1 25 64 https://sleepyhollow.localarchives.org/files/original/1bbb83431e7e2eec25c4726b59376111.pdf ac1c874339a0ff830d22bb740e2287b8 PDF Text Text Meeting Date: Resolution #: 12/22/2015 12/151/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Engineering Agreement for the Route 9 Streets cape Project WHEREAS, Hahn Engineering submitted a proposal to provide engineering services for the Route 9 Streetscape Project (attached); and WHEREAS, costs related to this work will be partially funded by a New York State Department of Transportation grant; and WHEREAS, the Village Attorney has reviewed the proposal and has found it to be acceptable; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts a proposal from Hahn Engineering for engineering services for the Route 9 Streetscape Project and authorizes the Mayor to take any and all such steps as are necessary to effectuate the intent of this resolution. Move: Deputy Mayor Lobato-Church Second: Trustee Leavy Absent: Trustees Wompa & Handelman Vote: Carried �AGREEMENT AGREEMENT made t h i s Q ^ d a y o l ' ^ n ktjfl^ f , 2015, by and between: James J. Hahn Engineering, P.C. Putnam Business Park 1689 Route 22 Brewster, New York 10509 ("Engineer") and Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 ("Owner") RECITALS WHEREAS, Owner is a municipal corporation. WHEREAS, Engineer is engaged in the business of providing engineering, and consulting services to public and private clients. WHEREAS, Owner desires to retain Engineer, as an independent contractor, and Engineer desires to be retained by Owner, to render services in accordance with the following terms and conditions. TERMS AND CONDITIONS ARTICLE 1. SCOPE OF SERVICES Owner hereby retains Engineer to perform services ("the work") as requested by Owner from time to time by the Village Board to include those services specified and as specified in the Statement of Scope of Services, which is attached as Schedule A and which, when signed by the authorized representative of both Owner and Engineer, shall become a part of this Agreement. Engineer shall have no obligation to work any particular hours or any particular amount of hours and shall further have the right to refuse to accept any project as engineer, in his sole judgment, may wish to refuse. Engineer shall have no obligation to perform any services other than engineering. Engineer retains the right to contract for similar services with other individuals and businesses. �Owner agrees that it shall have no right to control or direct the details, manner or means by which engineer accomplishes the results of his work. ARTICLE 2. COMPENSATION James J. Hahn Engineering, P.O. shall receive compensation for services rendered for the Village of Sleepy Hollow at an hourly rate for work as described on attached Schedule "A". James J. Hahn Engineering, P.C. shall keep accurate time records which shall be submitted to the Village of Sleepy Hollow on a voucher basis and shall receive payments accordingly for work performed. In the event the Village of Sleepy Hollow shall elect to undertake additional projects which require services of a special nature, other than weekly services presently required, James J. Hahn Engineering, P.C. shall, upon prior approval of the Village Board, receive compensation in accordance with Schedule "A" annexed hereto and made a part hereof. ARTICLE 3. REIMBURSABLE EXPENSES In addition to the payments provided for in Article 2 above, the Village shall pay James J. Hahn Engineering, P.C. the actual cost of all Reimbursable Expenses incurred in connection with services rendered under this Agreement. Reimbursable Expenses are defined as the actual expenses incurred in connection with performance of services under this Agreement, including, but not limited to: (i) (ii) (iii) (iv) Transportation. Obtaining Bids, proposals or quotations from contractors. Toll telephone calls. Postal expenses. (v) Expenses for drawing reproductions, maps, or other items similar in nature. ARTICLE 4. PAYMENT The Owner shall make payments to the Engineer for the services rendered, accepted and described herein in monthly payments as more fully set forth in Schedule A, Scope of Services. ARTICLE 5. AUDIT All billing under the Contract shall be subject to audit by Owner at Engineer's offices during regular business hours. Engineer shall permit Owner's representatives to have all access to all necessary books, records and information to verify such billing for a period of one (1) year beyond date of Owner's receipt of billing. ARTICLE 6. TERMINATION/SUSPENSION Either party shall have the right to terminate or suspend the work under this Agreement at any time �for any reason upon the giving to the other of 30 days prior written notice. The amount due and payable to Engineer under Articles 2 and 3 of this Agreement at the time of termination or suspension for work completed by owner shall represent the complete and final payment which is due. In the event that work being performed is deemed additional services as hereinafter defined and suspended by Owner for more than 60 days, Engineer's compensation for completing the work shall be subject to renegotiation. ARTICLE 7. ASSIGNMENT Neither the Owner nor the Engineer shall assign nor sub-contract its interest in this Agreement without the prior written consent of the other. ARTICLE 8. OWNER TO PROVIDE INFORMATION Owner, in a timely manner, shall provide Engineer with the information which is necessary for Engineer to perform the work. ARTICLE 9. OWNERSHIP OF WORK PRODUCT All notes, memoranda, drawings, designs, specifications and reports prepared by Engineer shall become Owner's upon completion of the payment earlier provided for. All documents including Drawings and Specifications prepared by Engineer pursuant to this Agreement are instruments of service with respect to the services of the Engineer. They are not intended or represented to be suitable for reuse by Owner or others on extensions of the project or on any other project. ARTICLE 10. USE OF PATENTED ELEMENT Without Owner's prior written approval, Engineer will not use or designate for use in connection with the work, any patented or patent-pending article, method or device which involves or requires payment of any license, fee or royalty in addition to the purchase price, and Engineer agrees to indemnify Owner against costs incurred in connection with the payment of such license, fee or royalty in the event that Owner's prior approval is not obtained. The provisions of this Article shall survive the performance of this Agreement. ARTICLE 11. CONFIDENTIALITY To provide the services under this Agreement, it may be necessary for Owner to disclose certain confidential information to Engineer, and for Engineer to disclose certain confidential information to Owner. All confidential information shall be designated in writing as "confidential" by clear marking. Each party agrees not to disclose any confidential information to any third party unless: a) disclosure is required by law and, if so, advance written notice of disclosure is given; �b) the information was actually and demonstrably known to the disclosing party before it was obtained from or developed in cooperation with the other party; c) the information is or becomes available to the public in general through a widely disseminated publication where such publication does not arise directly or indirectly from the breach of any obligation of secrecy to either of the parties to this Agreement; d) the information is obtained or acquired by the disclosing party in good faith from a third party who acquired it in good faith and who is not under any direct or indirect obligation of secrecy to the other party; or e) a written release is obtained by the disclosing party from the other party. The provisions of this Article shall survive the performance of this Agreement. ARTICLE 12. INSURANCE Engineer shall maintain the following insurance, certificates for which will be provided to Owner within ten (10) days of the signing of this Agreement. a) Worker's Compensation and Employer's Liability and disability benefits covering Engineer's employees, as required by law; b) Professional Liability - $ 1,000,000.00. ARTICLE 13. INDEMNIFICATION Engineer shall indemnify and hold Owner harmless from, against, for and in respect of any and all damages, losses, obligations, liabilities, claims, encumbrances, costs and expenses (including, without limitation, reasonable attorneys' fees and other costs and expenses) arising out of any suit, action, investigation or proceeding which Owner may suffer or incur as a result of or arising out of the performance by Engineer of any duties and obligations required to be performed by it hereunder or as a result of any breach or default in the terms of the within agreement, except for and to the extent of any contributing act or omission, negligent or otherwise, by Owner, its employees, officers, servants, or agents, which result, directly or indirectly, in such damages, losses, obligations, liabilities, claims, encumbrances, costs and/or other expenses. ARTICLE 14. ARTICLE 15. INTENTIONALLY LEFT BLANK STATUS In the performance of this Agreement, Engineer shall be an independent contractor, and employees of Engineer shall not be deemed to be employees of Owner. �ARTICLE 16. NON-DISCRIMINATION Engineer shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age or national origin and it agrees to comply with all laws and ordinances relating thereto, and all orders, rules and regulations issued pursuant thereto including, without limitation, Executive Order 11246 (as amended by Order 11375). Engineer further agrees to comply with Executive Orders 11801 (Employment of Veterans) and 11758 (Employment of Handicapped). If any of the aforementioned laws, ordinances, orders, rules and regulations require any particular provision, representation or agreement to be set forth in this Agreement, the same is hereby incorporated by referenced as if it were fully written. ARTICLE 17. NOTICES All notices required or permitted under this Agreement shall be in writing and shall be served either personally or be certified mail, return receipt requested, addressed to the parties' addresses as set forth in this Agreement or to such other address as a party may later designate by written notice. All notices shall be effective upon receipt. The address of the Owner shall be as follows: Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 The address of the Engineer shall be as follows: James J. Hahn Engineering, P.C. Putnam Business Park 1689 Route 22 Brewster, New York 10509 ARTICLE 18. FORCE MAJEURE Any delay in or failure of performance of either party to this Agreement shall not constitute a default under this Agreement nor give rise to any claims for damage, if and to the extent such delay or failure is caused by occurrences beyond the control of the party affected including, but not limited to, acts of God or the public enemy, expropriation or confiscation of facilities or compliance with any order or request of governmental authority, affecting to a degree not presently existing, the supply, availability, or use of personnel or equipment, acts of war, public disorder, insurrection, rebellion, sabotage, flood, riot, strikes or any causes not within the �reasonable diligence, the party is unable to prevent. A party who is prevented from performing for any reason shall immediately notify the other party in writing of the reason for the nonperformance and the anticipated extent of any delay. ARTICLE 19. ENTIRE AGREEMENT This Agreement contains the entire Agreement between the parties and supersedes all prior negotiations, whether written or oral. This Agreement may be changed only in writing signed by the party against whom the changes is sought to be enforced. ARTICLE 20. BINDING EFFECT This Agreement shall ensure to the benefit of and be binding upon the parties' respective successors or assigns. ARTICLE 21. GOVERNING LAW This Agreement shall be governed and interpreted pursuant to the laws of the State of New York. ARTICLE 22. WAIVER The failure of either party to insist upon strict performance of any term of this Agreement shall not be deemed a waiver of any rights or remedies that such party may have for any subsequent breach, default or nonperformance and either party's rights and remedies shall not be affected by any previous waiver of course of dealing. �STATE OF NEW YORK COUNTY OF PUTNAM ) ) ) SS.: On this **"] day of 2015, before me personally appeared James J. Hahn, P.E., to me known, who, being by me first duly sworn, did depose and say that he resides in Brewster, New York; that he is the Owner of JAMES J.HAHN ENGINEERING, P.C., the company described in and which executed the foregoing instrument; that he knows the company seal of said company; that the company seal affixed to said instrument is such company seal; that it was so affixed by order and authority of the Owner of said company, and that he signed his name thereto by like order and authority. �VILLAGE OF SLEEPY HOLLOW BY: KENWRAY TITLE: MAYOR STATE OF NEW YORK ) ) ) COUNTY OF WESTCHESTER On this ^ > — SS.: day of j W U f l M y ) i • • > . . . 201^ before me personally appeared Ken Wray, to me i — — - wt w m w u v t u u m u i t u u u u u i v^vjl . ^ x irlr i #1 y ^ r ' m b v New York; that he is the Mayor of VILLAGE OF SLEEPY HOLLOW, the corporation described in and which executed the foregoing instrument; that he knows the corporation seal of said corporation; that the corporation seal affixed to said instrument is such corporation seal; that it was so affixed by order and authority of the Board of Directors of said corporation, and that he signed his name thereto by like order and authority. PAULA A MCCARTHY Mntarv Public - State of New Yont NO 01MC6198640 Qualified in Westchester Counu P:\Village of Sleepy Hollow\E-CONTRA\CONTRACT-20l5-16.docx f \ M v commission E x p i r e ^ J �SCHEDULE A VILLAGE OF SLEEPY HOLLOW SLEEPY HOLLOW, NEW YORK MANAGEMENT CONSULTATION SCOPE OF SERVICES DECEMBER 2015 �TABLE OF CONTENTS PAGE DESCRIPTION 1 COMPENSATION 1 PAYMENTS i. SERVICES TO BE RENDERED 2 VILLAGE MEETINGS 2 PREPARATION OF PLANS AND SPECIFICATIONS 2-3 FIELD INSPECTIONS 3 GENERAL SERVICES 3 SCHEDULE "A" (SALARY SCHEDULE) 4 2 �VILLAGE OF SLEEPY HOLLOW ENGINEERING SERVICES DESCRIPTION OF SERVICES I. DESCRIPTION The professional engineering services rendered shall comprise technical, environmental and management consultation for the Village of Sleepy Hollow, 28 Beekman Avenue, Sleepy Hollow, These professional engineering services shall be rendered under the teims of an Agreement between the Village of Sleepy Hollow (Owner) and James J. Hahn Engineering, P.C. (Engineer). The Contract will extend from December 2, 2015, through December 31, 2016, and shall be capable of renewal on an annual basis upon mutually agreeable terms and conditions. Either party may terminate the Contract at any time with the provision of thirty days prior written notice. II. COMPENSATION Payments Owner shall pay Engineer for the services rendered, accepted and described herein. Fees shall be based on hourly salaries of personnel who perform services for the Village of Sleepy Hollow A schedule of salaries in effect is attached as Exhibit "A" of this proposal. The Engineer shall submit monthly statements for services and for reimbursable expenses incurred. The Owner shall pay the Engineer for additional services rendered, if applicable, as follows: 1. Extra work required by the Owner will be negotiated and proposed fees will be approved by Owner prior to extra work commencing. Fees for this work will be included in monthly statements. 2. Additional services not negotiated but approved by the Owner as work required. Payments will be made on the basis of salary costs as shown on attached schedule. Fees will be included in monthly statements. �All reimbursable expenses such as the reproduction costs of drawings, specifications and similar items. III. SERVICES TO BE RENDERED The professional engineering services to be rendered by Engineer shall be as follows: Village Meetings Engineer will furnish the services of James J. Hahn, P.E. to be present at all regular and special meetings of the Village Board if specifically requested by the Village Board. Mr. Hahn will also attend and participate in public hearings, executive sessions and special informational meetings when requested to do so by the Village Board. In addition, Mr. Hahn shall attend meetings of other Board's as reasonably requested to do so by its Chairman. Engineer will furnish the services of Mr. Hahn or a project engineer to assist the Owner on an as needed basis. Mr. Hahn or a project engineer will also be available at the Village Hall on an as needed basis and will be available during regular business hours by telephone or by appointment Preparation of Plans and Specifications Engineer will prepare plans and specifications for capital improvement projects for the Owner and aid the Owner in obtaining bids for capital improvement projects in accordance with General Municipal Law. Construction Management Services during the actual construction phase of a building project is deemed an additional service for which a separate proposal would be submitted to Owner. The term "capital improvement project" shall be defined to mean that proposed project for which a line item has been created in the Owner's municipal budget or for which municipal financing is deemed to be required. The preparation of plans and specifications for services that may be rendered to any of the special districts of the Owner, whether in existence or proposed to be created is not intended to be covered hereunder. Such services, if required, shall be deemed additional services to be rendered to the particular District for which Engineer will submit a separate proposal in accordance with the terras of this Agreement. o �The Engineer agrees to advise the Owner in writing prior to undertaking any task it would reasonably believe is a capital improvement project prior to the performance of work associated therewith. Field Inspections Engineer will provide periodic field inspections of construction of new roads, drainage systems, erosion control facilities, parking areas, water, sewer and utilities, and any other projects as requested by the Village Board. Engineer will also provide, at the request of the Board, periodic written reports and recommendations to the Owner regarding the Owner's existing roads, drainage and municipal structures to be inspected by Engineer on a periodic basis and will provide maintenance and improvement recommendations to the Owner as well as periodically review the Owner's maintenance procedures to assess their effect on the maintenance of Owner's properties. The report of the Engineer will include technical analyses and cost estimates for any recommended improvements. This work will be on an as needed basis and as approved by the Village Board. General Services The Engineer may from time to time be required to review Village regulations, submit reports or provide Expert Testimony and other similar type work regarding Village matters. This work will be as approved by the Village Board and a separate proposal will be provided to the Village for approval prior to the commencement of such work. -3T �SCHEDULE"A" VILLAGE OF SLEEPY HOLLOW It is agreed and understood that James J. Hahn Engineering, P.C., upon receiving prior Village Board approval, shall receive compensation for services rendered of a special nature, such as feasibility studies, design projects, and projects not part of normal operation of the Village, pursuant to the following schedule. SALARY SCHEDULE Salarv $/Hr. Principal $200.00 Project Manager $175.00 Chief Designer $125.00 Project Engineer $125.00 Engineer $ 95.00 Technical/Inspector $ 92.50 AutoCAD Operator $ 92.50 P:\Village of Sleepy HolIow\E2-CONTR\Schedule A-20I5-2016.docx A - �M S / I New York State Insurance Fund Workers'Compensation <£ Disability Benefits Specialists Since 1914 105 CORPORATE PARK DRIVE SUITE 200, WHITE PLAINS, NEW YORK 10604-3814 Phone; (914) 253-4871 CERTIFICATE OF WORKERS' COMPENSATION INSURANCE 270433275 JAMES J HAHN ENGINEERING PC 1689 R T 2 2 - PUTNAM BUSINESS PARK BREWSTER NY 10509 POLICYHOLDER CERTIFICATE HOLDER JAMES J HAHN ENGINEERING PC 1689 RT 22 - PUTNAM BUSINESS PARK BREWSTER NY 10509 POUCY NUMBER W 815 633-3 VILLAGE OF SLEEPY HOLLOW 28 BEEKMAN AVENUE SLEEPY HOLLOW NY 10591 CERTIFICATE NUMBER 133970 PERIOD COVERED BY THIS CERTIFICATE 02/20/2015 TO 02/20/2017 DATE 12/2/2015 THIS IS TO CERTIFY THAT THE POLICYHOLDER NAMED ABOVE IS INSURED WITH THE NEW YORK STATE INSURANCE FUND UNDER POLICY NO. 815 633-3 UNTIL 02/20/2017, COVERING THE ENTIRE OBUGATION OF ^ I S P O U C Y H O L D E R T H E N E W Y 0 R K S S B J K ^ H W O R ^ R S ' COMPENSATION LAW w S OPERATIONS IN THE STATE OF NEW YORK, EXCEPT AS INDICATED BELOW, RKPECT ? 0 / S ! J F n S ^ ^ P L ! ? I J ^ C A N C : E L L E D | ° R C H A N G E D P R ' ° R TO 02/20/2017 IN SUCH MANNER AS TO AFFECT THIS CERTIFICATE DAYS V ^ r n E N NOTICE OF SUCH CANCELLATION WILL BE GIVEN TO THE CERTIFICATE HOLDER ABOvi' NOTICE BY REGULAR MAIL SO ADDRESSED SHALL BE SUFFICIENT COMPLIANCE WITH THIS PROVISION ^ P 0 V E R CLAIMS 0 R SU,TS INSURED CORPORATION. JAMES J HAHN-PRESIDENT 1 OF 1 THAT AR,SE F R 0 M B 0 D I L Y INJURY SUFFERED BY THE OFFICERS OF THE JAMES J HAHN ENGINEERING PC ™ £ER™.?ATE ,S ,SSUED A S A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS ^ ^ ^ ^ S ^ o u o ^ ™ i s c e r t , f , c a t e d o e s n o t NOR INSURANCE ° R NEW YORK STATE INSURANCE FUND , _ DIRECTOR.INSURANCE FUND UNDERWRITING This certificate can be validated on our web site at https://www.nysif.coni/cert/certval.asp or by calling (888) 875-5790 VALIDATION NUMBER: 835778724 �HAHNJ-1 A C O / f O S B T ^ C A CERTIFICATE OF LIABILITY INSURANCE 12/02/2015 I ^ IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS r . » ™ J ^ T A T I ¥ E L Y ° R N E G A ™ E L Y AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED S THE P O U a E I Z ^ S i H L ! ! £ £ S E E S " " I f ° D T ? N A L I N S U R E D ' 0 , 0 P°',Cy(ie8) mU8t b 0 S K S T * , c , e s m a y requlre a n e n d o r M m e n t A 6 t a t e m e n t PROOUCER on 5HS£CT Robert J. Deldin [^.^845-279-5151 Bruen Dsldin DIDIo NY Branch 3 Starr Ridge Rd. Suite 100 Brewster, NY 10509 Robert J. Deldln " SUBROGATION IS WAIVED, subject to c e r t f f l c a t e — * ** u„„ FFIF 845-279-8482 ADDRESS: r d e l d i n @ b d d i n s u r a n c e . e o m MSURER(S) AFFORDING COVERAGE INSURED OP ID: EC DATE (MU/DD/YYYY) James J. Hahn Engineering PC James Hahn Putnam Bus. Park 1689 Route 22 Brewster, NY 10509 INSURERS NAJC1 20508 20443 Continental Casualty Company INSURER C : INSURER D : INSURER E : COVERAGES IHSR LTR CERTIFICATE NUMBER: TYPE OF INSURANCE jirm.-iii-i:! COMMERCIAL GENERAL LIABILITY POLICY NUMBER B6011748794 CLAIMS-MADE | X | OCCUR WUCVEfl! VBDCTBtT (MWDOfYYYYI (MMIPDfYYYYl 10/07/2015 10/07/2016 GSN1. AGGREGATE LIMIT APPLIES PER ^ P O U C Y D ^ G L O C OTHER: AUTOMOBILE LIABILITY c ANY AUTO ALL OWNED AUTOS HIRED AUTOS UMBRELLA LIAB B EXCESS LIAB B6011748794 SCHEDULED AUTOS NON-OWNED AUTOS 10/07/2015 10/07/2016 1,000,000 300,000 MED EXP (Any one pemm) 10,000 PERSONAL t ADV INJURY 1,000,000 GENERAL AGGREGATE 2,000,000 PRODUCTS • COMP/OP AGG 2,000,000 COMBINED Sifo&ELiMIt (E» ecddenll BODILY INJURY [Per peraon) 1,000,000 BODILY INJURY (Per ecddent} PROPERTY DAMAGE (Per ecddenj) ( OCCUR CLAIMS-MADE LIMITS EACH OCCURRENCE TOHAUb 10 m-HTED PREMISES (Ee occurrence! BG011749394 10000 DED RETENTIONS WORKERS COMPENSATION AND EMPLOYERS'LIABILITY ¥ / H ANY PROPRIETOR/PARTNEA/EXECUTIVE I I PI OFFICER/MEMBER EXCLUDED? N;A • (Minditory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below 1,000,000 1,000,000 EACH OCCURRENCE 10/07/2015 10/07/2016 AGGREGATE PER STATUTE •snr E L EACH ACCIDENT E L DISEASE - EA EMPLOYEE E L DISEASE - POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addition.! Renurks Schauta. ™y t» MeelMd If mere ,p«. I. r^lid) CERTIFICATE HOLDER CANCELLATION VILLSLE Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 ACORD 25 (2014/01) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD �ACORC? CERTIFICATE OF LIABILITY INSURANCE A 'ssssr - C0NTBACT DATE (UMTDCMYY) ^ S S . E 2 2 E S E 2 IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcyfles) must b« endorsed. If SUBROGATION IS WAIVED sublect to s a g a s a s - — - — SgEff" — •Warren * — Redeker PRODUCER The Redeker Brokerage Inc. Ill Broadway Suite 1404 New York NY 10006 IHSURER1S) AFFORDING COVERAGE INSURER A iTravel era ER liNSR LUHI INSURER D : INSURER E : INSURER F: nri ABJCS|UBR X [G TYPE OF INSURANCE COMMERCIAL GENERAL LIABILITY CLAIMS-MADE Q J 31194 INSURER C : CERTIFICATE NUMBERiMASTKR CKRT _ NAJC » Casualty & Surety Co of INSURER B : James J. Hahn Engineering, P.C. 1669 Route 22 Putnam Business Park Brewster RY 10509 ^ iwRHrt »U>««-M34 ADDRESS:wredekeraproredinsure • com INSURED COVERAGES TLJ.C TW —Jos&ssz (212)693-1550 jttaci JffiOL POLICY NUMBER REVISION NUMBER: , POUCY EFF •POLICY EXP 1 (MMIODFMNM (MMTOMYYYYI LIMITS EACH OCCURRENCE D AMAGE TO RENTED PREMISES IEi occurrence! OCCUR MED EXP (Any one person) PERSONAL t ADV INJURY OEHL AGGREGATE LIMIT APPLIES PER: POLICY • ^ • GENERAL AGGREGATE LOC PRODUCTS - COMP/OP AGG OTHER: ( AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS UMBRELLA UAB EXCESS UAB SCHEDULED AUTOS NON-OWNED AUTOS PROFESSIONAL BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident! ( OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE DEO I RETENTION S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY „ , ANY PROPRIETOR/PARTNEWEXECUT1VE OFFICER/MEMBER EXCLUDED? . (Mandatory In NH) "'yes,describe under INSCRIPTION OF OPERATIONS blow A/E COMBINED SlNfiLi LIMIT tEaacddin BODILY INJURY (Perperson) PER STATUTE OTH- I ER E.L EACH ACCIDENT N/A E L DISEASE - EA EMPLOYEE E.L DISEASE • POUCY LIMIT 105637915 LIABILITY 6/ss/aois 6/25/2016 SI,000,000 Each Claim 11,000.000 Annual Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD101. AddWonal R a m . * . Schedule, n ^ be atUeh.1 K more „ » „ I. n q u l » d ) CERTIFICATE HOLDER : CANCELLATION Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 ACORD 25 (2014/01) INS025 wiidim SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Warren Redeker/SSTEIH © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-12-22_RES-151 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f5493a3f74a15526074b5f22228c09e8.pdf fceb40896a1d81b3f6a3842593ad9fb8 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, December 22, 2015 Village Hall 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray (In at 7:07pm) Deputy Mayor Jennifer Lobato-Church John Leavy Dorothy Handelman (In at 7:12pm) Glenn Rosenbloom Denise Scagllone Karin Wompa, Trustees (in at 7:26pm) Also Present: Anthony P. Glaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DIGIacomo, Village Treasurer (Left at 7:10pm) Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Village Police Chief At 7:03 p.m. Deputy Mayor Lobato-Church called the meeting to order with a pledge to the flag and a moment of silence for Salvatore Firrincieli, lifelong resident of Howard Street, Jane Saracelli, longtime resident of Holland Ave. Our thoughts are with their families and friends. Deputy Mayor Lobato-Church announced that the TZ Constructors parking request public hearing has received comments until 7:00pm this evening. Any and all written correspondence will be considered and entered into the record, including correspondence from a representative of the TZ Constructors withdrawing their application reqiuest. On a motion by Trustee Rosenbloom, seconded by Trustee Scagllone the public hearing for the parking request by the TZ Constructors was closed. Motion carried. Public Hearing: Parking on River Street: Deputy Mayor Lobato-Church opened the meeting to the public at this time. Village Clerk read the Public Hearing announcement aloud for the record. There were no comments. On a motion by Trustee Scagllone, seconded by Trustee Leavy, the public meeting was adjourned until January 12, 2016. Motion carried. Mayor Wray continued the meeting at this time. �On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Scagllone, the warrant was approved and the Treasurer was authorized to pay the bills in the amount of $1,955,357.46. Motion carried. Approval of Minutes; On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Leavy, the Minutes of November 24, 2015 were approved, subject to minor typographical errors changes. Motion carried. On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Leavy, the Minutes of December 1, 2015 were approved, subject to minor typographical errors changes. Trustee Scaglione abstained. Motion carried. Mayor announcements; Mayor Wray shared a letter with the public that he personally presented at a recent IDA meeting. (See attached) Trustee Leavy shared a letter with the public that he personally presented at a recent ISA meeting, (see attached) Administrator's Report; (see attached) Department Head Reports; Fire Department - Assistant Fire Chief John Korzelius, addressed the Mayor and the Board of Trustees and reported that the Fire Depts.' Ladder Truck is out of service and is in need of extensive repair. The Tarrytown Fire Depts.' Ladder truck has been on standby until further notice. Discussion ensued regarding the status of the Ladder truck. Larrv Lee, Captain of Union Hose Engine 86, addressed the Mayor and the Board of Trustees and did a brief presentation on the use of oxygen masks and BVM's (Bag Valve Mask) use for pet rescue. With these supplies on hand, the Department is now prepared to rescue pets In distress. �Police Department - Chief Camp reported. (See attached report) Trustee Leavy asked for feedback on the police officer's presence at the school. Chief said there's been an Officer at the High School nearly every day and it's going well. Chief reported that there will be an '^Active Shooter Drill" at the High School on December and from 8:00am to 3:00pm School on Tuesday, Dec, 29, & 30, Sam to 3pm Building Department - Sean McCarthy - Building Dept. See attached report Public Comments: Clara Teaole addressed the Mayor and the Board and stated that the parking status on Beekman Avenue affects some residents that reside on Hudson Street and asked if resident parking permits can be issued. On a motion by Deputy Mayor Lobato-Church, seconded by Trustees Scaglione, the Public Hearing regarding River Street parking was re-opened and adjourned until January 12^, 2016. Motion carried. Resolutions: R1 - Retain Engineer for Rt. 9 Streetscape Project R2 - Approve Northeast Recreation Agreement Public Comments: John Korzelius of Riverside Dr. addressed the Mayor and the Board of Trustees and thanked them for addressing the recent tax concerns with the IDA. There were no further comments. At this time Mayor Wray asked the Board for a motion to go into executive session. At 8:26 p.m. on a motion by Deputy Mayor Lobato-Church, seconded Trustee Leavy, the Board went into executive session to discuss a matter involving disposition of property. At 9:02 p.m. on a motion by Trustee Handelman, seconded by Trustee Scaglione, the Board exited executive session. �At 9:02 p.m. on a motion by Trustee Scaglione, seconded by Trustee Dorothy the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins, Village Clerk �Public Hearing Notice Village of Sleepy Hollow Please take notice that the Board of Trustees of the Village of Sleepy Hollow hereby schedules a public hearing to be held on Tuesday. December 22. 