1 25 61 https://sleepyhollow.localarchives.org/files/original/d2afabdd68a2497174e1e19cf63c9d80.pdf 074c98e8d848e55cc37244fc3b2726a7 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, January 3, 2012, Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Thomas Capossela David Schroedel Barbara Carr rieft at 7:45pm') Bruce Campbell Karin Wompa Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief David Smith, Planning Consultant At 7:07 p.m. the Mayor called the meeting to order with a pledge to the flag. Mayor asked for a moment of silence in memory of Patricia Spota, a longtime resident of the Village and wife of former Trustee Spota. Public Hearing Code Revisions: Village Clerk read the public hearing notice aloud for the record. Deputy Mayor Capossela stated that garbage is being put out on holidays and it looks terrible. Village Attorney, Janet Gandolfo said the Building and Police Departments have the authority to issue tickets for garbage being put out on the wrong days. Discussion ensued. At this time, there were no further comments from the public. On a motion by Trustee Schroedel, seconded by Trustee Wompa the public hearing meeting was closed. Mayor stated that we will continue to have discussions about the Code Revision and will take all comments into consideration. There will be another public hearing in the future before the final approval. At this time, the Mayor introduced David Smith, Village Planning Consultant to make a presentation to the Board about the Village's Water System. �Mr. Smith discussed alternatives such as building a second water tank at Phelps Memorial Hospital, costing approximately $4.8 million; this does not include the repairs and upkeeps of the current tank. Another alternative would be to build a new tank within the current tank, costing approximately $2,329 million; the NYS Parks Dept. considered this alternative a visual intrusion. Moving on to another alternative would be to excavate down to bury a new tank, costing approximately $5.1 million, and despite it being the most expensive option it is the most likely, given that it stays entirely within the confines of the existing easement. A new tank on Kykuit property off County House Road is another alternative that was originally considered as part of the FEIS document, costing approximately $2.8 million; this has not been approved by the landowner. The last alternative presented was to build a new tank approximately 200 feet west of the existing tank, inside the Rockefeller State Park Preserve, costing an estimated $2.1 million; this is not a favorable option by the Parks Dept. either. The Village Board asked for further clarification as to the eventual maintenance costs that will ultimately be needed for the existing reservoir. Discussion ensued. Mayor stated that there is enormous work to be done and urged the Board to make a motion for a resolution to call for a public hearing. Approval of Warrants: Trustee Campbell moved, seconded by Trustee Schroedel to approve the warrant of $596,880.35 as amended. Vote: 5-0 Approval of Minutes: Trustee Campbell moved, seconded by Deputy Mayor Capossela to approve the Minutes of 11/29/2011. Vote: 4-0-2 Trustees Campbell, Capossela, Schroedel, Stupel voted: Yes Trustee Wompa: Abstained Trustee Carr: Absent Trustee Campbell moved, seconded by Deputy Mayor Capossela to approve the Minutes of 12/20/2011. Vote: 4-0-2 Trustees Campbell, Capossela, Wompa, Stupel voted: Yes Trustee Schroedel: Abstained Trustee Carr: Absent Mayor announcements: Mayor wished everyone a prosperous and safe New Year. Mayor stated that the Warner Library is hosting a concert on Saturday, and the library has now a fax machine. Public comments: Mayor opened the meeting to the public at this time and evoked the 5 minute rule: �There were no comments. Trustee Reports: Trustee Schroedel - thanked Deputy Mayor Capossela and Anthony Giaccio for putting together the 2"^ annual New Year's Day dinner at the James Galgano Senior Center. Trustee Campbell: stated that the New Years Day dinner was great. Deputy Mayor Capossela: stated that the New Years Day dinner had a great turn out, and thanked everyone for their help and who donated foods and assisted with cooking, especially Anthony Giaccio, Pat Hagerty, Richard Gross and Rocky Martello, he also thanked the Sleepy Hollow Cheerleaders and many others. Trustee Worn pa: reported that the Village calendar is awaiting final proof. Trustee Stupel: reported that court will meet this Thursday the 26**^ and the Safe Housing Committee will meet this week as well. Administrator's Report: Mr. Giaccio thanked many for their help and donations to the New Years Day dinner including C-Town, Que Chula Restaurant, and Bridge View Restaurant. See attached report. Resolutions: (see attached) Trustee Schroedel moved, seconded by Deputy Mayor Capossela to approve the religious procession request for this Saturday, January 7*^ 2012, for the Ecuadorian community. Old Business: Trustee Stupel stated that old Campaign signs are still on village property. New Business: Trustee Schroedel asked about a few stains on the ceiling of the James Galgano Senior Center. Communications: Village Clerk stated for the record that the Clerk's office received numerous letters for the students at the middle school regarding the disbanding of plastic bags. Village Clerk also announced the new election members that were recently elected for the Senior Citizens Club. �Public comments: Mayor opened the meeting to the public at this time and evoked the 5 minute rule: There were no comments. At 8:30 p.m. on motion by Trustee Schroedel, seconded by Trustee Campbell the meeting was adjourned. Respectfully submitted, Paula A. McCarthy Village Clerk '^ � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-01-03 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/bcc2aa76dbd99473e681944c75edd509.pdf 2d09dbdd134f1c1b9a68cfe1ffca92b7 PDF Text Text Resolution to Set Public Hearing for Taxi Cab Licenses Whereas, the Chief of Police has recommended to the Board of Trustees to consider amending Chapter 52, licensing of taxicab drivers procedure, in the Village of Sleepy Hollow to allow for the County of Westchester to issue licenses for the operation of taxicab drivers in the Village of Sleepy Hollow, and Whereas, the Board of Trustees is desirous to make the procedure more efficient and less costly. Now therefore be it resolved the Board of Trustees calls for a meeting to be held on Tuesday, January 17, 2012 at 7:00 pm or shortly thereafter, at Village Hail, 28 Beekman Avenue, Sleepy Hollow, New York, to hear and consider comments from members of the public. Moved: Trustee Schroedel Seconded: Trustee Wompa Vote: 5-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting a Change Order for DeVries Park Playground Project WHEREAS, the Village of Sleepy Hollow entered into a contract with Vernon Hills Landscaping, Inc. of Mt. Vernon, New York, for the DeVries Park Playground Project; and WHEREAS, due to unexpected circumstances outlined in the attached memo, additional work was necessary to complete the project. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein accepts the Change Orders for the DeVries Park Playground in the amount of $1000.00 Moved: Trustee Campbell Absent: Trustee Carr Seconded: Trustee Capossela Vote: 5-0 �nnuB Construction Management Planning / Designing Contracting VERNON HILLS CONTRACTING CORR 395 N. MacQuesten Parkway • Mount Vernon, NY 10550 • Tel: 914-667-1333 • Fax: 914-667-1334 November 30, 2011 Village of Sleepy Hollow 28 Beekman Avenue -2nd Floor Sleepy Hollow, New York 10591 Attn: Mr. Anthony Giaccio, Village Administrator RE: Devries Park, Sleepy Hollow - Change Order #1 1. Check the electrical wire from power source to 1 l i g h t base $500.00 Removals performed out of the scope of work (Remove curbing in parking lot, remove two trees, remove railing at pavilion, remove picnic grill) include disposal for railing at pavilion or picnic grill) Respectfully, Sam Sc'ivone President SS/kb S500.00 (Does not �BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor of Sleepy Hollow to sign the attached Inter-agency Agreement with North East Westchester Special Recreation Inc. to provide therapeutic recreation for individuals with disabilities. Moved: Trustee Capossela Absent: Trustee Carr Seconded: Trustee Stupel Vote: 5-0 �NORTH EAST WESTCHESTER SPECIAL RECREATION, INC. INTERAGENCY AGREEMENT This agreement made on the (1st.) day of (January), (2012 by and between North East Westchester Special Recreation Inc., a NFPC organized pursuant to laws of State of New York and the Town of Mount Pleasant, a municipal corporation of the State of New York, the Town of New Castle, a municipal corporation of the State of New York, the Town of Bedford, a municipal corporation of the State of New York, the Town of Somers, a municipal corporation of the State of New York, the Town of Lewisboro, a municipal corporation of the State of New York, the Town of North O^Ale, a municipal corporation of the State of New York, the Village-Town of Mount Kisco, a municipal corporation of the State of New York, the Village of Sleepy Hollow, a municipal corporation of the State of New York, the Village of Pleasantville, a municipal Corporation of the State of New York, The Town of North Salem, a municipal corporation of the State of New York, The Town of Pound Ridge, a municipal corporation of the State of New York, The Village of Briarcliff Manor, a municipal Corporation of the State of New York; shall enable said municipalities the opportunity to provide a collective program of Therapeutic Recreation services for individuals with disabilities through participation in (North East Westchester Special Recreation Inc.) Now, therefore, the parties hereto agree as follows: FIRST: SECOND: The parties shall jointly operate a therapeutic recreation program for individuals with disabilities residing or domiciled within the corporation limits of their respective municipalities irrespective of age or degree of the disabling condition. The program shall be funded through each municipality in accordance with a schedule of fees attached hereto and made part hereof establishing respective local shares which shall be in addition to any third party sources of funding. Additionally, the parties agree to help with fund raising events in support of North East Westchester Special Recreation Inc. Said local share shall be paid to North East Westchester Special Recreation in two installments; the first before the last day of February, and the second on the last day of July in any calendar year in which this agreement shall be operative. �THIRD: The substantive program policy shall be the joint responsibility of all the parties; but shall be carried out administratively by North East Westchester Special Recreation, Inc.; in the manner as any other programs for which said municipality would otherwise individually be responsible. Administrative services include, but are not limited to, accounting, payroll, legal, personnel, insurance, and risk management. In addition, the agency on behalf of the program, may apply and receive grants and other third party sources of revenue and may further enter into agreements on behalf of the program with other governmental agencies and non-profit organizations providing full or partial support of any program or activity to be provided hereunder. FOURTH: The Board of Directors, consisting of the Recreation Department Chief Administrator from each of the parties, shall have policy making power for the program and which shall further have the power to adopt rules, regulations and procedures for the governing of the program affairs in a manner consistent herewith. FIFTH: North East Westchester Special Recreation shall procure and maintain liability insurance at its own cost and expense relating to all activities sponsored by and performed by the program, which insurance shall protect the interest of the parties hereto as named insured. Members of the North East Board of Directors shall be indemnified should suit be brought against them. A copy of the insurance coverage is submitted herewith naming North East Westchester Special Recreation, Inc. as the insured party to the benefit of the individual municipality. SIXTH: The chief fiscal officer of North East Westchester Special Recreation shall be the Treasurer. SEVENTH: Programs shall be held throughout the participating municipalities, utilizing existing community facilities. EIGHTH: North East Westchester Special Recreation shall provide services for residents of participating communities and will accommodate non-resident participants in accordance with agency guidelines currently enforced. �NINTH: TENTH: This agreement shall be effective for the calendar year and upon further agreement of the parties, may be amended and/or extended from year to year thereafter. This Agreement may be executed by the separate signatures of the parties hereto on any number of counter part copies hereof, and each of said executed copies shall become effective when so executed by North East Westchester Special Recreation, Inc. and each particular municipality, and only after all of the municipalities to this Interagency Agreement have been signed, which would then bind all parties thereto. Each counter part signed copy shall be deemed an original, but all of which together shall constitute one instrument. IN WITNESS WHEREOF the parties hereto have executed this agreement as of the date appearing next to their signature below. NORTH EAST WESTCHESTER SPECIAL RECREATION INC. 1/1/12 Date Janet Riley Name Printed Title: Executive Director Municipality/TQwft/yillage of: By: _ UIL Date Name Printed d lie �2012 MUNICIPAL MATCH CONTRIBUTIONS (3-Year Average) Per Capita Per Participant TOTALS .458 151.80 2012 2012 2012 Per Capita Per Part Total Bedford 8,304.91 8,096.00 16,400,91 BriarclifF 3,524.77 3,744.40 7,269.17 Lewisboro 5,644.39 4,958.80 10,603.19 Mt. Kisco 4,572,21 9,867.00 14,439,21 Mt. Pleasant 11,977.16 10,069.40 22,046,56 New Castle 8,010.88 6,527.40 14,538,28 North Castle 4,968.84 1,771.00 6,739,84 Sleepy Hollow 4,219.10 1,669.80 5,888,90 North Salem 2,369.23 2,277.00 4,646.23 Pleasantville 3,284.78 4,250.40 7,535,18 Pound Ridge 2,164.51 4,098.60 6,263,11 Somers 8,402.47 10,120.00 18,522,47 67,443.25 67,449.80 134,893.05 Note all figures are carried out 6 decimal places. �North East Westchester Special Recreation 2012 Participant First Last Address Town Zip Municipality Jeannie Aubucci 49 Hudson Terr Sleepy Hollow 10591 Sleepy Hollow Jeanne Aubustin 49 Hudson Terr Sleepy Hollow 10591 Sleepy [lollow Ruthie Carrol 49 Hudson Terr Sleepy Hollow 10591 Sleepy Hollow Jane Clark 49 Hudson Terr Sleepy Hollow 10591 Sleepy Hollow Lauren DeSalvo 49 Hudson Terr Sleepy Hollow 10591 Sleepy Hollow George Haverbedi 258 Farrington Ave. Sleepy Hollow 10591 Sleepy Hollow Melissa LaBelle 49 Hudson Terr Sleepy Hollow 10591 Sleepy Hollow John Reid 258 Farrington Ave. Sleepy Hollow 10591 Sleepy Hollow Bobby Slavir 258 Farrington Ave. Sleepy Hollow 10591 Sleepy Hollow Paulo Teixeira 52 Holland Ave Sleepy Hollow 10591 Sleepy Hollow Steve Weiner 258 Farrington Ave. Sleepy Hollow 10591 Sleepy Hollow �Whereas, the Sleepy Hollow Ambulance Corps has requested the Board of Trustees hire personnel to complete paperwork mandated by NYS for quality assurance/quality improvement and to file paperwork for revenue recovery, and Whereas, the Public Safety Committee is recommending to the Board of Trustees that said personnel be hired; Now Therefore be It Resolved, the Board of Trustees hereby authorizes the Mayor to enter into a consulting retainer with Dana Guzzo to perform the aforementioned tasks, and Be It Further Resolved that Ms. Guzzo shall be paid the sum of $600 per month pursuant to a retainer agreement to be drafted by village counsel effective upon mutual execution of the retainer, Be it further resolved that Ms. Guzzo shall be an independent consultant, not a parttime employee. Moved: Trustee Wompa Absent: Trustee Carr Seconded: Trustee Stupel Vote: 5-0 �WHEREAS, the Village of Sleepy Hollow is a duly incorporated municipal body located in Westchester County, New York; and WHEREAS, on November 19, 1926 the Village of North Tarrytown (now Sleepy Hollow) did enter into an easement agreement with John D. Rockefeller for the creation of a municipal reservoir located in the Town of Mt. Pleasant, New York; and WHEREAS, the Village's existing reservoir has a capacity of approximately 800,000 gallons, which heretofore had been adequate to serve the water supply needs of the Village of Sleepy Hollow; and WHEREAS, during the course of environmental reviews for various projects located within the Village, the Westchester County Department of Health (DOH) indicated that the Village's water supply storage system was inadequate and needed to be expanded to meet current Health Department standards; and WHEREAS, beginning in the spring of 2002, the Village did initiate a series of engineering studies to evaluate the eventual size and supply requirements of the Village's water supply system; and WHEREAS, on November 12, 2002, the Mayor and Board of Trustees of the Village of Sleepy Hollow (the Village Board) did circulate a Notice of Intent to Act as Lead Agency for a proposed municipal water supply improvement project; and WHEREAS, the municipal water supply improvement program includes the construction of an expanded reservoir storage system, enhancement to the water transmission system and upgrading the Village's pump station (the Proposed Action); and WHEREAS, the Village Board would be the primary funding agency and approval authority for the proposed municipal water supply improvement project; and WHEREAS, on March 4, 2003, the Mayor and Board of Trustees of the Village of Sleepy Hollow did declare themselves to be the Lead Agency for the environmental review of the proposed municipal water supply improvement project; and WHEREAS, on March 25, 2003, the Lead Agency, based on the information presented in the environmental assessment form and supporting documentation, declared that the Proposed Action may have a significant effect on the environment, and that a Draft Environmental Impact Statement (DEIS) will need to be prepared; and WHEREAS, on June 11, 2004, the Lead Agency received a preliminary DEIS that was reviewed for completeness with respect to the scope, content and adequacy of the information presented therein; and �WHEREAS, on August 10, 2004, the Lead Agency did declare the Draft Environmental Impact Statement to be complete and adequate for circulation and public comment; and WHEREAS, the Lead Agency did hold a public hearing on the DEIS on September 21, 2004 in which all members of the public wishing to be heard will be provided an opportunity, and a comment period for written comments held open until October 12, 2004; and WHEREAS, the Lead Agency commenced with the preparation of responses to the comments raised including the commission of separate reports related to utility design, ecological assessment and visual simulations; and WHEREAS, the Lead Agency did consider two additional alternative locations for a municipal reservoir, including a location at the Phelps Memorial Hospital and analyzed those locations in the FEIS; and WHEREAS, after reviewing the FEIS document, the Village Board, on November 7, 2006 did accept the FEIS as complete and adequate for public review and comment; and WHEREAS, on November 28, 2006 the Village Board did hold a public hearing on the FEIS; and WHEREAS, on December 19, 2006, the Village board did issue Environmental Findings that selected a location at the Phelps Memorial Hospital site as a preferred location; and WHEREAS, the Village did engage in negotiations with the Hospital regarding an easement and did evaluate in more detail the anticipated costs, both one-time capital improvements and long term annual costs, of creating a new water distribution system in the Village that required the creation of separate high and low pressure systems dividing the Village; and WHEREAS, based on an evaluation prepared by the Village's consulting engineer, the Village Board has requested that additional alternatives be considered at the existing easement site, including but not necessarily limited to, excavating downward utilizing the existing easement area; incorporating a tank within a tank system; or a hybrid of the two. NOW, THEREFORE, BE IT RESOLVED, that the Village Board, acting as Lead Agency, under SEQRA, has caused to be prepared additional Environmental Documentation for review by other Interested and Involved Agencies and members of the public prior to the Village Board making a decision as to a possible new location or alternative for resolving the Village's water storage issues; and BE IT FURTHER RESOLVED, that prior to making a decision as to a new location or alternative, the Village Board will hold a public hearing on January 17, 2012, in which all members of the public will be provided an opportunity to be heard and that a written comment period on the Environmental Documentation will be held open until a date to be determined by the Village Board. Moved: Trustee Campbell Seconded: Trustee Schroedel Abstained: Deputy Mayor Capossela Absent: Trustee Carr Vote: 4-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-01-03_RES-01-05 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/01c59d34806e81ae21231f1caeb46662.pdf c57ea67ca03a87dc1a5f4a18eb56db78 PDF Text Text Meeting Date: Resolution #: 01/10/2012 01/06/2012 Appoint Part-Time Boolckeeper Wliereas there Is a need to cover duties In the Village's Finance Office and, Wliereas a part-time Bookkeeper Is needed to assist In the dally operation of the Finance Office, Now be it Resolved that the Board of Trustees does hereby confirm the l^ayor's appointment of Jacqueline Johnson of Mt. KIsco, NY to a part-time position of Bookkeeper, not to exceed 17.5 hours weekly In the Finance office effective January 17, 2012 at an hourly salary of $23.00. Said appointment is subject to a probationary period of twelve to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Schroedel Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-01-10_RES-06 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/24809210286df6dcd7c8e7e0a7de6000.pdf 41f25a4e34d058c4652cf55265cf56f3 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow The Board of Trustees of the Village of Sleepy Hollow held a Work Session on Tuesday, January 10, 2012 at the Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Thomas Capossela Bruce Campbell Barbara Carr Karin Wompa Evelyn Stupel David Schroedel Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Greg Camp, Police Chief Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. MAPPING PROJECT - The Village hired Peter Basha to map all the street signs in the innervillage to identify whether or not they are consistent with the code. Mr. Basha gave a status report on the work that he has done so far. He expects to be finished by the end of January. Once all the data is collected, Chief Camp will help determine which signs need to be replaced, removed or altered. GRANT UPDATE - Fiona Hodgson gave a status report on all grants (See attached spreadsheet). The grants range from being current applications to being totally complete. Several major Village projects like Bamhart Park and the Senior Center were partially funded through grants. CODE REVISIONS - The Board continued its discussion on code revisions. Janet Gandolfo led the discussion. Items covered included the Code of Ethics, Public Access to Records, Alarm Systems, Alcohol Beverages, Filming, Parks and Recreation Areas, Peddling and Soliciting, Street and Sidewalks, Handbills and Posters, Garbage and Recycling, Building Code Violations, the Architectural Review Board, Storm Water Management and Fees. The Mayor announced that a petition was submitted to amend the code to allow ball playing in the streets (attached). �EXECUTIVE SESSION At 8:45 p.m., on a motion made by Trustee Campbell and seconded by Trustee Carr and carried unanimously the Board moved to executive session to discuss a personnel matter. At 8:55 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Campbell and carried unanimously the Board moved out of executive session. SPECIAL SESSION At 8:56 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Capossela and carried unanimously the Board moved to special session. Motion was made by Trustee Schroedel and seconded by Trustee Stupel to authorize the hiring of Jacqueline Johnson to the position of part-time bookkeeper at a rate of pay of $23/hr. The motion passed 6-0. Motion was made by Trustee Schroedel and seconded by Trustee Campbell to move out of special session. The motion passed 6-0. At 9:00 p.m. the meeting was adjourned. Respectfully submitted, Anthony 6iJ cio. Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-01-10_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5ed817023355c1213b2d28c01935f8ce.pdf c510cc423eabaa5e5f66caade9a89aac PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, January 17, 2012 Village Hall, 28 Beekman Avenue, Sleepy Hollow, and New York. Present: Mayor Kenneth G. Wray Deputy Mayor Thomas Capossela David Schroedel Barbara Carr Bruce Campbel Karin Wompa Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief Dolph Rothfeld, Village Engineer David Smith, Village Planner At 7:10 p.m. the Mayor called the meeting to order with a pledge to the flag. Mayor asked for a moment of silence in memory of Ex-Chief Dominick Gagliardi from Union Hose Engine Company # 2, Ex-Chief Elmer Kenyon from Pocantico H&L #1, Ex-Chief John Morabito from Rescue Hose Co. #1 and Ex- Chief John Blascik from Rescue Hose. Public Hearing Water Reservoir: The Village Clerk read the public hearing notice aloud for the record. A letter received by the Village Clerk's Office from the New York State Office of Parks, Recreation and Historic Preservation was entered into the record. See attached. David Smith, Village Planner of VHB, presented the Mayor and the Board of Trustees with a power point presentation regarding the water reservoir. See attached report. At this time the Mayor opened the Public Hearing and evoked the 5 minute rule. Mario Belanicii of North Washington Street addressed the Mayor and the Board of Trustees and asked how many gallons the old water tank hold. He also suggested the Village should keep the old tank for emergencies. Sean Roach of Sleepy Hollow addressed the Mayor and the Board and asked about prefabricated water cylinders. �Dolph Rothfeld, Village Engineer responded that such would be impossible to use because of the welding of the tank. There were no further comments at this time. I^ayor adjourned meeting to January 31, 2012. Public Hearing Taxicabs: The Village Clerk read the public hearing notice aloud for the record. A letter received from John Anderson regarding the taxi laws Chapter 373, was entered into the record. Mayor opened the Public Hearing at this time and evoked the 5 minute rule. Chief Camp addressed the l^ayor and the Board of Trustees and suggested that Westchester County does the licensing for drivers and also all the background checks. The Chief also suggested and proposed that the Village continue to require cabs be inspected twice a year to make sure they're in compliance with local laws. At this time there were no comments from the public. Trustee Shroedel moved to close this public hearing. Trustee Carr seconded. It was unanimous. Approval of Warrants: Trustee Carr moved, seconded by Trustee Schroedel to approve the Warrant of $415,225.14. It was unanimous. ADProvai of Minutes: Trustee Campbell moved, seconded by Trustee Schroedel to approve the i^inutes of 12/3/2011. It was unanimous. Mayor announcements: Mayor announcement upcoming events at the Warner Library in Tarrytown for January 21, 2012; including a franchise career workshop. Mayor stated that he enjoyed the concert by the Ebony Hillbillies' Band. Public Comments: evolced the 5 minute rule Mayor opened the Meeting to the public at this time and evoked the 5 minute rule. Mario Belanich of North Washington St in Sleepy Hollow addressed the Mayor and the Board and asked when the Village Calendar would be ready. �Trustee Wompa responded that it will be delivered within a week or so. Mr. Belanlch also stated that taxicabs are parking on the streets. There were no further comments at this time. Trustee Reports: Trustee Schroedel- reported that the Public Safety Committee and Village Counsel have reviewed the fire truck bids, and Fire Chief Korzelius will be making a presentation in the near future. Trustee Schroedel stated that Thursday of the previous week, New York City turned off the Village's water and Shaft 9 is now operating in its place. Trustee Carr Nothing to report Trustee Campbell reminded everyone that the next Work Session meeting is January 24*^ and will take place at Kendal on Hudson starting at 7:30pm. Deputy Mayor Caoossela reminded everyone to put out Christmas trees for pick up but to remove all ornaments and lights. Also, asked residents to remove any and all basketball nets from the streets into driveway for the trucks to be able to plow. The TNT sign up is this weekend at Village Hall and the following weekend at Washington Irving School. Deputy Mayor asked the General Foreman at this time to explain the water main break situation that took place on January 8^ 2012. Richard Gross. General Foreman, addressed the Mayor and the Board of Trustees at this time and briefly explained the water main break at Shaft 9. The Police Department notified the General Foreman at approximately 12 Midnight on January 8*^. A water main line broke outside of the Shaft 9 building in 3 places and the reservoir suffered a steep loss. The water department staff, the engineering staff and the contractor responded quickly to correct the problem. Water was being supplied to the Village by means of a 5" fire hose from a fire hydrant outside of the new station to a fire hydrant on Sleepy Hollow Rd. The reservoir was brought back to full capacity Monday afternoon, and all repairs were corrected by Tuesday, and normal operations were back in service. Mayor stated that the conserve water alert stayed on to ensure that the Village had enough water for other emergencies. Mayor complimented the staff and stated they did a great job. Trustee Womoa Reported that the Village calendars will be mailed out within two weeks. Trustee Stupel Reported that the Building Department investigated one hundred and thirty four (134) complaints and issued three hundred and three (303) violations in one hundred and three (103) cases, in 2011. Thirty one (31) cases were brought to Village court with all thirty one (31) cases successfully prosecuted resulting in court judgments. Most importantly, the safe housing and code enforcement program successfully removed twenty two (22) illegal apartments and thirty (30) illegal occupancy conditions. �Administrator's Report: Mr. Giaccio reported that this Saturday, between 10am-3pm is Health Day and Blood Drive Day at the James Galgano Senior Center. We're looking for Blood Donors and volunteers to join the Ambulance CorpsThe Ichabod's landing underwater inspection for the slnl< hole was completed today and a report will be submitted soon. The Village was awarded two Community Development Block Grants, one for decorative lights on Beekman Avenue and one for a new sewer on Cortland Street. The Village applied for seven (7) grants and may reapply for five (5) other projects if funds become available in the future. If the CDBG program is discontinued no projects will not be funded. The Treasurer and Administrator have started the preliminary work in the 2012/13 budget. Resolutions: (see attached) Old Business: Trustee Stupe! asked about for the total Halloween expenses. The Treasurer responded that invoices are still being paid and that the final total is not yet available. Trustee Stupel also asked about the after school program fees. Mayor reported receiving a letter from Richard Piano, President of the PMIA, regarding opposing to the reduction in the number of lanes in Route 9. Mayor stated this is a state road and that the State will have to decide. Communications; The Village Clerk announced that new and renew applications for liquor licenses for EI Mango Bar and JD Doyle's have been filed with the Clerk's office. Public Comments: Mayor opened the Meeting to the public at this time and evoked the 5 minute rule. There were no comments at this time. At 8:30 p.m. on a motion by Trustee Schroedel, seconded by Trustee Carr, the meeting was adjourned. Respectfully submitted, PaulaA. McCarthy Village Clerk / �ATIOH 4r NEW VOftK STATE New York State Office of Parks, Recreation and Historic Preservation Andrew M. Cuomo Governor VILLAGE CLERK Rose Harvey Commissioner JAN 17 2012 Linda G. Cooper Regional Director RECEIVED Lucy R. Waletzky State Council, Chair laconic Region, Ctiair laconic Region • PO Box 308, 9 Old Post Rd, Staatsburg, NY 12580 845-889-4100 Fax:845-889-8321 www, nysparks.com January 17,2012 The Honorable Kenneth G Wray Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Dear Mayor Wray: The New York State Office of Parks, Recreation and Historic Preservation appreciates the opportunity to comment on the resolution passed by the Village of Sleepy Hollow on January 5,2012, regarding a capital project to provide more water storage for the Village of Sleepy Hollow. Having followed the issues and alternatives facing the Village for the post several years regarding the choice of a suitable new tank location, the State notes its position remains the same as stated in the letter submitted as part of the Final Environmental impact Statement in 2006 from Daniel Kane, then the Director of Resource Management for the Agency. "In closing, we wish to reiterate in the strongest terms possible that this proposed water storage facility is viewed by this agency as a significant intrusion into the Park Preserve and that it will have significant adverse impact both during construction and during its operation." We recognize the issues facing the Village with respect to water storage requirements and strongly urge consideration of the alternative sites. We wish to suggest a new possible alternative site be examined for viability, just off Route 9 in the Rockwood Hall portion of the park, essentially across from the Archville Fire Station. There is a meadow bordered by a stand of woods that might provide a location with easier vehicular access and less impact to the sensitive trail and bird conservation area associated with the other Rockefeller State Park Preserve locations. We look forward to a continuing discussion with the Board as it seeks to find a way to increase its water storage capacity. Sincerely, (""TV 9.^-^ V xLinda G. Cooper Regional Director, Taconic Cc: Thomas Alworth, Deputy Commissioner Edwina Belding, Natural Resources Alix Schnee, RSPP Manager Garrett Jobson, Capital Facilities Lucy Waletzky, State Council and Taconic Region, Chair state Parf<s and Historic Sites in the Counties of Columbia, Dutchess, Putnam and Westchester An Equal Opportunity Employer/Affirmative Action Agency ^ printed on recycled paper ��I I ^ ^ ; ! N, • * l ' ^ ^>^,>MOIJNT PLEASANT^'" •€:• L. 1 •'''*• •:. o i i / : > «(f) y ^ I I BJ ^h. -.^^ / m^.. &^^ ' t ^ ^KA^V^nifco Hilti^: ' ^ vnGatanc Wl •<; >..^ I ^'^^^ - ^ - ^ .^^-""'^^ v^-^"'^ , >^"" .^i �NEW YORK LIFE Reservoiry^ \ .. TOWM Of MOUNT PLEASAffT CArSKtU AQUEOUC' AQUECfUCT TAP Exhibit i-; W A T E R S\t WATER SUPPLY IMPRO\ Village of Sleepy Hoik SOURf I • J. kohcn !"i>UlKiii & AwKi.iii:s. I I. C. Siiciardi (6 Schiff. tiu: - I'limiiinu int �View point C - from the carriage road, "Overlook Trail" Piioto by Creative Visuals, Inc. �The Problem: , r The existing reservoir capacity does not meet current NYS Health Department standards and planned future needs. It's a matter of storage not supply. ' �Future Capacity Calculations Water Demands Gallons Per Day Current Average Daily Flow 1,100,000 Projected Population Increase, including Specific Development Proposals 569,500 (includes approx. 400,0C for GM) Water Service to New York Life building 116,000 Fire Flow Storage 630,000 Total Capacity Needed 2,415,500 Source: Dolph Rotfeld Engineering �Existing Infrastructure and Engineei Parameters 800,000 ± gal. existing storage capacity (80 > in service). Reservoir elevation at 410'. Provides water pressure sufficient to meet the needs of the community. Altering base elevation affects water pressure particularly for places of public assembly (e.^ S.H. High School and Phelps Memorial Hosp �HUDSON RIVER \ 3D31 32 33 34' 1 \ 3e 37 38 i.LTb ^ VILLAGE OF SLEEPY HOLLOW \ ^ VILLAGE OF TARRYTOWN f *, : / HIK TOWN OF MOUNT PLEASANT % SI �Alternative water tank sites evaluated o the following criteria: base elevation, property ownership, land use, location 1 developed property, land acquisition availability, transmission line connectic to the system, visual impacts, site access, and distance to pump station. ��^i^'^T HT ^ • ^ ^ "1 ^ . ^ k r .'^ MOUNT .PLEASANT- iK\ ••# MUf .* . . -- 'T .jf^' ears '^ii^*dL ^^^^N^*ii)(^^ M'V; 1^ �'" ^ J fw>- ***** CtXPUI. hfllEt ', • • •r«y!«iWB r a s^^^^^r i « m » • • • • HU B n i s B ir • • o i u - u ZTSUSS I AClBbH' IFIMt W/. J>". ViCST^ (MUPHKKA:^ ^^ 3IE c£cill£l:i i^atit^im * - l i - £ i £ - I « » W M M >|itw » �Red outline depicts location of intervening vegetation from view point perspective to the proposed tank location �Simulated view of the tank depicting the approximate post-construction removal of intervening vegetation �View point C - from the carriage road, "Overlook Trail" iffi?JTi%Jt*' Photo by Creative Visuals, Inc. �Simulation of removal of existing storage and inclusion of proposed landscape ti ._^_Sfev^|>*'_ _ :^ �Alternative Constructing storage for 2.42 million gallons within the confines of the existing reservoir easement area. ^ �a-aoai- 9 e6> TAMK u \B.JSL. EXISItNC CIKS^D incRtXJND Tffin. STHUCTURE: SETCTfON r '_J [-EXIST, CRADE i 0_ *}B± iiuj=ur �view roini u - laKen rrom ine KOCKereHer t>iaie rarK h^reserve carriage in approximately 236' south of the proposed tank Computer simulated photo by Creative Visuals, Inc. �View Point A - taken from the Rockefeller State Park Preserve carriage tn approximately 378' north of the proposed tank Computer simulated photo by Creative Visuals, Inc. �View Point C - taken from the Rockefeller State Park Preserve carriage tr along the northeast side of Swan Lake Computer simulated photo by Creative Visuals, Inc. �View Point E Tal<en from the rooftop deck of Kykult Computer simulated photo by Creative Visuals, Inc. �carriage trail, approximately 236' south of the proposed tank Photo by Creative Visuals, Inc, & Virtually Real, inc, �i^stA-- 4 ' --J tftfF^ �Construction Related Impac Excavation of approx. 34 feet Commencement in late fall to avoid peak par] usage. Incorporation of Best Management Practices construction and rock removal., Use of existing easement for access. Restoration of trails to OPRHP standards. �Table 1 Estimated Cost Parameters Selected Alternative Sites 0 pi ion Tank Structure Phelps Site $1,702,300 T Existing Reservoir $3,549,400 Easement SO EKCsvation Existing $1,835,500 $0 Reservoir - Tank in tank $2,016,500 TBD Sisters Gate RSPP Location $1,798,500 TBD Cost Parameters (estimated) Infrastructure Landscaping Construction contingency (pumps and and Remediation piping) $436,455 $25,000 $2,637,250 Totals $4,801,000 Ad An Ex| $9 $935,000 $152,000' $436,640 $5,100,000 $0 $130,000 $152,000 $211,750 $2,329,250 $0 $450,000 $100,000 $256,650 $2,823,150 $0 $30,000 $152,000 $198,050 $2,178,550 50 • 1. in Exchange for provldingthe easement Phelps was requestirtg a lower rate for wster usage. 2. Cost principaiiv associate^} with landscapltig and re-gradlng the carriage tra isto OPFHP standards. 3. Based on additional manpower and materials necessary to operate the addiHonal system. A, As noted in the Project Background and Summary, in the event thai the V llage moves forward with the Phelps aitematfve thfi Village will incur a cost of approximatetv $$722,850 for maintenance of the existing reservoir stj ucture. i n the event the Phelp$ site wa& retained. �--:^ Rw 'i L Resenofr\^ / ••> ^ ^ MOI'NT PLEASANTv" It** 1^ Pii: /- •:-... ?'^mj;'S; y \'^ /Cr^^i^^ m ti^O^^ . jj'j • : I••;••• j - 7 •>• )m •••: v ^ ^ ' " " ' V > f'ir'^ [.. ^ suit i "HOLLOW ^r'-^^-v '^ ' ^ " 1• ^ "••"••. rM '.' r .-< '^\ ;a.i__„. •• r I -i-»»f|ft-'J-.-^ J" ft' i - 't �John Anderson 136 Stagecoach pass Stormville, NY 12582 Board of Trustees of the Village of Sleepy Hollow 28 Beekman Ave. SleepyHollow, NY 10591 1/17/2012 RE: Amendment to village taxi laws Chapter 373 Sirs / Madams, My Name is John Anderson. As some of you know, I have 19 years experience in the taxi / !imo business. I am unable to attend tonight's board meeting for personal reasons but would like my letter considered and made public record. After reviewing the proposed amendments to the village code pertaining to taxicabs, I would ask the village trustees to refrain from voting on this issue or the amendments unti! the clarification of "Muni-cab" is more clear. I have attempted to contact the WCTLC on 3 separate occasions to acquire an explanation or definition of such a phrase. ) have also researched the internet and the WCTLC rules and regulations for such a phrase with no results. In the current code, there are several other parts of the chapter that are outdated including the requirement of "snow chains' being used during inclement weather. I would actually recommend that a new chapter for taxicabs be adopted since the original was adopted in 1956, 56 years ago!. In summary, I would like the village to postpone voting on this issue and keep open the discussion on this issue until the next board meeting, until the term "muni-cab" can be determined. It can then be decided if such a move really makes better for rider's safety. Respectfully, John Anderson �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-01-17 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/befc8cd848b0edd9fa817a196b448677.pdf 6e7b4a386ba2c4aa7434c456c080b811 PDF Text Text Meeting Date: 01/17/2012 Resolution # 01/07/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Terminate Senior Bookkeeper WHEREAS, Amalia Macedo has been absent from her employment from the Department of Finance in excess of one year, and WHEREAS, Civil Service Law permits the termination of employees who have been absent from their employment in excess of one year; and WHEREAS, Mrs. Macedo has been served with proper notice regarding the village's intention to terminate her employment, NOW, THEREFORE, BE IT RESOLVED, the employment of Amalia Macedo with the Village of Sleepy Hollow is hereby terminated effective immediately. Moved: Deputy Mayor Capossela Seconded: Trustee Stupel Vote: 6-0 �Meeting date: 01/17/2012 Resolution #: 01/08/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt the Redistricting within the Village of Sleepy Hollow Whereas, the federal government has completed the 2010 census; and Whereas, as a result of the census count in Westchester County, certain voting district lines have been redrawn by the Westchester County Board of Legislators; and Whereas, the district lines within the Village of Sleepy Hollow has been affected by results of the census count; and Whereas, the County Board of Legislators has made the following changes to districts wholly located within the Village of Sleepy Hollow: Districts 5 and 21 were merged into one district numbered 5. Districts 7 and 8 were merged into one district numbered 7; and Whereas, the elections within the Village of Sleepy Hollow are conducted by the Westchester County Board of Elections; Now, therefore, be it resolved the Board of Trustees of the Village of Sleepy Hollow hereby adopts the redistricting plan approved by the Westchester County Board of Legislators for the districts located within the Village of Sleepy Hollow. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 01/17/2012 Resolution #: 01/09/2012 Resolution to Schedule Grievance Day BE IT RESOLVED that the Assessor of the Village of Sleepy Hollow has prepared the Tentative Assessment Roll for the current year, and that said Assessment Roll will be filed with the Village Clerk at her office in the Municipal Building, 28 Beekman Avenue, Sleepy Hollow, New York on February 1, 2012, where it may be seen and examined by any persons at all times during business hours between 8:30 AM and 4:30 PM until the 21^' day of February 2012 and that on such day in the Board Room, Municipal Building, 28 Beekman Avenue, in said Village, between the hours of 4 PM and 8 PM, the Board of Trustees of said Village, sitting as the Board of Assessment Review, will meet for the purpose of hearing complaints in relation thereto, on the application of any person considering himself aggrieved thereby. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-01-17_RES-07-09 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b953128855f48354e38ce6f129efcafc.pdf 606858e7960ba72e3460231409301433 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow The Board of Trustees of the Village of Sleepy Hollow held a Work Session on Tuesday, January 24, 2012 at Kendal-on-Hudson, 1010 Kendal Way, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Bruce Campbell Barbara Carr Karin Wompa Evelyn Stupel Trustees David Schroedel (absent) Thomas Capossela (absent Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Greg Camp, Police Chief Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:30 p.m. MAYOR'S ANNOUNCEMENTS - Mayor Wray introduced the Village Board and staff and informed the audience that public comments are permitted. CODE REVISIONS - Mayor Wray summarized the process of revising the village code. The Village Board has spent a great deal of time and effort on this project, which should be completed this spring. Ann Layden wanted to know where the proposed code revisions could be found. Trustee Wompa noted that all the proposed changes are available on the Village website. WATER SYSTEM UPDATE - Trustee Wompa gave an overview of the Village's water system and explained why it is necessary to construct a new water tank. The Village Board has set a public hearing on the water tank and is reviewing various options. - Jack Gasko asked if everything is being done politically to get permission to construct the tank on the New York State Presei"ve. Trustee Campbell responded by saying that all avenues are being pursued including political pressure. He noted that this effort has resulted in other locations being identified. �Dorothy Bone asked where the current tank was. Mayor Wray responded. Norman Sissman and Peter Davis said that the tennis courts near the Phelps water tank have been redone using funds received from Kendal residents. SNOW AND ICE AGREEMENT - The Village Board reviewed a draft snow and ice agreement sent to the Village from the New York State Department of Transportation. The agreement enables the Village to receive funds for plowing Route 9 and Route 448. Mayor Wray asked that a resolution to approve this agreement be on the next Board meeting agenda. TRAFFIC ENFORCEMENT IMA - The Village Board reviewed an inter-municipal agreement with the County of Westchester for traffic enforcement. Chief Camp explained that the Village receives funds from the County to enforce aggressive driving. Discussion ensued. Mayor Wray asked that a resolution to approve this agreement be on the next Board meeting agenda. PUBLIC COMMENTS Jennifer Lobato - Church recognized Daphney Nickel and complimented Chief Camp and Sean McCarthy. Ms. Lobato-Church is on the Police Advisory Committee and Zoning Board and has worked with both department heads. Jean Macintosh and Peter Davis complained that teenagers were illegally parking in spaces designated for Kendal residents. Chief Camp responded. Juanita Carmen asked is there could be a sidewalk from the Route 9 bus stop up to Phelps. Discussion ensued. Cobb Stewart asked if the code revisions were at the library. Trustee Wompa said that she believed they were, but if not, she will make sure that the library gets them. At 8:30 p.m. the meeting was adjourned. Respectfully submitted, Anthony diaccio, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-01-24_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/eb5eed8154a01e69dc9660803a253e4b.pdf 4323cabdf0b13a3e590fb7c5e119e93e PDF Text Text Meeting Date: 01/31/2012 Resolution #: 01/13/2012 Whereas, the Board of Elections of Westchester County, has re-drawn the district lines for election districts with the Vii/age of Sleepy Hollow; and Whereas, said re-districting is based upon the number of voters in each district; and Whereas, the Board of Trustees of the Village of Sleepy Hollow agrees with the re-districting; Now therefore be it resolved, that districts 1 through 7 shall be coterminous with the boundaries of the districts used in Mount Pleasant for the November General Election, Be it further resolved that the Vii/age of Sleepy Hollow has the following nine (9) election districts, in the village election to be held on March 20, 2012, and the following polling places will be opened to voters from 6:00 am to 9:00 pm: 1st Election District Union Hose Co. Firehouse 129 Cortlandt St. Sleepy Hollow, NY 2nd Election District Union Hose Co. Firehouse 129 Cortlandt St. Sleepy Hollow, NY 3rd Election District 4th Election District Fire Headquarters 28 Beekman Avenue, Sleepy Hollow, NY Rescue Hose Firehouse 11 Lawrence Avenue, Sleepy Hollow, NY 5th Election District James Galgano Senior Center 6th Election District Hudson Valley Writers' Center 7th Election District 55 Elm Street, Sleepy Hollow, NY 300 Riverside Drive, Sleepy Hollow, NY Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY 10th Election District Hudson Valley Writers' Center 11th Election District The Commons Building 300 Riverside Drive, Sleepy Hollow, NY Kendal-on-Hudson 1010 Kendal Way, Sleepy Hollow, NY Moved: Deputy Mayor Capossela Seconded: Trustee Wompa Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-01-31_RES-01-13 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/909f86309f76af73aa9bd437a21c1b43.pdf 3233953bd66ec7e7a248ff0ca0a60225 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow The Board of Trustees of the Village of Sleepy Hollow held a Work Session on Tuesday, February 7,2012 at the Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, N.Y. Present: Mayor Kenneth G. Wray Thomas Capossela Bruce Campbell Barbara Carr Karin Wompa Evelyn Stupel Trustees David Schroedel Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Rich Gross, General Foreman Mayor Wray called the work session to order at 7:00 p.m. TRI-STATE TRANSPORTATION CAMPAIGN PRESENTATION - Veronica Vanterpool and Vincent Pellecchia representing the Tri-State Transportation Campaign appeared before the Board to discuss the proposed Tappan Zee Bridge Project. Ms. Vanterpool and Mr. Pellecchia are advocating for mass transit to be including in the plans for the bridge. Discussion ensued. HOME RULE REQUEST - The Board reviewed a horne rule request resolution related to the hotel tax. Mayor Wray asked that this resolution be placed on the next Board meeting agenda. TREE COMMITTEE APPEALS - The Board reviewed documents related to two Tree Committee appeals, one at 124 Hunter Avenue and one at 3 Lakeshore Close. The Board was disappointed with the lack of information provided in their packet. They also asked that the Tree Committee be present at future tree appeals. Discussion ensued. SPECIAL SESSION Motion was made by Trustee Schroedel and seconded by Trustee Capossela to go into special session. Motion carried 5-1 (Carr voted no) Motion was made by Trustee Campbell, seconded by Trustee Carr to table the discussion on tree appeals due to lack of information. Motion failed 2-4 (Campbell and Carr voted aye) �Motion was made by Trustee Campbell, seconded by Trustee Stupel, to over-tum a decision made by the Tree Committee denying a tree permit to Lynn Schaefer of 124 Hunter Avenue. Motion passed 6-0 Motion was made by Trustee Campbell, seconded by Trustee Carr, to over-tum a decision made by the Tree Committee denying a tree permit to Rich Giordano of 3 Lakeshore Close. Motion passed 6-0 Motion was made by Trustee Wompa and seconded by Trustee Stupel to move out of special session. The motion passed 6-0. EXECUTIVE SESSION At 8: 1 3 p.m., on a motion made by Trustee Campbell and seconded by Trustee Carr and carried unanimously the Board moved to executive session to discuss a legal matter. At 9:35 p.m., on a motion made by Trustee Carr and seconded by Trustee Schroedel and carried unanimously the Board moved out of executive session. At 9:36 p.m. the meeting was adjourned. Respectfully submitted, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-02-07_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/894109fc57211b51a8d3855308e0997d.pdf cdd481960250f0beedb87b09c16a5c6a PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, February 14, 2012 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Mayor Kenneth G. Wray Present: Barbara Carr Bruce Campbell Karin Wompa Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Vii/age Treasurer Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman Gregory Camp, Police Chief Absent: Deputy Mayor Thomas Capossela Trustee David Schroedel At 7:01p.m. Mayor Wray called the meeting to order with a pledge to the flag. Approval of Warrants: Trustee Carr moved, seconded by Trustee Campbell to approve the warrant of $574, 115.99 Vote: 4-0 Approval of Minutes: Trustee Campbell moved, seconded by Trustee Carr to approve the Minutes of 1/31/2012 as amended. Vote: 4-0 Mayor announcements: Mayor stated that the recent state audit report is available on the Village's website and encouraged everyone to read it. Mayor stated that the deficiencies noted have been addressed and responded to. Mayor stated that there will be a public meeting at the James Galgano Senior Center on d Thursday, March 22n at 7:00 pm, by the NYSDEC regarding the General Motors Site. Mayor encouraged everyone to attend this meeting and to read the plan, which is available on the Village's website. Mayor thanked JP Doyle's for having the Lombardi Trophy available to customers after the NY Giants won the Super Bowl. �Public comments: Mayor Wray opened the meeting to the public and evoked the 5 minute rule. Don Cateano of 43 Lawrence Avenue addressed the Mayor and the Board of Trustees and stated that members of the Police Advisory Committee should be residents of the Village or business owners. He also disagreed with the possibility of the Village being involved with Pleasantville's community television station in the future. Mayor responded that the Police Advisory Committee Advisory Committee members are appointed by the Mayor and that he appreciates the representation from home owners, renters, business owners, and neighbors. Mayor explained that this Committee's primary role is to foster a good relationship with the residents and it has no power to enforce laws. The Chief of Police conducts the meetings and sets the bylaws, enforces local codes and state laws. Discussion ensued. Mario Belanich of North Washington Street addressed the Mayor and the Board of Trustees and asked if the afterschool program is paying for itself. He also agreed with Mr. Cateano that all committee members should be local residents only. Mayor responded that the after school program is self sustaining. Mayor also stated that he has no intention of adding a residency requirement to this committee. Justin Concecelli of Community Media addressed the Mayor and the Board of Trustees and inquired about the communications committee. Trustee Campbell responded. Discussion ensued. A representative for Carlos Rodrigues addressed the Mayor and the Board and inquired about a zoning situation. Mayor referred this inquiry to the Village Attorney and Zoning Board. Don Cateano of 43 Lawrence Avenue addressed the Mayor and the Board of Trustees and inquired about the communications committee sharing services with other communities. Discussion ensued. Mario Belanich of North Washington Street addressed the Mayor and the Board of Trustees and commented on the headless horsemen statue. Discussion ensued. At this time there were no further comments. �Trustee Reports: Trustee Carr - nothing to report Trustee Campbell - stated that the communications community recently visited the Pleasantville Public Access TV Studio and, it was a very nice facility. There are ongOing discussions which Trustee Campbell believes would be fruitful for our Villages. Trustee Wompa - Reported that the Valentine's Day luncheon at the Senior Center was very nice. th Trustee Stupel - Reported that the Planning Board, scheduled for February 16 , will be having discussions on the Rivers Edge Development and the Open Door Family Medical Center. Trustee Stupel also stated that the village is strictly enforcing the ordinance against littering and routinely issuing tickets. Administrator's Report: Mr. Giaccio reported the following: The General Motors' clean up information is available on-line and in the Clerk's Office. Westchester County has provided flyers on recycling rules which the village will mail to all residents. The Village Hall roof is being repaired because there is a leak that has caused a mold problem. A Muni Meter has been installed on Beekman Avenue near the Municipal Lot and will be operational very soon. The Village has purchased a new sweeper. th The St. Patti's Day parade will be held on March 11 , 2012. Resolutions: (see attached) Communications: The Village Clerk reported the following: th The Westchester County Mobile Shredder will be in the Village on Saturday, February 18 • Grievance Day will be on Tuesday, February 21, 2012. The Board of Elections will be sending out cards to all registered residents advising them of their voting location. The restaurant at 60 Clinton has applied for new liquor license. Mayor Announcements: At 8:00 pm Mayor asked for a motion to go into executive session. Trustee Wompa moved, seconded by Trustee Stupel to go into executive session to discuss potential litigation. It was unanimous. �At 8:15 pm Trustee Carr moved, seconded by Trustee Campbell to come out of executive session. Mayor stated that a potential litigation case was discussed. Public Comments: Mayor opened the meeting to the public and evoked the 5 minute rule. There were no comments at this time. At 8:18 pm, on a motion by Trustee Wompa, seconded by Trustee Stupel the meeting was adjourned. Respectfully submitted, �. Paula A. Mc Village Clerk rthy � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-02-14 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/d115f38176594f82d3cec5c9932312ab.pdf 2b8bc14c1c95869e5bc84ca847b98d38 PDF Text Text Meeting Date: 02/14/2012 Resolution #: 02/14/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Adopting Home Rule Request WHEREAS, the Board of Trustees adopted a resolution on 4/26/2011 supporting the concept of state legislation to impose a room "occupancy tax" on persons occupying any hotel or motel for hire in the Village; and the 4/26/2011 resolution supported such a room "occupancy tax" in all Villages in the Town of Greenburgh as well as the unincorporated portion of the Town of Greenburgh and Sleepy Hollow; and WHEREAS, WHEREAS, Assemblyperson Abinanti has sponsored legislation to permit, at local option, the imposition of a room "occupancy tax" for hotels and motels in the Town of Greenburgh, the six Villages in the Town and the Village of Sleepy Hollow; and since the Village does not have the authority to enact such legislation by local law, the Village must request that the State act on the matter through the adoption of a Home Rule Request; and WHEREAS, the Home Rule Request states in the portion of the document marked "Explanation" the following: WHEREAS, During these difficult economic times, municipalities need additional non­ property tax sources of revenue to fund basic services to keep their communities safe and properly serviced. This legislation will assist the Town of Greenburgh and its Villages and the Village of Sleepy Hollow in the Town of Mount Pleasant to fund necessary services. After discussions with the hospitality industry the bill has been revised to require that the municipality levying the tax set aside one­ sixth of the taxes collected to promote economic development and tourism within the respective municipality. This revenue will help promote economic development and tourism. NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby adopt a Home Rule Request asking the state legislature to adopt Assembly Bill No. 8804 entitled "An Act to amend the tax law, in relation to authorizing the Town of Greenburgh to adopt a local law to impose a hotel/motel occupancy tax for hotels not located in a Village; authorizing specified Village in the Towns of Greenburgh and Mount Pleasant to adopt local laws to impose a hotel/motel occupancy tax in such Villages. Moved: Trustee Campbell Second: Trustee Carr Vote: 4-0 �Meeting Date: Resolution #: 02/14/2012 02/15/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Annual Memorial Day Parade BE IT RESOLVED that the Mayor and Board of Trustees hereby allows the Central Veterans of Tarrytown and Sleepy Hollow to hold its Annual Memorial Day Parade on May 28, 2012 beginning at 9:00 a.m. sharp passing through the Village via North Broadway to Beekman Avenue west to North Washington Street to Patriot's Park. Moved: Trustee Carr Seconded: Trustee Stupel Vote: 4-0 �Meeting Date: 02/14/2012 Resolution #: 02/16/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Sleepy Hollow St. Patrick's Day Parade BE IT RESOLVED that the Mayor and Board of Trustees hereby allows the Sleepy Hollow St. Patrick's Parade Committee, Inc. to hold its Annual St. Patrick's Parade on March 11, 2012 beginning at 1:00 p.m., said parade to last about two hours. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 4-0 �Meeting date: Resolution#: 02/14/2012 02/17/2012 Resolutions of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Attorney to Defend Claim a notice of claim has been filed with the Village Clerk's Office by one Dafon Blacknall against the Village of Sleepy Hollow Police Department regarding an incident allegedly occurring on February 18, 2011; and Whereas, Whereas, the Village's liability insurance policy in this matter is subject to a self-insured retention of $50,000.00 exclusive of defense costs; and Whereas, it is necessary for the Village to defense itself and its employees against said claim; and Whereas, The Village Attorney's retainer agreement with the Village authorizes her to defend such claims; Now, therefore, be it resolved the Board of Trustees hereby directs the Village Attorney to defend the aforementioned claim pursuant to Counsel's retainer agreement with the Village dated OS/26/2009. Moved: Trustee Carr Absent: Trustee Schroedel and Deputy Mayor Capossela Seconded: Trustee Campbell Vote: 4-0 �Meeting date: Resolution#: 02/14/2012 02/18/2012 Resolutions of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Attorney to Defend Claim Whereas, a notice of claim has been filed with the Village Clerk's Office by one Dafon Blacknall against the Village of Sleepy Hollow Police Department regarding an incident allegedly occurring on April 19, 2011; and Whereas, the Village's liability insurance policy in this matter is subject to a self-insured retention of $50,000.00 exclusive of defense costs; and Whereas, it is necessary for the Village to defense itself and its employees against said claim; and Whereas, The Village Attorney's retainer agreement with the Village authorizes her to defend such claims; Now, therefore, be it resolved the Board of Trustees hereby directs the Village Attorney to defend the aforementioned claim pursuant to Counsel's retainer agreement with the Village dated OS/26/2009. Moved: Trustee Campbell Absent: Trustee Schroedel and Deputy Mayor Capossela Seconded: Trustee Carr Vote: 4-0 �Meeting date: Resolution#: 02/14/2012 02/19/2012 Resolutions of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Attorney to Defend Claim Whereas, a notice of claim has been filed with the Village Clerk's Office by one Joseph Mahon against the Village of Sleepy Hollow Police Department regarding an incident allegedly occurring on October 29, 2011 in front of premises located at 8 Barnhart Avenue; and the Village's liability insurance policy in this matter is subject to a self-insured retention of $50,000.00 exclusive of defense costs; and Whereas, Whereas, it is necessary for the Village to defense itself and its employees against said claim; and The Village Attorney's retainer agreement with the Village authorizes her to defend such claims; Whereas, NOW, therefore, be it resolved the Board of Trustees hereby directs the Village Attorney to defend the aforementioned claim pursuant to Counsel's retainer agreement with the Village dated OS/26/2009. Moved: Trustee Stupel Absent: Trustee Schroedel and Deputy Mayor Capossela Seconded: Trustee Wompa Vote: 4-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-02-14_RES-02-14 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/cb45e2a18cf68f94447a90c4e3061222.pdf 1ea08b9a121ff530e9676d2546279933 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, February 21, 2012 at 4:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. The work session took place concurrently with a meeting of the Board of Assessment Review, convened for the purpose of reviewing applications for tax assessment reduction. Present: Mayor Kenneth G. Wray Thomas Capossela David L. Schroedel Evelyn R. Stupel Barbara J. Carr Trustees Karin T. Wompa (absent) Bruce R. Campbell (absent) Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Fred Gross, Assessor Sean McCarthy, Village Architect Greg Camp, Police Chief Mayor Wray called the meeting to order at 4:00 p.m. ASSESSOR PRESENTA nON Fred Gross described the grievance process to the Board. 7 HUDSON STREET SPECIAL PERMIT Architect William Simeoforides made a presentation on a plan to add a basement apartment to a five family house at 7 Hudson Street. The house is located in the Riverfront Zone, which is under the purview of the Village Board. Mayor Wray requested that this issue be postponed until more information is distributed to the Board. Sean McCarthy said that he will provide the Board with this information. GENERAL MOTORS LICENSE AGREEMENT The Board reviewed a draft license agreement to permit the village use of the GM West parcel for four community events. Mayor Wray requested that a resolution on this be placed on the next Board meeting agenda. At 8:00 p.m. on a motion by Trustee Carr, seconded by Trustee Stupel and passing unanimously, the meeting was adjourned. Respectfully submitted, V illage Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-02-21_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/bae2b02c054543a873eb0c31ab206b82.pdf 4f2c25b57036dd6399d0f125f2137f71 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow The Board of Trustees of the Village of Sleepy Hollow held a Board Meeting on Tuesday, February 28,2012 at the Sleepy Hollow Village Hall,28 Beekman Avenue, Sleepy Hollow,N.Y. Present: Mayor Kenneth G. Wray Deputy Mayor Thomas Capossela Bruce Campbell Barbara Carr Karin Wompa Evelyn Stupel David Schroedel Trustees Also Present: Anthony Giaccio,Village Administrator Janet Gandolfo, Village Attorney Sara DiGiacomo, Village Treasurer Greg Camp,Police Chief Rich Gross, General Foreman At 7:10 p.m. the Mayor called the meeting to order pledge to the flag. There was a moment of silence for the mother of former village trustee Sandra Morales who recently passed away. Approval of Warrants: Trustee Carr moved,seconded by Trustee Schroedel to approve warrant 12FEB28 in the amount of$421,530.68. Motion carried 6-0 Approval of Minutes: Trustee Campbell moved,seconded by the Trustee Carr to approve the minutes for February 7, 2012,Motion Carried 6-0 Trustee Schroedel moved,seconded by the Trustee Capossela to approve the minutes for February 21,2012. Mayor Wray noted that there was an error in the minutes because Deputy Mayor opened the Board of Assessment Review meeting. Motion Carried as amended 4-0 (Wompa and Campbell abstained) Mayor's Announcements: Mayor Wray announced that he received a poem about Sleepy Hollow from Daniel D. Desmaris. The poem will be on display at Village Hall. Mayor Wray announced that on May 6,2012 there will be a ceremony at the Sleepy Hollow Cemetery to honor members of the National Guard who died guarding the Catskill Aqueduct during World War I . �Public Comments: Mario Belenich asked about cameras at the senior center. Susan McFarlane requested an update on the sink hole along the Riverwalk at Ichabod's Landing. Trustee Reports: Trustee Schroedel announced that the water tank bond resolution was removed from the agenda. Trustee Carr announced that there will be community clean up days on April 22, 28 and May 5 at various parks throughout the Village. Trustee Campbell proposed exploring the idea of creating a parks and recreation advisory committee. Deputy Mayor Capossela gave a DPW report. The DeVries Park fence is complete. The new sweeper is ready for service. Deputy Mayor Capossela met with Rich Gross to inspect an exposed water main on Gory Brook Road. Rich Gross was out sick this week. Trustee Wompa reported that new garbage cans for Beekman Avenue have been ordered. Trustee Stupel reported that Court was in session on February 23 and there were six illegal housing cases. A total of$11,750 in fines were received. Administrator Report: Mr. Giaccio reported that he is getting prices to power wash the downtown sidewalks. Repairing the sink hole at Ichabod's Landing is a top priority. There was a planning meeting for the half marathon, which will be held on March 24. Mayor Wray, Sean McCarthy and Mr. Giaccio met with County officials and Scenic Hudson to discuss the certificate of occupancy requirements for the bathhouse. The mobile shredder, which was parked in the Beekman Avenue parking lot,caught fire. The Fire Department responded quickly preventing the fire from spreading to the nearby buildings. Mr. Giaccio stated that prior to this week, Rich Gross had not taken any sick days in at least 4 years. Resolutions: See attached �Old Business: None New Business: None Correspondence: None Public Comments: Sunny McLean from Community Media invited the Board to tour their new public access studios at 54 Main Street in Tarrytown and at the James House. Ms. McLean asked to be on a work session agenda. On motion by Trustee Schroedel, Seconded by Trustee Carr the meeting was adjourned at 8:15 p.m. Respectfully submitted, CCIO Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-02-28 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f1bcca48182bf697b20cac0e0326efad.pdf bd3c99c622a8429ca5b091829a8e0879 PDF Text Text Meeting Date: 02/28/2012 Resolution #: 02/20/2012 General Motors License Agreement for Village Events Whereas, the Village is desirous of sponsoring and/or participating in four events during the Spring and Summer which will provide recreational and economic opportunities for residents and local businesses, to wit: The Sleepy Hollow Half Marathon to be held on March 24, 2012 and, The Sprint Triathalon to be held on June 24, 2012 and, The July 4th Fireworks display to be held on July 4, 2012 and Hudson River Swimathon to be held on September 9, 2012 and, Whereas, the Village has requested access and use of the General Motors site to accommodate the events and General Motors has approved the request; Now, Therefore, Be It Resolved the Board of Trustees authorizes the Mayor to execute the attached licensing Agreement with General Motors; and Be It Further Resolved the Board of Trustees directs the Village Administrator to obtain all the necessary insurance documents from all non-Village participants in the events. Moved: Trustee Schroedel Seconded: Trustee Carr Vote: 6-0 �Neal Estate & Facilities General Motors, LLC 300 Renaissance Center Mail Code: 482-C30-C96 Detroit, MI 48265 February 2012 Village ofSleepy Hollo w 2 8 Beekman Avenue, 2nd Floor Sleepy Hollo w, Ne w York 10 591 Attention: Mr. Anthony p, Giaccio Administrator, Village of Sleepy Hollo w Ladies and Gentlcmen: This ackno wledges yOUl' request for the right to enter property located in the Village of Sleepy Hollo w, Ne w York (the "Property"), o wned by General Motors L LC, a D ela ware limited liability company, successor in interest to Motors Liquidation Company and formerly kno wn as General Motors Corporation (" Licensor"), for the purpose ofhosting four (4) separate events (individually referred to herein as "Event A", "Event B", "Event C" and "Event D " and collectively referred to herein as the "Events"), Each ofthe Events is more particularly described in a corresponding Exhibit A, E xhibit B, E xhibit C, and Exhibit D , respectively (collectively, the "Corresponding Exhibits"), each of which are attached hereto and made a part hereof. Licensor hereby grants to the Village of Sleepy Hollo w (the " Licensee") the right to enter upon and use (the " License") a portion ofthe East Parcel ofthe Property (the "Licensed Area") for the purpose ofhosting each ofthe Events, The License granted herein shall: (0 be valid solely for the purpose of hosting each of the Events, as stich purpose is described in each of the Corresponding E xhibits; (ii) be ofa duration limited to the dates and times of each ofthe E vents, as set forth in each ofthe Corresponding Exhibits; and (iii) be revocable in accordance with the terms hereinafter set forth. The Licensed Area for Event A, Event B, Event C, and Event D is more particularly described in each ofthe Corresponding Exhibits as Licensed Area A, Licensed Area B, Licensed Area C, and Licensed Area D , respectively. Licensee shall have no rights of entry or lise ofany of the Property other than the Licensed Area. Licensee shall aSSllme full and complete responsibility for the supervision and control ofany and all persons and vehicles entering upon the Licensed Area, and shall supply all necessary signs or directions, traffic and parking control.With'Hlt in tkensee aBrees that aceo!>!> allY Wll:}' Umi�in8theseneralit;{ ofthe Carcgoing, to the Lieeniied Al'callhall be only tlu:ough Continerlolal Stre('t and that y:ehioular aeeess A'om Beekman Avenue '",ilia€! prohiait@d. I:.ioeBsee �Igrees to take all necelllliuT action 10 !�revel1. vel�iculAr ACC�Sg �Beekmall Allel1ue Licensee shall not disturb or comlllit any waste or nuisancc on the Licensed Arca. Licensce shall maintain the Licensed Area in a clean and ordcrly manner at Licensee's cost and expense. Liccnsee shall comply with all applicable Ja ws, rules and regulations including, without limitation, all environmental la ws relating to the Licensed Area and the rights granted herein. Licensee shall, after the conclusion ofeach ofthe Events, at �Licensce's cost and expense, cause the Licensed Area to be returned to the condition existing thereon prior to each of the Events sllch that the Licensed Area is returned free of garbage or debris of any kind. Licensee ackno wledges that Licensor shall not be responsible for supplying any security for any of the Events or at the Licensed Area. No tailgating, cooking, loitering, overnight parking, fire works, firearms, dangerous devices or weapons of any kind shall be permitted on the Licensed Area except as other wise authorized in Exhibit C. Licensee ackno wledges that Licensor shall not be responsible for any loss or damage to any person or property, including, without limitation, allY vehicle parked on, or using, the Lieensed Area, in connection with the License granted herein. Licensee shall, simultaneously with its execution of this letter agreement, furnish to Licensor the follo wing policies or certi ficates of insurance, which shall name Licensor and General Motors L LC as additional insureds and shall be issued by companies satisfactory to Licensor: (i) Commercial General Liability Insurance, which shall include contractual liability with limits of $ I ,000,000.00 per occurrence and $2,000,000.00 aggregate for bodily injury and property damages. (ii) Comprehensive Automobile Insurance including o wned and non-o wncd automobile insurance with a minimum limit of $1,000,000.00 per occurrence combined single limit for bodily injury and property damage. (iii) Worker's compensation insurance to the extent required by applicable la w with respect to all persons employed or hired by Licensee to work 011 the Licensed Area. (iv) Excess liability of $10,000,000.00 pCI' occurrence and $20,000.00 aggregate. Licensee shall indemnify, defend and hold harmless Licensor, its affiliates and their respective members, partners, venturcrs, stockholders, dircctors, officers, e mployees, spouses, legal representatives, agents, successors and assigns (collectively, the " Licensor Parties"), from and against any and all losses, costs, demands, damages, suits, claims, liabilities and expenses (including, without limitation, reasonable attorneys' fees and expenses), resulting directly or indirectly from the rights granted hercin, or Licensee, or its invitees', entry on or use of the Licensed Area. Licensee hereby releases, settles, cancels, discharges and ackno wledges to be fully satisfied, any and all claims, demands, damages, debts, liabilities, obligations, costs, expenses liens, actions, and causes of action of every kind and nature whatsoever, whether under federal, state or common la w, whether kno wn 01' unkno wn, foreseen or unforeseen, s llspected or unsuspected, which Licensee or anyone claiming by, through or under Licensee may, no w or hereafter, Parties relating to the rights granted herein or Licensee,or its invitees', entry on or use of the Licensed Area. The indemnity obligation ancl release set forth in this paragraph shall stll'vive the expiration or earlier termination of this letter agreement. In the cvcnt Licensce fails to fulfill any of its obligations or covenants herein, Licensor shall be entitled to assert all of its rights and remedies available at la w or in equity, ineluding, without limitation, the right to immediately terminate this letter agreement and the License granted hereby �and remove, or cause to be removed, all persons, equipment, vehicles, debris and garbage from the Licensed Area at Licensee's expense. Additionally, and without limitation of the foregoing, Licensor shall have the unilateral right to terminate this letter agreement and the License granted hereby after each of the Events, in the event that: (l) Licensor has sold, or leased, or entered into a contract to sell 01' lease, the Property or any portion thereof; or (2) Licensor determines that the actions or failure to take action on the part of Licensee shall have caused or be reasonably likely to cause damage to person or property. In any such event, Licensor shall deliver written notice to Licensee at the address set forth above exercising Licensor's right to terminate this letter agreement and the License granted hereby. Any amendment 01' modification to this letter agreement shall be in \vriting executed by Licensor and an authorized representative of Licensee. This letter agreement may be executed in counterparts, any of which may be executed and transmitted by facsimile OJ' other electronic method, and each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In consideration of the License granted hereby, Licensee agrees to reimburse General Motors LLC for General Motors L LC attorney's fees in connection with this License in an amount not to exceed $ 1,200.00. If Licensor does not receive a copy of this letter agreement executed by Licensee, the policies or certificates of insurance as required above, on or before February 2 9, 20]2, this letter agreement and the License granted hereby shall automatically terminate and be of no further force or effect. General Motors LLC: By: Title: The undersigned hereby acknowledges receipt of this letter agreement as set forth hereinbefore and agrees to be bound by the terms contained in this letter agreement. By: G. Wray Title: Mayor, Village of Sleepy �EXHIBIT A EVENT A: Sleepy Hollow Half Marathon D ATE: T I ME: PURPOSE: Saturday, March 24, 2012 Beginning at 8 :00 a.m. and ending at 11:00 a.l11. Licensee shall host a marathon in which participants of Event A wi II come from Ichabod's Landing along the shore, out by the Lighthouse and will exit into Kingsland Point Park. LICENSED AREA A: The portion of the East and West Parccls of the Property that are covered with pavcment and that are depicted on Schedule A. ��EXHIBIT B E VENT B: Sleepy Hollow Sprint Triathlon Saturday, June 24, 2012 DATE: TI ME: Beginning at 8 :00 a.m. and ending at I :00 p.m. PURPO SE: Licensee shall host a triathlon in which participants of Event B will enter and exit at Kingsland. While on Licensed Area B, participants will run around the lighthouse along the shore to Ichabod's Landing and return the same way. Licensee will also use Licensed Area B for the purpose of parking vehicles. LICEN SED AREA B: The portion of the East and West Parcels of the Property that are covered with pavement and that are depicted on Schedule B. �z o ..a �c( 0% u.� 1-- za:: wI- :&� wo w..a a::..a �� w)­ fna. Zw ww u..a -II> .... N .... o N �EXHIBIT C EVENT C: Fourth of July Fireworks DATE: TI ME: PURPOSE: Wednesday, July 4, 2012 Beginning at 5:00 p.m. and ending at II:00 p.m. Licensee andlo1' its agents shall shoot off fireworks from Licensed Area C. The fire department will be available if necessal'y. Licensee's agents shall set lip the fireworks. Licensee will also use Licensed Area B for the purpose of parking vehicles. LICENSED AREA C: The portion ofthe East and West Parcels ofthe Property that are covered with pavement and that are depicted on Schedule C. �CJ W ..I :::) Q W % CJ tn �EXnIBITD EVENTD: DATE: TIME: PURPOSE: Swim-a-Thon Sunday, September 9,2012 Beginning at 8:00 a.m. and ending at 12:00 p.m. Licensee shall host a swim-a-thon in which participants of E vent D shall begin activities at Nyack and finish at Kingsland Point Park. Licensee shall use Licensed Area D for the purpose of parking vehicles. L ICENSED AREA D: The portion of the West Parcel ofthe Property that is covered with pavement and that is depicted on ScheduleD . �Q W ...I ::) Q W :c CJ tn �Meeting Date: 02/28/2012 Resolution#: 02/21/2012 RESOLUTION APPROVING S ETTLEMENT OF ACTION BY CHRISTOPHER RElZA &. ASSOCIATES FOR PROPERTY LOCATED AT 44 BEEKMAN AVENUE, SLEEPY HOLLOW NY 10591 WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 44 Beekman Avenue by Christopher Rezza and Associates; and WHEREAS, the Village and the property owner have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos 07135/02; 068847/03; 06730/04; 06574/05; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a consent judgment settling this claim in all respects according to the following schedule: Tax Year Original Proposed Assessment Reduction Assessment Settlement 2006 $154,100 141,290 12,810 2007 $154,100 141,290 12,810 2008 $154,100 141,290 12,810 Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 �Meeting date: Resolution#: 02/28/2012 02/22/2012 RESOLUTION APPROVING S ETTLEMENT OF ACTION BY VALLEY ST. FOR PROPERTY LOCATED AT 86-96 VALLEY STREET, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 86-96 Valley Street by owner Valley Street Associates; and WHEREAS, the Village and the property owner have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos 9723/10 WHEREAS, and 8830/11 it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a consent judgment settling this claim in all respects according to the following schedule: Lot 29 29 32 32 33 33 Tax Year 2010 2011 2010 2011 2010 2011 Moved: Trustee Campbell Original Assessment 227,000 227,000 18,800 18,800 23,300 23,300 Revised Proposed Assessment 200,762 210,962 18,800 18,800 23,300 23,300 Seconded: Trustee Stupel Settlement 26,238 16,038 0 0 0 0 Vote: 6-0 �Meeting Date: 02/28/2012 Resolution #: 02/23/2012 BOND RESOLUTION, DATED FEBRUARY 28, 2012, AUTHORIZING THE ISSUANCE OF UP TO $650,000 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE ACQUISITION OF A FIRE TRUCK FOR THE VILLAGE FIRE DEPARTMENT. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), a municipal corporation of the State of New York, located in the County of Westchester, hereby determines that it is in the public interest of the Village to authorize the financing of the costs of the acquisition of a fire truck for the Village fire department, including any preliminary and incidental costs related thereto, at a total estimated cost not to exceed $650,000, all in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, in the aggregate principal amount not to exceed $650,000, pursuant to the Local Finance Law, in order to finance the costs of the acquisition of a fire truck for the Village fire department, including the acquisition of any applicable equipment, machinery, apparatus, land and rights-in-Iand necessary therefor and any preliminary and incidental costs related thereto (collectively, the "Project"). Section 2. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum costs of the Project are not to exceed $650,000; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial �bonds authorized herein, and/or of bond anticipation notes issued in anticipation of the issuance of such serial bonds; (d) the maturity of such serial bonds authorized herein shall be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs in connection with the Project for which the proceeds of any obligations authorized herein are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize the capital financing of such expenditure. Section 3. It is hereby determined that the Project is a specific object or purpose, or of a class of object or purpose, as described in subdivision 27 of paragraph a of Section 11.00 of the Local Finance Law and that the period of probable usefulness of the Project is twenty (20) years. The serial bonds authorized herein shall have a maximum maturity of twenty (20) years computed from the earlier of (a) the date of issuance of such serial bonds, or (b) the date of issuance of the first bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize serial bonds as authorized herein, and bond anticipation notes issued in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this bond resolution, and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to impress the seal of NEWYORKJ994682 �the Village (or to have imprinted a facsimile thereof) on all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. The faith and credit of the Village are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published, together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law, which should have been complied with as of the date of publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations were authorized in violation of the provisions of the Constitution of the State of New York. Section 7. Prior to the issuance of any obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in NEWYORKl99468.2 �connection with environmental quality reView relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of any obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to Issue the serial bonds authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds (collectively, the "obligations"), to finance the costs of the Project. The Village covenants for the benefit of the holders of such obligations that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of the Project which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the "Code") (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or the Project financed thereby, if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of any serial bonds authorized and issued under this bond NEWYORKl99468.2 �resolution or any other provisions hereof, until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made in connection with the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Board of Trustees of the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, the Village agrees, in accordance with and as an obligated person with respect to such obligations under, Rule 15c2-12 (the "Rule") promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934, to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of such obligations authorized herein in accordance with the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment shall be the Village's continuing disclosure NEWYORK/99468.2 �agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney and such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Moved: Deputy Mayor Capossela NEWYORK/99468.2 Seconded: Trustee Schroedel Vote: 6-0 �Meeting Date: 02/28/2012 Resolution #: 02/24/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Roux Associates Agreement WHEREAS, the Village received a remedial investigation report on the General Motors property dated January 2012. WHEREAS, a public hearing has been set by the New York State Department of Environmental Conservation on March 22, 2012, to hear and consider comments related to the report, and WHEREAS, the Village is desirous of hiring an environmental consultant to review this remedial investigation report and the New York State Department of Environmental Conservation decision document in preparation for the public hearing. NOW, THEREFO R E, BE IT RESOLVED the Board of Trustees authorizes the Mayor to execute the attached agreement with Roux Associates. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 �ENVIRONMENTAL CONSULTING & MANAGEMENT ROUX ASSOCIATES INC 209 SHAFTER STREET ISLANDIA, NEW YORK 11749 TEL 631-232-2600 FAX 631-232-9898 February 27, 2012 Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Street Sleepy Hollow, New York 10591 Re: Proposal for a Review of General Motors Remedial Plan Village of Sleepy Hollow, New Y ork Dear Mr. Giaccio: Roux Associates, Inc. (Roux Associates) is pleased to present this proposal to the Village of Sleepy Hollow for professional environmental services related to the review of the Remedial Action Work Plan for the General Motors Assembly Plant. The scope of services covered by this proposal was requested by Mayor Wray. The Scope of Services and associated costs are described below. Scope of Services Task 1 Review Remedial Action Work Plan and Associated Documents - Roux Associates will review the draft Remedial Action Work Plan (RA WP) prepared by Arcadis, General Motors consultant, the NY SDEC Proposed Decision Document and associated documents related to the final remedial plans for the former General Motors Assembly Plant. Roux Associates will also interview the NY SDEC project manager and the Arcadis project manager to resolve any questions we have related to the technical data that supports the cleanup plan. Task 2 - Presentation to the Village Board/ Public Hearing As requested by Mayor Wray, Roux Associates wi l March 20, 2012 and present a summary assessment of the RA WP highlighting how comprehensive a cleanup will result from its implementation. If appropriate, any problems or weaknesses in the Plan will be identified along with suggested changes that will benefit the Village. Roux Associates will also attend the planned NY SDEC public hearing on March 22 and make a statement retlecting the technical opinion of Roux Associates and the Village Board. Task 3 - Ongoing Consultation If requested, Raux Associates will provide ongoing consultation related to any remaining aftcr the public standard a These will be is presented as an attachment to this at ROllx �Mr. Anthony Giaccio February 27, 2012 Page 2 Project Cost Roux Associates proposes to complete the services outlined in Tasks I and 2 above for the Lump Sum cost of $3,745. If requested by the Village, additional services provided as part of Task 3 will be billed at Craig Werle's standard rate of $220/hour. Additional Roux Associates' personnel, if needed, would be billed at the standard rates presented on the attached rate sheet. Invoices will be submitted monthly with payment expected within 30 days. The performance of services by Roux Associates, Inc. shall be governed by the Roux Associates, Inc. Client Agreement, which is attached to this proposal and is incorporated as part of this proposal. If this proposal is acceptable to you please indicate your agreement by signing a copy of the attached Professional Services Agreement and returning an executed copy to the undersigned. Please retain an executed copy of the Agreement for your records. Upon receipt of the acceptance copy, Roux Associates, Inc. will commence the performance of the services described in this proposal. Sincerely, Attachment cc: Ken Wray, Mayor, Village of Sleepy Hollow ROUX ASSOCIATES, INC. �GENERAL TERMS AND CONDITIONS PROFESSIONAL SERVICES AGREEMENT 1. Scope and Performance of Work: therewith, sustained by Client, its officers, directors, employees or agents, as a result of any and all claims, demands, suits, causes of action, proceedings, judgments and liabilities for Clicnt hereby retains Roux Associates, Inc. CRoux") tn perform the services described in Roux's February 27, 2012 Proposal ("Services"), attached hereto and incorporated herein ("Proposal"), and Roux agrees to provide said Services. propel1y damage and/or personal injury ("Claim(s)") with respect to and arising out of Roux's negligent acts or omissions in the performance of Services under this Agreement. Client The terms, conditions, and limitations contained in ROllx's Proposal are incorporated herein by reference. 2. Payment Terms: 2.1 As full consideration for the performance of Services described in Section I , herein, Client agrees to pay ROllx as set forth in ROllx's Proposal. 2.2 Roux shall deliver its invoice for the Services performed after the end of the month in which such Services were performed or upon completion of Services, if sooner. Client shall pay the full amount of Roux's invoice within thil1y (30) calendar days of the date of receipt of the invoice. Invoice amounts in dispute shall not affect Client's obligation to pay invoice amounts not in dispute. 2.3 Payment under this Agreement shall be submitted to: Accounts Receivable shall indemnify, defend and hold harmless Roux and its officers, directors, employees and agents from any and all damages, losses and expenses, including, but not limited to reasonable legal expenses and attorneys' fees connected therewith, sustained by Roux, its officers, directors. employees or agents, as a result of any and all Claims with respect to and arising out of Client's negligent acts or omissions. In the event a Claim is the result of the joint negligent acts or omissions of Roux and Client ("Indemnitors"), the Indemnitors' duties of indemnification shall be in proportion to their respective share of joint negligence. In no event shall Indemnirors and their respective officers, directors, employees and agents be liable to each other and/or to anyone claiming by, allocable through or under the illdemnitors, including Indemnitors' respective insurers. for any lost. delayed and/or diminished profits, revenues, and/or opportunities; and/or any other incidental, special. indirect, and/or consequential damages of Roux Associates, Inc. any kind and/or nature whatsoever. 209 Shafter Street Islandia, New York 11749 4.2 Notwithstanding Agreement. 3. Change Orders: 3.1 Client shall have the right to modify the Services, specifications and Roux's anything to the indemnification contrary and in defense this in Subsection 4.1 shall not extend to cover the negligent and/or time requirements specified in Roux's willful misconduct of Client and its officers, directors, employees and agents; and its aggregate liability hereunder, Proposal as Client deems appropriate and as agreed to by the whether arising out of tort, strict liability, contract or otherwise. Parties, hereto. shall be limited to and not exceed the amount covered by Such modification of Services shall be in writing, attached hereto and incorporated by reference ("Change insurance and associated limits of liability which Roux is Order"). required to secure pursuant to Section 5. The indemnification In the event that such Change Order results in a material change in the value of the Services, an equitable and defense provided in Subsection 4.1 with respect to any adjustment in rhe rates as set forth in Roux's Proposal shall be matter shall not extend beyond the date by which a legal action made in writing by the Parties hereto, and incorporated in sllch for negligence would be barred by an applicable statute of Change Order. repose or statute of limitations. 3.2 5. Insurance: ROux shall procure and maintain, at its own expense, Before performing any services beyond the general scope of work of this Agreement ("Additional Services") Roux 5. I shall: (a) provide written notice to Client that slich Additional during the term of this Agreement, insurance uf the following Services are additional scope; (b) provide a written description types and amounts: (\1' such Additional Services to Client; and (C) secure Client's written authorization to peri'orm sHch Additional Services. ,� (a) Written authorizatIOn by e�mail is "written" for purposes of this $1.000,000; Additional Services will be compensated at the hourly rates or unit Proposal. as applicable, as ,et forth in Roux's as set forth in a ROLIX proposal (b) for Additional Services; or as otherwise agreed by the Pal1ies in a written Change Order. 4.1 Roux shall indemnify, defend and hold harmless Client and its officers, directors, employees and agents from any and :111 damages, losses and expenses, including, hut 110t limited to expenses COlllmercial Automobile Liability I nsurance (owned, 1100Hlwned and hired) with f ndemnificlltion: legal CUlllmercial (JeneraI Liability Insurance with a limit of $1.000.000 per occurrence and $2,000.000 in the aggregate; (c) 4. reasonahle Workers' Compensation Insurance at statutory rates and Liability Insurance with a lilllit Employer's and ROUX ASSOCIATES, INC. fees l:(lIHlcded a combined single lilllit of � $1,000,000; and (tl) Professional Liability Insurance with a limit of $I,<)O(},OOO per claim ;lnd $2.000.000 in the aggregate. �GENERAL TERMS AND CONDITIONS PROFESSIONAL SERVICES AGREEMENT 5.2 Roux shall, at the Client's reljuest, provide the Client Contamination at the Site, including, but not limited to, the with a certificate of insurance evidencing that such insurance groundwater thereunder. has been obtained, and that such policies are maintained in force Site" is any hazardous and/or toxic substance, and/or any other "Pre-Existing Contamination at the type of environmental hazard, contamination all(VOr pollutant throughout the term of this Agreement. present at and/or under, and/or emanating from the 6. Stnndard of Care: 6.1 While performing the Services under this Agreement. Site, including, but not limited to, the groundwater thereunder, which is not brought onto such Site by Roux. Client agrees to Roux shall exercise that degree of care and skill ordinarily indemnify, defend and hold harmless Roux and its officers, exercised under similar circumstances by members of the directors, employees and agents from any and all damages, environmental consulting profession performing the kind of losses and expenses, including, but not limited to, reasonable services to be performed hereunder and practicing in the same legal or similar locality at the same period of time. Except for the liabilities, penalties, and fines sustained by ROllx, its ofticers, express promise set forth in Subsection 6.1, herein. Roux directors, employees or agents as a result of any and all Claims expenses and attorneys' fees connected therewith, neither makes. nor offers. nor shall Roux be liable to Client for with respect to and arising out of Pre-Existing Contamination a t any express or implied warranties with respect to Roux's the Site, except t o the extent such Claims arise out o f Roux's negligent acts or omissions in the performance of Services Services. under this Agreement. 6.2 Roux agrees, upon receipt of written notice from Client, to implement necessary corrections to any Services performed II. by Roux, which fail to confoffil to the standard of care that Roux has accepted pursuant to Subsection 6. [, herein. Roux Beneficiaries: The Parties agree that this Agreement is not intended by any Party to give any benefits, rights, privileges. actions or shall not be liable to Client for any damages without being remedies given corporation, not a Party to this Agreement, as a third-party reasonable opportunity to correct the Services. a All drafts, reports, opinions, advice, and forms, other statements. documents certifications. generated 12. in performance of the Services ("Documents") remain the sole property of Roux until Client has made full payment therefor to Any Documents provided by Roux to Client as part of Roux. any person or entity. partnership, firm or beneficiary or otherwise under any theory of law. Use of Reports: 7. to Entire Agreement: This Agreement sets forth the entire agreement and understanding of the Parties with respect to the transactions contemplated hereby and supersedes all prior agreements, purchase orders, arrangements and understandings relating to the Services provided herein are provided for the sole and the subject matter hereof. exclusive use of the Client for specific application to the order, dated subsequent to this Agreement, shall not supersede property site at which the ("Site"). Documents Any is Services, third-party use prohibited of without herein, are provided the the above-referenced express, written authorization of ROllx. Client shall indemnify. defend and hold harmless Roux and it officers, directors, employees and agents The preplinted terms of a purchase this Agreement. Agreed to and Accepted by: ROUX ASSOCIATES, INC. from any and all damages, losses or expenses, including, but not I imired to, reasonable legal expenses and attorneys' fees connected therewith. liabilities, penalties, and filles sustained by ROllX. its officers, directors, employees or agents as a result of any and all Claims with respect to and arising out of any third­ party reliance on the above-referenced Documents. which is not authot1zed in wt1ting by Roux. 8. PRINT NAME: TITLE: Brian P. Monisscy. P.E. -"-P.:.,:ri""l1",,, c.:. .ti :..:. nc""c""r..I_("") .:. .!Cff :..:..: k 'c ::.; ·:::.. ___ :!..r __ Right of Entry: Unless otherwise in writing. Client �hall furnish and/or secure free. clear. and secure access to the Sile. described in ROllx' s Proposal. for Roux in order for Roux to perform the HV:_-t.....I<..U"-.. 9. Disclosure of Information: Client shall provide all information and documents in its TITLE: control. which are relevant to the performance of the Services. 10. -'-_...._ ...I -I______ __ Services. Pre-Existing Contamination: N()twith�tanding anything Agreement Roux ,hall have flO ami/or ROUX ASSOCIATES, INC. to title ----�����---- EFFECTIVE DATE OF AGREEMENT: the contrary in this df. fill' 2 of 2 �ROUX ASSOCIATES, INC. Schedule of Fees Effective 2012 CATEGORIES HOURLY FEE Word Processing/Document Production ......................................................... $ 65 - $ Project Support (Technical Editing/Database Management) .......................... $ 85 - $ 110 Drafting ............................................................................................................ $ 85 - $ 110 Technician ........................................................................................................ $ 85 - $ 100 Staff .................................................................................................................. $ 90 - $ 115 Project............................................................................................................... $ 110 - $ 145 Senior ............................................................................................................... $ 140 - $ 185 Principal .......................................................................................................... $ 210 - $ 260 Officer .............................................................................................................. $ 240 - $ 350 Technical disciplines include hydrogeologists, scientists, toxicologists, and industrial hygienists. geologists, engineers, geochemists, 85 geophysicists, Labor rates do not include all reasonable travel and living expenses, vehicle mileage, express freight, and those items purchased solely for the prqject. All incidental expenses will be billed at cost. Other billable items are summarized below. EXPENSES Company Trucks ....................................................... ........... $140.00 per Day Personal Vehicles................................................................. IRS Prevailing Rate In-house Reproduction D & E Size Drawings ...................................................... $5.00 per Page Color 8.5 x 11 and I I x 17 ..................................................... $1.50 per Page In-house Color Prints Overnight Delivery .............................................................. At Cost (except letter-sized) Company Field Equipment .................................................. Rate Schedule available upon request Equipment and Supplies ...................................................... Cost plus 15 percent Subcontractor Costs ..................... ....................................... Cost plus 15 percent Associated Project Costs ...................................................... 