1 25 64 https://sleepyhollow.localarchives.org/files/original/809b97cfb7929e797926426ffff91178.pdf b566c316b1b0e77197475e1f909c0c6c PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, January, 13, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Dorothy Handelman Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Glaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7:05p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for longtime residents; John Yursack, Helen DeMllla, Mark PInnIs, and lifetime member of the Fire and Ambulance Depts., and former employee of the Village, Charlie Annlchlarlco. Thoughts are with their families. Public Hearings: Site Plan Approval Mayor Wray opened the meeting to the public and evoked the 3 minute rule. The Village Clerk read the public hearing notice aloud for the record. Eliot Martone. village resident and Chair of the Planning Board, addressed the Mayor and the Board of Trustees and stated he supports the requirements of the site plan review approval (see attached letter) Hugh Jones of Sleepy Hollow and a member of the Planning Board addressed the Mayor and the Baord of Trustees and stated that he supports the requirement of site plan review for one and two family homes. Sandra Spiro of Sleepy Hollow and a member of the Planning Board, addressed the Mayor and the Board of Trustees and stated that she supports the requirement of site plan review for one and two family homes Mark Nackman of Sleepy Hollow, addressed the Mayor and the Board of Trustees and stated that he supports the requirement of site plan review for one and two family homes. There were no further comments at this time. Mayor Wray adjourned the Public Hearing until the next meeting and encouraged the public �to send in written comments to the Clerk's Office. Trustee Wompa made a motion to close the public Hearing. She stated this matter has been discussed before. Trustee Campbell seconded the motion. Trustee Rosenbloom opposed to closing the public hearing. Motion carried 5-1 Approval of Warrants: Mayor stated this warrant is unusually high due to the payment of employee pensions and not having a warrant in December. Deputy Mayor Lobato-Church moved, and Trustee Campbell second to approve the warrant and authorize the Village Treasurer to pay bills In the amount of $2,382,993.47 Approval of Minutes: Deputy Mayor Lobato-Church moved, second by Trustee Handelman to approve the Minutes of November 25, 2014, as amended subject to minor typographical errors changes. Motion carried: 6-0 Trustee Campbell moved, second by Trustee Handelman to approve the minutes of 12/16/2014 subject to minor typographical errors changes. Deputy Mayor Lobato-Church abstained. Motion carried 5-0-1. Deputy Mayor Lobato-Church moved, seconded by Trustee Stupel to approve the minutes of 12/17/2015 subject to minor typographical errors changes. Motion carried 6-0 Deputy Mayor Lobato-Church moved, seconded by Trustee Wompa to approve the Minutes of 1/6/2015 subject to minor typographical errors changes. Trustee Stupel abstained. Motion carried 5-0-1 Administrator's Report: (see attached) Department Head Reports: Robin PelL Recreation Supervisor, reported on the after school program. She recently received a gift certificate from the NY Rangers for a luncheon, since the players were not able to do a meet & greet while doing a commercial in the Village. A SNY Playball grant recently granted the Village 10 basketballs. Cookies and milk with Santa was well attended, and a nice event. JR Smith, professional basketball ball player with the Nicks, will be attending our camp in July, at the High School. Basketball has started on Saturdays at the High School. The nutrition program is moving to the neighborhood house in Tarrytown beginning later in the month. Kendal-on-Hudson is now providing Village residents with the meals on wheels and it has been a success. �Park rentals have started for the spring and summer months. Mrs. Pell stated she needs to hire additional help for the after school, since one staff member has recently resigned. Patrick Haqgertv, Fire Chief, addressed the Mayor and the Board and reported on the number of calls the ire Dept. responded to In the last few months, (see attached report) Deputy Mayor Lobato-Church asked if air compressor is compatible with air packs. Chief Haggerty explained the difference. Village Inspector, Sean McCarthy, reported on the Building Dept. (see attached report) Public Comments: Mayor opened the meeting to the public and evoked the 3 minute rule. There were no comments at this time. Resolutions: (see attached) R-1 Authorize Mayor to Sign Energy Efficiency Services Program Agreement with NYPA R-2 Set Public Hearing Related to Parking Restrictions on College Avenue R-3 Approve Inter-Munlclpal Agreement with Hastings, Ardsley, Dobbs Ferry, Tarrytown, Irvington and Elmsford to Lease Pot-Hole Killer Machine R-4 Appoint Water Maintenance Worker II R-5 Salary Adjustments for Non-Union Employees R-6 Approve Ambulance Corps Actions New Business; Trustee Campbell stated that piles of salt are being left In the middle of the road by the Village plow trucks. He asked Richard Gross to address this. Public Comments: Mayor opened the meeting to the public and evoked the 3 minute rule. Joe Foley of Valley Street addressed the Mayor and the Board of Trustees and stated that he is concerned about the water on Valley Street and Con Edison has not repaired this problem. He also stated that there's a bar on Valley Street that plays loud music late at night. Mayor Wray stated these complaints would be addressed. David Hodgson of North Washington St. addressed the Mayor and the Board of Trustees and stated that the Public Works Dept. does a great job plowing and salting during snow storms. �There were no more public comments at this time. At 8:05pm, Mayor Wray asked for a motion to go into executive session. Trustee Wompa moved, seconded by Trustee Stupei to go into executive session. I^otion Carried. At 8:31pm, Trustee Wompa moved to come out of executive session. Trustee Campbell seconded. Mayor Wray stated there was a discussion regarding the hiring of Police Officers, and opened the discussion to the Board. Trustee Wompa suggested hiring two Police Officer transfers, there are very good candidates and they are not at a higher tier, so they can begin work immediately. She stated a significant number of our Police Officers are still out on leave and strongly recommends moving forward. Deputy Lobato-Church agreed that all candidates were very good, but stated that originally the Board had discussed hiring one transfer and one candidate off the civil service list, since there is a new suggestion; she asked if long term budget impacts have been considered. Trustee Campbell stated that the Board has spent 6 months discussing this process, and should have the ability to fund these hires since the Board hadn't hired anyone. Trustee Campbell agreed with Trustee Wompa and suggested hiring the two strong candidates, whom the Board liked, and the Chief recommended. It's been a long process, and the two strong candidates should be hired. Trustee Campbell suggested moving forward now. Deputy Mayor Lobato-Church asked if the Board has done the long term financial analysis of hiring two transfers, versus one transfer and a new candidate. Trustee Rosenbloom sated that there was a financial analysis done but it was arbitrary due to changes based on experience and tier. He stated it needs to be done again considering the two transfers, and overtime impacts. Trustee Rosenbloom also stated that the Board called for a civil service local list which had strong candidates as well. In addition the Board chose not to hire anyone 6 months ago, when it had a chance. Additional discussion ensued amongst Board members. Mayor Wray stated that 53% of our Village Residents are spanish speaking and it is important to keep it in mind when hiring a police officer. He also stated that a new police officer has a significant lower impact on the budget. Mayor suggested to the Board to instruct the Police Chief to go forward with background processing of the two police officers and complete a thorough financial analysis. Trustee Campbell made a motion to hire the two transfer candidates, pending the Chief's background investigations. Trustee Stupei seconded. Mayor Wray asked for this motion to be tabled pending the Chief's investigative results. �Trustee Wompa moved to table, seconded by Deputy Mayor Lobato-Church. Trustees Rosenbloom and Handelman and Mayor Wray voted yes. Trustee Campbell and Trustee Stupel voted no Motion was tabled and Carried 5-2. At 9:14pm on motion by Trustee Wompa, seconded by Trustee Stupel the meeting was adjourned. Respectfully Submitted, ^ u l a A. McCarthy Tompkins Village Clerk �To: Mayor Wray & Board of Trustees From: Eliot Martone & VSH Planning Board Mayor Wray and Members of the Board of Trustees The Planning Board has deep reservations of amending the part of the code that deals with alterations to the SEQRA process. This state mandated process protects the environment and the Village from potential calamities, which we have experienced in the past. It is not clear to us that there is a benefit in diluting this process. We have considerable concerns over the proposed change to 450-53c, which allows payment of a fee in lieu of providing necessary parking is a very significant change that could result in parking shortages and public safety issues. Even if fairly administered, over time, as businesses along Beekman Avenue change and more cars are attracted to the area, mere collection of money to fund future, possibly never built, parking lots, will result in congestion. There is no current Parking Authority in place and past PA has not been effective. In addition payment in lieu of parking should only be a last resort and reserved where no parking is possible, such as Beekman Avenue locations T h a t could not provide parking. KB would not want to see the vbri selling off^parkirsgtor" development. These Variances should remain with the ZBA as a remedy in granting a variance. The proposal to eliminate the ZBA out of making decisions under Section 450-41 B 4 may well be unlawful. The decisions required by this provision are clearly variances and variances under New York Municipal Law are required to be considered by a quasi-judicial body, which the ZBA is and the Planning Board is not. Increasing Height on the C2 district to placate an individual developer without considering the entire Village code is paramount to Spot Zoning which is not legal in NY State. I understand the problems a developer may have regarding the costs/Taxes for the allowable sizes currently allowed. However, changing height is not necessarily the answer. We may not want to change the landscape of the entire C2 District nor the larger downtown of the Village. We could and should look at tax remedies for a project. For instance, providing partial tax relief for a period of time, perhaps coinciding with the developer's length of time on the development/construction loan to keep the development project competitive and where the tax rates/collectibles can be scaled back up over time. PB also had concern in regard to more input from the general population of the C2 district residents, especially the Hispanic Community of VSH. The general public should have more to say about these proposed changes and the Village needs to move very deliberately on these proposed changes. The planning board would like to see any proposed zoning changes as part of a larger master planning process that looks at the entire village and all zones to effectively evaluate the scope and degree the effects of any proposed change would have. We urge the village board not to move too boldly too quickly without a full evaluation of the entire village and zoning districts. �John E. Korzelius Assistant Chief Pocantico Hook & L a d d e r Co. No. I Organized. 1878 Michael R. Tavano Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 J 876 More than a Legend Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-7074 Email- sleepyhollowfd@sleepyliollowny.org CHIEFS REPORT FOR SEPTEMBER 2014 14 11 01 01 01 28 Generals Minors Drills Standby 911 Ceremony Total ubmitte(d, �John E. Korzelius Assistant Chief Pocantico Hook «& L a d d e r Co. No. 1 Organized. 1878 Michael R. Tavano Assistant Chief Rescue Hose Co. No. I Organized. 1887 Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend 28 Beckman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-7074 Email- sleepyhollowfd@sleepyhollowny.org CHIEFS REPORT FOR OCTOBER 2014 15 Generals 15 Minors 30 Total Fire Prevention October 2014 Morse School October 2014 Robins Nest October 25^^ and 26th, 2014 Boot drive Respectfwfly submitted, �Pocantico Hook & L a d d e r Co. No. 1 Organized. 1878 John E. Korzelius Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Michael R. Tavano Assistant Chief 1876 More than a Lesend Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-7074 Email- sleepyhollowfd(%sleepyhollowny.org CHIEFS REPORT FOR NOVEMBER 2014 23 Generals 14 Minors 37 Total itted �Pocantico Hook & L a d d e r Co. No. 1 Organized. 1878 J o h n E. Korzellus Assistant Chief Rescue Hose Co. No. 1 " O r g a n i z e d . 1887 Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 Michael R. T a v a n o Assistant Chief 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New Y o r k 10591 Phone (914) 366-5119 • Fax (914) 332-7074 Email- sleepyhollowfd@sleepyhollowny.org CHIEFS REPORT FOR DECEMBER 2014 "14 Generals 13 Minors 27 Total Respectfully^'6mitted, �ADMINISTRATOR'S REPORT January 13, 2015 1: Con Ed Meeting: Rich Gross and I met with representatives from Con Edison to discuss the flooding problem on lower Valley Street. The difficulty with coming up with a solution is that it is not clear where the flooding is coming from. Con Ed will be trying some tests to see if they can resolve the issue. The good news is that they are at least trying to resolve the issue. 2: Tarrytown Recreation Meeting: The next meeting with Tarrytown to discuss sharing recreational services is scheduled for January 22 at 6:00. Some of the topics we will be discussing are the civil service and union implications. 3. Tax Mapping Project: The tax mapping project has been completed. The Village's tax map is now consistent with the Town's. This will eliminate confusion and increase efficiency. The timing is perfect coinciding with the new tax maps for Lighthouse Landing. 4: Route 9 Trees: The Tree Committee and the Environmental Advisory Committee asl<ed to give input on the tree plan for the route 9 streetscape project. A meeting will be held with members from both committees to discuss this matter. Unfortunately many of the decisions related to trees have been made and approved by the DOT. 5: Old Broadway: The reason that the one way on Old Broadway has not come on line yet is because the DOT is studying how it will affect the traffic patterns. The DOT may need to adjust the traffic signals accordingly. A plan has been sent to the DOT for review and we expect a reply soon. 6: River's Edge: Sean is addressing the sidewalk issue at River's Edge. We're confident that a solution will be identified. 7: Website: The Village's website has been down for a couple of days. The problem has been corrected and the site is back up and running. We apologize for the inconvenience. 8: Nutrition Center: The nutrition program in Tarrytown will be moving from the Knights of Columbus to the Neighborhood House beginning on January 26. Anyone interested in attending should contact Robin Pell at 914-366-5109. 9: Sykes Park Bathroom: We are soliciting proposals from architects for the Sykes Park Comfort Station: We hope to have an architect chosen by the end of January. This will keep us on pace to have the building completed by Memorial Day. 10: Safety Committee Meeting: A safety committee meeting was held last week. One of the topics we are discussing is how to best handle unruly visitors that make the staff feel threatened. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-01-13 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ceacd26ebe3d86d35e0fa4604c2f97ec.pdf d3acb7980bfe257c372e6e2b27d5738d PDF Text Text Meeting Date: 1/13/2015 Resolution #: 1/01/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to sign Energy Efficiency Services Program Agreement with the New York Power Authority Be it Resolved, tfiat tlie Board of Trustees of the Viiiage of Sieepy Holiow liereby authorizes the Mayor to sign the attached Energy Efficiency Services Progranfi Agreement with the New York Power Authority for the purposes of conducting an energy audit. Be it Further Resolved, that the Viiiage Board approves retaining Wiiidan Energy Solutions at a cost of $12,240 to conduct the energy audit on behalf of the New York Power Authority. Moved: Trustee Rosenbloom Vote: 6-0 Seconded: Deputy Mayor Lobato-Church �ENERGY EFFICIENCY SERVICES PROGRAM AGREEMENT BETWEEN POWER AUTHORITY OF THE STATE OF NEW YORK AND VILLAGE OF SLEEPY HOLT.OW �ENERGY EFFICIENCY SERVICES PROGRAM AGREEMENT TABLE OF CONTENTS ARTICLE I - DEFINITIONS ARTICLE II. IMPLEMENTATION. ARTICLE HI - ELIGIBILITY CRITERION. ARTICLE rV - RECOVERY OF COSTS / REPAYMENT OBLIGATIONS ARTICLE V - RESPONSIBLE PARTIES ARTICLE VI - INSURANCE AND RISK OF LOSS. ARTICLE VII - ENERGY SAVINGS ARTICLE Vin - CONTRACTOR REQUIREMENTS. ARTICLE IX - TIME FOR PERFORMANCE ARTICLE X - MISCELLANEOUS SIGNATURE PAGE ,.14 ,.15 .23 ..24 .29 ,.30 ,.33 .36 .40 �ENERGY EFFICIENCY SERVICES PROGRAM AGREEMENT This Agreement ("Agreement"), dated and effective this day of , 20 , is entered into by and between POWER AUTHORITY OF THE STATE OF NEW YORK, a corporate municipal instrumentality of the State of New York with offices located at 123 Main Street, White Plains, New York 10601 (the "AUTHORITY") and Village of Sleepy Hollow . a municipality with offices located at 28 Beekman Ayenue. Sleepy Hollow. NY 10591 (the "CUSTOMER"). WHEREAS, on December 16,1997, the AUTHORITY established its Energy Services Program (also known as the Energy Efficiency Services Program) by consolidating a number of existing energy efficiency programs; and WHEREAS, on December 15, 2009, in response to new legislation, Chapter 477 of the Laws of 2009, amending the Public Authorities Law in relation to energy efficiency, clean energy and sustainable building initiatives, the AUTHORITY'S Trustees enhanced the existing Energy Services Program to specifically include, among other things, services involving construction, installation and/or operation of facilities or equipment done in connection with any Energy Services Program projects, programs or services; and WHEREAS, the parties wish to continue their participation in energy efficiency and clean energy technology projects at CUSTOMER'S facilities under the AUTHORITY'S enhanced Energy Services Program (also known as Energy Efficiency Services Program). NOW, THEREFORE, the AUTHORITY and the CUSTOMER (sometimes referred to herein collectively as the "Parties" and individually as a "Party"), in consideration of the mutual covenants and conditions contained herein, hereby agree as follows: This Agreement describes the general terms and conditions under which the CUSTOMER agrees to participate in energy efficiency services and/or clean energy technologies �projects ("Projects") to be implemented as part of the AUTHORITY'S EESP". The Projects are intended to reduce energy costs and/or to realize significant environmental benefits at certain agreed-upon institutions and facilities (each, a "Facility" and collectively, "Facilities") owned or operated by the CUSTOMER. [Article I follows] �Article I Definitions The following definitions shall apply for all purposes of this Agreement: "Authority Cost of Money" refers to the weighted average annual rate of interest paid by AUTHORITY on the applicable portion of its outstanding debt in the prior calendar year, plus associated fees. Currently, this debt consists of tax-exempt or taxable commercial paper notes. These associated fees may include actual costs incurred to secure liquidity facilities, remarketing services, purchase of an interest rate cap(s)', issuing and paying agents and other financing related costs and credit premiums, if any, in the Authority's reasonable opinion, necessary to administer the EESP. The Cost of Money will be adjusted annually on January 1 for the succeeding 12 month period or more frequently as mutually acceptable by both parties. Additional funding sources may be used at the discretion of AUTHORITY including other variable rate debt instruments as well as fixed debt instruments. To the extent fixed rate debt has been issued as a source of financing for a specific project, then the debt service necessary to meet the Authority's principal and interest payments will be applied monthly until the debt is fully retired. The sizing of the fixed rate debt issuance will include all fees necessary to bring the issue to market. "Authorized Representative" means an individual designated by AUTHORITY to coordinate a Project on behalf of AUTHORITY and to communicate with CUSTOMER concerning such Project. "Change Order" shall mean a modification to the Customer Installation Commitment, setting forth agreed-upon additions, deletions or revisions to the Work. "Contractor(sV' are firms with which AUTHORITY, acting as the contracting entity, may enter 1 Authority may purchase an interest rate cap(s) which may serve to limit the maximum interest rate applicable to a project and may be renewed periodically based upon prevailing market conditions. 2 �into agreements to provide program management and implementation services for selected Facilities. AUTHORITY reserves the right under this Agreement to act as its own Contractor; in such instances, any reference in the Agreement to the "Contractor" will mean the "AUTHORITY." The Contractor (including AUTHORITY if acting as Contractor) will receive a fee for providing these services. These fees will be detailed in each Customer Installation Commitment. "Customer Installation Commitment" or "CIC" refers to the work order signed by AUTHORITY and CUSTOMER which sets forth the terms under which a Project will proceed. The CIC is more fully discussed in Article n. Section (A)(4). "Customer's Authorized Representative" means the individual designated by the CUSTOMER to coordinate a Project on behalf of the CUSTOMER and to assist the AUTHORITY, the Contractors and Subcontractors with the implementation of the Project in the Facility. "Debris" shall mean unregulated materials removed from a Facility and unsuitable for further use. "Delivery Mechanism" means a method to design and build the Work including but will not be limited to Authority Implemented Work (e.g. Design Bid Build, Expedited Delivery, Construction Trade Management Contracting) and Customer Implemented Work (e.g. Design Bid Build, Design Build, Energy Services Performance Contracting). Descriptions of the Delivery Mechanisms including roles and responsibilities shall be included in the Project Assignment Authorization. "Design" shall include fieldwork and development necessary to produce the documents, technical specifications, and drawings required for the proper execution of the construction project. "Eligibility Criterion" shall have the meaning set forth in Article HI. Section A. 3 �"EESP" means the AUTHORITY'S Board of Trustees-authorized Energy Services Program (now known as "Energy Efficiency Services Program"), a program involving the design and installation of Projects through the services of qualified installation Contractors and Subcontractors as well as financing. "Facility" means the building, structure, or premises owned or operated by the CUSTOMER which may benefit from the CUSTOMER'S participation in the AUTHORITY'S Energy Efficiency Services Program. "Facility Audit" shall consist of the identificaUon of opportunities for implementing EESP measures. The Facility Audit shall also include an analysis of whether hazardous materials and Waste are likely to be present or generated as a result of implementing EESP measures. "Feasibility Study Report" shall include an estimate of Project costs, estimates of the potential energy savings and savings in life-cycle cost, as applicable, that CUSTOMER can expect through installation of one or more recommended energy efficiency measures. "Final Customer Installation Commitment" or "Final CIC" is a document that shall describe the Project-specific technical and financial terms for the Work completed at the Facility, CUSTOMER'S Repayment Obligation, and the final repayment terms. "EinMcing" refers to CUSTOMER'S exercise of the option for AUTHORITY to provide fiinds as set forth in the CIC to cover the CUSTOMER'S Repayment Obligation. These funds will be recovered by AUTHORITY from the CUSTOMER through the imposition of monthly bills ("Monthly Bill(s)") or in lump sum amount(s). The Monthly Bill payments are designed to amortize the CUSTOMER'S Repayment Obligation funded by AUTHORITY over a period mutually agreed to by AUTHORITY and CUSTOMER, but not to exceed twenty years. "Final Inspection Report" is a document executed by the Parties certifying the Work as defined 4 �in the CIC has been satisfactorily completed. "Hazardous Materials" is a term defined by the United States Department of Transportation ("USDDOT") in 49 CFR 105. "Interest During Construction" or "IDC" shall mean interest incurred by the Authority on the outstanding balance of principal of the project which commences at the project inception. "Pre-Existing Hazardous Materials" refers to Hazardous Materials present on the Project site prior to the start of the Project Work. "Project Assignment Authorization" refers to a formal assignment by the Customer to the Authority recognizing an initiation of a project. The agreement shall include but will not be limited to the following: facility address, facility contact information, Delivery Mechanism, and associated terms and conditions. "Repayment Obligation" refers to the Total Installed Cost of implementing Projects in CUSTOMER Facilities as identified in the CIC and the Final CIC, provided, however, that if the Project is terminated by the CUSTOMER prior to execution of the CIC, the Repayment Obligation shall be the costs to provide the Facility Audit. Feasibility Report and/or Design to the date of termination, as set forth in Article II, Section (A)(1), (2). and (3). "Subcontractor[sl" refers to the qualified installation firm(s) retained by the Contractor(s) to perform all or part of the Work. "Substantial Completion and Operation Transfer Report" refers to a document signed by the Parties signifying that the equipment installed at the Project has been inspected, tested and accepted by the CUSTOMER. 