2015. at 7:00 p.m. or shortly thereafter, at Village Hall, 28 Beekman Avenue, Sleepy Hollow, NY, to hear and consider comments from members of the public on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTHIED ^VEHICLES AND TRAFFIC" RELATIVE TO RESTRICTIVE PARKING," said proposed Local Law pertaining the limitation of parking on Beekman Avenue between Clinton Street and River Street on the west side of River Street to 2 hours, and the prohibition of parking on certain portions of the east side of River Street at all times. All taxpayers and residents are welcome to attend and be heard at said meeting. Village Hall Is accessible to all persons with disabilities. By order of the Board of Trustees December 8, 2015 Paula A. McCarthy Tompkins Village Clerk �Good evening... My name is Ken Wray and I am the Mayor of the Village of Sleepy Hollow. I am here to comment on Lighthouse Landing LLC's application to the IDA for certain tax relief. What's best for the Village of Sleepy Hollow is that we continue our relationship with the developerEdge on Hudson - directly, as we have for the past year. What's best for the Village - and for our school district - is that we levy and collect our taxes directly, without the involvement of the IDA. As Mayor I'm very disappointed that the Village was not included in this process, a process that has evidently been underway for quite some time. We were not even officially informed of this application. We've reacted very quickly, in a very short period of time to defend our interests. While the developer has publicly stated that there is no intention at this time to seek property tax relief, the developer has also stated that such relief may be sought in the future. Mr. Fulgenzi, as Town Supervisor you're deeply aware of the problem this statement presents and I'm sure you would be deeply alarmed at the threat to the Town's tax base, especially if the Town had no say in the matter. This is the situation the Village and school district found ourselves in last week. I understand that you are strongly considering accepting this application. If you go forward in accepting this application, we request, we strongly encourage, and we demand that your Board incorporate the amendments to the draft PILOT agreement presented by our lawyers. Those amendments to the draft make clear that the taxes paid under the proposed PILOT would be full taxes - the coming year and future years as the property increases in value. Specifically, the proposed amendments state that the property taxes would be equal to the full, aggregate amount of Real Estate Taxes that would have been due but for the Agency's involvement. And further state our proposed amendments further provide that the PILOT will not be amended to provide for the payment by the Company or any affiliate of the Company in lieu of Real Estate Taxes any amount less than the Total PILOT Amount, except and unless the governing body or bodies of the Affected Tax Jurisdiction(s) whose receipts are reduced thereby shall consent to such reduction. It is hereby agreed and understood that each of the Affected Tax Jurisdictions can rely upion and enforce the foregoing agreement not to amend this Agreement to the same extent as if they were signatories to hereto. These amendments put into writing what the developer has in part already stated publicly and they are critical to protecting our interests. Please do what's right for the Village and include them in any PILOT agreement. Thank you �My name is John Leavy. I am a Trustee in the village of Sleepy Hollow I am someone who paid mortgage recording tax and the fees associated with the purchase of my property here in Mount Pleasant, and as someone who currently pays what many consider to be exorbitant real estate taxes, I completely understand the applicants desire and legal right to ask for relief. However, I rise to say out loud to the members of the IDA, that the single most destructive act in the history of the Village of Sleepy Hollow was the PILOT provided to GM upon the promise to keep their plant and 5,000 employees in Sleepy Hollow for 30 years. That deal was forced upon the Village and School District. The results were catastrophic when GM closed the plant, took the jobs, and continued to pay virtually no taxes for another 20 years. It forced taxes for the rest of us up at alarming rates for more than a decade as we all tried to manage our way through the nightmare created by the Governor and IDA's actions. And now, after less than a year back on the tax rolls, the applicant comes before you pleading relief, promising that they are in the business of improving our community through jobs and economic development. They are not. They are in the business of maximizing profit and while that is not a sin, it is not our obligation as public servants to accommodate them in squeezing every penny of profit out of a development through the raiding of the County and local government and school district's taxing authority. Don't misunderstand me; I support the new development and have worked hard to make it reasonable for the developers to improve the former GM site. We have been working with them to help provide parking for �the Tappanze Construction Company personnel who are building the new bridge. Up until last week I believed we, as a board, had an open and honest relationship with the developers. I was personally shocked to learn they had been pursuing this IDA option behind our backs, even to the point of letting you, the IDA board, think that we supported such actions. I am very disappointed that this may happen to the people of Sleepy Hollow and Tarrytown without due process. By the way, there was no notice of this public meeting on the towns website or calendar. 1 acknowledge the applicants right to ask for this special treatment, I also recognize your right to say no. Please do not make the same mistake here that you made decades ago, crippling our community's local government and school district. The citizens of the Village and the larger School district that serves both Sleepy Hollow and Tarrytown deserve to be treated fairly. No PILOT should be approved that does not continue to match "normal" assessments throughout the development as it progresses. �December 22, 2015 PRESENTATION BOT 1. During the month of November: a. 10 Domestic Incident reports filed i. 2 arrests 1. Misdemeanor assault and obstructing breathing 2. Misdemeanor harassment degree b. 9 total arrests for the month i. 1 Felony arrests 1. Burglary ii. 7 misdemeanor arrests 1. All Penal Law a. 2 were related to domestic incidents ill. 1 warrant of arrest c. 64 medical aid calls d. 16 traffic accidents - 2 accidents had injuries reported i. 5 traffic accidents along Route 9 1. 2 @ Bellwood/Hunter a. 1 with 2 injured (minor) - single vehicle into pole b. 1 no injury - 3 vehicles rear end stopping 2. 1 @ Depeyster 3. 1 @ Lawrence 4. 1 @ south of 117 overpass a. Vehicle struck deer ii. 4 accidents on local roadways 1. 1 with minor injury involved pedestrian crossing mid-block on Chestnut Street iii. 6 involved parked vehicles iv. 1 in private lot 2. 4 officers graduated the Police Academy December 18*^ and have been assigned Field Training Officers and placed in Patrol. a. Police Officer Gregory Lobato b. Police Officer Angela Martello c. Police Officer Reamonn McGuire d. Police Officer Lisanny Neris 3. The department has yet to replace a patrol sergeant position a. Backfill will be used where needed to fill the void, especially now that the probationary officers have been assigned to field training. 4. Sick/Injury Leave a. One officer has been out of work on extended sick leave during the month of November and is still out during December b. Another officer was out of work the first two weeks of December and has since returned to duty, prior work related injury c. An officer was injured while making an arrest a week ago, was out several days and has since returned to duty �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance 28 Beekman Avenue Sleepy HolIow, NY 10591 Telephone (914) 366-5116- Fax (914) 631-0607 More tfian a Legend MEMORANDUM Date: J a n u a r y s , 2016 To: M a y o r W r a y and m e m b e r s of the B o a r d of T r u s t e e s From: S e a n E. McCarthy, Village Architect Cc: A n t h o n y P . G i a c c i o , Village Administrator Re: Department Monthly Report- December 2015 T h e following is the Department of Architecture, Land Use Development, Building Compliance s u m m a r y report for the month of D e c e m b e r 2015. Buildings and PERMIT ACTIVITY • (57) permits w e r e issued; (31) Building permits, (14) Electrical permits, (11) P l u m b i n g permits, a n d (1) T r e e removal permits. • (50) Certificates of O c c u p a n c y were approved. • (2) U p d a t e d Certificates of O c c u p a n c y were issued. • (17) Property record s e a r c h e s were conducted. ZONING • T h e Z o n i n g B o a r d of a p p e a l s did not meet in D e c e m b e r . • T h e next Z o n i n g B o a r d meeting is s c h e d u l e d for J a n u a r y 20, 2 0 1 6 at 8:00 P M . T h e following items are on the agenda: o o Continuation of the application for the property located at 2 1 2 B e e k m a n A v e n u e to request v a r i a n c e s to convert the existing r e s i d e n c e to a twofamily residence. N e w application by the Salvation Army of Greater Nevi/ York to extend the previously granted variance for the property located at 90 Vallev Street. PLANNING • A special P l a n n i n g B o a r d work s e s s i o n w a s held D e c e m b e r 10, 2 0 1 5 at 7:00 P M to review the following applications: �o o o • Sleepy Hollow Local Development Corporation filling permit application for the East Parcel. Tappan Zee Constructors, LLC proposal to park 375 c a r s on the west parcel of the E d q e - o n - H u d s o n property, Sleepy Hollow Environmental Advisory Committee request to incorporate a C o m p l e t e Streets program into the Planning process. T h e P l a n n i n g B o a r d met on D e c e m b e r applications: o o o o o o o 17, 2 0 1 5 to consider the following A public hearing w a s held for the Sleepy Hollow Local Development Corp. proposal for a filling and construction operations permit for the property at 6 0 Continental Street. T h e public hearing w a s adjourned to J a n u a r y 7, 2016. Tappan Zee Constructors, LLC presented a proposal to park 3 7 5 c a r s on the west parcel of the E d q e - o n - H u d s o n property. A public hearing w a s set for J a n u a r y 21, 2016. Sleepy Hollow Old Dutch Church presented a proposal to construct an a c c e s s i b l e entrance and site improvements at 5 4 0 North Broadway. A public hearing w a s set for J a n u a r y 21, 2016. T h e B o a r d approved the tree removal a p p e a l from the o w n e r of 381 North Broadway. T h e o w n e r s of the property at 5 W e s t v i e w Circle presented a proposal for a new in-ground pool. T h e application w a s adjourned to J a n u a r y 21, 2016. T h e Sleepy Hollow Environmental Committee reviewed the C o m p l e t e Streets checklist with the Board. T h e matter w a s continued until J a n u a r y 21, 2016. T h e Philipse Manor Beach Club presented a plan to dredge the marina a n d deposit the material on the parcel located at 60 Continental Street. T h e matter w a s adjourned to J a n u a r y 21, 2016. • A s p e c i a l Planning B o a r d meeting is s c h e d u l e d for J a n u a r y 7, 2 0 1 6 at 7:00 P M to continue the public hearing for the Sleepy Hollow Local Development Corp. proposal for a filling and construction operations permit for the property at M Continental Street. • T h e next regular Planning B o a r d meeting is s c h e d u l e d for J a n u a r y 21, 2 0 1 6 at 8:00 P M . ARCHITECTURAL REVIEW BOARD • T h e Architectural R e v i e w B o a r d did not meet in D e c e m b e r . • T h e next Architectural R e v i e w B o a r d meeting is s c h e d u l e d for J a n u a r y 25, 2016 at 8:00 P M . T h e a g e n d a is still open. FINANCIAL • T h e total monthly revenue w a s $15,549.00. CODE ENFORCEMENT • (40) complaints were filed. • (4) stop work orders were issued. �• (22) violations were Issued. • (8) Building Court cases were herd and (6) cases were resolved resulting In $5,000 In fines. • The next Building court date Is January 28, 2015 at 3:00 PM. END OF MEMORANDUM �VILLAGE OF SLEEPY HOLLOW DEPARTMENT OF ARCHITECTURE, LAND USE, BUILDINGS & BUILDING COMPLIANCE MONTHLY REPORT DECEMBER 2015 TOTAL NO. ITEM ARCHITECTURAL REVIEW BOARD 0; BUILDING PERMITS 31 CERTIFICATES OF OCCUPANCY 50 ESTIMATED COST OF WORK ; 2 UPDATED CERTIFICATES OF OCCUPANCY FIRE SUPPRESSION SPRINKLER PERMITS 0 MISCELLANEOUS REVENUE 0 PLANNING BOARD APPLICATIONS 2 : " :- . $3,506.00 -- i : $0.00 $4,958.00 $218,761.00| - - - - - - ELECTRICAL PERMITS FEES • - $300.00 $1,125.00 - $0.00 $0.00 1 • • $2,400.00 $1,230.00 PLUMBING PERMITS 111 RECORD SEARCHES 17 $1,700.00 TREE REMOVAL 1 $30.00 ZONING BOARD OF APPEALS APPLICATIONS 1; COURT JUDGEMENTS LEVIED MONTHLY TOTAL COURT JUDGEMENTS LEVIED PREVIOUS TOTAL COURT JUDGEMENTS LEVIED YEAR TO DATE 1 $218,761.001 $3,076,517,001 $3,295,278.00 129 870 i 999 MONTHLY TOTAL PREVIOUS TOTAL YEAR TO DATE COURT JUDGEMENTS COLLECTED MONTHLY TOTAL COURT JUDGEMENTS COLLECTED PREVIOUS TOTAL COURT JUDGEMENTS COLLECTED YEAR TO DATE • ' 5 151 20 5 4 9 ----- ' - $300.00 $15,549.00 $149,280.00 $164,829.00 $3,000.00 $15,500.00 $18,500.00 $5,000.00 $10,750.00 $15,750.00 �VILLAGE OF S L E E P Y HOLLOW D E P A R T M E N T O F ARCHITECTURE, LAND USE D E V E L O P M E N T , BUILDINGS & BUILDING C O M P L I A N C E S U M M A R Y O F F E E S C O L L E C T E D 2015 PP RS TREE FS MISC PL BD C OFO EP ARB BP $1,530.00 $800.00 $60.00 $300.00 $471.82 $0.00 $310.00 $0.00 $6,871.00 $15,000.00 J A N 15 $1,000.00 $30.00 $5.75 $0.00 $2,150.00 $1,270.00 $605.00 $700.00 F E B 15 $120.00 $17,176.00 $ 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 2 , 3 6 0 . 0 0 $ 7 0 0 . 0 0 $90.00 $ 1 , 2 0 0 . 0 0 $ 6 0 5 . 0 0 M A R 15 $200.00 $30,568.00 $2,292.00 $ 0 . 0 0 $ 1 , 9 5 0 . 0 0 $ 1 , 7 6 2 . 0 0 $ 1 , 2 0 0 . 0 0 $0.00 $ 0 . 0 0 $ 2 , 3 2 6 . 0 0 $ 5 2 5 . 0 0 A P R 15 $0.00 $7,219.00 $ 2 , 0 7 0 . 0 0 $ 8 0 0 . 0 0 $ 1 8 0.00 $ 0 . 0 0 $ 2 , 1 2 5 . 0 0 $ 8 2 5 . 0 0 $ 0 . 0 0 $ 4 7 , 9 8 6 . 0 0 $ 7 4 0 . 0 0 : M A Y 15 $821.00 $0,00 $3,930.00 $1,400.00 $240.00 $800.00 $210.00 J U N E 15 $ 1 , 0 2 0 . 0 0 $ 1 4 , 9 2 7 . 0 0 $ 6 , 9 4 0 . 0 0 : $ 1 4 , 4 5 0 . 0 0 $1,700.00 $1,700.00 $0.00 $120.00 $0.00 $3,160.00 $0.00 $8,480.00 $3,454.00 J U L Y 15 $50.00 $1,900.00 $2,800.00 $30.00 $0.00 $0.00 $0.00 $2,375.00 $9,998.00 $3,242.00 AUG15 $0.00 $30.00 $7.25 $1,200.00 $1,288.00 $700.00 $450.00 $75.00 $4,778.00 $1,072.00' S E P T 15 $675.00 $2,030.00 $2,100.00 $60.00 $33.75 $1,250.00 $1,125.00 $255.00 O C T 15 $50.00 $10,024.00 $23,790.00 $0.00 $1,040.00 $800.00 $150.00 $0.00 $210.00 $1,200.00 $49.00 $8,714.00 $1,998.00 N O V 15 $1,230.00 $1,700.00 $30.00 $0.00 $2,400.00 $1,125.00 $0.00 $4,958.00 $3,806.00 D E C 15 $0.00 $900.00 $1,058.57 $10,125.00 $22,990.00 $15,700.00 $2,640.00 $2,985.00 $171,699.00 $65,360.00 $28,015.00 Architectural Review Board ARB Building Permit BP Certificate of Occupancy C/0 EP Electrical Permit Fire Supression System SP Miscellaneous revenue MISC P L B D Planning Board Plumbing Permit PR RS Record search TREE Tree Removal Permit ZBA Zoning Board of Appeals ZBA $0.00 $600.00 $0.00 $300.00 $1,200.00 $300.00 $300.00 $0.00 $600.00 $600.00 $0.00 $300.00 $4,200.00 $25,342.82 $23,656.75 $39,215.00 $15,282.00 $56,747.00 $44,217.00 $18,964.00 $20,345.00 $10,875.25 $41,317.75 $14,161.00 $15,549.00 $325,672.57 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-12-22 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e90401ea3dfcf619b23ef2abc3e3f029.pdf eb2c315134455f9e9f55abcbfc7d1851 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A special session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, December 21, 2015 at 3:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, N.Y. Present: Mayor Kenneth G. Wray Glenn Rosenbloom John Leavy Denise Scaglione Karin W o m p a Dorothy Handelman Trustees Deputy Mayor Jennifer Lobato-Church (Absent) Also Present: Anthony Giaccio, Village Administrator Clinton Smith, Village Attorney Sara DiGiacomo, Treasurer Mayor Wray called the special session to order at 3:10pm. EXECUTIVE SESSION On a motion made by Trustee Rosenbloom and seconded by Trustee Scaglione and carried unanimously the Board moved into executive session to seek legal advice from council. Representatives f r o m the School were invited to participate in the executive session. On a motion made by Trustee Handelman and seconded by Trustee Leavy and carried unanimously the Board m o v e d out of executive session. At 4:00pm, the special session was adjourned. Respectfully submitted, � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-12-21_SS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/34aeb0692b4c1c9a599d233847ac9aa0.pdf 25f355e315e9572f7f5ab9e03a275238 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, December 15, 2015 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, N.Y. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Glenn Rosenbloom Denise Scaglione Karin Wompa Dorothy Handelman Trustees John Leavy Also Present: (Absent) Anthony Giaccio, Village Administrator Anna L Georgiou, Acting Village Attorney Sean McCarthy, Village Architect Rich Gross, General Foreman Greg Camp, Police Chief David Smith, Planning Consultant Mayor Wray called the work session to order at 7:00pm. MAYOR'S ANNOUNCEMENTS - Mayor Wray mentioned that he will be removing a discussion regarding water rates from the agenda. He also announced that the deadline to give toys to "Toys for Tots" is December 18. PUBLIC HEARING - A public hearing was held on a special permit requested by Tappan Zee Constructors. Mr. Giaccio read the public hearing notice. Carla Julian and Clyde Joseph represented Tappan Zee Constructors. Ms. Julian said that discussions with the executive board for Ichabod's Landing are going well and believes that they will support the project. Mr. Joseph gave an overview of the project. Tappan Zee Constructors would like permission to park up to 375 vehicles on the Edge on Hudson property. The request also includes the construction of a floating dock that will be used to transport workers out to the bridge. Mayor Wray solicited comments from the Board. Trustee Handelman asked if the hours of operation could be modified. Mr. Joseph responded by saying no. Trustee Wompa believes that the project may conflict with the Edge-on-Hudson special permit and would like a traffic study to be done. �Deputy Mayor Lobato-Church is not sure that this is a positive project, but does not feel it violates the current special permit for Edge-on-Hudson. She would like more information provided by the Village's consultants regarding noise, traffic, lighting etc. before a decision is made. Mr. Joseph responded. Trustee Rosenbloom shares the concerns of the Board and said that he has not heard a compelling reason to approve the project. Peter Johnson of Edge on Hudson spoke. Mr. Johnson said that when General Motors was operating, there were many more cars parked on the site. He also said that a traffic study done by General Motors estimated that there would be 400 vehicles entering and exiting the site. This is less than the number that Tappan Zee Constructors is requesting. Discussion ensued. Mayor Wray said that the advantage to this project is that it will take truck traffic off the streets because the second phase will include fill brought in by barge. He announced that there will be a rock crushing demonstration on the East Parcel on December 16,2015. Alan Garry is a resident of Ichabod's Landing. He asked why Edge-on-Hudson is not the applicant. He asked what affect will this request have on the overall all Edge-on-Hudson project. Deputy Mayor Lobato-Church and asked for a timeline of both projects to determine whether or not they conflict with each other. Mayor Wray acknowledged receipt of an e-mail from Tarrytown Village Administrator, Mike Blau which will be entered into the record. Motion was made by Trustee Hendelman, seconded by Trustee Scaglione to adjourn the public hearing until 7:00pm on December 22,2015. LEUKEMIA LYMPHOMA SOCIETY REQUEST - Dennis Chillemi addressed the Board. Mr. Chillemi is the executive director of the Westchester Leukemia Lymphoma Society (LLS). LLS would like to hold a "Light the Night" event along the riverfront. The event will take place on November 5,2016 and will start at Kingsland Point Park. The Board was generally in favor of this event, but requested more details regarding the logistics. AECOM PRESENTATION - Mike Doherty of AECOM addressed the Board. Mr. Doherty provided an update on the Duracell clean-up project. The project is completed for the year and is almost entirely completed. Only five more properties need to be remediated. The five property owners have not consented to the clean-up and so AECOM has asked the Village to encourage them to have their property remediated in order to close out the project. �ENVIRONMENTAL ADVISORY COMMITTEE REPORT - Bhayva Reddy addressed the Board. Ms. Reddy is the Chairwoman of the Environmental Advisory Committee (EAC). Ms. Reddy updated the Board on the various initiatives that the EAC has been working on. The EAC has been involved in the annual clean-up day and has worked with Tarrytown's environmental committee on other events. The EAC has been promoting "complete streets", a natural resource inventory and being a climate smart community. Ms. Reddy asked Mayor Wray if he could appoint a Village Trustee to act as a liaison to the EAC. Trustee Rosenbloom volunteered for this position. Mayor Wray recognized Trustee Rosenbloom as the EAC liaison. EAST PARCEL SCOPING SESSION - Planning consultant, David Smith addressed the Board. Mr. Smith is working for the Sleepy Hollow Local Development Corporation on plans to redevelop the east parcel. The SEQRA process has been started and as part of this process, there needs to be a public scoping session. Mr. Smith announced to the Board that the scoping session for the East Parcel is scheduled for December 21, 2015 at 7:00pm in Village Hall. All residents are encourage to attend and make comments. EDGE ON HUDSON REQUEST TO THE MT. PLEASANT INDUSTRIAL DEVELOPMENT AGENCY - Mayor Wray started the discussion. Edge-on-Hudson has made a request to the Mt. Pleasant Industrial Development Agency (IDA) for tax relief. The Village Board is extremely concerned that the IDA will approve this request potentially reducing property tax revenue. Village Board members, along with School Board members are planning on attending the IDA public hearing scheduled on December 21,2015 to object to this request. EXECUTIVE SESSION On a motion made by Deputy Mayor Lobato-Church and seconded by Trustee Handelman and carried unanimously the Board moved into executive session to seek advice from counsel. On a motion made by Trustee Wompa and seconded by Trustee Handelman and carried unanimously the Board moved out of executive session. SPECIAL SESSION On a motion made by Deputy Mayor Lobato-Church and seconded by Trustee Handelman and carried unanimously the Board moved into special session. Motion was made by Deputy Mayor Lobato-Church and seconded by Trustee Rosenbloom to retain Proskauer Rose LLP as special counsel to the Village. On a motion made by Deputy Mayor Lobato-Church and seconded by Trustee Handelman and carried unanimously the Board moved out of special session. �ON-STREET P A R K I N G P E R M I T - Mr. Giaccio started the discussion on establishing an onstreet parking permit system in the Village. The Village Board feels that in certain areas of the Village, commuters are monopolizing parking spaces that would normally be used by residents. The Board feels the permit parking would remedy this situation. In order to issue permits for onstreet parking, the Village Board has to make a home rule request to the N e w York State Legislature. The Village must justify the request and so the Board asked Mr. Giaccio to begin the process of preparing something for the State legislature. Mr. Giaccio will reach out to Assemblyman Abinanti's office for guidance. N O R T H E A S T R E C R E A T I O N A G R E E M E N T - Mr. Giaccio provided the Board with a draft inter-agency agreement with Northeast Recreation. Mr. Giaccio said the agreement is for Northeast Recreation to provide recreational services for Sleepy Hollow residents with special needs. Northeast Recreation is a non-profit agency consortium that receives part of its funding from 12 municipalities including Sleepy Holow. Funds are used to provide recreational services that the Village's recreation department does not have the resource to handle. E X E C U T I V E SESSION On a motion made by Deputy Mayor Lobato-Church and seconded by Trustee Scaglione and carried unanimously the Board moved into executive session to discuss legal and personnel matters. On a motion made by Trustee Rosenbloom and seconded by Trustee Handelman and carried unanimously the Board moved out of executive session. At 10:30, the work session was adjourned. Respectfully submitted, A Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-12-15_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/235677b1af7280a07e9753ba49fb672a.pdf 22cb8f5edf8322686ce7b5f259c42db2 PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow to Suspend Meter Parking Be it Resolved that the Board of Trustees does hereby suspend requirements for the meter parking for the Holiday season, starting December 14th, 2015, and ending January 4, 2016. Be it Further Resolved the Chief of Police is directed to place seasonal bags on the meters during this time. Moved: Trustee Scaglione Seconded: Trustee Leavy Absent: Deputy Mayor Lobato-Church; Trustee Handelman O O Vote: 5-0 �RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ADOPTING LOCAL LAW N0.9r 2015 AMENDING CHAPTER 9 AND CHAPTER 450 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW TO TRANSFER BOARD OF ARCHITECTURAL REVIEW JURISDICTION AND AUTHORITY TO THE VILLAGE PLANNING BOARD WHEREAS, the Board of Trustees of the Village of Sleepy Hollow ("Board of Trustees") duly called and noticed a public hearing to hear and consider comments from the public regarding proposed amendments to Chapter 9 and Chapter 450 of the Code of the Village of Sleepy Hollow to transfer Board of Architectural Review jurisdiction and authority to the Village Planning Board entitled "A LOCAL LAW AMENDING CHAPTER 9 AND CHAPTER 450 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW TO TRANSFER BOARD OF ARCHITECTURAL REVIEW JURISDICTION AND AUTHORITY TO THE VILLAGE PLANNING BOARD" ("Proposed Local Law"); and WHEREAS, pursuant to New York General Municipal Law Sec. 239-m and Westchester County Administrative Code Sec. 277.61 and Sec. 277.71, the Proposed Local Law and notice of the Public Hearing was referred to the Westchester County Planning Board/Department; and WHEREAS, the Westchester County Planning Department responded to the referral by letter dated October 26, 2015; and WHEREAS, pursuant to Village Code §450-94.B, the Proposed Local Law was referred to the Village Planning Board for its review and recommendation; and WHEREAS, the Village Planning Board has not responded to the referral, and such time has elapsed that the Planning Board is deemed to have approved the Proposed Local Law; and WHEREAS, the Public Hearing on the Proposed Local Law was held on October 27, 2015, at which time all people asking to be heard were heard, and the Board of Trustees has considered all of the comments, written and oral, that were submitted at the Public Hearing and otherwise in reference to the Proposed Local Law; NOW, THEREFOR, BE IT RESOLVED, that the Board of Trustees has determined that the Proposed Local Law will merely transfer authority from one Village board to another Village board as a matter of "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment" and as such is a Type II Action under {00667Q80.DOCX.} �6 NYCRR 617.5(c){20) which is riot subject to review under the State Environmental Quality Review Act; and BE IT FURTHER RESOLVED, that the Board of Trustees finds for the purposes of Village Code §450-94.E(l) and otherwise that the zoning amendments made by the Proposed Local Law, if adopted, will: • • • • • Not change the standards or diminish the ability of the Village to evaluate and avoid excessive uniformity, dissimilarity, inappropriateness or poor quality of design in the exterior appearance of buildings erected in any neighborhood Avoid duplicative efforts on behalf of the review and approval boards in the Village Help to streamline the review and development process for property owners seeking to build within the Village Continue the application of Downtown Sleepy Hollow Fagade Renovation Standards and the Design Guidelines for Lighthouse Landing Riverfront Development Be consistent with the goals and policies of the Village's Local Waterfront Development Program which specifically calls for its scenic visual and historic resource policies to be implemented by Village boards And those amendments are required by the public interest in furtherance on the purposes of Village Code Chapter 450, Zoning; and BE IT FURTHER RESOLVED, that the resolved that the Board of Trustees adopts the Proposed Local Law as "Local Law No. , 2015 amending Chapter 9 and Chapter 450 of the Code of the Village of Sleepy Hollow to transfer Board of Architectural Review jurisdiction and authority to the Village Planning Board entitled "A LOCAL LAW AMENDING CHAPTER 9 AND CHAPTER 450 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW TO TRANSFER BOARD OF ARCHITECTURAL REVIEW JURISDICTION AND AUTHORITY TO THE VILLAGE PLANNING BOARD" in the form attached to this Resolution. MOVE: Trustee Wompa ABSENT: SECONDED: Trustee Leavy VOTE: 5-0 Deputy Mayor Lobato-Church; Trustee Handelman {00667080.DOCX.} - 2 - �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting the Bids for Water Tank Project WHEREAS, on November 24, 2015 the Village of Sleepy Hollow received bid proposals for the Water Tank Project (bid summary attached hereto); and WHEREAS, a low qualified bidder, Sentrale Contracting of White Plains, New York, has been identified with a low bid amount of $4,080,575; and WHEREAS, all bids have been reviewed by Dolph Rotfeld Engineering who determined the bid of $4,080,575 to be acceptable and has recommended its approval; and WHEREAS, References for Sentrale Contracting have been checked and found to be acceptable. WHEREAS, Funding for this project is being provided through the New York State Drinking Water State revolving fund and the Village's capital budget, NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein accepts the bid of Sentrale Contracting of White Plains, New York for the construction of a water tank at a total amount of $4,080,575. BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all steps necessary to effectuate the intent of this resolution. Moved: Trustee Wompa Seconded: Trustee Rosenbloom Absent: Deputy Mayor Lobato-Church; Trustee Handelman Vote: 4-0 �Dolph Rotfeld Engineering, P.C. CONSULTANTS & DESIGNERS 200 Whits Plains Road, Tarrytown, NY 10591 * (914) 631-8600 November 30,2015 Mr. Anthony Giaccio Village Administrator 28 Beekman Avenue Sleepy Hollow, N.Y. 10591 RE: Water Tank Rockefeller Brother Foundation Sleepy Hollow, New York Dear Mr. Giaccio: On November 24th the Village received five bids for the above referenced project The apparent low bidder was Sentrale Contracting Corporation of White Plains New York with a Bid Price of $4,080,575. TTie bid prices have been checked and are correct and within the estimate for the work. This office therefore recommends award of the project to the low bidder, Sentrale Contracting Corporation of White Plains, New York. Please advise us of your decision and when you will be scheduling a meeting with the low bidder regarding contract signing, required submittals and a construction schedule. �Bid Date November 24,2015 Water Tank Bidders Sentrale Calmart Enterprise Legacy Supply Ciccone ELQ Industries $ $ $ $ $ 4,080,575.00 4,310,750.00 5,159,595.00 5,838,735.00 6,565,656.00 $ $ $ $ $ $ $ $ $ $ $ $ $ 1,236,387.00 1,266,133.00 1,359,313.00 1,392,434.00 1,497,650.00 1,571,510.00 1,597,595.00 1,597,710.00 1,638,599.00 1,711,858.00 1,870,965.00 1,947,760.00 2,188,812.00 Water Main Bidders ELQ industries Joken Development Abbott & Price Legacy Supply North Brook Bradhurst Con-Tech Montesano Landi Construction Sun-Up Ciccone Foremost Cal Mart �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting the Bids for Water Tank Site Work Project WHEREAS, on November 24, 2015 the Village of Sleepy Hollow received bid proposals for the Water Tank Site Work Project (bid summary attached hereto); and WHEREAS, a low qualified bidder, ELQ Industries on New Rochelle, New York, has been identified with a low bid amount of $1,236,387; and WHEREAS, all bids have been reviewed by Dolph Rotfeld Engineering who determined the bid of 1,236,387 to be acceptable and has recommended its approval; and WHEREAS, References for ELQ Industries have been checked and found to be acceptable, and WHEREAS, Funding for this project is being provided through the New York State Drinking Water State revolving fund and the Village's capital budget, NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein accepts the bid from ELQ Industries of New Rochelle, New York, for the water tank site work project at a total amount of $1,236,387. BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all steps necessary to effectuate the intent of this resolution. Moved: Trustee Leavy Seconded: Trustee Scaglione Absent: Deputy Mayor Lobato-Church; Trustee Handelman Vote: 4-0 �Dolph Rotfeld Engineering, P.C. CONSULTANTS & DESIGNERS 200 White Plains Road, Tarrytown, NY 10591 * (914) 631-8600 November 30,2015 Mr. Anthony Giaccio Village Administrator 28 Beekman Avenue Sleepy Hollow, N.Y. 10591 RE: New Water Main at the Rockefeller Brother Foundation Site Sleepy Hollow, New York Dear Mr. Giaccio: On November 24th the Village received thirteen bids for the above referenced project. The apparent low bidder was ELQ Industries of New Rochelle New York with a Bid Price of $1,236,387. The bid prices have been checked and are correct and within the estimate for the work. This office therefore recommends award of the project to the low bidder, ELQ Industries of New Rochelle, New York. Please advise us of your decision and when you will be scheduling a meeting with the low bidder regarding contract signing, required submittals and a construction schedule. �Bid Date November 24, 2015 Water Tank Bidders Sentrale Calmart Enterprise Legacy Supply Ciccone ELQ Industries $ $ $ $ $ 4,080,575.00 4,310,750.00 5,159,595.00 5,838,735.00 6,565,656.00 $ $ $ $ $ $ $ $ $ $ $ $ $ 1,236,387.00 1,266,133.00 1,359,313.00 1,392,434.00 1,497,650.00 1,571,510.00 1,597,595.00 1,597,710.00 1,638,599.00 1,711,858.00 1,870,965.00 1,947,760.00 2,188,812.00 Water Main Bidders ELQ Industries Joken Development Abbott & Price Legacy Supply North Brook Bradhurst Con-Tech Montesano Landi Construction Sun-Up Ciccone Foremost Cal Mart �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting the Bid for the Broadway (Route 9) Streetscape Project WHEREAS, on October 30, 2015 the Village of Sleepy Hollow received bid proposals for the Broadway (Route 9) Streetscape Project (bid summary attached hereto); and WHEREAS, a low qualified bidder, Peter J. Landi, Inc. of Hawthorne, New York, has been identified with a low bid amount of $841,250; and WHEREAS, all bids have been reviewed by James J. Hahn Engineering, P.C. who determined the bid of $841,250 to be acceptable and has recommended its approval; and WHEREAS, the New York State Department of Transportation, the granting agency for this project, concurs with the recommendation to award; and WHEREAS, References for Peter 3. Landi, Inc. for have been checked and found to be acceptable; and WHEREAS, Funding for this project is being provided through a New York State Department of Transportation grant, the Village of Tarrytown and through the Village of Sleepy Hollow's capital budget. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein accepts the bid of Peter J. Landi, Inc. of Hawthorne, New York for the Route 9 Streetscape Project at a total amount of $841,250. BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all steps necessary to effectuate the intent of this resolution. Moved: Trustee Rosenbloom Seconded: Trustee Scaglione Absent: Deputy Mayor Lobato-Church; Trustee Handelman Vote: 4-0 �I<NMI mr I y r p I U A U M l a s J A m t o J. HAHra Pulnam Business Park 1689Rou ^^Q Tel: 8 4 5 - 2 7 9 - 2 2 2 0 .h hFa^h84^279-8909 0 ? = 5 « ! S ENGINEERING, P.C. MEMORANDUM To : Anthony Giaccio Village Administrator From : James J, Hahn, P.E. Town Consulting Engineer Date : December 7,2015 Subject : Proposed North Broadway (Route 9) Sidewalk Improvement Project PIN# 8780.27 Village of Sleepy Hollow Westchester County On October 30, 2015, five (5) bids for the referenced project were received and publicly read aloud at Village Hall. The project was legally advertised by New York Contract Reporter and Journal News. The work consists of installing concrete curbs, and concrete sidewalks along North Broadway (NYS Route 9) with decorative pedestrian lamps and vehicular lamps. Other related work shall include preparing, restoring and cleaning the project area all in accordance with the plans and specifications as directed by the Engineer. The attached bid analysis dcpicts the comparison of the line items for each bidder. This project will be partially funded by the New York State Department of Transportation (NYSDOT) with an 80% grant reimbursement to the Village for the contract cost. Please find attached NYSDOT correspondence from Martin S. Evans, P.E., dated December 7, 2015, endorsing this project and Contractor as well. The Contractors' names, addresses, and Bid amounts are as follows: Contractor Total Bid Peter J. Landi, Inc. 13 Bradhurst Avenue Hawthorne, NY 10532 5841,250.00 Con-Tech Construction Technology, Inc. 28 Lakeview Drive Yorktown Heights, NY 10598 $874,965.00 E N V I R O N M E N T A L S T U D I E S ahc£ AWWA A N D • C I V I L R E P O R T S E N G I N E E R I N G • NSPE O E S I G N WEF �Anthony Giaccio Proposed North Broadway (Route 9) Sidewalk Improvement Project PIN# 8780.27 December 7,2015 Page 2 Contractor Total Bid Paladino Concrete Creations Coip. 315 N. MacQuesten Parkway Mt. Vernon, NY 10550 $883,800.00 Dhother Construction 34-30 32nd Street Astoria, NY 11106 $1,233,775.00 Northbrook Contracting Corp. 7 Corporate Drive Peekskill, NY 10566 $1,258,870.00 At the time of bid opening, Peter J. Landi, Inc. was the low bidder, which has submitted a responsive bid with satisfactory work references as required and has been successful completing similar projects throughout Westchester County. Pursuant to our review of the bid documents, I do not object to the Village accepting Peter J. Landi, Inc. as low bidder for the project. The New York State Department of Transportation has issued the attached letter dated December 7,2015 to the Village indicating the State concurs with the award. If the Village does not object to this recommendation, they may proceed with contracts pending submission and approval of bonds and insurance by the Contractor, Fiona Hodgson (email: fhodgson@villageofsleepvhollow.ore1 Noel Harris, P.E., NYSDOT (email: nharris@dot.state.ny.us) P:\Village of Sleepy Hollow\Route 9 Sidewalk Project\RE-BID 2015Willagc\Recommemiatiorvdoc o ��ORK SoT Department of OPPORTUNITY nPPnBTl IKIITY TTransportation * I if ^opportun.tv ANDREW M. CUOMO Governor MATTHEW J. DRISCOLL Commissioner TODD WESTHUIS, P.E. Acting Regional Director December 7, 2015 Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 • RE: PIN 8780.27 BROADWAY (ROUTE 9) STREETSCAPE: RT 119 TO RT117 VILLAGE OF SLEEPY HOLLOW, WESTCHESTER COUNTY Dear Mr. Giaccio: We have reviewed the contract award documentation package received in our office November 18, 2015 and the Certification of Bidding and Award submitted to the Local Projects Unit. Documentation of the construction contract bidding and award process is complete and satisfactory. The Department concurs with your recommendation to award. Please be reminded of the emphasis placed on Disadvantaged Business Enterprise (DBE) utilization and the documentation thereof. Although this federal aid project has a Disadvantaged Business Enterprise (DBE) goal of 0% the contractor shall promote the objectives outlined in section 102-12 of the NYSDOT Standard Specifications, D/M/WBE Utilization. Also during construction, oversight, management and inspection should be performed in accordance with the contract documents and approved Construction Management Plan and Chapter 15 of the manual. Special note should be made of Section 15.4.2 regarding change orders. The Local Projects Unit and/or FHWA may visit the project site during construction to monitor progress and compliance with key federal requirements. Per Section 105-21 of NYSDOT Standard Specifications, the contractor shall use the current version of the Department approved civil rights reporting software on all contracts. That reporting software is Equitable Business Opportunity Solution (EBO). The Local Projects Unit has an electronic copy of Federal Aid Contract information spreadsheet which has to be completed to get your project set up in EBO. Please email Barbara Knisell to get a copy of this form sent to you. Barbarn.KniscIl oidot.nv.uov. 50 Wolf Road Albany NY 12232 | www dol ny gov �The next step in getting set up in EBO wilt be for project sponsors, contractors and consultants to complete and submit access request forms. These forms, as well as guidance for use of the EBO program and other requirements, are available at hUps://\v\m.dot.nv.uo\'dotanpcbo. Your project should be set up in EBO with all users access approved before any contract work begins. Once available, please forward a copy of the official project award letter to the Local Projects Unit. Prior to commencing work a pre-construction meeting must be held to discuss Federal requirements which must be met during the construction phase. Attendees at this meeting should include representatives from the contractor, inspection team, Local Projects Unit and your office. Please contact Noel Harris at (845) 431-5717 to schedule this pre-construction meeting. Martin S. Evans, P.E. Regional Local Projects Liaison �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of a New NY Bridge Waterfront Revitalization Grant Application for a Riverfront Park WHEREAS, as stated in the Local Waterfront Revitalization Program, it is a Village priority to ensure public access to the riverfront, increasing recreational use including view enjoyment; and WHEREAS, the developers of The Edge on Hudson have committed to transferring ownership to the Village of Sleepy Hollow of the land upon which the grant project will be constructed; and WHEREAS, the planned pedestrian trails make the subject property an ideal location for an inviting and attractive park for passive water-dependent recreation; and WHEREAS, the New York State Department of State and New York State Thruway Authority's New NY Bridge Waterfront Revitalization grant program has been identified as a funding source appropriate for the project; and WHEREAS, the grant program requires no match. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow does hereby approve the project and authorize the Village Administrator to submit an application to the New York State Department of State and Thruway Authority for $250,000 in funds from the New NY Bridge Waterfront Revitalization program for the waterfront park project. BE IT FURTHER RESOLVED that upon approval of said application, the Mayor is authorized to enter into and execute a grant agreement with the State for such financial assistance for the waterfront park project and to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Scaglione Seconded: Trustee Rosenbloom Absent: Deputy Mayor Lobato-Church; Trustee Handelman Vote: 4-0 �Meeting Date: Resolution #: 12/08/2015 12/147/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Leavy Seconded: Trustee Rosenbloom Absent: Deputy Mayor Lobato-Church; Trustee Handelman O C Vote: 4-0 �November 23,2015 Ji . Mayor Ken Wray Sleepy Hollow Village Board 28 Beekman Avenue Sleepy Hollow, NY T10591 . f .flit, "" irtar Hi ™W J' r1 W^&MM _J • V i We are pleased to announce that at the November 19th meeting for the Sleepy Hollow Ambulance ie Corps: Corps, the following we voted in as active members of the t'A ' ¥ Elizabeth Raguso, Senior Corps Member ji JBHtatir X \ 3' < David Cappello, Senior Corps Member I T&bl yg&V f Alessandro Ramirez, Senior Corps Member u a I *JL | * r ' .. Ryan Morgan, Senior Corps Member I IM # j r mI L / j f & /jPt-nT William Checchi, Senior Corps Member Edward Bonilla, Junior Corps Member Ines Brito was removed as 3rd Lieutenant of the Ambulance Corps. Ryan Murray requested to be placed on medical leave. Dana Robertin requested a leave of absence until January 1st due to work. r, '8 F Vf i... •-••••-• m / a < ^ jr ' fit a* * - „ TP" \ .r Elliott Sotomayor has been handling the QA/QI since July 1,2015 in place of Sandra Rocha. Respectfully submitted, Cynthia L. Tuttle Secretary Sleepy Hollow Ambulance Corps. . m M MI J* ?g f " W / m f r/ 4* 1 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Part-Time Bookkeeper Whereas, Lizabeth Meszaros, by the attached letter dated December 4, 2015 and effective December 10, 2015, submitted her resignation letter from the Sleepy Hollow Finance Department, and Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and Now, Therefore, Be it Resolved, that the Village accepts the resignation of Lizabeth Meszaros by the attached letter dated December 4, 2015 and effective December 10, 2015, and finds that the termination/rehire policy of July 15, 2003 applies, and Be it Further Resolved, that a copy of the policy is forwarded to and a copy be placed in her personnel record with proof of service. Moved: Trustee Scaglione Seconded: Trustee Wompa Absent: Deputy Mayor Lobato-Church; Trustee Handel man Vote: 4-0 �Lizabeth Meszaros Home iaot.com December 4,2015 Sara DeGiacomo, Village Treasurer 28 Beekman Avenue Sleepy Hollow, NY 10591 Dear Sara. This letter will serve as my resignation from the Village of Sleepy Hollow. I have been fortunate enough to have found a job consistent with my goals with the Village of Tarrytown. I will need to start on December 15,2015. Therefore my last day of work will be Thursday, December 10.2015. I have enjoyed working with you and the staff and will miss you all. Thank you for a nice 2 plus years! Respectfully, Lizabeth Meszaros �RESOLUTION CALLING PUBLIC HEARING ON A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" RELATIVE TO RESTRICTIVE PARKING BE IT RESOLVED that the Board of Trustees hereby schedules a public hearing to be held on Tuesday. December 22.2015, at 7:00 p.m. or shortly thereafter, at Village Hall, to hear and consider comments from members of the public on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" RELATIVE TO RESTRICTIVE PARKING," said proposed Local Law pertaining the limitation of parking on Beekman Avenue between Clinton Street and River Street on the west side of River Street to 2 hours, and the prohibition of parking on certain portions of the east side of River Street at all times, and, BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Moved: Trustee Rosenbloom Seconded: Trustee Wompa Vote: 4-0 �Local Law No. 10 of 2015 A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" RELATIVE TO RESTRICTIVE PARKING BE IT ENACTED by the Board of Trustees of the Village of Sleepy Hollow, New York, as follows: Section 1. Section 400-7 of the Code of the Village Sleepy Hollow entitled "Parking restricted in designated locations" is hereby amended to add the following location thereunder, in alphabetical order: Name of Street Side Location Beekman Avenue Both Between River Street and Clinton Street Restriction 2 Hour Parking All Week River Street West From Beekman Avenue to the entrance driveway to Horan's Landing 2 Hour Parking All Week Section 2. Section 400-8 of the Code of the Village Sleepy Hollow entitled "Parking prohibited in designated locations" is hereby amended to add the following location thereunder, in alphabetical order: Street River Street Side East Section Prohibited From Beekman Avenue south to the Village line �Scction 3. The invalidity of any word, section, clause, paragraph sentence, part, or provision of this local law shall not affect the validity of any part of this local law which can be given effect without such invalid part or parts. Scction 4. This Local Law shall take effect immediately upon filing in the Office of the Secretary of State. �Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Part-Time Recreation Employees Whereas, Recreation Supervisor, Robin Pell has submitted a written request to the Village Administrator, Anthony Giaccio recommending hiring of two part-time counselors to work at the after-school program, and Whereas, this part-time position was advertised and interviews were conducted, and Whereas, Mr. Giaccio has recommended hiring Diana Nunez and Christopher Pell for these positions at an hourly rate of pay of $12.00 per hour effective December 9, 2015. Now, therefore, be it Resolved, that the Mayor and Board of Trustees of the Village of Sleepy Hollow approve the hiring of Diana Nunez and Christopher Pell to the position of counselor for the after-school program, at an hourly rate of $12.00 per hour effective December 9, 2015. Moved: Trustee Scaglione Seconded: Trustee Leavy Absent: Deputy Mayor Lobato-Church and Trustee Handelman Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-12-08_RES-141-150 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c6c78ba072e8eb72d0471cf9709277a8.pdf 3f7af86c5cf6d5893f1b5ad11bb5ea01 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, December 8, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church John Leavy Glenn Rosenbloom Denise Scaglione Karin Wompa, Trustees Absent: Dorothy Handelman Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Clerk Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Village Police Chief At 7:02 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Dominic Pavilla and Mary Patton both are longtime residents of Sleepy Hollow. Our thoughts are with their families and friends. Mayor Wray stated that he will move some agenda items in order to accommodate the public hearing without interruptions. Approval of Warrant: On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Rosenbloom, to approved the warrant and authorize the Treasurer to pay bills in the amount of $763,805.82 Administrator's Report: (see attached) Department Head Reports: Public Works: General Foreman, Mr. Gross addressed the Board of Trustees and explained the difference between garbage trucks that have an automatic arm. Leaves have been picked up throughout the season. Pipe relining in the Webber Park area has been completed. Ambulance Corp: Thief D'Alessandro addressed the Board and stated that ambulance crews have been responding to calls on a timely fashion, new report system is in the works. The demo ambulance was looked at recently and will continue to work on specs for new ambulance. �Police Chief Camp introduced new Chaplin for the Police Department, Father Danny. Mavor Announcements: Mayor Wray wished everyone Happy Hanukah. Mayor stated that yesterday was Pearl Harbor Day and we all should remember those who served and those who are still serving, especially those in our community. Mayor appointed Jill Liflander to the Police Advisory Committee. Mayor announced that the residents may donate new toys for "Toys for Tots" until December 18th, drop off in the Clerk's Office. Mayor stated that anyone needing to donate small furniture items may do so through furnituresharehouse.org to assist victims of domestic violence. Public Hearing: Request for Parking Lot at Edge on Hudson A public hearing was held on a special permit requested by Tappan Zee Constructors. The Village Clerk read the public hearing notice. Carla Julian and Clyde Joseph represented Tappan Zee Constructors. Mr. Joseph gave an overview of the project. Tappan Zee Constructors would like permission to park up to 375 vehicles on the Edge on Hudson property. The request also includes the construction of a floating dock that will be used to transport workers out to and from the bridge. Mayor Wray opened the meeting to the public and invokes the 3 minute rule. Alan Singer of River St. addressed the Mayor and the Board of trustees and stated that the residents of Ichabods' Landing were not properly notified of this Public Hearing. He stated that the noise level this project will bring tro the area would be unacceptable. He stated he will file an Article 78 against the Village if this project is approved. Doug Smolav, owner of six units on River Street, addressed the Mayor and the Board and stated that he is concern about losing his tenants; and stated he will have to file an appeal if this project is approved. He asked how much the Tappan Zee Constructors are paying Edge on Hudson for the parking spaces. Peter Faulhaber of River Street addressed the Mayor and the Board of Trustees and stated that he does not support this project. Alicia Santacki of River Street addressed he Mayor and the Board of Trustees stated she has two small children and is concerned about the excessive noise and traffic. Carlos Pozio of River Street addressed the Mayor and the Board of Trustees and stated that allowing so many cars to park in these areas will cause tremendous instability in the neighborhood. �Keith Labis addressed the Mayor and the Board of Trustees and stated that our community has supported the GM project. He stated that since its Hanukkah the public hearing should be adjourned to give others a chance to speak Randall Holcombe of 125 River Street addressed the Mayor and the Board of Trustees and asked how this project would affect the first phase of the Edge on Hudson project. Edward Rosenblum of River Street addressed him Mayor and the Board of Trustees and stated that he objects to plan due to the noise level. Alan Garry of River Street addressed he Mayor and the Board of Trustees and asked how this project would interfere with the Edge on Hudson original project. Faith McCready of River Street addressed the Mayor and the Board of Trustees and stated the noise level is intense and constant. There were no further comments at this time. On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Rosenbloom the meeting was adjourned until December 15, 2015. Mayor Wray stated that written comments may be sent to the Village Clerk's Office. Mayor Wray also stated that the GM site has been sitting since 1996, and although inconvenient for many, construction work will have to start soon. Administrator's Report: (see attached) Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule: There were no comments at this time. At 8:50 p.m. on a motion by Trustee Leavy, seconded by Trustee Scaglione, the Board went into executive session to discuss personnel matters and potential legal matters. At 10:26 p.m. on a motion by Deputy Mayor Lobato-Church, seconded by Trustee Wompa, the Board exited executive session. �Resolutions: (see attached) R1 - Approve Bagging Parking Meters for the Holidays R2 - Set Public Hearing on Parking along Lower Beekman Avenue, River Street and at Horan's landing R3 - Award Bids for Water Tank Project R4 - Approve Application for Tappan Zee Bridge Grant R5 - Acknowledge Intension to Award Bid for Route 9 Streetscape Project R6 - Approve Actions of the Ambulance Corps R7 - Approve Transfer of ARB Jurisdiction to the Planning Board R8 - Appoint After School Program Counselor Mayor Announcements: Mayor Wray stated that he received letters from students at the Life center after school program requesting more garbage cans for Valley Street to minimize garbage in that area. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule: M a r i o B e l a n i c h of No. Washington Street addressed the Mayor and the Board of Trustees and asked about the after school program. At 10:56 p.m. on motion by Trustee Rosenbloom, seconded by Trustee Leavy the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-12-08 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3efbc02182ebdaa3d952843f6e12b4e5.pdf d4269b6b17adca9a0a2680f57f869578 PDF Text Text Meeting Date: 11/24/2015 Resolution #: 11/138/2015 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ADOPTING LOCAL LAW #8, 2015 Whereas, the Board of Trustees (BOX) held a duly called and noticed public hearing on November 10, 2015 to hear and consider comments from the public regarding proposed amendments to Chapter 400-7 of the Code of the Village of Sleepy Hollow entitled 'Marking restricted in designated locations" Whereas, the BOT has considered all of the comments, both written and oral, that was submitted at the Public Hearing and otherwise in reference to the proposed amendments; NOW, THEREFORE, be it resolved that the BOT adopts Local Law No. 8, 2015 amending Chapter 400-7 of the Code of the Village of Sleepy Hollow entitled 'Marking restricted in designated locations" concerning one parking space on the South side, nearby or in front of 84 Beekman Avenue. Move: Trustee Scaglione Seconded: Trustee Rosenbloom Vote: 5-0 �A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLE "VEHICLES AND TRAFFIC" RELATIVE TO RESTRICTIVE PARKING BE IT ENACTED by the Board of Trustees of the Village of Sleepy Hollow, New York, as follows: Section 1. Section 400-7 of the Code of the Village Sleepy Hollow entitled "Parking restricted in designated locations" is hereby amended to add the following location thereunder, in alphabetical order: Name of Street Beekman Avenue Section 2. Side Days Hours Location South All 8:00 am. to Restricted metered parking of 15 minutes 8:00 p.m. at one space within 50 feet of either side of 84 Beekman Avenue The invalidity of any word, section, clause, paragraph sentence, part, or provision of this local law shall not affect the validity of any part of this local law which can be given effect without such invalid part or parts. Section 3. This Local Law shall take effect immediately upon filing in the Office of the Secretary of State. �Meeting Date: 11/24/2015 Resolution #: 11/139/2015 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ADOPTING LOCAL LAW No. 7, 2015 Whereas, the Board of Trustees (BOT) held a duly called and noticed public hearing on November 10, 2015 to hear and consider comments from the public regarding proposed amendments to Chapter 400-7 of the Code of the Village of Sleepy Hollow entitled "Parking restricted in designated locations" Whereas, the BOT has considered all of the comments, both written and oral, that was submitted at the Public Hearing and otherwise in reference to the proposed amendments; NOW, THEREFORE, be it resolved that the BOT adopts Local Law No. 7, 2015 amending Chapter 400-7 of the Code of the Village of Sleepy Hollow entitled "Parking restricted in designated locations" concerning the two parking spaces on the North side, nearby or in front of 95 College Avenue. Move: Trustee Handelman Second: Trustee Rosenbloom Vote: 5-0 �A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLE "VEHICLES AND TRAFFIC" RELATIVE TO RESTRICTIVE PARKING CONCERNING 95 COLLEGE AVENUE BE IT ENACTED by the Board of Trustees of the Village of Sleepy Hollow, New York, as follows: Section 1. Section 400-7 of the Code of the Village Sleepy Hollow entitled "Parking restricted m designated locations" is hereby amended to add the following location thereunder, in alphabetical order: Name of Street College Avenue Section 2. Side Days North All Hours Location 8:00 a.m. to Restricted metered paFking of 15 minutes 8:00 p.m. at two spaces within 50 feet of either side of 95 College Avenue The invalidity of any word, section, clause, paragraph sentence, part, or provision of this local law shall not affect the validity of any part of this local law which can be given effect without such invalid part or parts. Section 3. This Local Law shall take effect immediately upon filing in the Office of the Secretary of State. �Meeting Date: 11/24/2015 Resolution #: 11/140/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at a recent meeting, voted to accept one (1) new active member, Clarence Sharrock, Jr, and Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at a recent meeting, voted to remove the following members: Jimmy Warren, Douglas Wray and Anthony See. (See attached memo) Now, Be It Resolved the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Leavy Second: Trustee Scaglione Vote: 5-0 �Fire Patrol Co. No. I Organized. 1876 SCeepyHofhw Tire (Department William Hennessey Chief Engineer Pocantico Hook & L a d d e r Co. .\o. I Organized. 1878 J o h n E, Korzelius Assistant Chief Rescue Hose Co. No. I Organized. 1887 L'nion Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 Michael R. T a v a n o Assistant Chief IH76 More rhan a LcfU'tul 28 B e e k m a n Avenue vSlcepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email-slcepyhonowfd@sleepyhollownv.org October 29^ 2015 Village of Sleepy Hollow Board of Trustees 28 Beekman Ave Sleepy Hollow, NY 10591 Dear Board Members, accepted one new active Michael Tavano Asst. Chief Secretary, Board of Fire Wardens �Skepy HoQbw Tire (Department Fire Patrol Co. No. 1 Organized. 1876 Patrick S. H a g g e r t y Chief E n g i n e e r Pocantico H o o k & L a d d e r Co. No. 1 Organized. 1878 J o h n E. Korzelius Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Michael R. T a v a n o Assistant Chief 1876 More than a Legend Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 October 28 B e e k m a n A v e n u e Sleepy Hollow, New Y o r k 10591 P h o n e (914) 366-5119 • Fax (914) 332-7074 Email- sleepyhollowfd@sleepyhollowny.org 2015 Attn: Board of Trustees Village of Sleepy Hollow 28 Beekman Ave. Sleepy Hollow, NY 10591 Dear Board Members: Please be advised that the Sleepy Hollow Fire Department has removed the following members from the department. • • • Anthony See Douglas Wray Jimmy Warren Per North Tarrytown Fire Patrol both Douglas Wray and Jimmy Warren were notified of this action via certified letter. Per Pocantico Hook and Ladder Anthony See has been dropped due to failure to fulfill responsibilities and regulations set forth as a member of the Sleepy Hollow Fire Department Michael Tavano Asst. Chief Secretary, Board of Fire Wardens �.: r- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-11-24_RES-138-140 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/cf7941215f7ad639c9f94ebd60a8a0d8.pdf f650df939d980b3daa50dc4ec477f22a PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, November 24, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Deputy Mayor Jennifer Lobato-Church John Leavy Dorothy Handelman Glenn Rosenbloom Denise Scaglione Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Clerk Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Village Police Chief Absent: Ken Wray, Mayor Karin Wompa, Trustees At 7:02 p.m. Deputy Mayor Lobato-Church called the meeting to order with a pledge to the flag and a moment of silence for Mr. John Lacarubbo, the father of Richard Cox, SH Parking Enforcer, Mr. Richard Cox Santiago, and for the father of Sangeeta Tiwar, SH Crossing Guard, Mr. M.N. Tiwari. Our thoughts are with their families. Approval of Warrants: Trustee Scaglione moved, seconded by Trustee Handelman to approve the warrant and authorize the Treasurer to pay the bills in the amount of $221, 988.82. Motion carried. Approval of Minutes: 10/13/2015; 10/27/2015; 11/10/2015, 11/17/2015; Trustee Rosenbloom moved, seconded by Trustee Scaglione to approve the Minutes of 10/13/2015; 10/27/2015; 11/10/2015,11/17/2015; subject to minor typographical errors changes. Motion carried. Administrator's Report: (see attached) Department Head Reports: Chief Camp, Police Chief (see attached report) Robin Pell, Recreation Supervisor, reported for the recreation department. She tanked all staff for their assistance during the Halloween hayride events, and suggested that in the future there should be a hayride night dedicated to local residents. The Santa Claus mail box is now available at the post office for all children. �A snowman contest will be taking place during the first snow fall, more details will follow. On December 18th the Clydesdale horses will be back for carriage rides, during the cookies and milk with Santa event, taking place at Village Hall starting at 6:00pm. All kids are welcome. The after school program will remain at the senior center until further notice. Sean McCarthy, Building Inspector (see attached report) Public Comments: Deputy Mayor Lobato-Church opened the meeting to the public and invoked the 3 minute rule. Leslie Malandrino of Gordon Avenue addressed the Deputy Mayor and the Board of Trustees and complaint that the new fire hydrant in front of her house is taking up a parking space and wants it moved. Mr. Giaccio responded that due to a water valve problem, it required the hydrant to be moved. Baiba Rudzitis Pinnis of New Broadway addressed the Deputy Mayor and the Board of Trustees in a written statement. (See attached) Resolutions: (see attached) New Business: Trustee Rosenbloom asked that all information needed for the December 8th public hearing special parking request from TZ constructors be available to residents. Discussion ensured. Communication: Village Clerk stated that Mr. Galella sent a thank you letter on behalf of the North Tarrytown High School Alumni Association, to the Board of Trustees for their support during their traditional memorial ceremony. (See letter attached) Senator Murphy also sent a thank you letter stating he enjoyed the hayride with his family. The Village Clerk's Office will be collecting toys for "Toys for Tots", donations may be dropped off at Village Hall by December 18th. Mavor Announcements: Deputy Mayor Lobato-Church announced that Offices will be closed on Thursday, Thanksgiving Day, and only household garbage will be picked up on Friday, November 27th. �The loose leaf pickup truck cannot get to all streets on a regular basis so all residents are asked to continue to bag leaves to avoid clogged drains. Public Comments: There were no comments at this time. At 8:09 p.m. on a motion by Trustee Leavy, seconded by Trustee Handelman, the Board of Trustees went into executive session to discuss a legal matter. At 8:20 p.m. on motion by Trustee Leavy, seconded by Trustee Handelman the Board of Trustees exited the executive session. No actions were taken. At 8:20 p.m. on motion by Trustee Leavy, seconded by Trustee Handelman the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk �ADMINISTRATOR'S REPORT (11/24/15) WATER TANK BIDS: The water tank bids and water main connection bids came in today and it looks like we had a successful bid opening. We had many bidders and the lowest bidders came in within budget. The bids will be reviewed and a recommendation to award the bids will be made in time for the next Board meeting. SENIOR BUS: Unfortunately, both senior buses are out of commission. We have been trying to find a temporary replacement bus from the school and other villages. We're aware that this has been a huge inconvenience for some residents, but we are working on the problem. SLEEPY HOLLOW ARBOR DAY: The Arbor Day event in Sleepy Hollow was held this past Friday. Thank you to John Millar, Earl Tompkins, Allie DePaulo and representatives from the DEC for helping to organize the event. Two trees were planted at Barnhart Park with the help from the children of the after-school program. WORK SESSION AGENDA: Next week's work session will include a couple of presentations. Besides Circus Latino, we're going to have Scenic Hudson give a report on its trail planning study. Amy Kakala from Scenic Hudson will be giving the report. VILLAGE HALL PHONES: Today, the Village Hall phones were down most of the day. We apologize for the inconvenience. They are up and running now. HARASSMENT TRAINING: On October 27, the village hosted a harassment training seminar for supervisors. Individuals from many different municipalities attended. Thank you to Paula McCarthy Tompkins for setting this up. LOOSE LEAVES PICK-UP: A reminder that the Village DPW is working hard to pick up loose leaves left at the curb. This is a big task and we can't get to every street every day, but all the leaves will eventually get picked up. CHAMBER OF COMMERCE EVENT: This Saturday the Chamber of Commerce is sponsoring an event called the Chamber Games at the on-track sports center in Tarrytown. The event will run from 11:00-3:00 and will include games, vendors and food. All are welcome to attend. DPW SCHEDULE: A reminder that there will be village wide garbage pick-up on Friday this week due to the Thanksgiving holiday. �Good Evening! I realize that it might be a bit premature to be discussing the proposed automated Garbage truck, which Trustee Rosenbloom discussed at the Work Session on November 3rd and that the debate on this issue is in the beginning stages, but I do hope that my concerns will be addressed during the analysis process. I am acknowledging that I am not engineer and do not have a technical background. My comments are from a concerned citizen. O W / (U> ^fiJUj, CLAJ f w I am a proponent of using the latest technology for the benefit of theVillage, its hardworking employees, residents, and taxpayers. However, technology and state of the art equipment should serve the populace, and the populace should not have to adjust its lifestyle to serve technology. After listening to Trustee Rosenbloom's informative presentation on automated trucks, I have the following concerns; 1) Would the automated garbage truck be a viable option in all neighborhoods? I can see it being effective in areas of the Village where there are garages and have a flat terrain. I would have to be convinced that this state of the art truck would work in hillier parts and for homes that do not have a place to store a 95 gallon garbage bin with wheels 2) Trustee Rosenbloom stated that the truck is sturdy, but light enough for an adult woman to handle. How light is the i.e. weight? One F&Q from a town called Linden indicated that the garbage bins can withstand 45mph winds. Even with this strenghth, if the garbage bin is placed by the curb on a hilly street, i.e. Rice, Crane, Tappan, Gory Brook. Gordon Avenues, is there a chance that the bin might roll down the hill and smash into a neighbor's car? �A, . . . . . ' �3) In a memo to its residents, in Orange County, Florida, it was stated that the size of the bin is 45.3" high; 28.7" wide and 33.73" deep. Orange County in Florida also stated that they would have two garbage bins - one for recyling with a blue cover and a green for other garbage. Will Sleepy hollow also provide two recycling binsf Many of us would be hard pressed to find storage space. 4) The bins have a capacity for 8-13 gallon plastic garbage bags. X j 6 n an average week, m y ^ family house only uses approximately 4 - 1 3 gallon garbage bags. Isn't this overcapacity. 