1 25 40 https://sleepyhollow.localarchives.org/files/original/4d3c67dbb03fcb5990c2c31dae08950d.pdf 6bb11f75b50c43cac24e7ea859ac9088 PDF Text Text Meeting Date: 12/17/2014 Resolution #: 12/159/2014 RESOLUTION DESIGNATING THE SLEEPY HOLLOW LOCAL DEVELOPMENT CORPORATION AS "DESIGNEE" TO RECEIVE CONVEYANCE OF REAL PROPERTY KNOWN AS THE EAST PARCEL FROM THE MT. PLEASANT INDUSTRIAL DEVELOPMENT AGENCY PURSUANT TO SPECIAL PERMIT DATED JUNE 7, 2011 Whereas, Board of Trustees of the Village of Sleepy Hollow (BOT) adopted Resolution Number 06/66/2011 titled "Resolution Granting Special Permit and approving the Riverfront Development Concept Plan (the "Special Permit") to General Motors LLC ("applicant"); and Whereas, the property subject to the Special Permit includes 3 separate parcels commonly referred to in the Special Permit as the West Parcel, East Parcel, and South Parcel; and Whereas, the Special Permit incorporates terms, conditions and obligations under which the Special Permit was approved, including the conveyance of the East Parcel and a portion of the South Parcel to the Village of Sleepy Hollow (VSH), or its designee, pursuant to Paragraph 9 (b); and Whereas, legal title to the property is currently held in the name of the Mount Pleasant Industrial Development Agency (IDA) and the applicant is the equitable title holder; and Whereas, the applicant and the IDA have notified VSH they intend to convey the West Parcel to a developer known as Lighthouse Landing Venture, LLC (developer) on or about December 19, 2014. (Note: the South Parcel is intended to be conveyed to the developer at this time and at a later date a portion of same will be conveyed to the VSH, or its designee); and Whereas, the applicant and the IDA have notified VSH they intend to convey the East Parcel to VSH, or its designee, on or about December 19, 2014, pursuant to the terms of the Special Permit; and Whereas, pursuant to paragraph 1 of the Special Permit the developer has submitted a Certificate in form and substance approved by Village Counsel in which it has agreed to assume and be subject to all of the obligations of the applicant as described in the application, the FEIS, the Findings Statement as amended, and the Permit, attached hereto as Exhibit A; and Whereas, on or about September 3, 2014 the BOT formed the Sleepy Hollow Local Development Corporation (LDC) for the purpose of designating the LDC to accept conveyance of title to the East Parcel and a portion of the South Parcel from the IDA (or developer) pursuant to the terms, conditions and obligations of the Special Permit; and �Whereas, the VSH has notified the IDA, applicant, and developer that the LDC is VSH's designee to receive conveyance of the title to the East Parcel; and Whereas, the BOT is desirous of authorizing the Mayor to execute a License Agreement with the LDC, or its designee, whereby the LDC, or its designee, provides VSH with an exclusive license to enter the East Parcel for uses allowed pursuant to the Special Permit and the deed conveyed to the LDC, or its designee, by the applicant, with a provision that periodic license payments be paid by VSH to the LDC, or its designee, equal to 100% of the costs incurred by the LDC in connection with its ownership of the property; and Whereas, pursuant to the Special Permit, approximately 8 acres of the East Parcel are intended to be conveyed to Historic Hudson Valley for uses allowed pursuant to the Special Permit and the deed conveyed by the applicant; and Whereas, the developer has agreed to bind a policy of environmental liability insurance on the terms and conditions reflected in a quotation of coverage from Allied World Assurance company ("AWAC"), dated on or about December 17, 2014, which has been approved and recommended in form and substance by Consultant Gene P. Devine, Esq., Rockville Centre, NY; and Whereas, in addition to the agreement to bind a policy of environmental liability insurance in favor of the VSH and LDC, and it designee, the developer has agreed to terms and conditions regarding self-insured retention payments, aggregate amount of insurance coverage, master homeowners association insurance to be paid for the benefit of the VSH, LDC, or its designee, and Historic Hudson Valley, inter alia, as outlined in a "Term Sheet" attached hereto as Exhibit B and more specifically to be set forth in an Agreement between the VSH, LDC and the developer in form approved by Village Counsel; and Whereas, VSH has received and hereby acknowledges all title documents, restrictive covenants, deeds, easement and related materials associated with the East Parcel, along with the Special Permit, governing the transfer of the East Parcel to the LDC (collectively, the "Title and Use Covenants"), �Now, therefore, be It resolved, in consideration of all of the above, the BOT hereby designates the LDC, or its designee, to receive conveyance of title to the East Parcel from the IDA, subject to a License Agreement to be entered between VSH and the LDC, or its designee, for the uses of said property, subject to the terms and conditions of the Special Permit and the deed; and Be it further resolved, the BOT hereby authorizes the Mayor to execute a License Agreement attached hereto as Exhibit C with the LDC whereby the LDC, or its designee, provides VSH with an exclusive license to enter the East Parcel for uses allowed pursuant to the Special Permit and the deed conveyed to the LDC by the applicant, with a provision that periodic license payments be paid by VSH to the LDC, or its designee, equal to 100% of the costs incurred by the LDC in connection with its ownership of the property; and Be It further resolved, the BOT, on behalf of VSH, approves the form and language of the deed to the East Parcel attached hereto (C&F document no. 2486126.9). Moved: Trustee Campbell Seconded: Trustee Handelman Vote: 7-0 �Meeting Date: 12/17/20174 Resolution Date: 12/160/2014 RESOLUTION AUTHORIZING THE i^AYOR TO EXECUTE A LICENSE AGREEI^ENT WITH LIGHTHOUSE LANDING VENTURE, LLC TO USE WEST PARCEL FOR STORAGE OF DPW EQUIPMENT AND VEHICLES Wliereas, the Village of Sleepy Hollow (VSH) currently has a license agreement with General Motors Corporation (GM) to use property owned by It for storage of DPW equipment and vehicles; and Whereas, the Board of Trustees (BOT) is desirous of entering into a similar agreement with the new owners of the property, Lighthouse Landing Venture, LLC, (LLV) under substantially similar terms and conditions as contained in the current license agreement with GM, Now, therefore, be it resolved the BOT hereby authorizes the Mayor to execute a license agreement, approved In form and substance by Village Counsel, with LLV to store DPW equipment and vehicles on property owned by LLV. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 7-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-12-17_Special-Session_RES-159-160 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/6c63df313fbd7341fa7896318289664a.pdf 0b51778f216dca9c14164f0e4029d134 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, Dec. 16,2014 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Karin Wompa Bruce Campbell Glenn Rosenbloom Dorothy Handelman Evelyn Stupel Trustees Deputy Mayor Jennifer Lobato-Church (Absent) Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Sean McCarthy, Village Architect Rich Gross, General Foreman Mayor Wray called the work session to order at 7:10 p.m. MAYOR'S ANNOUNCEMENT - Mayor Wray wished everyone a happy holiday season. ZOMNG CODE PUBLIC HEARING - Mayor Wray reminded the residents that the public hearing on the zoning code revisions in the C2 zone has been adjourned until January 6,2015, however written comments may be made at any time. All written comments should be sent to the Village Clerk. The proposed code revisions are available on the Village's website and in the Clerk's office. SEASONAL EMPLOYEES - The Board discussed hiring two seasonal employees for the department of public works. DPW foreman. Rich Gross explained why he felt he needed the additional help. It is unclear if there are enough fimds in the budget for this expense. Trustee Campbell and Trustee Stupel said that the budget for the DPW, including overtime, needs to be looked at before any decisions are made. Trustee Rosenbloom said that the treasurer needs to be involved in the discussion. The matter was tabled. AUTOMATED SANITATION TRUCKS - Trustee Rosenbloom started the discussion. The Town of Greenburgh purchased automated sanitation trucks, which have reduced overall sanitation costs. Trustee Rosenbloom is recommending pursuing this idea in Sleepy Hollow. There was a discussion about the cost of an automated sanitation truck and new garbage cans. Trustee Rosenbloom said that a cost benefit analysis must be done. Rich Gross said that there are logistical problems in certain areas of the Village that will need to be worked out. Mayor Wray recommended that the proposal be discussed during the budget process. Mayor Wray set up an ad-hoc committee made up of Trustee Rosenbloom, Trustee Handelman and Trustee Wompa to research the idea of implementing automated sanitation trucks. �SPECIAL SESSION Motion was made by Trustee Campbell and seconded by Trustee Handelman to go into special session. Motion carried 6-0. The Board discussed the deed for the General Motors east parcel. Ms. Gandolfo summarized the process that enables the property to be conveyedfromthe developer to the Sleepy Hollow Local Development Corporation. One concern about accepting the property is the environmental insurance, which will be provided by the developer. Environmental insurance expert, Gene Devine was on hand to answer questionsfromthe Board. Special council, Joel Sachs and environmental specialist, Craig Werle joined the discussion. Lighthouse Landing representative Peter Johnson also made comments. EXECUTIVE SESSION At 9:00pm, motion was made by Trustee Wompa and seconded by Trustee Stupel to go into executive session to discuss legal matters. Motion carried 6-0. At 11:30, motion made by Trustee Wompa and seconded by Trustee Handelman to go out of executive session. Motion pass 6-0. On a motion made by Trustee Stupel and seconded by Trustee Rosenbloom and carried unanimously the Board moved out of special session. At 11:35 p.m. the meeting was adjourned. Respectfully submitted, Anthony G(ac'^o Village Admmistrator �Minutes of the Board of Trustees Village of Sleepy Hollow A special session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, Dec. 17,2014 at 6:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Karin Wompa Bruce Campbell Glenn Rosenbloom Dorothy Handelman Evelyn Stupel Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Sean McCarthy, Village Architect Craig Werle, Environmental Consultant Gene Devine, Environmental Insurance Consutlant Mayor Wray called the special session to order at 6:15 p.m. EXECUTIVE SESSION Motion was made by Trustee Wompa and seconded by Trustee Handelman to go into executive session to discuss legal matters. Motion carried 7-0. On a motion made by Trustee Campbell and seconded by Trustee Rosenbloom and carried unanimously the Board moved out of executive session. EAST PARCEL CONVEYANCE The Board discussed authorizing the Sleepy Hollow Local Development Corporation to accept conveyance of the east parcelfromLighthouse Landing and to attam a license agreement with Lighthouse Landing for use of the west parcel to store village vehicles. Motion was made by Trustee Campbell seconded by Trustee Handelman to approve the attached resolution related to the conveyance of the east parcel to the Sleepy Hollow Local Development Corporation. Motion passed 7-0 Motion was made by Trustee Wompa seconded by Trustee Stupel to enter into a license agreement with Lighthouse Landing for use of the west parcel. Motion passed 7-0. At 7:23, motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Stupel, to adjoum the meeting. Motion passed 7-0 Respectfully submitted. Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-12-16_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/1bb6db050f16136da2e6e030ed664c69.pdf fe716f6154b37c05780574e86340525d PDF Text Text Meeting Date# 11/18/2014 Resolution #: 11/149/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CALLING FOR A PUBLIC HEARING Whereas, the Board of Trustees (BOT) retained a planner to review the zoning for the C-2 zone in the Village of Sleepy Hollow; and Whereas, the planner has recommended the attached amendments to the zoning code; and Whereas, the Downtown Revltalizatlon Committee has had several meetings to discuss the zoning changes, including a public workshop where members of the public were invited to participate and make recommendations for the zoning changes; and Whereas, based upon all the meetings and discussions held herein, the planner has recommended the BOT proposed the attached amendments to the zoning code; and Whereas, in order to amend the zoning code a public hearing must be held to hear and consider comments from the public Now, Therefore, Be it Resolved a public hearing is scheduled for Tuesday, December 9, 2014 at 7 pm to hear and consider comments from the public regarding the attached proposed zoning amendments; and Be it further resolved, the BOT intends to declare itself lead agency pursuant to the State Environmental Quality Review Act (SEQRA) and directs the Village Clerk to circulate the intent to declare lead agency notice to all interested agencies. Move: Trustee Campbell Second: Trustee Stupel Vote: 5-0 �Be It Resolved, that Election Law 4-106(2) requires all villages whose March elections are conducted by the County Board of Elections; submit to the County Board of Elections a list of polling places by November 1 A 2014, and Be It Resolved that the Village of Sleepy Hollow has the following nine (9) election districts In the Village Election to be held on Wednesday. March 18. 2015: and Be It Further Resolved that the following polling places be open from 6:00 a.m. to 9:00 p.m. on Election Day: Election District Union Hose Co. Firehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 2"'' Election District Union Hose Co. Firehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY Election District Fire Headquarters 28 Beekman Avenue, Sleepy Hollow, NY 4^ Election District Rescue Hose Election District 11 Lawrence Avenue, Sleepy Hollow NY 10591 Election District Rescue Hose 11 Lawrence Avenue; Sleepy Hollow, NY Phillpsburg Manor (Restoration;^ 381 North Broadway, Sleepy Hollow, NY 10591 Election District 10^ Election District Election District Moved: Trustee Wompa Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY Phillpsburg Manor (Restoration) 381 North Broadway, Sleepy Hollow, NY 10591 The Commons Building Kendal-on-Hudson 1010 Kendal Way, Sleepy Hollow, NY Seconded: Trustee Stupel Vote: 6-0 �Resotution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to Sign IMA with the County of Westchester for Organic Waste Disposal BE IT RESOLVED the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Mayor to execute the attached IMA with the County of Westchester for the Transfer of Organic Waster for Refuse Disposal (See Attached) Moved: Trustee Campbell Seconded: Deputy Lobato-Church Vote: 5-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Re-Authorizing Submission of Grant Application for Rev. Sykes Park Improvements WHEREAS, the Village of Sleepy Hollow submitted an application for funds in the 2013 New York State Consolidated Funding Application round from the New York State Office of Parks, Recreation and Historic Preservation in accordance with the provisions of the Environmental Protection Fund ivjunicipal Grant Program and was awarded a grant of $157,500 for improvements to Rev Sykes Park; and WHEREAS, Resolution number 07/116/2013 of July 30, 2013 authorized filing an application for funds in an amount not to exceed $100,000. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow authorize the grant application's request of $157,500 from the New York State Office of Parks, Recreation and Historic Preservation; and BE IT FURTHER RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to enter into and execute a project agreement with the New York State Office of Parks, Recreation and Historic Preservation in the amount of $157,500 for the improvement of Rev. Sykes Park. Moved: Trustee Rosenbloom Seconded: Trustee Campbell Vote: 5-0 �Meeting Date: 11/25/2014 Resolution #: 11/152-B/2014 RESOLUTION APPROVING INTERMUNICIPAL AGREEMENT WITH THE VILLAGE OF TARRYTOWN TO ACCEPT LAND KNOWN AS SYKES PARK BY DEED TRANSFER Whereas, the Village of Sleepy Hollow (VSH) is desirous of applying for grant monies offered by the State of New York to rehabilitate recreational facilities in local municipalities; and Whereas, the Board of Trustees (BOT) has applied for and received a grant to rehabilitate land that is commonly known as Sykes Park located near the intersection of Cortlandt and Wildey Street; and Whereas, in order to receive said grant monies from the State the Village of Sleepy Hollow (VSH) must be the legal owner of the park; and Whereas, the Village of Tarrytown (TT) owns most of the land where Sykes Park is located; and Whereas, the Village of Tarrytown (TT) has agreed to deed the land where Sykes Park is located to the Village of Sleepy Hollow (VSH) subject to the condition that the Village of Sleepy Hollow (VSH) continue to use Sykes Park as a recreational and playground facility in perpetuity; and Whereas, the Village of Sleepy Hollow (VSH) has agreed to these terms; and Now, therefore, the Board of Trustees hereby authorizes the Mayor to execute an Intermunicipal Agreement (IMA) with TT to accept by deed transfer the land known as Sykes Park and to continue to use the land as a recreational and playground facility in perpetuity and comply with the other provisions in the IMA, subject to approval of the language of the IMA and deed by Village Counsel. Moved: Trustee Rosenbloom Seconded: Trustee Handelman Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-11-18_RES-149-152B Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/1d4bd79c45e6a511257c239cc5e842f2.pdf fa7131ba1a4eee51649edfb051a69d46 PDF Text Text BOND RESOLUTION, DATED OCTOBER 28, 2014, AUTHORIZING THE ISSUANCE OF UP TO $1,367,970 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF (I) THE ACQUISITION OF MOTOR VEHICLES, (II) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF HVAC IMPROVEMENTS, (HI) THE ACQUISITION OF COMMUNICATIONS EQUIPMENT, (VI) THE ACQUISITION OF AMBULANCE EQUIPMENT, (V) THE ACQUISITION OF FIRE-FIGHTING APPARATUS, (VI) THE PLANNING FOR STREET IMPROVEMENTS, (VH) THE PLANNING OF CERTAIN ENERGY IMPROVEMENTS, (VIH) THE ACQUISITION OF PARK EQUIPMENT, AND (IX) THE ACQUISITION OF MACHINERY AND APPARATUS FOR CONSTRUCTION AND MAINTENANCE, ALL IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), located in the County of Westchester, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (i) the acquisition of motor vehicles ($169,790), (ii) the acquisition, construction and reconstruction of HVAC improvements ($29,590), (iii) the acquisition of communications equipment ($15,720), (vi) the acquisition of j ambulance equipment ($33,710), (v) the acquisition of fire-fighting apparatus ($47,280), (vi) the planning for street improvements ($29,420), (vii) the planning of certain energy improvements ($12,860), (viii) the acquisition of park equipment ($21,020), and (ix) the acquisition of machinery and apparatus for construction and maintenance ($1,008,580), all in and for the Village, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at a total cost not to exceed $1,367,970, all in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: �Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $1,367,970, pursuant to the Local Finance Law, in order to finance the costs of the specific objects or purposes hereinafter described. Section 2. The specific objects or purposes, or class of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated maximum cost of such specific object or purpose, or class of object or purpose, the principal amount of serial bonds authorized herein for such specific object or purpose, or class of object or purpose, and the period of probable usefulness of such specific object or purpose, or class of object or purpose, thereof pursuant to the apphcable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The acquisition of motor vehicles, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $169,790, for which $169,790 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefiilness of five (5) years pursuant to subdivision 29 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earUer of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (b) The acquisition, construction and reconstruction of HVAC improvements, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $29,590, for which $29,590 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of �ten (10) years pursuant to subdivision 13 of paragraph a of Section 11.00 of the Local Finance Law (such buildings being of "Class A" construction as that term is defined in Section 11.00 of the Local Finance Law). Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (c) The acquisition of communications equipment, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $15,720, for which $15,720 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 25 of paragraph a of Section 11.00 of the Local Fmance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (d) The acquisition of ambulance equipment for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $33,710, for which $33,710 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefuhiess of five (5) years pursuant to subdivision 27-a of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (e) The acquisition of fire-fighting apparatus for the Village, including preliminary and incidental costs related thereto, at an estimated maximum cost of $47,280, for which $47,280 �principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of twenty (20) years pursuant to subdivision 27 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (f) The planning for street improvements, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $29,420, for which $29,420 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivisions 62 and 20(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (g) The planning for certain energy improvements, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $12,860, for which $12,860 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herem and appropriated therefore, having a period of probable usefuhiess of five (5) years pursuant to subdivisions 62 and 13 of paragraph a of Section 11.00 of the Local Finance Law (such buildings being of "Class A" construction as that term is defined in Section 11.00 of the Local Finance Law). Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and �(h) The acquisition of park equipment, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $21,020, for which $21,020 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable useflUness of fifteen (15) years pursuant to subdivision 19(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (i) The acquisition of machinery and apparatus for construction and maintenance for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $1,008,580, for which $1,008,580 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earUer of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states tiiat (a) the estimated maximum cost of the Project is $1,367,970; (b) except as set forth on the financial records of the Village Treasurer, no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance tiie costs of the Project from the proceeds of the serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, authorized herein; (d) the maturity of the obligations authorized �herein may not be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs of an item within an object or purpose, or class of object or purpose, for which proceeds of such obligations are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize capital financing of such item. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize the serial bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute, on behalf of the Village, all serial bonds authorized herein and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to affix the seal of the Village (or attach a facsimile thereof) on all such serial bonds and bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. Each of the serial bonds authorized by this bond resolution and any bond anticipation notes issued in anticipation of the issuance of such serial bonds shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal �of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in the Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this bond resolution, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law which should have been complied with as of the date of the publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of the obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relatmg to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of the obligations authorized herein �upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. sections. The Village hereby declares its intention to issue the obligations authorized herein to finance the costs of the Project. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made with respect to the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the obligations authorized herein, the Village agrees in accordance with and as an obligated person with respect to the obligations under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be reqxiired for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations authorized herein in accordance which the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The �agreement formed collectively by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution shall take effect immediately upon its adoption by the Board of Trustees of the Village. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-10-28_RES-10-146 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4defb70e2f41a92cdea0d74e1b2da5b5.pdf c8c7dc13131b3ea43ac19be990730d10 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, October 14, 2014 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Dorothy Handelman Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Richard Gross, General Foreman Fred Gross, Village Assessor Gregory Camp, Police Chief ^ At 7:02 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Irene Zegarelli, longtime resident of North Tarrytown and Sleepy Hollow, and mother of former Village Mayor Phil Zegarelli, Joann Kessler and Edward Fiala, also longtime residents. Our thoughts are with their families. Public Hearinafs^: Senior Tax Exempt Mayor Wray opened the meeting to the public and evoked the 3 minute rule. The Village Clerk read the public notice out loud for the record. Mr. Fred Gross, Village Assessor, addressed the Mayor and the Board and explained how the real property tax law works and who is eligible. December 31, 2014 is the deadline for filing an application. The maximum income to receive the minimum discount is $37,399.99. A "Sliding Scale" is used to determine the exemption percent, (between 50% and 5%). NYS has not changed the "Sliding Scale" income ranges in four years. Qualification is based on the applicants7 2013 Income. The applicant's Federal Income Tax Form 1040 is the basis to determine "Income". If the applicant didn't file a 2013 Federal 1040 then the applicant must provide other proof of income received. This local law has been in place for many years. Mario Belanich of North Washington St. addressed the Mayor and the Board of Trustees and asked what is the maximum income. Mr. Fred Gross responded that the maximum income is $37,399.99. to qualify to tax exempt �There were no further comments at this time. ^ Mayor Wray asked for a motion to close the public hearing. Trustee Campbell moved, seconded by Deputy Mayor Lobato-Church to close the public hearing. Approval of Warrants: Deputy Mayor Lobato-Church moved, seconded by trustee Rosenbloom to approve the warrant as submitted and authorize the Village Treasurer to pay bills in the total of $384,718.25 Carried: Unanimous. Approval of Minutes: Deputy Mayor Lobato-Church moved, seconded by Trustee Handelman to approve the minutes of September 16, 2014. Motion carried. Mayor announcements: Mayor Wray thanked Police Officer Kelly and Police Officer Kmiotek for responding to a medical emergency and saving a life, while off duty. Department Head Reports: Anthony Giaccio. Village Administrator's report (see report attached) Richard Gross reported that water parks have been winterized and loose leave pick up starts this week. He asked that logs and trees not be put out. The Webber Park Sign will be replaced soon and other signage for New Broadway has been ordered. Police Chief Camp: (see attached report) Chief Camp also commended Police Officers Kelly and Kmiotek for their quick actions in responding to a medical emergency, resulting in saving a life, while off duty. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule. He also stated that he will not tolerate hate speeches and asked that everyone extend courtesy to each other. Mario Belanich of North Washington St._addressed the Mayor and the Trustees.asked if there is recent news on General Motors, and asked about Halloween expenses. ^ Mayor Wray stated that GM will be sold sometime after the Thanksgiving holiday. Mayor Wray stated that Halloween expenses were budged for at the beginning of the �budget year, and the sale of tickets and sponsors are always very effective. R e s o l u t i o n s - See attached R-l R-2 R-3 R-4 Approve Approve Approve Approve Tax Exemption for Senior Citizens Haunted Hayride Production Company Handicap Space (New Broadway) Actions of the SHVAC Old Business: Discussion ensued regarding a study to form a committee for the Sleepy Hollow Ambulance Corps. Deputy Mayor Lobato-Church, Trustee Campbell and Trustee Handelman will be part of that committee. New Business: Trustee Stupel reported that October 17th is National Mammography Day and remind all of the importance to be examined. Trustee Campbell asked about the Lighthouse gate being left opened. Anthony Giaccio stated he will be looking into locking it properly. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule. There were no comments at this time. At 8:05pm, on a motion by Trustee Rosenbloom, seconded by Trustee Handelman, the Board went into executive session to discuss a legal matter. At 8:35 p.m. on motion by Deputy Mayor Lobato-Church, seconded by Trustee Campbell, The Board exited the executive session. At 8:36pm, on a motion by Trustee Campbell, seconded by Trustee Stupel, the meeting was adjourned. �Public Hearing Notice Village of Sleepy Hollow Please take notice that the Board of Trustees of the Village of Sleepy Hollow will hold a Public Hearing on Tuesday, October 14th 2014 at 7:00 p.m. or shortly thereafter at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York to exempt from Village taxes, which are controlled by the said Village Trustees, to the extent of 50% of its assessed value at a sliding scale pursuant to the provisions of Real Property Tax Law Section 467.1 para (b) para (1), properties owned by one or more persons sixty-five (65) years of age or over who comply with provisions of Section-467 of the Real Property Tax Law as to occupancy, income, length of ownership or otherwise. All taxpayers, residents and parties in interest are entitled to attend and be heard at said hearing. Village Hall is accessible to the handicapped. ^ o By Order of the Board of Trustees. Paula A. McCarthy Tompkins Village Clerk Dated: September 23, 2014 �October 14.2014 PRESENTATION BOT ^^ f ^ 1. During the month of September: a. 21 Domestic incidents resulting in 2 arrests i. 1 charged with Burglary and menacing ii. 1 misdemeanor assault b. 6 arrests for the month i. 2 felony arrests ii. 2 misdemeanor arrests iii. 2 violations of PL or Local Code c. 54 medical aid calls d. 18 traffic accidents i. 5 along Rt 9 1. 3 @ Hemlock a. 1 both making left turn, 1 in to Hemlock-1 out of Hemlock i. 1 injury reported b. 1 ran off roadway - no injury c. 1 - 2 vehicle sideswipe N B - n o injury 2. 1 @ Pocantico a. Rear ended, 1 injury 3. 