1 25 61 https://sleepyhollow.localarchives.org/files/original/727d1ec96f379559902020c578976703.pdf 201cac076be1c30370273e011dcf6b6e PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, December 18, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel Barbara Carr Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Greg Camp, Police Chief Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. MOMENT OF SILENCE - There was a moment of silence for the victims of the Sandy Hook Elementary School Shooting. There will be a vigil to honor the victims on Friday, December 21, at 5:30pm in front of Village Hall. CODE REVISIONS - The Village Board continued its discussion on code revisions. Ms. Gandolfo summarized the proposed changes and initiated the discussion. The first item discussed was the requirement that a certificate of occupancy be issued prior to the sale of any single family homes. Trustee Carr and Trustee MacFarlane felt the law should remain unchanged. Sean McCarthy explained why he felt the law was beneficial. Trustee Stupel stated that single family homes should be exempt because of the limited resources in the building department. Trustee Stupel said that she wanted more information on any violations issued as a result of this law. Mayor Wray tabled the item, until this information is provided. The Board continued reviewing other aspects of the code. It was agreed that the proposed fine changes would not go into effect until June 1, 2013. There was a discussion on sidewalk cafes, trees and LEED certification. Discussion ensued. Mayor Wray ended the discussion by stating that the only two unresolved items are the certificate of occupancy issue and the tree policy. M A Y O R ' S ANNOUNCEMENTS - Mayor Wray wished everyone a happy holiday season and announced that there will be a New Year's Day Community Meal at the James Galgano Building on January 1, 2013 from 12:00-3:00. Donation and volunteers are needed. All are welcome to attend and enjoy a free meal. �SPECIAL SESSION On a motion made by Trustee Lobato-Church and seconded by Trustee Stupel and carried unanimously the Board moved into special session. SEE ATTACHED RESOLUTIONS On a motion made by Deputy Mayor Wompa and seconded by Trustee Stupel and carried unanimously, the Board moved out of special session. At 9:00pm the meeting was adjourned Respectfully submitted, Anthony GiSCcio Village Administrator �Meeting Date: 12/18/2012 Resolution #: 12/152/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Village Treasurer to make Budget Transfers BE IT RESOLVED, the Mayor and Board of Trustees authorizes the Village Treasurer to make the attached budget transfers. Moved: Deputy Mayor Wompa Second: Trustee Stupel Vote: 6-0 BUDGET TRANSFERS Line Description Account No. Ambulance Corp. Professional Consultants A.4540.447 Treasurer Personal Services Full Time A.1325.100 $18,000.00 Clerk Personal Services Part Time A.1410.103 $14 362 32 To cover the hiring of Part Time EMTs Debit Credit $32,362.32 �Meeting Date: 12/18/2012 Resolution #: 12/153/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Village Administrator to Execute Agreement Whereas, it has become increasingly difficult to get a local volunteer crew to respond for emergency ambulance calls on a regular basis requiring mutual aid response from neighboring communities. The delay in response is dangerous for patients and presents a potentially serious liability to the community. In 2011 the community received about 800 calls for emergency ambulance response. This is an increase in volume, making it more difficult for the membership to meet the call volume. Whereas, the Village of Sleepy Hollow is desirous of entering into an agreement with the Mid-Hudson Ambulance District to provide paid EMT coverage for twelve (12) hours a day (seven) 7 days a week and other terms and conditions provided in the attached agreement; and Whereas, the Village has considered other proposals and believes the Mid-Hudson Ambulance District is the best, most cost-effective group for the services the Village needs. Now, therefore, be it resolved, the Board of Trustees hereby authorizes the Village Administrator to execute the attached agreement with the Mid-Hudson Ambulance District. Moved: Trustee MacFarlane Second: Trustee Carr Vote: 6-0 �AGREEMENT Agreement with Mid-Hudson EMS District for the Provision of Emergency Medical Technicians to supplement Sleepy Hollow Volunteer Ambulance Corps This Agreement (the "Agreement") entered into this _ _ _ _ _ day of December, 2012, by and between the Village of Sleepy Hollow, a New York municipal corporation with offices at 28 Beekman Avenue, Sleepy Hollow, New York 10591 (the "Village") and t h e Mid-Hudson Ambulance District, a Municipal Corporation, with headquarters at do Town of Ossining, 16 Croton Avenue, Ossining, NY 10591 (the "Contractor"). WITNESSETH: WHEREAS, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department thereof; and WHEREAS, the Village's A m b u l a n c e C o r p s ("SHVAC") is an entirely volunteer Village organization that provides ambulance services to the Village and certain areas within the Town of Mt. Pleasant, as well as participating in mutual aid services, and WHEREAS, the Village's Board of Trustees evaluated the Contractor's Proposal, qualifications, experience, and cost, and has determined that awarding the contract to the Contract is in the best interests of the Village, and WHEREAS, the Village's Board of Trustees has evaluated other proposals regarding the furnishing of emergency services to the community, and has determined that the proposal of the Contractor is the most cost-effective and best way to provide for supplementation of emergency services by SHVAC. NOW, THEREFORE, THE PARTIES HERETO AGREE as follows: I. Contract Administration The recitals above are incorporated as if more fully set forth herein. The Village A d m i n i s t r a t o r (Manger) or his designee shall represent the Village in all matters pertaining to this Agreement and shall administer this Agreement on behalf of the Village. The Village A d m i n i s t r a t o r (Manager) or his designee may take any reasonable action to monitor the Contractor's compliance with relevant laws and this Agreement. �II. III. Term; Termination A. The term of this Agreement shall commence at 12:01 a.m. on January 1, 2013 and shall terminate at 12:00 a.m. on M a y 3 1 , 2 0 1 3 , unless terminated earlier or extended pursuant to the terms and conditions of this Agreement. B. The Village may terminate this Agreement: (a) at any time, for any reason, upon fifteen (15) days prior written notice to the Contractor, whereupon the Contractor shall be entitled to payment for services rendered pursuant to this Agreement; and (b) upon seven (7) written days notice to the Contractor if the Contractor has breached a material provision of the Agreement and failed to cure the same within five (5) days of written notice thereof. C. The Village may also terminate this Agreement immediately if the Contractor: (i) ceases business, becomes insolvent, commences to wind-up, or becomes subject to any insolvency, bankruptcy, or similar proceedings; (ii) makes an assignment for the benefit of creditors; (iii) files a petition under any bankruptcy, insolvency, or similar law providing for the relief of debtors, or has any such petition filed against it, and the Contractor fails to have such petifion stayed or lifted within ten (10) days from the date on which the petition is entered. In the event of any of the aforesaid events, the Contractor shall provide written notification to the Village within three (3) days from the date of the event. D. Termination by the Village shall in no way affect the Village's right to rely on any applicable bond. Conditions The Contractor is required to meet all terms and conditions contained herein and as described in the RFP a t t a c h e d h e r e t o . IV. E.xtension o f T e r m By resolution of the Village Board of Trustees, this Agreement may be extended for three (3) additional one (1) year terms upon thirty (30) days prior written notice to the Contractor. V. Notices All notices, demands, requests, consents, approvals, waivers, or communications ("Notices") that either party desires or is required to give to the other party shall be in writing and either personally delivered or sent by prepaid postage, first class mail, or �sent by facsimile (with confirmation of receipt). Notices shall be addressed as appears below for each party, provided that if either party gives notice of a change of name or address, notices to the giver of such notices shall thereafter be given as demanded in that notice. VI. Insurance Contractor shall provide proof of insurance coverage as follows. All insurance obtained pursuant to the terms herein shall be obtained from insurance companies licensed in the State of New York (i.e., possess an "Admitted" status), c a r r y i n g a B e s t ' s financial rating of A-, FSC X, or better. Insurance coverage submitted from an insurance company having a lesser rating shall only be permitted if approval is granted by the Village Attorney. Said approval is within the sole discretion of the Village Attorney. Prior to providing the services contemplated herein, the Contractor shall provide proof of the following coverage; 1. 2. 3. Commercial General Liability (CGL) coverage with limits of insurance of not less than $1,000,000 (One Million Dollars) each occurrence, $2,000,000 (Two Million Dollars) Annual Aggregate and including a waiver of subrogation. Automobile Liability a. Business Automobile Liability coverage with limits of at least $1,000,000 (One Million Dollars) each accident. b. Business Automobile coverage must include coverage for liability arising out of all owned, leased, hired and non-owned automobiles. c. Business Automobile coverage must include a waiver of subrogation. Workers' Compensation and Employers' Liability, and New York State Disability: a. Statutory N.Y.S. Worker's Compensation, Employer's Liability, and New York State Disability Benefits Insurance required for all employees. b. 4. ACORD forms are not acceptable proof of Worker's Compensation coverage. C-105.2 Certificate of N.Y.S. Worker's Compensation Insurance must be provided. DB 120.1 Certificate for N.Y.S. Disability Benefits Insurance must be provided. Professional Liability coverage with limits of $1,000,000 (One Million Dollars) each Occurrence/ $2,000,000 (Two Million Dollars) Annual Aggregate. The professional insurance shall cover the professional services rendered to t h e V i l l a g e o f S l e e p y H o l l o w by the Contractor. �5. Umbrella Insurance Coverage with limits of $10,000,000 (Ten Million Dollars) each O c c u r r e n c e $10,000,000 (Ten Million Dollars) Aggregate. Policy must state that it covers over the General Liability, Automobile, Professional Liability, and Employers' Liability Insurance. The Village of Sleepy Hollow, S H V A C (Sleepy Hollow EMS), and their respective officers, directors, e m p l o y e e s , agents, volunteers, and emergency services providers shall be listed as additional insured on all policies (except the Workers' Compensation and Disability policies) and list this Agreement. Such c e r t i f i c a t e s of insurance shall contain the following statement: ALL C O V E R A G E SHALL BE PRIMARY A N D N O N - C O N T R I B U T I N G T O A N Y O T H E R I N S U R A N C E OR S H L f - I N S L ' R A N C E H E L D BY T H E VILLAGE OF S L E E P Y H O L L O W . " Include any deductible maintained by, or provided to, the additional insureds. Certificates shall provide that sixty (60) days written notice, by registered mail with return receipt requested, prior to cancellation be given to the Village. Policies that will lapse and/or expire during the term shall be re-certified and received by the Village no less than thirty (30) days prior to renewal. All relevant insurance policies shall provide coverage for the defense and indemnification p r o v i s i o n s contained herein. Original copies of insurance policies affording coverage, for which certificate of insurance are to be furnished to the Village, must be submitted to the Village for e x a m i n a t i o n along with certificates. Failure of the Village to object to the contents of any certificate or absence of same shall not be deemed a waiver of any or all rights held by the V i l l a g e . Contractor acknowledges that failure to obtain such insurance constitutes a material breach of contract and subjects it to liability for damages, indemnification, and any and all other legal remedies available to the Village. VII. Indemnification and D e f e n s e C o n t r a c t o r shall indemnify, defend, and hold harmless the Village and its respective officers, directors, employees, volunteers, agents, and representatives, from and against any and all costs, losses, liability, claims, and expenses (including ^ reasonable legal fees) i n c u r r e d in connection with, or arising from, any claim, legal action, or proceeding arising out of the terms of or the services to be performed under the Agreement against the Village, and/or any such persons so indemnified, by any third party in relation to (i) a breach of any of the representations and warranties made by the Contractor, its e m p l o y e e s , and/or subcontractors; (ii) a breach of the Agreement by the Contractor, its e m p l o y e e s , and/or subcontractors; or (iii) the negligence or willful misconduct of the Contractor, its employees and/or subcontractors, provided, in each case, that the Contractor is notified promptly, in writing, of any such suit, action, or threat �thereof and is given full and complete authority, information, and assistance by the Village for the defense and settlement of the same. This indemnification, defense, and hold harmless shall apply to any willful acts or omissions of the Contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable. VIII. Independent Contractor The Contractor, including the Contractor EMT, is an independent contractor and may neither hold itself out nor claim to be an officer, employee, or subdivision of the Village of Sleepy Hollow, (EMS), nor make any claim, demand, or application to or for any right based upon any different status. IX. Payment. The Village is to prepay for services for the tenure of this contract, unless otherwise negotiated and attested to, by both parties, in writing. The cost for seven (7) days per week EMT coverage, at $17.86 per hour, 12 hours per day, will be submitted one month in advance of service for that month. These bills may also be paid quarterly. The details of this billing arrangement are further covered as "Attachment A". X. Assignment Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or of its right, title, or interest herein, or its power to execute this Agreement, to any other person or corporation without the previous consent in writing of the Village. IN WITNESS THEREOF, the parties here to have executed this Agreement as of the date set forth above. Village of Sleepy Hollow Village A d m i n i s t r a t o r (Manager) 28 Beekman Avenue Sleepy Hollow, New York 10591 Village of Sl-eef/y Hollow Administrator (Manager), Date Mid-Hudson A m b u l a n c e District do Town o f O s s i n i n g Supervisor 16 Croton Avenue Ossining, NY 10562 Town of Ossining Supervisor Date �ATTACHMENT A Billing Schedule for 2013: Sleepy Hollow Pre-Payments January, March, May, July, August, October, December (31 Day Months)= $6,643.92 April, June, September, November (30 Day Months)= $6,429.60 February (28 Day Month)= $6,000.96 Payment Plan 1 (Monthly Pre-Paid) Month of Service January 2013 Hourly Hours Per Month Bill Rate (12 Hours Per Day) Amount $17.86 372 Hours $6,643.92 Due Date Friday, December 28"^ 2012 February 2013 $17.86 336 Hours $6,000.96 Thursday, January 31'* 2013 M a r c h 2013 $17.86 372 Hours $6,643.92 Thursday, February 28'" 2013 April 2013 $17.86 360 Hours $6,429.60 Friday, M a r c h 29'" 2013 M a y 2013 $17.86 372 Hours $6,643.92 Tuesday, April 30"^ 2013 June 2013 $17.86 360 Hours $6,429.60 Friday, M a y 31'* 2013 July 2013 $17.86 372 Hours $6,643.92 Friday, June 28'" 2013 August 2013 $17.86 372 Hours $6,643.92 Wednesday, July 3 1 " 2013 September 2013 $17.86 360 Hours $6,429.60 Friday, August 30'^ 2013 October 2013 $17.86 372 Hours $6,643.92 M o n d a y , September 30'" 2013 November 2013 $17,86 360 hours $6,429.60 Thursday, October 3 l " 2013 December 2013 $17.86 372 Hours $6,643.92 Friday, N o v e m b e r 29'" 2013 Contract Total N/A 4380 Hours $78,226.80 N/A Payment Plan 2 (Quarterly Pre-Paid) Month{s) of Service Hourly Hours Per Quarter Rate (12 Hours Per Day) January- M a r c h 2013 $17.86 April-June 2013 $17,86 July- September 2013 $17 86 October- December 2013 $17,86 Contract Total N/A Bill Amount Due Date 90 days, 1080 Hours $19,288.80 December 28'" 2012 91 Days, 1092 Hours $19,503,12 M a r c h 29'" 2013 $19,717.44 June 28'" 2013 92 Days, 1104 Hours $19,717,44 October 3 1 " 2 0 1 3 4380 Hours $78,226.80 N/A � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-12-18_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8019ef361ab2d163040020f5280496fa.pdf af184c1a24d4d28e4fe450becc027f89 PDF Text Text Meeting Date: Resolution #: 12/11/2012 12/149/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Announcing Informational Meeting Whereas, the Village received a grant to complete a hazard mitigation plan, and Whereas, Cash & Associates have been retained to complete this work, and Whereas, as part of the agreement with Cash & Associates a public informational meeting describing the project must be completed. Now therefore be it resolved, that the Board of Trustees does hereby call for an Informational Meeting on Tuesday, January 22, 2013, at 7:00 pm or shortly thereafter, at Village Hall, regarding the Village's hazard mitigation plan. Moved; Deputy Mayor Wompa Seconded; Trustee Campbell Vote: 5-0 �Meeting Date: Resolution #: 12/11/2012 12/150/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow A p p r o v i n g the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at their November 13, 2012 meeting accepted John Cabezas as an active member of Rescue Hose Co. No. 1. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendation of the Board of Fire Wardens to accept John Cabezas as an active member of Rescue Hose Co. No. 1 and; Be it further resolved the Board of Trustees directs the Village Clerk to notify the Board of Fire Wardens in writing of this resolution. Moved: Trustee Stupel Second: Trustee Lobato-Church Vote: 5-0 �Meeting Date: Resolution #: 12/11/2012 12/151/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions of the Ambulance Corps members in electing the following applicants to active membership with the Sleepy Hollow Volunteer Ambulance Corps: Barbara Anzovino of Sleepy Hollow, Tanis Annichiarrico of Tarrytown and Toni-Marie Verrano of West Harrison. BE IT FURTHER RESOLVED that the Board of Trustees directs the Village Clerk to notify the Ambulance Captain in writing of this resolution. Moved: Trustee Lobato-Church Second: Trustee Stupel Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-12-11_RES-149-151 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ad38cbcd66bca3ad0e6e1ae0fabf99c4.pdf cbdc4dd7502aa900b39a58082b8e6842 PDF Text Text Meeting Date: 12/11/2012 Resolution #: 12/148/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Authorize Mayor to sign the Ambulance Service Agreement With the Mount Pleasant West Ambulance District for 2012 Whereas, the town of Mt. Pleasant has requested that the Sleepy Hollow Volunteer Corps service the Mt Pleasant West Ambulance district, and Whereas, the town of Mt. Pleasant agrees to pay the sum of $7,364.00 per year for this service as outlined in the attached agreement, and Whereas, Village Counsel has reviewed and approved this agreement. Now be it resolved, that the Board of Trustees hereby authorizes the Mayor to sign the attached Ambulance Service Agreement with the Town of Mt. Pleasant West Ambulance District for the period January 1, 2012 through December 31, 2012. Moved: Trustee Campbell Seconded: Trustee Lobato-Church Vote: 5-0 �AGREEMENT This agreement dated as of March 13, 2 012, by and between MOUNT PLEASANT WEST AMBULANCE DISTRICT, with offices at One Town Hall Plaza, Valhalla, New York 10595 (hereinafter referred to as the "DISTRICT") and VILLAGE OF SLEEPY HOLLOW, a municipal corporation duly organized and existing under the laws of the State of New York with offices at 2 8 Beekman Avenue, Sleepy Hollow, NY (hereinafter referred to as the "VILLAGE"). WHEREAS, the DISTRICT was established pursuant to TOWN LAW Section 190 ^ sag, for the purpose of providing emergency medical services, for the purpose of providing pre-hospital emergency medical treatment and emergency transportation of sick or injured persons found within the boundaries of the DISTRICT to hospitals, sanitariums or other places within reasonable distances for the treatment of such illness or injury; and WHEREAS, the VILLAGE operates an ambulance service known as the Sleepy Hollow Ambulance Corps (hereinafter referred to as the "AMBULANCE CORPS"); and WHEREAS, the VILLAGE wishes to furnish emergency ambulance service to persons requiring same within the boundaries of the District; and �WHEREAS, the DISTRICT may contract with one or more organizations having sufficient training and personnel experienced in the operation, maintenance and repair of emergency vehicles and for furnishing of emergency treatment; and WHEREAS, the AMBULANCE CORPS has the experience, personnel and equipment as required to faithfully fulfill the terms of this Agreement. NOW, THEREFORE, it is mutually agreed as follows: FIRST: 1) The VILLAGE through the AMBULANCE CORPS hereby agrees to furnish to the DISTRICT, 24 hours, 7 days per week emergency ambulance service for a term of one year, commencing January 1, 2012. In the event all AMBULANCE CORPS vehicles are in use and an additional call for emergency assistance is placed within the District, the "mutual aid" plan will automatically be activated whereby a neighboring ambulance service will respond to the call. 2) In consideration for the performance of the emergency ambulance services to be performed by the AMBULANCE CORPS, the DISTRICT shall pay to the VILLAGE the sum of Seven Thousand Three Hundred and Sixty Four ($7,364) dollars for year 2012. Payment will be made on or about May 15, 2012. The amount of the consideration for any subsequent annual renewal of this agreement be subject to negotiation. (see f8) shall The District reserves the right �to conduct an a.nnua.1 a-udit of the books a.nd recoirds of the AMBULANCE CORPS upon due notice and during normal business hours. SECOND: The VILLAGE and the AMBULANCE CORPS shall comply with all federal, state and local statutes and ordinances, including and not limited by, Article 3 0 of the Public Health Law of the State of New York, as amended, as the same pertains to the ambulance services. It is further agreed that the VILLAGE and the AMBULANCE CORPS shall comply with any and all applicable regulations issued from time to time by regulatory agencies having jurisdiction. THIRD: The VILLAGE and the AMBULANCE CORPS hereby agree to furnish the DISTRICT the necessary certificates certifying that it has complied with all of the laws of the State of New York regarding the training of personnel and shall provide equipment, ambulance and personnel sufficient to furnish said services. FOURTH: The AMBULANCE CORPS through its appropriate members shall at all times during the term of this agreement be subject to call for such emergency service by the Police Department for a person or persons living or found within the boundaries of the DISTRICT and when notified by the Police Department of a request for such service, shall respond to and render such service without undue delay and with suitable equipment and personnel. �FIFTH: The VILLAGE and the AMBULANCE CORPS shall indemnify and save harmless the DISTRICT and the Town of Mount Pleasant against all liability, losses, cost (of whatever nature or description including reasonable attorneys fees) and damages on account of injury to persons or property arising as a result of alleged negligence, want of care or fault of any nature whatsoever of the AMBULANCE CORPS pertaining to this Agreement. SIXTH: This Agreement cannot be changed or modified except by another instrument in writing, signed and executed as of the date and year first written above. SEVENTH: EIGHTH: This Agreement shall be nonassignable. The parties hereto agree that this Agreement shall be for the period of one year and shall be automatically renewed thereafter for four (4) successive year intervals unless terminated earlier by the parties as provided below (the maximum term of this Agreement being up to December 31, 2016) . Either party may terminate this agreement for any reason whatsoever upon giving sixty (60) days written notice to the other party prior to the end of any one year term of this Agreement. Upon giving such notice, this Agreement shall terminate at the end of the calendar year in which said notice is given. The notice to �be given hereunder shall be certified mail, return, receipt requested, addressed to the parties and address stated above. NINTH: This Agreement shall be governed and construed pursuant to the laws of the State of New York. TENTH: Neither of the parties herein shall be responsible for failure or delay in the performance of any obligation hereunder caused by labor disturbances, fire, earthquake, war, insurrection, interference by civil or military authorities, floods, storms, transportation embargoes, or any other cause whatsoever not within its control and which by the exercise of due diligence it is unable to overcome, of the nature or class commonly embraced in the phrase, "Act of God," whether one of the causes hereinabove enumerated or not. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be duly signed and executed as of the day and year first written above. P L E A S A N T A M B U L A N C E DISTRICT ^ / J o a n A. kayhury/pupervi^i Town of Mount Pleasant Attest �VILLAGE OF SLEEPY HOLLOW Kenn^'th G. Wray, Attest �Meeting Date: Resolution #: 12/11/2012 12/149/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Announcing Informational Meeting Whereas, the Village received a grant to complete a hazard mitigation plan, and Whereas, Cash & Associates have been retained to complete this work, and Whereas, as part of the agreement with Cash & Associates a public informational meeting describing the project must be completed. Now therefore be it resolved, that the Board of Trustees does hereby call for an Informational Meeting on Tuesday, January 22, 2013, at 7:00 pm or shortly thereafter, at Village Hall, regarding the Village's hazard mitigation plan. Moved: Deputy Mayor Wompa Seconded: Trustee Campbell Vote: 5-0 �Meeting Date: Resolution #: 12/11/2012 12/150/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at their November 13, 2012 meeting accepted John Cabezas as an active member of Rescue Hose Co. No. 1. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendation of the Board of Fire Wardens to accept John Cabezas as an active member of Rescue Hose Co. No. 1 and; Be it further resolved the Board of Trustees directs the Village Clerk to notify the Board of Fire Wardens in writing of this resolution. Moved: Trustee Stupel Second: Trustee Lobato-Church Vote: 5-0 �Meeting Date: Resolution #: 12/11/2012 12/151/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions of the Ambulance Corps members in electing the following applicants to active membership with the Sleepy Hollow Volunteer Ambulance Corps: Barbara Anzovino of Sleepy Hollow, Tanis Annichiarrico of Tarrytown and Toni-Marie Verrano of West Harrison. BE IT FURTHER RESOLVED that the Board of Trustees directs the Village Clerk to notify the Ambulance Captain in writing of this resolution. Moved: Trustee Lobato-Church Second: Trustee Stupe! Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-12-11_RES-148-151 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/589567ce293c23500c2dd35b950dc9f3.pdf 75c109789f50d64200b5711b1f9e7fe6 PDF Text Text Meeting Date: 12/11/2012 Resolution: 12/147/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to Sign Inter Municipal Agreement with the County of Westchester for Police Officer Training Program Whereas, the Village Board is desirous of entering into a 5 year inter municipal agreement with the county of Westchester for a Police Officer training program in which the Village provides instructors in exchange for free training, subject to the attached agreement, and Whereas, Village Counsel has reviewed and approved of the agreement. Now, therefore be it resolved the Board of Trustees hereby authorizes the Mayor to execute the inter-municipal agreement with the County of Westchester for its Police Officer training program. Moved: Trustee Carr Seconded: Trustee Campbell Vote: 5-0 �A G R E E M E N T made this day oF , 2012 by and between: T H E C O U N T Y O F W E S T C H E S T E R , a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601 (hereinafter referred to as the "County") and a municipal corporation of the State of New York having an office and place of business at , New York (hereinafter referred to as the "Municipality") W H E R E A S , the County has a police training facility located in Valhalla, New York; and W H E R E A S , under New York State Law a newly appointed police officer of any county, city, town, village or police district ("Police Officer") must satisfactorily complete an approved municipal police basic training program within 12 months of being hired and may also be required as part of ongoing training to take additional courses as part of their employment requirements, including seminars, conferences, exercises, drills or workshops at the County's police training facility as well as at any o f f - s i t e location where such training takes place, (collectively, the "Police Academy"); and W H E R E A S , in order to comply with New York State Law, Police Officers from the Cuualy and olhci inunicipalities attend the Police Academy; and W H E R E A S , from time to time the Municipality will assign one or more of its police officers who are certified police instructors ("Instructor"), as part of his or her employment duties, to the Police Academy to provide instruction. N O W , T H E R E F O R E , in consideration of the terms and conditions herein contained, the parties agree as follows: �Section 1. The County and the Municipality agree that the County may utilize Instructors provided by the Municipality to teach Police Officers training courses, seminars, conferences, exercises, drills or workshops conducted at the police training facility located in Valhalla, NY as well as any off-site location where such training takes place (collectively, the "Police Academy"). Instructors must submit a lesson plan as well as a copy of any other presentation material to be used in conjunction with the lesson plan, excluding copyrighted material, to the Westchester County Commissioner of Public Safety, or his duly authorized designee (the "Commissioner"). Once approved, the Instructor shall teach in accordance with the approved lesson plan. Under no circumstances shall the Instructor cause any portion of any Police Academy training program to be audio or video recorded without the written consent of the Commissioner. During the period of time the Instructor is teaching at the Police Academy, the Instructor shall be under the control and direction of the Commissioner. Notwithstanding the foregoing, during the time that the Instructor is teaching at the Police Academy, in the event of a conflict because an Instructor is directed to act by both the Commissioner and the Municipality, the Commissioner's direction shall take priority. Section 2. I'he Municipality agrees that the Instructor will retain his or her status as an employee of the Municipality during the time that the Instructor is teaching at the Police Academy. The Municipality shall remain responsible for establishing the salary and benefits of the Instructor assigned to the Police Academy and for making all payments due the Instructor. Nothing contained herein shall be intended to create an employer/employee or agency relationship between the County and the Instructor or to confer on the Instructor any rights other than those that accrue to the Instructor as an employee of the Municipality. �Section 3. The Municipality agrees t o c g g e g t e with the County in coordinating and organizing the use by the County of the Instructors. In no event will the Municipality charge any indirect cost to the County for the administration or implementation of this Agreement. Section 4. The County shall defend and indemnify the Municipality in connection with any action or proceeding brought by a party other than the County or the Instructor against the Municipality, its officers, employees and/or elected officials, based on a claim or cause of action arising out of the Instructor's acts or omissions while acting within the scope of his or her duties as an Instructor at the Police Academy, provided that the Municipality shall (i) give the County prompt written notice of such action or proceeding, by delivering to the Westchester County Attorney ("County Attorney") the original or a copy of any summons, complaint, process, notice, demand, pleading or other communication regarding such claim, within five (5) days after the Municipality receives such document and prior to the entry of any default judgment; (ii) provide the County with a written request from the Municipality for defense and indemnification and (iii) give the County the full cooperation of both the Municipality and the Instructor in the defense of such action or proceeding and in defense of any action or proceeding against the County based upon the same act or omission. The duty to defend and indemnify shall not arise where injury or damage resulted from intentional wrongdoing or recklessness on the part of the Instructor. The County Attorney shall have full and complete discretion and control over the conduct of such defense. Fhe Municipality may, at any time, seek other representation and make