5) For recyclables, will we be able to combine bottles and newspapers. If not, I certainly do not require a 95 gallon bin for cans and bottles. I might enjoy my wine, but I certainly do not fill a 95 gallon bin with my empties. 6) Deputy Mayor Lobato-Church mentioned a concern I also have and that is pushing a 95 gallon bin up or down a hill. During adverse weather conditions, maneuvering a bin could be a safety hazard. Unfortunately, I was unable to find the actual weight of an empty garbage bins. However, in the town of Linden's information to its residents stated: ' The cart is designed to hold normal household garbage. It has a maximum weight of 300 lbs. filled and will roll easily even with a full load in it*. I am certainly concerned about pushing a 300 lb. bin uphill or downhill in hazardous icy and snowy conditions. I would also like to point out that a bin could be a financial burden. I certainly do not intend to make this discussion all about me, but I would have to hire someone to shovel a walkway for me and the garbage bin to wheel the bin down a steep driveway. In additional, I would have to generously salt the pathway. . I am sure that I would not be the only one in my neighborhood with this predicament. �Currently, I myself can shovel snow off my stairs and carry down a plastic/garbage bag. 7) Many of the homes in this Village are 2-3 family homes. If the owner of the house is away or does not live on the premises, there is no problem for a tenant to carry out a garbage bag and put it on the curb, but one cannot put the obligation of wheeling down and up a 95 gallon garbage on a tenant. Owners of 2-3 family homes certainly do not hire Professional management companies and oversee their own properties. The burden of a 95 gallon garbage bin mandate will certainly result in higher costs for the landlord in a high tax area. Thank you! Baiba Rudzitis Pinnis 148 N e w Broadway � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-11-24 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b30a5988f4ce6bf5073754fbd6b3ab8a.pdf f600fdedbb957930327601c496591e0a PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, November 17,2015 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Glenn Rosenbloom John Leavy Denise Scaglione Dorothy Handelman Trustees Karin Wompa (Absent) Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Village Architect Rich Gross, General Foreman Mayor Wray called the work session to order at 7:00. NATURAL RESOURCE INVENTORY - David Avrin of the Environmental Advisory Committee introduced Laura Heady from the New York State Department of Conversation. Ms. Heady gave a power point presentation on how to conduct a natural resource inventory. A natural resource inventory (NRI) compiles and describes important natural resources within a given locality. Cultural resources, such as historic, scenic, and recreational resources, can also be included in an NRI. The inventory has two basic purposes, to provide the building blocks for comprehensive land-use and conservation planning, and to allow natural resource information to be included in local planning and zoning. The Board had several comments and questions. LOCAL DEVELOPMENT CORPORATION PRESENTATION - Chairman of the Sleepy Hollow Local Development Corporation (SHLDC), David Schroedel presented a report to the Board. SHLDC executive board members Anthony Scarpati and Teresa Oeste were also in attendance. Mr. Schroedel updated the Board on the various projects the SHLDC has been involved in, since he took over as chair in June. He spoke about several issues related to the east parcel including security, planning and future development. Mr. Schroedel also spoke about several opportunities that the SHLDC has been exploring including potential work force housing and redevelopment of the old department of public works garage. The Board thanked Mr. Schroedel and the rest of the SHLDC board for their work. �EDGE ON HUDSON UPDATE - Planner, David Smith updated the Board on the Edge on Hudson project. The Planning Board recently approved the site plan for phase one of the project, which includes 306 housing units and open public space. It is expected that site will begin in the summer of 2016 and buildings will start going up in 2017. Prior to any construction, a temporary bridge will be erected over the train tracks in order to bring fill to the site. A permanent bridge will later be erected. Mayor Wray mentioned that all documents related to the Edge on Hudson project are available on the Village's website. TAPPAN ZEE BRIDGE CONSTRUCTORS REQUEST - Clyde Joseph and Carla Julian of Tappan Zee Constructors addressed the Board. Tappan Zee Constructors would like permission to use a portion of the Edge on Hudson for parking and to bring concrete fill onto the site. Phase one of the project is to permit 375 parking spaces on the site. It will also include the construction of a temporary dock that will take workers out to the bridge. This phase is expected to run until June, 2017. At that point, the site will transition from a parking lot to a fill operation. Concrete from the old Tappan Zee Bridge will be brought to the site and converted to fill. The Board had concerns about traffic, noise and how the request will affect the Edge on Hudson project. A lengthy discussion ensued. SHORT TERM PARKING - The Board discussed whether to approve short term parking on Beekman Avenue and College Avenue. A public hearing was recently held on this matter. There was a consensus on the Board to approve one short term space on Beekman Avenue and two on College Avenue. Mayor Wray asked that this item be on the next Board meeting agenda. EXECUTIVE SESSION Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Handelman to go into executive session to discuss legal matters. Motion carried 6-0. Motion was made by Trustee Leavy, seconded by Trustee Scaglione to go out of executive session. Motion carried 6-0. At 10:40, the work session was adjourned. Respectfully submitted, Anthony ^iaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-11-17_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ed27eaea6b60b994bf8b093af8fee508.pdf 8a0ffe6e4071eb3409716712fd9c76fe PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, November 10, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Dorothy Handelman (in at 7:58 p.m.) John Leavy Glenn Rosenbloom Denise Scaglione, Trustees Also Present: Paula A. McCarthy Tompkins, Village Clerk Anthony Glaccio, Administrator Sara DiGiacomo, Village Treasurer Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Richard Gross, General Foreman At 7:01 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Mary Ann Lawlor, a longtime resident of Sleepy Hollow. Our thoughts are with the family and friends. Mayor Wray presented Police Officer FiorisI and Police Officer Guzzo with a Lifesaving Award, for a recent lifesaving incident involving a village resident. Public Hearing: Short Term Parking on Beekman Avenue Kevin Kaye, Co-President of the Chamber of Commerce addressed the Mayor and the Board of Trustees and stated that temporary parking is needed to accommodate residents shopping in local stores, and It's a benefit to the merchants. There were no further comments at this time. On a motion by Trustee Leavy, seconded by Trustee Scaglione, the public hearing was closed. Public Hearino: Short Term Parking on College Avenue Marcel Pozio, owner of La Esquina Latlna, located at 95 Beekman Avenue, addressed the Mayor and the Board and asked for metered parking on College Avenue and Valley Street. There were no further comments at this time. On a motion by Trustee Wompa, seconded by Trustee Leavy the meeting public hearing was closed. �Approval of Warrants: Trustee Scaglione moved, seconded by Trustee Handelman to approve the warrant and authorize the Treasurer to pay the bills in the amount of $312,121.09. Motion carried. Approval of Minutes: Trustee Leavy moved, seconded by Trustee Rosenbloom to approve the minutes of November 3, 2015. Motion carried. Mavor Announcements: Mayor Wray announced that he recently met with school officials and will continue to have ongoing discussions, and also stated that everyone's safety is the most important. Mayor Wray also stated that Veteran's Day is a day to remember all our armed forces personnel fighting for our country. Department Head Reports: Paula McCarthy - Village Clerk reported for the Clerk's Office and stated that throughout the year numerous permits were processed totaling approximately 340 permits in the amount of approximate $43,000.00 . Numerous parking permits for the 2015-2016 fiscal year were also issued, totaling approximately $104,000.00 Richard Gross - General Foreman for Public Works, reported that the Sanitation Dept. will be off on Wednesday, November in observance of Veteran's. Con Edison continues to do work in Sleepy Hollow installing gas lines, and the water pipe relining in Webber Park is completed for now. Mr. Gross stated that the Leave vacuum cannot operate on Route 9 due to safety concerns and asked that residents continue to bag leaves to avoid clogging drains. Administrator's Report: (see attached) Public Comments: Aaron Pam, of Sleepy Hollow, addressed the Mayor and the Board of Trustees and on behalf of the SHHS class of 1985, thanked the Board for designating October 17, 2015 a day in memory of Suzanne Pell. Resolutions: There were no resolutions. �New Business: Trustee Leavy stated that at a recent meeting with the Tappan Zee Constructor, they discussed the possibility of using the Edge on Hudson location for temporary parking. More discussions will ensue in the near future. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule. There were no comments at this time. Mayor Wray asked for a motion to go into Executive Session to discuss a personnel matter and a litigation matter. On a motion by Trustee Scaglione, seconded by Trustee Wompa the Board went into Executive Session. Motion carried. On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Leavy, the Board exited executive session. Motion Carried. At 9:00 p.m. on a motion by Deputy Mayor Lobato-Church, seconded by Trustee Leavy, the Meeting was adjourned. F^pectfully Submitted, Paula A. McCarthy Tompkins Village Clerk �ADMINISTRATOR'S REPORT (11/10/15) SKYES PARK SITE WORK: A meeting was held with Trustee Rosenbloom and Sean McCarthy regarding how to proceed with the Sykes Park Comfort Station project. It was decided that much of the work can be done in-house. The DPW will start work this week on the project. PIPE RELINING PROJECT: The Pipe Re-lining project is wrapping up. We realize this project was an inconvenience to the residents of Webber Park and we thank them for thier patience. The lower part of Webber Park will be done in the spring, SLEEPY HOLLOW ARBOR DAY: Arbor Day in Sleepy Hollow will be celebrated on November 20 with the planting of a tree at Bamhart Park. This event is one of the requu-ements for the village to become a tree city USA. More details to follow. CIRCUS LATINO REPORT: Grant Writer Fiona Hodgson will be reporting on Circus Latino at the December 1st work session. KINGSLAND WATERLINE: The County has informed me that funding for a new water line at Kingsland Point Park will be up for a vote. The Village will continue to run a temporary water line from Edge on Hudson until the permanent work is completed. VETERAN'S DAY: Tomorrow is Veteran's Day. All Village Offices are closed. Recycling will be cancelled this week. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-11-10 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/152f99840bb494332ce700931a103970.pdf 94d14aa70bb6eaa7e007830de7ad14d3 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, November 3,2015 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Glenn Rosenbloom John Leavy Denise Scaglione Karin Wompa Dorothy Handelman, Trustees Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00 EXECUTIVE SESSION Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Handelman to go into executive session to discuss a legal matter. Motion carried 7-0. At 7:20, motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Leavy to go out of executive session. Motion carried 7-0. ENERGY AUDIT - Jim Quinn of Willdan Energy Solutions gave an overview of an energy audit that his firm recently completed in conjunction with the New York Power Authority. Three Village buildings were studied to see if steps can be taken to reduce energy costs. The energy rating for the three buildings is about at the national average for similar buildings. Mr. Quinn made recommendations on how to proceed. He also talked about initiatives related to LED street lights and micro-grids. Discussion ensued. ARB RESTRUCTURING - The Board discussed transferring certain Architectural Review Board responsibilities to the Planning Board. A public hearing was recently held on this matter. There was a concern that the Planning Board could possibly be over-burdened with the additional responsibility. Sean McCarthy was asked to comment and feels that the Planning Board can take on this responsibility. Mayor Wray requested that this item be on the next Village Board meeting agenda. �YOUTH PROGRAMMING - Mayor Wray started the discussion on youth programming. He is recommending that the Village Board allocate $10,000 to the Community Opportunity Center (COC) to run evening recreation programs for teenagers. This initiative is in response the recent tragedy that took place at Bamhart Park in which a homicide took place involving a teenager. Concerned residents came to a Board meeting and one of the recommendations they made was for the Village to provide more activities for teenagers. Mayor Wray met with representatives from the COC and they said their gymnasium was available for evening programming. COC, Treasurer, Jim Hart was in attendance and answered questions from the Board. The Board was supportive of this program. SPECIAL SESSION Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Rosenbloom to go into special session. Motion carried 7-0. Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Scaglione to instruct the village treasurer to allocate $10,000 to ftmd evening recreational programming for teenagers at the Community Opportunity Center. Motion carried 7-0. Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Rosenbloom, to go out of special session. Motion carried 7-0. AUTOMATED GARBAGE TRUCKS - Trustee Rosenbloom led the discussion regarding automated garbage trucks. Trustee Rosenbloom attended a vehicle demonstration that was recently conducted at the Department of Public Works. Trustee Rosenbloom highly recommends pursuing this idea. He said that automated garbage trucks can reduce worker's compensation claims and manpower costs potentially reducing trash pick-up to one day a week. An automated garbage truck roughly costs the same as a traditional garbage truck and can be used for both trash and recycling. The technology has improved and it is possible of covering a good portion of the Village. Smaller streets and one ways would still require a chase truck. Trustee Rosenbloom said that General Foreman, Rich Gross is supportive of this idea. Trustee Handelman asked about how much of the Village could be covered by an automated truck. Trustee Scaglione supports the idea, but only if it does not resuh in one day a week trash pick-up. Deputy Mayor Lobato-Church suggested that residents be given the option to opt out of the program. Mayor Wray asked Trustee Rosenbloom to find out which other communities have automated garbage trucks and proposed having a presentation on this at a future work session. MAYOR'S ANNOUNCEMENT - Mayor Wray announced that the Sleepy Hollow Local Development Corporation will be making a presentation at the next Village Board work session. He said that an update on the Edge on Hudson project will also be on the agenda. �EXECUTIVE SESSION Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Handelman to go into executive session to discuss contract negotiations. Motion carried 7-0. Motion was made by Trustee Wompa, seconded by Trustee Handelman to go out of executive session. Motion carried 7-0. At 9:30, the work session was adjourned Respectfully submitted, Anthony^Qi^ccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-11-03_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3e0474f2919f3a9662f9005dd2325bdb.pdf c3a30667156448656e80f77b3c88d89e PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, October 27, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church John Leavy Dorothy Handelman Glenn Rosenbloom Denise Scaglione Absent: Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief Clinton Smith, Village Counsel David Smith, Village Planner At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag. Public Hearing: ARB Jurisdiction: Mayor Wray opened the public hearing to the public at this time. Krista Harries of 47 Depeyster Street addressed the Mayor and the Board of Trustees and asked if transferring jurisdiction of the ARB to the Planning Board is the right decision for the Village in the long term. She also asked if the guidelines were reviewed prior to this decision. She is concerned that this merge may change the appearance of the Village in the future. Mayor Wray explained that at times, certain projects require special permits and when there are unnecessary delays, it may delay the project from moving forward. Trustee Rosenbloom qualifications - are volunteers and have demonstrated dedication for the village There were no further comments at this time. On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Leavy the public hearing was closed. �Approval of Warrants: On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Leavy, the warrant of $437,630.92 was approved. Deputy Mayor Lobato-Church and Trustee Handelman asked for a final expense report for Circus Latino and the Hayride. Approval of Minutes: Deputy Mayor Lobato-Church moved, seconded by Trustee Scagiione to approve the minutes of October 20, 2015. Motion carried. Mayor announcements: Mayor Wray appointed Trustee Rosenbloom as a liaison for the Syl<es park project. Administrator's Report: (see attached) Department Head Reports: Sean McCarthy, Building Inspector (see attached report) Gregory Camp, Police Chief (see attached report) Chief Camp also stated that Police Officers will be out during Halloween Day, and asked everyone to be careful during 'trick or treating'. Chief Camp asked that everyone be careful walking in the Webber Park area which is currently undergoing a water pipe relining project. Chief Camp announced that all residents may report a crime anonymously through the "citizen observer, tip411 hotline" more details available on our website and village calendar The Youth Police Advisory Committee met on October 26, 2015. Trustee Handelman asked if speeding tickets are being issued on Rt 9. Trustee Leavy complimented and thanked all Police Officers for all their hard work during the most recent trying times. �Public Comments: Mayor Wray opened the meeting to the public an invoked the 3 minute rule. M a r y Ellen J o y of Riverside Drive addressed the Mayor and the Board of Trustees and expressed concerned regarding the upcoming Halloween weekend and possible mischiefs. She also stated that some traffic signs in her area need to be attended to. M a r i o B e l a n i c h of North Washington addressed the Mayor and the Board of Trustees and asked what the Village is doing regarding an incident at the cemetery. Mayor Wray stated the cemetery is private property. Resolutions: (see attached) New Business: Mayor Wray appointed Susie Hernandez of Barnhart Avenue to the Police Advisory Committee ' P A C effective immediately. Public Comments: Mayor Wray opened the meeting to the public an invoked the 3 minute rule. There were no comments at this time. At 8:15 pm, on motion by Deputy Mayor Lobato-Church, seconded by Trustee Handelman the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-10-27 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/21011896e2a6a51e14105da4231555e2.pdf ab1b3c5c5505dcc845d2d5b9ea54ab1b PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, October 20, 2015 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Glenn Rosenbloom John Leavy Denise Scaglione Karin Wompa Dorothy Handelman Trustees Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Village Architect Rich Gross, General Foreman Mayor Wray called the work session to order at 7:00 COMPLETE STREETS ~ Claire Davis from the Environmental Advisory Committee made a presentation on Complete Streets. Complete Streets is a national movement that promotes the integration of people and places in the planning, design, construction, operation, and maintenance of transportation networks. Ms. Davis asked the Board to consider adopting a complete streets policy. There was a discussion on the pros and cons of adopting this policy. Some Board members feel that a complete streets policy could be a useful planning tool, while others believe it will result in unnecessary project delays. The matter was referred to the Planning Board. Mayor Wray asked that a follow-up be done a future work session. SHORT TERM PARKING - Chamber of Commerce co-president Kevin Kaye addressed the Board. Mr. Kaye said that at the last merchant's council meeting, businesses owners requested short term parking on Beekman Avenue and College Avenue. The Board was in favor of setting a public hearing on the matter. Mayor Wray recommended that the public hearing notice include one space on Beekman Avenue near the Open Door and two spaces on College Avenue near the supermarket. Mayor Wray requested that this item be on the next Board meeting agenda. MUTUAL AID INTER-MUNICIPAL AGREEMENT - The Board reviewed an inter-municipal agreement with the County related to providing mutual aid for the police department. This is a renewal agreement and the terms remain unchanged. Mayor Wray requested that this item be on the next Board meeting agenda after review by the village attorney. �COMPREHENSIVE PLAN - Mayor Wray announced that he will be appointing a committee to start the process of preparing a comprehensive plan for the Village. The committee members will be made up of representatives from various other Village boards. SPECIAL SESSION Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Scaglione to go into special session. Motion carried 7-0. Motion was made by Trustee Rosenbloom, seconded by Trustee Handelman to approve a community development block grant application for a senior bus. Motion carried 7-0. Motion was made by Trustee Handelman, seconded by Trustee Scaglione to approve a community development block grant application for Clinton Street streetscape improvements. Motion carried 7-0. Motion was made by Trustee Scaglione, seconded by Trustee Handelman to approve a community development block grant application for sewer upgrades on Cortlandt Street. Motion carried 7-0. Motion was made by Trustee Wompa, seconded by Trustee Rosenbloom to approve a community development block grant application for streetlights on Beekman Avenue. Motion carried 7-0. Motion was made by Trustee Leavy, seconded by Trustee Handelman to approve the annual ragamuffin parade in Philipsburg Manor scheduled for October 25,2015. Motion carried 6-0. Motion was made by Trustee Scaglione, seconded by Trustee Handelman to authorize the village engineer to solicit bids for the water reservoir project. Motion carried 7-0. Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Leavy to go out of special session. Motion carried 7-0. At 8:15, the work session was adjourned Respectfully submitted, Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-10-20_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/d81c105d2ad3905eedaad2eab62587ae.pdf ff2cf1ab49f7648b49e5738387ffff4a PDF Text Text Meeting Date: 10/27/2015 Resolution #: 10/135/2015 RESOLUTION CALLING PUBLIC HEARING ON A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" RELATIVE TO RESTRICTIVE PARKING BE IT RESOLVED that the Board of Trustees hereby schedules a public hearing to be held on Tuesday, November 10, 2015, at 7:00 p.m. or shortly thereafter, at Village Hall, to hear and consider comments from members of the public on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC RELATIVE TO RESTRICTIVE PARKING," said proposed Local Law pertaining the installation of two short term parking spaces to be determined on the North Side of College Avenue in front of, or near 95 College Avenue from 8:00 a.m. to 8:00 p.m., and, BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Moved: Trustee Handelman Absent: Trustee Wompa Seconded: Trustee Leavy Vote: 5-0 �Meeting Date: 10/27/2015 Resolution #: 10/136/2015 RESOLUTION CALLING PUBLIC HEARING ON A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED ''VEHICLES AND TRAFFIC" RELATIVE TO RESTRICTIVE PARKING BE IT RESOLVED that the Board of Trustees hereby schedules a public hearing to be held on Tuesday, November 10, 2015, at 7:00 p.m. or shortly thereafter, at Village Hall, to hear and consider comments from members of the public on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFHC" RELATIVE TO RESTRICTIVE PARKING," said proposed Local Law pertaining the installation of two short term parking spaces to be determined on the South Side of Beekman Avenue in front of, or near 84 Beekman Avenue from 8:00 a.m. to 8:00 p.m., and, BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Moved: Trustee Scaglione Absent: Trustee Wompa Second: Trustee Handelman Vote: 5-0 �Meeting Date: 10/27/2015 Resolution #: 10/137/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Mutual Aid Agreement for Police Department BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor to sign the attached Mutual Aid and Rapid Response for the Police Departments of Westchester County Agreement. Moved: Trustee Leavy Absent: Trustee Wompa Seconded: Trustee Scaglione Vote: 5-0 �AGREEMENT made this and between: day of ,2015 by THE COUNTY OF WESTCHESTER, a municipal corporation of tlie State of New York, liaving an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York, 10601 {hereinafter referred to as the "County") and THE VILLAGE OF SLEEPY HOLLOW, a municipal corporation of the State of New York having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York, 10591 (hereinafter referred to as a "City, Town or Village," as applicable) WHEREAS, the purpose of the Mutual Aid and Rapid Response Plan for the Police Departments of Westchester County, New York (the "Plan") is to formalize operational procedures for Law enforcement assistance to participating agencies; and WHEREAS, the Signatory Municipalities have executed the Plan by which each member agrees to make available its police personnel and equipment to the others upon the occurrence of a condition which is beyond the scope of its police resources; and WHEREAS, due to prevailing world, national and local security situations, the ever increasing flow of intelligence, and actual threats directed against once �(2) Department Head: Any police chief, Commissioner or other official in command or acting command of the police department or police force of a Signatory Municipality. (3) Requesting Municipality: Any Signatory Municipality requesting the assistance of the police force of another Signatory Municipality pursuant to the terms of this Agreement. (4) Assisting Municipality: Any Signatory Municipality providing assistance to a Requesting Municipality pursuant to the terms of this Agreement. (5) Emergency: Shall have its common dictionary definition. (6) Signatory Municipality: All municipalities that have signed this Agreement, including the County. SECOND: The Mutual Aid and Rapid Response Plan for the Police Departments of Westchester County, New York and the Westchester County Arson Zone Plan (collectively the "Plan"), are annexed hereto and incorporated herein as Schedule "A". The Parties further agree to the Plan, as same may be amended from time to time in accordance with the review and revision procedures set forth in said Plan. THIRD: This Agreement shall commence on July 31, 2015 (the "Commencement Date") and terminate on July 30, 2020, unless terminated sooner in accordance with the provisions hereof. Any prior agreement signed by �rendering of aid by the County and each Assisting Municipality. Notwithstanding the foregoing, the Requesting Municipality shall not be liable for any damages resulting from any intentional wrongs or reckless conduct by the police force of the Assisting Municipality. (d) The requesting Municipality shall reimburse the County and each Assisting Municipality for all expenses incurred pursuant to the provisions of Section 207-c of the General Municipal Law, as same may be amended, and for any award of compensation made pursuant to the Workers' Compensation Law for salaries and expenses paid to officers of the County and each Assisting Municipality who are injured while rendering assistance to the Requesting Municipality pursuant to the Agreement. SIXTH: Any party to this agreement may withdraw at any time, upon thirty (30) days written notice to each of the other parties, and thereafter such withdrawing party shall no longer be a party to this Agreement; but this Agreement shall continue to exist among the remaining parties. SEVENTH: (a) The Westchester County Chiefs of Police Association ("WCCOPA") shall be responsible for the administration and future amendments or revision of the Plan. Administration shall entail, but not be limited to, the development of an organized effort, identification of county-wide special equipment, and interface with auxiliary services and agencies for the development of protocols and assumed responsibilities. �IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. THE COUNTY OF WESTCHESTER By_ George N. Longworth Commissioner - Sheriff THE VILLAGE OF SLEEPY HOLLOW By, Kenneth G. Wray Mayor Approved by the Westchester County Board of Legislators on the 11 th day of May, 2015. Approved by the Board of Acquisition and Contract of the County of Westchester on the 18th day of June, 2015. Approved as to form and manner of execution: Assistant County Attorney County of Westchester S/O/DPS/Police Mutual Aid 2015/Police IMA.doc �CERTIFICATE OF AUTHORITY (Municipality) I, , certify that I am the COfficer other than officer signing contract) of the (Title) (Name of Municipality) (the "Municipality") a corporation duly organized in good standing under the (Law under which organized, e.g., the New York Village Law, Town Law, General Municipal Law) named in the foregoing agreement that who signed said (Person executing agreement) agreement on behalf of the Municipality was, at the time of execution of (Title of such person), the Municipality, that said agreement was duly signed for on behalf of said Municipality by authority of its thereunto duly authorized, (Town Board, Village Board, City Council) and that such authority is in full force and effect at the date hereof. (Signature) STATE OF NEW YORK ) COUNTY OF WESTCHESTER) On this day of , 2015, before me personally came . whose signature appears above, to me known, and know to be the of (Title) the municipal corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he, the said resides at , and that he/she is the of said municipal corporation. (Title) Notary Public County �THE MUTUAL AID AND RAPID RESPONSE PLAN FOR THE POLICE DEPARTMENTS OF WESTCHESTER COUNTY. NEW YORK PURPOSE To establish procedures for the Police Departments of Westchester County to provide the uninterrupted delivery of police service during those situations that exceed the resources of any individual Department. BACKGROUND It is the responsibility of the police to be prepared and guided when dealing with major incidents whether they are criminal in nature or natural disasters, rapid response and sound planning can often prevent loss of life, damage to property and prevent an incident from escalating. POLICY It is the policy of the Police Departments of Westchester County to promptly provide Mutual Aid and Rapid Response in the form of manpower and equipment under the County Mutual Aid and Rapid Response Plan, (hereinafter referred to as the "Plan") upon the request of any participating agency. DEFINITIONS 1. Mutual Aid and Rapid Response Incident: An incident requiring activation of the Mutual Aid and Rapid Response is defined as a major incident or occurrence which necessitates a Police Department, within Westchester County, to summons immediate wide scale assistance. 2. Major Incidents: Means any event, generally of an emergency nature, that involves actual or potential personal injury or property damage arising from a natural disaster, manmade disaster, civil disturbance or terrorist action. 3. Natural Disaster: Means those incidents in which the forces of nature threaten the lives, safety or property of numerous persons; i.e., floods, hurricanes, earthquakes, explosions, tornadoes, landslides, drought, infestation or significant snowfall/blizzard. 4. Manmade Disaster: Means incidents in which the forces of man threaten the lives, safety or property of numerous persons; i.e., nuclear/radiological accidents, chemical spills, major railroad accidents or aircraft crashes. 