65-5.2, "Findings" in the proposed overlay language itself, with references to the ridgeline eliminated. Height and Density and Development Incentives - As discussed in greater detail below, there are concerns about the changes to density and the open-endedness of the proposed height provisions in the overlay district (the term density is used to include both minimum lot area per dwelling unit and FAR). A better approach would be to keep the permitted heights and densities as they currently exist in this section of the Riverfront RF District (south of Beekman Avenue), with the overlay providing for a specific density and height bonus/development incentive mechanism that recognizes a project's contribution to community amenities and for improvements located principally within the overlay district. Specifically, the Village prepared a draft "Village of Sleepy Hollow River Street Designation Study" in December of 2007 (it's not clear whether this report was finalized), which included a very thoughtful "Issues and Opportunities" map (referred to as Exhibit 9 in the study and attached hereto) which identified potential amenities and improvements for the area. The implementation of each of those improvements could result in the granting of an incremental increase in density and/or height depending upon the specific circumstances, characteristics of a given site, and existing conditions in the 2 �surrounding neighborhood. For example, in the instance of Rivers Edge, development incentives could be given for such amenities and improvements as: 1) Conversion of an active, substantial, non-conforming, and/or industrial use to a use that conforms with the objectives and requirements of the Riverfront Development RF District; 2) Installation of street improvements, curbs, sidewalks, decorative streetlights and street trees along River Street in Sleepy Hollow and Division Street in Tarrytown (National Resources has a unique relationship with the Village of Tarrytown which should facilitate the completion of needed improvements in that Village); 3) Provision of landscaping/decorative fencing along Division Street to screen the Tarrytown DPW facility or, ideally, relocation of that facility from one of the principal entryways into the Sleepy Hollow Riverfront Development District (again, National Resources has a unique relationship to facilitate this improvement); 4) Dedication of a pier in a condition suitable for public use; 5) Creation of public/private boat slips off shore from the Rivers Edge site and Horan's Landing; 6) Provision of public off-street parking to serve the public/private boat slips and other neighborhood needs; 7) Completion of the RiverWalk connection between the RiverWalk at Hudson Harbors in Tarrytown and at Horan's Landing Park in Sleepy Hollow, with suitable grade transitions; 8) Stabilization of the Hudson River waterfront; 9) Enhanced pedestrian access from River Street to RiverWalk on the development site; 10) Contribution to a fund for rehabilitation of existing structures and/or screening of industrial structures (such as the Sleepy Hollow DPW facilitiy); 11) Provision of a non-residential land use element of an appropriate size and use that will enhance and promote public access to the waterfront; 12) Construction methods and materials consistent with maximizing energy conservation and sustainability; and 13) Possibly Others As an example, the provision of each amenity could yield a maximum 10% increase in density and/or height, with a reasonable combined maximum allowable bonus specified in the code. The bonuses could also be "weighted" in consideration of their relative importance. A majority of these amenities and improvements are directly beneficial to the Rivers Edge project, as well as to the neighboring and larger community, and several have already been proposed by National Resources. Many of these, and others, were required of Ichabod's Landing. Density - Increases in density should be determined by the use of the development incentive mechanism described above, with a maximum allowable limit set in the code after a consideration of all potential impacts. And, inasmuch as the current proposed zoning overlay proposes to increase allowable unit density by 220% (reducing the minimum lot area per dwelling unit from 2,200 to 1,000 sf) and to increase the allowable FAR by nearly 90% (from an allowable of 0.8 FAR to 1.5), then the impacts of the proposed zoning on the entire district need to be considered and the upper limit determined accordingly. From a reading of the proposed zoning text, it wasn't possible to identify the total acreage involved in the rezoning. The description of the boundary needs to be made more precise. The earlier draft of the "Village of Sleepy Hollow River Street Designation Study" identified the study area as 8.74 acres, but it appears that the proposed rezoning area is less (excluding the GM South Parcel/executive 3 �parking lot and possibly other land). What is the total acreage the proposed district and what is the total number of residential units that could be permitted if the rezoning was implemented? Height - The overlay zoning proposes an allowable building height of 42 feet for buildings located more than 25 feet from the Hudson River (without the reference "shoreline" and to "mean high tide" that appears in other sections of the Riverfront Development District", and which is needed to define the term). This height is somewhat comparable to what exists in the current zoning south of Beekman Avenue, which is a permitted height of 35 ft., but with an allowable height of 42 ft. above grade if there is structural parking provided within the building. Ichabod's Landing was constructed to meet the latter requirement. However, in the new zoning overlay the 42 ft. height would be permitted irrespective of whether or parking is provided in the building. Moreover, this standard is modified by other language in the proposed code with respect to height resulting in significant and undefined allowable height increases as discussed below. Again, the height limitation should remain as existing, with increases "earned" through the development incentive mechanism described above. Existing Height Definition - The definition of "height" in the zoning ordinance which, I believe, applies to all areas of the Village, currently reads as follows: "The height of a building is the vertical distance measured from the curb to the roof. In the case of a pitched roof, such measurements shall be to the average height of the gable. In the case of a flat roof, such measurements shall be to the highest point of the roof deck." Further, "curb" is defined as "The officially established grade at the top of the curb of the street midpoint in front of the lot. Where a lot fronts upon two (2) or more streets of different levels, the curb of the higher street may be taken as the base for measuring the height of the structures to a distance of 100 feet back from that street. Again, Ichabod's Landing was constructed in conformance with those additional requirements. Proposed Height Definition (Section 62-5.2.N(l)(b)) -The proposed zoning would change the definition of height in the overlay area such that height is "to be calculated as the vertical distance measured at each point along the base of the building from finished grade at that point to the highest point of a flat roof directly above or to the midpoint of a pitched roof directly above". This would enable a site to be filled to an unlimited height, with the building height then measured from that grade. In the case of Rivers Edge, it appears that approximately 7 ft. of fill is proposed such that the building height would be increased to 49ft. above the existing curb. There is no apparent justification for making such a change only to this particular district. As written it could also apply to buildings fronting on Hudson Street. If height is to be measured from grade, then there needs to be a rational limitation on the amount of fill to be placed on the site from which height it then measured. Preferably, the definition would not be changed at all, which needn't impede the project from moving forward. Special Permit to Increase Height without Limitation (Section 62-5.2.N(l)(b)) - Of greater concern is that proposed code language states that "Any proposal that exceeds the above reference height must apply to the Mayor and Board of Trustees for a Special Permit. The Mayor and Board of Trustees will take into account the compatibility of the proposed increase in building height with the surrounding residential neighborhood." This provides absolutely no objective standard nor any limitation in allowable height, and is far too vague and subjective. This can be readily addressed by including a specific and appropriate maximum height limitation. Regardless of the definitions and methods used to identify maximum height, one must look at the actual result. In the case of Rivers Edge, despite a calculated building height of 60 feet using the proposed 4 �methodology, the peak of the proposed pitched roof is at elevation 87.5, essentially 80 feet above River Street and approximately 35 feet above Hudson Street. That is unprecedented and, in my opinion, excessive. Eliminating the pitched roof and utilizing a flat roof, could reduce the actual building height to elevation 72.5, which is approximately 65 feet above River Street (I should mention that the pitched roof at Ichabod's Landing became quite controversial after GDC agreed to provide it on one building in response to the Village's request.) While we cannot say at this time that the 65 ft. height is the appropriate result here, it at least has some relationship to what is already permitted in other sections of the Riverfront Development RF District. Consideration for building setback requirements that vary with height and/or the requirement that upper level floors are set back to reduce the apparent height as viewed from the street or other surroundings areas could also be considered. Height of Buildings within 25 ft. of the Hudson River (Section 62-5.2.SM(l)(a)) - Similarly, with regard to structures within 25 ft. of the Hudson River (again, without the necessary reference "shoreline" and to "mean high tide" as in other sections of the Riverfront Development District"), the proposed height limitation is that "such buildings shall be of such height and design to compliment surrounding structures and the waterfront as a whole." That is too subjective and also should be clarified with specific height limitations. Deveiopment incentives, (Section 62-5.2.N(l)(b))- As described above, density and/or height bonuses should be provided for amenities and improvements previously identified in the study for the zoning overlay area and relate to the development site, rather than be applied to the entire Riverfront Development district of which this area is such a small part and which would be so distant from the contributing property. Therefore, the reference to the development incentives at Section 62-5.1W (1) and (2) should be replaced by those identified in the previous study and identified hereinabove. Plan Submission Requirements (Section 62-5.2.D(2) - The riverfront development concept plan should contain all information described in Section 62-5.1(H) as is proposed in the text, and also in subsection Section 62-5.1(J) since that is where most of the submission materials are actually described. Uses - Some consideration should be given to eliminating certain uses from the overlay district that are permitted in the remainder of the RF District, such as temporary storage, since the area is now predominantly a residential neighborhood with the addition of Ichabod's Landing. Parking - It is difficult to evaluate the adequacy of parking proposed since the information I have indicates 120 parking spaces for 60 units. I did not see any specific indication of unit type or size, although it appears as though they are almost all 2 bedroom units which would require 2 spaces per unit. At Ichabod's Landing the Village required the provision of additional visitor parking for the residences as well as satisfying the additional parking requirements for the non-residential uses on-site. Additional information is needed with regard to the proposed uses and their parking requirements, and about the possibility of providing overflow parking on the adjacent Hudson Harbors site. Environmental Review (Section 62-5.2.E(c) The "automatic" requirement in the current Riverfront Development RF District language at Section 62-5.1K(l)(c), stating that a Draft Environmental Impact Statement (DEIS) must be prepared for any waterfront development in the district may be overly restrictive. A determination as to whether a DEIS is required should be made by the appropriate Lead 5 �Agency after consideration of a well documented Full Environmental Assessment Form (EAF). As you may know, the County House Road Subdivision application utilized a very thorough expanded EAF to evaluate the environmental impacts and mitigation for that project, and that approach was found to be defensible. Again, where appropriate, the impacts need to be analyzed for the entire overlay, with greater specificity provided for the proposed development of Rivers Edge. With regard to the overall district, particular attention should be given to the total potential allowable density in dwelling units, and FAR, and the corresponding traffic and fiscal impacts, as well as worst case scenarios for height. Of particular concern to Ichabod's Landing with regard to Rivers Edge are the construction i.mpacts and mitigation, including safety measures, limitations on the days and hours of construction, the mitigation of noise, vibration and shocks from pile driving (including, possibly, pre-construction inspections of nearby structures), security and screening of the construction site, control of dust in the air and on River Street, control of construction traffic, etc. Similar concerns also apply, perhaps even more so, to the decommissioning and demolition of the existing tanks. Also, appropriate identification and remediation of any environmental contamination from the site's current use as an oil storage facility must be addressed. Fiscal impacts on schools and other taxing jurisdictions should be fully evaluated. Traffic impacts need to be addressed. Visual impacts, including those landward from the River and from nearby residential uses, need to be fully evaluated. Consideration of the proposed building's shade on Horan's Landing park and "beach" should be given. Stormwater quality impacts need to be addressed. The EAF needs to be fully completed to identify specific permits required and to note that the site is partially in a flood hazard area. I believe that a Wetlands and Watercourse permit is also needed, as will Army Corps permits for improvements to the water's edge, pier, and/or boat slips. Architecture -Additional information/consideration with regard to the building's architecture and materials needs to be given to ensure that it is compatible with the objectives of the Riverfront District and other existing residential uses in the River Street area. Waterfront Maintenance and Supervision - Based on our experience at Ichabod's Landing, in accepting this waterfront development proposal, the Village must also be prepared agree to provide the proper maintenance of the waterfront, which may include special plantings and other features that are not necessarily found in other parks, it must provide proper police supervision to regulate activities that occur and when they occur, proper signage is needed to inform people of allowable and prohibited activities, and Canadian Geese, with their unsanitary practices, will have to be controlled. 6 �I hope that you will find these comments to be in the spirit of constructive input and we certainly look forward to discussing our ideas and concerns, and the applicant's, and obtaining additional information about the project as the process continues. Very truly yours, cc: Lynne Ward, National Resources Paul Janos, National Resources Sonja Goldstein-Suss, Village Clerk David Smith, AICP, Saccardi and Schiff, Inc. �2© B22SS h-f1 1^e* ^ 13 a. ^£ is s&fiP 6JJO •S &s •s 1"?