an application for substitution of counsel of its choosing. In such event, the County shall have no further liability �•sponsibility to provide defense or indemnification for the Municipality pursuant to this or responsi Agreement. If, in any action or proceeding where the Municipality and the County, its officers, employees or elected officials are named as co-defendants, tacts shall be disclosed such that the interests of the Municipality and the County shall, in the sole opinion of the County Attorney, be adverse, then the County Attorney shall, upon written notice, decline or withdraw from representation of the Municipality. The written notice shall, to the extent practicable, set forth the reason for such confiict. In the event the County Attorney makes such a determination, then the County shall seek other representation, and make an application for substitution of counsel of the County's choosing, to defend the Municipality under this Agreement. In no event shall the County's obligation to provide defense and indemnification pursuant to this paragraph be construed to include claims arising outside the scope of the Instructor's teaching services or in connection with the Instructor's travel to and from the Police Academy to carry out such teaching services. In no event shall the County have any obligation to the Municipality or its Instructor for to New York General Municipal Law Section 2()7-c. Additionally, if an Instructor is injured during the time he or she is teaching at the Police Aeaden'iy, it is understood that the Instmctor. as an employee of the Municipality, would apply for coverage under the Municipality's workers compensation policy. Section 5. Except as set forth in Section 4 above, the Municipality agrees: �(a) that, except for the amount, i f any, of damage contributed to, caused by or resulting From the negligence of the County, the Municipality shall indemnify and hold harmless the County, its officers, employees and agents from and against all liability, damage, claims, demands, costs, judgments, attorneys' fees or loss arising directly or indirectly out of this Agreement, including without limitation the acts or omissions hereunder by the Municipality or the Municipality's Instructors or third parties under the direction or control of the Municipality, and (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement and for which indemnification is required to be provided under paragraph (a) above, and to bear all other costs and expenses related thereto. ~~~~ Section 6. This Agreement shall commence on March 21, 2012 and continue in full force and effect through March 20, 2017. Section 7. This Agreement may be terminated by either party by giving written notice of the termination to the other party not less than thirty (30) days prior to the effective date of such termination. Section 8. All notices of any nature referred to in this Agreement shall be in w riting and either sent by registered or certified mail postage pre-paid, or sent by hand or overnight courier, or sent by facsimile (with acknowledgment received and a copy of the notice sent by overnight courier), to the respective addresses set forth below or to such other addresses �as the respective parties hereto may designate in writing. Notice shall be effective on the date ot receipt. To the County: Commissioner - Sheriff of Public Safety Saw Mill River Parkway Hawthorne, New York 10532 With a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue White Plains, New York 10601 )aliiy: To the Municipality: yiWm Section 9. n m Skepu m o ^ The failure of either party to insist upon strict performance of any term, condition or covenant herein shall not be deemed a waiver of any rights or remedies that the party may have, and shall not be deemed a waiver of any subsequent breach or default in the terms, conditions or covenants herein. Section 10. This Agreement shall not be enforceable until it has been approved by the Westchester County Board of Legislators and the Westchester County Board of Acquisition and Contract and the governing body of the Municipality and has been signed by both parties and approved by the Office of the County Attorney. �IN W I T N E S S W H E R E O F , the parties hereto have executed this Agreement on the day and year first above written. THE COUNTY OF WESTCHESTER By George N. Longworth Commissioner -Sheriff of Public Safety iVllJNICH'ALITY I Bv ik i i ^ ^ h (blame and Title) d ^V/VltLH ^ Approved by the Westchester County Board of Legislators by Act No 2012-117 on the lO"^ day of September 2012. Approved by the Board of Acquisition and Contract of the County of Westchester on the 11" day of October, 2012. Approved as to form and Manner of execution: Assistant County Attorney County of Westchester K/( )/dps/instructoragr2() 12.d«c Date �MUNI€tPALITY'S ACKNOWLEDGEMKNT STATE OF N E W Y O R K ) ) ss.: C O U N T Y OF W E S T C H E S T E R ) On this / f day ot i 20IJ. before me personally came HmApyj me known, and known to me to be the G- ( a J I I ^ , to o f _ j / c l ( ^ / J h e municipal corporation described in and which executed the within inslrument, who being by mc duly sworn did deK>.se and say r^ v d ^ g ^ j4l|W ^ M O y resides at tlie said t h a t ^ s h e is the of said municipal corporation. PAULA A MCCARTHY Notary Public - State of New York NO. 01MC6198640 Qualified in Westchesfer County , My Commtsslon Expires . f l J t ^ / i ' i �c i r n i m c m L m M m m m . (Municipal ity) — ^ •y ( f TfTih^) ille) named in Ihc foregoing agreement lhat I/O m e l h G j j J m ^ agreemen. on behalf of .he Municipality wa., at the time of execution n, wa, duly signed for on behalf of said Municipality by authority is in full force and effect at the date hereof. and that such authority is in (Sigiature) S T A T E OF N E W Y O R K ) COUNTY OF'WESTCHESTER) he/she is the dlMMM^^-^^J^^^ (THle)O Y M ^ f f ^ m ^ County A MCCARTHY N o t a r y Public - Slate of N e w York NO. 0 1 M C 6 1 9 8 6 4 0 Qualified in W e s t c h t s t s r f o u n f t My Commission Expires . Id-id fill d •<W � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-12-11_RES-147 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/61e41e5c4cd07f8ca15a16b87dfcace7.pdf 0642dad4aebe944ce087944545242fb4 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow The Board of Trustees of the Village of Sleepy Hollow held a Work Session on Tuesday, December 4, 2012 at Kendal-on-Hudson, 1010 Kendal Way, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Bruce Campbell Barbara Carr Karin Wompa Evelyn Stupel Jennifer Lobato-Church Susan MacFarlane Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:30 p.m. MAYOR'S ANNOUNCEMENTS - Mayor Wray had opening remarks and informed the audience that public comments were permitted. TRUSTEE REPORTS Trustee Carr gave a Finance Committee report. The operational budget was adopted in the spring and the capital budget was recently approved. Items approved in the capital budget included two new police cars, replacement vehicles for the DPW, Route 9 streetscape project, ambulance building repairs and a new generator for the senior center. Trustee Carr mentioned the sale of the old fire truck to Broad Channel, New York. Trustee MacFarlane gave a Recreation Committee report. There are many new senior citizen programs and special events being offered by the Village. Trustee MacFarlane distributed a listing of these activities to the audience (Attached). Volunteers are needed for the New Year's Day community meal and the chess club. Trustee Campbell gave a Communications Committee report. The Committee is working on creating a public access channel as well as a more efficient emergency notification system. Improvements have been made to the Village's website. Trustee Campbell also gave a report on Halloween. The Village is partnering with local organizations like The Sleepy Hollow Cemetery, Chamber of Commerce and Historic Hudson Valley to increase tourism. Tourism & Halloween events are growing each year. �Deputy Mayor Wompa gave a report on the Administration Committee. The Village Board is getting close to adopting the updated Village code. When completed, the code will be available on-line. Deputy Mayor Wompa reported on downtown revitalization. The facade grant program has been very successful and tree grates were installed on Beekman Avenue. The downtown trick or treating event was well attended and Ms. Wompa thanked the Kendal residents for being sponsor. The Downtown Revitalization Corporation is working on the Village's calendar and the Route 9 streetscape project should begin this spring. Trustee Stupel gave a Safe Housing Committee report. Increased enforcement of illegal housing has been going on for nearly four years and has yielded positive results including increased revenue from fines. These efforts have contributed to downtown revitalization. Trustee Stupel gave a Public Works Committee report. The DPW has spent much of the last few weeks dealing with the aftermath of Hurricane Sandy. Trustee Lobato-Church gave a Public Safety Committee report. The Committee meets each month. Currently there is discussion regarding hiring emergency medical technicians to work with the ambulance corps volunteers. Trustee Lobato-Church mentioned that donations for Hurricane Sandy were sent along with the old fire truck. The new orange fire truck went into service last night. The fire department provided holiday safety tips for the audience. Trustee Lobato-Church announced that a non-profit organization known as the Friends of the Sleepy Hollow Lighthouse will soon be formed. This organization will help raise money for lighthouse renovations. Mayor Wray introduced the staff. Mayor Wray gave an update on General Motors, River's Edge and the Water Tank project. MT. PLEASANT IMA FOR AMBULANCE SERVICE - Mr. Giaccio provided the Board with a draft inter-municipal agreement with the Town of Mt. Pleasant for ambulance services. The Board had some questions. Trustee Lobato-Church suggested amending one portion of the agreement. Discussion ensued. COUNTY IMA FOR POLICE TRAINING - Mr. Giaccio provided the Board with a draft inter-municipal agreement with Westchester County for police training. Mayor Wray requested that a resolution on this be put on the next Board meeting agenda. CODE REVISIONS - Mayor Wray summarized the process of revising the village code and mentioned that the public hearing has been closed. The Board has 60 days from the close of the public hearing to adopt the revisions. �PUBLIC COMMENTS - Jean Macintosh asked about the work going on in the Manors, the fatality on Route 9 and the storm damage. Mayor Wray responded. - Cobb Stewart wanted to know where Sleepy Hollow tourists can spend the night. Currently there are no hotels or bed and breakfasts in Sleepy Hollow. - Jane Beers asked about General Motors. Mayor Wray replied. - Frank Occhipinti asked about public comments at work sessions, the water leak on County House Road and the water tank. - Mario Belenich wants a second public comment period during Board meetings and questioned the use policy for the senior center. At 9:00 p.m. the meeting was adjourned. Respectfully submitted, �December 4,2012 Dear Kendal Residents: Sleepy Hollow's Recreation Committee would like to advise you of events and activities happening in the Village. Senior Activities at the James F. Galgano Senior Center, 55 Elm Street The Senior Group meets on the 1st and 3rd Mondays of the month at 12:30. Free exercise classes are offered on Tuesdays at 11:30 and Fridays at 10:15. On Wednesdays the Walking Club meets at 9:30 and there is a Computer Class at 10 a.m. On Thursdays there is Ceramics Class twice a month. On Friday the Knitting Group meets at 1 p.m. 2013 Community Events January 1 - Community Meal at Galgano Center. January 26 - Volunteer Fair at Galgano Center. March 10 - St. Patrick's Day Parade May 27 - Memorial Day Parade July 4 - Fireworks September 7 - Street Fair September - Chilean Festival (date tbd) October 5 - Oktoberfest at Kingsland Point Park October 25, 26 - Haunted Hayride/Block Party If you have questions or suggestions for additional recreation offerings, want to join a group or are interested in community volunteer opportunities, please contact Recreation Director Robin Pell at 366-5109. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-12-04_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/d898296afe5f05a7d653d320a4eaac80.pdf 1d5fe07186ed9cc2b50318f5277b9b5e PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, November 20, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel Barbara Carr Trustees Also Present: Anthony Giaccio, Village Administrator Greg Camp, Police Chief Janet Gandolfo, Village Attorney Rich Gross, General Foreman Mayor Wray called the work session to order at 7:00 p.m. PAID EMERGENCY MEDICAL TECHNICIANS - Shelley Robinson, First Lieutenant of the Sleepy Hollow Volunteer Ambulance Corps, submitted a draft proposal related to paid Emergency Medical Technicians (attached). The proposal contained several options for the Board to consider. Discussion ensued. Trustee MacFarlane asked if the idea of contracting with a paid ambulance company was ever discussed. Ms. Gandolfo said that the Village had a paid ambulance company in the 90's. Trustee Lobato-Church outlined the possible directions the Village could go in including, keeping the Corps completely volunteer, hiring paid EMT's, having an independent Corps separate from the Village and contracting with a professional ambulance company. Mayor Wray reminded the Board that paid EMT's is not in the budget and requested more data related to calls as well as financial report from the Treasurer. Chief Camp said that approximately 10% of the calls go to mutual aide. Trustee Wompa requested a report from the third party billing company. The Board asked the administrator to find out what other communities do. Mayor Wray referred the matter to the Public Safety Committee and said that the discussion will continue at the next Village Board meeting. SPECIAL SESSION On a motion made by Trustee Lobato-Church and seconded by Trustee Stupel and carried unanimously the Board moved into special session. SEE ATTACHED RESOLUTION �On a motion made by Trustee Carr and seconded by Trustee MacFarlane and carried unanimously, the Board moved out of special session. EXECUTIVE SESSION On a motion made by Trustee Lobato-Church and seconded by Trustee MacFarlane and carried unanimously the Board moved to executive session to discuss legal matters. On a motion made by Trustee MacFarlane and seconded by Trustee Carr and carried unanimously, the Board moved out of executive session. CODE REVISIONS - The Village Board continued its discussion on code revisions. Trustee Stupel made recommendations on how to deal with structures in the street. Discussion ensued The Board agreed that the current code can address this issue. Trustee Stupel also asked if the Board would consider removing the section of the code that requires that new certificate of occupancies be obtained before the sale of a single family home. The Board agreed. The Board also agreed that electric leaf blowers should have the same restrictions as gas leaf blowers. The Mayor pointed out that there have been no public comments for several weeks and that the Board should consider closing the public hearing next week. Trustee Lobato-Church and Trustee MacFarlane noted that some of their written comments have yet to be discussed. Trustee Lobato-Church went over some outstanding items from chapter one including the ethics code as it relates to volunteers, residency requirement for employees, alarms, amusement devices, animals and bicycling on sidewalks. Discussion ensued. At 10:00pm the meeting was adjourned Respectfully submitted, ( Anthony Giaccio Village Administrator �Meeting Date: Resolution No: 11/20/2012 11/141/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing the Sale of (1) 1991 E-One Pumper Fire Apparatus for the Sum of $1.00 Whereas, the Village of Sleepy Hollow ("Sleepy Hollow") currently owns a 1991 E-One Pumper Fire Apparatus; and Whereas, the Board of Trustees has determined the apparatus is surplus equipment and no longer serves a useful purpose for the Village; and Whereas, the Village has attempted to sell said apparatus via sealed bids and publication on EBay; and Whereas, no inquiries were received; and Whereas, the Mayor and Board of Trustees are desirous of ensuring that the apparatus serves a useful purpose; and Whereas, the Fire Department of Broad Channel, New York, lost its apparatus in Hurricane Sandy. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby approves the sale of said apparatus to the Broad Channel Volunteers, Inc. for the sum of $1.00. Moved: Trustee Carr Seconded: Trustee MacFarlane Vote:6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-11-20_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/37eb7a4c0877d13e79b9ff78ce97c9ba.pdf 092c7035707e096f982d392cd58ad6bd PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow The Board of Trustees of the Village of Sleepy Hollow held a Board Meeting on Tuesday, November 13, 2012 at the Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow N.Y. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Barbara CanJennifer Lobato-Church Susan MacFarlane Evelyn Stupel Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Sara DiGiacomo, Village Treasurer Rich Gross, General Foreman Greg Camp, Police Chief At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag. Public Hearing: Mr. Giaccio read the public hearing notice on code revisions. There were no public comments. The hearing was adjourned. Trustee Lobato-Church asked if the next work session could be devoted entirely to a discussion on the code. The Board agreed. Approval of Warrants: Trustee Carr moved, seconded by Trustee Wompa to approve warrant 12NOV13 in the amount of $959,108.79. Motion carried 6-0 Approval of Minutes: Trustee Campbell moved, seconded by Trustee Lobato-Church to approve the minutes for October 16, 2012. Motion Carried 5-0 (MacFarlane abstained). Trustee Campbell moved, seconded by Trustee Lobato-Church to approve the minutes for November 6, 2012. Motion Carried 6-0. The October 9, 2012 minutes were tabled. Mayor's Announcements: Mayor Wray reported that according to Con Edison, all power has been restored in Sleepy Hollow. Mayor Wray congratulated Paula McCarthy and Earl Tompkins on their recent marriage. �Trustee Reports: Trustee Carr reported that expenses related to water use overages have decreased significantly since the Village no longer provides water to Briarcliff. Trustee MacFarlane had no report Trustee Campbell announced that there will be a work session at Kendal on Hudson on December 4, 2012 beginning at 7:30pm. Public comments will be permitted. Deputy Mayor Wompa reported that the Downtown Revitalization Committee is working on the Village calendar. Advertising space is still available. If anyone has photos for the calendar they can send them to shdrccalendar@gmail.com Trustee Stupel reported that Court was in session on October 23, 2012. There were nine illegal housing cases on the docket. The next Court date is on November 29, 2012. Trustee Stupel reported that the building department was successful in vacated four illegal apartments on Washington Street and an illegal basement apartment on Chestnut Street. Discussion ensued. Trustee Stupel reminded residents that leaves need to be placed at curbside. Trustee Lobato-Church reported that Chief Ryan and the Fire Department are collecting and delivering supplies to those affected by Hurricane Sandy. Donations can be brought to Village Hall during regular office hours. The Fire Department informed Trustee Lobato-Church that the Fire Department of Broad Channel, NY lost its only fire truck during the storm and would greatly benefit from receiving Sleepy Hollow's old fire truck. There was a discussion on how the Village can donate or sell the old fire truck legally. Janet Gandolfo will prepare a resolution on this next week. Trustee Lobato-Church raised the issue of paid emergency medical technicians. There will be a discussion on this at the next work session. Trustee Lobato-Church announced that the Police Advisory Committee will meet on Monday, November 19, 2012. Administrator's Report: Mr. Giaccio read his report (Attached). Mayor Wray commented on the slow response from Con Edison and thanked the Village's emergency services for handling the crisis in a professional manner. �Public Comments: Shelley Robinson, First Lieutenant of the Sleepy Hollow Volunteer Ambulance Corps, read a prepared statement related to paid Emergency Medical Technicians (attached). Ms. Robinson then read a letter from Ambulance Corps Captain Jay Brennan (attached). Sung Pak, Second Lieutenant of the Sleepy Hollow Volunteer Ambulance Corps also had comments. Mr. Pak informed the Board that, by law, an EMT has to be on every ambulance call. Mr. Pak said that currently there are only eight active EMTs in the Corps. This has put a strain on the members and could result in burn-out. Mr. Pak believes that paid EMTs would help to bridge the gap until more EMTs join the Corps. A class is being given next year. Resolutions: See attached Prior to voting on a bond resolution, the Board discussed the need for additional security cameras. Chief Camp and Rich Gross advocated for the cameras. Janet Gandolfo and Sara DiGiacomo informed the Board that passing the bond resolution does not mean the cameras have to be purchased. Discussion ensued. Correspondence: None Old Business: None Executive Session: At 8:47 p.m., on a motion made by Trustee Campbell and seconded by Trustee Carr and carried unanimously, the Board moved into executive session to discuss legal matters. At 9:30, on a motion made by Trustee Campbell and seconded by Trustee Wompa and carried unanimously, the Board moved out of executive session. On motion by Trustee Campbell, Seconded by Trustee Carr the meeting was adjourned at 9:31 p.m. Respectfully submitted, ( %.Ty-:*./' J •- : Anthony"€rk6cio Village Administrator �VILLAGE OF SLEEPY HOLLOW NOTICE OF PUBLIC HEARING ON PROPOSED LOCAL LAW PLEASE TAKE NOTICE that, for the purpose of adopting a codification of the local laws, ordinances and certain resolutions of the Village of Sleepy Hollow, said codification to be known as the "Code of the Village of Sleepy Hollow," a continuation of the public hearing will be held by the Board of Trustees at Village Hall, 28 Beekman Avenue in the Village of Sleepy Hollow, on the November 13, 2012, at 7:00 p.m. or shortly thereafter, originally set for Tuesday, the 10m day of July, 2012, at 7 p.m.; to consider the enactment of the proposed local law described and summarized below: PROPOSED LOCAL LAW NO. -2012 A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS, ORDINANCES AND CERTAIN RESOLUTIONS OF THE VILLAGE OF SLEEPY HOLLOW INTO A MUNICIPAL CODE TO BE DESIGNATED THE "CODE OF THE VILLAGE OF SLEEPY HOLLOW" This local law: (1) States the legislative intent of the Board of Trustees in adopting the Code. (2) Provides for the designation of the local laws, ordinances and certain resolutions of the Village of Sleepy Hollow as the "Code of the Village of Sleepy Hollow." (3) Repeals local laws and ordinances of a general and permanent nature not included in the Code, except as provided. (4) Saves from repeal certain local laws and ordinances and designates certain matters not affected by repeal. (5) Retains the meaning and intent of previously adopted legislation. (6) Provides for the filing of a copy of the Code in the Village Clerk's office. (7) Provides for certain changes in or additions to the Code. (8) Prescribes the manner in which amendments and new legislation are to be incorporated into the Code. (9) Requires that Code books be kept up-to-date. (10) Provides for the sale of Code books by the village and the supplementation thereof. (11) Prohibits tampering with Code books, with offenses punishable by a fine of not more than $250 or by imprisonment for not more than 15 days, or both. (12) Establishes severability provisions with respect to the Code generally. �(13) Provides that the local law will be included in the Code as Chapter 1, Article I. (14) Adopts the "Code of the Village of Sleepy Hollow," the Table of Contents of which is as follows: TABLE OF CONTENTS PART I: ADMINISTRATIVE LEGISLATION I. General Provisions 5. Administrator 9. Architectural Review Board II. Architecture, Land Use Development, Buildings and Building Compliance, Department of 23. Defense and Indemnification 27. Disciplinary Hearings 34. Ethics, Code of 71. Police, Auxiliary 80. Records, Public Access to 83. Recreation Commission 87. Residency Requirements PART II: GENERAL LEGISLATION 110. Alarm Systems 114. Alcoholic Beverages 119. Amusement Devices 123. Animals 135. Bicycles, In-Line Skates and Skateboards 139. Boardinghouses 145. Building Construction 148. Buildings, Demolition of 151. Buildings, Numbering of 167. Dance Halls and Dancing 175. Dumpsters 182. Electrical Standards 190. Excavation, Filling and Topsoil Removal 193. Explosives and Blasting 200. Fees �208. Filming 216. Fishing 220. Flood Damage Prevention 225. Gardeners 229. Gasoline Stations 234. Graffiti 240. Handbills and Posters 245. Housing Standards 251. Industrial Facilities 259. Laundries and Car Washes 263. Littering 268. Public Gatherings 272. Noise 276. Notification of Defects 280. Nuisances 295. Parks and Recreation Areas 299. Peddling and Soliciting 304. Plumbers 310. Property Maintenance 319. Residential Occupancy Restrictions 326. Sewer Rents 330. Sewers 338. Signs 342. Slaughterhouses and Fat-Rendering Establishments 347. Solid Waste 353. Storm Sewers 358. Stormwater Management and Erosion and Sediment Control 362. Streets and Sidewalks 367. Tattooing 370. Taxation 373. Taxicabs 377. Telecommunications Franchises 385. Trees 400. Vehicles and Traffic 405. Vehicles, Recreational �411. Water 414. Waterfront Consistency Review 418. Wetlands and Watercourses PART III: LAND USE LEGISLATION 425. Subdivision of Land 450. Zoning Copies of the local law described above and of the Code proposed for adoption thereby are on file in the office of the Village Clerk of the Village of Sleepy Hollow, where the same are available for public inspection during regular office hours from 8:30 am to 4:30 pm and on the Village website at www.sleepvhollownv.gov PLEASE TAKE FURTHER NOTICE that all interested persons will be given an opportunity to be heard on said proposed local law at the place and time aforesaid. Village Hall is accessible to the handicapped. NOTICE IS HEREBY GIVEN, pursuant to the requirements of the Open Meetings Law of the State of New York, that the Board of Trustees of the Village of Sleepy Hollow will convene in public meeting at the place and time aforesaid for the purpose of conducting a public hearing on the proposed local law described above and, as deemed advisable by said Board, taking action on the enactment of said local law. DATED: July 10, 2012 BY ORDER OF THE BOARD OF TRUSTEES VILLAGE OF SLEEPY HOLLOW Paula A. McCarthy Village Clerk �Meeting Date: Resolution No: 11/13/2012 11/138/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow to Terminate Deputy Treasurer Whereas, Mrs. Clara Zamora has been absent from her employment from the Department of Finance in excess of one year; and Whereas, Civil Service Law permits the termination of employees who have been absent from their employment in excess of one year; and Whereas, Mrs. Clara Zamora has been served with proper notice regarding the Village's intention to terminate her employment. Now, therefore, be it resolved, the employment of Clara Zamora with the Village of Sleepy Hollow is hereby terminated effective immediately. Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 11/13/2012 Resolution #: 11/139-A/2012 Bond Resolution A ENVIRONMENTAL COMPLIANCE RESOLUTION TO MAKE FINDINGS AND DETERMINATIONS Whereas, Hahn Engineering Inc, a competent architect/engineering firm, duly licensed by the State of New York (the "Architect/Engineer"), has, at the instance of the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, prepared plans and studies for the construction, reconstruction, widening or resurfacing of a road or street, including sidewalks, curbs, gutters, drainage, landscaping and grading, including furnishings and preliminary work and the acquisition of any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto (the "Project") and said engineering plans and studies have been filed in the office of the Village Clerk and are on file for public inspection; and Whereas, the Board of Trustees of the Village has determined that upon the examination of an environmental assessment form ("EAF") prepared by the Architect/Engineer, the Project is a "type 2 action", as that term is defined in 6 NYCRR §617.5, and therefore the Village has caused the EAF to be prepared and promptly filed with the Village Clerk; and Whereas, it is proposed that the maximum amount estimated to be expended for the Project is $330,795 and that the costs of the Project, in whole or in part, are to be financed by the issuance of serial bonds of the Village in the aggregate principal amount of up to $330,795, pursuant to the Local Finance Law of the State of New York (the "LFL") and, if deemed advisable, by the issuance of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and NEWYORK/154813.1 �Whereas, it is proposed that the costs of the Project are to be paid from a tax levied upon all the taxable property in the Village in annual installments determined by the Board of Trustees of the Village in amounts sufficient to pay the principal of and interest on said serial bonds, to be authorized in a bond resolution to be adopted by the Board of Trustees of the Village; and Whereas, the evidence contained in such engineering plans and studies and in the EAF with respect to the Project permits the Board of Trustees of the Village to make the determinations hereinafter in connection with actions to be made for the purpose of authorizing the financing of the Project; Now, therefore, pursuant to proceedings prescribed in 6 NYCRR at §617 of the State Environmental Quality Review Act ("SEQRA") regulations, BE IT RESOLVED, BY THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, as follows: Section 1. The Village, by and through its Board of Trustees, hereby declares and designates itself to be the "lead agency", as that term is defined in 6 NYCRR §617.2(u), with respect to the environmental review of the Project. Section 2. Upon receipt and examination of the EAF, it is hereby determined that the Project is a "type 2 action", as that term is defined in 6 NYCRR §617.5. Section 3. No other agency other than the Village is involved in said environmental review and no coordinated review or segmentation of such review is necessary or required with respect to the Project. D0B:[04785.DOCS.SOUTHORANGE]8-97_PROCEEDINGS.RES NEWYORK/154813.1 2 �Section 4. No hearing as set forth in 6 NYCRR §617.9(a)(4) is required in making the determinations contained herein with respect to the costs of the Project. Section 5. Taking into account the criteria set forth in 6 NYCRR §617.7, upon review of all pertinent information, including taking a hard look at all the facts and circumstances, it is determined that the Project (i) will have a significant effect on the climate or climate change, and (ii) will have a significant effect on the environment, and no unidentified adverse effects are anticipated with respect thereto and require the further preparation of an Environmental Impact Statement. Section 6. It is hereby determined that for purposes of the SEQRA regulations the serial bond resolution to be adopted under the LFL to finance the Project shall not be or be deemed to be an "action", as that term is defined in 6 NYCRR §617.2(b), until such bond resolution is adopted by the Board of Trustees of the Village. Section 7. The Village shall include a true copy of this resolution in the file maintained, readily accessible to the public, in the office of the Village Clerk, containing the EAF. Section 8. This resolution shall take effect immediately upon its adoption by the Board of Trustees of the Village. Moved: Trustee MacFarlane Seconded: Trustee Campbell D0B:L04785.DOCS.SOUTHORANGE]8-97_PROCEEDINGS.RES NEWYORK/154813.1 3 Vote: 6-0 �Meeting Date: 11/13/2012 Resolution #: 11/139-B/2012 Bond Resolution B BOND RESOLUTION, DATED NOVEMBER 13, 2012, AUTHORIZING THE ISSUANCE OF UP TO $454,068 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF (I) THE ACQUISITION OF MOTOR VEHICLES, (II) THE ACQUISITION OF EQUIPMENT, MACHINERY, APPARATUS OR FURNISHINGS, (III) THE PURCHASE AND INSTALLATION OF PARKING METERS, (IV) THE PURCHASE OF EQUIPMENT OR FURNISHING USED IN CONNECTION WITH AN AMBULANCE, (V) THE INITIAL PLANNING OF COMPREHENSIVE IMPROVEMENTS TO DELL STREET, AND (VI) THE PAYMENT OF A JUDGMENT OR COMPROMISED OR SETTLED CLAIM AGAINST THE VILLAGE, IN AND FOR THE VILLAGE. Whereas, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (i) the acquisition of motor vehicles ($137,418), (ii) the acquisition of equipment, machinery, apparatus or furnishings ($211,589), (iii) the purchase and installation of parking meters ($10,507), (iv) the purchase of equipment or furnishing used in connection with an ambulance ($26,265), (v) the initial planning of comprehensive improvements to Dell Street ($31,518), and (vi) the payment of a judgment or compromised or settled claim against the Village ($36,771), in and for the Village, including any preliminary and incidental costs related thereto, at a total estimated cost not to exceed $454,068, in accordance with the Local Finance Law; Now, therefore, be it resolved, by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, in the aggregate principal amount not to exceed $454,068, pursuant to the Local Finance Law, in order to finance the NEWYORK/154748.1 �costs of the specific objects or purposes, or classes of objects or purposes, which costs may vary between and among the same objects or purposes up to the total amount authorized herein and hereinafter described. Section 2. The specific objects or purposes, or classes of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated maximum cost of such specific objects or purposes, the principal amount of serial bonds, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds, authorized for such specific objects or purposes, and the period of probable usefulness of such specific objects or purposes, or classes of objects or purposes, pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The acquisition of motor vehicles, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $137,418 for which $137,418 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 29 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (b) The acquisition of equipment, machinery, apparatus or furnishings, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $211,589 for which $211,589 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 32 of paragraph a of �Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (c) The purchase and installation of parking meters, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $10,507 for which $10,507 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 50 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (d) The purchase of equipment or furnishing used in connection with an ambulance, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $26,265 for which $26,265 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 27-a of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (e) The initial planning of comprehensive improvements to Dell Street, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $31,518 for which �$31,518 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 62(a) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (f) The payment of a judgment or compromised or settled claim against the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $36,771 for which $36,771 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 33(a) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum costs of the Project are not to exceed $454,068; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds; (d) the maturity of such serial bonds authorized herein shall not be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs in connection with the Project for which the proceeds of any obligations authorized herein are to be �applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize the capital financing of such expenditure. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize serial bonds as authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this bond resolution, and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to impress the seal of the Village (or to have imprinted a facsimile thereof) on all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published, together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized herein, and of �bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law, which should have been complied with as of the date of publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations were authorized in violation of the provisions of the Constitution of the State of New York. Section 7. Prior to the issuance of any obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of any obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to issue the serial bonds authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds (collectively, the "obligations"), to finance the costs of the Project. The Village covenants for the benefit of the holders of such obligations that it will not make any use of the �proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of the Project which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code") (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or the Project financed thereby, if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of any serial bonds authorized and issued under this bond resolution or any other provisions hereof, until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made in connection with the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Board of Trustees of the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, the Village agrees, in accordance with and as an obligated person with respect to such obligations under, Rule 15c2-12 (the "Rule") promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934, to provide or cause to be provided such financial information and operating data, financial statements and notices, in �such manner as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of such obligations authorized herein in accordance with the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney and such bond counsel or other qualified independent special counsel in determining whether a filing should be made. �Section 10. This bond resolution is effective immediately upon adoption by the Board of Trustees of the Village. Moved: Deputy Mayor Wompa Seconded: Trustee Campbell Vote:6-0 �Meeting Date: 11/13/2012 Resolution #: 11/139-C/2012 Bond Resolution C BOND RESOLUTION, DATED NOVEMBER 13, 2012, AUTHORIZING THE ISSUANCE OF UP TO $395,932 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE (I) ACQUISITION OF MACHINERY AND APPARATUS FOR CONSTRUCTION AND MAINTENANCE AND (II) THE CONSTRUCTION, RECONSTRUCTION, WIDENING OR RESURFACING OF A ROAD OR STREET, INCLUDING SIDEWALKS, CURBS, GUTTERS, DRAINAGE, LANDSCAPING, GRADING, IN AND FOR THE VILLAGE. Whereas, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (i) acquisition of machinery and apparatus for construction and maintenance ($65,137) and (ii) the construction, reconstruction, widening or resurfacing of a road or street, including sidewalks, curbs, gutters, drainage, landscaping, grading, in and for the Village ($330,795), including the acquisition of any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefore and any preliminary and incidental costs related thereto, at a total estimated cost not to exceed $395,932, all in accordance with the Local Finance Law; Now, therefore, be it resolved, by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, in the aggregate principal amount not to exceed $395,932, pursuant to the Local Finance Law, in order to finance the costs of the specific objects or purposes, or classes of objects or purposes, hereinafter described. Section 2. The specific objects or purposes, or classes of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated �maximum cost of such specific objects or purposes, the principal amount of serial bonds, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds, authorized for such specific objects or purposes, and the period of probable usefulness of such specific objects or purposes, or classes of objects or purposes, pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The costs of the acquisition of machinery and apparatus for construction and maintenance, including the acquisition of any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefore and any preliminary and incidental costs related thereto, at an estimated maximum cost of $65,137 for which $65,137 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (b) The construction, reconstruction, widening or resurfacing of a road or street, including sidewalks, curbs, gutters, drainage, landscaping, grading, including improvements, including the acquisition of any applicable equipment, machinery, apparatus, land or rights-inland necessary therefore and any preliminary and incidental costs related thereto, at an estimated maximum cost of $330,795 for which $330,795 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds NEWYORK/L 54751.1 �shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum costs of the Project are not to exceed $395,932; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds; (d) the maximum maturity of such serial bonds authorized herein shall be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs in connection with the Project for which the proceeds of any obligations authorized herein are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize the capital financing of such expenditure. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize serial bonds as authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this bond resolution, and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to impress the seal of NEW YORK/154751.1 �the Village (or to have imprinted a facsimile thereof) on all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published, together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law, which should have been complied with as of the date of publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations were authorized in violation of the provisions of the Constitution of the State of New York. Section 7. Prior to the issuance of any obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in NEW YORK/154751.1 �connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of any obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to issue the serial bonds authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds (collectively, the "obligations"), to finance the costs of the Project. The Village covenants for the benefit of the holders of such obligations that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of the Project which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code") (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or the Project financed thereby, if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of any serial bonds authorized and issued under this bond NEWYORK/l 54751.1 �resolution or any other provisions hereof, until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made in connection with the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Board of Trustees of the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, the Village agrees, in accordance with and as an obligated person with respect to such obligations under, Rule 15c2-12 (the "Rule") promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934, to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of such obligations authorized herein in accordance with the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment shall be the Village's continuing disclosure NEW YORK/154751.1 �agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney and such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Deputy Mayor Wompa NEWYORK/l 54751.1 Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: Resolution No: 11/13/2012 11/140/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Adopting Tax Exemption for Senior Citizens Whereas, the Village of Sleepy Hollow ("Sleepy Hollow") has conducted a public hearing to approve the continuation of a partial tax exemption for senior citizens for the 2013 Assessment Roll according to Section 467 of the Real Property Law; and Whereas, this partial property tax exemption is based in part upon the income of the senior citizens who apply for this exemption; and Whereas, it is the intention of Sleepy Hollow to grant the maximum possible exemption in accordance with those income levels to its senior citizens. Now, therefore, be it resolved, that Sleepy Hollow hereby adopts the maximum level of income permitted, together with the highest percent of exemption permitted by Section 467 of the Real Property Tax Law and that the Village Assessor is authorized to accept and grant those exemptions where appropriate in accordance with those guidelines; and Be it further resolved, that in determining eligibility and levels of income, senior citizen applicants may deduct un-reimbursed medical and prescription drug expenses and/or veteran's disability compensation when calculating the "Total Income" of the owners of real property. Moved: Deputy Mayor Wompa Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-11-13 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/d2c82fab0b7b3aab5c5b53af7baf7527.pdf b4bdfbca21d6e19d626bc460af725557 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, November 6, 2012 at 7:00P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel Barbara Carr Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Robin Pell, Recreation Supervisor Mayor Wray called the work session to order at 7:00 p.m. MAYOR'S ANNOUNCEMENTS - The Mayor reminded residents to vote if they haven't done so already. Mayor Wray also made an announcement regarding the Village's response to the affects of Super Storm Sandy. SUPER STORM SANDY REPORT - Mr. Giaccio read his report on the Village's response to the affects of Super Storm Sandy (See attached). TREE APPEALS - The Board reviewed a request from Naiomi Grurjan to overturn a tree committee decision to remove a tree at 132 Depeyster Street. The tree committee's vote was split two to two. The Board overturned the tree committee's decision based on a tree expert's opinion. A tree committee appeal request for 60 New Broadway was tabled due to a lack of new information. RECEATION REPORT - Recreation Supervisor, Robin Pell gave a recreation report. Ms. Pell talked about the after-school program, hayride, pumpkin painting event and basketball programs. The new chess program will start this coming Saturday. Ms. Pell also gave a summary of all the senior citizen activities that are going on. The Board had some questions and comments. Discussion ensued. FIRE TRUCK DONATION - The Board discussed the idea of donating the Village's old fire truck to a community affected by Super Storm Sandy. Ms. Gandolfo was asked if this was permitted by law. Ms. Gandolfo said that municipalities cannot donate items, but they can sell them. Mayor Wray suggested lowering the minimum bid amount from its original $25,000. The Board discussed the possibility of loaning the truck as opposed to donating it. �TERMINATE EMPLOYEE - Mayor Wray informed the Board that an employee in the finance department has been out of work for over a year and can be legally terminated. Mayor Wray requested that a resolution on this be put on the next Board meeting agenda. CAPITAL PROJECTS - The Village Board continued its discussion on capital projects. The board focused on an expenditure related to security cameras. Trustee MacFarlane felt that it was unnecessary to have cameras in the General Motors parking lot. The Board requested a report on the numbers of cameras being requested, where they will be located and a cost breakdown. CODE REVISIONS - Discussion on code revisions was tabled. At 8:30pm the meeting was adjourned Respectfully submitted, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-11-06_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/bf14f42bc430810c28a9f8d5bb81e4f6.pdf d5a1878e5883e7e2c360eacb73b6ca11 PDF Text Text Meeting Date: Resolution #: 10/23/2012 10/131/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Approve Records Management Days at Village Hall Be it resolved that the Board of Trustees herein approves Records Management/Archive Days in Village Hall to be scheduled for Friday, November 2"^ 2012. Be It Further Resolved that Village Hall will be closed to the public on said date. Moved: Trustee Carr Seconded: Trustee Lobato-Church Absent: Deputy Mayor Wompa Vote: 5-0 �Meeting Date: Resolution #: 10/23/2012 10/132/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Payment to Pierce Manufacturing Inc. Whereas, Per contract specifications one (1) Pierce Velocity Pumper truck is due to be delivered to the Village on October 25, 2012; and Whereas, payment for said truck is due within 15 days of delivery, inspection and acceptance. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Village Treasurer to make payment for said truck in the amount of $618,172.00 from Capital Project Line H.3410.200.06, upon delivery, inspection and acceptance of the truck by representatives of the Fire Department. Moved: Trustee Campbell Absent: Deputy Mayor Wompa Second: Trustee Stupel Vote: 5-0 �Meeting Date: Resolution #: 10/23/2012 10/133/2012 Resolution of the Mayor and the Board of Trustees Hiring On-Call Crossing Guard WHEREAS, a position for part time on-call crossing guard is needed to fill in when a crossing guard is out sick or has requested time off; and WHEREAS, in order to maintain the safety of school children and pedestrians, this position should be filled as quickly as possible; and WHEREAS, Wilfredo Flores of 155 Depeyster Street Sleepy Hollow NY has applied for this position; and WHEREAS, the Chief of Police has recommended that Wilfredo Flores be hired to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow hereby approve that Wilfredo Flores be hired to work as a crossing guard for the Village of Sleepy Hollow at a salary rate of $15.00 per hour. IMIoved: Trustee MacFarlane Seconded: Trustee Campbell Vote: 4-1 Roll Call: Trustees Campbell, Carr, Stupel and Lobato-Church Voted: Yes Trustee MacFarlane Vote: No Absent: Deputy Mayor Wompa �Meeting Date: 10/23/2012 Resolution #: 10/134/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing a Member to the Library Board The Board of Trustees liereby confirms the Mayor's appointment of Fiona Hodgson for a term of five years, said term to end on April 2017. Moved: Trustee Campbell Absent: Deputy Mayor Wompa Seconded: Trustee Stupel Vote: 5-0 �Meeting Date: Resolution #: 10/23/2012 10/135/2012 Resolution Changing Parking Violation Fees WHEREAS, the Village of Sleepy Hollow has a fine schedule for violations of parking regulations; and WHEREAS, in order to change the fee schedule for certain violations; and WHEREAS, a resolution is required to make such changes; and WHEREAS, the Chief of Police has recommended that the following fines for violations of the parking regulations be amended; and WHEREAS, the attached schedule for parking fines is provided; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves the amended fine schedule for violations of parking regulations, to be effective January 1, 2013. Moved: Trustee Stupel Seconded: Trustee Lobato-Church Absent: Deputy Mayor Worn pa Vote: 5-0 �Parking Violation As of 10/23/2012 Rate of Fine (expressed in dollars) Expired Metered Time Alternate Side Fire Zone/Fire Hydrant Handicap Parking 30 25 125 155 (125 + NYS surcharge 30) Double Parking Overnight Commercial Vehicle Expired/No Registration Expired/No Inspection Wrong Side to Curb Blocking Driveway Blocking Crosswalk Blocking Intersection Permit Parking Only (No Permit-Village) Park Outside Markings No Parking Zone Restricted Parking Zone Parked Over Time (2 Hour Limit) Snow Zone Tow Away Zone Vehicle Trespass Vehicle Parked More Than 48 Hours Abandoned Vehicle Other Parking Regulations As of 1/1/2013 50 percent Reduction if Paid within One business day 15 12.50 25 percent Reduction if Paid within One week: (seven calendar days) 22.50 18.75 NA NA NA NA 75 100 NA NA NA NA 75 75 35 50 50 50 35 NA NA NA NA 25 50 50 50 17.50 26.25 NA NA NA NA 12.50 NA NA NA NA 18.75 NA NA NA NA NA NA 75 75 75 75 NA NA NA NA NA NA NA NA 75 25 NA NA NA NA As of 1/1/2013 As of 1/1/2013 As of 1/1/2013 �Meeting Date: Resolution #: 10/23/2012 10/136/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves tlie actions of the Ambulance Corps members in electing the following people in the attached list, to active membership with the Sleepy Hollow Volunteer Ambulance Corps: BE IT FURTHER RESOLVED that the Board of Trustees directs the Village Clerk to notify the Ambulance Captain in writing of this resolution. Moved: Trustee Lobato-Church Absent: Deputy Mayor Wompa Second: Trustee Carr Vote: 5-0 �October 22, 2012 Mayor Kenneth Wray Village Of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Dear Mayor Wray: After a favorable interview with the Village Administrator, the following people have been placed on active membership with the Sleepy Hollow Volunteer Ambulance Corps: Kate Hopkins Kyle Keegan Donald Landry Kathleen McKenney Christopher Murray Elliott Sotemayor ( ^ . n d Thank you. Edgar J Brennen ill Captain Sleepy Hollow Volunteer Ambulance Corps �Meeting Date: Resolution #: 10/23/2012 10/137/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at their October 12, 2012 meeting approved Cari Ann Dell'Orletta as a driver of Engine 85 and; Whereas, an abstract of her driving record was ordered per the Villages automobile use policy and; Whereas, said abstract was found to be acceptable. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendation of the Board of Fire Wardens to accept Cari Ann Dell'Orletta as a driver of Engine 85 and; Be it further resolved the Board of Trustees directs the Village Clerk to notify the Board of Fire Wardens in writing of this resolution. Moved: Trustee Carr Second: Trustee Campbell Absent: Deputy Mayor Wompa Vote: 5-0 �sleepy yfodaw Tire (Department Fire Patrol Co. No. I Organized. 1876 William F. Ryan Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 Patrick S. Haggerty l'^^ Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 John E. Korzelius Assistant Chief 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New Y o r k 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowfire@villageofsleepyhollow.org 10/15/2012 Mayor Kenneth G. Wray Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Mayor Wray: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of a personnel action taken by the Sleepy Hollow Board of Fire Wardens on October 12, 2012. The Wardens were notified on October 12'^ that Cari Ann Dell'Orletta had successfully completed her course of instruction to become a driver of Engine 85 (Rescue Hose Co. No. 1) The Wardens request that the Board follow the normal course of action on this matter. Secretary, Board of Fire Wardens Cc: Board of Trustees Village Administrator Village Clerk Village Attorney �Meeting Date: 10/23/2012 Resolution #: 10/138/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing an annual Halloween Ragamuffin Parade and Block Party WHEREAS, the Phillpse Manor Association "PMIA" has requested to have a Ragamuffin Parade on Sunday, October 28, 2012 starting at Merlin Avenue and Munroe Avenue, end at the Block Party on Millard Avenue. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees hereby approve the Halloween Ragamuffin Parade and Block Party on Sunday, October 28, 2012, between the hours of 3:00 p.m. and 5:00 p.m. Moved: Trustee Lobato-Church Absent: Deputy Mayor Wompa Seconded: Trustee Lobato-Church Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-10-23_RES-132-138 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ef8d04247a536992b6203ab201c55854.pdf f8a7012167368554c4c6e39d98a1316f PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, October 2 3 r , 2012 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Barbara Carr Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel, Trustees Absent: Deputy Mayor Wompa Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief Mayor Wray opened the meeting with a pledge to the flag and a moment of silence for Robert Barstow, Margaret Checchitti and John Lofaro. Tree Appeal - 60 N e w Broadway The owner of 60 New Broadway, Mrs. Ponginebbi addressed the Mayor and the Board of Trustees to appeal a tree denial on her property. She stated she is very concerned about the 80 feet tall pine tree on her property, right next to her house, and that she's afraid the tree will fall on her house or her neighbor's house. She is willing to replace it with a smaller tree. Tree committee member, Shelly Robinson, addressed the Mayor and the Board and stated that she visited the tree at this location and said it is a magnificent tree, and it is a healthy tree. The tree committee's decision taking down this tree was unanimous. Mayor Wray stated that the Board relies on the tree commission to assist with suggestions and supports their decision on this matter because it's a healthy tree. Trustee Stupel stated that she too has very tall trees in her yard. Trustee Lobato-Church asked if there was an arborist report regarding the tree at 60 New Broadway, and Mrs. Ponginebbi responded no. Mrs. Ponginebbi stated to the Board that the tree is pushing up against a retaining wall and she'd rather not have to fix it in the future. She stated again that she is concerned the tree will fall in the future and damage her home. Mayor Wray stated that he can't find any reason to take the tree down, since the tree is healthy. �Trustee Campbell asked if the retaining wall was looked at. General Foreman Richard Gross, stated that the retaining wall is fine. Mayor Wray stated that the appeal is denied but that Mrs. Ponginebbi may appeal again in the future if she sees concerning signs on the tree or if conditions worsen or if there are new facts or circumstances to note after having an arborist review. There were no further comments. Public Hearing: Senior Tax Exemption Mayor Wray opened the public hearing and evoked the 5 minute rule. The Village Clerk read the notice aloud for the record (see attached) Mr. Fred Gross, Village Assessor, addressed the Mayor and the Board and explained how the real property tax law works and who is eligible. December 31, 2012 is the deadline for filing an application. The maximum income to receive the minimum discount is $37,399.99. A "Sliding Scale" is used to determine the exemption percent, (between 50% and 5%). NYS has not changed the "Sliding Scale" income ranges in four years. Qualification is based on the applicants' 2011 Income. The applicant's Federal Income Tax Form 1040 is the basis to determine "Income". If the applicant didn't file a 2011 Federal 1040 then the applicant must provide other proof of income received. This local law has been in place for many years. Mario Belanich of North Washington Street addressed the Mayor and the Board and asked what kind of income is considered for this application. Mr. Fred Gross explained and discussion ensued. There were no further comments at this time. On a motion by Trustee Campbell, seconded by Trustee Carr, the public hearing was closed. It was unanimous. Public Hearing: Code Revisions Mayor Wray opened the public hearing and evoked the 5 minute rule. The Clerk read the notice aloud for the record (see attached) Mayor Wray stated that the Board has been engaged in discussions and will continue to hold public hearings to encourage residents to attend meetings and/or send written notices to the Village Clerk. Everyone's comments will be considered. Mario Belanich of North Washington Street addressed the Mayor and the Board and asked about basketball hoops left out on the streets and sidewalk. Discussion ensued. �There were no further comments and Mayor Wray adjourned the public hearing at this time. Approval of Warrants: Trustee Carr moved, seconded by Trustee Lobato-Church to approve the warrant as submitted and authorize the Treasurer to pay the bills in the total of $354, 010.62 It was unanimous. Approval of Minutes: Trustee Campbell moved, seconded by Trustee Carr to approve the minutes of 9/4/12. It was unanimous. Trustee Campbell moved, moved by Trustee Stupel to approve the minutes of 9/18/12. It was unanimous. Trustee Campbell moved, seconded by Trustee Lobato-Church to approve the minutes of 10/2/12. It was unanimous. Mavor announcements: At 8:05 p.m. Trustee Lobato-Church moved to go into executive session to discuss a legal matter, Trustee MacFarlane seconded it. At 9:08 p.m. Trustee Lobato-Church moved, seconded by Trustee Campbell to come out of exec session. No action was taken. Trustee Reports: Trustee Carr - reported that the capital budget is still being discussed, and stated that recommendations have been forwarded to the rest of the Board and then will take a vote in the next few weeks. Trustee MacFarlane - reported that the next Oktoberfest celebration is scheduled for the the first Saturday in October of 2013. There is a new chess club for children ages 6 to 12, starting Saturdays from 9:30 am to 11:00 am, free of charge. Yoga and Zumba classes are also in session with limited participation. Tr t h S t e f h C a m p b e l 1 ~ r e p o r t e d t h a t Halloween Hayride will be for 3 evenings, starting the 26 , 27 from 7:00 pm to 11:00 pm and the 28th from 7:00pm to 10:00 pm. The block party will be for the first 2 evenings starting at 5:00 pm. A considerable amount of sponsorships was raised, approximately $26,000 so far, and thanked all of them for their support. Tickets for the hayride are on sale now. Trustee Stupel - reported that court is scheduled for Thursday and 9 cases are on the calendar. Inspections of residential and commercial properties are ongoing. �DPW report: Loose leaves are being currently picked up. The trip and fall hazardous locations identified on Beekman Avenue are being repaired and are nearly completely. Due to the DPW holiday, there will be no garbage on November 6 th , Election Day. Trustee Lobato-Church - reported that the new Fire truck is on its final inspection, and will be on display all weekend during the block party. The unveiling will be Friday at 6pm. The Public Safety Committee met and Trustee Lobato-Church gave a brief description of the Police Advisory Committee and its mission, she stated that it meets the third Monday of every month and invited people to attend this month if they were interested in learning more. The committee also discussed paid EMT's for the Ambulance Corps. Trustee Lobato-Church also reported on an incident this weekend, regarding a person who passed away during the 10k run. She thanked and commended everyone who helped; good samaritans, neighbors and two ambulance crews that were on standby along with two paramedics. She also stated that there was a pre-race safety meeting with race organizers and Village Officials, including S H V A C and PD. A thorough investigation into the events is being conducted and will be reported back to the public. Administrator's Report: Mr. Giaccio reported that the Castle Oil tanks are currently being demolished. The General Motors dredging project has begun and is expected to take 3 months. The Con Edison gas line replacement project in the Manors will likely not be completed this year, but should be completed in the spring. Last night there was a Tappan Zee Bridge meeting. Although it was not well attended, those who did go found it very informative. The village received a micro-grant in the amount of $10,000 to restore the light for the lighthouse. Request for proposals have gone out for the Planning Board's planner and engineer as well as for the ambulance building exhaust system. Halloween Downtown Trick or Treating will be this Friday. Mr. Giaccio reported that 950 hayride tickets have been sold so far and that the forecast looks good. On 11/20/12, there will be classes for sexual harassment and work place violence Public Comments: Mayor Wray opened the public hearing and evoked the 5 minute rule. Mario Belanich of North Washington Street, addressed the Mayor and the Board of Trustees and asked about the afterschool program monies and if there is a contractor for the GM project. Mayor responded and discussion ensued. �Resolutions: (see below) Old Business: Trustee MacFarlane suggested that all open positions for Village employment should be advertised in advance and she suggested a policy be put in place regarding nepotism. Trustee Lobato-Church asked for a follow up on traffic and parking issues at a future work session. Mr. Giaccio reported that he recently had a conference call with Assemblyman Abinanti regarding traffic issues on Route 9 and will follow up in two weeks. New Business: Trustee Campbell reported that future Works Sessions will be out in the community, as previously done. Communications: Village Clerk reported that a movie filmed on Rt 117, starting Kevin Bacon, was quietly done without any traffic interruptions or complaints. The Westchester County Clerk's passport unit was in Sleepy Hollow and about one dozen people took advantage of it. A tentative Sexual Harassment and Work Place Violence class for staff, appointed officials and elected officials is scheduled for November 20th. At 9:55 pm, on a motion by Trustee Campbell, seconded by Trustee Carr, the meeting was adjourned. Rp^nprffi ill\/ ^iihmit+prl Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-10-23 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/db2a6d4913d2a67f1e7393af21c32a57.pdf 2815fd8446e5505c842d8e81f20bb809 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, October 16, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Evelyn Stupel Barbara Carr Trustees Susan MacFarlane (Absent) Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Village Architect Greg Camp, Police Chief Janet Gandolfo, Village Attorney Mayor Wray called the work session to order at 7:00 p.m. RECORDS MANAGEMENT DAY - The Board discussed having a records management day on November 2. Village offices would be closed that day. Mayor Wray requested that a resolution on this be put on the next Board meeting agenda. CROSSING GUARD - The Board reviewed a request from Chief Camp to hire a new crossing guard. Mayor Wray requested that a resolution on this be put on the next Board meeting agenda. LIBRARY BOARD APPOINTMENT - Mayor Wray informed the Board that he would like to appoint Fiona Hodgson to the Library Board. An appointment will be made at the next Board meeting. TREE APPEALS - The Board discussed a tree appeal request for 60 New Broadway. Mayor Wray asked that this matter be discussed at the next Board meeting. MEETING SCHEDULE - The Board announced that there will be no meeting on October 29. CODE REVISIONS - The Board continued its discussion on code revisions. The discussion was focused on the ball playing in the street issue. Trustee Carr started the discussion by saying that the prohibition on ball playing in the street can be removed from the code because it is addressed in other areas of the code. Trustee Lobato-Church did not agree with this and feels the law should be rewritten. Trustee Campbell asked whether or not the current law is even enforceable. Chief Camp responded. Deputy Mayor Wompa said that there is a problem with structures in the street, specifically basketball hoops. Trustee Stupel agreed with Ms. Wompa. �Mayor Wray reminded the Board that the code only applies to ball playing in the street. The Board had several legal questions for Ms. Gandolfo. Discussion ensued. At 8:45pm the meeting was adjourned Respectfully submitted, 4 V> Anthony CHaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-10-16_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/54f973568e7e9358b85083de613f9ffd.pdf e76108d41000fb452cb3adfd84793757 PDF Text Text Meeting Date: Resolution #: 10/09/2012 10/121/2012 Resolution of the Board of Trustees of the Village of Sleepy Setting Public Hearing to Adopt Tax Exemption for Senior Citizens BE IT RESOLVED that the Board of Trustees does hereby call for a Public Hearing on Tuesday. October 23'^ 2012 at 7:00 p.m. or soon thereafter, to exempt from Village taxes, which are controlled by the said Village Trustees, pursuant to the provisions of Real Property Tax Law Section 467.1 para (b) para (1), to the extent of 50% of its assessed value at its sliding scale, properties owned by persons 65 years of age or over who comply with provisions of Section 467 of the Real Property Tax Law as to occupancy, income, length of ownership or otherwise. Moved: Trustee Carr Seconded: Trustee Campbell Absent: Trustee MacFarlane Vote: 5-0 �Meeting Date: Resolution #: 10/09/2012 10/122/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Agreement Extension for 2013/2014 "Indexed Lump Sum Municipal Snow and Ice Agreement" WHEREAS, the Village of Sleepy Hollow has provided snow and ice control services on a continuous basis since 1997 for 9.1 lane miles of roadway located in the Village of Sleepy Hollow and owned by the State of New York; and WHEREAS, the Village of Sleepy Hollow and the State of New York have now reached a lump sum payment of $1,507.00 per lane miles for a total of $13,713.70 to the Village for said services for the snow season of 2013/2014 and more fully described in the attached Agreement to Extend Indexed Lump Sum Municipal Snow and Ice Agreement" (herein "Agreement"). NOW, THEREFORE, BE IT RESOLVED that the Village Board herein authorizes the Mayor to execute the attached Agreement and to take other such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 5-0 Absent: Trustee MacFarlane l i f l ^ A . ^ A ^ U f ^ ^ ' l I^VttTe undersigned Clerk/DefHJty Qeilc, dh hereby certify tliat the foregoing is a triffi OJpy of an extract duly adopted by the B o a ^ f Village of Sleepy Hollow, on the day . 