2 25 61 https://sleepyhollow.localarchives.org/files/original/a657dfc5ae650f45b56baa7595af0488.pdf 8ae179f90573aba6d54b6e80136f9829 PDF Text Text T r u c e s of the Village of Sleepy Hollow held a meeting on Tuesday, July 24 2012, Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Barbara Carr Bruce Campbell Jennifer Lobato-Church Susan MacFarlane, Trustees Absent: Evelyn Stupel, Trustee Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman At 7:05 p.m. the Mayor called the meeting to order with a pledge to the flag. Mayor Wray presented Michael "Hmm with an appreciation plaque for his retirement be gTeTy misser'"'^^'^ ^^ ^^^ 26 years and will Public Hearing: Code Revisinn Mayor opened the public hearing and evoked the 5 minute rule. The public hearing was to adopt the revised Village Code. The Clerk read the notice aloud for the record (see attached) Mr. Kampen emailed a comment which was entered into the record (see attached) There were no other comments at this time. The public hearing meeting was adjourned until August Approval of Warrants: iJ^'nlfcST'^^^^f f M a c F a r l a n e $1,106,591.46 Vote: 5-0 to approve the warrant of Approval of Minutes: I n ' ^ ^ MacFarlane to approve the minutes of July 10, 20012. Trustee Carr abstained. Vote: 4-0 �lYustee Cam^^^^^ seconded by Trustee MacFarlane to approve the minutes of July 17 2012 Trustee Carr and Trustee Lobato-Church abstained. Mayor voted Vote: 4-0 Mayor announrpmpni-cMayor Wray announced that there will be appointments to the new Recreation Committee and appointed Stella Garlick and Maria DeMilia-Powers to the Police Advisory Committee Trustee Reporfrs: Trustee Carr - reported that the finance committee will be working on capital budgets. Trustee MacFarlane - reported that an agreement has been negotiated with General P I ^ h ^ b o d ' s landing and ^^ fnH 1 c n f ^^^^ during three Sundays, August 5 and 19 and September from 8:00 am to 8:00 pm Trustee MacFarlane also stated that graffiti at Barnhart Park will be cleaned up. Trustee Camphell - reported that he is working on the haunted hayride budget which is are less than that. In addition, a resolution was passed previously to apply for a grant for the ^^^^ ^^^^^ ^^^ ^ third'ight for prnomm ^^^^^ in the fagade renovation program and the inner village business is urged to apply. The website is www.destmationsleepyhnlinw m m for anyone interested. Trustee Jennifer Lobatn-rhi.rrh _ nothing to report Admtnistrator's Repni-fr; (see attached) Resolutions: (see attached) New Business: Trustee Campbell inquired about the cost of the porta-potties Discussion ensued. Communications: �Public Comments: Mayor opened the meeting to the public and evol<ed the 5 minute rule. There were no comments at this time. At 7: 54 p.m. on a motion by Deputy Mayor Wompa, seconded by Trustee Carr the meeting was adjourned. pectfully submitted. Paula A. McCarthy Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-07-24 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/62802849142704e8499efe7247c94f97.pdf 758a1a3e0565e7f42b31bb57f991d856 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, July 17,2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Susan MacFarlane Barbara Carr Trustees Evelyn Stupel (Absent) Jennifer Lobato-Church (Absent) Also Present: Anthony Giaccio, Village Administrator Rich Gross, General Foreman Sean McCarthy, Village Architect Janet Gandolfo, Village Attorney Mayor Wray called the work session to order at 7:05 p.m. CON EDISON REQUEST - Con Edison representatives Kelly Sue Polao and Anthony Villano were in attendance to request permission to store supplies on village owned property. Con Edison needs a storage area for a large gas main project they will be doing in Philips Manor. The project will start in late-JUly and end in November. The Board came up with some alternatives and asked Mr. Giaccio to meet with Ms. Polao tomorrow. No decision was made. TREE APPEALS - Lauren Gaul and Raul Moras were in attendance to appeal a Tree Committee decision to remove an oak tree located on 465 Monroe Avenue. Tree Committee members Rich Gross and Francois Rjeili answered questions from the Board. Discussion ensued. Mayor Wray asked Board members to look at the tree before a decision is made. Trustee Campbell asked for the arborists report and for a second opinion. The matter was tabled. The Board reviewed a request made by Edward Monks to appeal a tree committee decision to remove a catalpa tree located on 222 North Washington Street. Tree Committee members Rich Gross and Francois Rjeili answered questions from the Board. The matter was tabled. The Board reviewed a request made by Thomas Walek to appeal a Tree Committee decision to remove a maple tree located on 532 Bellwood Avenue. Tree Committee members Rich Gross and Francois Rjeili answered questions from the Board. Discussion ensued. The Board determined that there was insufficient evidence to support the appeal and so the Tree Committee's decision is upheld. �CODE REVISIONS - The Board discussed code revisions. Mayor Wray started the conversation by suggesting that the code related to the use of non-motorized vehicles such as bicycles and scooters be amended. Mayor Wray also recommended changing the code with regards to ball playing in the street. Discussion ensued. Trustee MacFarlane asked that the Board consider amending the prerequisite to be a member of the recreation committee. Discussion ensued. Village Attorney, Janet Gandolfo asked the Board to consider setting design guidelines for single and two family homes and setting a policy for film permits. Discussion ensued. Trustee Campbell provided the Board with a proposed fee and fine schedule (attached) Discussion ensued. PLANNER AND ENGINEER RFP - Mayor Wray directed Sean McCarthy to prepare an RFP in order to solicit proposals from planners and engineers for various projects within the Village. AECOM REQUEST - The Board reviewed a request made by AECOM asking for a reduction in building department fees for the Duracell clean-up project. Mayor Wray and Sean McCarthy will meet to discuss a fair arrangement that may include AECOM hiring a consultant to oversee the project. PARK TO PARK DAYS - Trustee MacFarlane announced plans for three park to park days during the summer. During these days, there will be access through the General Motors west parcel parking lot that will allow pedestrians to go from Horan's Landing to Kingsland Point Park. General Motors will have to approve a license agreement in order for the village to use its property. The Rivertown Runners agreed to assist with this program. Discussion ensued. POP UP CAFES Trustee MacFarlane announced plans to have pop up cafes in the pavilion at the Kathryn W. Davis Riverwalk Center. A couple of local restaurant owners have already shown interest. Discussion ensued. At 9:53 pm the meeting was adjourned Respectfully submitted, ~CCi~ Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-07-17_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4ac2e6e37efc537fc16b385c9b4de712.pdf 90cec18599ff889a17eff0d89edcd137 PDF Text Text Meeting Date: 07/10/2012 Resolution #: 07/76/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application to Construct new Water Storage Tank WHEREAS, the Village of Sleepy Hollow's existing water tank has a storage capacity of approximately 800,000 gallons which does not satisfy the minimum average daily storage requirements for the present day population. The Village's water system serves the entire village and the New York Life building located north of the Village bounded by the Town of Mount Pleasant; and WHEREAS, the Westchester County Department of Health has advised the Village that the Village's available water supply needs to be expanded to meet current and anticipated demands; and WHEREAS, such an expansion needs to occur before the Lighthouse Landing and Rivers Edge developments; and WHEREAS, preliminary plans for the new tank are complete, as is the Final Environmental Impact Statement. The SEQR process is almost complete with only the Findings Statement yet to be done; and WHEREAS, Empire State Development Grant Funds, which are accessed via the 2012 New York State Consolidated Funding Application, have been identified as funding sources appropriate for the construction of the new water storage tank, and Empire State Development generally seeks to provide no more than 20% of the financing for any particular project and requires the applicant to have 10% equity in all projects. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an application for funds in the 2012 New York State Consolidated Funding Application round from Empire State Development in accordance with the provisions of the Empire State Development Grant Funds in an amount not to exceed $1,000,000, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance for construction of the new water storage tank; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee McFarlane Seconded: Trustee Campbell Vote: 5-0 �Meeting Date: 07/10/2012 Resolution #: 07/77/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application to Enhance 2013 Haunted Hayride and Block Party WHEREAS, capitalizing on the name recognition and tourist attractions associated with Washington Irving's The Legend of Sleepy Hollow, the Village of Sleepy Hollow runs a range of Halloween events, including the Haunted Hayride and Halloween Block Party; and WHEREAS, the Haunted Hayride draws approximately 1,000 riders per evening and it is estimated that the Block Party attracts an additional 400-500; and WHEREAS, for economic development purposes, the Village seeks to enhance these attractions by partnering with the Clocktower Players, the resident theater company of the Irvington Town Hall Theater, to provide additional artistic interpretation and performances, both for the Hayride and for entertainment at the Block Party; and WHEREAS, the Village seeks to boost public participation by increasing the number of days these attractions are available. Formerly offered for one weekend, the Village proposes running the Block Party and Hayride on the Friday and Saturday evenings of the two weekends preceding Halloween; and WHEREAS, an increase in tourism would have a positive economic impact on Sleepy Hollow, the adjoining River Towns and the larger region; and WHEREAS, the New York State Council on the Arts special art Grant Program, accessed via the 2012 New York State Consolidated Funding Application, has been identified as a funding source appropriate for broadening and encouraging greater public participation in this cultural tourism initiative by presenting performance arts to support place making. The minimum grant award for this program is $50,000 and a 50% match is required. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an application for funds in the New York State Consolidated Funding Application round from the New York State Council on the Arts in accordance with the provisions of the special art projects Grant Program in an amount not to exceed $60,000, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance to enhance the 2013 Haunted Hayride and Block Party; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 5-0 �Meeting Date: 07/10/2012 Resolution #: 07/78/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application to Market Sleepy Hollow Halloween Brand WHEREAS, Washington Irving's The Legend of Sleepy Hollow and its association with Halloween is an asset of the village; and WHEREAS, capitalizing on this asset and the resulting name recognition for the village, the Village of Sleepy Hollow has held a range of Halloween events over the last years as a source of recreation and to attract tourists; and WHEREAS, for economic development purposes, the Village seeks to develop its Halloween-related attractions and events, and strengthen the public's awareness of Sleepy Hollow as a tourist destination; and WHEREAS, an increase in tourism would have a positive economic impact on adjoining River Towns as well as the larger region; and WHEREAS, the Regional Tourism Marketing Grant Initiative, accessed via the 2012 New York State Consolidated Funding Application, has been identified as a funding source appropriate for a marketing campaign to promote Halloween-related attractions and events; and this grant program requires no match. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an application for funds in the New York State Consolidated Funding Application round from the New York State Division of Tourism in accordance with the provisions of the Regional Tourism Marketing Grant Initiative in an amount not to exceed $60,000, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance for a marketing campaign; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Deputy Mayor Wompa Seconded: Trustee Lobato-Church Vote: 5-0 �Meeting Date: 07/10/2012 Resolution #: 07/79/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application For Lighthouse Fresnel Lens WHEREAS, the restoration of the Lighthouse is underway, with 90% designs being reviewed by the County, bidding scheduled for the winter and construction anticipated to begin in spring 2013; and WHEREAS, the Village of Sleepy Hollow was awarded a $150,000 Environmental Protection Fund grant by the NYS Office of Parks, Recreation and Historic Preservation and a $98,000 grant by the National Park Service under the former Save America's Treasures grant program for the Lighthouse restoration project. An additional $552,000 was assigned to the project from the 2011 Westchester County Capital Budget; and WHEREAS, Stephen Tilly Architect projects that this $800,000 total budget will fund the necessary caisson repairs, tower exterior and first floor structure and floor finish and, perhaps, the electrical and window work. The budget does not extend to replaCing the Fresnel lens, which was likely removed by the Coast Guard at the time the Lighthouse was decommissioned; and WHEREAS, a source of full scale, historically appropriate Fresnel lens replicas has been identified and quotes obtained for $25,000 to $35,000 excluding installation; and WHEREAS, the 2012 Hudson River Estuary & Mohawk River Basin Mini-Grants Program from the New York State Environmental Protection Fund through the New York State Department of Environmental Conservation has been identified as a funding source appropriate to purchase an appropriate reproduction Fresnel lens. The maximum grant an applicant can request is $10,000 and a 50% match is required. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an application for Environmental Protection Funds from the New York State Department of Environmental Conservation in accordance with the provisions of the Hudson River Estuary & Mohawk River Basin Mini-Grants Program Round 11 in an amount not to exceed $10,000, and upon approval of said request to enter into and execute a project agreement with the State government for such financial assistance for the purchase and installation of a 4th Order Fresnel lens replica; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Stupel Seconded: Trustee Campbell Vote: 5-0 �Meeting Date: 07/10/2012 Resolution #: 07/80/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application for Lighthouse Guardrail Infill and Refurbishment of the Lantern Room WH EREAS, the restoration of the Lighthouse is underway, with 90% designs being reviewed by the County, bidding scheduled for the winter and construction anticipated to begin in spring 2013; and WHEREAS, the Village of Sleepy Hollow was awarded a $150,000 Environmental Protection Fund grant by the NYS Office of Parks, Recreation and Historic Preservation and a $98,000 grant by the National Park Service under the former Save America's Treasures grant program for the Lighthouse restoration project. An additional $552,000 was assigned to the project from the 2011 Westchester County Capital Budget; and WHEREAS, Stephen Tilly Architect projects that this $800,000 total budget will fund the necessary caisson repairs, tower exterior and first floor structure and floor finish and, perhaps, the electrical and window work. It is not anticipated that the budget will extend to the lantern glazing or guardrail infill, which are being bid as the fifth and sixth alternates; and WHEREAS, suitable guardrail infill will allow members of the public to safely access the outdoor gallery of the lantern level, greatly enhancing view enjoyment; and WHEREAS, restoration of the lantern glazing will replace inappropriate plexiglass with laminated glass which will not shatter and will block the damaging ultraviolet component of sunlight thus protecting the reproduction Fresnel lens; and WHEREAS, Stephen Tilly Architect has provided a budget projection of $21,263 for the lantern restoration including guardrail infill; and WHEREAS, the 2012 Hudson River Estuary & Mohawk River Basin Mini-Grants Program from the New York State Environmental Protection Fund through the New York State Department of Environmental Conservation has been identified as a funding source appropriate to fund the lantern restoration and guardrail infill. The maximum grant an applicant can request is $10,000 and a 50% match is required. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an application for Environmental Protection Funds from the New York State Department of Environmental Conservation in accordance with the provisions of the Hudson River Estuary & Mohawk River Basin Mini-Grants Program Round 11 in an amount not to exceed $10,000, and upon approval of said �request to enter into and execute a project agreement with the State government for such financial assistance for the restoration of the lantern glazing and installation of a stainless steel cable mesh guardrail infill; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Lobato-Church Seconded: Trustee Stupel Vote: 5-0 �Meeting Date: 07/10/2012 Resolution #: 07/81/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Agreement with Westchester County BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow authorizes the Mayor to sign the attached agreement with Westchester County to purchase a Para Transit Van for the sum of one dollar for the purpose of creating a mobile child seat safety program, subject to attorney's approval. Moved: Trustee MacFarlane Seconded: Trustee Campbell Vote: 5-0 �SURPLUS PARATRANSIT BUS LOTTERY FORM AGREEMENT THIS AGREEMENT, made the _ _ _ day of _ _ _ _ _ _ _, 201_ by and between: and THE COUNTY OF WESTCHESTER, a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601 (hereinafter referred to as the "County") _ _ _ _ _ _ _ _ _ _ _ _, a municipal corporation of the State of New York, having an office and place of business at _ _ _ _ _ _ _ _ _ _ _ _ __ (hereinafter referred to as the "Municipality"). Section 1. The Municipality participated in the County's Surplus Paratransit Bus Lottery on 20_ and is a lottery winner. The Municipality accepts the Paratransit Bus(es) identified below in "AS IS" condition and understands that the County makes no representations, guarantees, or warranties in connection with the identified Paratransit Bus( es). Vehicle Make/Modell Year/ Mileagel Funding limitations Section 2. The Municipality agrees to pay the sum of One ($1.00) Dollar, receipt of which is hereby acknowledged by the County. The Municipality agrees to use the Paratransit Bus for the public purpose that benefits citizens of Westchester as set forth in the Municipality's application, a copy of which is annexed hereto and incorporated herein. Section 3. The Municipality agrees not to resell the Paratransit Bus( es) identified above. However, should the Paratransit Bus(es) become unusable or unsafe, then same may be sold for scrap or disposed of by the Municipality. Section 4. [Strike ~r inapplicable] The Municipality hereby certifies that it will comply with any and all restrictions imposed on the County by federal or state funding in connection with the Paratransit Bus( es). In addition, the Municipality agrees that except for the amount, if any, of damage contributed to, caused by, or resulting from the negligence of the County, the Municipality shall indemnify, defend and hold harmless the County, its officers, elected officials, employees and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorney's fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the Municipality or third parties under the direction or control of the Municipality. �IN WITNESS WHEREOF, the County of Westchester and the Municipality have caused this Agreement to be executed. THE COUNTY OF WESTCHESTER By: _ _ _ _ _ _ _ _ _ _ _ _ __ Commissioner of Public Works and Transportation MUNICIP ALITY BY:_-t=-ttU_<._fZ_\_Jt _ _ _ _--t'--_--=- (;. IJ.JRAi' HAtfoR. Authorized by the Westchester County Board of Acquisition and Contract on the _ _ _ _ _,201_. Approved as to fonn and manner of execution: _ _ Assistant County Attorney The County of Westchester day of �MUNICIPALITY'S ACKNOWLEDGMENT STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER) On the /1 tL undersigned, personally appeared day of ~ in the year 20 b~~ ,g before me, the ,personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in hislher/their capacity(ies), and that by hislher/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. ~A~ 7 7 Notary Public ~ ~ULAA MCCAR Notary Public • Stlte of ~~y v NO 01MC .. ew fork QualWe' 6198640 My Comm/,~,lnon~~·t/chester OUnt up res RPL § 309-a; NY CPLR § 4538 �CERTIFICATE OF AUTHORITY An){oYl~!! G~ (Otlicer otr tHan otlicer signing contract) VGG~ A 9~~ certify that I am the I, the ... \/~. Ti~ ~ ~ ~iforporatiOn) 7 doatJ r;j of /,' Jt~ a corporation duly organized and in good standing under the (Law under which organized, e.g., the New York Business Corpora'tion Law) named in the foregoing agreement; that (Person executing agree men who signed said agreement on behalf of the ~~ rJ i ~~ (Natl1f'CorP atiOn) was, at the time of execution of the Corporation and that said agreement was duly signed for and on behalf of said Corporation by authority of its Board of Directors, thereunto duly authorized and that such authority is in full force and effect at the date hereof. ) ) ss.: COUNTY OF WESTCHESTER) 'f1-- ~ ~etore a..cu..' day of in the year 20 I me, the undersigned, a On the 17 y (5; 0 personally appeared, Notary Public in and for said State, personally known to me or proved to me on the basis of satisfactory evidence to be the otlicer described in and who executed the above certificate, w 0 being by me duly sworn did depose and N, . ,and say that ~/she resides at 10 EasTEr" rife' he/she is an officer of said corporation; that he/she is uly authorized to xecute said certificate on behalf of said corporation, and that he/she signed his/her name thereto pursuant to such authority. p. 1 PAULA A MCCARTHY ary Public - State of New York NO.01MC6198640 Cualified in Westchester C unt My Commission Expires J.. �Meeting Date: 07/10/2012 Resolution #: 07/82/2012 Resolution Hiring Seasonal Parks Attendants WHEREAS, a need for an additional seasonal Parks Security Staff is necessary due to the dismissal of two seasonal staff members; and WHEREAS, in order to maintain safety of visitors and to staff the Kingsland Point Park booth, this position should be filled as quickly as possible; and WHEREAS, Mariana Tolentino; residing in Sleepy Hollow, has applied for this position; and WHEREAS, the Chief of Police has recommended that Mariana Tolentino be hired on a seasonal basis to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Mariana Tolentino be hired on a seasonal basis to work as seasonal Parks Security Staff for the Village of Sleepy Hollow at a salary rate of $12.00 per hour. Moved: Trustee Campbell Seconded: Trustee MacFarlane Vote: 5-0 �Meeting Date: Resolution #: 7/10/2012 7/83/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Fire Wardens Be it resolved that the Board of Trustees approves the action of the Fire Wardens in passing Scott Ferguson as a driver of Engine 86; and Be it further resolved that the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Deputy Mayor Wompa Second: Trustee Stupel Vote: 5-0 �Meeting Date: 07/10/2012 Resolution #: 07/84/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Authorize Agreement with Gillette Corp. Whereas, the Village of Sleepy Hollow owns property located at 52 Elm Street and said property is listed by the New York State Department of Environmental Conservation (NYSDEC) for the removal of inorganic mercury found at said property and the subsequent replacement of clean soil; and Whereas, The Gillette Corp (Gillette) has forwarded an agreement (attached hereto) to the Village for execution permitting its contractor to enter onto the property for the purpose of said removal and clean-up; and Whereas; Village Counsel has reviewed the proposed agreement and recommends the Village execute the agreement; and Whereas, the Board of Trustees finds that it is in the best interests of the Village, its taxpayers, and residents to authorize the Mayor to execute the agreement, therefore, be it resolved the Board of Trustees authorizes the Mayor to execute the agreement with Gillette Corp to clean property located at 52 Elm Street, Sleepy Hollow. NOW, Moved: Trustee Stupel Seconded: Trustee Lobato-Church 0he undersigned a true copy of an e'xtract duly adopted by the Boardyt ~I e~ do hereb,l!