* is' 2OS <*> u fl 1P e 5 "o 11^ ^fe It f!!il! Ittttt ii �Scenic Hudson, Inc. One Civic Center Plaza, Suite 200 Poughkeepsie,Nn260B157 T& 845 473 4440 Fax: 845 473 2648 email: info@scenichudson.org wwR8cenidiudson.org Statement of Jeffrey Anzevino, AICP Senior Planner Scenic Hudson," Inc. Village of Sleepy Hollow Board of Trustees Rivers Edge (Castle Oil Site) Special Permit Final Environmental Impact Statement F e b r u a r y 10,2009 Good evening. My name Jeffrey Anzevino; I am Assistant Director of Land Use Advocacy for Scenic Hudson, a 46-year-old nonprofit environmental organization whose mission is to ensure that tomorrow's Hudson River Valley is environmentally and economically sustainable. Scenic Hudson has a keen interest in this site as it is immediately to the north of the soon to be constructed Scenic Hudson RiverWalk Park at Tarrytown. We are working closely with the Village of Tarrytown and this same developer, National Resources, to provide the community with a new 100-foot wide public waterfront park, replacing a 100-year old asphalt batch plant at a new waterfront development called Hudson Harbor, which is now under construction. Scenic Hudson has committed $2 million toward the creation of this park, and also supported Tarrytown's effort to obtain a $3.5 million State grant to ensure that the park becomes a reality. Scenic Hudson believes Hudson Harbor is a model development, combining mixed use, transitoriented development with contextually sensitive architecture, appropriate building heights, application of green energy sources, and balancing public waterfront parkland with building density. We urge the Village to hold River's Edge to these same standards. Scenic Hudson has reviewed the Special Permit application for the Rivers Edge proposal. Clearly, the proposal would result in public benefits with respect to fiscal impacts, public access, and traffic. To be sure, replacing an obsolete oil terminal with a project that enhances the tax base and provides public access to the Hudson River shoreline is beneficial. At the same time, the visual impact of this proposed building which, by our review of the elevations would rise substantially above the adjacent Ichabod's Landing project, are unclear. We believe the height should not exceed existing zoning, which permits buildings up to 42 feet tall, �Further, the site is sandwiched between two waterfront parks, thus we recommend that visual simulations, including shadow studies, should be prepared in order that the Planning Board, Village Trustees, and residents can fully understand me ramifications of increasing the permitted height of a building at this location on the public's experience at the waterfront. In addition, the application indicates that the proposed public access along the river is just 40 feet wide, which is likely to result in public space would likely be perceived as the "back yard" - or property — of the residents of the building. Scenic Hudson recommends that a minimum 70-foot wide public access area be provided along the river—and this is particularly important at this location because the Castle Oil site would connect two public parks. In addition to the 40-foot public waterfront the application also proposes a 40-foot private terrace. This is our best estimate of the distance as we reviewed small scale plans for River's Edge, so our measurement may not be exact. Nevertheless, we believe that there are opportunities to work with the developer and Village to reduce the building footprint in order to expand the public waterfront to a width of at least 70 feet. One way to reduce the building's footprint would be to reduce the amount of parking. The Castle Oil site is less than lA milefromMetro North's Tarrytown Station, hence, development at this location should be designed with a "transit orientation." Transit-oriented development, or TOD, capitalizes on proximity and walkability to public transit, thus providing benefits of fewer auto trips, reduced greenhouse gas emissions, and energy consumption. The applicant, however, proposes two parking spaces per unit, which is a typical suburban standard and should be revisited. With one or perhaps 1.25 spaces per unit, the building could be lower and more public space along the Hudson River could be provided. We also caution that the increased building height at this location may set a precedent for other sites on Sleepy Hollow's waterfront—namely the GM site. If permitted building heights were to be increased at this site, will the Village still be able to limit buildings on the GM site to three, four and five stories as the Findings Statement in the Lighthouse Landing SEQRA process has concluded? Scenic Hudson commends National Resources for its work in Tarrytown. And, we fully acknowledge the benefits that redevelopment of the Castle Oil site would bring. We welcome the opportunity to work with the Village and developer to ensure that development at the Castle Oil site meets the goals of the Sleepy Hollow's Local Waterfront Revitalization Program (LWRP) and provides a public riverfront connection between Scenic Hudson RiverWalk Park at Tarrytown and Horan's Landing Park (which Scenic Hudson also was involved in creating) without imposing unnecessary visual impacts on the riverfront. Thus, we urge the Village to refrain from making a decision until visual simulations and shadow studies can be submitted and issues worked out to reduce the amount of parking, building heights, and create a wider public space along the Hudson River. In closing we commend the Village for holding this public hearing tonight. 2 �Meeting Date: Resolution #: 02/10/09 02/26/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of IMA for Enhanced 911 Services BE IT RESOLVED that the Mayor is authorized to execute the attached IMA with the County of Westchester for Enhanced 911 Services. Moved: Trustee Schroedel Seconded: Trustee DeMilia-Powers Vote: 7-0 �AGREEMENT made this day of ., 200_ by and between: THE COUNTY OF WESTCHESTER, a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York, 10601 (hereinafter referred to as the "County") and THE VILLAGE OF SLEEPY HOLLOW, a municipal corporation, having its office at 28 Beekman Avenue, Sleepy Hollow, New York 10591 (hereinafter referred to as the "Municipality") WITNESSETH: WHEREAS, the County currently has a contract with Verizon (hereinafter referred to as the "Company"), for the operation of Enhanced 911 Service; and WHEREAS, by Act No. 186-2008, the Board of Legislators authorized the County Executive to enter into this Agreement and into similar agreements with 45 other local municipalities for the provision of Enhanced 911 Service for a five (5) year term commencing on July 11, 2008 and continuing through July 10, 2013; and WHEREAS, the governing board of the Municipality by Ordinance No. the day of adopted on , 2009, has likewise authorized this Agreement. NOW, THEREFORE, it is mutually agreed by and between, the parties hereto as follows: 1. Public Safety Answering Points (PSAP's). (a) Municipality will staff and operate a primary Public Safety Answering Point at its Police Headquarters or (b) Municipality will contract with the Appropriate State Police Agency or another Municipality to staff and operate a primary Public Safety Answering Point (whichever is appropriate) and if appropriate (c) Municipality will staff and operate a Public Safety Answering Point at its Fire or Police Department Headquarters or �(d) Municipality will contract with the appropriate Fire District or Police Department to staff and operate a Public Safety Answering Point and (e) Municipality will be solely responsible for the cost and expense of providing the necessary space, heat, electricity, air conditioning, water, furniture, furnishings and remodeling, if any, for the primary and secondary PSAP's they operate or contract for as specified in Exhibit A attached hereto and a part hereof and (f) County will staff and operate Public Safety Answering Points at the County Fire Control and Training Center in Valhalla and the County Public Safety Headquarters in Hawthorne. County will be solely responsible for the cost and expense of providing the necessary space, heat, electricity, air conditioning, water, furniture, rarnishings and remodeling, if any, for these County operated PSAP's. 2. Network and Terminal Equipment. The network (lines and trunks required) and the terminal equipment for the E911 system will be installed by Company at the sole cost and expense of County. In addition to responsibility for these non-recurring costs, County will be solely responsible for the cost and expense of the monthly rates and charges for all associated exchange services and private line service (including mileage charges), as contained in Company's tariff as in effect from time to time. Any E911 equipment leased by County will remain the property of County. The County intends to continue to recover all non-recurring and monthly charges by continuing to impose a surcharge on all telephone customers in the County as permitted by State Legislation and County Legislation. 3. Personnel. (a) Municipality will staff its Public Safety Answering Points with its own employees or contract for same. They will be responsible for receiving E911 calls; deciding what emergency services to dispatch; dispatching them; and/or, in appropriate cases, transferring calls to other PSAP's. Municipality will be solely responsible for the acts and omissions, if any, of its employees or contractors in the operation of Public Safety Answering Points and will not hold County liable therefor. Sufficient personnel will be provided or contracted for by Municipality to handle incoming calls adequately 24 hours per day, every day of the year. �(b) County will staff its Public Safety Answering Points with its own employees. They will be responsible for receiving calls appropriate transferred by other PSAP's, deciding what emergency services are to be dispatched; dispatching them; and/or, in appropriate cases, transferring calls to other PSAP's. County will be solely responsible for the acts and omissions, if any, of its employees in the operation of its Public Safety Answering Points and will not hold Municipality liable therefor. Sufficient personnel will be provided by County to handle incoming calls adequately 24 hours per day, every day of the year. (c) County will also staff the position of E911 Coordinator with its own employee. The Coordinator will be responsible for working with Liaisons appointed by each Municipality to implement, maintain and enhance the E911 system. The Coordinator will be responsible for directing the efforts of Municipal Liaisons in providing Company with street names and numbers, and emergency services providers for each Municipality including updates of same. The Coordinator will also schedule all training of PSAP operators, to be conducted by Company, on how to operate the E911 equipment and system. County will be solely responsible for the acts and omissions, if any, of its employee, while acting as the E911 coordinator and will not hold Municipality liable therefor. 4. System Integrity. (a) Municipality shall have the responsibility of discovering all errors, defects and malfunctions and assumes the duty of and will make such tests as, in the judgment of Municipality, are required to determine whether the E911 system is functioning properly at PSAPs. Municipality shall promptly notify County and Company in the event the system is not functioning properly. (b) County shall have the responsibility of discovering all errors, defects and malfunctions and assumes the duty of and will make such tests as, in the judgment of County, are required to determine whether the E911 system is functioning properly at its PSAPs, County shall promptly notify Company and Municipality in the event the system is not functioning properly. �5. Use of 60 Control. The primary PSAP (Municipality) shall answer the E911 phone lines in the following manner: tcNine-One-One (911) what is the emergency?" If the call is a primary fire or EMS related request and 60-Control (The Westchester County Department of Emergency Services' Emergency Communications Center (ECC)) dispatches local Fire and/or EMS (Ambulance) Service, the primary PSAP will tell the caller to "stay on the line" and immediately transfer the ANI/ALI data and conference the caller to 60 Control or other appropriate secondary PSAP. The primary PSAP may stay on the line to collect and request specific information from the caller if needed. This process will avoid any potential delays in dispatching the appropriate first response, fire or EMS personnel. If a caller is contacting the PSAP via a seven digit (administrative) line and they are calling for a fire or EMS related emergency, the PSAP shall conference the caller with the appropriate secondary PSAP. 6. Insurance and Indemnification. In addition to, and not in limitation of the insurance provisions contained in Schedule "B" of this Agreement, the Municipality agrees: (a) to indemnify, hold harmless and defend the County against any and all liability, loss, damage, claim, suit or expense of any kind which the County may directly or indirectly incur, suffer or be required to pay by reason or in consequence of the fault, failure, omission or negligence of Municipality to carry out its duties under this Agreement. (b) The County agrees to indemnify, hold harmless and defend the Municipality against any and all liability, loss, damage, claim, suit or expense of any kind which the Municipality may directly or indirectly incur, suffer or be required to pay by reason or in consequence of the fault, failure, omission or negligence of the County, its officers, agents and/or employees, including the failure of the County to carry out its duties under this Agreement. (c) If a claim or action is made or brought against either party for which the other party may be responsible hereunder in whole or in part, such other party shall be immediately notified and shall be permitted to participate in the handling or defense of such matter. (d) Neither party shall be held in any way responsible to the other party for damages to the E911 System or interference with the services provided under this Agreement resulting from acts of God or other acts which are without the direct control of either party. 7. Term. This Agreement shall commence retroactive to July 11, 2008 and terminate July 10, 2013. �8. Offer and Contract Voidable. (a) If this Agreement has not been signed by the Municipality at a time when any one of the other municipalities in Schedule "A" should refuse to execute an agreement similar to the one herein, or if the County refuses to execute the above-described agreement with the Company, the County may withdraw its offer to execute the agreement herein with the Municipality. Upon written notification by the County to the Municipality that the County is withdrawing its offer due to one of the reasons described herein, this offer shall immediately become void. (b) If this Agreement has been signed by the Municipality prior to a time when any one of the other municipalities in Schedule "A" should negotiate and execute an agreement similar but modified to the one herein, or if the County refuses to execute the above-described agreement with the Company, or if the County terminates it's agreement with the Company, the parties hereto agree that the Municipality shall be given the opportunity to amend this agreement with regard to the modified terms. 9- Non-Emergency Communication System. In the event a non-emergency communication system is implemented and utilized in the County, which system will allow callers to access local public safety departments by dialing a three digit telephone number, the Municipality expressly agrees to participate in such a system and to apply this Agreement to the introduction and operation of the non-emergency communication system. 10. Termination. The County may terminate this Agreement upon thirty (30) days notice to the Municipality. The Municipality may terminate this Agreement, with the prior written consent of the County, upon sixty (60) days notice and a showing by the Municipality that an alternative means is being provided. 11 • Assignment of Agreement. This Agreement may not be assigned or transferred by the Municipality without first having obtained written approval thereof by the County. 12. Conflicts of Interest. This Agreement is subject to the provisions of Article 18 of the General Municipal Law of the State of New York, as amended. �13. Independent Contractor. (a) The Municipality agrees that it is and at all times shall be deemed an independent contractor and shall not, in any manner whatsoever, by its actions or deeds commit the County to an obligation irrespective of the nature thereof, and Municipality shall not at any time or for any purpose be deemed an employee of the County. (b) It is further understood and agreed that no agent, servant or employee of the Municipality shall, at any time or under any circumstances, be deemed to be an agent, servant or employee of the County. 14. Entire Agreement. This Agreement constitutes the entire and integrated agreement between and among the parties hereto and supersedes any and all prior negotiations, agreements and conditions, whether written or oral. Any modification or amendment to this Agreement shall be void unless it is in writing and subscribed by the party to be charged. 15. Invalidity. The parties intend all provisions of this Agreement to be in conformity with the laws of the State of New York and in the event that any court of competent jurisdiction shall rule to the contrary, this entire agreement shall become null and void. 16. Applicable Law. This Agreement shall be construed and enforced in accordance with the laws of the State of New York. �IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate. THE COUNTY OF WESTCHESTER By (Name and Title) MUNICIPALITY: By (Name and Title) Approved by the Westchester County Board of Legislators by Act No. 186-2008 on the 20th day of October, 2008. Approved by the Board of Acquisition and Contract of the County of Westchester on the 61 day of November, 2008. Approved as to form and manner of execution Assistant County Attorney The County of Westchester �SCHEDULE"A r E-911INTERMUNICIPAL AGREEMENTS MUNICIPALITY/FIRE DISTRICT 1. ARDSLEY, VILLAGE 2. BEDFORD, TOWN 3. BRIARCLIFF MANOR, VILLAGE 4. BRONXVILLE, VILLAGE 5. BUCHANAN, VILLAGE 6. CORTLANDT, TOWN 7. CROTON-ON-HUDSON, VILLAGE 8. DOBBS FERRY, VILLAGE 9. EASTCHESTER, TOWN 10. ELMSFORD, VILLAGE 11. FAIRVIEW FIRE DISTRICT 12. GREENBURGH, TOWN 13. HARRISON, TOWN 14. HARTSDALE FIRE DISTRICT 15. HASTINGS-ON-HUDSON, VILLAGE 16. IRVINGTON, VILLAGE 17. LARCHMONT, VILLAGE 18. LEWISBORO, TOWN 19. MAMARONECK, TOWN 20. MAMARONECK, VILLAGE 21. MT. KISCO, VILLAGE 22. MT. PLEASANT, TOWN 23. MT. VERNON, CITY 24. NEW CASTLE, TOWN 25. NEW ROCHELLE, CITY 26. NORTH CASTLE, TOWN 27. NORTH SALEM, TOWN 28. SLEEPY HOLLOW, VILLAGE 29. OSSINING, TOWN 30. OSSINING, VILLAGE 31. PEEKSKILL, CITY 32. PELHAM MANOR, VILLAGE 33. PELHAM, VILLAGE 34. PLEASANTVILLE, VILLAGE 35. PORT CHESTER, VILLAGE 36. POUND RIDGE, TOWN 37. RYE, CITY 38. RYEBROOK, VILLAGE 39. SCARSDALE, VILLAGE 40. SOMERS, FIRE DISTRICT 41. SOMERS. TOWN 42. TARRYTOWN, VILLAGE 43. TUCHAHOE, VILLAGE 44. WHITE PLAINS, CITY 45. YONKERS, CITY 46. YORKTOWN, TOWN �SCHEDULE"B" STANDARD INSURANCE PROVISIONS (Municipality) 1. Prior to commencing work, the Municipality shall obtain at its own cost and expense the required insurance from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better, and shall provide evidence of such insurance to the County of Westchester, as may be required and approved by the Director of Risk Management of the County. The policies or certificates thereof shall provide that thirty days prior to cancellation or material change in the policy, notices of same shall be given to the Director of Risk Management of the County of Westchester by registered mail, return receipt requested, for all of the following stated insurance policies. AH notices shall name the Municipality and identify the Agreement. If at any time any of the policies required herein shall be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the County, the Municipality shall upon notice to that effect from the County, promptly obtain a new policy, submit the same to the Department of Risk Management of the County of Westchester for approval and submit a certificate thereof. Upon failure of the Municipality to furnish, deliver and maintain such insurance, the Agreement, at the election of the County, may be declared suspended, discontinued or terminated. Failure of the Municipality to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Municipality from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Municipality concerning indemnification. AH property losses shall be made payable to and adjusted with the County. In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of any operations under the Agreement, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Municipality until such time as the Municipality shall furnish such additional security covering such claims in form satisfactory to the County of Westchester. 