20 l l - and of the whole thereof, and I further certify that the same was entered into the minutes of the meeting of said Board of Trustees held on said date. IN WITNESS W H E ^ p F , I h a v e t o e y n t o s e t my hand and offidal seal t h l s A ^ a v of t T ' M ^ i ^ ^ . 20M=: �Miinit ijMlily ContMcl» 1)014705 V i l L i g e of Sleepy M o l l o w / S. Westchester C o u n t y Ext. Sea«Hi Regitjn # 20! 3/14 B AGREEMENT TO EXTEND INDEXED L U M P S U M M U N I C I P A L S N O W A N D ICE AGREEMENT This Agreement r^ade this day of , by and between T H E PEOPLE O F T H E STATE O F N E W Y O R K (hereinafter referred to as "STATE"), acting by and through the Commissioner of Transportation ot the State of N e w York (hereinafter referred to as "COMMISSIONER"), and the H o j j o v v of S,.^.WestchestoLCounty (hereinafter referred to as "MUNICIPALITY") as follows: of the VilJageof^SleeEX W H E R E A S the C O M M I S S I O N E R and the M U N I C I P A L I T Y have entered into an Agreement No. 0014705, entitled " I n d e x e d Lump Sum Snow Municipality of vniage^olSleeByjHoMow dated S e B t e m b e x l S ^ l O O J ; and W H E R E A S , the term of the said Agreement is for a period of three years commencing July 1, 1991 and said A g r e e m e n t provides that the parties may at the end of each year of the term of the Agreement extend such term for an a d d i t i o n a l year; and W H E R E A S , the present term of the Agreement, as extended, expires June 30, 2013; and W H E R E A S Section 7 of the said Agreement provides that the C O M M I S S I O N E R shall furnish the M U N I C I P A L I T Y with a s u i table map for each term of the Agreement, or for any extended term thereof, modified to show the changes, if any, to the S t a t e Highways affected by the Agreement. W H E R E A S , Section 9 of the said Agreement provides for an annual update of the estimated expenditure to be determined by the C O M M I S S I O N E R subject to the provisions of Section 9 at the time for extension of the Agreement; I W H E R E A S , Section 9 of the said Agreement also provides for an adjustment to the actual payment amount based on the intensity and severity of the winter season; N O W , T H E R E F O R E , in consideration of the mutual covenants and benefits between the parties, WILNESSTH: 1 The aforementioned "Indexed Lump Sum Snow and Ice Agreement Between New York State Department of Transportation and the M U N I C I P A L I T Y " is hereby extended for a period of one year; now to expire on June JO, 2014, unless further extended. 2 The State hiighways or parts thereof affected by the Agreement are as delineated on the attached map, agreed upon by the C O M M I S S I O N E R and the M U N I C I P A L I FY, whi( h shall be effective for the remainder of the term of the Agreement commencing July I, 2013, unless c:hanged by future agreement between the C O M M I S S I O N E R and the M U N I C I P A L I FY, 3 All the terms and conditions of the original contract remain in effect except as follows. The indexed lump sum estimated expenditure specified in Section 9 of the aforementioned Agreement shall be $ $ , 1 J 0 7 J 0 per Line mile for 9,1 lane miles for a total of 1 J,713,70 for the W l l l l l season and for the remainder ot the term of the Agreement commencing July 1, 20 I I, utiless changed liy future update. IN W I T N E S S W H E R E O F , this Agreement has been executed f)y the State, acting by and through the duly authorized representative of the C O M M I S S I O N E R , and the M U N I C I P A L I T Y , which has caused this Agreement to lie executed by its duly authorized officer on the date arid vear tirst above written. �VILLAGE OF SLEEPY HOLLOW MAP SHOWING RESPONSIBILITY FOR SNOW & ICE CONTROL ON STATE HIGHWAYS FOR THE SEASONS OF 2011/12 2013/14 CONTRACT LANE MILES CENTER LANE M I L E S 9.10 SNOW AND ICE CONTROL SIGNED DATE EGIONAL DIRECTOR O F OPERATIONS SIGNED f M ROCKj/OOD STMTE PAm per f ack / Sfed a FOR MUNICIPALITY - DATE �•gsasa-^s" .nilPllj?! a 3 B g- a> nilil 8=111 i l U i f i •atfI a } II- !l l K l fill aIa i Si! i ! iliil-S! g a-^'-S-o g SI's 1 i 3 S i aliiijii ^Ifii |l II lll^^l iiHllii e ; s s' "s ^ s : g II'IjI^S l i l i i i l S . <3||l s i P F -pill I ^ ^ § i l l i ii^ 111 2 iHl I^ E i^^n 11 UfiiujmnI -u § ® i l l -mmiiimii |i|lfll Pifiti S "" S B « ll l| J i l i i l Si Z i 3 Si llsll IP Jlifl Ifil! III |i! < 1-3 iJ ^ g- s 11 I- I § 6 1 i I s, I 3 5 $ of iir lis f <j a 111 3 = fl i i1 3I » •1I If 15 I s "IPi ill 8-g 3 I J ; 1 8 "a s i p i 1s1 a i^f^liiljl la , g 5 f-i e w ;; ^ ill J " «11 i s 11 -s fi i I- �1J I . , rii I i I si I I np i II !i N IS s •• in iU il f .1 11 I 31 ! I i f Ie Illf ill HI I f iii llj: -HI plii llfJ i?!!i I 1 5!P I i^! I f ffl ^^f !i 3 ii 1 I Cii! ill I5 iffl i i Hii i fi^ �Meeting Date: 10/09/2012 Resolution #: 10/123/2012 BE IT RESOLVED that the Village of Sleepy Hollow has the following eleven election districts in the Village Election to be held on March 19, 2013; and BE IT FURTHER RESOLVED that the following polling places be open from 6:00 a.m. to 9:00 p.m. on Election Day: Election District Union Hose Co. Firehouse Corner of Cortlandt and Cedar Streets Sleepy Hollow, NY Election District Union Hose Co. Firehouse Corner of Cortlandt and Cedar Streets Sleepy Hollow, NY Election District Fire Headquarters 28 Beekman Avenue, Sleepy Hollow, NY Election District Fire Headquarters 28 Beekman Avenue, Sleepy Hollow, NY Election District James Galgano Senior Center 55 Elm Street, Sleepy Hollow, NY Election District Hudson Valley Writers' Center 300 Riverside Drive, Sleepy Hollow, NY Election District Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY lO''' Election District Election District Hudson Valley Writers' Center 300 Riverside Drive, Sleepy Hollow, NY The Commons Building Kendal-on-Hudson 1010 Kendal Way, Sleepy Hollow, NY Moved: Deputy Mayor Wompa Absent: Trustee MacFarlane Seconded: Trustee Stupel Vote: 5-0 �Meeting Date: Resolution #: 10/09/2012 10/124/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Designating Offices for March Election Whereas, the next General Village Election for Offices will be held on Tuesday, March 19, 2013; and Whereas, the Board of Trustees must designate by resolution and publish the offices which are to be filled in such election and the terms thereof. Now, Therefore, Be It Resolved, Section 1: That the Board of Trustees designates the following offices as vacant at the end of the current official year, to be filled at the Village Election to be held on Tuesday, March 19, 2013 for the following terms; One (1) Mayor - Two (2) Year Term Three (3) Trustees - Two (2) Year Term Each One (1) Justice - (4) Year Term Section 2: The Village Clerk is hereby directed to publish the resolution in full in the Journal News, a newspaper of general circulation within the Village of Sleepy Hollow. Section 3: This resolution shall take effect immediately. Moved: Trustee Stupel Absent: Trustee MacFarlane Seconded: Trustee Carr Vote: 5-0 �Meeting Date: 10/09/2012 Resolution #: 10/125/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Adopt Fees for After-School Program Be It Resolved that the Board of Trustees adopts after-school program fees for Sleepy Hollow residents as follows, effective October 2012: Child: $190 per month Child: $140 per month Child and each child thereafter: $100 per month Moved: Trustee Carr Absent: Trustee MacFarlane Seconded: Trustee Campbell Vote: 5-0 �Meeting Date: 10/09/2012 Resolution #: 10/126/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Confirm Mayor's Appointment in the Treasurer's Office WHEREAS there is a need to cover duties in the Village Treasurer's Office and, WHEREAS these funds are covered in the 2012-2013 operating budget and, WHEREAS a part-time Intermediate Clerk is needed to assist in the daily operation of the Village Treasurer's Office, NOW THEREFORE BE IT RESOLVED that the Board of Trustees does hereby confirm the Mayor's appointment of Monica Piloco, from Hartsdale, NY, to a part-time position not to exceed 17.5 hours weekly in the Treasurer's Office effective October 10'^ 2012 at an hourly salary of $22.00. Said appointment is subject to a probationary period of twelve to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Lobato- Church Absent: Trustee MacFarlane Seconded: Trustee Campbell Vote: 5-0 �Meeting Date: Resolution #: 10/09/2012 10/127/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Payment of an Emergency Invoice to Legacy Valve LLC Whereas, Section 104-b of tine General Municipal Law ("GML") requires every Village to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML, section 103 or any other law; and Whereas, the Village, by resolution dated 04/02/12, adopted a purchase order and procurement policy; and Whereas, a water main break occurred on September 17, 2012 involving a main line in the Village located at the intersection of Route 448 and New Broadway thereby creating a potential safety hazard and possible water shortage for the residents of the Village; and Whereas, the Village does not have the necessary equipment to repair said break; and Whereas, it was necessary to retain the services of an outside contractor with the capabilities of repairing the break immediately. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby declares the water main break occurring on or about September 17, 2012 an emergency; and Be it further resolved the Board of Trustees authorizes the suspension of the aforementioned procurement policy adopted by the Village; and Be it further resolved the Board of Trustees authorizes the payment of the sum of $9,548.82 to Legacy Valve LLC of Valhalla, New York, if deemed appropriate by the DPW General Foreman and Chair of the DPW Committee. Moved: Trustee Carr Second: Trustee Stupel Vote: 5-0 �Meeting Date: Resolution #: 10/09/2012 10/128/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Chief of Police to Sign Agreement with Phelps Memorial Hospital Whereas, the Village needs to enhance and improve the Police Department radio coverage throughout the Village of Sleepy Hollow for the safety of its Police Officer's; and Whereas, Phelps Memorial Hospital is willing to permit the Village to install a radio receiver and antenna at the main Hospital located at 701 North Broadway in the Village of Sleepy Hollow; and Whereas, the Village and the Hospital desire to enter into an agreement authorizing the installation, repair and maintenance of the radio equipment in accordance with the terms of the agreement attached hereto and made a part of this resolution. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Chief of Police to execute the attached letter of agreement with Phelps Memorial Hospital; and Be it further resolved that the Chief of Police is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Campbell Second: Trustee Lobato-Church Vote: 5-0 �Sleepy Hollow Police Department 28 Beekman Avenue Sleepy Hollow, N.Y 10591 TELEPHONE (914) 631-0808 • FAX (914) 366-5134 GREGORY J. CAMP CHIEF OF POLICE Octobers, 2012 Phelps Memorial Hospital Attn: Kerry Pisano, VP of Facilities 701 N. Broadway Sleepy Hollow, NY 10591 Dear Mr. Pisano, Sleepy Hollow Police Department is requesting you to allow our Department to install a Radio Receiver on your Building to improve the Police Radio communications system. This unit will be installed next to the existing equipment installed by the Mt. Pleasant Police Department. Sleepy Hollow Police Department is requesting that you allow the installation of the listed equipment under the following conditions: Equipment: (all equipment listed below shall be referred to "the radio equipmenr below) 1- 30" Motorola ^pe cabinet with an MTR 3000 receiver. 1- 2 Bay depole antenna with ground protection and cable connectors. 1- 2 wire telco circuits (88 RTNA). Conditions: • No additional equipment shall be installed without written consent from Phelps Memorial Hospital. • Any access to the equipment or roof area shall be coordinated in advance through Phelps Memorial Hospital's Property Manager, (at present)Vincent Forgione. • Any interference to any cellular site equipment on the roof shall be corrected immediately at the sole cost of the Sleepy Hollow Police Department or their contractors. If any interference cannot be reasonably corrected, to the satisfection of the cellular site operator, the Sleepy Hollow Police Department shall cause the radio equipment to be relocated or removed as necessary at their sole cost and expense. • Phelps Memorial Hospital will supply electricity, for the above equipment only, at no cost to the Sleepy Hollow Police Department. Phelps Memorial Hospital has the right to rescind this offer at anytime without notice if additional equipment is installed without Phelps Memorial Hospital's written consent. • Phelps Memorial Hospital assumes no liability for the radio equipment. In the event the radio equipment causes damage to the building, building components, other equipment, whether owned by Phelps Memorial Hospital or not, the Sleepy Hollow Police Department assumes all liability for the cost of any and all repairs for damages caused by any radio equipment failure. �• The ;isa Cc: Dr. �Meeting Date: Resolution #: 10/09/2012 10/129/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Chief of Police to Sign Agreement with the Tarrytown School District Whereas, tine Village needs to enhance and improve the Police Department radio coverage throughout the Village of Sleepy Hollow for the safety of its Police Officer's; and Whereas, the Tarrytown School District is willing to permit the Village to install a radio repeater and antenna at their Tappan Hill facility located at 50 Ichabod Lane in the Village of Tarrytown; and Whereas, the Village and the School District desire to enter into an agreement authorizing the installation, repair and maintenance of the radio equipment in accordance with the terms of the agreement attached hereto and made a part of this resolution. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Chief of Police to execute the attached letter of agreement with the Tarrytown School District; and Be it further resolved that the Chief of Police is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Campbell Second: Deputy Mayor Wompa Vote: 5-0 �RECEIVED Sleepy Hollow Police Department OCT 1 1 20f2 28 Beekman Avenue Sleepy Hollow, N.Y. 10591 SuperinSSlchoofe TELEPHONE (914) 631-0808 • FAX (914) 366-5134 GREGORY J. CAMP CHIEF OF POLICE -•F'VED October 5,2012 Public Schools of the Tarrytown's Attn: John J. Staiger, Jr., Ass't Superintendent for Business 200 N. Broadway Sleepy Hollow, NY 10591 BUSINESS OFFICE Dear Mr. Staiger, Sleepy Hollow Police Department is requesting you to allow our Department to install a Radio Repeater on your Building to improve the Police Radio communications system. This equipment will be installed at the Tappan Hill property next to the existing equipment already installed by the Sleepy Hollow Fire Department. Sleepy Hollow Police Department is requesting that you allow the installation of the listed equipment under the following conditions: Equipment: (all equipment listed below shall be referred to "the radio equipment" below) 1- 60" Motorola type cabinet with an MTR 3000 radio repeater & batter backup 1- 2 Bay depole antenna with ground protection and cable connectors. 1- 2 wire telco circuits |88 RTNA). Conditions: • No additional equipment shall be installed without written consent from the Union Free Schools of the Tarrytown's. • Any access to the equipment or roof area shall be coordinated in advance through the Union Free Schools of the Tarrytown's Property Manager, (at present) Peter Quartironi. • Any interference to any cellular site equipment on the roof shall be corrected immediately at the sole cost of the Sleepy Hollow Police Department or their contractors. If any interference cannot be reasonably corrected, to the satisfaction of the cellular site operator, the Sleepy Hollow Police Department shall cause the radio equipment to be relocated or removed as necessary at their sole cost and expense. • Union Free Schools of the Tarrytown's will supply electricity, for the above equipment only, at no cost to the Sleepy Hollow Police Department. The Union Free Schools of the Tarr/town's has the right to rescind this offer at anytime without notice if additional equipment is installed without the Union Free Schools of the Tarrytown's written consent. • The Union Free Schools of the Tarrytown's assumes no liability for the radio equipment. In the event the radio equipment causes damage to the building, building components, other equipment, whether owned by the Union Free Schools of the Tarrytown's or not, the Sleepy �Hollow Police Department assumes all liability for the cost of any and all repairs for damages caused by any radio equipment failure. The Sleepy Hollow Police Department will only use licensed and insured contractors to perform work at the site address. Please have an authorized representative of the Union Free Schools of the Tarrytown's sign below indicating that this is a Letter of Agreement and that the Union Free Schools of the Tarrytown's agrees to the above terms and conditions. Sleepy Hollow Police Department thanks you for your continued support. Sincerely, Gregory J. Camp Chief of Police Name/Title Signature Cc: Dr. Howard W. Smith, Superintendent of Schools, /i)l({lri Date � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-10-09_RES-121-129 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/99c509f64d1ba5c7a866d69f15fc421f.pdf 0be286929cb2f6cfb89165cc4fa22f90 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, September 2, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel Barbara Carr Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Sean McCarthy, Village Architect Greg Camp, Police Chief Janet Gandolfo, Village Attorney Mayor Wray called the work session to order at 7:00 p.m. SAFE ROUTE'S TO SCHOOL'S GRANT INFORMATIONAL MEETING - Village Administrator, Anthony Giaccio summarized the proposed Safe Routes to Schools grant application to install a new traffic signal at Beekman Avenue and Washington Street. Superintendent of the Tarrytown School District, Howard Smith informed the Board that the School fully supports the proposed application and said that the project is of "top priority". Police Chief, Greg Camp provided the Board with a traffic study that demonstrates the high volume of vehicles and pedestrians that travel through this intersection. Chief Camp said that the current traffic device is inadequate. Public comments were solicited by the Mayor. David Hodgson of Sleepy Hollow made an appeal to the Village Board to endorse this project. Mr. Giaccio read a letter from David Bedell of Sleepy Hollow that supports this grant application. The Village Board discussed the matter and unanimously supported the project CAPITAL PROJECTS - The Village Board continued its discussion on capital projects. Information technology consultant Wayne Frick made recommendations to the Board. The Board discussed parking meters with the Police Chief TRAFFIC ISSUES - Trustee Lobato-Church raised several traffic issues facing the Village. The Board discussed whether or not parking should be allowed on Bellwood Avenue for the upcoming Halloween events. The Board asked Chief Camp to allow parking only on the Southside of Bellwood Avenue. Discussion ensued. VILLAGE BOARDS AND COMMITTEES - Trustee Lobato-Church asked why the Committee's were made up of three members instead of one. Discussion ensued. �SPECIAL SESSION On a motion made by Trustee Lobato-Church and seconded by Trustee Stupel and carried unanimously the Board moved into special session. SEE ATTACHED RESOLUTION On a motion made by Trustee Carr and seconded by Trustee Campbell and carried unanimously, the Board moved out of special session. APPOINT PART-TIME FINANCE PERSON - Ms. DiGiacomo submitted a memo to the Board requesting the hiring of a part-time finance person. Discussion ensued. SNOW AND ICE AGREEMENT - The Board reviewed a draft snow and ice agreement with the New York State Department of Transportation. AFTER SCHOOL PROGRAM - THIRD CHILD DISCOUNT - The Board discussed giving a third child discount for the after-school program. The Board agreed that this would only be for Sleepy Hollow residents. Discussion ensued. SET PUBLIC HEARING FOR SENIOR TAX EXEMPTION - The Board discussed setting a public hearing for a senior citizen tax exemption. The proposed date is October 26. CODE REVISIONS - The Board continued its discussion on code revisions. The public hearing on code revisions is on-going and public comments are encouraged. SANITATION RECOMMENDATIONS - Trustee Stupel made some recommendations regarding the sanitation schedule and fees. The recommendations include having a trial period for one day a week pick-up, charging a fee for bulk pick-up and charging a move-out fee. Discussion ensued. Mayor Wray asked for more information before a decision is to be made. EXECUTIVE SESSION On a motion made by Trustee Wompa and seconded by Trustee Carr and carried unanimously the Board moved to executive session to discuss personnel and legal matters. On a motion made by Trustee Carr and seconded by Trustee Campbell and carried unanimously, the Board moved out of executive session. At 9:45pm the meeting was adjourned Respectfully submitted, A Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-10-02_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/df673d19184a80f76ff8e0fdb71efe04.pdf e0ad69260af3c1ff06a2d966192371be PDF Text Text Meeting Date: Resolution #: 09/25/2012 09/111/2012 Resolution Hiring Seasonal Recreation Staff WHEREAS, a need for seasonal recreation staff for the after-school program is necessary; and WHEREAS, the recreation supervisor, Robin Pell, has recommended that Laura Smutek is hired on a seasonal basis to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves Laura Smutek to be hired on a seasonal basis, up to four months, in the Department of Recreation at a salary rate of $12.00 per hour, effective immediately under the direct supervision of the Recreation Supervisor. Moved: Trustee Carr Seconded: Trustee Wompa Vote: 6-0 �Meeting Date: Resolution #: 09/18/2012 09/112/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request made by the Saint Teresa of Avila Church BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by the Saint Teresa of Avila Church located at 130 Beekman Avenue, to hold a street procession on Saturday, September 22, 2012 from 6:00 pm to 7:00 pm. BE IT FURTHER RESOLVED that the Mayor and the Board of Trustees approve the closing of Beekman Avenue, Clinton Street and Cortlandt St. during this procession. Moved: Trustee Campbell Seconded: Trustee MacFarlane Vote: 6-0 �Meeting Date: Resolution #: 09/25/2012 09/111/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Sale of Fire Apparatus Whereas, the Village of Sleepy Hollow ("Village") owns and has in its possession a 1991 E-One Pumper Fire Apparatus, which is no longer necessary or adaptable for use by the Village; and Whereas, it is in the best interest of the Village to dispose of said vehicle and receive monetary compensation for the benefit of the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Village Administrator to sell said vehicle by sealed bid to be submitted to the Office of the Village Clerk no later than 10:00AM on October 26, 2012; and Be it further resolved that the minimum acceptable bid shall start at $25,000; and Be it further resolved that the Village Administrator is authorized to take any and all such steps that are necessary to effectuate the Intent of this resolution. Moved: Trustee Carr Second: Trustee Stupel Vote: 6-0 �NOTICE TO BIDDERS SALE OF ONE (1) 1991 E-ONE FIRE ENGINE VILLAGE OF SLEEPY HOLLOW NOTICE TO BIDDERS: Sealed bids for the purchase of a Fire Engine will be received at the Office of the Village Clerk at the date and time specified below: Description of vehicle 1991 E-One Simon-Duplex Fire Engine Detroit Diesel 450HP V8 Engine, Allison Transmission Front Axle 17,600 pounds / Rear Axle 24,000 Gross Vehicle Weight is 41,600 pounds 1750 GPM Single Stage Hale Pump, Mounted Mid-Ship 500 Gallon Water Tank Officer Seat with SCBA Bracket 10 Man Cab Gross Weight of 41,000 Pounds Whelen Freedom LED Light bars Safety Vision back-up camera system Inlets 5" front, 6" on both sides , 2.5" left side , 2.5" right side , 2.5" rear Outlets 1.5" front, twin 1.5" cross lays , twin 2.5" left side , 2.5" right side Mileage is 20,736 Engine Hours is 2,305.6 NO HOSE OR LOOSE EQUIPMENT WILL BE INCLUDED Truck available November 1, 2012 NOTE: Minimum bid of $25,000.00 ADDRESS PROPOSALS TO: Office of the Village Clerk, Village of Sleepy Hollow, 28 Beekman Avenue, Sleepy Hollow, NY 10591, on or before the bid opening local time and date specified below. Sealed bids will not be accepted by fax. Bids shall be in a sealed envelope and clearly marked on the front with reference to 1991 E ONE FIRE ENGINE. The Village of Sleepy Hollow is not responsible for delays occasioned by the United States Postal Service, or any other means of delivery employed by the bidder. Similarly, the Village is not responsible for, and will not open, any bid responses which are received later than the date and time stated below. BID OPENING: 11:00 a.m., October 26, 2012 Board Room, Village Hall 2nd Floor, 28 Beekman Avenue, Sleepy Hollow, NY 10591 VIEWING OF UNIT: The unit will be available to view by appointment only between the hours of 8:30 a.m. and 4:30 p.m., Monday - Friday. Please contact William F. Ryan, Fire Chief at 914-366-5104 to schedule an appointment. The Board of Trustees of the Village of Sleepy Hollow reserves the right to accept or reject any or all bids and waive any or all informalities BY ORDER OF THE BOARD OF TRUSTEES Village of Sleepy Hollow Paula A. McCarthy, Village Clerk Dated: September 26, 2012 �Meeting Date: 09/25/2012 Resolution #: 09/114/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Reimbursement for Police Officer's Training Whereas, Police Officer Jared Kmiotek has submitted a notification that he will attend a training seminar for Weapon Retention and Edge Weapon Defense, on September 26, 2012. Now, Therefore Be it Resolved, the Board of Trustees, upon the recommendation of the Chief of Police hereby approves the reimbursement for this training upon presentation of a certificate of completion, pursuant to the Village's collective bargaining agreement with the PBA. Moved: Trustee MacFarlane Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 09/25/2012 Resolution #: 09/111/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding the Map Project Whereas, a New York State Department of Environmental Conservation grant, CC304394, has been awarded to the Village of Sleepy Hollow on behalf of a 15 member Consortium for the purpose of data collection and mapping certain stormwater infrastructure in the member communities, and Whereas, Dolph Rotfeld Engineering(DRE) as the Project Manager for the Consortium has prepared a Request for Proposals(RFP) for qualified firms to provide the survey and engineering services for the data collection and mapping of the infrastructure, and Whereas, the RFP has been advertised in accordance with the Village of Sleepy Hollow procurement policies, and Whereas, 15 responses to the RFP have been received from firms desiring to perform the data collection and infrastructure mapping services, and Whereas, DRE has reviewed the responses and recommended that Sidney B. Bowne and Son, LLP, 235 E. Jericho Turnpike, Mineola, NY, 11501 and Merritts GIS, LTD, 394 Bedford Road, Pleasantville, NY 10570 is the responder meeting all the technical specifications that also demonstrates the strongest experience in performing the specified work, and Whereas, their references have all indicated favorable results from similar work in the local area, and Whereas, their proposed daily fee is the lowest of all responses, and Whereas, their proposed completion date is within the time frame for the work to be completed, and Whereas, the total proposed fee of $113,077 is within the budget for the grant for the work to be performed, �Therefore be it Resolved the Village Administrator is authorized to enter into an agreement with Sidney B. Bowne and Son, LLP, 235 E. Jericho Turnpike, Mineola, NY, 11501 and Merritts GIS, LTD, 394 Bedford Road, Pleasantville, NY 10570 for certain data collection and stormwater mapping services on behalf of the Sleepy Hollow Consortium based on their proposal submitted September 12, 2012, in the total amount of $113,077. Moved: Trustee Campbell Seconded: Trustee Carr Vote: 6-0 �Memo to: Anthony Giaccio, Village Administrator From: Michael Ritchie, Project Manager Re: Sleepy Hollow Infrastructure Mapping Project, C304394 As you know the Village of Sleepy Hollow on behalf of 15 member communities has been awarded a grant by New York State Department of Environmental Conservation in order to collect locational data and prepare maps for certain stormwater infrastructure in Sleepy Hollow and the other member communities. Dolph Rotfeld Engineering, PC,(DRE) is the Project Manager(PM) for the grant for the Sleepy Hollow Consortium(SHC). A Request For Proposals(RFP) was prepared by DRE and distributed by the Village of Sleepy Hollow on behalf of the SHC. The RFP was distributed and advertised according to the Village procurement policy on August 15, 2012. On September 12, 2012, 15 responses to the RFP were received in the Office of the Village Administrator. A complete listing of the proposals and a summary of the key criteria is attached to this memo. Michael Ritchie as Project Manager for Dolph Rotfeld Engineering reviewed the proposals for qualifications, experience, and cost. The Bowne-Merritts proposal was considered to be the strongest comparative proposal given their extensive local experience, qualifications for key personnel, and lowest daily cost. Multiple reference checks were made with all responses satisfactory or better. Based on the above criteria Bowne-Merritts proposal is recommended for award. Their relevant Westchester County experience in this line of work is clearly superior to other comparable proposals. In addition, their deliverable is the highest quality and their cost is well within the budget for the grant. They propose to complete the work on a timely schedule that also best fits the needs of the grant to meet the in-kind share for the municipalities. The award would be in the form of a resolution that we will prepare for your public meeting. It will authorize a contract in the amount of $113,077.00 with Sidney B. Bowne and Sons, LLP, 235 Jerico Turnpike, Mineola, New York 11501. Thank you for your capable assistance, and cooperation. 