£:.yi.llllce'l-'rt'--ify.....t-hat the foregoing Is T stees of the Vi age of Sleepy Hollow, on the ~dfay ru 20 /1- and of the whole thereo , o~ rther certify that the same was entered into the ~inutes of the meeting of said Board of Trustees held on said date. to hand and IN WITNESS WHEREOF, I have hereun se my 20 II!-. offidal iS~day of - Vote: 5-0 �PROPERTY RESTORATION AGREEMENT As you may know, The Gillette Company ("Gillette") has been working under the oversight of the New York State Department of Environmental Conservation ("NYSDEC") in the Village of Sleepy Hollow to address inorganic mercury present in the soil at a number of properties in the vicinity of the former Duracell battery plant that operated between 1945 and 1984 in the Village. Gillette has been asked by NYSDEC to remove soils above the site clean-up level of 4.8 mg/kg for inorganic mercury from a number of properties. Your property has been identified by the NYSDEC as requiring removal of such soil. In order to perform the work required by NY'SDEC, Gillette will need your permission to enter your property, remove and replace soil, and restore landscaping that was disturbed in the process. PLEASE READ THIS ENTIRE AGREEMENT CAREFULLY. This Agreement describes and defines the rights and obligations of you and Gillette. As background, NYSDEC and The Gillette Company entered into an Order on Consent and Administrative Settlement, on December 29, 2009, effective January 1, 2010. It requires Gillette to develop and submit for NYSDEC's approval an Interim Remedial Measure Work Plan ("IRM") to address impacts from the former Duracell, Inc. facility in Sleepy Hollow, New York. The NYSDEC, in consultation with the New York State Department of Health, approved the IRM on December 20, 2011, and approved the IRM �Addendum on April 12, 2012. Under the IRM, Gillette will remove and replace soil containing inorganic mercury above the site clean-up objective of 4.8 mg/kg from certain residential properties in the Village of Sleepy Hollow and restore the properties as best as possible to pre-work condition, including restoration of disturbed lawns and landscaping. Accordingly, Gillette requests your permission to remove soils from the property located at 52 Elm Street f!pd remove trees on QO Elm "Propert~) and to restore the Propertie~ ~!reet (the to a satisfactory condition. As the owner(s) of the Property, you consent and authorize Gillette, its employees, agents, representatives, and contractors, to enter the Property for the purpose of removing soils and performing all necessary restoration work identified in the following Scope of Work. Scope of Work to be performed: IRM work on 52 Elm Streetthe-·property includes the removal of soils as shown on the attached figures and described as follows: (1) Soils located in the southern portion of the property of the property. All trees and shrubs located in the soil excavation areas will be removed prior to the start of soil removal, as shown on the attached figures. Trees on ,60 Elm Street will also be removed in order to provide access to 52 !i!.lm Street. as shown on the attached drawing~ The following site controls will be utilized during IRM work: (1) temporary security fencing will be installed around soil excavation areas; (2) community air monitoring along the perimeter of excavations; and (3) installation and maintenance of sediment and erosion controls. Excavation work is limited to the southern portion of the property; however, the entire �property will be used to gain access to a portion of the 50 Elm Street property. Excavations will be backfilled and grass surfaces will be restored and maintained for a minimum of two mowing or four weeks, whichever comes later. Other surfaces such as mulched areas will be restored. Trees and shrubs will be replaced in kind to the extent possible, subject to availability. Trees and shrubs will be maintained for a period of one year following planting. Tree and shrub maintenance work may include watering, fertilizing, weeding, and pruning. Further details on tree removal and replacement are found in the attached Tree Removal Rider. Gillette agrees to take reasonable and necessary measures to minimize impacts to the Property during the removal and restoration work described above. Gillette will attempt to notify you at least 48 hours before entering the Property. Work will be conducted during regular business hours (8:00 a.m. and 5:00 p.m., Monday through Friday). Gillette will conduct its activities so as to minimize interference with the use of the Property. If person(s) other than you as the property owner(s) and family reside on the Property ("Tenants"), we request that you agree to inform such Tenants of the daters) and time(s) Gillette will be performing the work set out in this Agreement. You agree to post the attached Notice of Work in a place on the Property where all tenants can view it prior to the work beginning. Gillette agrees to perform all work in a prompt and workmanlike manner and to complete the work identified in the Scope of Work to your reasonable satisfaction. Gillette agrees that you shall have no responsibility for any of the costs of performing work identified in the Scope of Work. The consent granted by you is based upon Gillette's agreement to restore the property in accordance with this Agreement. When Gillette's obligations under this Agreement are complete Gillette will provide written �if • • confirmation to you for your signature that all work described in the Scope of Work has been performed to your reasonable satisfaction. You hereby agree to release and discharge Gillette, its employees and contractors from any and all claims or liability for personal injury or property damage at the Property, arising from the work performed by Gillette in accordance with this Agreement, except any damage or injury caused by any negligent or willful act or omission of Gillette, its employees, agents, representatives, contractors, or anyone working on behalf of Gillette. [The remainder of this page is intentionally left blank). For Gillette Company: Name (Printed) Signature Title Name (Printed) Date �Date Signature �TREE PRESERVATION RIDER The Gillette Company ("Gillette") and the Property Owner(s) identified below have entered into a Property Restoration Agreement on _ _ _ _ _ _ _ to allow Gillette to remove certain soils from the property located at 52 Elm Street (the "Property") and restore the Property in accordance with an Interim Remedial Measure Work Plan approved by the New York State Department of Environmental Conservation ("NYSDEC"), in consultation with the New York State Department of Health. The IRM requires Gillette to remove soils containing inorganic mercury above the site clean-up level of 4.8 mg/kg from the Property and replace it with acceptable soil. Removal of all soils from the Property identified for removal in the IRM requires removal of certain mature trees. The IRM, as approved by the NYSDEC, allows mature trees to be excluded from soil excavations in accordance with the Tree Preservation Plan in instances where individual property owners do not consent to the removal of mature trees on their property. The Property Owner has been made aware that the NYSDEC has identified the Property for removal of soils in accordance with the IRM. As a result of deciding to preserve a tree, the Property Owner understands that inorganic mercury in concentrations greater than the site clean-up level of 4.8 mg/kg could be left in place in tree root zones, as identified in the Tree Preservation Plan. Soils remaining in tree root zones with inorganic mercury concentrations above 4.8 mg/kg will be documented in a report and provided to the Property Owner. The Property Owner understands that New York law requires the Property Owner to disclose all environmental sampling data, including this report, to prospective buyers. The Property Owner has elected to forego complete remediation of the Property and instead to preserve certain mature trees on the Property, pursuant to the Tree Preservation Plan. The Property Owner and Gillette agree that Gillette shall perform the soil removal and restoration work on the Property in accordance with the Property Restoration Agreement while preserving certain mature trees on the Property. In signing this Tree Preservation Rider, the Property Owner expressly agrees to waive, release, and hold Gillette harmless from any claim, damages, suit or liability arising from maintenance and/or preservation of any tree on the Property that would otherwise have been removed in accordance with the IRM and left to remain on the Property under this Tree Preservation Rider and the Tree Preservation Plan. For Gillette Company: Name (Printed) Signature Title Date �, . TREE REMOVAL RIDER In further consideration of and in accordance with the Property Restoration Agreement between The Gillette Company ("Gillette") and the Property Owner(s) identified below, the parties agree that Gillette shall remove certain trees from the property located at 52 Elm Street and 60J~lm Street-, and replace such trees with new trees described below. Tree(s) to be removed: I. Globe Arborvitae 2-11. Elm (10) 12-14. White Pine (3) 15. Pin Oak 16. Red Maple Tree(s) to be replaced with the following tree(s): I. Globe Arborvitae 2-11. Elm (10) 12-14. White Pine (3) 15. Pin Oak 16. Red Maple Maintenance activities for replacement tree(s): Property Owner(s): For Gillette Company: Name (Printed) Signat re Signature Title Date Date 1\ If( IV I , �Confirmation of Completion of Work and Release The undersigned hereby confirm that all work to be performed by The Gillette Company in accordance with the Property Restoration Agreement dated _ _ _ _ _ _ , has been completed to the reasonable satisfaction of the Property Owner as of the date below. In consideration of the work Gillette has performed on the Property, The Property Owner agrees to release and discharge Gillette, its employees and contractors from any and all claims or liability for property damage at the Property arising in any way from the work Gillette performed on the Property in accordance with the Property Restoration Agreement, except any damage or injury caused by any negligent or willful act or omission of Gillette, its employees, agents, representatives, contractors, or anyone working on behalf of Gillette, or arising in any way from the Duracell, Inc, facility formerly located at 60 Elm Street in the Village of Sleepy Hollow. I Property Address: 52 Elm Street and 60 Elm Street Property Owner: Date �Notice of Work The Gillette Company ("Gillette") is working under the oversight of the New York State Department of Environmental Conservation ("NYSDEC") in the Village of Sleepy Hollow to perform a remediation of inorganic mercury present in the soil above the site clean-up level of 4.8 mg/kg at a number of properties. Gillette will be removing soils and restoring properties in accordance with the Interim Remedial Work Plan (IRM) approved by the NYSDEC in consultation with the New York State Department of Health to address impacts from the former Duracell Inc, facility in Sleepy Hollow. Gillette, through its contractor AECOM, will be performing work at this property to remove soils and to restore the property to its pre-work condition as best as possible. This work will occur on the following dates and times: If you have any questions about the work that will be done at this property you can contact the property owner or the resources listed below: Project-Related Questions Dan Lanners, Project Manager NYS Department of Environmental Conservation Division of Environmental Remediation 625 Broadway, 11 th Floor Albany, New York 12233-7014 E-mail: drlanneI@gw.dec.state.ny.us (866) 520-2334 Gillette has established a toll free telephone number and email address to receive and respond to questions: 877 -410-8412 or infc@formermallorybatteryfactory.com Site-Related Health Questions Fay Navratil NYS Department of Health Bureau of Environ. Exposure Investigation 547 River Street Troy, New York 12180-2216 518-402-7880 �Meeting Date: 07/17/2012 Resolution #: 07/85/2012 Resolution Authorizing Administrator to Enter Into Agreement With Fleetwood Leasing, LLC Whereas, the Chief of Police has researched the leasing of certain equipment from Fleetwood Leasing, LLC for software and related items pertaining to police work, Now therefore be it resolved the Board of Trustees authorizes the Administrator to enter into the attached agreement with Fleetwood Leasing, LLC, if same meets with Village Counsel's approval. Moved: Trustee Lobato-Church Seconded: Trustee Stupel Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-07-10_RES-07-17 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/69cd3087a39900edbfe7376badd9de99.pdf fbf9b35cce847ddd73136aae26188884 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow The Board of Trustees of the Village of Sleepy Hollow held a Board Meeting on Tuesday, July 10,2012 at the Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, N.Y. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel Trustees Barbara Carr (Absent) Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Sara DiGiacomo, Village Treasurer Rich Gross, General Foreman Greg Camp, Police Chief At 7:05 p.m. Mayor Wray called the meeting to order with a pledge to the flag. There was a moment of silence for the passing of long time resident Gloria Koval and former Mayor Bill McBride. Public Hearing: There was a public hearing to adopt the revised Village Code. Mr. Giaccio read the public hearing notice (attached). Mayor acknowledged the hard work done by Janet Gandolfo and the department heads to help revise the code. The process has been going on for several years. There have been plenty of opportunities for public comments along the way. Ms. Gandolfo mentioned that there are two outstanding issues, the ARB and fees. Marion Belanich commented that he thought the Board should wait until everything is completed. Motion was made by Trustee Lobato-Church and seconded by Trustee Stupel to adjourn the public hearing. Motion carried unanimously. Approval of Warrants: Trustee Campbell moved, seconded by Trustee MacFarlane to approve warrant 12JUL10 in the amount of$176,436.82. Motion carried 5-0 (Note an invoice for repairs to the fire department's social room in the amount of $6,000 was removed from the warrant) �Approval of Minutes: Trustee Lobato-Church moved, seconded by Trustee Campbell to approve the minutes for June 26, 2012, Motion Carried 4-0 (MacFarlane abstained) Mayor Wray made some grammatical changes. Mayor's Announcements: Mayor Wray asked grant writer Fiona Hodgson to give a summary of 5 grant applications she will be submitting to the State. The applications include one for a new water tank, two tourism grants and two lighthouse grants. Discussion ensued. Mayor Wray gave a status report on General Motors. Last year the Board approved a special permit for Lighthouse Landing. Tarrytown filed a lawsuit over the project. General Motors sent out an RFP to prospective developers, but have not named anyone yet. The DEC approved the clean-up plan which will begin this fall. In order for the project to move forward a new water tank has to be built. The Village is still waiting for a decision on the Tarrytown Lawsuit, which has delayed the project. Mayor Wray expressed disappointment with Tarrytown's decision to file the lawsuit when Sleepy Hollow refrained from doing so. Mayor Wray said that the fourth of July fireworks were great and he thanked village staff and volunteers that assured the event was a safe and successful one. Trustee Reports: Trustee MacFarlane gave a recreation report. The sports camps have started as well as the drop in camp at Barnhart Park. The lighthouse is open for visitors and a pool table was donated to the senior center. Trustee Macfarlane proposed having pedestrian access along the General Motors west parcel from Ichabod's Landing to Kingsland Point Park for park to park days. General Motors will need to approve this idea. Trustee MacFarlane would like the bathhouse to be opened for events later in the summer. She is working with local restaurants to create "pop up" cafes at the bathhouse. Trustee Macfarlane announced that the second annual movie night at Horan's Landing will take place on September 22 rain date September 26. The movie has not yet been determined. Trustee Campbell supported the tourism grant applications and reminded everyone that there is plenty of information available on the Village's website www.sleepyhollowny.gov Deputy Mayor Wompa mentioned that the Downtown Revitalization Corporation chose not to apply for the farmer's market grant. Discussion to have a nighttime farmer's market at Horan's Landing ensued. �Trustee Stupel reported that Court was in session on June 27 and that 15 cases were heard. The next court date will be on July 19. This year the building department has received 235 complaints, 400 violations were issued and 29 illegal apartments were discovered. A total of $53,000 has been collected in fines this year. Trustee Stupel gave a report on public works. Repairs to the water main leading to Kingsland Point Park should be completed by this Saturday. The Elm Street Parking Lot is being repainted this week. -The painting of the Rescue House firehouse is almost complete. Administrator's Report: See attached Chief Camp made a request to the Board to approve a lease agreement related to the Police Department's audio recording devices. Mayor asked the Village Attorney to prepare a resolution. Public Comments: Michael Kampen commented on the code revisions and asked if the Board would consider changing the height regulations in the zoning code (Section 450-4). Resolutions: See attached Correspondence: None Old Business: Deputy Mayor wanted to know ifthere was any update on General Motors settlement money. Mr. Giaccio responded by saying no. Trustee Lobato-Church mentioned that the traffic study for Valley Street has been extended. Mayor Wray asked when the water main will be repaired at Kingsland Point Park. Work is scheduled to be completed by Saturday. New Business: Deputy Mayor Wompa mentioned that she received a complaint about traffic on Hudson Terrace. Deputy Mayor Wompa recommended that the bathhouse be opened on weekends. Trustee Lobato-Church requested that all traffic issues be discussed at a future work session. �Trustee Lobato-Church reported on the T.I.P.S. instituted by the police department. This program will make it easier for individuals to anonymously report illegal activity. Motion was made by Trustee Stupe!, seconded by Deputy Mayor Wompa to go on a summer Board meeting schedule. Discussion ensued. The Board voted to cancel meetings on August 7, 2012 and August 28,2012. Motion carried unanimously. On motion by Trustee Campbell, Seconded by Trustee Lobato-Church the meeting was adjourned at 9: 15 p.m. Respectfully submitted, ~V Village Administrator �ADMINISTRATOR'S REPORT (7/10/12) 1) We received a copy of the movie trailer for "Why Stop Now". This movie was filmed in Sleepy Hollow last summer under the name Pre-disposed. The movie should be out in theaters soon. 2) The Village won a Westchester County Lottery to purchase a County vehicle for $1. The vehicle will be used by the police department for its child seat safety program. 3) Repairs were made to a large storm pipe on New Broadway last week. A blockage in the pipe resulted in flooding and erosion that damaged the street, sidewalk and a nearby driveway. The pipe was replaced by our DPW and the road and surrounding area was restored to its original condition. 4) Thank you to Ellen McGlynn and Amy Bender for volunteering to plant flowers in the flower pots outside Morse School. The Flowers look great. The DPW will water the plants daily to make sure they survive. 5) Last Friday was Mike Timm's last day with the Village. I know the Mayor has acknowledged his retirement, but I wanted to publically thank Mike for his hard work and dedication to the Village for over 30 years. 6) Village Clerk, Paula McCarthy is currently attending a week long course at Cornell University to become a certified municipal clerk. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-07-10 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/cf9c489ffd5cfd240c1268192021c5d0.pdf c25f764da0fe5a38e4473b6c0496ea4b PDF Text Text Meeting date: Resolution*: 06/26/2012 06/66/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Attorney to Defend Complaint Whereas, a summons and complaint has been received by the Village Clerk's Office by one Legacy Valve, LLC against the Village of Sleepy Hollow regarding a breach of contract, and and Whereas, it is necessary for the Village to defend itself against said complaint, Whereas, The Village Attorney's retainer agreement with the Village authorizes her to defend such complaint, Now, therefore, be it resolved the Board of Trustees hereby directs the Village Attorney to defend the Village pursuant to Counsel's retainer agreement with the Village dated 05/26/2009. Moved: Trustee Lobato-Church Absent: trustees MacFarlane and Carr Seconded: Trustee Stupel Vote: 4-0 �Meeting Date: 06/05/2012 Resolution #: 06/7/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Confirm Agreement Whereas the Village Administrator has negotiated an agreement with Regal Pest Management Control; and Whereas, the terms of the agreement are satisfactory to the Board of Trustees; Now, therefore, be it resolved, the Board of Trustees confirms the action of the Village Administrator in executing an agreement with Regal Pest Management Control. Moved: Trustee Campbell Seconded: Deputy Mayor Wompa Absent: Trustees MacFarlane and Carr Vote: 4-0 �T.O. ' f i t 7 4 7 •tdgcwaler, Càec£ us ont on tâe 07020 www. $14-674-1102 weê; Ttgo, fpes t, me t :\:>>" 'Dec 'Business ^yisiratimi ni.XU ". -I M.in.ie-'it'Ci" n.