2. The Municipality shall provide proof of the following coverage (if additional coverage is required for a specific agreement, those requirements will be described in the "Special Conditions" of the contract specifications): (a) Workers' Compensation. Certificate form C-105.2 (9/07) or State Fund Insurance Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. State Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York." Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits' Policy, or both, the employer must complete affidavit form WC/DB-100 (revised 9/07), sign and notarize the form, and send to the NYS Workers' �Compensation Board for (stamped) approval. The stamped approval (valid for 1 year) should then be provided to the County of Westchester with all other insurance documentation. If the employer is self-insured for Worker's Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers' Compensation Self-Insurance, or GSI-105.2, Certificate of Participation in Workers' Compensation Group Self-Insurance). (b) Employer's Liability with minimum limit of $100,000. (c) Commercial General Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and $100,000 for property damage or a combined single limit of $1,000,000 (c.s.l), naming the County of Westchester as an additional insured. This insurance shall include the following coverages: (i) Premises - Operations. (ii) Broad Form Contractual. (iii) Independent Contractor and Sub-Contractor. (iv) Products and Completed Operations. All Contracts involving the use of explosives and demolition shall provide the above coverage with elimination of the XCU exclusion from the policy, or proof that XCU is covered. (d) Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and a minimum limit of $100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages: (i) Owned automobiles. (ii) Hired automobiles. (iii) Non-owned automobiles. 3. All policies of the Municipality shall be endorsed to contain the following clauses: (a) Insurers shall have no right to recovery or subrogation against the County of Westchester (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance. (b) The clause "other insurance provisions" in a policy in which the County of Westchester is named as an insured, shall not apply to the County of Westchester. �(c) The insurance companies issuing the policy or policies shall have no recourse against the County of Westchester (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy. (d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Municipality. �ACKNOWLEDGMENT STATE OF NEW YORK ) COUNTY OF ) ) ss.: On the day of in the year 20 undersigned, personally appeared before me, the , personally known to me or proved to me on the basis of satisfactory evidence to be the individuals) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual s), or the person upon behalf of which the individual(s) acted, executed the instrument. Date: Notary Public �CERTIFICATE OF AUTHORITY (MUNICIPAL CORPORATION) i, : (Officer other than officer signing contract) certify that I am the , of (Title) the (Name of Municipal Corporation) a corporation duly organized and in good standing under the (Law under which organized, e.g., the New York Business Corporation Law) named in the foregoing agreement; that (Person executing agreement) who signed said agreement on behalf of the (Name of Municipal Corporation) was, at the time of execution (Title of such person) of the Municipal Corporation and that said agreement was duly signed for and on behalf of said Municipal Corporation by authority of its governing board, thereunto duly authorized and that such authority is in full force and effect at the date hereof. (Signature) STATE OF NEW YORK ) COUNTY OF ) ss.: ) On the day of in the year 20 before me, the undersigned, a Notary Public in and for said State, personally appeared, personally known to me or proved to me on the basis of satisfactory evidence to be the officer described in and who executed the above certificate, who being by me duly sworn did depose and say that he/she resides at , and he/she is an officer of said corporation; that he/she is duly authorized to execute said certificate on behalf of said corporation, and that he/she signed his/her name thereto pursuant to such authority. Notary Public Date �Meeting Date: Resolution #: 02/10/09 02/27/09 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ADOPTING LOCAL LAW TO AMEND CHAPTER 57 OF THE GENERAL CODE ENTITLED VEHICLE AND TRAFFIC WHEREAS, the Village of Sleepy Hollow ("Sleepy Hollow") has received requests from the residents of the New Broadway area to review the Village's speed limit in that area; and WHEREAS, a public hearing having been held on January 27, 2009; and WHEREAS, Sleepy Hollow, after due deliberation, believes that amending Chapter 5746 (H) of the "Vehicle and Traffic" Code to change the maximum speed limit not to exceed twenty-five (25) miles per hour the entire length of New Broadway is in the best interests of its residents. NOW, THEREFORE, BE IT RESOLVED that a proposed local law to amend Chapter 57 of the General Code of the Village of Sleepy Hollow entitled "Vehicle and Traffic" to change the maximum speed limit not to exceed 25 mph the entire length of New Broadway is hereby adopted, to take effect on April 6, 2009. Moved: Trustee Capossela Seconded: Trustee Wray Vote: 7-0 �Meeting Date: Resolution #: 02/10/09 02/28/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow to Increase Public Access Television Programming WHEREAS, the Village of Sleepy Hollow, as part of a franchise agreement with both Cablevision and Verizon, provides Government and Public Access television (PEG) programming to its residents; and WHEREAS, Cablevision customers can view this programming on channel 78 and Verizon customers will be able to view this programming on channel 43; and WHEREAS, the Village Board, based on a recommendation from the Communications Committee, wish to increase the public access component of PEG by designating Saturdays as the primary day for public access programming. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Media Manager to designate Saturdays as the primary day for public access programming. Moved: Trustee Grala Seconded: Trustee DeMilia-Powers Vote: 7-0 �Meeting Date: Resolution #: 02/10/09 02/29/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Change Orders # 1 & 2 for Barnhart Streetscape Project WHEREAS, the Village of Sleepy Hollow has entered into a construction contract with Accocella Contracting for the Barnhart Streetscape Project; and WHEREAS, funds to undertake these improvements are largely provided by the County of Westchester through a Community Development Block Grant; and WHEREAS, the construction contract for this work now requires approval of Change Orders to include additional construction costs as detailed in the attached Change Orders #'s 1 and 2; and WHEREAS, Hahn Engineering, the Village's Consulting Engineer for this project, has recommended that said change orders be approved; and WHEREAS, the costs of these change orders totals $29,400.00 which will be divided equally by the County of Westchester and Village. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein authorizes the Mayor to execute Change Orders #'s 1 and 2 as attached; and BE IT FURTHER RESOLVED that the Village Treasurer will adjust the project budget to reflect an increase of $29,400.00. Moved: Trustee DeMilia-Powers Seconded: Trustee Grala Vote: 7-0 �Putnam Business Park Tel: 845-279-2220 Fax: 845-279-8909 1689 Route 22 Brewster, NY 10509 jhahn@hahn-eng.com MEMORANDUM To Anthony Giaccio Village Administrator From James J. Halm, P.E. Village Consulting Engineer Dated January 5, 2009 Subject Change Order #1 Barnhart Neighborhood Sidewalk Improvements Project Village of Sleepy Hollow Attached for your review and approval, please find Change Order #1 dated November 13, 2008 in the amount of $4,300.00. This Change Order is for the removal of two existing trees along Francis Street in the referenced project. The existing trees have overgrown the tree pits and will be a detriment to the sidewalks and curbs which are proposed to be replaced. Two trees will be provided with contract line items to be planted as designated in the field by the Village and the Engineer. This Change Order includes cutting of the overhead branches, the trunk and removal of the root systems for these two trees. The existing tree pits will be replaced with 5 inch concrete sidewalks as proposed for the adjacent areas. We have reviewed the Contractor's verbal cost proposal to complete this work and find it to be reasonable. Therefore, we do not object to the Change Order being approved by the Village. If there are any questions or comments, please do not hesitate to contact me at your earliest conv©rnence> JHiCT^PV Enpfosure cc: Suzette Lopane, R.L.A., (Fax# 914-995-9093) P:\Village of Sleepy Hollow\Barnhart Neighborhood Sidewalk Improvements\Correspondence\Village\AG - memo COl Francis Trees.doc E N V I R O N M E N T A S T U D I E S ASCE AWWA L A N D C I V I L R E P O R T S E N G I N E E R I N G D E S I G N NSPE WEF �11/02/2083 3452798959 HAHN ENGINEERING PAGE 82 CHANGE ORDER NO. November 13,2008 PROJECT: Barrihart Neighborhood Sidewalk Improvements Project Village of Sleepy Hollow CONTRACTOR; Acocella Contracting, Inc. 68 Gaylor Pvoad Scarsdale, NY 10583 TO; Mr. Bart Acocella You are directed to make the following changes to the referenced project. The work should be paid for as per the prices shown below. DESCRIPTION; Remove the existing trees which will be identified in the field by the Village and the Engineer to ensure the proper completion of the proposed sidewalks along Francis Street as per the contract documents. COST SUMMARY: Description of Work: Remove two existing trees along #3 and #11 Francis Street and provide 5 inch concrete sidewalks in their place. Tree removal - 24 inches in diameter. Tree removal - 18 inches in diameter. Unit Cost Cost Extension 1 Each @ $2,500.00 Ea 1 Each @ SI,800.00 Ea $. 2,500,00 $; 1300.00 TOTAL COST OF CHANGE ORDER; $ 4,300.00 NEW CONTRACT PRICE: Contract price prior to this Change Order; increase resulting from this Change Order: New Contract price including this Change Order: S £ $ Page 1 of2 463,930.00 4,500.00 468,230.00 �8L/02/23S9 03:45 8452798309 HAHN ENGINEERING PAGE Change Order No, 1 Etarnftart Neighborhood Sidewalks Project Village of Sleepy Hollow November 13,2008 The above changes are recommended for approval: The above changes are accepted: Village of Sleepy Hollow... Mayor By: _ Philip E. Zegarelli Dated: The above changes are accepted: Acocella Contracting. Inc. Gett&al Contractor By: wit Acocella Dated: l^Aa% 03 �Putnam Business Park 1689 Route 22 Brewster, NY 10509 jhahn@hahn-eng.com Tel: 845-279-2220 Fax: 845-279-8909 MEMORANDUM To Anthony Giaccio Village Administrator From James J. Hahn, P.E. Village Consulting Engineer Dated January 5, 2009 Subject Change Order #2 Barnhart Neighborhood Sidewalk Improvements Project Village of Sleepy Hollow Attached for your review and approval, please find Change Order #2 dated December 30, 2008 in the amount of $25,100.00. This Change Order is for the installation of two additional catch basins along Andrews Lane between Barnhart Park and Francis Street to connect to the drainage provided by the contract documents prepared by Westchester County. The drainage structures and pipes will remove standing water at existing low points along Andrews Lane and connect to the proposed drainage for this project and Barnhart Park. This Change Order includes installation of two catch basins, concrete roadway repair and drain pipe. Test pits and a Code 753 utility location will be required to investigate the depths of the Village water and sanitary sewer lines, underground gas and electric utilities. We have estimated the following cost proposal based on field observations of existing site conditions. Upon beginning the work and investigating subsurface utilities, additional changes may be required. Westchester County Department of Planning has agreed to pay for the items in this Change Order to complete the work. Therefore, we do not object to the Change Order being approved by the Village at this time. or comments, please do not hesitate to contact me at your earliest If there are convemeni JH:GP:PV Enclosure cc: Suzette Lopane, R.L.A., (Fax# 914-995-9093) P:\Village of Sleepy Hollow\Barnhart Neighborhood Sidewalk Improvements\Correspondence\Village\AG - memo C02 Andrews Drainage.doc E N V I R O N M E N T A S T U D I E S ASCE AWWA L A N D • C I V I L R E P O R T S E • NSPE N G I N E E R I N G D E S I G N WEF �61/02/2B09 89:45 8452^38339 HAHN ENGINEERING PAGE 64 CHANGE ORDER NO. 2 December 30, 2008 PROJECT J Barnbart Neighborhood Sidewalk Improvements Project Village of Sleepy Hollow CONTRACTOR: Acocella Contracting, Inc. 68 Gaylor Road Scarsdaie, NY 10583 Mr, Bart Acocella You are directed to males the following changes to the referenced project. The work should be paid for as per the prices shown below. Provide the following additional drainage at Andrews Lane along the entrance to Bamhan; Park as discussed in the field with the Contractor and Westchester County Dept. of Planning on December ]., 2008 to ensure the proper completion of the proposed sidewalks along Andrews Lane as per the contract documents. Locations of the catch basins and drain pipe are to be verified by the Contractor and reviewed in the fMd with the Engineer prior to installation of the proposed work. COST SUMMARY: Description...of Vjotk: 1 .B Maintenance and protection of traffic. 2.H Concrete roadway with asphalt base. 5.C New catch basin. 5.D 15 inch HDPE pipe. IJnit..Co.st Lump Sum @ S 2,000.00 450 SF @ $ 250.00/SF 2 EA @ $ 2,500.00 EA 140 LF@$ 65.00/LF Co.sl.Extensiofl $ 2,000.00 $ 9,000.00 $ 5,000,00 $ 9,100.00 $ 25,100,00 TOTAL COST OF CHANGE ORDER: Contract price prior to this Change Order: Increase resulting from this Change Order: New Contract price including this Change Order. $ s s Page ! of 2 468,230.00 25,100.00 493330.00 �31/02/20B9 09:45 8452798909 HAHN ENGINEERING PAGE 05 Change Order No- 2 Barnhart Neighborhood Sidewalk Improvements Project Village of Sleepy Hollow December 305 2008 The above changes are Tecomiri ended for approval: KahjLE Ming Engineer By: Dated.: BW—n»r^TniB»Hg The above' changes are accepted: Village of Sleepy Hollow Mayor By: "hilip E. ZegarelH The above changes are accepted: Acocella Contracting. Inc. General Contractor By: G Bart Acocella Dated.; BasSlCc°f £ke;)y K •J=QLL ° 1 , 0 w X B a r a h a n ^ % ^ o A o a d Sidewalk ImprovememsCo^^denceWlliage^vCO 2 - Andrews LA Catch Page 2 of 2 �Meeting Date: Resolution #: 02/10/09 02/30/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow to Retain Roux Associates for General Motors Litigation BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor to sign an agreement to retain Roux Associates at a rate of $195.00/hr. for an estimated 8 hours for matters related to the General Motors Litigation. Moved: Trustee Wompa Seconded: Trustee Schroedel Vote: 7-0 �Meeting Date: Resolution: 02/10/09 02/31/09 RESOLUTION OF THE VILLAGE OF SLEEPY HOLLOW NOTICE OF LEAD AGENCY DESIGNATION RIVER'S EDGE WHEREAS, the Mayor and Board of Trustees (the Village Board) for the Village of Sleepy Hollow have received an application for Special Permit approval and Riverfront Development Concept Plan approval pursuant to Section 62-5.1 .H of the Sleepy Hollow Zoning CodefromNational RE/sources (the Applicant) for the development of 60 residential units and 2,000± s.f. of commercial space on 1.63± acres of upland area within the RF-Riverfront Development District (the Project) located at River Street in the Village of Sleepy Hollow, New York; and WHEREAS, pursuant to Section 62-52 of the Village Code an amendment to the zoning code has been initiated before the Village Board that would allow for modifications to the RF-District, together with the proposed development program constituting the Proposed Action under the State Environmental Quality Review (SEQR) laws of the State of New York; and WHEREAS, the Village Board determined that there is a facially complete application in which to initiate the SEQR and rezoning procedures; and WHEREAS, the Village Board has declared its intent to be Lead Agency for the SEQR review of the Special Permit application, proposed zoning text amendments and Riverfront Development Concept Plan and has on or about January 7, 2009 circulated a Notice of Intent to other potentially interested and involved agencies, as indicated below, indicating said intent, pursuant to SEQR; and WHEREAS, no other involved agency has indicated that it would like to serve as Lead Agency for this matter. NOW THEREFORE BE IT RESOLVED THAT, the Village Board of the Village of Sleepy Hollow shall be the Lead Agency for the purposes of reviewing the proposed zoning text amendments, Special Permit application and Riverfront Development Concept Plan approval pursuant to all rules and regulations of the Village of Sleepy Hollow and the coordinating State Environmental Quality Review process. The Village Board will distribute this resolution and related documentation to all other potentially involved agencies. Correspondence relative to this matter can be directed to Sonja Goldstein-Suss, Village Clerk, 28 Beekman Avenue, Sleepy Hollow, New York, 10591. Moved: Trustee Wompa Seconded: Trustee DeMilia-Powers Vote: 7-0 By roll call: Trustees Schroedel, Capossela, DeMilia-Powers, Grala, Wompa, Wray and Mayor Zegarelli Vote: yes 1 �Meeting Date: Resolution #: 02/10/09 02/32/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Authorize Execution of Amendment B to Snow and Ice Agreement With Mew York State BE IT RESOLVED that the Village Mayor is hereby authorized to execute Amendment B to the 2002/03 indexed lump-sum Snow and Ice Agreement with New York State to increase total State reimbursement to the Village under the 2002/2003 Agreement from the original estimate of $9,116.35 to $21,459.89, said increase of $12,343.54 to be realized in the State's fourth and final payment to the Village under the 2002/2003 Agreement. Moved: Trustee Schroedel Seconded: Trustee Capossela STATE OF NEW YORK COUNTY OF WESTCHESTER VILLAGE OF SLEEPY HOLLOW ) ) ) Vote: 7-0 I, Sonja Goldstein-Suss, Village Clerk of the Village of Sleepy Hollow, Westchester County, New York, DO HEREBY CERTIY that I have compared the foregoing with the original resolution adopted by the Village of Sleepy Hollow Board of Trustees at a meeting held on the day of February, 2009, and that the foregoing is a true and correct copy of the original thereof. I DO FURTHER CERTIFY that Philip E. Zegarelli, Mayor, and , Trustees were present at such meeting and was absent. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Village of Sleepy Hollow, this day of February 2009. S E A L Village Clerk �Meeting Date: Resolution #: 02/10/09 02/33/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Authorize Execution of Amendment B to Snow and Ice Agreement With New York State BE IT RESOLVED that the Village Mayor is hereby authorized to execute Amendment B to the 2003/04 indexed lump-sum Snow and Ice Agreement with New York State to increase total State reimbursement to the Village under the 2003/2004 Agreement from the original estimate of $9,751.00 to $18,610.07, said increase of $8,619.88 to be realized in the State's fourth and final payment to the Village under the 2003/2004 Agreement. Moved: Trustee Capossela Seconded: Trustee DeMilia-Powers STATE OF NEW YORK COUNTY OF WESTCHESTER VILLAGE OF SLEEPY HOLLOW ) ) ) Vote: 7-0 I, Sonja Goldstein-Suss, Village Clerk of the Village of Sleepy Hollow, Westchester County, New York, DO HEREBY CERTIY that I have compared the foregoing with the original resolution adopted by the Village of Sleepy Hollow Board of Trustees at a meeting held on the day of February, 2009, and that the foregoing is a true and correct copy of the original thereof. I DO FURTHER CERTIFY that Philip E. Zegarelli, Mayor, and , Trustees were present at such meeting and was absent. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Village of Sleepy Hollow, this day of February 2009. S E A L Village Clerk �Meeting Date: Resolution #: 02/10/09 02/34/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Accepting Bid from "Soiltesting Inc." for Water Storage Tank Test Borings WHEREAS, the Village has solicited bids from several companies to do test borings for a water storage tank; and WHEREAS, Dolph Rotfeld Engineering has recommended accepting a bid from Soiltesting Inc. in the amount of $6,737.50. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow accept a bid from Soiltesting Inc. to do test borings for a water storage tank at a cost of $6,737.50 as recommended by Dolph Rotfeld Engineering. Moved: Trustee Wompa Seconded: Trustee Schroedel Vote: 7-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-02-10 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/88610c6e47ca3c84df3b8d28a1f2e77f.pdf 6765663bf40fd88d3864a45daba78a5b PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, February 3, 2009 starting at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin T. Wompa Kenneth G. Wray Maria DeMilia-Powers David L. Schroedel Trustees Also Present: Anthony Giaccio, Village Administrator Robert Ponzini, Village Attorney Jimmy Warren, Police Chief Sean McCarthy, Village Architect Rich Gross, General Foreman EXECUTIVE SESSION At 6:05 p.m., on a motion made by Trustee DeMilia-Powers and seconded by Trustee Capossela and carried unanimously the Board moved to Executive Session to discuss legal matters. At 7:00 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Grala and carried unanimously the Board moved out of executive session. Mayor Zegarelli called the meeting to order at 7:00 p.m. ENHANCED 911 SERVICE IMA - Chief Warren outlined the benefits of entering into an InterMunicipal Agreement with Westchester County for enhanced 911 service. ONE DAY A WEEK GARBAGE PICK-UP - Rich Gross gave a proposal on moving to a one day a week trash collection schedule for much of the Village. The Board also discussed other ways of making trash collection more efficient. NEW BROADWAY SAFETY ISSUES - Trustee Wompa started a discussion on safety measures for New Broadway. Besides reducing the speed limit, the Board has considered putting up more stop signs, installing speed humps and installing a traffic island. Chief Warren reported that an informal traffic study was recently done along New Broadway. �BARNHART STREETSCAPE PROJECT CHANGE ORDERS - The Board reviewed two Bamhart Streetscape Project change orders. The total cost of the two change orders is $29,400. WATER STORAGE TANK TEST BORINGS - The Board received a recommendation from Dolph Rotfeld Engineering to retain Soiltesting Lie. to do test borings for the water storage tank. COMPREHENSIVE PLAN - The Board discussed an estimate from Saccardi and Schiff to complete a Comprehensive Plan for the Village. PUBLIC ACCESS TELEVISION - Trustee Grala reported that the Communications Committee agreed to designate Saturday as the primary day of the week to broadcast public access television SPECIAL SESSION At 8:17 p.m., on a motion made by Trustee Wray and seconded by Trustee Capossela the Board moved to special session. Motion was made by Trustee Wray and seconded be Trustee DeMilia-Powers to approve a resolution to settle a sewer damage claim. The motion passed 7-0. EXECUTIVE SESSION At 8:20 p.m., on a motion made by Trustee Capossela and seconded by Trustee DeMilia-Powers and carried unanimously the Board moved to Executive Session to discuss personnel matters. At 8:27 p.m., on a motion made by Trustee Capossela and seconded by Trustee DeMelia-Powers and carried unanimously the meeting was adjourned. Respectfully submitted, Anthony CMccio Village Administrator �Meeting Date: Resolution #: 02/03/09 02/ 25/09 RESOLUTION SETTLING SEWER DAMAGE CLAIM WHEREAS, the Village of Sleepy Hollow ("Sleepy Hollow") is IE receipt of the claim from Martin Ramirez for damages to his property as a result of a dischargefromthe Sleepy Hollow sewer system, and WHEREAS, Sleepy Hollow has exhausted all of its available insurance to resolve this claim, and WHEREAS, the remaining Ramirez claim can be settled reasonably without the cost of litigation: NOW THEREFORE BE IT RESOLVED that Sleepy Hollow auliiorizes the settlement of the Ramirez claim in the amoimt of $750 and that a check be drafted in that amoniit upon receipt of a general release. Moved Trustee Wrav Seconded Trustee DeMilia-Powers Vote: 7-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-02-03 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3bb3e6370c8cbf9133e9eed919fb81ab.pdf be78b21b1dd72d978a9ba2deeda08ad8 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, January 27, 2009, in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin Worn pa Kenneth Wray Maria Rose DeMilia-Powers David Schroedel, Trustees Also Present: Anthony P. Giaccio, Administrator Diane Jacobson, Treasurer Robert Ponzini, Esq., Village Counsel Sean McCarthy, Building Inspector Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. Mayor Zegarelli announced Trustee DeMilia-Powers' Birthday. Mayor Zegarelli announced that there will be an executive session at 8:30 p.m. relating to the GM ligation and there may be additional items. Mayor Zegarelli then opened the Public Hearing to change the speed limit on New Broadway. Mrs. Pinnis of 148 New Broadway addressed the Mayor and the Board of Trustees and thanked everyone for lowering the speed limit. Mr. Pinnis of 148 New Broadway, addressed the Mayor and the Board of Trustees and requested that adequate posting be installed regarding the new speed limit, and also requested that the village continue to examine ways of errant traffic on New Broadway. Mayor motioned to close public hearing on the speeding limit subject. Trustee Schroedel moved, seconded by Trustee Demilia-Powers. Carried 7-0. Approval of Minutes Trustee DeMilia-Powers moved, seconded by Trustee Grala, to approve the minutes of January 6, 2009, as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0. Trustee Schroedel moved, seconded by Trustee Grala, to approve the minutes of January 13, 2009, as submitted, subject to minor typographical errors and/or non-material changes. Carried: 7-0. Approval of Warrants Trustee Schroedel moved, seconded by Trustee Wray to approve Warrant 09JAN16 in the amount of $156,206.91; Warrant 09JAN27 in the amount of $191,271.68 and Warrant 09JAN27A in the amount of 373,305.27. Carried: 7-0. 1 �Trustee Capossela questioned the $86, 051.35 payable to Abbott & Price, Inc. Mayor responded and explained that this was construction work done at the Comfort Station and Pavilion. Trustee DeMilia-Powers questioned payment for tree removal. Mayor responded and discussion ensued. Trustee Wray reported that the current warrant has "snow watch" payments to Fire Department volunteers and one of the payments is made out to his son, Douglas. Public CommentsIrene Amato, President of the Sleepy Hollow Senior Citizens, addressed the Mayor and the Board of Trustees and questioned if rumors are true about the senior center project not being completed. Mayor responded and suggested moving resolution two (R-2) at this time. Trustee DeMilia moved, seconded by Trustee Wray. By roll call: Trustees Schroedel, Capossela, DeMilia, Grala, Wompa and Wray and Mayor Zegarelli vote: yes. Carried 7-0. The bid for the Senior Center Construction has been awarded to Nikko Construction Corporation. Chick Gallela of Depeyster Street, Sleepy Hollow, NY addressed the Mayor and the Board of Trustees and thanked them for moving forward on the Senior Center project. Mr. Gallela also questioned the status of the Code Enforcer and Plumbing Inspector positions. Mayor responded and discussion ensued. Josephine Galgano of Gory Brook Road, Sleepy Hollow, NY, addressed the Mayor and the Board of Trustees and asked that a temporary ramp be installed at St. Theresa's church to make it easier for the seniors to get in and out for their meetings. Trustee Wompa responded that the Village has requested use of space at the Historic Hudson Valley facility for the senior meetings and that response is awaited. Irene Amato, President of Sleepy Hollow Senior Citizens explained that the Eagles Club had offered space for their meetings as well, but the senior's declined due to its location. Trustee Reports Trustee Schroedel reported meeting with the Village Administrator, Treasurer and the Mayor of Tarrytown to discuss the library's budget and agreement. Mayor responded and explained agreement with library, and discussion ensued. Trustee Capossela reported on behalf of the recreation department and announced that the final financial report for the Hayride has been determined. It cost the Village a loss of $50,000.00 in two nights. Trustee Capossela suggested that the Board of Trustees should discuss about wanting to go forward with these two night endeavors, since it's the same financial loss year after year for the Village. 2 �Construction of dugout at Devries Field will commence when weather breaks and there was discussion about installing new light tower in Devries Field using the Recreation fund money. Trustee Capossela reported on behalf of the Department of Public Works: see attached report. Trustee DeMilia-Powers reported meeting with the Administration Committee to discuss personnel issues and the new employee handbook which is being drafted. Trustee Grala- No report. Trustee Worn pa - No report. Trustee Wray reported receiving a letter from Union Hose, which Mayor reviewed, and will interview candidates for Lieutenant position on January 28, 2009. Administrator's Report - see attached report. Mayor explained that efforts to expedite the work at the Bathhouse are in the works. Resolutions - See attached. Discussion ensued regarding R-l, Kingsland Point Park IMA. Trustee Capossela and Trustee DeMiliaPowers expressed concern that the County should assume responsibility for some of the expenses and costs for the Park's upkeep. Discussion ensued regarding R-3; Trustee Capossela commented that "Volunteers are Volunteers". Trustee DeMilia-Powers agreed with Trustee Capossela and suggested looking into the hayride's events and costs in advance. Mayor Zegarelli responded and discussion ensued. Old Business - Trustee Capossela reported that Mr. Maceyak inquired about the facade grant for his building. Mr. Giaccio, Village Administrator responded and advised that New York State has been petitioned. Trustee Capossela expressed concern about the overnight parking of commercial towing vehicles and school buses on Old North Broadway in the area of the Flower Box, which is a residential area. The police have been called numerous times. Discussion ensued with Mayor, all Trustees and Village Attorney, Mr. Ponzini, who recommended looking into the Village parking regulations and posting proper parking signs in that area. New Business - None Communications, Petitions & Request Deputy Village Clerk read letter from 134 Cortlandt Street advising of the filing of a renewal application for an On Premises Liquor License. Mayor Zegarelli read letter from Union Hose #2, regarding Brian Roussel, who is serving military time in Iraq, the Fire department would like to send a care package to him and his unit. 3 �All donations may be dropped off at Union Hose #2, located at 129 Cortland St., and the Police Department. Public Comments Chip Gallela of Depeyster Street addressed the Mayor and the Board of Trustees and agreed with Trustee Capossela regarding the commercial parking concerns. Mario Belanich of Washington Street addressed the Mayor and the Board of Trustees and explained that the Village already has an ordinance regarding commercial parking vehicles. Discussion ensued. At 8:30 p.m., it was moved by Trustee DeMilia-Powers, seconded by Trustee Wompa to go into Executive Session. Carried 7-0 At 10:04 p.m., it was moved by Trustee DeMilia-Powers and seconded by Trustee Wray to adjourn the executive meeting. Carried: 7-0. Respectfully submitted, "Paula A. McCarthy Deputy Village Clerk 4 �VILLAGE OF SLEEPY HOLLOW NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE that a public hearing will be held by the Board of Trustees of the Village of Sleepy Hollow on the 27th day of January, 2009, at 7:00 p.m. at Village Hall located at 28 Beekman Avenue, Sleepy Hollow, New York to consider the adoption of a proposed local law to amend Chapter 57 of the General Code of the Village of Sleepy Hollow entitled "Vehicle and Traffic". The proposed local law will add a new section 57-46 (H) to provide as follows: Twenty-five (25) mile per hour is hereby established as the maximum speed limit at which vehicles may proceed within the corporate limits of the Village of Sleepy Hollow on the following street: the entire length of New Broadway. Any resident of the Village of Sleepy Hollow is entitled to be heard upon said proposed local law at such public hearing. Village Hall is handicapped accessible. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW Sonja Goldstein-Suss Village Clerk Dated: January 13, 2009 �AJF JP JLUA V 1 1 %J¥ if U J t t J L X C A " ! 1WN from ouraal News CECILIA HERNANDEZ .being duly sworn says that he/she is the principal clerk of The Journal News, a newspaper published in the Count/ of Westchester and State of New York, and the notice of which the annexed is a printed copy, was published in the newspaper area(s) on the date(s) below: N o t e s the code, to the left of the run dates indicates the zone(s) that the ad was published, (See legend below) ZONE AC DATE 01/13/2009 FLORENCE SOWiliA Notary FuWks, State Of tew York No. 01BO»19Srafca Qualified mBron* County Commission Expires f*w«mb*r 3* 2012 Signed Sworn to before me of This OAMAA 20 Qi — f Notary Public, Western Legend: Southern Area (AS): Northern Area (AN); Arnawalk, Armonk, Baldwin Place,, Bedford, Bronxville, Eastchester, Mount Vernon, New Bedford Hills, Briarcliff Manor, Buchanan, Rochelle, PeJham, Tuckahoe, Yonkers Chappaqua, Crompond, Cross River, Croton Falls, Crcton on Hudson, Goldens Greater Westchester (<3W); Bridge, Granite Springs, Jefferson Valley, Includes Northern area, Southern area and Katonah, Uncolndale, Millwood, Mohegan Central area. (See details below each area) Lake, Montrose, Mount Kisco, North Rockland Area QU or RK); Salem, Ossining, Peekskill, Pound Ridge, Blauvelr, Congers, Gamerville, Haverstraw, Purdys, Shenorock, Shrub Oak, Somers, Hillburn, Mansey, Nanuet, New City,. South Salem, Verplanck, Waccabuc, Yorktown Heights, Brewster, Carrnel, Cold Nyack:, Orangeburg, Palisades, Pearl River, Spring, Garrison, Lake Peekskill, 'Mahopac, Piermont, Pomona, Sloatsburg, Sparkill, Spring Valley, Stony Point, Suffern, Tallman, Mahopac Falls, Putnam Valley, Patterson Central Area (AC); Tappan, Thiells, Tomkins Cove, Valley Ardsley, Ardsley on Hudson, Dobbs Ferry, Cottage, West Haverstraw, West Nyack Elmsford, Greenburg, Harrison, Hartsdale, Hastings, Hastings on Hudson, Hawthorne, Review Press Express QCBV): Irvington, Larchmont, Mamaroneck, Bronxville, Eastchester,, Scarsdale, Tuckahoe Pleasanh/ille, Port Chester, Purchase, Rye, Scarsdale, Tarrytown, Thornwood, Valhalla, Putnam Express (XPU) White Plains Baldwin Place, Brewster, Carrnel, Mahopac, AD# 2681005 Putnam Valley, Patterson £0/£0 39tfd sraNiwanor Sound Shore Express (XSS) Purchase, Port Chester, Rye, Harrison, Mamaroneck, Larchmont, New Rochelle, Pelharn White Plains Express (XWF) Elmsford, Hawthorne, Valhalla, White Plains Yorktown and Cortlandt Express (XYC) Buchanan, Cortlandt Manor, Crompond, Croton-on-Hudson, Crugers, Jefferson Valley, Linoolndale,,Mohegan Lake, Montrose, Ossining, Peekskill, Shenorock, Shrub Oak, Verplank, Yorktown Heights Northern Westchester Express (XNW) Armonk, Bedford, Bedford Hills, Chappaqua, Katonah, Mount Kisco, Pleasantville, Thornwood £t?T8969t>T6 Ll'.Zl 6002/Z3/I0 �ADMINISTRATOR'S REPORT 1/27/09 WATER MEETING Today Rich Gross, Sean McCarthy and I met with Dolph Rotfled to review plans for both the water storage tank and shaft 9 upgrades. Our goal is to have both projects in place when the President Obama's stimulus plan is announced. EMPLOYEE HANDBOOK - Last Wednesday, the Employee Handbook subcommittee met to start working on the handbook. The group spent most of the day with the Human Resources consultant reviewing our policies. In a few week's a draft handbook will be completed for review by the Board. BATHHOUSE - Scenic Hudson is preparing to go out to bid to renovate the Kingsland Point Park Bathhouse. We were informed by Scenic Hudson that both the Hudson Valley Recreation and SEAS will not be able to occupy the building this summer. �DPW REPORT FOR January 27, 2009 CHRISTMAS TREES STILL BEING PICKED UP AND RECYCLED EVERY DAY STREET LIGHTS BEING REPAIRED AS NEEDED. TO REPORT A LIGHT OUT DURING WORKING HOURS CALL 366-5113. AFTER HOURS CONTACT SHPD AT 631-0800. HOME OWNERS ARE REQUESTED NOTTO DISCHARGE SUMP PUMPS INTO THE STREET DURING WINTER MONTHS, SEVERE ICING CONDITIONS ARE CREATED AND MAY CAUSE A TRAFFIC ACCIDENT. YARD WASTE PICKUP IS SUSPENDED TILL FURTHER NOTICE. TOM-VEHICLE MILAGE REPORT RICHARD N. GROSS-758 ROBERT O'CONNELL-1700 �Meeting Date: Resolution #: 01/27/09 01/13/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing the Mayor to Sign Inter-Municipal Agreement with the County of Westchester to Maintain and Operate Kingsland Point Park WHEREAS, in 2003, the Village of Sleepy Hollow entered into an Inter-Municipal Agreement with the County of Westchester to maintain and operate Kingsland Point Park for five years; and WHEREAS, the term of this Agreement expires January 31, 2009; and WHEREAS, it is the Village Board's intention to extend this Agreement to October 31, 2013 under certain conditions as negotiated by the Mayor and Village Administrator; and WHEREAS, these conditions are outlined in the attached document entitled "Exhibit 1A Clarification Regarding Operation of the Licensed Premises"; and, NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow Authorizes the Mayor to sign an Inter-Municipal Agreement with the County of Westchester to maintain and operate Kingsland Point Park until October 31, 2013 with the conditions outlined in "Exhibit 1A - Clarification Regarding Operation of the Licensed Premises". Moved: Trustee Schroedel Seconded: Trustee Grala Vote: 5-2 By roll call: Trustees Schroedel, Grala, Wompa and Wray and Mayor Zegarelli vote: yes; Trustees Capossela and DeMilia-Powers vote: no. �DRAFT THIS AMENDMENT made the between: day of , 20__ by and THE COUNTY OF WESTCHESTER, a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601, (hereinafter referred to as the "County") and THE VILLAGE OF SLEEPY HOLLOW, a municipal corporation of the State of New York, having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York 10591 (hereinafter referred to as the "Licensee") WITNESSETH: WHEREAS, the County and the Licensee entered into an intermunicipal agreement dated , 2003 (the "Agreement") permitting the Licensee to enter into and to operate and maintain the property known as "Kingsland Point Park" (the "Licensed Premises") for the term from November 1, 2003 through October 31, 2008, subject to renewal at the sole option of the County for up to five (5) additional years; and WHEREAS, the County wishes to exercise its renewal option. NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties agree as follows: 1. The term of the Agreement is renewed for a term of five (5) years from November 1, 2008 through October 31, 2013. 