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U) re = u < u to j i s s j 00 Jsi U "iZ at 01 c '5b c YJ re A> t i i ; l ; �Meeting Date: 09/25/2012 Resolution #: 09/111/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of a Safe Routes To School Grant Application for Pedestrian Safety Improvements at Beekman Avenue and North Washington Street WHEREAS, the intersection at Beekman Avenue and North Washington Street is a heavily trafficked pedestrian route from the inner village residential neighborhoods to the public schools, as well as to daycare programs, civic buildings, businesses and houses of worship; and WHEREAS, the Village of Sleepy Hollow wishes to promote the safety of children who are walking to school and wishes to encourage walking and bicycling as safe and healthy alternatives to being driven to school in order to reduce vehicular traffic, fuel consumption and air pollution while affording the children the health benefits associated with the exercise; and WHEREAS, the traffic signal at the intersection of Beekman and North Washington has no working pedestrian signals which is very confusing to pedestrians trying to cross the road(s), inadequate drop curbs, is not ADA compliant and has a one head signal which does not comply with the latest standards; and WHEREAS, a signal study of this intersection was conducted by Westchester County in 2004; and WHEREAS, the pedestrian safety improvements to the intersection will consist of new traffic and pedestrian signals and their posts, the associated power boxes, controllers and sensors and ADA compliant concrete drop curbs; and WHEREAS, the New York State Department of State's Safe Routes to School grant program has been identified as a funding source appropriate for an infrastructure project that would make walking and bicycling to school safe and more appealing for students; and this grant program requires no local match or contribution for eligible projects and activities; and WHEREAS, preliminary estimates totaling $220,000 have been prepared for the Beekman Avenue and North Washington Street intersection pedestrian safety improvements; and WHEREAS, the Superintendent of the Public Schools of the Tarrytown's supports the project. �NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow does hereby authorize the submission of an application for a grant not to exceed $220,000 from the New York State Department of Transportation in accordance with the provisions of the Safe Routes To School program, and upon award of such a grant to enter into and execute a grant agreement with the Department of Transportation for such financial assistance. Moved: Deputy Mayor Wompa Seconded: Trustee Carr Vote: 6-0 �Meeting Date: 09/25/2012 Resolutions 09/117/2012 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow Accepting Police Officer's Retirement Whereas, Sergeant Thomas R. Eaton has applied for disability retirement, and Whereas the Village of Sleepy Hollow supported this retirement application, and Whereas the New York State Comptroller's Office has approved this application and has notified the Village of Sleepy Hollow of such action, Now therefore be it resolved the Chief of Police has made notification that Sergeant Thomas R. Eaton is retired effective September 26, 2012. Be it further resolved the Board of Trustees acknowledges Sergeant Thomas R. Eaton's retirement and authorizes the Village Clerk to complete and file any documents necessary to effectuate this retirement. Moved: Trustee Stupel Seconded: Trustee Lobato-Church Vote: 6-0 �Meeting Date: 09/25/2012 Resolution #: 09/111/2012 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow Authorizing Salary Adjustments for Village Administrator Whereas, the Board of Trustees has reviewed the job performance of Anthony Giaccio, Village Administrator, and Whereas, it has been determined that a salary increase is appropriate at this time. Now, therefore, be it resolved, effective June 1. 2012 the annual salary of Anthony Giaccio shall be increased by 2%. All other terms of Mr. Giaccio's employment shall remain unchanged. Moved: Trustee Carr Seconded: Trustee MacFarlane Vote: 5-2 Roll Call: Voted "Yes": Mayor Wray, Trustee Carr, Campbell, MacFarlane and Lobato-Church Voted "No": Trustee Stupel and Deputy Mayor Wompa �Meeting date: 09/25/12 Resolution: 09/119/12 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing a Raise for Part-time Employees Whereas, the Mayor and Board of Trustees have reviewed the functions and performance of part time personnel and determined that the following salary increases are in order, Recreation part-time staff - Salary increase of $1.50 per hour All other part time staff - Salary increase of $1.00 per hour Now, Therefore be it Resolved that the Board of Trustees does hereby approve salary increases of $1.50 per hour for all part-time recreation staff and $1.00 per hour for all other part time staff effective immediately. Moved: Trustee MacFarlane Seconded: Trustee Campbell Vote: 6-0 Amend resolution to: "effective as of June 1st, 2012, instead of effective immediately" Moved: Trustee Campbell Seconded: Trustee Carr � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-09-25_RES-111-119 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a5009ef38367a673f396b433eaa71409.pdf f40f0ef1269fef2e33f27baabc4c34bb PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, September 25, 2012 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor K. Wompa Susan MacFarlane Barbara Carr Bruce Campbell Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7:12 p.m. Mayor Wray called the meeting to order with a pledge to the flag. Mayor Wray asked for a moment of silence for Elizabeth Mascia and Jeannette Ho. Ambulance Corps New Members: Mayor Wray introduced the newly elected officers which were sworn-in to the Ambulance Corps: Captain Edgar Brennen, Lieutenants Shelley Robinson, Sung Pak and Ryan Murray and Secretary Elena Brennen. Mayor Wray thanked all of them for their sen/ice to the Village. New Fire Truck Presentation: 2 nd Assistant Fire Chief Korzelius and Lieutenant Chris Scelza, gave a verbal and power point presentation of the new fire truck construction and assembly and showed with many pictures. The truck is nearly completed and will be delivered soon. The cost of the truck is $600,000.00, black and orange in color and is being built by Pierce Company in Appleton Wisconsin. Public Hearing: Code Revisions Mayor Wray opened the public hearing and evoked the 5 minute rule. The Village Clerk read the notice aloud for the record (see attached) The Village Clerk read letters received from Mr. & Mrs. Tschan and Mr. & Mrs. Scaglione aloud for the record, (see attached) There were no comments at this time. �Mayor Wray stated that the proposed code changes have been on line and available at the library for quite some time and once the public hearing meeting is closed and the final code is revised and adopted it will be available as well. Discussion ensued. At 7:45pm, Mayor Wray adjourned the Public Hearing until the next meeting. Approval of Warrants: Trustee Carr moved, seconded by Trustee MacFarlane to approve the warrant as submitted and authorize the Treasurer to pay the bills in the total of $553,122.43 Vote: 6-0 Approval of Minutes: Trustee MacFarlane moved, seconded by Trustee Lobato-Church to approve the minutes of August 21, 2012 and September 18, 2012. It was unanimous. Minutes for 9/4/2012 were tabled. Mayor announcements; Mayor Wray mentioned that Tarrytown's lawsuit against Sleepy Hollow was dismissed and the judge's decision is available on the website. It states that the Tarrytown arguments had no merit or standards. Mayor stated that Tarrytown has 30 days to appeal this decision. Mayor thanked Mr. Sacks, Ms. Gandolfo and Mr. Kafian for all their hard work. Mayor congratulated Sleepy Hollow's Fire Engine 85 for being voted the best apparatus of the year. Mayor will be making two appointments this evening to the Waterfront Advisory Board and the Architectural Review Board. Mayor thanked the PBA, Recreation Department and Robin Peil for a successful first and hopefully annual Basketball Tournament, which took place at Sykes Park. Trustee Reports: Trustee Carr: reported that the Finance Committee is working on Department proposals for capital expenses. This will be discussed at a future work session. Trustee MacFarlane: reported that the swim for life was successful and thanked Mr. Giaccio for participating in it. The Chilean festival drew a great crowd and Oktoberfest is scheduled for October 7th, a pop up cafe will be at the Bathhouse. Anyone is welcome to attend the new Zumba and Yoga classes. Robin Pell is giving aerobic classes on Mondays and Wednesdays. Trustee Campbell: reported that Halloween plans are coming together and Mr. Giaccio "has been leading the charge". The haunted hayride is schedule for three nights this year, �October 26, 27 and 28. The goal is to raise $30,000.00 in sponsorships. Tickets for the hayride are now on sale on our website at www, sleepy hoi lowny .gov Trustee Wompa - reported that the Downtown Revitalization is working on a plan for street lights and to repair sidewalks on Beekman Avenue. Tree wells will also be installed soon. Trustee Stupel - reported that on September 6th, the Building Dept. inspected a multifamily home located at 305 No. Washington Street and discovered 4 rooms being rented without a rooming license. These rooms were vacated and summonses were issued to the owner. On September 13th the Building Dept. also inspected a commercial and residential building located at 86 Beekman Avenue and discovered that the first floor business establishment had been abandoned and the food stock had spoiled. Upstairs, there were 2 additional illegal apartments. The place was vacated, exterminated and sanitized. There are 12 cases on September's Court calendar which involved illegal occupancy and maintenance violations. Trustee Lobato-Church- reported that the Police Advisory Committee is discussing possible youth initiatives and after-hours activities/trespass at Horan's Landing and other parks. On Sunday October 7th the second annual Open House for the Fire Dept. is taking place, along with the Police Dept. who is offering car-seat demonstrations. The Friends of the Sleepy Hollow Lighthouse has filed with the NYS Dept. of Education to become incorporated. Administrator's Report: (see attached) Public comments: Mayor opened the meeting to the public and evoked the 5 minute rule. James West of Sleepy Hollow Manor addressed the Mayor and the Board and asked that the access to the Rockwood Hall Park through Birch Close be restored. Mr. West also inquired about the Route 9, the restriction request for right hand turns on red out of the Hospital, and the repaying of Freemont Rd. Chuck Lancester- for Freemont Rd, and former President of the Sleepy Hollow Manor Association, addressed the Mayor and the Board of Trustees on the Birch Close issue. He stated that the Village has title to the land where the fence separates Birch Close and Rockwood Hall. He also stated that the gate has been closed due to a local resident's objection and who was a Hospital Board member and had the CEO's, Mr. Safian's support. He stated other concerns about this matter and asked for the Board's support in reopening the gate. He also mentioned that the area should be for pedestrians only and the Board should make this matter a priority. �Trustee MacFarlane responded that she is very much in favor of reopening the gate but the Village may not be able to do so without the Hospital's cooperation, and it might take a lot of effort to reach a resolution on this matter. Mayor Wray stated that he supports reopening the gate and looks forward to solving this matter in a positive way. Trustee Campbell also stated that the Kendall-on-Hudson residents are in favor as well. Francois Reaeli of Kingsland Rd. addressed the Mayor and the Board and stated that most of the people who signed the petition to close the gate in 2000, no longer live in the area and the new residents are in favor reopening it. Resolutions: (see attached) Mayor Wray's appointments: Trustee Carr moved and Trustee Lobato-Church seconded to approve the Mayor's appointment of Krista Callaghan to the Architectural Review Board. It was unanimous. Trustee Lobato-Church moved seconded by Trustee Campbell to approve the Mayor's appointment of Vishal Brown to the Waterfront Advisory Board. It was unanimous. Deputy Mayor Wompa addressed the resolution for Mr. Giaccio's 2% salary increase stating that she is voting "no" because Mayor Wray has not discussed this with the Board. (See attached resolution) Deputy Mayor Wompa also stated she was voting "no" for the contract resolution for Daphne Mickle because this was not discussed with the Board appropriately. (See attached resolution). Discussion ensued. Old Business: Village Administrator recommended sending out RFP's for the sinkhole matter. Mayor approved. Discussion ensued about possibly installing gates at Horan's Landing. New Business: Trustee Campbell stated that if anyone considering sponsoring the hayride should submit to Communications: Village Clerk reported that the Jennie-0 commercial filming that took place in August is now airing on five different networks throughout the World Series; it can also be seen on www.youtube.com and on facebook. It is nice to see some Village employees and Village residents in the commercial. Also, Actor Vince Vaughn may be coming to the Village to film a movie at Phillipsburg Manor. �Public Comments; Mayor Wray opened the meeting to the public and evoked the 5 minute rule. There were no further comments at this time. At 9:20 pm on motion by Trustee Carr, seconded by Trustee Lobato-Church the meeting adjourned. Respectfully submitted, t i J ^ Z A j Z X y lexQL''A4*\ / • " Pi Paula A. McCarthy Village Clerk y y �Photo Album for Sleepy Hollow, NY Job 25937 September 14th, 2012 This week the cab finished in paint while the chassis began in assembly. The pump house finished in plumbing while the body completed fabrication and began the paint process in metal finishing. Next week the cab may begin on cab line where cab related content is added while the drive train is installed in the chassis. The body should finish in paint. © 2011 Fire and Safetv Cnnsultinn �DSC02288 DSC02289 DSC02290 Find us on Facebook WWW.FASCG.COM ::::©2011::Fire & Safety Consulting. LLC �DSC02293 DSC02823 Find us on Facebook WWW.FASCG.COM ::::©2011::Fire & Safety Consulting.LLC �Find us on Facebook DSC02824 DSC02825 DSC02826 DSC02827 WWW.FASCG.COM ::::© 2 0 1 1 : :Fire & Safety Consulting. LLC �DSC02830 Find us on Facebook DSC02831 WWW.FASCG.COM :::: ©2011:: Fire & Safety Consulting. LLC �DSC00200 WWW. FASCG. COM €> 2011 Fire & Safety Consulting, �DSC00201 DSC00202 A.U work is to h® I m DSC00203 Find us on Facebook ^ k v w m L m m ^ t DSC02388 WWW.FASCG.COM :::: ©2011:: Fire & Safety Consulting. LLC �Find us on Facebook DSC02389 DSC02390 DSC02391 DSC02392 WWW.FASCG.COM ::::©2011::Fire & Safety Consulting. LLC �DSC02393 FaSrebOOk WWW. FASCG. COM ®2011 Fire & Safety Consulting. L L C �SUPPLY COMPANY, INC www.Firematic.com Find us on Facebook Find us on Facebook © 2011 Fire & Safety Consulting. L L C �ADMINISTRATOR'S REPORT 9/25/12 1) Duracell Clean-up Project - The Duracell clean-up project is ongoing. Currently 4 properties are being remediated. Once some of the properties are completed, a meeting will be scheduled with A E C O M and village staff to evaluate the project and mitigate problems. 2) Con Edison - A reminder to the residents that Con Edison is continuing to replace gas lines in Philips Manor. Residents concerned about property damage may call the Village Administrator at 914-366-5105. 3) Halloween Sponsors - The Halloween Committee is still soliciting sponsors for the haunted hayride. Thank you to our current sponsors Journal News Hudson Independent Cablevision Kendal-on-Hudson ParacoGas TGM Financial Group LTD. Teaches Basketball Harbor Dental Jennie O. HHV JP Doyles Spain Agency FunFlatables Bridgeview Tavern Sleepy Hollow Animal Hospital 4) Safety Meeting - There was a Safety Committee meeting this morning with the department heads and our insurance company. We discussed ways to reduce claims and scheduled a work piace violence training class on Nov. 13 at 5:45. 5) Water Alert System - After the recent water shortage emergency the Village experienced, ! met with Rich Gross to see how we can better inform the residents in the future. We discussed having a water alert system that notifies residents when conservation is necessary. This will only apply to water shortages, because the County contacts residents regarding water quality. 6) Ambulance Corps Interviews - We have received 6 new applications for the ambulance corps. We will be conducting interviews this coming Saturday. Anyone else interested in being a member may call me at 366-5105. 7) Ichabod's Sink Hole - Dolph Rotfeld has completed an R F P to study the entire bulkhead at Ichabod's Landing. I've sent the draft R F P to the Village Attorney and Village Architect for review. I'd like to send this out as soon as its finalized. 8) GM Meeting - Sean and I will be meeting with G M to discuss the dredging project, which should begin in late October or early November. A contractor has been chosen, but a permit to do the work has not yet been given by the State. There are also Village permits required. Anthony Giaccio, Village Administrator �Meeting Date: Resolution #: 09/25/2012 09/111/2012 Resolution Hiring Seasonal Recreation Staff WHEREAS, a need for seasonal recreation staff for the after-school program is necessary; and WHEREAS, the recreation supervisor, Robin Pell, has recommended that Laura Smutek is hired on a seasonal basis to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves Laura Smutek to be hired on a seasonal basis, up to four months, in the Department of Recreation at a salary rate of $12.00 per hour, effective immediately under the direct supervision of the Recreation Supervisor. Moved: Trustee Carr Seconded: Trustee Wompa Vote: 6-0 �Meeting Date: Resolution #: 09/18/2012 09/112/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request made by the Saint Teresa of Avila Church BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by the Saint Teresa of Avila Church located at 130 Beekman Avenue, to hold a street procession on Saturday, September 22, 2012 from 6:00 pm to 7:00 pm. BE IT FURTHER RESOLVED that the Mayor and the Board of Trustees approve the closing of Beekman Avenue, Clinton Street and Cortlandt St. during this procession. Moved: Trustee Campbell Seconded: Trustee MacFarlane Vote: 6-0 �Meeting Date: Resolution #: 09/25/2012 09/111/2012 Resolution of the Board of Trustees of the Village of Sleepy Hoiiow Authorizing the Sale of Fire Apparatus Whereas, the Village of Sleepy Hollow ("Village") owns and has in its possession a 1991 E-One Pumper Fire Apparatus, which is no longer necessary or adaptable for use by the Village; and Whereas, it is in the best interest of the Village to dispose of said vehicle and receive monetary compensation for the benefit of the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Village Administrator to sell said vehicle by sealed bid to be submitted to the Office of the Village Clerk no later than 10:00AM on October 26, 2012; and Be it further resolved that the minimum acceptable bid shall start at $25,000; and Be it further resolved that the Village Administrator is authorized to take any and all such steps that are necessary to effectuate the intent of this resolution. Moved: Trustee Carr Second: Trustee Stupel Vote: 6-0 �NOTICE TO BIDDERS SALE OF ONE (1) 1991 E-ONE FIRE ENGINE VILLAGE OF SLEEPY HOLLOW NOTICE TO BIDDERS: Sealed bids for the purchase of a Fire Engine will be received at the Office of the Village Clerk at the date and time specified below: Description of vehicle 1991 E-One Simon-Duplex Fire Engine Detroit Diesel 450HP V8 Engine, Allison Transmission Front Axle 17,600 pounds / Rear Axle 24,000 Gross Vehicle Weight is 41,600 pounds 1750 GPM Single Stage Hale Pump, Mounted Mid-Ship 500 Gallon Water Tank Officer Seat with SCBA Bracket 10 Man Cab Gross Weight of 41,000 Pounds Whelen Freedom LED Light bars Safety Vision back-up camera system Inlets 5" front, 6" on both sides , 2.5" left side , 2.5" right side , 2.5" rear Outlets 1.5" front, twin 1.5" cross lays , twin 2.5" left side , 2.5" right side Mileage is 20,736 Engine Hours is 2,305.6 NO HOSE OR LOOSE EQUIPMENT WILL BE INCLUDED Truck available November 1, 2012 NOTE: Minimum bid of $25,000.00 ADDRESS PROPOSALS TO: Office of the Village Clerk, Village of Sleepy Hollow, 28 Beekman Avenue, Sleepy Hollow, NY 10591, on or before the bid opening local time and date specified below. Sealed bids will not be accepted by fax. Bids shall be in a sealed envelope and clearly marked on the front with reference to 1991 E ONE FIRE ENGINE. The Village of Sleepy Hollow is not responsible for delays occasioned by the United States Postal Service, or any other means of delivery employed by the bidder. Similarly, the Village is not responsible for, and will not open, any bid responses which are received later than the date and time stated below. BID OPENING: 11:00 a.m., October 26, 2012 Board Room, Village Hall 2 nd Floor, 28 Beekman Avenue, Sleepy Hollow, NY 10591 VIEWING OF UNIT: The unit will be available to view by appointment only between the hours of 8:30 a.m. and 4:30 p.m., Monday - Friday. Please contact William F. Ryan, Fire Chief at 914-366-5104 to schedule an appointment. The Board of Trustees of the Village of Sleepy Hollow reserves the right to accept or reject any or all bids and waive any or all informalities BY ORDER OF THE BOARD OF TRUSTEES Village of Sleepy Hollow Paula A. McCarthy, Village Clerk Dated: September 26, 2012 �Sleepy Hollow, September 14 2012 th Marcel and Andrea Tschan 203 Hunter Avenue Sleepy Hollow, NY 10591 914 332 8402 CERTIFIED MAIL Mr. Ken Wray Mayor 28 Beekman Avenue Sleepy Hollow, NY 10591 S 362-5 Ballplaving and coasting prohibited (Playing ball of any nature or description and coasting on sleds on any of the streets, lanes, alleys or highways of this Village are hereby prohibited.] Dear Mayor Wray, After reading the (Sleepy Hollow Board) news in the Patch today, we are amazed to find out about the motion to have the above law removed from the Town Code and instead have people use "common sense" in their behavior. Yes, our children also have played (ridden their bikes) on those streets, Hunter Avenue in particular. In those days there was always a parent out with them, supervising their actions and activities. When we saw a car approaching from either side, our children and their friends knew that they had to move out of the street and onto the curbside immediately, unconditionally and cease any activity until the car had completely passed, thus giving it the right of way. Unfortunately times have changed drastically and the same cannot be said of some of the families and children who live in the Manors today. There is an immense sense of entitlement and longstanding neighbors' concerns are met with disrespect, hostility and ignorance. Unsupervised Kids blatantly ignore a passing car, forcing it into snail speed while continuing to play any game, provoking an unnecessary and dangerous situation for all. And now the town is even considering supporting and encouraging this kind of behavior and giving everybody the entitlement to make the street in front of their houses their own personal playground by using "common sense"? Why not lift all speed restrictions in Town and let everybody decide for him or herself what their personal guidelines should be? It is just flat out ridiculous and a very slippery slope to go for any Town following the suggested path. �§362-5 was implemented in August 1937 for a reason. Since then, houses and population in the Villages have increased by at least 500% while traffic has become faster and less forgiving 75 years after implementation of this law. It beggars belief that any Town would even consider removing this law and let its residents apply their very own "common sense" of what's right and what's wrong in this regard. More accidents between playing children in the streets and cars will be the result of such a move and we don't think we'll need or want a case study to come to such a conclusion. In addition, the Town would open itself up to endless lawsuits by parents of injured children that got hurt while lawfully playing ball in any Village street and were struck by lawfully passing cars. Such a true conflict of entitlements by either side will then become the new 'playground' for lawyers. We doubt that this is the place where a majority of the residents want to see their tax dollars wasted. Let us be clear, there is an abundant opportunity for children to play, especially in the Manors. Besides every house having its own backyard, three beautiful parks (Kingsland Point, DeVries and Peabody Field) provide ample space to roam free and play any kind of ball games and are conveniently located within walking distance to the Manors. Just this spring, DeVries has undergone an extensive renovation with a beautiful addition of an extended playground and improved ball fields. The streets, lanes, alleys and highways in the Villages must remain for its intended use: travelling on or in a wheeled vehicle from point A to point B. Kids playing at their discretion on any of the aforementioned streets are endangering themselves by doing so and are inhibiting and imperiling the driver as well. This law cannot be arbitrary and should be enforced in an unbiased and objective manner. Changing or abolishing this law would be a grave mistake and will open doors to countless lawsuits by parents due to the boundless room far interpretation f"common sense") by every resident. thus driving our already skv high taxes for additional liability coverage into orbit. Sincerely, Marcel and Andrea Tschan CC: Village Clerk, Mr. Sean McCarthy, Building Inspector �Paula Mccarthy From: Sent: To: Cc: Subject: Kenneth Wray Thursday, September 13, 2012 2:15 P M Paula Mccarthy Anthony P. Giaccio FW: Village Code - Ball Playing Please add these comments to the public record. Ken Wray Mayor, Village of Sleepy Hollow Original Message From: Denise Scaglione [mailto:dbscaglione@msn.com] Sent: Mon 9 / 1 0 / 2 0 1 2 8:13 P M To: Kenneth Wray Subject: Village Code - Ball Playing Dear Mayor Wray, We would like to voice our opinion regarding the village code regarding ball playing in the streets. W e would ask that the village do away with this code prohibiting any ball playing in the streets of Sleepy Hollow. The existing code says:Playing ball of any nature or description and coasting on sleds on any of the streets, lanes, alleys or highways of this Village are hereby prohibited. Any person violating any of the provisions of this section shall be liable to a fine in the sum of $5 for each and every offense. Thank you for your consideration. Denise & Bill Scaglione216 Palmer AvenueSleepy Hollow, N Y 10591 i � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-09-25 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5b1a44e6ba79ac33623cecc5eeab41dd.pdf 4bd9ceb7112df3115fe4cde245348e8f PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, September 18, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel Barbara Carr Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Rich Gross, General Foreman Sean McCarthy, Village Architect Anthony Bueti, Police Lieutenant Janet Gandolfo, Village Attorney Billy Ryan, Fire Chief Mayor Wray called the work session to order at 7:00 p.m. FIRE DEPARTMENT REQUESTS ^ Fire Chief Billy Ryan requested permission from the Board to auction off a retired fire apparatus. The apparatus is being replaced by a newer model. The minimum auction price is $25,000. Discussion ensued. Chief Ryan also gave an overview of his department's capital project requests. ST TERESA'S REQUEST - Reverend Pevalta from St. Teresa's Church introduced himself to the Board and made a request to hold a Church procession this Saturday. The Board discussed the request. SPECIAL SESSION On a motion made by Trustee Campbell and seconded by Trustee Carr and carried unanimously the Board moved into special session. SEE ATTACHED RESOLUTION �On a motion made by Trustee Lobato-Church and seconded by Trustee Campbell and carried unanimously, the Board moved out of special session. POLICE TRAINING REIMBURSEMENT - The Board reviewed a memo from Chief Camp requesting tuition reimbursement for a training class that Officer Kmiotek attended. The cost of the tuition is $60. Mayor Wray asked that a resolution on this be on the next Board meeting agenda. EMERGENCY NOTIFICATION PROCEDURES ^ Mayor Wray asked Mr. Giaccio to research an emergency notification system. Mr. Giaccio is going to explore the idea of doing a joint bid with other municipalities. AWARD BID FOR MAPPING PROJECT - The Board reviewed a recommendation made by Mike Ritchie of Dolph Rotfeld Engineering, to award a bid for a strom water mapping project. Mayor Wray asked that a resolution on this be on the next Board meeting agenda. MAYOR'S COMMENTS - Mayor Wray reported on the recent water main breaks that the Village had this past weekend. Mayor Wray commended Rich Gross and the Water Department for their work in restoring full water service to the residents. HIRE AFTER-SCHOOL PROGRAM COUNSELOR - Mr. Giaccio explained to the Board why it is necessary to hire another counselor for the after-school program. SPECIAL SESSION On a motion made by Trustee Campbell and seconded by Trustee MacFarlane and carried unanimously the Board moved into special session. SEE ATTACHED RESOLUTION On a motion made by Trustee Lobato-Church and seconded by Trustee Campbell and carried unanimously, the Board moved out of special session. HAUNTED HAYRIDE DATES ^ The Board discussed adding a third night for the haunted hayride. Trustee Campbell provided the Board with a proposed budget for the event. Discussion ensued. The consensus on the Board was to add the third night. PAPER STREETS - Village Attorney, Janet Gandolfo lead the discussion on paper streets. Paper streets are streets that were originally mapped by the Village, but were never constructed. Ms. Gandolfo talked about one paper street (Philipse Avenue), which has caused some issues with the Building Department. The problem is that some home owners have been permitted to �encroach on this area, while others have been denied. Ms. Gandolfo feels the issue should be rectified. Discussion ensued. CAPITAL BUDGET - Village Treasurer, Sara DiGiacomo summarized the department heads requests for capital expenditures. A list of these requests is attached. Lieutenant Bueti outlined the Police Department's requests. Rich Gross described the requests made by DPW. At 9:30pm the meeting was adjourned Respectfully submitted, Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-09-18_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/22ef74ccb5763febd4dcccb2c7c98de1.pdf 3265fde44dde464ff71d66340b11ec18 PDF Text Text Meeting date: 09/11/2012 Resolution: 09/100-A/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Salary Adjustments for Non-Union Employees Whereas, the Board of Trustees has reviewed the job performance of the following non-union full-time employees; and Whereas, it has been determined that a salary increase is appropriate at this time; Now, therefore, be it resolved, effective June l r ?n 17 the annual salary of the following employees shall be increased by 2%: Gregory Camp, Paula McCarthy Sara DiGiacomo, Richard Gross, Sean McCarthy, Rae Lee, Joe Paiva, Arlene Morel Christopher Scelza and Alyson DePaolo. Moved; Trustee Carr Seconded: Trustee Campbell Vote: 4-0 Absent: Deputy Mayor Wompa and Trustee Stupel Meeting date: Resolution: 09/11/2012 09/100-B/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Granting Vacation Entitlement Increase Whereas, the vacation entitlement for Paula McCarthy and Anthony Giaccio is not at the same level as other Department Heads; and Whereas, the Board of Trustees is desirous of establishing parity of the vacation entitlement for these employees; Now, therefore, be it resolved, effective June 1, 2012, the vacation entitlement of Paula McCarthy and Anthony Giaccio shall be increased by one (1) week. Move: Trustee McFarlane Second: Trustee Lobato-Church Absent: Deputy Mayor Wompa and Trustee Stupel Vote: 4-0 �Meeting date: Resolution: 09/11/2012 09/100-A/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow to retain O'Connor Davies Munns and Dobbins, LLP WHEREAS, the Village is required to retain auditors to provide an independent financial audit for the Village's 2011/2012 fiscal year; and WHEREAS, the Village Treasurer is recommending the firm of O'Connor Davies Munns and Dobbins, LLP; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Mayor to execute the attached retainer agreement with O'Connor Davies Munns and Dobbins, LLP, to provide the Village with an independent financial audit for the 2011/2012 fiscal year at a cost of $32,600.00 Moved: Trustee Carr Seconded: Trustee MacFarlane Absent: Deputy Mayor Wompa and Trustee Stupel Vote: 4-0 �Village ofSleepy Hollow Kenneth G, Wray Mayor (914)366-5107 Anthony P. Giaccio Village Administrator (914) 366-5105 Karin Wompa Deputy Mayor (914) 366-5107 Paula A. McCarthy Village Clerk (914) 366-5106 TRUSTEES Bruce R. Campbell Barbara J. Carr Jennifer Lobato-Church Susan McFarlane Evelyn R. Stupel (914) 366-5107 1874 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 (914) 366-5100 • Fax (914) 332-7074 vvww.sleepyholIowny.gov I'O: Mayor Wray and Board of Trustees CC: Anthony Giaccio FROM: Sara DiGiacomo. Village Treasure DATF.: September 4. 2012 RK: Approve ODMD Auditors for 2011 -2012 Sara A. DiGiacomo Village Treasurer (914)366-5144 Janet Gandolfo Village Attorney (914)366-5107 Our current auditors, O'Connor, Davics, Munns and Dobbins, were previously approved for a one-year term of a five year engagement (see attached) at the end of 2011. This was for fiscal year ending May 31, 201 1. which should be completed by the end of this month. The firm has been very knowledgeable' and professional during our engagement, and is a great improvement over our last auditors, used for the 20092010 fiscal year. I would like to begin working on fiscal year ending 2011-2012 as soon as possible; therefore, I am requesting that the Board please approve ODMD for an additional year, at the annual fee of $32,600.00. If you have any questions, please let me know. I appreciate your consideration in this matter. Thank you. �O ' C o n n o r Davies M u n n s & Dobbins, lip October 19,2011 Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Dear Mr. Giaccio: We are pleased to confirm our understanding of the services we are to provide the VHIage of Sleepy Hollow, New York {"Village") for the year ended May 31, 2011 with If opt J°"°! a ° n e y° ar renewat for each of the years ended May 31, 2012 mroitgh 2015 The partner-in-charge of the engagement will be Susan Barossi We wiH audit the financial statements of the governmental activities, the business-type acflvities each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements of the Village as of and for the years I 1 ' ? ? I V ? 