( ( N i l i n u Ti"i;îl I V - ! i m i î r i , ! \ii«'<•>•lî's'iit PlirtIu«mi , Killiiiu \(tflre».s niir < t-. UjCjf • »- f • v » Heaai l'esl MaiiajjrHicnt « '»«iiuieiviwl F» si C oittroi S«t> icr H-.-r.(f IV-1 Mr.«;a.---aicr,i „ •!' ¡v;;. -t.i, ;.-.•(„.«h Ilk* K v* .I.kitc^ M?;-f; f c> i iï-,••«>1 ..: thv C3V-. ; M ,,, ¡...i;,^ ,,t ,, i|iicn. QJ*"-• h fJB ¡¡IHttirr. (.': i'h Il ;md (-lté, | | Otik- — — UJUHIOWI. SI K\ If I IM OkM \ I l()\ O-' • K. M...,M> G o •• ï ' W M I - N T S f H K . M J i- d I !.. Ri't'.tl iv-.l iïïag eiiîï^iii I '"(t i-T ' . ihi 1*i « 1 I MiiIlnifl! : fille i L L i :; h Cj ^ <A �Meeting Date: 06/26/2012 Resolution #: 06/68/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request for a July 4th, 2012 Parade and Picnic BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by the Philipse Manor Improvement Association and the Sleepy Hollow Manor Association to hold a 4th of July parade and picnic, on Wednesday, July 4th, 2012, beginning at 10:00 am on Bellwood Avenue at Highland Avenue, and proceeding along Bellwood Avenue and Route 9, and to end at Peabody Field, and Be It Further Resolved, the Village Clerk is directed to notify the Police Department to take any additional and necessary precautions regarding the closing of Bellwood Avenue and Rt 9. Moved: Deputy Mayor Wompa Seconded: Trustee Campbell Absent: Trustees MacFarlane and Carr Vote: 4-0 �Meeting Date; Resolution #: 6/26/2012 6/69/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Actions of the Fire Department BE IT RESOLVED the Board of Trustees approves the actions of the Fire Department in electing Fernando Ribeiro to active membership in Fire Patrol Co. No. 1; and BE IT FURTHER RESOLVED that the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Stupel Second: Trustee Lobato-Church Absent: Trustees MacFariane and Carr Vote: 4-0 �Meeting Date: Resolution #: 06/05/2012 06/70/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving the Actions of the Fire Chief Be it resolved that the Mayor and Board of Trustees of the Village of Sleepy Hollow approves the actions of the Fire Chief in electing Steven Nerys to the Firefighter Trainee Program and Fernando Ribeiro to active membership in Fire Patrol Co. No. 1; and BE IT FURTHER RESOLVED that the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Lobato-Church Second: Deputy Mayor Wompa Absent: Trustees MacFarlane and Carr Vote: 4-0 �Meeting Date: Resolution #: 06/05/2012 06/71/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving the Request of the Board of Fire Wardens BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow approves the request of the Board of Fire Wardens to hold a Boot Drive on Saturday July 7, 2012 between the hours of 8:00 am-3:00 pm at the intersection of North Broadway and Pierson Avenue. BE IT FURTHER RESOLVED that the Board of Trustees directs the Village Clerk to notify the Board of Fire Wardens in writing of this resolution. Moved: Trustee Campbell Second: Trustee Stupel Absent: Trustees MacFarlane and Carr Vote: 4-0 �S l e e p y J-Cottow T i r e ( D e p a r t m e n t William F. Ryan Chief Engineer Fire Patrol Co. No. 1 Organized. 1876 Pocantico Hook & Ladder Co. No. 1 Organized. 1878 Patrick S. Haggerty I s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 John E. Korzelius nd 2,ND Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowfire@villageofsleepyhollow.org 6/25/2012 Gregory J. Camp, Chief of Police Sleepy Hollow Police Department 28 Beekman Avenue Sleepy Hollow, NY 10591 Chief Camp: This letter is being sent to respectfully request permission to hold a Boot Drive on Saturday July 7, 2012 between the hours of 8AM-3PM at the intersection of North Broadway & Pierson Avenue. Any questions or concerns please feel free to contact me at 914-804-1836. William F. Ryan Chief Engineer Cc: Mayor Wray Board of Trustees Village Administrator Village Clerk �Meeting: 06/26/2012 Resolution*: 06/72/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Retainer Agreement Whereas, the Sleepy Hollow Ambulance Corps has requested the Board of Trustees hire personnel to complete paperwork mandated by NYS for quality assurance/quality improvement and to file paperwork for revenue recovery, and Now therefore be it resolved, the Board of Trustees hereby authorizes the Mayor to enter into a consulting retainer with Shelly Florence Glover to perform the aforementioned tasks, and Be it further resolved that Mrs. Florence Glover shall be paid the sum of $600 per month pursuant to a retainer agreement to be drafted by village counsel effective upon mutual execution of the retainer, Be it further resolved that Mrs. Florence Glover shall be an independent consultant, not a part-time employee. Moved: Deputy Mayor Wompa Seconded; Trustee Stupel Absent: Trustees Macfarlane and Carr Vote: 4-0 �Meeting Date: Resolution #: 06/05/2012 06/73/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Appoint DPW Position Be it resolved the Board of Trustees of the Village of Sleepy Hollow approves the Mayor's appointment of James Yancey to the position of Laborer at an annual salary of $62,648.63 effective July 16, 2012, and Be it further resolved that there will be a 30 month probationary period for this position during which time Mr. Yancey will receive 90% of his annual salary. Be it further resolved that said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Moved: Trustee Stupel Seconded: Deputy Mayor Wompa Absent: Trustees MacFarlane and Carr Vote: 4-0 �Meeting Date: Resolution #: 06/05/2012 06/74/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Appoint DPW Position Be it resolved the Board of Trustees of the Village of Sleepy Hollow approves the Mayor's appointment of Justin Muscarella to the position of Motor Equipment Operator (MEO) at an annual salary of $65,662.38 effective July 16th 2012, and Be it further resolved that there will be a 30 month probationary period for this position during which time Mr. Muscarella will receive 90% of his annual salary. Be it further resolved that said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Moved: Trustee Stupel Seconded: Trustee Lobato-Church Absent: Trustees MacFarlane and Carr Vote: 4-0 �Meeting Date: Resolution No.: 06/26/2012 06/75/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Retirement Resignation of Michael Timm Whereas, Department of Public Works, Maintenance Worker-Signs & Markings employee Michael Timm, by the attached letter dated June 25, 2012, submitted his resignation retirement notice from the Village of Sleepy Hollow, and Whereas, said retirement resignation must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, Now, therefore, be it resolved, that the Village Board accepts the retirement resignation of Michael Timm dated June 25, 2012 and effective July 6, 2012, and finds that the termination/rehire policy of July 15, 2003 applies, and Be it further resolved, that a copy of the policy be forwarded to Michael Timm and a copy be placed in his personnel record with proof of service, and Be it further resolved, Mr.Timm was employed by the Village for nearly 30 years, and the Board of Trustees and the community are grateful for and wish to publicly acknowledge his exemplary service. Moved: Trustee Lobato-Church Seconded: Trustee Campbell Absent: Trustees Macfarlane and Carr Vote: 4-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-06-26_RES-06-66-75 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/7bf8efe1dd0900ede8d1b84302846416.pdf c186b703e63b7865960c38d36db76e10 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, June 26, 2012, Village Hall, 28 Beekman Avenue, Sleepy Hollow, and New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Jennifer Lobato-Church Evelyn Stupel, Trustees Absent: Barbara Carr Susan MacFarlane, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Richard Gross, Vii/age General Foreman At 7:03 p.m. the Mayor Wray called the meeting to order with a pledge to the flag. Mayor Wray asked for a moment of silence for 28 year old, Luis Zhizhpon, who recently died following a tragic accident while riding his bicycle on Route 9 in Sleepy Hollow. Approval of Warrants: Trustee Campbell moved, seconded by Deputy Mayor Wompa to approve the warrant in the amount of $415,973.99. It was unanimous. Approval of Minutes: Trustee Lobato-Church moved, seconded by Trustee Stupel to approve the minutes of June 12 and June 19, 2012. It was unanimous. Mayor announcements: Mayor Wray announced a new appointment to the Planning Board. Penelope Herbert will be fulfilling the unexpired term of John Whysner, effective immediately. Trustee Reports: Trustee Campbell- did not have anything to report except that he would like to review the parking fees; he continues to encourage everyone to visit our website for current and upcoming events at www.sleepyhollowny.gov �Deputy Mayor Wompa - reported that the Administration Committee met to discuss some procedures and the process of grant applications. Deputy Mayor Wompa also thanked General Foreman, Richie Gross for taking care of the chains at the school yard. Trustee Stupel- reported that the next housing court date is scheduled for June 28, with 13 cases on the calendar; code enforcement inspections are ongoing. Trustee Stupel also gave a report on public works: There will be no recye/ables pick up the week of July 2nd due to the holiday and the other garbage pickup days will remain the same. Loose brush must be tied and in containers. Urged everyone to conserve water. Trustee Jennifer Lobato-Church: reported that the Fire Department's new pumper truck should be completed and delivered to Sleepy Hollow by mid- October. The truck is being driven from Wisconsin. Mayor Wray urged everyone to conserve water during the recent shut-downs that are required by New York City for maintenance work. Administrator's Report: Mr. Giaccio reported that a water main break occurred near Kingsland Point Park and the repair will be complicated since the water main runs under the Pocantico River and the Metro North train tracks. Last week Mr. Giaccio and the Chief Camp attended a seminar sponsored by Con Edison on how to prepare for emergencies. An emergency preparedness meeting will be set up with the Mayor and Department Heads to discuss how the Village can better plan for emergencies. As part of a shared service initiative, the Village jointly bid on milling work with six other villages that are members of the Village Official Committee. This will likely result in lower costs to the Village. Mr. Giaccio stated that Fiona Hodgson, the Village's grant writer is working on four applications and will be presenting them to the Board for review. On June 14TH , the Morse School first graders visited Village Hall and other Departments. They also visited some Village merchants for a "meet and greet", it was fun and staff and volunteers did a great job. The K-9 presentation by Officer Lombardi was a great success. The Public Works Department is constructing a small rock wall by the Headless Horsemen Statue which will cost approximately $2,000.00. The triathlon was on Sunday with a great turn out and was very successful. Public Comments: Mayor opened the meeting to the Public and evoked the 5 minute rule: There were no public comments. Resolutions: (see attached) �Communications: The Village Clerk read aloud for the record a letter from the PMIA (see attached) regarding the broken street light by the Horsemen Bridge and the embankment along Riverside Drive. General Foreman, Richard Gross addressed the Mayor and the Board and explained that it might be difficult to replace the same style light but will try. He stated that the embankment in question might be the responsibility of Metro North. He will research this and let the Board know the outcome. Mayor Wray shared two ideas from James West, the president of the Sleepy Hollow Manor Improvement Association, regarding the improvement and safety near the north entrance to the Manor, including moving a fence back from the road to help with visibility and also to discontinue a right turn on red out of Phelps Memorial Hospital. Discussion ensued regarding how to have New York State respond quickly to these concerns. Old Business Trustee Stupel asked about the status of the bathhouse at Kingsland Park. Mayor Wray responded that all requirements have been met and satisfied for the Village's Building Department and it is ready to be occupied. At 8:05 pm on motion by Trustee Campbell, seconded by Trustee Lobato-Church the meeting was adjourned. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-06-26 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c23e50b44b910c719f624d356dbb98b7.pdf 945ac8ae2bb36ce313963dad91847647 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees ofthe Village of Sleepy Hollow was held on Tuesday, June 5, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Evelyn Stupel Jennifer Lobato-Church Susan MacFarlane Trustees Barbara Carr (Absent) Also Present: Anthony Giaccio, Village Administrator Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. TREE APPEAL - Mary Linder made an appeal to the Village Board to overturn a tree committee decision. Ms. Linder was denied a tree permit for a maple tree located at 225 Highland Avenue. Tree Committee members Rich Gross and Shelley Robinson answered questions from the Board. Discussion ensued. Mayor Wray asked that Ms. Linder provide an arborist report on the tree. SPEED HUMPS ON VALLEY STREET - The Village Board discussed ways to slow traffic on Valley Street. One suggestion is to install speed humps between College A venue and Wildey Street. The Police Department is currently conducting a traffic study that will be completed this week. Discussion ensued. Mayor Wray asked that the residents on Valley Street be notified so that they can provide comments. The matter was tabled. CATSKILL AQUEDUCT SHUTDOWNS Rich Gross informed the Board that on June 10, the New York State Department of Environmental Protection is planning the first of several temporary shut downs of the Catskill Aqueduct. The shutdowns will be for 16 hours and may result in brown water. Residents are encouraged to conserve water during this time. ENGINEER CONTRACTS - The Board discussed proposed contract renewals for four engineering firms. Mayor Wray initiated the discussion and asked the trustees to review the contracts and make comments. All four engineering firms currently provide various engineering services to the Village. �SEASONAL STAFF Trustee Stupel proposed hiring five seasonal workers for the DPW. Interviews were done and the Public Works Committee is ready to make a recommendation to the Board. The Board discussed what the seasonal workers should be doing. The Board also discussed hiring one seasonal recreation assistant. CODE DISCUSSION - Mayor Wray created an ad hoc committee to review the draft village code. Trustee Lobato-Church will chair the committee. The Board members were each given a copy of the draft code book volume one. The Board requested fees from other communities to compare with the Village's current fee schedule. SPCA IMA The Board reviewed an inter-municipal agreement with the SPCA of Westchester to provide care and shelter for homeless and stray dogs and cats. Discussion ensued. Mayor Wray requested that a resolution on this be put on the next Board meeting agenda. SPECIAL SESSION At 8: 15 p.m., on a motion made by Trustee Lobato-Church and seconded by Trustee Campbell and carried unanimously the Board moved to special session. Resolutions - See attached At 8:29 p.m., on a motion was made by Trustee Campbell and seconded by Trustee Wompa and carried unanimously the Board moved out of special session. At 8:30 pm the meeting was adjourned Respectfully submitted, Anthony~LiO Village Administrator �Meeting Date: Resolution#: 06/05/2012 06/65/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to Execute Contract with SPCA for Fiscal Year 2012-2013 Be It Resolved that the Mayor is herein authorized to execute the attached Agreement between the Village of Sleepy Hollow and SPCA of Westchester, Inc. for the Fiscal Year 2012-2013 at an annual cost of $3,360.00 which remains the same as 2009/2010, 2010/2011, and 2011/2012. Moved: Trustee Lobato-Church Seconded: Trustee Stupel Vote: 5-0 �Agreement Between the Village of Sleepy Hollow and the Society for the Prevention of Cruelty to Animals of Westchester, Inc. 2 0 12 �AGREEMENT BETWEEN THE VILLAGE OF SLEEPY HOLLOW AND SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS OF WESTCHESTER, INC AGREEMENT effective the first day of June, 2012, between The Village of Sleepy Hollow and the Society for the Prevention of Cruelty to Animals of Westchester, Inc., WHEREAS, The Village of Sleepy Hollow is a municipality existing in the State of New York, County of Westchester (hereinafter called the Municipality), and WHEREAS, the Society for Prevention of Cruelty to Animals is a Not for Profit Corporation, created and existing under and by virtue of the Special Act of the Legislature of the State of New York known as chapter 91 of the laws of 1883 and now governed under the Not for Profit Laws of the State of New York (hereinafter called the SPCA) and WHEREAS, the Municipality wishes to engage the SPCA for a period of one year to provide care and shelter for homeless and stray dogs and cats seized by dog control officers, animal control officers, police and other agents of the municipality, �NOW THEREFORE, the parties agree as follows: 1. The SPCA shall provide and maintain a shelter for seized, stray, and homeless dogs and cats and shall humanely care for animals brought to the SPCA by municipal animal control personnel and agents. A stray is defined as a previously owned animal running at large that is friendly and safely handled by people. 2. a) The SPCA will be open to receive animals from dog control/animal control officers, police, and representatives of the municipality from Monday thru Friday from 8:30 a.m. to 4:00 p.m. and on Saturday between the hours of 1:00 p.m. to 4.00 p.m., exclusive of legal holidays. b) The SPCA will open to the public Monday thru Saturday, legal holidays excluded, from 10:00 a.m. to 4:00 p.m. and on Sunday from 1:00 p.m. to 4:00 p.m. 3. The SPCA will hold all seized dogs as prescribed by Agriculture & Markets Law Section 118(4) and will abide by the redemption time and procedures established by the municipality, provided that the municipal redemption time and procedures are not in conflict with those times and procedures provided under the Agriculture & Markets Law. Upon the expiration of the redemption time, animals not returned to their owners will be made available for adoption. No animal will be euthanized for reasons of space or length of holding. 4. The SPCA, without charge and contingent upon space availability, shall take from a resident of the municipality any stray cat or dog, licensed or unlicensed, found running at large in the municipality and held by the resident for less than one week. In the event a resident has harbored a stray animal for a period in excess of one week, the resident will be regarded as the owner of the animal. SA. As to any animal kept by a resident for a period longer than one week and notwithstanding such animal is deemed to be owned by the resident, the SPCA will take such animal into its care under the following conditions: a) that there is space available for the animal; b) that the resident has made an appointment to bring in the animal; c) that the resident is willing to make a donation to the SPCA. �5B. The SPCA, however, reserves its right to refuse to take an owned animal where the animal is subject to the following conditions: a) Advanced age b) Illness or chronic health conditions c) Pregnant d) Injured in any way e) History of bites or aggression f) Failed behavior assessment g) Certain breeds which are difficult to adopt out {including Pit Bulls p 6. The SPCA shall not be responsible for any emergency veterinary bills on strays brought to a veterinarian by any representative of the municipality or by a "Good Samaritan." The SPCA will provide veterinary care through its Simpson Clinic for strays brought to its shelter Monday through Friday from 8:30 a.m. to 4:30 p.m. Any emergency veterinary treatment outside of these hours dispensed to a stray in the municipality will be invoiced in full to the municipality 7. The SPCA shall not be available for emergency services except in extreme situations and only if there are personnel available, and if such service is provided there will be a charge of $100.00 to the Municipality for each such emergency call. 8. The SPCA shall not accept any cat deemed feral for the sole purpose of euthanasia otherwise known as the "catch and kill" method of population control. A feral cat is a cat that has had little or no human contact during its natural life and cannot be handled within reasonable means. This population has been created and perpetuated by human failure to control the breeding of domestic household cats. 9. The SPCA has adopted and endorses the non-lethal Trap, Neuter and-Return method (TNR) of dealing with feral cat populations, which method, when accompanied by ongoing feral cat management, is the most effective, humane method of controlling feral cat populations. Through TNR, cats are humanely trapped, sterilized and tested for FIV /FELV. If positive for either disease, feral cats will be humanely euthanized. If negative, feral cats will be sterilized and placed back into the environment in which they were living. Cats that have been sterilized are ear tipped - one centimeter is removed from the tip of the left ear - to identify that they are part of a colony. 1 The above provisions do not apply to stray animals delivered to the SPCA by the Municipal Animal Control/ Dog Control Officer. �10. To that end, the SPCA will only accept a cat deemed feral, for the explicit protocols of Trap-Neuter-Return from the municipality and will provide feral cats with spay jneuter procedures and rabies vaccinations contingent upon the municipality retrieving the animal within 2 business days and re-releasing it to the area in which it was found. Each feral cat brought to the SPCA for TNR will cost the municipality an additional charge detailed as follows: $50 for each female cat spay procedure* $35 for each male cat neuter procedure* *fees inclusive of Rabies vaccination and ear notcbing 11. In consideration of the performance by the SPCA of the terms of this agreement the Municipality hereby agrees to pay the SPCA the sum of $3,360.00 annually, payable in monthly installments of $280.00. The first installment to be paid on the first day of June 2012, and the last installment to be paid on the same day of each succeeding month up to and induding May 31,2013. IN WITNESS WHEREOF, the parties hereto have caused their corporate seals to be hereunto affixed and this agreement to be signed by their duly authorized officers, the I /~ .7'\= day of __ ~-"~_'---'-_ _ -JI 2012. By____4 r_ _ _ _ _ _ _~_ _ _ _ _ _ _~_ _ __ _ / ByQ\fAMA/ ___~ Shannon rallkhuf Executive Director SPCA OF WESTCHESTER �STATE OF NEW YORK COUNTY OF WESTCHESTER // r On this /;Z';tt( day Of?