1 @ Hudson Terrace a. Rear ended-no injury ii. 1 at Bellwood and DeVries, struck utility pole 1. Ambulance responded, driver and passenger refused any medical aid...not injured iii. 2 occurred at the Webber Park sign on New Broadway 1. Sign damaged by one 2. Island and plant damage by another iv. 10 other accidents not serious, no injuries reported 2. Department still struggles with a number of officers out for medical reasons a. Present strength of 24 includes i. 6 Patrol Officers out for various medical reasons 1. May have 2 back within next 2-4 weeks. Do not expect other 4 back at any time soon. ii. 1 in police academy iii. I expect OT needs to continue 3. PD received grants for Bullet Proof Vests a. $6,850.70 i. $3500 from NYS Invest program ii. $3350.70 from Bureau of Justice Assistance 4. This past Saturday Police Officers Craig Kelly and Jared Kmiotek performed life saving actions when a 65 year old male went into cardiac arrest across from police headquarters. The officers were coming into work at about 745am when they received the call for assistance. Officers on shift were at another medical aid call and were unable to immediately respond. These officers rushed to the scene and performed life saving CPR and, with the use of an AED (automatic external defibrillator) restored pulse and breathing. The aided is presently receiving medical assistance at a local hospital. �Meeting Date: Resolution No: 10/14/2014 10/140/2014 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Adopting Tax Exemption for Senior Citizens Whereas, the Village of Sleepy Hollow ("Sleepy Hollow") has conducted a public hearing to approve the continuation of a partial tax exemption for senior citizens for the 2014 Assessment Roll according to Section 467 of the Real Property Law; and Whereas, this partial property tax exemption is based in part upon the income of the senior citizens who apply for this exemption; and Whereas, it is the intention of Sleepy Hollow to grant the maximum possible exemption in accordance with those income levels to its senior citizens. Now, therefore, be it resolved, that Sleepy Hollow hereby adopts the maximum level of income permitted, together with the highest percent of exemption permitted by Section 467 of the Real Property Tax Law and that the Village Assessor is authorized to accept and grant those exemptions where appropriate in accordance with those guidelines; and ^ Be it further resolved, that in determining eligibility and levels of income, senior citizen applicants may deduct un-reimbursed medical and prescription drug expenses and/or veteran's disability compensation when calculating the "Total Income" of the owners of real property. Moved: Trustee Handelman Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: Resolution #: 10/14/2014 10/141/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding Hayride Production Bid Whereas, proposals were solicited from qualified companies to produce a haunted hayride show for two nights on October 24th and October 25th 2014, and Whereas, the request for proposals were properly noticed; and Whereas, Halloween Animatronics of Mount Kisco, NY was the sole bidder at a cost of $30,000. Now, therefore, be it resolved that the Board of Trustees hereby awards a bid to Halloween Animatronics of Mount Kisco, NY to provide a haunted hayride show for two nights on October 24th and October 25th at a total cost of $30,000. Moved: Trustee Campbell Second: Trustee Stupel Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Directing Handicapped Space to be Installed Whereas, Village Code, Chapter 400-86, states that it is the policy of the Village of Sleepy Hollow to establish from time to time areas designated as parking for vehicles of handicapped individuals; and Whereas, the Mayor and Board of Trustees have received and reviewed a request for a handicapped parking space, at or nearby, 51 Vi New Broadway, and agree that this request is valid. Now, therefore, be it resolved that the Department of Public Works and the Police Department are directed to install one handicapped parking space at the aforementioned location, in front of or nearby, 51 V2 New Broadway, and Be it further resolved the amount of the fine for each parking violation is set at $200.00 per NYS law. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Handelman Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memos; (see attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Wompa Second: Trustee Campbell Vote: 6-0 �! owA mfeuia rtce\Cor ps^ September 18, 2014 Richard D'Alessandro Chief of E M S Antonio Ibarra, Jr. Assistant Chief of EMS Kyle Keegan 2nd Lieutenant Alex Povella 3rd Lieutenant To: The Mayor and Board of Trustees of the Village of Sleepy Hollow CC: Anthony Giacchio, Village Administrator RE: New ACTIVE Members Please be advised that the following members have been approved as ACTIVE members of The Sleepy Hollow Ambulance Corps: Ashley Klein Eddie Formnato Miguel Yalle Chief Driver John Cabezas Assistant Chief Driver Please let myself or another Line Officer know when these members can come to sign the book. Angela Martello Treasurer Melissa Ojito Secretarv Antonio Ibarra, ]r. Assistant Chief Sleepy Hollow Ambulance Corps Sleepy Hollow EMS 29 Andrews Ln. Sleepy Hollow, N Y 10591 "" Phone: 914-631-1962 sleepyhollowems.org j@sleepyhollowems.org �iGwimfoufance'lCorp^ September 18, 2014 Richard D'Alessandro Chief of EMS Antonio Ibarra, Jr. Assistant Chief of EMS Kyle Keegan 2nd Lieutenant Alex Povella To: The Mayor and Board of Trustees of the Village of Sleepy Hollow CC: Anthony Giacchio, Village Administrator RE: New ASSOCIATE Members Please be advised that the following member has been approved as an ASSOCIATE member of The Sleepy Hollow Ambulance Corps: Kevin Keegan 3rd Lieutenant Miguel Yalle Chief Driver John Cabezas Please let myself or another Line Officer know when this member can come to sign the book. Assistant Chief Driver Angela Martello Treasurer Melissa Ojito Secretary Antonio Ibarra, Jr. Assistant Chief Sleepy Hollow Ambulance Corps H*) Sleepy Hollow EMS 29 Andrews I .n. Sleepy Hollow, N Y 10591 Phone:914-631-1962 •^^•v.sleepyhollowems.org j@sleepyhollowems.org p-^ouvjjf sz^nnq. i m ea/wimiTij fOK ov&z to ifza^s � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-10-14_RES-140-143 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/441162dc8430fe96de0e4aa14b768b36.pdf 49c865776dae32733c8d5ce99eca4546 PDF Text Text Meeting Date: Resolution #: 09/23/2014 09/134/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Setting Public Hearing to Adopt Tax Exemption for Senior Citizens Assessment Sliding Scale BE IT RESOLVED tliat tlie Board of Trustees does Inereby call for a Public Hearing on Tuesday, October 14"^ 2014 at 7:00 p.m. or soon thereafter, to exempt from Village taxes, which are controlled by the said Village Trustees, pursuant to the provisions of Real Property Tax Law Section 467.1 para (b) para (1), to the extent of 50% of its assessed value at its sliding scale, properties owned by persons 65 years of age or over who comply with provisions of Section 467 of the Real Property Tax Law as to occupancy, income, length of ownership or othenwise. Moved: Trustee Rosenbloom Seconded: Trustee Campbell Vote: 6-0 �SENIOR EXEMPTION - 2014 ASSESSMENT ROLL Effective for the Taxable Status Year Beginning January 1,2015 BASIC EXEMPTION Maximum Income Limit $29,000 Exemption Level 50% SLIDING SCALE (Income is based on the 2013 tax year) Income Limits Income but Less Than Exemption Level $1,000 Range 1 More Than $29,000 $30,000 45% 2 Starting At 30,000 31,000 40% 3 " 32,000 35% Less Than 32,900 30% 31,000 $900 Range 1 Starting At 32,000 2 " 32,900 " 33,800 25% 3 " 33,800 " 34,700 20% 4 " 34,700 " 35,600 15% 5 " 35,600 " 36,500 10% 6 " 36,500 " 05% but 37,400 The Resolution must specify the following four options and each must be adopted separately in accordance with the above sliding scale. Basic Exemption Option 1 Option 2 Option 3 Additional Option 50% with the maximum income limit of $29,000 45% - 20% 15% and 10% 5% Applicants may deduct un-reimbursed medical and prescription drug expense. Office of the Assessor -9/23/2014 �MiD-HUDSON hrtp://vwvw.new. f a c e b o o k . c o m / h o m e . p h p W W I W ^ y i F S P T O S r V E I ' Cliri'.T.t: -J I JAV'OfliJ' .ilic;. RESOLUTION NO.I RESOLUTION DESIGNATING THE VILLAGE OF SLEEPY HOLLOW AS A CLIMATE SMART COMMUNITY Council m e m b e r C f l N ^ moved and Council member U ) Q U j i t \ seconded that: WHEREAS, the Village of Sleepy Hollow (hereinafter "local government") believes that climate change poses a real and increasing threat to our local and global environments which is primarily due to the burning of fossil fuels; and WHEREAS, the effects of climate change will endanger our infrastructure, economy and livelihoods; harm our farms, orchards, ecological communities, including native fish and wildlife populations; spread invasive species and exotic diseases; reduce drinking water supplies and recreational opportunities; and pose health threats to our citizens; and WHEREAS, we believe that our response to climate change provides us with an unprecedented opportunity to save money, and to build livable, energy-independent and secure communities, vibrant innovation economies, healthy and safe schools, and resilient infrastructures; and WHEREAS, we believe the scale of greenhouse gas (GHG) emissions reductions required for climate stabilization will require sustained and substantial efforts; and WHEREAS, we believe that even if emissions were dramatically reduced today, communities would still be required to adapt to the effects of climate change for decades to come, IT IS HEREBY RESOLVED that Village of Sleepy Hollow, in order to reduce greenhouse gas emissions and adapt to a changing climate will: 1) Pledge to be a Climate Smart Community 2) Set Goals, Inventory Emissions, Plan for Climate Action 3) Decrease Community Energy Use 4) Increase Community Use of Renewable Energy 5) Realize Benefits of Recycling and Other Climate Smart Solid Waste Management Practices 6) Reduce Greenhouse Gas Emissions Through Climate-Smart Land-Use Tools 7) Enhance Community Resilience and Prepare for the Effects of Climate Change 8) Support Development of a Green Innovation Economy 9) Inform and Inspire the Public 10) Commit to an Evolving Process of Climate Action �Meeting Date: 09/23/2014 Resolution #: 09/136/2004 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, tlie Board of Fire Wardens of tlie Sleepy Hollow Fire Department at their September 2014 meeting, took the following actions (see attached) Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendations of the Board of Fire Wardens to accept these actions, and Be it further resolved the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Handelman Second: Trustee Stupel Vote: 6-0 �Sf^epy Tfollow Tire (Department Fire Patrol Co. No. I Organized. 1876 Patrick S. Haggcrty Chief Engineer Pocaatko Hook & Ladder Co. .No. 1 Organized. 1878 John E. Korzelius Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Michael R- Tavano 2^^ Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Lcf{end 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Emaii- sieepyho}ion-f<i/a>s}e€pybo}h»'ny.org September 10,2014 Village of Sleepy Hollow Board of Tnistees 28 Beekman Ave Sleepy Holiow, NY 10591 Dear Board Members, The Sleepy Hollow Fire Department has accepted Jack Abou Rjeili as a member of the department's Junior Corp. Firematically Yours, Michael R. Tavano Secretary �Skepy JfoUmv Tire (Department Fire Patrol Co. No. 1 Organized. 1876 Patrick S. Hflggerty Chief Engineer PcKantico Hdoli & l^ddeir Co. .No. ] Organized. 1878 Joho Jt. K o r ^ u s Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 Micbae) R. Tavano Assistant Chief 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Emails\€epyhoi\oyvfd@s)eepyholhwny.org September 10,2014 Village of Sleepy Hollow Board of Trustees 28 Beekman Ave Sleepy Hollow, NY 10591 Dear Board Members, Please allow me this opportunity to bring it to your attention that as of September 9,2014 John Cabezas has been passed by Rescue Hose Company #1 and the Board of Fire Wardens as a driver of Engine 85. Firematically Yours, Michael R. Tavano Secretary �sleepy TCoHow Tire (Department Fire Patrol Co. No. I Organized. 1876 Patrick S. Haggerty Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 John E. Korzelius Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Michael R. Tavano Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York I059I Phone (914) 366-5119 • Fax (914) 332-7074 Email- sleepyhollowfd@slcepyhollowny.org September 15, 2014 Mayor Wray and Board of Trustees: The following action was taken at the September 2014 wardens meeting. 1. Chris Scelza resigned as warden. 2. Paul Cappello elected as warden. 3. Alex Povella resigned as an active member. 4. Paul Cappello elected chief driver of Pocantico Hook and Ladder. 5. Gabriel Gonzalez and Frank Curanaj were dropped from active Membership for non-payment of dues. 6. Andrew Hofgartner was passed as a driver of the Tower Ladder. Sincerely, *atriek-S. Haggerty Chief Engineer PSH/II cc: Anthony Giaccio, Village Administrator �Meeting Date: 09/23/2014 Resolution Number: 09/137/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO ADOPT LOCAL LAW NUMBER 11 OF 2014 WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (BOT) has reviewed the traffic flow and parking restrictions on Old Broadway; and WHEREAS, a duly noticed public hearing was held on September 9, 2014 to hear and consider comments from the public regarding issues concerning parking, traffic flow and other concerns regarding vehicular traffic on Old Broadway; and WHEREAS, the BOT has reviewed a short EAF form submitted by Village Counsel which evaluated the potential impacts associated with the Proposed Action and has determined that the Proposed Action is an Unlisted Action as defined by SEQRA and will not have an adverse impact on the environment, NOW, THEREFORE, BE IT RESOLVED, that the BOT, after review of the materials submitted, public comments and staff recommendations has determined that the proposed action is an Unlisted Action and makes a determination of non-significance of environmental impact; and BE IT FURTHER RESOLVED, that the following sections of the Code of the Village of Sleepy Hollow are hereby amended to add the italicized language: 1. 400-17 A. No vehicle or other automobile shall remain parked for a longer period than two hours at one time between the hours of 9:00 a.m. and 5:00 p.m. on any day except Sunday on any of the following: Name of Street Side Location Old Broadway Both Entire length of Old Broadway �2. 400-2. One Way Streets Designated The following public streets are hereby made one-way streets, and no person, firm or corporation shall cause, permit, or allow his, her or its automobile, trucl<, motorcycle or other vehicle to proceed in any other direction than that specified, whether said vehicle is backing or going forward: Name of Street Direction of Travel Limits Old Broadway South From north west end of Gordon Avenue to Route 9 (Broadway) 3. 400-8. Prohibited Parl<ing in Designated Locations. The parking of vehicles is hereby prohibited in any of the following locations. Street Side Section Prohibited Old Broadway East In front of handicapped ramp located at medical building; and BE IT FURTHER RESOLVED, notwithstanding the aforementioned amendments. It is the intent of the BOTto maintain the restrictions contained in Section 400-21 (B) of the Village Code adopted by Local Law Number 4 of 2009 restricting the parking of commercial vehicles at all times on Old Broadway; and BE IT FURTHER RESOLVED, notwithstanding the aforementioned amendments, it is the intent of the BOTto maintain the restrictions contained in Section 400-7 of the Village Code adopted by Local Law Number 6 of 2000 regarding restrictions on alternate side parking. Moved: Trustee Wompa Seconded: Trustee Handelman Vote: 6-0 �617,20 Appendix B Short Environmental Assessment Form Instructions for Completing Part 1 - Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agen^; attach additional pages as necessary to supplement any item. Part 1 • Project and Sponsor Information Amendment to psrklng and trafficregulations,Sleepy Hollow, New Yoifc Name of Action or Project: Old Broadway Parking and Traffic Regulation Amendments Project Location (describe, and attach a location map): Old Broadway, Sleepy Hollow, New York 10S91 Brief Description of Proposed Action: Old Broadway will be designated a one-way street travelling south. Parking on both sides of street will be restricted to 2 hours between the hours of 9 am and 5 pm. One parking space will be eliminated. Name of Applicant or Sponsor: Telephone: 914 366-5100 Board of Tnjstees, Village of Sleepy Hollow E-Mail: aglacclo@sleepyhoIlow.gov Address: 26 Beekman Avenue City/PO: Sleepy Hollow State: New York Zip Code: 10591 1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed acdon and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2. NO 2. Does the proposed action require a permit, approval or funding from any other governmental Agency? If Yes, list agency(s) name and permit or approval: NO • m 3.a. Total acreage of the site of the proposed action? b. Total acreage to be physically disturbed? c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? @200 yards acres acres 4. Check all land uses that occur on, adjoining and near the proposed action. • Urban [ • Rural (non-agriculture) O Industrial |Z] Commercial •Forest •Agriculture • Aquatic acres GZ) Residential (suburban) • O t h e r (specify): •Parkland Page 1 of 4 YES 12 • YES �NO S.I s the proposed action, a. A permitted use under the zoning regulations? b. Consistent with the adopted comprehensive plan? YES N/A • 13 • 6. Is the proposed action consistent with the predominant character of the existing built or natural landscape? NO YES 7. !s the site of the proposed action located in, or does it adjoin, a slate listed Critical Environmental Area? If Yes, identify: NO YES 8. a. Will the proposed action result in a substantial increase in trafTic above present levels? NO YES • m b. Are public transportation service(s) available at or near the site of the proposed action? c. Are any pedestrian accommodations or bicycle routes available on or near site of the proposed action? 9. Does the proposed action meet or exceed the state energy code requirements? If the proposed action will exceed requirements, describe design features and technologies: NO 10. Will the proposed action connect to an existing public/private water supply? NO YES 3 YES If No, describe method for providing potable water: 13 11. Will the proposed action connect to existing wastewater utilities? NO If No, describe method for providing wastewater treatment: _ 13 • 12. a. Does the site contain a structure that is listed on either the State or National Register of Historic Places? b. Is the proposed action located in an archeological sensitive area? NO YES 13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain wetlands or other waterbodies regulated by a federal, state or local agency? NO YES b. Would the proposed action physically alter, or encroach into, any existing wetland or waterbody? If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres: 0 YES / 14. Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: • Shoreline • Forest • Agricultural/grasslands • Early mid-successional • Wetland • Urban Q Suburban 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or Federal government as threatened or endangered? NO YES [3 U 16. Is the project site located in the 100 year flood plain? NO 17. Will the proposed action create storm water discharge, either from point or non-point sources? IfYes, a. Will stomi water discharges flow to adjacent properties? L J NO QYES b. Will storm water discharges be directed to established conveyance systems (runoff and storm drains)? IfYes, briefly describe: O n O QYES Page 2 of 4 YES |/| NO 11 kt U YES �NO 18. Does the proposed action include construction or other activities that result in the impoundntent of water or other liquids (e.g. retention pond, waste lagoon, dam)? If Yes, explain purpose and size: YES 0 19. Has the site of the proposed action or an adjoining proper^ been the location of an active or closed solid waste management fecility? If Yes, describe: NO YES 20. Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or completed) for hazardous waste? If Yes. describe: NO YES I AFFIRM THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE T O THE BEST O F MY KNOWLEDGE Date: 09/23/2014 Applicant/sponsor name: Village of Sleepy Hollow Signature: Janet Gandolfo, Village Counsel Fart 2 - Impact Assessment. The Lead Agency is responsible for the completion of Part 2. Answer all of the following questions in Part 2 using the information contained in Part I and other materials submitted by the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by the concept "Have my responses been reasonable considering the scale and context of the proposed action?*' No, or small impact may occur 1. Will the proposed action create a material conflict with an adopted land use plan or zoning regulations? 2. Will the proposed action result in a change in the use or intensity of use of land? • 3. Will the proposed action impair the character or quality of the existing community? / 4. 0 Will the proposed action have an impact on the environmental characteristics that caused the establishment of a Critical Environmental Area (CEA)? S. Will the proposed action result in an adverse change in the existing level of traffic or affect existing infrastructure for mass transit, biking or walkw^? 6. Moderate to large Impact may occur Will the proposed action cause an increase in the use of energy and it fails to incorporate reasonably available energy conservation or renewable energy opportunities? • |/| / 7. Will the proposed action impact existing: a. public / private water supplies? b. public / private wastewater treatment utilities? /I 8. Will the proposed action impair the character or quality of important historic, archaeological, architectural or aesthetic resources? / 9. Will the proposed action result in an adverse change to natural resources (e.g., wetlands, waterbodies, groundwater, air quality, flora and fauna)? / Page 3 of 4 n �No, or small impact may occur 10. Will the proposed action result in an increase in the potential for erosion, flooding or drainage problems? 11. Will the proposed action create a hazard to environmental resources or human health? / I/I Moderate to large impact may occur • U Part 3 - Detennination of significance. The Lead Agency is responsible for the completion of Part 3. For every question in Part 2 that was answered "moderate to large impact may occur", or if there is a need to explain why a particular element of the proposed action may or will not result In a significant adverse environmental impact, please complete Part 3. Part 3 should, in sufficient detail, identify the impact, including any measures or design elements that have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency determined that the impact may or will not be significant Each potential impact should be assessed considering Its setting, probability of occurring, duration, Irreversibility, geographic scope and magnitude. Also consider the potential for short-term, long-term and cumulative Impacts. Check this box if you have determined, based on the Infonnatlon and analysis above, and any supporting documentation, • that the proposed action may result i n one or more potentially large or significant adverse impacts and an environmental impact statement Is required. [ 7 1 Check this box If you have determined, based on the Information and analysis above, and any supportmg documentation, ^ that the proposed action will not result in any significant adverse environmental impacts. 09/23/2014 Village of Steepy Hollow Date Name of Lead Agency Village AdminlstFator Anthony Giaccio Title of Responsible Officer Print or Type Name of Responsible Officer in Lead Agency Signature of Responsible Officer in U a d Agency I PRINT 1 Signature of Preparer (if different from Responsible Officer) Page 4 of 4 �EAF Mapper Summary Report Tuesday, September 23.2014 12:55 PM IJ • I tui-.'.l -il; " HuA-kjuAvc KetiiOti.'.ic Av^M.il.udAvc 7 Disclaimer: The EAF Mapper is a screening tool intended (o assist project sponsors and reviewing sgendes in preparing an environmental assessment form (EAF). Not all questions asked in the EAF are answered by the EAF Mapper. Additional infomtation on any EAF question can be obtained by consulting the EAF Workbooks. Although DEC, you may also need to contact local or other data sources in order to obtain data not provided by the Mapper. Digital data is not a V i' l»4i.itc{ A^c M q i ^ t Pleasant «t!fl<ii • JeVf.ir:, Aju oiiAA-a .Monrre.nl T«ronlo 1i s.s , .Cfirfcrt Roel)»:ttiv Detroit .Cli»v«i.ind 9U^U£sfi.>HERE. D e l e f t USGS. C ^SseremefltPCofp.. .MET!. EsfiChlna IHong Korp).E$rl •iThaifand), 5 f" ' ce»itribute». and the 6IS ^"^seCcmnnunity BiiltJio' o ' Pittcburgh mltti^ Boiinn Albapy piocicJcn<.« H^^ttwit' IS, Iftermac. crc . KRC^wN Wtt6hlngtpn..E«i;j-«g«'- '^^STI E i r i O - r a Part 1 / Question 7 [Critical Environmental Area] Yes Part 11 Question 7 [Critical Environmental Area - Identify] NamerHudson River. Reason:Exceptional or unique character. Agency:Westchester County, Date:1-31-90 Part 1 / Question 12a [National Register of Historic Places] Yes Part 1 / Question 12b [Archeological Sites] Yes Part 1 / Question 13a [Wetlands or Other Regulated Waterbodies] Yes - Digital mapping information on local and federal wetlands and waterbodies is known to be incomplete. Refer to EAF Workbook. Part 1 / Question 15 [Threatened or Endangered /\n!mal] Yes Part 1 / Question 16 [100 Year Flood Plain] Yes Part 11 Question 20 [Remediation Site] Yes Short Environmental Assessment Form - EAF Mapper Summary Report �Meeting Date: 09/23/2014 Resolution #: 09/138/2014 RESOLUTION TO AMEND THE ZONING TEXT AND OFFICIAL TAX MAP OF THE VILLAGE OF SLEEPY HOLLOW REGARDING THE R-2 ZONING DISTRICT (Local Law#12, 2014) WHEREAS, the Sleepy Hollow Board of Trustees (BOX) Is desirous of amending the zoning text and official tax map of the Village of Sleepy Hollow (VSH) to redraw the existing western boundary line of the R-2 district; and WHEREAS, the VSH (then North Tarrytown) approved a subdivision and special permit application that allowed for the creation of a separate lot for the Center at the site of the former Philipse Manor Train Station (a site listed on the National and State Registers of Historic Places) to be used by the Hudson Valley Writers Center (HVWC); and WHEREAS, the lot (approximately 0.14 acres) listed as Tax ID Number 01/115.6-1-2 was never designated in a zoning district typically associated with properties In the Village; and WHEREAS, the BOX is the only governmental body with the authority to approve the proposed zoning text and tax map amendment; and WHEREAS, a duly noticed public hearing was held on the proposed zoning text and tax map amendment on September 23, 2014; and WHEREAS, Village Counsel referred the application for the proposed zoning text and tax map amendment to the Planning Board on September 19, 2014 for referral and recommendation at which time the Planning Board reviewed and discussed the proposed application and unanimously voted to provide a positive recommendation to the BOT; and WHEREAS, the BOT did review a short Environmental Assessment Form (EAF) and the Coastal Assessment Form (CAF) submitted by the Village Planner which evaluated the potential impacts associated with the Proposed Action and has determined that the Proposed Action is an Unlisted Action as defined by SEQRA and will not have an adverse impact on the environment, NOW, THEREFORE, BE IT RESOLVED, that the BOT, after review of the materials submitted, public comments, staff recommendations, the EAF and CAF, has determined that the proposed action is an Unlisted Action and makes a determination of nonsignificance of environmental impact; and �BE IT FURTHER RESOLVED, that the BOT approves the amendment to the Official Zoning Map to redraw the western line of the R-2 District to include the aforementioned Tax ID Lot 01/115.61-2 currently occupied by the HVWC; and BE IT FURTHER RESOLVED, that the BOT amends the list of Permitted Principal Uses in the R-2 District on the Village's Schedule of Regulations under permitted principal uses to include the following: "National, state or local historic landmarks or sites open to public visitation or other educational or philanthropic uses under the auspices of a nonprofit charitable, educational, eleemosynary or philanthropic organization, with a minimum acreage of 10 acres" with a footnote that reads 'This provision shall be applicable to the R-2 District only. For existing facilities present at the adoption of this amendment, the existing site conditions shall constitute the zoning setback and parking requirements for such facility. Any change in use is subject to site plan review, pursuant to Section 450-66 of Chapter 450, Zoning." Moved: Trustee Wompa Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: September 23, 2014 Resolution Number: 09/139/2014 Be It enacted the Sleepy Hollow Board of Trustees hereby adopts the following Local Law Number 10 of 2014 Amending Chapter 450 of the Code and the official Zoning Map of the Village of Sleepy Hollow Be it enacted by the Village Board of the Village of Sleepy Hollow: Section 1; Legislative Findings and Intent The Village of Sleepy Hollow has an established Official Zoning Map which classifies most properties within the Village by specific zoning districts. There are, however, certain lands within the Village which have not been assigned a zoning classification, most notably the right-of-way and other related lands associated with the Metro-North Railroad. It is the Intent of the Village to redraw the western boundary of the R-2 District on the Official Zoning Map to include the improved lot associated with the MetroNorth Railroad that is currently not zoned but was approved for subdivision in February, 1995 by the Village Planning Board. Based on the foregoing, the Village Board hereby finds that the rezoning of the subject property known as tax parcel number 14-25M-0001, from an undesignated zone within the Metro-North right-of-way to R-2 and the related zoning text amendments will be consistent with good land use planning practice. Section 2: Zoning Map Amendment. The Official Zoning Map of the Village of Sleepy Hollow as established in Section 450-5 and 450-6 Is amended by Including tax parcel number 14-25M-00001 as part of the adjacent R-2 One Family Residence Low Density District. Section 3: Zoning Text Amendment Section 450 Attachment 1 Schedule of Regulations is amended by adding the following: Under R-2, One-Family Residence Permitted Principal Uses National, state or local historic landmarks or sites open to public visitation or other educational or philanthropic uses under the auspices of a nonprofit charitable, educational, eleemosynary or philanthropic organization, with a minimum acreage of 1.0 acres'" 10. This provision shall be applicable to the R-2 District only. For existing facilities present at the adoption of this amendment. the existing site conditions shall constitute the zoning setbacks, minimum lot size and parking requirements for such facility. Any change in use is subject to site plan reyiew. pursuant to S450-66 of Chapter 450. Zoning. �Section 5; Severability The invalidity of any word, section, clause, paragraph, sentence, part or provision of this local law shall not affect the validity of any other part of this local law that can be given effect without such invalid parts. �Section 6; Effective Date This Local Law shall take effect immediately upon its adoption and filing with the Secretary of State of the State of New York, Permitted Principal Uses Permitted Accessor y Uses District R-2, OneFamily Residence/ Low Density Minimum Lot Size 1-family residence Public park Public school National. state or M historic landmark s or sites Qpen to public visitation orpther education aLor philanthr opic uses under the auspice*! of a nonproHt charitable aL eleempsy narvor philanthr opic organizati pn. wi^h a minimum qLLQ acr^ Garage for not more than 3 automobi les Home professio Identifica tion sign Commun ity or private swimmin g pool* Antennas including satellite dish antennas Use Reside nee Area 10,0 Maximum Lot Coverage Wid th (feet ) 75 00 sf Public school acre 200 5 acre OQ s.f 20 Use Fro nt us es Rea r (fee t) Maxim um Height 35 On e Bot h (fee t) (fee t) 30 10 25 25 50 25 50 50 (fee t) Reside nee Side OtiM Uses Misc. notes Parking as specific d in §45041E 30 10 25 25 •Swim ming pool as specifie din§ 450-45 75 M m Area (perce nt) Public School 1 Qt!]C£ IJscs A1 1 100 Public park Us e Required Yards and Open Space �10. This provision shall be applicable to the R-2 District only. For existing facilities present at the adoption of this amendment, the existing site conditions shall constitute the zoning setbacks, minimum lot and parking requirements for such facility. Any change in use is subject to site plan review, pursuant to §450-66 of Chapter 450. Zoning. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-09-23_RES-134-139 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/fda08451fe70bb976dfe1fbe4667a070.pdf be4eb56ecaf0143b2c78de98468fbe0b PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, September 23, 2014 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Deputy Mayor Jennifer Lobato-Church Bruce Campbell Dorothy Handelman Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief Absent: Kenneth G. Wray, Mayor At 7:08 p.m. Deputy Mayor Lobato-Church called the meeting to order with a pledge to the flag and a moment of silence for David Gross, a longtime resident. Public Hearing: Regulations of the Zoning Code to redraw the westerly boundary line of the R-2 zoning district Deputy Mayor opened the meeting to the public and evoked the 3 minute rule. Village Clerk read the notice aloud for the record. Village Attorney, Janet Gandolfo, explained the resolution in front of the Board this evening is to consider a proposed local law, along with SEQRA findings and coastal assessment form. It is ready to be adopted if the Board chooses to do so tonight. Ms. Gandolfo stated that any future requests for chances that are not currently in use must go in front of the Board of Trustees for consideration of a special permit. Donald Stever a resident of Sleepy Hollow addressed the Deputy Mayor and the Board of Trustees on behalf of the Writer's Center and thanked the Mayor and the Village Attorney for bringing this together. Mr. Stever explained about the terms of the lease and the sub-lease with the MTA and the Writer's Center Building, and that it is now time sensitive. Mr. Stever stated that the Writer's Center restored the building, and it is now on the national register of historic places, and the New York State historic sights. It was awarded an "excellence in historic preservation award" by the preservation league of New York in 2005 for the work done to the building. Mr. Stever stated that a meeting with the general counsel of the MTA concluded that the MTA is willing to give up its lease hold interest and convey the remainder of the lease to the Writer's Center. The MTA is bound by the NYS Public Authorities Law to go through a process �to sell at below market value, or donate the building. Mr. Stever further explained that the new zoning is intended to recognize the building's usage designation and will allow the Writer's Center to obtain all rights to the building at a reasonable cost. Trustee Campbell asked why this process needs to be expedited. Mr. Stever stated that the rent abatement will expired soon and this would avoid getting into other negotiations. Mr. Giaccio stated the MTA was aware of this Public Hearing and chose not to attend. Village Attorney stated that in the event the MTA chooses to use this as a railroad depot or other related use, NYS will be able to override the local zoning in place. Don Cateano - of Lawrence Avenue addressed the Deputy Mayor and the Board of Trustees and asked if everything in that building is up to code. Mr. Stever stated that the building meets and exceeds all code requirements. Mario Belanich of North Washington St. addressed the Deputy Mayor and the Board and asked who owns the building and who pays its property taxes. Mr. Stever said the Hudson Valley Writer Center owes the building but its ownership is subject to an extreme long lease held by MTA which is a governmental entity and does not pay taxes. Mario Belanich stated that the railroad should pay taxes, and there are too many unanswered questions. Trustee Handelman asked if any MTA properties pay property taxes. Sara DiGiacomo, Village Treasurer, stated that the MTA does not pay property taxes in the Village. Janet Gandolfo, Village Attorney also stated that the MTA does not pay property taxes and the Writer's Center building has never paid property taxes. Joann Clark addressed the Deputy Mayor and the Board of Trustees on behalf of the Writer's Center and stated that the Writer's Center is working with the Tompkins Mahopac Bank for the outreach program funding. Some of the outreach program includes working with the after school program at the Life Center. Deputy Mayor stated that she'd like to give the MTA more time to respond. Village Attorney stated the MTA was made aware of this public hearing. Discussion ensued. �Trustee Wompa moved, seconded by Trustee Campbell to close the public hearing. Trustee Wompa made a motion to move on the resolution at this time. Trustee Stupel seconded the motion. Trustee Wompa moved, seconded by Trustee Campbell to approve resolution titled: "Resolution to amend the zoning text and official tax map of the village of sleepy hollow regarding the r-2 zoning district; (local law#12, 2014)" Trustee Handelman stated for the record that she has had a longtime relationship with the Writer's Center. There were no more comments from the public at this time. Trustee Stupel asked to read a written statement in response to a previous meeting comment by a resident regarding the sale of her home. (See attached written statement) Deputy Mayor Lobato-Church interjeted Trustee Stupel while she read her statement and stated that it was inappropriate timing and that this is not a fact finding hearing; in addition she stated that Trustees should not be reading letters directed at members of the public. Deputy Mayor stated there are other forms to address this, and the Board must continue to conduct work on behalf of the Village and follow the agenda. Trustee Wompa asked for a motion to allow Trustee Stupel to finish her statement. Village Attorney stated that if there's a motion on the floor, there's has to be a second and a discussion, per Robert's Rules. Trustee Rosenbloom stated that members of the Board should be respectful of Deputy Mayor, who is chairing the meeting on behalf of the Mayor, and allow her to chair the meeting accordingly and proceed with the agenda. Village Attorney stated that if there's a motion on the floor, it has to be considered and voted on by the Board of Trustees per Robert's Rules. Trustee Handelman seconded the motion to allow Trustee Stupel to read her statement into the record. Deputy Mayor Lobato-Church and Trustee Rosenbloom voted: No. Motion Carried: 4-2 Trustee Stupel continue to read her written statement onto the record. (See attached) Approval of Warrants: Trustee Wompa moved, seconded by Trustee Campbell to approve the warrant as submitted �and authorize the Village Treasurer to pay bills in the total of $714,599.61 Motion carried: Unanimous. Approval of Minutes: Trustee Handelman moved, seconded by Trustee Wompa to approve the Minutes of July 29, 2014, subject to minor typographical errors changes. Trustee Campbell - Abstained Motion carried: 5-0-1 Mayor Announcements: There will be a Local Developmental Corporation WLDC" Meeting tomorrow to adopt and discuss organizational procedures and bylaws. NYSDOT has contracted with Morano Bros. Corp. to begin working on Rt 9, starting at Rt 117 and ending at Pierson Avenue. Deputy Mayor suggested that residents sign up for BlackBoardConnect to receive updated information from the Village. Deputy Mayor Lobato-Church stated that she would like to address Trustee Stupel's earlier statement at this time. She stated that Trustee Stupel should have recused herself from voting on a previous resolution titled: "Resolution to Enact Local Law Amending Section 45074 A. (2) to Exclude Single and Two Family Homes from the Requirements of Updated Certificates of Occupancy", dated: July 22, 2014, since it facilitated the sale of her house. Discussion ensued. Trustee Rosenbloom asked to revert the discussion back to the agenda. Administrator's Report: Mr. Giaccio, Village Administrator (See attached report) Department Heads Reports; Sean McCarthy, Building Inspector reported on behalf of the Building Dept. and submitted a report to the Board (see attached report) Trustee Campbell asked if the work load in the Building Dept. is being done timely Mr. McCarthy stated that the working is getting done. Police Chief Camp reported on behalf of the Police Department, and stated that members from the cast of the series Sleepy Hollow will be visiting the Village on Friday. Orlando Jones and Lindy Greenwood will be in attendance. Several Media casts will be attending as well �Chief Camp reported that NYS reimbursed the Village through a grant, for 50% cost of 10 bullet proof vests. Chief Camp stated he continues to struggle with overtime and that sick time leave has increased 400% over the summer. Deputy Mayor asked how overtime costs are being maintained in the Police Dept. Chief Camp responded that he continues to work within the budget but has had to cut down on some expenses such as training sessions. Trustee Handelman asked if any Officers will be returning from sick leave soon. Chief Camp responded that he does not foresee any Officers coming back from sick leave before the end of October. Sara DiGiacomo, Village Treasurer reported on behalf of the Finance Dept. and stated that capital projects must be discussed for approval by the next Work Session, since there is a band due in November. Trustee Rosenbloom suggested starting this process sooner in the year to allow the Board more discussion time to address the capital projects. Trustee Wompa asked for clarification on the Moody's down grading of the Village. Mrs. DiGiacomo stated that the Village was not downgraded, and the rating has remained the same for the last 3 years. She explained that the negative outlook is because of the FUN balance, but the rating does remain the same. Public Comments: Deputy Mayor opened the meeting to the public and evoked the 3 minute rule. Thomas Capossela of Tappan Avenue addressed the Deputy Mayor and the Board of Trustees and asked when the Board will decide to hire more Police Officers. He stated that residents have the right to attend Board meetings and complain how the Village is being managed. David Schroedel of Munroe Avenue addressed the Deputy Mayor and the Board of Trustees and stated that he was astonished when he found out that Trustee Stupel had changed her position on a recent resolution titled; "Resolution to Enact Local Law Amending Section 450-74 A. (2) to Exclude Single and Two Family Homes from the Requirements of Updated Certificates of Occupancy", dated: July 22, 2014. Mr Shroedel stated that he did reviewed the building records for the property at 141 Kelbourne and did make a formal complaint regarding an apartment at that location gained from the sale of her house and her He stated he is retired and is not looking for a job and enjoys attending the Board meetings Mr. Schroedel stated that he is entitled to attend Board meetings and question the Board's actions. �Don Cateano of Lawrence Avenue addressed the Deputy Mayor and the Board of Trustees and asked if the Board will be hiring a Police Officer, and asked if the Police Committee is still active. Mr. Cateano stated the Chief of Police should be allowed to run the Department. James West of Sleepy Hollow Manor addressed the Deputy Mayor and the Board of Trustees and asked if additional work, such as restricting traffic, could be done in the area of Phelps Lane. Mr. West also asked about Birch Close gate being locked. Sean McCarthy Building Inspector stated that the gate is locked for safety reasons, the ongoing construction at Kendal, and the removal of trees. Trustee Campbell stated that he is concerned about the intersection at Rt 117 because it is a dangerous area where a fatal accident has happened. Trustee Campbell also stated that he recalls Trustee Stupel being in favor of updating the Certificate of Occupancy to be required throughout the village and she did in fact change her mind regarding this requirement and though it should be only for single and two family homes, but long before she put her home up for sale. Trustee Wompa asked if it would be possible to speak to Joan Mayberry of Mt. Pleasant regarding the restriping of Rt 9 near Rt 117. Mario Belanich addressed the Deputy Mayor and the Board of Trustees and stated that a previous resolution passed at a work session was illegal. Gary McLean of Sleepy Hollow addressed the Deputy Mayor and the Board of Trustees and stated that the ramp at Rt 117 may belong to Phelps Hospital, and this should be looked into. There were no further comments from the public at this time. Resolutions: (see attached) 1) 2) 3) 4) Adopt Senior's Tax Exemption Public Hearing Climate Smart Community Approve Actions of Fire Wardens Adopt Local Law#ll, 2014 "Parking & Traffic on Old Broadway" Fire Chief Haggerty stated that a few members were terminated due to lack of non-payment due's and some were new oncoming members. Old Business: Discussion ensued regarding muni-meters future installation. Deputy Mayor thanked Police Chief Camp, and Richard Gross for installing the new Stop signs on New Broadway. Trustee Campbell asked that maps of the Rt.9 re-stripping be available on our website. �Communications: The Village Clerk a n n o u n c e d that Rashmi Enterprise has applied for their liquor license renewal. Public Comments: There were no public c o m m e n t s at this time. At 8:56 pm, on motion by Trustee Campbell, seconded by Trustee Rosenbloom, the meeting was adjourned. Village Clerk �^-x^f^tJc- HUG" On Tuesday 9/2,1 was verbally attacked by David Schroedel so viciously I feel compelled to respond. In regard to the c of o issue, as the head of safe housing and code enforcement, this code was adopted 4 years ago. After some time it was felt it was not accomplishing the changes it was designed to and there was a discussion to amend it. This was brought up again a few months ago and after a public hearing, and much discussion, it appeared that it would best serve the village to amend the code to exclude 1 and 2 family homes. It was voted on and passed unanimously. I'd like to point out that the outcome would not have been impacted whether I voted for or abstained from voting on this resolution. In regards to 141 Kelbourne Avenue, it was built in 1915 with two structures; the main house and care takers cottage. This residence was advertised with the cottage as a legal rental when we purchased it in 1981 At the time, it had is own separate meter which was granted many years before and has functioned as such for over 50 years. It is grandfathered in and both structures are taxed appropriately. In fact, we had a fire where major damage was done to the cottage and the building inspector inspected the cottage and issued a certificate of compliance for the fire damaged areas, That would hardly have been granted if the cottage was illegal. I'd also like to read the letter that was sent to Mr. Schroedel on September 22 (attached). It defies common sense to think that if I had an illegal structure on my property and I would start a committee to go after those offenders. In the 5-V2 years that I've been on the board I have had meetings in my house that board members, including Mr. Schroedel, have attended, Mr. Schroedel lives a block away and has always been aware of the cottage. I also have held my safe housing meetings at 141 kelbourne. attended by the building inspector. You might ask yourselves why have all these issues come up now. Since Mr. Schroedel's company is no longer in existence it is our understanding that he is seeking the executive directorship of the LDC, a possible salaried position, and that his motivation is to remove me from the board in order to accomplish his goal. The last few meetings have been most distressing. We have been subjected to verbal attacks, accusations that have no foundation in fact and threats that have required a police escort to our cars. The Mayor, by design and an inability to control his own meetings, has encouraged and allowed this disrespectful behavior. What has happened to me is motivated by political gain. I am a volunteer and have done nothing but try, in my term of office, to make Sleepy Hollow a better place to live for all our citizens and I intend to continue to do so and not be intimidated by Mr. Schroedel's false accusations. Mr. Schoedel, you should know better, as a former trustee, and also considering your wife sits on the Phelps hospital board, to fling disparaging comments around. I guess it's OK to utilize village resources such as your requests to DPW and lets not forget �the police escort you received for the Obama event, the tickets of which were suppose to go to board members. In case you don't remember Mr., Schordel, you did not run for reelection. �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance 28 Beekman Avenue Sleepy Hollow, NY 10591 Telephone (914) 366-5101- Fax (914) 631-0607 More than a Legend S e p t e m b e r 22, 2014 Mr. David S c h r o e d e l 487 Munroe Avenue S l e e p y Hollow, N e w York 10591 Re: 141 Kelbourne A v e n u e S l e e p y Hollow, N e w Y o r k 10591 110.19-2-138 Complaint Number: 2014-138 Dear Mr. Schroedel, O n August 18, 2014 you contacted this office regarding a n alleged violation of the Village Zoning O r d i n a n c e at the property located at 141 K e l b o u r n e A v e n u e . T h e purpose of this letter is to inform you of the c o n c l u s i o n of the enforcement action begun as a result of your complaint. At this time we regret to inform you that, after further investigation, our office h a s d e c l a r e d Complaint #2014-138 unfounded. Sincerely, an E. M c C a r t h y Village Architect \ I ) C c : Janet A. Gandolfo, Village Attorney ��ADMINISTRATOR'S REPORT September 23, 2014 1) Commercial Proposal: We received a proposal from a company called CGI Communications to produce a promotional video for the Village. The company sells advertising space to cover the production cost, so there would be no charge to the Village if approved. 2) Zoning Study Public Meeting: The planner for the downtown zoning study attended the downtown committee meeting on Friday. The meeting was very productive and the planner is already starting to make recommendations. A public meeting is scheduled for October 20. A location has not yet been chosen because we want to meet as close to the downtown as possible. We encourage everyone to attend. 3) Halloween Brochure: The Halloween Brochure has gone to print. The entire brochure is being paid for by the Leukemia Lymphoma Society. The brochure will be available for distribution in a week or two. 4) Senior Center Generator: The senior center generator is being delivered tomorrow. An electrician has to be hired to install the unit. 5) Carnival: The ambulance corps has finalized plans for a carnival at Kingsland Point Park. The event will take place Thursday thru Sunday. The rides are already being assembled. All are encouraged to attend and support the ambulance corps. 6) Route 9 Paving: The repaving of Route 9 is expecting to begin next week. The DOT plans on restriping the stretch of road between the Cemetery entrance and Phelps Hospital to allow for left turn lanes. 7) Oktoberfest: Plans for Oktoberfest are just about complete. The event will take place on September 27 at the Kathryn W. Davis Riverwalk Center from 1:00 to 5:00. �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance 28 Beekman Avenue Sleepy Hollow, N Y 10591 Telephone (914) 366-5116« Fax (914) 631-0607 More tfim a Legend MEMORANDUM Date: S e p t e m b e r 15, 2014 To: M a y o r W r a y and m e m b e r s of the B o a r d of T r u s t e e s From: S e a n E. McCarthy, Village Architect Cc: A n t h o n y P. Giaccio, Village Administrator Re.' Department Monthly Report- August T h e following is a s u m m a r y report for the Department of Architecture, Land Development, Buildings and Building Compliance for the month of August, 2014. Use PERMIT ACTIVITY • 87 permits were issued; 52 Building Permits, 15 Electrical, 15 P l u m b i n g Permits, a n d 5 T r e e R e m o v a l Permits. • 34 Certificates of O c c u p a n c y were a p p r o v e d a n d 4 U p d a t e d Certificates w e r e issued. • 5 Property record s e a r c h e s were c o n d u c t e d . ZONING = T h e Z o n i n g B o a r d of A p p e a l s did not meet in A u g u s t . • T h e next Z o n i n g Board meeting is s c h e d u l e d for S e p t e m b e r 17, 2 0 1 4 at 8:00 PM. PLANNING • T h e P l a n n i n g B o a r d did not meet in A u g u s t . • Cont. T h e next P l a n n i n g Board meeting is s c h e d u l e d for S e p t e m b e r 18, 2 0 1 4 at 8:00 PM. �ARCHITECTURAL REVIEW BOARD • The Architectural Review Board did not meet in August. • The next Architectural Review Board meeting is scheduled for September 24, 2014 at 8:00 PM. DEVELOPMENT • Phelps: The new surgical center and connector bridge Is nearing completion. See attached photo. • River's Edge: Work continues on the exterior facade treatment. Interior plumbing, electrical, and fire protection systems are being installed. See attached photos. • Kendal on Hudson: Construction continues on the memory care project. The foundation for the library addition is complete. The Birch Close connector is open. CODE ENFORCEMENT • 22 complaints were filed. • 54 violations were issued. • A restaurant/ bar establishment on Clinton Street was closed on August 8th as a result of building and zoning violations. • A restaurant/ bar establishment on Valley Street was closed on August 18th as a result of building and zoning violations. • 15 court cases were on the calendar and 5 cases were resolved. • The next Building court date is September 25 at 3:00 PM. FINANCIAL • The total monthly revenue was $80,274.00. END OF MEMORANDUM �VILLAGE OF SLEEPY HOLLOW DEPARTMENT OF ARCHITECTURE, LAND USE, BUILDINGS & BUILDING COMPLIANCE MONTHLY REPORT AlJGUST2014 ITEM ARCHITECTURAL REVIEW BOARD BUILDING PERMITS CERTIFICATES OF OCCUPANCY TOTAL NO. ~ ESTIMATED COST OF WORK 1 52 FEES $50.00 $1,906,475.00 $28,146.00 UPDATED CERTIFICATE IOF OCCUPANCY 34 4 $3,558.00 ELECTRICAL PERMITS 15 $42,125.00 FIRE SUPPRESSION SPRINKLER PERMITS 0 $0.00 MISCELLANEOUS REVENUE 0 PLANNING BOARD APPLICATIONS 2 PLUMBING PERMITS $400.00 $0.00 $2,625.00 i C ID $2,120.00 RECORD SEARCHES 5 $500.00 TREE REMOVAL 5 $150.00 ZONING BOARD OF APPEALS APPLICATIONS 2 $600.00 MONTHLY TOTAL PREVIOUS TOTAL YEAR TO DATE COURT JUDGEMENTS MONTHLY TOTAL COURT JUDGEMENTS PREVIOUS TOTAL COURT JUDGEMENTS YEAR TO DATE 135 250 385 2 6 8 $1,906,475.00 $1,621,328.00 $3,527,803.00 $80,274.00 $59,788.00 $140,062.00 $1,500.00 $4,025.00 $5,525.00 �R I V E R ' S EDGE-VIEW FROM NORTH �PHELPS SURGICAL CENTER BRIDGE � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-09-23 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f476ea7139d1024f26816479845c90eb.pdf 08ec4e86814922709e8365f33c173502 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, Sept. 16,2014 at 7:00P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Karin Wompa Bruce Campbell Glenn Rosenbloom Dorothy Handelman Evelyn Stupel Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Rich Gross, General Foreman Patrick Haggerty, Fire Chief Mayor Wray called the work session to order at 7:00p.m. MAYOR'S STATEMENT- Mayor Wray made a comment regarding the proper conduct by individuals who speak during the public comment period. Mayor Wray said that the purpose is for residents to only make comments and not to engage in a conversation with the Board. ENVIRONMENTAL ADVISORY COMMITEE- Environmental Advisory Committee Chair, Bhavya Reddy updated the Board on various initiatives the EAC has been involved in. The group has helped with clean-up days in the village and organized a social event with Tarrytown's environmental committee. Ms. Reddy asked the Board to pass a resolution to become a climate smart community. Climate smart communities try to establish more environmentally friendly policies and are eligible for related grants. Mayor Wray asked that this resolution be on the next Board meeting agenda. AUTOMATED METER READER PRESENTATIO N- Tom Sprague of Badger Meter Inc. gave a presentation on a new automated water meter system. Mr. Sprague attended a previous work session, but is now recommending a more advanced water meter reader system. The new system will allow the water department to monitor meters constantly and could potentially save the Village money. Trustee Wompa suggested that a cost benefit analysis be done, before any decisions are made. TREE INVENTORY -Tree Commission member Francois Rejeili talked about the tree inventory project. Mr. Rejeili is recommending that the Village retain Arbor Pro for this project. Arbor Pro was the lowest bidder and references were checked. Mr. Rejeili asked that the approval be done immediately in order to start the project by early October. This will give Arbor Pro enough time to do the inventory before the winter hits. Mayor Wray suggested that the resolution be passed right away and asked the Board to go into special session. �SPECIAL SESSION Motion was made by Trustee Campbell and seconded by Trustee Wompa to go into special session. Motion passed 6-0 Motion was made by Trustee Campbell and seconded by Trustee Stupel to approve a resolution to retain a tree inventory consultant (attached). Motion passed 6-0 On a motion made by Trustee Campbell and seconded by Trustee Handelman and carried unanimously the Board moved out of special session. CAPITAL BUDGET REQUESTS -Fire Chief, Patrick Haggerty summarized the fire department's capital budget requests. General Foreman, Rich Gross submitted a five year capital plan for the DPW and summarized his requests for this year. Discussion ensued. REQUEST FROM TRESURER - The treasurer submitted a written request to the Mayor regarding a plan to consolidate debt. Discussion ensued. PARKING AND TRAFFIC ON OLD BRAODW AY- The Board discussed comments made during a public hearing related to parking and traffic on Old Broadway. There was a consensus that there be a one way on Old Broadway going southbound and that there be a two hour parking limit. The Board also wanted the handicap space near the medical building moved away from the crosswalk. Mayor Wray asked that this item be on the next Board meeting agenda. HALLOWEEN PREPARATIONS- Trustee Wompa and Trustee Rosenbloom explained the need to improve the Village' s appearance especially during the Halloween season. The Board would like more Halloween decorations and recommended that they go up as soon as possible. At 9:50 p.m. the meeting was adjourned. Respectfully submitted, (1~J ~ ~ A:thyo;;hdccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-09-16_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8ab8472f1fa5ef8be511eb856efe4ecc.pdf e72fc78c5669891e8bf9ab542337570e PDF Text Text Meeting Date: Resolution #: 09/16/2014 09/133/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Award Tree Inventory Project Whereas, The Sleepy Hollow Village Board is desirous completing a tree inventory of all trees on Village owned land; and Whereas, Proposals for this project were solicited and properly noticed; and Whereas, The Tree Commission and Village Administrator have reviewed the proposals; and Whereas, Arbor Pro of Yorba Linda, California was identified as the lowest qualified bidder at a cost of $16,000; and Whereas, This project will be funded by a New York State Department of Environmental Conservation Urban and Community Forestry grant, Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow awards the tree inventory project to Arbor Pro of Yorba Linda, California at a cost of $16,000 subject to the terms and conditions of the attached proposal. Moved: Trustee Campbell Second: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-09-16_RES-133 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/34dbe4fc8e83b65f3a71ffde1cd8e4e8.pdf 40325944b876cb03693a71f68c626e61 PDF Text Text Meeting Date: 08/12/2014 ^ Resolution #: 08/124/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Authorize Mayor to Sign Kendal On Hudson Agreement BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor of Sleepy Hollow to sign the attached Home Meal deliver/ Program Agreement with Kendal On Hudson for meal delivery to local residents. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 08/12/2014 ^ Resolution #: 08/125/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Secretary to Administrator Whereas, Christoplier Scelza, by the attached letter dated August 26, 2014, and effective September 5, 2014 submitted his resignation letter from the Village of Sleepy Hollow Administration and Finance Department(s). Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and NOW, THEREFORE, BE IT RESOLVED, that the Village accepts the resignation of Christopher Scelza, by the attached letter dated August 26, 2014 and effective September 5, 2014, and finds that the termination/rehire policy of July 15, 2003 applies, and BE IT FURTHER RESOLVED, that a copy of the policy be forwarded to and a copy be placed in her personnel record with proof of sen/ice. Moved: Trustee Wompa Seconded: Trustee Handelman Vote: 6-0 �Meeting Date: 08/12/2014 ^ Resolution #: 08/126/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Clerk to Canvass Civil Service list for Bookkeeper Whereas, the Village Treasurer Is desirous of hiring a Bookkeeper to work in the Finance Departnfient; and Whereas, Bookkeeper is a non-exempt Civil Service position; and Whereas, In order to hire a Bookkeeper, the Civil Service list for this position must be canvassed; Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorize the Village Clerk to canvass the Civil Service list for the position of Bookkeeper, and Be it further resolved, that the annual salary range for this position shall be $45,000 to $55,000. Moved: Trustee Campbell Second: Trustee Stupel Vote: 6-0 �Meeting Date: 08/12/2014 ^ Resolution #: 08/127/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Block Party Be It Resolved the Board of Trustees hereby authorizes the Farrington Avenue blocic party request to tal<e place on Saturday, September 20, 2014 from 4:30 pm to 11:00 pm between Bellwood and Monroe Avenues; and Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants for the block party. Moved: Trustee Stupel Seconded: Trustee Handelman Vote: 6-0 �154 Farrington Ave. Sleepy Hollow, NY 10591 caofer@optonline.net 914-631-1909 Paula McCarthy, Village Clerk Village of Sleepy Hollow 28 Beekman Ave. Sleepy Hollow. NY 10591 August 21, 2013 Re: Request for block party To whom it may concern. Neighbors of Farrington Avenue between Bellwood and Munroe would like permission to close the street to car traffic for a block party on: Saturday evening, September 28th from 4:30pm until 11pm This would entail the town's delivery and pick-up of "horses" to close each end of the street. Thank you for your consideration. Sincerely, Cynthia Ofer Farrington Ave. Neighbors' representative �Meeting Date: 09/09/2014 Resolution #: 09/128/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, tlie Board of Trustees approves tlie actions and recommendations of the Ambulance Corps l^iembers, as stated in tlie enclosed memos; (see attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief In writing of this resolution. Moved: Deputy Mayor Lobato-Church Second: Trustee Handelamn Vote: 6-0 �Meeting Date: 09/09/2014 Resolution #: 09/129/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request for the Chilean Independence Day Celebration BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by Jessica Mejias of Sleepy Hollow, NY to hold an annual Chilean Independence Day Celebration on Sunday, September 14, 2014 from 10:00 a.m. to 8:00 pm. BE IT FURTHER RESOLVED that the Mayor and the Board of Trustees approve the use of Sykes Park during this festive celebration. Moved: Trustee Campbell Seconded: Deputy Mayor Lobato-Church Vote: 6-0 �Meeting Date: 08/12/2014 ^ Resolution #: 08/130/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Carnival Whereas, the Sleepy Hollow Volunteer Ambulance Corps is requesting permission to host a Carnival fundraiser, in Kingsland Point Park on the following dates: Thursday, September 25^ & Friday, September 26^ 5:00 pm to 10:00 pm, Saturday September 27^ from 1:00 p.m. to 10:00 p.m. and Sunday, September 28^ from 11: am to 9:00p.m. Now Therefore Be It Resolved the Board of Trustees of the Village of Sleepy Hollow approves the attached agreement with East Coast Midways LLC. Moved: Trustee Campbell Second: Trustee Rosenbloom Vote: 6-0 �Meeting Date: 08/12/2014 ^ Resolution #: 08/131/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Retainer Agreement Whereas, the Fire Chief has requested the Board of Trustees hire personnel to maintain and administer reports required by the State and other governing and/or regulatory entitles; and Whereas, the Fire Chief has also requested assistance with processing Invoices, purchasing of supplies, correspondence and maintaining the Fire Departments' website and red alert. Whereas, the Fire Chief has recommended Larry Lee, for this position, which is currently a member of the Fire Department and has been assisting with Administrative tasks. Now, therefore, be it resolved, the Board of Trustees hereby authorizes the Mayor to enter Into a consulting retainer with Larry Lee to perform the aforementioned tasks; and Be it further resolved, that l^r. Lee shall be paid the sum of $500.00 per month pursuant to a retainer agreement to be drafted by Village Counsel effective upon mutual execution of the retainer; and Be it further resolved, that Mr. Lee shall be an Independent consultant effective September 10, 2014. Moved: Trustee Campbell Seconded: Deputy Mayor Lobato-Church Vote: 6-0 �Meeting Date: 08/12/2014 ^ Resolution #: 08/132/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Part-Time Recreation Person Whereas, Recreation Supervisor, Robin Pell has submitted a written request to the Village Administrator recommending hiring a part-time counselor to work at the afterschool program, and Whereas, this part-time position was advertised and interviews were conducted, and Whereas, Ms. Pell has recommended hiring Dylan Stewart for this position at an hourly rate of pay of $12.00 per hour effective September 9, 2014. Now, therefore, be it Resolved, that the Mayor and Board of Trustees of the Village of Sleepy Hollow approve the hiring of Dylan Stewart to the position of counselor for the after-school program, at an hourly rate of $12.00 per hour effective September 9, 2014. Moved: Trustee Handelman Seconded: Trustee Campbell Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-09-09_RES-124-132 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5998679946fb3d07066ffc0a755f9418.pdf 3308d8a32a4b00398a20dc5ca5a8abf1 PDF Text Text Meeting Date: 08/12/2014 ^ Resolution #: 08/123/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Award Bid for Tax Conversion Project Whereas, The Sleepy Hollow Village Board is desirous of resurfacing the playground at Reverend Sykes Park; and Whereas, The Village Administrator has determined that the cost of this project will exceed $20,000, which is the threshold for a sealed bid; and Whereas, Funds for this project have been allocated In the capital budget and through a New York State parks grant; Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Administrator to solicit sealed bids for the resurfacing of the Reverend Sykes Park Playground. Moved: Trustee Rosenbloom Second: Trustee Handelman Vote: 6-0 �Software Consulting Associates SOFTWARE CONSULTING ASSOCIATES, INC. RFP RESPONSE RFP Conversion NYS RPS V-4 Tax Identifiers to conform to Town of Mount Pleasant Tax Identifiers Name of Proposer: Address of Proposer: Software Consulting Associates Inc. 54 Elizabeth St, Suite 17, Red Hook NY 12571 Website: Contact: Telephone: E-mail: Date: www.mumcitysoftware.com Mike Thrapp Title: Project Manager 845-758-0104 Fax: 845-758-0884 niiket@sca-€orp*com 8/26/2014 �i1 1l lI M U N I C I T Y Software Consulting Associates Table Of Contents Section I - Letter of Intent Page 3 Section n - Proposer Qualifications Page 4 Section i n - Statement of Experience Page 4 Section IV - Project Approach Page 5 Section V - Timeline \ Scope of Work Page 8 Section VI - Cost Page 10 Section Vn - Additional Considerations \ Efficiencies Page 11 �• I • I I MUNICITY Software Consulting Associates Section L Letter of Interest To the Committee: This letter is intended to serve as Software Consulting Associates declaration of intent to bid on and complete the Conversion of Tax Identifiers for the Village of Sleepy Hollow, New York. Software Consulting Associates was founded in 1984 and provides municipal software solutions within New York State and in 6 other states. Our current product set includes Tax/Lien Collection, Property Assessment, Building/Planning/Zoning, Utility Billing, CIS, and mobile solutions. Our expertise with Tax and Property Assessment gives us an unparalleled ability to complete the conversion in a cost and time effective