2 25 40 https://sleepyhollow.localarchives.org/files/original/8845eac07d799ac94402484720f7b10e.pdf 7bafc191c8e51103575ed30e8b3cab77 PDF Text Text Meeting Date: 06/10/2014 Resolution #: 06/74/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Authorize New Phone System WHEREAS, the Village Treasurer has reviewed several proposals for a new Village phone system; and WHEREAS, Cablevision Lightpath offers the best terms and prices of all the providers; and WHEREAS, the Treasurer has recommended the Village enter into an agreement with Cablevision Lightpath; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees hereby approves the delegation of the Village Treasurer and Mayor as parties jointly and severally, who are designated and granted authority to act on behalf of the Village of Sleepy Hollow for any and all matters contemplated by the parties agreement, including but not limited to access to the account, ability to purchase equipment, add lines of service, cancel service, and make chances to the account; and BE IT FURTHER RESOLVED, the Board of Trustees hereby authorizes the Treasurer to execute the attached agreement. Moved: Trustee Wompa Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 06/10/2014 Resolution #: 06/75/2014 RESOLUTION TO SCHEDULE PUBLIC HEARING REGARDING THE RESTRICTION OF PARKING ON THE NORTHERLY SIDE OF RICE AVENUE BETWEEN GORDON AVENUE AND NEW BROADWAY Whereas, the Board of Trustees is desirous of considering public opinion regarding the restriction of parking on the northerly side of Rice Avenue between Gordon Avenue and New Broadway; and Whereas, in order to restrict parking on any public street within the Village, the BOX must notice a public hearing to consider comments, Now, therefore, be it resolved the BOT hereby schedules a public hearing for June 24, 2014 at 7 pm at Village Hall to hear and consider comments to amend Village Code Section 400-28 (A) to add section (4) to restrict parking on Rice Avenue for a distance of approximately 105 feet westerly from the northwesterly corner of the intersection of New Broadway and Rice Avenue, as measured along the northerly side of Rice Avenue. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 06/10/2014 Resolution #: 06/76/2014 Resolution To Schedule Public Hearing Regarding Designation of Snow Zones in Webber Park Whereas, the Board of Trustees is desirous of considering public opinion regarding the designation of snow zones in Webber Park; and Whereas, a properly noticed public hearing is required in order to amend the Village Code within the Village; Now, therefore be it resolved, the BOT hereby schedules a public hearing for June 24, 2014 at 7 pm at Village Hall to hear and consider comments to amend Village Code Section 400-38-39 regarding the designation of snow zones for parking in Webber Park. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Wompa Vote: 6 0 �Meeting Date: 06/10/2014 Resolution #: 06/77/2014 Resolution of the Board of Trustees Authorizing Block Party Be It Resolved the Board of Trustees hereby authorizes a l^lerlin Avenue block party on June 21, 2014 from 3:00pm to 7:00pm ; and Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants for the block party. Moved: Trustee Handelman Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 06/10/2014 Resolution #: 06/78/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Oktoberfest Contract Whereas, the Board of Trustees is desirous of sponsoring Oktoberfest 2014 on September 27, 2014; and Whereas, several bands have been solicited for the purpose of performing at the event; and Whereas, Doubleshot has been recommended by the Recreation Committee to perform at the event; and Now, therefore, be it resolved the Board of Trustees authorizes the Mayor to execute the attached contract hiring Doubleshot to perform at Oktoberfest for the contract price of $1,800. Moved: Trustee Stupel Second: Trustee Handelman Vote: 6-0 �Meeting Date: 06/10/2014 Resolution #: 06/79/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application to the New York State Council on the Arts for A Multi-Cultural Celebration of the Arts Project WHEREAS, the Village of Sleepy Hollow recognizes the potential for gentrification from the redevelopment of the General Motors parcel that could displace the immigrants who are at the heart of Sleepy Hollow's identity, and wishes to meet this challenge proactively and direct the transformation to strengthen and maintain Sleepy Hollow's character and history; and WHEREAS, the Village has recognized an emerging artist population which it would like to encourage and support, and believes that a variety of art forms can be used to create a sense of place, celebrating the community in order to preserve the diversity and character that have defined the village for generations. The arts can also bring together the different demographic groups that live in Sleepy Hollow, fostering interaction and strengthening the sense of community identity as people come together to create and appreciate art that crosses the cultural divide; and WHEREAS, it is anticipated that an arts project will promote economic revitalization by creating jobs and vendor opportunities, reducing vacancies, and bringing audiences in from surrounding towns who will support local restaurants and businesses; and WHEREAS, the project will include nine months of participatory arts programs including small, accessible neighborhood performances, classes, exhibitions and workshops to engage the downtown community and expose them to arts they may never have encountered before. The art forms will include circus arts, modern dance, jazz and world music, literary arts and fine/visual art. The nine months will culminate'in a weekend-long festival, with performances held under a circus tent. The circus tent, a globally recognized icon that draws people of all ages, cultures and languages, will enhance the visibility of the arts festival, increasing public participation; and WHEREAS, the Village is partnering with multiple organizations for the project, including Jazz Forum Arts, Rivertown Artists Workshop, Westchester Circus Arts', the Hudson Valley Writers Center, Totemic 17, the Sleepy Hollow Downtown Revitalization Corporation, and the Sleepy Hollow Merchants Council; and �WHEREAS, the Arts, Culture and Heritage Projects Program offered by the New York State Council on the Arts, has been identified as a funding source appropriate for this art project. This grant program requires a 50% match, some of which may be in kind; and WHEREAS, this grant program requires the lead applicant to have a mission primarily related to arts, culture or heritage. Jazz Forum Arts will thus be the lead applicant on the grant application. WHEREAS, the Proposed Action is an Unlisted Action under the New York State Environmental Quality Review (SEQR) regulations; and WHEREAS, the Board of Trustees has reviewed the short form Environmental Assessment Form submitted by the Building Inspector; and WHEREAS, the Board of Trustees has determined the action will not result in any significant adverse impacts. N O W , THEREFORE, BE IT RESOLVED that the Village of Sleepy Hollow is hereby supporting an application for funds from the New York State Council on the Arts in accordance with the provisions of the Arts, Culture and Heritage Project Program, accessible via the 2014 New York State Consolidated Funding Application, in an amount not to exceed $40,000, to produce, market and stage a multicultural arts celebration. Moved: Trustee Wompa Seconded: Trustee Rosenbloom Vote: 6-0 �617.20 Appendix B Short Environmental Assessment Form Instructions for Completing Part 1 - Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fiilly respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part 1 - Project and Sponsor Information Name of Action or Project: Multicultural Arts Celebration Project Location (describe, and attach a location map): Sleepy Hollow, New York Brief Description of Proposed Action: Neighborhood performances of dance, music and storytelling. Music workshops with Latin percussion. A creative writing workshop. Weekly circus arts classes for children. Pop-up exhibitions of visual art. Culminating arts festival of five performances under a circus tent in Barnhart Park with dance, circus arts, bands and visual art. Name of Applicant or Sponsor: Telephone: 914 366-5100 Village of Sleepy Hollow E-Mail, agiaccio@sleepyhollow.com Address: 28 Beekman Avenue City/PO: State: Sleepy Hollow New York Zip Code: 10591 1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2. 2. Does the proposed action require a permit, approval or funding from any other governmental Agency? If Yes, list agency(s) name and permit or approval: 3. a. Total acreage of the site of the proposed action? b. Total acreage to be physically disturbed? c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? 4. Check all land uses that occur on, adjoining and near the proposed action. • Urban • Rural (non-agriculture) • Industrial • C o m m e r c i a l OForest OAgriculture • Aquatic acres acres acres •Residential (suburban) O O t h e r (specify): •Parkland Page 1 of 4 NO YES / NO YES / �5. Is the proposed action, a. A permitted use under the zoning regulations? NO YES / / b. Consistent with the adopted comprehensive plan? 6. Is the proposed action consistent with the predominant character of the existing built or natural landscape? NO 7. Is the site of the proposed action located in, or does it adjoin, a state listed Critical Environmental Area? If Yes, identify: NO 8. a. Will the proposed action result in a substantial increase in traffic above present levels? NO b. Are public transportation service(s) available at or near the site of the proposed action? / / 10. Will the proposed action connect to an existing public/private water supply? NO YES [71 If No, describe method for providing potable water: / 11. Will the proposed action connect to existing wastewater utilities? NO 13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain wetlands or other waterbodies regulated by a federal, state or local agency? YES / NO b. Is the proposed action located in an archeological sensitive area? YES / 9. Does the proposed action meet or exceed the state energy code requirements? If the proposed action will exceed requirements, describe design features and technologies: 12. a. Does the site contain a structure that is listed on either the State or National Register of Historic Places? YES / c. Are any pedestrian accommodations or bicycle routes available on or near site of the proposed action? If No, describe method for providing wastewater treatment: _ N/A YES YES / NO YES / E NO YES b. Would the proposed action physically alter, or encroach into, any existing wetland or waterbody? If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres: 14. Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: • shoreline • Forest • Agricultural/grasslands O Early mid-successional • Wetland • Urban 17] Suburban 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or Federal government as threatened or endangered? NO 16. Is the project site located in the 100 year flood plain? NO YES 17. Will the proposed action create storm water discharge, either from point or non-point sources? If Yes, a. Will storm water discharges flow to adjacent properties? Q NO | |YES NO YES b. Will storm water discharges be directed to established conveyance systems (runoff and storm drains)? If Yes, briefly describe: ^NO C]YES Page 1 of 4 YES / / / �18. Does the proposed action include constmction or other activities that result in the impoundment of water or other liquids (e.g. retention pond, waste lagoon, dam)? If Yes, explain purpose and size: NO 19. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste management facility? If Yes, describe: NO 20. Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or completed) for hazardous waste? If Yes, describe: NO YES / YES / YES / I AFFIRM THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE A p p l i c a n t / s p o n s o r n a m e : Village of Sleepy Hollow by Anthony Giaccio, Administrator D a t e : 06/14/2014 Signature: Part 2 - Impact Assessment. The Lead Agency is responsible for the completion of Part 2. Answer all of the following questions in Part 2 using the information contained in Part 1 and other materials submitted by the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by the concept "Have my responses been reasonable considering the scale and context of the proposed action?" No, or small impact may occur I. Will the proposed action create a material conflict with an adopted land use plan or zoning regulations? 2. Will the proposed action result in a change in the use or intensity of use of land? 3. Will the proposed action impair the character or quality of the existing community? 4. Will the proposed action have an impact on the environmental characteristics that caused the establishment of a Critical Environmental Area (CEA)? / 5. Will the proposed action result in an adverse change in the existing level of traffic or affect exi.sting infrastructure for mass transit, biking or walkway? / 6. Will the proposed action cause an increase in the use of energy and it fails to incorporate reasonably available energy conservation or renewable energy opportunities? / 7. Will the proposed action impact existing: a. public / private water supplies? / / / 8. Will the proposed action impair the character or quality of important historic, archaeological, architectural or aesthetic resources? / / / 9. Will the proposed action result in an adverse change to natural resources (e.g., wetlands, waterbodies, groundwater, air quality, flora and fauna)? / b. public / private wastewater treatment utilities? Page 1 of 4 Moderate to large impact may occur �No, or small impact may occur 10. Will the proposed action result in an increase in the potential for erosion, flooding or drainage problems? 11. Will the proposed action create a hazard to environmental resources or human health? Moderate to large impact may occur / / Part 3 - Determination of significance. The Lead Agency is responsible for the completion of Part 3. For every question in Part 2 that was answered "moderate to large impact may occur", or if there is a need to explain why a particular element of the proposed action may or will not result in a significant adverse environmental impact, please complete Part 3. Part 3 should, in sufficient detail, identify the impact, including any measures or design elements that have been included by the project sponsor to avoid or reduce unpacts. Part 3 should also explain how the lead agency determined that the impact may or will not be significant. Each potential impact should be assessed considering its setting, probability of occurring, duration, irreversibility, geographic scope and magnitude. Also consider the potential for short-term, long-term and cumulative impacts. / Check this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action may result in one or more potentially large or significant adverse impacts and an environmental impact statement is required. Check this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action will not result in any significant adverse environmental impacts. 06/10/14 Village of Sleepy Hollow, Board of Trustees Date Name of Lead Agency Village Administrator Anthony Giaccio Title of Responsible Officer Print or Type Name of Responsible Officer in Lead Agency Janet Gandolfo, Village Attorney X Signature of Responsible Officer in Lead Agency PRINT Signature of Preparer (if different from Responsible Officer) Page 1 of 4 �Meeting Date: 06/10/2014 Resolution #: 06/80/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application to the Department of Economic Development Division of Tourism for A Multi-Cultural Celebration of the Arts Project WHEREAS, the Village of Sleepy Hollow recognizes that the creation and marketing of a unique multi-cultural arts special event will bolster tourism and expand Sleepy Hollow's brand beyond Halloween, capitalizing on our cultural diversity to extend our tourist season beyond September and October, which are quite saturated; and WHEREAS, the Village has recognized an emerging artist population which it would like to encourage and support, and believes that a variety of art forms can be used to create a sense of place, celebrating the community in order to preserve the diversity and character that have defined the village for generations. The arts can also strengthen the sense of community identity as people of different demographic groups come together to create and appreciate art that crosses the cultural divide; and WHEREAS, it is anticipated that an arts project will promote economic revitalization by bringing in audiences who will support local restaurants and businesses, creating jobs and vendor opportunities, and reducing vacancies; and WHEREAS, the project will include nine months of small, accessible neighborhood performances, classes, exhibitions and workshops to engage the downtown community and expose them to arts they may never have encountered before. The art forms will include circus arts, modern dance, jazz and world music, the literary arts and fine/visual art. The nine months will culminate in a weekend-long festival, with performances held under a circus tent, a globally recognized and alluring icon that draws people of all ages, cultures and languages; and WHEREAS, a comprehensive marketing campaign will increase audiences from the tristate area as well as helping to build Sleepy Hollow's brand; and WHEREAS, the New York State Department of Economic Development's Market New York program, which is accessed via the 2014 New York State Consolidated Funding Application, has been identified as a funding source appropriate for this project; and �WHEREAS, this grant program requires a 25% match; and WHEREAS, the Proposed Action is an Unlisted Action under the New York State Environmental Quality Review (SEQR) regulations; and WHEREAS, the Board of Trustees has reviewed the short form Environmental Assessment Form submitted by the Building Inspector; and WHEREAS, the Board of Trustees has determined the action will not result in any significant adverse impacts. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an application for funds from the New York State Department of Economic Development in accordance with the provisions of Market New York in an amount not to exceed $45,000, and upon approval of said request to enter into and execute a project agreement with the Department of Economic Development for such financial assistance to produce, market and stage a multicultural arts celebration. BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Handelman Seconded: Trustee Campbell Vote: 6-0 �617.20 Appendix B Short Environmental Assessment Form Instructions for Completing Part 1 - Project Information. The applicant or project sponsor is responsible for the completion of P a r t 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part 1 - Project and Sponsor Information Name of Action or Project: Multicultural Arts Celebration Project Location (describe, and attach a location map): Sleepy Hollow, New York Brief Description of Proposed Action: Neighborhood performances of dance, music and storytelling. Music worl<shops with Latin percussion. A aeative writing workshop circus arts classes for children. Pop-up exhibitions of visual art. Culminating arts festival of five performances under a circus tent in Barnhart Park with dance, circus arts, bands and visual art. Name of Applicant or Sponsor: Weekly Telephone: 914 366-5100 Village of Sleepy Hollow E-Mail: agiaccio@sleepyhollow.com Address: 28 Beekman Avenue City/PO: State: Sleepy Hollow New York Zip Code: 10591 1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2. 2. Does the proposed action require a permit, approval or funding from any other governmental Agency? If Yes, list agency(s) name and permit or approval: NO YES / NO YES [a 3.a. Total acreage of the site of the proposed action? b. Total acreage to be physically disturbed? c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? 4. Check all land uses that occur on, adjoining and near the proposed action. • Urban • Rural (non-agriculture) • Industrial • Commercial •Forest •Agriculture • Aquatic acres acres acres • R e s i d e n t i a l (suburban) • O t h e r (specify): •Parkland Page 1 of 4 �5. Is the proposed action, a. A permitted use under the zoning regulations? NO YES / / b. Consistent with the adopted comprehensive plan? 6. Is the proposed action consistent with the predominant character of the existing built or natural landscape? NO 7. Is the site of the proposed action located in, or does it adjoin, a state listed Critical Environmental Area? If Yes, identify: NO 8. a. Will the proposed action result in a substantial increase in traffic above present levels? NO / NO 10. Will the proposed action connect to an existing public/private water supply? NO E YES / If No, describe method for providing potable water: E 11. Will the proposed action connect to existing wastewater utilities? NO 13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain wetlands or other waterbodies regulated by a federal, state or local agency? YES / 9. Does the proposed action meet or exceed the state energy code requirements? If the proposed action will exceed requirements, describe design features and technologies: b. Is the proposed action located in an archeological sensitive area? YES / c. Are any pedestrian accommodations or bicycle routes available on or near site of the proposed action? 12. a. Does the site contain a structure that is listed on either the State or National Register of Historic Places? YES / b. Are public transportation service(s) available at or near the site of the proposed action? If No, describe method for providing wastewater treatment: _ N/A YES YES / 2/ NO YES NO YES b. Would the proposed action physically alter, or encroach into, any existing wetland or waterbody? If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres: 14. Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: n Shoreline O Forest O Agricultural/grasslands O Early mid-successional • Wetland • Urban 0 Suburban 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or Federal government as threatened or endangered? NO 16. Is the project site located in the 100 year flood plain? NO 17. Will the proposed action create storm water discharge, either from point or non-point sources? If Yes. a. Will storm water discharges flow to adjacent properties? NO ]YES b. Will storm water discharges be directed to established conveyance systems (runoff and storm drains)? If Yes, briefly describe: Q NO | [YES Page 1 of 4 YES / ENO / YES YES �18. Does the proposed action include construction or other activities that result in the impoundment of water or other liquids (e.g. retention pond, waste lagoon, dam)? If Yes, explain purpose and size: NO 19. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste management facility? If Yes, describe: NO 20. Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or completed) for hazardous waste? If Yes, describe: NO YES / YES / YES / I AFFIRM THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE A p p l i c a n t / s p o n s o r name: Village of Sleepy Hollow by Anthony Giaccio, Administrator Date: 06/14/2014 Signature: Part 2 - Impact Assessment. The Lead Agency is responsible for the completion of Part 2. Answer all of the following questions in Part 2 using the information contained in Part I and other materials submitted by the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by the concept "Have my responses been reasonable considering the scale and context of the proposed action?" No, or small impact may occur I. Will the proposed action create a material conflict with an adopted land use plan or zoning regulations? 2. Will the proposed action result in a change in the use or intensity of use of land? 3. Will the proposed action impak the character or quality of the existing community? 4. Will the proposed action have an impact on the environmental characteristics that caused the establishment of a Critical Environmental Area (CEA)? / 5. Will the proposed action result in an adverse change in the existing level of traffic or affect existing infrastructure for mass transit, biking or walkway? / 6. Will the proposed action cause an increase in the use of energy and it fails to incorporate reasonably available energy conservation or renewable energy opportunities? /I 7. Will the proposed action impact existing: a. public / private water supplies? / / / 8. Will the proposed action impak the character or quality of important historic, archaeological, architectural or aesthetic resources? / / / 9. Will the proposed action result in an adverse change to natural resources (e.g., wetlands, waterbodies, groundwater, air quality, flora and fauna)? / b. public / private wastewater treatment utilities? Page 1 of 4 Moderate to large impact may occur �No, or small impact may occur 10. Will the proposed action result in an increase in the potential for erosion, flooding or drainage problems? 