5. Civil Disturbance: Means an action by any group that poses a substantial threat to peace, life or property or any tumultuous or violent activity that creates a Grave risk of causing public alarm. �B. C. D. requires it, may request the Chief Executive Officer of any other local government to detail, assign and make available for duty and use in the local government for which the request Is made, any part of the forces, equipment and supplies of the Police Department, police force or parkway police force of the local government of which the request is made. The Chief Executive Officer of the local government of which the request is made is hereby authorized and empowered to grant the request so made. (Subdivision 3). A local government may, by local law, delegate to the Chief of Police of its Police Department or police force, the powers hereby granted to the Chief Executive Officer to request and grant police assistance. (Subdivision 4). If the Chief Executive Officer of any such local government is absent or disabled, the Chief of Police of the local government may make any such request or may grant any such request, as the case may be. (Subdivision 5). The local government receiving police aid pursuant to this Section shall assume the liability for all damages arising out of any act performed In rendering such aid and shall reimburse the assisting local government of any monies paid by it for salaries or for other expenses incurred by it including damage to or loss of equipment and supplies. As assisting local government may assume such loss, damage expenses or cost for such equipment and supplies and donate such services to the receiving local government. While engaged in duty and rendering such services in such local government, the Officers and members of such Police Department or police force shall have the same powers, duties, rights, benefits, privileges and immunities as if they were performing their duties in the local government in and by which they are normally employed. ZONES OF RESPONSE 17. County-Wide participants shall consist of the following Departments: A. B. C. D. Department Rapid Response Metropolitan Transportation Authority Police Department; Four (4) New York State Police: Eight (8) New York City Department of Environmental Protection; Three (3) Westchester County Department of Public Safety Eight (8) TOTALS: Twenty-Three (23) Delaved Response Ten Twelve (10) (12) Ten (10) Twenty (20) Fifty-Two (52) 18. When a County-Wide participant requests assistance to this Plan, they will become a member of any Zone in which they have the need for assistance. �22. Zone "B" (BAKER) shall consist of the following Departments: A. 8. C. D. E. F. G. H. 1. J. Department Raoid Response Ardsley (Village); One (1) Dobbs Ferry (Village); One (1) Elmsford (Village); One (1) Greenburgh (Town); Three (3) Hastings-on-Hudson (Village); One (1) Irvlngton (Village); Zero (0) Scarsdale (Village); Two (2) Tarrytown (Village); One (1) White Plains (City). Five (5) Yonkers (City); Five (5) TOTALS: Twenty (20) Delayed Response Three (3) Three (3) Three (3) Twelve (12) Three (3) Three (3) Four (4) Three (3) Ten (10) Ten (10) Fifty-Four (54) Zone "C" (CHARLIE) shall consist of the following Departments: A. B. C. D. E. F. G. H. I. J. K. L. M. N. 0. Department Bronxville (Village); Eastchester (Town); Harrison (Town); Larchmont (Village); Mamaroneck (Town); Mamaroneck (Village); Mt. Vernon (City); New Rochelle (City); Pelham (Village); Pelham Manor (Village); Port Chester (Village); Rye (City); Rye Brook (Village); SUNY Purchase Tuckahoe (Village). TOTALS: Rapid Response One (1) Two (2) Two (2) One (1) Two (2) Two (2) Four (4) Four (4) One (1) One (1) Three (3) Two (2) One (1) One (1) One (1) Twenty-eight (28) Delayed Response Three (3) Five (5) Eight (8) Two (2) Two (2) Four (4) Ten (10) Six (6) Four (4) Three (3) Five (5) Four (4) Three (3) Two (2) Five (5) Sixty-six (66) �Alert Notification [Prepare Only]: Station (number and jurisdiction) announcing an Alert Notification. A situation exists that may require a mutual aid response. Specifically, there is a (nature of the incident). Departments in Zone should prepare to dispatch the pre-arranged rapid response to this jurisdiction. NO NOT RESPOND AT THIS TIME! Pre-Zone Response: Station (number and jurisdiction) to the Westchester County Department of Public Safety, a situation exists requiring a mutual aid Pre-Zone Response. Specifically, there is a (nature of incident) we are requesting the Westchester County Department of Public Safety send its pre-arranged rapid response. The scene is located at (specific address). The designated staging area is located at (specific address). At this time (rank & name) is in command and the Command Post is located at (specific address). Level One (1) Response [One Zone]: Station (number and jurisdiction) to all stations on the Hot Line, a situation exists within this jurisdiction requiring a mutual aid Level One (1) Response. Specifically, there is a (nature of incident) we are requesting rapid response from Zone The scene is located at (specific address). The designated staging area is located at (specific address). At this time (rank & name) is in command and the Command Post is located at (specific address). Level Two (2) Response [Two Zones]: Station (number and jurisdiction) to all stations on the Hot Line, a situation exists within this jurisdiction requiring a mutual aid Level 2 Response. Specifically, there is a (nature of incident) we are requesting rapid response from Zones and . The scene is located at (specific address). The designated staging area is located at (specific address). At this time �DUTIES OF RESPONDING AGENCY 39. Authorize only the designated pre-arranged number of UNIFORMED officers specific to the level of alert to respond. 40. Proceed directly to the location of requested response or the Staging Area as directed. RESPONSIBILITIES AT THE SCENE OF THE INCIDENT 41. The Incident Commander designated by the requesting agency shall be in charge at the scene of the incident. 42. Uniformed officers detailed to the incident shall follow the direction of the Incident Commander. 43. However, where the provided assistance involves the loan of a Specialized Weapons and Tacticals (SWAT), hostage negotiation, bomb disposal or canine unit, the Commander of that specialized unit shall be responsible for implementation of the specific mission, as determined by the Incident Commander of the requesting agency. 44. When taking law enforcement actions at the scene of the incident, including use of force, uniformed officers from the responding agency shall at all times adhere to their agency policies and procedures and utilize only those weapons and tactics that they have been trained and deemed qualified to use. 45. Uniformed officers on loan from the responding agency at an emergency site shall regularly apprise the Command Post concerning the continued status of the emergency, line-of-duty injuries or their need for relief. DEPLOYMENT OF RADIO INTREROPERABLITY SYSTEM (RIOS) VEHICLES: 46. A Radio Interoperability System (RIOS) vehicle shall be deployed to the scene of all formal mutual aid requests: Zone A: Westchester County DPS RIOS vehicle Zone B: Greenburgh PD RIOS vehicle Zone C: ML Vernon PD RIOS vehicle 47. Should the assigned RIOS vehicle be unavailable, the Westchester County DPS RIOS vehicle shall be requested. Should the Westchester County DPS RIOS be unavailable, the nearest available RIOS vehicle shall be requested. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-10-20_RES-135-137 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e1977e8f741c9887d76f950a9ccf9193.pdf 279276bef621e63ca55592ae5a0cea53 PDF Text Text WHEREAS, the Village of Sleepy Hollow's adopted Local Waterfront Revltallzation Program (LWRP) Identifies Beekman Avenue as the principal accessway linking Route 9 through the Inner village to the waterfront and in need of rehabilitation to better serve the residents of the surrounding area and the future redevelopment of the village; and WHEREAS, the current street lights on Beekman Avenue are inefficient and in poor condition with corrosion of the light pole pedestal bases that threaten their stability; and WHEREAS, enhanced lighting and the Installation of fixtures which are both historically oriented and aesthetically pleasing will contribute to the revitallzation of the village's downtown, making the main street more pedestrian friendly; and WHEREAS, preliminary cost estimates totaling $524,500 have been prepared for the Beekman Avenue street lighting safety Improvements; and WHEREAS, the Village commits $183,575 In capital funds to match a Community Development Block Grant if awarded in order to implement this project; and WHEREAS, on October 13, 2015 a public hearing was held to review the Village's planned application for Community Development Block Grant funding to undertake the planned Improvements and no negative comments were received. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow does hereby authorize the Village Administrator to submit an application to the New York State Office of Community Renewal for $340,925 in funds from the Community Development Block Grant program, and, upon the funding of said amount, commits to provide $183,575 in matching funds. BE IT FURTHER RESOLVED that upon approval of said application, the Mayor Is authorized to enter into and execute a grant agreement with the State for such financial assistance for Beekman Avenue street lighting Improvements; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the Intent of this resolution. Moved: Trustee Wompa Seconded: Trustee Rosenbloom Vote: Unanimous �WHEREAS, The Village of Sleepy Hollow's adopted Local Waterfront Revitallzatlon Program (LWRP) Identifies Clinton Street as a street to be rehabilitated to better serve the residents of the surrounding area; and WHEREAS, the rehabilitation of Clinton Street is a key component of the Village's redevelopment plan; and WHEREAS, the rehabilitation of Clinton Street consisting of replacement of broken curb and sidewalks, Installation of street lights and storm drainage, and planting of new street trees will connect to completed improvements to adjoining streets; and WHEREAS, preliminary construction estimates totaling $359,000 have been prepared for the Clinton Street streetscape improvements; and WHEREAS, the Village commits $111,290 in capital funds to match a Community Development Block Grant if awarded in order to implement this project; and WHEREAS, on October 13, 2015 a public hearing was held to review the Village's planned application for Community Development Block Grant funding to undertake the planned improvements and no negative comments were received. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow does hereby authorize the Village Administrator to submit an application to the New York State Office of Community Renewal for $247,710 in funds from the Community Development Block Grant program, and, upon the funding of said amount, commits to provide $111,290 in matching funds. BE IT FURTHER RESOLVED that upon approval of said application, the Mayor is authorized to enter into and execute a grant agreement with the State for such financial assistance for Clinton Street streetscape Improvements; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Handelman Seconded: Trustee Scaglione Vote: Unanimous �WHEREAS, the sewer main on Cortlandt Street Is old, with cracks and separations which allow storm and ground water to Infiltrate and fill up pipe capacity; and WHEREAS, lateral connections from private properties to the sewer main further negatively impact the capacity of the sanitary sewer pipe; and WHEREAS, the stormwater drainage system is inadequate, with no catch basins on the top three-quarters of the street, which overwhelms the remaining infrastructure and leads to flooding; and WHEREAS, the sewer improvements to Cortlandt Street consisting of extending the stormwater sewer to Beekman Avenue, lining the sanitary sewer main, replacing missing sections and disconnecting connections, will alleviate flooding, lessen the impact on the Westchester County-Yonkers Joint Wastewater Treatment Plant and prevent sewage backups; and WHEREAS, preliminary construction estimates totaling $245,000 have been prepared for the Cortlandt Street sewer improvements; and WHEREAS, the Village commits $85,750 in capital funds to match a Community Development Block Grant if awarded In order to implement this project; and WHEREAS, on October 13, 2015 a public hearing was held to review the Village's planned application for Community Development Block Grant funding to undertake the planned improvements and no negative comments were received. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow does hereby authorize the Village Administrator to submit an application to the New York State Office of Community Renewal for $159,250 in funds from the Community Development Block Grant program, and, upon the funding of said amount, commits to provide $85,750 in matching funds. BE IT FURTHER RESOLVED that upon approval of said application, the Mayor is authorized to enter into and execute a grant agreement with the State for such financial assistance for Cortlandt Street sewer Improvements; and �BE IT FURTHER RESOLVED that the Mayor Is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Scaglione Seconded: Trustee Handelman Vote: Unanimous �WHEREAS, the senior van of the Village of Sleepy Hollow is a 1999 vehicle leased secondhand from Westchester County in 2004, with over 100,000 miles on it. The van requires frequent repairs and maintenance, and Is still unreliable; and WHEREAS, the senior van is used dally to transport seniors to senior club meetings, doctors appointments, the nutrition program, supermarkets, recreation activities and special events; and WHEREAS, a preliminary estimate of $80,000 has been prepared for the purchase of a new 16 seat van with wheelchair lift; and WHEREAS, on October 13, 2015 a public hearing was held to review the Village's planned application for Community Development Block Grant funding to undertake the planned purchase and no negative comments were received. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow does hereby authorize the Village Administrator to submit an application to the New York State Office of Community Renewal for $80,000 in funds from the Community Development Block Grant program, and, upon the funding of said amount, commits to provide the driver. Insurance and fuel to operate the van; and BE IT FURTHER RESOLVED that upon approval of said application, the Mayor is authorized to enter into and execute a grant agreement with the State for such financial assistance for the purchase of a new van; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the Intent of this resolution. i^oved: Trustee Rosenbloom Seconded: Trustee Handelman Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Engineer to Solicit Bids for the Water Tank Project Whereas, Dolph Rotfeld Engineering has completed specifications for the water tank project; Whereas, Funds for this project have been allocated In the capital budget; Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes Dolph Rotfeld Engineering to Solicit Bids for the Water Tank project. Moved: Trustee Leavy Second: Trustee Handelman Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Ragamuffin Parade Be It Resolved the Board of Trustees hereby authorizes the PIMA request for the annual ragamuffin parade to take place on Saturday, October 25^^ 2015, from 3:00 p.m. to 5:00 p.m, and Be It Further Resolved the parade will begin at Hunter Avenue and Munroe Avenue proceed south to Millard Avenue where the annual block party will take place, and Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety Issues with the applicants for the block party. Move: Trustee Scagllone Seconded: Trustee Handelman Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-10-20_RES-129-134 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/d1b551a4e8f873f6bb408db46398de47.pdf bb3715add5dfa280ca78b3e2ce9ea8b6 PDF Text Text Meeting Date: 10/13/2015 Resolution#: 10/123/2015 BOND RESOLUTION, DATED OCTOBER 13, 2015, AUTHORIZING THE ISSUANCE OF UP TO $989,600 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF (I) THE ACQUISITION OF MOTOR VEHICLES, (II) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF HVAC IMPROVEMENTS, (IH) THE ACQUISITION AND INSTALLATION OF COMMUNICATIONS EQUIPMENT, (IV) THE ACQUISITION OF AN AMBULANCE, (V) THE ACQUISITION OF A FIRE BOAT, (VI) THE PLANNING FOR STREET IMPROVEMENTS, (VII) THE PLANNING FOR CERTAIN CAPITAL EQUIPMENT PURCHASES, (VIII) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF PARKS AND RECREATION AREAS, (IX) THE ACQUISITION OF MACHINERY AND APPARATUS FOR CONSTRUCTION AND MAINTENANCE, (X) THE ACQUISITION OF COMPUTERS, (XI) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF A CHARGING STATION, (XII) THE ACQUISITION OF CERTAIN OFFICE EQUIPMENT, (XIII) THE CODIFICATION OF RULES AND REGULATIONS, (XIV) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF WATER IMPROVEMENTS, AND (XV) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF IMPROVEMENTS TO STREET LIGHTING, ALL IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), located in the County of Westchester, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (i) the acquisition of motor vehicles ($121,600), (ii) the acquisition, construction and reconstruction of HVAC improvements ($15,800), (iii) the acquisition and installation of communications equipment ($89,800), (vi) the acquisition of an ambulance ($210,100), (v) the acquisition of a fire boat ($105,100), (vi) the planning for street improvements ($21,100), (vii) the planning for certain capital equipment purchases ($26,300), (viii) the acquisition, construction and reconstruction of parks and recreation areas ($159,200), (be) the acquisition of machinery and apparatus for construction and maintenance ($126,300), (x) the acquisition of computers ($17,400), (xi) the acquisition, construction and �reconstruction of a charging station ($15,800), (xii) the acquisition of certain office equipment ($21,100), (xiii) the codification of rules and regulations ($13,100), (xiv) the acquisition, construction and reconstruction of water improvements ($15,300), and (xv) the acquisition, construction and reconstruction of improvements to street lighting ($31,600), all in and for the Village, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at a total cost not to exceed $989,600, all in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $989,600, pursuant to the Local Finance Law, in order to finance the costs of the specific objects or purposes hereinafter described. Section 2. The specific objects or purposes, or class of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Projecf')»the respective estimated maximum cost of such specific object or purpose, or class of object or purpose, the principal amount of serial bonds authorized herein for such specific object or purpose, or class of object or purpose, and the period of probable usefulness of such specific object or purpose, or class of object or purpose, thereof pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The acquisition of motor vehicles, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $121,600, for which $121,600 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to �subdivision 29 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maxunum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (b) The acquisition, construction and reconstruction of HVAC improvements, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $15,800, for which $15,800 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 13 of paragraph a of Section 11.00 of the Local Finance Law (such buildings being of "Class A" construction as that term is defined in Section 11.00 of the Local Finance Law). Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (c) The acquisition and installation of communications equipment, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $89,800, for which $89,800 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefiilness of ten (10) years pursuant to subdivision 25 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and �(d) The acquisition of an ambulance for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $210,100, for which $210,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 27-a of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (e) The acquisition of a fire boat for the Village, including preliminary and incidental costs related thereto, at an estimated maximum cost of $105,100, for which $105,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness often (10) years pursuant to subdivision 26 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (f) The planning for street improvements, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $21,100, for which $21,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivisions 62 and 20(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of �the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (g) The planning for certain capital equipment purchases, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $26,300, for which $26,300 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivisions 62 and 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (h) The acquisition, construction and reconstruction of parks and recreation areas, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $159,200, for which $159,200 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 19(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the furst issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (i) The acquisition of machinery and apparatus for construction and maintenance for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $126,300, for which $126,300 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having �a period of probable usefulness of fifteen (15) years pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (j) The acquisition of computers for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $17,400, for which $17,400 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 81(a) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (k) The acquisition, construction and reconstruction of a charging station, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $15,800, for which $15,800 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of thirty (30) years pursuant to subdivision 5 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and �(1) The acquisition of office equipment for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $21,100, for which $21,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 32 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (m) The codification of rules and regulations for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $13,100, for which $13,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefiilness of three (3) years pursuant to subdivision 72 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of three (3) years computed fi-om the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (n) The acquisition, construction and reconstruction of water improvements, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $15,300, for which $15,300 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of forty (40) years pursuant to subdivision 1 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) �the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (o) The acquisition, construction and reconstruction of improvements to street lighting, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $31,600, for which $31,600 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefiihiess of twenty (20) years pursuant to subdivision 72 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earUer of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the Project is $989,600; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds, or bond anticipation notes issued m anticipation of such serial bonds, authorized herein; (d) the maturity of the obligations authorized herein may not be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs of an item within an object or purpose, or class of object or purpose, for which proceeds of such obligations are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize capital financing of such item. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, �inclusive, the power to authorize the serial bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute, on behalf of the Village, all serial bonds authorized herein and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to affix the seal of the Village (or attach a facsimile thereof) on all such serial bonds and bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. Each of the serial bonds authorized by this bond resolution and any bond anticipation notes issued in anticipation of the issuance of such serial bonds shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this bond resolution, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class �of object or purpose, for which the Village is not authorized to expend money, or the provisions of law which should have been complied v^th as of the date of the publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of the obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of the obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. sections. The Village hereby declares its intention to issue the obligations authorized herein to finance the costs of the Project. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made with respect to the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Village. �Section 9. For the benefit of the holders and beneficial owners from time to time of the obligations authorized herein, the Village agrees in accordance with and as an obligated person with respect to the obligations under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations authorized herein in accordance which the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material �event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution shall take effect immediately upon its adoption by the Board of Trustees of the Village. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Leavy Vote: Unanimous �Meeting Date: 10/13/2015 Resolution #: 10/124/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing EMS Agreement WHEREAS, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department thereof; and WHERERAS, the Village's Emergency Medical Services fSleepy Hollow EMS") is an entirely volunteer Village organization that provides ambulance services to the Village and certain areas within the Town of Mt. Pleasant; and WHEREAS, the Village's Board of Trustees evaluated the Contractor's Proposal, qualifications, experience, and cost, and have determined that awarding the contract to the Mid-Hudson EMS District and the Osslning Volunteer Ambulance Corps "OVAC", is in the best Interests of the Village. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees accepts the MidHudson EMS District proposal for the provision of Emergency Medical Technicians and authorizes the Village Administrator, Anthony Glaccio, to sign a contract with Mid-Hudson Ambulance District c/o Town of Ossining located at 16 Croton Avenue, Osslning, NY, 10562 for the payment amount that is stated in the attached contract. Moved: Trustee Scaglione Seconded: Trustee Handelman Vote: Unanimous �AGREEMENT Agreement with Mid-Hudson EMS District for the Provision of Emergency Medical Technicians to supplement Sleepy Hollow EMS of the Village of Sleepy Hollow EMS This A^eement (the "Agreement") entered into this day of July, 2015, by and between the Village of Sleepy Hollow, a New York municipal corporation with offices at 28 Beekman Avenue, Sleepy Hollow, New York 10591 ( the "Village") and the Mid-Hudson Ambulance District, a Municipal Corporation, with headquarters at c/o Town of Ossining, 16 Croton Avenue, Ossining, NY 10591 (the "Contractor"), and the Ossining Volunteer Ambulance Corps, or OVAC, with headquarters at 8 Clinton Avenue, Ossining NY 10562 (the "Vendor"). WITNESSETH: WHEREAS, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department thereof; and WHEREAS, the Village's Emergency Medical Services ("Sleepy Hollow EMS") is an entirely volunteer Village organization that provides ambulance services to the Village and certain areas within the Town of Mt. Pleasant; and WHEREAS, the Village's Board of Trustees evaluated the Contractor's Proposal, qualifications, experience, and cost, and has determined that awarding the contract to the Contractor and the Vendor is in the best interests of the Village, NOW, THEREFORE, THE PARTIES HERETO AGREE as follows: I. Contract Administration The recitals above are incorporated as if more fully set forth herein. The Village Manger or his designee shall represent the Village to this Agreement and shall administer this Agreement on The Village Manager or his designee may take any monitor the Contractor's and the Vendor's compliance with Agreement. in all matters pertaining behalf of the Village. reasonable action to relevant laws and this �II. III. Term; Termination A. The term of this Agreement shall commence at 12:01 a.m. on June 1st, 2015 and shall terminate at 12:00 a.m. on May 31st, 2016, unless terminated earlier or extended pursuant to the terms and conditions of this Agreement. B. The Village may terminate this Agreement: (a) at any time, for any reason, upon fifteen (15) days prior written notice to the Contractor, whereupon the Contractor shall be entitled to payment for services rendered pursuant to this Agreement; and (b) upon seven (7) written days notice to the Contractor if the Contractor has breached a material provision of the Agreement and failed to cure the same within five (5) days of written notice thereof. C. The Village may also terminate this Agreement immediately if the Vendor: (i) ceases business, becomes insolvent, commences to wind-up, or becomes subject to any insolvency, bankruptcy, or similar proceedings; (ii) makes an assignment for the benefit of creditors; (iii) files a petition under any bankruptcy, insolvency, or similar law providing for the relief of debtors, or has any such petition filed against it, and the Vendor fails to have such petition stayed or lifted within ten (10) days from the date on which the petition is entered. D. Termination by the Village shall in no way affect the Village's right to rely on any applicable bond. Conditions The Vendor is required to meet all terms and conditions contained herein and as described in the RFP as modified by the Contractor's Proposal, if applicable,. IV. Extension of Term By resolution of the Village Board of Trustees, this Agreement may be extended for three (3) additional one (1) year terms upon thirty (30) days prior written notice to the Contractor. V. Notices All notices, demands, requests, consents, approvals, waivers, or communications ("Notices") that either party desires or is required to give to the other parties shall be in writing and either personally delivered or sent by prepaid postage, first class �mail, or sent by facsimile (with confirmation of receipt). Notices shall be addressed as appears below for each party, provided that if either party gives notice of a change of name or address, notices to the giver of such notices shall thereafter be given as demanded in that notice. VI. Insurance Vendor shall provide proof of insurance coverage as follows. All insurance obtained pursuant to the terms herein shall be obtained from insurance companies licensed in the State of New York (i.e., possess an "Admitted" status), carrying a Best's financial rating of A-, FSC X, or better. Insurance coverage submitted from an insurance company having a lesser rating shall only be permitted if approval is granted by the Village Attorney. Prior to providing the services contemplated herein, the Vendor shall provide proof of the following coverage: 1. 2. 3. Commercial General Liability (CGL) coverage with limits of insurance of not less than $1,000,000 (One Million Dollars) each occurrence, $2,000,000 (Two Million Dollars) Annual Aggregate and including a waiver of subrogation. Automobile Liability a. Business Automobile Liability coverage with limits of at least $1,000,000 (One Million Dollars) each accident. b. Business Automobile coverage must include coverage for liability arising out of all owned, leased, hired and non-owned automobiles. Workers' Compensation and Employers' Liability, and New York State Disability: a. Statutory N.Y.S. Worker's Compensation, Employer's Liability, and New York State Disability Benefits Insurance required for all employees. b. 4. ACORD forms are not acceptable proof of Worker's Compensation coverage. C-105.2 Certificate of N.Y.S. Worker's Compensation Insurance must be provided. DB 120.1 Certificate for N.Y.S. Disability Benefits Insurance must be provided. Professional Liability coverage with limits of $1,000,000 (One Million Dollars) each Occurrence/ $2,000,000 (Two Million Dollars) Annual Aggregate. The professional insurance shall cover the professional services provided by the Vendor. �5. Umbrella Insurance Coverage with limits of $5,000,000 (Five Million Dollars) each O c c u r r e n c e , $5,000,000 (Five Million Dollars) Aggregate. Policy must state that it covers over the General Liability, Automobile, and Professional Liability Insurance. The Village of Sleepy Hollow, Sleepy Hollow EMS, and their respective officers, directors, employees, agents, volunteers, and emergency services providers shall be listed as additional insured on all policies (except the Workers' Compensation and Disability policies) and list this Agreement. Such certificates of insurance shall contain the following statement: ALL COVERAGE SHALL BE PRIMARY AND NON- CONTRIBUTING TO ANY OTHER INSURANCE OR SELFINSURANCE HELD BY THE VILLAGE OF SLEEPY HOLLOW." Include any deductible maintained by, or provided to, the additional insureds. All relevant insurance policies shall provide coverage indemnification provisions contained herein. for the defense and Original copies of insurance policies affording coverage, for which certificate of insurance are to be furnished to the Village, must be submitted to the Village for examination along with certificates. Failure of the Village to object to the contents of any certificate or absence of same shall not be deemed a waiver of any or all rights held by the Village. Vendor acknowledges that failure to obtain such insurance constitutes a material breach of contract and subjects it to liability for damages, indemnification, and any and all other legal remedies available to the Village. VII. Indemnification and Defense Vendor shall indemnify, defend, and hold harmless the Village and its respective officers, directors, employees, volunteers, agents, and representatives, from and against any and all costs, losses, liability, claims, and expenses (including reasonable legal fees) incurred in connection with, or arising from, any claim, legal action, or proceeding arising out of the terms of or the services to be performed under the Agreement against the Village, and/or any such persons so indemnified, by any third party in relation to (i) a breach of any of the representations and warranties made by the Vendor, its employees, and/or subcontractors; (ii) a breach of the Agreement by the Vendor, its employees, and/or subcontractors; or (iii) the negligence or willful misconduct of the Vendor, its employees and/or subcontractors, provided, in each case, that the Vendor is notified promptly, in writing, of any such suit, action, or threat thereof and is given full and complete authority, information, and assistance by the Village for the defense and settlement of the same. This �indemnification, defense, and hold harmless shall apply to any willful acts or omissions of the Vendor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable. VIII. Independent Contractor The Contractor, including the Vendor EMT, is an independent contractor and may neither hold itself out nor claim to be an officer, employee, or subdivision of the Village of Sleepy Hollow EMS, nor make any claim, demand, or application to or for any right based upon any different status. IX. Payment The Village is to prepay for services for the tenure of this contract, unless otherwise negotiated and attested to, by both parties, in writing. The cost for seven (7) days per week EMT coverage, at $19.05 per hour, 12 hours per day, will be submitted one month in advance of service for that month. These bills may also be paid quarterly. The details of this billing arrangement are further covered as "Attachment A". X. Assignment Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or of its right, title, or interest herein, or its power to execute this Agreement, to any other person or corporation without the previous consent in writing of the Village. IN WITNESS THEREOF, the parties here to have executed this Agreement as of the date set forth above. Village of Sleepy Hollow Village Manager 28 Beekman Avenue Sleepy Hollow, NY 10591 Village of Sleepy Hollow Manager, Date Mid-Hudson AmbulanceDistrict c/o Town of Ossining Supervisor 16 Croton Avenue . Ossining, NY 10562 Town of Ossining Supervisor Date Ossining Volunteer Ambulance Corps. 