fashion. We have completed conversions of Tax Identifiers for several Westchester and Rockland communities. Should the Village have any questions or require additional information, please contact the project supervisor, Mike Thrapp. Mike Thrapp Project Supervisor Software Consulting Associates 845-758-0104 miket@sca-corp.com �j,i I I P M U N I C I T Y Software Consulting Associates Section n. Proposer Qualifications Implementation Staflf; Mike Thrapp - Project Supervisor Jon Imboden - Developer Jason Browne - Developer The above staff has over 50 years cumulative tax collection and property assessment experience. Five major tax map conversions have been completed by the above staff (listed in the next section). Location: 54 Elizabeth Street, Suite 15, Red Hook, New York 12571 Scctfon ITT. Statement of Experience SCA has been providing Tax Collection software to New York State municipalities for over 25 years and Property Assessment software for over 15 years. Our Property Assessment System (PAS) is the only major New York State competitor (45 plus licenses installed) to the NYS supported Real Property System (RPS) which makes us uniquely skilled in understanding the issues related to Parcel Id conversions. Below are list of Westchester and Rockland county municipalities that we have completed Tax Identifier conversions for as well as their contacts. �MUNICITY Software Consulting Associates Greenburgh. Town of Edye McCarthy, Assessor 914-993-1520 emccarthv @ greenburghnv.com Hastings-On«Hudsoiu Village of Fred Gross, Assessor 914-478-3400x679 fgross@hastingsgov.org or Rafael Zaratzian,, Technology Director/Deputy Village Treasure 914-478-3400 x615 RZaratzian@HastinQSQ0V.0ra North Castle. Town of Victoria Sirota, Assessor 914-273-6620 vsirota® northcastlenv.com Ramapo. Town of Scott Shedler, Assessor 845-357-5100 ShedierS ©ramaoo-nv.gov Tarrvtown. Village of James J. Hart, Village Treasurer 914-631-7873 ihart@tarrvtowngov.com �n^MUNICITY III Software Consulting Associates Section IV. Pro ject Approach • An extract of key assessment identifier data will be obtainedfromthe Town of Mt. Pleasant. This will include at least current SBL, old SBL (from the original remapping in the town), legal address, owner, dimensions, and GIS coordinates. • An audit list of all splits \ merges since the remapping will be obtained from the Town of Mt. Pleasant's Property Assessment System. • A current database backupfromthe Village of Sleepy Hollow RPS software will be obtained. • GIS map data (digital and\or physical) will be obtained from Sewall Mapping (the GIS map consultant for the Town of Mt. Pleasant) and Westchester County. • At this point, a comparison of parcels between the Town and Village will be done using matching algorithms based on old SBL, legal address and other identifiers. This will allow SCA to create lists of matched and immatched parcels. The normal match rate for the first level comparison is about 90%, but this may vary due to the length of time since the remapping of the Town parcel IDs. • Secondary investigation will begin for each mismatched parcel using the GIS resources and audit information of splits and mergesfromthe Town. SCA will work with the Village and Town in order to reconcile any differences in parcel identification or lot definition. • Once all parcels are matched to a parcel EDfromthe Town or can be reconciled to Town parcel definitions, the Village will be provided with a list of current parcel IDs and new parcel IDs. Any parcel adjustments (i.e. lot line adjustments or split \ merges) that need to be done for the Village to match completely to the Town will be detailed individually with a proposed action for each. �•• • I I MUNICITY Software Consulting Associates • After the appropriate Village representatives have reviewed and approved the conversion and proposed action results, SCA will commence creating programs to change the SBLs in all parcel based systems that are accessible by SCA consultants. For proprietary parcel based systems, SCA will provide the vendor with a conversion file of old to new parcel IDs and work with the vendor to assist them in understanding the conversion process. • Currently, SCA will be responsible for converting the parcel IDs in Municity (Building Department) and RPS. Please note the options in Section Vn for switching to SCA's Property Assessment System (PAS). If this option is chosen, the assessment data will be converted from RPS to PAS and the parcel IDs converted at the same time. • Prior to any conversion, archived backups will be made. In addition, where possible, software applications will be setup for read access to a data set frozen with the historical parcel IDs as a permanent record. • SCA will provide the Village balancing reporting from before and after the conversions of parcel IDs in each software system. The type of report will depend on the software application. For example, in the Assessment software, roll totals from before and after the conversion will serve as a balancing document. " • The conversion of parcel IDs in the Assessment software will also include a comparison and update of Land Assessed Values from the Town to the Village where appropriate. • The Village will be provided with a maintainable cross reference of old and new parcel IDs. �i,j I I P M U N I C I T Y Software Consulting Associates Section V. Timeline \ Scone of Work Note: This section assumes an October 3,2014 project start based on the selection timeline and contract finalization. Significant variation from that date will impact the timeline. Project Launch; October 3.2014 • Meet with designated Village representatives to review the project steps, identify contacts and resources, and list immediate and longterm responsibilities. • Obtain GIS and assessment datafromthe various sources listed above. • Begin work on matching parcel IDs. First Stage Matching; October 17.2014 • Complete first stage matching based on key identifiers. • The Village will be provided with a list of all matched and unmatched parcel IDs. • Begin work on identifying mismatched parcels and creating proposed actions for each situation. �m III • • MUNICITY Software Consulting Associates Matching Complete: November 3.2014 • The Village will be provided with a list of all matched parcels and proposed actions for each mismatch. • Begin work on creating scripts \ applications to change the parcel identifiers in the identified software applications. Parcel ID Conversions: November 17.2014 • This step depends onfinalapproval by Village representatives of the old to new parcel ID cross reference and reconmiended actions for mismatched parcels. • Begin conversion of Parcel IDs, changing of parcels where appropriate for mismatches and updating of Land Assessment values. Project Completion; December 8.2014 • All identified parcel based software systems will be converted. A permanent copy of each system will be setup as appropriate for accessing historical data in old ID format. • The Village will be provided with a maintainable old to new parcel ID cross-reference. �• I • III MUNICITY Software Consulting Associates Section VI- Cost Conversion of Tax Identifiers $15,000 This includes all of the items detailed in the Project Approach section. Only the Assessment and Municity software system parcel IDs will be converted. Any additional proprietary parcel based software will need to be converted by the vendor of that software, based on the cross reference file produced by SCA, unless conversion by SCA is agreed to by the vendor and deemed possible by SCA. There will be an additional charge to be determined for any other system conversion beyond the Assessment software and Municity. This price does not include on-going consulting services beyond the scope of this project for maintaining and reconciling future parcel changes. Such consulting services would require an additional contract. 10 �III MUNICITY Software Consulting Associates Section Vn - Additional Considerations \ Efficiencies SCA^s Property Assessment System (PAS) software: • PAS is a full New York State Assessment management software system that is compliant with all ORPS procedures and regulations. PAS has many enhanced Assessment management features that allow for more efficient maintenance of assessments, exemptions, parcel changes and exchange of data both within the municipality and with outside entities. Since the Town of Mt. Pleasant uses PAS, the Village would be able to receive data updates from the town for ownership changes, split \ merges, and other relevant items. These updates could be automatically applied to the Village assessment roll. PAS has an additional integrated package for processing Grievances, Small Claims and Certioraris that assist a municipality with processing and tracking assessment protest claims. On-line Assessment Viewer; • SCA offers web-based lookup of assessment information for the public. • Users of the website can look up their parcel and view data such as ownership, sales, parcel inventory, and pictures or property cards, if available. 11 �Hi MUNICITY Software Consulting Associates GIS20\20 • SCA offers a web-based GIS viewer that combines map layers from many different sources including the NYS GIS repository, Westchester County, and local sources. • GIS 20\20 integrates and displays data from Municity and PAS so that a user can view permit, code enforcement, and assessment data for each parcel and at a municipal level. • GIS 20\20 can display multiple years of tax billing data. • This web viewer can be either an internal tool for the municipality or opened up for public access. All of these software packages are optional and not required as part of this project, although they would greatly enhance the overall technology direction of the Village. If you are interested in any of these packages, SCA will give a demo and provide you with pricing specific to your municipality. 12 �PROFFESSIQNAL SERVICES PROPOSAL PROJECT MANAGEMENT Fred W. Gross 117 Tappan Landing Road Tarrytown, NY 10591 Intent This proposal is intended to serve as my offer to act on behalf of the Village of Sleepy Hollow as the Project Manager during the "Conversion of RPS V-4 Tax Identifiers to conform to (the) Town of Mount Pleasant Tax IdentifiPr*;" as detailed in the current Village RFP and response to the RFP by the Software Consulting Associates, Inc. Qualifications and Experience I was employed by the NYNEX (now the Verizon) Corporation from 1971 until my retirement in 1996 as the Senior Project Manager in charge of large scale systems integration projects. After my retirement in 1996 I was employed by a local real estate appraising firm as the Associate Assessor for the Villages of Bronxville, Hastings-on-Hudson and Sleepy Hollow. Effective June 1, 2009 I was appointed sole Assessor for the Villages of Sleepy Hollow and Hastings-on-Hudson. I am fluent in both the NYS RPS V-4 and MUNICITY SCA PAS parcel assessment systems. I have also dealt on a one-to-one basis with each systems technical management staff. Project Management Duties As the Village liaison for the duration of this conversion I will perform the following: 1- Report directly to the Village Administrator and provide periodic status reports; 2- Act as the technical liaison to the vendor; 3- Track Project stages as defined by the vendor; 4- Substantiate that the requirements of each project phase is complete. �(Page-2) Cost and Payment Not to exceed: (*) FIVE THOUSAND DOLLARS ($5.0001 This amount will be paid for the duration of the Project which is currently estimated to begin October 3,2014 and end on December 8, 2014. Billing invoices will be provided on a monthly basis for October, November and December of 2014. (*) Note: This "Cost and Payment" statement and schedule is for the sole purpose of Project Management of the conversion. In the event the vendor must rely on my assistance which is outside the "Scope of Work" as defined in the "RFP RESPONSE" and proposal may result in additional charges. Any additional charges will be pre-approved by the Village Administrator prior to the work being performed. The charge, if any, will be a "Fixed Price". AGREED and DATED: Fred W. Gross Project Manager Village Representative Title Date Date � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-09-09_RES-123 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/630949768b436f52afdc1b524d241e43.pdf 3f727eab1579a634eb1b57fe92352cf7 PDF Text Text VILLAGE BOAR D OF TRUSTEES SLEEPY HOLLOW, NEW YORK A regula r meetin g o f th e Boar d o f Trustee s o f th e Villag e o f Sleep y Hollo w wa s convened on September 9 ,h , 2014 at 7:00 p.m. The following resolutio n was duly offered an d seconded, to wit: Resolution No : 09/122/201 4 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW (THE "VILLAGE" ) (i ) AUTHORIZIN G TH E ESTABLISHMEN T O F TH E SLEEP Y HOLLOW LOCA L DEVELOPMEN T CORPORATIO N (TH E "CORPORATION") ; (ii ) APPROVING A FOR M O F CERTIFICAT E O F INCORPORATIO N FO R TH E CORPORATION; (Hi ) AUTHORIZIN G TH E CORPORATIO N T O PERFOR M ESSENTIA L GOVERNMENTAL FUNCTION S INCLUDIN G ACTIVITIE S ASSOCIATE D WIT H JO B CREATION AN D TH E PROMOTIO N O F COMMUNIT Y AND ECONOMI C DEVELOPMENT INITIATIVES ; AN D (iv ) AUTHORIZIN G TH E CORPORATIO N T O ISSUE CERTAIN BONDS ON BEHALF OF THE VILLAGE. WHEREAS, it the policy of the State of New York t o promote the economic welfare an d prosperity o f it s inhabitant s an d t o activel y promote , attract , encourag e an d develo p economically sound commerce and industry; and WHEREAS, th e Villag e o f Sleep y Hollo w (th e "Village" ) i s taske d wit h th e responsibility and burden to promote the health, safety an d general welfare of the residents of the Village b y amon g othe r thing s preventin g unemploymen t an d economi c deterioratio n includin g by increasin g an d maintainin g employmen t opportunitie s an d attractin g an d sustainin g economically soun d commerce; and WHEREAS, it is essential fo r the Village to support th e operations an d activities o f both for-profit an d not-for-profi t entitie s an d corporation s withi n th e Villag e i n furtheranc e o f bot h job creation and retention opportunities within the Village; and WHEREAS, in furtheranc e o f the foregoing , th e Village desire s t o establish a new loca l development corporatio n pursuan t t o Sectio n 141 1 of the Not-for-Profi t Corporatio n La w ("N PCL") to undertake certai n project s an d initiative s fo r th e benefit an d t o reliev e the burden s o f the Village , including, bu t no t limite d t o undertaking certain financings throug h th e issuanc e o f tax exemp t and taxable bonds , notes an d othe r instrument s fo r th e benefit o f both for-profi t an d not-for-profit entitie s and corporations locate d within the Village; and WHEREAS, a proposed certificat e o f incorporatio n (th e "Certificate o f Incorporation" , a copy o f whic h i s attache d heret o a s Exhibi t A ) fo r th e establishmen t o f Sleep y Hollo w Loca l Development Corporation (th e "Corporation") pursuan t to N-PCL Section 141 1 (the "LDC Act" ) has been prepared for review by the Village Board o f Trustees (the "Village Board"); and �WHEREAS, i n furtheranc e o f th e foregoin g publi c purpose s an d th e LD C Act , th e Village desire s t o establis h th e Corporatio n t o undertak e th e purpose s an d power s a s se t fort h within th e LD C Act , includin g (1 ) t o construct , acquire , rehabilitat e an d improv e fo r us e b y others industrial o r manufacturing plant s in the territory i n which its operations are principally to be conducted , (2 ) t o assis t financiall y i n suc h construction , acquisition , rehabilitatio n an d improvement, to maintain suc h plants for other s in such territory, (3) to disseminate informatio n and furnis h advice , technical assistanc e an d liaiso n wit h federal , stat e an d loca l authoritie s wit h respect thereto , (4 ) t o acquir e b y purchase , lease , gift , bequest , devis e o r otherwis e rea l o r personal propert y o r interests therein , (5) to borro w mone y an d t o issu e negotiabl e bonds , notes and othe r obligations therefor , an d (6 ) t o sell , lease , mortgag e o r otherwis e dispos e o f o r encumber any such plants or any of its real or personal propert y or any interest therein upon such terms as it may determine to be suitable; and WHEREAS, to accomplish the purposes and powers as set forth withi n the LDC Act and Certificate o f Incorporation, including relieving the burdens of the Village and the undertaking of projects fo r th e benefi t o f bot h for-profi t an d not-for-profi t entitie s an d corporation s i n furtherance o f their access to cost-effective capita l fo r projects tha t enhance, create an d preserv e employment opportunities for residents of the Village, the Village desires to task the Corporatio n with suc h burdens an d responsibilitie s an d authorize s th e Corporation, once established , t o issue bonds on behal f o f the Village fo r suc h purpose s pursuan t t o and i n accordance wit h applicabl e provisions of the Internal Revenu e Code (the "Code"). NOW, THEREFORE, B E I T RESOLVED, by the Village Board tha t the Village hereb y authorizes the establishment o f the Corporation pursuant to the LDC Act through the filing o f the Certificate o f Incorporatio n i n substantiall y th e for m attache d heret o a s Exhibi t A , al l i n substantially the form thereo f presented to this meeting, with such changes, variations, omission s and insertions as may be approved by the Village Attorney; and be it FURTHER RESOLVED , tha t th e Villag e shal l serv e a s th e sol e membe r o f th e Corporation, acting b y an d throug h th e Villag e Boar d o f Trustees . I n furtheranc e o f same , th e Village hereby approve s th e appointment o f the following individual s to serve as Directors of the Corporation: 1. 2. 3. 4. 5. 6. 7. Kenneth Wray Bruce Campbell Jennifer Lobato-Churc h Dorothy Handelma n Glenn Rosenbloom Evelyn Stupe l Karin Womp a Village Mayor, ex offici o Village Trustee, ex officio " Village Deputy Mayor, ex offici o Village Trustee, ex officio " Village Trustee, ex offici o Village Trustee, ex offici o Village Trustee, ex offici o And be it FURTHER RESOLVED , tha t th e Corporatio n i s hereb y designate d a s a n o n behal f o f issuer of the Village for the purposes of issuing bonds, notes and other instruments with authority to exercise o n the Village's behalf all lawfu l power s as may be deemed necessar y t o accomplis h -2- �^ i H ^ ! l C J t 7 v e n i n d U d i u g t 0 6 n h a n C e ' C r e a t e "* P r e s e r v e ^ploymen t opportunitie s for residents of Uie Village, such purposes and powers to include, but not be limited to thos e powers e x l T l ^ f 1 ^^ "* ±e C e r t i f l C a t e ° f ^ t p - a t i o n, wit h S S ^ S t o ^ S exempt and taxable bonds, notes, or other instruments on behalf of the Villag e in furtherance o f d by b t T K ^ ^ ^ iSSUe * » * » * shaZe ^ be a NCW ViHag e r litical PI , \? ,u u^^ ° «*V iP° subdivisio n thereo f (othe r tha n f N CW Y r k lla e o r oIit E S £ T " £ ^ ^ u^nl^f . ° ° ' « " 8 ™y P ^ subdivisio n thereS (other than Corporation) shall be liable thereon; and be it FURTHER RESOLVED , tha t th e Villag e Boar d hereb y authorize s th e Villag e t o covenant an d agre e with th e Corporation i n any transaction undertake n b y the Corporatio n n a ^ f n r T I r , L D A A n ' ** ****** ° f Incor Poration, and any initiatives descnUherein and for the benefit o f the Corporation and the holders from time to time of any bonds note s £ other instrument s o r othe r securitie s (hereinafte r collectively , th e "Securities" ) issue d b y th e Corporate th at the Village will not limit or alter the rightsof the Corporation to fulfiU L term l of its agreement s with the holders of the Securities or in any way impair the rights a^d r e m S of such holders of the security for the Securities unti l the Securities, tt^S^TSS due thereon o r payabl e i n respect thereo f an d al l cost s an d expense s i n connect ^ w S aT y action or proceeding by or on behalf of such holders, are fully me t and discharged AuThoriS d S e S S S i l C ^ T " " f ^^ ** P — t o mak e suc h a I v e n i uo S d agreement with the Corporation and to take any and all actions necessary or desirable to cause such covenant and agreement to be made or enforced. Th e Corporations hereb y auLrized t o assign to or for the benefit of the holders of its Securities any covenant or a ^ ^ t ^ f S Village pursuant to the foregoing provisions; and be it y FURTHER RESOLVED, that these resolutions shall take effect immediately . On motion dul y made by Trustee Handelma n an d seconde d b y Trustee C*™M\ th e foregoing resolution was placed before the members of the Boar d of Trustees of ttTvSto o f Sleepy Hollow: Vote : 6-0 . Vot e was unanimous. 8 f t U l J U A H c C o ^ J W ^ th e urdersioned Clerk/Deputy Clerk, do hereby certify that the foregoingis a true copy of an extract duly adopted by the Board of Trustees rithe VUlage of Sleepy Hollow, on the 'rfn da y of '~^*2>&ftMI. 20 1 f- an d of the whole thereof, and I further certify that the" same was entered Into the ' minute s of the meeting of said Board of Trustees held on said date. IN WTTNESS WHEREOF, I have.hereunto set ^y hand and ofTWaUeil twse ^_day o fJ z t g M f ^ M ^ IQ1&, -3- �EXHIBIT A FORM OF CERTIFICATE OF INCORPORATION CERTIFICATE OF INCORPORATION OF SLEEPY HOLLOW LOCAL DEVELOPMENT CORPORATION A Not-For-Profit Local Development Corporation under Section 1411 of the Not-For-Profit Corporation Law of the State of New York THE UNDERSIGNED, being over the age of eighteen years, for the purpose of forming a not-for-profit loca l development corporatio n pursuan t to Section 141 1 of the Not-For-Profit Corporatio n Law of the State of New York, hereby certifies as follows: FIRST: Th e nam e o f th e corporatio n shal l b e "Sleep y Hollo w Loca l Development Corporation" (hereinafter referred to as the "Corporation"). SECOND: Th e Corporation will be a corporation a s defined i n subparagraph (a)(5) of Section 10 2 of the Not-For-Profit Corporatio n La w of the State of New York and, a s provide d i n Sectio n 141 1 o f th e Not-For-Profi t Corporatio n Law , wil l b e a charitable corporation as defined i n Section 201 of the Not-For-Profit Corporatio n Law. The Corporatio n shal l serv e as a supporting organizatio n for , bu t operat e separat e and apart fromthe Village of Sleepy Hollow, New York (the "Village"). THIRD: Th e purpose s fo r whic h th e Corporatio n i s t o b e forme d an d operated are exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, to relieve and reduce unemployment, promote an d provid e fo r additiona l an d maximu m employment , improv e an d maintain 4 �job opportunities , lesse n th e burden s o f government , an d ac t i n th e publi c interest . I n furtherance o f said purposes, the Corporation's powers shall include: (a) T o construct , acquire , rehabilitate an d improv e fo r us e b y others, facilities in the territory i n which its operations are principally to be conducted, to assist financiall y i n suc h construction , acquisition , rehabilitatio n an d improvement , t o maintain and/o r leas e suc h facilitie s o n it s behal f o r fo r other s i n suc h territory ; t o disseminate information an d furnish advice , technical assistance and liaison with federal , state and local authorities with respect thereto; (b) T o acquir e b y purchase , lease , gift , bequest , devis e o r otherwise real or personal property or interests therein; (c) T o appl y fo r loan s an d borro w mone y withou t limi t a s t o amount; to make, draw, accept, endorse, execute and issue negotiable bonds, debentures, notes and other obligations therefor ; (d) T o sell , lease , mortgag e o r otherwis e dispos e o f o r encumber any such facilities o r any of its real or personal propert y o r any interes t therein upon such terms as it may determine; (e) T o enter into covenants and agreements and to comply with all the terms, conditions an d provision s thereof , and otherwis e t o carr y ou t it s corporat e purposes an d t o foste r an d encourag e th e locatio n o r expansio n o f facilitie s an d relate d businesses in the territory i n which the operations of the Corporation ar e principally to be conducted; (f) T o apply for and make grants and loan s and to execut e any and all documents necessary in connection therewith; 5 �(g) T o do any other act or thing incidental to or connected with the foregoin g purpose s o r i n advancemen t thereof , bu t no t fo r th e pecuniar y profi t o r financial gain of its members, directors, officers o r any private person. (h) I n general , t o perfor m an y an d al l act s an d things , an d exercise any and all powers which may now or hereafter b e lawful fo r the Corporation to do or exercise under and pursuant to the laws of the State of New York fo r the purpose of accomplishing an y of the foregoing purpose s of the Corporation. FOURTH: Th e Corporation' s missio n an d publi c objective , whic h th e Corporation's purpose s wil l achieve , shal l includ e th e lessenin g o f th e burden s o f government an d fosterin g th e creation , retentio n an d expansio n o f jobs an d economi c opportunities for the benefit o f the Village, New York State and local economies . FIFTH: Th e operation s o f th e Corporatio n wil l b e principall y conducte d within the Village of Sleepy Hollow, New York and surrounding communities. SIXTH: Pursuan t t o th e requirement s o f Sectio n 1411(e ) o f th e Not-For - Proflt Corporation Law : (a) Al l incom e an d earning s o f th e Corporatio n shal l b e use d exclusively fo r it s corporate purpose s with the intent bein g that al l income an d earning s will b e expende d o r deposite d i n appropriat e reserve s fo r corporat e purposes ; t o th e extent no t s o used , th e incom e an d earning s wil l accru e an d b e pai d t o th e Jo b Development Authorit y t o th e exten t require d b y Sectio n 141 1 o f th e Not-for-Profi t Corporation Law . (b) Th e property o f the Corporation i s irrevocably dedicated t o its corporate purposes . N o par t of the income or earnings o f the Corporatio n shal l inur e to the benefit o r profit of , no r shall an y distributio n of its property o r assets be made to, any member , directo r o r office r o f th e Corporation , o r privat e person , corporat e o r 6 �individual, or to any othe r privat e interest , excep t tha t the Corporatio n ma y repay loan s made to it and may repay contribution s (othe r than dues ) made to it to the extent that any such contributio n ma y no t b e allowabl e a s a deductio n i n computin g taxabl e incom e under the Internal Revenu e Code of 1986 , as amended. (c) I f th e Corporatio n accept s a mortgag e loa n o r loan s from the Ne w Yor k Jo b Developmen t Authority , th e Corporatio n shal l b e dissolve d i n accordance wit h th e provision s o f paragrap h (g ) o f Sectio n 141 1 o f th e Not-For-Profi t Corporation La w upon th e repayment o r other discharge in full b y the Corporatio n o f all such loans. SEVENTH: (a ) Th e Corporatio n shal l no t attemp t t o influenc e legislatio n by propagand a o r otherwise , o r participat e o r intervene , directl y o r indirectly , i n an y political campaign o n behalf of or in opposition to any candidate for public office . (b) Th e Corporatio n shal l no t engag e i n an y activitie s no t permitted t o b e carrie d o n b y a n organizatio n exemp t from federa l incom e taxatio n pursuant to Section 501(c)(3) of the Internal Revenue Cod e of 1986 , as amended, and the regulations promulgated thereunder . EIGHTH: I n the event of the dissolution o f the Corporation o r the winding up of it s affairs , th e Boar d o f Director s shall , afte r payin g o r makin g provisio n fo r th e payment o f al l debt s an d liabilitie s o f th e Corporatio n o f whatsoeve r kin d o r nature , distribute al l o f th e remainin g asset s an d propert y o f th e Corporatio n t o th e Villag e fo r furtherance o f th e purpose s se t fort h i n Sectio n 141 1 o f th e Not-for-Profi t Corporatio n Law. An y of such assets not s o disposed o f shall be disposed o f by order of the Suprem e Court o f th e Stat e o f Ne w Yor k pursuan t t o Sectio n 100 8 o f th e Not-For-Profi t Corporation Law . NINTH: Th e offic e o f th e Corporatio n shal l b e locate d i n Westcheste r County, New York. 7 �TENTH: Th e office s o f the Corporatio n shal l b e functionall y separat e fro m those o f th e Villag e o r an y o f it s affiliated entitie s (collectively , th e "Villag e Entities" ) (although suc h offic e ma y be in a facility lease d from th e Village o r an y o f it s affiliate s on arms-length terms). Th e Corporation at all times shall: (a) maintai n separat e accountin g record s an d othe r corporat e records from those of the Village Entities; (b) no t diver t th e Corporation' s fund s t o an y othe r perso n o r for othe r tha n th e us e o f th e Corporatio n an d no t commingl e an y o f th e Corporation' s assets with those of the Village Entities; (c) pa y an y employee , consultant o r agent o f the Corporation , or an y othe r operatin g expens e incurre d b y th e Corporation , from th e asset s o f th e Corporation an d not from the assets of any of the Village Entities; (d) maintai n its own deposit account or accounts, separate from those o f th e Villag e Entities , wit h commercia l bankin g institution s and/o r trus t companies; (e) t o the extent that the Corporation contract s or does business with vendors or service providers where the goods an d services provided ar e partially fo r the benefit o f any othe r person , the cost s incurre d i n s o doing shal l b e fairl y allocate d t o or among the Corporation an d such persons for whose benefit th e goods and services are provided, and the Corporation and each such person shall bear its fair shar e of such costs; (f) conduc t it s busines s i n it s ow n nam e an d conduc t al l material transactions betwee n th e Corporatio n an d th e Village Entities onl y o n an arm'slength basis; 8 �(g) observ e all necessary, appropriat e an d customary corporat e formalities, including , bu t no t limite d to , holding al l regula r an d specia l members ' an d directors' meeting s appropriat e t o authoriz e al l corporat e action , keepin g separat e an d accurate minute s o f suc h meetings , passin g al l resolution s o r consent s necessar y t o authorize action s take n o r t o b e taken , an d maintainin g accurat e an d separat e books , records, an d accounts , including, bu t no t limite d to , intercompany transactio n accounts . Regular members' an d directors' meetings shall be held at least annually; (h) ensur e tha t decision s wit h respec t t o it s busines s an d dail y operations shall b e independently mad e b y the Corporation (althoug h th e officer makin g any particula r decisio n als o ma y b e a n employee , office r o r directo r o f th e Villag e Entities); (i) ac t solel y i n it s ow n corporat e nam e an d throug h it s ow n authorized officer s an d agents, and use its own stationery; (j) othe r tha n a s expressl y provide d herein , pa y al l expenses , indebtedness and other obligations incurred by it; (k) no t ente r int o an y guaranty , o r otherwis e becom e liable , with respect to any obligation o f the Village Entities; (1) caus e an y financia l report s require d o f th e Corporatio n t o be prepare d i n accordance wit h generall y accepte d accountin g principle s an d b e audite d annually an d b e issue d separatel y from, althoug h the y ma y b e consolidate d with , an y reports prepared fo r any member of the Village Entities; and (m) ensur e that at all times it is adequately capitalized to engage in the transactions contemplated herein . 9 �ELEVENTH: Th e type s o r classe s o f Membershi p i n th e Corporatio n an d th e number of Members o f the Corporatio n shal l b e described i n the Corporation' s By-laws . The initial Member of the Corporation shall be the Village. TWELFTH: Th e Corporatio n shal l b e manage d b y a Boar d o f Director s consisting of not less than three (3) nor more than fifteen (15 ) Directors. An y subsequent increase o r decreas e i n th e siz e o f th e Boar d o f Director s wil l requir e th e unanimou s approval of the Members and the affirmative vot e of a majority o f the Directors. THIRTEENTH: Th e names an d addresse s o f th e initia l Director s o f th e Corporation will be as follows: Name Addres s Hon. Kenneth Wray 2 8 Beekman Avenue, Sleepy Hollow, New York 1059 1 Hon. Bruce Campbell 2 8 Beekman Avenue, Sleepy Hollow, New York 10591 " Hon. Jennifer Lobato-Churc h 2 8 Beekman Avenue, Sleepy Hollow, New York 10591 Hon. Dorothy Handelman 2 8 Beekman Avenue, Sleepy Hollow, New York 10591 " Hon. Glenn Rosenbloom 2 8 Beekman Avenue, Sleepy Hollow, New York 1059 1 Hon. Evelyn Stupel 2 8 Beekman Avenue, Sleepy Hollow, New York 1059 1 Hon. Karin Wompa 2 8 Beekman Avenue, Sleepy Hollow, New York 1059 1 FOURTEENTH: Th e duration of the Corporation shall be perpetual. FIFTEENTH: Th e Corporatio n shal l indemnif y eac h Member , eac h Director , each officer , and , t o th e exten t authorize d b y th e Boar d o f Directors , eac h othe r perso n authorized t o ac t fo r th e Corporatio n o r o n it s behalf , t o th e ful l exten t t o whic h indemnification i s permitted under the Not-For-Profit Corporatio n Law. SIXTEENTH: The Secretar y o f Stat e o f th e Stat e o f New Yor k i s designate d a s agent o f the Corporation upo n who m process agains t i t may b e served . Th e pos t offic e address t o whic h th e Secretar y o f Stat e shal l mai l a cop y o f an y proces s agains t th e 10 �Corporation serve d upo n hi m i s a s follows : Sleep y Hollo w Loca l Developmen t Corporation, 28 Beekman Avenue, Sleepy Hollow, New York 10591 . SEVENTEENTH: Th e By-law s o f the Corporatio n ma y b e adopted , amende d or repealed by a majority o f the Directors of the Corporation . EIGHTEENTH: Th e Corporation will not do any of the following : (a) Withou t th e affirmativ e vot e o f al l Member s o f th e Corporation an d th e affirmativ e vot e o f a majority o f the Directors, increase or decrease the numbe r o f Member s o f th e Corporatio n o r increas e o r decreas e th e numbe r o f Directors of the Corporation. (b) Withou t th e affirmative vot e of a majority o f the Director s of th e Corporatio n an d al l o f th e Corporation' s members , (i ) dissolv e o r liquidate , i n whole o r i n part , o r institut e proceeding s t o b e adjudicate d bankrup t o r insolvent , (ii ) consent t o th e institution o f bankruptc y o r insolvenc y proceeding s agains t it , (iii ) file a petition seekin g or consentin g to reorganization o r relief unde r an y applicabl e federa l o r state la w relatin g t o bankruptc y o r insolvency , (iv ) consen t t o th e appointmen t o f a receiver, liquidator , assignee , trustee , sequestrato r o r othe r simila r officia l o f th e Corporation o r a substantia l par t o f it s property, (v ) mak e a genera l assignmen t fo r th e benefit o f creditors , (vi) admit i n writin g it s inability t o pay it s debt s generall y a s the y become du e o r (vii ) tak e an y corporat e actio n i n furtheranc e o f th e action s se t fort h i n clauses (i) through (vi ) of this paragraph. (c) Withou t th e affirmativ e vot e o f al l o f th e Director s o f the Corporation an d al l o f th e Corporation' s members , merge o r consolidat e wit h an y othe r corporation, compan y o r entit y or , excep t t o th e exten t contemplate d b y paragrap h THIRD hereof, sell all or substantially all of its assets or acquire all or substantially all of the assets or capital stock or other ownership interes t o f any other corporation , compan y or entity. 