~ ,2012, before me personally carne I~ G ~~ to me known, who being by me duly sworn, did depose and s~y the he/she resides at ~Le ~~( S~!:flludhat ~she is the V( t(~ ~ of The Village of Sleepy Hollow, the municipality described in and whIch executed the foregoing instrument; that he/she knows the seal of said municipality; that the seal affixed to said instrument is such corporate seal; that it was as so affixed by order of the Board of Directors of said municipality and that he/she signed hislher name thereto by like order. PAULA A MCCARTHY Notary Public' State 01 New York NO.01MC6198640 Qualified in Westchester C n My commission Expires STATE OF NEW YORK COUNTY OF WESTCHESTER //1 On this -cfay of /tjl! Y , 2012, before me personally came SHANNON LAUKHUF, to me known; who being by me duly sworn, did depose and say that she is the Executive Director of the SPCA of Westchester Inc, the Not for Profit Corporation described in the foregoing instrument and that she knows the seal of said Not for Profit Corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Corporation, and that she signed her name thereto by like order. (f ALEXANDER 9. ME~IG NOTARY PUBLIC-STATE OF NO.01ME4639320 QUALIFIED IN WESTCHESTER MY COMMISSION EXPIReS ,/.,/}!-:lU'1"'T � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-06-05_WS_RES Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/14a96e35ce6247c174b463b414d92a30.pdf d843650b4bd580363798f3d5e1c824d5 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, June 5, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Evelyn Stupel Jennifer Lobato-Church Susan MacFarlane Trustees Barbara Carr (Absent) Also Present: Anthony Giaccio, Village Administrator Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. TREE APPEAL - Mary Linder made an appeal to the Village Board to overturn a tree committee decision. Ms. Linder was denied a tree permit for a maple tree located at 225 Highland Avenue. Tree Committee members Rich Gross and Shelley Robinson answered questions from the Board. Discussion ensued. Mayor Wray asked that Ms. Linder provide an arborist report on the tree. SPEED HUMPS ON VALLEY STREET - The Village Board discussed ways to slow traffic on Valley Street. One suggestion is to install speed humps between College Avenue and Wildey Street. The Police Department is currently conducting a traffic study that will be completed this week. Discussion ensued. Mayor Wray asked that the residents on Valley Street be notified so that they can provide comments. The matter was tabled. CATSKILL AQUEDUCT SHUTDOWNS - Rich Gross informed the Board that on June 10, the New York State Department of Environmental Protection is planning the first of several temporary shut downs of the Catskill Aqueduct. The shutdowns will be for 16 hours and may result in brown water. Residents are encouraged to conserve water during this time. ENGINEER CONTRACTS - The Board discussed proposed contract renewals for four engineering firms. Mayor Wray initiated the discussion and asked the trustees to review the contracts and make comments. All four engineering firms currently provide various engineering services to the Village. �SEASONAL STAFF - Trustee Stupel proposed hiring five seasonal workers for the DPW. Interviews were done and the Public Works Committee is ready to make a recommendation to the Board. The Board discussed what the seasonal workers should be doing. The Board also discussed hiring one seasonal recreation assistant. CODE DISCUSSION - Mayor Wray created an ad hoc committee to review the draft village code. Trustee Lobato-Church will chair the committee. The Board members were each given a copy of the draft code book volume one. The Board requested fees from other communities to compare with the Village's current fee schedule. SPCA IMA - The Board reviewed an inter-municipal agreement with the SPCA of Westchester to provide care and shelter for homeless and stray dogs and cats. Discussion ensued. Mayor Wray requested that a resolution on this be put on the next Board meeting agenda. SPECIAL SESSION At 8:15 p.m., on a motion made by Trustee Lobato-Church and seconded by Trustee Campbell and carried unanimously the Board moved to special session. Resolutions - See attached At 8:29 p.m., on a motion was made by Trustee Campbell and seconded by Trustee Wompa and carried unanimously the Board moved out of special session. At 8:30 pm the meeting was adjourned Respectfully submitted, Village Administrator �Meeting Date: 06/05/2012 Resolution #: 06/62/2012 Resolution Hiring Seasonal DPW Staff WHEREAS, a need for seasonal DPW staff is necessary; and WHEREAS, Kevin Calabro and Robert Pell III of Montrose NY, and Javi Cordero, Gregory Fitzgerald and Jose Rivera of Sleepy Hollow, NY have qualified for this position; and WHEREAS, the General Foreman along with the Public Works Committee, have recommended that these candidates be hired on a seasonal basis to fill these positions; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Kevin Calabro, Robert Pell III, Javi Cordero, Gregory Fitzgerald and Jose Rivera, be hired on a seasonal basis, up to four months, in the Department of Public Works at a salary rate of $15.00 per hour, effective June 11, 2012, to September 7, 2012, under the direct supervision of the General Foreman. Moved: Trustee Stupel Seconded: Trustee MacFarlane Vote: 5-0 �Meeting Date: Resolution #: 06/05/2012 06/63/2012 Resolution Hiring Seasonal Recreation Staff WHEREAS, Recreation Supervisor, Robin Pell has submitted a written request to the Village Administrator recommending the hiring of one seasonal recreation assistant, to work at the after-school program and for recreation events, and WHEREAS, Ms. Pell has recommended hiring Deanna Peterson of Montrose, NY for this position at an hourly rate of pay of $12.00 per hour effective June 6, 2012. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow approve the hiring of Deanna Peterson to the position of recreation assistant at an hourly rate of $12.00 per hour effective June 6, 2012. Moved: Trustee Campbell Seconded: Trustee Lobato-Church Vote: 5-0 �Meeting Date: Resolution #: 06/05/2012 06/64/2012 Resolution of the Board of Trustees Authorizing the Building Inspector to Grant Tree Removals Requests for the Duracell Remediation Project WHEREAS, the Village has been notified by the New York State Department of Environmental Conservation of the necessity for further and additional remedial work on properties surrounding the former Duracell site associated with Order on Consent (#W#-11145-09-11) signed in December 2009; and WHEREAS, AECOM ("the Applicant") has been retained to perform the remedial work and has requested that the Village waive the requirement to obtain Tree Removal Permits; and WHEREAS, the Mayor and Board of Trustees have determined that it is in the best interest of the Village, and is desirous to expedite the permitting process for the Applicant and property owners. NOW THEREFORE BE IT RESOLVED, that the Building Inspector is herby authorized to approve tree removal requests, without submission of a separate application and Tree Commission review, as set forth in Chapter 52A of the Village Code under the following conditions: 1. All required tree removals will be documented and included with each remedial work Building Permit application. 2. The Applicant will retain a New York State ISA Arborist to consult, as needed, on the health and safety of trees within the remediation areas. Moved: Trustee MacFarlane Seconded: Trustee Campbell Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-06-05_RES-06-64 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a53d6c3be8d21ab5575a732391b7672a.pdf 60d0d2230a0f3acb4ec047c211f31428 PDF Text Text ��� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-05-22 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/54283a891c5ddfb35047f9931bb56f50.pdf fc31e29b8b3d98437b3164e36619cc0e PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, May 1,2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Bruce Campbell Barbara Carr Evelyn Stupel Jennifer Lobato-Church Susan MacFarlane Trustees Deputy Mayor Karin Wompa (Absent) Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Janet Gandolfo, Village Attorney Rich Gross, General Foreman Sean McCarthy, Village Architect Anthony Bueti, Police Lieutenant Mayor Wray called the work session to order at 7:00 p.m. SPECIAL SESSION At 7:05 p.m., on a motion made by Trustee Carr and seconded by Trustee Campbell and carried unanimously the Board moved to special session. Resolutions - See attached At 7:25 p.m., on a motion made by Trustee Campbell and seconded by Trustee Carr and carried unanimously the Board moved out of special session. TNT PRESENTA nON - TNT president John Sutherland spoke about the upcoming season. The Board asked Mr. Sutherland how the finances work with regards to the program. Mr. Sutherland said that he will provide the administrator with all this information. Discussion ensued. �MA YOR'S ANNOUNCEMENT - Mayor Wray announced that there will be a free Baroque concert at the Warner Library this Saturday starting at 2:30. BATHHOUSE RENTAL POLICY - The Board discussed the rental policy for the pavilion located on the top floor of the Kathryn Davis Bathhouse. The Village is getting many requests to use this facility. Recommendations were made by the Recreation Committee, but are not yet finalized. Discussion ensued. EXECUTIVE SESSION On a motion made by Trustee Carr and seconded by Trustee Stupel and carried unanimously the Board moved to executive session to discuss personnel matters. On a motion made by Trustee Carr and seconded by Trustee Lobato-Church and carried unanimously, the Board moved out of executive session. At 9:25 pm the meeting was adj ourned Respectfully submitted, Anthony � iJcio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-05-01_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/14d248720d80d36c4ccf235f1f5bbe2e.pdf 0fbbf46ad49e45e79d4abd4fe4c269e7 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A budget work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, April 24, 2012 at 6:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Barbara Carr Evelyn Stupel Jennifer Lobato-Church Susan MacFarlane Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Janet Gandolfo, Village Attorney Mayor Wray called the budget work session to order at 6:00 p.m. BUDGET - Mayor Wray started the discussion on the budget and summarized the budget process. This year has been unique due to the 2% tax cap. As a result all departments have been expected to cut back. The Village Board reviewed the Mayor's 201212013 operating budget with the Treasurer and discussed the various department requests. GOVERNMENT CHANNEL The Board discussed the budget for the government channel with media director Daphney Mickel. The budget has been cut and Ms. Mickel has asked for the funds to be reinstated. Discussion ensued. At 7:00 pm the meeting was adjourned Respectfully submitted, (l-Wv� � ��:y �Qcio A Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-24 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3745588e731191aba22199781f59456c.pdf f17e404dd39b76dc8d284c7668df830f PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, April 17, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Barbara Carr Evelyn Stupel Jennifer Lobato-Church Susan MacFarlane Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Janet Gandolfo, Village Attorney Robin Pell, Recreation Supervisor Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. SPECIAL SESSION At 7:05 p.m., on a motion made by Trustee Carr and seconded by Trustee Stupel and carried unanimously the Board moved to special session. Motion was made by Trustee Carr and seconded by Trustee Lobato-Church to ratify a memorandum of agreement for a successor contract between the Sleepy Hollow Police Benevolent Association and the Village for a period covering 2010-2013. The motion passed 7O. (The agreement was amended to note a date change) Motion was made by Trustee Campbell and seconded by Trustee Carr to move out of special session. The motion passed 7-0. Finance Committee - Trustee Carr gave a Finance Committee report on the budget. The Committee has met several times trying to find ways to reduce the tentative budget. The Committee discussed potential increases to the library, building department, DPW, police and public access television. The Committee also discussed raising water and sanitation rates. �Recreation - Recreation Supervisor, Robin Pell outlined her proposed recreation budget. There is no increase from last year. Ms. Pell mentioned several new programs being planned and that the after-school program has paid for itself this year. Discussion ensued. Department of Public Works - General Foreman, Rich Gross outlined his proposed DPW budget. Mr. Gross is requesting additional staff and $15,000 for supplies and materials. Mr. Gross also discussed his capital plan. Mayor Wray requested a long term capital plan including an energy audit. The Board asked why so much was spent on flowers. Discussion ensued. Building Department - Village Architect, Sean McCarthy outlined his proposed building department budget. Mr. McCarthy is primarily looking for additional staff to help deal with the illegal housing problem in the Village. The Board discussed projects that may increase revenue for the Village including River's Edge, Phelps Hospital and General Motors. This revenue may be used to offset expenses. At 9:43 Mayor Wray asked for the meeting break SPECIAL SESSION At 10:00 p.m., on a motion made by Trustee Campbell and seconded by Trustee Lobato-Church and carried unanimously the Board moved to special session. Motion was made by Trustee Campbell and seconded by Trustee Lobato-Church to approve a design change for River's Edge. Discussion ensued. The motion passed 5-2. (Stupel and Carr voted no) Motion was made by Trustee Lobato-Church and seconded by Trustee Stupel to move out of special session. The motion passed 7-0. At 10:20 pm the meeting was adjourned Respectfully submitted, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-17_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/0d342ac64b1f29e20259afc83db4f41c.pdf d5e64084ecfd0d925ad53092879a74ad PDF Text Text ���������������������������������������� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-17_RES-44 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a6a63e02fff794891916fe5d271c90eb.pdf ea5bc296c8df6859b673036685af8664 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, April 10, 2012, Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Bruce Campbell Barbara Carr Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Richard Gross, Village General Foreman Sean E. McCarthy, Village Building Inspector Absent: Deputy Mayor Karin Wompa At 7: 05 p.m. the Mayor called the meeting to order with a pledge to the flag. The Mayor opened the Budget Public Hearing to the public and evoked the 5 minute rule: The Clerk read the public announcement out loud for the record. Mario Belanich of North Washington Avenue addressed the Mayor and the Board of Trustees and asked if there would be other public meetings about the Budget. Mayor stated that comments and written comments will be allowed until the day the Budget is adopted. Mario Belanich addressed the Mayor and the Board of Trustees again and made several suggestions regarding year end transfers and the purchase of surplus items from a warehouse in Alabama. He also suggested that village vehicles should not be left idling when not is service. Sunny McLean of Riverside Drive addressed the Mayor and the Board of Trustees and stated that she represents community media in Sleepy Hollow and Tarrytown. She is the Executive Director and co-founder of this company and asked the Board to consider funding some of the operations and extend the work agreement. She explained that her work has constituted more time, and other volunteers as well, with more ongoing events in the community. Mayor stated that this would be discussed and considered. There were no further comments at this time. On a motion by Trustee Carr, seconded by Trustee Stupel the meeting was closed. It was unanimous. �Approval of Warrants: On a motion by Trustee Carr, seconded by Trustee Campbell the warrant of $165,203.14 was approved. It was unanimous. There was a brief discussion with Richard Gross regarding the purchase and storage of salt. Approval of Minutes: On a motion by Trustee Campbell, seconded by Trustee MacFarlane, the Minutes of 4/2/2012 were approved. On a motion by Trustee Carr, seconded by Trustee MacFarlane, the Minutes of 4/3/2012 were approved as amended. Mayor announcements: Mayor announced that he would like to appoint Stella Garlick and Dennis Rimkunas to the WAC Board. Public comments: The Mayor opened the meeting to the public and evoked the 5 minute rule: There were no comments at this time. Trustee Reports: Trustee Carr - reported that she met with Trustee MacFarlane to discuss the water and sanitation rates and stated that the finance committee will be making a recommendation to increase these costs. Trustee MacFarlane - reported that along with Trustees Carr and Stupel, they inspected the parks and gave a list of pressing items to Richard Gross and Anthony Giaccio. Trustee MacFarlane announced the volunteer clean up days coming up in April and May; April 21, Street Clean-up in Tarrytown and Sleepy Hollow April 22, Horan's Landing Park clean-up April 28, Kingsland Point Park clean-up May 5, Douglas Park - Family Day clean-up Trustee Campbell - outlined a public access proposal and asked the Board to consider it during budget discussions. �Trustee Stupel- Reported that court meet March 22, there were 12 cases and 4 of them were in compliance. There was $8000. 00 of court fees collected in March. Building Dept inspections are ongoing. th There is a DPW Committee meeting scheduled for April 18 • DPW report: Fourteen new garbage cans have been installed on Beekman Avenue. Loose leaves and brush must be paper bagged and placed at the curb on Mondays. th The Planning Board is meeting on the 19 to hear an Open Door proposal. The Salvation Army has a proposal as well. Trustee Lobato-Church- Reported that the Public Safety Committee has not met yet. There are openings on the Police Advisory Committee and anyone interested should submit a request to the Mayor. Trustee Lobato-Church asked if there was a schedule for street cleaning. Richard Gross, General Foreman stated that all streets have different schedules for the sweeper. Mayor stated that any change in street's cleaning schedules is subject to public hearing. Administrator's Report: - Mr. Giaccio reported that every 3 years the Village applies for Community Development Block Grants through Westchester County. Due to a federal lawsuit against the County, all the funding has been put on hold. This has affected the Route 9 Streetscape project. The project plan is to provide new sidewalks and signs from Patriots Park to Animal Hospital. The Village was awarded $200,000 from the County for this project and free design work. As a result of the lawsuit, this funding and design work is in jeopardy. Ichabod sink hole - Dolph Rotfeld Engineering has reviewed the Ichabod Landing engineer's report and will be providing a recommendation on how best to proceed. The annual Easter Egg Hunt was very well attended with no injuries. The DPW is working with the Friends of Douglas Park in preparation of the May 5 Family Day. Mr. Giaccio met with Historic Hudson Rivertowns to see how the Village can coordinate tourism efforts. The County is finishing up work on the Kathryn Davis Bathhouse including smoke detectors and a fire alarm system. Once the work is complete a Certificate of Occupancy will be issued. Hopefully this will happen in time for the upcoming season. As part of the General Motors clean-up plan, General Motors is required to contribute $875,000 for wildlife restoration (specifically to restore benthic organisms). Originally the money was going to be used by the DEC on a project in Haverstraw. Deputy Mayor Wompa requested that the money be used in Sleepy Hollow, since that is where the damage �occurred. In order for the Vii/age to convince DEC to redirect these funds, it needs a project. One project that has been discussed is an oyster farm combined with programs for the environmental education center. Trustee MacFarlane asked about benthic organisms. Trustee Carr asked if the money can be used for the Pocantico River dredging and shoreline stabilization. Mr. Giaccio doesn't believe this is a viable project, but will check with the DEC. Trustee Lobato-Church asked what other species can be looked at and Mr. Giaccio said possibly mussels. Mr. Giaccio said he would like to submit something in writing to the DEC before the end of the public comment period, which will be on April 29. Resolutions: (see attached) Old Business: Mr. Sean McCarthy, Village Inspector, gave a brief presentation about the River's Edge Condominium Project. This is now going in fornt of the Planning Board. Mr. McCarthy distributed the drawing s from 2009 to the Board as well as the most recent plan. Mr. McCarthy stated that the Planning Board asked the developer to modify the design because it was too similar to the Hudson Harbor; but they have had success selling their units. Discussion ensued. Mayor stated that there was a Rivers' Edge presentation last week and it will be discussed again. Mr. McCarthy distributed an outline and plans for this project. Mr. McCarthy said a special permit and concept plan were approved by the Village Board in 2009. It then went to the Planning Board where the design changed significantly. One explanation for the design change was because River's Edge hired a new architect. Mr. McCarthy said that the facade change resulted in a larger open viewing corridor and reconfiguration of the parking lot. Due to the drastic change in the architecture, the Board of Trustees should acknowledge the new plan. Mayor outlined the design changes. Mr. McCarthy said the Village Board should determine if the design change affects the special use permit. Trustee Lobato-Church asked if this will affect the General Motors plan. Mr. McCarthy Said it will have no impact on the General Motors project. �Trustee Carr asked if new design is the same dimensions as the old design. Mr. McCarthy said it's a little smaller - he explained how the dimensions changed. The developer will take care of the river walk and there will be funds set aside for maintenance. Discussion about the project ensued. Mr. McCarthy said that there is a special session with the Planning Board tomorrow to discuss this. Mayor said that it will have to wait until this board reviews the new design. New Business Mayor stated one tree appeal was resolved from last work session, and the other is still waiting for a decision. Trustee MacFarlane moved, seconded by Trustee Campbell for the home owner at 15 Freemont, to have the tree removed and replaced with two new trees. It was unanimous. Trustee Campbell said that the Village Board should move forward with the Communication Committee's public access television proposal. Discussion about funding this proposal ensued. Communications: Mayor shared letter from a resident complimenting the Sleepy Hollow Volunteer Ambulance Corp. Mayor thanked members of the Corp for their hard work. At 8: 57 pm on motion by Trustee Carr, Seconded by Trustee Stupel the meeting was adjourned. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-10 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/9b92e3228a5ae6e2587c47c3c3497af7.pdf c310435129034a9425a10fa36eba5dd6 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, April 3,2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Barbara CanEvelyn Stupel Jennifer Lobato-Church Susan MacFarlane Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Greg Camp, Police Chief Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:10 p.m. MAYOR'S ANNOUNCEMENTS - Mayor Wray introduced the new Village Board and congratulated Deputy Mayor Karin Wompa, Trustee Jennifer Lobato-Church, and Trustee Susan MacFarlane on being elected to the Board. TREE APPEAL 8 WEBB ROAD - Andrea Williamson, of 8 Webb Road, requested that the Board overturn a Tree Commission decision regarding a spruce tree on her property. Francois Rjeili from the Tree Committee said that he would change his vote based on the new information presented by Ms. Williamson. TREE APPEAL 15 FREMONT ROAD - Gregory Fox, of 15 Fremont Road, requested that the Board overturn a Tree Commission decision regarding a maple tree on his property. Francois Rjeili from the Tree Committee said that he stands by his decision. Discussion ensued. The matter was tabled. RIVER'S EDGE NEW DESIGN - Paul JanosfromNational Resources made a presentation on River's Edge to show the design changefromwhen the special permit was issued. The Village Board discussed the new design. BUDGET - Sara DiGiacomo summarized the tentative budget and that it conforms with the 2% tax cap restriction. Chief Camp requested that a few mandated items be placed back into the �police department budget. Mayor Wray asked that all department heads be prepared to discuss their budgets with the Board at the next work session. Discussion ensued. WATER NOTIFICATION - Chief Gross informed the Board that there was a water main break and that some residents may experience brown water. At 9:15pm the meeting was adjourned fully sukAted, Anthon^^accio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-03 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c80e277aa58fcc0647ac0309e65676d7.pdf f5888fce38725cf15efd03ff9b9455d3 PDF Text Text An Organizational l^eeting took place on Monday April 2, 2012 at 6:00 p.m . in Village Hall, Sleepy Hollow, New York. Present: Kennet h G. Wray, Mayor Karin Wompa Jennifer Lobato-Church Barbara Carr (in at 6:25 p.m. ) Bruce Campbell Susan MacFarlane Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Sean McCarthy, Village Building Inspector Absent: Jane t Gandolfo, Village Attorney Mayor Wray called the meeting to order with a pledge to the flag. Agenda and Appointments - Se e Part I & Part II attached. Committees of the Board of Trustees - Se e Part III attached. Year 2012-2013 Operational and Procedural Resolutions-See Part IV attached. Mayor Wray made a motion to announce the following appointments/re-appointment s and stated that he would be appointing new members to the Planning Board at the next Board Meeting: Environmental Advisory Council: David Bedell, Sean Roach, Adrianne Berzowski and Francois Reijeill. N o Chair at this time. Police Advisory Committee: Lisa Santo-Chair; Edna Belanich, Dwayne Brown, Brian Doyle, Josephine Galgano, Bill Kazura, Baiba Rudzitis-Pinnis, Anna Lopez, Eliot Martone, Chris Diaz and Maria Suarez. Waterfront Advisory Committee: Current members are Francois Rejeili and Carol Manca. Other members have expired terms and have not been re-appointed. Zoning Board of Appeals: Peter Koffler-Chair, Mari a Gorete Crowe, Sherry Bishko-Cummings, Thomas Capossela. Trustee Campbell moved, seconded by Trustee Carr to approve this motion. It was unanimous. �At 6:45 pm , on a motion by Trustee Campbell, seconded by Trustee Carr the meeting was adjourned. Respectfully submitted, Paula A. McCarthy Village Clerk �Part II - Abbreviate d - 201 2 Appointment o f Village Officials ; A. Villag e Attorney: Jane t Gandolfo, Esq. Moved: Truste e Stupel Seconded : TmsteeWomp a Vote : 5- 0 B. Deput y Mayor: Kari n T. Wompa Moved: Truste e Stupel Seconded : Trustee Campbell Vote : 5- 0 C. Actin g Village Justice: Alfre d A. Farella Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 D. Villag e Historian: Henr y Steiner Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 E. Polic e Surgeon: Dr . Robert Raniolo Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 F. Fir e Inspector: Sea n E. McCarthy Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 G. Villag e Assessor: Fre d Gross Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 H. Villag e Prosecutor: Jo y Joseph Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 �Part III / 201 2 Committees of the Board of Trustees; Committee: Ciiairperson; Administration Wompa stupel /Lobato-Churc h Communications Campbell Carr / Lobato-Churc h Finance: Carr MacFarlane /Wompa Public Safety: Lobato-Church Stupel/Campbell Public Works: Stupel Campbell/MacFarlane Recreation and Parks: MacFarlan e Members: Carr/Wompa Ad Hoc Ciiairperson! Members: General Motors Committee: Mayo r Wray Wompa/Campbell Safe Housing Task Force: Evely n Stupel Sean McCarthy Mathew Brenner Janet Gandolfo Ana Lopez �Part IV / 201 2 Year 2012-2013 Operational and Procedural Resolutions 1. B e it Resolved the Board of Trustees shall hold regular meetings on April 10 and April 24, 2012, at 7:00 PM; commencing May, 2012, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Wor k sessions during the month of April, 2012 shall be held on April 3 and April 17. Al l work sessions during the month of April, 2012 shall include budget discussions. Moved: Truste e MacFarlane Seconded : Truste e Campbell Vote : 5- 0 2. B e it Resolved the Board of Trustees may, upon the call of the Mayor, hold an official meeting in order to conduct Village business, including an executive session, during a work session. Moved: Truste e Campbell Seconded : Trustee Stupel Vote : 5- 0 3. B e it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session immediately thereafter. Moved: Deput y Mayor Wompa Seconded : Truste e Stupel Vote : 5- 0 4. B e it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least forty-eight (48) hours In advance of the start of said meeting. Suc h notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Moved: Trustee Stupel Seconded : Truste e Lobato-Church Vote : 5- 0 �5. B e it Resolved any member of any appointed Board, Committee, or Commission having a term of office, seat or position in excess of one (1) year who is absent from three (3) or more regularly scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees. Remova l shall be declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled session. Moved: Truste e Lobato-Church Seconded : Truste e Stupel Vote : 5-0 6. B e it Resolved in the event of the unavailability of the Village Justice and/or the Acting Village Justice to perform his/her duties, judicial coverage shall be requested first from the Village of Tarrytown. Moved: Truste e MacFarlane Seconded : Truste e Campbell Vote: 5-0 7. B e it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2012-2013 as prescribed by law. Moved: Trustee Campbell Seconded : Truste e Stupel Vote : 5- 0 8. B e it Resolved, it shall be the responsibility of each Department Head to review and approve all bills and invoices prior to submission for approval to the member of the Board of Trustees chairing the Department. Upo n submission each Chair shall review and approve all bills and invoices, and if found correct, present such bills and invoices to the Treasurer who shall cause the bills and invoices to be presented on a warrant to the Board of Trustees for its approval at Its next regular meeting, if possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile signature In those cases as authorized by the Mayor). Moved: Deputy Mayor Wompa Seconded : Truste e Stupel Vote : 5- 0 9. B e It Resolved, notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. Al l such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Truste e Stupel Seconded : Truste e Campbell Vote : 5- 0 �10. B e It Resolved, any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Truste e Lobato-Church Seconded : Truste e Stupel Vote : 5- 0 11. B e It Resolved, the Procurement Policy attached hereto and previously adopted by the Board of Trustees shall continue in full force and effect subject to ongoing review and, if necessary, amendment. Moved: Trustee Carr Seconded : Deput y Mayor Wompa Vote : 6- 0 12. B e It Resolved the Mayor and the Board of Trustees, in their ongoing effort to encourage opportunities for the public to comment on matters of Village business, designate a public comment section during each regularly scheduled official meeting. Comment s shall be limited to five (5) minutes per speaker and every member of the public wishing to speak may do so prior to a member being called upon a second time; and Be It Further Resolved, the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Trustee MacFarlane Seconded : Truste e Carr Vote : 6-0 13. B e It Resolved the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee MacFarlane Seconded : Truste e MacFarlane Vote: 6- 0 14. B e It Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be It Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be It Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Deputy Mayor Wompa Seconded : Truste e Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-02 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/45c4517a93a6114db1ef4879955e73a4.pdf 12835993504e3d47bfb0576a1a842a53 PDF Text Text Meeting Date: 3/27/2012 Resolution #: 3/33/201 2 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Purchase of a Pumper Fire Apparatus WHEREAS, the Village of Sleepy Hollow ("Village") in recognition of its need to provide fire protection to lis residents and property owners and at the request and recommendation of the Truck Committee of the Sleepy Hollow Fire Department ("Committee") an d the Public Safety Committee of the Board of Trustees the Village solicited bids for the purchase of a new pumper fire apparatus; and WHEREAS, the Village employed the services of Emergency Vehicle Response Apparatus Consultants ("Consultants") t o meet with the Committee to ensure that the specifications prepared by the Committee meet the current and future needs of the Village's Fire Department while maintaining compliance with the National Fire Protection Associations Standards (NFPA) as well as ensuring that the bid specifications were non-proprietary so that bids received by the Village for said purchase were competitive; and WHEREAS, the bid specifications were publicly advertised pursuant to the laws of the State of New York and made returnable on December 20, 2011; and WHEREAS, the Village publicly accepted bids for the purchase of a pumper fire apparatus on December 20, 2011 from the following 3 bidders: Pierc e Manufacturing Inc of Appleton, Wisconsin by Firematic Supply Co Inc (submitted bid of $629,438); Rosenbauer LLC of Wyoming, Missouri by Garrison Fire Rescue Corp (submitted bid of $596,930); and Crimson Fire Inc of Brandon, South Dakota by Hendrickson Fire Rescue Equipment (submitted bid of $519,783); and WHEREAS, upon receipt of the bids. Village staff consisting of Village Counsel, the Administrator, and Village Mechanic, together with the Committee and the Consultants conducted an exhaustive and thorough review of the submissions to determine the lowest and most responsible bidder; and WHEREAS, it was determined that the bid submitted by Pierce Manufacturing Inc by Firematic Supply Co Inc was the only bidder meeting the specifications required by the Village; and WHEREAS, the following are some examples of specifications which were critical in the Village's determining the lowest and most responsible bidder (this list is NOT intended to be all inclusive): 1. Tti e Village required that the bidder make its facility available for inspections by the Village as may be necessary (Specification 25). A t a minimum, one (1) trip shall be conducted at the manufacturer's facility to conduct a pre-construction engineering conference, and one (1) final inspection prior to delivery of the apparatus for four (4) Fire Department personnel. Eac h bidder shall include the cost for all transportation costs including air fare if more than 250 miles �from the Village, lodging and food costs. Th e bid specifications noted there would be NO EXCEPTIONS to this requirement. Crimson Fire Inc did not meet this specification satisfactorily. Pierc e Manufacturing Inc and Rosenbauer LLC did. 2. Th e Village required that a Trident model 31.001.7 three barrel air primer shall be provided with push button control on the pump panel. When dry, the pump system shall be capable of taking suction through 20 feet of hard suction hose and discharging water in not more than the time allowed by the NFPAS 1901 standard (Specification 253). Crimson Fire Inc did not meet this specification satisfactorily. Crimso n proposed to provide a Hale electric model pump primer in lieu of the requested Trident air primer which the Committee and the Consultants did not find to be an acceptable alternative. 3. Th e Village required a C.E. Nieoff, model C680-1, alternator to be provided with a rated output current of 430 amps as measured by SAE method J56. (Specification 191). The proposal from Crimson Fire Inc and Rosenbaur LLC provides for a Niehoff 300 amp alternator as an alternative which the Committee and the Consultants did not find to be an acceptable alternative. 4. Th e Village required an auxiliary braking system such as the Jacob brakes. Crimso n Fire Inc and Rosenbauer LLC provided a compression braking system which the Committee and the Consultants did not find to be an acceptable alternative. Pierc e Manufacturing Inc satisfactorily met this specification. 5. Th e Village's specifications regarding emergency lighting and headlights were not satisfactorily met by Crimson Fire Inc and Rosenbaur LLC. Pierc e Manufacturing Inc satisfactorily met the specifications. 6. The Village's specifications required air bags in the front cab. Pierce Manufacturing Inc was the only bidder meeting the specifications. 7. Th e Village's specifications required the auxiliary fuel pump to be a certain size. Pierc e Manufacturing Inc was the only bidder meeting the specifications. 8. The Village's specifications required a Cummins ISX 15 Diesel Engine rated at 450 horsepower. Pierce Manufacturing Inc was the only bidder to meet this specification. Crimson Fire Inc and Rosenbaur LLC submitted a proposal for a larger engine which, if accepted by the Village, would lead to adverse consequences for other critical components of the apparatus; and WHEREAS, the Board of Trustees has reviewed with Village Counsel and the Committee the Review Report submitted by the Consultants which contains a list of other specifications which were not satisfactorily met by either Crimson Fire Inc and Rosenbauer LLC; and �WHEREAS, after a complete and thorough good faith examination of the bid proposals the Board of Trustees finds that Pierce Manufacturing Inc is the bidder that satisfactorily met the Village's specifications and believes that it would be in the best interests of the Village to award the bid to Pierce Manufacturing Inc. NOW, THEREFORE, BE IT RESOLVED, that Firematic Supply Co Inc on behalf of Pierce Manufacturing Inc is awarded the bid for the pumper fire apparatus in an amount not to exceed $629,438.00 subject to compliance with the terms and conditions of the bid proposal and subject to the execution of a purchase contract approved by Village Counsel; and BE IT FURTHER RESOLVED, that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Truste e Schroedel Second : Truste e Carr Vote : 6-0 �Date: 03/27/201 Resolution*: 03/34/201 2 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve MOA with the Teamsters Local 456 Be It Resolved , that the Village Board of Trustees of the Village of Sleepy Hollow hereby ratifies and approves the 2012-2017 memorandum of agreement betwee n the Village and the Teamsters Loca l 456. Moved: Deput y Mayor Capossela Seconded : truste e Wompa Vote : 6-0 �3/14/12 OFF-THE-RECORD DRAF T PROPOSAL. THI S DOCUMENT, ITS CONTENTS AN D EXISTENCE, MAY NOT BE REVEALED BY LOCAL 456 OR ITS AGENTS TO ANY 3'*'' PARTY WITHOUT THE PRIOR WRITTEN CONSEN T OF THE VILLAGE' S SPECIAL LABO R COUNSE L STIPULATION O F AGREEMENT made and entered int o this _J^ da y of March 2012, by and between the negotiating representatives for the Village of Sleepy Hollow and Local 456, I.B.T. ("the Union"). WHEREAS, the parties have engaged i n negotiations in good faith in an effort t o arrive at a successor collectiv e bargaining agreement to the one that expires on May 31 , 2012; and WHEREAS, the parties have agreed to reopen the 2010-2012 collective bargainin g agreement for the sole purposes set forth below in paragraphs "5 " an d "7;" WHEREAS, the parties have arrived at a tentative agreement ; NOW, THEREFORE, in consideration of the mutual covenants contained herein , the parties hereby stipulate and agree as follows: 1. Th e provisions of this Stipulation ar e subject t o ratification b y Local 456' s membership and ratification an d approval b y the Village Board. 2. Th e respective negotiating committees' representatives agree to recommend thi s Stipulation fo r ratification/'approval . 3. A copy of this original document has been furnished t o representatives of the Village and Local 456. 4. Al l proposals not covered herein made by either party during the course of the negotiations shal l be deemed dropped . �3/14/12 OFF-THE-RECORD DRAF T PROPOSAL. THI S DOCUMENT, ITS CONTENTS AND EXISTENCE, MAY NOT BE REVEALED BY LOCAL 456 OR ITS AGENTS TO ANY 3**° PARTY WITHOUT THE PRIOR WRITTEN CONSEN T O F THE VILLAGE'S SPECIAL LABOR COUNSE L 5. Articl e XIV(l) (Medica l Insurance). Add : "Full-tim e employee s hired on or afte r January 1 , 2012 will, for the first five years of employment, pay by payroll deductio n 21% o f the premium cos t for the employee and/or eligible dependents pursuant to the Village's health care plan. Th e contribution will be 10 % beginning in the sixth year of service. Th e Village will pay for the full cos t of the premium beginning i n the employee's 11 * year of employment throug h retirement. Th e contractual healtli insurance benefit languag e will remain unchanged fo r employees hired before January 1 , 2012. " 6. Appendi x A (Salaries). Effectiv e Jun e 1 , 2012, each job title shall be increased by 1.25% . Effectiv e Decembe r 1 , 2012, each job title shall be increased by an additional 1.25% . Effective Jun e 1 , 2013, each job title shall be increased by an additional 1.25%) . Effectiv e December 1 , 2013, each job title shall be increased b y an additional 1.25% . Effective Jun e 1, 2014, each job title shall be increased b y an additional 1.25% . Effectiv e Decembe r 1 , 2014, each job title shall be increased b y an additional 1.25% . Effective Jun e 1 , 2015, each job title shall be increased by a n additional 1.25%» . Effectiv e Decembe r 1 , 2015, each job title shall be increased by an additional 1.25% . Effective Jun e 1 , 2016, each job title shall be increased by an additional 1.25%. Effectiv e Decembe r 1 , 2016, each job title shall be increased b y an additional 1,25% . 7. Appendi x A (Salaries). Al l employees hired on or after Januar y 1 , 2012 will be paid 90% of the applicable salary rate during the first 30 complete months of active full-tim e employment. 2 �3/14/12 OFF-THE-RECORD DRAF T PROPOSAL. THI S DOCUMENT, ITS CONTENTS AND EXISTENCE, MAY NOT BE REVEALED BY LOCAL 456 OR ITS AGENTS TO ANY 3'^'^ PARTY WITHOUT THE PRIOR WRITTEN CONSENT OF THE VILLAGE'S SPECIAL LABOR COUNSEL FOR THE VILLAGE: FO R LOCAL 456: �Meeting Date: 03/27/201 2 Resolution #: 03/35/201 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Change Employee Status Be It Resolved that the Board of Trustees does hereby confirm the Mayor's appointment of Manuel Quizhpi of Ellis Street, Ossining, NY, to temporary status, from seasonal status, for a term not to exceed eight (8) months, in the Department of Public Works effective Monday March 26*, 2012, at a salary rate of $ 15.00 per hour. Moved: Truste e Carr Seconded : Truste e Campbell Vote : 6-0 �Meeting Date: 03/27/201 2 Resolution #: 03/36/201 2 Resolution of the Board of Trustees of the Village of Sleepy Hollo w Awarding bi d for Greenbui^h Emergenc y Inter-connectio n WHEREAS, tlie Village of Sleepy Hollow has entered into an intermunicipal agreement with the Villages of Briarcliff and Tarrytown to construct an emergency water connection to the Town of Greenburgh's water supply; and WHEREAS, A bid opening for this project was held on March 15, 2012 at Sleepy Hollow Village Hall, and WHEREAS, Dolph Rotfeld Engineering has reviewed the bids and is recommending awarding the lowest bid submitted by Abbott and Price Incorporated i n the amount of $104,000 NOW, THEREFORE, BE IT RESOLVE D that the Sleepy Hollow Board of Trustees awards the bid for the Greenburgh Emergency Inter-Connection to Abbott and Price Incorporated of Ossining, New York in the amount of $104,000. Moved: Truste e Campbell Seconded : Truste e Schroedel Vote : 6- 0 �Meeting Date: 03/27/201 Resolution #: 03/37/201 2 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt Base Proportions Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the following: 1) Th e Certificate of Base Percentages, Current Percentages and Current Base Proportions pursuant to Article 1 9 of the Real Property Tax Law for the levy of taxes on the 2011 Village Assessment Roll, as prepared by the Office of the Village Assessor. 2) Th e Certificate of Adjusted Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2012 Village Assessment Roll, as prepared by the Village Assessor. 