2. Clarifications regarding the Licensee's operation of the Licensed Premises are attached hereto and made a part hereof as Schedule "A-l". �3. All other terms and provisions of the Agreement shall remain unchanged. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day and year first above written. COUNTY OF WESTCHESTER By: Joseph A. Stout Commissioner of Parks, Recreation & Conservation VILLAGE OF SLEEPY HOLLOW By: Philip Zegarelli Mayor Approved by the Board of Legislators of the County of Westchester by Act No. 200_. - Approved by the Board of Acquisition and Contract of the County of Westchester on the day of , 200_. Approved as to form and manner of execution: Sr. Assistant County Attorney The County of Westchester S/L/PRC/74282/Sleepy Hollow IMA 1-6-09 2 �MUNICIPALITY'S ACKNOWLEDGMENT STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER) On this day of , 20 , before me personally came , to me known, and known to me to be the the municipal corporation described in and which executed the within instrument, who being by me duly sworn did depose and say that he, the said and that he is resides at of said municipal corporation. Notary Public County �CERTIFICATE OF AUTHORITY (Municipality) L (Officer other than officer signing contract) certify that I am the of the (Title) (Name of Municipality) (the "Municipality") a corporation duly organized in good standing under the (Law under which organized, e.g., the New York Village Law, Village Law, General Municipal Law) named in the foregoing agreement that (Person executing agreement) who signed said agreement on behalf of the Municipality was, at the time of execution of the Municipality, (Title of such person), that said agreement was duly signed for on behalf of said Municipality by authority of its (Village Board, Village Board, Municipality Council) thereunto duly authorized, and that such authority is in full force and effect at the date hereof. (Signature) STATE OF NEW YORK ) ss.: COUNTY OF WESTCHESTER) On this day of , 20 , before me personally came whose signature appears above, to me known, and know to be the of (title) the municipal corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he, the said resides at , and that he is the of said municipal corporation. (title) Notary Public County �EXHIBIT "A-l CLARIFICATIONS REGARDING OPERATION OF THE LICENSED PREMISES Parking fees The Village will charge the same parking rate as the County. Currently those rates are: Residents (County Pass Holders and Sleepy Hollow residents) $4 - Non-residents $8. The Village will also be allowed to sell seasonal parking passes to residents. Picnic and Pavilion fees The Village will charge the same, or less than, the County for use of the picnic and pavilion areas. The Village will use a similar resident/non-resident fee structure. Insurance The Village will charge an additional fee for insurance unless a certificate of insurance is provided. Policing The Village will be allowed to participate in the County's Park Ranger program at its own expense. Over-crowding The Village reserves the right to close the park due to over-crowding. Private Contractors The Village may hire, at its own expense, outside contractors to maintain the park. Revenue The Village will retain all revenue generated by the park including future revenue from bath-house rentals. Sponsors The Village may solicit corporate sponsors to help finance park programs and facilities. Any permanent or "non-event" related signage will be subject to the County's prior approval. Capital Projects The County will contribute capital funds in excess of $200,000 for the restoration of the lighthouse. �Meeting Date: Resolution #: 01/27/09 01/14/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting the Bid for the General Construction of Senior Center Phase Two WHEREAS, on December 19, 2008 the Village received bid proposals for the general construction of Senior Center Phase Two (bid summary attached hereto; and WHEREAS, a low qualified bidder, Nikko Construction Corporation (herein "Nikko"), has been identified with a low base bid amount of $880,725.00; and WHEREAS, the Building Inspector has reviewed the bid proposals and determined the bid of $880,725.00 to be acceptable and has recommended its approval. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein accepts the bid of Nikko Construction Corp. for the total bid at a total amount of $880,725.00 and herein authorize the Mayor to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee DeMilia-Powers Seconded: Trustee Wray Vote: 7-0 By roll call: Trustees Schroedel, Capossela, DeMilia-Powers, Grala, Wompa and Wray and Mayor Zegarelli vote: yes. �o o q illHHis CC u a 1 o q I | o c 1 CM c a c w' « oa ifl 00 4& in cn w *» 00 CC o o o o O o o o o o o o a o o" O l!™t o q o q q o q _q Q o o o ifs -3 o oiri o o o oo o _. 00 id d o o d d o d d h- d HHI o d CM d dO CwM CD CO CM T - co m •** CD 00 h- •M- oo" 00 00 r 1 < XI o 1. CO < N CM 3 o £ c olumbus Aveni o H O to CM •M" CM o alh Ila, NY 10595 XI XI a Brothers > nset Dr. : > i co 'SSI ing, NY 10562 cc i 980.000.Ool o o 88,000.0"0l o o d ©d o o o o o o o o o o o • * CD CO O0 0) CO CM 0 0 CO T T ~ -*~ cn < XI H c c c c E E H o E CD CD o E O CD CD o t t CD CO CO to 2 t r CD CO CO H CD 3 tt & Price Inc. z .i o oute 303 alle - Cottage, NY 1 13 |23 o -1 c c c c H s E cu a o CD <D .2 E O CD CO CO H 2 ££ CD CO 'co H """" & 6860 I1 jkk Construction Corp. :jjjg|| S 1 musi c*> E ll^yi o CD o o o o o o o CD o o ^ f- 0 0 o o m CM cn CM m ^r CD o "o" o q d d 1 co CD_ i^» o o ilization love modular offices I eral construction 1 o o in" CNi ilization ove modular offices 1 sral constnuction 1 e veneer Slate roof AL ilization ove modular offices 1 2ral constnuction 1 e veneer Slate roof 1 1 o o O h« co" CO m" •Min od o T - 00 co h- ilization love modular offices 1 eral constnuction 1 e veneer Slate roof o o CM~ 83,300.00| -18.000.Ool 15,000.00| io,oooToo| cn . eveneer Slate roof T- cn CO > 47th St. a, NY 11103 i CO 42,00CU)OJ 81,847\00) 35,000.00 70 725 fin 1 00 ireeze Genera 1 Const i" OC 926,900.0ol r 92,350.00| C C if o rc cc -10,700.00| 63,465.00| 20,000.00| a 52,750.00| CI 25,OOOToo| 42,600.001 1 ^ i ~ u c c u 878,925.001 C C 75,720.00| -15,500.0ol 1 -9,490.0ol *•: n m o to CO CD to m CM = 1 <J �** o q d o o o CM" o CM co o m 1,112,130.00 1,118,400.00 -24,280.00 -30,550.00 o_ -9,340.00 1,133,340.00 CO $1,070,300.00 o o xsf 1,091,500.00 -5,500.00 -13,700.00 © 1,083,300.00 1,097,000.00 CO 1,089,000.00 q 7 Woodland Avenue Larchmont, NY -5,000.00 -13,000.00 Q| St. Francis Construction 1,016,000.00 d -7,500.00 1,089,500.00 -4,000.00 54,580.00 m r-~ 20,000.00 12,751.00 539,816.00 357,293.00 167.140.00 $1,097,000.00 30,000.00 8,500.00 889.180.00 110,000.00 105,000.00 -20,000.00 1,082,000.00 133,310.00 1,021,310.00 c 230 Ferris Avenue White Plains, NY 10603 10,500.00 25,000.00 814,850.00 37,000.00 132,650.00 $1,020,000.00 5,000.00 10,000.00 817,000.00 110,000.00 160,000.00 <£ Summit Construction Services Mobilization Remove modular offices General construction Stone veneer Sim. Slate roof TOTAL Mobilization Remove modular offices General construction Stone veneer Sim. Slate roof TOTAL Mobilization Remove modular offices General construction Stone veneer Sim. Slate roof TOTAL Mobilization Remove modular offices General construction Stone veneer Sim. Slate roof TOTAL o o 0O 433 Manville Rd. Pleasantville, NY 10570 Subolo Contracting 210 Marble Ave. Pleasantville, NY 10570 Peter A. Camiiii & Sons, Inc. c c c c c o o d TV) ed q o q d CO CO CM �CD o T_ in 0) o •> co _i > Z CE CD I- S T3 C3 •*-> o J-1 3= -=; <" E to �Meeting Date: Resolution #: 01/27/09 01/15/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Haunted Hayride Payments WHEREAS, the Village of Sleepy Hollow held another enjoyable Haunted Hayride event in the Village on October 24 and 25, 2008; and WHEREAS, in order to undertake such a well attended and complex event, support was solicited from four different organizations; and WHEREAS, a recommendation has been made that the four organizations who supported this important event in the Village receive payments as detailed below. NOW, THEREFORE, BE IT RESOLVED that the payments be made as follows: Boy Scouts Troop 22 Sleepy Hollow High School Football Ladies Auxiliary Eagles Tarrytown School District 8th Grade Moved: Trustee Capossela $3,000.00 $1,500.00 $1,000.00 $ 500.00 Seconded: Trustee Wray Vote: 7-0 �Meeting Date: Resolution #: 01/27/09 01/16/09 BOND RESOLUTION, DATED JANUARY 27, 2009, AUTHORIZING THE ISSUANCE OF UP TO $331,500 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE (I) ADDITIONAL COSTS OF THE RECONSTRUCTION OF VILLAGE STREETS AND (II) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF VILLAGE PARK IMPROVEMENTS. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, hereby detennines that it is in the public interest of the Village to authorize the financing of the costs of (i) the reconstruction of Village streets ($76,500) and (ii) the acquisition, construction and reconstruction of Village park improvements ($255,000), including the acquisition of any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefore and any preliminary and incidental costs related thereto, at a total estimated cost not to exceed $331,500, all in accordance with the Local Finance Law; WHEREAS, on May 13, 2008, the Board of Trustees of the Village adopted a serial bond resolution to finance the costs of the acquisition, construction and reconstruction of Village streets (the "Project") in the amount of $125,000 and now hereby determines that the cost of the Project has increased by $76,500 to $201,500; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, in the aggregate �principal amount not to exceed $331,500, pursuant to the Local Finance Law, in order to finance the costs of the specific objects or purposes, or classes of objects or purposes, hereinafter described. Section 2. The specific objects or purposes, or classes of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated maximum cost of such specific objects or purposes, the principal amount of serial bonds, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds, authorized for such specific objects or purposes, and the period of probable usefulness of such specific objects or purposes, or classes of objects or purposes, pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The additional costs of the reconstruction of Village streets, including the acquisition of any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefore and any preliminary and incidental costs related thereto, at an estimated maximum cost of $76,500 for which $76,500 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (b) The acquisition, construction and reconstruction of Village park improvements, including improvements, including the acquisition of any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefore and any preliminary and incidental costs related thereto, at an estimated maximum cost of $255,000 for which $255,000 principal amount of �serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 19(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum costs of the Project are not to exceed 331,500; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project, except for a portion of the Villages $588,500 Bond Anticipation Note, Series 2008B, dated August 15, 2008; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds and together with proceeds of obligations not exceeding $125,000 authorized and issued under the previous bond resolution, (d) the maximum maturity of such serial bonds authorized herein shall be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs in connection with the Project for which the proceeds of any obligations authorized herein are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize the capital financing of such expenditure. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize serial bonds as authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, including renewals thereof, the �power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this bond resolution, and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to impress the seal of the Village (or to have imprinted a facsimile thereof) on all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published, together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law, which should have been complied with as of the date of publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, �or if such obligations were authorized in violation of the provisions of the Constitution of the State of New York. Section 7. Prior to the issuance of any obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of any obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to issue the serial bonds authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds (collectively, the "obligations"), to finance the costs of the Project. The Village covenants for the benefit of the holders of such obligations that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of the Project which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code") (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or �omit to take any action with respect to such obligations, the proceeds thereof or the Project financed thereby, if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of any serial bonds authorized and issued under this bond resolution or any other provisions hereof, until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made in connection with the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Board of Trustees of the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, the Village agrees, in accordance with and as an obligated person with respect to such obligations under, Rule 15c2-12 (the "Rule") promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934, to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement �made by the Village for the benefit of holders and beneficial owners of such obligations authorized herein in accordance with the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney and such bond counsel or other qualified independent special counsel in determining whether a filing should be made. �Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Trustee DeMilia-Powers Seconded: Trustee Grala Vote: 7-0 By roll call, Trustees Wompa, Wray, Schroedel, Capossela, DeMilia-Powers and Grala and Mayor Zegarelli vote: yes �Meeting Date: Resolution #: 01/27/09 01/17/09 BOND RESOLUTION, DATED JANUARY 27, 2009, AUTHORIZING THE ISSUANCE OF UP TO $12,750 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE ADDITIONAL COSTS OF THE ACQUISITION OF WATER METERS IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, hereby determines that it is in the public interest of the Village to authorize the financing of the additional costs of the acquisition of water meters in and for the Village, including any preliminary and incidental costs related thereto, at a total estimated cost not to exceed $12,750, all in accordance with the Local Finance Law; WHEREAS, on June 26, 2007, the Board of Trustees of the Village adopted a serial bond resolution to finance the costs of the acquisition of in and for the Village (the "Project") in the amount of $24,200; and now hereby determines that the cost of the Project has increased by $12,750 to $36,950; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, in the aggregate principal amount not to exceed $12,750, pursuant to the Local Finance Law, in order to finance the additional costs of the acquisition of water meters in and for the Village, including the acquisition of any applicable equipment, machinery, apparatus, land and rights-in-land necessary therefor and any preliminary and incidental costs related thereto (collectively, the "Project"). �Section 2. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum additional costs of the Project are not to exceed $12,750; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project, except for a portion of the Village's $857,800 bond anticipation note, Series 2008A, dated February 29, 2008; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds, together with proceeds of obligations not exceeding $24,200 authorized and issued under the previous bond resolution; (d) the maturity of such serial bonds authorized herein shall be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs in connection with the Project for which the proceeds of any obligations authorized herein are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize the capital financing of such expenditure. Section 3. It is hereby determined that the Project is a specific object or purpose, or of a class of object or purpose, as described in subdivision 30 of paragraph a of Section 11.00 of the Local Finance Law and that the period of probable usefulness of the Project is twenty (20) years. The serial bonds authorized herein shall have a maximum maturity of twenty (20) years computed from the earlier of (a) the date of issuance of such serial bonds, or (b) the date of issuance of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize serial bonds as authorized herein, and bond anticipation notes �issued in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this bond resolution, and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to impress the seal of the Village (or to have imprinted a facsimile thereof) on all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published, together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law, which should have been complied with as of the date of publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding �contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations were authorized in violation of the provisions of the Constitution of the State of New York. Section 7. Prior to the issuance of any obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of any obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to issue the serial bonds authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds (collectively, the "obligations"), to finance the costs of the Project. The Village covenants for the benefit of the holders of such obligations that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of the Project which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code") (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject �the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or the Project financed thereby, if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of any serial bonds authorized and issued under this bond resolution or any other provisions hereof, until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made in connection with the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Board of Trustees of the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, the Village agrees, in accordance with and as an obligated person with respect to such obligations under, Rule 15c2-12 (the "Rule") promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934, to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be �placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of such obligations authorized herein in accordance with the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney and such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Trustee Wompa Seconded: Trustee DeMilia-Powers Vote: 7-0 By roll call, Trustees Wray, Wompa, Grala, DeMilia-Powers, Capossela and Schroedel and Mayor Zegarelli vote: yes �Meeting Date: Resolution #: 01/27/09 01/18/09 BOND RESOLUTION, DATED JANUARY 27, 2009, AUTHORIZING THE ISSUANCE OF UP TO $102,000 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE ADDITIONAL COSTS OF THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF IMPROVEMENTS TO THE DIVISION STREET SEWER LINE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, hereby determines that it is in the public interest of the Village to authorize the financing of the costs of the acquisition, construction and reconstruction of improvements to the Division Street sewer line, including any preliminary and incidental costs related thereto, at a total estimated cost not to exceed $102,000, all in accordance with the Local Finance Law; WHEREAS, on May 13, 2008, the Board of Trustees of the Village adopted a serial bond resolution to finance the costs of the construction and reconstruction of improvements to the Division Street sewer line in and for the Village (the "Project") in the amount of $425,000; and now hereby determines that the cost of the Project has increased by $102,000 to $554,000; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, in the aggregate principal amount not to exceed $102,000, pursuant to the Local Finance Law, in order to finance the additional costs of the acquisition, construction and reconstruction of improvements to the Division Street sewer line in and for the Village, including the acquisition of any applicable equipment, �machinery, apparatus, land and rights-in-land necessary therefor and any preliminary and incidental costs related thereto (collectively, the "Project"). Section 2. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum costs of the Project are not to exceed $102,000; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project, except for a portion of the Village's $588,500 bond anticipation note, Series 2008B, dated August 15, 2008; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds together with proceeds of obligations not exceeding $425,000 authorized and issued under the previous bond resolution; (d) the maturity of such serial bonds authorized herein shall be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs in connection with the Project for which the proceeds of any obligations authorized herein are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize the capital financing of such expenditure. Section 3. It is hereby determined that the Project is a specific object or purpose, or of a class of object or purpose, as described in subdivision 4 of paragraph a of Section 11.00 of the Local Finance Law and that the period of probable usefulness of the Project is thirty (30) years. The serial bonds authorized herein shall have a maximum maturity of thirty (30) years computed from the earlier of (a) the date of issuance of such serial bonds, or (b) the date of issuance of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. �Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize serial bonds as authorized herein, and bond anticipation notes issued in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this bond resolution, and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to impress the seal of the Village (or to have imprinted a facsimile thereof) on all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published, together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or �purpose, for which the Village is not authorized to expend money, or the provisions of law, which should have been complied with as of the date of publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations were authorized in violation of the provisions of the Constitution of the State of New York. Section 7. Prior to the issuance of any obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of any obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to issue the serial bonds authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds (collectively, the "obligations"), to finance the costs of the Project. The Village covenants for the benefit of the holders of such obligations that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of the �Project which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code") (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or the Project financed thereby, if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of any serial bonds authorized and issued under this bond resolution or any other provisions hereof, until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made in connection with the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Board of Trustees of the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, the Village agrees, in accordance with and as an obligated person with respect to such obligations under, Rule 15c2-12 (the "Rule") promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934, to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to �implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of such obligations authorized herein in accordance with the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney and such bond counsel or other qualified independent special counsel in determining whether a filing should be made. �Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Trustee Grala Seconded: Trustee Wompa Vote: 7-0 By roll call, Trustees Schroedel, Capossela, DeMilia-Powers, Grala, Wompa, and Wray and Mayor Zegarelli vote: yes �Meeting Date: Resolution #: 01/27/09 01/19/09 BOND RESOLUTION, DATED JANUARY 27, 2009, AUTHORIZING THE ISSUANCE OF UP TO $1,295,400 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF IMPROVEMENTS TO THE VILLAGE WATER SYSTEM. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, hereby determines that it is in the public interest of the Village to authorize the financing of the costs of the acquisition, construction and reconstruction of improvements to the Village Water system, including improvements to shaft 9 ($1,224,000) and additional improvements to Fremont Pond ($71,400) and including any preliminary and incidental costs related thereto, at a total estimated cost not to exceed $1,295,400, all in accordance with the Local Finance Law; WHEREAS; on October 11, 2005 (as amended on January 23, 2007), the Board of Trustees of the Village adopted a serial bond resolution to finance the costs of the acquisition of improvements to Village water systems in and for the Village (the "Project") in the amount of $533,000; a portion of that resolution in the amount of $50,000 being authorized to be allocated for improvements to Fremont Pond (The "Fremont Pond Portion"). The Village now hereby determines that the costs of the Fremont Pond Portion has increased by $71,400 to $121,400; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, in the aggregate �principal amount not to exceed $1,295,400, pursuant to the Local Finance Law, in order to finance the costs of the acquisition, construction and reconstruction of improvements to the Village Water system, including improvements to shaft 9 ($1,224,000) and additional improvements to Fremont Pond ($71,400) and including the acquisition of any applicable equipment, machinery, apparatus, land and rights-in-land necessary therefor and any preliminary and incidental costs related thereto (collectively, the "Project"). Section 2. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum costs of the Project are not to exceed $1,295,400; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project, except for a portion of the Villages $5,384,792 Bond Anticipation Note, Series 2006B, dated November 16, 2006; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds, together with the proceeds of obligations not exceeding $50,000 authorized and issued under the previous bond resolution; (d) the maturity of such serial bonds authorized herein shall be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs in connection with the Project for which the proceeds of any obligations authorized herein are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize the capital financing of such expenditure. Section 3. It is hereby determined that the Project is a specific object or purpose, or of a class of object or purpose, as described in subdivision 1 of paragraph a of Section 11.00 of the Local Finance Law and that the period of probable usefulness of the Project is forty (40) years. The serial bonds authorized herein shall have a maximum maturity of forty (40) years �computed from the earlier of (a) the date of issuance of such serial bonds, or (b) the date of issuance of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize serial bonds as authorized herein, and bond anticipation notes issued in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this bond resolution, and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to impress the seal of the Village (or to have imprinted a facsimile thereof) on all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published, together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, in The Journal News, a newspaper having �a general circulation in the Village. The validity of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law, which should have been complied with as of the date of publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations were authorized in violation of the provisions of the Constitution of the State of New York. Section 7. Prior to the issuance of any obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of any obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to issue the serial bonds authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds (collectively, the "obligations"), to finance the costs of the Project. The Village �covenants for the benefit of the holders of such obligations that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of the Project which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code") (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or the Project financed thereby, if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of any serial bonds authorized and issued under this bond resolution or any other provisions hereof, until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made in connection with the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Board of Trustees of the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, the Village agrees, in accordance with and as an obligated person with respect to such obligations under, Rule 15c2-12 (the "Rule") promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934, to provide or cause to �be provided such financial information and operating data, financial statements and notices, in such manner as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of such obligations authorized herein in accordance with the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney and such bond counsel or other qualified independent special counsel in determining whether a filing should be made. �Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Trustee DeMilia-Powers Seconded: Trustee Schroedel Vote: 7-0 By roll call, Trustees Schroedel, Capossela, DeMilia-Powers, Grala, Wompa, and Wray and Mayor Zegarelli vote: yes �Meeting Date: Resolution #: 01/27/09 01/20/09 ENVIRONMENTAL COMPLIANCE RESOLUTION TO MAKE FINDINGS AND DETERMINATIONS WHEREAS, Sean E. McCarthy, Architect, a competent architect, duly licensed by the State of New York (the "Architect/Engineer"), has, at the instance of the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, prepared plans and studies for the construction and acquisition of various public improvements to Village streets, parks and water and sewer systems in and for the Village, including furnishings and preliminary work and the acquisition of any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto (collectively, the "Project") and said engineering plans and studies have been filed in the office of the Village Clerk and are on file for public inspection; and WHEREAS, the Board of Trustees of the Village has determined that upon the examination of an environmental assessment form ("EAF") prepared by the Architect/Engineer, the Project is an "unlisted action", as that term is defined in 6 NYCRR §617.2(ak), and therefore the Village has caused the EAF to be prepared and promptly filed with the Village Clerk; and WHEREAS, it is proposed that the maximum amount estimated to be expended for the Project is $1,741,650 and that the costs of the Project, in whole or in part, are to be financed by the issuance of serial bonds of the Village in the aggregate principal amount of up to $1,741,650, pursuant to the Local Finance Law of the State of New York (the "LFL") and, if deemed advisable, by the issuance of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and NEWYORK/82420.1 1 �WHEREAS, it is proposed that the costs of the Project are to be paid from a tax levied upon all the taxable property in the Village in annual installments determined by the Board of Trustees of the Village in amounts sufficient to pay the principal of and interest on said serial bonds, to be authorized in a bond resolution to be adopted by the Board of Trustees of the Village; and WHEREAS, the evidence contained in such engineering plans and studies and in the EAF with respect to the Project permits the Board of Trustees of the Village to make the determinations hereinafter in connection with actions to be made for the purpose of authorizing the financing of the Project; NOW THEREFORE, pursuant to proceedings prescribed in 6 NYCRR at §617 of the State Environmental Quality Review Act ("SEQRA") regulations, BE IT RESOLVED, BY THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, as follows: Section 1. The Village, by and through its Board of Trustees, hereby declares and designates itself to be the "lead agency", as that term is defined in 6 NYCRR §617.2(u), with respect to the environmental review of the Project. Section 2. Upon receipt and examination of the EAF, it is hereby determined that the Project is an "unlisted action", as that term is defined in 6 NYCRR §617.2(ak). Section 3. No other agency other than the Village is involved in said environmental review and no coordinated review or segmentation of such review is necessary or required with respect to the Project. Section 4. No hearing as set forth in 6 NYCRR §617.9(a)(4) is required in making the determinations contained herein with respect to the costs of the Project. NEWYORK/82420.1 2 �Section 5. Taking into account the criteria set forth in 6 NYCRR. §617.7, upon review of all pertinent information, including taking a hard look at all the facts and circumstances, it is determined that the Project will not have a significant effect on the environment and no unidentified adverse effects are anticipated with respect thereto and therefore is precluded from further review under the Environmental Conservation Law. Section 6. It is hereby determined that for purposes of the SEQRA regulations the serial bond resolution to be adopted under the LFL to finance the Project shall not be or be deemed to be an "action", as that term is defined in 6 NYCRR §617.2(b), until such bond resolution is adopted by the Board of Trustees of the Village. Section 7. The Village shall include a true copy of this resolution in the file maintained, readily accessible to the public, in the office of the Village Clerk, containing the EAF. Section 8. This resolution shall take effect immediately upon its adoption by the Board of Trustees of the Village. Moved: Trustee Wray Seconded: Trustee DeMilia-Powers Vote: 7-0 By roll call, Trustees Wray, Wompa, Grala, DeMilia-Powers, Capossela, and Schroedel and Mayor Zegarelli vote: yes NEWYORK/82420.1 3 �Meeting Date: Resolution #: 01/27/09 01/21/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Confirm Mayor's Part Time Appointment in Building Department BE IT RESOLVED that the Board of Trustees does hereby confirm the Mayor's appointment of Teresa Perret of 111 North Broadway, Irvington, New York to the position of part-time Intermediate Clerk in the Building Department effective February 2, 2009 at an hourly salary of $22.00, not to exceed 17-1/2 hours per week. Said appointment is subject to a probationary period of twelve to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Capossela Seconded: Trustee Grala Vote: 7-0 By roll call, Trustees Schroedel, Capossela, DeMilia-Powers, Grala, Wompa and Wray and Mayor Zegarelli vote: yes �Meeting Date: Resolution #: 01/27/09 01/22/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Adopting an Addendum to the Procurement Policy WHEREAS, the Village of Sleepy Hollow has adopted a Procurement Policy; and WHEREAS, Chapter 402 of the Laws of 2007 require municipalities, by January 1, 2009, amend their procurement policies required under NYS General Municipal Law Section 104(b); and WHEREAS, the Procurement Policy must include the names and titles of the individuals responsible for purchasing for the Village. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees and Mayor hereby adopt the attached Addendum to the Procurement Policy. Moved: Trustee Worn pa Seconded: Trustee DeMilia-Powers Vote: 7-0 By roll call, Trustees Schroedel, Capossela, DeMilia-Powers, Grala, Wompa and Wray, and Mayor Zegarelli vote: yes �ADDENDUM "Per Chapter 402 of the Laws of 2007 requires that municipalities, by January 1, 2009, amend their procurement policies required under NYS General Municipal Law section 104(b) to include the names and titles of the individuals responsible for purchasing. The law also requires that this listing be updated annually." (NYS GFOA Newsletter Volume 29 #4) The following people are responsible for purchasing in the Village of Sleepy Hollow for their appropriate department: Larry Cassidy Court Clerk Court Anthony Giaccio Administrator Various Sonja Goldstein-Suss Village Clerk Clerk Rich Gross General Forman - DPW DPW, Water, Sewer, Sanitation Jimmy Hayes Ambulance Captain Ambulance William Hennessey Fire Chief Fire Department Diane Jacobson Treasurer Various Sean McCarthy Building Inspector Capital Projects and Safety Inspections Robin Pell Recreation Supervisor Recreation Jimmy Warren Police Chief Police and Parking �o hZ X! ! UJ ! hO > °! ' ! < ! i ! LU O S O^i o i O o z < a> o ! Q LU > a: X 00 o z i LT h- I CL CL < LU _J < LU X < i I I I o b O >- 00 o h- LU D 0 Z h- CO < Qi S1 o| UU O Q 3 < to >- o • M h<! LU. I LU i iW, 00 z z o u o CO z o Hi 111 UL CO z < Q DC < i« or LL| O,! 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CN• o ao uo Pi B O co Pi ro o o CN D K DE-< B O Pi COU g o en ro O o CN Pi >< Pi > a a a. x a o en io o CN CO M r-i CO in en O a a a ft x a a CO a a ft x a Pi en CO CO u in o o CN CN CN -Pi Pi D O Pi O H O O cn E-f Pi Pi D O U a a O H i ro in Pi Pi CD O O CO Pi >H CD H O a B X B O O in en CO i o CO Pi EH a ft en o o en O r-{ O rH tn rH O H •* •* rH r-i rH ^ r-< rH rH o -^ >* rH o "tf rH O «* •* rH cn «* •^ rH Tj< H <* r-i <C<C <<C <C<C < < <C< <cC <<C <C< <C<< <! <C <C < O r-i r-i CO o in o in <C< <C < <<C O rH ^ in �Meeting Date: Resolution #: 01/27/09 01/24/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application to Fund Digitizing the Building Department Property Files WHEREAS, the Village of Sleepy Hollow's Building Department has almost 2,000 property files containing building permits, violations, certificates of occupancy, plans, title searches and numerous other documents related to each Section/Block/Lot in the Village. WHEREAS, the Building Department installed a software package called Municity to enable computer access to property file documents and plans; and WHEREAS, the property files are in the process of being culled and organized, as well as being relabeled with the Town of Mount Pleasant's Section/Block/Lot numbers in a project funded by a $36,942 2008-2009 New York State Archives Local Government Records Management Improvement Fund grant; and WHEREAS, this organization, as was planned, will prepare the necessary property file documents to be digitized so that they can be accessed through Municity as digital files; and WHEREAS, the 2009-2010 round of New York State Archives grants has been identified as a funding source appropriate for a project to microfilm, digitize and upload the property files; and WHEREAS, this Local Government Records Management Improvement Fund requires no cash match from the Village for the project, although the Village is required to maintain the system going forward. NOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized and directed to file an application for funds from the New York State Archives in accordance with the provisions of the Local Government Records Management Improvement Fund grant program, in an amount not to exceed $55,000, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance for a project to microfilm, digitize and upload the property files; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee DeMilia-Powers Seconded: Trustee Schroedel Vote: 7-0 �Certification The Board of Trustees of the Village of Sleepy Hollow has compared the account of unpaid taxes with the original tax roll and certifies that the account is found to be correct. This certification shall be included in the official minutes of the Village of Sleepy Hollow. Date: January 27, 2009 Sleepy Hollow, New York Ma^ar Rhilip E. 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CO • * o o o CM CM CM CM L D - ^ - l D ^ t - ' ^ - ^ J - N - h - ' s t ^ o LD in <L f— o o oo ro . co , _o - o_ _ - o . T - o „ T - 0 0 - T - T - T - O O C o o o o o o ° o o o o o o o o o o o o _ „ CO CM •^t- o o o o o LD •* O CO CO CO LD LD a O O CD LU O O O CO M O O O O O O L D ^ J - C D C D C D C O C D L D C D C D t - - CO 0) CD � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-01-27 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c46cb8f50fbc1bbeb68d18a61a4cfc11.pdf 47af173ad796fd93cadca591bca9124d PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, January 20, 2009 starting at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin T. Wompa Kenneth G. Wray Maria DeMilia-Powers David L. Schroedel Trustees Also Present: Anthony Giaccio, Village Administrator Diane Jacobson, Village Treasurer Sean McCarthy, Village Architect Rich Gross, General Foreman Mayor Zegarelli called the meeting to order at 7:00 p.m. TELEPHONE SYSTEM ANALYSIS - Eric BlakefromIP Telecom Group gave a report on the phone system audit that he recently completed. Mr. Blake informed the Board that the Village is paying $945.63 for unnecessary phone lines and recommended that they be removed. SENIOR CENTER BUILDING - Sean McCarthy gave a report on his estimates for completing the senior citizen building. The Board discussed the pros and cons of the project. DEVELOPMENT FUND - Diane Jacobson discussed the development fund with the Board. The Mayor requested that the administrator prepare a proposal including sources and uses for potential projects. WATER STORAGE TANK - The Village Administrator gave a report on the status of the water storage tank project. The Village is soliciting bids for companies to do test borings. The borings need to be done in order to complete the design work. HAYRIDE PAYMENTS - The Board discussed payments for community groups that worked the Hayride. Mr. Capossella said that the hayride cost the Village $50,000 this year. �PROCUREMENT POLICY - The Board discussed the Village's procurement policy. UNPAID AND DELINQUENT TAXES - Diane Jacobson discussed with the Board unpaid and delinquent taxes. WARRANTS - Diane Jacobson submitted warrants to be reviewed by the Board. SPECIAL SESSION At 8:30 p.m., the Board moved to special session. Motion was made by Trustee DeMilia-Powers and seconded by Trustee Capossela to approve a resolution to submit an appropriations request to fund the senior center. The motion passed 7-0. Motion was made by Trustee Caposella and seconded by Trustee Grala to approve a resolution to submit an appropriations request to fund new decorative street lights for Beekman Avenue. The motion passed 7-0. Motion was made by Trustee Wompa and seconded by Trustee Schroedel to approve a resolution to submit an appropriations request to fund the shaft nine pump station improvements. The motion passed 7-0. Motion was made by Trustee Grala and seconded by Trustee DeMilia-Powers to approve a resolution to submit an appropriations request to fund the construction of a new water storage tank. The motion passed 7-0. Motion was made by Trustee Wray and seconded by Trustee Capossela to move out of special session. The motion passed 7-0. EXECUTIVE SESSION At 8:45 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Wray and carried unanimously the Board moved to Executive Session to discuss personnel matters. At 9:15 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Grala and carried unanimously the meeting was adjourned. Respectfully submitted, Authony-diaccio Village Administrator �Meeting Date: Resolution #: 01/20/09 01/09/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Appropriations Request to Fund Replacement Street Lights on Bee km an Avenue WHEREAS, the current street lights on Beekman Avenue are inefficient and in poor condition; and WHEREAS, estimates have been received for replacement lights which will cast larger pools of light than the existing fixtures, thus enhancing the overall lighting on Beekman Avenue; and WHEREAS such enhanced lighting and the installation of fixtures which are both historically oriented and aesthetically pleasing will assist in making the main street more pedestrian friendly and contribute to the revitalization of the village's downtown; and WHEREAS, the Village is seeking an appropriation of $270,000 through Congresswoman Nita Lowey's office to help fund the installation of the replacement street lights. NOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an appropriations funding request with Congresswoman Nita Lowey's office for funds from the Federal government, in an amount not to exceed $270,000, and upon approval of said request to enter into and execute a project agreement with the Federal government for such financial assistance for a project to purchase and install replacement street lights on Beekman Avenue; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee DeMilia-Powers Seconded: Trustee Capossela Vote: 7-0 �Meeting Date: Resolution #:' 01/20/09 01/10/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Appropriations Request to Fund Landscaping and Site Work at the Senior Center WHEREAS, the Sleepy Hollow Senior Center phase I construction is complete and the ribbon-cutting ceremony was held on October 22, 2007; and WHEREAS, bids have been received for phase 11(a) construction of the exterior shell of the Center, and $250,000 in 2008 Community Development Block Grant funding has been awarded for this phase; and WHEREAS a 2009 Community Development Block Grant of $100,000 has been awarded for phase 11(b) of the Center's construction, which includes HVAC, electrical, plumbing and interior construction including the kitchen and bathrooms, and the Village desires to bid J_U:_ _ U . _ M A «.. .1- :.« i-L. „» ««• • •««» ««K s-* •• « f l A A f t U I I O |_/l I Q O C U U l I I I L i l t - J U I I I I I H - I KJi C\J\JJ 4-^v ^ n n n n l n m i 4 - k ^ P \ D / ^ (^ /-»l-> r\ rA • • 11 n /t P A / 1 1 i ! i " r t m r i r » f r « -st-»H K.\J W l / l l i p i y W i l l i V ^ L ^ I ^ V J U U I C U U I I I I ^ I C ^ U I I C I I I ^ I I W , U I I U WHEREAS, the Village desires to do the remaining site work and landscaping immediately following the completion of phase 11(b) in order to complete the Sleepy Hollow Senior Center project, and is seeking an appropriation of $110,000 through Congresswoman Nita Lowey's office to help fund the site work and landscaping. MOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an appropriations funding request with Congresswoman Nita Lowey's office for funds from the Federal government, in an amount not to exceed $110,000, and upon approval of said request to enter into and execute a project agreement with the Federal government for such financial assistance for a project to do site work and landscaping of the Sleepy Hollow Senior Center; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Capossela Seconded: Trustee Grala Vote: 7-0 �Meeting Date: Resolution #: 01/20/09 01/11/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Appropriations Request to Fund Construction of a New Water Storage Tank WHEREAS, the Village of Sleepy Hollow provides clean water to its residents; and WHEREAS, the Village of Sleepy Hollow has been notified by the New York State Department of Health that the Village's water storage capability is at maximum capacity; and WHEREAS, for any new construction to take place within the Village, the Village must be capable of providing additional water storage for the health and safety of its residents; and WHEREAS, the Village is anticipating new construction to occur within two or three years; and WHEREAS, a design for a new water storage tank has been completed at an estimated cost of $3,000,000; and WHEREAS, the Village is seeking an appropriation of $3,000,000 through Congresswoman Nita Lowey's office to help fund the cost of installing a water storage tank. NOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an appropriations funding request with Congresswoman Nita Lowey's office for funds from the Federal government, in an amount not to exceed $3,000,000, and upon approval of said request to enter into and execute a project agreement with the Federal government for such financial assistance for a project to construct a new water storage tank for the Village of Sleepy Hollow; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Worn pa Seconded: Trustee Schroedel Vote: 7-0 �Meeting Date: Resolution #: 01/20/09 01/12/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Appropriations Request to Fund Upgrades to the Shaft 9 Pump Station WHEREAS, the Village of Sleepy Hollow provides clean water to its residents; and WHEREAS, the Village's water is supplied solely from the Catskill Aqueduct; and WHEREAS, the Village of Sleepy Hollow has been notified by the New York City Department of Environmental Protection that the Catskill Aqueduct will be shut down for an extended period of time beginning in October of 2010; and WHEREAS, the New York City Department of Environmental Protection has also informed the Village that during this time, the village may access water from the croton Aqueduct; and WHEREAS, in order to access water from the Croton Aqueduct, the Village must make improvements to the Shaft 9 Pump Station at a cost of $1,000,000; and WHEREAS, the Village is seeking an appropriation of $1,000,000 through Congresswoman Nita Lowey's office to help fund the cost to upgrade Shaft 9 pump station. NOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an appropriations funding request with Congresswoman Nita Lowey's office for funds from the Federal government, in an amount not to exceed $1,000,000, and upon approval of said request to enter into and execute a project agreement with the Federal government for such financial assistance for a project to upgrade the Village of Sleepy Hollow's Shaft 9 pump station; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Grala Seconded: Trustee DeMilia-Powers Vote: 7-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-01-20 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/7d71c80541a49497284e85f6882b1b7a.pdf bb603181a5078b00ee3562427df46eba PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, January 13, 2009, in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin Wompa Kenneth Wray, Trustees Absent: Maria Rose DeMilia-Powers David Schroedel Also Present: Anthony P. Giaccio, Administrator Diane Jacobson, Treasurer Robert Ponzini, Esq., Village Counsel Sean McCarthy, Building Inspector Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. Approval of Minutes Trustee Capossela moved, seconded by Trustee Wompa, to approve the minutes of December 30, 2008, as submitted, subject to minor typographical errors and/or non-material changes. Carried: 5-0. Approval of Warrants Trustee Grala moved, seconded by Trustee Capossela to approve Warrant 09JAN05 in the amount of $112,853.65 and Warrant 09JAN13 in the amount of $263,696.81. Carried: 5-0. Public Comments - None Trustee Reports Trustee Capossela reported on behalf of the Department of Public Works: Christmas tree recycling is done everyday; leave the tree at the curb and remove all decorations. Yard waste pickup has been suspended for the winter. Reminder that all property owners are responsible for clearing their sidewalks after any snow fall and ice. A walking path must be provided. Residents are urged not to use the street trash receptacles for household trash. Use dumpsters or private garbage cans provided by the landlords. Use caution when following snow plows; trucks may have to stop suddenly. Trustee Capossela reported that the Recreation Committee will be meeting next Tuesday with the Administrator to go over ball fields and parks for the spring as well as some Haunted Hayride issues. Trustee Grala reported that the Housing Authority meeting from December went very well. The senior building is filled. The Authority was able to negotiate with Tarry Hall which is behind the building to have extra parking. There are no longer issues relating to parking for the building. Trustee Grala reported that there was a Library meeting. They are working with both Villages to discuss the need to reduce the expenses which will be a challenge. It has been noted that during these 1 �economic times, there are more people using the library. Trustee Grala advised that the Library is looking for a new Director. Trustee Grala reminded that there is a fundraising event on Saturday, February 7, 2009, "A Night of Soul", 6 p.m. to 9 p.m. to be held in the library; for tickets contact Jennifer Ross. Trustee Wompa - no report. Trustee Wray reported that the Public Safety Committee met to interview candidates for promotion to Lieutenant and believes they are ready to discuss that personnel decision in Executive Session tonight. Administrator's Report Community Development Block Grant - Community Development Block Grants were awarded this past Friday. We were informed that three Village projects will be funded. We will receive $100,000 for phase 3 of the senior center, $200,000 for Route 9 Streetscape Project and $248,200 for improvements to the Devries Park Playground area. Considering the state of our economy, I would call this a successful outcome for the Village. Kingsland Point Park IMA - We have received a draft Kingsland Point Park IMA from the County. I have sent a copy of the changes to the Village Board for review. I believe that we have succeeded in improving the agreement for the Village. Under the new contract the Village will be able to generate more revenue from user fees and will have more control over the park. Although we were unsuccessful in getting a contribution from the County to help offset the costs of maintaining the park, the County has agreed to contribute significant funds towards the restoration of the Lighthouse. 