'Total Installed Cost" is the sum of all of the costs of a Project as set forth in the CIC including: 5 �(1) material cost; (2) labor cost; (3) construction contingency (usually calculated as a percent of material cost and labor cost, any unexpended portion of which will be eliminated from the calculation of the Final CIC upon Project completion); (4) material handling cost; (5) Waste removal and disposal cost; (6) Contractor fees for Facility Audit, Design, environmental air monitoring, Construction Management, and Construction Trade Management; (7) AUTHORITY program costs; (8) interest during construction at the Authority Cost of Money, adjusted on a monthly basis; (9) utility costs; (10) design and environmental testing, and (11) approved Change Orders. refers to waste PCBs (as defined by the United States Environmental Protection Agency ("USEPA") in 40 CFR Part 761) and hazardous waste (as defined by the USEPA in 40 CFR Part 261 and the New York State Department of Environmental Conservation ("NYS DEC") in 6 NYCRR Part 371) as well as other material regulated for purposes of release, reuse, disposal, or recycling (e.g. CFCs, ethylene glycol, mercury, oil, asbestos) which form a part of the equipment removed from CUSTOMER Facilities due to implementing the Work. Disposal of such Waste shall be conducted in accordance with the provisions set forth in Article H, Section (A)(6). "Work" or "EESP Work" shall mean the services performed for the CUSTOMER for a selected CUSTOMER Facility pursuant to this Agreement. The scope of Work shall be described in the CIC. [Article U follows] �Article n Implementation Each Project implemented is unique, but a set of generic steps will be followed. Each Project will have a Project Assignment Authorization, a CIC, and a Final CIC executed by the Parties, which will supplement this Agreement with Project scope including technical and financial terms. (A) Authority Implemented Work The EESP is a turn-key program involving the design and installation of Projects through the services of qualified installation Contractors or Subcontractors under the direct management of AUTHORITY or AUTHORITY'S Contractor(s). Turn-key services include a combination of the following: project Financing, Facility Audit and/or Feasibility Study Report, Design, construction management services, equipment procurement, installation, environmental services including air monitoring, removal and disposal of Waste and Debris. EESP Work is a multistage effort consisting of: (1) Facility Audit and Feasibilitv Studv Report After the CUSTOMER has identified potential Projects for the AUTHORITY'S and CUSTOMER'S consideration, AUTHORITY will contact CUSTOMER'S Authorized Representative and/or the appropriate Facility manager to schedule a Facility Audit of the Facility. The scope of the Facility Audit will be as agreed to by the AUTHORITY and the CUSTOMER. Based upon the results of the Facility Audit, AUTHORITY/Contractor will prepare a written Feasibility Study Report. If, after analysis of the Facility Audit and/or Feasibility Study Report by AUTHORITY and CUSTOMER, it is determined that the Project either (1) does not meet the Eligibility Criterion, or (2) is not appropriate at such Facility, activity there will cease. If Project activity ceases, the CUSTOMER will be obligated to pay for any costs incurred by the Authority. �(2) Design a) Should the CUSTOMER wish to proceed into the next phase (the "Design Phase"), a written request must be forwarded to the AUTHORITY. Once the CUSTOMER'S written request to proceed to the Design Phase is received, and provided that AUTHORITY concurs that the Project should go forward into this phase, AUTHORITY or Contractor shall prepare a Design. All design(s) will specify equipment approved by AUTHORITY and CUSTOMER. AUTHORITY reserves the right to modify Designs that do not meet the Eligibility Criterion. CUSTOMER will be asked to review all aspects of the Design and specifications. Where deemed appropriate by AUTHORITY and CUSTOMER, the Contractor will arrange for design and/or environmental related testing and demonstration installations (i.e., the installation of sample equipment) of selected measures in the CUSTOMER'S Facility (or Facilities). It is the CUSTOMER'S responsibility to determine that the proposed Design meets the CUSTOMER'S needs. If the CUSTOMER terminates the Project during or after the completion of the Design Phase, the CUSTOMER will be obligated to pay for any costs incurred by the AUTHORITY, including but not limited to the Facility Audit, Feasibility Report, and the Design, as of the date of termination. b) By agreement of the parties, in lieu of proceeding from the Audit to the Design Phase, the AUTHORITY may proceed directly to a CIC which shall provide for a Design. The CIC shall include, in the Total Installed Cost of the Project, the costs of the Work performed to the date of its execution. (3) Procurement After the AUTHORITY and CUSTOMER agree to the Design and specifications. �the AUTHORITY and/or the AUTHORITY'S Contractor will competitively bid the equipment procurement, material installation work, waste removal and disposal as deemed necessary which may follow the AUTHORITY'S procurement guidelines. If the CUSTOMER terminates the Project during or after the Procurement Phase, but prior to execution of the CIC, the CUSTOMER will be obligated to pay for any costs incurred by the AUTHORITY, including but not limited to the Facility Audit, Feasibility Study Report, the Design, and procurement as of the date of termination. (4) Customer Installation Commitment for ' T T P " ) If the CUSTOMER continues with the Project, and the CUSTOMER, with the AUTHORITY concurrence, determines to go forward with the Project into the implementation phase, the Parties shall proceed with a Customer Installation Commitment (CIC). AUTHORITY'S costs for the Facility Audit, Feasibility Study Report, and the Design work will be carried forward into, and become part of the Total Installed Cost of the Project, as reHected in the CIC. The resulting final Design, specifications, bid prices, and their applicable terms and conditions. Total Installed Cost (which shall also include the Work described in subsections (1), (2), and (3) above), and the CUSTOMER'S related Repayment Obligation to AUTHORITY for the Project will constitute the CIC. The CIC will be executed by the AUTHORITY and the CUSTOMER before any installation work commences. At the conclusion of the project Work, the CIC shall be superseded by the Final CIC. �(5) Installation The AUTHORITY and/or the AUTHORITY'S Contractor will retain the services of qualified Subcontractors to make all approved installations. AUTHORITY will provide the Contractor with guidelines regarding the competitive solicitation of the services of Subcontractors for the CUSTOMER'S Facilities. The services of Subcontractors and the equipment procurement will be obtained through a competitive bid process conducted by the Contractor with the AUTHORITY oversight and approval, or by the AUTHORITY directly. CUSTOMER shall provide the Contractor with such assistance as may be reasonably required for the Contractor to obtain all permits, licenses and authorizations necessary to conduct installations in accordance with all applicable State and local building, fire and electrical codes and standards applicable to the Facility. AUTHORITY will ensure that the Contractor will be required to (i) obtain approval from the AUTHORITY and the CUSTOMER of the type and manufacturer of equipment installed; (ii) manage the construction effort; and (iii) assure the quality, neatness, and completeness of the Work. AUTHORITY will require that the Contractor adheres to the Design as set forth in the CIC and minimizes any interference with the normal operations of the CUSTOMER'S Facility. (6) Hazardous Materials and Disposal nf Waste and Debris AUTHORITY shall ensure that the Contractor and/or Subcontractor(s) (as applicable) shall be responsible for environmental air monitoring and thoroughly cleaning the job site, including the removal of Waste and Debris generated as a result of a Project. Such removal may involve the management, transportation and disposal of Waste and Debris. If in the course of performing the scope of the Project Work as described in the CIC, AUTHORITY encounters existing �Hazardous Materials, including but not limited to Waste, any such materials shall be handled, transported and disposed of in accordance with applicable local. State and Federal laws and regulations, as well as the AUTHORITY'S policies and procedures. CUSTOMER acknowledges that, in accordance with USEPA and NYS DEC regulations, it is, and remains the Generator of, and holds title to. any Waste encountered during Work performed pursuant to this Agreement. Hazardous Waste "Generator Identification Numbers" (as defined in Section 3010 of Subtitle C of RCRA) may need to be obtained from the USEPA for each Facility from which the AUTHORITY removes Waste. CUSTOMER authorizes the AUTHORITY, where required by USEPA and/or NYS DEC regulations, to apply in the name of CUSTOMER for Hazardous Waste Generator Identification Numbers in order to dispose of Waste pursuant to this Agreement and to act as the contact party for such applications. To the extent that the CUSTOMER is the generator of the Waste, A duly authorized representative of the CUSTOMER must sign such applications when requested by AUTHORITY. CUSTOMER also authorizes the AUTHORITY, where required by USEPA and/or NYS DEC regulations, to prepare, in the name of CUSTOMER, any manifests or other forms required for the disposal of the Waste generated pursuant to activities under this Agreement. A duly authorized representative of the CUSTOMER shall sign any manifests or other shipping records required to ship Waste offsite for disposal. AUTHORITY shall advise the CUSTOMER (whenever possible, in advance of removal) where material determined to be Waste has been encountered which must be disposed of pursuant to USEPA and NYS DEC regulations. AUTHORITY shall keep the CUSTOMER fully informed of the AUTHORITY'S activities in its behalf and shall provide the CUSTOMER with copies of all applications and other materials provided or received in connection with actions taken pursuant to this authorization. �The direct costs of Waste disposal will be included in the Final CIC. Any costs to the AUTHORITY relating to the Project that may arise subsequent to the time the Final CIC is executed (or deemed executed) under present or future laws or regulations due to pollution, clean-up or otherwise at the site of disposal shall be borne by the CUSTOMER. If, however, such costs are due to the negligence or willful acts of the AUTHORITY'S Contractor or Subcontractor or due to the willful acts of the AUTHORITY, the CUSTOMER shall not be responsible. AUTHORITY shall use reasonable diligence in overseeing the removal and disposal of Waste, shall maintain complete and accurate records thereof, and shall make those records available to the CUSTOMER upon request. Notwithstanding the foregoing, the CUSTOMER shall have the option of disposing of Waste and Debris generated as a result of a Project at its own expense. In addition, any existing equipment determined by the CUSTOMER to be useful to the CUSTOMER may, at the CUSTOMER'S request, be retained by the CUSTOMER and shall be the sole responsibility of the CUSTOMER. To the extent permitted by law, the CUSTOMER shall, at its sole cost and expense, defend and hold harmless the AUTHORITY against any loss, liability (including, without limitation, judgments, attorney's fees, court costs, penalties or fines), or expenses of any type (including, but not limited to. required corrective actions) which the AUTHORITY incurs because of injury to. or death of any person, or on account of damage to property, or any other claim arising out of. in connection with, or as a consequence of (a) the disposition or use of retained equipment by the CUSTOMER or anyone for whose acts the CUSTOMER may be liable, and (b) any cleanup costs associated with any site where Waste and Debris are disposed of or comes to be situated traceable to such Waste and Debris including, but not limited to, response and remedial costs. (7) Changes / Change Orders Any party to the CIC may at any time by written notice to the other party request �additions, deletions or revisions to the Work ("Change(s)") described in the executed CIC. If the AUTHORITY determines that such Change affects the cost, safety, energy savings, time of performance or any other terms of the CIC, it shall provide the CUSTOMER with a written analysis of the effects of the proposed Change and the Parties shall negotiate a Change Order to the CIC. Change Orders must be approved in writing by the AUTHORITY and the CUSTOMER. Remedial work, which is required due to design or construction errors, other than errors or omissions caused by the CUSTOMER, shall be undertaken at no additional cost to the CUSTOMER. In the event of a dispute over a request for a Change, the Work may proceed in accordance with the scope of Work as set forth in the CIC (as revised by agreedupon Change Orders), or the matter may be treated under the provisions of Article X, Section A. (8) Milestone Completion or Final Inspection Report Upon completion of agreed upon milestones or completion of the Work (as applicable), the CUSTOMER and the AUTHORITY (or their duly authorized representatives) shall promptly inspect the entire Facility, or applicable portions thereof. AUTHORITY or its Contractors will certify that the Work has been satisfactorily completed according to the provisions of this Agreement, the CIC, and all State and local building, fire and electrical codes and standards applicable to the Facility. AUTHORITY and the CUSTOMER shall jointly sign the "milestone completion report", and/or the "Final Inspection Report" (whichever is applicable). The execution of such report shall not be unreasonably withheld by either Party, and the Parties shall endeavor to fully execute such report within sixty (60) days. (9) Final Customer Installation Commitment ("Final CIC"^ As soon as practicable following completion of installation and receipt of all invoices associated with the Project, the AUTHORITY will generate an updated, �or Final CIC, which will include all Change Orders agreed to by the AUTHORITY and the CUSTOMER. The Final CIC shall revise the Total Installed Cost set forth in the CIC on the basis of actual costs including interest during construction. AUTHORITY and CUSTOMER shall execute the Final CIC. If the CUSTOMER does not execute the Final CIC within ninety (90) days» the Final CIC shall be "deemed executed", unless the CUSTOMER disputes such Final CIC. in writing, within such ninety (90) day period. If the CUSTOMER disputes the Final CIC, then the Parties shall endeavor to resolve the dispute as expeditiously as possible. (10) Additional CUSTOMER OhTiffafinn. In addition to the responsibilities identified above, the CUSTOMER will cooperate with the AUTHORITY and its Contractors and Subcontractors to facilitate the installation of equipment. CUSTOMER'S Authorized Representative will accompany the AUTHORITY and its Contractors to the CUSTOMER Facilities to ensure proper access. In addition, the CUSTOMER will review equipment specifications and completed installations. CUSTOMER will review and approve, as may be required, any corrective or restoration work resulting from improper work by the Contractor. CUSTOMER will not be charged for such corrective or restorative work. CUSTOMER will also review and approve the savings and financing arrangements contained in the CIC. (B) Customer Implemented Work As an alternative to the AUTHORITY Implemented Work described in Article 11 (A), the CUSTOMER has the option of itself implementing projects that meet the AUTHORITY'S Eligibility Criteria in the CUSTOMER facilities as Customer Implemented Work. If this option is chosen, AUTHORITY will serve the role of advisor or supervisor (as applicable) over such Customer Implemented energy efficiency services project. AUTHORITY may offer full Project financing to the CUSTOMER. AUTHORITY will work with CUSTOMER from Design through construction to help CUSTOMER to make the most cost-effective equipment choices and to realize the �greatest greenhouse gas reductions. (1) Facility Audit The CUSTOMER will provide the AUTHORITY with an audit report that shall include the energy efficiency measures to be undertaken, an estimate of the Project costs, estimates of the potential energy savings. If. after analysis of the Facility Audit by the AUTHORITY and CUSTOMER, it is determined that the Project either (1) does not meet the Eligibility Criterion, or (2) is not appropriate at such Facility, activity there will cease. (2) Design AUTHORITY will review CUSTOMER'S Project design package which will be included in a CIC. CUSTOMER will provide the AUTHORITY with a complete breakdown of the Total Installed Cost of Customer Implemented Work, as well as detailed system design and equipment specifications prior to implementation of the work. AUTHORITY reserves the right to modify designs that do not meet its Eligibility Criterion. (3) Customer Installation Commitment for "CIC") The specific details of the work to be performed and financing terms will be contained in the CIC and shall be comparable to those offered for Authority Implemented Work. The CIC will also specify AUTHORITY'S program costs. AUTHORITY reserves the right to substitute a modified version of its standard CIC if appropriate for a particular Project. The CIC will be fully executed by the AUTHORITY and the CUSTOMER. CUSTOMER may be required to provide for activities including, but not limited to: Facility Audit, Customized System Audit, Customized System Design, equipment procurement, installation services, construction management, quality assurance and Waste and Debris Removal and Disposal. �(4) Installation CUSTOMER will be responsible for hiring qualified contractors or subcontractors and obtaining all necessary permits, licenses and authorizations so that installations are conducted in accordance with all applicable State or local building, fire and electrical codes and standards. CUSTOMER will require its contractors and subcontractors to obtain and maintain the same policies and limits of insurance as required of the AUTHORITY'S Contractors pursuant to Article VI, Section A of the Agreement. Such policies shall name the AUTHORITY, the CUSTOMER, and the State of New York as additional insureds. CUSTOMER shall also require its contractors to provide the same indemnity provision as provided in Article VIII, Section E. AUTHORITY will not guarantee or warrant any equipment or work performed by the CUSTOMER'S contractor(s) and will bear no responsibility for defective products. The term "Contractor" includes the CUSTOMER if acting as its own Contractor. AUTHORITY reserves the right to conduct periodic inspections of CUSTOMER Implemented Work during the construction period. Such inspections will be coordinated through the CUSTOMER. Final Inspection Report and Final Customer Installation Commitment r"Final CIC") A Final Inspection Report and Final CIC shall be jointly executed by the CUSTOMER and the AUTHORITY as described in Article 11(A)(8) and (9) except that the CUSTOMER will certify that the work has been satisfactorily completed according to the provisions of this Agreement, the CIC and all State and local building, fire and electrical codes and standards applicable to the Facility. �As appropriate, the AUTHORITY will pay the CUSTOMER progress payments against agreed upon milestones as set forth in the Project CIC. The sum of such progress payments shall equal the Total Installed Cost of the EESP Project, including the AUTHORITY program costs. AUTHORITY program costs will be detailed in each CIC agreement. CUSTOMER'S obligation to repay the AUTHORITY commences once the CIC has been executed, as further described in Article IV. [Article m follows] �Article HI Eligibility Criterion (A) Eligibility Criterion All Energy Efficiency Services Program (EESP) Projects must meet the AUTHORITY'S established Eligibility Criterion as stated below. Projects will be undertaken on an individual basis in the CUSTOMER'S Facilities as deemed feasible and advisable by the AUTHORITY and mutually agreed to by the AUTHORITY and the CUSTOMER. A Project will not proceed unless it also satisfies the AUTHORITY requirements related to reduction in overall primary energy costs, energy conservation, and/or results in significant environmental benefits. For all Projects, the following Eligibility Criterion shall apply: A Project will not be implemented unless any amounts advanced by the AUTHORITY are recovered by the AUTHORITY within twenty (20) years ("Cost Effectiveness Criterion"). AUTHORITY reserves the right to modify this Eligibility Criterion from time to time to meet the continuing requirements of its EESP. (B) Potential Protects Subject to Section A of this Article m, the types of EESP Projects and technologies are are defined under Public Authorities Law (PAL) 1005 (17). [Article IV follows] �Article IV Recovery of Costs / Repayment Qbligatinn The CUSTOMER Repayment Obligation will vary for each CUSTOMER Facility; however, the following general terms and conditions shall apply throughout the term of this Agreement: (A) Project Cost If a CIC has been executed, the AUTHORITY shall initially pay for all components of the Total Installed Cost to implement EESP measures at the selected CUSTOMER Facility. CUSTOMER'S Repayment Obligation shall be calculated based on the Total Installed Cost specified in the Final CIC, which shall reflect the final cost for the Project. (B) Billing If a CIC has been executed, repayment shall start in the next full billing period following the CUSTOMER'S signing of the Final Inspection Report. Billing will initially be set at the projected cost for the Work (as specified in the CIC, as revised by agreed-upon Change Orders). If CUSTOMER does not sign the Final Inspection Report, the Final Inspection Report shall be deemed signed for the purposes of commencement of billing sixty (60) days after its submittal to the CUSTOMER, unless the CUSTOMER disputes the Final Inspection Report in writing within this sixty (60) day period. If the CUSTOMER disputes