5% of Roux' s labor charge * * Covers costs related to copies, postage, local and long distance communications, computers and networks, file retention and storage, project related insurance costs, health and safety program management and documentation, and communications equipment (e.g., cell phones, blackberries), and letter-sized overnight (three maximum). All invoices are payable upon .receipt 1.5 percent per month. ROUX ASSOCIATES, INC. Invoices not paid within 30 days are subject to interest at �Meeting Date: Resolution #: 02/28/2012 02/25/2012 Resolution of the Board of Trustees to Confirm Mayor's Appointment BE IT RESOLVED, the Board of Trustees hereby confirms the Mayor's re-appointment of Michelle Gonzalez to the Warner Library Board, for a term of 5 years commencing March 16, 2012. Moved: Trustee Stupel Seconded: Trustee Schroedel Vote: 6-0 �Meeting Date: Resolution #: 02/28/2012 02/26/2012 Resolution of the Board of Trustees to Confirm Mayor's Appointment B E IT RESOLVED, the Board of Trustees hereby confirms the Mayor's appointment of Sharon R. Camlic to the Warner Library Board, for a term of 5 years commencing March, 16 2012. Moved: Trustee Stupel Seconded: Deputy Mayor Capossela Vote: 6-0 �Meeting Date: Resolution #: 2/28/2012 2/27/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving the Actions of the Fire Chief BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow approves the actions of the Fire Chief in electing Carlos Barros to active membership in Pocantico Hook & Ladder Co. No. 1 and Eudy Mata to active membership in Columbia Hose Co. No. 3 BE IT FURTHER RESOLVED that the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Schroede/ Second: Trustee Carr Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-02-28_RES-02-20 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c7a195306ad28ce1ae7e687dbd70a1c1.pdf 294a5fe00b9f3f59aeef57f672e6ab4a PDF Text Text Meeting Date: Resolution #: 03/06/2012 03/28/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow To Authorize Water Storage Tank Test Borings WHEREAS, the Village Board is researching possible locations for a new water storage tank; and WHEREAS, one location being considered is directly beneath the existing village reservoir within the village's easement on the Rockefeller State Park Preserve; and WHEREAS, in order to determine if this location is viable, test borings are needed; and WHEREAS, Dolph Rotfeld Engineering has recommended using SOi/testing Inc. for these test borings at a cost not to exceed $6,000. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorizes hiring Soi/testing Inc. to do test borings for a water storage tank within the Village's easement on the Rockefeller State Park Preserve at a cost not to exceed $6,000 as recommended by Dolph Rotfeld Engineering. Moved: Trustee Schroedel Seconded: Trustee Campbell Vote: 6-0 Roll Call: Mayor Wray, Trustee Schroedel, Carr, Campbell, Carr, Stupel, Wompa, Recused: Deputy Mayor Capossela Voted: Yes � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-06_RES-03-28 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/9d83781468a6d4f46011dc5bb9ec28c1.pdf 9a315228daa574f87239802fcfd0535a PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 6, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Thomas Capossela Bruce Campbell Barbara Carr Karin Wompa Evelyn Stupel Trustees David Schroedel Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Sara DiGiacomo, Village Treasurer Greg Camp, Police Chief Rich Gross, General Foreman Dolph Rotfeld, Village Engineer Mayor Wray called the work session to order at 7:00 p.m. GOLD STAR MOTHERS PLAQUE - Chick Galella informed the Board that he is donating a plaque to honor the "Gold Star Mothers", which will be unveiled in Patriot's Park on Memorial Day. Gold Star Mothers are mothers whose sons and daughters lost their lives serving their country. HALF MARATHON AND TRIATHLON Kristen Idalski from the Rivertown Runners and Veronica Skrelja from the Leukemia Lymphoma Society were in attendance to answer questions about the half marathon and triathlon. The Board requested that both groups contribute money to offset some of the overtime costs associated with these two events. Discussion ensued. WATER TANK Dolph Rotfeld from Rotfeld Engineering and Trustee Schroedel gave a status report on the water tank. At this time, the Village has determined that there are only two viable locations for the tank. They are either directly underneath or directly above the existing reservoir within the Village's easement on the Rockefeller State Park Preserve. Discussion ensued. BUDGET - Sara DiGiacomo provided the Board with a summary of the budget process. Mayor Wray asked that the budget public hearing be set at next week's Board meeting. The Board will also consider setting a public hearing to override the tax cap. Discussion ensued. MAYOR'S ANNOUNCEMENTS Mayor Wray announced that the Westchester Klezmer Association will be having a concert at the Warner Library on Sunday. Trustee Carr announced that the S1. Patrick's Day Parade is also on Sunday and will start at 1:30. �EXECUTIVE SESSION At 8:02 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Carr and carried unanimously the Board moved to executive session to discuss a legal matter. At 8:42 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Stupel and carried unanimously the Board moved out of executive session. SPECIAL SESSION Motion was made by Trustee Campbell and seconded by Trustee Wompa to go into special session. Motion carried 6-0. Motion was made by Trustee Schroedel, seconded by Trustee Campbell, to authorize test borings at the Rockefeller State Park Preserve (see attached resolution). Motion passed 6-0 (Capossela recused himself) MAYOR'S ANNOUNCEMENTS Mayor Wray announced that there is a framework for an agreement for both the PBA and Teamsters contract, but more work is needed. Mayor Wray instructed labor council, Rich Zuckerman and Administrator Giaccio to help complete the terms that will enable the Board to vote on the two proposals. At 8:47 p.m. on a motion by Trustee Wompa, seconded by Trustee Schroedel and passing unanimously, the meeting was adjourned. lacclO Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-06_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/d83158d2e4224cc8b5d9a20df09c8a13.pdf 52499b12c09ad4ef0526f81c5805d101 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, March 13, 2012 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Thomas Capossela David Schroedel Barbara Carr Bruce Campbel Karin Wompa Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7:15 p.m. the Mayor called the meeting to order with a pledge to the flag. The Mayor asked for a moment of silence for Joanne Coza and for the father of Police Officer Dougherty who recently passed away. Mayor asked Mr. Fred Gross to address the Board of Trustees and the public regarding the Tax Grievances. Fred Gross, Property Tax Assessor, reported that 104 property owners filed a tax grievance this year for their Village Taxes. Last year there were 124 grievances. Mr. Gross stated that his recommendations amount to a reduction of approximately $1.5 million in assessed property value, resulting in a minimal reduction in taxes, less than V4 of one percent, owed to the Village. Mr. Gross stated that the total assessed value of properties in the Village is approximately $240 million. The marked value or what the property would sell for is higher. There were no comments at this time. Approval of Warrants: Trustee Campbell moved, seconded by Trustee Carr to approve the warrant in the amount of $222,553.36. It was unanimous. Approval of Minutes: Trustee Carr moved, seconded by Trustee Campbell to approve the Minutes of 2/14/2012 as amended. Vote 4-0 (Trustees Schroedel and Capossela were absent) �Trustee Carr moved, seconded by Deputy Mayor Capossela to approve the Minutes of 2/28/2012. It was unanimous. Trustee Campbell moved, seconded by trustee Wompa to approve the Minutes of 3/6/2012. It was unanimous. Mayor announcements: Mayor asked Trustee Wompa to make an important announcement: Trustee Wompa announced that our post office has been saved, and it will not close. Public Comments: Donald Cateano of Lawrence Avenue in Sleepy Hollow addressed the Mayor and the Board of Trustees and inquired about rules and regulations for having a hotdog cart at a gas station. Mayor and Village Attorney referred this matter to Mr. Sean McCarthy, Building Inspector, who briefly explained about the process of obtaining site plan approval and compliance with the Zoning code. Mr. McCarthy explained that selling hotdogs is not prohibited but does it need to go through an approval process as all vendors need to be regulated. Mr. Cateano asked about the Village's Building Inspectors going on private property without proper identification. He stated they should have 10 at all times. Mayor asked Mr. McCarthy to show off the identification on his shirt and his badge. Mr. Cateano also stated that the Muni Meter does not give out change, and that Village employees should pay for parking. He stated that Village Taxes are too high. There were no further comments at this time. Trustee Reports: Trustee Schroedel- Reported that the st. Patrick's Day Parade brought approximately 5,000 people to Beekman Avenue and there were no incidents reported. Trustee Schroedel thanked the Police Department and the community. Trustee Carr- Reported that the st. Patrick's seniors' luncheon was very nice and reminded residents of the parks clean-up days coming up; Horan's Landing will be April 22nd, Kingsland Point Park will be April 28th and Douglas Park will be May 5th• There will be activities for the children at Douglas Park. Reported that he and Trustee Carr were invited by the Phillips Manor Garden Club to attend a lecture by an arborist from the Town of Greenburg, discussing the ongOing spirit of revising the Village Code and Tree Commission. In the area of communications, Trustee campbell encourages everyone to use the website for government information and updates. Trustee Campbell - �Deputy Mayor Capossela- Reported that the St. Patricks' Day Parade was beautiful and thanked the Department of Public Works, the Police Department for a great job. He also mentioned that DPW employee, Earl Tompkins, complete a Tree Stewart Program. Deputy Mayor Capossela also made a brief farewell speech to former and current members of the Board thanking everyone that has worked with him including the residents and Department Heads and, especially thanked Mayor Wray for being true gentlemen. Trustee Wompa- Reported that the Administration Committee had met with the Village Clerk to discuss the Clerk's budget. Trustee Wompa happily announced that the Sleepy Hollow Post Office would not be closing and thanked everyone who campaigned to save the post office. Trustee Wompa reminded everyone that Tuesday, March 20th is Election Day. She also reminded everyone that Earth Day will be on April 21st. Trustee Stupel - Reported that Housing Court has collected $30,750.00 this calendar year and, she praised the new building code enforcement efforts for cleaning up the Village. Trustee Stupel noted that at a recent building fire that occurred on North Broadway, the owner had previously been cited for fire code violations and lack of smoke detectors. She stated the fire, which caused minimal damage, could have been worse if this building had not been brought up to code. Mayor Wray stated that lives were saved and it's great to hear that the practical side of code enforcement efforts is working. Administrator's Report- Mr. Giaccio reported that the first Muni Meter in the Village is now in service on Beekman Avenue across from Village Hall. He also stated that one-third of the parking meters have been refurbished and are now functioning resulting in an increase in revenues. The New Devries Park Playground is completed and receiving a lot of compliments. The Warner Library submitted a proposed budget for 2012/13 and is less than last year. Mr. Giaccio explained that in April Con Edison will be doing a project to replace every gas line on every street in Phillips Manor. The project will involve excavation as well as access to homes to make connections to the new gas mains. Con Edison will contact home owners to arrange access time. There will be little to no interruptions in gas service. There is a similar project nearly completed on Spruce Street and Maple Street and Beeklam Avenue after the school year ends in June. Con Edison will be responsible for repairing damage that will be done to village streets and for paying for Police presence as needed. Richard Gross also gave a brief explanation regarding this project. Discussion ensued. Mr. Giaccio reported that the mapping project which started in November of 2011 is completed and Peter Basha did an excellent job. The project far exceeded our expectations. Resolutions: (see attached) �Communications: t Village Clerk reminded residents that Election Day is March 20 h and polls will be opened from 6:00 am to 9:00 pm. Residents should have received a card in the mail from the Board of Elections stating their voting District. A movie company, Fantastic Voyage LLC is filming a movie on Route 117, on March 14, 15, t and 16 h on Route 117, from 10:00 am to 7:00 am. The movie titled Inside Uewyn Davis starts John Goodman and Justin Timberlake. Mr. Richard Mackie thanked Richard Gross for taking care of the flag at the VFW. Mayor announcement: Mayor announced that there will not be a Work Session next week. Public Comments: Donald Cateano of Lawrence Avenue in Sleepy Hollow addressed the Mayor and the Board of Trustees and suggested that the municipal parking lot across the street from Village Hall should have a permanent port potty. There were no further comments at this time. At 8:15 pm on motion by Trustee Schroedel, seconded by Trustee Carr the meeting was adjourned. Paula A. McCa Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-13 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8ec766c7de752eb193cc366d83f8839d.pdf d79bf444cc113e8385e763e34e025af1 PDF Text Text Meeting: Resolution#: 03/13/2012 03/29/2012 Set Public Hearing Regarding 2012-2013 Tentative Budget that the Board of Trustees hereby schedules a public hearing be held at 7 pm, or shortly thereafter, on Tuesday, March 27th 2012, at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York to hear and consider comments from members of the public regarding the 2012-2013 Tentative budget. Residents of the Village of Sleepy Hollow are entitled to attend and be heard at said hearing. Village Hall is accessible to the handicapped. Be it Resolved Moved: Trustee Schroedel Seconded: Trustee Carr Vote: 6-0 �Meeting Date: 03/13/2012 Resolution #: 03/30/2012 Resolution to Set Public Hearing to Override Property Tax Cap General Municipal Law Section 3-C requires that a real property tax levy imposed by local governments not exceed the "tax levy limit" as defined by local municipal law 3-C; and Whereas, General Municipal Law 3-C expressly authorizes a local government governing body to override the property tax cap for the coming fiscal year by the adoption of a local law approved by a sixty percent (60%) of said governing body; and Whereas, the Village of Sleepy Hollow has not yet made a determination as to whether it will need to override "the tax levy limit" for the coming fiscal year. Whereas, the Board of Trustees hereby authorizes the Village Clerk to publish a Public Hearing notice for a hearing to be held on March 2ih, 2012 at 7:00 pm, or shortly thereafter, to consider the adoption of a local law authorizing the Village of Sleepy Hollow to override the property tax cap for the coming fiscal year. Now therefore be it resolved, Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 3/13/2012 Resolution #: 3/31/2012 Whereas, the Board of Assessment Review convened on February 21st , 2012 to review tax grievance complaints filed by the owners of 104 properties located within the Village of Sleepy Hollow; and Whereas, the Board has reviewed the Memorandum from Village Assessor Fred Gross attached hereto and made a part of this record containing his recommendations with regard to each of the tax grievance complaints; Now, therefore, be it resolved the Board of Assessment Review hereby approves the grievances and reduces the assessments of those properties as recommended by the Assessor on the review sheet attached hereto; denies and/or dismisses the grievances of all other properties as recommended by the Assessor as contained in the review sheet attached hereto. Moved: Trustee Campbell Vote: 6-0 Seconded: Trustee Schroedel �Meeting Date: 03/13/2012 Resolution #: 03/32/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Reimbursement for Police Officer's Training Police Officer Nicholas Fiorisi has submitted a notification of intent to attend a training seminar regarding a street crimes program; Whereas, the Board of Trustees, upon the recommendation of the Chief of Police hereby approves the reimbursement for the training upon presentation of a certificate of completion, pursuant to the Village's collective bargaining agreement with the PBA. Now, Therefore Be it Resolved, Moved: Trustee Schroedel Seconded: Deputy Mayor Capossela Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-13_RES-03-29 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f769dcca1eded6a779d17327941b1c76.pdf 34fefc7f8b0a56c6b961e788e667b615 PDF Text Text Meeting Date: 3/27/2012 Resolution #: 3/33/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Purchase of a Pumper Fire Apparatus WHEREAS, the Village of Sleepy Hollow ("Village'') in recognition of its need to provide fire protection to its residents and property owners and at the request and recommendation of the Truck Committee of the Sleepy Hollow Fire Department ("Committee'') and the Public Safety Committee of the Board of Trustees the Village solicited bids for the purchase of a new pumper fire apparatus; and WHEREAS, the Village employed the services of Emergency Vehicle Response Apparatus Consultants (,'Consultants',) to meet with the Committee to ensure that the speCifications prepared by the Committee meet the current and future needs of the Village's Fire Department while maintaining compliance with the National Fire Protection Associations Standards (NFPA) as well as ensuring that the bid speCifications were non-proprietary so that bids received by the Village for said purchase were competitive; and WHEREAS, the bid speCifications were publicly advertised pursuant to the laws of the State of New York and made returnable on December 20, 2011; and WHEREAS, the Village publicly accepted bids for the purchase of a pumper fire apparatus on December 20, 2011 from the following 3 bidders: Pierce Manufacturing Inc of Appleton, Wisconsin by Firematic Supply Co Inc (submitted bid of $629,438); Rosenbauer LLC of Wyoming, Missouri by Garrison Rre Rescue Corp (submitted bid of $596,930); and Crimson Rre Inc of Brandon, South Dakota by Hendrickson Rre Rescue Equipment (submitted bid of $519,783); and WHEREAS, upon receipt of the bids, Village staff consisting of Village Counsel, the Administrator, and Village Mechanic, together with the Committee and the Consultants conducted an exhaustive and thorough review of the submissions to determine the lowest and most responsible bidder; and WHEREAS, it was determined that the bid submitted by Pierce Manufacturing Inc by Firematic Supply Co Inc was the only bidder meeting the speCifications required by the Village; and WHEREAS, the following are some examples of speCifications which were critical in the Village's determining the lowest and most responsible bidder (this list is NOT intended to be all inclusive): 1. The Village required that the bidder make its facility available for inspections by the Village as may be necessary (Specification 25). At a minimum, one (1) trip shall be conducted at the manufacturer's facility to conduct a pre-construction engineering conference, and one (1) final inspection prior to delivery of the apparatus for four (4) Fire Department personnel. Each bidder shall include the cost for all transportation costs including air fare if more than 250 miles �from the Village, lodging and food costs. The bid specifications noted there would be NO EXCEPTIONS to this requirement. Crimson Fire Inc did not meet this specification satisfactorily. Pierce Manufacturing Inc and Rosenbauer LLC did. 2. The Village required that a Trident model 31.001.7 three barrel air primer shall be provided with push button control on the pump panel. When dry, the pump system shall be capable of taking suction through 20 feet of hard suction hose and discharging water in not more than the time allowed by the NFPAS 1901 standard (Specification 253). Crimson Fire Inc did not meet this specification satisfactorily. Crimson proposed to provide a Hale electric model pump primer in lieu of the requested Trident air primer which the Committee and the Consultants did not find to be an acceptable alternative. 3. The Village required a C.E. Nieoff, model C680-1, alternator to be provided with a rated output current of 430 amps as measured by SAE method J56. (Specification 191). The proposal from Crimson Fire Inc and Rosenbaur LLC provides for a Niehoff 300 amp alternator as an alternative which the Committee and the Consultants did not find to be an acceptable alternative. 4. The Village required an auxiliary braking system such as the Jacob brakes. Crimson Fire Inc and Rosenbauer LLC provided a compression braking system which the Committee and the Consultants did not find to be an acceptable alternative. Pierce Manufacturing Inc satisfactorily met this specification. 