11. Will the proposed action create a hazard to environmental resources or human health? Moderate to large impact may occur / / Part 3 - Determination of significance. The Lead Agency Is responsible for the completion of Part 3. For every question in Part 2 that was answered "moderate to large impact may occur", or if there is a need to explain why a particular element of the proposed action may or will not result in a significant adverse environmental impact, please complete Part 3. Part 3 should, in sufficient detail, identify the impact, including any measures or design elements that have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency determined that the impact may or will not be significant. Each potential impact should be assessed considering its setting, probability of occurring, duration, irreversibility, geographic scope and magnitude. Also consider the potential for short-term, long-term and cumulative impacts. / Check this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action may result in one or more potentially large or significant adverse impacts and an environmental impact statement is required. Check this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action will not result in any significant adverse environmental impacts. Village of Sleepy Hollow, Board of Trustees 06/10/14 Name of Lead Agency Date Anthony Glaccio Village Administrator Print or Type Name of Responsible Officer in Lead Agency Title of Responsible Officer Janet Gandolfo, Village Attorney Signature of Responsible Officer in Lead Agency PRINT Signature of Preparer (if different from Responsible Officer) Page 1 of 4 �Meeting Date: 06/10/2014 Resolution #: 06/81/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow to approve Fireworks Display Whereas, tine Board of Trustees is desirous of displaying fireworks on July and Whereas, the Village of Sleepy Hollow has agreed to share the costs of the display with the Village of Tarrytown; and Whereas, both Villages have agreed that the company hired last year, Extravaganza, Fireworks performed very well for a reasonable price; and Whereas, the price for the display is the same as last year ($7,500 for each Village); and Whereas, Village Counsel has reviewed the contract and found same to be acceptable; Now, therefore, be it resolved the Board of Trustees authorizes the Mayor to execute the attached contract with Fireworks Extravaganza \.o display fireworks on July 4"^ (rain date July Moved: Trustee Stupel Seconded: Trustee Wompa Vote: 6-0 �M e e t i n g Date: 06/10/2014 Resolution #: 06/82/2014 Resolution of the Board of Trustees Awarding Bid for Sykes Park Playground Resurfacing Whereas, Proposals were solicited from qualified companies to re-surface the playground area at Sykes Park; and Whereas, The request for proposals were properly noticed; and Whereas, funds have been allocated in the capital budget for this project, and Whereas, Surface America of Williamsville, New York was the lowest bidder at a cost of $42,054.00 Now, therefore, be it resolved that the Board of Trustees hereby awards a bid to Surface America of Williamsville, New York to re-surface the playground area at Sykes Park at a total cost of $42,054.00 Moved: Trustee Rosenbloom Seconded: Trustee Handelman Vote: 6-0 �M e e t i n g Date: 06/10/2014 Resolution #: 06/83/2014 Resolution of the Board of Trustees Awarding Bid for Sykes Park Basketball Court Resurfacing Whereas, proposals were solicited from qualified companies to re-surface the basketball court at Sykes Park; and Whereas, the request for proposals were properly noticed; and Whereas, funds have been allocated in the capital budget for this project, and Whereas, Copeland Coating of Nassau, New York was the lowest bidder at a cost of $9,000.00 Now, therefore, be it resolved that the Board of Trustees hereby awards a bid to, Copeland Coating of Nassau, New York to re-surface the basketball court at Sykes Park at a total cost of $9,000.00 Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 6-0 �Meeting Date: 06/10/2014 Resolution #: 06/84/2014 RESOLUTION TO AUTHORIZE WEEKEND PARKING PASSES AT THE PHILIPSE MANOR TRAIN STATION PARKING LOT Whereas, the Board of Trustees is desirous of issuing weekend parking permits at the Philipse Manor Train Station parking lot for the Philipse Manor Beach Club lifeguards; and Whereas, the weekend parking permits would be available from Memorial Day to Labor Day at a total cost of $100.00, Be It Resolved, that the Board of Trustees hereby approves the sale of weekend parking permits at the Philipse Manor Train Station for the Philipse Manor Beach Club lifeguards parking lot from Memorial Day to Labor Day at a monthly cost of $100.00. Moved: Trustee Wompa Seconded: Trustee Handelman Vote: 6-0 �Meeting Date: 06/10/2014 Resolution #: 06/85/2014 RESOLUTION TO SCHEDULE PUBLIC HEARING REGARDING PLACEMENT OF STOP SIGNS ALONG NEW BROADWAY CORRIDOR Whereas, the Board of Trustees is desirous of considering public opinion regarding the placement of stop signs along the New Broadway corridor; and Whereas, a properly noticed public hearing is required in order to amend the Village Code to change, add, or remove stop signs within the Village, Now, therefore be it resolved the BOX hereby schedules a public hearing for June 24, 2014 at 7 pm at Village Hall to hear and consider comments to amend Village Code Section 400-5 regarding the placement and/or removal of stop signs at the intersections of New Broadway and Mahoney Place, Pine Close, Rice Avenue, Maple Street, Spruce Street, Gory Brook Road, Van Ripper Avenue, Tappan Avenue and Crane Avenue. Said public hearing will consider the placement and/or removal of stop signs at the aforementioned intersections facing one or more directions. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 06/10/2014 Resolution #: 06/86/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Calling For a Public Hearing to Amend Village Code, Section 450-74 (2) to Remove Single and Two Family Homes, Including Condominium Units and Individual Cooperative Units From Requirements of an updated Certificate of Occupancy Whereas, the Board of Trustees ("BOT") is desirous of receiving public input regarding the section of the Village Code which requires an updated certificate of occupancy be issued within 60 days of the transfer title to real property for all improved properties located within the Village; and Whereas, the BOT is particularly interested in hearing from the public regarding exempting single and two family homes, including individual condominiums and individual cooperatives from the requirements of the Code. Now, therefore, be it resolved, the BOT calls for a public hearing on the 24^ day of June, 2014 at 7:00 p.m. or as soon thereafter as possible, to hear and consider amending Village Code Section 450-74 (2) to exempt the aforementioned properties; and Be it further resolved, that the Village Clerk is directed to publish notice of said public hearing. Moved: Trustee Campbell Seconded: Deputy Lobato-Church Vote: 6-0 �Meeting Date: Resolution #: 06/10/2014 06/87/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memos; (see attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Captain in writing of this resolution. Moved: Deputy Mayor Lobato-Church Second: Trustee Rosenbloom Vote: 6-0 �Meeting Date: 06/10/2014 Resolution #: 06/88/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Confirm Mayor's Appointment in the Treasurer's Office Whereas, there is a need to liire a part-time Intermediate Clerk position in the Village Treasurer's Office to assist with daily operations and special projects, and Whereas, funds for this position are available in the 2014-2015 Treasurer's operating budget and, Now, therefore be it Resolved, that the Board of Trustees does hereby confirm the Mayor's appointment of Alissa Salerno of Dobbs Ferry, NY, to a part-time position, not to exceed 17.5 hours per week, effective June 16, 2014 at an hourly salary of $22.00. Said appointment is subject to a probationary period of twelve to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Be it further Resolved, said position will be under the general direction and supervision of the Village Treasurer. Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 6-0 �Meeting Date: 06/10/2014 Resolution #: 06/89/2014 Termination of Village Employee Be it Resolved, the Sleepy Hollow Board of Trustees terminates a Village employee's employment as June 5, 2014. Moved: Trustee Stupel Seconded: Deputy Mayor Lobato-Church Vote: 5-0-1 (abstained Trustee Handelman) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-06-10_RES-74-89 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/be35a564bc98c1617b510a2c68a04925.pdf b15825472afa6edd291255a946a0ed78 PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-05-06_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/fbb2b6c0438e528c00c258b79b43a9f2.pdf 04bde29da423d118be6688e9f23f5a38 PDF Text Text ������������ Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-04-29_WS_RES-04-47-52P Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f955b33a9a4b92106911104476d46599.pdf d3d697c4f7b04edfcbdc3c104a8822de PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-04-28_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ed0a4016ea35e0b46cf77b5639f4a511.pdf 1790d6faf64968ce993bc9f77a6cd704 PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-04-24_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4cc309717ca06212b44aaa66a78d53a8.pdf 74fae7017dfce4b3a6f7e03a5e4ddabe PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, April 22, 2014 at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Glenn Rosenbloom Karin Wompa Dorothy Handelman Trustees Evelyn Stupel (Absent) Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Rich Gross, General Foreman Greg Camp, Police Chief Janet Gandolfo, Village Attorney Sean McCarthy, Village Architect At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag. Youth Police Advisory Committee: Chief Camp introduced Molly Leavey, Randy Perez and Luisanna Villa as new members to the Police Youth Advisory Committee. Mayor Wray recognized the three individuals and thanked them for their service to the Village. Approval of Warrants: A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Rosenbloom to approve warrant 14APR22 in the amount of $381,860.23, Motion carried 5-0. Approval of Minutes: A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Campbell to approve the April 1, 2014 minutes. Motion carried 4-0-1 (Handelman Abstained). A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Rosenbloom to approve the April 7, 2014 minutes. Motion carried 5-0. Mayor's Announcements: Mayor Wray announced that there will be an Aqueduct Defense (1st Provisional Regiment) Memorial Service on Sunday, May 4, 2014 at the Sleepy Hollow Cemetery. �Administrator's Rep^ri-: The annual storm water management report will be given at the next Village Board meeting. The report is necessary to be in compliance with federal regulations. All of the first grade classes visited the Village's various departments on April 10 as part the School's annual "Trip Around the Community Day". Police, Fire, Recreation, Ambulance and Village Hall all participated. Officer Lombard! gave a police dog' demonstration. Thank you to the staff for making the day special for the children. The Village has received quotes for resurfacing both the playground and basketball court at Sykes Park. Recreation Supervisor, Robin Pell has been directed to get quotes on new basketball backboards, benches, tables and a storage container. The work should be completed by Memorial Day. Thank you to out-going ambulance captain Jay Brennan for his two years of service as captain. Two of his notable accomplishments were establishing a paid EMT program and making repairs to the ambulance corps building. The Village has a request from the Rock of Salvation Church to hold its annual Rock Da Block event. This item will be on the next work session agenda. The County's Mobile Passport unit will be set up in the Beekman Avenue Parking lot on May 8 from 3:00pm-7:00pm. The County has notified the Village that they will not make repairs to the Kingsland Point Park water line until mid-summer at the earliest. This means the Village will again have to install a temporary water line to the park. A reminder that the Sleepy Hollow Beautification Day will be held on May 10. Anyone interested in participating should call 914-366-5105. Thank you to Sandra Spiro who is putting together a flyer that will be sent through the schools. There will be an all day safety seminar for Village employees and volunteers on May 16, Topics to be covered include DPW and police safety, workplace violence and sexual harassment. Department Head Reports: Police Chief, Greg Camp gave a police report. Chief Camp reported on the youth advisor/ committee, police advisory committee and provided statistics on call volume. The Board had some questions. General Foreman, Rich Gross gave a DPW report. Mr. Gross discussed pot hole repairs, brush pick-up, ball field preparation, water to the parks, tree trimming, the planter in front of Village Hall, Ichabod's Landing Riverwalk repair and clean-up along Route 9. �Public Comments: Chuck Lankester is concerned about the bridge at Fremont Pond and flooding. Mr. Lankester requested that the DPW assist with the traffic island at the top of Fremont Road and to help dredge a portion of Fremont Pond. I^layor Wray responded. Mario Belanich asked about the safety officer and recommended that alternate side of the street parking be suspended on Good Friday and other holidays. Resolutions: - See attached Correspondence: The Mayor acknowledged receipt of a request from St. Teresa's Church to have a procession on May 11, 2014. Old Business: Trustee Wompa asked about the lien sale. Ms. DiGiacomo said that a notice will go into the paper next week and the lien sale will be in May. There was a discussion about the temporary water line to Kingsland Point Park and the County's assurance that a permanent repair will be completed mid-summer. New Business: Trustee Campbell asked about Sustainable Westchester and requested that this item be on the next work session agenda. Public Comments: Mario Belanich commented on the budget and recommended having furloughs. Announcement: Mayor Wray said that there will be budget work sessions on April 24 and April 29 both starting at 7:00pm. At 8:20, on a motion made by Trustee Campbell and seconded by Deputy Mayor Lobato-Church and carried unanimously, the meeting was adjourned. Respectfully Subngijtted, iM A Anthony Giaccio Village Administrator �Meeting Date: 04/22/2014 I Resolution #: 04/42/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Confirm Mayor's Appointment of Safety Officer Whereas, Village Clerk, Paula A. McCarthy Tompkins, has been assuming the responsibility of Safety Officer for several years, and Whereas, the Village's Insurance Company highly recommends appointing a Safety Officer to process, monitor and follow up on all workers' compensation cases, and maintain ongoing classes and seminars on safety matters, and Whereas, the Village has saved money in workers' compensation claims in the amount of tens of thousands in the past five years, due to its aggressive and well-trained approach to maintain a safe workplace; Now be it Resolved, that the Board of Trustees does hereby confirm the Mayor's appointment of Paula A. McCarthy Tompkins to the position of Safety Officer, and Be it further Resolved said Safety Officer serves without compensation; and Be it further Resolved, said position will be under the general direction and supervision of the Village Administrator. Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 5-0 �Meeting Date: 04/22/2014 I Resolution #: 04/43/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Fire Department Car Wash Fundraiser Whereas, Columbia Hose Co. No. 3 of the Sleepy Hollow Fire Department is requesting permission to host a car wash fundraiser in the parking lot across from Village Hall; and Whereas, the car washes will be held on May 17'^ June 21'^ July 12'^ July 26'^ August August 23''^, and September 20"" between the hours of 10:00 am to 3:00 pm and Whereas, the parking lot will still be available to the public for use. Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby grant permission for Columbia Hose Co. No. 3 to hold a car wash on the above listed dates between the hours of 10:00 am to 3:00 pm; and Be it further resolved that a copy of this resolution be forwarded to the Police and Fire Department. ) Moved: Trustee Wompa Second: Deputy Mayor Lobato-Church Vote: 5-0 �Meeting Date: 04/22/2014 I Resolution #: 04/44/2014 Resolution Seeking Permission to Dispose of Unserviceable Computer Equipment WHEREAS, the Police Department has accumulated an assortment of no longer serviceable computers, printers, monitors and air cards that are taking up valuable space within the Police Department and have no value; and WHEREAS, the Police Department seeks to appropriately dispose of this unusable equipment; NOW, THEREFORE, BE IT RESOLVED that the Village Board of the Village of Sleepy Hollow hereby grants permission to the Sleepy Hollow Police Department to dispose of the attached equipment; Brand IBM FUJITSU FUJITSU DELL DELL DELL OKI HP CANON VIEWSONIC SPRINT SPRINT SPRINT SPRINT SPRINT SPRINT SPRINT SPRINT IBM Selectric II Type Computer Computer Computer Computer Computer Computer Printer Monitor Scanner Monitor 3G Air Card 3G Air Card 3G Air Card 3G Air Card 3G Air Card 3G Air Card 3G Air Card 3G Air Card Typewriter Model # Think Center Lifebook T series Lifebook T series G X l l O (NYSPIN) Inspiron 8500 Inspiron 8500 Microline 186 7650 (NYSPIN) DR2080C VG910b AC595DORA AC595DORA AC595DORA AC595DORA AC595DORA AC595DORA AC595DORA AC595DORA 527054 Moved: Deputy Mayor Lobato-Church Serial # KCKW96N R8307960 ROOOOOOO J7V0601 28843479289 28843479288 AE61066103AO None CV303437 A32041701044 09604965294 09604965225 09604965251 09604965242 09604965200 09604999031 09604965885 09604965810 Village # 100028 57 37 Seconded: Trustee Rosenbloom Vote: 5-0 �Meeting Date: 04/22/2014 Resolution #: 04/45/2014 I Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Part-Time Intermediate Clerk Whereas, Mary Retry Gerlanc, by the attached letter dated April 21, 2014, and effective May 2, 2014 submitted her resignation letter from the Sleepy Hollow Building Department. Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and NOW, THEREFORE, BE IT RESOLVED, that the Village accepts the resignation of Mary Retry Gerlanc, by the attached letter dated April 21, 2014 and effective May 2, 2014, and finds that the termination/rehire policy of July 15, 2003 applies, and BE IT FURTHER RESOLVED, that a copy of the policy be forwarded to and a copy be placed in her personnel record with proof of service. ) Moved: Trustee Handelman Seconded: Trustee Campbell Vote: 5-0 �RECL-jvEO April 21,2014 ,, A P R 2 1 2014 BUILDING DEPT. VILLAGE OF SLEEF^Y HOLLOW „ Mr. Sean McCarthy Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Sean, I am resigning from my position as part-time intermediate clerk effective Mav 2014. ^ ' Thank you for the support and the opportunities afforded me. It has been a pleasure working with you and everyone at Village Hall. Sincerely, // / AldiAZiupoJa^ Mary P e ^ Gerlanc �I Meeting Date: 04/22/2014 Resolution #: 04/46/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Engineer to Solicit Bids for the Route 9 Streetscape Project Whereas, Jim Hahn Engineering has completed specifications for the Route 9 Streetscape Project; Whereas, A permit has been issued by the New York State Department of Transportation for this project; Whereas, Funds for this project have been allocated in the capital budget; Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes Jim Hahn Engineering to Solicit Bids for the Route 9 Streetscape Project Moved: Trustee Rosenbloom Second: Trustee Campbell Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-04-22_RES-04-42-46 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c9c83601ae01ca3127d878c4ed868996.pdf 6b1b9d49c109aef45752119494ae6ac4 PDF Text Text The Village of Sleepy Hollow annual organizational meeting took place on Monday April 7, 2014 at 7:00 p.m. in Village Hall, Sleepy Hollow, New York. Present: Kenneth G. Wray, Mayor Jennifer Lobato-Church, Deputy Mayor Karin Wompa Bruce Campbell Evelyn Stupel Glenn Rosenbloom, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sean E. McCarthy, Village Building Inspector Janet Gandolfo, Village Attorney Sara DiGiacomo, Village Treasurer Absent: Dorothy Handelman, Trustee At 7:00 p.m. Mayor Wray called the meeting to order with the Pledge of Allegiance. The inauguration of Trustee Wompa and Trustee Lobato-Church was performed by Mayor Wray. Newly elected Trustee Handelman was unable to attend. Agenda and Appointments - See attached. Mayors' Appointment of Work Groups - See attached. Operational and Procedural Resolutions - See attached Resolution Adopting Procurement Policy - see attached Resolution to Acknowledge Retirement of Registrar and Deputy Registrar & Appointing New Village Registrar - See attached At 7:28 pm, on a motion by Trustee Campbell, seconded by Deputy Mayor LobatoChurch the meeting was adjourned. Respectfully submitted, 7 ^ n Paula A. McCarthy Tompkins Village Clerk �Village of Sleepy Hollow Organizational Meeting Agenda and Appointments Monday, April 1, 2014 7:00 PM Parti 1. Organizational Meeting Called to Order Mayor Ken Wray 2. Pledge of Allegiance Mayor Ken Wray 3. Swearing in of Trustees Mayor Ken Wray 4. Official Newspapers/Publications Gannett Newspapers Hudson Independent Moved: Trustee Campbell 5. Seconded: Deputy Mayor Lobato-Church Official Depository of Funds Moved: Trustee Rosenbloom Vote: 5-0 TD Bank, J.P. Morgan Chase, Signature Bank, Mahopac National Bank, Webster Bank Seconded: Trustee Stupel Vote: 5-0 �Part II - 2014 1. Appointments: A. Acting Village Justice Alfred Farella, Esq. B. Village Historian Henry Steiner C. Police Surgeon Dr. Robert Raniolo D. Fire Inspector Sean E. McCarthy E. Village Engineer Dolph Rotfeld F. Village Prosecutor joy Joseph G. Village Prosecutor Anthony Mamo Moved: Trustee Worn pa Second: Trustee Stupel H. Mayor's Appointment of Deputy Mayor I. Board of Trustees Appointment of Registrar Vote: 5-0 Jennifer Lobato-Church Paula A. McCarthy Tompkins Moved: Deputy Mayor Lobato-Church Second: Trustee Rosenbloom Vote: 5-0 Part III - 2014 Mayors' Appointment of Work Groups: Safe Housing Tasl< Force: Evelyn Stupel, Sean McCarthy, Matthew Brenner, Janet Gandolfo and Ana Lopez Shared Services: Bruce Campbell, Glenn Rosenbloom, and Anthony Giaccio �Part IV - 2014 Year 2014-2015 Operational and Procedural Resolutions 1. Be it Resolved the Board of Trustees shall hold regular meetings on April 8 and April 22, 2014, at 7:00 PM; commencing May, 2014, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Work sessions during the ' month of April, 2014 shall be held on April 1 and April 15. All work sessions during the month of April, 2014 shall include budget discussions. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 5-0 2. Be it Resolved, upon the call of the Mayor, and resolution by the Board of Trustees an official Village meeting in order to conduct Village business, including an executive session, may be held during a work session. Moved: Trustee Stupel Seconded: Deputy Mayor Lobato-Church Vote: 5-0 3. Be it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session immediately thereafter. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Stupel Vote: 5-0 4. Be it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least twenty-four (24) hours in advance of the start of said meeting. Such notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Notice of said emergency meeting shall be posted on the Village website and the government channel as soon thereafter as possible after said meeting is scheduled. Moved: Trustee Campbell Seconded: Trustee Wompa Vote: 5-0 �5. Be it Resolved any member of any appointed Board, Committee, or Commission liaving a term of office, seat or position in excess of one (1) year wlio is absent from three (3) or more regularly scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees upon due notice and an opportunity for said board member to be heard. Removal shall be declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled session. Moved: Trustee Rosenbloom Seconded: Trustee Campbell Vote: 5-0 6. Be it Resolved in the event of the unavailability of the Village Justice and/or the Acting Village Justice to perform his/her duties, judicial coverage shall be requested first from the Village of Tarrytown. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 5-0 7. Be it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2014-2015 as prescribed by law. Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 5-0 8. Be it Resolved it shall be the responsibility of each Department Head to review and approve all bills and invoices for his/her department prior to submission for approval to the Village Treasurer. The Village Treasurer shall review and approve all bills and invoices, and if found correct, shall cause the bills and invoices to be presented on a warrant to the Board of Trustees for its approval at its next regular meeting, if possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile or electronic signature in those cases as authorized by the Mayor). Moved: Deputy Mayor Lobato-Church Seconded: Trustee Stupel Vote: 5-0 9. Be it Resolved notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. All such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Trustee Wompa Seconded: Deputy Mayor Lobato-Church Vote: 5-0 �10. Be it Resolved that Members of the Board of Trustees may participate in work sessions, board meeting, including executive sessions, telephonically in cases of ill health, acknowledged hardship or significant distance of travel. No more than two board members may participate telephonically at any one meeting. The Board member or members participating telephonically may cast a vote provided that all discussion and comments of the member or members participating telephonically can be heard by the public attending or listening to said meeting. No proxy may be granted or utilized in any vote and/or action of the Board of Trustees or individually by the Mayor or any Trustee. Moved: Trustee Stupel Seconded: Trustee Campbell Vote: 5-0 11. Be it Resolved, that for all Board Meetings and Work Sessions a tentative agenda shall be circulated among the Trustees within 24 hours following the preceding meeting. Trustees shall have 48 hours to comment on the agenda and, whenever possible Trustees' changes shall be honored. The revised tentative agenda shall be circulated to the Trustees as well as published on the Village website and otherwise made available to the public on the Friday preceding the meeting by 5:00 p.m. Agenda items shall be written with descriptive terms so that the notice of the agenda item shall be readily apparent in language understandable to the general public. Any supporting material for an agenda item, including minutes and warrants, shall be circulated to the Trustees on the Friday preceding the meeting. Resolutions prepared for voting must have been discussed at prior work sessions or executive sessions unless they are of an emergency nature. Moved: Trustee Rosenbloom Seconded: Trustee Wompa Vote: 5-0 12. Be it Resolved any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Trustee Wompa Seconded: Trustee Campbell Vote: 5-0 �13. Be it Resolved the Mayor and the Board of Trustees, in their ongoing effort to encourage opportunities for the public to comment on any and all matters related to the Village, designate a public comment section during each regularly scheduled official meeting. Comments shall be limited to three (3) minutes per speaker. The second public comment section shall be scheduled at the end of the meeting. Comments in both sections shall be limited to three (3) minutes per speaker. A speaker may speak a second time only once, for 3 minutes. All speakers shall be respectful and refrain from personal or collective attacks and defamation. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 5-0 14. Be it Resolved that the Mayor and the Board of Trustees allocate five (5) minutes per speaker at any public hearing held before the Board of Trustees, unless designated otherwise by a majority vote of the Board of Trustees prior to the commencement of the public hearing. Moved: Trustee Stupel Seconded: Trustee Wompa Vote: 5-0 15. Be it Resolved the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Stupel Vote: 5-0 16. Be it Resolved if the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee Campbell Seconded: Trustee Wompa Vote: 5-0 �17. Be it Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be it Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be it Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Trustee Wompa Seconded: Deputy Mayor Lobato-Church Vote: 5-0 18. Be it Resolved, the Mayor shall notify the Trustees of vacancies on Village Boards and committees, and shall solicit Trustee input on candidates to fill the vacancy and shall give serious consideration to any recommendations. Be it Further Resolved that, Mayoral or other appointments requiring Board of Trustees approval shall be circulated to the Trustees at least one week prior to the designated date of the Trustees' vote. Information to be circulated shall include the name of the appointee, a biographic sketch of the appointee, and information related to the position the appointee will hold. Moved: Trustee Rosenbloom Seconded: Trustee Campbell Vote: 5-0 �Meeting Date: 04/07/2014 Resolution No: 04/36/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Village Registrar Whereas, the Board of Trustees, hereby accepts the resignations of the Registrar, Filomena Faliacaro, and Deputy Registrar, Irene Amato, with thanks and gratitude for their many years of faithful service to the Village of Sleepy Hollow (VSH); and Whereas, the position of Registrar is an appointment of the Board of Trustees, pursuant to Public Health Law sec 4121, of the State of New York. Now, therefore, be it resolved, the Board of Trustees hereby appoints Paula A. McCarthy Tompkins to the position of Registrar for a two year term. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Rosenbloom Vote: 5-0 �Meeting Date: Resolution No: 04/07/2014 04/37/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Adopting Procurement Policy Whereas, Section 104-b of the General Municipal Law requires the governing body of every municipality to adopt a procurement policy for all goods and services which are not required by law to be publicly bid; and Whereas, comments have been solicited from Officers in the Village of Sleepy Hollow involved in the procurement process. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the attached procurement policy which is intended to apply to all goods and services not required by law to be publicly bid. Moved: Trustee Campbell Seconded: Deputy Mayor Lobato-Church Vote: 5-0 �April 7, 2 0 1 4 VILLAGE OF SLEEPY HOLLOW PURCHASE ORDER & PROCUREMENT POLICY VILLAGE OF SLEEPY HOLLOW PURCHASING POLICY Maintenance of an accurate expenditure system provides the Village with proper budgetary control. According to New York State Audit & Control municipalities must maintain an encumbrance system of accounting, thereby allowing administrators to know exactly how much of any given budget appropriation remains unexpended. Expenditures for goods and services are initiated by the creation of a purchase order (PO). This includes most village expenditures: purchasing of merchandise, bid items, contractual payments, and insurance. When a bid is accepted and goes to contract, a purchase order should be written. The same applies to insurance premiums. A Purchase Order must be obtained prior to incurring an expense. Below is the Village's P O procedure which must be followed: 1. The Department Head will fill out a purchase order request form before a purchase is completed for all aggregate purchases over $500.00. The purchase order request form will include the following information: • Budget appropriation code • Vendor number, vendor name and address • Description of merchandise - quantity, unit price, extended totals, final total and any other pertinent information • Department Head's signature • Trustee / Committee Chair signature • Village Treasurer signature • State or County contract # if applicable & pertinent information • Board Resolution if the purchase is a bided item The Department will use the purchase order request form to fill out the above information and submit to the Finance Department, If this is a new vendor the Department will be required to submit the following information to the Finance Department before a purchase order can be provided: • Vendor name, address • W-9 for vendors 2. The Department approved purchase order request form is submitted to the Finance Department for verification that there are funds remaining in the budget code and that the proper purchasing policies have been followed (see below such as quotes were obtained if the aggregate purchase was over $ 1 , 0 0 0 . 0 0 ) After all the required signatures are provided, a P O with a purchase order # will be submitted to the Department. 04 08 14 2014-2015 Procuremciii Policy 1 4/8/2014 �3. The Department will submit the purchase order number or a copy of the P O to the vendor with all the supporting documentation. The P O number must be written on the invoice when submitted for payment. 4. if the expenditure is over-budget, the purchase order request form is returned to the Department of origin. Departments must code the expenditures to the correct line and if over-budget then a budget line transfer is completed. A budget transfer form will be submitted indicating which appropriation line to transfer the budget amount from and to. 5. When a P O must be changed or adjusted, the Village Treasurer must increase or decrease the appropriate encumbrance. If the decision to cancel a P O is made, the Village Treasurer is notified on a timely basis so the budget can be adjusted accordingly. 6. When materials are received by the Department, the contents are verified against the packing slip; the receiving copies are marked "received," dated, initialed and then forwarded to the Finance Department along with the invoice, the purchase order request form and supporting documentation. 7. When all verification is in place, the invoice and documentation will be audited and entered on a warrant. The total warrant will be presented to the Board of Trustees for approval and the Mayor's signature. If a Board member takes exception to a particular claim, it will be noted at the Board Meeting. 8. The paid invoice will be filed numerically by check number in the Finance Department for the current fiscal year and then stored per records management standards. 9. Blanket POs may be used for repeat vendors. A P O is requested for a dollar amount that is expected to be used for any time during the fiscal year and the department can re-use the same PO until it is fully expended. The purchase order form must be attached to each voucher until the P O is used up. The final purchase order form will be submitted with the last invoice that fully receives the P O and will mark the P O as closed. NOTE: When reimbursable expenses are incurred by village personnel, it is important to remember that the village is tax exempt. There must be receipts for all reimbursed expenses other than mileage. 04 08 14 2014-2015 Procuremciii Policy 2 4/8/2014 �The following types of purchases are exempt from the purchase order requirements: 1. Employee personal services paid on a payroll. 2. Employee benefits required by law or authorized by a collective bargaining agreement or employment contract, as well as medical examination fees. 3. Employee expenses, such as conference expenses, mileage and other reimbursable expenses occurred in the performance of day-to-day duties. 4. Reasonable costs for prisoner meals. 5. Utility bills (Con Edison, NY Power Authority, monthly telephone charges). 6. Fuel and heating oil purchased under New York State Contract. 7. Postage and freight charges. 8. Reimbursement of petty cash funds. Payments to employees from petty cash shall be limited to $25.00. Any employee reimbursements in excess of $25.00 shall be paid on a claim voucher. 9. Debt service principal and interest payments. 10. Service contracts for legal and professional services. 11. Recurring monthly equipment lease and rental charges and annual service maintenance agreements. However, the initial acquisition of the equipment is subject to issuance of a purchase order. 12. Emergency or urgent purchases for which it is not possible to issue a purchase order beforehand. Under such circumstances, appropriate documentation and explanation will be attached. 13. Refuse and Organic Waste Disposal. Although purchase orders may not be required in these instances, it is still the responsibility of the Department Head to ensure that only those purchases of goods and services necessary to carry out the mission and functions of the Village are made, and that the best possible price is obtained. 04 08 14 2014-2015 Procuremciii Policy 3 4/8/2014 �VILLAGE OF SLEEPY HOLLOW PROCUREMENT POLICY Every prospective purchase of goods or sen/ices shall be evaluated to determine the applicability of GML, Section 103. Every village officer, board member, department head or other personnel with the requisite purchasing authority (hereinafter Purchaser) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year This estimate shall include the canvass of other village departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity, which will be maintained by the Purchaser • All aggregate purchases of supplies or equipment which will exceed $10,000 in the fiscal year, or any public works contracts over $20,000, shall be formally bid (competitive bidding) pursuant to GML, Section 103. • All estimated aggregate purchases of: • • Less than $10,000 but greater than $3,000 requires an oral request Purchaser for written quotes from at least 3 vendors. by • Less than $3,000 but greater than $1,000 requires an oral request Purchaser for written quotes from at least 2 vendors. by • Less than $1,000 is left to the discretion of the Department Head. All estimated public works contracts of: • Less than $20,000 but greater than $5,000 requires an oral request Purchaser for written quotes from at least 3 contractors. by • Less than $5,000 but greater than $1,000 requires an oral request Purchaser for written quotes from at least 2 contractors. by • Less than $1,000 is left to the discretion of the Department Head. R E Q U E S T FOR P R O P O S A L S : A request for proposals and evaluation of proposals can consider price plus other factors like experience, availability, staffing and suitability for needs. The process involves making a request for proposals from various firms or professionals, and then evaluating the proposals received. Depending on the complexity of the situation, you may prepare the R F P in-house or you may need to obtain a consultant to help you prepare it. A well-planned solicitation effort is needed to identify a sufficient number of qualified firms. To locate qualified firms, you may advertise in trade journals, check listings of professionals, internet advertising, talk to other local governments, etc. Any written R F P shall describe the desired goods, quantity and the particulars of delivery. The Purchaser shall compile a list of all vendors from whom written quotes have been requested and the written quotes offered. 04 08 14 2014-2015 Procuremciii Policy 4 4/8/2014 �References to catalogs or price lists in appropriate cases may be substituted for obtaining verbal quotes. Also if quoted prices are below State or County Contracts price, no further quotes are required. All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract. Each purchaser will be responsible for obtaining and producing this documentation: • The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification providing reasons why it is in the best interest of the village and its taxpayers to make an award to other than the low bidder. If a bidder is not deemed responsible, facts supporting that judgment shall also be documented and filed with the record supporting the procurement. • A good faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. • Except when directed by the Village Board, no solicitation of written proposals or quotations shall be required under the following circumstances: o Purchases under State or County contracts o Acquisition of professional services** o Emergencies as determined by Village Board resolution o Sole source situations (for example patented or monopoly items) o Goods purchased from agencies for the blind or severely handicapped o Goods purchased from correctional facilities. **Generally professional services involve judgment and/or high degree of creativity. 0 4 08 14 2014-2015 P r o c u r e m c i i i Policy 5 specialized expertise, of professional 4/8/2014 �Exceptions to the Procurement Requirements For those items not subject to connpetitive bidding such as professional services, emergencies, purchases under State or County contracts or procurements from sole sources, documentation could include a memo to the files which details why the procurement is not subject to competitive bidding and include: • a description of the professional services • a description of the facts giving rise to the emergency and that they meet the statutory criteria • copies of state or county contracts • a description of sole source items and how such determinations were made • opinion of municipal attorney. P R O F E S S I O N A L S E R V I C E S : The procurement of professional services are not subject to the competitive bidding requirements as it is not considered a "purchase contract" or "contract for public work." Professional services involve a specialized skill, training and expertise, use of professional judgment or discretion, and/or a high degree of creativity. A n effective way to award contracts for professional services is to award them only after at least two professionals are contacted and asked to submit written proposals; such as architects, engineers, accountants, lawyers, underwriters, fiscal consultants and computer consultants. A s with any Village purchase, cost should also be considered in selecting the best provider. E M E R G E N C I E S : A n exception to the competitive requirement exists for emergency situations. There are three basic statutory criteria to be met in order to fall within this exception: 1) the situation arises out of an accident or unforeseen occurrence or condition; 2) public buildings, public property or the life, health, safety or property of the political subdivision's residents are affected; and 3) the situation requires immediate action which cannot await competitive bidding. Even when an emergency exists, the public interest dictates that purchases are made at the lowest possible costs, seeking competition by informal solicitation of quotes or otherwise, to the extent practicable under the circumstances, S T A T E A N D / O R C O U N T Y C O N T R A C T : Competitive bidding is not required for purchases made through New York State's Office of General Services contract program. This program affords the opportunity for the Village to purchase numerous items at the same prices and under the same terms and conditions as the State. This exemption is further extended to purchases made under County Contracts. In both cases, it is critical to ensure that the vendor is currently listed with the State or County. Even if a price can be obtained that is at or below the State or County specified contract price, this does not preclude compliance with the Village's Purchase Policy Guidelines. S O L E S O U R C E : Competitive bidding is not required under section 103 of the General Municipal Law in those limited situations when there is only one possible source from which to procure goods and services required in the public interest, such as in the case of certain patented goods or services or public utility services. 04 08 14 2014-2015 Procuremciii Policy 6 4/8/2014 �In making these determinations, the purchaser should document, among other things, the unique benefits of the patented item as compared to other items available in the marketplace; that no other item provides substantially equivalent or similar benefits; and that considering the benefits received, the cost of the item is reasonable. In addition that, as a matter of fact, there is no possibility of competition for the procurement of the goods. This policy shall be reviewed annually by the Village Board at its organizational meeting or as soon thereafter as is reasonably practicable. Payments Not Requiring Board of Trustees Audit and Approval In accordance with the exceptions provided by law, the following types of payments are not required to be submitted to the Board of Trustees for audit and approval: 1. Employee personal services paid on a payroll 2. Payment of employee benefits required by law or authorized by a collective bargaining agreement or employment contract 3. Payments due which are held by the Village Treasurer in a custodial or trust capacity for payroll purposes, such as remittance of payroll deductions 4. Interfund transfers and reimbursements made pursuant to the adopted budget. Prior to payment of unaudited bills, the Village Treasurer shall ensure that all such payments are sufficiently itemized, documented and approved. ^ADDENDUM TO PURCHASING POLICY 3/23/09 04 08 14 2014-2015 Procuremciii Policy 19 4/8/2014 �"Per Chapter 402 of the Laws of 2007 requires that municipalities, by January 1, 2009, amend their procurement policies required under N Y S General Municipal Law section 104(b) to include the names and titles of the individuals responsible for purchasing. The law also requires that this listing be updated annually" (NYS G F O A Newsletter Volume 29 #4). The following people are responsible for purchasing in the Village of Sleepy Hollow for their appropriate departments: Larry Cassidy Anthony Giaccio Richard Gross Richard D'Alessandro Patrick Haggerty Sara A. DiGiacomo Sean McCarthy Robin Pell Gregory Camp Paula A. McCarthy 04 08 14 2014-2015 Procuremciii Policy Court Clerk Village Administrator General Foreman/DPW Acting Captain Fire Chief Village Treasurer Building Inspector Recreation Supervisor Police Chief Village Clerk/Registrar Court Various DPW, Water, Sewer & Sanitation Ambulance Corp Fire Department Various Safety Inspection Recreation Police & Parking Clerk's Office 8 4/8/2014 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-04-07_RES-04-36-37 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/bffff82e189ba5fc193d4b63e42a61b2.pdf e58e85742ad3ae8cf7374612696d843c PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, April 1,2014 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Evelyn Stupel Karin Wompa Bruce Campbell Glenn Rosenbloom Susan MacFarlane Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Sean McCarthy, Village Architect Greg Camp, Police Chief Robin Pell, Recreation Supervisor Rich D'Allessandro, Ambulance Captain Mayor Wray called the work session to order at 7:00 p.m. G ^ N T WRITER PRESENTATION - Grant Writer Fiona Hodgson updated the Board on the Village's grant initiatives. Ms. Hodgson summarized the recently completed grant projects, gave a status report on current projects and outlined the new grant applications. AECOM LICENSE AGREEMENT RENEWAL- Michael Doherty, of AECOM made a request to the Village Board to renew a license agreement to use a portion of the Elm Street parking lot as a staging area for the Duracell clean-up project. Mayor Wray asked that this item be placed on the next Village Board meeting agenda. BUDGET PRESENTATIONS - Recreation Supervisor Robin Pell, Ambulance Captain, Rich D'Alessandro and Building Inspector, Sean McCarthy summarized their respective budget requests. The Board had many questions. ORGANIZATIONAL MEETING - The Village Board discussed the upcoming organizational meeting. HOURS OF OPERATION FOR CERTAIN BUSINESSESS - Each Village Board member gave their opinion on amending the code as it relates to the hours of operation for certain businesses. The Board closed the public hearing on this on February 18, 2014. A decision is required within 60 days of that date. The Village Board expects to vote on this item at the next Board meeting. �BUDGET MEETINGS SCHEDULE - Mayor Wray suggested that additional meetings be held to discuss the budget. The proposed meeting dates are April 17 and April 24, 2014. EXECUTIVE SESSION On a motion made by Trustee Stupel and seconded by Trustee Wompa and carried unanimously the Board moved to executive session. On a motion made by Trustee Wompa and seconded by Trustee Campbell and carried unanimously the Board moved out of executive session. At 10:00 p.m. the meeting was adjourned. Respectfully submitted, Anthony cio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-04-01_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/40d53c1c8f711fff9f812909daaa9a9a.pdf 26e044df5336e1a769dcea8d58f7574d PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 18, 2014 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Chureh Evelyn Stupel Karin Wompa Bruce Campbell Susan MacFarlane Glenn Rosenbloom Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Rich Gross, General Foreman Sean McCarthy, Village Architect Greg Camp, Police Chief Sara DiGiacomo, Village Treasurer Patrick Haggerty, Fire Chief Mayor Wray called the work session to order at 7:00 p.m. SPECIAL SESSION On a motion made by Trustee Wompa and seconded by Trustee Stupel and carried unanimously the Board moved to special session. Motion was made by Trustee MacFarlane, seconded by Trustee Wompa to confirm the Mayor's appointment of Sandra Spiro to the Planning Board. Motion passed 6-0. Mayor Wray swore Ms. Spiro in. Motion was made by Trustee MacFarlane, seconded by Trustee Campbell authorizing the Mayor to sign a New York State Department of Transportation permit for the Route 9 Streetscape Project. Motion passed 6-0. On a motion made by Trustee Wompa and seconded by Trustee Rosenbloom and carried unanimously the Board moved out of special session. AUDITOR'S REPORT - Chris Kopf from the auditing firm of O'Conner, Davies, Munns and Dobbins made a presentation on the Village's 2012/2013 auditor's report. Copies of the report were provided to the Village Board. There was a lengthy discussion with questions and answers. Mayor Wray thanked Ms. DiGiacomo for the work she has done to improve the Village's finances and bookkeeping. �LOCAL DEVELOPMENT CORPORATION - There was a short discussion about a proposal to establish a local development corporation (LDC). The Board decided to table the discussion until LDC attorney Justin Miller was present. LIBRARY AGREEMENT - Trustee Campbell started the discussion. There was a meeting with Tarrytown to discuss renewing the library agreement for five years. The agreement remains relatively unchanged. Library Director, Maureen Petry was on-hand to answer questions about the library. Mayor Wray thanked Ms. Petry for the job she is doing with the Warner Library. BUDGET PRESENTATIONS - The Board discussed the 2014/2015 operating budget. Mayor Wray started the discussion and asked Police Chief Camp to present his budget to the Board. Chief Greg Camp summarized his proposed budget to the Board. There was much discussion about overtime. Chief Camp provided the Board with an overtime summary. Chief Camp said that his overtime could be reduced if special events are eliminated. Chief Camp said that some of his overtime is mandated. Discussion ensued. General Forman, Rich Gross was asked to comment on his proposed budget. Much of his equipment is old and needs to be replaced. Mr. Gross would like to hire another full-time employee. Discussion ensued. Fire Chief, Patrick Haggerty submitted the fire department's proposed budget. Mr. Haggerty was asked many questions about mandated equipment and membership. There was also a discussion about the fire department's capital budget. EXECUTIVE SESSION On a motion made by Trustee Stupel and seconded by Trustee Campbell and carried unanimously the Board moved to executive session. On a motion made by Trustee Wompa seconded by Trustee Campbell and carried unanimously the Board moved out of executive session. At 9:30 p.m. the meeting was adjourned. Respectfully submitted, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-03-18_WS Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f7ae056d0e4d33624fe34b7fb449f4d9.pdf bf824d6e46916036aca6352fcdade233 PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow to Authorize Mayor to Sign Water Department Maintenance Contract Whereas, the Village of Sleepy Hollow is desirous of entering into the attached agreement with Corrpro Water Works to maintain a cathodic protection corrosion control system, and Whereas, the Village Administrator has reviewed said agreement and has approved it; and Now therefore be it resolved the Board of Trustees authorizes the Mayor to sign the attached agreement with Corrpro Water Works to maintain a cathodic protection control system. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Wompa Vote: 6-0 �Houston • Cleweland • Atlanta • Phoenix • Lm Angeles Waterworks Division 1055 West Smith Road Medina, OH 44256 • Calgaiy • Etimoiitm • Montreal Fax: (330) 723-6065 w'«wx-orrpro.corn Februarys, 2014 GROSS, RICHARD SLEEPY HOLLOW, VILLAGE OF WATER DEPARTMENT 28 BEEKMAN AVENUE SLEEPY HOLLOW, NY 10591 Reference: Cathodie Protection System Dear Customer: We have not heard from you regarding the service proposal we submitted on 1/2/14 which would provide for annual maintenance to the referenced cathodic protection corrosion control equipment. In order to expedite this matter, we are enclosing a copy of that agreement for your consideration. Upon approval you may either fax it to us at 330/723-6065 or mail it to the address indicated above. Included as well is a check list of additional services we provide. These services are not related to the operation of your cathodic protection equipment and, as you can see, pertain strictly to the tank itself Should you wish to subscribe to any of them, simply mark the sheet accordingly and submit it along with the maintenance agreement. Please bear in mind that the charges indicated are in addition to the annual maintenance fee. Since the cost of these services seems minimal when compared to the overall cost of your water storage tank investment, we hope you will give our proposal serious consideration. We ask that you please contact us (Toll-Free 1 -800/443-3516) should any questions arise. Very truly yours. Ellen Hutcheson Contracts Administrator Enclosure • iondan Tel: (330)725-6681 �ctsrrpra m A N N U A L SERVICE AGREEMENT WATER STORAGE TANK I CLARIFIER CATHODIC PROTECTION S Y S T E M ( S ) Customer: 2404623 Contract: 57516 SLEEPY HOLLOW, VILLAGE OF WATER DEPARTMENT 28 BEEKMAN AVENUE SLEEPY HOLLOW NY 10591 P.O. Box 7 2 1 Medina, OH 44256 Phone: 330.725.6681 Fax: 3 3 0 . 7 2 3 . 6 0 6 5 contractcenter@corrpro.com ATTN: GROSS, RICHARD Capacity Structure System No. Designation/Location Amount 17053 50,000 Reservoir Plan Total L u m p S u m For contract period 3/1/2014 through 2/28/2015 All service plans include one site visit per contract term to include 1 through 5. Additional plan services as noted 620.00 $620.00 below. 1. Tank-to-Water potential profile within tank to monitor and verify effectiveness of system on submerged surface of tank. 2. Electrical Measurements to test anode and reference cells. 3. Inspect, test, and clean rectifier, controls, meters, contacts, wiring and connections. Replace fuses as required. 4. Adjust system for optimum corrosion control on submerged metal surface of tank. 5. Submit report with all data obtained, evaluation of data, and recommendations for continued performance. Plan "A" Service Includes one annual inspection as Indicated including repair and/or replacement of anodes and rectifiers as required. Plan "B" Service Includes one annual inspection as indicated including repair and/or replacement of anodes as required. Plan "C" Service Includes only services listed in items 1 thru 5 above. P l a n " A A " Service: includes two inspections annually as indicated including spring installation and fall removal of anodes as well as repair and/or replacement of anodes and rectifiers as required. P l a n " B B " Service: includes two inspections annually as indicated including spring installation and fall removal of anodes as well as repair and/or replacement as required. P l a n " C O " Service: includes two inspections annually as indicated including spring installation and fall removal of anodes. Payment is due at the start of the contract period. Additional repairs or replacements of system components would be subject to the subscriber's approval. This agreement does not effect in any way the original warranty on the system{s) described above. Coirpro agrees to maintain General Liability Insurance and Workmen's Compensation Insurance during the annual service period. Client and Corrpro agree that neither party shall be responsible to the other party for incidental, consequential, indirect, punitive, or exemplary damages with respect to any claims, disputes, or other matters in question arising out of or relating to this Agreement or its termination, and Client and Corrpro herby waive such damage. Corrpro's total liability to Client shall not exceed the amount of compensation actually paid for the services, products, or materials giving rise to the claim. Client and Corrpro waive all rights against each other and any of their subcontractors, agents and employees for all loss or damage to property or its toss of use. Phone Number: Please I n c l u d e J o b Site C o n t a c t Person:_ SUBSCRIBER'S ACCEPTANCE C O R R P R O C O M P A N I E S , INC. Signature: Hutcheson, Ellen R Date: 2/3/2014 Printed N a m e / Title: Date;. Subscriber to mail one signed copy to C O R R P R O at the above address. �CORRPRO Waterworks ADDITIONAL WATER TANK SERVICES AGREEMENT SLEEPY HOLLOW, VILLAGE OF PO Box 721 Medina, OH 44256 WATER DEPARTMENT 28 BEEKMAN AVENUE SLEEPY HOLLOW, NY 10591 Phone : 330.725.6681 F a x ; 330.723.6065 contractcenter@corrpro.com ATTN: GROSS, RICHARD CUSTOMER NO: 2404623 CONTRACT NO: 57516 AMNUAL 1. FOUNDATION: OBSERVE FOR SETTLING, CRACKS AND DETERIORATION. 2. EXTERIOR TANK COATING: OBSERVE FOR COATING FAILURE, CORROSION AND LEAKS. 3. INTERIOR TANK COATING: OBSERVE AS ALLOWED FROM ACCESS HATCHES. 4. WATER LEVEL INDICATOR: CHECK OPERATIONAL CONDITION. 5. OVERFLOW PIPE: CHECK THE FLAP VALVE COVER AS ACCESSIBLE, OPERABLE AND SEALED. 6. ACCESS LADDER: CHECK FOR LOOSE BOLTS AND RUNGS. 7. FALL PROTECTION DEVICES: CHECK OPERATION. 8. ROOF: CHECK FOR HOLES. RUST, AND PONDING WATER LOW SPOTS. 9. AIR VENTS: CHECK SCREENS. SEALED EDGES AND SEAMS. 10. CATHODIC PROTECTION ANODES COVERS: CHECK FOR DETERIORATED GASKETS AND IMPROPER SEAL.(FOR TANKS NOT PRESENTLY COVERED BY A SERVICE AGREEMENT) 11. ROOF HATCH: CHECK LOCKS. HINGES AND GASKETS, 12. VISUAL WATER QUALITY: OBSERVE FOR FOREIGN MATTER AS DISCERNABLE FROM THE ROOF HATCH. 13. PHOTOGRAPH AREAS OF CONCERN. 14. WRITTEN RECOMMENDATIONS FOR CORRECTIVE ACTION IF REQUIRED. 15. OBSERVE TANK SITE SECURITY. CHECK FENCES, GATES AND ACCESS DOORS, ACCEPTED: ANNUAL COST $550.00 PER TANK PER YEAR YES NO * The service provided is an annual visual evaluation for the purpose of noting possible areas which may require further investigation or possible corrective action in accordance with AWWA recommended practices. It is limited to areas of the tank visible from access points such as ladders and catwalks. The work performed is not a structural evaluation nor does it take the place of a complete 3 - 5 year water tank inspection as recommended by AWWA standards. AVIATION LIGHT BULB REPLACEMENT (standard bulbs included) REPLACE ALL AVIATION LIGHT BULBS AT THE LISTED COST PER TANK FOR THE FIRST TWO BULBS AND $25.00 EACH ADDITIONAL BULB, REPLACEMENT COST $125.00 PER TANK PER YEAR ACCEPTED: YES_ NO "Price based on Max. bulb size, 116 watt medium screw base Traffic Signal Bulb (116 A21 TS) INTERIOR LIGHT BULB REPLACEMENT (standard bulbs included) REPLACE ALL INTERIOR LIGHT BULBS ACCORDING TO THE LISTED COST FOR THE FIRST FIVE BULBS AND $10,00 EACH ADDITIONAL BULB, REPLACEMENT COST $125.00 PER TANK PER YEAR ACCEPTED: "Price based on Max. bulb size, 150 watt medium screw base Rough Service Incandescent YES NO Bulb (150 A23 RS) SIGNATURE: TITLE: DATE: All additional work is accepted as an addendum to the cathodic protection service agreement in accordance with the terms and conditions as indicated on the contract. Prices are contingent upon all work being performed in one site visit in conjunction with the acceptance of the cathodic protection system service agreement. Upon acceptance, if there are additional tanks in the water system that do not have cathodic protection systems, they may also 6e added to the service agreement for Tank Review and Bulb Replacement Service. �Meeting Date: 02/25/2014 Resolution #: 02/24-A/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing a Member to the Environmental Advisory Committee Be It Resolved the Board of Trustees hereby confirms the Mayor's appointment of Bhavya Reddy of Sleepy Hollow, to the Environmental Advisory Committee for term of 3 years, said term to end on March 31, 2017. Moved: Trustee Rosenbloom Seconded: Trustee MacFarlane Vote: 6-0 Meeting Date: 02/25/2014 Resolution #: 02/25-8/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Members to the North Tarrytown Housing Authority Be It Resolved the Board of Trustees hereby confirms the Mayor's appointment of Sadie Steed Howell and Gail Alexander of Sleepy Hollow, to the North Tarrytown Housing Authority for a term of three (3) years, ending March 31, 2017; and Sandra Morales, Kay Grala and Susan Gardella for a term of five (5) years, said term to end on March 31, 2019. Moved: Trustee Rosenbloom Seconded: Trustee Macfarlane Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of Supplemental Agreement With the New York State Department of Transportation For the Broadway (Route 9) Streetscape Project WHEREAS, the Village of Sleepy Hollow was awarded $732,782 funding under Title 23 U.S. Code, as amended, by the New York State Department of Transportation under the Transportation Enhancements Program. The project, assigned PIN number 8780.27 and called Broadway (Route 9) Streetscape: Route 119 to Route 117 by the Department of Transportation, (the "Project") includes curbing, sidewalks, street trees, street lighting and signage on Broadway (Route 9) between Route 119 and Route 117; and WHEREAS, an Intermunicipal Agreement (II^IA) has been executed between the Villages of Tarrytown and Sleepy Hollow which calls for the sharing of certain costs, including the required match, on a pro rata basis; and WHEREAS, the funding under Title 23 U.S. Code, as amended, calls for the costs of the program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and the Village commits to pay 100% of the non-federal share of the cost of construction, construction inspection and construction supervision work for the Project or portions thereof, together with the Village of Tarrytown as specified in the IMA; and WHEREAS, $137,397 of the non-federal share of the cost of the Project has been allocated from State Marchiselli funds, leaving the Villages of Sleepy Hollow and Tarrytown with a required match of $45,799; and WHEREAS, Supplemental Agreement number 1 to D032283 has been prepared by the NYS Department of Transportation, amending the grant to cover only the construction, construction inspection and construction supervision phases of the project, and extending the contract end date to September 30, 2015; whereunder the Village of Sleepy Hollow is required to pay all construction, construction Inspection and construction supervision expenses up front and then apply to the Department of Transportation for reimbursement of the 80% Federal share, which will also trigger the reimbursement of the 15% Marchiselli share; and NOW, THEREFORE, BE IT RESOLVED that the Village of Sleepy Hollow hereby approves the above project; and recognizes that the Transportation Enhancement Program grant is a reimbursement grant requiring the Village of Sleepy Hollow to pay 100% of the federal and matching share of the cost of construction, construction inspection and construction supervision for the Project prior to submitting a request for reimbursement of 80% from the Department of Transportation, as appropriated from the �Village's capital budget under resolution number 11/139-C/2012 for bond resolution dated November 13, 2012; and BE IT FURTHER RESOLVED that in the event the full federal and non-federal share costs of the project exceed $915,978, the Board of Trustees of the Village of Sleepy Hollow shall convene as soon as possible to appropriate said excess amount upon notification by the Village of Sleepy Hollow thereof; and BE IT FURTHER RESOLVED that Kenneth Wray, the Mayor of the Village of Sleepy Hollow, is hereby authorized to execute this Supplemental Agreement with the New York State Department of Transportation, and all necessary Agreements, certifications or reimbursement requests for Federal Aid and/or applicable Marchiselli Aid on behalf of the Village of Sleepy Hollow with the New York State Department of Transportation in connection with the advancement, approval and administration of the Project; and BE IT FURTHER RESOLVED that, in addition to the Mayor, the following municipal titles: Village Administrator and Village Treasurer, are also hereby authorized to execute any necessary Agreements, certifications or reimbursement requests on behalf of the Village of Sleepy Hollow with the NYS Department of Transportation in connection with the advancement or approval of the Project; and BE IT FURTHER RESOLVED that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project; and BE IT FURTHER RESOLVED that this resolution shall take effect immediately. Moved: Trustee Campbell Seconded: Deputy Mayor Lobato-Church Vote: 6-0 STATE OF NEW YORK COUNTY OF WESTCHESTER I, Paula A. McCarthy, Clerk of the Village of Sleepy Hollow, New York, do hereby certify that I have compared the foregoing copy of this Resolution with the original on file in my office, and that the same is a true and correct transcript of said original Resolution and of the whole thereof, as duly adopted by the Board of Trustees at a meeting duly called and held at the Village Hall, 28 Beekman Avenue, on . ' - by the required and necessary vote of the members to approve the Resolution^ ^/"Sf ^ . M I L day of Seal of the Village of Sleepy Hollow, New York this 2014^^.. Clerk, Village of Sleepy Hollow �Meeting date: 02/25/2014 Resolution #: 02/26/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Increase in Salary for Finance Department Employee Whereas, Village employee Christopher Scelza has been employed by the Finance Department since May 2010, and Whereas, the job responsibilities for his position have increased since he was hired by the Village, including but not limited to assisting the Village Administrator with specials tasl<s; and Whereas, the Board of Trustees believes it would be fair and equitable to increase Christopher Scelza salary to be commensurate with his increased job duties; Now, Therefore, Be It Resolved the Board of Trustees hereby increases the annual base salary of Christopher Scelza to $45,000.00 as of March 10, 2014. Moved: Trustee Wompa Seconded: Trustee Rosenbloom Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow to Authorize Representation in the Matter of Manufacturers and Traders Trust Company vs. Shippv Realty Corporation eta! Whereas, the Village of Sleepy Hollow has been served with a Summons and Complaint in the matter of Manufacturers and Traders Trust Company v Shippv Realty Corporation ef a/filed in Supreme Court, Westchester County, Index No. 52042/2014; and Whereas, the BOT is desirous of ensuring the Village's interests are protected and defended in said matter; and Whereas, the Village submitted the claim to its insurance carrier. New York Municipal Insurance Reciprocal (NYMIR) to seek coverage pursuant to the Municipal Public Officials' Liability policy; and Whereas, because the complaint does not allege an error or omission on the part of the Village, and does not seek damages from the Village, the matter is not covered under said policy; Now, therefore, be it resolved the Board of Trustees hereby authorizes the Village Attorney to appear on behalf of the Village in the aforementioned matter pursuant to the retainer agreement between the Village and counsel which establishes the rate for litigation at $150/hour. Moved: Trustee Stupel Seconded: Trustee Wompa Vote: 6-0 �Resolution Of the Board of Trustees of the Village of Sleepy Hollow To Authorize Representation In The Matter of Manufacturers and Traders Trust Company v Biombo. Inc. eta! Whereas, the Village of Sleepy Hollow has been served with a Summons and Complaint in the matter of Manufacturers and Traders Trust Company v Biombo. Inc. ef a/filed in Supreme Court, Westchester County, Index No. 52034/2014; and Whereas, the BOT is desirous of ensuring the Village's interests are protected and defended in said matter; and Whereas, the Village submitted the claim to its insurance carrier. New York Municipal Insurance Reciprocal (NYMIR) to seek coverage pursuant to the Municipal Public Officials' Liability policy; and Whereas, because the complaint does not allege an error or omission on the part of the Village, and does not seek damages from the Village, the matter is not covered under said policy; Now, therefore, be it resolved the BOT hereby authorizes the Village Attorney to appear on behalf of the Village in the aforementioned matter pursuant to the retainer agreement between the Village and counsel which establishes the rate for litigation at $150/hour. Moved: Trustee Stupel Seconded: Trustee Wompa Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-02-25_RES-23-27B Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/301f7630fd58554307a5affa95731773.pdf e85a95201c10e7db03e124c140f078d2 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, February 2014 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Susan MacFarlane Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7:02 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for John Zoumboulis, owner of the Horseman Restaurant, John Downing, longtime resident of Sleepy Hollow and Lena Kocovic, former employee. Public Hearing: Public Hearing: Hours of Operations for Barber Shops and other similar Establishments in the Village: Mayor Wray opened the meeting to the public and evoked the 5 minute rule. The Village clerk read the notice aloud for the record. David Ortiz attorney for D'John's barber shop addressed the Mayor and the Board of Trustees on behalf of Mr. Fernandez, and stated that the barbershop has had a reputable reputation for the last 12 years; Mr. Fernandez himself, is a good man with 4 kids and lives locally. People do congregate in the area but there are other establishments nearby. Mr. Ortiz submitted a copy of a foil request regarding police calls to that location. Yana Fernandez, owner of D'Johns' barber shop, addressed the Mayor and the Board of Trustees (Mr. Ortiz translated) and stated that he has no problems with the law and he'd like to know why some people are so negative about his barber shop business. Jose Hidalgo of Sleepy Hollow addressed the Mayor and the Board of Trustees and stated that he disagrees that barber shops should have restricted hours of operations. There were no further comments at this time. On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Campbell the Public hearing was closed. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-02-25 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4eab3d88dec1d820c41a00038d48fa5d.pdf 7c263e81c1fc3d1baba6f9613cbe24aa PDF Text Text Meeting Date: Resolution #: 02/11/2014 02/21-A/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt Home Rule Request Whereas, the Board of Trustees (BOT) is desirous of addressing the limited parking condition in certain locations of the Village with high population density in close proximity to the Tarrytown Train Station; and WHEREAS, The Village of Sleepy Hollow Board of Trustee held a public hearing on January 21, 2014 at 7:00 p.m. to hear and consider comments regarding the implementation of permit parking for the following areas: Valley Street (south of College Avenue); Beekman Avenue (west of Hudson Street); and River Street; and WHEREAS, since the Village does not have the authority to enact such legislation by local law, the Village must request that the State act on the matter through the adoption of a Home Rule Request; and NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt a Home Rule Request asking the state legislature to adopt a bill permitting permit parking on Valley Street (south of College Avenue); Beekman Avenue (west of Hudson Street); and River Street. Move: Deputy Mayor Lobato-Church Vote: 6-0 Seconded: Trustee Rosenbloom �Meeting Date: 02/11/2014 Resolution #: 02/21-A/2014 RESOLUTION ADOPTING LOCAL LAW NO. 1 OF 2014 TO ADD A NO TURN ON RED RESTRICTION AT THE INTERSECTION OF HUDSON TERRACE AND ROUTE 9 Whereas, the Board of Trustees (BOT) held a public hearing on February 4, 2014 to hear and consider comments from the public regarding the restriction of right turns on red at the intersection of Hudson Terrace and Route 9; and Wiiereas, no member of the public spoke against the restriction; and Whereas, the BOT believes that it would be in the interests of public safety to prohibit right turns on red at the intersection NOW, THEREFORE BE IT RESOLVED the BOT hereby adopts Local Law No. 1 of 2014 to amend the Village Code Section 400 - 6 (c) to prohibit right turns on red at Hudson Terrace, at the intersection of Hudson Terrace and Route 9, for motor vehicles travelling in a westerly direction. Move: Trustee Campbell Second: Trustee MacFarlane Vote: 6-0 �Meeting Date: 02/11/2014 Resolution #: 02/21-A/2014 RESOLUTION ADOPTING LOCAL LAW NO. 2 OF 2014 TO ADD A NO TURN ON RED RESTRICTION AT THE INTERSECTION OF PHELPS WAY AND ROUTE 9 Whereas, the Board of Trustees (BOX) held a public hearing on February 4, 2014 to hear and consider comments from the public regarding the restriction of right turns on red at the intersection of Phelps Way and Route 9; and Whereas, no member of the public spoke against the restriction; and Whereas, the BOX believes that it would be in the interests of public safety to prohibit right turns on red at the intersection, NOW, THEREFORE BE IT RESOLVED the BOX hereby adopts Local Law No. 2 of 2014 to amend the Village Code Section 400 - 6 (c) to prohibit right turns on red at Phelps Way, at the intersection of Phelps Way and Route 9, for motor vehicles travelling in a easterly direction. Move: XrusteeWompa Second: Xrustee Rosenbloom Vote: 6-0 �Meeting Date: 02/11/2014 Resolution #: 02/21-A/2014 RESOLUTION ADOPTING LOCAL LAW NO. 3 OF 2014 TO AMEND THE VILLAGE ORDINANCE, ENTITLED ZONING, SECTION 450-66 B (1) Wiiereas, the Board of Trustees (BOT) held a public hearing on February 4, 2014 to hear and consider comments from the public regarding the requirement of site plan review for one and two-family residences by the Planning Board to be re-instated to the Village Code; and Wiiereas, the BOT has considered all of the comments, both written and oral, that were submitted at the Public Hearing; NOW, THEREFORE, be it resolved the BOT is desirous of amending the Village Code, Section 450-66 B (1) to delete the words "with the exception of detached singlefamily and two-family homes." Move: Trustee Wompa Second: Trustee Rosenbloom (See Minutes for additional motions) Vote: 4-3 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-02-11_RES-20-22 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f6a4c470cfbeddb6973e9b1677ba988d.pdf cc4f84b22fc8fa665d4daa089682d78d PDF Text Text Meeting Date: 01/28/2014 Resolution #: 01/09/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Schedule Grievance Day BE IT RESOLVED that the Assessor of the Village of Sleepy Hollow has prepared the Tentative Assessment Roll for the current year, and that said Assessment Roll will be filed with the Village Clerk at her office in the Municipal Building, 28 Beekman Avenue, Sleepy Hollow, New York on February 1, 2014, where it may be seen and examined by any persons at all times during business hours between 8:30 AM and 4:30 PM until the 18'^ day of February 2014 and that on such day in the Board Room, Municipal Building, 28 Beekman Avenue, in said Village, between the hours of 4 PM and 8 PM, the Board of Trustees of said Village, sitting as the Board of Assessment Review, will meet for the purpose of hearing complaints in relation thereto, on the application of any person considering himself aggrieved thereby. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 �Tax Grievance Day The Assessor of the Village of Sleepy Hollow has prepared the Tentative Assessment Roll for the current year, and said Assessment Roll will be filed with the Village Clerk at her office in the Municipal Building, 28 Beekman Avenue, Sleepy Hollow, New York on February 1, 2014, where it may be seen and examined by any persons at all times during business hours between 8:30 AM and 4:30 PM until the day of February 2014 and on such day in the Board Room, Municipal Building, 28 Beekman Avenue, in said Village, between the hours of 4 PM and 8 PM, the Board of Trustees of said Village, sitting as the Board of Assessment Review, will meet for the purpose of hearing complaints in relation thereto, on the application of any person considering himself aggrieved thereby. Paula A. McCarthy Tompkins Village Clerk Village of Sleepy Hollow �Meeting Date: Resolution #: 01/28/2014 01/10/2014 Resolution of tlie Board of Trustees of the Village of Sleepy Hollow Ratifying an Agreement BE IT RESOLVED, that the Village Board of the Village of Sleepy Hollow ratifies an agreement with an employee settling a disciplinary matter. Move: Trustee Stupel Second: Trustee Campbell Move: 6-0 �Meeting Date: 01/28/2014 Resolution #: 01/11/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Inter-Agency Agreement BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor of Sleepy Hollow to sign the attached Inter-agency Agreement with North East Westchester Special Recreation Inc. to provide therapeutic recreation for individuals with disabilities. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Wompa Vote: 6-0 �NORTH EAST WESTCHESTER SPECIAL RECREATION, INC. INTERAGENCY AGREEMENT This agreement made on the (1st.) day of (January), (2014 by and between North East Westchester Special Recreation Inc., a NFPC organized pursuant to laws of State of New York and the Town of Mount Pleasant, a municipal corporation of the State of New York, the Town of New Castle, a municipal corporation of the State of New York, the Town of Bedford, a municipal corporation of the State of New York, the Town of Somers, a municipal corporation of the State of New York, the Town of Lewisboro, a municipal corporation of the State of New York, the Town of North Castle, a municipal corporation of the State of New York, the Village-Town of Mount Kisco, a municipal corporation of the State of New York, the Village of Sleepy Hollow, a municipal corporation of the State of New York, the Village of Pleasantville, a municipal Corporation of the State of New York, The Town of North Salem, a municipal corporation of the State of New York, The Town of Pound Ridge, a municipal corporation of the State of New York, The Village of Briarcliff Manor, a municipal Corporation of the State of New York; shall enable said municipalities the opportunity to provide a collective program of Therapeutic Recreation services for individuals with disabilities through participation in (North East Westchester Special Recreation Inc.) Now, therefore, the parties hereto agree as follows: FIRST: The parties shall jointly operate a therapeutic recreation program for individuals with disabilities residing or domiciled within the corporation limits of their respective municipalities irrespective of age or degree of the disabling condition. SECOND: The program shall be funded through each municipality in accordance with a schedule of fees attached hereto and made part hereof establishing respective local shares which shall be in addition to any third party sources of funding. Additionally, the parties agree to help with fund raising events in support of North East Westchester Special Recreation Inc. Said local share shall be paid to North East Westchester Special Recreation in two installments; the first before the last day of February, and the second on the last day of July in any calendar year in which this agreement shall be operative. Page - 1 �THIRD: The substantive program policy shall be the joint responsibility of all the parties; but shall be carried out administratively by North East Westchester Special Recreation, Inc.; in the manner as any other programs for which said municipality would otherwise individually be responsible. Administrative services include, but are not limited to, accounting, payroll, legal, personnel, insurance, and risk management. In addition, the agency on behalf of the program, may apply and receive grants and other third party sources of revenue and may further enter into agreements on behalf of the program with other governmental agencies and non-profit organizations providing full or partial support of any program or activity to be provided hereunder. FOURTH: The Board of Directors, consisting of the Recreation Department Chief Administrator from each of the parties, shall have policy making power for the program and which shall further have the power to adopt rules, regulations and procedures for the governing of the program affairs in a manner consistent herewith. FIFTH: North East Westchester Special Recreation shall procure and maintain liability insurance at its own cost and expense relating to all activities sponsored by and performed by the program, which insurance shall protect the interest of the parties hereto as named insured. Members of the North East Board of Directors shall be indemnified should suit be brought against them. A copy of the insurance coverage is submitted herewith naming North East Westchester Special Recreation, Inc. as the insured party to the benefit of the individual municipality. SIXTH: The chief fiscal officer of North East Westchester Special Recreation shall be the Treasurer. SEVENTH: Programs shall be held throughout the participating municipalities, utilizing existing community facilities. EIGHTH: North East Westchester Special Recreation shall provide services for residents of participating communities and will accommodate non-resident participants in accordance with agency guidelines currently enforced. Page - 2 �NINTH: TENTH: This agreement shall be effective for the calendar year and upon further agreement of the parties, may be amended and/or extended from year to year thereafter. This Agreement may be executed by the separate signatures of the parties hereto on any number of counter part copies hereof, and each of said executed copies shall become effective when so executed by North East Westchester Special Recreation, Inc. and each particular municipality, and only after all of the municipalities to this Interagency Agreement have been signed, which would then bind all parties thereto. Each counter part signed copy shall be deemed an original, but all of which together shall constitute one instrument. IN WITNESS WHEREOF the parties hereto have executed this agreement as of the date appearing next to their signature below. NORTH EAST WESTCHESTER SPECIAL RECREATION INC. 1/1/13 Date By: Janet Riley Name Printed Title: Executive Director Municipality/Town/Village of: By; Date Name Printed Page - 3 Title �2014 MUNICIPAL MATCH CONTRIBUTIONS T3-Year Average) Per Capita Per Participant 2014 .4453372 153.53 2014 2014 Per Part Total Per TOTALS Capita Bedford 7,719.92 8,802.39 16,522.31 Briarcliff 3,503.47 3,735.90 7,239.36 Lewisboro 5,527.08 4,503.55 10,030.63 Mt. Kisco 4,843.93 10,542.39 15,386.33 Mt. Pleasant 11,993.38 9,211.80 21,205.18 New Castle 7,824.13 6,652.97 14,477.10 North Castle 5,273,24 1,228.24 6,501.48 Sleepy Hollow 4,395.48 1,688.83 6,084.31 North Salem 2,273.00 2,302.95 4,575.95 Pleasantville 3,125.82 4,145.31 7,271.13 Pound Ridge 2,273,00 4,401.19 6,674.19 Somers 9,100.02 9,928.27 19,028.29 67,852.47 67,143.79 134,996,26 Note all figures are carried out 6 decimal places. Page - 4 �N o r t h East W e s t c h e s t e r Special Recreation Participants 2014 �Meeting Date: 01/28/2014 Resolution #: 01/12/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Sleepy Hollow St. Patrick's Day Parade BE IT RESOLVED that the Mayor and Board of Trustees hereby allows the Sleepy Hollow St. Patrick's Parade Committee, Inc. to hold its Annual St. Patrick's Parade on March 16, 2014 beginning promptly at 1:30 p.m. on Main Street in Tarrytown, and ending on Beekman Avenue near Morse School, said parade to last about two hours. Moved: Trustee Rosenbloom Seconded: Trustee MacFarlane Vote: 6-0 �Sleepy Hollow St. Patrick's Parade Committee Inc. PO Box 823 Sleepy Hollow, NY 10591 Tom Kennedy (914) 693-0192 Alice Koraca (914) 631-4306 s|istDatrick(iiaol.coiii Dear Friends, January 2014 The Sleepy Hollow St. Patrick's Parade Committee is proud to announce that Paul Clarke will be the Grand Marshal of the 18"' annual parade t o j a k ^ l a c e on Sunday^Mjirch 16* 2014. Leading the parade with Paul will be his Aides, Josephine Galgano, s T S p y H o l l w T N Y T w Plains, NY, Peggy Lockwood, Cortlandt Manor, NY, John Malone, Sr., White Plains, NY, Bob McLoughlin, Dobbs Ferry, NY, Rodney "Cha Cha" Rodriquez, Sleepy Hollow, NY, Geri Winterroth, Irvington, NY and Patricia Chemka Speranza, Hastings-on-Hudson, NY. The 2014 parade will be dedicated to the United Irish Counties. We wish to extend an invitation to your organization to join us in marching in this year's parade. A response form is enclosed or you may respond via email to shstpatrick@aol.com. The installation of the Grand Marshal and the Aides will be at the Westchester Manor, 140 Saw Mill River Road, Hastings-on-Hudson on Friday, February 28, 2014 at 7:00PM where we hope you will join us for a wonderful evening of fun, food and music. Enclosed you will find 50/50 raffle tickets which will be drawn that evening. Parade day will begin with the 10:00 AM Mass at Transfiguration Church, 268 South Broadway, Tarrytown followed by a reception in the church hall. Everyone is invited. The parade formation will be on Main Street in Tarrytown with step-off promptly at 1:30 PM Following the parade there will be refreshments available at the Eagles' Hall. 322 North Broadway in Sleepy Hollow. Through the years many of you have encouraged and supported the parade, an event which has become an outstanding local tradition. We appreciate your continued enthusiasm and generosity and hope we can count on you again this year. The primary source of funding for the parade is the journal which will be distributed at the dinner and will be available at the reviewing stand on the day of the parade. A journal ad form is enclosed for your convenience or you may wish to consider sponsoring a band to help defray the ever mounting costs of the parade. If you have any questions or suggestions regarding the parade please do not hesitate to contact the Committee. With warmest regards, Thomas P. Kennedy Chairman Enclosure �Meeting Date: Resolution #: 01/28/2014 01/13/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt of Home Rule Request WHEREAS, the Board of Trustees of the Village of Sleepy Hollow adopted a resolution on April 11, 2011 supporting the concept of the adoption of state legislation to impose a room "occupancy tax" on persons occupying any hotel or motel for hire in the Villageand WHEREAS, the April 11, 2011 resolution supported such a room "occupancy tax" in all Villages in the Town of Greenburgh as well as the unincorporated portion of the Town of Greenburgh and the Village of Sleepy Hollow; and WHEREAS, the Board of Trustees adopted a second Home Rule Request on June 14, 2013 in response to proposed legislation to permit, at local option, the imposition of a room "occupancy tax" for hotels and motels in the Town of Greenburgh, the six Villages in the Town and the Village of Sleepy Hollow WHEREAS, the Village has been made aware that there is new Hotel Occupancy Tax legislation that will be coming to the floor of the Assembly (A01234A) and Senate (S5785) for consideration; and WHEREAS, the Village of Sleepy Hollow is supportive of the adoption of Hotel Occupancy Tax legislation entitled, "An Act to amend the tax law, in relation to authorizing the town of Greenburgh to adopt a local law to impose a hotel/motel occupancy tax for hotels not located in a village; authorizing specified villages in the towns of Greenburgh and Mount Pleasant to adopt local laws to impose a hotel/motel occupancy tax in such villages; and providing for the repeal of such provisions upon expiration thereof"; and WHEREAS, since the Village does not have the authority to enact such legislation by local law, the Village must request that the State act on the matter through the adoption of a Home Rule Request; and WHEREAS, the Home Rule Request states in the portion of the document marked "Explanation" the following: During these difficult economic times, municipalities need additional nonproperty tax sources of revenue to fund basic services to keep their communities safe and properly serviced. This legislation will assist the Town of Greenburgh and its Villages and the Village of Sleepy Hollow in the Town of Mount Pleasant to fund necessary services. After discussions with the hospitality industry the bill �has been revised to require that the municipality levying the tax set aside onesixth of the taxes collected to promote economic development and tourism within the respective municipality. This revenue will help promote economic development and tourism. NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt a Home Rule Request asking the state legislature to adopt Assembly Bill No. A1234A and Senate Bill No. S5785 entitled "An Act to amend the tax law, in relation to authorizing the Town of Greenburgh to adopt a local law to impose a hotel/motel occupancy tax for hotels not located in a Village; authorizing specified Villages in the Towns of Greenburgh and Mount Pleasant to adopt local laws to impose a hotel/motel occupancy tax in such Villages. Move: Trustee MacFarlane Second: Trustee Campbell Vote: 6-0 �Meeting Date: 01/28/2014 Resolution #: 01/14/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Administrator to Execute Agreement with CertaPro Painters Whereas, the Village of Sleepy Hollow operates, maintains and provides maintenance of Sleepy Hollow Fire Department Headquarters located at 28 Beekman Avenue; and Whereas, it has been determined that the firehouse apparatus bay floor ceiling requires a new paint job; and Whereas, quotes were solicited from three vendors per the Villages Procurement Policy; and Whereas, CertaPro Painters was identified as the lowest most responsible bidder; and Whereas, funding is available in the Fiscal Year 2013/2014 operating budget. Now, therefore, be it resolved that the Board of Trustees authorizes the Village Administrator to execute an agreement with CertaPro Pa//7ter5 of Jefferson Valley, NY in an amount not to exceed $3,000.00 incorporating the terms of the attached proposal and; Be it further resolved that the Village Administrator is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Campbell Second: Trustee Rosenbloom Vote: 6-0 �CmrtaPm ftrffftos' NTERIOR PROPOSAL Village of Sleepy Hollow Anthony Gtaccio 28 Beekman Ave Tarrytown*, NY 10591 Phone: 914-366-5100 Email: agiaccio@villageofsleepyhollow.org Independent Franchise Owner: EMBE Home Solutions, Inc. 135 East Main Street Jefferson Valley, NY 10535 Local #: (914) 245-2260 Fax: (914) 302-2306 Mitch: MBerllner@certapro.com 914-924-8768 Peter: PButtenwieser@certapro.com 917-566-9612 Anthony: AChillemi@certapro.com 914-260-3786 Shawn : SGallagher@certapro.com 914-330-5673 Ron: RSmilowitz@certapro.com 914-260-4232 David: DBrassman@certapro.com 203-223-2394 Hewerson: HMorais@certapro.com 914-494-3477 National Call Center: (800) 462-3782 License*: WC15781H04, PC3879, CT0678362 Job#: MB19AC00119 Date: 01/24/2014 Full Workers Compensation Coverage/$2,000,000 General Liability Insurance Special Notes: Preparation Scrape all loose and peeling paint/plaster off of ceiling. Prime all bare surfaces. Repatch (up to 3 coats) scraped areas. Prime new work Patch all Cracks, holes, and penetrations in ceiling. Apply two coats of paint to entire ceiling. Preparation Requested of Fire Department: All Trucks must be emptied from bay while painting is performed Payment Terms 1/3 Deposit, 2/3 Upon Completion GENERAL DESCRIPTION: QUESTIONABLE AREAS Include Ceilings Painting to: Fire Truck Bay ~~ Exclude Walls, Doors, Floors, All Not Mentioned PAINTING TO BE DONE Room Paint Brand, Finish, Resin, Color Fire Truck Bay jSherwIn Williams, Match, White Clean Up: Daily and upon completion. Notes/Misc: PRICING VALID FOR 30 DAYS FROM DATE OF PROPOSAL Coats Paint System Notes ^ Sherwin Williams ASK US ABOUT 0% FINANCING FOR 6 MONTHS - Paint now, Pay Later WE DONATE A PORTION OF ALL SALES TO THE LEUKEMIA AND LYMPHOMA SOCIETY All Labor, Paint, Materials: TOTAL Sales Tax GRAND TOTAL Signature of Authorized Franchise Representative: r^SDmONALCOATTiFin^ Date: $3,000.00 $3,000.00 220.59 $3,220.59 �additional work will be: (I/WE HAVE READ THE TERiWS STATED HEREIN, THEY HAVE EXPLAINED TO (ME/US) AND (I/WE) FIND THEM TO BE SATISFACTORY, AND HEREBY ACCEPT THEM. (I/WE) HAVE EXAMINED THE JOB STATED HEREIN, THEY HAVE SHOWN TO (ME/US) AND (I/WE) FIND THE JOB TO BE SATISFACTORY, AND HEREBY ACCEPT THE JOB AS COMPLETE. SIGNATURE SIGNATURE Date Date �Meeting Date: Resolution #: 01/28/2014 01/15/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING SETTLEMENT OF ACTION BY 182 VALLEY STREET LLC Whereas, the previous resolution passed by the Board of Trustees on 11/12/2013, settling the matter incorrectly stated the wrong numbers and the Board of Trustees' wishes to amend resolution #11/162/2013, and WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 182 Valley Street by owner 182 Valley Street LLC; and WHEREAS, the Village and the property owner have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index No 56166/2013; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a consent judgment settling this claim in all respects according to the following schedule: Tax Year Original Assessment Proposed Assessment Settlement 2013 $189,000 $137,350.00 BE IT FURTHER RESOLVED a previous resolution dated 11/12/2013, number 11/162/2013, is hereby rescinded. Move: Trustee Campbell Second: Trustee Stupel Vote: 6-0 �Meeting Date: 01/28/2014 Resolution #: 01/16/2014 RESOLUTION TO APPROVE CONSULTING CONTRACT FOR THE TAKING OF MINUTES TO PLANNING BOARD, ZONING BOARD AND ARCHITECTURAL REVIEW BOARD Whereas, the Board of Trustees is desirous of hiring a consultant to take minutes at the Planning Board, Zoning Board and Architectural Review Board each month, and Whereas, Mary Gerlanc is qualified to take such minutes; Now, therefore be it Resolved the Board of Trustees hereby authorizes the Mayor to execute a consultant agreement with Ms. Gerlanc to take minutes of said meetings for the sum of $250/meeting with a maximum of 3-4 meetings per month; and Be It further Resolved, taking minutes includes the transcription of minutes and submission to the respective Boards for final approval. Move: Trustee Wompa Second: Trustee Stupel Vote: 6-0 �Meeting Date: 01/28/2014 Resolution #: 01/17/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Assistant Building Inspector Whereas^ it is a goal of the Village of Sleepy Hollow to ensure the housing and building stock located within the Village is maintained in a safe and sound condition; and Whereas^ it is the intent of the Village of Sleepy Hollow to provide for the administration and enforcement of building and zoning codes, laws, ordinances, regulations and orders within the State of New York, including the New York State Uniform Fire Prevention and Building code, the Village zoning code and the Village safety and housing codes; and Whereas, there are approximately 2,000 properties located within the Village, many of which are commercial and multi-family residential dwellings; and Whereas, the Village of Sleepy Hollow has reviewed the best and most efficient manner In which to reach its goal to ensure that all buildings located within the community are maintained in a safe and sound condition and to accomplish its intent to provide for the orderly administration and enforcement of all building and zoning codes, law, ordinances, regulations and order; and Whereas, the Safe Housing Task Force interviewed several well qualified candidates for the position and highly recommends Mr. Joseph Angiello for the position of Assistant Building Inspector. The Village's Building Inspector, strongly believes that Mr. Angiello's meets the Village's stringent requirements for the Assistant Building Inspector position; Now, Therefore Be it Resolved, that the Mayor hereby appoints and the Board of Trustees confirms the Mayor's appointment of Joseph Angiello of Yorktown, NY, from Civil Service Eligible List # 65-468, to the position of Assistant Building Inspector, effective February 24, 2014 at an annual salary of $85,000. Said appointment is subject to a probationary period of (12) twelve to (52) fifty-two weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Stupel Seconded: Trustee Wompa Vote: 6-0 �Meeting Date: 01/28/2014 Resolution #: 01/18/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Retaining Attorney for Collection Matter Whereas, the Village of Sleepy Hollow has obtained a judgment in the approximate sum of NINETY-THOUSAND ($90,000) DOLLARS against Shippy Realty Corp, 196 Cortlandt Street; and Whereas, the Board of Trustees (BOT) is desirous of retaining counsel to collect the judgment amount; VSH because of conflict of interest issues; and Now, therefore, be it resolved the BOT hereby authorizes the hiring of Anthony Mamo, 95 Beekman Avenue, Sleepy Hollow, New York for the purpose of collecting the monies from the judgment; and Be it Further Resolved, Mr. Mamo shall be paid at the rate of $190 per hour. Moved: Trustee Campbell No: Deputy Mayor Lobato-Church Seconded: Trustee Stupel Vote: 5-1-0 �Meeting Date: 01/28/2014 Resolution #: 01/19/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Retaining Attorney for Collection Matter Whereas, the Village of Sleepy Hollow is owed approximately ONE HUNDRED SIXTY FIVE THOUSAND ($165,000) DOLLARS from 146-148 Cortlandt Realty LLC which owns property in the Village located at 146-148 Cortlandt Street; and Whereas, said monies are owing for water services and real property taxes; and Whereas, said property owner has filed for bankruptcy in federal bankruptcy court; and Whereas, the Board of Trustees (BOT) is desirous of attempting to collect the monies owed to the Village through bankruptcy court; Now, therefore, be it resolved the BOT hereby authorizes the hiring of Anthony Mamo, 95 Beekman Avenue, Sleepy Hollow, New York for the purpose of collecting the monies to the Village regarding 146-148 Cortlandt Realty LLC; and Be it further resolved, Mr. Mamo shall be paid at the rate of $190 per hour. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-01-28_RES-09-19 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/55020c46d8669fafcf1121e9a177c47a.pdf a5e150fd36b7e20f958b629eba3e847f PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, January 28, 2014 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Susan MacFarlane Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Village Police Chief At 7:02 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for John Lacaruba, longtime resident of Tarrytown and Sleepy Hollow. Public Hearing; Hours of Operations for Barber Shops and other similar Establishments in the Village: Mayor Wray opened the meeting to the public and evoked the 5 minute rule. The Village clerk read the notice aloud for the record. Village Attorney, Janet Gandolfo, gave a synopsis of the problem regarding late hours of operation for these establishments. She stated there have been 36 police complaints at a specific location in the Village. Police Chief Camp addressed the Mayor and the Board of Trustees and stated that there have been numerous complaints in front of 85-87 Cortlandt St., which is a Baber Shop that stays open late, daily. Chief Camp suggested limiting the hours of these establishments, due to the volume of police calls and complaints. Lieutnant Bueti, addressed the Mayor and the Board of Trustees and stated that in reviewing blotter complains, it shows that 66% of calls are after 12:00 am. He suggested limiting the hours of operation to these establishments due to the high volume these complaints calls. Officer Yancey, addressed the Mayor and the Board of Trustees and stated that in numerous occasions she has responded to complaint calls in front of 85-87 Corltandt St, some were fights, others were noise and illegal activities, such as drinking and drugging on the sidewalk. She also stated that there are quite a few underage individuals hanging out in that area. �The Village Clerk read four letters of correspondence received regarding this issue. (See attached) Don Cateano of Lawrence Avenue addressed the Mayor and the Board and stated that the Village should not get involved in the operation of private businesses. Edna Belanich of North Washington Street addressed the Mayor and the Board and stated that an ordinance for hours of operation should be enforced. Justin Walters, addressed the Mayor and the Board of Trustees and stated that it is convenient for him to get a haircut at 2:00 am. He also stated that Yana, the barber shop owner, is trying to make an honest living and other establishments are just as crowded during the night. Yana Fernandez, of Cortlandt Street, addressed the Mayor and the Board of Trustees and through a Spanish translator in the audience, stated that he owns the barber shop business at 85-87 Cortlandt St. He stated that the Police Dept has been harassing him for over 10 years, and they often park outside his shop. He stated that his business was closed for 8 months after the Building Inspector sited him for doing bathroom work without a permit. He stated that during the time he was closed, the loitering remained the same and he should not be to blame for it. David Hodgson of North Washington Street addressed the Mayor and the Board of Trustees and stated that he is in favor of an ordinance that the Police Dept. can enforce to avoid crowds. Ana Lopez of Tarrytown addressed the Mayor and the Board of Trustees and stated that she works in the area and knows that there have been problems at that location. She is in favor of an ordinance that would enforce stricter hours of operations. Carlos Figueiredo of Depeyster Street addressed the Mayor and the Board of Trustees and stated that although everyone is trying to make a living, one shouldn't be getting a haircut at 1:00 am. He is in favor of an ordinance to enforce hours of operations from 7:00 am to 10:00 p.m. Mario Belanich of North Washington Street addressed the Mayor and the Board of Trustees and stated that all residents work and should be entitled to peace and quiet at night time. He is in favor of enforcing an ordinance that will do away with disturbance at night. Josephine Galgano of Gory Brook Rd, addressed the Mayor and the Board of Trustees and stated that the Village has a responsibility to the residents that live near the Barbershop and she is in favor of an ordinance for more stricter hours. Don Cateano of Lawrence Avenue addressed the Mayor and the Board of Trustees again, and stated that laws were made to be broken. �Edna Belanich of North Washington Street addressed the Mayor and the Board of Trustees, again, and stated that she gets her hair done between 10:00 am and 4:00p.m.; she also stated that this is not the time to discuss politics. Yana Fernandez, addressed the Mayor and the Board of Trustees, again, and stated that he is not the problem; he has pictures to prove it. He stated, once again, that the Police Dept. follows him around and they are harassing him. He also stated that if he was to file a lawsuit against the Police Dept. he would then have to move. Don Cateano, stated that the Board is trying to stop the business from operating. Ana Lopez stated that the Village is trying to protect the residents and make it safer by enforcing an ordinance. There were no further comments at this time. Mayor Wray adjourned the public hearing meeting for the following week. Public Hearing; Permit Parking in Specific Streets Mayor Wray opened the meeting to the public and evoked the 5 minute rule. The Village clerk read the notice aloud for the record. Jim Hart of Kendall Avenue addressed the Mayor and the Board of Trustees and agrees with permit parking to protect parking for the local residents. I^ario Belanich of North Washington Street addressed the Mayor and the Board of Trustees and asked what the permit parking's function was. Mayor Wray explained that it is to preserve parking for the local residents. David Hodgson of North Washington Street addressed the Mayor and the Board of Trustees and stated that he supports the said proposal and metered parking should be considered as well. There were no further comments from the public at this time. On a motion by Trustee Wompa, seconded by Deputy Mayor Lobato-Church the Public Hearing was closed. Mayor Wray asked for a motion to go into executive session to discuss a personnel matter. At 8:30 p.m., on a motion by Trustee Campbell, seconded by Trustee Wompa, the Board went into Executive Session. At 8:58 p.m., Trustee Campbell moved and Deputy Mayor Lobato-Church seconded to come out of executive session. �Approval of Warrant: Deputy Mayor Lobato-Church moved, seconded by Truste Wompa to approve the warrant as submitted and authorize the Village Treasurer to pay the bills in the total of $507,317.74 Approval of Minutes: Trustee Wompa moved, seconded by Trustee Rosenbloom to approve the minutes of January 7, 2014 as submitted, subject to minor typographical errors changes. It was unanimous. Trustee Campbell moved, seconded by Deputy Mayor Lobato-Church to approve the minutes of January 14, 2014, as submitted, subject to minor typographical errors changes. It was unanimous. Mayor's Announcements: Mayor Wray reminded Board Members that Village Tax Grievance Day is February 18^, 2014 and a Quorum is needed. Fred Gross, Village Assessor will make his recommendations on March 11^ 2014. Mayor Wray announced that the US Air Force will be conducting an exercise over the Hudson River in preparation for the Super Bowl. Residents should not be alarmed. Mayor Wray stated that the recent power outage in the Webber Park and surrounding areas was handled in a timely fashion. Trustee Reports: Trustee Rosenbloom - reported for Parks and Recreation and stated that the TNT baseball/softball sign-up will be this Saturday at the WI school from 10:00 a.m. to 12 noon, and grades K through will be accepted. Trustee Rosenbloom also reported that next Wednesday a meeting will take place with Trustee Campbell, Anthony Giaccio and the Village of Tarrytown, to discuss enhancing recreation programs for all residents. Trustee MacFarlane - reported that the new website will go live this Friday and having the Department Heads mind it will save the Village significant money. The email list is up to 750. Trustee MacFarlane thanked Christopher Scelza for his involvement and hard work with the new website success. Trustee Campbell - reported that there's an upcoming meeting with the Village of Tarrytown to emerge both Recreation Depts.', and will report back to the BOT as soon as there's something concrete to address. �Trustee Wompa - reported that discussion regarding fees is still being worked on with Department Heads for the upcoming budget. The Downtown Revitalization Comm is making headway and will meet again soon. There will be a meeting this week to discuss a more favorable IMA regarding Kingsland Point Park. Trustee Stupel - reported on Safe Housing and Public Works: the next court date is January 2 3 ' , and inspections of residential and commercial properties are ongoing. Brush pick up is on Mondays; leaves must be bagged. Public Works will be closed on Presidents day, February and garbage pickup for all routes will be Tuesday. Trustee Stupel reminded residents to check the Village's website for announcements regarding schedules changes and snow storms. Deputy Mayor Lobato-Church - reported that the Fire Department needs everyone's assistance to shovel out fire hydrants. An EMS consultant will be meeting with the Village's Emergency Services on 2/28/2014. Administrator's Report: (see attached) Public Comments: Agenda Items Only Mayor Wray opened the meeting to the public and evoked the 5 minute rule. There were no comments from the public at this time. Resolutions: (see attached) R-1 Schedule Grievance Day R-2 Ratify Personnel Agreement R-3 Approve Northeast Recreation Agreement R-4 Approve St. Patrick's Parade R-5 Approve Hotel Tax Home Rule Request R-6 Authorize Administrator to Sign CertaPro Proposal R-7 Amend Tax Certiorari for 182 Valley St. Old Business: Trustee MacFarlane stated that she attended the recent WMOA meeting along with Mayor Wray and Trustee Rosenbloom regarding the revaluation and other aspects of assessing real property. New Business: None Communications: None �Public Comments: Mayor Wray opened the meeting to the public and evoked the 5 minute rule. There were no comments from the public at this time. At 9:44 p.m., on a motion by Trustee Wompa, seconded by Trustee Campbell the meeting was adjourned. Respectfully Submitted, i^ydAjJ^ A M-eCii'f^ k A Paula A. McCarthy Tompkins Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-01-28 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f0d7aa1bfc13c452d73854afccd2e8c6.pdf d04bd1f597fc6ee41eb6e0019eb1092f PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, January 7 2014, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Susan MacFarlane Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief Richard Gross, General Foreman William Ryan, Fire Chief At 7:02 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for TJ Muldoon, longtime resident of Sleepy Hollow, Arlene Koza, beloved sister of Larry Cassidy, Court Clerk, Robert Kelly, father of Police Officer Craig Kelly, and Jasper Horecky, son of former Trustee Scott Horecky. Our thoughts are with all the families. Public Hearing; Amend Vehicular & Traffic Law Section 4Q0-fi Mayor Wray opened the meeting to the public and evoked the 5 minute rule. The Village Clerk read the public hearing notice aloud for the record. Ma^rio Belanich of North Washington Street addressed the Mayor and the Board of Trustees and suggested that the right on red at Rt 9 and Phelps Hospital should not be eliminated. Trustee Wompa stated that it is a safety concern. Discussion ensued. Mayor Wray stated that complaints have been received from residents of the Manor and the Manor's Association, and there have been specific problems which have to be corrected. On a motion by Trustee Campbell, second by Trustee Stupel the public hearing was closed. Mayor Wray introduced Tom W. Shand of Emergency Vehicle Response, Fire Apparatus consultant. �Mr. Shand presented a report and explained the Aerial Device Needs Assessment to the Board. (See report attached) Members of the Board asked questions and discussion ensued. Approval of Warrants: Trustee Wompa moved; seconded Deputy Mayor Lobato-Church by to approve the warrant as submitted and authorize the Treasurer to pay the bills in the total of $1,616,653.93 It was unanimous. Approval of Minutes: Trustee MacFarlane moved, seconded by Trustee Rosenbloom to approve the Minutes of December 10 , 2013, subject to minor typographical errors. It was unanimous. Deputy Mayor Lobato-Church moved, seconded by Trustee Stupel to approve the Minutes of December 17 , 2013, subject to minor typographical errors. Trustee Campbell abstained. Vote: 5-0-1. Mayor Announcements: Mayor Wray announced that General Motors has reached an agreement with a developer to move forward on the former General Motors factory site here is Sleepy Hollow. The developer is a partnership of Diversified Realty Advisors, a New Jersey- based East Coast real estate Company and SunCal, a California-based real estate developer with a nationwide portfolio. Mayor Wray stated: "We look forward to working closely with them in the cominq months." Mayor Wray announced another important project is the works; the Town of Mt Pleasant has approved the Village's request for a special permit to build a new water reservoir. The 1.4 million gallon reservoir will be built on a site owned by the National Historic Trust, near historic Kykuit mansion. The property is in the Town of Mt Pleasant. Mayor Wray congratulated Police Officer Morrison for the recent birth of a baby boy and Fernando Ledesma for the birth of a baby boy. Mayor Wray announced a special event coming up on January 12'^ It will take place at Central Fire House in Sleepy Hollow. It is a dance performance geared towards teens and adults and it is sponsored by Warner Library and "RAW", Rivertown Association. Trustee Reports: Trustee Rosenbloom - Reported that the January 1, 2014, Community Meal worked out great and thanked Anthony Giaccio, Rocky Martello and Tommy Capossela for all their involvement in organizing the event. �A meeting with The Tarrytown Recreation Dept. will take place in the near future and, there will be a meeting with the County to discuss Kingsland Point Park services. Trustee MacFarlane - Reported that the recent email alert notices have been very helpful. Some residents may not have gotten recent emails from the Village due to an email overload problem which will be repaired soon. The new website training will be available to all Dept. Heads on January Trustee Campbell - Reported that there will be another meeting with the Village of Tarrytown to continue discussions regarding recreation services. Trustee Wpmpa - stated that she has discussed a more favorable II^A with County Legislature regarding Kingsland Point Park. She also stated that discussions are ongoing regarding the downtown master plan; Trustee Wompa stated that its budget time and all committee chairs should start making recommendations. Trustee Stupel - Reported for the Building Department there will be court on January and inspections of commercial and residential properties are ongoing. Public Works continues to pick up bagged leaves, but will no longer pick up loose leaves. The repairs of potholes will begin shortly. Deputy Mayor Lobato-Church - Reported reaching out to the Village of Tarrytown and the School regarding blackboard connect system. A STOP sign has been installed at the intersection of Spruce St. and New Broadway; the Police Dept will soon begin to enforce it. Santa drove around town on Christmas Eve and it was a lot of fun. Administrator's Report: See attached Public Comments: Agenda Items Only Mayor Wray opened the meeting to the public and evoked the 5 minute rule. There were no comments from the public. Resolutions: R-1 Accept Resignation of Parking Enforcer R-2 Accept Resignation of Zoning Inspector R-3 Authorize Grant Writer to Apply for National Endowment for the Arts Grant R-4 Set Public Hearing for Permit Parking on Public Streets R-5 Set Public Hearing to Amend the Village Code Restricting Operating Hours for Barber Shops, Beauty Parlors and other Similar Establishments. R-6 Approve Snow & Ice Agreement Ext. �R-7 Approve Fire Wardens Actions R-8 Approve Ambulance Corps Actions Trustee Wompa made a motion to call for a public hearing regarding the amendment of Section 450-66 of the Village code to include site plan review of all construction of new buildings. The hearing is to consider deleting "with the exception of detached single-family and two-family homes" as an exception for site plan review and it will be scheduled for February 4 , 2014. Motion was seconded by Trustee Campbell. It was unanimous. Old Business: Trustee Stupel asked for a discussion regarding DPW vehicles at the next work session. She also asked for a report on special events cost expenses. Trustee MacFarlane made some suggestions to the DTR Committee. (See attached) Deputy Mayor Lobato-Church reported that she received feedback from Trustees MacFarlane and Trustee Rosenbloom and would like to move forward with the issue tracking sheet so that the Board can start using it. An updated copy will be distributed to the Board. New Business: None Communications: The Village Clerk stated that the Sleepy Hollow's PBA Christmas toy drive was a success. I^avor Announcents: Mayor Wray announced that the St. Patrick's Day parade is schedule for March 16^ 2014. Public Comments: Mayor Wray opened the meeting to the public and evoked the 5 minute rule. There were no comments from the public. At 9:02 p.m. on motion by Trustee Wompa, seconded by Trustee Campbell the meeting was adjourned. -espectfully Submitted, Paula A. McCarthy Tompkins Village Clerk �ADMINISTRATOR'S REPORT January 7, 2014 1) New Year's Day Community Meal: The fourth annual New Year's Day Community Meal was a big success. Over 100 people attended. Thanks to Tommy Capossela, David Schroedel, Village Board Members, Rocky Martello, Jack Tornello, Fire Department, Ambulance Corps, C-Town, Rotary Club, Rivertown Runners, River's Edge and all the other volunteers 2) Tappan Zee Bridge Ramp Meeting: Chief Camp and I met with the DOT and Tarrytown officials to discuss how to improve traffic flow while the Tappan Zee Bridge on-ramp is closed. When it was closed in early December, there were huge traffic jams extending all the way into Sleepy Hollow. The ramp has temporarily been reopened while a solution to this problem is being discussed. 3) Insurance: Sara DiGiacomo and I are in the process of interviewing insurance companies for the upcoming budget year. The Village might find savings in this area. One idea being kicked around is to be self insured up to a certain amount and then fully insured after that. Being self insured will reduce on commission fees and could result in a huge savings if the Village's claims are low. �Downtown Revitalization Suggestions Attractiveness Idea Pick up trasli on downtown sidewalks on regular basis, esp. during warmer months. (Consider using seasonal part timers, including on weekends) Buy more trash cans (annual line item in budget) Next Steps Speak with DPW Head re staffing requirements. Take necessary staffing into consideration for 2014-15 operating budget. Better maintain sidewalk wells and eliminate weeds growing from sidewalk areas. Consider low maintenance options for wells, (ex. weed barrier topped with decorative gravel). Speak with DPW Head re staffing requirements. Take necessary staffing into consideration for 2014-15 operating budget. Move forward on formulating plan for replacement of large trees with decorative trees. Obtain status and add item to Lobato-Church tracking sheet for monitoring. Consider restoring flower budget to 2012-13 level. Discuss for 2014-15 operating budget. Business Friendly Policies Idea Address issues caused by parking spot requirements. Next Steps More forward with public hearing on Building Dept.'s proposal to ease restrictions on parking space requirements. Consider waiving or reducing permit fees for new retail business under certain circumstances. Consult with Building Dept. and hold work session discussion to explore concept. Programs / Initiatives Idea Formulate plan for increasing off street parking. Next Steps Discuss with Building Dept. and bring in potential consultant (ex, Ossining or Yonker's consultant) to discuss how downtown master plan could help. Consider tax incentives for new businesses. Bring in law firm being considered for East Parcel development entity to also answer questions re need for separate legal entity for downtown revitalization. Bring in law firm / master plan consultant to discuss. Consider options for encouraging development of "pocket" vacant lots. Consider sponsoring "pop up" stores by potential new business owners in vacant storefronts. Discuss with owners of vacant storefronts. Consider potential funding prior to 2014-15 operating budget discussions. Match up each new or potential new business owner with a Trustee and Chamber member for guidance and support Discuss with Chamber. Determine how to obtain timely notice of new / potential new businesses. �Meeting Date: 01/07/2014 Resolution #: 01/01/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Parking Enforcement Officer Whereas, Parl<ing Enforcement Officer, Gabrielle l^^auro, by the attached letter dated November 21^ 2013, and effective December 16^ 2013, submitted her resignation letter from the Sleepy Hollow Police Department. Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and NOW, THEREFORE, BE IT RESOLVED, that the Village accepts the resignation of Gabrielle Mauro, by the attached letter dated November 2 2 0 1 3 . and effective December 16 , 2013, and finds that the termination/rehire policy of July 15, 2003 applies, and BE IT FURTHER RESOLVED, that a copy of the policy be forwarded to and a copy be placed in her personnel record with proof of service. Moved: Trustee Stupel Seconded: Deputy Mayor Lobato-Church Vote: 6-0 �Nov.21,2013 I t h a n k y o u a n d the Truly t n h u J c . O ' v i ^ : i 5 [ p Q �Meeting Date: 01/07/2014 Resolution #: 01/02/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Zoning Inspector Whereas, Zoning Inspector, Joseph Paiva, by the attached letter dated December 17. 2013, and effective January 2014, submitted his resignation letter from the Sleepy Hollow Building Department. Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and NOW, THEREFORE, BE IT RESOLVED, that the Village accepts the resignation of Joseph Paiva dated December 17, 2013, and effective January 7^ 2014, and finds that the termination/rehire policy of July 15, 2003 applies, and BE IT FURTHER RESOLVED, that a copy of the policy be forwarded to Joseph Paiva and a copy be placed in his personnel record with proof of service. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Stupel Vote: 6-0 �RECEIVED Mr. Sean E. McCarthy VSH Building Inspector SUilDiNG DtPT V'iLLAGE Of^ SLEEPY E-OlLOy.' December l?"", 2013 Dear Sean, As I had made you aware prior I had received a canvass letter and interviewed for the Title of Building Inspector for the Village/Town of Mount Kisco, and after carefully considering all the details I have accepted the position. ( am confident that my experience here working with you has prepared me for what will be a challenging position. At this time I would like to thank you for the opportunity to work under your direction here at the Building Department. I have the utmost admiration for the way you run the department on a day to day basis. For that reason in my four years of experience working here I have gained an extensive amount of knowledge in what is required to properly inform and serve the public on the local level as well as meet the requirements of Westchester County and New York State. I deeply appreciate and will certainly miss my daily interaction and the support from everyone in our department as well as all the employees in the department's I have interacted with here in the Village It IS bittersweet that my time here is coming to a close in order to take advantage of an opportunity given to me to take this significant step in my career path. Please accept my formal resignation from my position here at Sleepy Hollow I respectfully request that my last day of service will be January 7th, 2014.-With your consent and approval until such time I will make every effort to finish all remaining scheduled work so as to leave the department in good standing until such time that the position is filled. S)h P. Paiva VSH Code Enforcement �Meeting Date: 01/07/2014 Resolution #: 01/03/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application for A Multi-Cultural Celebration of the Arts Project WHEREAS, the Village of Sleepy Hollow recognizes the potential for gentrification from the redevelopment of the General Motors parcel that could displace the immigrants who are at the heart of Sleepy Hollow's identity, and wishes to meet this challenge proactively and direct the transformation to strengthen and maintain Sleepy Hollow's character and history; and WHEREAS, the Village has recognized an emerging artist population which it would like to encourage and support, and believes that a variety of art forms can be used to create a sense of place, celebrating the community in order to preserve the diversity and character that have defined the village for generations. The arts can also bring together the different demographic groups that live in Sleepy Hollow, fostering interaction and strengthening the sense of community identity as people come together to create and appreciate art that crosses the cultural divide; and WHEREAS, it is anticipated that an arts project will promote economic revitalization by creating jobs and vendor opportunities, reducing vacancies, and bringing audiences in from surrounding towns who will support local restaurants and businesses; and WHEREAS, the project will include nine months of small, accessible neighborhood performances, classes, exhibitions and workshops to engage the downtown community and expose them to arts they may never have encountered before. The art forms will include circus arts, modern dance, jazz and world music and fine/visual art. The nine months will culminate in a weekend-long festival, with performances held under a circus tent, a globally recognized and alluring icon that draws people of all ages, cultures and languages; and WHEREAS, the National Endowment for the Arts' Our Town Grant Program has been identified as a funding source appropriate for this art project; and WHEREAS, this grant program, requires a 50% match, some of which may be in kind. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an application for funds from the National Endowment for the Arts in accordance with the provisions of Our Town in an amount not to exceed $120,000, and upon approval of said request to enter into and execute a project agreement with the NEA for such financial assistance to produce and stage a multicultural celebration of the arts project. �BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Wompa Seconded: Trustee l^acFarlane Vote: 6-0 �Meeting Date: 01/07/2014 Resolution #: 01/04/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CALLING FOR PUBLIC HEARING TO ESTABLISH PERMIT PARKING IN CERTAIN LOCATIONS WITHIN THE VILLAGE Whereas, the Board of Trustees (BOX) is desirous of addressing the limited parking condition in certain locations within the Village; and Whereas, parking congestion is particularly challenging in areas with high population density and close proximity to the Tarrytown Train Station; and Whereas, the BOX is desirous of hearing comments from residents and members of the public regarding the implementation of permit parking; and Whereas, in order to implement permit parking within the Village, the New York State legislature must enact special legislation at the Village's request; and Whereas, certain criteria must be met prior to the legislature's consideration of such special legislation; NOW, THEREFORE, BE IT RESOLVED the BOX hereby calls for a public hearing for Xuesday, January 21,2014 at 7:00 p.m. or as soon thereafter as possible to hear and consider comments regarding the implementation of permit parking for the following areas: Valley Street (south of College Avenue); Beekman Avenue (west of Hudson Street); and River Street. Move: Xrustee Campbell Second: Deputy Mayor Lobato-Church Vote: 6-0 �Meeting Date: 01/07/2014 Resolution #: 01/06/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Agreement Extension for 2014/2015 'Indexed Lump Sum Municipal Snow and Ice Agreement" WHEREAS, the Village of Sleepy Hollow has provided snow and ice control services on a continuous basis since 1997 for 9.1 lane miles of roadway located in the Village of Sleepy Hollow and owned by the State of New York; and WHEREAS, the Village of Sleepy Hollow and the State of New Yoric have now reached an equitable lump sum payment of $1,513.00 per lane miles for a total of $13,768.30 to the Village for said services for the snow season of 2014/2015 and more fully described In the attached Agreement to Extend Indexed Lump Sum Municipal Snow and Ice Agreement" (herein "Agreement"). NOW, THEREFORE, BE TT RESOLVED that the Village Board herein authorizes the l^ayor to execute the attached Agreement and to take other such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Glenn Rosenbloom Seconded: Trustee Campbell tr« umtersigned Jeilc^do hereby certifV that the foregoing is a true C30py of an extract duly adopted by the Bc»r^of Trusted of tr» Village of Sleepy Hollow, on the l2B=-°ay 20/Ya™^ o^^ and i ^ r t t m certify that the same was entered into the minutes of ttie meeting of said Board of Trustees held on said date. IN wrTNESS WHEREOF, I have hereunto set m hand a ^ offidat seal t h l s j ^ d a y of , Vote: 6-0 �NEW YORK STATE DEPARTMENT OF TRANSPORTATION RESIDENCY 8-9 1 Dana Road Valhalla, NY 10595 Phone: 914 592 6557 / Fax: 914 592 4956 William Gorton, P.E. Acting Regional Director Joan McDonald Commissioner December 11,2013 Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Avenue - 2nd Floor Sleepy Hollow, NY 10591 Re: Snow and Ice Agreement Extension 2014/15 Snow & Ice Season Dear Mr. Giaccio: Enclosed are the following forms, which need to be filled out and signed by the appropriate representatives. Please return all original copies to my Office at the above address for processing: 1. 2. 3. Agreement to Extend Indexed Lump Sum Municipal Snow and Ice Agreement for the 2014/15 Snow Season (Please fill out both sides and sign as required) 4 copies Maps with color-coded mileage responsibility (Please sign all Map tags) - 6 copies Appendix A - 4 copies In addition to the above, six original copies of completed resolutions for the Snow Season (certified and signed) with a raised seal from the Municipality's governing body authorizing a Municipal Official to enter into the above extended agreement must be returned to this Office. If you have any question, please fee! free to contact me. Truly yours. Dyan Rajasingham, P.E. Resident Program Engineer CC: Paula McCarthy, Village Clerk (w/o attachment) �\ - \ D - i H Contract * MunkitMlily Ext. S«uon Rexlon t DO14705 Village of Sleepy Hollow / Westchester South County 2014/15 8 AGREEMENT TO EXTEND INDEXED LUMP SUM MUNICIPAL SNOW AND ICE AGREEMENT This Agreement made this day of , by and between THE PEOPLE OF THE STATE O F N E W YORK (hereinafter referred to as "STATE"), acting by and through the Commissioner of Transportation of the State of N e w York (hereinafter referred to as "COMMISSIONER"), and the of the Village of Sleepy H o l l o w of Westchester South County (hereinafter referred to as 'MUNICIPALITY') as follows: WHEREAS, the COMMISSIONER and the MUNICIPALITY have entered into an Agreement No. D P I 4 7 0 5 entitled "Indexed Lump Sum Snow and Ice Agreement between the New York State Department of Transportation and the Municipality of Village of Sleepy Hollow" dated September 15. 2003: and WHEREAS, the term of the said Agreement is for a period of three years commencing July 1, 1997 and said Agreement provides that the parties may at the end of each year of the term of the Agreement extend such term for an additional year; and WHEREAS, the present term of the Agreement, as extended, expires June 30, 2014; and WHEREAS, Section 7 of the said Agreement provides that the COMMISSIONER shall furnish the MUNICIPALITY with a suitable map for each term of the Agreement, or for any extended term thereof, modified to show the changes, if any, to the State Highways affected by the Agreement. WHEREAS, Section 9 of the said Agreement provides for an annual update of the estimated expenditure to be determined by the COMMISSIONER subject to the provisions of Section 9 at the time for extension of the Agreement; WHEREAS, Section 9 of the said Agreement also provides for an adjustment to the actual payment amount based on " the intensity and severity of the winter season; N O W , THEREFORE, in consideration of the mutual covenants and benefits between the parties, WITNESSTH: 1. The aforementioned "Indexed Lump Sum Snow and Ice Agreement Between New York State Department of Transportation and the MUNICIPALITY* is hereby extended for a period of one year; now to expire on June 30, 2015, unless further extended. 2. The State Highways or parts thereof affected by the Agreement are as delineated on the attached map, agreed upon by the COMMISSIONER and the MUNICIPALITY, which shall be effective for the remainder of the term of the Agreement commencing July 1, 2014, unless changed by future agreement between the COMMISSIONER and the MUNICIPALITY. 3. All the terms and conditions of the original contract remain in effect except as follows. The indexed lump sum estimated expenditure specified in Section 9 of the aforementioned Agreement shall be $1.513.00 per lane mile for 9 J lane miles for a total of $13,768.30 for the 2012/13 season and for the remainder of the term of the Agreement commencing July 1, 2012, unless changed by future update. IN WITNESS WHEREOF, this Agreement has been executed by the State, acting by and through the duly authorized representative of the COMMISSIONER, and the MUNICIPALITY, which has caused this Agreement to be executed by it^ duly authorized officer on the date and year first above written. �Contract # Munkipalily Ext Season Region f DO14705 Village of Sleepy Hollow / V^estchester South County 2014/15 8 AGREEMENT TO EXTEND INDEXED LUMP SUM MUNICIPAL SNOW AND ICE AGREEMENT This Agreement made this day of , by and between THE PEOPLE OF THE STATE O F N E W YORK (hereinafter referred to as "STATE"), acting by and through the Commissioner of Transportation of the State of N e w York (hereinafter referred to as "COMMISSIONER"), and the of the Village of Sleepy H o l l o w of Westchester South County (hereinafter referred to as 'MUNICIPALITY') as follows: WHEREAS, the COMMISSIONER and the MUNICIPALITY have entered into an Agreement No. D P I 4 7 0 5 entitled "Indexed Lump Sum Snow and Ice Agreement between the New York State Department of Transportation and the Municipality of Village of Sleepy Hollow' dated September 15. 2003; and WHEREAS, the term of the said Agreement is for a period of three years commencing July 1,1997 and said Agreement provides that the parties may at the end of each year of the term of the Agreement extend such term for an additional year; and WHEREAS, the present term of the Agreement, as extended, expires June 30, 2014; and WHEREAS, Section 7 of the said Agreement provides that the COMMISSIONER shall furnish the MUNICIPALITY with a suitable map for each term of the Agreement, or for any extended term thereof, modified to show the changes, if any, to the State Highways affected by the Agreement. WHEREAS, Section 9 of the said Agreement provides for an annual update of the estimated expenditure to be determined by the COMMISSIONER subject to the provisions of Section 9 at the time for extension of the Agreement; WHEREAS, Section 9 of the said Agreement also provides for an adjustment to the actual payment amount based on the intensity and severity of the winter season; N O W , THEREFORE, in consideration of the mutual covenants and benefits between the parties, WITNESSTH: 1. The aforementioned "Indexed Lump Sum Snow and Ice Agreement Between New York State Department of Transportation and the MUNICIPALITY' is hereby extended for a period of one year; now to expire on June 30, 2015, unless further extended. 2. The State Highways or parts thereof affected by the Agreement are as delineated on the attached map, agreed upon by the COMMISSIONER and the MUNICIPALITY, which shall be effective for the remainder of the term of the Agreement commencing July 1, 2014, unless changed by future agreement between the COMMISSIONER and the MUNICIPALITY. 3. All the terms and conditions of the original contract remain in effect except as follows. The indexed lump sum estimated expenditure specified in Section 9 of the aforementioned Agreement shall be $1,513.00 per lane mile f o r 9 J lane miles for a total of $13.768.30 for the 2012/13 season and for the remainder of the term of the Agreement commencing July 1,2012, unless changed by future update. ; IN WITNESS WHEREOF, this Agreement has been executed by the State, acting by and through the duly authorized , representative of the COMMISSIONER, and the MUNICIPALITY, which has caused this Agreement to be executed by its duly authorized officer on the date and year first above written. �MAP SHOWING VILLAGE OF SLEEPY HOLLOW RESPONSIBILITY FOR SNOW & ICE CONTROL ON STATE HIGHWAYS FOR THE SEASONS OF 2012/13-2014/15 CENTER LANE MILES CONTRACr LANE MH.E5 SNOW AND ICE CONTROL 9.10 SIGNED OBOPERATIONS DATE SIGNED FOR MUNICIPALH <y DATE �MAP SHOWINtf VILLAGE OF SLEEPY HOLLOW RESPONSIBILITY FOR SNOW & ICE CONTROL ON STATE HIGHWAYS FOR THE SEASONS OF 2012/13-2014/15 CerVTER LANE MILES CONTRACT LANE MILES 9.10 SNOW AND ICE CONTROL SIGNED DATE SIGNED DATE �MAP SHOWING" VILLAGE OF SLEEPY HOLLOW RESPONSIBtt,ITY FOR SNOW & ICE CONTROL ON STATE HIGHWAYS FOR THE SEASONS OF 2012/13-2014/15 CENTER LANE MILKS COPfTRACT LANE MILES 9.10 SNOW AND ICE CONTROL SIGNED 3 I 0 N A l j P I R E | T » R ®F DERATIONS DATE SIGNED FORMUNICffALlTY DATE �/ i|SI "s.s i it aI= ^--tllllo- n 5 a -S S O S - s-3j f i.gs a :j|ltiiillill|! ^-^Iiilillif I i i p m 11 lllllfflilill f 1M t l i l t l l l f .J i l iiliililj ��Meeting Date: Resolution #: 01/07/2014 01/07/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at their December 10^^, 2013 meeting approved to membership In Union Hose Engine Co. No. 2, Adrian Rodrigues, Fosco (David) Villa, and Kevin Hyland. Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendation of the Board of Fire Wardens to accept these applicants, Be it further resolved the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Deputy Mayor Lobato-Church Second: Trustee Stupel Vote: 6-0 �Steepy HoOmv Tire (Department William F. Ryan Chief Engineer Fire Patrol Co. No. 1 Organized. 1876 Pocantico Hook & Ladder Co. No. 1 Organized. 1878 Patrick S. Haggerty Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 John E. Korzelius 2'^'' Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowfd@sleepyhollowny.org December 23, 2013 Dear Mayor Wray, This letter is to advise you of the following members that were accepted in to the Sleepy Hollow Fire Department by the Board of Fire Wardens on December 10, 2013. Union Hose Engine Co. No. 2 Adrian Rodriguez Fosco (David) Villa Kevin Hyland Sincerely, Angela Martello CC: Village Administrator Village Clerk Board of Trustees �Meeting Date: Resolution #: 01/07/2014 01/08/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo; (see attached) Be It Further Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Captain in writing of this resolution. Moved: Trustee Campbell Second: Deputy Mayor Lobato-Church Vote: 6-0 �29 Andrews Lane - Sleepy Hollow, NY 10591 - Ph.: (914) 631-1962 Mayor Ken Wray 28 Beekman Avenue Sleepy Hollow, NY 10591 December 22, 2013 Dear Mayor Wray, This letter is to advise you of the following actions that took place at the Sleepy Hollow Ambulance Corps Meeting on December 19, 2013. The following members have been accepted in to the Ambulance Corps as active members and we are requesting you follow the normal course of action. Active Membership: Andrew Hofgartner Kelly Murphy Junior Corps Member: Kevin Hyland R i c h a ^ D ' Alessandro l^Hrieutenant Sleepy Hollow Ambulance Corps CC: Village Administrator Village Clerk Board of Trustees �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersency Vehicle Response 1.0 Overview: At the request of Mayor and Board of Trustees on behalf of the Village of Sleepy Hollow the staff of Emergency Vehicle Response was contracted to review and assess the aerial tower operated by the Sleepy Hollow Fire Department. The intent of this review would be to make recommendations for its repair; upgrading and replacement based upon its current condition, maintenance provisions and the demographics of the response area protected by the Sleepy Hollow Fire Department. On Monday, December 2nd Emergency Vehicle Response met with Chief and fire company officers with Chris Scelza to review Tower Ladder 38 and the various areas of the Village of Sleepy Hollow to observe the building and structural conditions. In addition an inspection of the current apparatus, maintenance documents and aerial testing reports made available from the Fire Department were reviewed as a part of the assessment. 2.0 Department Apparatus History: The Sleepy Hollow Fire Department is comprised of five fire companies operating as Department 231 in the Westchester County Fire Service. The headquarters fire station is located at 28 Beekman Avenue and houses Engine 87, a 2012 Pierce pumper, Rescue 12, a 1992 International Horton and Tower Ladder 38, a 1995 Sutphen 90 foot aerial tower. Engine 85 operates a 2006 Pierce pumper from their quarters on Lawrence Avenue and the Union Hose Company located on Cortlandt Street is assigned a 2002 American LaFrance pumper. The current aerial device. Tower Ladder 38 was acquired in 1995 to replace a 1972 Seagrave 100 foot midship aerial ladder. Over the years the Pocantico Hook and Ladder Company has operated with midmounted aerial devices due to the limited travel height in the apparatus bays of the fire station. The clearance through the apparatus bay doors is 120 inches (ten feet) and does not account for the slight angle in the concrete station ramp and street profile. During the winter months when there is any accumulated snow or ice on the ramp the apparatus would hit the lintel at the top of the bay door opening. The headquarters fire station built in 1939 was adequate at that time to accommodate fire apparatus of that era. Modem day fire apparatus due to improved safety equipment, nationally recognized standards and government regulations have all impacted vehicle design which has resulted in units that are heavier and larger than there earlier counterparts. The Sleepy Hollow Fire Department has successfully operated with a midship tower ladder device which provides a platform for personnel to safety operated within and permits master stream devices to be utilized more effectively. At the time that when Tower Ladder 38 was acquired there were only two manufacturers who could build a vehicle to fit into the fire station. Given the current available engineering designs for aerial devices due to the very limited door clearance in the fire station there would once again be a limited number of apparatus builders who could provide a unit to fit into the station. The apparatus design would therefore be restricted as the entire vehicle could not exceed 117 to 118 inches in overall travel height. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0 Impact of NFPA Apparatus Standards: All aerial devices are equipped with portable ground ladders typically ranging in lengths from 12 feet to 45 feet tall. These ground ladders are utilized to provide access to upper floors of buildings which are beyond the reach of the hydraulically powered aerial or tower ladder. The 1972 Seagrave aerial operated by the department would have been equipped with 228 feet of portable ladders in different lengths. At the time Tower Ladder 38 was acquired the National Fire Protection Association Standard would have required a minimum of 167 feet of ground ladders. At some point a ground ladder was either damaged at an incident or failed to pass certification tests and was not replaced. As a result Tower Ladder 38 currently carries 125 feet of ground ladders consisting of one 10 foot folding ladder, two 16 foot roof ladders, two 24 foot extension ladders and a single 35 foot extension ladder. By comparison, each of the three engine companies are equipped with a 10 foot folding ladder, 14 foot roof ladder and a 24 foot extension ladder for a total of 48 feet. The ground ladder capabilities of the current aerial apparatus are inadequate from both safety and operational perspectives and will be discussed further in Section 7.0 of this report. 3.0 Response Area Demographics: The Village of Sleepy Hollow is approximately 5.1 square miles in size with 2.3 square miles of land area. The 2010 census population was reported to be 9870 with additional personnel during the daytime hours to support the local business, commercial and institutional properties. The first due response area for Sleepy Hollow Fire Department consists of a mixture of two and three story single family residential homes with severe exposures due to the building setbacks and proximity to adjacent buildings. Areas along Chestnut Street, Depeyster Street and Kendal Avenue are examples where apparatus positioning and placement are critical. There are numerous apartment and tovvnhouse complexes including those on Beekman Avenue and high rise buildings at 100 College Avenue and 124-126 Valley Street. The Kendal on Hudson assisted living project and the Phelps Hospital are high life hazard properties where aerial apparatus and ground ladders would be utilized by the fire department. The numerous narrow residential streets with several one way streets require proficient apparatus placement to enable aerial units to provide access to at least two sides of the building. There are also several traffic calming devices utilized throughout the Village which momentarily impede apparatus responses. Areas east of Route 9 in the Weber Park area have narrow streets with some locations difficult to access due to severe grades and elevations. Roadways are generally in good condition in ail areas. The planned development at the former General Motors manufacturing plant together with other townhouse project currently under construction in the Village will place additional demands on the Fire Department and heighten the requirements for adequate truck company service in the community. While it would not be anticipated that the fire department would require additional apparatus in the future to protect these properties, well designed and constructed apparatus with adequate (exceeding the minimum requirements) tools, equipment and ground ladder capabilities will be required to assure the safety of building occupants and fire department personnel operating inside of these structures. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0ImpactofNFPAApparatusStandards: The department receives its alarms from the Westchester County Fire Control center using a paging system. The five fire companies of the Sleepy Hollow Fire Department respond to incidents based upon a predetermined response pattern depending upon the nature of the call. Structural fire responses call for the response of all vehicles with appropriate staffing from volunteer members. Members responds to the fire station or location of the incident in their personnel vehicles depending upon availability. Specific target hazards in the Village such as the Phelps Hospital and Kendal on Hudson housing project receive the response of additional units from the Village of Tarrytown on an automatic basis. Additional apparatus resources are utilized as needed for major incidents and to backfill fire stations when all Sleepy Hollow units are committed at an incident. The apparatus assets in Sleepy Hollow are complimented by the nearby Tarrytown Fire Department which operates with four engine companies and two ladder companies. Tarrytown aerial units include a 2005 American LaFrance 100 foot tower ladder and a 2012 Spartan/Smeal 105 foot rear mount aerial ladder. While each of these units could provide additional truck company service in Sleepy Hollow due to the time required and travel distances involved for these resources to arrive at the incident location due to the narrow streets and limited access to some buildings the second or third arriving ladder company will not have the ability to properly position their apparatus. This increases the importance for the Sleepy Hollow ladder company to be able to have unfettered access to the front of the building and not be blocked out by other department units, personnel vehicles or other responding agencies. Due to the layout of many buildings in the Village of Sleepy Hollow only one or two sides of the building are accessible to any type of ladder device due to building setbacks, electrical overhead wires or other barriers. Therefore, there must be high reliance on the use and placement of portable ground ladders on these structures for the safely of operating personnel. 5.0 Sleepy Hollow Fire Incidents: Following is summary of the incidents handled by the Sleepy Hollow Emergency Vehicle Response reviewed the past three years' worth of response data to determine the actual use and response levels for Tower Ladder 38: 2010 2011 2012 Total Calls: 302 316 360 Tower Ladder Response: 153 149 182 Incidents for structural fires, automatic alarms, gas leaks or smoke in the building call for the tower ladder to respond to the incident. The tower ladder over the past three years has responded to approximately 49.4 percent of the incidents. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0ImpactofNFPAApparatusStandards: At present there are few nationally recognized standards with respect to when a community might require the services of any type of aerial device. One generally accepted criterion for establishing requirements for aerial devices is published by the Insurance Services Office in their Fire Suppression Rating Schedule. The Insurance Services Office is a private, not for profit service organization that provides various rating formulas and inspection services for member insurance companies. The Fire Suppression Rating Schedule is utilized by ISO to rate the ability and performance of fire departments in the areas of apparatus, training, equipment, personnel response, apparatus response and communications. These parameters as established by ISO are utilized to develop the base fire insurance rates for municipalities with recognized water supply systems with fire hydrants. Municipalities are graded by ISO and awarded a numeric classification between 1 and 8 depending upon the total points of credit given under the evaluation. The Village of Sleepy Hollow was most recently reviewed by ISO in September, 2011 when they assigned a rating of Class 4. At that point the Village needed three in service engine companies and one ladder company with a required pump capacity of 2250 gallons per minute and a maximum fire flow requirement of 3500 gallons per minute. The requirement for a ladder company is established in one of two areas: a. Having five or more buildings which are three (3) stories or greater than 35 feet in height b. Having five or more buildings which require a needed fire flow of 3500 gallons per minute or greater. From this perspective the Village would require an aerial device as both of these criteria are met given the current building and structural conditions in the municipality. Tower Ladder 38 was awarded 4.64 points of credit out of a possible 5.00 points for the apparatus and equipment during the most recent ISO survey. 