the Final Inspection Report, then the Parties shall endeavor to resolve the dispute as expeditiously as possible. The final Monthly Bill payment or lump sum amount(s) will be recalculated in the Final CIC to reflect the final CUSTOMER Repayment Obligation based on the final Total Installed Cost for the Project. Appropriate adjustments will be made to account for payments made by the CUSTOMER based on the initial amount specified in the CIC (as revised). If the CUSTOMER disputes any amounts in the Final CIC, the AUTHORITY may bill the CUSTOMER for any undisputed amounts. �In the event the Work is terminated before completion, the AUTHORITY shall issue a Final CIC as provided in Article IX(D). Billing shall commence in the next full billing period following issuance of the Final CIC. If the Parties have not executed a CIC and the CUSTOMER is obligated to pay the AUTHORITY for the Facility Audit, Feasibility Study Report and/or Design as set forth in Article 11(A)(1) and (2), then the AUTHORITY shall submit its invoice to the CUSTOMER for services rendered as provided in such Section, and the CUSTOMER shall remit its payment to the AUTHORITY in a lump sum payment. Payment shall be made within thirty (30) days of receipt of the AUTHORITY'S invoice. Any amount due and unpaid on its due date shall be subject to a late payment charge as set forth in this Section below. CUSTOMER shall make payment to the AUTHORITY within 30 days of receipt of the Monthly Bill or the AUTHORITY'S invoice for lump sum payment, as applicable. Upon mutual agreement of the parties, the Monthly Bill payment may be paid to the AUTHORITY by use of an electronic transfer or other agreed-upon method. Any amount due and unpaid on its due date shall be subject to a late payment charge. If the CUSTOMER is an AUTHORITY electric customer, the late payment charge shall be the late payment charge applicable to the CUSTOMER'S electric bill. [CUSTOMER is referred to N.Y. Comp. Codes R. & and Regs. tit. 21, §454.6(b).] If the CUSTOMER is not an AUTHORITY electric customer, the late payment charge shall be computed daily on the unpaid amount, and compounded as of the date of submission of each subsequent bill until paid, at an annual rate equal to 12%. (C) Lump Sum or Monthlv Bill Pavment If a CIC has been executed, the CUSTOMER will repay its Repayment Obligation either by paying (1) lump sum amount(s), or (ii) Monthly Bill payment(s) to the AUTHORITY for a stipulated period not to exceed 20 years. �(1) Lump Sum Pavmentfs^ If a CIC has been executed and the CUSTOMER elects the Monthly Bill method of repayment, the CUSTOMER shall have the option to prepay any part of the outstanding principal amount of its Repayment Obligation, plus accrued interest to the time of repayment, at any time during the term of the repayment schedule without further interest on such prepaid amounts. If a CIC has not been executed, the CUSTOMER will repay its Repayment Obligation in a lump sum amount. (2) Monthly Bill Payments The Monthly Bill payment (if applicable) shall be based upon an interest rate determined in accordance with the Authority Cost of Money, which shall be applied only to the outstanding principal amount. The precise amount and term of this installment method of repayment shall be provided in the Final CIC. Any adjustment to the Monthly Bills attributable to a changed interest rate shall be determined as of January 1 for the succeeding twelve (12) month period and shall be effective starting with the regular bill for the month of January. (D) Repayment Obligation Upon Termination of Project The following incidents shall be deemed to terminate a Project: closure of the Facility for which project Work is being performed; abandonment; material damage; destruction; reduction or elimination of energy savings due to removal, by-passing or alteration of equipment or due to any unforeseen event; discovery of asbestos or other Hazardous Material in CUSTOMER'S Facility that impedes the execution of the Work. CUSTOMER'S Repayment Obligation shall continue notwithstanding the termination of a Project or termination of this Agreement and shall include interest on any outstanding �balance of principal up to the date of final repayment. Unless the AUTHORITY can establish that extended payments after Project termination would impair the tax exempt status of AUTHORITY'S debt obligations, the CUSTOMER shall have the right to meet its Repayment Obligation through a Monthly Bill payment. However, in the event that the tax exempt status of AUTHORITY'S debt obligations becomes impaired at the time of termination, the outstanding principal balance will become immediately due and payable by a lump sum payment as set forth in Article X, Section I. ("Cessation of Eligible Use"). [Article V follows] �Article V Responsible Parties (A) (B) Authorized Reoresentativefs) (1) In each Project Assignment Authorization, the CUSTOMER shall designate an Authorized Representative to coordinate each Project on behalf of the CUSTOMER and assist the AUTHORITY, the Contractors and Subcontractors, with the implementation of Projects in the selected Facilities of CUSTOMER. The CUSTOMER'S Authorized Representative shall attend, upon request of the AUTHORITY, design review and construction meetings as required. (2) In each Project Assignment Authorization and CIC, the AUTHORITY shall designate an Authorized Representative to coordinate each Project on behalf of the AUTHORITY and communicate with the CUSTOMER. (3) The Party shall notify the other Party in writing of any change to its Authorized Representative. Reporting and Inspection (1) AUTHORITY shall keep the CUSTOMER informed as to the progress of the Work and shall provide the CUSTOMER with periodic reports of the Contractors' and Subcontractors' activities at the CUSTOMER Facilities. AUTHORITY and its Contractors shall meet with the CUSTOMER'S Authorized Representatives upon reasonable notice to discuss any matters concerning the Projects. (2) CUSTOMER and its Authorized Representative may observe and inspect all Work in any of CUSTOMER'S Facilities and shall have the right to attend all Project job meetings. [Article VI follows] �Article VI Insurance and Risk of Loss (A) Contractor's Insurance Unless otherwise provided in the CIC, the AUTHORITY'S Agreements with the Contractors shall provide that the Contractor and Subcontractors shall obtain and maintain the following policies and minimum limits of insurance; (1) Workers' Compensation Insurance for statutory obligations imposed by Workers* Compensation/Occupational Disease Laws, including Employer's Liability Insurance with a minimum limit of $1,000,000. When applicable, coverage shall include The United States Longshoreman's and Harbor Workers' Compensation Act (44 U.S.Stat 1424) and the Jones Act (41 U.S. Stat 988). (2) Commercial General Liability Insurance, which includes Contractual Liability and Products/Completed Operations Liability coverages covering all operations required to complete the Work and where applicable coverage for damage caused by any explosion or collapse with minimum limits of $2,000,000 per occurrence for bodily injury and $2,000,000 per occurrence for property damage liability, AUTHORITY, the CUSTOMER and the State of New York must be named as additional insureds to the Contractor's policy and, if applicable, each Subcontractor's policy, including cross-liability coverage evidenced on the certificate(s) furnished to AUTHORITY. The insurer will have no right of recovery or subrogation against the AUTHORITY, the CUSTOMER or the State of New York. It is the intent of the parties that the insurance placed in accordance with the provisions of this paragraph will be primary insurance and will protect the Contractor, the AUTHORITY, the CUSTOMER and the State of New York for all losses arising from all operations, activities, work, services, items or performance relating to the Project Work. The Products/Completed Operations Liability coverage will be provided for a period of at least two (2) years after the completion of the Project Work. The Contractual Liability Insurance coverage will insure the performance of the contractual obligations of the Contractor contained in the Agreement between the AUTHORITY and the Contractor �(3) (4) (5) (6) (7) concerning the Project Work, including, without limitation, all contractual indemnity obligations. A Business Automobile Policy protecting the Contractor and each Subcontractor for automobile bodily injury and property damage liability, including coverage for liability arising out of owned, hired or non-owned vehicles. Such insurance will cover all vehiclesbearing, or required to bear by the motor vehicle laws of the state of registry, licenses or registration plates in limits of at least $1,000,000 each accident If the Work requires professional services, such as, but not limited to, architectural, engineering, and surveying, a standard professional liability insurance policy with a minimum limit of $1,000,000. If applicable, the policy is to be endorsed to include "fee for service" coverage, and evidence of endorsement must be furnished to the AUTHORITY. If the Work requires the use of watercraft or aircraft. Watercraft or Aircraft Liability Insurance with a minimum limit of $1,000,000 per occurrence is required. If theWork poses an environmental risk, known or suspected, Pollution Liability with minimum limits of $ 1,000,000 per occurrence is required. In lieu of Commercial General Liability Insurance, at AUTHORITY'S discretion. AUTHORITY may agree to accept an Owners and Contractors Protective Liability Policy naming the New York Power Authority, the CUSTOMER, and the State of New York as the named insureds, and with the following minimum limits: Bodily Injury Liability $2,000,000 per occurrence Property Damage Liability $2,000,000 per occurrence This policy, the cost of which will be borne by the Contractor, will cover the liability of the AUTHORITY, the CUSTOMER and the State of New York with respect to the Project Work, including omissions or supervisory acts of the AUTHORITY, if any. Such insurance will contain provisions which state that the policy will also respond to claims �or suits by employees of the Contractor or the Subcontractor against the AUTHORITy, the CUSTOMER or the State of New York or by the AUTHORITY or the CUSTOMER or the State of New York against the Contractor or the Subcontractor or any other insured thereunder. The form and sufficiency of each insurance policy required to be obtained hereunder by the Contractor or Subcontractor shall be subject to approval by the AUTHORITY. In the event of any alleged AUTHORITY liability to the CUSTOMER (other than liability arising out of any act or any failure to act where the AUTHORITY is acting as Contractor), the CUSTOMER shall first pursue and exhaust all remedies in law against the Contractors and Subcontractors and under the insurance carried by the Contractors and Subcontractors before making any claim or taking any action against the AUTHORITY. AUTHORITY shall hold all Certificates of Insurance and. if requested, a Certificate of Insurance will be submitted to the CUSTOMER along with the CIC. (B) CUSTOMER'S Responsihility With specific regard to the EESP equipment, for so long as any portion of the CUSTOMER'S Repayment Obligation remains unpaid, the CUSTOMER shall procure and maintain an all risk policy of insurance which will insure the equipment for full replacement cost value against loss while the equipment is in the CUSTOMER'S care, custody and control. The insurance policy shall name the AUTHORITY and the State of New York as additional insureds and loss payees, and shall contain a full waiver of subrogation against the AUTHORITY, its agents Contractors, Subcontractors and the State of New York. CUSTOMER shall also procure a Commercial General Liability insurance policy with minimum limits of $5,000,000 per occurrence for bodily injury and property damage naming AUTHORITY and the State of New York as additional insureds. (C) Limitation of Liability To the extent permitted by applicable law. the AUTHORITY shall not be liable to the CUSTOMER in contract, in tort or otherwise for any injury to persons or damage to, or �loss of property or equipment, arising from or related to this Agreement. Nothing in this subsection shall be constnied as limiting the liability of a Contractor or Subcontractor to the AUTHORITY or the CUSTOMER in connection with the performance of such Contractor's or Subcontractor's work on the CUSTOMER'S premises. (D) No Consequential Dama|^es To the extent permitted by applicable law. the AUTHORITY and the Contractor shall not be liable to the CUSTOMER for loss of profits or revenue, loss of use of equipment or power systems, cost of capital, cost of purchased or replacement power or temporary equipment (including additional expenses incurred in using existing facilities) or for any other indirect, incidental, or consequential damages whatsoever arising from or related to this Agreement. (E) Ownership of Installed Materials All Project materials and equipment installed in the CUSTOMER'S Facilities by the Contractor or Subcontractors shall be the property of CUSTOMER and shall be new unless otherwise stated in the CIC. As long as the CUSTOMER'S Repayment Obligation remains outstanding, (a) the CUSTOMER will keep the equipment free from any and all liens, claims, encumbrances, and the like; (b) the CUSTOMER will not grant a security interest in the equipment to any party without the prior written consent of the AUTHORITY; (c) the equipment will remain at the Facility site as designated in a CIC; (d) the CUSTOMER will not sell, offer for sale, transfer, or dispose of the equipment without notice to AUTHORITY; (e) the CUSTOMER will not use or permit any person to use the equipment in a manner prohibited by law, in violation of any policy of insurance, or in a manner which would void any manufacturer's warranty; and (f) the CUSTOMER agrees to maintain the equipment in good order and repair at all times and will not waste or destroy the equipment or any part of it. (F) Maintenance bv CUSTOMRR CUSTOMER shall be responsible for all damage to all Project materials, supplies and �equipment of every description and all Work performed at the CUSTOMER'S site unless caused by the AUTHORITY or its Contractors or Subcontractors. AUTHORITY will provide the CUSTOMER with information regarding the maintenance of EESP installations and recommendations for appropriate replacement equipment to be used in those installations to facilitate proper usage and, if applicable, energy savings at the CUSTOMER'S Facilities. After the Project installations are completed, the CUSTOMER shall use reasonable efforts to see that such maintenance and materials instructions are followed at its Facilities. While any portion of the CUSTOMER'S Repayment Obligation remains outstanding, the AUTHORITY may, upon reasonable notice to CUSTOMER, audit installations in the CUSTOMER'S Facilities to evaluate compliance with such maintenance and materials instructions. [Article Vn follows] �Article Vn Energy Savings (A) Projected Energy Savinps rApplicable tn Energy Efficiency Projects^ AUTHORITY and its Contractors shall use their best efforts to prepare accurate engineering estimates. After energy efficiency Work is completed in the CUSTOMER'S Facility, it is the intent and expectation of the parties that the CUSTOMER'S annual energy charges for that Facility shall not increase above the pre-installation level except due to changes in rates or increases in usage not related to the implementation of the EEP Work. CUSTOMER is responsible for providing the AUTHORITY with accurate information concerning hours of operation of its Facility. CUSTOMER understands that the projected energy savings are based upon such the CUSTOMER input. It is the CUSTOMER'S sole responsibility to ensure that the expected energy savings meet the CUSTOMER'S satisfaction at the time the CIC for a Project is executed. (B) Energy Performance Contracts The following provision is applicable to "agencies" or "municipalities" as defined in Section 9-102 of the New York Energy Law. "This contract shall be deemed executory only to the extent of the monies appropriated and available for the purpose of the contract, and no liability on account therefore shall be incurred beyond the amount of such monies. It is understood that neither this contract nor any representation by any public employee or officer creates any legal or moral obligation to request, appropriate or make available monies for the purpose of this contract." [Article Vin follows] �Article V m Contractor Requirements (A) Facility Access AUTHORITY'S agreements with its Contractors shall provide that the Contractors and Subcontractors comply with regulations governing access to and performance of the Work in the selected CUSTOMER Facilities and shall perform such Work in such a manner as not to unreasonably interfere with the CUSTOMER'S business there. AUTHORITY'S agreements with its Contractors shall provide that the Contractors and the Subcontractors comply with the CUSTOMER'S operational and safety requirements, which in certain instances may require substantial supervision and control over the site by the CUSTOMER. Any costs associated with such supervision and control by the CUSTOMER will be to the CUSTOMER'S account. (B) Permitting AUTHORITY'S agreements with its Contractors shall provide that the Contractors and the Subcontractors obtain, maintain and pay for all permits, licenses and authorizations required to perform the Work in the CUSTOMER'S Facilities; and that they will fully comply with all applicable local, State and Federal laws, guidelines and regulations, including applicable local. State and Federal building, fire and electrical codes and standards. (C) Contractor's Warranty Requirements AUTHORITY'S agreements with the Contractors shall provide that (a) any defective workmanship identified within one (I) year after the completion of installation at CUSTOMER'S Facility shall be prompUy replaced and/or re-performed by Contractor and/or Subcontractor at no additional expense to the CUSTOMER, and (b) Manufacturer's warranties for equipment installed at the CUSTOMER'S Facilities shall be assigned to the CUSTOMER. �(D) Labor Law Requirements All work performed on "public works" shall be in compliance with applicable provisions of Section 220 of the New York Labor Law ("Section 220"), as it may be amended from time to time. Such Section requires, with respect to public works: (a) each laborer, workman or mechanic shall be paid no less than the prevailing wages as defined in Section 220; (b) the filing of payrolls shall be made in a manner consistent with subdivision three-a (3(a)) of Section 220; this is a condition precedent to payment of any sums due and owing to any person for work done upon the project, and (c) no laborer, worker, or mechanic shall be permitted or required to work more than eight hours in any one calendar day or more than five days in any one week except in cases of extraordinary emergency including fire, flood, or danger to life or property. (E) Damage Protection (1) AUTHORITY'S agreements with its Contractor(s) shall include a provision that all damage, direct or indirect, of whatever nature resulting from the performance of the Work or resulting to the Work during its progress, from whatever cause, including omissions and supervisory acts of the AUTHORITY, the CUSTOMER and the State of New York, shall be borne by the Contractor, and all Work performed shall be solely at the Contractor's risk until the Work has been finally inspected and accepted by the AUTHORITY. The Contractor, however, shall not be responsible for damages resulting from willful acts of officials or employees of the AUTHORITY or the CUSTOMER. (2) AUTHORITY'S agreements with the Contractors shall include a provision that to the extent permitted by law. the Contractor shall assume the entire responsibility and liability for and defense of, and pay and indemnify, the AUTHORITY, the CUSTOMER, and the State of New York against any loss, damage, expense or liability and will hold each of them harmless from and pay any loss, damage, cost or expense (including without limitation, judgments, attorney's fees, and court costs) which the AUTHORITY, the CUSTOMER or the State of New York incur because of injury to or death of any person or on account of damage to property, �or any claim arising out of, in connection with, or as a consequence of, the performance of the Work and/or any act or omission of the Contractor or any of its Subcontractors, employees, agents or anyone directly or indirectly employed by die Contractor or anyone for whose acts the Contractor may be liable. [Article DC follows] �Article IX Time For Performance (A) Uncontrollable Forces No party shall be responsible for delays or failures in performance resulting from occurrences beyond its reasonable control including, but not limited to. acts of God, strikes, walkouts, acts of war, government regulations, moratoriums, fire, extreme weather circumstances, malfunctions in communication lines or computer hardware, power failures, shipping or delivery delays or other events caused by those not party to this Agreement. In the event the AUTHORITY or the Contractors or Subcontractors are unable to fulfill any obligations hereunder by reason of such uncontrollable forces, the CUSTOMER shall be notified in writing and the completion dates described in the CIC shall be extended by the amount of additional time reasonably necessary to complete the Work. (B) Unforeseen Circumstances or Conditions In the event that unknown circumstances or conditions at CUSTOMER'S Facility are discovered after the CIC is executed, which circumstances or conditions increase the Total Installed Cost of the Project installation at that Facility, Work at the Facility may upon request of the AUTHORITY be suspended until the AUTHORITY and the CUSTOMER mutually determine whether and how the Work will be completed. Upon mutual agreement, the CIC will be revised by a Change Order to incorporate necessary changes in the scope of Work and/or the Total Installed Cost. In the event that a Project is terminated pursuant to this Article IX, AUTHORITY shall issue a Final CIC as provided in this Article IX(D), and payment will commence in the next full billing period following the issuance of the Final CIC. (C) Suspension of Work CUSTOMER may direct the AUTHORITY to suspend the Work at any CUSTOMER Facility by written notice to AUTHORITY. The AUTHORITY, the Contractors and Subcontractors, shall thereupon suspend all Work at that Facility as soon as practicable and secure the site until further directed by the CUSTOMER. The CUSTOMER shall be �responsible for all increased project costs resulting from suspension, and shall assume such increased costs in full as part of its Repayment ObligaUon. A Change Order to the CIC for the Work at the CUSTOMER Facility will be executed accordingly. In the event Work is suspended by the CUSTOMER for more than ninety (90) days, the AUTHORITY may terminate Work at that the Facility and the AUTHORITY shall issue a Final CIC as provided in this Article IX(D), and payment will commence in the next full billing period following the issuance of the Final CIC. (D) Project Termination or Cancellation In the event that a Project is canceled or terminated in whole or in part subsequent to execution of a CIC but prior to completion, the AUTHORITY shall issue a Final CIC covering all project costs incurred for the terminated portion(s) of the Work (plus windup costs, if any), and payment shall commence in the next full billing period following the issuance of the Final CIC. (E) Termination of Agreement Unless otherwise provided in this Agreement, either Party may terminate this Agreement at any time upon one hundred twenty (120) days' prior written notice to the other party. Those provisions of this Agreement meant to survive termination, including, but not limited to, those provisions concerning Waste, limitations of liability and hold harmless and repayment shall survive termination. The AUTHORITY and the CUSTOMER acknowledge that the construction of a Project implemented pursuant to a CIC executed during the Term of this Agreement may extend beyond the expiration or early termination of this Agreement. Provided that the Project was commenced pursuant to a CIC that was executed during the Term of this Agreement, then this Agreement will be extended, as it applies to such CIC only and for the sole