8 Clinton Avenue Ossining, NY 10562 OVAC Captain Date �ATTACHMENT A Billing Schedule for 2015-16 Year: Sleepy Hollow Pre-Payments January, March, May, July, August, October, December (31 Day Months)= $7,086.60 April, June, September, November (30 Day Months)= $6,858.00 February (29 Day Month)= $6,629.40 (Monthly Pre-Paid) Month of Service Hourly Rate Hours Per Month (12 Hours Per Day) Bill Amount Due Date June 2015 July 2015 $19.05 $19.05 $19.05 $19.05 $19.05 360 Hours 372 Hours 372 Hours 360 Hours 372 Hours $6,858.00 $7,086.60 $7,086.60 $6,858.00 $7,086.60 Friday, May 29"* 2015 November 2015 December 2015 January 2016 $19.05 $19.05 360 hours 372 Hours $19.05 $6,858.00 $7,086.60 372 Hours Friday, October 30'" 2015 Friday, November 30"* 2015 $7,086.60 February 2016 March 2016 April 2016 May 2016 $19.05 $19.05 336 Hours 372 Hours $19.05 $19.05 360 Hours 372 Hours $6,629.40 $7,086.60 $6,858.00 $7,086.60 Thursday, December 31st 2015 Friday, January 29*" 2016 August 2015 September 2015 October 2015 Tuesday, June 30*" 2015 Friday, July 31" 2015 Monday, August 31" 2015 Wednesday, September SO*** 2015 Monday, February 29"" 2016 Thursday, March 31" 2016 Friday, April 30*" 2016 �Meeting Date: 10/13/2015 Resolution #: 10/125/2015 Be It Resolved, that Election Law 4-106(2) requires all villages whose March elections are conducted by the County Board of Elections; submit to the County Board of Elections a list of polling places by November 15*^, 2015, and Be It Resolved that the Village of Sleepy Hollow has the following nine (9) election districts In the Village Election to be held on Tuesdav. March 15. 2016; and Be It Further Resolved that the following polling places be open from 6:00 a.m. to 9:00 p.m. on Election Day: Election District Union Hose Co. FIrehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 2"^ Election District Union Hose Co. FIrehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 3'"'' Election District Fire Headquarters 28 Beekman Avenue, Sleepy Hollow, NY Election District Rescue Hose Fire House 11 Lawrence Avenue, Sleepy Hollow NY 5^ Election District Rescue Hose Fire House 11 Lawrence Avenue; Sleepy Hollow, NY 6^^ Election District Phillpsburg Manor (Restoration) 381 North Broadway, Sleepy Hollow, NY Election District Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY 10^ Election District Phillpsburg Manor (Restoration) 381 North Broadway, Sleepy Hollow, NY 11"" Election District The Commons Building Kendal-on-Hudson 1010 Kendal Way, Sleepy Hollow, NY Moved: Trustee Leavy Seconded: Trustee Scagllone Vote: Unanimous �Meeting Date: 10/13/2015 Resolution #: 10/126/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Designating Offices for March Election WhereaS; the next General Village Election for Offices will be held on Tuesday, March 15, 2016; and Whereas, the Board of Trustees must designate by resolution and publish the offices which are to be filled In such election and the terms thereof. Now, Therefore, Be It Resolved, Section 1: That the Board of Trustees designates the following offices as vacant at the end of the current official year, to be filled at the Village Election to be held on Tuesday, March 15, 2016 for the following terms; Three (3) Trustees - Two (2) Year Term Each Section 2: The Village Clerk Is hereby directed to publish the resolution in full In the Journal News, a newspaper of general circulation within the Village of Sleepy Hollow. Be It Further Resolved, Section 3: This resolution shall take effect Immediately. Moved: Trustee Rosenbloom Seconded: Trustee Leavy Vote: Unanimous �Meeting Date: 10/13/2015 Resolution #: 10/127/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Be It Resolved, the Board of Trustees approves tlie actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board: Chelsea Hiciano - Approved as New Junior Corp Member Cindy Tuttle - Approved Driver Sung Pak - Changed from Active Member to Associate Member George Crowe III - Terminated The following members have not met the required number of calls per year and have been terminated: Emanuel Anjo Joshua Berman Priscilla Martinez Toni-Marie Verano Be It Further Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Deputy Mayor Lobato-Church Second: Trustee Leavy Vote: Unanimous �01 x: au> c JS <£ 5 o 0} cr O) >• a. _0) Q) tn 0) £ o £ oo £ aa; > e uo u. o "c 3 rH w. <1) £ <u CL <u m GJ JC H CD t(T> a> o 0) in LO r>HtH 0 0 J2 o 3 o c z > CM TO> < 5 rNj o c _o ^ c TO O) OJ Xo ^£ "o £ >U} X>Q.• 4-' o Q. (0 Q. 0) C ro0) Q; 0Q 0 0) 0) C O 2 to rM1/1 ^ >• D. <U JD £ <u £ O) (Q U. c TO fO •D 0) > a> to c §(U x: £ o <u £ T3 £ TO a> c O) a> XI 11 'I' ^s? XIS O £ 0) nj o cu. ^ < 1> Q. o T3 CU (U 5 01 JD a. £a> £ bo c 5 o (D § XI £0) jC T3 i5 £ >0 1 > > k s CQ o X) a, O) T<U 3 in ^ 3o GL > Q. o >0 Q. c O cc TO (A a. £ U m TO Q. c ^U 3T3 (U a> o 5 C C C CL o 4-> — cTO TO <v>u 3TO"o J2 •O d ) -Q <j Irt 5 ^ o "u i-t x:fO (fO U £ if •M Q. < ^ < 2 O J TO O I >- Q. di T3 O) ^ m Q O f & tf Q. . o> XJ TO C c (U C3 <Uu O Q. §OJ uo x: u u 01 a. nj -o nj O <13 a> £ (U £ 0) > •D 0) O" <u (U QO c<u <u £ >• o 3 •M TO C fD 'c < £Of (0 D m C TO JZ (30 c 01 O ) > 3 cr QJ �Meeting date: 10/13/2015 Resolution #: 10/128/2015 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CALLING PUBLIC HEARING ON A LOCAL LAW AMENDING CHAPTER 9 AND CHAPTER 450 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW TO TRANSFER BOARD OF ARCHITECTURAL REVIEW JURISDICTION AND AUTHORITY TO THE VILLAGE PLANNING BOARD BE IT RESOLVED, by the Board of Trustees of the Village of Sleepy Hollow that a public hearing will be held at 7:00 p.m. or as soon as such hearing may be called thereafter, on the 27th day of October. 2015. at the Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York, 10591, on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 9 AND CHAPTER 450 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW TO TRANSFER BOARD OF ARCHITECTURAL REVIEW JURISDICTION AND AUTHORITY TO THE VILLAGE PLANNING BOARD;" and, BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Moved: Trustee Handelman Seconded: Trustee Rosenbloom Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-10-13_RES-123-128 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/0cbe61e36e69f3e82a0dbb32f809f7fe.pdf 413ab5f0c1fe4e2898f3ba3f23126583 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, October 13, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church John Leavy Dorothy Handelman Glenn Rosenbloom Denise Scaglione Karin Wompa, Trustees Also Present: Anthony P. Glaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Village Police Chief At 7:04 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Dr. Jack Eisert, longtime resident of Sleepy Hollow, and Tahj Robinson, a former SHHS student who died tragically a few days ago. Mayor Wray addressed the public and stated this is an extraordinary time for everyone in our community given the recent fatal tragedy at Barnhart Park involving two teenagers. Mayor Wray asked that everyone focus on their family, friends and classmates during this trying time. Mayor Wray opened the meeting to the public at this time, and asked Police Chief Camp to give a report to the Board regarding the recent Incident turned tragic. There were approximately 40 residents in attendance. Police Chief Camp addressed the Board and the public in a written statement. (See attached) Edna Belanich of North Washington addressed the Mayor and the Board of Trustees and stated that everyone should practice "if you see something say something". She stated that our Police Dept. is doing their best to keep everyone safe, but the K-9 unit should be brought back to the Village. Maria Neqron, a resident of 100 College Ave., addressed the Mayor and the Board of Trustees In a long written statement. She expressed condolences and sympathy to the family and friends of Tahj Robinson. Her statement mentioned there are a lot of problems in the Village that need to be addressed by the Police Dept. such as youth drinking In all the parks, drugs, prostitution, excessive noise. She believes some Police Officers have turned a blind eye. She is concerned this is happening throughout the entire community and although she has called the Police Dept. several times on different occasions, she feels they are �slacking In their duties and do not respond accordingly. She also stated more youth programs are much needed In the community. Everett Green of Sleepy Hollow addressed the Mayor and the Board of Trustees and stated there should be more Police presence at the High School. He stated Incidents, as the recent one, don't happen in Sleepy Hollow and feels this tragedy could have been prevented If the school had a Police Officer as an outlet for the students to reach out to. Soiima Regal of Sleepy Hollow stated she has lived in Sleepy Hollow for over 13 years and Is a native of Mexico. She said she Is proud of residing In Sleepy Hollow and has gained a lot from It. She feels that parents should take responsibility for their kids and teach them about drugs, alcohol and where to go if they need help. Ms. Regal also stated that the drug activity In front of 27 Clinton Street Is a big problem and needs attention from the Police Dept. A resident of Sleepy Hollow addressed the Mayor and the Board and expressed deep condolences to the family of Tahj Robinson. She is happy to reside In Sleepy Hollow but suggested creating resources between the Police Dept. and students of the Middle School and the High School, to have the children feel safe in our community, and feel as If they can call for help when needed. Alberta Jarane, of Sleepy Hollow, addressed the Mayor and the Board of Trustees and stated that this tragedy could have happened anywhere but the community coming together can prevent it from happening here again. She suggested the school have a youth officer, and encouraged everyone to help make a positive change in our community and suggested that everyone continue to attend Board meetings. Sandra Morales, resident of 100 College Avenue and former Village Trustee, addressed the Mayor and the Board of Trustees and stated the Village needs more Police Officers and more recreation programs. She asked the Board to invest more money In recreation programs and sports for the youths In the community. Rebecca Scarpati of Sleepy Hollow addressed the Mayor and the Board of Trustees and stated this terrible tragedy opens an opportunity to work with children, parents and school officials to discuss alternative solutions to violence. She suggested there should be a youth officer at the schools to support the students and bring our community together. She thanked the Board and asked for continual support. A resident of Cedar Street addressed the Mayor and the Board of Trustees and stated that he has two teenage children and complaint that every weekend there's loud noise outside his house and that the violence is provoked by excessive drinking. He stated he has called the Police Dept. on numerous occasions. �William Azevedo of Clinton Street addressed the Mayor and the Board of Trustees and stated that there's a necessity for more Police presence In all the parks and on Clinton Street which he referred to as an open market for drugs. He added this is a good community but need more help from the Police Department. Marylyn a longtime resident of Sleepy Hollow and a graduate of the High School stated that there are drugs, violence and prostitution in some parts of the Village, which are very easy to get, but the Police Department doesn't do anything about it. She suggested a youth Officer at the school may be helpful to establish a foundation for the youths, and a big brother- big sister program may be helpful as well. She also stated there should be more education available at the schools regarding sex, drugs and alcohol abuse. Renee Hernandez of Barnhart Avenue for 40 years addressed the Mayor and the Board of Trustees and stated that our Police Officers cannot do their job without the parents' support. He said Barnhart Park has turned into a teenage hang-out at night and doesn't think it's safe. A resident of Sleepy Hollow, who has a young son, addressed the Mayor and the Board of Trustees and stated that the new Police Officers should be trained in diversity and know not to racially profile kids. Mayor Wray thanked everyone for attending the meeting and encouraged everyone to attend future board meetings. He stated that positive changes are taking place In the Police Department, over the summer the Village hired four Police Officers whom are all Village residents, and there was a recent promotion of a Sergeant to Lieutenant's position. Mayor Wray stated that he is actively engaged in discussions with school officials, and is taking everyone's concerns very seriously. He asked that everyone report all suspicious activities to the Police Department without hesitation. Mayor Wray also stated that In the last two years, there have been 30 calls to the Police Dept. regarding Barnhart Park, and the majority of those calls were from Police Officers checking Into headquarters. Police Officers will continue to do foot patrol In all Village parks. Deputy Mayor Lobato-Church addressed the public and stated residents, parents and kids should get involved and take advantage of some opportunities In the Village such as the Police Advisory and Recreation Committees. Trustee Scagllone addressed the public and stated all parents should consider getting involved and volunteer In sports activities and bring new Ideas to the Board. There were no further comments at this time. At this time. Mayor Wray called for a 5 minute break. Mayor Wray re-opened the meeting and presented a proclamation to Rob Pell, In memory of his sister, Suzanne Pell. Suzanne was a beloved High School student and friend to many. �She was a longtime resident of our community. She passed away unexpectedly at the young age of 17. The SHHS Class of 1985 will honor Suzanne at their 30th year reunion. Public Hearing! CDBG Projects Fiona Hodgson, Grant Writer, addressed the Mayor and the Board and reported on different CDBG projects. Discussion ensued regarding the financial decisions for these projects. (See attached) There were no comments from the public. On a motion by Trustee Wompa, seconded by Trustee Scagllone the Public Hearing was closed. Approval of Warrants: Deputy Mayor Lobato-Church moved, seconded by Trustee Handelman to approve the warrant and authorize the Village Treasurer to pay bills In the amount of $246,507.90 Approval of Minutes: Trustee Rosenbloom moved, seconded by Deputy Mayor Lobato-Church to approve the Minutes of September 29, 2015. Trustee Handelman abstained. Motion carried. Trustee Handelman abstained. Deputy Mayor Lobato-Church moved, seconded by Trustee Scaglione to approve the minutes of October 20, 2015. Motion carried. Mavor announcements: Mayor Wray wished a very Happy Birthday to Miriam Frandsen, a lifelong resident of our community who just celebrated her 100^ Birthday. Mayor Wray announced the Annual Street Fair will take place this Saturday, October 17, 2015, from 11:00 am to 5:00pm on Beekman Avenue. All are welcome to attend! Department Head Reports: Richard D'Alessandro, SHVAC Chief, addressed the Mayor and the Board of Trustees and stated that a grant from Kendal on Hudson allowed them to purchase a new stretcher for one of the ambulances. The SHVAC and Fire Depts. are actively looking for junior members. High School students are welcome to join either Department. �Resolutions: R1 R2 R3 R4 R5 - (see attached) Renew Contract for Paid EMT's Adopt Election Districts Designate Offices for jviarcfi Elections Approve Ambulance Corp Actions Approve Capital Budget Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule: M a r i o B e l a n i c h of North Washington Street addressed the Mayor and the Board of Trustees and asked about last year's Halloween expenses. The Village Treasurer will supply a report to Mr. Belanich. There were no further comments at this time. At 10:10 pm, on motion by Deputy Mayor Lobato-Church, seconded by Trustee Handelman the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk �c U ^ Cov^pl^ i o / n j i f At about 1113pm Friday October 9th, the Sleepy Hollow Police Department responded to Barnhart Park on a report that a stabbing had occurred. Upon arrival, officers found a 17year-old who had suffered serious stab wounds. The victim was subsequently transported by ambulance to Westchester Medical Center, where he died of his injuries. An intensive investigation was immediately commenced by the Sleepy Hollow Police Department with assistance from the Westchester County Police, the Tarrytown Police Department, the Greenburgh Drug & Alcohol Task Force and the Westchester District Attorney's Office. The county police Forensic Investigation Unit also responded to process the Crime Scene. Information was quickly developed by Sleepy Hollow and Westchester County detectives about the identity of the assailant. At approximately 6:15 a.m., detectives from Sleepy Hollow and Westchester County tracked the suspect to an address in Yonkers and took him into custody there. The suspect is identified as: Berinzon Moronta, age 16, of Tarrytown. He is charged with Second-Degree Murder The victim: 17 year old Tahj Robinson. Both the victim and the accused have roots here and this senseless crime has saddened and shocked the people of Sleepy Hollow and the Tarrytown School District. This is a terrible tragedy for our communities. This is an ongoing investigation... I will note that we have had regular patrols each day at all our parks. I will continue to see that as a department we continue these patrols on a regular basis, walking through and checking our parks. Hours before this tragedy on Friday, an arrest was made in Earnhardt Park for drug possession. �12/1/2015 Village of Sleepy Hollow 2015 Community Development Block Grant applications 2015 Westchester County grant round administered by New York State Office of Community Renewal Infrastructure Clinton Street Streetscape Improvements Beekman Avenue Street Lighting Cortlandt Street Sewer Improvements Facilities Purchase of a new Senior Van Project Cost $294,734 $375,000 $300,000 $969,734 Offer a 25% Match Grant Request Match $221,051 $73,684 $281,250 $93,750 $225,000 $75,000 $727,301 $242,434 $70,000 2015 State round funding limits: $400,000 for public facilities (senior services, ADA) $750,000 public infrastructure (water, sewer, streetscape) Scenario A = Offer a 25% match to each of the 3 projects. Match must be committed prior to application Scenario B = Apply for only two of the three infrastructure projects � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-10-13 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/047e425e42f0b32ec8713983c295c572.pdf 8262d91dd4861dd44799d0e732fc69e2 PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Laborer Position in the Department Public Works Whereas, there is an opening in the Department of Public Works for a Laborer position, and Whereas, the position has been properly posted and advertised, and Whereas, General Foreman, Richard Gross, and Village Administrator, Anthony Giaccio conducted numerous interviews for these positions, and Whereas, the General Foreman, Richard Gross, and Village Administrator, Anthony Giaccio, highly recommend Joseph Mahood for the position of Laborer in the Department of Public Works, and Whereas, Joseph I^ahood has extensive experience and knowledge required for this position, and Now Be It Resolved the Board of Trustees of the Village of Sleepy Hollow approves the Mayor's appointment of Joseph l^lahood of Sieepy Hollow, NY, to the position of Laborer at an annual salary of $67,496.00, effective October 13^ 2015, and Be It Further Resolved that there will be a 30 month period in which l^lr. Mahood will only receive 90% of his annual salary per the collective bargaining agreement Article IV, Section 2, and all other terms and conditions of the collective bargaining agreement between the Village of Sleepy Hollow and the Local 456 International Brotherhood of Teamsters shall apply, and Be It Further Resolved that said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Move: Trustee Rosenbloom Absent: Trustee Handelman Seconded: Trustee Leavy Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Laborer Position in the Department Public Works Whereas, there is an opening in tfie Department of Public Works for a Laborer position, and Whereas, tine position fias been properly posted and advertised, and Whereas, General Foreman, Richard Gross, and Village Administrator, Anthony Giaccio conducted numerous interviews for these positions, and Whereas, the General Foreman, Richard Gross, and Village Administrator, Anthony Giaccio, highly recommend Kevin Calabro for the position of Laborer in the Department of Public Works, and Whereas, Kevin Calabro has been employed with the Village's Department of Public Works on a seasonal basis for several years, and has the experience and knowledge required for this position, and Now Be It Resolved the Board of Trustees of the Village of Sleepy Hollow approves the Mayor's appointment of Kevin Calabro of Peekskill, NY, to the position of Laborer at an annual salary of $67, 496.00, effective October 13^ 2015, and Be It Further Resolved that there will be a 30 month period in which Mr. Calabro will only receive 90% of his annual salary per the collective bargaining agreement Article IV, Section 2, and all other terms and conditions of the collertive bargaining agreement between the Village of Sleepy Hollow and the Local 456 International Brotherhood of Teamsters shall apply, and Be It Further Resolved that said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Move: Trustee Scaglione Seconded: Trustee Wompa Absent: Trustee Handelman Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-10-06_RES-121-122 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/cff161acc05d906c55ea7741656d002a.pdf 75cbcee26c5845e8f39093c4c9c8d159 PDF Text Text Resolution Approving Traffic Engineering for Traffic Study/Conceptual Intersection Improvements on Route 9 and Old Broadway Whereas, The Village Board is desirous of studying the traffic and pedestrian patterns in and around Route 9 and Old Broadway, and Whereas, Proposals were solicited from qualified traffic engineers to conduct this study, and Whereas, TRC Solutions of Hawthorne, New York was the lowest proposal in the amount of $18,920, and Whereas, TRC Solutions is being recommended by the Village Administrator, Now, therefore, be it resolved. The Board of Trustees of the Village of Sleepy Hollow authorizes the Mayor to sign the attached proposal from TRC Solutions of Hawthorne, New York to conduct a traffic study in and around Old Broadway at a cost of $18,920. Moved: Trustee Rosenbloom Second: Trustee Scaglione Vote: Unanimous �©TRC 9 1 4 . 5 9 2 . 4 0 4 0 PHONE 9 1 4 . 5 9 2 . 5 0 4 6 FM www.TRCsolutions.com August 25, 2015 Mr. Anthony Giaccio, Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Re: Traffic Engineering Services Proposal Traffic Study/Conceptual Intersection Improvements Route 9 and Old Broadway Sleepy Hollow, NY Dear Mr. Giaccio: In conjunction with your request and as per our meeting, TRC Engineers, Inc. (TRC) is pleased to submit this Proposal for Traffic Engineering Services as they relate to the tasks required to prepare a Traffic Study and Conceptual Intersection Improvements including Pedestrian Improvements for Route 9 at its intersection with Old Broadway/Pierson Avenue and at its intersection with Old Broadway/Pocantico Street in the Village of Sleepy Hollow. As discussed, TRC has reviewed these locations previously, one in conjunction with a Study on behalf of the Village and one in conjunction with the Lighthouse Landing project. In addition, as per our discussions, the area is being reviewed by the NYSDOT, who has jurisdiction along Route 9, but their work is not proposed for several years. The Village's main concerns are the safety of the pedestrian crossings, especially with the various special events held in the area, and the non-standard geometry of the intersections which can cause confusion amongst drivers. The following Scope of Services is based upon our review of your request and our knowledge of the existing area. The Traffic Study and Conceptual Intersection Improvement will initially be Village use and then be submitted to the NYSDOT. SCOPE OF SERVICES TASK 1 - TRAFFIC STUDY/CONCEPTUAL IMPROVEMENT PLANS 1. For the study locations described below, TRC will perform a physical examination of the site, its environs and the area roadway network and observe traffic patterns �under existing conditions. Representatives of TRC will perform traffic and pedestrian counts for 4-5 hour periods during the daytime on a Saturday and Sunday as well as a five hour period each on a Thursday, Friday and Saturday evening. The counts will be performed in late September and/or October and will be during special events occurring in the area. The exact dates and times will be coordinated with the Village. The intersections to be considered are: • Route 9 and Old Broadway/Pierson Avenue • Route 9 and Old Broadway/Pocantico Street In addition to the manual traffic counts, an Automatic Traffic Recorder count will be installed along Route 9 for a one week period. If additional traffic counts or locations are required, a separate Work Order will be submitted. 2. TRC will summarize the traffic counts and pedestrian counts to determine the peak conditions. 3. TRC will hold discussions with the representatives of the NYSDOT in regards to their plans for the intersection. TRC will obtain the available data from the NYSDOT. 4. TRC will review existing roadway plans, traffic counts, or other data obtained from previous Traffic Studies, government officials, other agencies, or contained in the files of TRC for the study locations, as available. TRC will also review any proposed concepts for the intersections that the Village may have. 5. TRC will identify the anticipated appropriate traffic growth rate in the area and utilize other information relevant to proposed projects that have standing. 6. TRC will collect information regarding roadway widths, number of lanes, lane assignment, channelization, traffic control devices, general sight distance observations, lateral clearances and other factors which control or limit traffic capacity where such information can be gathered by Engineer's personnel without a field survey. 7. TRC will prepare a description of the roadway network including number of lanes, posted speed limit, types of roadways, pavement widths/conditions, parking, and traffic controls including signal timing. �8. TRC will perform capacity analysis for the key intersections for the Peak Hours, utilizing the latest software. Levels of Service will be provided per each intersection approach. 9. TRC will identify possible roadway improvements and perform additional analyses with the proposed improvements to demonstrate Levels of Service and impacts. 10. TRC will prepare Conceptual Improvement Plans with different concepts to improve pedestrian crossings as well improve the intersection geometry. 11. TRC will prepare the Traffic Study which will be suitable for submission to the Village and State. This Study will include: a. A written text of the study describing the study methodology and findings. b. Figures of Traffic Volumes and Pedestrian Volumes. c. Capacity analysis of study locations and analysis summary tables. d. Discussion of proposed traffic and pedestrian improvements and Conceptual Improvement Plans. TASK 2 - HEARINGS/MEETINGS/CONFERENCE CALLS TRC will prepare for and attend meetings with the Village and/or the State and conference calls as requested. For purposes of this Proposal, two meetings with the Village and one meeting with the NYSDOT are included. FEE SCHEDULE For the foregoing Tasks, the following Estimated Fees are proposed: TASK DESCRIPTION Taskl Traffic Impact Study Task 2 Hearings/Meetings/Conference Calls (3) Reimbursables (Traffic survey personnel. Automatic Traffic Recorder, mileage, printing, etc.) ESTIMATED FEE $9,400 $1,620 $7,900 The work efforts described will be billed monthly in accordance with our standard Schedule of Engineering Fees and Charges and General Conditions, copies attached. The above reimbursable fee includes reimbursable expenses such as the costs for the traffic �surveyors, printing, travel, mailing, etc. Depending upon availability, the traffic survey personnel will either be from a traffic counting firm and thus will be billed as a Reimbursable (as illustrated in the above table) or by a direct employee of TRC, and thus the billing will be shifted from Reimbursables to Task 1. Meetings/Hearings will be on an hourly basis, as requested. If additional tasks are required, including those based upon the Village or State requests for additional analyses or modifications to the Study, additional traffic counts, sight distance measurements, detailed signal warrant study, accident analysis, a Highway Work Permit (NYSDOT), detailed design drawings, preparation of additional follow-up with the Village or State, or cost estimates, a separate Work Order will be prepared, for your Authorization. AUTHORIZATION TRC is prepared to begin work on this project immediately upon authorization. TRC looks forward to the opportunity to provide Traffic Engineering Services on this project. Authorization to proceed is provided by returning one signed copy of this Proposal. Should you wish to discuss any aspect of this Proposal, please do not hesitate to call. Very truly yours, TRC Engineers, Inc. /Iv, ^ Brian E. Dempsey, P.E., PTOE Encs. 0: PROJCCTSVPROPOSAL\2426a6\Slcq)y Holow dot ACCEPTED: VIIILAGE OF SLEEPY HOLLOW BY: TITLE: DATE: ^ �QTRC 9 1 4 . 5 9 2 . 4 0 4 0 PHONE 9 1 4 . 5 9 2 . 5 0 4 6 FAK www.TRCsolutions.com T R C ENGINEERS, INC. 2015 SCHEDULE O F ENGINEERING FEES AND CHARGES SCHEDULE Payroll Based Projects and Labor Fees, as stated in the Agreement shall be defined as Tollows: PAYROLL BASIS * Services shall be charged at the following hourly Practice Leaders/Principals Principals/Project Directors Project Directors/Senior Project Managers Senior Project Managers/Principal Engineers Project Managers/Senior Engineers Project Engineers/Deputy Project Managers Assistant Project Engineers Senior Designers/Associate Project Engineers Staff Engineer/Designers Senior Technicians Techn icians Technical Support StafT, rates: Hourly Rate S235.00 S230,00 SI80.00 SI 75.00 SI 70,00 SI60.00 SI40.00 SI30.00 SI 00.00 S85.00 S75.00 S68.00 FORENSIC AND TESTIMONY SERVICES - Forensic Services for litigation, including court appearances, deposition, arbitiBtion and similar representation, shall be billed as follows: S275 per hour for Principal/Manager providing Services, and above Technical Staff at shown hourly rate with an added I0?'o premium for Support Staff services related to same. DEFINITION The above hourly rates include payroll costs, overhead and profit. Rates are subject to change based upon Annual Salary Adjustments. REIMBURSABLES In addition to the above Fees, project- related Direct Expenses shall be reimbursed at cost plus 10% including the following: • Reproduction of Drawings & Specifications, and Prints. • Purchase of plans and documents. • Communications, postage/express mail, and special delivery services. • Permit and Application Fees. • Fees paid to special consultants/vendors/contractors with prior written approval of the Client. • All Travel and subsistence expenses. • Field Traffic Counters (Manual and Automatic). • Other direct expenses/supplies associated with the project. TAXES All Services and Charges may be subject to one or several States' Sale or Use taxes. These will be added when applicable. SUPPLEMENTAL SERVICES/CHANGE ORDERS Any work not described in the Scope of Services for this Agreement will be considered additional and performed only upon authorization of a Supplemental Agreement of said services and associated fees and schedules. These services can include, but are not limited to the following: • Changes in Scope of Services following start of said Services. • Re-work/re-design due to late receipt of information for which Client is responsible. • Re-worfc/re-design and/or new work/new design as a result of changes in the pmject during performance of the work. • Costs incun:ed as a result of project delays. • Additional attendance at meetings and/or construction observations not defined in the Agreement. • Supplemental, additional, and/or Special Services as defined in the Agreement. • Other services not covered in the approved scope of work. INVOICING/PAYMENT OF FEES Invoices will be submitted monthly based on work performed until project completion. Fixed Fee Projects will be invoiced based on Percentage Completion plus Direct Expenses/Reimbursables, Payroll Basts Projects will be invoiced based on actual hours performed by personnel classification plus Direct Expenses/Reimbursables. Payment shall be due within thirty (30) days of date of the Invoice. The amount due and owing shall bear interest af^er thirty (30) days from the date of the Statement at the rate of one and one half (1,5) percent per month. 