1 2 , 2 0 1 3 ' 2 0 1 4 a n d 2 0 1 5 - Accounting standards generally accepted in the United States provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to accompany the Villages basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement we will apply certain limited procedures to the Village's RSI in accordance with auditing standards generally accepted in the United States of America These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting pnnciples and will be subjected to certain limited procedures, but will not be audited: 1. Management's Discussion and Analysis. Supplementary information other than RSI also accompanies the Village's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance SCO Mamaraneck Avenue, Harrison. NY 10528 Tel: 914-381-89(30 Fax: 914-381-8910 www.ODMD.com �with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole: 1. Combining and Individual Fund Financial Statements and Schedules 2. Schedule of expenditures of federal awards (if applicable) Audit Objective The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with U S generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. The objective also includes reporting • Internal control related to the financial statements and compliance with laws regulations, and the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control related to major programs and an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133, Organizations. Audits of States, Local Governments, and Non-Profit The reports on internal control and compliance will each include a statement that the report is intended solely for the information and use of management, the body or individuals charged with governance, others within the entity specific legislative or regulatory bodies, federal awarding agencies, and if applicable, pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of OMB Circular A-133, and will include tests of accounting records, a determination of major program(s) in accordance with OMB Circular A-133, and other procedures we consider necessary to enable us to express such opinions and to render the required reports. If our opinions on the financial statements or the Single Audit compliance opinions are other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions we may decline to express opinions or to issue a report as a result of this engagement ' 2 �Management Responsibilities Management is responsible for Hie basic financial statements and ail aRmmnanuinn i^TrfJh," 7 f i a " rePrese^tions contained therein. ManagemenT is S responsible for identifying government award programs and understanding and complying with the compliance requirements, and for preparation of the schedule of expenditures of federal awards in accordance with the requirements of OMB Circular A133. As part of the audit, we will assist with preparation of your financial statements schedule of expenditures of federal awards, and related notes. You are responsible for making all management decisions and performing all management functions relating to the(financial statements, schedule of expenditures of federal awards, and related notes and for accepting full responsibility for such decisions. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and the schedule of expenditures of federal awards and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you are required to designate an individual with suitable skill knowledge, or experience to oversee any nonaudit services we provide and for evaluating the adequacy and results of those services and accepting responsibility for Management is responsible for establishing and maintaining effective internal controls ™ n 9 ' n t emal controls over compliance, and for evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met and that there is reasonable assurance that government programs are administered in compliance with compliance requirements. You are also responsible for the selection and application of accounting principles; for the fair presentation in the financial statements of the respective financial position of the governmental activities, the business-type activities the aggregate discretely presented component units, each major fond and the aggregate remaining fond information of the Village and the respective changes in financial position and, where applicable, cash flows in conformity with U.S generally accepted accounting principles; and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. , n Management is also responsible for making all financial records and related information available to us and for ensuring that management and financial information is reliable and properly recorded. Your responsibilities also include identifying significant vendor relationships in which the vendor has responsibility for program compliance and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated bv us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or fflegal acte affecting the government involving (1) management. (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts �coutd have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees former employees grantors, regulators, or others. In addition, you are responsible for identifying and ensunng that the entity complies with applicable laws, regulations, contracts agreements, and grants. Additionally, as required by OMB Circular A-133 it is management's responsibility to follow up and take corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan. The summary schedule of prior audit findings should be available for our review upon commencement of the audit You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting pnnaples. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to present the supplementary information with the audited financial statements or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. With regard to using the auditor's report, you understand that you must obtain our prior written consent to reproduce or use our report in any bond offering official statements or other documents. The fees discussed below do not include the Village's anticipation of the preparation of one or more official statements in connection with the sale of debt securities which will contain the general purpose financial statements and ODMD's Auditors' report thereon. The fee for the hours pertaining to ODMD's issuance of "consent and citation of expertise" and any necessary "comfort letters" would be discussed with the Village. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of' this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providina management's views on our current findings, conclusions, and recommendations as well as your planned corrective actions, for the report, and for the timing and format for providing that information. 4 �Audit Procedures—General An audit includes examining}, on 0 test basis, evidence supporting tli© amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of abuse is subjective. Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because an audit is designed to provide reasonable, but not absolute assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and not be detected by us In addition, an audit is not designed to detect immaterial misstatements or violations of l a m or governmental regulations that do not have a direct and material effect on the financial statements or major programs. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any matenal abuse that comes to our attention. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as 8 auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Audit Procedures—Internal Controls Our audit will include obtaining an understanding of the entity and its environment including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are matenal to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and matenal effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. 5 �As required by OMB Circular A-133 (if applicable), we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we const er re evant to preventing or detecting materia! noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and accordingly, no opinion will be expressed in our report on internal control issued pursuant to OMB Circular A-133. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be and O M B C C i f a j l a r ? i 3 3 C P A professional standards . Government Auditing Standards, Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of matenal misstatement, we will perform tests of the Village's compliance with applicable laws and regulations and the provisions of contracts and agreements including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. OMB Circular A-133 (if applicable) requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major programs. Our procedures will consist of tests of transactions and other applicab e procedures described in the OMB Circular A-133 Compliance Supplement and related addenda for the types of compliance requirements that could have a direct and matenal effect on each of the Village's major programs. The purpose of these procedures will be to express an opinion on the Village's compliance with requirements to OMB C i r c u l a r V 133 m a j ° r pr °9rams i n o u r re P° r t on compliance issued pursuant Audit Administration, Fees, and Other We understand that your employees will prepare all cash, accounts receivable or other confirmations we request and will locate any documents selected by us for testing. We will provide copies of our reports to the Village; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies or our reports are to be made available for public inspection. TTie audit documentation for this engagement is the property of O'Connor Davies Munns & Dobbins, LLP and constitutes confidential information which protects the Village from any non-authorized disclosure of town information by our staff However ! a w ° r re9u,ations- w e be requested to make certain audit documentation available to the cognizant agency or its designee, a federal agency �5 ° b b i n f ' > L P p e r s o n n e l ' F ^ e r m o r e , upon request we may provide cop 2 f C ™ t a t i 0 n t 0 t h e aforementioned parties. These partes may intend, or decide, to d«stribute the copies or information contained therein to others including other governmental agencies. ' nf 1 , J J p f r « U a C l ? 0 t K T e n t a I i 0 n !° r t h i s e n 9 a 9 e m e n t will be retained for a minimum of seven rel ase date or for addi onal rnnn-Jn?^8 t « P®** requested by me VerS,ght A g e n c y for A u d i t or ° P^s-through Entity. If we are aware f r f l l 31 a V r, a r d , " g a 9 * n c y > Pass-through entity, or auditee is contesting an S c L n t o L i ^ m * ° U i S t a f f , . i n . a c c o r d a n c e w i t h Parameters established by the Comptroller's Office. The preliminary phase will be conducted prior to the end of the fiscal year, generally in the latter part of June. The components of our fees for the next five years are detailed below: 2011 TOTAL ALL-INCLUSIVE MAXIMUM PRICE FOR AUDIT S 30.000 Village Justice Court Audit Fee Subtotal Less: Additional 1st Year Discount 2012 S 2013 31.000 $ 2014 32.000 $ 2015 33.000 $ 34,000 tSOO 1.600 1.650 1.70Q j.750 31.500 32,600 33,650 34.700 35.750 (1,900) TOTAL ALL-INCLUSIVE MAXIMUM PRICE FOR AUDIT AND JUSTICE COURT EXCLUSIVE OF SINGLE AUDIT 8 29 600 5 32.600 I 33,650 S 34.700 $ 35,750 Single Audit {if applicable) - OMB Circular A-133 Audit Fee (per program) 3 2.500 S 2.600 $ 2,700 $ 2,800 $ 2,300 ' In the event that the Village spends $500,000 or more in Federal Assistance a Sinale t f i t ^ S S S ? p u r s u a n t 1 0 0 M B A " m f 0 u r f e e s f o r ^ ! e s f o r t h ese services are due and payable under the payment schedule which ! ' T C e S ! ° r a d d i t i o n a l a m o u n t s ^at may be incurred for these and ottfer services will be rendered as such work progresses and are payable upon pmseStation 7 �Payments will be due Percentage Upon completion of our audit field work Upon submission of the final report and management letter 50% 25% 100% Our hourly rates for any additional services for the initial year of the engagement are detailed below. This rate will increase by 3 %% each year in the subsequent years. Standard Senior Partner Partner Senior Manager Managers Supervisor Senior Accountants Staff Assistants $ Rates 290 245 200-225 175 170 150 100-110 $ Quoted 250 225 190 150 145 130 90 The fee is based on anticipated cooperation from your personnel, audit condition of the books and records and the assumption that unexpected circumstances will not be encountered during the audit If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. As you may know, it is typical for us to assign staff and schedule their time for a client engagement well in advance of the actual performance of the services. This advanced scheduling allows us to ensure that staff is available to accommodate the technical requirements of the engagement; any preferences you may have as to the professionals assigned and that all your deadlines can be met. From time to time we may be required to cancel and/or reschedule the on-site services due to your inability to provide the documentation and schedules required prior to our beginning our work or a change in the availability of your staff or simply at your request. Without proper notification of such required rescheduling, it is typical for us to incur additional fees not originally planned with the scope of our engagement and within the related fees quoted in this letter. You may request that we perform additional services not addressed in this engagement letter. If this occurs, we will communicate with you regarding the scope of the additional services and the estimated fees. We also may issue a separate engagement letter covering the additional services. In the absence of any other written communication from us documenting such additional services, our services will continue to be governed by the terms of this engagement letter. We appreciate the opportunity to continue to be of sen/ice to the Village and believe this letter accurately summarizes the significant terms of our engagement. If you have any 8 �questions please let us know. If you agree with the terms of our engagement as described .n this letter, please sign the enclosed copy and return it to us The te?m of this agreement shall be for work for five (5) fiscal years commencing May 31 2011 and ending on May 31, 2015. Either party may cancel this agreement upon thirty (30) davs i n r t u r i ^ n 0 ^ 6 , ° t h f - T h e f 0 r 9 ° i n S n o t i C e * e r i ° d s h a » n o * affect or limit our aS s e n t e n c e o f t h e first O w l ^ ^ , P a r a 9 r a P h with the caption "Audit e v e n t of e x e r c , s e of this n nt ^ , '9W by the Village, it shall pay for any billed and unbilled fees for completed work as of the date of the cancellation /Ml rights and obhgat,ons set forth herein shall become the rights and obligations of any successor U m S & D bbinS of otherwise ° ' LLP merger, acquisition or We appreciate the opportunity to continue to be of service to the Village and believe this rtifnCcUra e,y S U , T a r i 2 e S the questions, please let us know. Si9nificant terms o f o u r engagement. If you have any If you agree with the terns of our engagement as h,S ett r p , e a s e si 0 1 5 e n c , o s e d C and return it to us I h T S t continue in effect until cancelled by either party. i ' f, ' 9" °PV wl Very truly yours, O'Connor Davies Munns & Dobbins, L L P ^Ui/Jjpvy / Susan M. Barossi, C P A Partner Response: May 3 ? X " ^ By: Title: Date: v m p c I ^ r ^ h p - r 1. T i n 9 °f ^ H0 "0W i n * d �Meeting date: Resolution: 09/11/2012 09/100-A/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Engineering Proposal for the Route 9 Streetscape Project WHEREAS, Hahn Engineering submitted a proposal to complete the Route 9 Streetscape Project design and construction drawings (attached); and WHEREAS, the proposed cost for this work is $60,000; and WHEREAS, the Village Board has reviewed the proposal and has found it to be acceptable; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts a proposal from Hahn Engineering to complete the Route 9 Streetscape Project design and construction drawings at a cost not to exceed $60,000 and authorizes the Mayor to take any and all such steps as are necessary to effectuate the intent of this resolution. Move: Trustee MacFarlane Second: Trustee Campbell Absent: Deputy Mayor Wompa and Trustee Stupel Vote: 4-0 �Putnam Business Park 1689 Route 22 Brewster, NY 10509 jhahn@hahn-eng.com Tel: 845-279-2220 Fax: 845-279-8909 September 25,2012 Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow Sleepy Hollow, NY 10591 Re: Broadway Sidewalk Improvements Project Village of Sleepy Hollow Dear Mr. Giaccio: Thank youforthis opportunity to submit our proposal of Engineering Services consisting of this letter and a six (6) page proposal to design a sidewalk along Route 9 at Wildey Street to Gordon Avenue m the Village of Sleepy Hollow for your review and approval. Hahn Engineering is pleased to have this opportunity to offer our engineering design and construction inspection expertise to the Village of Sleepy Hollow, New York. Hahn Engineering has completed numerous sidewalks and curbs replacement projects since 1980 located throulout Westchester and Putnam Counties. Our firm has demonstrated expertise in the realization and improvement of Westchester County communities for over thirty-two (32) years. Hahn Engineering is staffed with personnel with extensive experience in sidewalk and curbs design and state-of-the-art AutoCAD equipment to provide professionally designed projects Our office will stave to achieve all Village goals with practical and economical engineering solutions. opportunity for Hahn Engineering to provide engineering services for the Village of Sleepy Hollow. e n v i r o n m e n t a l S T U D I E S ASCE . a n d c i v i l R E P O R T S E N G I N E E R I N G . D E S I G N WEF �Mr. Anthony Giaccio Broadway Sidewalk Improvements Project Village of Sleepy Hollow September 25,2012 Page Two If you approve this proposal, please sign below and return to Hahn Engineering If you have any questions concerning the above, please do not hesitate to contact me at your earliest convenience. James J. Hahn, P.E. ACCEPTED & APPROVE BY: DATED: t , <> JH: y f Enclosure P:\VILLAGE OF SLEEPY HOLLOW\BROADWAY SIDEWALK-2012\PROPOSAL\A GIACCIO.DOC �GENERAL PROVISIONS DEFINITIONS Client Village of Sleepy Hollow Engineer Habn Engineering Project Broadway Sidewalk Improvements Project Village of Sleepy Hollow SECTION I - SERVICES OF THE ENGINEER The scope of engineering services will be to design a sidewalk along Route 9 at Wildey Street to Gordon Avenue on Conceptual Plan dated 9/21/10 and revised 1/21/11 as shown on Westchester County Department of Planning Division of Design in the Village of Sleepy Hollow, New York. Included will be the design of curbs and sidewalks for the installation of curbs, any required retaining walls and landscaping as required. Design Perform site visits as required to become familiar with the project site. Attend meetings as required. Prepare a conceptual sidewalk layout plan which will establish a recommended route for the pedestrian path location. Amend conceptual layout plans based on comments from meetings held with the public and Town Officials. Prepare preliminary construction plans pursuant to accepted conceptual plans. Upon approval of preliminary plans, prepare final construction drawings and specifications suitable for the Town of New Castle to publicly bid this project. Obtain New York State Department of Transportation (NYSDOT) permit for construction in the R.O.W. -1- �Assist in the bidding and selection of the lowest responsible bidder. Construction Administration Inspect the project for compliance with plans, specifications and any permits from the NYSDOT. • Review shop drawings as required. • Recommend approval of Contractor payment requisitions based on inspection ofthe project. • Approve any required Change Orders and related costs thereto. • Develop a final punch list for Contract completion. • Final close out of the Contract. SECTION II - ADDITIONAL SERVICES OF THE ENGINEER Any work not included in Section I of this Agreement will be paid for by CLIENT as indicated in Section IV or as negotiated at a later date. Some of these items could include, but are not limited to the following: 1. Services resulting from significant changes in general scope of the PROJECT or its design including, but not limited to, changes in size, complexity, or character of construction. 2. Revising previously accepted design drawings when revisions are due to causes beyond ENGINEER'S control. 3. Engineering reports, Environmental Impact studies or parts thereof, studies required by authorities having jurisdiction, and not deemed to be apart of this Contract, i.e., traffic studies, etc. SECTION III - PERIOD OF SERVICE The services called for in the design of this PROJECT will commence upon authorizationtoproceed from CLIENT. -2- �ENGINEER'S obligation to continue services herein will extend for a period which may reasonably be required for the design, any extra work that might be nccessary and required extensions thereto. If CLIENT has requested significant modifications or changes in the scope of the PROJECT, the time of performance of ENGINEER'S services shall be adjusted appropriately. SECTION IV - PAYMENT TO THE ENGINEER Design Fees Fees for the work described in Section I work will be $60,000.00. This work will be billed on a prorata ratio as the work progresses. Construction Administration A proposal for this work will be submitted after successful bidding of the work and prior to construction start-up. The ENGINEER shall submit monthly statements for Services rendered and for reimbursable expenses incurred. The CLIENT shall pay the ENGINEER for additional services rendered under Section II, if applicable, as follows: 1. Extra work required by the CLIENT will be negotiated and proposed fees will be approved by CLIENT prior to extra work commencing. Fees for this work will be included in monthly statements. 2. Additional services not negotiated but approved by the CLIENT as work required, payments will be made on the basis of salary schedule attached. Fees will be included in monthly statements. 3. All reimbursable expenses such as the reproduction costs of drawings, specifications and similar items a factor of 1.15. 4. The CLIENT shall pay all fees not generally considered to be engineering services. -3- �SECTION V - CLIENT'S RESPONSIBILITIES Assist ENGINEER by placing at his disposal all available information pertinent to the Project including previous reports and any other data relative to design or construction. Give prompt notice to ENGINEER whenever CLIENT observes or otherwise becomes aware of any development that affects the scope or timing of ENGINEER'S services. Furnish, or direct ENGINEER to provide, necessary Additional Services as stipulated in Section II of this Agreement or other services as required. The CLIENT is responsible for paying any and all fees and any other costs not deemed included in the Engineering fees as proposed herein. Provide for all surveys as required including topographical and property line work. Pay for all testing including equipment rentals and lab costs. SECTION VI - GENERAL CONSIDERATIONS Termination This Agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. Estimates of Costs Since ENGINEER has no control over the cost of labor, materials or equipment, or over the Contractor's methods of determining prices, or over competitive bidding, his opinions of probable PROJECT cost are to be made on the basis of his experience and qualifications, and represent his best judgment as a design professional familiar with the construction industry, but ENGINEER cannot and does not guarantee that construction cost will not varyfromopinions of probable cost prepared by Mm. Reuse of Documents All documents including Drawings and Specifications prepared by ENGINEER pursuant to this Agreement are instruments of service in respect of the PROJECT. They are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the PROJECT or on any other project -4- �Any reuse without written verification or adaptation by ENGINEER for the specific purposes intended will be at CLIENT'S sole risk and without liability or legal exposure to ENGINEER; and OWNER shall indemnify and hold harmless ENGINEER from all claims, damages, losses and expenses including attorney's fees arising out of or resulting there from. Any such verification or adaptation will entitle ENGINEER to further compensation of rates to be agreed upon by CLIENT and ENGINEER. Late Payment If CLIENT fails to make any payment due ENGINEER for services and expenses within sixty days after receipt of ENGINEER'S bill therefore, the amounts due ENGINEER shall include a charge at the rate of 1.5% per month from said sixtieth day. The CLIENT shall also pay for any legal fees the ENGINEER incurs in obtaining late or tardy payments. Successors and Assigns CLIENT and ENGINEER each binds himself and his partner, successors, executors, administrators, and assigns to the other party of the Agreement and to the partners, successors, executors, administrators and assigns of such other part, in respect to all covenants ofthe Agreement; except as noted above, neither CLIENT nor ENGINEER shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part ofany officer or agent of any public body which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the CLIENT and the ENGINEER. -5- �It is agreed and understood that Hahn Engineering upon receiving a signed copy of this Proposal, shall receive compensation for services as contained in the following schedule. Compensation for these services shall be based on an hourly wage multiplied by an overhead and profit factory (OH&P) listed in the following table. SALARY SCHEDULE Salary $/Hr. Principal $175.00 Project Manager $125.00 Chief Designer $115.00 Project Engineer $105.00 Engineer $100.00 Technical/Inspector $ 92.50 AutoCAD Operator $ 92.50 -6 �Meeting Date: Resolution #: 09/11/12 09/103/12 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Adopt a Minority and Woman Owned Business Enterprises Equal Employment Opportunity Policy Statement WHEREAS, The Village of Sleepy Hollow will be soliciting bids for the Horseman Pier Study Project; and WHEREAS, To assure that the bid process is conducted fairly, The Village Board is desirous of adopting an equal employment opportunity policy statement; and, WHEREAS, The Village Board has reviewed the attached Minority and Woman Owned Business Enterprises Equal Employment Opportunity Policy Statement and has found it to be acceptable; NOW, THEREFORE, BE IT RESOLVED that the Sleepy Hollow Board of Trustees adopts the attached Minority and Woman Owned Business Enterprises Equal Employment Opportunity Policy Statement for the Horseman Pier Study Project and authorizes the Mayor to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Campbell Seconded: Trustee Lobato-Church Absent: Deputy Mayor Wompa and Trustee Stupel Vote: 4-0 �Appendix C - Attachment 4 (10 pages total) FORMA MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES - E Q U A L EMPLOYMENT OPPORTUNITY POLICY STATEMENT M/WBE AND EEO POLICY STATEMENT ^ ^ W £ the (awardee/contractor) f o l l o w , n u c l i d e s w i t h M o e c t to the project being developed or services rendered at agree to adopt the This organization will and will cause its M/WBE (a) This organization will not discriminate EEO . .. contractors and subcontractors to take good against any employee or applicant for farth actions to achieve the M/WBE contract participations goals set by the State for that area in which the State-funded project is employment because of race, creed, color, national origin sex age, disability or marital status, will undertake or continue existinq located, by taking the following stepsprograms of affirmative action to ensure that minority group members are afforded equal employment opportunities without (1) Actively and affirmatively solicit bids for contracts and discrimination, and shall make and document its conscientious subcontracts from qualified State certified MBEs or WBEs and active efforts to employ and utilize minority group members including solicitations to M/WBE contractor associations and women in its work force on state contracts. (2) Request a list of State-certified M/WBEs from AGENCY (b)This organization shall state in all solicitation or advertisements and solicit bids from them directly. for employees that in the performance of the State contract all Ensure that plans, specifications, request for proposals (3) and other documents used to secure bids will be made qualified applicants will be afforded equal employment available in sufficient time for review by prospective opportunities without discrimination because of race creed color national origin, sex disability or marital status. M/WBEs. (c) At the request of the contracting agency, this organization (4) Where feasible, divide the work into smaller portions to enhanced participations by M/WBEs and encourage the shall request each employment agency, labor union or formation of joint venture and other partnerships among authorized representative will not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital M/WBE contractors to enhance their participation. (5) Document and maintain records of bid solicitation status and that such union or representative will affirmatively including those to M/WBEs and the results thereof' S S r 1 6 i n < h e i m p , e m e n t a t i o n o f t h i s organization's obligations Contractor will also maintain records of actions that its subcontractors have taken toward meeting M/WBE (d) Contractor shall comply with the provisions of the Human Rights Law, all other State and Federal statutory and contract participation goals. constitutional non-discrimination provisions. Contractor and (6) Ensure that progress payments to M/WBEs are made on a subcontractors shall not discriminate against any employee or timely basis so that undue financial hardship is avoided applicant for employment because of race, creed (religion) color and that bonding and other credit requirements are waived sex, national origin, sexual orientation, military status' age' ? L T r o p m t e a , t e r n a t 'ves developed to encourage disability, predisposing genetic characteristic, marital status or domestic violence victim status, and shall also follow the M/WBE participation. requirements of the Human Rights Law with regard to nondiscrimination on the basis of prior criminal conviction and prior arrest. (e) This organization will include the provisions of sections (a) through (d) of this agreement in every subcontract in such a manner that the requirements of the subdivisions will be binding upon each subcontractor as to work in connection with the State contract Agreed to Print: \£JW€% ( ? . \ki) Title: �Q o^c,c,xo (Name of Designated Liaison) responsible for administering the Minority Opportunity (M/WBE-EEO) program. is designated as the Minority Business Enterprise Liaison and Women-Owned Business Enterprises- Equal Employment M/WBE Contract Goals 20% Minority and Women's Business Enterprise Participation % Minority Business Enterprise Participation % Women's Business Enterprise Participation EEO Contract Goals % Minority Labor Force Participation % Female Labor Force Participation (Authorized-Representative) Date: \\ ^ - L - o V L . �Meeting date: Resolution: 09/11/2012 09/100-A/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Fire Department Open House Day Whereas, the Sleepy Hollow Fire Department is requesting permission for a street closing to hold their "Annual Open House Day" to kick off National Fire Prevention Week; and Whereas, the annual open house day will be held on Sunday, October 7, 2012; and Whereas, temporary closure of certain streets is necessary in order to safely facilitate the event, and for traffic control. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby gives permission to close Beekman Avenue, from Lawrence Avenue to North Broadway, on Sunday, October 7, 2012 from 10:00 AM to 2:00 PM, and Be it further resolved that a copy of this resolution be forwarded to the Police and Fire Department. Moved: Trustee Lobato-Church Second: Trustee Campbell Vote: 4-0 �Fire Patrol Co. No. 1 Organized. 1876 William F. Ryan Chief Engineer Pocantico Hook & Ladder Co. No. Organized. 