purpose of completing the Project. The Project implemented pursuant to such CIC may continue until completed or otherwise terminated earlier pursuant to the terms and conditions of this Agreement. �Article X Miscellaneous (A) Publicity (1) Public Announcements. No marketing, publicity, promotion or advertising regarding this Agreement, or any project undertaken pursuant to this Agreement, will be issued by either Party without the other Party's prior written approval, which approval will not be unreasonably withheld. Any responses to news media inquiries developed by the other Party, related to the Agreement, must be coordinated with the other Party for review and approval. Letters, speeches, news and/or press releases, articles for publication, etc. related to this Agreement, or any project undertaken pursuant to this Agreement, will be coordinated among the Parties for review and approval prior to release. Any and all communications, whether verbal or written, must be submitted to the other Party for prior review and approval. CUSTOMER agrees to abide by these terms regarding public announcements for a period of two (2) years following the later of the termination of this Agreement, or the conclusion of any project undertaken pursuant to this Agreement. (2) Signage. The Parties agree that the AUTHORITY may, at no cost to the CUSTOMER, design, install and maintain appropriate publicity signage at or in the vicinity of the project. CUSTOMER will cooperate with the AUTHORITY, and/or any third-party vendors designated by the AUTHORITY, by timely responding to any questions and/or requests regarding the design, manufacture, installation and maintenance of the signage and timely notify the AUTHORITY and/or any thirdparty vendors designated by the AUTHORITY, of any damage that may occur to the signage. The publicity signage may include the identity of the project, including a brief statement highlighting the project, any applicable AUTHORITY program. New York State program or other initiative under which the project is implemented and the identity of the parties supporting the project, including those �parties* respective logos. The publicity signage is intended to be placed in an at^a with significant public visibility within close proximity to the project. The AUTHORITY and/or any third-party vendors designated by the AUTHORITY will be responsible for removing the publicity signage within a reasonable period of time past the conclusion of a Project, or such earlier time as the AUTHORITY deems it appropriate. (B) Disputes In the event of any dispute regarding EESP Work at any CUSTOMER Facility, Work there may be suspended by mutual agreement between the AUTHORITY and the CUSTOMER until the matter is resolved to the mutual satisfaction of the Parties. In the event the parties are unable to resolve any such dispute after good faith efforts, the Work at that Facility shall terminate and AUTHORITY shall issue a Final CIC as provided in Article IX(D). Billing shall commence in the next full billing period following issuance of the Final CIC. (C) Claims Bv Third Parties No provision of this Agreement shall, directly or indirectly, create or give to any third party, including Contractors and Subcontractors, any claim or right of action against the AUTHORITY or the CUSTOMER. (D) Notices Notices hereunder to any Party shall be given by certified mail, return receipt requested, or such other method as the Parties may mutually agree upon. Such notice shall be effective upon receipt at the addresses specified below: To AUTHORITY: Vice President of Procurement New York Power Authority 123 Main Street White Plains, NY10601 To CUSTOMER: �(E) Proprietary Information (1) Unless and until CUSTOMER has fully satisfied its Repayment Obligation, the audit data, evaluations. Design and other information produced by AUTHORITY or its Contractors in connection with the Work at the CUSTOMER'S Facilities shall be the property of AUTHORITY. CUSTOMER shall have the limited right to use any such proprietary information solely for the maintenance of Project installations in its Facilities. Upon payment in full by CUSTOMER, this information shall become the property of the CUSTOMER. (2) Any information identified as confidential which is exchanged by the AUTHORITY and the CUSTOMER shall be duly protected by the recipient to the extent permitted by law. It is understood that the Public Officers Law and other statutes and regulations regarding Freedom of Information may require the disclosure of information in certain situations. (F) Nonwaiver The failure of any party to insist upon strict adherence to any term of this Agreement on any occasion shall not be considered a waiver nor deprive that party of the right thereafter to insist upon strict adherence to that term or any other term of this Agreement. (G) Assignment This Agreement may not be assigned, transferred nor conveyed by CUSTOMER without the prior written consent of AUTHORITY. Any attempted assignment, transfer or conveyance without such consent shall be void. (H) Goveming Law - Venue This Agreement shall be governed by and construed in accordance with the laws of the State of New York without giving effect to any choice or conflict of laws provision or rule that would cause the application of the laws of any jurisdiction other than New York. Any action at law, or in equity, for the enforcement of this Agreement shall be instituted only in �a court of competent jurisdiction of the State of New York located in Albany County. (D Limitation on Work in Certain Premises Without the express written consent of the AUTHORITY, no Work of any kind shall be performed in any premises of the CUSTOMER used for private business use within the meaning of Section 141(b) of the U.S. Internal Revenue Code of 1986, as amended. (J) Cessation of Eligible Use In the event that while the CUSTOMER'S Repayment Obligation for a Project in a Facility remains outstanding (a) the Facility is sold or leased to, or ownership or control of such Facility is transferred to, an entity whose ownership of, lease interest in, or control over such Facility would impair the tax exempt status of the AUTHORITY'S debt obligations, or (b) the Facility is utilized in a manner different from that contemplated by the parties at the time the Final CIC is executed or deemed executed and such new use would impair the tax exempt status of the AUTHORITY'S debt obligations, then any outstanding principal amount of the CUSTOMER'S Repayment Obligation shall immediately become due and owing by the CUSTOMER. (K) Entire Agreement This Agreement constitutes the entire agreement between AUTHORITY and CUSTOMER concerning the subject matter hereof, and supersedes all prior negotiations, representations, contracts and Agreements. This Agreement may be amended only in writing signed by AUTHORITY and CUSTOMER. Notwithstanding the foregoing, however, in the event CUSTOMER has previously executed a High Efficiency Lighting Program ("HELP") Cost Recovery Agreement with AUTHORITY, then any HELP projects undertaken at CUSTOMER facilities pursuant to such HELP agreement(s) shall be governed by those agreements and any executed CICs and/or Final CICs related thereto. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the date first written above. �POWER AUTHORITY OF THE STATE OF NEW YORK By: Name: Paul W. Belnick Title: Vice President Energy Efficiency Date: VILLAGE OF SLEEPY HOLLOW By: Name: Title: Date: �Meeting Date: 1/13/2015 Resolution #: 1/02/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Setting Public Hearing to amend Village Code Section 400 BE IT RESOLVED that the Board of Trustees does hereby call for a Public Hearing on Tuesday, January 27"^ 2015 at 7:00 p.m. or soon thereafter, to hear and consider comments from members of the public regarding amending Section 400 of the Village Code, entitled "Vehicular and Traffic Law, to create a no parking zone from 7:00am to 7:00pm directly in front of the Immaculate Conception Church entrance on College Avenue. Moved: Trustee Stupel Seconded: Trustee Wompa Vote: 6-0 �Meeting Date: 1/13/2015 Resolution #: 1/03/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to sign IMA with the Village's of Elmsford, Hastings, Dobbs Ferry, Ardsley, Irvington and Tarrytown for Pot Hole Killer Machine Be it Resolved, that the Board of Trustees of the Village of Sleepy Hollow hereby authorizes the Mayor to execute the attached Inter-Municipal Agreement with the village of Elmsford, Hastings, Dobbs Ferry, Ardsley, Irvington and Tarrytown to lease a Pot Hole Killer Machine from Patch Management inc. Moved: Trustee Handelman Seconded: Trustee Rosenbloom Vote: 6-0 �INTERMUNICIPAL AGREEMENT THIS AGREEMENT (the "Agreement") dated the day of January, 2015 by and between the VILLAGE OF ELMSFORD (the "Village"), a Municipality duly organized and validly existing under the laws of the State of New York (the "State"), with offices located at 15 South Stone Avenue, Elmsford, New York 10523, and the VILLAGES OF ARDSLEY, HASTINGS, DOBBS FERRY IRVINGTON, SLEEPY HOLLOW AND TARRYTOWN, (the "Municipalities"), each being a municipal corporation duly organized and validly existing under the laws of the State, the Municipalities and the Village are hereinafter referred to, jointly, as the "Parties", and individually, as a "Party"). WITNESSETH: WHEREAS, pursuant to Article 8, Sections 1 and 2-a of the New York State Constitution, as effectuated by General Municipal Law §119-o, municipal corporations and districts of the State are empowered to enter into agreements for the performance among themselves or one for the other of their respective functions, powers and duties on a cooperative or contract basis; and WHEREAS, by Board of Trustees Resolution duly adopted by each of the Parties, the Parties are authorized to enter this Agreement for the purchase of the services set forth herein on a cooperative basis ("Cooperative Purchasing"), to wit, for an 80 hour pilot program with Patch Management, Inc pursuant to the August 18, 2014, proposal of Patch Management Inc. all as same may be agreed to between the Parties; and WHEREAS, the Parties have determined that it Is in their best interests to enter into this Agreement setting forth the terms, provisions, covenants and conditions with respect to the Services and Cooperative Purchasing. NOW THEREFORE, in consideration of the terms, provisions, covenants and conditions more fully set forth below, the Parties agree as follows: 1. The Services. Subject to the provisions of this Agreement, the Parties shall undertake Cooperative Purchasing In furtherance thereof, the Parties authorize the Village to enter into an agreement for services with Patch Management, Inc. ("Vendor"), for services as more particularly described in Vendor's proposal dated August 18, 2014 (the "Proposal"), a copy of which is annexed hereto, made a part hereof and incorporated herein as Schedule A. 2. Term of Agreement. (a) The term of this Agreement shall commence on the date hereof and shall expire upon the completion of the 80 hour Pilot Program provided in the Proposal. �(b) Each Party Is under no other obligation to continue with the Vendor's services at the expiration of the 80 hour Pilot Program, however, the Parties may then choose to enter Into a successor agreement for cooperative purchasing of such services. 3. Charges for Services. The Services will be paid for by the IVIunlclpalities herein In accordance with Schedule B, attached hereto and made a part hereof (the "Schedule"). 4. Status of Employees. The municipal employees whose Services shall be utilized to implement the terms of this Agreement shall for all purposes remain the employees of the individual Parties. 5. Obligation of Parties To Insure Employees. In all cases, the Parties shall ensure that each employee Is covered by workers' compensation insurance for all activities to be performed pursuant to this Agreement. 6. Policies and Procedures for Cooperative Purchasing. Execution by a duly authorized officer of the Parties of a completed Intermunlcipal Agreement and delivery of same to the Village of Elmsford hereof shall constitute execution by the Parties of a cooperative purchasing agreement pursuant to Article 5-G of the General Municipal Law and shall constitute authorization by the Village for the Village of Elmsford to move forward with the Vendor pursuant to Vendor's Proposal. 7. Right to Terminate by Notice. The Village shall have the right to terminate this Agreement by providing notice to all of the Parties by certified mall, return receipt Requested, overnight carrier or by email with a copy sent by regular first class mall. The Village shall provide at least thirty (30) days' notice. 8. No Duty of Parties to Inspect Work in Other Municipalities. The Parties agree that each Party Is entirely responsible for any Inspections conducted In their respective municipalities. 9. Parties' Obligation to Indemnify, Hold Harmless, Defend, and Cooperate. (a) To the fullest extent permitted by law, the Parties: �(i) shall be solely responsible for and shall Indemnify and hold harmless the other Parties, and their officers, employees, agents, and servants (collectively, the "Indemnitees"), from and against any and all liabilities, losses, costs, expenses (including, without limitation, attorneys' fees and disbursements), and damages (collectively, "Losses") arising out of or in connection with this Agreement, provided, however, that nothing hereunder shall obligate the Parties or the Parties' Agents to indemnify or hold harmless the Indemnitees from and against any losses arising from the negligence of the Indemnitees. (ii) shall, upon the Village of Elmsford's demand and direction, promptly and diligently defend, at the Parties sole risk and expense, any and all suits, actions, or proceedings which may be brought or instituted against one or more Indemnitees and which arise out of or in connection with Section 9 (a)(1) above, and the Village shall pay and satisfy any judgment, decree, loss, or settlement in connection therewith. (iii) shall, and shall cause any employee, servant, agent, or independent contractor of the Parties,, to cooperate with Elmsford in connection with the investigation, defense, or prosecution of any action, suit, or proceeding arising out of or in connection with Section 9 (a)(i) above. (b) The obligations of the Parties pursuant to Section 9 (a) hereof shall not be limited by reason of enumeration of any insurance coverage provided under this Agreement. 10. Governing Law; Severability. This Agreement shall be governed by the laws of the State. The provisions of this Agreement are intended to be severable. If for any reason any provision of this Agreement shall be held invalid or unenforceable in whole or in part, such provision shall be ineffective to the extent of such invalidity or unenforceability without in any manner affecting the validity or enforceability of the remaining provisions hereof. IN WITNESS WHEREOF, the Parties have hereto set their hands as of the day and year first above written. VILLAGE OF ELMSFORD By:. [Name and Title of Authorized Officer] VILLAGE OF ARDSLEY By: �[Name and Title of Authorized Officer] VILLAGE OF DOBBS FERRY By: [Name and Title of Authorized Officer] VILLAGE OF HASTINGS By: [Name and Title of Authorized Officer] VILLAGE OF TARRYTOWN By: [Name and Title of Authorized Officer] VILLAGE OF IRVINGTON By: [Name and Title of Authorized Officer] VILLAGE OF SLEEPY HOLLOW By: [Name and Title of Authorized Officer] �Patch Management, Inc 451 Tyburn Road Fairless Hills, PA 19030 Telephone: 215 949-9400 Fax: 215 949-3166 E-mail: crb@potholekiIlers.com TM August 18,2014 Michael Mills, Village Administrator Village of Elmsford 15 South Stone Avenue Elmsford, NY 15023 Dear Mr. Mills: Thank you for contacting Patch Management Inc, to inquire about our patented state of the art "spray injection repair program". As we discussed hereafter you will find our proposal for our 80 pilot program where we will perform the actual repairs under a contract services program with our operator, the equipment and a dedicated level of materials to complete your pilot. In response to the questions at my presentation, I have also included a proposal for a monthly leasing service where your operator will perform the actual repairs under the truck leasing program, while we supply the equipment and materials billed at a metered rate to complete your program. Contract Sen ices 80 hour pilot nrogram Scope of services; PMI will supply one PK2000 specialized spray injection patcher truck with a skilled operator and the specified materials to perform spray injection repairs where directed by your designated representative. The work schedule will begin at the time you specify and will consist of our providing a total of 80 hours of spray patching repairs with the materials to fulfil the 80 hours. The operator will work under the direction of your designated manager. Materials; PMI will provide 50 tons of aggregate to perform 80 hours of spray patching repairs; we will allocate up to 1000 gallons of the proper asphalt emulsion for this 80-hour project. Because of the unknown level of damages at your location, if the level of material consumption exceeds the allocations you will be charged at the current published values for the materials required to perform the level of repairs you have us perform. PK2000 Leasing - PK2000 Contract Services- PK2000 Sales www.fixroad.CQm Page 1 of 6 This informalion is confidenlial, and cannol be reproduced in any manner without written permission from PMI PK2000 Systems are proprietary and protected by U.S. Patent and or Patents Pending �Patch Management, Inc 451 Tybum Road Fairless Hills, PA 19030 YV' ^ J t J ^ ^ ^ g j p Telephone: 215 949-9400 215 949-3166 E-mail: crb@potholekillers.com TM Patch Management will provide the materials that are proven, successful for spray injection patching. The emulsion provided will be suitable for the weather conditions when the application is being applied. The materials used will be categorized as non-hazardous. Equipment: One PK2000 Pothole Killer truck The spray injection patcher will be a PK2000 with the Patch Management proprietary systems in place the unit will have an onboard ICC-recircuIation flush system capable of cleaning the asphalt emulsion system without the use of hazardous materials. The cleaning of the asphalt emulsion system will not incorporate the discharge of any materials outside the system. The patcher will be equipped with patch on the fly, providing the capability to perform linear patching while moving in a forward direction, The patcher will be equipped with a directional arrow board mounted on the rear of the patcher capable of providing a visual warning to pedestrians and approaching vehicles. Customer Responsibilities: Your responsibilities will be to provide any traffic control as required, a hard clean surface to place a stone supply, and a loader on site to load the materials as required for restocking the patcher. Cost structure; Contract services: Our cost to mobilize the equipment, with a skilled operator non-prevailing wage with the identified materials to support the stated work period that has been discounted to $231.00 per hour for this pilot program of 80 hours, the cost equals $18,500.00 dollars plus any additional materials that may be required if the level of material consumption exceeds the standard allocations, as follows: Aggregate 5/16 TW: Summer Emulsion: Winter Emulsion: (below 50 degrees) $55.00 per ton $5.50 per gallon $6.10 per gallon PK2000 Leasing - PK2000 Contract Services- PK2000 Sales www.fixroad.com Page 2 of 6 TKis information is confidenlial, and cannot be reproduced in any manner without writlen pennijsion f r o m PMI PK2000 Systems are proprietary and protected by U.S. Patent and o r P a i e n i s Pending �Patch Management, Inc 451 Tyburn Road Fairless Hills, PA 19030 Telephone: 215 949-9400 Fax: 215 949-3166 E-mail: crb@potholekillers.com TM Submitted by: Approved_ Date: Brian J. Preski, Director, Government Affairs Date: Authorized Representative Desired start date: PK2000 Leasing - PK2000 Contract Services- PK2000 Sales www.Fixroad.cnm Page 3 of 6 This mfofmation is confidential, and cannot be reproduced in any manner without written permission from P M l PK2000 Systems are proprietary and protected by U.S. P u e n t «nd or Patents Pending �Meeting date: 01/13/2015 Resolution: 01/04/2015 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Salary Adjustments for Non-Union Employees Whereas, the Board of Trustees has reviewed the job performance of the following non-union employees; and Whereas, It has been determined that a salary Increase Is appropriate at this time; Now, therefore, be it resolved, effective June 1, 2014 the annual salary of the following employees shall be increased by 2%: Anthony Glaccio, Gregory Camp, Paula i^cCarthy Tompkins, Sara DIGIacomo, Richard Gross, Sean i^lcCarthy, and Cindl Valentine; Moved: Deputy Mayor Lobato-Church Seconded: Trustee Wompa Vote: 6-0 �Meeting Date: 01/13/ 2015 Resolution #: 01/05/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Water Maintenance Worker Grade II Whereas, on November 2014 the Board of Trustees authorized the Village Clerk to canvass the Civil Service list for the position of Water Maintenance Worker Grade II, and Whereas, the Village General Foreman posted the position within the Department, and Whereas, Daniel Michaud, a current employee in the Village's Water Dept., has applied for this position and placed first on the Westchester County's Water Maintenance Worker Grade II, Eligible List # 62-012 and. Whereas, Richard Gross, General Foreman has recommended Daniel Michaud for this position. Now Be It Resolved that Daniel Michaud will begin this new position as of January 19"", 2015, at an annual salary of $74,002.00, and said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Moved: Trustee Campbell Seconded: Trustee Handelman Vote: 6-0 �Meeting Date: 01/13/2015 Resolution #: 01/06/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memos to the Board, Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Wompa Second: Trustee Stupel Vote: 6-0 �Sleepy Hollow A m b u l a n c e Corps 29 A n d r e w s Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 D e c e m b e r 19, 2014 Dear M a y o r Wray, On D e c e m b e r 18, 2014 at our m o n t h l y meeting w e v o t e d in the f o l l o w i n g m e m b e r s f o r active membership; Brian Lloyd - Dobbs Ferry, NY Leslie Rjeili-Sleepy Hollow, NY M a r j o r i e Hsu-Sleepy Hollow, NY Robert J i m e n e z - T a r r y t o w n , NY Cindy Tuttle- Beacon, NY As well as the f o l l o w m e m b e r s for the Junior Corps; Uriel Hilario - Sleepy Hollow, NY Yoelvis Susana- Sleepy Hollow, NY W e are requesting y o u f o l l o w the normal course of action. Respectfully Submitted, Richard D'Alessalidro Chief of EMS Sleepy Hollow A m b u l a n c e Corps CC: A n t h o n y Giacco, Village A d m i n i s t r a t o r Board of Trustees Paula McCarthy, Village Clerk �epy^low^i^uianeMCeFps- lanuaty 4th, 2015 Richard D'Alessandro Chief of EMS To: The Mayor and Board of Trustees of the Village of Sleepy Hollow CC: Anthony Giacchio, Village Administrator Antonio Ibarra, |r. Assistant Chief of EMS |ohn Cabezas 2nd Lieutenant Paul Cappello 3rd Lieutenant Please be advised that the following member has been passed as a driver of The Sleepy Hollow Ambulancc Corps: Kayla Cappello Miguel \'alle Cliief Driver Angela Martello Treasurer Sincerely, Melissa Ojito Secretar\' D John Cabezas 2nd Lieutenant Sleepy Hollow Ambulance Corps Sleepy Hollow EMS 29 Andrews i.n. Sleepy I lollow, N^' 10591 Phono: 914-631-1962 www.sleepy hollowcms,org Mail@slecpylioll<)wems,<)rg � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-01-13_RES-01-06 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/432d8fc65be99e35687e96f2e9877442.pdf 3aa302bebd610ed3ff40b9d9b7032399 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, February 3, 2015 Village Hall, 28 Beeknfian Avenue, Sleepy Hollow, New York. (The meeting of January 27^, was postponed to February 3, 2015 due to Inclement weather) Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Dorothy Handelman Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Glacclo, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7:03 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Robert Saldls a longtime resident of Sleepy Hollow, Steve Beylick longtime resident and lifelong member of the Fire Department and Marjorie Woods of Valley St. passed away at 101 years of age. Thoughts are with their families. Public Hearings: ''Parking Restriction on College Avenue" Mayor Wray opened the meeting to the public and evoked the 3 minute rule. Village Clerk read the public notice aloud for the record. There were no public comments at this time. Trustee Campbell moved to close the Public Hearing, Trustee Wompa second. Motion carried. 