0 PROJECTSOmCPj^CCTOEN'f EE SCHEDULES CURREOTKEQLLAR FEKiFEE Schedu'i :itlS.4ic �©TRC 9 1 4 . 5 9 2 . 4 0 4 0 PHONE 9 1 4 . 5 9 2 . 5 0 4 6 FAX www.TRCsolutions.com TRC ENGINEERS. INC. GENERAL TERMS AND CONDITIONS 1.9 SERVICES T R C Engineers, nic. CConsultanf} will provide engineering and other professional setvices on behalf of Client as provided in the Scope of Woth. Client Is defined In the attached Pioposa or Scope of Woik, Incorporated herein by teferervcs. Unless otherwise stated, Consultanrs Proposal to perfonn the Scope of Woik expires sixty (60) days fiDin its date and may be modified or wrthdravm by Consultant prior to receipt of Clientrs acceptance The offer and acceptance of any services or goods covered by the Proposal Is conditioned upon these terms and conditions. Any additional or diHiefent terms and conditions proposed by Client at« objected bi and wiU not be binding upon Consultant unless spedflcaily agreed to in writing by Consultant A n order or statement of intent to purchase Consultant's services, or any direction to proceed with, or acquiescence In the commencement of wort( shall constitute consent to these terms and conditions. 2.0 2.1 2.2 2.3 3.0 COMPENSATION Coruultant will invoice for its services based on the method of compensation In the proposal for labor and d rect expenses. Prices or rates quoted do not include state or local taxes where applicabte. Direct expenses Include reimbursable expenses, which are charges incurred for travel, transportation, temporary lodging, meals teephone calls, (ax, postage, courier service, photographic, photocopying and other fees and costs reasonably ncuned In connection with the services. Unless otherwise stated In the Proposal, Consultant will submit Invoices for services related to ttie Scope of Worit on a monthly basis, and CEent wiU maiie payment within thirty (30) days of receipt of Consultant's invoices. If Client objects to any p ^ n of an invoice, the Client will notify Consultant within fifteen (IS) days from the dale of receipt of the Invoice and will pay that portion of the Invoice not in dispute, and the parties shall Immediately maiie every effort to setde the disputed portion of the invoice. If Client fails to make any payment due to Consultant within thirty (30) days after receipt of an invoice, then the amount due Consultant wiN increase at the rate of l.S peirient per month after the 30th day. If a retainer has been required and the Client has not paid the invoice within thirty (30) days, Consultant shall t » entiHed lo draw upon the retainer to s a t i ^ the past due Invoice. In addition, Consultant may, after giving seven (7) days' written notice to CHent, suspend its sen/ices and any ddiveraUes untH Ckinsultant has been paid in full for all amounts outstanding mote than thirty |30) days. In the event that Consultant must resort to legal action to enforce collection of payments due, Client agrees to pay attorneys' fees and any other costs resulting from such action. Client will designate in writing the person or persons with authority to act in Clients behalf on ail matters concerning ttw wort( to be perfomied by Consultant for Client 3.2 Client win furnish to Consultant ail existing studies, reports, data and other Intonnation available to Client which may be necessary (or petfciimanoe of the work, authorize Consultant to obtain additional data as required, and furnish the services of others, where necessary, for the perfonnance of the work. Consultant will be entitled to use and r^y upon all such Information and services. Unless otherwise stated in the Proposal, Client shall be responsible to provide Consultant with access to the worit site or property to perform the worlt. PERFORMANCE O F SERVICE 4.1 Consultant's services will be perfomied in confbmiance with the Scope of Worli set forth In the attached proposat 4.2 Additional services will be perfbimed and completed in conformance with any suppriemental proposals or scopes of worit approved In writing by ihe Client 43 Consultanfs senices for the Scope of Work will be considered complete at the eariier of (i) the date when Consultanrs report is accepted by the Client or (ii) thirty (30) days after the date when Consultanrs report is submitted for final acceptance, if Consultant is not notified in writing within such 30^ay period of a material defect In such report 4.4 if any time period within or date by which any of Consultants senrices are to be performed Is exceeded for reasons outside of Consultanfs reasonable control, an rales, measures and amounts of compensation and the time for completion of peribmiance sfiaH tw subject to equitable adjustment. 5.0 CONFIDENTIAUTY Consultant will hold confidential all infomiatlon obtained from Client which is not otherwise previously known to Consultant, unless such Infonnation comes into the public domain through no fault of Consultant, is furnished to Consultant by a third party who is under no confidentiality obligatkin, or is Independently devekiped by Consultant 6.0 STANDARD OF C A R E In perfoming services, Consultant agrees to exercise professtonai judgment made on the tiasis of the information available to Consultant and to use the same standard of care and skill ordinarily exerdsed in similar drcumstances by consultants performing comparable setvices In the region. This standard of cars shall be Judged as of the time and place the servbes are rendered and not according to later standards. Reasonable people may disagree on matters Involving professkinal judgment and accordingly, a difference of opinkin on a question of professkinal judgment shall not excuse Client from paying for senk:es rendered or result in liability to Consultant 7.0 7.1 INSURANCE Consultant will procure and maintain Insurance as required by law. At a minimum. Consultant will have the following coverage: (a) Wort(er's compensation and occupational disease insurance In statutory amounts. (b) Employer's liability insurance In the amount of $1,000,000. (c) Automotive liability In the amount of $1,000.000. (d) Commercial General Liability Insurance for bodily Injury, death or loss of or damage to property of third persons in the amount of SI ,000,000 per occurrence, $2,000,000 In the aggregate. (e) Professtonai envrs and omissions Insurance In the amount of $t.000,000. C U E N T S RESPONStBILITtES 3.1 3.3 4.0 8.0 B.I INDEMNfrr Each Party assumes full responsibility for any claims, suits, accklents, injuries (Including death) or damages to the person or property of any third party resulting frtjm its ovm negligent acts, reckless betiavkir or willful misconduct or those of any of Its emptoyees, representatives, contractors, consultants or agents In connectkMi with the services rendered, and, to the extent of its proportnnate responsibinty , will indemnify and save harmless the other Party, its wnpkjyees. representatives, contractors, consultants �and agents from and against any claims, costs, liabilities or expenses arising out of such negligent acts, reckless tiehavior or willful misconduct 8,2 9.0 9.1 9.2 10.0 Notwithstanding the foregoing, In the event that Consultant performs intnjslve ground work as part of the Scope of Work, Client shall indemnify Consultant from and against any and all claims, costs, liabilities or expenses, including reasonable attorneys' fees, resulting from, or arising out of, damages to subsurface or underground utilities or strijctures, including but not limited to, gas. telephone, electric, water or sewer utilities whose locations were not designated or identified to Consultant prior to the commencement of any subsurface investigation or cleanup, including but not limited to. excavation, drilling, boring or probing required to be conducted by Consultant as part of site Investigation, characterization or remediation work. A L L O C A T I O N O F RESPONSIBILITY Consultant shall be liable to Client only for direct damages to the extent caused by Consultant's negligence or willfii misconduct in the performance of its services. Consultant shall not be liable for indirect, consequential, special or exemplary damages, or for damages caused by Client's feflure to perfbnn ite obligations. To the fullest extent permitted by law. ttie total liability in ttie aggregate of Consultant arid its employees, subcontractors or suppliers to Client and anyone claiming by. through or under Client on all claims of any kind (excluding claims for death or bodily injury) arising out of or in any way related to Consultant's sendees, or from any cause or causes wf^tsoever, including but not limited to negRgence, errors, omissions, strict Rability, indemnity or breach of contract shall not exceed the total compensation received by Consultant under ttiis agreement If Consultant furnishes Client with advice or assistance concerning any products, systems or services which is not required under the Scope of Work or any other contract among the parties, the furnishing of such advice or assistance will not subject Consultant to any liability whether in contract indemnity, warranty, tort {including ne^igence). strict liability or otherwise. OWNERSHIP OP DOCUMENTS 10.1 All notes, memoranda, drawings, designs, specifications and reports prepared by Consultant shall become Client's upon completion of ti)e payment to Consultant as provided herein. Consultant may make and retain copies of all such documents for Its file. 102 All documents including drawings and specifications prepared by Consultant pursuant to the Scope of Work are instmments of sen/ice with respect to this project Such documents are m t ffitended or represented to be suitatMe for reuse by Client or by any other party on subsequent extensions or phases of this p r o j ^ or site or on any other project or site without the written consent of both Client and Consultant 10.3 10.4 11.0 Any reuse without written approval or adaptation by Consultant for the specific purpose intended will be at the Client's sole risk and without Habilrty or legal exposure to Consultant; and Client shall indemnify, defend and hold harmless Consultant from all claims, damages, losses and expenses arising out of such reuse. Any such reuse requested by Client will entitle Consultant to further compensation at rates to be agreed upon by Client and T R C . Consultant shall retain the Technical project file for a period of five (5) years from the date of the last Invoice issued by Consultant for the Scope of Woric under the attached Proposal. Client shall notify Consultant at the completion of wortt if Client requires this file to be transferred to Client or anotfier entity, or retained by Consultant for a longer period of time. In the absence of any written instructions to the contrary from Client, Consultant shall have the right to discard any and all files, records or documents of any type related to the Scope of Worit after the five (S)-year period. During this five (5}-year period, any requests for document recovery or reproduction be assessed a fee in accordance with Consultant's Schedule of Fees, INDEPENDENT CONTRACTOR Consultant is an independent contractor and shall not be regarded as an employee or agent of the Client T R C Terms and Condittons - C E S 7-14-11 12.0 COMPUANCE WITH FEDERAL, STATE AND LOCAL LAWS Consultant shall observe all applicable provisnns of the federal, state and k)cal laws and regulations, including tlxise relating to equal opportunity employment 13.0 SAFETY 13.1 Client shaD be obligated to infomi ConsUtant and its emptoyees of any applicable site safety procedures and regulations known to Client as well as any special safety concerns or dangerous condltiois at the site. Consultant and its employees will be obligated to adhere to such procedures and regulations once notice has been given. 13.2 Unless specifically provkjed In the Scope of Work. Consultant shall not have any responsibility for overaR job safety at site. If in Consultant's reasonable opinion, Its fiekJ personnel are unable to access required kicalions or perfonti required services in conformance with applicable safety standards. Consultant may immediately suspend performance until such safety standanils can be attained. If within a reasonable time site operattons or conditions are not brought Into com^Hiance with such safety standards, Consultant may in its discretion terminate its performance in acconJance witii Section 15.0, in which event Client shall pay for services and terminatton expenses as provided herein. 14.0 NOTICE A l notices to either party by the other shall be deemed to have been suffidentty given when made in writing and delivered in person, by fecsimile, email, certified mail or courier to the address of the respective party or to such other address as such party may designate. 15.0 TERMINATION The perfonnance of work may be terminated or suspended by either party, in whole or in pari Such tennination shall be effect^ by delivery of seven (7) days prior written notice specifying the extent to which performance of work is tenninated and the date upon which such action shall become e f f ^ v e . In the event wort( is terminated or suspended by Client (or by Consultant as provided herein) prior to the completion of services contemplated hereunder, Consultant shall be paM for (i) the services rendered to the date of termination or suspension; (ii) demoUlizatton costs; (iii) costs incurred with respect to noncancellable commitments; and (iv) reasonable s e n ^ s provided to effectuate a professional and timely project termination or suspension. 16.0 SEVERABILITY If any term, covenant condition or provision of these Terms and Conditions is found by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of these Terms and Conditions shall remain in full force and e f f ^ and shall in no way be affected, impaired or invalMated thereby 17M WAIVER Any waiver by either party or any proviskin or condition of these Terms and Conditions shall not be construed or deemed to be a waiver of a subsequent breach of the same provision or condition, unless such waiver is so expressed in writing and signed by the party to be bound. 1B.0 GOVERNING LAW These TOTTIS and Conditions will be governed by and construed and interpreted in accordance with the laws of the State of New Jersey. 19.0 CAPTIONS The captions of these Terms and Conditions are intended solely for the convenience of reference and shall not define, limit or affect in any way the provistons, terms and conditions hereof or their interpretation. 20.0 ENTIRE A G R E E M E N T These Terms and Cwtditions, and the Scope of Woric, represent the entire understanding and agreement between ttie parties and supersede any and all prior agreements, whether written or oral, and may be amended or modified only by a written amendment signed by both parties. Client is obligated to satisfy Itself as to legal provisions and insurance coverage in ttiese tenns and conditions and failure to advise Consultant to ttie contrary shall constitute acceptance of ttiese terms. �RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO APPROVE CORRECTION TO TAX ROLL FOR 322 NORTH BROADWAY WHEREAS, a clerical keystroke error occurred in the preparation of the 2015 Final Assessment Roll as follows: Parcel 115.11-4-84 for 322 North Broadway; Is owned by FOE Tarrytown Aerie 1042: The combining of multiple vacant lots into the main parcel was incorrectly entered, and WHEREAS, the correct assessment will result in the taxable assessed value of the property on the 2015 Assessment Roll being reduced from $358,980 to $162,780, and WHEREAS, correction of this error will result in the 2015-16 Village tax on the property being reduced from $27,642.03 to $12,534.32, and WHEREAS, property owner has paid more than the corrected full amount due for both halves of the 2015-16 tax year in the amount of $13,821.01, and WHEREAS, an application for correction to the tax roll was submitted by the Village Assessor to the Westchester County Tax Commission, and WHEREAS, said application was found to be in order by the commission pursuant to RPTL Section 550.2(c), NOW THEREFORE BE IT RESOLVED, that the Mayor and the Board of Trustee approve the application to correct the 2015 Village Assessment Roll to reflect a taxable assessed value of $162,780, and BE IT RESOLVED, that the Mayor and the Board of Trustees approve a refund to the owner for the overpayment of $1,286.69 to the total tax due as stated on the 2015-16 Village Tax Roll, and BE IT FURTHER RESOLVED, that each of the Mayor and Village Clerk is authorized to sign an Application for Refund and Credit for Real Property Taxes for the year(s) 2015 to effectuate the foregoing correction and refund. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Leavy Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve NYCOM Training Be It Resolved tfie Board of Trustees liereby autfiorizes the Village Treasurer, Sara DiGiacomo, to attend the annual fall training for NYCOM in Lake Placid, NY, from September 28^ to October X^, 2015. Moved: Trustee Wompa Seconded: Trustee Handelman Vote: Unanimous �MEETING DATE: 09/29/2015 RESOLUTION#: 09/116/2015 RESOLUTION O F T H E BOARD O F TRUSTEES O F T H E V I L L A G E O F SLEEPY H O L L O W REGARDING T H E R E M O V A L O F FCBs F R O M T H E HUDSON RIVER WHEREAS, the Hudson River is an American Heritage River, and the Valley a National Heritage Area, and the health and beauty of the Hudson River is critical to the economic vitality of the communities surrounding it, as well as the state and the country at large; and WHEREAS, nearly 200 miles of the Hudson River — from Hudson Falls to New York City — are a federal Superfund site, largely because the General Electric Corporation (GE) discharged large quantities of polychlorinated biphenyls (PCBs) from two of its manufacturing plants for thirty years, between 1947 and 1977; and WHEREAS, it has been reported that PCBs are manmade, bioaccumulative, persistent organic pollutants that have been linked to a wide variety of adverse health effects, including, among others: cancer, liver, and kidney disorders; reduced birth weight, conception rates, and live birth rates; persistent and significant deficits in neurological development, including visual recognition, short-term memory and learning; and developmental problems due to interference with thyroid hormone levels; and WHEREAS, PCBs discharged by GE are present throughout the Hudson River ecosystem; and WHEREAS, human beings may be exposed to PCBs by a variety of means, including eating PCB-contaminated fish or other contaminated foods, breathing in airborne PCBs, drinking PCB-contaminated water, or skin contact with PCB-laden soils; and WHEREAS, in addition to posing ongoing health concerns, the continued presence of PCBs in the Hudson River has, or may have, adverse impact on industry, tourism and recreational activities reliant on the good health of the Hudson River, and WHEREAS, EPA determined in 2000 as part of its Reassessment Remedial Investigation/Feasibility Study (RI/FS) for the Hudson River Superfund Site that PCBs in the upper Hudson were a "dominant source" of "the PCB load to the water column of the Upper Hudson River," and that microbial breakdown (natural attenuation) will not rid the River of PCBs; and WHEREAS, the EPA's 2002 Record of Decision for the Hudson River Site selected environmental dredging and off-site disposal of PCB-contaminated sediment from the Upper Hudson River as the best river sediment remedy to reestablish the ecological and economic health of the Hudson River; and WHEREAS, since July of 2002, GE has agreed to a series of administrative orders of consent and has entered into a consent decree with EPA, all in which it has agreed to perform activities needed for implementation of the selected remedial action for river sediments; and WHEREAS, this remedy segmented the Upper Hudson River into three sections by latitude, with a more stringent cleanup standard applied to River Section I than to River Sections 2 or 3; and WHEREAS. GE commenced the first phase of remedial dredging in 2009, and the second and final phase in 2011; and WHEREAS, in 2011, the U.S. National Oceanic and Atmospheric Administration and the U.S. Fish and Wildlife Service—the two federal agencies, along with the State of New York, entrusted with assessing the cost of GE's significant and outstanding "natural resource damage" liability for public losses incurred as a result of GE's pollution of the Hudson River (the "Trustees")—published reports identifying a number of problems with the 2002 river sediment remedy as implemented; and WHEREAS, these problems included, among others: that failure to apply the more stringent criteria in River Sections 2 and 3, in practice, would leave behind the "equivalent to a series of Superfund-caliber sites" in those sections with average surface concentrations at "five times higher af^er remediation than predicted by the 2002 remedy;" that "the majority of the elevated post-construction sediment concentrations are adjacent to planned dredge areas" resulting in "the high likelihood of remediated areas becoming recontaminated;" that the rate of decline of PCBs in fish "was significantly overestimated" by earlier EPA models; and that unremediated sediments "will eliminate significant opportunities for restoration of natural resources in precisely those locations where it would be most valuable;" and �WHEREAS, despite these significant concerns, no modification to the scope or implementation of the 2002 river sediment remedy has been made either by EPA or GE; and WHEREAS, significant amounts of PCBs also remain in the Hudson River floodplains, and portions of the Old Champlain Canal in Schuylerville; and WHEREAS, GE anticipates it will complete its limited dredging operations in 2015, and presumably will begin dismantling its multi-million dollar infrastructure constructed for the dredging and dewatering of contaminated sediments shortly thereafter; and WHEREAS, in September of 2014, GE agreed to an administrative order on consent regarding study of the Upper Hudson River floodplains to assist in the creation of an RI/FS for remediating those floodplains; and WHEREAS, remaining PCB contamination within the river and the floodplains may inhibit private and public growth, development, and recreational and business opportunities along the shores of the Hudson River and may present the risk of recontaminating the previously-cleaned areas planned for business or recreational use; and NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow hereby urges GE to engage in serious conversations with EPA, the Trustees, and/or any other relevant parties to develop and execute a plan, before the existing dredging and dewatering infrastructure is dismantled, that will consider: (1) the dredging of all areas of PCB-contaminated sediments in River Sections 2 and 3 that would require cleanup under the applicable-standards in River Section 1, including, at minimum, the 136 acres identified by the federal Trustees; (2) any additional necessary removal of soils and sediments in PCB-contaminated "hot spots" in and around the Upper Hudson River, including cleanup of the Champlain Canal to ensure full use of the canal by deep-draft shipping vessels; (3) a thorough analysis and robust cleanup of other areas in and around the Hudson River, including the floodplains and the Old Champlain Canal; and (4) the creation of a plan for and firm commitment to restoration of the Hudson River in order to return the River to its full health and value as a natural and economic resource, and BE IT FURTHER RESOLVED that a copy of this resolution will be sent to: • Jeffrey Immelt, Chairman and CEO, General Electric Corporation • New York State Governor Andrew Cuomo • NYS Office of the Attorney General • NYS Department of Environmental Conservation • NYS Canal Corporation • National Oceanic and Atmospheric Agency (NOAA) • US Department of Interior Fish and Wildlife Service • US Environmental Protection Agency - Region 2 and Hudson River Field Office • Hudson River Congressional Delegation Motion made at a regular meeting of the Board of Trustees of the Village of Sleepy Hollow, on September 29,2015 by Trustee Leavy, and seconded by Trustee Handelman Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Block Party Be It Resolved the Board of Trustees hereby authorizes the Farrington Avenue block party request to tal<e place on Saturday, October from 4:30 pm to 11:00 pm between Bellwood and Monroe Avenues; and Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants for the block party. Moved: Trustee Scaglione Seconded: Trustee Rosenbloom Vote: Unanimous Meeting Date: 09/29/2015 Resolution #: 09/117-B/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Block Party Be It Resolved the Board of Trustees hereby authorizes the Hunter Avenue block party request to take place on Saturday, October from 4:30 pm to 11:00 pm on Hunter Avenue nearby and around 148 Hunter Avenue. Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants for the block party. Moved: Trustee Scaglione Seconded: Trustee Leavy Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding Hayride Production Bid Whereas, proposals were solicited from qualified companies to produce a haunted hayride show for two nights on October 23"^ and October 24th 2015, and Whereas, the request for proposals were properly noticed; and Whereas, Halloween Animatronics of Mount Kisco, NY was the sole bidder at a cost of $30,000. Now, therefore, be it resolved that the Board of Trustees hereby awards a bid to Halloween Animatronics of Mount Kisco, NY to provide a haunted hayride show for two nights on October 23'"' and October 24^ 2015 at a total cost of $30,000. Moved: Deputy Mayor Lobato-Church Second: Trustee Leavy Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Appointing Sangeeta Tiwari as a Crossing Guard WHEREAS, a position for part time on-call crossing guard is needed; and WHEREAS, in order to maintain tine safety of scliool children and pedestrians, this position should be filled as quickly as possible; and WHEREAS, Sangeeta Tiwari has applied for the position of crossing guard; and WHEREAS, the Chief of Police has recommended that Sangeeta Tiwari be hired on a part time basis to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Sangeeta Tiwari be hired on a part time basis to work as a crossing guard for the Village of Sleepy Hollow at a salary rate of $15.00 per hour. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Leavy Vote: Unanimous �Resolution of tlie Board of Trustees of the Village of Sleepy Hollow Setting a Public Hearing to Obtain Citizen Comment on The Village's Proposed 2015 Community Development Block Grant Application Submission Whereas, the Mayor and Board of Trustees of the Village of Sleepy Hollow have reviewed prospective grant applications for funding streetscape improvements to Broadway, Beekman Avenue and North Washington Street, sewer improvements to Clinton Street and a new senior van; and Whereas, the Mayor and Board of Trustees strongly support continued efforts to provide grant funding to finance the needed upgrade and enhancement of public infrastructure and facilities in the village's neighborhoods, and Whereas, prior to finalizing and submitting said grant applications the Mayor and Board are desirous of obtaining citizen comment on the specific proposed projects, Now, Therefore, Be It Resolved that, the Village Board herein sets a public hearing for 7 p.m. on October 13^ 20015 to take place in the boardroom at Village Hall, 28 Beekman Ave., Sleepy Hollow, New York. Moved; Trustee Rosenbloom Vote: Unanimous Seconded: Trustee Handelman � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-09-29_RES-113-120 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/effbb5ea867f88566e67bc3a243b4c41.pdf 5fa66e1466675373b118358f0301faae PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, September29, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Dorothy Handelman (in at 7:58 p.m.) John Leavy Glenn Rosenbioom Denise Scaglione, Trustees Also Present: Paula A. McCarthy Tompkins, Village Clerk Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Richard Gross, General Foreman At 7:06 p.m. Mayor Wray called the meeting to order with a pledge to the flag. Public Hearinofs^: Senior Tax Exempt Mayor Wray opened the meeting to the public and evoked the 3 minute rule. The Village Clerk read the public notice out loud for the record. Mr. Fred Gross, Village Assessor, addressed the Mayor and the Board and explained how the real property tax law works and who is eligible. December 31, 2015 is the deadline for filing an application. The maximum income to receive the minimum discount is $37,399.99. A "Sliding Scale" is used to determine the exemption percent, (between 50% and 5%). NYS has not changed the "Sliding Scale" income ranges in four years. Qualification Is based on the applicants' 2014 Income. The applicant's Federal Income Tax Form 1040 Is the basis to determine "Income". If the applicant didn't file a 2014 Federal 1040 then the applicant must provide other proof of income received. This local law has been in place for many years. Mario Belanich of North Washington Street addressed the Mayor and the Board of Trustees and asked if the Public Hearing notice was properly published. There were no public comments at this time. On a motion by Trustee Rosenbioom, seconded by Trustee Scaglione, the public hearing was closed. Approval of Warrants: Deputy Mayor Lobato-Church moved, seconded by Trustee Leavy to approve the warrant and authorize the Treasurer to pay the bills in the amount of $606,598.99. Motion carried. �Approval of Minutes: Deputy Mayor Lobato-Church moved, seconded by Trustee Leavy to approve the minutes of August 25, 2015 and September 15, 2015. Motion carried. Trustee Handelman moved, seconded by Trustee Leavy to approve tfie minutes of August 11, 2015. Motion carried. Mayor Announcements: Mayor Wray announced the birth of Police OfHcer Morrison's new son, Connor Morrison, born September 2015. This is baby boy #4 for Morrison family. Mayor Wray wished Ms. Mary Pastel a very happy 104^ Birthday. Trustee Leavy, along with other participants, played a round of mini-golf tournament at the Library and it was a lot of fun. Department Head Reports: Police Department: Chief Gregory Camp addressed the Mayor and the Board of Trustees and reported numerous incidents throughout the month of July and August. (See attached report) Building Department: Sean McCarthy, Building Inspector, addressed the Mayor and the Board of Trustees and reported on different occurrences in this Department (See attached report) Rgcreatipn Depgrtmqnt: Robin Pell, Recreation Supervisor, addressed the Mayor and the Board of Trustees and reported on recreation events throughout the month. The after school program has a waiting list for children, and the program is currently taking place at the senior center to accommodate the Morse School's construction. Pumpkins painting will take place on October at the Kinqsland Park Pavilion, instead of October 18^. Movie night is also scheduled for October and all are welcome to attend. The windows on the Beekman Avenue will be painted on October 19"" by the High School students. Administrator's Report: (see attached) Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule: Maribel Tortilla of Clinton Street addressed the Mayor and the Board of Trustees and stated that she is concerned about safety in her neighborhood. She stated that there is ongoing �drug activity in front of her house and wants more police patrol. Juan, of Clinton Street addressed the Mayor and the Board of Trustees and stated that he has lived on Clinton Street for over 17 years and now there are too many groups of people hanging out and selling drugs in front of his house. Another resident residing on Clinton Street addressed the l^layor and the Board of Trustees and stated that there's too much loitering in front of his house, and stated that the people hanging out create garbage, carry weapons and sell drugs. He stated that the residents are concerned for their safety and their quality of life; he stated that it's especially bad on the weekends. I^ayor Wray thanked the residents for sharing their concerns and stated that this is a serious matter which Chief Camp will follow up on. At 8:35 p.m. the Mayor asked for a motion to go into executive session to discuss personnel and collective bargaining matters. On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Handelman the Board went into executive session. At 9:40 p.m. Deputy Lobato-Church made a motion to exit executive session. Trustee Leavy seconded it. Resolutions: (see attached) R1 - Approve Traffic Study for Old Broadway R2 - Authorize Assessor to Make Tax Roll Correction R3 - Approve NYCOM Training for Treasurer R4 - Approve Farrington Avenue Block Party R5 - Approve Animatronlcs for the Haunted Hayride. Old Business: Trustee Handelman asked when the new water meters project will begin. Trustee Rosenbloom asked that garbage be picked up on the weekends at least until the end of October, and asked about Halloween decorations. Trustee Scaglione asked when the Halloween decorating will begin on the Avenue. Trustee Leavy asked who is responsible for repairs on side of Rt 9 along east side of the cemetery and the Dutch Church. Discussion ensued. Deputy Mayor Lobato-Church asked Village Attorney to contact DOT and follow up and this matter. �Public Comments: Mayor Wray opened the meeting to the public and involved the 3 minute rule. There were no comments at this time. At 9:50 pm on a motion by Deputy Mayor Lobato-Church, seconded by Trustee Handelman, the meeting was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-09-29 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/1852b731be432ebe8944656ab4bc7aef.pdf 61bcd6f1256a01c9c9ef5ca029efba02 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, SeptemberlS, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church John Leavy Glenn Rosenbloom Denise Scaglione, Trustees Also Present: Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Clerk Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Richard Gross, General Foreman At 7:06 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for the passing of Leda Gallela, a lifelong resident of Sleepy Hollow, Rossy Schanchez of Sleepy Hollow and Eric Putter of Sleepy Hollow. Our thoughts are with their families and friends. Mayor Wray presented Police Officer Donald Pellegrino with a farewell plaque and thanked him for 32 years of service to the community. The Board of Trustees, along with former Mayor Zegarelli and other former Trustees joined in to take a few pictures. Huge applause from the audience. Mayor Wray administered the oath of Office to Sergeant Gasko to his new position of Police Lieutenant and wished him well. Huge applause from the audience. Mayor Wray recognized and praised the Special Olympics gold medalist of Sleepy Hollow that were in attendance and presented them with a key to Village Hall. Huge applause from the audience. Approval of Warrants: Deputy Mayor Lobato-Church moved, seconded by Trustee Scaglione to approve the warrant and authorize the Treasurer to pay the bills in the amount of $496, 931.38. Motion carried. Approval of Minutes: Deputy Mayor Lobato-Church moved, seconded by Trustee Leavy to approve the minutes of September 1, 21015. Motion carried. Mavor Announcemen<s: Mayor Wray thanked Elliot Martone for his services to the Village's Planning Board and appointed a new member. �On a motion by Trustee Scaglione, seconded by Deputy Mayor Lobato-Church, Lisa Santo of Sleepy Hollow was appointed to Chair of the Planning Board. Department Head Budget Requests: Fire Department: John Korz^liuy, Assistant Fire Chief, addressed the Mayor and the Board of Trustees and stated that the Department's biggest request for capital budget this year is for a Fire trucl< called "Ladder", costing approximately 1.4 million dollars. Board members had several questions and discussion ensued. The other item pressing for the Fire Department Is a rescue boat. Chief Korzelius stated that the Fire Department Hudson River's jurisdiction covers up to Ossining and it is a great necessity. Discussion ensued. Larry Lee - Fire Department Administrator, addressed the Mayor and the Board of Trustees and stated that the Department is in need of 10 new computers. He stated some computers no longer work and others are outdated, making it difficult to keep up with the current software. Richard Gross. General Foreman, addressed the Mayor and the Board of Trustees and explained the need for certain updates and replacements for vehicles and machinery. Board members had several questions and discussion ensued. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule: John Korzelius. Assistant Fire Chief addressed the Mayor and the Board of Trustees on behalf of the entire Fire Department, and requested that residents not interfere with Department operations while at the scene of a call. Safety issues and other concerns may be compromised and it makes it difficult for the Fire fighters to focus and do their job. Clara Teaale of Sleepy Hollow addressed the Mayor and the Board of Trustees and asked if the village code has changed regarding chickens. She stated that in the past the village had problems with gambling rooster fights. Ms. Teagle also stated that she agrees with the Fire Chief that residents should not interfere with Fire Department operations. Mayor Wray explained that the Village would need to hold a public hearing to change any ordinances in the code, and there has been no official requests regarding chickens. �Resolutions: (see attached) R1 - Authorize Payment to Local Development Corporation R2 - Approve Court Settlement R3 - Approve Reservoir Easement Agreement R4 - Appoint Part-Time Assistant Building Inspector R5 - Approve Salary Adjustment for Village Assessor R6 - Approve Posting for Laborer Positions R7 - Appoint Library Member (Fiona) R8 - Set Public Hearing for Assessment Sliding Scale for 65yo & older New Business: Trustee Scaglione stated that the Runner's World magazine is a national magazine that recently had a two page article regarding the half marathon in Sleepy Hollow. Deputy Mayor Lobato-Church stated stated that she reviewed the GE resolution and encouraged the Board to discuss it further at the next meeting. Communications: Village Clerk announced that a liquor license renewal application was received for Santorini Restaurant located at 175 Valley Street. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule. There were no further comments at this time. Mayor Wray asked for a motion to go into executive session to discuss a pending legal matter. At 9:20 pm on a motion by Trustee Leavy, seconded by Trustee Scaglione, the Board went into executive session. At 9:40 pm, Deputy Mayor Lobato-Church moved, seconded by Trustee Rosenbloom to exit executive Session. At 9:40 pm, on motion by Trustee Scaglione, seconded by Trustee Leavy the meeting was adjourned. ully Submitted, lula A. McCarthy Tompkins Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-09-25 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/067504fe202c90b27a9dfb457ee59abd.pdf 54b160b230341f2055abdbf37b6afa31 PDF Text Text RESOLUTION AUTHORIZING PAYMENT OF FEES UNDER LICENSE AGREEMENT WITH SLEEPY HOLLOW LOCAL DEVELOPMENT CORPORATION WHEREAS, the Village of Sleepy Hollow has a right to use property in the Village commonly known as the East Parcel of the former General Motors property ("East Parcel") under a License Agreement with Sleepy Hollow Local Development Corporation ("SHLDC") as owner of the East Parcel dated December 16, 2014 ("License Agreement"); and WHEREAS, the Village and SHLDC are investigating alternative uses and means of access to the East Parcel; and WHEREAS, the Village received a proposal from WSP USA Corp ("WSP") dated August 24, 2015, for professional engineering services to produce 2D plans and component information necessary for the development of demolition plans, details and sequencing for demolition of the existing viaduct access to the East Parcel and provide concept plans/profile/alignment of an extension to Continental Street for access to the East Parcel ("Proposed Investigatory Work") for a cost of $19,880.00; and WHEREAS, WSP already is providing professional engineering services with respect to the Beekman Avenue Bridge and as such already has background data to be used in the Proposed Investigatory Work, already is working in the area of the Proposed Investigatory Work and with third parties with review and approval authority over the Proposed Investigatory Work and further work that my flow from the Proposed Investigatory Work, and is best positioned to perform the Proposed Investigatory Work; and WHEREAS, the Village and SHLDC want to have WSP perform the Proposed Investigatory Work; and WHEREAS, the agreement with WSP for the Proposed Investigatory Work should be with SHLDC as owner of the East Parcel rather than with the Village; and WHEREAS, SHLDC as owner of the East Parcel intends to accept the proposal from WSP and enter into an agreement with WSP for the Proposed Investigatory Work; and ' �WHEREAS, under the License Agreement, the Village is to pay "all costs incurred by the LDC in connection with the acquisition and ownership of the East parcel [sic], including all fee, costs, taxes and charges as approved by the LDC from time to time;" NOW THEREFORE, BE IT RESOLVED, that the Village recognizes and agrees with SHLDC's intent to accept the proposal from WSP and enter into an agreement with WSP for the Proposed Investigatory Work; and BE IT FURTHER RESOLVED, that the Village recognizes that payment for the Proposed Investigatory Work will constitute costs incurred by SHLDC in connection with the ownership of the East Parcel for which the Village is responsible to pay under the License Agreement; and BE IT FURTHER RESOLVED, that the Village agrees to pay on behalf of SHLDC WSP's charges for the Proposed Investigatory Work as those charges become due. Move: Trustee Rosenbloom Second: Trustee Leavy Absent: Trustees Wompa and Handelman Vote: Unanimous �RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING SETTLEMENT OF LAWSUIT WHEREAS, the Village Police Department is named as defendant in Smith v. Sleepy Hollow Police Department, Sleepy Hollow Village Court Docket No. 15020040 ("Lawsuit"); and WHEREAS, the Lawsuit is a small claims action for damage to property which seeks a judgment against the Village for "$504.31 together with legal fees, costs of suit, interest thereon, and any such further relief [the] Court deems just and proper;" and WHEREAS, the Village Attorney and the Plaintiffs attorney in the Lawsuit have reached an agreement to settle the Lawsuit upon the Village's payment of $200.00 and exchange of General Releases; and WHEREAS, Settlement of the Lawsuit without any admission of liability or responsibility for the Plaintiff's property damage, will save the Village the vagaries and expense of a trial; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees approves the Settlement of the Lawsuit; and BE IT FURTHERRESOLVED, that the Board of Trustees authorizes and approves payment of $200.00 in Settlement of the Lawsuit. Move: Trustee Scaglione Second: Deputy Mayor Lobato-Church Vote: Unanimous Absent: Trustees Wompa & Handelman {00643192.DOCX.} �Meeting Date: 09/15/2015 Resolution #: 09/106/2015 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW WATER SUPPLY IMPROVEMENT PROGRAM ACCEPTANCE OF EASEMENTS WHEREAS, the Village of Sleepy Hollow is a municipal corporation duly formed under the laws of the State of New York, located in Westchester County, New York, and formerly named the Village of North Tarrytown; and WHEREAS, in or about 1926 or 1927, the Village established a municipal water supply reservoir located in the Town of Mt. Pleasant, New York; and WHEREAS, since the initial construction of the Village's reservoir, the Village has experienced significant growth and development within the Village; and WHEREAS, during the course of recent environmental reviews for various projects located within the Village, the Westchester County Department of Health indicated that the Village's water supply storage system was inadequate and needed to be expanded to meet current Health Department standards; and WHEREAS, beginning in the spring of 2002, the Village initiated a series of engineering studies to evaluate the eventual size and supply requirements of the Village's water supply system; and WHEREAS, in connection with its water supply improvement program, which includes construction of an expanded reservoir system, enhancements to the water transmission system and upgrading the pump station, the Village considered 24 alternative locations for a new reservoir; and WHEREAS, the Village discussed with representatives of the National Trust for Historic Preservation in the United States ("National Trust") and the Rockefeller Brothers Fund ("RBF") the possibility of locating a new reservoir facility on National Trust/RBF property off of Lake Road ("Lake Road Site"); and WHEREAS, the Village caused to be prepared a conceptual site plan that met the engineering requirements necessary to have a system that was compatible with the Village's existing reservoir; and WHEREAS, Village Board held a public hearing on July 9, 2013, and in July 2013 the Village Board, after full and complete review of the alternatives examined, selected the Lake Road Site as among the viable alternatives considered as part of the environmental review process which will result in the greatest overall benefit to the community while minimizing adverse impacts; and �WHEREAS, the Village and the National Trust, the RBF, and their representatives intend to enter into short and long term agreements to allow the Village to build and operate a new reservoir facility on the Lake Road Site; and NOW, THEREFOR, BE IT RESOLVED, that the Board of Trustees authorizes the Mayor to accept and execute a Temporary Construction Easement agreement and a Long-Term Easement agreement for, among other things, construction, operation, and maintenance of a new reservoir facility at the Lake Road Site in the forms annexed to these Resolutions ("Easement Agreements"); and BE IT FURTHER RESOLVED, that the Mayor is authorized to make and accept amendments and revisions to either or both of the Easement Agreements as attached so long as the same are not material and adverse to the Village's interests and are acceptable in form and substance to the Village Attorney; and BE IT FURTHER RESOLVED that the Mayor and Village staff are authorized and directed to take any and all such steps as are necessary to effectuate the intent of these Resolutions. MOVED: Trustee Leavy SECONDED: Trustee Scaglione ABSENT: Trustees Wompa & Handelman VOTE: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Part-time Assistant Building Inspector Whereas, the Village's Building Inspector has recommended the hiring of a Part-time Assistant Building Inspector, and Whereas, on April 28, 2015 the Board of Trustees adopted the 2015-2016 budget and authorized this recommendation, Now, therefore, be it resolved, the Board of Trustees hereby confirms the Mayor's appointment and the Building Inspector's recommendation of Robert P. Bischof to the position of Assistant Building Inspector, effective September 16, 2015 at an hourly salary of $43.00, not to exceed 17.5 hours per week, and all other terms and conditions of employment should apply. Be it further resolved said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Scaglione Vote: Unanimous Absent: Trustees Wompa & Handelman �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Increase in Salary for Village Assessor Whereas, Village Assessor, Fred Gross, has been the sole Assessor for the Village since 2009, and Whereas, the Board of Trustees believes it would be fair and equitable to adjust Fred Gross's salary to be commensurate with his increased job duties; and Whereas, on April 28, 2015 the Board of Trustees adopted the 2015-2016 budget and authorized this adjustment, Now, Therefore, Be It Resolved the Board of Trustees hereby adjusts the annual base salary of Fred Gross, Village Assessor, to $39,000.00 as of June 1st, 2015. Move: Trustee Rosenbloom Second: Trustee Leavy Absent: Trustees Wompa and Handelman Vote: Unanimous �Resolution of the Mayor and Board of Trustees of the Village Of Sleepy Hollow to Approve Posting of Laborer Position(s) Whereas, there are two vacancies in the Department of Public Works for the position of Laborer, full-time, and Whereas, any Department of Public Works employee who is interested in applying for said position, shall indicate such interest in writing to the General Foreman within the posting period, Now, Therefore, Be It resolved that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve the posting of such position for full-time Laborer(s) for ten consecutive days effective September 16, 2015. Moved: Trustee Scaglione Seconded: Deputy Mayor Lobato-Church Vote: Unanimous Absent: Trustees Wompa and Handelman �Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing a Member to the Library Board The Board of Trustees hereby confirms the Mayor's re-appointment of Fiona Hodgson of Sleepy Hollow to the Warner Library Board for a term of five years. Said term to end on April 1st 2020. Moved: Trustee Leavy Seconded: Deputy Mayor Lobato-Church Vote: Unanimous Absent: Trustee Wompa & Handelman �Resolution of the Board of Trustees of the Village of Sleepy Hollow Setting Public Hearing to Adopt Tax Exemption for Senior Citizens Assessment Sliding Scale BE IT RESOLVED that the Board of Trustees does hereby call for a Public Hearing on Tuesday. September 29th. 2015 at 7:00 p.m. or soon thereafter, to consider a Resolution pursuant to New York State Real Property Tax Law Section 467.1(a) to exempt real property owned by persons 65 years of age or over who qualify under the provisions of New York State Real Property Tax Law Section 467 as to occupancy, income, length of ownership, and otherwise, to the extent allowed under the schedule set forth in New York State Real Property Tax Law Section 467.1(b)(1) Moved: Deputy Mayor Lobato-Church Vote: Unanimous Absent: Trustee Wompa & Handelman {00647216.DOCX.} Seconded: Trustee Leavy �RESOLUTION APPROVING SETTLEMENT OF ACTION BY 25 ANDREWS LANE LLC FOR PROPERTY LOCATED AT 25 ANDREWS LANE, SLEEPY HOLLOW, NY WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 25 Andrews Lane by owner 25 Andrews Lane LLC; and WHEREAS, the Village and the property owner have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index No 56260/13 WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a consent judgment settling this claim in all respects according to the following schedule: Tax Year Reduced From Reduced To Reduction 2013 236,900 147,400 89,500 Moved: Trustee Leavy Seconded: Trustee Rosenbloom Absent: Trustees Wompa & Handelman Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-09-15_RES-104-112 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/bec5aa255ea4152de24d6b0a773f3ae1.pdf 54d8f08e6bc68353670a56127e0e05b2 PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Contract Execution with Fuse Printing WHEREAS, the Village solicited quotes for direct mail, fulfilment services and banner printing to market Circus Latino; and WHEREAS, three quotes were received, and Fuse Printing of Tarrytown was identified as the best bid based on a combination of cost and capabilities with a quote of $8,303; and WHEREAS, Fuse Printing is a certified Minority and Woman Owned Business Enterprise, and the Village has a Minority and Women Owned Business Enterprise goal of 34% for its Empire State Development grant. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts FUSE Printings proposal and authorizes the Village Administrator, Anthony Giaccio, to sign a contract with Fuse Printing of 520 White Plain Road, Tarrytown NY 10591 in the amount of $8,303 for marketing services. Moved: Trustee Wompa Seconded: Trustee Handelman Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Radio Advertising Charges WHEREAS, advertising on local radio stations WHUD and The Peak are elements of the marketing campaign for Circus Latino; and WHEREAS, marketing costs are being funded by a grant from Empire State Development. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes payment of $3,000 to Pamal Broadcasting for 22 ads on each of WHUD and The Peak radio stations. Moved: Trustee Scaglione Seconded: Trustee Rosenbloom Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Promoting Sergeant Michael Gasko to Lieutenant of Police Whereas, adequate supervision within any police agency is essential to its efficient operation; and Whereas, there is a vacancy in the position of Lieutenant; and Whereas, Sergeant Michael Gasko has taken the competitive Civil Service examination for the position of Lieutenant of Police and presently is on the Civil Service List for the position; and Whereas, the Chief of Police has recommended that Sergeant Gasko be promoted to the rank of Lieutenant of Police; and, Whereas, the Village Trustees that interviewed the candidates for this position concur with the Chief's recommendation; Now, Therefore, Be It Resolved that the Board of Trustees of the Village of Sleepy Hollow hereby promotes Sergeant Michael Gasko to the rank of Lieutenant of Police, from Civil Service Eligible List #74-867 and, said promotion to become effective September 7, 2015, at an annual salary of $118,552 and subject to a probationary period of twelve (12) weeks and the approval of the Westchester County Department of Human Resources. Moved: Trustee Rosenbloom Seconded: Trustee Scaglione Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-09-01_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/1af125c2f8c89ec0168d677ff7579bb6.pdf eefb52c692525875df15a75f8e260ed3 PDF Text Text VILLAGE OF SLEEPY HOLLOW-WATER SUPPLY IMPROVEMENT PROGRAM FINAL NEGATIVE DECLARATION WHEREAS, the Village of Sleepy Hollow is proposing to implement a water improvement program to protect the Village's water supply and minimize the risk of disruption of service during heavy storm events in order to maintain essential water supply service without interruption. The New York State Department of Health has determined that this project is eligible for funding under the Storm Mitigation Loan Program (SMLP) established through the New York State Drinking Water State Revolving Fund (DWSRF) provisions of the Federal Disaster Relief Appropriations Act enacted following Hurricane Sandy. WHEREAS, the Storm Mitigation Improvement Project consists of the construction of a new reservoir facility with a capacity of approximately 1.65 million gallons, installation of approximately 4,750 linear feet of piping to connect to the existing system and a series of improvements at the Village's pump station to accommodate the additional storage capacity. WHEREAS, in accordance with SMLP program requirements, the proposed project was classified as a State Environmental Quality Review (SEQR) Type 1 equivalency project and a coordinated environmental review on the use of SMLP funding was performed in compliance with the standards set forth by the National Environmental Protection Act (NEPA) and the New York State Environmental Review Process (SERP) requirements. WHEREAS, the Village Board completed a SEQR Full Environmental Assessment Form (EAF) with supporting information for the proposed water supply improvements in accordance with SEQR requirements (6 NYCRR part 617). WHEREAS, the Village Board caused to be prepared an Environmental Information Document (EID) to satisfy NEPA requirements in accordance with the New York State Revolving Fund Environmental Review Requirements for Equivalency Projects (May 1, WHEREAS, on or about May 30, 2015, the Village Board notified involved and interested agencies of its intent to act as lead agency for the coordinated environmental review as required under 6 NYCRR Part 617.6(b) of the State Environmental Quality Review regulations. Copies of the Full EAF and NEPA EID were forwarded to the involved agencies on May 30, 015. No comments were received from any of the involved or interested agencies within the 30 day timeframe specified in the May 30 2015 submittal. ' �WHEREAS, the Village of Sleepy Hollow shall submit engineering plans and specifications for the project to the Westchester County Department of Health and the New York State Department of Health for review and approval prior to implementing construction. WHEREAS, the Village of Sleepy Hollow has determined, based on the Full EAF and NEPA EID, that the proposed project will not adversely impact the environment, land use natural resources or public resources. The work area will be limited to the proposed reservoir facility and installation of supply lines. The proposed project does not include disturbance to environmentally sensitive areas, wetlands or flood zones. The Village will coordinate with regulatory agencies to obtain any required permits before construction work begins to comply with all applicable environmental regulations and permit conditions. Best management practices will be developed during design and implemented to avoid impacts to environmentally sensitive areas. WHEREAS, the Village of Sleepy Hollow, as lead agency has determined that the funding for the Water Supply Improvement Program from the Storm Mitigation Loan Program (SLMP Project No. 18150) will not have a significant adverse environmental impact based on the coordinated review and for the reasons set forth in the Full EAF and the NEPA EID. A Draft Negative Declaration notice was published in the Environmental Notice Bulletin and the paper of public record as required by the New York State Revolving fund Environmental Review Requirements for Equivalency Projects (May 1, 2014) as applicable to the SMLP Project. No comments were received by the Village during the required public comment period. NOW, THEREFORE, BE IT RESOLVED, that Village of Sleepy Hollow based on the foregoing record does hereby declare that the proposed Water Supply Improvement Program will not have a significant adverse impact on the environment and does adopt a Final Negative Declaration and does direst the Village Administrator to post the Final Negative Declaration on the New York State Environmental Notice Bulletin. Moved: Trustee Wompa Seconded: Trustee Handelman Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Contract Execution with CAP Productions WHEREAS, in September 2015 the Village of Sleepy Hollow is staging Circus Latino, a weekend-long festival with performances in different art forms held under a circus tent on the Edge-on-Hudson property; and WHEREAS, grants of $30,400 from the New York State Council on the Arts and $45,000 from Empire State Development are partially funding the project; and WHEREAS, a comprehensive marketing campaign, including advertisements on cable television, will increase audiences from the tri-state area as well as helping to build Sleepy Hollow's brand; and WHEREAS, CAP Productions, a certified Woman Owned Business Enterprise, has submitted a proposal for $7,562.00 to schedule 30 second television commercials with Verizon and Cablevision; and WHEREAS, the Village was satisfied when it worked with CAP Productions in 2013 on the Halloween Marketing Campaign. Further, the Village has a Minority and Women Owned Business Enterprise goal of 34% for the Empire State Development grant. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts CAP Productions' proposal and authorizes the Village Administrator, Anthony Giaccio, to sign a contract with CAP Productions of 42 Fortune Road East, Middletown NY 10541 in the amount of $7,562 for cable television advertisement services. Moved: Trustee Scaglione Seconded: Trustee Leavy Vote: Unanimous �Meeting Date: 08/25/2015 Resolution #: 08/99/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request for the Chilean Independence Day Celebration BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by Jessica Mejias of Sleepy Hollow, NY to hold an annual Chilean Independence Day Celebration on Sunday, September 13, 2015 from 10:00 a.m. to 10:00 pm. BE IT FURTHER RESOLVED that the Mayor and the Board of Trustees approve the use of Sykes Park during this festive celebration. Moved: Trustee Handelman Seconded: Trustee Rosenbloom Vote: Unanimous �VILLAGE OF SLEEPY HOLLOW MAYOR AND BOARD OF TRUSTEES ACCEPTANCE OF PUBLIC IMPROVEMENT RIVERS EDGE RIVERFRONT DEVELOPMENT WHEREAS, an application to grant an amended Special Permit was reviewed and granted by the Mayor and Board of Trustees (the "Board") of the Village of Sleepy Hollow to River's Edge Sleepy Hollow, LLC, ("the Applicant") on or about June 23, 2015; and WHEREAS, the amended Special Permit included among other things, the proposed construction of a swimming pool on the terrace deck for Rivers Edge resident use only; and WHEREAS, based on input from the Planning Board, Village Architect and Village consultants during the course of the site plan review, it was noted that a second means of egress needed to be provided for the swimming pool and the location of such egress would be provided by a stairway from the terrace deck down to the existing parking lot for the adjacent Horan's Landing; and W H E R E A S , the Applicant is already obligated to repair and restore portions of Horan's Landing as a result of construction activities; and WHEREAS, the Applicant has proposed to construct on the southerly most portion of Horan's Landing an approximately four (4) foot wide sidewalk running from River Street to the Riverwalk along the Hudson River which would also provide a connection to the proposed stairway from the terrace deck; and WHEREAS, the Applicant has shown the sidewalk with related details on the site plan drawings submitted to the Planning Board and has made a request to the Village Board to accept this improvement; and NOW, THEREFOR, BE IT RESOLVED, that the Village accepts the offer by the Applicant of the construction of the proposed sidewalk conditioned upon full compliance with the following: 1. Construction of sidewalk will occur as part of the other intended improvements to repair and restore Horan's Landing as provided as part of Site Plan approval. 2. The Applicant will be responsible for the maintenance and upkeep of the sidewalk consistent with the Village Code. Moved: Trustee Rosenbloomm Seconded: Trustee Scaglione Page 1 of 1 Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-08-25_RES-97-100 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/9fa482ac9958fd131d1f618dd3fa38e3.pdf 7eca65e9cb6962d991a04cc95c327ca5 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, August 25, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church John Leavy Dorothy Handelman Glenn Rosenbloom Denise Scaglione Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Clerk Clinton Smith, Village Counsel Gregory Camp, Village Police Chief At 7:04 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for the passing of Irene Anzovino, longtime resident of Sleepy Hollow and Brian Balthazard, longtime resident of Tarrytown and Sleepy Hollow. Our thoughts are with their families and friends. Approval of Warrants: Deputy Mayor Lobato-Church moved, seconded by Trustee Leavy to approve the warrant and authorize the Treasurer to pay the bills in the amount of $320,362.87. Motion carried. Approval of Minutes: Deputy Mayor Lobato-Church moved, seconded by Trustee Rosenbloom to approve the minutes of July 28, 2015 subject to minor typographical errors changes. Motion carried. Mavor announcements: Mayor congratulated the Sleepy Hollow Fire Dept. for an outstanding job at a recent brush fire near the train tracks. Mayor Wray also thanked resident David Fink for allowing the Fire Dept. to use his property to access the fire. Administrator's Report: (see attached) Mavor announcements: Mayor Wray congratulated Fire Chief Hennessey for 50 years of service to the Sleepy Hollow Volunteer Fire Department. �Mayor Wray congratulated Police Lieutenant Bueti for the birth of his daughter, Adriana Bueti. Public Comments: Mayor Wray opened the public hearing to the public and invoked the 3 minute rule. There were no comments at this time. Resolutions: (see attached) R1 - Approve Contract with CAP Productions for Television Alrtlme R2 - Approve Final Negative Declaration R3 - Approve Chilean Festival (from 10am to 10 pm) Old Business: Trustee Handelman asked for a cost break down for the circus Latino event. New Business: Mayor Wray stated that Departments Heads have submitted their capital budget requests. Village Treasurer stated the deadline for the capital budget requests will be the end of September to allow time for proper notices. Mayor Wray stated that a request was made by Rivers Edge to construct a sidewalk on village property. The Planning Board recommended approval of this project, and the Village Board accepted the recommendation of the Planning Board. (See attached resolution) Public Comments: Mayor Wray opened the public hearing to the public and invoked the 3 minute rule. Assistant Fire Chief Korzellus complimented all Firemen, EMS and Police Depts. on Sunday's brush fire. He stated It was a difficult situation and everyone work hard. He thanked all agencies that assisted. There were no further comments at this time. At 8:05pm, Mayor Wray requested a motion to go into executive session to discuss a personnel matter. On motion by Deputy Mayor Lobato-Church, seconded by Trustee Leavy the Board went Into executive session. At 9:10pm, on a motion by Trustee Wompa, seconded by Trustee Handelman the Board exited executive session. �At 9:10pm, on a motion by Trustee Handelman, seconded by Trustee Rosenbloom, the meeting was adjourned. Re^ectfully Submitted, Paula A. McCarthy Tompkins Village Clerk �Administrator's Report: 8/25/2015 Old Broadway is now back to a two way street. We are soliciting traffic engineers to submit proposals to study the area in and around Old Broadway. The Village is preparing for the upcoming school year. Cross walks are being painted and Police Department is planning on having a crossing guard at 448 and New Broadway. "It takes a Village" will be holding a fundraiser event at the Kathryn W Davis Riverwalk Center on Sept. 20^' All are welcome to attend. There will be a Sleepy Hollow Local Development Corporation Meeting at 7:00pm on August 31 at Village Hall. The meeting is open to the public. The Parks Department has cleaned up the triangular traffic islands along on route 9. We have received many complaints from residents regarding maintenance along Route 9. Residents should be aware that Route 9 is a State Road and the State Department of Transportation has to address many of the maintenance issues. The Recreation Department was informed by the School that construction will take place at Morse School this fall. The After-school program may be affected by this. I met with the organizers for the Chilean festival to work out all of the details for the event. The event will take place on September 13, starting at 10:00 at Sykes Park. A pre-construction meeting took place for the pump station generator. The project should be completed by the end of October. Water bills will be going out on Monday The Sykes park comfort station project has been taken quite some time to complete. The reason for the delay is because the building is in a flood zone and requires special engineering. The project is expected to begin this fall. Congratulations to Union Hose's apparatus 86 for winning this year's Fire Department inspection. Thank you to the Fire Department for hosting its annual inspection picnic. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-08-25 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text