11 �IN WITNES S WHEREOF , thi s certificat e ha s bee n subscribe d thi s _ da y o f August, 2014. /s/ Justin S. Miller Justin S. Miller, Esq., Incorporator Harris Beach PLLC 677 Broadway, Suite 1101 Albany, New York 12207 12 �CERTIFICATE OF INCORPORATION OF SLEEPY HOLLOW LOCAL DEVELOPMENT CORPORATION (Under Section 1411 of the Not-For-Profit Corporatio n Law of the State of New York) Filed by: Justin S. Miller, Esq. Harris Beach PLLC 677 Broadway, Suite 1101 Albany, New York 12207 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-09-09_RES-122 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/decaa37ee7243f50b90b4559a545b9a7.pdf 09a2d2b6fa2b5638e750b56872e44e17 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, September 9, 2014 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Dorothy Handelman Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7:02 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Mary Galgano, Anthony "Chubby" Morabito and Frank O'Brien, all longtime residents of North Tarrytown and Sleepy Hollow. Mayor Wray called upon several members of the Police Department and Sleepy Hollow Volunteer Ambulance Corp. to honor them for their recent life savings actions of a Sleepy Hollow Police Officer. Honorees were. Sleepy Hollow Officer Giannetti, Officer Fortunado, Sergeant Corona and Sergeant Giannpicolo and Officer Infante of Tarrytown. Honorees from the Sleepy Hollow Volunteer Ambulance Corps, Assistant Chief Ibarra, along with John Cabezas, Kayla Capello, and Julia Antoinette. Mayor Wray presented all members with a life saving award and thanked them for their heroic rescue. At this time, many cheers and applause from the public filled the room. Public Hearing: Parking and Traffic Flow on Old Broadway Mayor opened the meeting to the public and evoked the 3 minute rule. Village Clerk read the notice aloud for the record. Anthony Landi of Old Broadway in Sleepy Hollow addressed the Mayor and the Board of Trustees and suggested that the traffic go south bound one way and asked to have restricted hours for alternate parking. Mr. Landi is concerned about speeding traffic as well and stated he has reached out to the DOT. Mayor Wray stated this concern will be addressed. �Don Cateano of Sleepy Hollow addressed the Mayor and the Board and stated that he has been a resident of our community for 60 years. He recommends the Board does a study of the traffic right of way and parking on Old Broadway. Trustee Wompa stated that she and Trustee Handelman studied the situation regarding Mr. Landl's concerns and reported on It. (See attached) Trustee Handelman expressed concerned about parking safety In that area. Trustee Campbell agreed and discussion ensued. Deputy Mayor Lobato-Church and Trustee Rosenbloom also toured the area, and stated she would discuss their findings at a future work session. At this time, the Village Clerk read aloud for the record a letter from Jeffrey Shumeida (See attached) There were no further comments at this time. Trustee Handelman made a motion to close the public hearing. Trustee Stupel seconded. Motion carried. Approval of Warrants: Trustee Wompa moved, seconded by trustee Campbell to approve the warrant as submitted and authorize the Village Treasurer to pay bills In the total of $309, 134.14. Carried: Unanimous. Approval of Minutes: Trustee Campbell asked to table the Minutes of July, 29, 2014. (tabled) Trustee Campbell moved to approve the Minutes of September 2, 2014. Trustee Stupel seconded, subject to minor typographical errors changes. Carried: 6-0 Mayor announcements: Mayor Wray stated that SHHS Is joining the ALS Ice bucket challenge, at 3:30pm this Fridav for students and staff. Mayor Wray asked Trustee Stupel to resign her post as Village Trustee for an ethics code violation. Mayor Wray stated that Trustee Stupel should have recused herself from a vote related to a certificate of occupancy requirement for one and two family homes, because she Intended on selling her home once the vote had passed. Mayor Wray said that this was a conflict of interest because Trustee Stupel may have financially benefitted from the vote. �Trustee Stupel responded and stated that she did sell her home and she did nothing wrong. She stated that the issue had been under discussion since two years ago and again recently when It was passed unanimously by all the trustees and it wouldn't have mattered whether she voted on it or not, the outcome would have been the same. Deputy Mayor Lobato-Church stated she was on the Board two years prior when this Issue was brought up and It was dismissed because Mr. McCarthy, the Building Inspector explained then that his Department could handle the situation. Trustee Wompa stated that this discussion is inappropriate and the Board should move on to more pressing matters on the agenda. Mayor Wray stated that the Integrity of the Board is by far the most Important. Department Head Reports: Anthony Giaccio, Village Administrator (see report attached) Trustee Wompa stated that Mr. Joe Cotter recently donated $10,000. for a circus tent to be used during Halloween festivities. Robin Pell, Recreation Supervisor reported that the "meals on wheels" program will be provided by Kendal on Hudson Instead of Phelps Hospital. The after-school program has started and there are 55 kids in the program. Staff provides the kids with homework assistance and supervision at the playground. The parks are rented until October and lighthouse tours are is being scheduled. Sale ads for Halloween are almost completed. There are football and soccer teams (Wolfpack & AYSO) Mrs. Pell requested a "wish list" Including Items such as a new vehicle, new picnic tables and grills, exercise equipment for the senior center, new copy machine and a door buzzer for the front door at the Senior Center. Richard Gross reported that the problem at the pump station has been resolved. Paving reimbursements will be approximately $111,000. Trees are being pruned and brush is being pick up. The water parks at Sykes and Barnhart will be turned off October 2014. Discussion ensued amongs Trustees regarding paving schedules and brush pick up. Mayor Wray suggested discussions of the sidewalks repair at a future Work Session. Police Chief Camp: rc;pp attached report) Deputy Lobato-Church asked if speeding can be monitored more closely for public safety since schools just opened. �Trustee Campbell asked why the Police Dept. have acquired more overtime. Chief Camp stated that due to sick leaves and vacations, Officers are working more shifts. Trustee Handelman stated she feels traffic on Rt 448 over speeds. Trustee Campbell asked for an update on Rt 9's project. Mr. Giaccio responded that Rt 9 will be started in early fall. Pat Haaaertv Fire Chief reported that the Fire Department responded to several calls for the months of June, July and August of 2014. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule. David Schroedel. of Sleepy Hollow addressed the Mayor and the Board of Trustees in a written statement, (see attached statement) Frank Benoscate of Sleepy Hollow, addressed the Mayor and the Board and stated that he hopes the Board re-considers hiring Greg Lobato for the position of Police Officer. He also complimented Deputy Mayor Lobato-Church for expressing her feelings to the public about this situation. Hughe Jones a resident of Sleepy Hollow for 41 years addressed the Mayor and the Board of Trustees and stated that the Village needs a fully functioning Police Department and the Board of Trustees should put their political differences aside and compromise. Jim Simmons, an attorney on behalf of the Chilean Community addressed the Mayor and the Board of Trustees and asked if the Chilean festival could stay on Valley Street to celebrate their annual celebration. He stated they would not impact Santorini restaurant. Armando "Chicic" Galieta of Sleepy Hollow addressed the Mayor and the Board of Trustees and asked why the Board did not hire Mr. Gregory Lobato for the position of Police Officer. Trustee Campbell thanked Mr. David Schroedel for supplying the Board with a copy of the open meetings law. Trustee Campbell stated that Mr. Schroedel had quoted from a letter by the Executive Director of the Department of State to claim there is no law barring public disclosure of what is said in Executive Sessions. Trustee Campbell pointed out that the letter concludes by saying 'inappropriate disclosures could work against the interests of a public body as a whole and the public generally. Further, a unilateral disclosure by a member of a public body might serve to defeat or circumvent the principles under which those bodies are intended to operate. Disclosures could result in unwarranted invasions of personal privacy even though there may be no statute that prohibits disclosure, release of information could �be damaging to individuals and the functioning of government/' Edna Belanich of Sleepy Hollow addressed the Mayor and the Board of Trustees and asked why the Board did not hire Greg Lobato for the position of Police Officer on the Chiefs recommendation. She stated Board Members were elected by the residents of this community and they deserve an explanation. Deputy Mayor Lobato-Church stated she disagrees with Trustee Campbell's interpretation of the open meetings law. She stated that anything discussed In executive session may be discussed in public at the Board's discretion, unless there is a state statute or other law prohibiting it. Trustee Wompa stated that she agrees with Mr. Campbell's interpretation of the open meetings law. Tom Capposella - addressed the Mayor and the Board of Trustees and stated that the five members who have Board control are not doing anything to benefit the Village at this time. Discussion ensued. Payid Schroedel - addressed the Mayor and the Board of Trustees and stated he never asked for the Board to share their executive session discussions. He stated that Trustee Campbell has an obligation to the public to reveal why the decision was made to not hire Mr. Lobato to the position of Police Officer. He also stated that Trustee Stupel sold her house with an Illegal apartment and financially benefited from it. Trustee Stupel - responded by stating that the cottage at 141 Kelbourne Ave was a legal, non-conforming structure that was grandfathered in for many years, with its own meter, and that it was and always has been legal. Eli Samaris of Sleepy Hollow and owner of the Santorlnl Restaurant addressed the Mayor and the Board of Trustees and asked to have the Chilean Festival Celebration moved elsewhere to keep the street opened. He is concerned about It affecting his business, which is a seven day a week operation, and he is a heart patient also concerned about emergency vehicles not being able to get through. Don Cateano - addressed the Mayor and the Board and asked if any members of the Board were related to each other. Frank Benoscat - addressed the Mayor and the Board and stated that one of the Trustees should make a motion to hire Mr. Greg Lobato. Mario Belanich - addressed the Mayor and the Board asked how a member of the Board can ask for Police protection but is opposed to hiring a new officer; he also asked if Trustees Stupel had an illegal apartment on her property. �Mr. Belanlch also stated that all resolutions should be voted on at Board Meetings, not at Works Sessions. A member of the Chilean Community addressed the Mayor and the Board and stated that it would be upsetting to the community if the festival was moved out of Valley Street. He stated it takes a long time to prepare for this celebration and moving it at this time would be difficult and upsetting to the community. Frank Occhipinti of Sleepy Hollow addressed the Mayor and the Trustees and stated that Is it embarrassing to see Board members arguing with each other. He then asked if Trustee Stupel recently sold her home and did her apartment hold a Certificate of Occupancy. He also asked who her attorney was at the closing. Ms. Gandolfo responded and stated that Mr. Occhipinti statements were inappropriate, and that Mr. McCarthy confirmed that she does in fact have a CoO for her home since 2008. Discussion ensued. Trustee Wompa moved to close public comments. Trustee Campbell seconded it. Trustee Rosenbloom opposed to closing the public comments and asked if anyone else would like to address the Board. Trustee Campbell agreed but stated that since Mayor Wray has lost control of the meeting and there is no head way being made. Trustee Rosenbloom stated to Mr. Campbell that the Board does not have the right to not let the public speak. Deputy Mayor Lobato-Church stated that everyone, including Board members should respect each other and work together for the betterment of the Village. Trustee Wompa stated that this evening has been disgraceful and Board members do not profit from the hours spent working for the Village. She stated she's here on behalf of the whole Village. Trustee Wompa explained that at a previous executive session two candidates had been discussed and the same evening information was revealed to the public before final decisions were made. Trustee Wompa then stated that Mr. Lobato was arrogant and disrespectful to solicit people to attend the next Board and protest against Board Members. She stated that in October of 2013, the Board was asked to create a position for a candidate who was unnamed at that time. Trustee Handelman stated that she would like to hear from the public and asked that remarks remain considered and respectful. �Discussion ensued. Motion to close public hearing was denied. Public Comments remain opened to the public. George Samaris of Sleepy Hollow and owner of Santorini Restaurant addressed the Mayor and the Board and stated closing the street for the Chilean festivities would hurt the business at his restaurant. Francisco Mejias owner of the Los Andres bakery addressed the Mayor and the Board of Trustees and asked if he can hold the festivities on Valley Street one last time. Princess Mejias co-owner of the Los Andres bakery addressed the Mayor and the Board of Trustees and asked if the festivities can be held on Valley Street one last time. Josephine Galqano of Sleepy Hollow addressed the Mayor and the Board of Trustees and stated she is not happy to see the Board arguing, and asked the Board to share their reasons for not hiring Greg Lobato and to re-consider him to the position of Police Officer. Franic Occhipinti addressed the Mayor and the Board of Trustees and stated that Trustee Stupel sold her house without a CoO for her apartment. He stated this Board is a disgrace. Etiis Samari stated that the Rock of Salvation has held parties with lots of people at Sykes Park. He stated if the street is closed how emergency vehicles will get through. Trustee Wompa asked if it would be possible to hold the Chilean Festival at Sykes Park. Jessica Mejias the owner of Los Andres bakery, stated that the festival is convenient of Valley Street, and the Chilean Organization always clean up after themselves. She stated all plans have been made, and its short notice to move elsewhere; she said its about the community. Trustee Handelman asked if the Chilean Festival Organizers have considered compensating Santorini restaurant for their loss of customers due to road closure on that day. Trustee Campbell stated that a request to close Valley Street for this celebration should have come to the Board sooner and a lot has been taking for granted. He said there are banners everywhere advertising the festival on Valley Street. Deputy Mayor Lobato-Church - stated this festival has taken place in the Village for several years, and is well attended, and thanked Ms. Mejias for trying to come up with solutions. She asked what Is the capacity of the Sykes Park to hold this festival. Trustee Wompa stated she is disappointed at some of her fellow ex-Trustees and that she would never divulge staff matters in public. She stated that NYS Law mandates that the Board of Trustees hire and appoint Police Officers. She stated the last police candidate was hired at the highest salary on the recommendation of Trustee Rosenbloom and Deputy Mayor Lobato-Church. Trustee Wompa stated that Mr. Lobato seek support from the public to attend the meetings �She stated that staffing the Police Department at this time Is questionable regarding transfers and promotions. She stated recent hiring actions were circumvented and done out of order and i^lr. Lobato has threatened the Board with action. She stated that instead of trying to work things out amongst Board members, a sad display has occurred. She put forth a resolution to hire Mr. Guzzo so he wouldn't be collateral damage. A resolution was put fonward to hire Mr. Lobato by Trustee Rosenbloom out of order and this situation has turned into a witch hunt. She stated she would never disparage members of the Board as it has been done to here. Trustee Wompa stated that choices by the Board are made in the best interest of the Village. Mayor Wray stated that Trustee Wompa's speech was confusing and that he did ask the Board for an executive session at a previous meeting to discuss this Issue and motion was denied. Trustee Rosenbloom stated he too is a bit confused since he had previously asked for an executive session to discuss some unanswered questions, because no decisions had been made. Trustee Rosenbloom stated that there were two good candidates for the Police Officer(s) position and members of the Board were left wondering why only one Officer was hired. Trustee Rosenbloom also stated he disagrees with some of Trustee Wompa's recollection of events. He stated that the public Is upset and they have the right to know why the Board makes decisions, he reiterated that this Is how they are Informed and they deserve to know. He stated that the Board'a actions leave the public to believe that this is petty politics and personal bias. Trustee Wompa responded to Trustee Rosenbloom's statement and explained that hiring Mr. Lobato would be a bad addition to the Police Department, it would show favoritism since Mr. Lobato's sister is a Board member and she has manipulated the staffing In the Police Department for the past year. Trustee Rosenbloom stated that the Board Is here to serve the public and thanked Trustee Wompa for her statement. Trustee Stupel - stated that upon hiring new personnel, certain information should not be released In public. Trustee Campbell - stated that a long executive session took place to discuss all the candidates, and Trustee Rosenbloom should not be confused. He said the Board cannot be specific in public regarding candidates detailed information; it has never been done before Trustee Campbell sated it Is absurd to think Board Members are anti-veteran; veterans have been hired in the past. Trustee Campbell also stated that recent meetings have been like a circus and a stage spectacle, and certain Board members that are used to getting their way, are not getting their way this time and are not stomping their feet. He stated that people, from as far as Pennsylvania were recruited to attend Board meetings �and shout insults at Board Members in support of Mr. Lobato. Trustee Campbell stated that Mr. Lobato Is a strong candidate on paper but there were Issues with his candidacy; he stated that Board members do work with the Police Chief, but NY State Law mandates that the Board has the duty of hiring Police Officers, and each Trustee Is a Police Commissioner and Board members will not shrink from making decisions. He is pleased with the recent package of candidates for a Police Officer transfer, many people have been hired in the past and this kind of intimidation has never happened here before. He stated the Board will make sure the Village of Sleepy Hollow Is adequately staffed. Trustee Wompa stated she's disappointed that the leader of this Board did not reach out to discuss his matter sooner. Deputy Mayor Lobato-Church stated that a Board member had discussed not hiring Mr. Lobato at a seniors' function on July 24, 2014. She stated the Board makes decisions to hire staff and always considers the Department Head's recommendation. She asked if the Chief's recommendation was ever considered in the case of Mr. Lobato. Deputy Mayor Lobato-Church stated she had previously revealed to the entire Board that Mr. Lobato, a candidate for Police Officer was her brother. She stated that the public has the right to attend meetings and ask questions and recent Board member's actions have been embarrassing. Mayor Wray responded and stated that at the meeting of July 29, 2014, a decision had already been made in regards to hiring a Police Officer, and a motion for an executive session was denied by the majority of the Board members. Mayor Wray announced that this Sunday there will be a ceremony at Patriots Park at 8:30 am In memory of 9/11. Resolutions - See attached Discussion ensued regarding the LDC Discussion ensued regarding the location of the Chilean Festival event New Business: Trustee Wompa reported that the first meeting took place with the planning consultants, and have made suggestions on how to enhance zoning codes. Public meetings will be set up to reach out to the public. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule. Gregory Lobato of Sleepy Hollow addressed the Mayor and the Board of Trustees and stated that he has never solicit anyone to protest at board meetings and bash board members, he has never spoken about his hiring situation to the press and he has nothing �personal against any members of the Board. Mr. Lobato stated that he is still seeking a position in Law Enforcement. There were no further comments from the public at this time. At 11:05 p.m. on motion by Trustee Campbell, seconded by Deputy Mayor Lobato-Church the meeting was adjourned. / R e s p e c t f u l l y Submitted, I Paula A. McCarthy Tompkins Village Clerk �Public Hearing Notice Village of Sleepy Hollow Please take notice that the Board of Trustees of the Village of Sleepy Hollow does hereby call for a Public Hearing on Tuesday, September 2014. at 7:00 pm or soon thereafter, in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York, to hear and consider comments from the public regarding parking and traffic flow on Old Broadway, including: 1) Designating Old Broadway as an one-way street heading northbound; and/or 2) Restricting parking on both sides of the street to 2 hours at all times; and/or 3) Eliminating all on-street parking All taxpayers and residents are entitled to attend and be heard at said hearing. Village Hall is handicap accessible. By Order of the Board of Trustees: Paula A. McCarthy Tompkins Village Clerk Dated: August 2014 �September 9 , 2 0 1 4 PRESENTATION BOT 1. C i k ^ - ^ ^ ^ During the m o n t h o f August: a. 5 Domestic Incidents resulting In 0 arrests b. 7 arrests f o r t h e m o n t h i. II. Hi. 2 felony arrests 4 m i s d e m e a n o r arrests 1 violations o f PL o r Local Code c. 55 medical aid calls d. 18 t r a f f i c accidents i. 9 along Rt 9 1. 1 w i t h t r e e limb @ Cemetery 2. 1 w i t h t r e e opposite Peabody, 2 injured 3. 2 @ Chestnut 4. 1 @ Depeyster, 1 injured 5. 1 @ Hemlock 6. 1 @ Plerson 7. 1 (S) Beekman 8. 1 @ Farrington 11. 1 w i t h injuries o n Pokahoe Hi. 3 m i n o r in parking lots Iv. 2 w i t h dogs (Beekman, Cedar) V. 2 vehicles parked o n street/sideswipe-left scene vl. 1 o n Valley pulling f r o m parking space 2. New hire A n t o n i o Guzzo is in t h e Police Academy 3. Department still struggles w i t h a n u m b e r o f officers o u t f o r medical reasons a. Present strength o f 24 Includes I. 5 Patrol Officers o u t f o r various medical reasons 1. II. b. M a y have 1 o r 2 back in October, none o f t h e o t h e r 3 expected t o return soon 1 in police academy Excluding t h e Chief, 17 staff are available f o r d u t y i. 18 m i n i m u m t o fill p a t r o l schedu le 1. 13 available a. 4. Children are back t o school, crossing guards are w o r k i n g a. 5. I expect OT needs t o continue but at a lesser pace t h a n June t h r u August M o t o r i s t s obey crossing guards b. Stop f o r school bus loading/unloading c. W a t c h f o r children Fall is coming, leaves will be falling...roads w i l l be slippery " f e p ^ l ^ �9-9-14 David Schroedel - 487 Munroe Avenue I can appreciate the personal resistance and even resentment you might feel at getting public pressure on a matter of employment. But Mr. Lobato presents an exceptional case, as evidenced by the continuing show of public interest. At the conclusion of your work session of 9/2, Trustee Campbell made a remark which seemed to imply that, based on the previous public meetings, conversations that had taken place in executive session had been leaked, and that he was uncomfortable speaking his mind within them going forward. You should be under no illusions. Despite my arguments to you on this matter, to the best of my knowledge there has been no public airing of Executive Session discussions fueling the turn-out in support of M r . Lobato at recent meetings. To assume so is to misread the reasons for the broad base of support he has in this community and beyond. Moreover, to publicly impugn the integrity of fellow Board members in this matter is cynical. Perhaps you four should look to your own public and private comments for the true source of public concern. Your quotes in the media have done little to dispel the impression that your decision in this matter was not based on the candidate merit or the best interests of the Village. Those of us who come to publicly speak on behalf of Mr. Lobato do so because whatever the truth about your reasoning, the entire process has lacked transparency and been unfair. W e are not alone in that belief; the Journal News saw fit to publish an editorial calling for you to explain yourselves. �As I said, I have tried to convince you that, based on the law, your Executive Session discussions on this matter should be made public. In response to Counsel's dismissal of my argument, several weeks ago I provided the Clerk with copies of the Open Meeting Law, and the Open Meetings Committee Advisory Opinion, so that each of you could read them for yourselves. If you've done so, you should understand that the issue isn't whether you may discuss things in Executive Session, it is whether the public has a right to observe how you arrive at important decisions. On this, despite Counsel's advice to you, the law is clear. To conduct your deliberations and share your opinions only in private, and then simply vote on a matter in public, deprives citizens of the right to witness the process and is antithetical to democracy. This is not about protecting the privacy of M r . Lobato's application or his personnel records, it is about disclosing your personal thinking, your decision making, your actions. I had hoped that by now, the Board would have contacted Robert Freeman of the Committee on Open Meetings Law for clarification in this specific matter. Perhaps you did. If so, I think the public deserves to hear what you learned. M y own conclusion is that in your decision to block Mr. Lobato from appointment despite his outstanding personal history, test scores, recommendations from the PD, and the endorsement of at least two fellow Trustees, you have twice failed in your duty to properly inform the public. M y grandmother used to tell me that good and bad things come in threes. And even in baseball, you get three strikes. So I ask you tonight for a third time. �I ask you to consider that in the spring of 2001, on the day of his college graduation, Mr. Lobato received his commission in the US Marine Corps and went on active duty in August, and just weeks before 9/11. I ask you to remember that this young man gave years of his life to stand between the bad intentions of some truly awful people and all of us here in this room tonight. I'm not asking you to endorse the war in Iraq, or to hire every vet; just this one, this son of our Village. Hasn't Greg Lobato earned the right to prove himself capable as an entry-level, patrolman? Please, suspend the rules and appoint him tonight. You can still make this right. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-09-09 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/298c582986973b415e714548b64622f4.pdf 0ef2addc0227c71d2b9b4fc554e43a58 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, Sept. 2,2014 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Karin Wompa Bruce Campbell Glenn Rosenbloom Dorothy Handelman Evelyn Stupel Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 p.m. f ^ LOCAL DEVELOPMENT CORPORATION - The Board discussed creating a local development corporation (LDC). The Board was provided with a draft resolution and LDC attorney, Justin Miller was on hand to answer questions. Mayor Wray requested that the resolution establishing a local development corporation be on the next Board meeting agenda. IT TAKES A VILLAGE FUNDRAISER - Loraine Levy of "It Takes a Village 10591" was in attendance to promote a fundraising event, which will take place at the Kathryn W. Davis River Walk Center on Saturday, September 6. "It Takes a Village 10591" is an organization created to provide services and support for senior citizens. AMERICAN COUNCIL OF THE BLIND - Representatives from the American Council of the Blind were in attendance to request more accessible crosswalks. The Village will be installing new traffic signals on Beekman Avenue and across Route 9 in the near future. The signals could be modified to aid visually impaired individuals. It was the consensus of the Board to include these modifications when the traffic signals are designed. CAPITAL BUDGET REQUESTS - Ambulance Corps Assistant Chief, Antonio Ibarro summarized the ambulance corps' capital budget requests. All capital budget requests were previously submitted to the Board. Mr. Giaccio summarized the requests related to general administration. TAX MAP CONVERSION PROJECT - Mr. Giaccio reported that Municity was the lowest bidder for the tax map conversion project and recommended that the Board award the bid at the next Board meeting. Mr. Giaccio also recommended retaining the Village Assessor, Fred Gross to act as project manager. Mr. Gross will be submitting a formal proposal for this work. �^ AFTER-SCHOOL PROGRAM STAFF - There was a discussion about the after-school program. Recreation Supervisor, Robin Pell had submitted a written request to hire additional staff. The Board requested more information about the program before any new hires are made. Trustee Rosenbloom asked for a financial report from last year's after-school program. Mr. Giaccio said that the treasurer will prepare one for the next Board meeting. MEALS ON WHEELS AGREEMENT - The Village is looking to change its meals on wheels provider from Phelps Hospital to Kendal on Hudson. The recreation department believes that Kendal on Hudson is better equipped to provide this service and by having them, could result in more people signing up to receive meals. A draft agreement with Kendal on Hudson was provided to the Board for review. Mayor Wray requested that this item be on the next Board meeting agenda. CHILEAN CELEBRATION REQUEST - The Board discussed a request from Los Andes Bakery to hold a Chilean Independence Day Celebration on Valley Street on September 14,2014 from 10:00am-8:00pm. The owners of Santorini Restaurant were in attendance to object to closing down Valley Street for this event. The Board recommended moving the event to Sykes Park. The applicant v/ill be notified. ACCEPT RESIGNATION - Mayor Wray acknowledged receipt of a letter of resignation from secretary to the administrator, Chris Scelza and thanked Mr. Scelza for his service to the village. CANVASS LIST FOR BOOKEEPER - There was a discussion regarding canvassing the Civil Service list for bookkeeper to fill the recent vacancy in the finance department. Mayor Wray requested that this item be on the next Board meeting agenda. BLOCK PARTY REQUEST - The Board reviewed a request from Cynthia Ofer of 154 Farrington Avenue to have a block party on September 28, 2014 from 4:30pm to 11:00pm. The Board had no objection to this request as long as the event ended at 10:00pm. Mayor Wray requested that this item be on the next Board meeting agenda. CHURCH BAZAAR REQUEST - The Board reviewed a request from the Immaculate Conception Church to hold a bazaar on September 4, 5 and 6. The Board had no objection with this request. APPROVE ACTIONS OF THE AMBULANCE CORPS - The Board reviewed a memo from Ambulance Corps Assistant Chief, Antonio Ibarro describing recent actions taken by the ambulance corps. Mayor Wray requested that a resolution to acknowledge the corps actions be on the next Board meeting agenda. POLICE OFFICER TRANSFERS - Trustee Wompa requested that Mayor Wray add an agenda item to discuss possible police officer transfers. Mayor Wray approved the request. Trustee Wompa started the discussion. There was a debate as to how the process of hiring a transfer should work. Trustee Rosenbloom requested a financial analysis on how hiring a transfer would impact the budget. The finance department is in the process of preparing a financial report and will have it for the next Board meeting. �E X E C U T I V E SESSION Motion was made by Trustee Handelman and seconded by Trustee Rosenbloom to go into executive session to discuss a legal matter. Motion passed 6-1 (Campbell) On a motion made by Deputy Mayor Lobato-Church and seconded by Trustee Wompa and carried unanimously the Board moved out of executive session. At 9:45 p.m. the meeting was adjourned. Respectfully submitted, Anthony 'Giabcio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-09-02_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5e4a16fd3f8099bd703cb3f654459186.pdf 857e9cb9fbd6a4b8469deffb5f222587 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, August 12, 2014 Village at Hall, 28 Beekman Avenue, Sleepy Hollow, New York. - Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Dorothy Handelman Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief Robin Pell, Recreation Supervisor At 7:03 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Jose Pereira and Helen Comlto, and Candldo Perez, longtime residents of North Tarrytown and Sleepy Hollow. Approval of Warrants: Deputy Lobato-Church moved, seconded by Trustee Rosenbloom to authorize the Treasurer to pay bills and approve the warrant of $390, 408.71 Approval of Minutes: Deputy Mayor Lobato-Church moved, Trustee Campbell seconded, to approve the Minutes of July 22, 2014 and August 5, 2014, as amended subject to minor typographical errors changes. Carried: 6-0 Administrators Report: (see attached) Deputy Mayor Lobato-Church suggested to the public signing up for Blackboard Connect to received important messages from the Village. Department Head Reports: Recreation Deptartment: Robin Pell, Recreation Supervisor, reported that different sports camp have been successful this summer, including men's Softball in ongoing and AYSO soccer will begin in two weeks. She stated light house tours are ongoing until October. �The Kathryn Davis Pavilion Is being used often for parties. The after school program will start soon. Trustee Wompa asked why there were young children visiting the lighthouse. Mrs. Pell stated that there are ongoing tours with Henry Steiner. Ambulance Department: Richie D'Alessandro, Chief of EMS for the SHVAC reported on behalf of the Ambulance Corps and stated that he'd like to commend members of the Corps for their recent prompt emergency response during a medical emergency, which resulted in saving someone's life. The SHVAC responded to 33 BLS Calls, 32 Al-S Calls and did 3 standbys for Village events. Three members completed the EMT course. There were two members suspended last month. EMS Chief D'Alessandro stated that once the SHVAC bylaws are approved, the corps will be managed more efficiently. Deputy Mayor Lobato-Church asked about scheduling for members. EMS, Chief D'Alessandro explained that the new software allows members to sign up for their shifts online. Trustee Rosenbloom asked about a consulting report. EMS, Chief D'Alessandro responded that it will be submitted at a future work session and its nearly completed. Police Department; Police Chief Camp, commended members of his Department for their recent prompt emergency response during a medical emergency, which resulted in saving someone's life. Chief Camp reported that the business located at 60 Clinton Street was recently closed. He stated the goal Is to keep the neighborhood safe. There were numerous calls in July and a total of 22 arrests. There were 11 misdemeanors. A new Police Officer, Antonio Guzzo started the academy on July 30"^. The Department continues to struggle with overtime. Some Officers are out on medical leave, others are out for personal reasons and vacation time. Deputy Lobato-Church asked how much time was spent on overtime this summer. Police Chief Camp stated that overtime was 10 % higher this summer. Trustee Handelman thanked Chief Camp for his assistance with the residents' concerns on Clinton St. �Public Works Departmentz ^ Richard Gross, General Foreman, reported that trees rennoval and trimming are ongoing, The Dept. will be milling and paving on ivjerlin and Bellwood Avenues this week. The Water Dept. has been painting fire hydrants throughout the Village. Deputy Lobato-Church stated that some potholes on Gordon Avenue need attention. Trustee Campbell stated that the broken fence by the lighthouse should be repaired. Viilaae Clerk Department: Paula McCarthy, Village Clerk reported that a grant was received from NYS with no match to update and re-organize employee personnel files. This 4-week project has been completed. The Registrar's Office is now up to date with a new computer and printer, which makes processing birth transcripts and burial permits easier and quicker. Public Comments: Mayor opened the meeting to the public and evoked the 3 minute rule. David Schroedel of Sleepy Hollow addressed the Mayor and the Board of Trustees in a written statement. (See attached) Eugene Parrada - Director of Officers Affairs and Veteran's Advocate from Senator Greg Ball's Office addressed the Mayor and the Board of Trustees on behalf of Greg Lobato, and asked why the most qualified candidate for the position of Police Officer was not hired. He stated that when a man puts on a uniform, he defends our country, the constitution, and our freedom. He stated that the Trustees of this Village take on the public trust and they must answer questions. He asked if the Trustees would have attended Greg Lobato's funeral if he were to come home in a casket from his tours in Iraq. Thomas Capossela of Sleepy Hollow addressed the Mayor and the Board of Trustees on behalf of Greg Lobato, and asked Trustees Wompa, Stupel, Handelman and Campbell to reconsider a resolution to hire Mr. Lobato as a Police Officer. He stated that Trustees are not professional politicians and they too make mistakes. Michael Blalock, of Sleepy Hollow, a former Veteran, whose two brothers were combat Veterans as well, addressed the Mayor and the Board and stated, on behalf of Greg Lobato,, that he doesn't understand certain things but asked the Board to reconsider. ^ Armando 'Xhick" Galella of Sleepy Hollow addressed the Mayor and the Board and asked why the four members on the Board, who voted against hiring Mr. Lobato, did not give him the opportunity to work for the Village. He stated he was offended and disappointed that the Board did not hire Mr. Lobato, a highly decorated Marine Captain who also holds a degree in �business administration. He stated Mr. Lobato is lifelong resident of Sleepy Hollow and deserved the opportunity to serve his Village. Manny Rodriguez, a former New York City Police Sergeant, former combat Veteran, and a current Anti-Terrorist Task Force Officer in the State of Pennsylvania, addressed the Mayor and the Board of Trustees, on behalf of Greg Lobato. He stated that Mr. Lobato is highly trained and qualified and if given the opportunity he would lead his team in the right direction. Frank Fortuno. addressed the Mayor and the Board of Trustees and stated he works as a civil rights and labor activist for the armed forces. He assists Veterans finding jobs once they come home. He suggested to the Board that they should hire ''Captain" Greg Lobato, who has served our country. ^ Frank Morqanthaier. Commandant of the Westchester County Marine Corp League, and a former Marine Veteran, addressed the Mayor and the Board of Trustees and stated that Taptain" Greg Lobato has been one of his most valuable league members. He addressed the Board directly and asked if any members had served in the military. He stated that Mr. Lobato did not have to go into combat and join the Marine Corps but he chose to defend his country and put his life on the line and is now being disrespected. He stated this Is a politically motivated bias action by members of the Board, and asked the Trustees, who voted against hiring Mr. Lobato, to own up to their mistake. He stated that "Captain" Lobato brought home 72 Military Police men after serving his tours. He is committed to his country and his village, with honor, courage and commitment. Mr. Morganthaler also stated that the Board is making the Village liable to possible lawsuits. Mario Beianich of North Washington Street addressed the Mayor and the Board of Trustees and stated that the people deserve to be told the truth. He was surprised that Chief Camp's recommendation to the Board to hire Mr. Lobato was disregarded especially since the Police Department is understaffed. He asked the Board to support the people who have elected them. Jennifer Lobato-Cliurcii. Deputy Mayor, of Sleepy Hollow, addressed the Mayor and the Board of Trustees as a member of the public. She stated she is the sister of Gregory Lobato, and has recused herself regarding hiring matters referring to Mr. Lobato. ^ She stated that, on July 22, 2014, after recusing herself, she sought to sit in on executive sessions. At that time. Village Counsel advised her that she could not listen to executive session but could make a public statement. Mrs. Lobato-Church took the opportunity to thank everyone in the audience for their military services and stated that she is not strong enough to ever do what they do. Mrs. Lobato-Church stated she feels recognition has been made by the Board as far as there being a need to hire someone for this position since Trustee Wompa had asked for a resolution to hire a transfer of a police officer to fill this position. She stated that Chief Camp reported overtime is at an increase of $105,000 for the summer time. At the expense of training his Officers, Chief Camp has managed to keep the overtime �^ " a bit lower, but this is not sustainable for the dept. Services are suffering and she asked how much more can our Officers do. She stated if the solution is a transfer who will cost more money, coming In at a higher salary, higher tier, and established pension when there is a candidate who Is top of the local civil service list, highly qualified, and wants to work for this Village, then there must be a bigger issue and she'd like to know why the Board won't hire Mr. Lobato for the position of Police Officer. Thomas Capossela of Sleepy Hollow addressed the Mayor and the Board of Trustees and asked Mayor Wray and Trustee Rosenbloom to put forward a resolution this evening to hire Mr. Lobato. Michael Blalock of Sleepy Hollow addressed the Mayor and the Board again and asked if repairs could be done on Valley Street. There were no further comments at this time. Mayor Wray asked for comments from members of the Board. Trustee Rosenbloom stated that he would like to present a resolution to hire Mr. Lobato. ^ Village Attorney, Janet Gandolfo, advised the Board that a motion to put forth a resolution to rescind a previous resolution must be made by a member who voted against it. She also explained that a motion to rescind must be given to the Board ahead of time. Ms. Gandolfo explained the only exception would be to make a motion to wave the Roberts' Rules of Order. Trustee Rosenbloom made a motion to wave Roberts' Rule of Order to reconsider a motion to hire Mr. Gregory Lobato. The motion was seconded by Mayor Wray. Roll call: Trustee Rosenbloom and Mayor Wray voted: Yes Trustees Handelman, Campbell, Wompa and Stupe! voted: No Deputy Mayor Lobato-Church abstained. Motion was denied to wave Robert's Rule of Order. There were no further comments at this time. Trustee Campbell requested that It be entered into the recorded that he heard threats being made as some members of the public exited the meeting and that someone yelled out "we will come to your home" he stated feeling threaten and requested the door be barred and also requested police protection to escort him out of the building at the end of the meeting. Trustee Stupel stated she felt threatened as well. Resolutions; (see attached) �Old Business; ^ Trustee Campbell reported that the upcoming Halloween events and stated that a kiosk will be set up to inform the public. The committee continues to look for sponsors. Deputy Lobato-Church asked about funding for the Halloween festivities if the sponsors fall short. She stated monies were lost on Halloween events in past years. Trustee Campbell stated that Halloween sponsorships have helped a lot, and it's a small investment of $5000. to $10,000.00 that the Village spends on Halloween. Trustee Wompa stated that if the Village doesn't continue to sponsor the Halloween events it will be a great disservice to the merchants in the Village. Trustee Rosenbloom stated that we need to be mindful of how the Halloween program is managed to protect the Village financially. Discussion ensued regarding the lighthouse security system. Trustee Wompa made a motion to have Chief Camp and Anthony Giaccio advertise and pursue for a police transfer candidate. Trustee Campbell seconded. ^ Discussion on the motion: Trustee Rosenbloom stated he would like to know the financial ramifications to have a Police Officer transferred from another Department and Is the Board obligated to hire someone once advertising is done. Deputy Lobato-Church asked for a list of costs, including benefits, pension and pay tier. Trustee Wompa stated the Finance Department has been working on it. Discussion ensued regarding the motion to advertise for a Police Officer Transfer. Roll Call: Mayor Wray and Deputy Mayor Lobato-Church voted: No Trustees Wompa, Stupel, Campbell, Handelman and Rosenbloom voted: Yes. Motion was passed. Vote: 5-2 New Business: Trustee Stupel suggested that the Board not meet on August 19^ and 26^ since the Board met an additional day in July and some members will be away both dates. Mayor Wray agreed to cancel these meetings due to vacation schedule conflicts. Discussion ensued. Mayor Wray stated that the new water reservoir is moving forward. �Discussion ensued anaongst Board members regarding executive session protocols and the public right to know laws. Trustee Campbell suggested that Board members should be able to have confidential discussions behind closed doors. Trustee Rosenbloom suggested the Board follow the law as far as executive sessions. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule. There were no comments at this time. At 9:00 p.m. on motion by Deputy Mayor Lobato-Church, seconded by Trustee Campbell the meeting was adjourned. pectfully Submitted, Paula A. McCarthy Tompkins Village Clerk �'im ^^ David Schroedel, 487 Munroe Avenue, Sleepy Hollow. Having been in your position, I applaud your community service and appreciate the difficulty of your jobs. Most of the time the community relies on you to make decisions independent of our scrutiny. But when it comes to making a decision that appears to compromise public safety, we have a right to insist on an explanation in open session. Given the Chief's report tonight, it remains a mystery why four of you decided to block the hiring a highly qualified individual. You claim you can't comment because it is against your "policy" of not discussing personnel matters in a public. But you discuss personnel matters all the time in public meetings. You spent months this years reviewing budgets and arguing for and against various positions within the Village. Have you, as Board members, taken the time to independently review the NYS open meetings law? There are 8 reasons cited for going into Executive Session - not one of them relates to your personal take on the PD staffing situation or your reasons for blocking any particular appointment. Perhaps you are unaware that the Open Meetings Law also established the State Committee on Open Government to issue advisory opinions to various Boards or interested parties. In an official 2002 advisory, the Executive Director made clear that unless Federal or NYS Law explicitly prohibits the disclosure of a subject matter, no claim of confidentiality regarding conversations held in Executive Session by a publically elected body is supportable under the law. In other words, you are each free to publically discuss anything that comes up in Executive Session not specifically prohibited by law. To claim that this Board has a "policy" for conducting all personnel discussions in Executive Session and thereby claiming that they are confidential closes off public engagement and may be very well be illegal. ^^ This issue is not going to simply go away. Four of you blocked the hiring of an extraordinarily well-qualified candidate who was endorsed by the entire leadership of the PD and, based on their public motion and second to appoint him, had the apparent support of Trustee Rosenbloom and Mayor Wray. Two of you never met �the applicant and never discussed his qualifications with anyone in the PD. Yet you blocked the appointment at a time when our PD is down 28% in manpower. The public deserves an answer as to why you four felt that one candidate was so poor that the Village should hold off and wait another six months to a year to fill the position. Assuming you felt that an applicant was borderline despite all the objective data and recommendations, were you aware that new police officers are subject to review and may be dismissed without cause during their initial 18 months of employment? In my opinion, you've made a terrible mistake and dug yourselves into a hole. 1 hope you will stop digging and clean up this mess. And I'm truly hoping that you don't compound the problem by now "lawyering-up" in an effort to save face, or to extend your claim of being unable to discuss the matter because it is now a legal matter. In the absence of actually being sued or in litigation, you can't credibly claim that you are unable to speak because someone MIGHT begin litigation. To ask for information under FOIL is not a threat - IT IS A RIGHT. Do yourselves and the Village a favor. Don't blindly listen to labor lawyers with an economic incentive to get into a legal tussle without regard to outcome. Do a little homework... review the circumstances surrounding the hiring of former Officer Quinoy in 1998. Find out just what that Board was forced to do, why, and what it cost the Village. 1 urge you to avoid going down the same path. Studying a little history might just help you avoid repeating it. In the not too distant past, the prior Board majority worked hard to remove the PD from political influence, to establish a professional chain of command structure and supported adequate staffing. Please don't blow that up by your current actions. The public safety of our Village should not be politicized. We have real issues in this Village and they need to be addressed by a Board committed to its oath of office, not these sideshows. The way out is obvious and simple. Please open your eyes and take it! �Meeting Date: 08/12/2014 Resolution #: 08/115/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO APPROVE AMBULANCE CORPS BY-LAWS Whereas, the Sleepy Hollow Ambulance Corps (Corps) has submitted by-laws for approval by the Board of Trustees (BOX); and Whereas, Village Counsel has reviewed the by-laws and found same to be acceptable, Now, therefore, be it resolved the Board of Trustees (BOT) hereby approves the by-laws submitted by the Corps. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 08/12/2014 Resolution #: 08/116/2014 RESOLUTION of the BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO CALL FOR PUBLIC HEARING TO REDRAW BOUNDARY LINE OF R-2 ZONING DISTRICT AND AMEND SCHEDULE OF USES AND REGULATIONS Be It Resolved the Board of Trustees hereby calls for a public hearing for Tuesday, September 23''^ 2014 to hear and consider comments from the public to amend the Schedule of Regulations of the Zoning Code to redraw the westerly boundary line of the R-2 zoning district and to add as a Permitted Principal Use "National, state or local historic landmarks or sites open to public visitation or other educational, cultural or philanthropic uses under the auspices of a nonprofit charitable, educational, cultural, or philanthropic organization." ^ Moved: Deputy Mayor Lobato-Church Seconded: Trustee Wompa Vote: 6-0 �Meeting Date: 08/12/2014 Resolution #: 08/117/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Administrator to Solicit Bids for the Tax Map Conversion Project Whereas, A request for proposal has been prepared by the Village Administrator and Village Assessor for the Tax Map Conversion Project, and Whereas, Funds for this project have been allocated in the capital budget; Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Administrator to Solicit Bids for the Tax Map Conversion Project. Moved: Trustee Campbell Second: Trustee Rosenbloom Vote: 6-0 �Meeting Date: 08/12/2014 ^ Resolution #: 08/118/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to Sign PBA Agreements Be it resolved tliat the Board of Trustees authorizes the i^layor to sign the attached stipulation settlement and memorandum of agreement. Moved: Trustee Wompa Discussion ensued. Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 08/12/2014 Resolution #: 08/119/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Retaining Consultant for Downtown Zoning Study WHEREAS, the Village is desirous of hiring a consultant to study the zoning regulations in the downtown business district, and WHEREAS, a Request for Proposal (RFP) was properly advertised; and WHEREAS, Four proposals were received and BFJ Planning of New York, New York was Identified has the naost qualified; ^ NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow retains BFJ Planning of New York, New York to complete a downtown zoning study at a cost of $28,000, pursuant to the attached terms and agreements. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 �^ Meeting Date: 08/12/2014 Resolution #: 08/120/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Adopting the Multi-Hazard Mitigation Plan WHEREAS, the Village of Sleepy Hollow with the assistance of its consultant, Cashin Associates, P.C., has gathered information and prepared the Village of Sleepy Hollow Multi-Hazard Mitigation Plan; and WHEREAS, the Village of Sleepy Hollow Multi-Hazard Mitigation Plan has been prepared in accordance with the Disaster Mitigation Act of 2000; and WHEREAS, the Village of Sleepy Hollow is a local unit of government that has afforded the citizens an opportunity to comment and provide input on the Plan and the actions in the Plan; and WHEREAS, the Village of Sleepy Hollow has reviewed the Plan and affirms that the Plan will be updated no less than every five years. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees that the Village of Sleepy Hollow adopts the Multi-Hazard Mitigation Plan as this jurisdiction's Natural Hazard Mitigation Plan, and resolves to execute the actions in the Plan. Moved: Trustee Wompa Discussion ensued. Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 08/12/2014 ^ Resolution #: 08/121/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Close Out Save America's Treasures Grant for Lighthouse Restoration WHEREAS, the Village of Sleepy Hollow was awarded a $98,000 Historic Preservation Fund grant for the Federal Save Anfierlca's Treasures Grant Program administered by the National Park Service to preserve and restore the 1883 lighthouse, under grant agreement number 36-08-ML-0741; and WHEREAS, the Lighthouse is owned by Westchester County and the grant application provided for Westchester County to contribute the required non-federal match of $98,000; and WHEREAS, Westchester County advised In May 2011 that they had enacted legislation to amend the County's 2011 Capital Budget and to fund the County's share of the restoration of the Lighthouse and the stabilization of the structure from further deterioration; and ^ WHEREAS, the design was completed by Stephen Tilly Architects and the construction bid out by Westchester County In April 2013. The lowest responsible bid received exceeded the project budget; and WHEREAS, the National Park Service advised that all unexpended funds from Fiscal Year 2008 grants, including Sleepy Hollow's Save Americas Treasures grant, will revert to the United States Treasury on September 5, 2014. This required all grant work to be completed on or before August 31, 2014, which Westchester County advised they were not able to do; and WHEREAS, the Village of Sleepy Hollow is thus required to close out Save Americas Treasures grant number 36-08-ML-0741 without spending any portion of the $98,000 on the restoration of the lighthouse. NOW, THEREFORE, BE IT RESOLVED that Anthony Glaccio, Administrator of the Village of Sleepy Hollow, is hereby authorized and directed to submit the final grant report for the $98,000 Save Americas Treasures grant without having expended any of the grant funds, effectively closing out the grant, which money will revert to the U.S. Treasury. Moved: Trustee Campbell Seconded: Trustee Handelman Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-08-12_RES-115-121 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/eec1ccb9e51486ec5da3b1025fc65e55.pdf f23f91f31788009b7bc4f457c84cef62 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, August 5, 2014 at 7:00P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Karin Wompa Bruce Campbell Glenn Rosenbloom Dorothy Handelman Evelyn Stupel Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Rich Gross, General Foreman Anthony Bueti, Police Lieutenant Mayor Wray called the work session to order at 7:00p.m. AMBULANCE CORPS BY-LAWS- Village Attorney, Janet Gandolfo started the discussion. Ms. Gandolfo said that she has reviewed the by-laws that have been adopted by the ambulance corps. Ms. Gandolfo has no objection to the Board approving the by-laws. Mayor Wray requested that this item be on the next Board meeting agenda. AMBULANCE CORPS CARNIVAL- Ambulance Captain, Rich Dalessandro said that the ambulance corps would like to hold a carnival at Kingsland Point Park on September 25, 26, 27 and 28, 2014. The Board had no objection to the event, but said that the dates conflict with Oktoberfest. Mr. Dalessandro is going to try and change the dates to one week earlier. Mayor Wray requested this be on the next Board meeting agenda as long as alternate dates are available. TAX MAP CONVERSION PROJECT- Assessor, Fred Gross summarized a proposed project to convert the village's tax map, so that it will be consistent with the town's tax map. The project started several years ago, but was put on hold. Capital funding has already been allocated for this project. Mr. Gross requested permission to bid the project. Mayor Wray requested that this item be on the next Board meeting agenda. HAZARD MITIGATION PLANT- Grant Writer, Fiona Hodgson summarized the draft hazard mitigation plan. The plan has been approved by the Federal Emergency Management Agency (FEMA) and now can be adopted by the Village Board. The benefit of having a hazard mitigation plan is to help the Village better plan for emergencies. It will also make the Village eligible for future grants. LOCAL DEVELOPMENT CORPORATION- The Board continued its discussion on creating a local development corporation (LDC). Mayor Wray suggested that the members of the Village Board also serve as members of the LDC. Mayor Wray will ask the LDC attorney, Justin Miller to draft a resolution reflecting this recommendation for the Board to review. �WEBBER PARK TRAFFIC AND PARKING - The Board discussed parking and traffic in Webber Park. Several public hearings were held on the subject. Based on comments received and opinions from the Board, several code changes are being recommended. OLD BROADWAY PARKING- Several complaints were made related to parking on Old Broadway. The Board discussed setting a public hearing to solicit community input. The public hearing will propose several alternatives including, creating a one way, two hour parking and restricting parking altogether. A public hearing date will be set at the next Board meeting. ROUTE 9 STREETSCAPE PROJECT- The New York State Department of Transportation has issued a permit for the Route 9 Streetscape project. The next phase is to bid the project out. Mr. Giaccio requested that the engineer be authorized to solicit bids for the Route 9 Streetscape Project. A resolution on this will be on the next Board meeting agenda. CAPITAL BUDGET REQUESTS -The Board received a copy of proposed capital projects as requested by the department heads. Discussion on the capital projects was tabled. DOWNTOWN PLANNING STUDY - Trustee Wompa said that four proposals were received from planners for the downtown zoning study. The proposals have been reviewed by the Village Board, Planning Board and Downtown Committee. The proposal being recommended is from BFJ Planning at a cost of $28,000. Mayor Wray requested that a resolution to retain BFJ Planning for the downtown zoning study be on the next Board meeting agenda. EXECUTIVE SESSION On a motion made by Trustee Stupel and seconded by Trustee Handelman and carried unanimously the Board moved to executive session to discuss a personnel matter. On a motion made by Trustee Campbell and seconded by Trustee Rosenbloom and carried unanimously the Board moved out of executive session. SPECIAL SESSION On a motion made by Trustee Campbell, seconded by Trustee Rosenbloom and carried unanimously the Board moved to special session. Resolutions -See attached On a motion made by Trustee Campbell and seconded by Trustee Wompa and carried unanimously the Board moved out of special session. At 9:45 p.m. the meeting was adjourned. Respectfully submitted, (l~udo ~ ~h~';y '(Qcio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-08-05_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f90f9cf2f247bf4a24d698ad9ebbd3ad.pdf 8c684d44fa02a80c0880ab0ea349ece4 PDF Text Text Meeting Date: 08/05/2014 Resolution: 08/115-A/2014 RESOLUTION AMENDING VILLAGE CODE SECTION 400-38 Be it Resolved that the Board of Trustees hereby amends Village Code Section 400-38 designating the west side of New Broadway a snow zone at all applicable times. This resolution deletes that part of the Code which designates the east side of New Broadway a snow zone at any time. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 08/05/2014 Resolution: 08/115-B/2014 RESOLUTION AMENDING VILLAGE CODE SECTION 400-5 Be it Resolved that the Board of Trustees hereby amends Village Code Section 400-5 removing the stop sign facing northbound traffic at the intersection of Spruce Street and New Broadway. Moved: Trustee Wompa Seconded: Trustee Handelman Vote: 6-0 �Meeting Date: 08/05/2014 Resolution: 08/115-B/2014 RESOLUTION AMENDING VILLAGE CODE SECTION 400-5 Be it Resolved that the Board of Trustees hereby amends Village Code Section 400-5 to install a stop sign facing southbound traffic at the intersection of Gory Brook Road and New Broadway. Moved: Trustee Wompa Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 08/05/2014 Resolution: 08/115-A/2014 RESOLUTION AMENDING VILLAGE CODE SECTION 400-8 Be it Resolved that the Board of Trustees hereby amends Village Code Section 400-8 restricting parking on the north side of Rice Avenue from New Broadway westbound 165 feet. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 08/05/2014 Resolution: 08/115-B/2014 RESOLUTION AMENDING VILLAGE CODE SECTION 400-5 Be it Resolved that the Board of Trustees hereby amends Village Code Section 400-5 to install a stop sign facing northbound at Rice Avenue and New Broadway. Moved: Deputy-Mayor Lobato-Church Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-08-05_RES-115A-E Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/35f0441efb1297799dd9c9d1cc0a1ae1.pdf e563e96db5a2c93f92f505fd9c9512b7 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a Special Session Meeting on Tuesday, July 29, 2014 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Dorothy Handelman Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Paula A. McCarthy Tompkins, Village Clerk Janet Gandolfo, Village Counsel Gregory Camp, Police Chief Richard Gross, General Foreman At 7:02 p.m. Mayor Wray called the Special Session meeting to order with a pledge to the flag. Mayor announcements: Mayor Wray stated that Police Officer Rosario is currently in the hospital and showing steady signs of improvement following a medical emergency on July 27, which caused him to go into cardiac arrest. Mayor Wray stated that a recent resolution to promote Police Officer Nelson has been revisited and for legal considerations the Board of Trustees is desirous of appointing Paul Nelson to the position of Sergeant effective immediately. Trustee Handelman moved, seconded by Trustee Rosenbloom. Motion was unanimous. (Resolution attached) Police Officer Nelson then took the Oath of Office with Mayor Wray to the position of Police Sergeant. Mayor Wray asked the Board for a motion to go into Executive Session to discuss a personnel matter. Motion was denied. Trustee Wompa made a motion to move fonward with the resolution on hand, to hire a new Police Officer. She stated the Board of Trustees has previously discussed this matter and have agreed to it. Trustee Rosenbloom stated he was not aware of any agreements made by the Board and that there were several outstanding questions, which the Village Administrator would be �investigating and report bacl< to the Board, and to better inform the Board Trustee Rosenbloom would like to discuss it in Executive Session. Trustee Campbell responded and suggested tliat Trustee Rosenbloom vote against the resolution on hand since this matter has been discussed at length and he feels there's nothing new to add to it. Trustee Campbell stated that the candidate chosen for the Police Officer position is a young, vibrant member of the community; he is accomplished and has played professional football. During the interview, he found him to be a qualified candidate and he will be a great role model for the citizens of our community. He stated that in light of our need, to have one police officer entering the academy in August, and the Chiefs recommendation. Trustee Wompa's motion to move forward with this resolution is in order and the Board should move ahead with it. Deputy Mayor Lobato-Church stated for the record that she has recused herself from this matter, as her brother is one of the candidates under consideration for the Police Officer's position. As a result, she stated that she was not Involved in conversations about the candidates and was not privy to any communications made In any executive sessions, nor would she be involved in the actions of the Board this evening. Trustee Wompa moved, seconded by Trustee Campbell to hire new police Officer Antonio Guzzo, effective July 30, 2014. Motion was unanimous. (Resolution attached) Trustee Rosenbloom addressed the Mayor and the Board and stated he is pleased with the hiring of Antonio Guzzo for the position of Police Officer, but he feels that the Police Dept. needs additional support, due to current Officers being out on medical leave, medical restrictions, several retirements, and significant overtime. Reduced public safety is also a concern at this time. Trustee Rosenbloom described Gregory Lobato, the second candidate, to be outstanding, has terrific qualifications and a distinguished background. He scored #11 in the Westchester County Police Exam out of 3000 candidates. He was promoted numerous times by the United States Marine Corp., and had tremendous responsibility overseeing combat and military police platoons. Trustee Rosenbloom stated he would like to move on a resolution to hire Gregory Lobato for the position of Police Officer. Trustee Rosenbloom moved. Mayor Wray seconded, after stepping down as Chair. Deputy Mayor Lobato-Church, who took over the role of chair, asked for a roll call: Mayor Wray and Trustee Rosenbloom voted: Yes Trustees: Wompa, Handelman, Stupel and Campbell voted: No Deputy Mayor Lobato-Church: Abstained. (Resolution attached) Motion to hire Gregory Lobato to the position of Police Officer is denied. �Public Comments; At this time l^ayor Wray opened the meeting to Public: David Schroedel. of Sleepy Hollow, addressed the Mayor and the Board of Trustees and with much appreciation complimented the Police Department and the Sleepy Hollow Volunteer Ambulance Corps for their quick and efficient response to a medical emergency at his home on July 27th. Mr. Schroedel then identified himself as a former Village Trustee and former Police Commissioner of Sleepy Hollow, and spoke out regarding the motion just defeated 4-2 by the Board of Trustees regarding the hiring of Gregory Lobato as entry level patrolman. He noted that Mr. Lobato has been a resident of Sleepy Hollow his entire life, is a former Marine Corps Captain, a respected Veteran who served our Country with honor and distinction and who led almost 190 Marine MP's during his tours, both overseas and at home. Mr. Schroedel noted that Mr. Lobato has undergraduate and graduate degrees, scored #11 on the Westchester County Police Officer Exam out of 3000 candidates - in the top 1/3 or 1% and enjoyed the unqualified recommendation to appointment by the Chief of Police and the entire leadership team of the SHPD. He then stated that he'd never seen such a qualified applicant during his years on the Board and wondered how the Board could substitute their personal judgments for the objective record. Mr. Schroedel pleaded with the Board of Trustees to listen to the public comments and reconsider their decision. David Cahn. a retired United States Marine Coronel, addressed the Mayor and the Board of Trustees and stated that Greg Lobato is a highly decorated Captain of Marines and will serve our town well. (See written statement attached) Chick Galleta of Sleepy Hollow addressed the Mayor and the Board of Trustees and stated that he is currently one of the Trustees of the VFW Post 1939, and on behalf of the VFW, he requested the Board to strongly consider Greg Lobato for the position of Police Officer. (See written statement attached) Susan Fiorelia - addressed the Mayor and the Board of Trustees and stated that her Dad, a former Sleepy Hollow Police Officer, would be very proud to know that her son, Gregory Lobato joined the Military. She stated that Board members do not know the Village as well as lifelong residents do. Mrs. Fiorelia read out loud an email she received from her son, Greg Lobato in 2004 from Fallujah, Iraq: ''my email is about to get turned off. I will not be able to reach anyone for a while. I will be safe; remember no news is good news. Mom and Dad, I will try to call. Love you all." Mrs. Fiorelli stated that she did not hear from her son for 3 weeks following that email, and hopes that Board Members never have to experience that with their children. She ended her comment by saying that the Village Board does not know what they're missing by not hiring her son, a war vet. Thomas Capossela. of Sleepy Hollow and a former Board Member, addressed the Mayor and the Board of Trustees and stated Board members should put their differences aside with �Deputy Mayor Lobato-Church and hire Gregory Lobato. He also stated that he would not have recused himself, as Deputy Mayor Lobato-Church did. If It was his brother being considered. Mario Belanich. of Sleepy Hollow, addressed the Mayor and the Board of Trustees and stated that the Board of Trustees should hire local residents, who pay taxes and care about the local merchants. He suggested putting personal feelings aside. Josephine Galoano of Sleepy Hollow, addressed the Mayor and the Board and stated that the Board of Trustees should hire two policemen. Mrs. Galgano stated there Is another qualified candidate that should be hired. She stated that at previous Board meetings residents had complaint about safety concerns in their neighborhoods, and asked the Board to reconsider their decision, since the Police Department should be better prepared. Chick Galleta addressed the Mayor and the Board of Trustees for a second time, and asked for the Board's opinion regarding all the people's comments. He said this is not a personnel matter and he would like to hear from the Board members. Trustee Womoa stated that she respects all the support shown for Mr. Lobato but personnel matters cannot be discussed in public, only in Executive Session. She agrees that the Police Department needs additional Police Officers and It will be discussed forward. She reiterated that it is inappropriate to discuss personnel matters in public. Trustee Campbeli stated that the Village has a good policy to keep all personnel discussions confidential, to protect the candidates. He also stated that he resents the insinuation made by the public that he may be anti-veteran. He stated that his father was a Marine who fought in WWII and he respects all veterans. Trustee Rosenbloom stated that he agrees with all comments from the public and would like the other Board members to give a reason for their decision. He stated he has heard some of their reasons but doesn't understand it. He also thanked everyone for attending the meeting. Trustee Campbell responded that it would be totally Inappropriate to discuss this matter In public. Thomas Capossela addressed the Mayor and the Board of Trustees a second time and stated that he disagrees with the Trustees comments that this is a personnel matter since the candidate in discussion has not been hired. He would like to know why the Board of Trustees does not want to hire Gregory Lobato, a gentleman and a qualified Veteran. �There were no further comments at this time. Mayor thanked the public for attending. At 8:15 pm, on motion by Trustee Campbell, seconded by Trustee Wompa the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy T o m p k i n ^ Village Clerk �Meeting Date: 07/29/2014 Resolution #: 07/112/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AMENDING RESOLUTION PROMOTING POLICE OFFICER PAUL NELSON Whereas, the Board of Trustees (BOT) passed a resolution on July 22, 2014 promoting Police Officer Paul Nelson to the position of Sergeant of Police, (Resolution #:07/104/2014), and Whereas, for legal and other considerations the Board of Trustees is desirous of anfiending said resolution; Now, therefore, be it resolved the Board of Trustees amends the previously adopted resolution promoting Police Officer Paul Nelson to the position of Sergeant as follows: The Board of Trustees hereby promotes Police Officer Paul Nelson to the rank of Sergeant of Police, from Civil Service Eligible List 07-075, said promotion to become effective July 29, 2014 at an annual salary of $109,878.00; and Be it further resolved said promotion is subject to a minimum period of probation of 12 weeks and a maximum period of 52 weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 6-0 �Meeting Date: 07/29/2014 Resolution #: 07/113/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Police Officer WHEREAS, the Board of Trustees has canvassed civil service eligible list #69-589, NOW, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby nfiakes the following appointment to the Sleepy Hollow Police Department; Antonio Guzzo of Sleepy Hollow, at an annual starting salary of $45,930.00; BE rr FURTHER RESOLVED said appointment is effective July, 30^ 2014 and contingent upon his satisfactory completion of any and all remaining preemployment screening tests and subject to Civil Service Rules and a probationary period of between 12 and 78 weeks. Move: Trustee Wompa Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 07/29/2014 Resolution #: 07/114/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Police Officer WHEREAS, the Board of Trustees has canvassed civil service eligible list #69-589, NOW, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby makes the following appointment to the Sleepy Hollow Police Department; Gregory Lobato, at an annual starting salary of $45,930.00; BE IT FURTHER RESOLVED said appointment is effective July, 30% 2014 and contingent upon his satisfactory completion of any and all remaining preemployment screening tests and subject to Civil Service Rules and a probationary period of between 12 and 78 weel<s. Move: Trustee Rosenbloom Second: Mayor Wray Vote: 4-2 Motion: Denied Roll Call bv Deputy Mavor Lobato-Church: (Mayor Wray stepped down as Chair for the purpose of this vote) Trustee Rosenbloom and Mayor Wray voted: Yes Trustees: Wompa, Stupel, Handelman and Campbell voted: No Deputy Mayor Lobato-Church voted: Abstained �^ '1 ! i !• 1 ! I ! I 14-4 rrtrrrr: David Cahn, Colonel, USMC (Ret) The US Marine Corps has the finest training in the world. Best managed organizations take advantage of the best options available to them. Fortune 500 companies trip over each other recruiting leaders like Greg. This highly decorated Captain of Marines has proven himself in the most arduous of conditions. He has a MBA and was a MP, Military Police, Platoon Commander in Fallujah, Iraq. I can guarantee he is Mission focused and will always put his teams needs ahead of his own Anyone who wrote a blank check for his country, who had a job that required him to paint his blood type on his boots, deserves all we can do for him. Whatever preconceived negative notion you have about Marines is obviously incorrect. He will serve your town well. Hire this vet. �On July 2014, I attended the Sleepy Hollow Board of Trustees meeting, regarding the appointment of a police officer to the village of Sleepy Hollow. I was ^polled' and disappointed that the Board appointed a nonveteran, overlooking an outstanding war hero, Mr. Greg Lobato, a veteran of the Iraq War. In addition to being a highly decorated Marine Corp Captain, Mr. Lobato was also the Operations Officer of the Military Police Department at the Marine Corps Air Station in Miramar, California. If those qualifications were not enough, Mr. Lobato also holds a Master's Degree in Business Administration. Many of the same Trustees who voted for the candidate who received the appointment are a visible presence at Sleepy Hollow veteran's events throughout the year. In my opinion, they will be looked upon as hypocrites for failing to support a qualified combat veteran. Mr. Lobato, as a lifelong resident of Sleepy Hollow, loves his country and community, and deserved the opportunity to serve as a police officer for Sleepy Hollow. I served my country during World War II, and I served my village in many capacities: as a volunteer firefighter for 60 years, as Fire Commissioner for 10 years, and as Deputy Mayor for 10 years. My war experience taught me the importance of giving back to my community. I'm left to wonder why the Board of Trustees failed to give Mr. Lobato the same opportunity. ^O . A / � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-07-29_Special-Session Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c46f17a8e196f42d4baac87bbecfed47.pdf 5d72b0244d7a268f531ae23961a262fc PDF Text Text Meeting Date: 07/22/2014 Resolution #: 07/104-A/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Promoting Officer Paul Nelson to Sergeant of Police WHEREAS, proper supervision within any police agency is essential to its efficient operation; and WHEREAS, in order to maintain the efficiency of department operations this position should be filled; and WHEREAS, Police Officer Paul Nelson has taken the competitive Civil Service examination for the position of Sergeant of Police and presently is on the Civil Service List for the position; and WHEREAS, the Trustees that participated in the interviews, along with the Village Administrator to the position of Sergeant, have made the recommendation to promote Officer Nelson. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby promotes Police Officer Paul Nelson to the rank of Sergeant of Police, from Civil Service Eligible List #77-075 and, said promotion to become effective on August 18, 2014 at an annual salary of $109,878.00 BE IT FURTHER RESOLVED said promotion is subject to a probationary period of twelve (12) weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 6-0 �Meeting Date: 07/29/2014 Resolution #: 07/112/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AMENDING RESOLUTION PROMOTING POLICE OFFICER PAUL NELSON Whereas, the Board of Trustees (BOT) passed a resolution on July 22, 2014 promoting Police Officer Paul Nelson to the position of Sergeant (Resolution #-.07/104/2014), and Whereas, for legal and other considerations the Board of Trustees is desirous of amending said resolution; Now, therefore, be it resolved the Board of Trustees amends the previously adopted resolution promoting Police Officer Paul Nelson to the position of Sergeant as follows: The Board of Trustees hereby promotes Police Officer Paul Nelson to the rank of Sergeant of Police, from Civil Service Eligible List 07-075, said promotion to become effective July 29, 2014 at an annual salary of $109,878.00; and Be it further resolved said promotion is subject to a minimum period of probation of 12 weeks and a maximum period of 52 weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 6-0 �Meeting Date: 07/29/2014 Resolution #: 07/113/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Police Officer WHEREAS, the Board of Trustees has canvassed civil service eligible list #69-589, NOW, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby makes the following appointment to the Sleepy Hollow Police Department; Antonio Guzzo of Sleepy Hollow, at an annual starting salary of $45,930.00; BE IT FURTHER RESOLVED said appointment is effective July, 30th, 2014 and contingent upon his satisfactory completion of any and all remaining preemployment screening tests and subject to Civil Service Rules and a probationary period of between 12 and 78 weeks. Move: Trustee Wompa Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 07/29/2014 Resolution #: 07/114/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Police Officer WHEREAS, the Board of Trustees has canvassed civil service eligible list #69-589, NOW, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby makes the following appointment to the Sleepy Hollow Police Department; Gregory Lobato, at an annual starting salary of $45,930.00; BE IT FURTHER RESOLVED said appointment is effective July, 30th, 2014 and contingent upon his satisfactory completion of any and all remaining preemployment screening tests and subject to Civil Service Rules and a probationary period of between 12 and 78 weeks. Move: Trustee Rosenbloom Second: Mayor Wray Vote: 4-2 Motion: Denied Roll Call by Deputy Mayor Lobato-Church: (Mayor Wray stepped down as Chair for the purpose of this vote) Trustee Rosenbloom and Mayor Wray voted: Yes Trustees: Wompa, Stupel, Handelman and Campbell voted: No Deputy Mayor Lobato-Church voted: Abstained � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-07-29_RES-104A_112-114 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/245cb4ca1a1f59f51e7f956f17d069e8.pdf 6dc3e5c996ae7d3dc8283968f242bbf2 PDF Text Text Meeting Date: 07/22/2014 Resolution #: 07/106/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Acceptance of Easement Whereas, the Village of Sleepy Hollow (VSH) is desirous of installing a rest station at Sykes Park; and Whereas, the Village of Sleepy Hollow (VSH) needs an easement for the use of certain property belonging to College Arms; and Whereas, College Arms has consented to granting an easement to the Village of Sleepy Hollow (VSH) for said use; Now, therefore, be it resolved the Board of Trustees authorizes the Mayor to accept an easement for property located at Sykes Park for the purpose of installing a rest station. Move: Trustee Wompa Second: Trustee Stupel Vote: 6-0 �Meeting Date: 07/22/2014 Resolution #: 07/105/2014 Resolution to Enact Local Law Amending Section 450-74 A. (2) to Exclude Single and Two Family Homes from the Requirements of Updated Certificates of Occupancy Be it Enacted the code of the Village of Sleepy Hollow, County of Westchester, Section 450-74 A. (2) is amended to read as follows: Section 450-74 Certificates of Occupancy A. (2) Upon the sale or transfer of any improved real property, excluding single and two family homes, from an updated certificate of occupancy, issued no earlier than 60 days before closing, shall be required before the premises may be used or occupied. It shall be the obligation of the seller to apply for and obtain the updated certificate of occupancy. Now, be it Resolved, this local law shall take effect immediately upon the Village Clerk filing with the Secretary of State. Moved: Trustee Stupel Seconded: Trustee Handelman Vote: 6-0 �Meeting Date; Resolution #: 07/22/2014 07/107/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Event at the Kathryn Davis River Walk Center Be It Resolved the Board of Trustees hereby approves a request from the "It Takes a Village" Organization, to host a fundraiser at the Kathryn W. Davis River Walk Center, on Saturday, September 6, 2014 from 4:00 pm to 8:00 pm. Moved: Trustee Rosenbloom Seconded: Trustee Wompa Vote: 6-0 �Meeting Date; 07/22/2014 Resolution #: 07/108/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Event at Sykes Park Be It Resolved the Board of Trustees hereby approves a request made by the New Hope Church to have a Church picnic at Sykes Park Playground and the picnic area on Saturday, September 13, 2014 from 12 noon until 6:00 pm. Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicant's for this event. Moved: Trustee Handelman Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: Resolution #: 07/22/2014 07/109/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming Mayor's Appointment Whereas, Monica Piloco currently holds the position of Part-time Intermediate Clerk, and Whereas, the Village's Building Inspector has recommended a transfer of Mrs. Piloco status to the Civil Service Job Class Code #0187-02 to assist with Administrative duties for the Village's Building Department. Now, therefore, be it resolved the Board of Trustees confirms the Mayor's appointment of Monica Piloco, to the position of Full-time Intermediate Clerk in the Building Department at an annual salary of $41,000.00 effective July 28th, 2014. Be It further resolved said appointment has been approved by the Westchester County Department of Human Resources and is subject to a probationary period of twelve to fifty two weeks. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 �Meeting Date; 07/22/2014 Resolution #: 07/110/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal DPW Staff WHEREAS, a need for seasonal DPW staff is necessary; and WHEREAS, Carlos "CJ" Barros, of Sleepy Hollow, NY has interviewed with the General Foreman and is qualified for this position; and WHEREAS, the General Foreman along with the Village Administrator have recommended that this candidate be hired to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Carlos Barros be hired on a seasonal basis, up to four months, in the Department of Public Works at a salary rate of $15.00 per hour, effective July 28, 2014, under the direct supervision of the General Foreman. BE IT FURTHER RESOLVED a back background check has been completed and is satisfactory. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Wompa Vote: 6-0 �Meeting Date; 07/22/2014 Resolution #: 07/111/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal DPW Staff WHEREAS, a need for seasonal DPW staff is necessary; and WHEREAS, Kevin Calabro of Montrose, NY, has worked as a seasonal employee in previous years and is qualified for this position; and WHEREAS, the General Foreman along with the Village Administrator have recommended that this candidate be hired on a seasonal basis to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Kevin Calabro, be hired on a seasonal basis, up to four months, in the Department of Public Works at a salary rate of $15.00 per hour, effective July 28th. 2014 under the direct supervision of the General Foreman, and BE IT FURTHER RESOLVED a back background check has been completed and is satisfactory. Moved: Trustee Wompa Seconded: Trustee Handelman Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-07-22_RES-105-111 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/55c70a3fbed46e6854d6ecbf13bb7b4d.pdf d17d83aafd77009ad675fb7e5f0381c4 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, July 11, 2014 at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Evelyn Stupel Bruce Campbell Glenn Rosenbloom Karin Wompa Dorothy Handelman Trustees Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Rich Gross, General Foreman Greg Camp, Police Chief Janet Gandolfo, Village Attorney Sean McCarthy, Village Architect At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for the passing of Josephine Valentine and Donna Tompkins-Morrow Appointment of Police Sergeant: Motion was made by Trustee Campbell, seconded by Trustee Rosenbloom to appoint Paul Nelson to the position of police sergeant. Motion carried 6-0. Mr. Nelson was in attendance and was congratulated by the Board. Approval of Warrant: A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Stupel to approve warrant 14JUL22 in the amount of $403,273.00. Motion carried 6-0. Approval of Minutes: A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Handelman, to approve the July 8, 2014 minutes. Motion carried 6-0 A motion was made by Trustee Campbell, seconded by Trustee Stupel, to approve the July 15, 2014 minutes. Motion carried 6-0 Mayor's Announcements: Mayor Wray announced that the Village received word that it will be awarded a significant State grant to help fund the water tank project. The grant will cover the 25% of the total cost of the project with 0% financing for the rest of the expense. �Administrators Report: The safety seminars held by the Village for staff and volunteers were very successful. 67 individuals attended the training, which included work place violence, sexual harassment and employee safety procedures. There was a Halloween meeting at Village Hall this week with all the various stakeholders. Many of the plans for Halloween events are in the works, but some new events are being considered. One new event being proposed is to rent a tent and have timed performances by local artists. The newly revitalized Environmental Advocacy Committee (EAC) is making some noise. They've met twice and have discussed some green initiatives. This Thursday they will co-sponsor a "green mixer" event with the Tarrytown's EAC. Chair Bhavra Reddy will attend a future Village Board meeting to give a report. Tarrytown is working on plans of improving its train station drop off area. Their planning consultant requested input on how their plans may affect Sleepy Hollow. Tarrytown will continue to communicate with Sleepy Hollow as the plan progresses. The EMS Study has been completed. The consultant has sent it to be proof read and the Board should receive the draft soon. The consultant will attend a future work session to summarize the report. The Village is working on several projects around the Village including the senior center sidewalk parking lot and generator, Fremont/Hemlock traffic and Sykes Park upgrades. Department Head Report: Sara DIGiacomo reported on the finance department. Capital projects requests have gone out. Tax collection is going well. The auditors did preliminary work on the annual audit. Research has started to prepare for the second lien sale, but some documents are difficult to find. Public Comments: Several people were in attendance to complain about the restaurant at 60 Clinton Street. One complaint was that the restaurant is being used solely as a bar. There was a question as to whether it is legal to operate a bar in this area. There have been reports of loud noise. Illegal activity and loitering. One person said that he heard gun shots. The group offered to work with the Village to help solve the problem. I^arlo Belanich said that there were two events scheduled at the senior center at the same time and that the building should only be used by senior citizens. Mr. Belanich said that the Village should replace the canine unit. �Resolutions: - See attached Department Head Report: Sean McCarthy gave a report on the Building Department and provided a written report to the Board. Permit activity is up. Open Door received its variance from the Zoning Board. There will be public hearings on Open Door, Lighthouse Landing and a new house on Bedford Road at the September Planning Board meeting. New Business: Trustee Wompa said that the vacant lots on Beekman Avenue have been purchased by a developer. Trustee Campbell asked if there will be a meeting next Tuesday. Public Comments: - None Executive Session: On a motion made by Trustee Wompa, seconded by Trustee Stupel and carried unanimously, the Board moved to executive session to discuss personnel matters. On a motion made by Trustee Campbell and seconded by Trustee Handelman and carried unanimously the Board moved out of executive session. At 9:30pm, on a motion made by Trustee Stupel and seconded by Trustee Handelman and carried unanimously, the meeting was adjourned. Respectfully Submitted, Anthony h i i c c i o Village Administrator �Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, July 15, 2014 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Bruce Campbell Dorothy Handelman Evelyn Stupel Trustees Deputy Mayor Jennifer Lobato-Church (Absent) Karin Wompa (Absent) Glenn Rosenbloom (Absent) Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Greg Camp, Police Chief Rich Gross, General Foreman Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:10 p.m. REQUEST TO USE S YKES PARK - The Board discussed a request from Osiris Imhotep to use the Sykes Park playground and picnic area for a church picnic on Saturday, September 13,2014 from 12noon-6:00pm. Mayor Wray requested this item be on the next Board meeting agenda. REQUEST TO USE THE KATHRYN W. DAVIS RIVER WALK CENTER - The Board discussed a request from an organization known as "It Takes a Village" to use the Kathryn W. Davis River Walk Center pavilion on Saturday, September 6, 2014 from 4:00pm-8:00pm for a fundraiser event with the fee being waived. "It Takes a Village" provides services for senior citizens. Mayor Wray requested that this item be on the next Board meeting agenda. DOWNTOWN ZONING CODE STUDY - Mayor Wray acknowledged receipt of four proposals from planners to provide a downtown zoning study. Mayor Wray tabled the discussion until the entire Board was present. CODE REVISION RELATED TO CERTIFICATE OF OCCUPANCY - Mayor Wray asked Sean McCarthy to give his opinion on the law that requires an updated certificate of occupancy to sell a one and two family home. The Village Board is considering rescinding this law. Mr. McCarthy had previously provided a certificate of occupancy report to the Village Board (attached). Mr. McCarthy answered questions from the Board related to his report. CODE REVISIONS RELATED TO PARKING AND TRAFFIC IN WEBBER PARK - A discussion on amending the code related to traffic and parking concerns in Webber Park was tabled until the entire Board was present. �100 COLLEGE ARMS EASEMENT - The Board discussed acquiring an easement from 100 College Arms for a portion of Sykes Park. A recent survey was done and it was determined that 100 College Arms owns a portion of the park. In order for the Village to receive grant money for park improvements, 100 College Arms must grant an easement, which they have agreed to do. The easement will not cost the Village anything. Mayor Wray requested that this item be on the next Board meeting agenda. AMBULANCE CORPS BY-LAWS - Janet Gandolfo said that she has received the new ambulance corps by-laws and will send them to the Village Board. Mayor Wray tabled the discussion until the Board had time to review the by-laws. EXECUTIVE SESSION On a motion made by Trustee Stupel and seconded by Trustee Handelman and carried unanimously, the Board moved to executive session to discuss legal and personnel matters. On a motion made by Trustee Campbell seconded by Trustee Handelman and carried unanimously, the Board moved out of executive session. At 8:10 p.m. the meeting was adjourned. Respectfully submitted, Anthony diaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-07-22 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4f6d10c37efa5b78bcf3eb338be94311.pdf c61c8f11bd30d2c04904bc7954f12ba3 PDF Text Text ^ The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, July 8, 2014 at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New Yorl<. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Evelyn Stupel Bruce Campbell Glenn Rosenbloom Karin Wompa Dorothy Handelman Trustees Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Rich Gross, General Foreman Greg Camp, Police Chief Janet Gandolfo, Village Attorney Patrick Haggerty, Fire Chief At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for the passing of Alex Rosado, Richard Maki and Eileen Williams. Mayor Wray announced that resolution R5 will be tabled. Approval of Warrant: A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Rosenbloom to approve warrant 14JUL08 in the amount of $285,002.06. Motion carried 6-0. Approval of Minutes! Deputy Mayor Lobato-Church recommended changes to the July 24, 2014 minutes. A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Campbell, to approve the June 24, 2014 minutes as amended. Motion carried 6-0 The Board discussed amending the July 1, 2014 minutes. A motion was made by Trustee Wompa, seconded by Deputy Mayor Lobato-Church, to approve the July 1, 2014 minutes as amended. Motion carried 5-0-1 (Rosenbloom abstained) Mayor's Announcements: None Administrator's Report: See attached �Department Head Reports! Fire Chief, Patrici< Haggerty gave a report on the Fire Department. Chief Haggerty provided the Board with statistics from the month of June. The call volume is about average. There was a lengthy discussion about encouraging new members. The Board asked Chief Haggerty to recommend incentives that would attract new members. Police Chief, Greg Camp gave a report on the Police Department. Chief Camp thanked the Village Board for recognizing Officer Vincent Lombardi's years of service to the Village as well as his police dog Gunner. Chief Camp provided statistics for the month of June. There have been several accidents on Route 9. Discussion ensued. General Foreman, Rich Gross reported on the Department of Public Works. The DPW is repairing sidewalks to eliminate trip and fall hazards. Tree trimming and tree removal is on-going. Curbs are being installed on New Broadway. Paving will begin in August. Pot holes have been filled. Residents should properly dispose of loose brush and leaves. Public Comments: Mario Belanich said that the Board should know how much the library roof will cost before the project is approved. Resolutions: - See attached Public Comments: Library Director, Maureen Petry thanked the Board for approving the library roof. Mario Belanich recommended that there be a suggestion box at Village Hall. Executive Session: On a motion made by Trustee Wompa, seconded by Trustee Handelman and carried unanimously, the Board moved to executive session to discuss legal matters. On a motion made by Trustee Stupel and seconded by Trustee Campbell and carried unanimously the Board moved out of executive session. At 9:15pm, on a motion made by Trustee Campbell and seconded by Trustee Stupel and carried unanimously, the meeting was adjourned. Respectfully Submitted, Anthony^Sraccio ^ Village Administrator �^ ADMINISTRATOR'S REPORT Julys, 2014 1: Con Ed Work: Con Edison has started gas line improvements on Depeyster Street. Residents may contact me at 914-366-5105 if their property is not restored to its original condition. 2: Fireworks: This year's fireworks were very successful. There were concerns about the weather, but everything worked out. The biggest concern was the wind, but precautions were taken. No incidents were reported. 