6-0 Approval of Warrants: Trustee Rosenbloom moved, seconded by Trustee Handelman to approve the warrant and authorize the Village Treasurer to pay bills in the amount of $426,604.71 Mavor's Announcements: Mayor Wray thanked the Public Works Staff and Richard Gross for their hard work and long hours at keeping the roads safe during the last few snow storms, and water main breaks. Administrator's Report: (see attached) �Department Head Reports; Village Clerk, Paula McCarthy Tompkins, reported for the Clerk and Registrar's Offices. The Clerk's Office Issued approximately 650 permits for the calendar year of 2014. These permits Included alarms, landscaping, street openings, and more. The approximate amount received for these permit fees were $43,000. There were 139 FOIL requests that were processed, these Include building records requests. The fiscal year of 2014/15 sold $80,000 in parking permits from June to December 2014. In 2013,17 accident claims were filed with the Village's Insurance company. In 2014 there were only 5 claims filed. Safety classes, work place violence, safety driving, and ongoing safety committee meetings have been consistent and available to all employees of the Village on an annual basis. These classes are beneficial in reducing the number of claims in the Village. The registrar's office processed 1,030 birth certificates and 246 death certificates for 2014. General Foreman. Richard Gross, reported for Public Works and stated that the Department is in need of new vehicles, and also needs to hire CDL drivers in the near future. Mr. Gross asked that residents not throw snow onto the middle of the road, it Is Illegal and dangerous. Police Chief Camp - see attached report Public Comments: Mayor Wray opened the meeting to the Public and evoked the 3 minute rule. Mr. Frank Benoscat of Lawrence Avenue addressed the Mayor and the Board of Trustees and asked the Board why Gregory Lobato was not hired as a Police Officer. He asked why Chief Camp's recommendation was not considered. There were no other comments at this time. Resolutions: (see attached) Rl) Authorize the Village Engineer to solicit bids for the water pipe rellning and water pipe replacement project (Phase I) R2) Authorize the Village Engineer to solicit bids for the automated water meter reading project R3) R4) R5) Approve the St. Patrick's Day Parade to be held on March 15, 2015 Rescind law related to site plan review for one and two family homes. Approve tax certiorari settlement with Verizon �Old Business: Trustee Wompa stated she would like to share a letter with the public, concerning the SHDTR, and read it aloud for the record. (See attached) New Business: Trustee Handelman asl<ed to vote on a resolution to enforce the prohibition of posting of signs on public property. She stated that recent posted signs are slanderous and personal and the code should be enforced. She also asked that texting while driving be enforced by our Police Dept. since it's a safety concern. Mayor Wray stated that all codes are enforced and passing a resolution to enforce the one code is unreasonable. Discussion ensued. Mayor Announcents: Mayor Wray stated next week's meeting will be a board meeting. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule. There were no comments from the public at this time. At 8:04 pm on motion by Trustee Wompa, seconded by Trustee Campbell the meeting was adjourned. Respectfully Submitted, 7-1 Paula A. McCarthy Tomp (Ins Village Clerk �ADMINISTRATOR'S REPORT (2/3/15) 1) Emergency Preparedness Meeting: Prior to last week's storm, an emergency preparedness meeting was held with Village Department heads at Village Hall. Mayor Wray was also in attendance. The group also participated in a conference call with Con Edison in case any outages occur. Although the blizzard was not what was expected, we were prepared for the worst. 2) Sykes Park Architect: The village has received three proposals from architects for the Sykes Park comfort station project. Mondana Rezania of Ossining, New York was the lowest bidder. I am recommending the Board to hire Ms. Rezania at the next Board meeting. 3) Water Tank Grant Seminar: Fiona Hodgson and I attended a grant seminar in Long Island last week. Attendance at the seminar is required in order to recieve the water tank grant that the Village was recently awarded. 4) Budget: The Department Heads are in the process of submitting their budget requests. Sara DiGiacomo and I will meet with the department heads to review their requests. 5) Auditor's Report: We are scheduling the auditors to give a financial report at a future work session. 6) Tarrytown Shared Services Meeting: Another shared services meeting was held with Tarrytown. The purpose of the meeting is to try and determine ways in which Sleepy Hollow and Tarrytown can share recreational services. 7) Shared Services Initiative: I met with officials from 6 other villages to continue our discussion on how to share services. I left on your desk an example of a shared service initiative. 8) Part-time After School Counselor: There is an opening for an after-school counselor. The person must be available to work five days a week from 2-6. All interested applicants can call me at 914-366-5105. 9) Winterfest: We are planning to have the Winterfest this Saturday. Traditionally, Winterfest is held on the first Saturday in February. The event will be held at Rockwood Hall from 1-3 and included various winter activities. Also this Saturday is Eaglefest. �February PRESENTATION BOT~ 2/3/2015 1. During 2014: a. 135 Domestic incidents resulting In 26 arrests b. 169 total arrests i. 25 felony arrests ii. 88 misdemeanor arrests ill. 50 violations of PL or Local Code iv. 6 warrant arrests c. 697 medical aid calls d. 246 traffic accidents i. 27 resulted with injuries ii. 55 occurred on Route 9 1. 2. January 2015 a. 16 Domestic Incidents i. b. 3 arrests 20 arrests i. 2 Felony ii. 10 Misdemeanor iii. 3 Misdemeanor VTL iv. 5 Violation PL or local code c. 79 Medical Aids d. 31 Traffic Accidents i. 7 with injuries ii. 11 on Route 9 1. 3. 24 sworn officers i. 9 Members out for extended absences with various conditions during the year ii. 1 retirement in June iii. 1 new hire in July 1. 7 from Patrol - 3 have returned to duty January 2015 a. 6 Members of Department out of work due to illness/injury i. 1 returned end of January ii. Overtime need continues but has lessened slightly 1. 5. 6 with injuries Department struggled with a number of officers out for extended medical reasons during 2014 a. 4. 17 with injuries 5 remain out of work Investigation of candidates in January a. Local list candidates - investigated 4, no hires from local list b. Transfer candidates - investigations continue i. 3 candidates being vetted �NtWVORK STArL Homes & Cx)mniuniiy Renewal ANDRHW M. <.TJ(XM() (iOVKRNOK DARRYI. C.TOWNS C'0MA«SSH)NER/CH() Nl-Tl- Sl»*KSl \tK (HVM<)N<K- iMvrMMi tSilJ% KI^.VM rKH luni > OfilhWMttXM M MVlil«:rM ^ .Ml .* mv SIAJJ-. iKMwa: nfi vM ua \ NIU SlAlK Ut-t'KUUK i-|«n!>LSc; January 23,2015 David L Schnjcdcl 4S7 Munroe Avenue Sleepy HoUtrw, New York 10591 Re: Sleepy (lolbw New York Main Sliccl (irant (2<KJWBI7) I>car Mr. .Schiocdcl, MW MUNK IPU 'M»»\Nk Mil'Sl > jsS!, l a r i r " " " " ' " " " " l'>l>W.I l>sj ril l-.MKSI I IN \S<1N«: • « i^fujUMMKN ^ t>uiitim« spcciHc d<Ku«K;„,a>i<,„ ii^'iWinu Inspector .uppicHKn^s the paiU invxHCc. pcovi fcimhurscnrent ,onc,va„o„ requests. 'JWrhei the^ c^rv.^ were . . m p i S t dc^X. .. " ' SifK-CrcIy, 1 —^ft , V^ I - \ <• L ( L I R I M I A N IJCO Vicc President (>}f»cc of ( bmmuiiily Renewal Xcvilaliza-ion Corp. C'lystal U , m c . . Dirccior, Ne^v York Main Slrcci program 'S-40 Slali: Slrocu AJIiany, NY 122(j; nvsJicr.org ohL . rr • largci area dcscnbcd ,n ,hc an«:nded giam ngrcenKnt .iocunKnt.,. { Scan � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-02-03 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/36d58b6bf26bfe9b153cb8d75fe03f5b.pdf 38c21cabe5a6d7175afb5396e8d4cacd PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Engineer to Solicit Bids for the Pipe Relining and Pipe Replacement Project Whereas, Dolpli Rotfeld Engineering has completed specifications for the water pipe relining and water pipe replacement project; Whereas, Funds for this project have been allocated In the capital budget; Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes Dolph Rotfeld Engineering to Solicit Bids for the pipe relining and pipe replacement project. Moved: Trustee Handelman Second: Trustee Wompa Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Engineer to Solicit Bids for the Automated Water Meter Reader Project Whereas, Dolph Rotfeld Engineering lias completed specifications for the automated water meter reader project; Whereas, Funds for this project have been allocated in the capital budget; Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes Dolph Rotfeld Engineering to Solicit Bids for the automated water meter reader project. Moved: Trustee Wompa Second: Trustee Handelman Vote: 6-0 �Meeting Date: 02/03/2015 Resolution #: 02/09/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Sleepy Hollow St. Patrick's Day Parade BE IT RESOLVED that the Mayor and Board of Trustees hereby allows the Sleepy Hollow St. Patrick's Parade Committee, Inc. to hold Its Annual St. Patrick's Parade on Sunday, March 15,2015 beginning promptly at 1:30 p.m. on Main Street in Tarrytown, and ending on Beekman Avenue near Morse School, said parade to last about two hours. Moved: Trustee Rosenbloom Seconded: Trustee Wompa Vote: 6-0 �Meeting Date: 02/03/2015 Resolution #: 02/10/2015 RESOLUTION ADOPTING LOCAL LAW NO. 1 OF 2015 TO AMEND THE VILLAGE ORDINANCE, ENTITLED ZONING, SECTION 450-66 B (1) Whereas, the Board of Trustees (BOT) held a public hearing on January 13. 2015 to hear and consider comments from the public regarding the requirement of site plan review for one and two-family residences by the Planning Board to be re-instated to the Village Code; and Whereas, the BOT has considered all of the comments, both written and oral, that were submitted at the Public Hearing; NOW, THEREFORE, be it resolved the BOT is desirous of amending the Village Code, Section 450-66 B (1) to delete the words "with the exception of detached singlefamily and two-family homes." Move: Trustee Campbell Second: Trustee Stupel Vote: 4-3 Trustees Campbell, Stupel, Handelman and Wompa voted: Yes Mayor Wray, Deputy Mayor Lobato-Church and Trustee Rosenbloom voted: No Motion: Carried �RESOLUTION APPROVING SETTLEMENT OF TAX CERTIORARI ACTION COMMENCED BY VERIZON NEW YORK INC. WHEREAS, proceedings were commenced in New Yorl< State Supreme Court, Westchester County to challenge the tax assessment for real property owned by Verizon New York Inc located throughout the Village and identified as "Outside Plant", designated as Section 95, Block 6, Lot 4 on the Assessment Map of the Village of Sleepy Hollow; and WHEREAS, the Village and the property owner have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index Nos 05940/06; 06557/07; 07680/08; 06516/09; 10258/10; 09006/1155642/12; and 56169/13; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a consent judgment settling this claim in all respects according to the following schedule: Tax Year Original Assessment Proposed Assessment Settlement 2006 2007 2008 2009 2010 2011 2012 2013 $209,000 $209,000 $209,000 $209,000 $209,000 $209,000 $209,000 $209,000 100,000 92.200 88,000 94,053 79,899 86,907 33,742 35,088 Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-02-03_RES-07-11 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/feb9221cadf058ebc7bdb77640f291b4.pdf 7c845cfe9b58a1f208ae90a64b981c3d PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, February 10, 2015, at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray (in at 7:30pm) Deputy Mayor Jennifer Lobato-Church (called the meeting to order) Bruce Campbell Dorothy Handelman Glenn Rosenbloom Karin Wompa, Trustees (in at 7:06pm) Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel (in at 7:05pm) Gregory Camp, Village Police Chief Absent: Evelyn Stupel, Trustee At 7:02 p.m. Deputy Mayor Lobato-Church called the meeting to order with a pledge to the flag. Approval of Warrants: Trustee Campbell moved, seconded by Trustee Rosenbloom, to approve the warrant and authorize the Treasurer to pay bills in the amount of $287,002.49 Motion carried 4-0 Approval of Minutes: Trustee Campbell moved, seconded by Trustee Handelman to approve the minutes of January 20, 2015, subject to minor typographical errors changes. Carried: 6-0 Mavor announcements: Deputy Mayor Lobato-Church thanked the Police and Public Works Departments for their work during the recent snow storms. She reminded the public not to throw snow to the middle of the road to become unsafe. Administrator's Report: (see attached) �Public Comments: Deputy Mayor Lobato-Church opened the meeting to the public and evoked the 3 minute rule: There were no comments at this time. Resolutions: (see attached) Rl) Set Tax Grievance Day R2) Approve Architect & Engineer for Sykes Park R3) Restrict parking on College Avenue In front of the Immaculate Conception Church R4) Accept Resignation of Parking Enforcer R5) Approve Actions of the Ambulance Corps New Business: Deputy Mayor Lobato-Church addressed the Board and stated that she recently read an article In the Hudson Independent newspaper, referring to a memorandum prepared by the Village's labor attorney regarding findings pursing to an Investigation. Deputy Mayor Lobato-Church raised her concerns that certain Individuals on the Board disseminating such document(s) are In violation of their ethical and fiduciary duties to the village. She stated that the oath one takes to serve on the Board was breeched, and that the release of this memorandum should have been discussed with the entire Board. Trustee Campbell denied the allegation that anything was done Improperly and said that he had confirmed with village counsel regarding the release of this memorandum. Trustee Wompa In response to Deputy Mayor Lobato-Church, stated that a decision to ask for Trustee Stupel's resignation and advising Village Staff not to work with the SHDRC Committee was never discussed with Board members either. Trustee Wompa asked Village Treasurer If tax lien letters have been mailed out to residents. Village Treasurer, Sara DIGIacomo stated that letters have been sent out and Is looking forward to having a tax lien sale in May. After additional discussion regarding Deputy Mayor Lobato-Church's concerns, Trustee Wompa and Trustee Campbell felt the discussion was inappropriate and exited the meeting at 7:45pm. Village Counsel, Janet Gandolfo, stated that releasing the letter was permissible and not an ethical violation. �Communications: Village Clerk reminded Board members of Tax Grievance Day next Tuesday. Mayor Announcements: Mayor Wray stated that local merchants and residents, Nick Bell, Brian Doyle and Armando (Chick) Galleta will be honored as "Mayor for the Day" on March at 9;30am followed by an event at Immaculate Conception followed by a luncheon. All Residents are invited. Mayor reiterated that the County has approved a CDBG grant for the Village to work on several capital projects. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule: There were no comments at this times. Mayor Wray asked for a motion to go into Executive Session, to discuss a legal matter. At 7:55pm, Trustee Handelman moved, seconded by Deputy Mayor Lobato-Church to go into executive session. At 8:05pm. Deputy Mayor Lobato-Church moved, seconded by Trustee Rosenbloom to exit executive session. At 8:06pm, on a motion by Deputy Lobato-Church, seconded by Trustee Handelman the meeting was adjourned. topectfully Submitted, 'Paula A. McCarthy Tompkins ^ Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-02-10 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/358e9482e478ed65bb900b34c9104bce.pdf d7d6a2cd3bed1e5f67c3b73d3acc859d PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow to Schedule Grievance Day BE IT RESOLVED that the Assessor of the Village of Sleepy Hollow has prepared the Tentative Assessment Roll for the current year, and that said Assessment Roll was filed with the Village Clerk at her office in the Municipal Building, 28 Beekman Avenue, Sleepy Hollow, New York on February 1, 2015, where it may be seen and examined by any persons at all times during business hours between 8:30 AM and 4:30 PM until the 17^ day of February 2015 and that on such day in the Board Room, Municipal Building, 28 Beekman Avenue, In said Village, between the hours of 4 PM and 8 PM, the Board of Trustees of said Village, sitting as the Board of Assessment Review, will meet for the purpose of hearing complaints in relation thereto, on the application of any person considering himself aggrieved thereby. Moved: Trustee Wompa Seconded: Trustee Campbell Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Retaining Architect for the Sykes Park Comfort Station Project WHEREAS, The Village Board Is desirous of retaining an architect to design a comfort station at Sykes Park; WHEREAS, Architect, Mondana Rezania has submitted a proposal for this project In the amount of $11,200 (attached); and WHEREAS, The design costs will be paid for through a New York State Office of Parks, Recreation and Historic Preservation Grant; and WHEREAS, The Village Board has reviewed the proposal and has found it to be acceptable; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts a proposal from Architect, Mondana Rezania to design a comfort station at Sykes Park In the amount of $11,200. Moved: Trustee Rosenbloom Seconded: Trustee Handelman Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Retaining Engineer for the Sykes Park Comfort Station Project WHEREAS, Tlie Village Board is desirous of retaining an engineer for work related to the comfort station project at Sykes Park; WHEREAS, Lynstaar Engineering, P.C has submitted a proposal for this project in the amount of $4,800 (attached); and WHEREAS, The engineering costs will be paid for through a New York State Office of Parks, Recreation and Historic Preservation Grant; and WHEREAS, The Village Board has reviewed the proposal and has found it to be acceptable; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts a proposal from Lynstaar Engineering for engineering work related to the comfort station project at Sykes Park in the amount of $4,800. Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 6-0 �Feb 06, 2015 Client: Village of Sleep Hollow Attn: A n t h o n y P. Giaccio, Village Administrator Ref: Architectural Design Services y Project name: C o m f o r t station at J o h n H. Sykes Memorial Park Project address: C o r n e r of Wildey St. and Valley Street, Sleep Hollow, NY Dear A n t h o n y P. Giaccio, T h a n k y o u for giving m e the opportunity to submit my proposal. A s per our meeting on Jan 09, 2015, t h e following will delineate m y services. 1.0 P R O J E C T DESCRIPTION Construction of a comfort station that houses two single use accessible toilets (one male a n d o n e female) a n d a storage r o o m for park's use. Building size is estimated to b e 15' by 25'. Two areas on the park are being c o n s i d e r e d for comfort station location. O n e location is on t h e north east corner of t h e park and t h e other o n e is on the north side of the park. Client has indicated that t h e comfort station in Legion Park located in Elmsford can be used as a model. 2.0 S C O P E O F S E R V I C E S A. Preliminary Phase • • Client shall provide a survey to Architect. Based on t h e P R O J E C T D E S C R I P T I O N Architect shall d e s c r i b e basic overall design parameters w h i c h will be s h a r e d with Client for c o m m e n t a n d approval. B. Schematic Design Phase Architect shall prepare schematic/preliminary floor plan and elevations for the project. Architect shall meet with Client to review design drawings to obtain f e e d b a c k , a n d m a k e any necessary changes. This phase m a y n e e d to be repeated until Client a p p r o v e s t h e design. 0. Final Design Phase Architect shall prepare final floor plans and elevations for the n e w work. Meet with Client to review drawings a n d m a k e any necessary changes. D. Construction Documents Phase Architect shall prepare construction documentation consisting of d r a w i n g s a n d specifications that will be suitable for filing with t h e Building Department and for construction by a qualified General Contractor. Drawings shall include: Engineering Note: S c o p e of Services shall n M include engineering w o r k for: mechanical, electrical, plumbing, a n d fire suppression (sprinkler). Architect shall assist Client in obtaining t h e services of such consultants for the project. E. Filing with Department of Building File construction d o c u m e n t s with building department. Revise drawings to incorporate any review comments by Building D e p a r t m e n t a n d resubmit drawings. Obtain approval from building department. Mondana Rezania Architect P.O. 252 South Highland Ave. Ossining NY 10562 email@mrarchitect.net 914-762-4556 fax 914-560-2440 �F. Bid Negotiation and Selection of Contractors • Answer contractor's concern and questions • Assist witli evaluation of the bids G. Construction Contract Administration. Architect shall make site visits to monitor the progress of the work at regular intervals to determine whether the work is in accordance with the construction documents, and shall recommend rejection of the work that is not. Architect shall review general contractor's request for payments and will generally keep Client Informed of the status of the project and will guard against deficiencies In the work. 3.0 COMPENSATION A lump sum fee of $11,200. Payment schedule shall be: 1. First payment: $200 upon signing of this contract agreement. This initial payment shall be credited to final invoice. 2. 3. 4. 5. Second payment: Third payment: Fourth payment: Fifth payment: $2750. Upon completion of Schematic Design Phase $2750 upon completion of Final Design Phase $2950 upon Filing with building department $2750 upon completion of Construction Contract Administration Phase 4.0 EXCULSIONS 1. This flat fee does not include any work not specified in this agreement. Any work not specified in this agreement is considered Additional Services. The fee for performing Additional Services is $100 per hour or a mutually agreed lump sum fee. 2. Client shall pay for any out of pocket expenses such as cost of prints, filing fees, messenger service, and postage. Please review the aforementioned Project description. Scope of Services, Compensation. P e a s e call me if you have any questions. I look fonward to work on your project. Sincerely, Mondana Rezania, RA, L E E D A P Client Signature: Mondana Rezania Architect P.O. Date: 252 South Highland Ave. Ossining NY 10562 email@mrarchitect.net 914-762-4556 fax 914-560-2440 �448-450 Manville Road, Pleasantville; NY 10570 Phone: 914-741-1290 FAX: 914-741-1253 www.Iynstaar.com NYS W B E CERTIFIED LYN S T A A R NGINEERING, P.C January i6, 2015 Anthony P. Giaccio, Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 RE: John H. Sykes Memorial Park Comfort Station Sleepy Hollow, New York Dear Sir: We are pleased to submit our agreement for professional engineering services for the above referenced project. Enumerated below is our understanding of the work to be performed. A. SCOPE OF WORK 1. Contract Documents Preparation of contract documents for the engineering services for the comfort station. Any environmental removals, asbestos, lead paint, oil contamination will be performed by others. 2. HVAC. a. Toilet exhaust fans. b. No heating or air conditioning. 3. Plumbing a. Provide water distribution and sanitary piping as required. b. Provide secondary backflow prevention device. c. No hot water piping or equipment. LynStaar Engineering, P.C. 1 IP a B e �L Y N lS T A A R ENGINEERING. P.O. 4. Sprinkler - Not included 5. Electrical a. Provide power for lights, emergency lights, exits, and exhaust fans, as needed. b. Provide power from local Village service. c. No fire alarm, telephone. d. Convenience receptacles as needed. e. No Security system. B. DESIGN CRITERIA 1. Comfort station to be summer use only and approximate dimensions isfeet x 25 feet. There will be two (2) toilet areas and one (1) utility room. 2. Attendance at one (1) job/survey meetings during design will be included. 