100 College Arms - We are going to try and meet with the 100 College Arms Tenants Committee the week of January 26. We would have met with them sooner, but County Legislator Lois Bronz has been on vacation. Mr. Giaccio also reported on today's meeting with the County Planning Department, Jim Hahn, Fiona Hodgson and Sean McCarthy at which they reviewed the closing out of the Barnhart Park project. Mr. Giaccio reported that the Barnhart Neighborhood Streetscape project is moving along. He also reported that another streetscape project for Pocantico Street will be forthcoming. Resolutions - See attached. The resolutions relating to bonding (R-4 A-E) were carried over to the January 27, 2009 meeting to have a full Board present. Resolution 5 relating to the senior center bid was taken off the agenda for further discussion at the next Work Session. The Mayor asked the Board if they wanted to keep the Work Session for March 17th which is St. Patrick's Day and also the day before the election. It was agreed to keep the Work Session on for March 17th. Trustee Wray requested a sources and use of funds report for the senior center project. Mayor's Report The Mayor read the ConEd shut off notices for 145 Cortlandt Street, 146 Cortlandt Street, 148 Cortlandt Street, 171 North Washington Street, and 249 North Broadway. 2 �Mayor Zegarelli asked if there had been a resolution of Ichabod's Landing water bill and Attorney Ponzini advised that there has been a request for a meeting. Mayor will contact Martin Ginsburg as to where we are on the water bill matter. Old Business Trustee Capossela asked Trustee Wray if the Public Safety Committee could address the over night parking of commercial towing vehicles on Old North Broadway in the area of the Flower Box. The police were called but no tickets were on the vehicles. New Business - None Communications, Petitions & Request Village Clerk read letter from attorney for Darunee Soncharoen of 128 Cortlandt Street advising of the filing of an application for an On Premises Liquor License. Village Clerk read Renewal Application Notice Form from George H. Tierney, Jr. of T-4-2 Club, 42 Clinton Street. Village Clerk read Renewal Application Notice Form from National Sokol of North Tarrytown, Inc. of 155 Beekman Avenue. Public Comment Charlie Curi of 221 North Broadway addressed the Board relating to the property owned by his sister and violations she received from the Building Department and why she wasn't given the opportunity to fix the problems before the violations were given. Discussion ensued. Mario Belanich of North Washington Street addressed the Board about the ConEd shut off notices and if they were for the entire building. He was concerned that it would mean the residents would not have heat. The Mayor advised that he believed it was for the landlord's public spaces which include the hallways, outside lights, and public spaces. Mr. McCarthy concurred. At 7:50 p.m., it was moved by Trustee Wray to adjourn into Executive Session, seconded by Trustee Grala to discuss personnel issues and that no action would be taken by the Board. Carried: 5-0. At 9:00 p.m., it was moved by Trustee Capossela and seconded by Trustee Grala to adjourn the meeting. Carried: 5-0. Respectfully submitted, Sonjat/Goldstein-Suss Village Clerk �Meeting Date: Resolution #: 01/13/09 01/06/09 RESOLVED that fourteen (14) voting machines be used in the forthcoming Village Election on March 18, 2009. Moved: Trustee Capossela Seconded: Trustee Wompa Vote: 5-0 �Meeting Date: Resolution #; 01/13/09 01/07/09 BE IT RESOLVED that the Assessor of the Village of Sleepy Hollow has prepared the Tentative Assessment Roll for the current year, and that said Assessment Roll will be filed with the Village Clerk at her office in the Municipal Building, 28 Beekman Avenue, Sleepy Hollow, New York on February 2, 2009, where it may be seen and examined by any persons at all times during business hours between 8:30 AM and 4:30 PM until the 17th day of February 2009 and that on such day in the Board Room, Municipal Building, 28 Beekman Avenue, in said Village, between the hours of 4 PM and 8 PM, the Board of Trustees of said Village, sitting as the Board of Assessment Review, will meet for the purpose of hearing complaints in relation thereto, on the application of any person considering himself aggrieved thereby. Moved: Trustee Grala Seconded: Trustee Capossela Vote: 5-0 �Meeting Date: Resolution #: 01/13/09 01/08/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing the Mayor to Sign Agreement with Clean Lakes Incorporated WHEREAS, a maintenance program is required to control algae in Fremont Pond; and WHEREAS, the Village must retain a licensed and qualified company to apply chemical treatments as part of this maintenance program; and WHEREAS, Clean Lakes Incorporated has submitted a proposal to treat Fremont Pond twice a year at a cost of $970.00 per treatment; and WHEREAS, Clean Lakes Incorporated comes highly recommended to perform this service. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor to sign the attached proposal agreement with Clean Lakes Incorporated to treat Fremont Pond for the control of algae twice a year at a cost of $970.00 per treatment. Moved: Trustee Capossela Seconded: Trustee Wray Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-01-13 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8f7a3d624a444249bdcd7fa14a64ada9.pdf 59aaeff592831f035e65ee1c35ca1b87 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, January 6, 2009, starting at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin T. Wompa Kenneth G. Wray Maria DeMilia-Powers David L. Schroedel Trustees Also Present: Anthony Giaccio, Village Administrator Robert Ponzini, Village Attorney Diane Jacobson, Village Treasurer Sean McCarthy, Village Architect Rich Gross, General Foreman David Smith, Planner Mayor Zegarelli called the meeting to order at 7:07 p.m. PRESENTATION BY AUDITORS - Susan Barrosi and Leslie Tillotson from Bennett-Kielson made a presentation to the Board on the financial condition of the Village. A complete written financial report was submitted to the Board. COMPREHENSIVE PLAN - David Smith discussed with the Board the process on how to complete a comprehensive plan for the Village. ZONING PROPOSAL - David Smith discussed with the Board the time table for setting a public hearing to amend the zoning code to create a Southern Riverfront Development Overlay District and to declare itself lead agency under SEQRA. SPEED LIMIT ON NEW BROADWAY - Robert Ponzini explained the process to reduce the speed limit on New Broadway. The Board discussed the pros and cons for setting a public hearing. Jennifer Lobato-Church from the Webber Park Neighborhood Association also spoke. The Board agreed that it was appropriate to move forward with this change, while still considering other safety measures. �FREMONT POND TREATMENT - Mr. Giaccio made a recommendation to retain Clean Lakes Incorporated to treat Fremont Pond for algae control. KINGSLAND POINT PARK IMA - Mr. Giaccio reported to the Board that he has not yet received the draft Kingsland Point Park IMA from the County. SENIOR CENTER BIDS - Sean McCarthy reported to the Board that 12 bids were received for the senior center and that the lowest bidder was Nikko Construction. The bid was approximately $880,000, which is much lower than expected. Mr. McCarthy is familiar with Nikko Construction, since they built the new Tarrytown Village Hall. The Board complimented Sean for his work. DEVELOPMENT FUND - Diane Jacobson reported to the Board that there is approximately $600,000 in the development fund. The auditors have recommended that these funds be used in a timely manner. They can only be used for recreational purposes. The Board originally recommended that the funds be used for Barnhart Park, the senior center and for a playground at Devries Park. Mr. Capossela said that since the senior center bids came in under budget, the funds should be used for new ball field lights at Devries Park. Ms. Jacobson said that as long as the Board passes a resolution, the funds could be used for the lights. WARRANTS AND BUDGET TRANFERS - Diane Jacobson gave the Board documents for review related to warrants and budget transfers. SPECIAL SESSION At 9:00 p.m., the Board moved to special session. Motion was made by Trustee Grala and seconded by Trustee Wray to approve a resolution adopting a local law amending Chapter 57-22.1 to change snow emergency parking restrictions and fines. The motion passed 7-0. Motion was made by Trustee DeMilia-Powers and seconded by Trustee Capossela to approve a resolution authorizing the General Foreman to post a parks groundskeeper position. The motion passed 7-0. Motion was made by Trustee Caposella and seconded by Trustee Schroedel to approve a resolution declaring the Village Board's intention to become lead agency for the purposes of reviewing a proposed zoning text amendment, special permit application and riverfront development concept plan and to set a public hearing on this matter for February 10, 2009. The motion passed 7-0. �Motion was made by Trustee Wompa and seconded by Trustee DeMilia-Powers to approve a resolution authorizing submission of a grant application to fund a shared water services feasibility study. The motion passed 7-0. Motion was made by Trustee Schroedel and seconded by Trustee Grala to approve a warrant in the amount of $475,090.11. The motion passed 7-0. Motion was made by Trustee Schroedel and seconded by Trustee DeMilia-Powers to approve budget transfers as requested by the Treasurer. The motion passed 7-0. Motion was made by Trustee Wray and seconded by Trustee Schroedel to set a public hearing on January 27, 2009 to change the speed limit on New Broadway. The motion passed 7-0. At 9:12 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Grala and carried unanimously, the meeting was adjourned. Respectfully submitted, Anthony feiaccio Village Administrator �Meeting Date: Resolution #: 01/06/09 01/01/09 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ADOPTING A LOCAL LAW AMENDING CHAPTER 57-22.1 TO CHANGE SNOW EMERGENCY PARKING RESTRICTIONS AND FINES WHEREAS, the Village of Sleepy Hollow ("Sleepy Hollow") duly noticed and conducted a public hearing on December 16, 2008 to consider the adoption of a local law amending Chapter 57-22.1 to change snow emergency parking restrictions and fines of the General Code as shown on Attachment A; and WHEREAS, after due deliberation, Sleepy Hollow finds that this local law is in the best interests of and serves the general welfare and safety of all residents of Sleepy Hollow. NOW, THEREFORE, BE IT RESOLVED that Sleepy Hollow hereby adopts and approves this local law amending Chapter 57-22.1 of the General Code entitled "Snow Zones" and Chapter 57.24 "Penalties and Offenses"; and BE IT FURTHER RESOLVED that this local law shall take effect upon filing with the Secretary of State. Moved: Trustee Grala Seconded: Trustee Wray Vote: 7-0 �Meeting Date: Resolution #: 01/06/09 01/02/09 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing the General Foreman to Post Park Groundskeeper Position WHEREAS, there has been a vacancy in the Parks Department since the departure of the Parks Foreman; and WHEREAS, there is a need for a qualified groundskeeper to be assigned specifically to the parks; and WHEREAS, the policy is for general foreman to post this position at the Public Works Department; and WHEREAS, only current DPW employees are eligible to apply for this position. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow hereby authorize the General Foreman to post the Park Groundskeeper position in accordance with Village policy. Moved: Trustee DeMilia-Powers Seconded: Trustee Capossela Vote: 7-0 �Meeting Date: Resolution: 01/06/09 01/03/09 NOTICE OF INTENT TO BECOME LEAD AGENCY AND SCHEDULE PUBLIC HEARING WHEREAS, the Mayor and Board of Trustees (the Village Board) for the Village of Sleepy Hollow has received an application for Special Permit approval and Riverfront Development Concept Plan approval pursuant to Section 62-5.1 .H of the Sleepy Hollow Zoning CodefromNational RE/sources (the Applicant) for the development of 60 residential units and 2,000=1= s.f. of commercial space on 1.63± acres of upland area within the RF-Riverfront Development District (the Project) located at River Street in the Village of Sleepy Hollow, New York; and WHEREAS, pursuant to Section 62-52 of the Village Code an amendment to the zoning code has been initiated before the Village Board that would allow for modifications to the RF-District, together with the proposed development program constituting the Proposed Action under the State Environmental Quality Review (SEQR) laws of the State of New York; and WHEREAS, the Village Board determined that there is a facially complete application in which to initiate the SEQR and rezoning procedures; and WHEREAS, a Lead Agency must be established for the environmental review of the Proposed Action, pursuant to the requirements of SEQR; and WHEREAS, the Village Board is interested in becoming Lead Agency in this matter. NOW THEREFORE BE IT RESOLVED THAT, the Village Board of the Village of Sleepy Hollow declares its intent to become Lead Agency for the purposes of reviewing the proposed zoning text amendments, special permit application and riverfront development concept plan approval; and, be it further RESOLVED, that the Village Board does hereby refer the Proposed Action to the Village Planning Board and Waterfront Advisory Committee (WAC) pursuant to the requirements of the zoning code and Village's waterfront consistency review law; and, be it further RESOLVED, that the Village Board does hereby schedule a public hearing on the proposed zoning text amendments, special permit and riverfront development concept plan approval for February 10, 2009 at 7:00 PM in Village Hall where all members of the public will be provided an opportunity to be heard. The Village Board will distribute this resolution and related documentation to all other potentially involved agencies and afford them 20 days in order to comment on the intention of the Village Board with regard to Lead Agency. Correspondence relative to this matter can be directed to Sonja Goldstein-Suss, Village Clerk, 28 Beekman Avenue, Sleepy Hollow, New York, 10591. Moved: Trustee Capossela Seconded: Trustee Schroedel Vote: 7-0 �Meeting Date: Resolution #: 01/06/09 01/04/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application to Fund Shared Water Services Feasibility Study WHEREAS, the Village of Sleepy Hollow is concerned about escalating government costs and the increasing tax burden to property owners; and WHEREAS, the Village has a history of cooperation and mutual support with the Villages of Tarrytown and Briardiff Manor as regards water systems, and it is believed that costs can be cut by sharing water supply and billing services, and the three Villages wish to study the feasibility of such a shared arrangement including the possibility of consolidating the water departments of the three Villages into a single water district; and WHEREAS, a grant funding source has been identified as appropriate for a feasibility study and financial analysis of shared water services, namely the Local Government Efficiency Grant Program offered by the New York State Department of State; and WHEREAS, the Village of Sleepy Hollow will be lead applicant on such a grant application with the Villages of Tarrytown and Briardiff Manor as co-applicants; and WHEREAS, the maximum grant available under the High Priority Planning Grant type is $50,000 and the cost of the study has been estimated at $80,000. NOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized and directed to file an application for a High Priority Planning Grant from the New York State Department of State in accordance with the provisions of the Local Government Efficiency Grant Program, with a cash match not to exceed $10,000 per Village, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance for a feasibility study and financial analysis of sharing water services with the Villages of Tarrytown and Briardiff Manor. BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Wompa Seconded: Trustee DeMilia-Powers Vote: 7-0 �Meeting Date: Resolution #: 01/06/09 01/05/09 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CALLING FOR A PUBLIC HEARING TO AMEND CHAPTER 57 OF THE GENERAL CODE ENTITLED VEHICLE AND TRAFFIC WHEREAS, the Village of Sleepy Hollow ("Sleepy Hollow") has received requests from the residents of the New Broadway area to review the Village's speed limit in that area; and WHEREAS, Sleepy Hollow, after due deliberation, believes that amending Chapter 5746 (H) of the "Vehicle and Traffic" Code to change the maximum speed limit not to exceed twenty-five (25) miles per hour the entire length of New Broadway is in the best interests of its residents. NOW, THEREFORE, BE IT RESOLVED that a public hearing will be held on the 27th day of January, 2009 at 7:00 p.m. to consider a proposed local law to amend Chapter 57 of the General Code of the Village of Sleepy Hollow entitled "Vehicle and Traffic" to change the maximum speed limit not to exceed 25 mph the entire length of New Broadway. Moved: Trustee Wray Seconded: Trustee Schroedel Vote: 7-0 �o o O 00 CD h~ CM ui CM CM^ CO" O CM CM CO LU CO h- h- z o3 o o Q_ 06 LU LU Q_ CM X LU Pz cr UJ LU 3 X LL h- Z hUJ LU LU < 01 h< LU LU < CO LU O cr >- LU i - H h< 9- • * — CO LO ^~ 00 €/* z g h- o H Q. < o JLU !C0 IO let a: \o r= < O CO Q_ CO Z LU 3 < CO O cr o < CO < h- < zo o LU CO a: 01 UJ —> < LU CL o co zo o 01 3 o Q_ Q CO LL N hLU CD ZUJ DQ 01 < < o Z LU LU 3 a LU o3 hLU CO _J < z o o a: < < > o o 01 Q_ 0_ < LU 01 < < CO 1- o z O < o or o LU i Q LU > Q_ O < cr cr O or h3 O z cr 3 o €^ te- 60- LU CO 01 8 LU LL CO o z 01 O 01 CO (f)\ <! 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For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-01-06 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text