7.0 Tower Ladder 38 Review: This vehicle is a 1995 Sutphen four door cab apparatus equipped with a midship mounted 90 foot aluminum aerial platform with serial number HS-3014. The Sutphen model designation is TS-90 with the truck having a rated horizontal reach of 80 feet, 2 inches. The tower is powered by a Detroit Diesel model 8V-92TA engine rated at 445 horsepower through an Allison HT-740D automatic transmission. The truck is built on a 252 inch wheelbase with an overall length of 47 feet. 6 inches. The apparatus cab is 96.00 inches wide and the aluminum body is 99.50 inches wide. The tower has a travel height of 118.50 inches at its highest point and when positioned in the door opening has approximately 3.50 inches of clearance when exiting the building. Tower Ladder 38 is housed in the far left hand apparatus bay in the fire station which measures 59 feet, 6 inches deep. Concerns on future apparatus replacement for this vehicle centers on the available travel height due to the apparatus bay door opening. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0 Impact of NFPA Apparatus Standards: The apparatus is equipped with a front axle rated at 20,000 pounds with a rear axle rating of 40,000 pounds. The in service weights for the apparatus need to be verified using certified scales. At the time of the field survey the apparatus had 12,921 road miles and 2069 engine hours accumulated. The apparatus is capable of providing seating for seven personnel riding three in the cab and four in the jump seat area. Six of these seat locations are equipped with self-contained breathing apparatus in brackets. The crew cab seating arrangement is very cramped with one rear facing and one side facing SCBA seat on each side of the engine enclosure. The compartment body is constructed of aluminum with a steel support structure with nine enclosed compartments tougher with a small transverse compartment behind the aerial turntable. Truck company equipment includes forcible entry tools, two rotary and one chain saw, forcible entry tools, rope bags and tool boxes. The apparatus is equipped with an Onan 6.0 Kw diesel generator, two rear body mounted electric cable reels and six mounted 120 volt quartz lights for scene lighting. The apparatus carries an assortment of pike poles, two smoke ejectors, and several spare SCBA bottles. The current tower carries 125 feet of portable ground ladders which is modest when compared to the number of ladders that would be required to properly and safely ladder four sides of a two and a half story wood frame dwelling. The ground ladder compliment on Tower Ladder 38 consists of two 24 foot, one 35 foot extension ladders, two 16 foot roof ladders and a 10 foot folding ladder. The tower platform is outfitted with two manually controlled monitors, one with a combination fog nozzle and one with smooth bore tips. Carried inside of the platform is a short section of 1.75 inch hose and nozzle as well as safety belts for use during operations. The tower has an outrigger stance of sixteen feet with the forward mounted stabilizers and a rated platform capacity of 800 pounds under normal operations and 400 pounds when using the waterway and monitors. 8.0 Apparatus Maintenance and Condition: Maintenance provisions for the tower include utilization of the Village Public Works garage to perform annual preventative maintenance to include fluid changes and lubrication on the engine and chassis components. Local fire apparatus repair facilities have performed work on the aerial tower and chassis when requested, however there has been no regular service contract on the overall apparatus. Sutphen East in Monticello, New York has performed repair work on the aerial tower as requested and often as a result of the annual testing and inspection of the aerial tower that has been performed in the past by American Test Center and most recently by Fire One. The ground ladders in the department are tested annually by outside contractors. Since 2003 some significant repair work has been conducted on the tower including a replacement platform bucket and monitor, radiator re-core, chassis steering box, and replacement of the alternator. Based upon available records approximately $48,459 dollars were expensed for these repairs. Operational testing and inspection conducted during the vehicle survey indicated a general lack of maintenance on the aerial tower and outrigger system, accumulation of debris on the radiator, chassis frame components in need of steam cleaning and several areas on the cab and body exhibiting signs of rust and corrosion. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 8.0 Apparatus Maintenance and Condition: An inspection of the apparatus including the chassis frame, body and aerial tower identified the following areas of concern with the vehicle: 8.1 Apparatus Cab and Chassis: 1. A metal clipboard is carried loose on the right side of the cab dash board area. Any tool or piece of equipment carried in the cab front or jump seat area must be secured with a certified 9G rated bracket for the safety of personnel in accordance with NFPA 1901. 2. The officers and middle seat positions are only provided with lap style seat belts. 3. The driver's seat position seat belt retractor tension does not permit the belt to be fully retracted after release causing the belt to at times to get caught in the nader pin. 4. The lower portion of the bumper extension is not equipped with an NFPA 1901 compliant intersection warning light. 5. There is no non-slip material provided at any of the front or crew cab step surfaces as required by NFPA 1901. 6. The front and side of the cab is not provided with retro-reflective material, similar to Scotchlite as required by NFPA 1901 7. The crew cab seating arrangement with side facing SCBA seats is cramped due to the rear wall slope design. Only lap style seat belts are provided with these seating positions. 8. The aerial tower as well as all units in the fire department fleet should be weighted annually on certified scales with the weight of the apparatus posted inside of the cab as required by NFPA 1911, the inspection and maintenance standard covering fire apparatus. 9. The chassis frame rails, outriggers and super structure should be steam cleaned of all grease and road debris and lubricated in accordance with the manufacturer's service interval recommendations. 10. The radiator .should be cleaned of all leaves and road debris to permit clean air flow across the radiator. 11. Moderate corrosion was noted on the right side battery box area and slide tray. 12. Moderate rust and corrosion was noted in the chassis frame rails, air reservoirs and mounting straps for these components. 6 I !•> a s e �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersency Vehicle Response 8.1 Apparatus Cab and Chassis: 13. Rust and corrosion was noted at the left and right side lower outrigger beams when ftjlly extended. 14. The air system reservoirs are buried inside of the frame rails making routine draining of the system problematic. 8.2 Body: 1. The apparatus body is not provided with reflective Scotchlite material as required by NFPA 1901. This requirement was established in January, 1991. 2. Moderate rust and corrosion was noted inside of the left and right side body wheel well panels 3. The door retainer gas shock for compartment R-3 is broken and inoperative. 4. All forcible entry tools and not mounted and secured inside of the body compartments. 5. The right side ground ladder bank is missing an extension ladder and was replaced with mounting for a stokes basket. 6. The left side intake pressure gauge is inoperative and frozen at 120 PSI. 8.3 Aerial Tower and Platform: 1. The aerial tower sections, outriggers and rear stabilizers need to be steam cleaned and then lubricated in accordance with the manufacturer's service interval recommendations. 2. The aerial tower and hydraulic system should be subject to a complete preventative maintenance program in accordance the manufacturer's recommendations and the requirements noted in NFPA 1911 for aerial platform devices. 3. The step and floor surfaces in the platform are not constructed of non-slip material. 4. The maximum horizontal reach for the device is 80 feet, 2 inches. This reach limits the ability of the apparatus to reach long set back buildings and areas where the tower ladder cannot obtain optimal positioning due to interference from other vehicles, overhead wires terrain and property landscaping. 7 IPa «e �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0 Impact of NFPA Apparatus Standards: Replacement strategies for individual pieces of apparatus can be based upon several factors including age, maintenance costs, need to change or update equipment such as ground ladder compliments or the number of runs and associated road mileage on each unit. Fire apparatus is generally replaced after fifteen to twenty years of first line service and may be utilized as a reserve or spare unit for an additional three to five years, depending upon age, use, condition and adaptability to the department's current operating procedures. The National Fire Protection Association which is responsible for developing the standards for fire apparatus revises and updates the 1901 Fire Apparatus Standard every five years in order to keep pace with technology and the component manufactures in these areas. During 1991 the most sweeping changes took place with requirement for four door enclosed cabs, electrical system load managements, aerial outrigger interlock systems, warning light certifications, stepping heights and handrail locations and many other safety related requirements. Since 2007 fire apparatus component technology has advanced dramatically in the areas of fire pump components and instrumentation, electronic stability controls and diesel engines all of which have had an impact on the available safety equipment and related costs of new apparatus. Recent changes in engine exhaust emissions requirements by the federal Environmental Protection Agency during 2007 and 2010 have had dramatic impacts on the fire apparatus industry with respect to cab designs, engine cooling and exhaust system components. Future requirements planned to take effect in 2015 will have a more profound impact on engine technology and cab designs which will further increase the cost of new units. Unfortunately, the fire service has lobbied unsuccessfully to exempt motor fire apparatus from the EPA engine emissions requirements the results of which have caused all manufacturers to redesign their cabs, chassis and cooling systems to accommodate this new technology. These mandated requirements together with the most recent changes in the NFPA 1901 Standard in 2009 have caused a doubled digit annual increase in the cost of all major types of fire apparatus. Since 1995 when Tower Ladder 38 was acquired this standard has been revised on four separate occasions which would now require any apparatus to be provided with a aerial outrigger interlock systems, crash testing and certifications for cabs, minimum optical output for emergency warning lights and chevron reflective stripping to enhance vehicle safety. 10.0 Replacement Options: Several options are detailed her in this report for consideration by the fire department officers and Village Board. Each of these options provides both monetary advantages as well as downsides with respect to the overall fleet replacement program. In the long term, the department must provide for adequate ladder company apparatus that puts a priority on ground ladder capabilities, truck company tools and equipment with a vehicle that can successfully maneuver within the first due response area. This is further complicated by the present fire station bay doors which are only ten feet high. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 10.0 Replacement Options: Current version 95 to 100 foot midship mounted platforms are typically 46 feet, 4 inches to 48 feet in overall length with travel heights of 128 inches to 136 inches. Midship aerial towers can be built to meet lower overall height requirements, however these designs minimize the amount of compartment and ground ladder capabilities in order to lower the travel height below 120 inches. The recommendations offered in this report will to one degree or another meet the needs of the Village and Fire Department without having to modify the present fire station. Since Tower 38 was acquired in 1995 the impact of the NFPA Standards and EPA regulations governing fire apparatus design and diesel engine emissions have caused the size of apparatus to become both wider and longer with an attendant increase in vehicle weight and axle requirements. The options presented here provide a range of repair, maintenance and initial acquisition costs which relate directly to the life cycle expectancy of the tower. The final determination of which option should be implemented will have a significant impact on the fire departments ability to provide efficient and safe truck company operations in the future. There are several alternatives to providing a replacement piece of apparatus for Tower Ladder 38 as follows: • Remove the existing aerial tower, turntable and outrigger assembly and after rebuilding have this device installed on a new four door tandem axle chassis, with new stainless steel body with extensive ground ladders and compartmentation. This work would be accomplished by the Sutphen Corporation to insure that all components are properly inspected and repaired, or replaced with new equipment. • Outright purchase of a new mid-mount tower ladder apparatus following the requirements outlined in Section 10.2 of the report. There are many significant items to consider with respect to each of these proposals which are summarized as follows: 10.1 New Chassis and Body with Rebuilt Aerial Tower: Under this option the current tower would be returned to the Sutphen Fire Apparatus factory and fully rebuilt using only specific components. Work conducted would provide for essentially a new apparatus for an approximate cost of $800,000 to $850,000 dollars with a projected life expectancy of eighteen to twenty years. Under this option the aerial tower, turntable and outrigger assemblies would be removed from the present 1995 vintage chassis and installed on a current model four door, flat roof cab with all new stainless steel bodywork and a full compliment of ground ladders and equipment. The aerial tower and components would be completely rebuilt with new electrical and hydraulic system components. The completed unit would meet all current NFPA 1901 Automotive Fire Apparatus Standards and would have a new vehicle warranty. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 10.1 New Chassis and Body with Rebuilt Aerial Tower: This option provides for a new apparatus using the existing aerial tower components, however the rated horizontal reach of 80 feet, 2 inches would remain. Mounting of the current aerial tower device on a new four door cab and chassis would provide a vehicle wheelbase of 252 to 260 inches with an overall length of just less than 48 feet. This would permit the rebuilt apparatus to fit into the available fire station bay space without modifications. The new apparatus would allow for the same aerial device to be utilized which would reduce the training component for the department and would provide for a normal twenty year replacement cycle for the vehicle. Due to the apparatus bay restriction there would be some issues that would have to be dealt with during the manufacturing process to insure that space utilization within the cab and body are being maximized for the benefit of the fire department and would provide for additional ground ladder storage capability to meet the needs of the response area. Using stainless steel body construction would insure an extended life cycle for the apparatus and using a low body style, similar to the current vehicle additional ground ladders could be carried. Depending upon the specific mounting and locations approximately 200 feet of ladders could be accommodated to improve on the current vehicle where the 24 foot extension ladders can already be provided by the department's engine apparatus. This option would necessitate that the present tower be out of service for an extended time and would require use of automatic aid from neighboring departments to provide ladder company service to the Village during the rebuilding process. 10.2 New Tower Ladder: This option would provide for a new mid-mount tower ladder with all new chassis and body components. The present Tower Ladder 38 would be sold and disposed of with any proceeds from the sale of this vehicle used to offset the cost of the new apparatus. The new tower ladder would be of a mid mount design to allow the apparatus to fit into the available bay space at the station with an estimated overall travel height of 118.00 inches with an overall length of approximately 46 feet 6 inches. Any replacement aerial device should be designed to carry the required tools, equipment and most importantly ground ladders to compliment the equipment already carried and maintained on the department's three engine company units. There is no requirement for the replacement tower to be outfitted with a fire pump, water tank or hose bed. Due to the restricted overall travel height the compartment sizes will be limited and the introduction of a water tank and hose bed further impedes the ability of the vehicle to carry sufficient ground ladders. The 40.00 to 46.00 inches of space nominally taken by the fire pump and associated plumbing may be more effectively utilized to provide a partial transverse compartment to carry long handle appliances and forcible entry tools. 10 �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 10.2 New Tower Ladder: The new tower ladder would be designed in accordance with the following recommendations outlined in the report. Depending upon components and equipment the estimated cost would be approximately 1.1 to 1.3 million dollars. 10.3 New Tower Ladder Design Features: The following guidelines should be incorporated into the overall design of any new aerial tower or platform apparatus: 1. Four door flat roof aluminum cab with seating for six (6) personnel 2. Mid mount tower with minimum vertical reach of 95-100 feet 3. Mid mount tower with minimum horizontal reach of 88-90 feet 3. Wheelbase between 252 inches and 270 inches 4. Overall height between 117 and 118 inches 5. Overall length no more than 47 feet 6. Minimum of 500 horsepower engine 7. Allison five speed automatic transmission 8. Jacobs engine brake 9. Vogel chassis and aerial lubrication system 10. Unit to have stainless steel body 11. Aerial device, chassis and body to be built by one manufacturer 12. Aerial platform to have minimum rated capacity of 1000 pounds 13. Platform to be equipped with one or two manually controlled monitors with a water capable of flowing a minimum of 1250 gpm 14. Ground ladder compliment to include the following: Two (2) 35 foot two section extension ladders Two (2) 28 foot two section extension ladders One (1)20 foot roof ladder O n e O ) 18 foot roof ladder One (1)16 foot roof ladder One (1)14 foot roof ladder carried in fly section of aerial One (1)10 foot folding ladder One (1)17 foot Little Giant ladder 15. 10 Kw Onan or Harrison hydraulic generator 16. Two (2) electric rewind cable reels equipped with 200 feet of 10/3 cable 17. Seven (7) cab and body mounted 12 volt LED style scene lights 18. All body and running lights to be LED style 19. All warning lights on cab, body and platform to be LED style 20. All body compartments to be equipped with appropriate trays, shelves and tool boards with all hand tools mounted inside the compartments. 21. All sides of the apparatus to have high visibility graphics 22. Forcible entry tools, roof hooks and water extinguisher to be mounted for easy access and deployment inside of the body compartments 11 I �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 10.3 New Tower Ladder Design Features: In addition the tower ladder apparatus should provide for the following mechanical and safety features: 1. Full width steel reinforcement channel mounted behind the front bumper 2. Drive shaft safety guards on each section of the driveline 3. Electronic Stability Control 4. Six Group 31 batteries with a single alternator rated at 360 amps 5. All air reservoirs to have manual drains with stainless steel pull cables 6. All seating positions to be provided with IMMI Reach Ready three point seat belts 7. Stainless steel straps should be provided for all air reservoirs and diesel fuel tank 8. Stainless steel battery trays and hardware should be provided for these components 11.0 Summary: Any of the options noted for the rebuilding or replacement of Tower Ladder 38 should be discussed by the Village Board in conjunction with the fire department officers with action taken by the beginning of the second quarter of 2014. Emergency Vehicle Response will meet with the Village Trustees and fire department officers at a convenient time to review the findings and recommendations in our report and to determine an appropriate course of action and time table for this work. We gratefully acknowledge the cooperation and assistance of Fire Department personnel who provided information on the fire department's apparatus, response policies and procedures. The summary and findings as written in this report are solely those of Emergency Vehicle Response and have not been influenced by any representative of the Village or fire department personnel. The staff of Emergency Vehicle Response looks forward to meeting with the members of the Village Trustees and chief officers of the Sleepy Hollow Fire Department to review and discuss the findings and recommendations included in this report. Respectfully submitted, Tom W. Shand 12 �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response Sleepy Hollow Tower Ladder 38 Current Design 95 foot Mid Mount Tower Ladder 13 I P a u e �Meeting Date: 01/07/2014 Resolution #: 01/05/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CALLING FOR PUBLIC HEARING TO ESTABLISH A LOCAL LAW REGULATING THE HOURS OF BARBER SHOPS and SIMILAR TYPES OF ESTABLISHMENTS Whereas, it has been reported to the Board of Trustees (BOT) that certain types of establishments within the Village appear to be the cause of undesirable conditions late into the night and early morning hours; and Whereas, the BOT is desirous of reducing the crowds of individuals congregating in or near the aforesaid types of establishments after other businesses have closed; and Whereas, the BOT is desirous of discouraging crowds of individuals from congregating in, near or in close proximity to residences which prevent residents from sleeping, walking safely, and enjoying the peace and quiet of their homes; Whereas, the BOT is desirous of reducing the incidence of disorderly conduct and criminal activities including loitering, littering, public drinking, drug dealing, noise, disturbance and other unlawful acts during the late night and early morning hours, which would lead to a commensurate reduction in police presence and calls for police service in these areas; and Whereas, the BOT believes that by regulating the hours of operation of barber shops, haircutting salons, beauty parlors and other similar types of establishments that the aforementioned conditions may be alleviated; NOW, THEREFORE, BE IT RESOLVED the BOT hereby calls for a public hearing for Tuesday, January 21st, 2014 at 7:00 pm or as soon thereafter as possible to hear and consider comments regarding the adoption of a local law restricting the hours of operation of barber shops, haircutting salons, beauty parlors and other similar types of establishments to prohibit operating between the hours of 10 pm to 7 am within the Village of Sleepy Hollow. A copy of said proposed local law is available for review at www.sleepyhollowny.gov and at the Village Clerk's office, Village Hall, 28 Beekman Avenue, Sleepy Hollow, NY. Move: Trustee MacFarlane Second: Trustee Rosenbloom Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-01-07_RES-01-08 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text