1878 Patrick S. Haggerty 1si- Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 John E. Korzelius 2 Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 s t n d 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowfire@villageofsleepyhollow.org September 4, 2012 Mayor Kenneth G. Wray Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Dear Mayor Wray: The Fire Department would like to hold its 2 nd Annual Open House Day on Sunday October 7, 2012 from 10AM to 2PM to kick off Fire Prevention week. Demonstrations to include vehicle extrication, window bailout, burn barrel, hose lines and fire extinguishers. I am respectfully requesting Beekman Avenue to be closed between Lawrence Avenue and North Broadway throughout the event. If you have any questions or concerns please feel free to contact me at 914-522-7396. Respectfully, William F. Ryan Chief Engineer �Meeting date: 09/11/2012 Resolution: 09/100-A/2012 Resolution of the Board of Trustees Authorizing Block Party Be It Resolved the Board of Trustees hereby authorizes the Farrington Avenue block party on September 22, 2012 from 4:30 pm to 11:00 pm between Bellwood and Monroe Avenues; and Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants for the block party. Moved: Trustee MacFarlane Seconded: Trustee Carr Absent: Deputy Mayor Wompa and Trustee Stupel Vote: 4-0 �154 Farrington Ave, Sleepy Hollow, NY 10591 914-631-1909 Village Clerk Village of Sleepy Hollow Beekman Ave. Sleepy Hollow, NY 10591 Septembers, 2012 Re: Request for block party To whom it may concern, Neighbors of Farrington Avenue between Bellwood and Munroe would like permission to close the street to car traffic for a block party on: Saturday evening, September 22 nd from 4:30pm until 11pm This would entail the town's delivery and pick-up of "horses'* to close each end of the street. Thank you for your consideration. Sincerely, Cynthia Ofer Farrington Ave, Neighbors' representative �Meeting date: 09/11/2012 Resolution: 09/100-A/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing a Member for Recreation Advisory Committee. The Board of Trustees hereby confirms the Mayor's appointment of Vishal Brown for a term of 4 years, said term to end on March 31, 2016. Moved: Trustee Campbell Seconded: Trustee MacFarlane Absent: Deputy Mayor Wompa and Trustee Stupel Vote: 4-0 �Meeting date: 09/11/2012 Resolution: 09/100-A/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation Whereas, Shelly Florence-Glover has tendered her resignation as Captain of the ambulance Corp effective 9/06/2012; Now, therefore be it resolved the Board of Trustees accepts the resignation of Shelly Florence-Glover, with many thanks and appreciation. Moved: Trustee Carr Second: Trustee MacFarlane Absent: Deputy Mayor Wompa and Trustee Stupel Vote: 4-0 ��Meeting date: 09/11/2012 Resolution: 09/100-A/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees confirms the actions of the members of the Ambulance Corps Officers for the 2012-2013 term pursuant to the attached correspondence. Moved: Trustee Campbell Second: Trustee Lobato-Church Vote: 4-0 Absent: Trustee Stupel and Deputy Mayor Wompa �September 10, 2012 Mayor Kenneth Wray Village Of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Dear Mayor Wray and Board of Trustees: On September 8, 2012, a special election was held at our Ambulance Corps headquarters to elect new officers of the Sleepy Hollow Ambulance Corps. The newly elected officers are as follows: Captain/Chief: Edgar J Brennen 111-914-263-6281 1st Lieutenant: Shelley Robinson 914-479-7537 (Cell) 914-631-7028 (Home) 2nd Lieutenant: Sun Pak - 914-844-7818 3rd Lieutenant: Ryan Murray 914-564-1606 Chief Driver: Manuel Cantillana - 347-203-1280 Secretary: Elena Brennen - 914-263-6280 Treasurer: Angela Martello - 914-262-1901 Thank you. Respectfully Submitted, Elena Brennen Secretary �Meeting date: Resolution: 09/11/2012 09/100-A/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming Mayor's Appointment Whereas, Christopher Scelza currently holds the position of Telephone Operator/Clerical Class code #0202-01, and Whereas, the Village Administrator has recommended a lateral transfer of Mr. Scelza to Civil Service Job Class Code #0023-03, Secretary to Administrator to assist with Administrative tasks for the Village Administrator. Now, therefore, be it resolved the Board of Trustees confirms the Mayor's appointment of Christopher Scelza to the position of Secretary to Administrator at an annual salary of $37, 128.00 is hereby approved effective September 12, 2012, subject to any merit increase pursuant to resolution 09/100/2012. Said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Moved: Trustee Lobato-Church Seconded: Trustee Campbell Absent: Trustee Stupel and Deputy Mayor Wompa Vote: 4-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-09-11_RES-100-110 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3b4b0586141de083fc514cbeaa44d31f.pdf eabf2cc0cbc3c68c5d6ea88c0ad4f47c PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, September 11, 2012 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Jennifer Lobato-Church Barbara Carr Bruce Campbell Susan MacFarlane Evelyn Stupel, Trustees Also Present; Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Richard Gross (came in at 7:30pm) At 7:10 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Frances Kakfa, Frank Lester and for all 9/11 victims and their families. Public Hearing: Code Revisions Mayor Wray opened the public hearing continuation and evoked the 5 minute rule. The Clerk read the notice aloud for the record (see attached) Mario Belanich of North Washington Street addressed the Mayor and the Board and asked how the residents will be informed of the new changes in the Code. Village Counsel explained that as the code is being worked on, the Library and the Village Clerk's office have the old code and a summary version of the new code available. It is also available on line. Mayor Wray stated that all the changes and materials are available for anyone to review. Village Counsel explained that, once completed, the State will review the format, not the content, and there will be a 30 day period for anyone to challenge it before it is adopted. Glenn Rosenblum of Sleepy Hollow and Chair of Planning Board addressed the Mayor and the Board of Trustees and commented on the kids playing on the streets purposed ordinance. He asked if the Board wants to have a village that will give summons to parents playing catch on the streets with their children in front of their homes. Mr. Rosenblum stated that it is inconvenient to drive around looking for safe places for the children to play and urged the Board to raise the notion of common sense in this aspect. �Jennifer Meves of Hunter Avenue addressed the Mayor and the Board and stated that she recently moved into the neighborhood and thinks that it is great that kids are able to play on the streets. There were no further comments at this time. Mayor Wray adjourned the Public Hearing until the next meeting. Approval of Warrants: Trustee Lobato- Church moved, seconded by Deputy Mayor Wompa to approve the warrant as submitted and authorize the Treasurer to pay the bills in the total of $217, 300.82 Vote: 6-0 Mavor Announcements: Mayor Wray announced the annual Swim-a-thon coming up at Kingsland Point Park on Saturday the 15th. The PBA Basketball Tournament is taking place on September 15th at Sykes Park at 11:00 am, and the Chilean Festival will take place on September 16th on Valley Street. Anyone who wishes to be a blood donor may do so on Saturday the 15th at the Senior Center; this is being sponsored by Phelps Memorial Hospital. Trustee Reports: Trustee Carr reported that the Finance Committee is currently working on capital projects. Trustee McFarlane - reported that the after school program started last week and it is filled to capacity, and there is a waiting list. There will be Yoga Classes at the Senior Center on Saturdays starting September 29th and Zumba Classes every Tuesday evening. There will be a Chess Club for seniors and for kids starting October, 6th free of charge. Additional information is available on our website. The Park to Park days were successful and had approximately 200 to 300 people touring the lighthouse. The upcoming Saturday for "swim across the Hudson" the GM path will be opened again and there will be a pop up cafe sponsored by Finalmente Restaurant, at the Bathhouse from 10am-3pm. Trustee MacFarlane also stated that: "The park to park days brought to our attention that it would be nice to extend the riverwalk". The Parks and Recreation committee will look into funding for this purpose. Movie night, the Princess Bride, is scheduled for September 22nd and rain date is the 26th. Oktoberfest will take place at the Bathhouse on October 7th from 2pm-6pm, with a pop up cafe sponsored by the Bridge View Tavern. Trustee Campbell- reported that the annual haunted hayride and block party are scheduled for three nights of rides. The committee is currently working on soliciting sponsorships and the haunted hayride tickets will be available on our website soon. �Deputy Mayor Wompa- reported that the Downtown Revitalization had a preliminary conversation with a landscaper regarding the issues of the trees on Beekman Avenue's sidewalks. The Downtown Revitalization Committee will hold their annual Halloween party for the children will take place on October 26th at Morse School. Deputy Mayor Wompa encouraged business owners to apply for fagade grants which are still available. Trustee Stuoel- reported that court met on August 23rd, and 4 out of 21 cases were resolved. September 27th will be the next court date. Inspections by the Building Department are ongoing. Trustee Lobato-Church - reported that Shelly Florence-Glover has resigned as Chief of the Ambulance Corp and thanked her for all her work and dedication. She also thanked Jay Brennen and everyone else for stepping in to assist and making a smooth transition during this change. The Police Advisory Committee will meet on September 24th. The Public Health and Safety Committee will be meeting with the Police Chief to discuss various issues. Police continues to enforce traffic safety efforts in school zones. The Park to Park days and the Street Fair were very nice, well attended and thanked everyone. The Friends of the Sleepy Hollow Light House continue to wait for an answer from the Department of Education. Trustee Carr asked about the state traffic study on Route 9 and Pierson Avenue. Trustee Lobato-Church stated that NYS has not yet responded. Administrator's Report: (see attached) There was a brief discussion regarding Con Edison and the storage of their materials. Public Comments: Mayor Wray opened the meeting to the public and evoked the 5 minute rule. There were no public comments at this time. At 8:00 pm Deputy Mayor Wompa moved to go into Executive Session, seconded by Trustee Stupel. It was unanimous. At 8:40 pm, Trustee Campbell moved, seconded by Deputy Mayor Wompa to come out of Executive Session. It was unanimous. Mayor stated that personnel matters where discussed and votes were taken. At 8:41pm Deputy Mayor Wompa and Trustee Stupel exited the meeting and did not return. Resolutions: (see attached) �Old Business: Trustee Lobato-Church addressed the Mayor and asked about the concept of having Board Committees. Mayor stated there are a few committees. Village Counsel explained that committees have been in place since the 1940's, and every year it may change depending on the board's needs. Discussion ensued. Trustee Campbell suggested that meeting sessions should be held in neighborhood locations as previously and asked if the Board would want to do it again. Discussion ensued. Communications: Village Clerk reminded the Board of Trustees about the upcoming North Tarrytown Alumni Dinner Celebration. At 9:07pm on motion by Trustee Carr, seconded by Trustee MacFarlane the meeting was adjourned. Respectfully submitted. Paula A. McCarthy Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-09-11 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/15328cb8629165d66212b51089bc2676.pdf 70459d1487dcd11fc043b3418ad96344 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, September 4, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel Barbara Carr Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Rich Gross, General Foreman Sean McCarthy, Village Architect Anthony Bueti, Police Lieutenant Rich D'lessandro, Police Sergeant Mayor Wray called the work session to order at 7:05 p.m. RENEW AUDITOR'S CONTRACT - Sara DiGiacomo recommended renewing a contract with O'Connor Davies Munns & Dobbins to complete the Village's annual audit.. Ms. DiGiacomo is pleased with their performance and feels they are worthy of a contract extension for another year. DPW/SANITATION RECOMMENDATIONS - Trustee Stupel made some recommendations regarding the sanitation schedule and fees. The recommendations include having a trial period for one day a week pick-up, charging a fee for bulk pick-up and charging a move-out fee. Discussion ensued. ROUTE 9 ENGINEER PROPOSAL - Mr. Giaccio recommended retaining engineer Jim Hahn for the Route 9 Streetscape project. Mr. Hahn is very familiar with this project and helped to complete the preliminary design. MINORITY AND WOMAN OWNED BUSINESS POLICY - The Board reviewed a draft policy for minority and woman owned businesses. The Board needs to set an equal employment opportunity policy in order to be eligible to receive a grant for the Horseman Pier Study Project. This grant requirement may also apply to future State grants. Discussion ensued. �TRAFFIC PRESENTATION - Police Lieutenant, Anthony Bueti and Police Sergeant, Rich D'lessandro made a presentation to the Board regarding traffic data they collected throughout the Village. The Police Department uses a device called JAMAR that collects traffic data inconspicuously. Discussion ensued. FIRE DEPARTMENT OPEN HOUSE - The Board reviewed a request made by the fire department to hold an open house on Sunday, October 7, 2012 from 10:00 to 2:00. BATHHOUSE LEASE AGREEMENTS - The Board discussed the Kathryn W. Davis bathhouse lease agreements. The Board discussed the idea of sending out new RFP's to see if any other organizations are interested in renting out the space. Trustee Campbell was in favor of this idea. Trustee MacFarlane requested a copy of last year's RFP. OKTOBERFEST - Trustee MacFarlane announced that there will be an Oktoberfest at the Kingsland Point Park bathhouse on Saturday, October 6, 2012 from 2:00-6:00. At 9:15pm the meeting was adjourned Respectfully submitted, 1 ftp Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-09-04_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e4bc62f94bd9d8d5235ee4e12163e3c9.pdf 22f65f0e70696ec1d708822808dfde72 PDF Text Text Meeting date: 08/21/2012 Resolution*: 08/99/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Attorney to Defend Complaint Whereas, the Village of Sleepy Hollow, together with officials and agents, has been served with a petition concerning lawsuits regarding a Zoning Board of Appeals decision made on or about May 16, 2012, and Whereas, The Village Attorney's retainer agreement with the Village authorizes her to defend such complaints, Now, therefore, be it resolved the Board of Trustees hereby directs the Village Attorney to defend the Village pursuant to Counsel's retainer agreement with the Village dated 05/26/2009. Moved; Deputy Mayor Wompa Seconded; Trustee Stupel Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-08-21_RES-08-99 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/057af4db247b012ec40a8e6876fc1a85.pdf b2a6542393888b98b31097ed811c6f4f PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, August 21, 2012, Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel, Trustees Absent: Barbara Carr, Trustee Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman Gregory Camp, Police Chief At 7:15 p.m. Mayor Wray called the meeting to order with a pledge to the flag. Public Hearing; Code Revision Mayor Wray opened the public hearing and evoked the 5 minute rule. The Clerk read the notice aloud for the record (see attached) There were no public comments at this time. There was a brief discussion amongst the Board of Trustees regarding restaurants setting up tables on the sidewalks. Village Attorney suggested this may be a separate discussion in the future. Mayor Wray adjourned the Public Hearing at this time. Approval of Warrants: Trustee Campbell moved, seconded by Deputy Mayor Wompa to approve the warrant as submitted, and authorize the Treasurer to pay the bills in the total of $27, 400.26 Vote: 5-0 Approval of Minutes: Deputy Mayor Wompa moved, seconded by Trustee Lobato-Church to approve the minutes of 8/14/2012. Vote: 5-0 �Mavor Announcements: Mayor Wray reminded everyone there will be no meeting next week. Mayor congratulated and thanked Richard Gross and Doug DiCairano for 30 years of service and Ms. Filomena Falaccaro for 59 years of service to the Village. Trustee Reports: Trustee MacFarlane - reported that the second Park to Park days was a big success. There were more people this time and a lot of light house tours; it was a nice day. The last day is scheduled for September 9th. No incidents were reported. The water is back at Kingsland Park, and will be opening up the bathhouse and looking to line up a pop up cafe-restaurant so people can enjoy refreshments. There is a pop-up cafe already scheduled at the bathhouse for September 15th. In response to a previous request from a resident to install a permanent restroom at Sykes Park; the parks and recreation committee did a feasibility study, obtained public comments and got an estimate of the cost. The cost estimates were between $150,000. and $250,000. The committee discussed this and did not recommend it this time. There wasn't that much interest from the public in that area; it's a small park and the committee cannot justify the expenditure. There is a portable toilet in that park. Trustee Campbell -The Communications committee met with Jim Santo of NetSoft Solutions to discuss new designs and streamlining our website to be easier to access information. An electronic community board outside of Village Hall was suggested and three different proposals will be discussed and presented to the board in the future. Halloween is around the corner and we're looking for sponsorships. Deputy Mavor Worn pa - reported that she had a conversation with a local landscapers about doing tree wells work on Beekman Avenue. The Downtown Revitalization Corp will be speaking to Sara about capital budget funding for sidewalk improvements. The employee handbook discussion has been put on hold until after Labor Day. Grants are still available for business owners wanted to do fagade improvements. Trustee Stupel - Court resumes this Thursday, August 23rd. The water sprinklers at the parks will be turned off in mid September but the bathrooms remain opened. Sidewalk repairs are being done in front of the VanTassell building and in front of St. Teresa's Church. There will be a master plan in the next few weeks for sidewalk repairs and tree replacements in the Village. There will be no garbage pick up on Labor Day, September 3rd. The entire Village will be picked up on the 4th. Trustee Jennifer Lobato-Church - Had nothing to report at this time. Administrator's Report - See attached �Public Comments: Mayor opened the meeting and evoked the 5 minute rule. Carlos Mueller of 95 Beekman Avenue addressed the Mayor and the Board of Trustees and expressed much concern about the behavior of two bull dogs residing at 39 Elm Street. He expressed concern that the owners of these dogs are irresponsible and the dogs are often unleashed, there is no gate to corral the dogs and there have been two attacks by these dogs. He stated that the dogs are a nuisance, and he asked that serious measures be taken. Mayor Wray stated this is a serious issue and asked that Mr. Giaccio, Ms. Gandolfo and Chief Camp to address this concern immediately. A brief discussion ensued. There were no further comments at this time. Resolutions: (see attached) Old Business: Trustee MacFarlane asked about an oil leak on the Hudson River that was previously discussed. Mr. Giaccio said that the DEC and the County were contacted. The County states that the oil leak is coming from an old asphalt plant. Mr. Giaccio disagrees with this because the leak is very consistent and believes the leak is coming from an underwater pipe. Mr. Giaccio sent photos to the DEC and still has not received their response. Trustee MacFarlane also asked about the Ichabods Landing bulk head problem and Mr.Giaccio responded. The Village received proposals for repair about 30 feet of the bulk head and to fix the sink hole. However, after meeting with Village staff it is believed that the entire bulk head is failing and these repairs may be only temporary. Mr. Giaccio recommends further studies and has asked Village engineer to send out an RFP for this purpose. Trustee MacFarlane is concerned about the capital budged and the winter time. Discussion ensued. New Business: Trustee MacFarlane discussed with the Recreation Committee and advised that Kingsland Point Park is in need of repair to the fields. Discussion ensued. Trustee Lobato-Church asked Mr. Giaccio to follow up on previous traffic issues. She also inquired about vendor contracts. Deputy Mayor Worn pa suggested that the contracts should be discussed in executive session. �At 8:11 pm on a motion by Trustee Campbell, seconded by Deputy Mayor Wompa the meeting was adjourned. Respectfully submitted, / Paula A. McCarthy Village Clerk / �8 �VILLAGE OF SLEEPY HOLLOW NOTICE OF PUBLIC HEARING ON PROPOSED LOCAL LAW PLEASE TAKE NOTICE that, for the purpose of adopting a codification of the local laws, ordinances and certain resolutions of the Village of Sleepy Hollow, said codification to be known as the "Code of the Village of Sleepy Hollow," a continuation of the public hearing will be held by the Board of Trustees at Village Hall, 28 Beekman Avenue in the Village of Sleepy Hollow, on the 21th day of August 2012, at 7:00 p.m. or shortly thereafter, originally set for Tuesday, the m 10 day of July, 2012, at 7 p.m.; to consider the enactment of the proposed local law described and summarized below: PROPOSED LOCAL L A W NO. -2012 A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS, ORDINANCES AND CERTAIN RESOLUTIONS OF THE VILLAGE OF SLEEPY HOLLOW INTO A MUNICIPAL CODE TO BE DESIGNATED THE "CODE OF THE VILLAGE OF SLEEPY HOLLOW" This local law: (1) States the legislative intent of the Board of Trustees in adopting the Code. (2) Provides for the designation of the local laws, ordinances and certain resolutions of the Village of Sleepy Hollow as the "Code of the Village of Sleepy Hollow." (3) Repeals local laws and ordinances of a general and permanent nature not included in the Code, except as provided. (4) Saves from repeal certain local laws and ordinances and designates certain matters not affected by repeal. (5) Retains the meaning and intent of previously adopted legislation. (6) Provides for the filing of a copy of the Code in the Village Clerk's office. (7) Provides for certain changes in or additions to the Code. (8) Prescribes the manner in which amendments and new legislation are to be incorporated into the Code. (9) Requires that Code books be kept up-to-date. (10) Provides for the sale of Code books by the village and the supplementation thereof. (11) Prohibits tampering with Code books, with offenses punishable by a fine of not more than $250 or by imprisonment for not more than 15 days, or both. (12) Establishes severability provisions with respect to the Code generally. �(13) Provides that the local law will be included in the Code as Chapter 1, Article I. (14) Adopts the "Code of the Village of Sleepy Hollow," the Table of Contents of which is as follows: TABLE OF CONTENTS PART I: ADMINISTRATIVE LEGISLATION I. General Provisions 5. Administrator 9. Architectural Review Board II. Architecture, Land Use Development, Buildings and Building Compliance, Department of 23. Defense and Indemnification 27. Disciplinary Hearings 34. Ethics, Code of 71. Police, Auxiliary 80. Records, Public Access to 83. Recreation Commission 87. Residency Requirements PART I I : GENERAL LEGISLATION 110. Alarm Systems 114. Alcoholic Beverages 119. Amusement Devices 123. Animals 135. Bicycles, In-Line Skates and Skateboards 139. Boardinghouses 145. Building Construction 148. Buildings, Demolition of 151. Buildings, Numbering of 167. Dance Halls and Dancing 175. Dumpsters 182. Electrical Standards 190. Excavation, Filling and Topsoil Removal 193. Explosives and Blasting 200. Fees �208, Filming 216. Fishing 220. Flood Damage Prevention 225. Gardeners 229. Gasoline Stations 234. Graffiti 240. Handbills and Posters 245. Housing Standards 251. Industrial Facilities 259. Laundries and Car Washes 263. Littering 268. Public Gatherings 272. Noise 276. Notification of Defects 280. Nuisances 295. Parks and Recreation Areas 299. Peddling and Soliciting 304. Plumbers 310. Property Maintenance 319. Residential Occupancy Restrictions 326. Sewer Rents 330. Sewers 338. Signs 342. Slaughterhouses and Fat-Rendering Establishments 347. Solid Waste 353. Storm Sewers 358. Stormwater Management and Erosion and Sediment Control 362. Streets and Sidewalks 367. Tattooing 370. Taxation 373. Taxicabs 377. Telecommunications Franchises 385. Trees 400. Vehicles and Traffic 405. Vehicles, Recreational �411. Water 414. Waterfront Consistency Review 418. Wetl ands and Watercourses PART I I I : LAND USE LEGISLATION 425. Subdivision of Land 450. Zoning Copies of the local law described above and of the Code proposed for adoption thereby are on file in the office of the Village Clerk of the Village of Sleepy Hollow, where the same are available for public inspection during regular office hours from 8:30 am to 4:30 pm and on the Village website at www.sleepvhollowny.gov PLEASE TAKE FURTHER NOTICE that all interested persons will be given an opportunity to be heard on said proposed local law at the place and time aforesaid. Village Hall is accessible to the handicapped. NOTICE IS HEREBY GIVEN, pursuant to the requirements of the Open Meetings Law of the State of New York, that the Board of Trustees of the Village of Sleepy Hollow will convene in public meeting at the place and time aforesaid for the purpose of conducting a public hearing on the proposed local law described above and, as deemed advisable by said Board, taking action on the enactment of said local law. DATED: July 24, 2012 BY ORDER OF THE BOARD OF TRUSTEES VILLAGE OF SLEEPY HOLLOW Paula A. McCarthy Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-08-21 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/16eb00780d60c4316f92837ac2fd78ab.pdf df82b2ecf15ff0a9911d101074db2976 PDF Text Text Meeting Date: Resolution #: 08/14/2012 08/90/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Retain an Independent Hearing Examiner Whereas, the Board of Trustees has directed Sgt. Thomas Eaton, a member of the police department, to submit to an examination by an Independent Medical Examiner (IME) regarding his "207-C" benefits; and Whereas, the officer is disputing the findings of the Village's IME and therefore, has the right to contest the findings at a hearing pursuant to the collective bargaining agreement between the Police Benevolent Association and the Village before an independent hearing examiner; Now, therefore, be it resolved, upon the recommendation of the Village's Labor Attorney, the Board of Trustees hereby retains the services of Robert W. McGuigan to serve as the independent hearing examiner to hear and consider the facts regarding the officer's "207-C" claim and report to the Board of Trustees his findings regarding same; and Be it further resolved, the hearing officer shall be paid $1,000 per day for hearing dates and preparation of decision. Moved: Trustee MacFarlane Seconded: Trustee Wompa Vote: 5-0 �Meeting date: 08/14/2012 Resolution*: 08/91/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Attorney to Defend Complaints Whereas, the Village of Sleepy Hollow, together with officials and agents, has been served with two (2) petitions concerning lawsuits regarding a Zoning Board of Appeals decision made on or about May 16, 2012, and Whereas, The Village Attorney's retainer agreement with the Village authorizes her to defend such complaints. Now, therefore, be it resolved the Board of Trustees hereby directs the Village Attorney to defend the Village pursuant to Counsel's retainer agreement with the Village dated 05/26/2009. Moved: Trustee Campbell Seconded: Trustee Lobato-Church Vote: 5-0 �Meeting Date: 08/14/2012 Resolution #: 08/92/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting a Proposal for Research and Development of a Multi-Hazard Mitigation Plan WHEREAS, on May 30, 2012 the Village publicized a Request for Proposal to solicit bids for the research and development of a multi-hazard mitigation plan; and WHEREAS, four proposals were received and Cashin Associates of Hauppauge, NY was identified as the low bidder in the amount of $32,000; and WHEREAS, the Village Administrator has checked references for Cashin Associates and has determined that this proposal is acceptable and has recommended its approval. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts a proposal from Cashin Associates for the research and development of a multi-hazard mitigation plan in the amount of $32,000 and authorizes the Mayor to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Campbell Seconded: Trustee Lobato-Church Vote: 5-0 �Meeting Date: Resolution #: 08/14/2012 08/93/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving License Agreement at 48 Hemlock Drive WHEREAS, on IMarch 28, 2003 the Village and Stephan Pakola entered into a license agreement relating to the construction of stone walls at the premises located at 48 Hemlock Drive, and WHEREAS, the License Agreement set forth the respective rights and obligations of the parties relating to the portion of the stone walls located on the Village right of way; and WHEREAS, the License Agreement was never assigned to new property owners upon transfer of the property title; and WHEREAS, the Village and the current owners of the premises desire to restate and affirm the rights and obligations of the parties respecting the portion of the stone walls that are on the Village right of way; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow herby authorizes the Mayor to enter into the attached license agreement with Eric Engelhardt and Kristine Engelhardt to maintain the portion of stone walls located on the Village right of way. Moved: Deputy Mayor Wompa Seconded: Trustee Campbell Vote: 5-0 �AGREEMENT This Agreement, m a d e this day of June, 2012, by and between the V I L L A G E O F S L E E P Y H O L L O W , a municipal corporation of the State of N e w York, having offices at 28 Beekman Avenue, Sleepy Hollow, N Y 10591 (hereinafter referred to as the "Village"), and ERIC E N G E L H A R D T and K R I S T I N E E N G E L H A R D T , residing at 48 Hemlock Drive, Sleepy Hollow, N Y 10591 (hereinafter referred to as "Licensee"). WITNESSETH W H E R E A S , the Village and Stephen Pakola, Licensee's predecessor in interest to the premises located at 48 Hemlock Drive, Sleepy Hollow, N Y 10591 (hereinafter referred to as the "Premises")entered into a license agreement, dated March 28, 2 0 0 3 ( H E R E I N A F T E R R E F E R R E D TO A S T H E "License Agreement")relating to a stone wall located in front of the Premises; and W H E R E A S , the License Agreement set forth the respective rights and obligations of the parties relating to the portion of the stonewall that is located on a Village right of way; and W H E R E A S , the License Agreement was never assigned to Licensee when Licensee became o w n e r of the Premises; and W H E R E A S , the Village and Licensee wish to restate and affirm the rights and obligations of the parties respecting the portion of the stone wall that is located on a Village right of way; N O W T H E R E F O R E , the Village and Licensee agree as follows; I. The Village hereby grants a revocable license to the Licensee to use the existing Village right of way located in front of 48 Hemlock Drive, Sleepy Hollow, N Y 10591, and more specifically set forth in the annexed survey dated N o v e m b e r 4, 2002, for the purpose of maintaining the stone wall, subject to and in accordance with all the terms and conditions of this agreement. 2. f h i s A g r e e m e n t shall c o m m e n c e on the date above first written and shall terminate thirty (30) years from the date that this agreement is signed, subject to the provisions hereof. �3. I he modidcation of the existing stone wall by the Licensee, or any structural changes to the stone wall, shall be subject to the previous written approval of the Village. 4. It is understood and agreed that the Village does not guarantee Licensee the exclusive use of the property. 5. The Licensee shall be solely responsible for the costs of maintenance of the stone wall. The Licensee shall be responsible for the safety and security of the stone wall. T h e Licensee shall at all times c o m p l y with all applicable laws, rules, and regulations governing the stone wall. 6. The Licensee shall, at Licensee's cost and expense maintain the stone wall and its immediate surrounding area in a neat and clean condition. 7. The Licensee shall defend, indemnify and hold the Village, its boards, commissions, officials, employees and agents free and harmless from and against any and all suits, proceedings, claims, damages, liabilities, d e m a n d s , costs and expenses (including reasonable attorney's fees) arising out of or related to the stone wall or Licensee's use of Village property under this agreement. 8. 9. Intentionally left blank. This A g r e e m e n t may not be assigned or subcontracted by the Village or Licensee without the prior written consent of the other, except that Licensee may assign this agreement to a subsequent purchaser of the Premises, and such assignment shall be effective upon receipt thereof by the Village. 10. The Village may upon notice in writing terminate this Agreement and revoke the license without liability whenever it deems revocation to be in the best interests of the Village. 11. In the event the Village decides to terminate the agreement, then upon notice to the Licen.see, the Licensee shall within the set forth in said notice remove the stone wall. 12. Licensee acknowledges that a portion of the stone wall was constructed a b o v e a Village utility right of way. Upon notice by the Village to Licensee, Licensee shall remove any portion of the stone wall at the request of the Village necessary to repair, maintain and/or construct within the easement. �13. Upon the a b a n d o n m e n t of the stone wall or in the event the stone wall enters into a state of disrepair, because of lack of care. Licensee or it's assignees shall remove the stone wall upon notice from the Village. 14. The granting of this license shall not confirm any right or claim against the Village. 15. Nothing herein shall be construed to m a k e either party the agent or co-venturer with the other. This agreement shall not be construed as a lease or imply any landlord-tenant relationship. IN W I T N E S S W H E R E O F , this A g r e e m e n t has been duly executed the date and year first above written. VILLAGEjbF SLEEPY.HOLLOW By: Kenneth Wray, Mayo, ERIC E N G E L H A R D T KRISTINE ENGELHARDT �R E Q U E S r FOR C O N S E N T l O A S S I G N M E N T E R I C E N G E L H A R D T and K R I S T I N E E N G E E H A R D T , residing at 48 Hemlock Drive, Sleepy Hollow, N Y 10591 as Licensees under an Agreement with the V I L L A G E O F S L E E P Y FIOLLOW. dated June , 2012, hereby request consent to assign their rights, duties, and obligations as Licensees under said A g r e e m e n t to M A T T H E W S I M M O N S and J A C L Y N S I M M O N S , currently residing at 108 West 87"" Street, N e w York, N Y 10024, which Assignment shall be effective as of the date of transfer of title to 48 Hemlock Drive, Sleepy Flollow, N Y 10591. Dated: June ,2012 ERIC E N G E L H A R D T KRISTINE E N G E L H A R D T VILLAGE OF SLEEPY HOLLOW HEREBY CONSENTS TO THE ASSIGNMENT SET F O R T H A B O V E VILLAGE OF SLEEPY HOLLOW By: Kenneth Wray, Mayor , �Meeting Date: Resolution #: 08/14/2012 08/94/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Fire Chief Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department authorized the Fire Chief to accept applications to join the Fire Department during the months of July and August and; Whereas, the Fire Chief accepted the application of Steven Bencosme as an active member of the Fire Department riding with Columbia Hose Co. No. 3; Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendation of the Fire Chief to accept the application of Steven Bencsome as an active member with Columbia Hose Co. No. 3 and; Be it further resolved the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Stupel Second: Trustee Lobato-Church Vote: 5-0 �£ 5 Skepy yfoSow Tire (Department Fire Patrol Co. No. I Organized. 