5. The Village's speCifications regarding emergency lighting and headlights were not satisfactorily met by Crimson Fire Inc and Rosenbaur LLC. Pierce Manufacturing Inc satisfactorily met the speCifications. 6. The Village's specifications required air bags in the front cab. Pierce Manufacturing Inc was the only bidder meeting the specifications. 7. The Village's speCifications required the auxiliary fuel pump to be a certain size. Pierce Manufacturing Inc was the only bidder meeting the speCifications. 8. The Village's speCifications required a Cummins ISX 15 Diesel Engine rated at 450 horsepower. Pierce Manufacturing Inc was the only bidder to meet this speCification. Crimson Fire Inc and Rosenbaur LLC submitted a proposal for a larger engine which, if accepted by the Village, would lead to adverse consequences for other critical components of the apparatus; and WHER EAS, the Board of Trustees has reviewed with Village Counsel and the Committee the Review Report submitted by the Consultants which contains a list of other speCifications which were not satisfactorily met by either Crimson Fire Inc and Rosenbauer LLC; and �WHEREAS, after a complete and thorough good faith examination of the bid proposals the Board of Trustees finds that Pierce Manufacturing Inc is the bidder that satisfactorily met the Village's specifications and believes that it would be in the best interests of the Village to award the bid to Pierce Manufacturing Inc. NOW, THEREFORE, BE IT RESOLVED, that Firematic Supply Co Inc on behalf of Pierce Manufacturing Inc is awarded the bid for the pumper fire apparatus in an amount not to exceed $629,438.00 subject to compliance with the terms and conditions of the bid proposal and subject to the execution of a purchase contract approved by Village Counsel; and BE IT FURTHER RESOLVED, that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Schroedel Second: Trustee Carr Vote: 6-0 �Date: Resolution#: 03/27/2012 03/34/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve MOA with the Teamsters Local 456 Be It Resolved, that the Village Board of Trustees of the Village of Sleepy Hollow hereby ratifies and approves the 2012-2017 memorandum of agreement between the Village and the Teamsters Local 456. Moved: Deputy Mayor Capossela Seconded: trustee Wompa Vote: 6-0 �Meeting Date: 03/27/2012 Resolution #: 03/35/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Change Employee Status Be it Resolved that the Board of Trustees does hereby confirm the Mayor's apPointment of Manuel Quizhpi of Ellis Street, Ossining, NY, to temporary status, from seasonal status, for a term not to exceed eight (8) months, in the Department of Public Works effective Monday March 26th, 2012, at a salary rate of $ 15.00 per hour. Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 3/27/2012 Resolution #: 3/36/2012 RESOLUTION DISSOLVING SLEEPY HOLLOW PARKING AUTHORITY WHEREAS, the Village of Sleepy Hollow C'Viliage'') created a Parking Authority C'Authority'') in order to collect money from metered and non-metered parking; and WHEREAS, the Authority has not met for several years and has no active members, nor has it submitted any reports to the State Budget Office as required by the laws of the State of New York; and WHEREAS, the Village Treasurer collects the money from metered and non­ metered parking and maintains an accounting of the revenues and disbursements regarding all parking within the Village; NOW, THEREFORE, be it resolved the Board of Trustees hereby dissolves the Authority, effective immediately. Moved: Trustee Stupel Seconded: Trustee Schroedel Vote: 6-0 �Meeting Date: Resolution #: 03/27/2012 03/37/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt Base Proportions Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the following: 1) The Certificate of Base Percentages, Current Percentages and Current Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2011 Village Assessment Roll, as prepared by the Office of the Village Assessor. 2) The Certificate of Adjusted Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2012 Village Assessment Roll, as prepared by the Village Assessor. 3) The Class Tax Shares adopted for the Village Levy Roll of 2012 are as follows: Homestead 65.3999% Moved: Trustee Wompa Non-Homestead 34.6001% Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 03/27/2012 Resolution #: 03/38/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Reimbursement for Police Officer's Training Whereas, Police Officer Jared Kmiotek has submitted a notification that he attended a training seminar for a defensive tactics class; Now, Therefore Be it Resolved, the Board of Trustees, upon the recommendation of the Chief of Police hereby approves the reimbursement for the training upon presentation of a certificate of completion, pursuant to the Village's collective bargaining agreement with the PBA. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 �" .' SLEEPY HOLLOW POLICE DEPARTMENT MEMORANDUM TO: Mayor and Board of Trustees FROM: Gregory J. Camp; Chief of Police CC: Anthony Giaccio; Village Administrator DATE: 16 March 2012 SUBJECT: Tuition Reimbursement Request by PO Kmiotek PO Jared Kmiotek has submitted a notification of intent to attend a training seminar: Tactical Ground for Law Enforcement Applications on April 3, 2012. There is a cost of $60.00 to attend, which he has paid. He also attended a seminar titled 'LTL Tactics and Ground Control for LE l' on March 7, 2012. He has paid the $60.00 fee and has received a Certificate of Completion; attached. Kmiotek has requested that he receive reimbursement for the cost of tuition. As per the Collective Bargaining Agreement, he would be entitled to reimbursement upon completion of the course and attaining a grade of C+ or a passing grade. As there is no grading for this seminar, I believe attendance and a certificate of completion would suffice. As per the CBA, notification and request, then approval, should be made prior to attendance. I support his initiative to attend this training seminar and recommend the Board of Trustees approve attending under the Education and Training section of the CBA, supporting reimbursement for both courses, $120.00 total upon presentation of a certificate of completion d after attendance of the April 3' seminar. I will also request a receipt of payment or a copy of a canceled check for each seminar. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-27_RES-33-38 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/45c4517a93a6114db1ef4879955e73a4.pdf 12835993504e3d47bfb0576a1a842a53 PDF Text Text Meeting Date: 3/27/2012 Resolution #: 3/33/201 2 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Purchase of a Pumper Fire Apparatus WHEREAS, the Village of Sleepy Hollow ("Village") in recognition of its need to provide fire protection to lis residents and property owners and at the request and recommendation of the Truck Committee of the Sleepy Hollow Fire Department ("Committee") an d the Public Safety Committee of the Board of Trustees the Village solicited bids for the purchase of a new pumper fire apparatus; and WHEREAS, the Village employed the services of Emergency Vehicle Response Apparatus Consultants ("Consultants") t o meet with the Committee to ensure that the specifications prepared by the Committee meet the current and future needs of the Village's Fire Department while maintaining compliance with the National Fire Protection Associations Standards (NFPA) as well as ensuring that the bid specifications were non-proprietary so that bids received by the Village for said purchase were competitive; and WHEREAS, the bid specifications were publicly advertised pursuant to the laws of the State of New York and made returnable on December 20, 2011; and WHEREAS, the Village publicly accepted bids for the purchase of a pumper fire apparatus on December 20, 2011 from the following 3 bidders: Pierc e Manufacturing Inc of Appleton, Wisconsin by Firematic Supply Co Inc (submitted bid of $629,438); Rosenbauer LLC of Wyoming, Missouri by Garrison Fire Rescue Corp (submitted bid of $596,930); and Crimson Fire Inc of Brandon, South Dakota by Hendrickson Fire Rescue Equipment (submitted bid of $519,783); and WHEREAS, upon receipt of the bids. Village staff consisting of Village Counsel, the Administrator, and Village Mechanic, together with the Committee and the Consultants conducted an exhaustive and thorough review of the submissions to determine the lowest and most responsible bidder; and WHEREAS, it was determined that the bid submitted by Pierce Manufacturing Inc by Firematic Supply Co Inc was the only bidder meeting the specifications required by the Village; and WHEREAS, the following are some examples of specifications which were critical in the Village's determining the lowest and most responsible bidder (this list is NOT intended to be all inclusive): 1. Tti e Village required that the bidder make its facility available for inspections by the Village as may be necessary (Specification 25). A t a minimum, one (1) trip shall be conducted at the manufacturer's facility to conduct a pre-construction engineering conference, and one (1) final inspection prior to delivery of the apparatus for four (4) Fire Department personnel. Eac h bidder shall include the cost for all transportation costs including air fare if more than 250 miles �from the Village, lodging and food costs. Th e bid specifications noted there would be NO EXCEPTIONS to this requirement. Crimson Fire Inc did not meet this specification satisfactorily. Pierc e Manufacturing Inc and Rosenbauer LLC did. 2. Th e Village required that a Trident model 31.001.7 three barrel air primer shall be provided with push button control on the pump panel. When dry, the pump system shall be capable of taking suction through 20 feet of hard suction hose and discharging water in not more than the time allowed by the NFPAS 1901 standard (Specification 253). Crimson Fire Inc did not meet this specification satisfactorily. Crimso n proposed to provide a Hale electric model pump primer in lieu of the requested Trident air primer which the Committee and the Consultants did not find to be an acceptable alternative. 3. Th e Village required a C.E. Nieoff, model C680-1, alternator to be provided with a rated output current of 430 amps as measured by SAE method J56. (Specification 191). The proposal from Crimson Fire Inc and Rosenbaur LLC provides for a Niehoff 300 amp alternator as an alternative which the Committee and the Consultants did not find to be an acceptable alternative. 4. Th e Village required an auxiliary braking system such as the Jacob brakes. Crimso n Fire Inc and Rosenbauer LLC provided a compression braking system which the Committee and the Consultants did not find to be an acceptable alternative. Pierc e Manufacturing Inc satisfactorily met this specification. 5. Th e Village's specifications regarding emergency lighting and headlights were not satisfactorily met by Crimson Fire Inc and Rosenbaur LLC. Pierc e Manufacturing Inc satisfactorily met the specifications. 6. The Village's specifications required air bags in the front cab. Pierce Manufacturing Inc was the only bidder meeting the specifications. 7. Th e Village's specifications required the auxiliary fuel pump to be a certain size. Pierc e Manufacturing Inc was the only bidder meeting the specifications. 8. The Village's specifications required a Cummins ISX 15 Diesel Engine rated at 450 horsepower. Pierce Manufacturing Inc was the only bidder to meet this specification. Crimson Fire Inc and Rosenbaur LLC submitted a proposal for a larger engine which, if accepted by the Village, would lead to adverse consequences for other critical components of the apparatus; and WHEREAS, the Board of Trustees has reviewed with Village Counsel and the Committee the Review Report submitted by the Consultants which contains a list of other specifications which were not satisfactorily met by either Crimson Fire Inc and Rosenbauer LLC; and �WHEREAS, after a complete and thorough good faith examination of the bid proposals the Board of Trustees finds that Pierce Manufacturing Inc is the bidder that satisfactorily met the Village's specifications and believes that it would be in the best interests of the Village to award the bid to Pierce Manufacturing Inc. NOW, THEREFORE, BE IT RESOLVED, that Firematic Supply Co Inc on behalf of Pierce Manufacturing Inc is awarded the bid for the pumper fire apparatus in an amount not to exceed $629,438.00 subject to compliance with the terms and conditions of the bid proposal and subject to the execution of a purchase contract approved by Village Counsel; and BE IT FURTHER RESOLVED, that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Truste e Schroedel Second : Truste e Carr Vote : 6-0 �Date: 03/27/201 Resolution*: 03/34/201 2 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve MOA with the Teamsters Local 456 Be It Resolved , that the Village Board of Trustees of the Village of Sleepy Hollow hereby ratifies and approves the 2012-2017 memorandum of agreement betwee n the Village and the Teamsters Loca l 456. Moved: Deput y Mayor Capossela Seconded : truste e Wompa Vote : 6-0 �3/14/12 OFF-THE-RECORD DRAF T PROPOSAL. THI S DOCUMENT, ITS CONTENTS AN D EXISTENCE, MAY NOT BE REVEALED BY LOCAL 456 OR ITS AGENTS TO ANY 3'*'' PARTY WITHOUT THE PRIOR WRITTEN CONSEN T OF THE VILLAGE' S SPECIAL LABO R COUNSE L STIPULATION O F AGREEMENT made and entered int o this _J^ da y of March 2012, by and between the negotiating representatives for the Village of Sleepy Hollow and Local 456, I.B.T. ("the Union"). WHEREAS, the parties have engaged i n negotiations in good faith in an effort t o arrive at a successor collectiv e bargaining agreement to the one that expires on May 31 , 2012; and WHEREAS, the parties have agreed to reopen the 2010-2012 collective bargainin g agreement for the sole purposes set forth below in paragraphs "5 " an d "7;" WHEREAS, the parties have arrived at a tentative agreement ; NOW, THEREFORE, in consideration of the mutual covenants contained herein , the parties hereby stipulate and agree as follows: 1. Th e provisions of this Stipulation ar e subject t o ratification b y Local 456' s membership and ratification an d approval b y the Village Board. 2. Th e respective negotiating committees' representatives agree to recommend thi s Stipulation fo r ratification/'approval . 3. A copy of this original document has been furnished t o representatives of the Village and Local 456. 4. Al l proposals not covered herein made by either party during the course of the negotiations shal l be deemed dropped . �3/14/12 OFF-THE-RECORD DRAF T PROPOSAL. THI S DOCUMENT, ITS CONTENTS AND EXISTENCE, MAY NOT BE REVEALED BY LOCAL 456 OR ITS AGENTS TO ANY 3**° PARTY WITHOUT THE PRIOR WRITTEN CONSEN T O F THE VILLAGE'S SPECIAL LABOR COUNSE L 5. Articl e XIV(l) (Medica l Insurance). Add : "Full-tim e employee s hired on or afte r January 1 , 2012 will, for the first five years of employment, pay by payroll deductio n 21% o f the premium cos t for the employee and/or eligible dependents pursuant to the Village's health care plan. Th e contribution will be 10 % beginning in the sixth year of service. Th e Village will pay for the full cos t of the premium beginning i n the employee's 11 * year of employment throug h retirement. Th e contractual healtli insurance benefit languag e will remain unchanged fo r employees hired before January 1 , 2012. " 6. Appendi x A (Salaries). Effectiv e Jun e 1 , 2012, each job title shall be increased by 1.25% . Effectiv e Decembe r 1 , 2012, each job title shall be increased by an additional 1.25% . Effective Jun e 1 , 2013, each job title shall be increased by an additional 1.25%) . Effectiv e December 1 , 2013, each job title shall be increased b y an additional 1.25% . Effective Jun e 1, 2014, each job title shall be increased b y an additional 1.25% . Effectiv e Decembe r 1 , 2014, each job title shall be increased b y an additional 1.25% . Effective Jun e 1 , 2015, each job title shall be increased by a n additional 1.25%» . Effectiv e Decembe r 1 , 2015, each job title shall be increased by an additional 1.25% . Effective Jun e 1 , 2016, each job title shall be increased by an additional 1.25%. Effectiv e Decembe r 1 , 2016, each job title shall be increased b y an additional 1,25% . 7. Appendi x A (Salaries). Al l employees hired on or after Januar y 1 , 2012 will be paid 90% of the applicable salary rate during the first 30 complete months of active full-tim e employment. 2 �3/14/12 OFF-THE-RECORD DRAF T PROPOSAL. THI S DOCUMENT, ITS CONTENTS AND EXISTENCE, MAY NOT BE REVEALED BY LOCAL 456 OR ITS AGENTS TO ANY 3'^'^ PARTY WITHOUT THE PRIOR WRITTEN CONSENT OF THE VILLAGE'S SPECIAL LABOR COUNSEL FOR THE VILLAGE: FO R LOCAL 456: �Meeting Date: 03/27/201 2 Resolution #: 03/35/201 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Change Employee Status Be It Resolved that the Board of Trustees does hereby confirm the Mayor's appointment of Manuel Quizhpi of Ellis Street, Ossining, NY, to temporary status, from seasonal status, for a term not to exceed eight (8) months, in the Department of Public Works effective Monday March 26*, 2012, at a salary rate of $ 15.00 per hour. Moved: Truste e Carr Seconded : Truste e Campbell Vote : 6-0 �Meeting Date: 03/27/201 2 Resolution #: 03/36/201 2 Resolution of the Board of Trustees of the Village of Sleepy Hollo w Awarding bi d for Greenbui^h Emergenc y Inter-connectio n WHEREAS, tlie Village of Sleepy Hollow has entered into an intermunicipal agreement with the Villages of Briarcliff and Tarrytown to construct an emergency water connection to the Town of Greenburgh's water supply; and WHEREAS, A bid opening for this project was held on March 15, 2012 at Sleepy Hollow Village Hall, and WHEREAS, Dolph Rotfeld Engineering has reviewed the bids and is recommending awarding the lowest bid submitted by Abbott and Price Incorporated i n the amount of $104,000 NOW, THEREFORE, BE IT RESOLVE D that the Sleepy Hollow Board of Trustees awards the bid for the Greenburgh Emergency Inter-Connection to Abbott and Price Incorporated of Ossining, New York in the amount of $104,000. Moved: Truste e Campbell Seconded : Truste e Schroedel Vote : 6- 0 �Meeting Date: 03/27/201 Resolution #: 03/37/201 2 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt Base Proportions Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the following: 1) Th e Certificate of Base Percentages, Current Percentages and Current Base Proportions pursuant to Article 1 9 of the Real Property Tax Law for the levy of taxes on the 2011 Village Assessment Roll, as prepared by the Office of the Village Assessor. 2) Th e Certificate of Adjusted Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2012 Village Assessment Roll, as prepared by the Village Assessor. 