3) Th e Class Tax Shares adopted for the Village Levy Roll of 2012 are as follows: Homestead Non-Homestea 65.3999% 34.6001 Moved: Truste e Wompa Seconded % : Truste e Stupel Vote d : 6-0 �Meeting Date: 03/27/201 2 Resolution #: 03/38/201 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Reimbursement for Police Officer's Training Whereas, Police Officer Jared Kmiotek has submitted a notification that he attended a training seminar for a defensive tactics class; Now, Therefore Be it Resolved, the Board of Trustees, upon the recommendation of the Chief of Police hereby approves the reimbursement for the training upon presentation of a certificate of completion, pursuant to the Village's collective bargaining agreement with the PBA. Moved: Truste e Campbell Seconded : Truste e Stupel Vote : 6- 0 �Meeting Date: 3/27/201 2 Resolution #: 3/39/201 2 RESOLUTION DISSOLVING SLEEPY HOLLOW PARKING AUTHORITY WHEREAS, the Village of Sleepy Hollow ("Village") created a Parking Authority ("Authority") i n order to collect money from metered and non-metered parking; and WHEREAS, the Authority has not met for several years and has no active members, nor has it submitted any reports to the State Budget Office as required by the laws of the State of New York; and WHEREAS, the Village Treasurer collects the money from metered and nonmetered parking and maintains an accounting of the revenues and disbursements regarding all parking within the Village; NOW, THEREFORE, be it resolved the Board of Trustees hereby dissolves the Authority, effective immediately, Moved: Truste e Stupel Seconded : Truste e Schroedel Vote : 6- 0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-27_RES-33-39 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f769dcca1eded6a779d17327941b1c76.pdf 34fefc7f8b0a56c6b961e788e667b615 PDF Text Text Meeting Date: 3/27/2012 Resolution #: 3/33/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Purchase of a Pumper Fire Apparatus WHEREAS, the Village of Sleepy Hollow ("Village'') in recognition of its need to provide fire protection to its residents and property owners and at the request and recommendation of the Truck Committee of the Sleepy Hollow Fire Department ("Committee'') and the Public Safety Committee of the Board of Trustees the Village solicited bids for the purchase of a new pumper fire apparatus; and WHEREAS, the Village employed the services of Emergency Vehicle Response Apparatus Consultants (,'Consultants',) to meet with the Committee to ensure that the speCifications prepared by the Committee meet the current and future needs of the Village's Fire Department while maintaining compliance with the National Fire Protection Associations Standards (NFPA) as well as ensuring that the bid speCifications were non-proprietary so that bids received by the Village for said purchase were competitive; and WHEREAS, the bid speCifications were publicly advertised pursuant to the laws of the State of New York and made returnable on December 20, 2011; and WHEREAS, the Village publicly accepted bids for the purchase of a pumper fire apparatus on December 20, 2011 from the following 3 bidders: Pierce Manufacturing Inc of Appleton, Wisconsin by Firematic Supply Co Inc (submitted bid of $629,438); Rosenbauer LLC of Wyoming, Missouri by Garrison Rre Rescue Corp (submitted bid of $596,930); and Crimson Rre Inc of Brandon, South Dakota by Hendrickson Rre Rescue Equipment (submitted bid of $519,783); and WHEREAS, upon receipt of the bids, Village staff consisting of Village Counsel, the Administrator, and Village Mechanic, together with the Committee and the Consultants conducted an exhaustive and thorough review of the submissions to determine the lowest and most responsible bidder; and WHEREAS, it was determined that the bid submitted by Pierce Manufacturing Inc by Firematic Supply Co Inc was the only bidder meeting the speCifications required by the Village; and WHEREAS, the following are some examples of speCifications which were critical in the Village's determining the lowest and most responsible bidder (this list is NOT intended to be all inclusive): 1. The Village required that the bidder make its facility available for inspections by the Village as may be necessary (Specification 25). At a minimum, one (1) trip shall be conducted at the manufacturer's facility to conduct a pre-construction engineering conference, and one (1) final inspection prior to delivery of the apparatus for four (4) Fire Department personnel. Each bidder shall include the cost for all transportation costs including air fare if more than 250 miles �from the Village, lodging and food costs. The bid specifications noted there would be NO EXCEPTIONS to this requirement. Crimson Fire Inc did not meet this specification satisfactorily. Pierce Manufacturing Inc and Rosenbauer LLC did. 2. The Village required that a Trident model 31.001.7 three barrel air primer shall be provided with push button control on the pump panel. When dry, the pump system shall be capable of taking suction through 20 feet of hard suction hose and discharging water in not more than the time allowed by the NFPAS 1901 standard (Specification 253). Crimson Fire Inc did not meet this specification satisfactorily. Crimson proposed to provide a Hale electric model pump primer in lieu of the requested Trident air primer which the Committee and the Consultants did not find to be an acceptable alternative. 3. The Village required a C.E. Nieoff, model C680-1, alternator to be provided with a rated output current of 430 amps as measured by SAE method J56. (Specification 191). The proposal from Crimson Fire Inc and Rosenbaur LLC provides for a Niehoff 300 amp alternator as an alternative which the Committee and the Consultants did not find to be an acceptable alternative. 4. The Village required an auxiliary braking system such as the Jacob brakes. Crimson Fire Inc and Rosenbauer LLC provided a compression braking system which the Committee and the Consultants did not find to be an acceptable alternative. Pierce Manufacturing Inc satisfactorily met this specification. 5. The Village's speCifications regarding emergency lighting and headlights were not satisfactorily met by Crimson Fire Inc and Rosenbaur LLC. Pierce Manufacturing Inc satisfactorily met the speCifications. 6. The Village's specifications required air bags in the front cab. Pierce Manufacturing Inc was the only bidder meeting the specifications. 7. The Village's speCifications required the auxiliary fuel pump to be a certain size. Pierce Manufacturing Inc was the only bidder meeting the speCifications. 8. The Village's speCifications required a Cummins ISX 15 Diesel Engine rated at 450 horsepower. Pierce Manufacturing Inc was the only bidder to meet this speCification. Crimson Fire Inc and Rosenbaur LLC submitted a proposal for a larger engine which, if accepted by the Village, would lead to adverse consequences for other critical components of the apparatus; and WHER EAS, the Board of Trustees has reviewed with Village Counsel and the Committee the Review Report submitted by the Consultants which contains a list of other speCifications which were not satisfactorily met by either Crimson Fire Inc and Rosenbauer LLC; and �WHEREAS, after a complete and thorough good faith examination of the bid proposals the Board of Trustees finds that Pierce Manufacturing Inc is the bidder that satisfactorily met the Village's specifications and believes that it would be in the best interests of the Village to award the bid to Pierce Manufacturing Inc. NOW, THEREFORE, BE IT RESOLVED, that Firematic Supply Co Inc on behalf of Pierce Manufacturing Inc is awarded the bid for the pumper fire apparatus in an amount not to exceed $629,438.00 subject to compliance with the terms and conditions of the bid proposal and subject to the execution of a purchase contract approved by Village Counsel; and BE IT FURTHER RESOLVED, that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Schroedel Second: Trustee Carr Vote: 6-0 �Date: Resolution#: 03/27/2012 03/34/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve MOA with the Teamsters Local 456 Be It Resolved, that the Village Board of Trustees of the Village of Sleepy Hollow hereby ratifies and approves the 2012-2017 memorandum of agreement between the Village and the Teamsters Local 456. Moved: Deputy Mayor Capossela Seconded: trustee Wompa Vote: 6-0 �Meeting Date: 03/27/2012 Resolution #: 03/35/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Change Employee Status Be it Resolved that the Board of Trustees does hereby confirm the Mayor's apPointment of Manuel Quizhpi of Ellis Street, Ossining, NY, to temporary status, from seasonal status, for a term not to exceed eight (8) months, in the Department of Public Works effective Monday March 26th, 2012, at a salary rate of $ 15.00 per hour. Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 3/27/2012 Resolution #: 3/36/2012 RESOLUTION DISSOLVING SLEEPY HOLLOW PARKING AUTHORITY WHEREAS, the Village of Sleepy Hollow C'Viliage'') created a Parking Authority C'Authority'') in order to collect money from metered and non-metered parking; and WHEREAS, the Authority has not met for several years and has no active members, nor has it submitted any reports to the State Budget Office as required by the laws of the State of New York; and WHEREAS, the Village Treasurer collects the money from metered and non­ metered parking and maintains an accounting of the revenues and disbursements regarding all parking within the Village; NOW, THEREFORE, be it resolved the Board of Trustees hereby dissolves the Authority, effective immediately. Moved: Trustee Stupel Seconded: Trustee Schroedel Vote: 6-0 �Meeting Date: Resolution #: 03/27/2012 03/37/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt Base Proportions Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the following: 1) The Certificate of Base Percentages, Current Percentages and Current Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2011 Village Assessment Roll, as prepared by the Office of the Village Assessor. 2) The Certificate of Adjusted Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2012 Village Assessment Roll, as prepared by the Village Assessor. 3) The Class Tax Shares adopted for the Village Levy Roll of 2012 are as follows: Homestead 65.3999% Moved: Trustee Wompa Non-Homestead 34.6001% Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 03/27/2012 Resolution #: 03/38/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Reimbursement for Police Officer's Training Whereas, Police Officer Jared Kmiotek has submitted a notification that he attended a training seminar for a defensive tactics class; Now, Therefore Be it Resolved, the Board of Trustees, upon the recommendation of the Chief of Police hereby approves the reimbursement for the training upon presentation of a certificate of completion, pursuant to the Village's collective bargaining agreement with the PBA. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 �" .' SLEEPY HOLLOW POLICE DEPARTMENT MEMORANDUM TO: Mayor and Board of Trustees FROM: Gregory J. Camp; Chief of Police CC: Anthony Giaccio; Village Administrator DATE: 16 March 2012 SUBJECT: Tuition Reimbursement Request by PO Kmiotek PO Jared Kmiotek has submitted a notification of intent to attend a training seminar: Tactical Ground for Law Enforcement Applications on April 3, 2012. There is a cost of $60.00 to attend, which he has paid. He also attended a seminar titled 'LTL Tactics and Ground Control for LE l' on March 7, 2012. He has paid the $60.00 fee and has received a Certificate of Completion; attached. Kmiotek has requested that he receive reimbursement for the cost of tuition. As per the Collective Bargaining Agreement, he would be entitled to reimbursement upon completion of the course and attaining a grade of C+ or a passing grade. As there is no grading for this seminar, I believe attendance and a certificate of completion would suffice. As per the CBA, notification and request, then approval, should be made prior to attendance. I support his initiative to attend this training seminar and recommend the Board of Trustees approve attending under the Education and Training section of the CBA, supporting reimbursement for both courses, $120.00 total upon presentation of a certificate of completion d after attendance of the April 3' seminar. I will also request a receipt of payment or a copy of a canceled check for each seminar. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-27_RES-33-38 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8ec766c7de752eb193cc366d83f8839d.pdf d79bf444cc113e8385e763e34e025af1 PDF Text Text Meeting: Resolution#: 03/13/2012 03/29/2012 Set Public Hearing Regarding 2012-2013 Tentative Budget that the Board of Trustees hereby schedules a public hearing be held at 7 pm, or shortly thereafter, on Tuesday, March 27th 2012, at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York to hear and consider comments from members of the public regarding the 2012-2013 Tentative budget. Residents of the Village of Sleepy Hollow are entitled to attend and be heard at said hearing. Village Hall is accessible to the handicapped. Be it Resolved Moved: Trustee Schroedel Seconded: Trustee Carr Vote: 6-0 �Meeting Date: 03/13/2012 Resolution #: 03/30/2012 Resolution to Set Public Hearing to Override Property Tax Cap General Municipal Law Section 3-C requires that a real property tax levy imposed by local governments not exceed the "tax levy limit" as defined by local municipal law 3-C; and Whereas, General Municipal Law 3-C expressly authorizes a local government governing body to override the property tax cap for the coming fiscal year by the adoption of a local law approved by a sixty percent (60%) of said governing body; and Whereas, the Village of Sleepy Hollow has not yet made a determination as to whether it will need to override "the tax levy limit" for the coming fiscal year. Whereas, the Board of Trustees hereby authorizes the Village Clerk to publish a Public Hearing notice for a hearing to be held on March 2ih, 2012 at 7:00 pm, or shortly thereafter, to consider the adoption of a local law authorizing the Village of Sleepy Hollow to override the property tax cap for the coming fiscal year. Now therefore be it resolved, Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 3/13/2012 Resolution #: 3/31/2012 Whereas, the Board of Assessment Review convened on February 21st , 2012 to review tax grievance complaints filed by the owners of 104 properties located within the Village of Sleepy Hollow; and Whereas, the Board has reviewed the Memorandum from Village Assessor Fred Gross attached hereto and made a part of this record containing his recommendations with regard to each of the tax grievance complaints; Now, therefore, be it resolved the Board of Assessment Review hereby approves the grievances and reduces the assessments of those properties as recommended by the Assessor on the review sheet attached hereto; denies and/or dismisses the grievances of all other properties as recommended by the Assessor as contained in the review sheet attached hereto. Moved: Trustee Campbell Vote: 6-0 Seconded: Trustee Schroedel �Meeting Date: 03/13/2012 Resolution #: 03/32/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Reimbursement for Police Officer's Training Police Officer Nicholas Fiorisi has submitted a notification of intent to attend a training seminar regarding a street crimes program; Whereas, the Board of Trustees, upon the recommendation of the Chief of Police hereby approves the reimbursement for the training upon presentation of a certificate of completion, pursuant to the Village's collective bargaining agreement with the PBA. Now, Therefore Be it Resolved, Moved: Trustee Schroedel Seconded: Deputy Mayor Capossela Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-13_RES-03-29 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/d83158d2e4224cc8b5d9a20df09c8a13.pdf 52499b12c09ad4ef0526f81c5805d101 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, March 13, 2012 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Thomas Capossela David Schroedel Barbara Carr Bruce Campbel Karin Wompa Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7:15 p.m. the Mayor called the meeting to order with a pledge to the flag. The Mayor asked for a moment of silence for Joanne Coza and for the father of Police Officer Dougherty who recently passed away. Mayor asked Mr. Fred Gross to address the Board of Trustees and the public regarding the Tax Grievances. Fred Gross, Property Tax Assessor, reported that 104 property owners filed a tax grievance this year for their Village Taxes. Last year there were 124 grievances. Mr. Gross stated that his recommendations amount to a reduction of approximately $1.5 million in assessed property value, resulting in a minimal reduction in taxes, less than V4 of one percent, owed to the Village. Mr. Gross stated that the total assessed value of properties in the Village is approximately $240 million. The marked value or what the property would sell for is higher. There were no comments at this time. Approval of Warrants: Trustee Campbell moved, seconded by Trustee Carr to approve the warrant in the amount of $222,553.36. It was unanimous. Approval of Minutes: Trustee Carr moved, seconded by Trustee Campbell to approve the Minutes of 2/14/2012 as amended. Vote 4-0 (Trustees Schroedel and Capossela were absent) �Trustee Carr moved, seconded by Deputy Mayor Capossela to approve the Minutes of 2/28/2012. It was unanimous. Trustee Campbell moved, seconded by trustee Wompa to approve the Minutes of 3/6/2012. It was unanimous. Mayor announcements: Mayor asked Trustee Wompa to make an important announcement: Trustee Wompa announced that our post office has been saved, and it will not close. Public Comments: Donald Cateano of Lawrence Avenue in Sleepy Hollow addressed the Mayor and the Board of Trustees and inquired about rules and regulations for having a hotdog cart at a gas station. Mayor and Village Attorney referred this matter to Mr. Sean McCarthy, Building Inspector, who briefly explained about the process of obtaining site plan approval and compliance with the Zoning code. Mr. McCarthy explained that selling hotdogs is not prohibited but does it need to go through an approval process as all vendors need to be regulated. Mr. Cateano asked about the Village's Building Inspectors going on private property without proper identification. He stated they should have 10 at all times. Mayor asked Mr. McCarthy to show off the identification on his shirt and his badge. Mr. Cateano also stated that the Muni Meter does not give out change, and that Village employees should pay for parking. He stated that Village Taxes are too high. There were no further comments at this time. Trustee Reports: Trustee Schroedel- Reported that the st. Patrick's Day Parade brought approximately 5,000 people to Beekman Avenue and there were no incidents reported. Trustee Schroedel thanked the Police Department and the community. Trustee Carr- Reported that the st. Patrick's seniors' luncheon was very nice and reminded residents of the parks clean-up days coming up; Horan's Landing will be April 22nd, Kingsland Point Park will be April 28th and Douglas Park will be May 5th• There will be activities for the children at Douglas Park. Reported that he and Trustee Carr were invited by the Phillips Manor Garden Club to attend a lecture by an arborist from the Town of Greenburg, discussing the ongOing spirit of revising the Village Code and Tree Commission. In the area of communications, Trustee campbell encourages everyone to use the website for government information and updates. Trustee Campbell - �Deputy Mayor Capossela- Reported that the St. Patricks' Day Parade was beautiful and thanked the Department of Public Works, the Police Department for a great job. He also mentioned that DPW employee, Earl Tompkins, complete a Tree Stewart Program. Deputy Mayor Capossela also made a brief farewell speech to former and current members of the Board thanking everyone that has worked with him including the residents and Department Heads and, especially thanked Mayor Wray for being true gentlemen. Trustee Wompa- Reported that the Administration Committee had met with the Village Clerk to discuss the Clerk's budget. Trustee Wompa happily announced that the Sleepy Hollow Post Office would not be closing and thanked everyone who campaigned to save the post office. Trustee Wompa reminded everyone that Tuesday, March 20th is Election Day. She also reminded everyone that Earth Day will be on April 21st. Trustee Stupel - Reported that Housing Court has collected $30,750.00 this calendar year and, she praised the new building code enforcement efforts for cleaning up the Village. Trustee Stupel noted that at a recent building fire that occurred on North Broadway, the owner had previously been cited for fire code violations and lack of smoke detectors. She stated the fire, which caused minimal damage, could have been worse if this building had not been brought up to code. Mayor Wray stated that lives were saved and it's great to hear that the practical side of code enforcement efforts is working. Administrator's Report- Mr. Giaccio reported that the first Muni Meter in the Village is now in service on Beekman Avenue across from Village Hall. He also stated that one-third of the parking meters have been refurbished and are now functioning resulting in an increase in revenues. The New Devries Park Playground is completed and receiving a lot of compliments. The Warner Library submitted a proposed budget for 2012/13 and is less than last year. Mr. Giaccio explained that in April Con Edison will be doing a project to replace every gas line on every street in Phillips Manor. The project will involve excavation as well as access to homes to make connections to the new gas mains. Con Edison will contact home owners to arrange access time. There will be little to no interruptions in gas service. There is a similar project nearly completed on Spruce Street and Maple Street and Beeklam Avenue after the school year ends in June. Con Edison will be responsible for repairing damage that will be done to village streets and for paying for Police presence as needed. Richard Gross also gave a brief explanation regarding this project. Discussion ensued. Mr. Giaccio reported that the mapping project which started in November of 2011 is completed and Peter Basha did an excellent job. The project far exceeded our expectations. Resolutions: (see attached) �Communications: t Village Clerk reminded residents that Election Day is March 20 h and polls will be opened from 6:00 am to 9:00 pm. Residents should have received a card in the mail from the Board of Elections stating their voting District. A movie company, Fantastic Voyage LLC is filming a movie on Route 117, on March 14, 15, t and 16 h on Route 117, from 10:00 am to 7:00 am. The movie titled Inside Uewyn Davis starts John Goodman and Justin Timberlake. Mr. Richard Mackie thanked Richard Gross for taking care of the flag at the VFW. Mayor announcement: Mayor announced that there will not be a Work Session next week. Public Comments: Donald Cateano of Lawrence Avenue in Sleepy Hollow addressed the Mayor and the Board of Trustees and suggested that the municipal parking lot across the street from Village Hall should have a permanent port potty. There were no further comments at this time. At 8:15 pm on motion by Trustee Schroedel, seconded by Trustee Carr the meeting was adjourned. Paula A. McCa Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-13 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/9d83781468a6d4f46011dc5bb9ec28c1.pdf 