1876 William F. Ryan Chief Engineer Pocantico Hook & Ladder Co. No. Organized. 1878 Patrick S. Haggerty Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 John E. Korzelius Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowflre@villageofsleepyhollow.org 8/1/2012 Mayor Kenneth G. Wray Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Mayor Wray: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of a personnel action taken by Chief Engineer William F. Ryan. The Chief was notified on July SI®'that the following person was accepted to the Department. Steven Bencosme - Columbia Hose Co. No. 3 The Chief requests that the Board approve the above membership. Respectfully, Christopher G. Scelza Fire Dept. Administrator Cc: Board of Trustees Village Administrator Village Clerk « �Meeting Date: 08/14/2012 Resolution #: 08/95/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Building Department Fees for AECOM Whereas, AECOM has contracted witli tine Gillette Corporation to undergo an environmental clean-up of certain properties located within the Village of Sleepy Hollow which have been designated by the NYS Department of Environmental Conservation; and Whereas, the Village would customarily impose a tree removal permit fee and CO fee on a contractor for the type of work to be conducted; and Whereas, it has been determined by the Building Department that the work to be conducted on the properties to be cleaned up will necessitate the filing of similar applications for review for all the properties. Now, therefore be it resolved, the Board of Trustees hereby agrees to waive the payment of tree permit fees and certificate of occupancy fees regarding the clean-up of the properties identified by AECOM for the clean-up project referred to herein; and Be it further resolved, the Board of Trustees hereby agrees to waive the standard building permit fee and impose a $450.00 fee per application identified herein; and Be it further resolved, in the event AECOM desires to have expedited inspections for any or all of the permit applications herein, AECOM agrees to maintain the sum of $2,500 in a Village escrow account for this service. Moved: Trustee Lobato-Church Seconded: Trustee Stupel Vote: 5-0 �Meeting Date: 08/14/2012 Resolution #: 08/96/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request for the Immaculate Conception Church Fall Festival BE IT RESOLVED that the IMayor and Board of Trustees of the Village of Sleepy Hollow approve a request made by the Immaculate Conception Church to have a Fall Festival on September 8^ , and from 6:00 p.m. to 10:00 p.m. BE IT FURTHER RESOLVED that the Mayor and the Board of Trustees approve the closing of Depeyster Street between Broadway and Washington Street during this festive celebration. Moved: Trustee Campbell Seconded: Trustee Lobato-Church Vote: 5-0 �IMMACULATE CQNCEPTION 199 North Broadway SLEEt^Y HDLLOW N.Y I D S g i Tel: (9 14) B3 CHURCH 1-a44B Fax: (9 1 4) 63 1-4 1 57 Highway Department of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow ,N.Y. 10591 August 3rd 2012 To whom it may concern Immaculate conception church is asking for your permission to advertise our upcoming bazaar on your community bulletin board This year's event will be held 6 nights starting at 6 P.M. till 10 P.M. on September 9th and the following weekend of September 14'^ 15th, & 16" Thank you in advance for granting your permission. Sincerely Joseph Ippolito Bazaar Co-Chairman 212-274-1200 �Meeting Date: 08/14/2012 Resolution #: 08/97/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request for the Chilean Independence Day Celebration BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by Laurentino Rodrigues of Sleepy Hollow, NY to hold an annual Chilean Independence Day Celebration on Sunday, September 16, 2012 from 10:00 a.m. to 7:00 pm. BE IT FURTHER RESOLVED that the Mayor and the Board of Trustees approve the closing of Valley Street between Chestnut Street and Depeyster Street during this festive celebration. Moved: Trustee MacFarlane Seconded: Deputy Mayor Wompa Vote: 5-0 �L a u r e n t i n o ^ d r i g u e s 180 l^aHey Street # 1 SkepyHoOow, 914-631-3336 m^10591 914-906-8701 August 2, 2012 TO: Mayor and trustees, Police and Fire Department of Village of Sleepy Hollow New York On behave of the my merchants of 180 and 185 Valley Street, I am writing you in request that September 16. 2012 from 10:00 am to 7:00 pm that the corner of Chestnut and Valley Street to the corner of Depyster and Valley Street be closed. For the past few years, they have requested that Valley Street be closed for the Chilean Independence Day. There will be food for all of the community, as well as Chilean festive music, just as they did all of the other years. I have also given them permission to us my lower lever parking lot (183 Valley Street) for a music band to play for all to dance and enjoy the wonderful day. They are requesting that that parking lot stays open from 10:00am to about 7:00pm for lots of fun music and Chilean dancing. This is a very important day for the Chilean people in the Sleepy Hollow community. And it would be highly appreciated that they get your approval for this street festival to happen. If you have any questions please feel free to call / respond me at the above address/ number. Thank y o u j i e f y ^ u c h p d havf a wonderful day. Sine Larry Rodriguez 914-906-8701 �Meeting Date: 08/14/2012 Resolution #: 08/98/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal Parks Attendant WHEREAS, a need for an additional seasonal Parks Security Staff is necessary due to the resignation of two seasonal staff members; and WHEREAS, in order to maintain safety of visitors and to staff the Kingsland Point Park booth, this position should be filled as quickly as possible; and WHEREAS, Jonathan McRae of Ossining NY, has applied for this position; and WHEREAS, the Chief of Police has recommended that Jonathan McRae be hired on a seasonal basis to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Jonathan McRae be hired on a seasonal basis to work as seasonal Parks Security Staff for the Village of Sleepy Hollow at a salar/ rate of $12.00 per hour effective August 10'^ 2012. Moved: Deputy Mayor Wompa Seconded: Trustee Stupel Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-08-14_RES-08-90-98 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b7e56abbc0aa1c39e465fd7981470d43.pdf 9be29c14b514401774a142c19ea1f2d9 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, August 14, 2012, Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel, Trustees Absent: Barbara Carr, Trustees Also Present: Paula A. McCarthy, Village Clerk Sean E. McCarthy, Village Building Inspector Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman Gregory Camp, Police Chief Christopher Scelza, Finance Dept. At 7: 04 p.m. the Mayor called the meeting to order with a pledge to the flag. Mayor Wray asked for a moment of silence for James Chula, former Fire Chief and long life resident, Jennie Hennessey lifelong resident, and Anna Guastella, sister of Officer Lombardi. Public Hearing: Code Revision Mayor opened the public hearing and evoked the 5 minute rule. The Clerk read the notice aloud for the record (see attached) Mario Belanich of North Washington St. addressed the Mayor and the Board of Trustees and commented that the public hearing should stay opened and the Board should wait until everything is completed. Mayor Wray stated that the revisions and proposed changes have been posted on the village's website, and the Board of Trustees will continue to consider all comments from the public. Trustee Lobato-Church stated that the Board of Trustees is not finished with the proposed changes. Village Attorney, Janet Gandolfo, stated that once the Public Hearing is closed, the Village has 60 days to adopt the proposed laws. Deputy Mayor Wompa stated that the proposed Volume II has not been discussed in public. There were no further comments at this time. �Mayor Wray adjourned the Public Hearing. Approval of Warrants: Trustee MacFarlane moved, seconded by Trustee Lobato-Church to approve the warrant of $601,734.07 Vote: 5-0 Discussion ensued regarding water balloons and signage at Barnhart Park. Approval of Minutes: Trustee MacFarlane moved, seconded by Trustee Lobato-Church to approve the Minutes of July 24, and July 31, 2012. Trustee Stupel abstained. Vote; 4-0 Mavor announcements: Mayor Wray stated that the Warner Library is conducting a Literacy Volunteers of the Tarrytowns ESL Tutor Training Workshop to begin on September 22 at 9:00 am and will continue for 5 Saturdays. Mayor Wray explained that a recent sewage line break was in Tarrytown, but the release was in Sleepy Hollow. Discussion ensued. Mayor announced that Jordan Rapp of Tarrytown was the winner of the Ironman race. Trustee Reports: Trustee MacFarlane: reported that the "Park to Park Days" on August 12th had a steady stream of people walking between the parks. She stated that people seemed to appreciate being able to walk along the Hudson. There were no injuries reported. Trustee MacFarlane also reported that the first recreation committee meeting has taken place and many good ideas were suggested from the new members; such as chess games for kids and Yoga and Zumba classes to take place at the senior center. Trustee Campbell - reported a list of sponsors for last year's Halloween has been put together with hopes to solicit these sponsors again for this year. Trustee Campbell also reported that he will start doing the highlight synopsis of the Board meetings again, as he has done in the past immediately after every meeting. Deputy Mavor Worn pa - Nothing to report. Trustee Stupel - reported that safe housing court met on July 19th and will meet again on August 23 to hear 21 cases. Inspections by the Building Department are ongoing. DPW Report: Trustee Stupel stated that sidewalks and trees on Beekman Avenue are being looked at for safety reasons. Paving will be done on Freemont Road, Cortlandt Street and Depeyster Street. �Planting around the Headless Horsemen Statue is completed. Repairs to a sink hole are completed on North Washington Street. Discussion ensued. Mayor Wray stated that he would like a report regarding the dangerous trees and wants the input of the General Foreman, Building Inspector and Village Attorney. Richie Gross - stated that he will draw up a master plan for the sidewalks on Beekman Avenue. Trustee Jennifer Lobato-Church - stated that some areas on Beekman Avenue need to be repaired immediately due to recent injuries. Trustee Jennifer Lobato-Church: reported that the design for the new fire truck has been completed and the truck should be delivered by Halloween. The Fire Department will be updating their code of conducts laws. The Public Health and Safety Committee met with Shelley Florence-Glover to discuss setting up a crisis hotline for the Ambulance Corp members. The ambulance building is being worked on. Trustee Lobato-Church also reported setting up a non-for profit entity to raise funds to restore light house. In addition, she stated she will be meeting with Sean McCarthy to discuss if its feasible to build a sidewalk from Phelps Hospital to Kendal on Hudson. Administrator's Report: Resolutions: See attached. (see attached) Old Business: Trustee Campbell asked about the Con Edison project taking place in the Manor. Discussion ensued regarding the storage of the contractor's container on DeVries Avenue and other areas in the Manor. Mayor instructed Mr. McCarthy to follow up with the contractor who is responsible for the job and no storing of any materials will be allowed in at DeVries Park. New Business: Trustee MacFarlane asked what the process of hiring new staff is. Village Clerk explained. Communications: Village Clerk announced a "save the date" event from the County Executive's office for September 11th at the Rising in Kensico Dam Plaza. The North Tarrytown High School Alumni Association will hold their 10th Reunion celebration on September 22, 2012. Mayor and Board members are invited. The movie "Why Stop Now" filmed in parts of Sleepy Hollow in the summer of 2011, starting Tracy Morgan and Jesse Eisenberg, will open in theaters on August 17th. Public Comments: �Mayor opened the meeting to the public and evoked the 5 minute rule: There were no comments. At 8:25 pm, on a motion by Trustee Campbell, seconded by Trustee Lobato-Church the meeting was adjourned. Respectfully submitted, a A. McCarthy Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-08-14 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f286834e1b8197844807b64d48cf8475.pdf 9ff6d7dc72dba6d4bf65478afd83745f PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, July 31, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Trustees Evelyn Stupel (Absent) Barbara Carr (Absent) Also Present: Anthony Giaccio, Village Administrator Rich Gross, General Foreman Greg Camp, Police Chief Janet Gandolfo, Village Attorney Mayor Wray called the work session to order at 7:15 p.m. VILLAGE ENGINEER - Dolph Rotfeld updated the Board on some ongoing water projects. The Greenburgh emergency inter-connection is completed and is awaiting approval from the County Health Department. The ultra-violet treatment plant is in the design stage. Work may begin in 6 months. The water main leading to Kingsland Point Park is old and in poor condition. Mr. Rotfeld recommends installing a new line closer to the bathhouse. HEARING OFFICER - The Board reviewed a memo from Chief Camp regarding the hiring of a hearing officer per the PBA contract. A hearing officer is needed to preside over a 207.C hearing to determine if an officer is fit for duty. Discussion ensued. UPDATED MEETING SCHEDULE - Mayor Wray announced the August Board meeting schedule. There will be a Board meeting on August 14 and a work session on August 21. CODE REVISIONS - The Board discussed code revisions. A list of code related questions was prepared by Trustee Lobato-Church and distributed to the Board. Village Attorney Janet Gandolfo addressed each question. Mayor Wray also had some questions. Discussion ensued. HAZARD MITIGATION PLAN - The Board reviewed a memo from the Village Administrator that summarized the bid results for a hazard mitigation plan. Mr. Giaccio is recommending that the Board go with the low bidder, which was Cashin Associates in the amount of $32,000. The cost will be entirely covered by a FEMA grant. �TREE APPEALS - The Board continued a review of a request made by Edward Monks to appeal a tree committee decision denying the removal of a catalpa tree located on 222 North Washington Street. Several Board members had the opportunity to see the tree in question. Discussion ensued. The Board continued a review of a request made by Lauren Gaul and Raul Moras to appeal a tree committee decision denying the removal of an oak tree located on 465 Monroe Avenue. Several Board members had the opportunity to see the tree in question. Discussion ensued. SPECIAL SESSION On a motion made by Trustee Campbell and seconded by Deputy Mayor Wompa and carried unanimously the Board moved into special session. Motion was made by Trustee Campbell and seconded by Trustee MacFarlane to overturn a tree committee decision denying the removal of a catalpa tree located on 222 North Washington Street. Motion passed 4-0. Motion was made by Trustee Campbell and seconded by Trustee MacFarlane not to overturn a tree committee decision denying the removal of an oak tree located on 465 Monroe Avenue. Discussion ensued. The motion was withdrawn due to abstentions by Deputy Mayor Wompa and Trustee Lobato-Church. On a motion made by Trustee Campbell and seconded by Trustee MacFarlane and carried unanimously, the Board moved out of special session. At 9:55pm the meeting was adjourned Respectfully submitted, Anthony ^jiacxio 10 Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-07-31_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/620ff6c9b50482e38b409ab86b36a6a6.pdf 92d17aaadf8ea68ef6769ded287263d8 PDF Text Text Meeting Date: 07/24/2012 Resolution #: 07/86/2012 Resolution Approving License Agreement with General Motors for "Park to Park Days" Sundays Whereas the Recreation Committee is desirous of expanding access to the water front to all village residents; and Whereas the 20 foot wide strip on the General Motors property along the riverfront connects the existing riverfront walkway near Ichabod's landing to Kingsland Point Park. Now therefore be it resolved the Board of Trustees hereby authorizes the Mayor to sign the attached license agreement with General Motors which will establish three (3) Sundays whereby pedestrians may walk from the existing riverfront walkway to Kingsland Point Park along the Rivers' edge. Moved: Trustee Carr Absent: Trustee Stupel Seconded: Trustee McFarlane Vote: 5-0 �LICENSE AGREEMENT THIS LICENSE AGREEMENT ("Agreement") is entered into this _ day of July, 2012, by and between GENERAL MOTORS CORPORATION ("Licensor"), and THE VILLAGE OF SLEEPY HOLLOW ("Licensee"). RECITALS: A. Licensor is the beneficial owner of certain property located in Sleepy Hollow, New York ("the Property"). B. Licensee has requested a license to enter upon a portion of the Property for the purpose of sponsoring an event called "Park to Park Days" on August 5, August 19, and September 9, 2012, open to the public which will include the use of the Property as follows: (1) Use of an approximately twenty (20') foot wide walkway adjacent to the Hudson River's edge from the southerly Property line to the northerly Property line for use by pedestrians and persons using nonmotorized bicycles. C. The Town of Mount Pleasant Industrial Development Agency ("IDA") is the legal owner of the Property. D. Licensor is willing to grant the requested permission for the Permitted Use subject to and upon the following terms and conditions: AGREEMENT NOW, THEREFORE, in consideration of the covenants and conditions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: (1) GRANT: Subject to the terms and conditions of this Agreement, Licensor hereby grants to Licensee a non-exclusive license ("License") to enter upon the Property, as more particularly shown on Exhibit "A" attached hereto and made a part hereof for the Permitted Use. (2) TERM: Subject to the terms of this Agreement, the term of the License shall commence at the following dates and times: 8:00 a.m. Sunday, August 5, 2012; and expire at 8:00 pm, 8:00 a.m. Sunday, August 19, 2012; and expire at 8:00 pm, and 8:00 a.m. Sunday, September 9, 2012 and expire at 8:00 p.m .. (3) PUBLIC RECORDS: The License is subject to any and all matters of record and those matters which a personal inspection of the Property would reveal. Licensee accepts the License and property "as is". Licensee acknowledges that neither Licensor nor any of Licensor's affiliates (as hereinafter defined) 1 �has made any warranty or representation express or implied, with respect to any of the property, including any warranty or representation as to (I) fitness, design or condition for any particular use of purpose (II) the quality of the material or workmanship therein, (III) the existence of any defect, latent or patent, (IV) compliance with laws, (V) location, (VI) use, (VII) operation or (VIII) the existence of any hazardous substance (as hereinafter defined); and all risk incident thereto are to be borne by Licensee. Licensee acknowledges that the Property has been inspected by Licensee and is satisfactory to is for the permitted use. In the event of any defect or deficiency in any of the property of any nature, whether latent or patent, Licensor shall not have any responsibility or liability for any damages, including incidental or consequential damages. Licensee releases and discharges Licensor from any and all claims or causes of action that Licensee may now have or hereafter have against Licensor relating to the subject matter of this Agreement. Licensee's waiver obligation hereunder shall survive the termination of this Agreement. (4) PERMITTED USE: The License granted hereunder shall be solely for the Permitted Use. (5) SUPERVISION: Licensee shall take all precautions, including, but not limited to, the posting of signs and the placing of fencing and barricades as are necessary in the interest of public safety and for the safety of any persons working on or traveling upon or in any way using the Property or land adjacent thereto. Licensee shall also be responsible for and take all precautions for the protection of all persons and of real and personal property using the Property or situated on the perimeter adjacent to or abutting the Property, including Village police presence. (6) CONFORMITY WITH LAW: Licensee's use of the Property shall be in conformity with safe practices and shall at all times be in compliance with all local, State, and Federal laws, statutes, rules, and regulations pertaining thereto. Licensee shall be solely responsible for obtaining and maintain any and all permits or other licenses required for Licensee to use the Property for the Permitted Use. (7) INSURANCE: Throughout the term of this Agreement, Licensee and its sublicensee(s) shall obtain and maintain, at Licensee's sole cost and expense, and keep in force for the benefit of Licensee, with Licensor and the IDA named as additional insured, insurance policies providing the following coverages: (a) A commercial general liability insurance policy, including contractual liability, protecting and indemnifying Licensor, Licensee, and the IDA against any and all liabilities and claims for damages to persons or property occasioned on or about any part of the License Area, and all other areas adjacent to the License Area, with such policy to be in the minimum amount of One Million ($1,000,000) Dollars for bodily injury to or death of one person and Five Million ($5,000,000) Dollars 2 �aggregate per occurrence for bodily injury and death and One Million Dollars ($1,000,000) for property damages; (b) Comprehensive automobile insurance including owned and non-owned automobile insurance with a minimum limit of One Million ($1,000,000) Dollars per occurrence combined single limits for bodily injury and property damage; (c) Worker's compensation insurance to the extent required by applicable law with respect to all persons employed or hired by Licensee and/or any sub-licensees, and containing such terms and conditions as are required under applicable law; (d) Excess liability of Five Million ($5,000,000) Dollars per occurrence and aggregate; All insurance policies required to be procured and maintained hereunder shall (i) be issued by financial responsible insurance companies acceptable to Licensor; (ii) be written as primary policy coverage and not contributing with or in excess of any coverage which Licensor may carry; (iii) with the exception of worker's compensation insurance, insure and name Licensor and the IDA, as additional insureds as their interests may appear; and (iv) contain an express waiver of any right of subrogation by the insurance company against Licensor, and the IDA and their agents and employees. Neither the issuance of any insurance policy required hereunder, nor the minimum limits specified herein with respect to any insurance coverage, shall be deemed to limit or restrict in any way the liability of Licensee (or its invitees) arising under or out of this Agreement. On or before the execution of this Agreement by the parties herein, Licensee shall deliver to Licensor and the IDA certificates of insurance evidencing all of the coverage required hereunder. Each insurance policy with the exception of worker's compensation insurance required to be carried hereunder shall provide that, unless Licensor and the IDA shall first have been given thirty (30) days prior written notice, (i) such insurance policy shall not be canceled and shall continue in full force and effect; and (ii) no material changes may be made in such insurance policy (which changes shall also require Licensor's and the IDA's prior written approval). Licensee shall not do or permit to be done any act or thing upon the Property that will invalidate or be in conflict with any insurance policies covering the same. Licensee shall promptly comply with all insurance underwriters' rules, orders, regulations, or requirements relating to such insurance policies, and shall not do or permit anything to be done in or about the Property which shall increase the rate of insurance on the Property. (8) INDEMNIFICATION: Licensee shall defend, indemnify, protect, and save harmless Licensor and the IDA, their respective Affiliates (as defined below), and their respective members, partners, venturers, stockholders, directors, officers, employees, agents, spouses, legal representatives, successors and assigns ("Licensor Parties") from and against any and all claims, actions, suits, damages, liabilities, costs, and expenses, including, without limitation, 3 �reasonable attorneys' fees and disbursements, that: (i) arise form or are in any way connected with the License granted hereunder for the Property or any portion thereof or any of Licensee's activities on the Property prior to the date of this Agreement BUT NOT ARISING FROM ANY ACT OR OMISSION OF LICENSOR; (ii) arise from or are in any way connected with any act or omission of Licensee or Licensee's agents, employees, contractors, subcontractors, sub-licensees or invitees; (iii) result from any default of this Agreement or any provision hereof by Licensee; (iv) result from the presence of Licensee's or any of its sub-licensee's goods, property or equipment on the Property; or (v) result from injury to person or property or loss of life sustained in or about the Property, all regardless of whether such claims are asserted or incurred before during, or after the term of this Agreement. Licensee's obligations under this paragraph shall survive the expiration of this Agreement. "Affiliate" means, with respect to any Person, together with its and their respective partners, venturers, directors, officers, stockholders, agents, employees and spouses. A Person shall be presumed to have control when it possesses the power, directly or indirectly, to direct, or cause the direction of the management or policies of another Person, whether through ownership of voting securities, by contract, or otherwise. "Person" means an individual, partnership, limited liability company, association, corporation or other entity. (9) WAIVER OF RESPONSIBILITY: Neither Licensor, nor the Licensor Parties shall be liable for, and Licensee waives, all claims for loss or damage, economic or otherwise, to Licensee's business or damage to person or property sustained by Licensee or any person claiming by, through or under Licensee resulting from any accident or occurrence in, on or about the Property, or any part of the Property, including, without limitation, claims for loss, theft, damage, injury or loss of life resulting from any cause whatsoever, EXCEPT FOR WILFUL ACTS OF MISCONDUCT BY LICENSOR. To the maximum extent permitted by law, Licensee shall use and occupy the Property as Licensee is herein give the right to use, at Licensee's own risk, and Licensee hereby assumes such risk. (10) VACATION OF PREMISES: Upon termination of this Agreement, Licensee shall promptly (i) remove its personnel, materials, equipment, and personal property from the Property, (ii) vacate the Property, and (iii) return the Property to its original condition prior to the Permitted Use. Licensee shall keep the Property clean and shall repair any damage to the Property caused by Licensee's or any sub-licensee's use thereof or caused by Licensee's or any sub licensee's removal of its materials, equipment, and personal property there from. (11) HAZARDOUS SUBSTANCES AND PROHIBITED USE: Licensee, its agents, employees, sub-licensees and contractors, shall not at any time cause or permit any Hazardous Substances to be brought upon, kept, used or released in, on, or about the Property. Hazardous Substances are defined as 4 �any hazardous substances, hazardous wastes, or toxic substances, petroleum, petroleum byproducts, or derivates, as those terms are defined and regulated under CERCLA, 42 U.s.c. 9601 et seq., RCRA, 42 U.s.c. 6901 et seq., TSCA, 15 U.s.c. 2601 et seq., or any similar state statute, regulation or order. Licensee shall comply with all environmental laws and regulations and to take such other actions as may be reasonably required to protect the Property against environmental liabilities. Without limiting the foregoing, if the presence of any Hazardous Substances on or about the Property caused or permitted by licensee, either before or after the effective date of this Agreement, results in any contamination of any portion thereof Licensee shall promptly take all actions at its sole cost as are necessary to return the Property to the condition existing prior to the introduction of any such Hazardous Substances, subject to obtaining Licensor's prior written consent to the actions to be taken by Licensee, which consent may be granted or withheld in Licensor's sole discretion. The terms and provisions of this paragraph shall survive the expiration of this Agreement. (12) WASTE OR NUISANCE: Licensee shall, including, without limitation, any nuisance created by employees, agents, contractors, licensees or invitees of Licensee. During the term of this License, Licensee shall maintain all equipment, vehicles, and other materials on the Property in good condition, shall inspect the Property for evidence of any fluids or other materials leaking from such equipment or vehicles, or otherwise resulting from the other Permitted Uses, and shall clean up any such fluids and materials in accordance with the terms of this Agreement. (13) PROTECTION FROM LIENS: Licensee shall keep the Property and every part thereof free and clear of any and all liens and encumbrances for work performed by Licensee, or on Licensee's behalf, on the Property. (14) GOVERNING LAW: This Agreement shall be governed and construed in accordance with the laws of the State of New York and shall not be modified, altered, or amended except in writing as agreed to by the parties hereto. (15) NOTICES: All notices or other communications provided for under this Agreement shall be in writing, signed by the party giving the same, and shall be deemed properly given and received (i) when actually delivered and received, if personally delivered; or (ii) three (3) business days after being mailed, if sent by certified mail, postage prepaid, return receipt requested; or (iii) one (1) business day after being sent by overnight delivery service, all to the following addresses: If to Licensor: GENERAL MOTORS CORPORATION c/o Worldwide Real Estate 200 Renaissance Center 5 �MC 482-B38-LCN Detroit, MI 48265-2000 Attention: Executive Director If to Licensee: VILLAGE OF SLEEPY HOLLOW Att: Village Administrator 28 Beekman Avenue Sleepy Hollow, New York 10591 If to IDA: Town of Mt. Pleasant IDA One Town Hall Plaza Valhalla, New York 10595 IN WITNESS WHEREOF, the parties hereto have signed this Agreement as of the date first written above. GENERAL MOTORS CORPORATION By: ______________________ Name: ___________________ Title: ________________ VILLAGE OF SLEEPY HOLLOW By: _____________________ Kenneth G. Wray, Mayor 6 �Meeting Date: 07/24/2012 Resolution #: 07/87/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Members of the Recreation Advisory Committee. The Board of Trustees hereby confirms the Mayor's appointment of Carl Avidas for a term of 4 years, said term to end on March 31, 2016. The Board of Trustees hereby confirms the Mayor's appointment of Alicia Santochi for a term of 4 years, said term to end on March 31, 2016. The Board of Trustees hereby confirms the Mayor's appointment of Ana Lopez for a term of 3 years, said term to end on March 31, 2015. The Board of Trustees hereby confirms the Mayor's appointment of Herb Weltig for a term of 3 years, said term to end on March 31, 2015. Moved: Trustee MacFarlane Absent: Trustee Stupel Seconded: Trustee Lobato-Church Vote: 5-0 �Meeting Date: 07/24/2012 Resolution #: 07/88/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Members of the Recreation Advisory Committee. The Board of Trustees hereby confirms the Mayor's appointment of Carl Avidas for a term of 4 years, said term to end on March 31, 2016. The Board of Trustees hereby confirms the Mayor's appointment of Alicia Santochi for a term of 4 years, said term to end on March 31, 2016. The Board of Trustees hereby confirms the Mayor's appointment of Ana Lopez for a term of 3 years, said term to end on March 31, 2015. The Board of Trustees hereby confirms the Mayor's appointment of Herb Weltig for a term of 3 years, said term to end on March 31, 2015. Moved: Trustee MacFarlane Absent: Trustee Stupel Seconded: Trustee Lobato-Church Vote: 5-0 �Meeting Date: 07/24/2012 Resolution #: 07/89/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Members of the Police Advisory Committee. The Board of Trustees hereby confirms the Mayor's appointment of Stella Garlick for a term of 2 years, said term to end on March 31, 2014. The Board of Trustees hereby confirms the Mayor's appointment of Maria-Rose DeMilia- Powers for a term of 2 years, said term to end on March 31, 2014. Moved: Trustee Lobato-Church Absent: Trustee Stupel Seconded: Deputy Mayor Wompa Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-07-24_RES-07-86 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text