3. Architect to provide full backgrounds electronically. 4. No site lighting. 5. Engineering of site services are not included. 6. Reuse existing utilities. C. PREPARATION OF CONTRACT DOCUMENTS 1. Prepare required documents. 2. Prepare the design concepts, sizing all pertinent components required for the installations. 3. Prepare the final drawings with specifications on drawings. 4. Conform to all building codes. Filing by others, except Health Department for backflow prevention device D. CONSTRUCTION PHASE-Not LynStaar Engineering, P.C. Included 2 [P a g e �LVMf E N G I N E E R I N G , E. P.C. ARRANGEMENT OF FEE 1. The preceding shall be furnished for a lump sum fee of Four Thousand Eight Hundred Dollars and No Cents ($4,800.00). It is anticipated this project will be done on CAD. Any additional work to be on a time and material basis. Partial payments will be allowed. 2. Invoices to be billed monthly and are due within 20 days. After 30 days they will be subject to a 5% late fee. 3. Normal expenses will be included in the lump sum fee. Billable expenses include filing fees, computer plots, prints, messenger service, etc. if requested. 4. Additional work, field meetings/trips will be in addition to the lump sum fee and shall be billed at employee's standard hourly rates, per approval of owner and contract amended accordingly. Please sign the original agreement and return it at your earliest convenience. Should you have any questions or require any further information, I will be available for discussion. Respectfully submitted, LynStaar Engineering, P.C. Garry R. Lynch, P.E. Vice President Client CC: Date Sharon Robinson, P.E. K:\pr0posals\P15o111 Sleepy Hollow Comfort Station 3 IP a g e LynStaar Engineering, P.C. �Resolution to Adopt Local Law Number 2,2015, Restricting Parking on the north side of College Avenue by amending Village Code Section 400-7 Whereas, the Board of Trustees (BOE) held a public hearing on January 13, 2015 to hear and consider restricting parlcing on the north side of College Avenue in front of the church located at the intersection of College Avenue and Route 9; and Whereas, there were no objections to said restriction for this location; Now, therefore be it resolved, the BOE hereby adopts Local Law Number2 of 2015 which amends Village Code 400-7 to include restricted parking on the north side of College Avenue, from the hours of 7 am to 9 am, all days, at a distance commencing 78 ft from Rt 9 and ending at a distance of 118 feet from Route 9. Moved: Trustee Handelman Second: Deputy Mayor Lobato-Church Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Part-Time Parking Enforcer Whereas, Emanuel Anjo, by the attached letter dated January 31, 2015 and effective February, 2015, submitted his resignation letter from the Sleepy Hollow Police Department Parking Enforcement Unit. Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and Now, Therefore, Be it Resolved, that the Village accepts the resignation of Emanuel Anjo by the attached letter dated January 31, 2015 and effective February 4, 2015, and finds that the termlnation/rehire policy of July 15, 2003 applies, and Be it Further Resolved, that a copy of the policy be forwarded to and a copy be placed in his personnel record with proof of service. Moved: Trustee Campbell Seconded: Trustee Wompa Vote: 6-0 �/ January 31,2015 Dear Chief Camp, Please accept this letter as a formal notification that I am leaving my position as a Parking Enforcer with the Sleepy Hollow Police Department. My employment with the Department was truly a very exciting learning experience. Thank you for the opportunities for the professional and personal development that you have provided me during the last couple of years with the Department. Sincerely, Emanuel Anjo �Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, tine Board of Trustees approves tlie actions and recommendation of tine Ambulance Corps Members, as stated In the enclosed memo to the Board, Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Wompa Second: Trustee Handelman Vote: 6-0 �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 January 20, 2015 To: The Mayor and Board of Trustees of the Village of Sleepy Hollow RE: New Members Please be advised that the following members have been approved as active members of The Sleepy Hollow Ambulance Corps during our January 2015 Monthly Meeting, please follow the normal course of action : Erica Romano- Pleasantville, NY Please let myself or a line officer know when these members can come to sign the book. Angela Martello Membership Committee Sleepy Hollow Ambulance Corps CC: Anthony Giaccio, Village Administrator Paul McCarthy, Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-02-10_RES-12-16 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/0ec0f3ad44f2c59bd15df3c208c922a0.pdf 7b57169fab0fc14ae4294fbe4fdf7292 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, February 17,2015 at 4:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. The work session took place concurrently with a meeting of the Board of Assessment Review, convened for the purpose of reviewing applications for tax assessment reduction. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Evelyn Stupel Karin Wompa Bruce Campbell Glenn Rosenbloom Dorothy Handelman Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Rich Gross, General Foreman Fred Gross, Village Assessor Greg Camp, Police Chief Mayor Wray called the Board of Assessment Review to order at 4:00 p.m. Mayor Wray called the work session to order at 6:00 p.m. RETAIN ENGINEER FOR ROUTE 9 STREETSCAPE PROJECT - The Board discussed retaining an engineer for design completion and construction inspections for the Route 9 Streetscape Project. Hahn Engineering is being recommended for this project because they completed the preliminary design and submitted the Department of Transportation (DOT) permit application. A majority of the project will be funded by a DOT grant and through the Westchester County Community Housing Infrastructure Investment Program (CHIIP). Mayor Wray requested this item be placed on the next Board meeting agenda. APPROVE "IT TAKES A VILLAGE" FUNDRAISING EVENT - the Board reviewed a request made by the "It Takes a Village" Organization, to host a fundraiser event at the Kathryn W. Davis River Walk Center, on Saturday, September 5,2015 from 4:00 pm to 8:00 pm. Mayor Wray requested that a resolution on this be placed on the next Board meeting agenda. EAST PARCEL PLANNING - Mayor Wray started the discussion related to developing the east parcel. There is a need to create an over-all plan for the site. Potential uses for the site include a new department of public works facility and ball fields. A portion of the property is planned to be deeded over to Historic Hudson Valley. Mayor Wray suggested starting the process by finding out exactly the needs of the department of public works. Rich Gross joined the discussion. Trustee Handelman and Trustee Campbell support the idea of hiring a planner or architect to assist with this process. There was a debate as to how best to proceed. Mr. Giaccio was asked to provide the Board with a list of architects that specialize in this type of work. �SURPLUS EQUIPMENT - The Board reviewed a list of police department equipment that is no longer of service and has no value. The Board has to authorize disposing of this equipment. Mayor Wray requested that a resolution on this be placed on the next Board meeting agenda. VILLAGE CLOCK MAINTENANCE AGREEMENT - The Board reviewed a proposed maintenance contract from Verdin Clocks to maintain the village clock. There were several questions related to the terms of the contract. Mayor Wray asked Mr. Giaccio to contact Verdin Clocks to clarify some of the terms in the contract. WATER DEPARTMENT MAINTENANCE CONTRACTS - Rich Gross requested the Board renew certain water department maintenance contracts. The contracts include one from Corpro for cathotic protection system inspection, one from Cornerstone for chemical spill prevention and inspection, one from PCA for chemical tank storage inspection, and one from Tom English Engineering for meter and chlorinator inspection. The Board had no objection to renewing these contracts. Mayor Wray requested this item be placed on the next Board meeting agenda. NORTH EAST RECREATION AGREEMENT - The Board reviewed an inter-agency agreement with North East Recreation to provide special recreation services for the village. This agreement is renewable once a year and the terms have not changed. Mayor Wray requested that a resolution on this be placed on the next Board meeting agenda. SPECIAL SESSION On a motion made by Trustee Campbell and seconded by Trustee Handelman and carried unanimously the Board moved into special session. EXECUTIVE SESSION On a motion made by Trustee Campbell and seconded by Trustee Stupel, the Board moved to executive session to discuss a personnel matter. On a motion made by Trustee Wompa and seconded by Deputy Mayor Lobato-Church and carried unanimously the Board moved out of executive session. On a motion made by Trustee Campbell and seconded by Trustee Handelman and carried unanimously the Board moved out of special session. At 7:30 p.m., the work session was adjourned. At 8:00 p.m., on a motion made by Trustee Campbell and seconded by Trustee Rosenbloom and carried unanimously, the meeting of the Board of Assessment Review was adjourned. Respectfully submitted, Anthony ^ c c i o Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-02-17_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4400f8e2054ece81a55d6837a92e6102.pdf e42b78f8edfbc492f2b4a663d508a222 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, February 24, 2015 at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Evelyn Stupel Bruce Campbell Glenn Rosenbloom Karln Wompa Dorothy Handelman Trustees Also Present: Anthony P. Glacclo, Village Administrator Sara DiGlacomo, Treasurer Rich Gross, General Foreman Greg Camp, Police Chief Janet Gandolfo, Village Attorney Sean McCarthy, Village Architect Rich Dallesandro, Ambulance Chief Robin Pell, Recreation Supervisor Patrick Haggerty, Fire Chief At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for the passing of Katherine Rose Mercante and Patty Capossela Rand. Auditor's Report! Auditors Chris Kopf and Jeff Shaver of O'Connor and Davies summarized the Village's annual audit for the budget year 2013/2014. The Village increased its fund balance by a significant amount due to increased revenue. The Village's overall expenses stayed within budget. Approval of Warrants: A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Rosenbloom to approve warrant 15FEB24 in the amount of $437,671.43. Motion carried 6-0 (Handelman arrived late). Approval of Minutes: A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Wompa to approve the January 13, 2015 minutes. Motion carried 6-0 (Handelman arrived late). A motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Campbell to approve the February 3, 2015 minutes. Motion carried 6-0 (Handelman arrived late). �Mayor's Announcements.- Mayor Wray Introduced Emi Logan who was given the honor of ^^Mayor for the Day". Emi assisted with the Pledge of Allegiance and other village business. Mayor Wray presented Emi with a proclamation and a key to the Village for her efforts. Mayor Wray announced that there has been progress with the water tank negotiations and that the agreement with the Rockefeller's Brother's Fund is just about finalized. The Village is moving forward with the completion of plans that will be submitted to the health department for review. Administrator's Report! See attached Recreation Report; Recreation Supervisor, Robin Pell reported on recreation. The recreation department is planning a trip to see a Westchester Knicks basketball game at the County Center on March 12. Donations are being accepted. The after-school program is running smoothly with approximately 60 children participating. Spring and summer sports camps are being organized. This year's camps will feature a basketball camp with NBA players and a soccer camp with players from the Cosmo's soccer team. Ambulance Department Report: Ambulance Chief, Rich Dalessandro reported on the ambulance corps. There were 73 calls during the month of January. The response time is improving and there are less mutual aide calls. The new electronic billing system should result in an increase to revenue. A meeting was held with Kendal-onHudson to address concerns. A meeting was held with the Tarrytown Ambulance Corps to see how the two departments can work better together. Fire Department Report: Fire Chief Patrick Haggerty reported on the fire department and provided statistics for the month of January. The fire vehicles are requiring more and more maintenance. There has been an increase In reported gas leaks as a result of the cold weather. Chief Haggerty reminded residents to check their fire alarms and carbon monoxide detectors. Public Comments: Frank Benoscat asked why Greg Lobato was not hired as a police officer. He recommended that police officer hires be done after the election. No further comments. �Resolutions: - See attached R1 - Retain Engineer Jim Halin for Route 9 Streetscape Project Oversight R2 - Approve use of the Kathryn W. Davis Bathhouse on September 5, 2015 for "It Tal<es a Village" Fundraising Event R3 - Approve Disposal of Surplus Equipment R4 - Approve Maintenance Agreement for Village Clock [tentative, pending confirmations] R5 - Authorize Mayor to sign Service and Maintenance Contracts related to the Water Department R6 - Authorize Mayor to sign Inter-Agency Agreement with Northeast Recreation to provide Special Recreational Services R7 - Authorize hiring Temporary Employee for the After-School Program New/Old Business: Trustee Campbell read a statement (attached) in response to comments made by Deputy Mayor Lobato-Church at a previous meeting. Mayor Wray said that the trustee's comments should not be political In nature. Deputy Mayor Lobato-Church responded to Trustee Campbell's statement by saying that some of the information is incorrect and that she still believes it was poor judgment to distribute documents to the newspaper without consulting the rest of the Board. Village Attorney Gandolfo said that the Board could not have legally withheld these documents anyway. Mayor Wray said that there was not a FOIL request for the document in question and so the rest of the Board should have been notified. The matter was debated. Correspondence: None Public Comments: Frank Benoscat asked what happens if there Is a 3-3 vote. Mayor Wray responded by saying the motion would not pass. Mario Belanlch said he felt that it was inappropriate for trustees to walk out on a Board meeting. Executive Session On a motion made by Trustee Campbell and seconded by Trustee Stupel and carried unanimously the Board moved to executive session to discuss a personnel matter. �On a motion made by Deputy Mayor Lobato-Church, seconded by Trustee Rosenbloom and carried unanimously the Board moved out of executive session. At 9:30pm, on a motion made by Trustee Handelman and seconded by Trustee Wompa and carried unanimously, the meeting was adjourned. Respectfully Submitted, r ^ ) AnthonVsiaccio Village Administrator �Two weeks ago Trustee Lobato-Church used this Board as a forum to launch a strident attacic against Trustee Wompa and myself. It was accusatory with cross-examination style questioning and when she would not stop, and when the Mayor either could not or would not stop her, we had no recourse but to leave the meeting, as unfortunate and distasteful as that was. Ms. Lobato-Church criticized us for releasing the findings of an investigation by the Federal Labor Department, an investigation into charges of discrimination when the Board decided not to hire her brother as a police officer. Three points: First, the investigation whose findings Trustee Lobato dislikes was not requested by Mr. Lobato. The results are from an inquiry he initiated and as soon as he asked for, the investigation became part of the public record. A miMc investigation provides what we all SAY we want but some of us only want selectively: transparency. The report was prepared by the Village's labor lawyer after an investigation that included interviews with everyone who was involved in the hiring process. It was the basis for the Labor Department Investigator...after conducting his own interviews...to say he was quote - closing the file - end quote with no action. Second, the report actually provides a resolution to a difficult dilemma. For months people have come here and demanded to know why the Board did not hire Mr. Lobato. While these reasons were discussed in detail in Executive Session, the Board majority maintained we could not provide them publicly because what is said to or about someone in a hiring interview or subsequent discussion is confidential. �This principal is universally practiced in both business and the public sector. To suggest that we were "hiding behind" this principal, as Trustee Lobato-Church did at least twice, shows a gross misunderstanding of and lack of respect for the guiding ideas under which this Board operates. We did not "hide behind" these principals. We were doing our best to uphold them. Now, however, with this report The Board is able to maintain its mandate for privacy but the public can hear, not from us but in the words of an outside investigator, what actually happened. 1 understand why Ms. Lobato-Church is upset. The report does not reach the conclusions she had hoped for. It disproves the myth that there were reasons other than Mr. Lobato himself - like we discriminate against veterans - that led to his not being hired. A lot of people, people who really know very little about this hiring, have lept to many false conclusions - and they've done it loudly and often. This was not, as some suggest, a slam dunk. It may be hard for some people to accept, but the simple truth is Mr. Lobatto was not the best choice for our Village. That said, 1 respect the fact that reasonable people can disagree. But there haven't been many reasonable people. Trustee Rosenbloom was at the same interview 1 was and came to a different conclusion. 1 accept that. But others have to also accept that Lean reach a different conclusion. Even the Mayor has said, in a different case, that all hiring is really an educated guess. We don't all have to reach the same conclusion. When we don't the majority decides and we move on. It's called Democracy. Among the most troubling things in this case is the refusal to accept the majority decision - there's an arrogant insistence that one opinion is the only possible and right one. �Finally, Mr. Lobato seems like a very decent young man and it is truly a shame if his career has been at all harmed. As I say, we did our best NOT to do that. If anyone has hurt Mr. Lobato it is those, with their own political agendas, who have used him as a political football, those who care less about helping him than in trying to discredit those they see as political opponents. For months the Mayor and the co-chair of the ironically titled Unite Party have used this Board as a forum for a series of attacks on sitting trustees accusing them (in this case) of discrimination, (in others) misappropriation of funds, code violations and improper gains from the sale of a home. All with no basis in fact, and all quickly discredited by various official agencies who ruled them without merit. It has harmed the real business of the Village, forced the Village to spend money unnecessarily and, perhaps most importantly, demeaned the integrity of the Board. Through it all, Trustees doing their best for the Village have been called names, threatened and bullied. The Mayor has at least tacitly and often actively condoned all of it. It is Washington-style extremist politics at its worst and it has no place in Sleepy Hollow. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-02-24 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f63cf3c1d894f9a06cc0927faa8e858d.pdf 0e87a1f9b628aeb1ca2a5a21eb91f974 PDF Text Text Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Proposal from Hahn Engineering for Design Completion and Construction Inspection of the Route 9 Streetscape Project Whereas, tlie Sleepy Hollow Board of Trustees Is desirous of retaining an engineer to complete the design and conduct construction inspections for the Route 9 Streetscape Project; and Whereas, Hahn Engineering has submitted a proposal to complete the design for the Route 9 Streetscape Project at a cost of $21,000 and a retainer agreement for construction inspections (attached), and Whereas, Funds for this project have been secured through a New York State Department of Transportation Grant, the Westchester County Community Housing Infrastructure Investment Program (CHIIP) and allocated in the village's capital budget; Now Therefore be it Resolved that the Board of Trustees hereby approves a proposal from Hahn Engineering for Design Completion and Construction Inspection of the Route 9 Street Streetscape. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Event at the Kathryn Davis River Wallc Center Be It Resolved the Board of Trustees hereby approves a request from the "It Takes a Village" Organization, to host a fundraiser at the Kathryn W. Davis River Walk Center, on Saturday, September 5, 2015 from 4:00 pm to 8:00 pm. Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 6-0 �Resolution Seeking Permission to Dispose of Unserviceable Computer Equipment WHEREAS, the Police Department has accumulated an assortment of no longer serviceable printers, and fax machines that are taking up valuable space within the Police Department and have no value; and WHEREAS, the Police Department seel<s to appropriately dispose of this unusable equipment; NOW, THEREFORE, BE IT RESOLVED that the Village Board of the Village of Sleepy Hollow hereby grants permission to the Sleepy Hollow Police Department to dispose of the attached equipment; Brand Type Model # Serial # HP Printer SDGOB-0826 CN16ND1170 HP Printer DeskJet 5550 MY2871J1B3 HP Printer OfficeJet 6300 CN64DBG165 HP Fax 3180FAX CN87VBZODY HP Fax 2140FAX CN081BNOC8 BROTHER FAX Intellifaxl270e U60302A3W209624 Moved: Deputy Mayor Lobato-Church Second: Trustee Campbell Village # Vote: 6-0 �Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Maintenance Contract for Village Clock Be it resolved that the Board of Trustees hereby authorizes the Mayor to sign the attached contract frona Verdin Clocks to maintain the village clock. Moved: Trustee Rosenbloom Seconded: Deputy Mayor Lobato-Church Vote: 6-0 �Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Contracts for Water Department Whereas, the Sleepy Hollow Board of Trustees is desirous of renewing certain annual contracts related to the water department, and Whereas, Annual contracts have been received from Corpro for cathotic protection system inspection, Cornerstone for chemical spill prevention and inspection, PCA for chemical tank storage inspection, and Tom English Engineering for meter and chlorinator inspection, and Whereas, Department of Public Works General Foreman Rich Gross has recommended renewing these contracts, Now Therefore be it Resolved that the Board of Trustees hereby authorizes the Mayor to sign the attached contracts related to the water department subject to the approval by the Village Attorney. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Handelman Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy IHollow Approving Inter-Agency Agreement BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor of Sleepy Hollow to sign the attached Inter-agency Agreement with North East Westchester Special Recreation Inc. to provide therapeutic recreation for Individuals with disabilities. Moved: Trustee Campbell Seconded: Deputy Mayor Lobato-Church Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal Recreation Staff WHEREAS, a need for seasonal Recreation staff is necessary; and WHEREAS, Christopher Pell of Montrose, NY, is qualified for this position; and WHEREAS, the Recreation Supervisor, along with the Village Administrator have recommended that this candidate be hired on a seasonal basis to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Christopher Pell, be hired on a seasonal basis, up to four months, in the Department of Recreation at a salary rate of $12.00 per hour, effective immediately und^v the direct supervision of the Recreation Supervisor, and BE IT FURTHER RESOLVED a back background check has been completed and is satisfactory. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Handelman Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-02-24_RES-17-23 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/57d5be1b63e6a3c9904f92e3a8269416.pdf 7ede9366905d4acacbecd8501540f2eb PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 3,2015 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Evelyn Stupel Karin Wompa Glenn Rosenbloom Trustees Bruce Campbell (Absent) Dorothy Handelman (Absent) Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Rich Gross, General Foreman Sean McCarthy, Village Architect Greg Camp, Police Chief Mayor Wray called the work session to order at 7:10. DEPARTMENT OF PUBLIC WORKS BUDGET PRESENTATION - Rich Gross summarized his 2015/2016 department of public works budget requests. Mr. Gross highlighted the areas that he is asking for increases, which include hiring an additional employee. The largest increase being proposed is in the central garage for vehicle maintenance and over-time. The Board had several questions. Discussion ensued. BUILDING DEPARTMENT BUDGET PRESENTATION - Sean McCarthy addressed the Board. Mr. McCarthy said that his building department budget request is currently being modified and that he would like to postpone discussion on his budget. He did however tell the Board that he would like to hire a new building inspector to handle the large number of projects that the building department will be overseeing in the coming year. Some of the projects include Lighthouse Landing, Phelps Hospital, The Salvation Army, River's Edge, Kendal-on-Hudson, Open Door and the Duracell clean-up project. POLICE DEPARTMENT BUDGET PRESENTATION - Chief Camp summarized his 2015/2016 police department budget requests. The biggest increase being proposed is for additional manpower. Chief Camp is proposing to hire three more officers. The Board had several questions. Discussion ensued. WATER TANK ENGINEER RETAINER AGREEMENT - Mr. Giaccio stated that a retainer agreement needs to be executed for an engineer to oversee the water tank project. Dolph Rotfeld Engineering is being recommended to do this work. Mayor Wray requested that this item be on the next Board meeting agenda. �COMMUNITY HOUSING INFRASTRUCTURE INVESTMENT PROGRAM - Mr. Giaccio said that, in order to be eligible to receive funds from the Westchester County Community Housing Infrastructure Investment Program, the Board must pass a resolution supporting the proposed projects. The projects include the Route 9 Streetscape Project, Decorative Streetlights on Beekman Avenue and a new sewer on Cortlandt Street. Mayor Wray requested that this item be on the next Board meeting agenda At 8:10 p.m., the work session was adjourned. Respectfully submitted, Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-03-03_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8af2d557369d279c8451de0fba77d45f.pdf 31884a8c75f489a51c4c8d830578f146 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, March 10 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray (in at 7:12pm) Deputy Mayor Jennifer Lobato-Church Bruce Campbell Dorothy Handelman Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7:06 p.m. Deputy Mayor Lobato-Church called the meeting to order with a pledge to the flag and a moment of silence for John Thaler, a longtime resident of Sleepy Hollow. Our thoughts are with their families. On a motion by Trustee Campbell, seconded by Trustee Handelman, the Board of Trustees convened as the Board of Assessment Review "BoAR". Fred Gross, Village Assessor, notified the Board of Assessors (BoAR) that 59 Grievances for 2014 were filed. He provided the Board of Assessors (BoAR) with an analysis of the number of grievances between 2014 & 2015. In both the Homestead & Non-Homestead tax classes the numbers were down significantly. Mr. Gross reviewed and recommended that the assessments for the Homestead Class be reduced by $139, 788.00 and the Non-Homestead Class by $10,580.00. Mr. Gross further explained that the Adjusted Base Proportion calculation is required in order to determine the tax class shares of the 2015 levy. These percentages cannot be calculated until all change in values has been completed. Mr. Gross recommended that the Board approve, deny or dismiss the Grievances as noted on his spreadsheet. On a motion by Deputy Mayor Lobato-Church, seconded by Trustee Stupel, the Board of Assessment Review approved the Grievances as recommended by the Village Assessor. Motion carried. On motion by Deputy Mayor Lobato-Church, seconded by Trustee Campbell, the Board moved out of Board Assessment Review session, and continued with the regular Board meeting. �Deputy Mayor Lobato-Church moved, seconded by Trustee Handel man, to approve the warrant and authorize the Treasurer to pay the bills in the amount of $352,085.05. Motion Carried. Approval of Minutes: On a motion by Deputy Lobato-Church, seconded by Trustee Campbell, the minutes of October 14,2014 were approved. Motion carried. On a motion by Deputy Lobato-Church, seconded by Trustee Campbell, the minutes of February 10, 2015 were approved. Trustee Stupel abstained. Motion carried. On a motion by Trustee Campbell, seconded by Deputy Mayor Lobato-Church, the minutes of February 17, 2015 were approved. Motion carried. On a motion by Deputy Lobato-Church, seconded by Trustee Handelman, the minutes of February 24, 2015 were approved. Motion carried. On a motion by Trustee Wompa, seconded by Trustee Stupel, the minutes of March 3, 2015 were approved. Trustees Handelman and Campbell abstained. Motion carried. Administrator's Report: (see attached report) Trustee Rosenbloom thanked all the staff for their efforts in making the "Mayor for the day" event a success. Department Head Reports: General Foreman. Richard Gross, reported on cleaning up the snow and ice around the drains in the village. He stated that it has been a difficult winter and will continue with snow removal. Police Chief Camp (see attached report) Building Inspector. Sean McCarthy (See attached) Mavor Announcements: Mayor Wray stated that since the month of March has 5 Tuesdays, the Board will not meet on the 17th of March. �Mayor Wray opened the meeting to the public and evoked the 3 minute rule; There were no comments at this time. Resolutions: (see attached) R1 - Approve Assessor's Recommendation R2 - Approve Actions of the Ambulance Corps R3 - Approve Retainer Agreement for Water Tank Engineer R4 - Approve grant projects for the Community Housing Infrastructure Investment Program R5 - Appoint New Police Officer Old Business: None New Business: None Communications: Village Clerk, Paula McCarthy Tompkins, stated that a renewal for liquor license was received for the Horsemen Restaurant and the Amazonas Restaurant. The Showtime series, called the "Happyish" filmed at the Senior Center for several days, for its 7th season, and they made a generous donation to the Village Recreation Department and the Sleepy Hollow Seniors. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule; There were no comments at this time. At 8:10 p.m. on motion by Trustee Wompa, seconded by Trustee Campbell the meeting was adjourned. Paula A. McCarthy Tompkins Village Clerk �ADMINISTRATOR'S REPORT (3/10/15) 1) Pot Hole Killer: The pot hole killer machine is scheduled to be in Sleepy Hollow this Friday. The DPW has put together a list of pot holes that need to be filled. Residents can also report a pot hole by calling 366-5106. A reminder that pot holes on Route 9 are the responsible of the State. 2) Budget: The department heads will continue to present their budgets to the Village Board. Recreation, fire, ambulance, clerk and finance departments will submit their reports at the next work session. 3) Senior Citizen Center Filming: The Showtime series that filmed at the senior center, completed filming this past Monday. They left the building better than when they found it and made a significant donation to the seniors for the inconvenience. We appreciate everyone's patients. A film company also made a large donation to the after-school program and paid the full film permit fee. 4) Tree City USA: We received word that the Village's application to become a Tree City USA community has been approved. I will notify the tree committee and thank them for their efforts in making this happen. 5) Pipe Relining: The pipe relining project has gone out to bid. Bids will be due back on March 20. The project is expected to begin in April. 6) St. Patrick's Day Parade: The St. Patrick's Parade is this Sunday beginning at 1:30 IN Tarrytown. The DPW has been working all week to clear snow along the parade route. Chief Camp will be meeting with parade organizers tomorrow to go over logistics. Let's hope the weather cooperates. 7) Mayor for the Day: This past Saturday, the Immaculate Conception Church organized a Mayor for the Day event, which was held at Village Hall. Chick Galella, Brian Doyle and Nicky Bell were honored. The event was very successful and hopefully can become an annually thing. 8) Energy Audit: The energy audit will begin this week. The audit will hopefully identify areas in which the Village can save on energy costs. 9) Village Clean -up Day: I will be meeting with the environmental advisory committee to discuss plans for the Village wide Clean-up Day. The day is scheduled for May 9 to coincide with the River Sweep event. Anyone interested in volunteering can contact me at 366-5105. �March PRESENTATION BOT February 2015 a. 9 Domestic Incidents i. 2 arrests 1. 1 incident required 2 officers to receive medical attention b. 10 arrests i. 1 Felony ii. 5 Misdemeanor iii. 2 Misdemeanor VTL iv. 1 Violation PL or local code v. 1 Bench Warrant c. 60 Medical Aid responses d. 19 Traffic Accidents i. 1 with injury ii. 5 on Route 9 1. 1 with injuries 2. March 4,2015 at about 1:57pm, a single vehicle accident occurred on Route 9 & Highland. An ambulance north on Rt 9 crossed the roadway and struck a utility pole on the west side of Rt 9 just south of Highland. The driver and EMT received non-life threatening injuries and were transported to Phelps Hospital by SHVAC. The patient was transported by SHVAC to WCMC in critical condition. Janet Hickey of the Bronx has passed away due to the injuries received in the accident. She was 60 years of age. The accident is presently under investigation and the Westchester County DPS Accident Investigation Unit is assisting with the investigation. 3. February 2015 a. 5 Members of Department out of work due to illness/injury in the beginning of the month i. 2 returned beginning to mid February 1. 1 has been back on limited duty 2. 3 remain out of work ii. Overtime needs continue but have lessened b. Snow and cold weather required additional coverage/overtime assignments i. During storms ii. Assisting with clean up 4. 2 significant events in March will require overtime deployments: a. St Patrick's parade March 15th b. Half Marathon race March 21st 5. A transfer candidate will be hired to fill a vacancy a. Officer will be field trained and should be assigned to regular patrol in 4-6 weeks 6. 2 new marked patrol vehicles have arrived and should be placed in service shortly �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More than a Legend 28 Beekman Avenue Sleepy Hollow, NY 10591 Telephone (914) 366-5116- Fax (914) 631-0607 MEMORANDUM Date: March 6,2015 To: Mayor Wray and members of the Board of Trustees From: Sean E. McCarthy, Village Architect Cc: Anthony P. Giaccio, Village Administrator Re: Department Monthly Report- February T h e following is the Department of Architecture, Land Use Development, Buildings and Building Compliance summary report the month of February 2015. PERMIT ACTIVITY • (117) permits were issued; (74) Building Permits, (24) Electrical Permits, (13) Plumbing Permits, (3) Fire Suppression Permits, and (3) Tree Removal Permits. • (15) Certificates of Occupancy were approved. • (10) Property record searches were conducted. ZONING ® The Zoning Board did not meet in February. • The next Zoning Board meeting is scheduled for March 18, 2015 at 8:00 PM. o The owners of the property located at 73 New Broadway will be seeking a variance to construct an open deck. PLANNING • The Planning Board met on February 19th and reviewed the preliminary plan for the filling operation at Lighthouse Landing. • The Planning Board also continued a public hearing for the Rock of Salvation Church for the proposed parking lot at 135 Cortlandt Street. �• The next Planning Board meeting is scheduled for March 19, 2015 at 8:00 PM. o Lighthouse Landing will be on the agenda for a public hearing to discuss the land filling operations permit, o The Rock of Salvation Church will be on the agenda seeking final approval for a proposed parking lot on Cortlandt Street. ARCHITECTURAL REVIEW BOARD • The Architectural Review Board met on February 25 th and approved a new fence for the property located at 11 Pine Street. • The next Architectural Review Board meeting is scheduled for March 25, 2015 at 8:00 PM. The agenda is still open. DEVELOPMENT • 86 Beekman Avenue: The property has been sold and permits have been issued to renovate the building. Work includes the rehabilitation of the residential apartments, new storefront and signage, and the installation of a fire sprinkler system. TRAINING • On February 19th, Joseph Angiello, Martin Gotte, and Sean McCarthy attended the New York State Building Officials Conference and completed a 6 hour training course on residential fire sprinkler systems. FINANCIAL • The total monthly revenue was $23,656.75. CODE ENFORCEMENT • (9) complaints were filed. • (1) business was ordered closed. • (2) stop work orders were issued. • (10) violations were issued. • (12) court cases were on the Building Court calendar and (3) cases were resolved resulting in $1,625 in fines. ® The next Buiiding court date is March 26, 2015 at 3:00 PM. END OF MEMORANDUM �VILLAGE OF S^JEPY HOLLOW DEPARTMENT OF ARCHITECTURE, LAND USE, BUILDINGS & BUILDING COMPLIANCE MONTHLY REPORT FEB RUARY 2015 ITEM ARCHITECTURAL REVIEW BOARD TOTAL NO. 2 ESTIMATED COST OF WORK FEES $120.00 BUILDING PERMITS 74 CERTIFICATES OF OCCUPANCY 15 $700.00 0 $0.00 24 $1,270.00 FIRE SUPPRESSION SPRINKLER PERMITS 3 $605.00 MISCELLANEOUS REVENUE 1 $5.75 PLANNING BOARD APPLICATIONS 0 $0.00 PLUMBING PERMITS 13 $2,150.00 RECORD SEARCHES 10 $1,000.00 TREE REMOVAL 1 $30.00 ZONING BOARD OF APPEALS APPLICATIONS 2 $600.00 UPDATED CERTIFICATES OF OCCUPANCY ELECTRICAL PERMITS MONTHLY TOTAL PREVIOUS TOTAL YEAR TO DATE COURT JUDGEMENTS MONTHLY TOTAL COURT JUDGEMENTS PREVIOUS TOTAL COURT JUDGEMENTS YEAR TO DATE COURT JUDGEMENTS LEVIED MONTHLY TOTAL COURT JUDGEMENTS LEVIED PREVIOUS TOTAL COURT JUDGEMENTS LEVIED YEAR TO DATE 145 952 1097 4 $1,073,725.00 $1,073,725.00 $17,176.00 $23,656.75 $6,872,390.00 $313,150.57 $7,946,115.00 $336,807.32 $1,025.00 34 $22,825.00 38 $23,850.00 3 $1,625.00 20 $31,025.00 23 $32,650.00 �BUILDING D E P A R T M E N T COURT S U M M A R Y JANUARY 2, 2015 - FEBRUARY 26, 2015 NO. DATE COURT CASE # OWNER/ACCUSED ADDRESS/PARCEL SUMMONS DISPOSITION 1 1/22/2015 15010014 John & M i r i a m Edwards 20 Pine St. 2015-00360 Guilty Plea $ 250.00 2015-00361 Guilty Plea $ 250.00 2015-302 Guilty Plea $ 250.00 2015-303 Guilty Plea $ 250.00 2015-304 Guilty Plea $ 250.00 2015-305 Guilty Plea $ 250.00 2 1/22/2015 3 1/22/2015 15010024 15010012 M a r i a Fabla A A Bakers, Inc/ W a l t e r Galiano 255 North Broadway 149 Cortlandt St. FINE 2015-00308 STATUS CLOSED CLOSED CLOSED 2015-00309 2015-00310 2015-00311 2015-00312 Guilty Plea $ 1,200.00 2015-00313 2015-00314 4 1/22/2015 15010013 Gary M c l e a n 404 North Broadway 2015-301 5 1/22/2015 15010021 James VonHeill / Penelope Herbert 214 Hunter Ave. 2015-609 6 1/22/2015 15010022 Riverside Realty Partners 1 Riverside Dr. 2015-608 7 1/22/2015 15010023 John & Mafalda Tornello 256 North Broadway 2015-300 8 1/22/2015 15010028 95 Beekman Associates, LLC 95 Beekman Ave. 2015-00362 9 2/26/2015 15020018 Digna Cobos 163 Beekman Ave. 2015-306 CLOSED Withdrawn OPEN Stipulation $ 1,500.00 CLOSED OPEN Guilty Plea $ 1,500.00 CLOSED OPEN 2015-307 10 2/26/2015 15020019 Lisa A n n Pezzolanti 89 N e w Broadway 2015-308 OPEN 11 2/26/2015 15020020 Diane H a m m o n d 87 New Broadway 2015-309 OPEN 12 2/26/2015 15020021 Sleelpy Hollow 106, LLC 106 Pocantico St. 2015-310 OPEN 13 2/26/2015 15020022 Sachin M a k a w i - Gina Carey 100 Rice Ave. 2015-311 OPEN ) >, �BUILDf ^DEPARTMENT COURT S U M M A R Y JANUARY 2, 2015 - FEBRUARY 26, 2015 NO. DATE COURT CASE # OWNER/ACCUSED ADDRESS/PARCEL 14 SUMMONS 2/26/2015 DISPOSITION 15020023 Janet W y n n / Roger Kubarych 141 Kelboume Ave. 2015-312 Guilty Plea 15 2/26/2015 15020024 Carlos Abrantes 9 Chestnut St. 2015-313 FINE $ 250.00 STATUS CLOSED OPEN 2015-314 16 2/26/2015 15020010 Cortlandt Court LLC/Silverman Realt 149 Cortlandt St. Total Year to Date 2015-00363 Guilty Plea $ 175.00 $ 6,125.00 CLOSED �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Community Housing Infrastructure Investment Program Projects W H E R E A S , for many years the Village of Sleepy Hollow was a member of the Westchester County Urban Consortium through which the Village had been able to receive grants from the Community Development Block Grant funds; and W H E R E A S , the two most recent CDBG funding cycles covered the three-year periods of 2009-2011 and 2012-2014; and W H E R E A S , the Village had one project funded in program year 2011 and three projects funded for program years 2012-2014 as follows: 2 0 1 1 Route 9 Streetscape Grant of $200,000 Required Match of $66,667 2 0 1 2 Beekman Avenue Street Lighting Grant of $155,000 Match of $54,000 and Pedestrian Safety Improvements at Beekman & North Washington Grant of $108,750 Match of $36,250 2 0 1 3 Sewer Improvements on Cortlandt Street Grant of $150,000 Match of $58,750 W H E R E A S , as a result of ongoing issues related to the stipulation and order of settlement and dismissal between Westchester County and the federal Department of Housing and Urban Development, funds for program years 2011-2014 have been rescinded; and W H E R E A S , said stipulation identified a number of communities as having failed to affirmatively support fair and affordable housing, not including the Village of Sleepy Hollow; however nonetheless as a member of the Westchester County Urban Consortium, the Village lost funding for these important capital projects; and W H E R E A S , the Village recently received notice that Westchester County is implementing a Community Housing Infrastructure Improvement Program (CHIIP) in their 2015 Capital Budget with authorization of up to $5,000,000 to fund up to 50% of the cost of such local projects; and �W H E R E A S , the County asked the Village to prioritize previously approved CDBG projects so the County could review and updated previous cost estimates. The Village requested that the Pedestrian Safety Improvements project be removed from the list as the Village has received funding from the New York State Department of Transportation for this project; and W H E R E A S , the County has reviewed the original cost estimates, confirmed that the required match can be funded from other grants, and made revisions as follows: P r i o r i t y 1 Route 9 Streetscape Grant of $200,000 Required Match of $200,000 P r i o r i t y 2 Beekman Avenue Street Lighting Grant of $150,000 Required Match of $150,000 P r i o r i t y 3 Sewer Improvements on Cortlandt Street Grant of $180,000 Required Match of $180,000 N O W , T H E R E F O R E , BE IT R E S O L V E D that the Board of Trustees of the Village of Sleepy Hollow does hereby affirm its prioritization of projects, and does hereby commit to provide funding of the required match for each of the above-detailed projects of the Community Housing Infrastructure Improvement Program; and BE IT F U R T H E R R E S O L V E D that the Village Administrator is herein authorized to undertake such administrative acts as may be required to effectuate this request. M o v e d : Trustee Campbell S e c o n d e d : Trustee Rosenbloom V o t e : 6-0 the undersigned Clerk/Deputy Clerk, do hereby certify tfat the foregoing is a true copy of an extract duly adopted by the Board of Trustees of the Village of Sleepy Hollow, on the / Q j k day of H i Z / ^ C ^ 2 0 / 5 " and of the whole thereof, and I further certify that the same was entered into the minutes of the meeting of said Board of Trustees held on said date. IN WITNESS WHEREOF, I have hereunto set my hand and official se^UthisjLlZLday nf MCWC^, 20 �fai>no«isbfUi 2>fV . _ ' | 21 anjoosiol Jivi; YvJoW; oh ^dO'vliK^VtoD te tmo9. SffH vfl yiijb .i;»£nlxs netoyqco 9in1 6 V6b_... . ? ... orb no yc; lo *pfi«iV to sasfruiT ,*lG-yT:/r-: ;>IO-1W - '' ii) S'.-fe * G£ * _ V, rfi; O/i'i: o::.v>?r • egv; urrirn' 7?.»r- • -ir'Mtu*': I bnr. •'< ' > oh:-' c ^ ' i J i ! ><> t/moU bir* ;o one bnsr! ypn •.}•;>> o.vn * "to ea^-wn r>v<*.i 1 ^o.