3) Th e Class Tax Shares adopted for the Village Levy Roll of 2012 are as follows: Homestead Non-Homestea 65.3999% 34.6001 Moved: Truste e Wompa Seconded % : Truste e Stupel Vote d : 6-0 �Meeting Date: 03/27/201 2 Resolution #: 03/38/201 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Reimbursement for Police Officer's Training Whereas, Police Officer Jared Kmiotek has submitted a notification that he attended a training seminar for a defensive tactics class; Now, Therefore Be it Resolved, the Board of Trustees, upon the recommendation of the Chief of Police hereby approves the reimbursement for the training upon presentation of a certificate of completion, pursuant to the Village's collective bargaining agreement with the PBA. Moved: Truste e Campbell Seconded : Truste e Stupel Vote : 6- 0 �Meeting Date: 3/27/201 2 Resolution #: 3/39/201 2 RESOLUTION DISSOLVING SLEEPY HOLLOW PARKING AUTHORITY WHEREAS, the Village of Sleepy Hollow ("Village") created a Parking Authority ("Authority") i n order to collect money from metered and non-metered parking; and WHEREAS, the Authority has not met for several years and has no active members, nor has it submitted any reports to the State Budget Office as required by the laws of the State of New York; and WHEREAS, the Village Treasurer collects the money from metered and nonmetered parking and maintains an accounting of the revenues and disbursements regarding all parking within the Village; NOW, THEREFORE, be it resolved the Board of Trustees hereby dissolves the Authority, effective immediately, Moved: Truste e Stupel Seconded : Truste e Schroedel Vote : 6- 0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-27_RES-33-39 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c80e277aa58fcc0647ac0309e65676d7.pdf f5888fce38725cf15efd03ff9b9455d3 PDF Text Text An Organizational l^eeting took place on Monday April 2, 2012 at 6:00 p.m . in Village Hall, Sleepy Hollow, New York. Present: Kennet h G. Wray, Mayor Karin Wompa Jennifer Lobato-Church Barbara Carr (in at 6:25 p.m. ) Bruce Campbell Susan MacFarlane Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Sean McCarthy, Village Building Inspector Absent: Jane t Gandolfo, Village Attorney Mayor Wray called the meeting to order with a pledge to the flag. Agenda and Appointments - Se e Part I & Part II attached. Committees of the Board of Trustees - Se e Part III attached. Year 2012-2013 Operational and Procedural Resolutions-See Part IV attached. Mayor Wray made a motion to announce the following appointments/re-appointment s and stated that he would be appointing new members to the Planning Board at the next Board Meeting: Environmental Advisory Council: David Bedell, Sean Roach, Adrianne Berzowski and Francois Reijeill. N o Chair at this time. Police Advisory Committee: Lisa Santo-Chair; Edna Belanich, Dwayne Brown, Brian Doyle, Josephine Galgano, Bill Kazura, Baiba Rudzitis-Pinnis, Anna Lopez, Eliot Martone, Chris Diaz and Maria Suarez. Waterfront Advisory Committee: Current members are Francois Rejeili and Carol Manca. Other members have expired terms and have not been re-appointed. Zoning Board of Appeals: Peter Koffler-Chair, Mari a Gorete Crowe, Sherry Bishko-Cummings, Thomas Capossela. Trustee Campbell moved, seconded by Trustee Carr to approve this motion. It was unanimous. �At 6:45 pm , on a motion by Trustee Campbell, seconded by Trustee Carr the meeting was adjourned. Respectfully submitted, Paula A. McCarthy Village Clerk �Part II - Abbreviate d - 201 2 Appointment o f Village Officials ; A. Villag e Attorney: Jane t Gandolfo, Esq. Moved: Truste e Stupel Seconded : TmsteeWomp a Vote : 5- 0 B. Deput y Mayor: Kari n T. Wompa Moved: Truste e Stupel Seconded : Trustee Campbell Vote : 5- 0 C. Actin g Village Justice: Alfre d A. Farella Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 D. Villag e Historian: Henr y Steiner Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 E. Polic e Surgeon: Dr . Robert Raniolo Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 F. Fir e Inspector: Sea n E. McCarthy Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 G. Villag e Assessor: Fre d Gross Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 H. Villag e Prosecutor: Jo y Joseph Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 �Part III / 201 2 Committees of the Board of Trustees; Committee: Ciiairperson; Administration Wompa stupel /Lobato-Churc h Communications Campbell Carr / Lobato-Churc h Finance: Carr MacFarlane /Wompa Public Safety: Lobato-Church Stupel/Campbell Public Works: Stupel Campbell/MacFarlane Recreation and Parks: MacFarlan e Members: Carr/Wompa Ad Hoc Ciiairperson! Members: General Motors Committee: Mayo r Wray Wompa/Campbell Safe Housing Task Force: Evely n Stupel Sean McCarthy Mathew Brenner Janet Gandolfo Ana Lopez �Part IV / 201 2 Year 2012-2013 Operational and Procedural Resolutions 1. B e it Resolved the Board of Trustees shall hold regular meetings on April 10 and April 24, 2012, at 7:00 PM; commencing May, 2012, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Wor k sessions during the month of April, 2012 shall be held on April 3 and April 17. Al l work sessions during the month of April, 2012 shall include budget discussions. Moved: Truste e MacFarlane Seconded : Truste e Campbell Vote : 5- 0 2. B e it Resolved the Board of Trustees may, upon the call of the Mayor, hold an official meeting in order to conduct Village business, including an executive session, during a work session. Moved: Truste e Campbell Seconded : Trustee Stupel Vote : 5- 0 3. B e it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session immediately thereafter. Moved: Deput y Mayor Wompa Seconded : Truste e Stupel Vote : 5- 0 4. B e it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least forty-eight (48) hours In advance of the start of said meeting. Suc h notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Moved: Trustee Stupel Seconded : Truste e Lobato-Church Vote : 5- 0 �5. B e it Resolved any member of any appointed Board, Committee, or Commission having a term of office, seat or position in excess of one (1) year who is absent from three (3) or more regularly scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees. Remova l shall be declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled session. Moved: Truste e Lobato-Church Seconded : Truste e Stupel Vote : 5-0 6. B e it Resolved in the event of the unavailability of the Village Justice and/or the Acting Village Justice to perform his/her duties, judicial coverage shall be requested first from the Village of Tarrytown. Moved: Truste e MacFarlane Seconded : Truste e Campbell Vote: 5-0 7. B e it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2012-2013 as prescribed by law. Moved: Trustee Campbell Seconded : Truste e Stupel Vote : 5- 0 8. B e it Resolved, it shall be the responsibility of each Department Head to review and approve all bills and invoices prior to submission for approval to the member of the Board of Trustees chairing the Department. Upo n submission each Chair shall review and approve all bills and invoices, and if found correct, present such bills and invoices to the Treasurer who shall cause the bills and invoices to be presented on a warrant to the Board of Trustees for its approval at Its next regular meeting, if possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile signature In those cases as authorized by the Mayor). Moved: Deputy Mayor Wompa Seconded : Truste e Stupel Vote : 5- 0 9. B e It Resolved, notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. Al l such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Truste e Stupel Seconded : Truste e Campbell Vote : 5- 0 �10. B e It Resolved, any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Truste e Lobato-Church Seconded : Truste e Stupel Vote : 5- 0 11. B e It Resolved, the Procurement Policy attached hereto and previously adopted by the Board of Trustees shall continue in full force and effect subject to ongoing review and, if necessary, amendment. Moved: Trustee Carr Seconded : Deput y Mayor Wompa Vote : 6- 0 12. B e It Resolved the Mayor and the Board of Trustees, in their ongoing effort to encourage opportunities for the public to comment on matters of Village business, designate a public comment section during each regularly scheduled official meeting. Comment s shall be limited to five (5) minutes per speaker and every member of the public wishing to speak may do so prior to a member being called upon a second time; and Be It Further Resolved, the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Trustee MacFarlane Seconded : Truste e Carr Vote : 6-0 13. B e It Resolved the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee MacFarlane Seconded : Truste e MacFarlane Vote: 6- 0 14. B e It Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be It Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be It Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Deputy Mayor Wompa Seconded : Truste e Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-02 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/9b92e3228a5ae6e2587c47c3c3497af7.pdf c310435129034a9425a10fa36eba5dd6 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, April 3,2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Barbara CanEvelyn Stupel Jennifer Lobato-Church Susan MacFarlane Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Greg Camp, Police Chief Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:10 p.m. MAYOR'S ANNOUNCEMENTS - Mayor Wray introduced the new Village Board and congratulated Deputy Mayor Karin Wompa, Trustee Jennifer Lobato-Church, and Trustee Susan MacFarlane on being elected to the Board. TREE APPEAL 8 WEBB ROAD - Andrea Williamson, of 8 Webb Road, requested that the Board overturn a Tree Commission decision regarding a spruce tree on her property. Francois Rjeili from the Tree Committee said that he would change his vote based on the new information presented by Ms. Williamson. TREE APPEAL 15 FREMONT ROAD - Gregory Fox, of 15 Fremont Road, requested that the Board overturn a Tree Commission decision regarding a maple tree on his property. Francois Rjeili from the Tree Committee said that he stands by his decision. Discussion ensued. The matter was tabled. RIVER'S EDGE NEW DESIGN - Paul JanosfromNational Resources made a presentation on River's Edge to show the design changefromwhen the special permit was issued. The Village Board discussed the new design. BUDGET - Sara DiGiacomo summarized the tentative budget and that it conforms with the 2% tax cap restriction. Chief Camp requested that a few mandated items be placed back into the �police department budget. Mayor Wray asked that all department heads be prepared to discuss their budgets with the Board at the next work session. Discussion ensued. WATER NOTIFICATION - Chief Gross informed the Board that there was a water main break and that some residents may experience brown water. At 9:15pm the meeting was adjourned fully sukAted, Anthon^^accio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-03 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a6a63e02fff794891916fe5d271c90eb.pdf ea5bc296c8df6859b673036685af8664 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, April 10, 2012, Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Bruce Campbell Barbara Carr Jennifer Lobato-Church Susan MacFarlane Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Richard Gross, Village General Foreman Sean E. McCarthy, Village Building Inspector Absent: Deputy Mayor Karin Wompa At 7: 05 p.m. the Mayor called the meeting to order with a pledge to the flag. The Mayor opened the Budget Public Hearing to the public and evoked the 5 minute rule: The Clerk read the public announcement out loud for the record. Mario Belanich of North Washington Avenue addressed the Mayor and the Board of Trustees and asked if there would be other public meetings about the Budget. Mayor stated that comments and written comments will be allowed until the day the Budget is adopted. Mario Belanich addressed the Mayor and the Board of Trustees again and made several suggestions regarding year end transfers and the purchase of surplus items from a warehouse in Alabama. He also suggested that village vehicles should not be left idling when not is service. Sunny McLean of Riverside Drive addressed the Mayor and the Board of Trustees and stated that she represents community media in Sleepy Hollow and Tarrytown. She is the Executive Director and co-founder of this company and asked the Board to consider funding some of the operations and extend the work agreement. She explained that her work has constituted more time, and other volunteers as well, with more ongoing events in the community. Mayor stated that this would be discussed and considered. There were no further comments at this time. On a motion by Trustee Carr, seconded by Trustee Stupel the meeting was closed. It was unanimous. �Approval of Warrants: On a motion by Trustee Carr, seconded by Trustee Campbell the warrant of $165,203.14 was approved. It was unanimous. There was a brief discussion with Richard Gross regarding the purchase and storage of salt. Approval of Minutes: On a motion by Trustee Campbell, seconded by Trustee MacFarlane, the Minutes of 4/2/2012 were approved. On a motion by Trustee Carr, seconded by Trustee MacFarlane, the Minutes of 4/3/2012 were approved as amended. Mayor announcements: Mayor announced that he would like to appoint Stella Garlick and Dennis Rimkunas to the WAC Board. Public comments: The Mayor opened the meeting to the public and evoked the 5 minute rule: There were no comments at this time. Trustee Reports: Trustee Carr - reported that she met with Trustee MacFarlane to discuss the water and sanitation rates and stated that the finance committee will be making a recommendation to increase these costs. Trustee MacFarlane - reported that along with Trustees Carr and Stupel, they inspected the parks and gave a list of pressing items to Richard Gross and Anthony Giaccio. Trustee MacFarlane announced the volunteer clean up days coming up in April and May; April 21, Street Clean-up in Tarrytown and Sleepy Hollow April 22, Horan's Landing Park clean-up April 28, Kingsland Point Park clean-up May 5, Douglas Park - Family Day clean-up Trustee Campbell - outlined a public access proposal and asked the Board to consider it during budget discussions. �Trustee Stupel- Reported that court meet March 22, there were 12 cases and 4 of them were in compliance. There was $8000. 00 of court fees collected in March. Building Dept inspections are ongoing. th There is a DPW Committee meeting scheduled for April 18 • DPW report: Fourteen new garbage cans have been installed on Beekman Avenue. Loose leaves and brush must be paper bagged and placed at the curb on Mondays. th The Planning Board is meeting on the 19 to hear an Open Door proposal. The Salvation Army has a proposal as well. Trustee Lobato-Church- Reported that the Public Safety Committee has not met yet. There are openings on the Police Advisory Committee and anyone interested should submit a request to the Mayor. Trustee Lobato-Church asked if there was a schedule for street cleaning. Richard Gross, General Foreman stated that all streets have different schedules for the sweeper. Mayor stated that any change in street's cleaning schedules is subject to public hearing. Administrator's Report: - Mr. Giaccio reported that every 3 years the Village applies for Community Development Block Grants through Westchester County. Due to a federal lawsuit against the County, all the funding has been put on hold. This has affected the Route 9 Streetscape project. The project plan is to provide new sidewalks and signs from Patriots Park to Animal Hospital. The Village was awarded $200,000 from the County for this project and free design work. As a result of the lawsuit, this funding and design work is in jeopardy. Ichabod sink hole - Dolph Rotfeld Engineering has reviewed the Ichabod Landing engineer's report and will be providing a recommendation on how best to proceed. The annual Easter Egg Hunt was very well attended with no injuries. The DPW is working with the Friends of Douglas Park in preparation of the May 5 Family Day. Mr. Giaccio met with Historic Hudson Rivertowns to see how the Village can coordinate tourism efforts. The County is finishing up work on the Kathryn Davis Bathhouse including smoke detectors and a fire alarm system. Once the work is complete a Certificate of Occupancy will be issued. Hopefully this will happen in time for the upcoming season. As part of the General Motors clean-up plan, General Motors is required to contribute $875,000 for wildlife restoration (specifically to restore benthic organisms). Originally the money was going to be used by the DEC on a project in Haverstraw. Deputy Mayor Wompa requested that the money be used in Sleepy Hollow, since that is where the damage �occurred. In order for the Vii/age to convince DEC to redirect these funds, it needs a project. One project that has been discussed is an oyster farm combined with programs for the environmental education center. Trustee MacFarlane asked about benthic organisms. Trustee Carr asked if the money can be used for the Pocantico River dredging and shoreline stabilization. Mr. Giaccio doesn't believe this is a viable project, but will check with the DEC. Trustee Lobato-Church asked what other species can be looked at and Mr. Giaccio said possibly mussels. Mr. Giaccio said he would like to submit something in writing to the DEC before the end of the public comment period, which will be on April 29. Resolutions: (see attached) Old Business: Mr. Sean McCarthy, Village Inspector, gave a brief presentation about the River's Edge Condominium Project. This is now going in fornt of the Planning Board. Mr. McCarthy distributed the drawing s from 2009 to the Board as well as the most recent plan. Mr. McCarthy stated that the Planning Board asked the developer to modify the design because it was too similar to the Hudson Harbor; but they have had success selling their units. Discussion ensued. Mayor stated that there was a Rivers' Edge presentation last week and it will be discussed again. Mr. McCarthy distributed an outline and plans for this project. Mr. McCarthy said a special permit and concept plan were approved by the Village Board in 2009. It then went to the Planning Board where the design changed significantly. One explanation for the design change was because River's Edge hired a new architect. Mr. McCarthy said that the facade change resulted in a larger open viewing corridor and reconfiguration of the parking lot. Due to the drastic change in the architecture, the Board of Trustees should acknowledge the new plan. Mayor outlined the design changes. Mr. McCarthy said the Village Board should determine if the design change affects the special use permit. Trustee Lobato-Church asked if this will affect the General Motors plan. Mr. McCarthy Said it will have no impact on the General Motors project. �Trustee Carr asked if new design is the same dimensions as the old design. Mr. McCarthy said it's a little smaller - he explained how the dimensions changed. The developer will take care of the river walk and there will be funds set aside for maintenance. Discussion about the project ensued. Mr. McCarthy said that there is a special session with the Planning Board tomorrow to discuss this. Mayor said that it will have to wait until this board reviews the new design. New Business Mayor stated one tree appeal was resolved from last work session, and the other is still waiting for a decision. Trustee MacFarlane moved, seconded by Trustee Campbell for the home owner at 15 Freemont, to have the tree removed and replaced with two new trees. It was unanimous. Trustee Campbell said that the Village Board should move forward with the Communication Committee's public access television proposal. Discussion about funding this proposal ensued. Communications: Mayor shared letter from a resident complimenting the Sleepy Hollow Volunteer Ambulance Corp. Mayor thanked members of the Corp for their hard work. At 8: 57 pm on motion by Trustee Carr, Seconded by Trustee Stupel the meeting was adjourned. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-10 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/0d342ac64b1f29e20259afc83db4f41c.pdf d5e64084ecfd0d925ad53092879a74ad PDF Text Text ���������������������������������������� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-17_RES-44 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3745588e731191aba22199781f59456c.pdf f17e404dd39b76dc8d284c7668df830f PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, April 17, 2012 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Karin Wompa Bruce Campbell Barbara Carr Evelyn Stupel Jennifer Lobato-Church Susan MacFarlane Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Janet Gandolfo, Village Attorney Robin Pell, Recreation Supervisor Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. SPECIAL SESSION At 7:05 p.m., on a motion made by Trustee Carr and seconded by Trustee Stupel and carried unanimously the Board moved to special session. Motion was made by Trustee Carr and seconded by Trustee Lobato-Church to ratify a memorandum of agreement for a successor contract between the Sleepy Hollow Police Benevolent Association and the Village for a period covering 2010-2013. The motion passed 7O. (The agreement was amended to note a date change) Motion was made by Trustee Campbell and seconded by Trustee Carr to move out of special session. The motion passed 7-0. Finance Committee - Trustee Carr gave a Finance Committee report on the budget. The Committee has met several times trying to find ways to reduce the tentative budget. The Committee discussed potential increases to the library, building department, DPW, police and public access television. The Committee also discussed raising water and sanitation rates. �Recreation - Recreation Supervisor, Robin Pell outlined her proposed recreation budget. There is no increase from last year. Ms. Pell mentioned several new programs being planned and that the after-school program has paid for itself this year. Discussion ensued. Department of Public Works - General Foreman, Rich Gross outlined his proposed DPW budget. Mr. Gross is requesting additional staff and $15,000 for supplies and materials. Mr. Gross also discussed his capital plan. Mayor Wray requested a long term capital plan including an energy audit. The Board asked why so much was spent on flowers. Discussion ensued. Building Department - Village Architect, Sean McCarthy outlined his proposed building department budget. Mr. McCarthy is primarily looking for additional staff to help deal with the illegal housing problem in the Village. The Board discussed projects that may increase revenue for the Village including River's Edge, Phelps Hospital and General Motors. This revenue may be used to offset expenses. At 9:43 Mayor Wray asked for the meeting break SPECIAL SESSION At 10:00 p.m., on a motion made by Trustee Campbell and seconded by Trustee Lobato-Church and carried unanimously the Board moved to special session. Motion was made by Trustee Campbell and seconded by Trustee Lobato-Church to approve a design change for River's Edge. Discussion ensued. The motion passed 5-2. (Stupel and Carr voted no) Motion was made by Trustee Lobato-Church and seconded by Trustee Stupel to move out of special session. The motion passed 7-0. At 10:20 pm the meeting was adjourned Respectfully submitted, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-17_WS Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text