9a315228daa574f87239802fcfd0535a PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 6, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Thomas Capossela Bruce Campbell Barbara Carr Karin Wompa Evelyn Stupel Trustees David Schroedel Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Sara DiGiacomo, Village Treasurer Greg Camp, Police Chief Rich Gross, General Foreman Dolph Rotfeld, Village Engineer Mayor Wray called the work session to order at 7:00 p.m. GOLD STAR MOTHERS PLAQUE - Chick Galella informed the Board that he is donating a plaque to honor the "Gold Star Mothers", which will be unveiled in Patriot's Park on Memorial Day. Gold Star Mothers are mothers whose sons and daughters lost their lives serving their country. HALF MARATHON AND TRIATHLON Kristen Idalski from the Rivertown Runners and Veronica Skrelja from the Leukemia Lymphoma Society were in attendance to answer questions about the half marathon and triathlon. The Board requested that both groups contribute money to offset some of the overtime costs associated with these two events. Discussion ensued. WATER TANK Dolph Rotfeld from Rotfeld Engineering and Trustee Schroedel gave a status report on the water tank. At this time, the Village has determined that there are only two viable locations for the tank. They are either directly underneath or directly above the existing reservoir within the Village's easement on the Rockefeller State Park Preserve. Discussion ensued. BUDGET - Sara DiGiacomo provided the Board with a summary of the budget process. Mayor Wray asked that the budget public hearing be set at next week's Board meeting. The Board will also consider setting a public hearing to override the tax cap. Discussion ensued. MAYOR'S ANNOUNCEMENTS Mayor Wray announced that the Westchester Klezmer Association will be having a concert at the Warner Library on Sunday. Trustee Carr announced that the S1. Patrick's Day Parade is also on Sunday and will start at 1:30. �EXECUTIVE SESSION At 8:02 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Carr and carried unanimously the Board moved to executive session to discuss a legal matter. At 8:42 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Stupel and carried unanimously the Board moved out of executive session. SPECIAL SESSION Motion was made by Trustee Campbell and seconded by Trustee Wompa to go into special session. Motion carried 6-0. Motion was made by Trustee Schroedel, seconded by Trustee Campbell, to authorize test borings at the Rockefeller State Park Preserve (see attached resolution). Motion passed 6-0 (Capossela recused himself) MAYOR'S ANNOUNCEMENTS Mayor Wray announced that there is a framework for an agreement for both the PBA and Teamsters contract, but more work is needed. Mayor Wray instructed labor council, Rich Zuckerman and Administrator Giaccio to help complete the terms that will enable the Board to vote on the two proposals. At 8:47 p.m. on a motion by Trustee Wompa, seconded by Trustee Schroedel and passing unanimously, the meeting was adjourned. lacclO Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-06_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c7a195306ad28ce1ae7e687dbd70a1c1.pdf 294a5fe00b9f3f59aeef57f672e6ab4a PDF Text Text Meeting Date: Resolution #: 03/06/2012 03/28/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow To Authorize Water Storage Tank Test Borings WHEREAS, the Village Board is researching possible locations for a new water storage tank; and WHEREAS, one location being considered is directly beneath the existing village reservoir within the village's easement on the Rockefeller State Park Preserve; and WHEREAS, in order to determine if this location is viable, test borings are needed; and WHEREAS, Dolph Rotfeld Engineering has recommended using SOi/testing Inc. for these test borings at a cost not to exceed $6,000. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorizes hiring Soi/testing Inc. to do test borings for a water storage tank within the Village's easement on the Rockefeller State Park Preserve at a cost not to exceed $6,000 as recommended by Dolph Rotfeld Engineering. Moved: Trustee Schroedel Seconded: Trustee Campbell Vote: 6-0 Roll Call: Mayor Wray, Trustee Schroedel, Carr, Campbell, Carr, Stupel, Wompa, Recused: Deputy Mayor Capossela Voted: Yes � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-06_RES-03-28 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f1bcca48182bf697b20cac0e0326efad.pdf bd3c99c622a8429ca5b091829a8e0879 PDF Text Text Meeting Date: 02/28/2012 Resolution #: 02/20/2012 General Motors License Agreement for Village Events Whereas, the Village is desirous of sponsoring and/or participating in four events during the Spring and Summer which will provide recreational and economic opportunities for residents and local businesses, to wit: The Sleepy Hollow Half Marathon to be held on March 24, 2012 and, The Sprint Triathalon to be held on June 24, 2012 and, The July 4th Fireworks display to be held on July 4, 2012 and Hudson River Swimathon to be held on September 9, 2012 and, Whereas, the Village has requested access and use of the General Motors site to accommodate the events and General Motors has approved the request; Now, Therefore, Be It Resolved the Board of Trustees authorizes the Mayor to execute the attached licensing Agreement with General Motors; and Be It Further Resolved the Board of Trustees directs the Village Administrator to obtain all the necessary insurance documents from all non-Village participants in the events. Moved: Trustee Schroedel Seconded: Trustee Carr Vote: 6-0 �Neal Estate & Facilities General Motors, LLC 300 Renaissance Center Mail Code: 482-C30-C96 Detroit, MI 48265 February 2012 Village ofSleepy Hollo w 2 8 Beekman Avenue, 2nd Floor Sleepy Hollo w, Ne w York 10 591 Attention: Mr. Anthony p, Giaccio Administrator, Village of Sleepy Hollo w Ladies and Gentlcmen: This ackno wledges yOUl' request for the right to enter property located in the Village of Sleepy Hollo w, Ne w York (the "Property"), o wned by General Motors L LC, a D ela ware limited liability company, successor in interest to Motors Liquidation Company and formerly kno wn as General Motors Corporation (" Licensor"), for the purpose ofhosting four (4) separate events (individually referred to herein as "Event A", "Event B", "Event C" and "Event D " and collectively referred to herein as the "Events"), Each ofthe Events is more particularly described in a corresponding Exhibit A, E xhibit B, E xhibit C, and Exhibit D , respectively (collectively, the "Corresponding Exhibits"), each of which are attached hereto and made a part hereof. Licensor hereby grants to the Village of Sleepy Hollo w (the " Licensee") the right to enter upon and use (the " License") a portion ofthe East Parcel ofthe Property (the "Licensed Area") for the purpose ofhosting each ofthe Events, The License granted herein shall: (0 be valid solely for the purpose of hosting each of the Events, as stich purpose is described in each of the Corresponding E xhibits; (ii) be ofa duration limited to the dates and times of each ofthe E vents, as set forth in each ofthe Corresponding Exhibits; and (iii) be revocable in accordance with the terms hereinafter set forth. The Licensed Area for Event A, Event B, Event C, and Event D is more particularly described in each ofthe Corresponding Exhibits as Licensed Area A, Licensed Area B, Licensed Area C, and Licensed Area D , respectively. Licensee shall have no rights of entry or lise ofany of the Property other than the Licensed Area. Licensee shall aSSllme full and complete responsibility for the supervision and control ofany and all persons and vehicles entering upon the Licensed Area, and shall supply all necessary signs or directions, traffic and parking control.With'Hlt in tkensee aBrees that aceo!>!> allY Wll:}' Umi�in8theseneralit;{ ofthe Carcgoing, to the Lieeniied Al'callhall be only tlu:ough Continerlolal Stre('t and that y:ehioular aeeess A'om Beekman Avenue '",ilia€! prohiait@d. I:.ioeBsee �Igrees to take all necelllliuT action 10 !�revel1. vel�iculAr ACC�Sg �Beekmall Allel1ue Licensee shall not disturb or comlllit any waste or nuisancc on the Licensed Arca. Licensce shall maintain the Licensed Area in a clean and ordcrly manner at Licensee's cost and expense. Liccnsee shall comply with all applicable Ja ws, rules and regulations including, without limitation, all environmental la ws relating to the Licensed Area and the rights granted herein. Licensee shall, after the conclusion ofeach ofthe Events, at �Licensce's cost and expense, cause the Licensed Area to be returned to the condition existing thereon prior to each of the Events sllch that the Licensed Area is returned free of garbage or debris of any kind. Licensee ackno wledges that Licensor shall not be responsible for supplying any security for any of the Events or at the Licensed Area. No tailgating, cooking, loitering, overnight parking, fire works, firearms, dangerous devices or weapons of any kind shall be permitted on the Licensed Area except as other wise authorized in Exhibit C. Licensee ackno wledges that Licensor shall not be responsible for any loss or damage to any person or property, including, without limitation, allY vehicle parked on, or using, the Lieensed Area, in connection with the License granted herein. Licensee shall, simultaneously with its execution of this letter agreement, furnish to Licensor the follo wing policies or certi ficates of insurance, which shall name Licensor and General Motors L LC as additional insureds and shall be issued by companies satisfactory to Licensor: (i) Commercial General Liability Insurance, which shall include contractual liability with limits of $ I ,000,000.00 per occurrence and $2,000,000.00 aggregate for bodily injury and property damages. (ii) Comprehensive Automobile Insurance including o wned and non-o wncd automobile insurance with a minimum limit of $1,000,000.00 per occurrence combined single limit for bodily injury and property damage. (iii) Worker's compensation insurance to the extent required by applicable la w with respect to all persons employed or hired by Licensee to work 011 the Licensed Area. (iv) Excess liability of $10,000,000.00 pCI' occurrence and $20,000.00 aggregate. Licensee shall indemnify, defend and hold harmless Licensor, its affiliates and their respective members, partners, venturcrs, stockholders, dircctors, officers, e mployees, spouses, legal representatives, agents, successors and assigns (collectively, the " Licensor Parties"), from and against any and all losses, costs, demands, damages, suits, claims, liabilities and expenses (including, without limitation, reasonable attorneys' fees and expenses), resulting directly or indirectly from the rights granted hercin, or Licensee, or its invitees', entry on or use of the Licensed Area. Licensee hereby releases, settles, cancels, discharges and ackno wledges to be fully satisfied, any and all claims, demands, damages, debts, liabilities, obligations, costs, expenses liens, actions, and causes of action of every kind and nature whatsoever, whether under federal, state or common la w, whether kno wn 01' unkno wn, foreseen or unforeseen, s llspected or unsuspected, which Licensee or anyone claiming by, through or under Licensee may, no w or hereafter, Parties relating to the rights granted herein or Licensee,or its invitees', entry on or use of the Licensed Area. The indemnity obligation ancl release set forth in this paragraph shall stll'vive the expiration or earlier termination of this letter agreement. In the cvcnt Licensce fails to fulfill any of its obligations or covenants herein, Licensor shall be entitled to assert all of its rights and remedies available at la w or in equity, ineluding, without limitation, the right to immediately terminate this letter agreement and the License granted hereby �and remove, or cause to be removed, all persons, equipment, vehicles, debris and garbage from the Licensed Area at Licensee's expense. Additionally, and without limitation of the foregoing, Licensor shall have the unilateral right to terminate this letter agreement and the License granted hereby after each of the Events, in the event that: (l) Licensor has sold, or leased, or entered into a contract to sell 01' lease, the Property or any portion thereof; or (2) Licensor determines that the actions or failure to take action on the part of Licensee shall have caused or be reasonably likely to cause damage to person or property. In any such event, Licensor shall deliver written notice to Licensee at the address set forth above exercising Licensor's right to terminate this letter agreement and the License granted hereby. Any amendment 01' modification to this letter agreement shall be in \vriting executed by Licensor and an authorized representative of Licensee. This letter agreement may be executed in counterparts, any of which may be executed and transmitted by facsimile OJ' other electronic method, and each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In consideration of the License granted hereby, Licensee agrees to reimburse General Motors LLC for General Motors L LC attorney's fees in connection with this License in an amount not to exceed $ 1,200.00. If Licensor does not receive a copy of this letter agreement executed by Licensee, the policies or certificates of insurance as required above, on or before February 2 9, 20]2, this letter agreement and the License granted hereby shall automatically terminate and be of no further force or effect. General Motors LLC: By: Title: The undersigned hereby acknowledges receipt of this letter agreement as set forth hereinbefore and agrees to be bound by the terms contained in this letter agreement. By: G. Wray Title: Mayor, Village of Sleepy �EXHIBIT A EVENT A: Sleepy Hollow Half Marathon D ATE: T I ME: PURPOSE: Saturday, March 24, 2012 Beginning at 8 :00 a.m. and ending at 11:00 a.l11. Licensee shall host a marathon in which participants of Event A wi II come from Ichabod's Landing along the shore, out by the Lighthouse and will exit into Kingsland Point Park. LICENSED AREA A: The portion of the East and West Parccls of the Property that are covered with pavcment and that are depicted on Schedule A. ��EXHIBIT B E VENT B: Sleepy Hollow Sprint Triathlon Saturday, June 24, 2012 DATE: TI ME: Beginning at 8 :00 a.m. and ending at I :00 p.m. PURPO SE: Licensee shall host a triathlon in which participants of Event B will enter and exit at Kingsland. While on Licensed Area B, participants will run around the lighthouse along the shore to Ichabod's Landing and return the same way. Licensee will also use Licensed Area B for the purpose of parking vehicles. LICEN SED AREA B: The portion of the East and West Parcels of the Property that are covered with pavement and that are depicted on Schedule B. �z o ..a �c( 0% u.� 1-- za:: wI- :&� wo w..a a::..a �� w)­ fna. Zw ww u..a -II> .... N .... o N �EXHIBIT C EVENT C: Fourth of July Fireworks DATE: TI ME: PURPOSE: Wednesday, July 4, 2012 Beginning at 5:00 p.m. and ending at II:00 p.m. Licensee andlo1' its agents shall shoot off fireworks from Licensed Area C. The fire department will be available if necessal'y. Licensee's agents shall set lip the fireworks. Licensee will also use Licensed Area B for the purpose of parking vehicles. LICENSED AREA C: The portion ofthe East and West Parcels ofthe Property that are covered with pavement and that are depicted on Schedule C. �CJ W ..I :::) Q W % CJ tn �EXnIBITD EVENTD: DATE: TIME: PURPOSE: Swim-a-Thon Sunday, September 9,2012 Beginning at 8:00 a.m. and ending at 12:00 p.m. Licensee shall host a swim-a-thon in which participants of E vent D shall begin activities at Nyack and finish at Kingsland Point Park. Licensee shall use Licensed Area D for the purpose of parking vehicles. L ICENSED AREA D: The portion of the West Parcel ofthe Property that is covered with pavement and that is depicted on ScheduleD . �Q W ...I ::) Q W :c CJ tn �Meeting Date: 02/28/2012 Resolution#: 02/21/2012 RESOLUTION APPROVING S ETTLEMENT OF ACTION BY CHRISTOPHER RElZA &. ASSOCIATES FOR PROPERTY LOCATED AT 44 BEEKMAN AVENUE, SLEEPY HOLLOW NY 10591 WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 44 Beekman Avenue by Christopher Rezza and Associates; and WHEREAS, the Village and the property owner have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos 07135/02; 068847/03; 06730/04; 06574/05; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a consent judgment settling this claim in all respects according to the following schedule: Tax Year Original Proposed Assessment Reduction Assessment Settlement 2006 $154,100 141,290 12,810 2007 $154,100 141,290 12,810 2008 $154,100 141,290 12,810 Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 �Meeting date: Resolution#: 02/28/2012 02/22/2012 RESOLUTION APPROVING S ETTLEMENT OF ACTION BY VALLEY ST. FOR PROPERTY LOCATED AT 86-96 VALLEY STREET, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 86-96 Valley Street by owner Valley Street Associates; and WHEREAS, the Village and the property owner have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos 9723/10 WHEREAS, and 8830/11 it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a consent judgment settling this claim in all respects according to the following schedule: Lot 29 29 32 32 33 33 Tax Year 2010 2011 2010 2011 2010 2011 Moved: Trustee Campbell Original Assessment 227,000 227,000 18,800 18,800 23,300 23,300 Revised Proposed Assessment 200,762 210,962 18,800 18,800 23,300 23,300 Seconded: Trustee Stupel Settlement 26,238 16,038 0 0 0 0 Vote: 6-0 �Meeting Date: 02/28/2012 Resolution #: 02/23/2012 BOND RESOLUTION, DATED FEBRUARY 28, 2012, AUTHORIZING THE ISSUANCE OF UP TO $650,000 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE ACQUISITION OF A FIRE TRUCK FOR THE VILLAGE FIRE DEPARTMENT. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, hereby determines that it is in the public interest of the Village to authorize the financing of the costs of the acquisition of a fire truck for the Village fire department, including any preliminary and incidental costs related thereto, at a total estimated cost not to exceed $650,000, all in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, in the aggregate principal amount not to exceed $650,000, pursuant to the Local Finance Law, in order to finance the costs of the acquisition of a fire truck for the Village fire department, including the acquisition of any applicable equipment, machinery, apparatus, land and rights-in-Iand necessary therefor and any preliminary and incidental costs related thereto (collectively, the "Project"). Section 2. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum costs of the Project are not to exceed $650,000; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial �bonds authorized herein, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds; (d) the maturity of such serial bonds authorized herein shall be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs in connection with the Project for which the proceeds of any obligations authorized herein are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize the capital financing of such expenditure. Section 3. It is hereby determined that the Project is a specific object or purpose, or of a class of object or purpose, as described in subdivision 27 of paragraph a of Section 11.00 of the Local Finance Law and that the period of probable usefulness of the Project is twenty (20) years. The serial bonds authorized herein shall have a maximum maturity of twenty (20) years computed from the earlier of (a) the date of issuance of such serial bonds, or (b) the date of issuance of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize serial bonds as authorized herein, and bond anticipation notes issued in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this bond resolution, and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to impress the seal of NEWYORKJ994682 �the Village (or to have imprinted a facsimile thereof) on all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published, together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law, which should have been complied with as of the date of publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations were authorized in violation of the provisions of the Constitution of the State of New York. Section 7. Prior to the issuance of any obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in NEWYORKl99468.2 �connection with environmental quality reView relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of any obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to Issue the serial bonds authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds (collectively, the "obligations"), to finance the costs of the Project. The Village covenants for the benefit of the holders of such obligations that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of the Project which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code") (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or the Project financed thereby, if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of any serial bonds authorized and issued under this bond NEWYORKl99468.2 �resolution or any other provisions hereof, until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made in connection with the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Board of Trustees of the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, the Village agrees, in accordance with and as an obligated person with respect to such obligations under, Rule 15c2-12 (the "Rule") promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934, to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of such obligations authorized herein in accordance with the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment shall be the Village's continuing disclosure NEWYORK/99468.2 �agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney and such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Deputy Mayor Capossela NEWYORK/99468.2 Seconded: Trustee Schroedel Vote: 6-0 �Meeting Date: 02/28/2012 Resolution #: 02/24/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Roux Associates Agreement WHEREAS, the Village received a remedial investigation report on the General Motors property dated January 2012. WHEREAS, a public hearing has been set by the New York State Department of Environmental Conservation on March 22, 2012, to hear and consider comments related to the report, and WHEREAS, the Village is desirous of hiring an environmental consultant to review this remedial investigation report and the New York State Department of Environmental Conservation decision document in preparation for the public hearing. NOW, THEREFO R E, BE IT RESOLVED the Board of Trustees authorizes the Mayor to execute the attached agreement with Roux Associates. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 �ENVIRONMENTAL CONSULTING & MANAGEMENT ROUX ASSOCIATES INC 209 SHAFTER STREET ISLANDIA, NEW YORK 11749 TEL 631-232-2600 FAX 631-232-9898 February 27, 2012 Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Street Sleepy Hollow, New York 10591 Re: Proposal for a Review of General Motors Remedial Plan Village of Sleepy Hollow, New Y ork Dear Mr. Giaccio: Roux Associates, Inc. (Roux Associates) is pleased to present this proposal to the Village of Sleepy Hollow for professional environmental services related to the review of the Remedial Action Work Plan for the General Motors Assembly Plant. The scope of services covered by this proposal was requested by Mayor Wray. The Scope of Services and associated costs are described below. Scope of Services Task 1 Review Remedial Action Work Plan and Associated Documents - Roux Associates will review the draft Remedial Action Work Plan (RA WP) prepared by Arcadis, General Motors consultant, the NY SDEC Proposed Decision Document and associated documents related to the final remedial plans for the former General Motors Assembly Plant. Roux Associates will also interview the NY SDEC project manager and the Arcadis project manager to resolve any questions we have related to the technical data that supports the cleanup plan. Task 2 - Presentation to the Village Board/ Public Hearing As requested by Mayor Wray, Roux Associates wi l March 20, 2012 and present a summary assessment of the RA WP highlighting how comprehensive a cleanup will result from its implementation. If appropriate, any problems or weaknesses in the Plan will be identified along with suggested changes that will benefit the Village. Roux Associates will also attend the planned NY SDEC public hearing on March 22 and make a statement retlecting the technical opinion of Roux Associates and the Village Board. Task 3 - Ongoing Consultation If requested, Raux Associates will provide ongoing consultation related to any remaining aftcr the public standard a These will be is presented as an attachment to this at ROllx �Mr. Anthony Giaccio February 27, 2012 Page 2 Project Cost Roux Associates proposes to complete the services outlined in Tasks I and 2 above for the Lump Sum cost of $3,745. If requested by the Village, additional services provided as part of Task 3 will be billed at Craig Werle's standard rate of $220/hour. Additional Roux Associates' personnel, if needed, would be billed at the standard rates presented on the attached rate sheet. Invoices will be submitted monthly with payment expected within 30 days. The performance of services by Roux Associates, Inc. shall be governed by the Roux Associates, Inc. Client Agreement, which is attached to this proposal and is incorporated as part of this proposal. If this proposal is acceptable to you please indicate your agreement by signing a copy of the attached Professional Services Agreement and returning an executed copy to the undersigned. Please retain an executed copy of the Agreement for your records. Upon receipt of the acceptance copy, Roux Associates, Inc. will commence the performance of the services described in this proposal. Sincerely, Attachment cc: Ken Wray, Mayor, Village of Sleepy Hollow ROUX ASSOCIATES, INC. �GENERAL TERMS AND CONDITIONS PROFESSIONAL SERVICES AGREEMENT 1. Scope and Performance of Work: therewith, sustained by Client, its officers, directors, employees or agents, as a result of any and all claims, demands, suits, causes of action, proceedings, judgments and liabilities for Clicnt hereby retains Roux Associates, Inc. CRoux") tn perform the services described in Roux's February 27, 2012 Proposal ("Services"), attached hereto and incorporated herein ("Proposal"), and Roux agrees to provide said Services. propel1y damage and/or personal injury ("Claim(s)") with respect to and arising out of Roux's negligent acts or omissions in the performance of Services under this Agreement. Client The terms, conditions, and limitations contained in ROllx's Proposal are incorporated herein by reference. 2. Payment Terms: 2.1 As full consideration for the performance of Services described in Section I , herein, Client agrees to pay ROllx as set forth in ROllx's Proposal. 2.2 Roux shall deliver its invoice for the Services performed after the end of the month in which such Services were performed or upon completion of Services, if sooner. Client shall pay the full amount of Roux's invoice within thil1y (30) calendar days of the date of receipt of the invoice. Invoice amounts in dispute shall not affect Client's obligation to pay invoice amounts not in dispute. 2.3 Payment under this Agreement shall be submitted to: Accounts Receivable shall indemnify, defend and hold harmless Roux and its officers, directors, employees and agents from any and all damages, losses and expenses, including, but not limited to reasonable legal expenses and attorneys' fees connected therewith, sustained by Roux, its officers, directors. employees or agents, as a result of any and all Claims with respect to and arising out of Client's negligent acts or omissions. In the event a Claim is the result of the joint negligent acts or omissions of Roux and Client ("Indemnitors"), the Indemnitors' duties of indemnification shall be in proportion to their respective share of joint negligence. In no event shall Indemnirors and their respective officers, directors, employees and agents be liable to each other and/or to anyone claiming by, allocable through or under the illdemnitors, including Indemnitors' respective insurers. for any lost. delayed and/or diminished profits, revenues, and/or opportunities; and/or any other incidental, special. indirect, and/or consequential damages of Roux Associates, Inc. any kind and/or nature whatsoever. 209 Shafter Street Islandia, New York 11749 4.2 Notwithstanding Agreement. 3. Change Orders: 3.1 Client shall have the right to modify the Services, specifications and Roux's anything to the indemnification contrary and in defense this in Subsection 4.1 shall not extend to cover the negligent and/or time requirements specified in Roux's willful misconduct of Client and its officers, directors, employees and agents; and its aggregate liability hereunder, Proposal as Client deems appropriate and as agreed to by the whether arising out of tort, strict liability, contract or otherwise. Parties, hereto. shall be limited to and not exceed the amount covered by Such modification of Services shall be in writing, attached hereto and incorporated by reference ("Change insurance and associated limits of liability which Roux is Order"). required to secure pursuant to Section 5. The indemnification In the event that such Change Order results in a material change in the value of the Services, an equitable and defense provided in Subsection 4.1 with respect to any adjustment in rhe rates as set forth in Roux's Proposal shall be matter shall not extend beyond the date by which a legal action made in writing by the Parties hereto, and incorporated in sllch for negligence would be barred by an applicable statute of Change Order. repose or statute of limitations. 3.2 5. Insurance: ROux shall procure and maintain, at its own expense, Before performing any services beyond the general scope of work of this Agreement ("Additional Services") Roux 5. I shall: (a) provide written notice to Client that slich Additional during the term of this Agreement, insurance uf the following Services are additional scope; (b) provide a written description types and amounts: (\1' such Additional Services to Client; and (C) secure Client's written authorization to peri'orm sHch Additional Services. ,� (a) Written authorizatIOn by e�mail is "written" for purposes of this $1.000,000; Additional Services will be compensated at the hourly rates or unit Proposal. as applicable, as ,et forth in Roux's as set forth in a ROLIX proposal (b) for Additional Services; or as otherwise agreed by the Pal1ies in a written Change Order. 4.1 Roux shall indemnify, defend and hold harmless Client and its officers, directors, employees and agents from any and :111 damages, losses and expenses, including, hut 110t limited to expenses COlllmercial Automobile Liability I nsurance (owned, 1100Hlwned and hired) with f ndemnificlltion: legal CUlllmercial (JeneraI Liability Insurance with a limit of $1.000.000 per occurrence and $2,000.000 in the aggregate; (c) 4. reasonahle Workers' Compensation Insurance at statutory rates and Liability Insurance with a lilllit Employer's and ROUX ASSOCIATES, INC. fees l:(lIHlcded a combined single lilllit of � $1,000,000; and (tl) Professional Liability Insurance with a limit of $I,<)O(},OOO per claim ;lnd $2.000.000 in the aggregate. �GENERAL TERMS AND CONDITIONS PROFESSIONAL SERVICES AGREEMENT 5.2 Roux shall, at the Client's reljuest, provide the Client Contamination at the Site, including, but not limited to, the with a certificate of insurance evidencing that such insurance groundwater thereunder. has been obtained, and that such policies are maintained in force Site" is any hazardous and/or toxic substance, and/or any other "Pre-Existing Contamination at the type of environmental hazard, contamination all(VOr pollutant throughout the term of this Agreement. present at and/or under, and/or emanating from the 6. Stnndard of Care: 6.1 While performing the Services under this Agreement. Site, including, but not limited to, the groundwater thereunder, which is not brought onto such Site by Roux. Client agrees to Roux shall exercise that degree of care and skill ordinarily indemnify, defend and hold harmless Roux and its officers, exercised under similar circumstances by members of the directors, employees and agents from any and all damages, environmental consulting profession performing the kind of losses and expenses, including, but not limited to, reasonable services to be performed hereunder and practicing in the same legal or similar locality at the same period of time. Except for the liabilities, penalties, and fines sustained by ROllx, its ofticers, express promise set forth in Subsection 6.1, herein. Roux directors, employees or agents as a result of any and all Claims expenses and attorneys' fees connected therewith, neither makes. nor offers. nor shall Roux be liable to Client for with respect to and arising out of Pre-Existing Contamination a t any express or implied warranties with respect to Roux's the Site, except t o the extent such Claims arise out o f Roux's negligent acts or omissions in the performance of Services Services. under this Agreement. 6.2 Roux agrees, upon receipt of written notice from Client, to implement necessary corrections to any Services performed II. by Roux, which fail to confoffil to the standard of care that Roux has accepted pursuant to Subsection 6. [, herein. Roux Beneficiaries: The Parties agree that this Agreement is not intended by any Party to give any benefits, rights, privileges. actions or shall not be liable to Client for any damages without being remedies given corporation, not a Party to this Agreement, as a third-party reasonable opportunity to correct the Services. a All drafts, reports, opinions, advice, and forms, other statements. documents certifications. generated 12. in performance of the Services ("Documents") remain the sole property of Roux until Client has made full payment therefor to Any Documents provided by Roux to Client as part of Roux. any person or entity. partnership, firm or beneficiary or otherwise under any theory of law. Use of Reports: 7. to Entire Agreement: This Agreement sets forth the entire agreement and understanding of the Parties with respect to the transactions contemplated hereby and supersedes all prior agreements, purchase orders, arrangements and understandings relating to the Services provided herein are provided for the sole and the subject matter hereof. exclusive use of the Client for specific application to the order, dated subsequent to this Agreement, shall not supersede property site at which the ("Site"). Documents Any is Services, third-party use prohibited of without herein, are provided the the above-referenced express, written authorization of ROllx. Client shall indemnify. defend and hold harmless Roux and it officers, directors, employees and agents The preplinted terms of a purchase this Agreement. Agreed to and Accepted by: ROUX ASSOCIATES, INC. from any and all damages, losses or expenses, including, but not I imired to, reasonable legal expenses and attorneys' fees connected therewith. liabilities, penalties, and filles sustained by ROllX. its officers, directors, employees or agents as a result of any and all Claims with respect to and arising out of any third­ party reliance on the above-referenced Documents. which is not authot1zed in wt1ting by Roux. 8. PRINT NAME: TITLE: Brian P. Monisscy. P.E. -"-P.:.,:ri""l1",,, c.:. .ti :..:. nc""c""r..I_("") .:. .!Cff :..:..: k 'c ::.; ·:::.. ___ :!..r __ Right of Entry: Unless otherwise in writing. Client �hall furnish and/or secure free. clear. and secure access to the Sile. described in ROllx' s Proposal. for Roux in order for Roux to perform the HV:_-t.....I<..U"-.. 9. Disclosure of Information: Client shall provide all information and documents in its TITLE: control. which are relevant to the performance of the Services. 10. -'-_...._ ...I -I______ __ Services. Pre-Existing Contamination: N()twith�tanding anything Agreement Roux ,hall have flO ami/or ROUX ASSOCIATES, INC. to title ----�����---- EFFECTIVE DATE OF AGREEMENT: the contrary in this df. fill' 2 of 2 �ROUX ASSOCIATES, INC. Schedule of Fees Effective 2012 CATEGORIES HOURLY FEE Word Processing/Document Production ......................................................... $ 65 - $ Project Support (Technical Editing/Database Management) .......................... $ 85 - $ 110 Drafting ............................................................................................................ $ 85 - $ 110 Technician ........................................................................................................ $ 85 - $ 100 Staff .................................................................................................................. $ 90 - $ 115 Project............................................................................................................... $ 110 - $ 145 Senior ............................................................................................................... $ 140 - $ 185 Principal .......................................................................................................... $ 210 - $ 260 Officer .............................................................................................................. $ 240 - $ 350 Technical disciplines include hydrogeologists, scientists, toxicologists, and industrial hygienists. geologists, engineers, geochemists, 85 geophysicists, Labor rates do not include all reasonable travel and living expenses, vehicle mileage, express freight, and those items purchased solely for the prqject. All incidental expenses will be billed at cost. Other billable items are summarized below. EXPENSES Company Trucks ....................................................... ........... $140.00 per Day Personal Vehicles................................................................. IRS Prevailing Rate In-house Reproduction D & E Size Drawings ...................................................... $5.00 per Page Color 8.5 x 11 and I I x 17 ..................................................... $1.50 per Page In-house Color Prints Overnight Delivery .............................................................. At Cost (except letter-sized) Company Field Equipment .................................................. Rate Schedule available upon request Equipment and Supplies ...................................................... Cost plus 15 percent Subcontractor Costs ..................... ....................................... Cost plus 15 percent Associated Project Costs ...................................................... 5% of Roux' s labor charge * * Covers costs related to copies, postage, local and long distance communications, computers and networks, file retention and storage, project related insurance costs, health and safety program management and documentation, and communications equipment (e.g., cell phones, blackberries), and letter-sized overnight (three maximum). All invoices are payable upon .receipt 1.5 percent per month. ROUX ASSOCIATES, INC. Invoices not paid within 30 days are subject to interest at �Meeting Date: Resolution #: 02/28/2012 02/25/2012 Resolution of the Board of Trustees to Confirm Mayor's Appointment BE IT RESOLVED, the Board of Trustees hereby confirms the Mayor's re-appointment of Michelle Gonzalez to the Warner Library Board, for a term of 5 years commencing March 16, 2012. Moved: Trustee Stupel Seconded: Trustee Schroedel Vote: 6-0 �Meeting Date: Resolution #: 02/28/2012 02/26/2012 Resolution of the Board of Trustees to Confirm Mayor's Appointment B E IT RESOLVED, the Board of Trustees hereby confirms the Mayor's appointment of Sharon R. Camlic to the Warner Library Board, for a term of 5 years commencing March, 16 2012. Moved: Trustee Stupel Seconded: Deputy Mayor Capossela Vote: 6-0 �Meeting Date: Resolution #: 2/28/2012 2/27/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving the Actions of the Fire Chief BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow approves the actions of the Fire Chief in electing Carlos Barros to active membership in Pocantico Hook & Ladder Co. No. 1 and Eudy Mata to active membership in Columbia Hose Co. No. 3 BE IT FURTHER RESOLVED that the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Schroede/ Second: Trustee Carr Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-02-28_RES-02-20 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/bae2b02c054543a873eb0c31ab206b82.pdf 4f2c25b57036dd6399d0f125f2137f71 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow The Board of Trustees of the Village of Sleepy Hollow held a Board Meeting on Tuesday, February 28,2012 at the Sleepy Hollow Village Hall,28 Beekman Avenue, Sleepy Hollow,N.Y. Present: Mayor Kenneth G. Wray Deputy Mayor Thomas Capossela Bruce Campbell Barbara Carr Karin Wompa Evelyn Stupel David Schroedel Trustees Also Present: Anthony Giaccio,Village Administrator Janet Gandolfo, Village Attorney Sara DiGiacomo, Village Treasurer Greg Camp,Police Chief Rich Gross, General Foreman At 7:10 p.m. the Mayor called the meeting to order pledge to the flag. There was a moment of silence for the mother of former village trustee Sandra Morales who recently passed away. Approval of Warrants: Trustee Carr moved,seconded by Trustee Schroedel to approve warrant 12FEB28 in the amount of$421,530.68. Motion carried 6-0 Approval of Minutes: Trustee Campbell moved,seconded by the Trustee Carr to approve the minutes for February 7, 2012,Motion Carried 6-0 Trustee Schroedel moved,seconded by the Trustee Capossela to approve the minutes for February 21,2012. Mayor Wray noted that there was an error in the minutes because Deputy Mayor opened the Board of Assessment Review meeting. Motion Carried as amended 4-0 (Wompa and Campbell abstained) Mayor's Announcements: Mayor Wray announced that he received a poem about Sleepy Hollow from Daniel D. Desmaris. The poem will be on display at Village Hall. Mayor Wray announced that on May 6,2012 there will be a ceremony at the Sleepy Hollow Cemetery to honor members of the National Guard who died guarding the Catskill Aqueduct during World War I . �Public Comments: Mario Belenich asked about cameras at the senior center. Susan McFarlane requested an update on the sink hole along the Riverwalk at Ichabod's Landing. Trustee Reports: Trustee Schroedel announced that the water tank bond resolution was removed from the agenda. Trustee Carr announced that there will be community clean up days on April 22, 28 and May 5 at various parks throughout the Village. Trustee Campbell proposed exploring the idea of creating a parks and recreation advisory committee. Deputy Mayor Capossela gave a DPW report. The DeVries Park fence is complete. The new sweeper is ready for service. Deputy Mayor Capossela met with Rich Gross to inspect an exposed water main on Gory Brook Road. Rich Gross was out sick this week. Trustee Wompa reported that new garbage cans for Beekman Avenue have been ordered. Trustee Stupel reported that Court was in session on February 23 and there were six illegal housing cases. A total of$11,750 in fines were received. Administrator Report: Mr. Giaccio reported that he is getting prices to power wash the downtown sidewalks. Repairing the sink hole at Ichabod's Landing is a top priority. There was a planning meeting for the half marathon, which will be held on March 24. Mayor Wray, Sean McCarthy and Mr. Giaccio met with County officials and Scenic Hudson to discuss the certificate of occupancy requirements for the bathhouse. The mobile shredder, which was parked in the Beekman Avenue parking lot,caught fire. The Fire Department responded quickly preventing the fire from spreading to the nearby buildings. Mr. Giaccio stated that prior to this week, Rich Gross had not taken any sick days in at least 4 years. Resolutions: See attached �Old Business: None New Business: None Correspondence: None Public Comments: Sunny McLean from Community Media invited the Board to tour their new public access studios at 54 Main Street in Tarrytown and at the James House. Ms. McLean asked to be on a work session agenda. On motion by Trustee Schroedel, Seconded by Trustee Carr the meeting was adjourned at 8:15 p.m. Respectfully submitted, CCIO Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-02-28 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/cb45e2a18cf68f94447a90c4e3061222.pdf 1ea08b9a121ff530e9676d2546279933 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, February 21, 2012 at 4:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. The work session took place concurrently with a meeting of the Board of Assessment Review, convened for the purpose of reviewing applications for tax assessment reduction. Present: Mayor Kenneth G. Wray Thomas Capossela David L. Schroedel Evelyn R. Stupel Barbara J. Carr Trustees Karin T. Wompa (absent) Bruce R. Campbell (absent) Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Fred Gross, Assessor Sean McCarthy, Village Architect Greg Camp, Police Chief Mayor Wray called the meeting to order at 4:00 p.m. ASSESSOR PRESENTA nON Fred Gross described the grievance process to the Board. 7 HUDSON STREET SPECIAL PERMIT Architect William Simeoforides made a presentation on a plan to add a basement apartment to a five family house at 7 Hudson Street. The house is located in the Riverfront Zone, which is under the purview of the Village Board. Mayor Wray requested that this issue be postponed until more information is distributed to the Board. Sean McCarthy said that he will provide the Board with this information. GENERAL MOTORS LICENSE AGREEMENT The Board reviewed a draft license agreement to permit the village use of the GM West parcel for four community events. Mayor Wray requested that a resolution on this be placed on the next Board meeting agenda. At 8:00 p.m. on a motion by Trustee Carr, seconded by Trustee Stupel and passing unanimously, the meeting was adjourned. Respectfully submitted, V illage Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-02-21_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text