3: Draft EMS Study: I have received a preliminary draft from the consultant working on the EMS study. A few items are still outstanding, so a draft is not yet complete. It should be completed within a week or two for review by the Village Board. 4: NEA Grant Denied: Unfortunately, the NEA grant that we applied for in January was denied. We still have other grant requests for this project pending. 5: Tarrytown Recreation Meeting: I met with Mike Blau yesterday to work on the recreation shared services initiative. We have started to put together some financial information for the committee. Once we completed compiling information we'll schedule another meeting with the Committee. 6: Sleepy Hollow Environmental Advisory Committee: The new Sleepy Hollow Environmental Advisory Committee will hold its second meeting on Monday. July 7, 2014 at 6:00pm at Sleepy Hollow Village Hall. 7: AECOM Issue: Sean McCarthy and I will be meeting with AECOM tomorrow to discuss a problem AECOM is having with some properties that they are remediating. Some properties have illegal conditions that need to be corrected. AECOM does not correct illegal conditions unless they are in areas that need to be remediated. But Sean cannot issue a CO with these illegal conditions, so it's a catch 22 situation. Hopefully we can figure something out moving fonA/ard. �RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING REPAIR FOR LIBRARY ROOF Whereas, the Board of the Warner Library (library) has requested the Village of Sleepy Hollow (VSH) approve repairs to the roof to the library premises; and Whereas, the exact cost of said repairs is not known at this time but funds for said costs are intended to be borrowed; and Whereas, the Village of Tarrytown (VT) intends to include the cost of the repairs in its 2014-2015 capital budget which is scheduled for adoption in the near future; and Whereas, the library has requested VSH pay its proportionate share of the debt incurred by VT for the roof repairs for the duration of the outstanding debt; and Whereas, VSH's proportionate share will be determined according to the Agreement dated March, 25, 2014 between VT and VSH, Now, therefore, be it resolved the Board of Trustees of VSH agrees to pay its proportionate share of the debt incurred by VT for the roof repairs Move: Deputy Mayor Lobato-Church Second: Trustee Stupel Vote: 6-0 �RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO AUTHORIZE RETAINER OF VILLAGE COUNSEL Be it resolved tlie Board of Trustees (BOX) hereby authorizes the i^ayor to execute the attached retainer agreement for Village Counsel. Moved: Trustee Wonnpa Second: Trustee Stupel Vote: 6-0 �Janet A. Gandolfo, Esq. 174 Webber Avenue Sleepy Hollow, New York 10591 Phone (914) 631-1235 Fax (914) 703-6466 janetgandolfo@gmail. com July 8, 2014 Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Re: Retainer for Legal Services Dear Mayor and Board of Trustees, Firstly, I would like to state that I appreciate the opportunity I have been given to serve as Village Counsel. It is a job I truly enjoy and I have enjoyed serving with each and every one of you. I remain committed to serving the Village to the best of my abilities. The purpose of this retainer is to set forth the terms of employment. Other than the amount for payments made from escrow, all of the terms currently in place remain the same. If the terms are approved by resolution of the Board of Trustees, please have the Mayor execute it and return to Anthony Giaccio at your earliest convenience. The Village will pay me a flat fee retainer to cover all Basic Services (as defined herein) in the amount of $80,000, payable in equal monthly installments. The Village will, in addition, provide me with credit toward my retirement benefits under the New York State Retirement System. I will also be eligible to enroll, at my sole cost, in the Village's health insurance plan. 1 will receive no other benefits. Basic Services include (!) attendance at all Board of Trustee meetings; (2) organization and general oversight of the Village Legal Department; (3) preparation of resolutions requiring legal input or for other resolutions upon request; (4) drafting local laws; (5) drafting contracts and other necessary legal documents; (6) providing general legal advice and opinions to the Mavor, Trustees, Administrator, Clerk, Treasurer and other department heads and employees; (7) coordination of all legal matters with Special Labor and Employment Counsel and outside litigation counsel employed by the insurance company and (8) defense of all tax proceedings. �Page 2 Payments for Planning and Zoning Board matters will be paid from escrow fees, if any paid by applicants. Those fees will be paid at the rate of $200 per hour. In the event there is no escrow fund established for a particular applicant, then my services will be considered as part of Basic Services. In cases in which representation is not provided by the Village's insurance carrier, I will recommend counsel and assist the Mayor or Administrator in negotiating an appropriate fee arrangement with an attorney retained by the Village. If I represent the Village in litigation (other than tax certiorari matters) I agree my rate will be $150/hour (the current rate). The Village will reimburse me for expenses I incur on Village business that are not directly paid or incurred by the Village. In the event that a dispute arises between us relating to our fees. The clients agrees to arbitrate the dispute pursuant to Party 137 of the Rules of the Chief Administrator of the Court. This Agreement has been executed in duplicate originals, one original for each party. I have attached a copy of a Statement of Clients Rights for your information. Again, thank you for allowing me to serve you. Jy yours, J'Mi Gandolfo .lAJu.vm Enc. �STATEMENT OF CLIENT'S RIGHTS 1. You are entitled to be treated with courtesy and consideration at all times by your lawyer and the other lawyers and nonlawyer personnel in your lawyer's office. 2. You are entitled to have your attorney handle your legal matter competently and diligently, in accordance with the highest standards of the profession. If you are not satisfied with how your matter Is being handled, you have the right to discharge your attorney and terminate the attorney-client relationship at any time. (Court approval may be required in some matters, and your attorney may have a claim against you for the value of services rendered to you up to the point of discharge.) 3. You are entitled to your lawyer's independent professional Judgment and undivided loyalty unconnpromised by conflicts of Interest. 4. You are entitled to be charged reasonable fees and expenses and to have your lawyer explain before or within a reasonable time after connmencement of the representation how the fees and expenses will be computed and the manner and frequency of billing. You are entitled to request and receive a written itemized bill from your attorney at reasonable intervals. You may refuse to enter Into any arrangement for fees and expenses that you find unsatisfactory. In tlie event of a fee dispute, you may have the right to seek arbitration; your attorney will provide you with the necessary Information regarding arbitration in the event of a fee dispute, or upon your request. 5. You are entitled to have your questions and concerns addressed promptly and to receive a prompt reply to your letters, telephone calls, emails, faxes, and other communications. 6. You are entitled to be kept reasonably Informed as to the status of C O U R T H ELP �RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO AUTHORIZE RETAINER OF LABOR COUNSEL Be it resolved the Board of Trustees (BOX) hereby retains labor counsel pursuant to the attached retainer agreement. Moved: Trustee Handelman Seconded: Trustee Rosenbloom Vote: 6-0 �June 23, 2014 Hon, Kenneth Wray Village of Sleepy Hollow 28 Beekman Avenue - 2"'' Floor Sleepy Hollow, NY 10591 Dear Mayor Wray: Thank you for your interest in continuing our retention as the Village's special labor counsel. This letter will confirm the scope and terms of our continuing representation and will ensure that we continue to have a clear understanding of these matters as we proceed into our new agreement. 1. Scope of Engagement The scope of this representation will continue to include serving as the Village's special counsel effective June 1, 2014. The scope of our engagement may change if the Village asks the Firm to provide different services and the Firm agrees in writing to provide them or the Firm proceeds to provide them and bills the Village for them. If the Firm's engagement changes, the terms set out in this letter will apply to the changed engagement, unless the Firm sends the Village a further letter modifying or superseding this one. 2. Responsibility and Team Members We will continue to represent you by using lawyers who are best suited to handle issues as they arise. We will continue to do everything we can to staff your work efficiently so that the charges you incur are reasonable and consistent with your requirements. Alyson Mathews and I will continue to be the attorneys primarily responsible for handling the Village's matters. �3. Keeping You Informed The Firm continues to be committed to keeping the Village infomied about our work on any matters assigned to us. This includes continuing to let the Village know who is working on matters assigned to us, updating the Village on the progress of those matters, advising the Village of any potential problems or delays, and keeping the Village notified of costs. To this end, the Firm will continue to provide the Village with a report on the status of matters assigned to us as regularly as the Village requires. In the event that the Village needs to reach one of our attorneys and the person sought is unavailable, please leave a message describing the nature and urgency of the inquiry. It continues to be the Firm's policy to promptly respond to all inquiries. 4. Fees, Expenses and Billings (a) Legal Fees Our fees for services will continue to be based upon a variety of facts, including the time and labor involved; the difficulty of the questions and the skill required to perform those services properly; time limitations imposed either by the Village or by the circumstances; the nature and length of the professional relationship between us; and the experience of the lawyers assigned to do the work. The hourly billing rates for attorneys and paralegals in our Firm vary and are readjusted periodically. We have agreed to cap our hourly rates at a special discounted rate of $295 per hour for my time, $275 per hour for partners' or counsels' time, $225 per hour for associates' time, and $ 150 per hour for recent law graduates', legal intems', summer associates' and paralegal assistants' time. It is understood that our Firm regularly reviews and adjusts its rates each year, and that any change in our rates will be made only upon prior notice to the Village. We will continue to bill our time in quarter-hour (four to an hour) increments. These rates do not include any amounts that may be added to a particular invoice for disbursements and charges. (b) Disbursements and Charges The Village will continue to be responsible for reasonable costs and expenses incurred. These costs and expenses may include charges for messenger services or overnight delivery, emergency secretarial overtime specifically generated by and resulting solely from your emergency needs, court fees, travel expenses, postage for large mailings, long distance telephone, computerized legal research, investigative work and other charges customarily invoiced by law firms in addition to fees for legal services. Extraordinary or significant out-of-pocket expenses (e.g., for transcripts, experts, or consultants) may be directly billed to the Village by the provider �of those services. We will continue to not charge for routine telephone calls, faxes, copies and postage. (c) Billing Arrangements Statements of fees, disbursements and charges will continue to be sent to the Village by the Firm on a monthly basis, with payment to be made within 30 days of receipt of the invoice. Please note that the Firm reserves the right to impose a late charge at the rate of 12 percent per annum on past due accounts. If the Village anticipates that payment will be delayed, please discuss this delay with me at the earliest possible opportunity. If the Village has any questions regarding an invoice, please contact me so that I can try to promptly answer them. 5. Communication Technology We continue to be mindful of our obligation to safeguard our clients' proprietary, sensitive, or otherwise confidential information. To this end, it is important that we continue to agree on the kinds of communication technology which will be employed in the course of this engagement. If there are particular forms of communication technology that the Village does not wish us to use, or if there are other specific safeguards that the Village would like us to put in place, please promptly advise us. If the Village does not so advise us, we will continue to assume that the Village has given consent to, and accepted any risks attendant upon, the use of any means of communication that we deem to be appropriate (including cell phones, electronic mail, and facsimiles). 6. Files Generally, the Firm retains clients' files for at least seven years after conclusion of the matter for which representation was provided. However, once the matter has been concluded, the Village may take possession of the files at any time by delivering a written and signed request to the Firm. If, upon the expiration of seven years after conclusion of the matter, no request has been received, the Firm reserves the right to destroy the files without further notice to the Village. 7. Questions and Termination The Firm has procedures to address any issue that the Village would like to raise, and we encourage the Village to inform us if at any time our services do not meet your expectations. We will continue to strive to promptly address any problem and in a professional manner. �I look forward to continuing our professional and personal relationship with the Village! Very truly yours, Richard K. Zuckerman RKZ/z READ AND AGREED TO: VILLAGE BOARD, VILLAGE OF SLEEPY HOLLOW By: �RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO AUTHORIZE RETAINER FOR PLANNING CONSULTANT Whereas, the Board of Trustees (BOT) hereby authorizes the Mayor to execute the attached retainer agreement with Planning & Development Advisors to perform Planning consultant services for the Village. Move: Trustee Stupel Second: Trustee Handelman Vote: 6-0 �Planning & Development Advisors June 22, 2014 Hon. Kenneth Wray, Mayor Village Hall 28 Beekman Avenue Sleepy Hollow, NY 10591 Re: Planning Retainer Services Dear Mayor Wray, As per our discussion from last v\/eek, provided herewith is a retainer agreement for the provision of planning services to the Village of Sleepy Hollow. As noted below, I have been providing planning services to the Village through one of its most important eras of development to date, including the review and approvals of County House Road, Ichabod's Landing, Kendal on Hudson, Phiiipse Manor Restoration expansion, Phelps Hospital expansion. General Motors, Castle Oil redevelopment. Valley Street senior housing, wireless location plan, recreation study and the on-going reviews related to the expansion of the Village's reservoir system. Planning & Development Advisors (P&DA) looks forward to assisting the Village as it begins to move forward with the next significant phase of redevelopment related to the General Motors property, the East Parcel, the South Parcel and the Village DPW. Proposed Scope of Work: P&DA would, at the request of the Village on an on-call basis, and with coordination with the Village Board, Planning Board, other Boards and Commissions (V\/aterfront, etc.) and Village staff serving the Village, typically provide the following, as appropriate: • on-call projects and reviews, including but not limited to, rezoning applications; • project review and consultation with both the Planning Board and Village Board; • site plan and subdivision reviews; • overall coordination of the Riverfront Development special permit and project review related to the redevelopment of the former General Motors site, the South Parcel, East Parcel, DPW facility and overpass connecting the East and West Parcels; • assistance with the preparation of grant applications; preparation of environmental review documentation including Short Form EAF, Long Form EAF, Draft and Final Environmental Impact Statements and Environmental Findings; and, • attendance at meetings, public hearings and other presentations. In the event that the Village seeks to have the preparation of specific planning reports (e.g., Comprehensive Plan and or updates to the Village's Local Waterfront Development Program) P&DA could also provide that on an as needed basis. The following hourly fee schedule applies to services rendered as identified in the Proposed Scope of Work for personnel assigned to tasks: Principal: Technical/Support $150 $65 �The hourly rate schedule does not include items such as reproduction and printing of plans, documents and specifications which would be billed at our cost. Should you have any questions regarding the above or attached please fee! free to contact me directly 914552-8413. We look forward to continuing working with the Village of Sleepy Hollow. If this proposal is satisfactory, please indicate your acceptance in the space designated below. Kind Regards, David B. Smith Founding Principal Accepted by: Pjge 2 of 2 Date: �ADMINISTRATOR'S REPORT July 8, 2014 1: Con Ed Work: Con Edison has started gas line improvements on Depeyster Street. Residents may contact me at 914-366-5105 if their property is not restored to its original condition. 2: Fireworks: This year's fireworks were very successful. There were concerns about the weather, but everything worked out. The biggest concern was the wind, but precautions were taken. No incidents were reported. 3: Draft EMS Study: I have received a preliminary draft from the consultant working on the EMS study. A few items are still outstanding, so a draft is not yet complete. It should be completed within a week or two for review by the Village Board. 4: NEA Grant Denied: Unfortunately, the NBA grant that we applied for in January was denied. We still have other grant requests for this project pending. 5: Tarrytown Recreation Meeting: I met with Mike Blau yesterday to work on the recreation shared services initiative. We have started to put together some financial information for the committee. Once we completed compiling information we'll schedule another meeting with the Committee. 6: Sleepy Hollow Environmental Advisory Committee: The new Sleepy Hollow Environmental Advisory Committee will hold its second meeting on Monday, July 7. 2014 at 6:00pm at Sleepy Hollow Village Hall. 7: AECOM Issue: Sean McCarthy and I will be meeting with AECOM tomorrow to discuss a problem AECOM is having with some properties that they are remediating. Some properties have illegal conditions that need to be corrected. AECOM does not correct illegal conditions unless they are in areas that need to be remediated. But Sean cannot issue a CO with these illegal conditions, so it's a catch 22 situation. Hopefully we can figure something out moving forward. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-07-08_RES-101-104 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ac0f3eafa21afa73bc8575e98c51a2f1.pdf 8fad15fab3a244c671129bf4d86cd5a0 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, July 1, 2014 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Karin Wompa Bruce Campbell Dorothy Handelman Evelyn Stupel Trustees Glenn Rosenbloom (Absent) Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Greg Camp, Police Chief Rich Gross, General Foreman Mayor Wray called the work session to order at 7:00 p.m. RECOGNITION OF POLICE OFFICER - The Village Board recognized police officer Vincent Lombardi for his years of service to the Sleepy Hollow Police Department. Officer Vincent Lombardi recently retired. Both Officer Lombardi and police dog Gunner were given plaques from the Board. PUBLIC HEARING - Mayor Wray opened the public hearing related to requiring a new certificate of occupancy for one and two family homes (Notice attached). Morris Alter said that the law creates too much of a financial burden on the residents and should be repealed. Motion was made by Trustee Stupel, seconded by Trustee Handelman to close the public hearing. Motion passed 5-0. PUBLIC HEARING - Mayor Wray simultaneously opened three public hearings related to parking and traffic in the Webber Park section of the Village. (Notices attached). There were no public comments. Mayor Wray said that he received an e-mail from Kevin Wilson and entered it into the record (attached). Motion was made by Deputy Lobato-Church, seconded by Trustee Campbell to close all three public hearings. Motion passed 5-0. �PLANNING BOARD CONSULTANT - The Board reviewed a proposal from Planning & Development Advisors to serve as the Planning Board and Lighthouse Landing consultant. Mayor Wray requested that this item be on the next Board meeting agenda. LIBRARY ROOF PROPOSAL - Fiona Hodgson and Library Director, Maureen Petry made a request to the Board to support a new roof for the Warner Library. The existing roof has leaks and is in need of repair. The Village of Sleepy Hollow does not own the Warner Library, but is partially responsible for the maintenance of the building through an agreement with Tarrytown. Tarrytown would also have to approve the project. Trustee Campbell felt that the request was too short notice and that there isn't enough information to make a decision. Plans for the project have not been completed, but the estimated cost could be as high as $350,000, which would be borrowed by Tarrytown and would mean an estimated $ 10,000-$ 15,000 added to Sleepy Hollow's share of the library's annual operating budget. Grants are being explored. Discussion ensued. Mayor Wray requested that this item be on the next Board meeting agenda. RETAINER AGREEMENT FOR LABOR ATTORNEY - The Board reviewed a retainer agreement with Lamb and Barnosky for labor council. Mayor Wray requested that this item be on the next Board meeting agenda. RETAINER AGREEMENT FOR VILLAGE ATTORNEY - The Board reviewed a retainer agreement with Village Attorney, Janet Gandolfo. Mayor Wray requested that this item be on the next Board meeting agenda. MEETING SCHEDULE - The Board discussed possible changes to the Board meeting schedule during the month of August. No decisions were made. At 8:30 p.m. the meeting was adjourned. Respectfully submitted, A : Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-07-01_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/7efdf93d9743afc070ecc0996978d722.pdf 4b91e0619166208c141255d8a8aca440 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, June 24, 2014 at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Evelyn Stupel Bruce Campbell Glenn Rosenbloom Karin Wompa Dorothy Handelman Trustees Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Rich Gross, General Foreman Greg Camp, Police Chief Janet Gandolfo, Village Attorney At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for the passing of Richard Rockefeller and Robert Joseph. Recognition of Police Dog Gunner. The Board passed a symbolic resolution promoting police dog to Gunner to the rank of Sergeant. Gunner and his handler, Officer Vincent Lombardi, will be retiring at the end of the month. Gunner and Officer Lombardi were on hand and were recognized for their years of service to the Village. Public Hearings: Four public hearings to amend the code were opened simultaneously. Mr. Giaccio read the public hearing notices (attached). Michelle Gonzalez said that she was both a realtor and a resident and feels that the certificate of occupancy law is flawed and should be either repealed or amended. Specifically she says that old C.O.'s should be honored. Barbara Carr believes the certificate of occupancy law should remain for safety reasons and because it protected her when she purchased her home. Ms. Carr said that parking is at a premium in Webber Park and that snow zones should be on one side only and that pdrkiny o n R j c g A v s N u 6 shou!D Not B€2 s s v s r G l y rcstnctGcj • Chris Cawley is also both a realtor and a resident and feels that the certificate of occupancy law needs to change. He said that it has caused financial hardship to residents trying to sell their home. Debbie Bonner commented on stop signs along New Broadway. She said that the existing stop sign was randomly placed and that additional signs stops would help reduce speed. Ms. Bonner commented on the parking issue on Rice Street and said that better signage for the snow zones is needed. �Josephine Galgano said that stop signs in certain areas should be considered. She said that Rice Street should have no parking at the corner, but that the proposed length is too long. Ms. Galgano suggests speed bumps be installed to slow traffic. David Bedell said that the temporary no parking on Rice Street was done because the parked cars were causing a safety hazard especially because there are no sidewalks for pedestrians. Streets going east and west have a difficult line of sight. The school bus drop off creates a dangerous condition for children crossing the street and recommended installing sidewalks on Rice Avenue. Morris Alter said that the certificate of occupancy law discourages the transfer of property and should be repealed. Amanda Linhart said that she is an architect and feels that the certificate of occupancy law should be modified. She says that previous C.O.'s should be honored. She agrees that all open permits must be closed before a property is sold. Ms. Linhart feels that there could be liability if the Village issues a CO in error. Mark Pinnis recommends a stop sign at the corner of Rice and New Broadway, but says that no other signs should be added. Mr. Dennis noted that there are currently no stop signs on streets going into New Broadway. Barbara Carr said that the Village should consider yield signs on streets going into New Broadway. Josephine Galgano recommended that the Board take a tour of Webber Park to see the current conditions. Michelle Gonzalez asked if there could be permit parking in Webber Park because some people park there and walk to the train. Mayor Wray said that this would require an act of legislation by the State. Mark Pinnis asked if there was a way to stop people from cutting across Pine Street from Route 448. Discussion ensued. All four public hearings were adjourned to next week. Approval of Warrants: A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Handelman to approve warrant 14JUN24 in the amount of $577,064.02. Motion carried 5-0. (Stupel was not present in the room) Mayor's Announcements: The Sleepy Hollow Sprint Triathlon will be held this Sunday, Residents are encouraged to support the athletes. �Approval of Minutes: A motion was made by Trustee Wompa, seconded by Deputy Mayor Lobato-Church to approve the June 10, 2014 and the June 17, 2014 minutes. Motion carried 6-0. Mayor's Announcements: Mayor Wray said that three resolutions would be added to the agenda. One to approve a parade request, one to hire seasonal staff and one to award the bid for the lighthouse Fresnel lens. Administrator's Report: See attached Public Comments: - None Resolutions: - See attached New Business: Trustee Wompa reported that Lynne Ward of National Resources donated a check to pay for a new bike rack in the downtown. Old Business: Trustee Campbell asked for an update on Route 9 Stripping. Mr. Giaccio said that an e-mail was sent to the New York State Department of Transportation explaining that the Village Board did not feel it had the expertise to make a recommendation, but requested a design that provides the most safety for pedestrians, cyclists and vehicles. Trustee Rosenbloom asked for an update on the EMS study. Mr. Giaccio said that he would contact the consultant to get an estimated completion date. Public Comments: None At 8:30pm, on a motion made by Trustee Wompa and seconded by Trustee Stupel and carried unanimously, the meeting was adjourned. Respectfully Submitted, OitfewiAnthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-06-26 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/61d8ae4e6ebf2640baab2a6a9a876027.pdf 931c541735b566de48f7164e3feb8c7b PDF Text Text Meeting Date: 06/24/2014 Resolution #: 06/92/2014 Resolution of the Board of Trustees Authorizing Block Party Be It Resolved that the Board of Trustees hereby authorizes a block party on Kelbourne Avenue on Saturday, June 28, 2014 from 5:00-9:00pm; and Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants for the block party. Moved:Trustee Stupel Seconded:Trustee CampbellVote:6-0 �Meeting Date: 06/24/2014 Resolution #: 06/93/2014 Resolution of the Board of Trustees Authorizing Fundraising Event Be It Resolved thatthe Board of Trustees hereby authorizes a fundraiser event entitled “Go Fight Cure” to be held at Devries Park on August 3, 2014 from 12:00-3:00pm. Moved:Trustee Rosenbloom Seconded:Trustee HandelmanVote:6-0 �Meeting Date: 06/24/2014 Resolution #: 06/94 /2014 Resolution of the Board of Trustees of the Village of Sleepy Authorizing Fundraiser Car Wash Be It Resolved thatthe Board of Trustees hereby authorizes a fundraiser car wash to be held at the Rock of Salvation Church from 9:00am-4:00pm on Saturday, June 28, 2014; and Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants for this car wash. Moved:Trustee Wompa Seconded:Trustee CampbellVote: 6-0 �Meeting Date: 06/24/2014 Resolution #: 06/95/2014 Resolution of the Board of Trustees of the Village of Sleepy Authorizing Fourth of July Parade Be It Resolved thatthe Board of Trustees hereby authorizes a Fourth of July parade beginning on Bellwood Avenue and Highland Avenue on Friday, July 4, 2014 starting at 10:00am (rain date July 5); and Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants for this parade. Moved: Trustee Handelman Seconded:Trustee RosenbloomVote:6-0 �Meeting Date: Resolution#: 06/24/2014 06/96 /2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to Execute Contract with SPCA for Fiscal Year 2014-2015 Be It Resolved that the Mayor is herein authorized to execute the attached Agreement between the Village of Sleepy Hollow and SPCA of Westchester, Inc. for the Fiscal Year 2014-2015 at an annual cost of $3,360.00 which remains the same as last year. Moved:Trustee CampbellSeconded:Trustee HandelmanVote:6-0 �Meeting Date: 6/24/2014 Resolution #:6/97/2014 Resolution of theBoard of Trustees of the Village of Sleepy Hollow Approving the Action of the Fire Wardens Be it resolved that the Board of Trustees approves the action of the Fire wardens in accepting Andrew Hofgartner as a new member of Pocantico Hook and Ladder Co. No. 1; and Be it further resolved that the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved:Trustee WompaSecond:Trustee StupelVote:6-0 �Meeting Date: 06/24/2014 Resolution #:06/100/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal Parks Attendants WHEREAS, a need for seasonal Parks Security Staff are necessary; and WHEREAS, in order to maintain safety of visitors and to staff the Kingsland Point Park booth, these positions should be filled as quickly as possible; and WHEREAS ShavorHennegan, Nadine Attaway, Jermaine Garrant, Jonathan McRae and Emely Nova (returning employee) submitted applications after the village’s advertisement, and WHEREAS, the Chief of Police has recommended thatShavorHennegan, Nadine Attaway, Jermaine Garrant, Jonathan McRae and Emely Nova, be hired on a seasonal basis to fill these positions for up to four months. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that ShavorHennegan, Nadine Attaway, JermaineGarrant, Jonathan McRae and Emely Nova be hired on a seasonal basis to work as seasonal Parks Security Staff and to staff the Kingsland Point Park booth for the Village of Sleepy Hollow at a salary rate of $12.00 per hour, effective June 24, 2014 under the direct supervision of the Police Chief. Moved:Trustee RosenbloomSeconded:Trustee WompaVote:6-0 �Meeting Date: 06/24/2014 Resolution #: 06/99/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Award of Contract for a Reproduction 4th Order Fresnel Lens for the Lighthouse to Artworks Florida WHEREAS, the Village is desirous of reinstalling a 4th Order Fresnel lens in the Lighthouse for purposes of authenticity and education. The original lens was removed from the Lighthouse when it was decommissioned, presumably by the U.S. Coast Guard, and the Coast Guard have advised that they have no records to indicate where it is; and WHEREAS, the Board of Trustees on May 27, 2014 authorized the Village Administrator to bid the fabrication and installation in the lighthouse of a reproduction rotating 4th Order Fresnel lens, a reproduction rotating pedestal, lamp housing and lamp; and WHEREAS, a Request for Proposals (RFP) was advertised on the Village of Sleepy Hollow’s website as well as in the Journal News; and WHEREAS, one proposal was received in response to the RFP, from Artworks Florida with a cost of $34,500 which cost includes delivery and installation; and WHEREAS, the Village Administrator has checked the references provided by Artworks Florida, all of which are satisfactory. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow authorizes the award of a contract to Artworks Florida of 1509 Chapman Oak Court, Kissimmee FL 34747 for the fabrication and installation of a 4th order rotating Fresnel lens, 4th order rotating pedestal and gear motor assembly, LED lamp, reproduction lamp housing and adjustable light shield in the amount of $34,500. BE IT FURTHER RESOLVED that the Village Administrator is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-06-24_RES-92-100 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text