-VftHW ?23l*T!W ill H> v^b . ..i?lrtl.i69? lstoi1*o �R e s o l u t i o n of t h e B o a r d of A s s e s s m e n t R e v i e w of t h e V i l l a g e of S l e e p y H o l l o w to A p p r o v e G r i e v a n c e s W h e r e a s , the Board of Assessment Review convened on February 17™, 2015 to review tax grievance complaints filed by the owners of 59 properties located within the Village of Sleepy Hollow; and W h e r e a s , the Board has reviewed the document from Village Assessor, Fred Gross attached hereto, and made a part of this record containing his recommendations with regard to each of the tax grievance complaints; N o w , t h e r e f o r e , be it r e s o l v e d the Board of Assessment Review hereby approves the grievances and reduces the assessments of those properties as recommended by the Assessor on the review sheet attached hereto; denies and/or dismisses the grievances of all other properties as recommended by the Assessor as contained in the review sheet attached hereto. Moved: Deputy Mayor Lobato-Church S e c o n d e d : Trustee Stupel V o t e : 6-0 �2015 Grievances Summary % Chance 2015 2014 t (H) """ (NH) Total 9 -53% 64 50 -22% j 83 59 19 I —-- 2015 Suggested Grievance Reductions per Tax Class (H) (NH) $139,788 _ $10,580 2014 RAR 26.20% 2015 RAR 24.05% Diff. — -8% Please Note: When the RAR goes down the estimated Fu 1 Market Value increase even though the assessed value stay s the same. 3/10/2015 �R E S O L U T I O N OF T H E B O A R D OF T R U S T E E S OF T H E V I L L A G E OF S L E E P Y H O L L O W TO A U T H O R I Z E R E T A I N E R FOR THE W A T E R T A N K P R O J E C T ENGINEER W h e r e a s , the Board of Trustees (BOT) hereby authorizes the Mayor to execute the attached retainer agreement with Dolph Rotfeld Engineering for design of the water tank and transmission line at an estimated cost of $210,000 subject to the approval of the Village Attorney. Move: Trustee Handelman S e c o n d : Trustee Campbell V o t e : 6-0 �Dolph Rotfeld Engineering, P.C. Under the New York State Minority and Women Owned Business Enterprise program, the NonConstruction goal for participation by Minority and Women-Owned Business Enterprises for this project is 20%. As requested by the Village, wherever possible Dolph Rotfeld Engineering will utilize New York State Certified MWBE businesses for sub-consulting, as listed on the State directory. FEE FOR DESIGN SERVICES Our fee for design services rendered on the water tank and transmission main projects is a lump sum of $210,000. ADDITIONAL SERVICES The engineering services outlined above do not include services in the following categories of work, which are not included in the lump sum fee. The fees for these services shall be either on an hourly basis, as set forth below, or as billed to us by our sub-consultants: • Services resultingfromsignificant changes in the project or major changes in documentation, plans and specifications, previously accepted by the Village where changes are due to causes beyond Dolph Rotfeld Engineering's control. • Services to obtain core borings, probing and subsurface explorations, soil, stream, water or air sampling, laboratory tests and inspections of samples, materials, equipment and analysis of all such samples; property, easement andri^ht-of-way surveys; property descriptions; electrical; HVAC; costs for printing of plans, specifications and bid document during the design process. • Preparation to serve or serving as a witness in any legal or administrative proceeding • Reproduction and printing of plans and specifications. Hourly fee schedule: Principal $180.00 Project Manager: $135.00 Project Engineer: $120.00 Associate Engineer/Designer $90.00 Construction Inspector $80.00 These hourly rates include direct payroll,fringes,benefits, overhead, non-technical services and profit. �Dolph Rotfeld Engineering, P.C. CONSTRUCTION ADMINISTRATION AND INSPECTION This contract does not govern Construction Administration, Construction Inspection or Blasting Supervision. INSURANCES AND CERTIFICATIONS Ourfirmis covered by Professional Liability (errors and omissions), General Liability, Workman's Compensation and Disability Insurances. Related certificates can be provided to the Village of Sleepy Hollow upon request. We also have the Certificate of Authorization to provide Professional Engineering Services in New York State. We look forward to continuing this work with the Village of Sleepy Hollow. If this proposal is satisfactory, please indicate your acceptance by signing below. ^^ President Accepted by the Mayor of Sleepy Hollow: Date: �Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming Mayor's Appointment W h e r e a s , maintaining an adequate staffing level is essential to the efficient operation of the Sleepy Hollow Police Department; and W h e r e a s , the Police Department is presently canvassing candidates for the position of police officer; and W h e r e a s , Baldwin Firpo, who is presently serving as a police officer with the City of Mt. Vernon Police Department, has satisfactorily completed all requirements of the Sleepy Hollow Police Department's background screening policy; and W h e r e a s , the Chief of Police recommends that Baldwin Firpo be appointed to fill the vacant police officer position; N o w , t h e r e f o r e be it r e s o l v e d , that the Board of Trustees hereby confirms the Mayor's appointment of Baldwin Firpo, of Bronx, NY to the position of Police Officer, Grade III, as a reinstatement from the City of Mt. Vernon, Police Dept., at the annual starting salary of $68,911, said appointment to become effective Wednesday, March 18, 2015 and subject to the approval of the Westchester County Department of Civil Service Rules and a probationary period of 12 to 52 weeks. M o v e d : Trustee Wompa S e c o n d e d : Trustee Rosenbloom V o t e : 6-0 �M e e t i n g Date: 0 3 / 1 0 / 2 0 1 5 R e s o l u t i o n #: 03/2f/2015 P RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW TO ADOPT HOME RULE REQUEST W H E R E A S , the Board of Trustees adopted a resolution on February 1, 2010 supporting the concept of the adoption of state legislation to impose a room "occupancy tax" on persons occupying any hotel or motel for hire in the Village; and W H E R E A S , the February 1, 2010 resolution supported such a room "occupancy tax" in all Villages in the Town of Greenburgh as well as the unincorporated portion of the Town of Greenburgh; and W H E R E A S , in 2012, legislation was sponsored to permit, at local option, the imposition of a room "occupancy tax" for hotels and motels in the Town of Greenburgh, the six Villages in the Town and the Village of Sleepy Hollow; and W H E R E A S , in conjunction with the said legislation, the Board of Trustees adopted a Home Rule Request on February 6, 2012; and W H E R E A S , the Board of Trustees adopted a second Home Rule Request on June 12, 2013 in response to proposed legislation to permit, at local option, the imposition of a room "occupancy tax" for hotels and motels in the Town of Greenburgh, the six Villages in the Town and the Village of Sleepy Hollow W H E R E A S , the Village has been made aware that there is new Hotel Occupancy Tax legislation that will be coming to the floor of the Assembly (A922).; and W H E R E A S , the Village of Tarrytown is supportive of the adoption of Hotel Occupancy Tax legislation entitled, "AN ACT to amend the tax law, in relation to authorizing the town of Greenburgh to adopt a local law to impose a hotel/motel occupancy tax for hotels not located in a village; authorizing specified villages in the towns of Greenburgh and Mount Pleasant to adopt a local law to impose a hotel/motel occupancy tax in such villages; and W H E R E A S , since the Village does not have the authority to enact such legislation by local law, the Village must request that the State act on the matter through the adoption of a Home Rule Request; and W H E R E A S , the Home Rule Request states in the portion of the document marked "Explanation" the following: Municipalities are very limited in the establishment of additional non-property tax revenue sources. Numerous municipalities in Westchester County have been enabled, via state legislation, to adopt at local option a hotel/motel occupancy tax. These municipalities have been provided an additional source of revenue to fund basic services to keep their communities safe and properly serviced. This legislation will assist the Town of Greenburgh and its Villages and the Village of Sleepy Hollow in the �Town Mount Pleasant to fund necessary services and place these municipalities on par with the other municipalities in Westchester County and throughout the state that have been enabled, via local option, to implement a hotel/motel occupancy tax. NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby adopt a Home Rule Request asking the state legislature to adopt Assembly Bill No. A992 entitled "An Act to amend the tax law, in relation to authorizing the town of Greenburgh to adopt a local law to impose a hotel/motel occupancy tax for hotels not located in a Village; authorizing specified villages in the towns of Greenburgh and Mount Pleasant to adopt local laws to impose a hotel/motel occupancy tax in such Villages. Move: Trustee Handelman Second: Trustee Campbell Vote: 6-0 �Meeting Date: 03/10/2015 Resolution #: 03/^/2015 R e s o l u t i o n of t h e B o a r d of T r u s t e e s of t h e V i l l a g e of S l e e p y H o l l o w C o n f i r m i n g t h e A c t i o n s of t h e A m b u l a n c e C o r p s W h e r e a s , the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memos to the Board, Be I t R e s o l v e d , that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. M o v e d : Trustee Wompa S e c o n d : Trustee Stupel V o t e : 6-0 �29 A n d r e w s Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 February 28, 2015 To: The M a y o r and Board of Trustees of the Village of Sleepy Hollow RE: N e w M e m b e r s Please be advised that the f o l l o w i n g m e m b e r s have been a p p r o v e d as active m e m b e r s of The Sleepy H o l l o w A m b u l a n c e Corps during our February 2015 M o n t h l y M e e t i n g , please follow the normal course of action : Diane Tovar- Elmsford, NY Daly M e d i n a - Sleepy Hollow, NY Sincerely, Membership Committee Sleepy Hollow A m b u l a n c e Corps CC: A n t h o n y Giacchio, Village A d m i n i s t r a t o r Paul McCarthy, Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-03-10 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/50f2fb7bcd4d6508c42f9cc8e1aa4585.pdf b5b91e6bcfa5fe447f2b7cbce803e104 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 24,2015 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Glenn Rosenbloom Bruce Campbell Dorothy Handelman Trustees Evelyn Stupel (Absent) Karin Wompa (Absent) Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Village Architect Mayor Wray called the work session to order at 7:00. SCENIC HUDSON PRESENTATION - Planner, Amy Kacala of Scenic Hudson gave a power point presentation on developing a regional trails strategy for Sleepy Hollow and Tarrytown. Ms. Kacala gave an overview of the planning process. Several meetings have taken place to solicit input from various stakeholders. There will also be a public workshop scheduled at a later date. Part of the focus is to incorporate the Tappan Zee Bridge and Lighthouse Landing project into the overall trail system. The Village Board had several questions, but generally supported the plan. LIBRARY ROOF PRESENTATION - Library Director, Maureen Petry and Grant Writer, Fiona Hodgson updated the Board on the library roof project. Bids were received for the project and the lowest bidder's proposal was $338,000. About half of this amount will be funded through a library grant, which was secured by Ms. Petry. The rest of the cost will be split between Tarrytown and Sleepy Hollow. The work is expected to begin in late spring and will take a few weeks to complete. SHORT TERM PARKING - The Board discussed creating a short term parking zone on Beekman Avenue. Some businesses, like the pharmacy, have customers that quickly drop-off or pick-up items and do not require long term parking. Mayor Wray suggested that a public hearing on this be set at the next Village Board meeting. ROUTE 9 STREETSCAPE - The Board reviewed a draft resolution to award a bid for the Route 9 Streetscape Project. Mayor Wray requested that this resolution be on the next Village Board meeting agenda. BUDGET PUBLIC HEARING - The Board discussed setting budget public hearings in April possibly on April 7 and April 14. �SPECIAL SESSION On a motion made by Deputy Mayor Lobato-Church and seconded by Trustee Handelman and carried unanimously the Board moved into special session. Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Handelman to set the 2015/2016 operating budget public hearing on April 7,2015. Motion carried 5-0. On a motion made by Trustee Campbell and seconded by Trustee Handelman and carried unanimously the Board moved out of special session. At 7:55 p.m., the work session was adjourned. F / Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-03-24_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/2c932f7113856ff60bbdd3d8c739198d.pdf a884efc600a1ce88d0f525e0138cc6af PDF Text Text The Village of Sleepy Hollow annual organizational meeting took place on Monday April 6, 2015 at 6:30 p.m. in Village Hall, Sleepy Hollow, New York. Present: Kenneth G. Wray, Mayor Jennifer Lobato-Church, Deputy Mayor Dorothy Handelman John Leavy Glenn Rosenbloom Denise Scaglione Karin Wompa Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara A. DiGiacomo, Village Treasurer Sean E. McCarthy, Village Building Inspector Clinton B. Smith, Village Attorney Richard N. Gross, General Foreman At 6:30 p.m. Mayor Wray called the meeting to order with the Pledge of Allegiance. The inauguration of re-elected Mayor Wray was performed by the Village Clerk. The inauguration of newly elected Trustees Leavy and Scaglione and re-elected Trustee Rosenbloom was performed by Mayor Wray. Agenda and Appointments - See attached. Mayor's Appointments - See attached. Resolutions - See attached At 7:05 pm, on a motion by Deputy Mayor Lobato-Church, seconded by Trustee Handelman the meeting was adjourned. Paula A. McCarthy Tompkins Village Clerk ��Village of Sleepy Hollow Organizational Meeting Agenda and Appointments Monday, April 6, 2015 7:00 PM Part! 1. Organizational Meeting Called to Order Mayor Ken Wray 2. Pledge of Allegiance Mayor Ken Wray 3. Swearing in of Elected Officials: Village Clerk & Mayor Wray Mayor Ken Wray Trustee Rosenbloom Trustee Scaglione Trustee Leavy 4. Official Newspapers/Publicatinns Gannett-Journal News Hudson Independent Moved: Deputy Mayor Lobato- Church Seconded: Trustee Rosenbloom Vote: 6-0 5Official Depository of Funds: J.p. Morgan Chase, TD Bank, Tompkins Mahopac, Signature Bank, Webster Bank Moved: Trustee Rosenbloom Abstained: Trustee Wompa Seconded: Trustee Handelman 6. Appointment of Village Officials 7. Mayor's Appointments (Deputy Mayor & Village Attorney) 8. Resolutions: Operational & Procedural Vote: 5-1-0 �Part I I - 2015 1. Appointments: A. Acting Village Justice Alfred Farella, Esq. B. Village Historian Henry Steiner C. Police Surgeon Dr. Robert Raniolo D. Fire Inspector Sean E. McCarthy E. Village Engineer Dolph Rotfeld F. Village Prosecutor Joy Joseph G. Village Clerk H. Village Treasurer Moved: Deputy Mayor Lobato-Church Paula McCarthy Tompkins Sara DiGiacomo Second: Trustee Handelman Vote: 7-0 I. Mayor's Appointment of Deputy Mayor J. Mayor's Appointment of Village Attorney Jennifer Lobato-Church Clinton B. Smith �Part I I I - 2015 Year 2015-2016 Operational and Procedural Resolutions 1. Be it Resolved the Board of Trustees shall hold regular meetings on April 14 and April 28, 2015, at 7:00 PM; commencing May of 2015, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Work sessions during the month of April, 2015 shall be held on April 7th and April 21st. All work sessions during the month of April, 2015 shall include budget discussions. Moved: Trustee Rosenbloom Seconded: Deputy Mayor Lobato-Church Vote: 6-0 2. Be it Resolved, upon the call of the Mayor, and resolution by the Board of Trustees an official Village meeting in order to conduct Village business, including an executive session, may be held during a work session. Moved: Trustee Handelman Seconded: Trustee Wompa Vote: 6-0 3. Be it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session immediately thereafter. Moved: Trustee Wompa Seconded: Trustee Leavy Vote: 6-0 4. Be it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least twenty-four (24) hours in advance of the start of said meeting. Such notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Notice of said emergency meeting shall be posted on the Village website and the government channel as soon thereafter as possible after said meeting is scheduled. Moved: Trustee Leavy Seconded: Trustee Rosenbloom Vote: 6-0 �5. Be it Resolved any member of any appointed Board, Committee, or Commission having a term of office, seat or position in excess of one (1) year who is absent from three (3) or more regularly scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees upon due notice and an opportunity for said board member to be heard. Removal shall be declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled session. Moved: Trustee Scaglione Seconded: Deputy Mayor Lobato-Church Vote: 6-0 6. Be it Resolved in the event of the unavailability of the Village Justice and/or the Acting Village Justice to perform his/her duties, judicial coverage shall be requested first from the Village of Tarrytown. Moved: Tabled Seconded: Tabled Vote:- 7. Be it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2014-2015 as prescribed by law. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Rosenbloom Vote: 6-0 8. Be it Resolved it shall be the responsibility of each Department Head to review and approve all bills and invoices for his/her department prior to submission for approval to the Village Treasurer. The Village Treasurer shall review and approve all bills and invoices, and if found correct, shall cause the bills and invoices to be presented on a warrant to the Board of Trustees for its approval at its next regular meeting, if possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile or electronic signature in those cases as authorized by the Mayor). Moved: Trustee Handelman Seconded: Trustee Wompa Vote: 6-0 9. Be it Resolved notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. All such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Trustee Rosenbloom Seconded: Trustee Handelman Vote: 6-0 �10. Be it Resolved that Members of the Board of Trustees may participate in work sessions, board meeting, including executive sessions, telephonically in cases of ill health, acknowledged hardship or significant distance of travel. No more than two board members may participate telephonically at any one meeting. The Board member or members participating telephonically may cast a vote provided that all discussion and comments of the member or members participating telephonically can be heard by the public attending or listening to said meeting. No proxy may be granted or utilized in any vote and/or action of the Board of Trustees or individually by the Mayor or any Trustee. Moved: Trustee Wompa Seconded: Trustee Handelman Vote: 6-0 11. Be it Resolved, that for all Board Meetings and Work Sessions a tentative agenda shall be circulated among the Trustees within 24 hours following the preceding meeting. Trustees shall have 48 hours to comment on the agenda and, whenever possible Trustees' changes shall be honored. The revised tentative agenda shall be circulated to the Trustees as well as published on the Village website and otherwise made available to the public on the Friday preceding the meeting by 5:00 p.m. Agenda items shall be written with descriptive terms so that the notice of the agenda item shall be readily apparent in language understandable to the general public. Any supporting material for an agenda item, including minutes and warrants, shall be circulated to the Trustees on the Friday preceding the meeting. Resolutions prepared for voting must have been discussed at prior work sessions or executive sessions unless they are of an emergency nature. Moved: Trustee Leavy Seconded: Deputy Mayor Lobato-Church Vote: 6-0 12. Be it Resolved any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Leavy Vote: 6-0 �13. Be it Resolved the Mayor and the Board of Trustees, in their ongoing effort to encourage opportunities for the public to comment on any and all matters related to the Village, designate a public comment section during each regularly scheduled official meeting. Comments shall be limited to three (3) minutes per speaker. The second public comment section shall be scheduled at the end of the meeting. Comments in both sections shall be limited to three (3) minutes per speaker. A speaker may speak a second time only once, for 3 minutes. All speakers shall be respectful and refrain from personal or collective attacks and defamation. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Handelman Vote: 6-0 14. Be it Resolved that the Mayor and the Board of Trustees allocate five (5) minutes per speaker at any public hearing held before the Board of Trustees, unless designated otherwise by a majority vote of the Board of Trustees prior to the commencement of the public hearing. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Rosenbloom Vote: 6-0 15. Be it Resolved the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Trustee Rosenbloom Seconded: Deputy Mayor Lobato-Church Vote: 6-0 16. Be it Resolved if the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee Handelman Seconded: Trustee Rosenbloom Vote: 6-0 �17. Be it Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be it Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be it Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Trustee Wompa Seconded: Trustee Leavy Vote: 6-0 18. Be it Resolved, the Mayor shall notify the Trustees of vacancies on Village Boards and committees, and shall solicit Trustee input on candidates to fill the vacancy and shall give serious consideration to any recommendations. Be it Further Resolved that, Mayoral or other appointments requiring Board of Trustees approval shall be circulated to the Trustees at least one week prior to the designated date of the Trustees' vote. Information to be circulated shall include the name of the appointee, a biographic sketch of the appointee, and information related to the position the appointee will hold. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Wompa Vote: 5-0 �Meeting Date: 4/06/2015 Resolution #: 4/259-A/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Adopting Purchasing & Procurement Policy Whereas, Section 104-b of the General Municipal Law (GML) requires every Village to adopt internal policies and procedures governing all procurement of goods and services; and Whereas, comments have been solicited from those officers of the Village of Sleepy Hollow involved in the procurement process. Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the attached purchasing & procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid. Moved: Deputy Mayor Lobato-Church Second: Trustee Rosenbloom Vote: 6-0 �April 1,2015 VILLAGE OF SLEEPY HOLLOW PURCHASE ORDER & PROCUREMENT POLICY VILLAGE OF SLEEPY HOLLOW PURCHASING POLICY Maintenance of an accurate expenditure system provides the Village with proper budgetary control. According to New York State Audit & Control municipalities must maintain an encumbrance system of accounting, thereby allowing administrators to know exactly how much of any given budget appropriation remains unexpended. Expenditures for goods and services are initiated by the creation of a purchase order (PO). This includes most village expenditures: purchasing of merchandise, bid items, contractual payments, and insurance. When a bid is accepted and goes to contract, a purchase order should be written. The same applies to insurance premiums. A Purchase Order must be obtained prior to incurring an expense. Below is the Village's PO procedure which must be followed: 1. The Department Head will fill out a purchase order request form before a purchase is completed for all aggregate purchases over $500.00. The purchase order request form will include the following information: • Budget appropriation code • Vendor number, vendor name and address • Description of merchandise - quantity, unit price, extended totals, final total and any other pertinent information • Department Head's signature • Trustee / Committee Chair signature • Village Treasurer signature • State or County contract # if applicable & pertinent information • Board Resolution if the purchase is a bided item The Department will use the purchase order request form to fill out the above information and submit to the Finance Department. If this is a new vendor the Department will be required to submit the following information to the Finance Department before a purchase order can be provided: • Vendor name, address • W-9 for vendors 2. The Department approved purchase order request form is submitted to the Finance Department for verification that there are funds remaining in the budget code and that the proper purchasing policies have been followed (see below such as quotes were obtained if the aggregate purchase was over $1,000.00). After all the required signatures are provided, a PO with a purchase order # will be submitted to the Department. �3. The Department will submit the purchase order number or a copy of the PO to the vendor with all the supporting documentation. The PO number must be written on the invoice when submitted for payment. 4. If the expenditure is over-budget, the purchase order request form is returned to the Department of origin. Departments must code the expenditures to the correct line and if over-budget then a budget line transfer is completed. A budget transfer form will be submitted indicating which appropriation line to transfer the budget amount from and to. 5. When a PO must be changed or adjusted, the Village Treasurer must increase or decrease the appropriate encumbrance. If the decision to cancel a PO is made, the Village Treasurer is notified on a timely basis so the budget can be adjusted accordingly. 6. When materials are received by the Department, the contents are verified against the packing slip; the receiving copies are marked "received," dated, initialed and then forwarded to the Finance Department along with the invoice, the purchase order request form and supporting documentation. 7. When all verification is in place, the invoice and documentation will be audited and entered on a warrant. The total warrant will be presented to the Board of Trustees for approval and the Mayor's signature. If a Board member takes exception to a particular claim, it will be noted at the Board Meeting. 8. The paid invoice will be filed numerically by check number in the Finance Department for the current fiscal year and then stored per records management standards. 9. Blanket POs may be used for repeat vendors. A PO is requested for a dollar amount that is expected to be used for any time during the fiscal year and the department can re-use the same PO until it is fully expended. The purchase order form must be attached to each voucher until the PO is used up. The final purchase order form will be submitted with the last invoice that fully receives the PO and will mark the PO as closed. NOTE: When reimbursable expenses are incurred by village personnel, it is important to remember that the village is tax exempt. There must be receipts for all reimbursed expenses other than mileage. �The following types of purchases are exempt from the purchase order requirements: 1. Employee personal services paid on a payroll. 2. Employee benefits required by law or authorized by a collective bargaining agreement or employment contract, as well as medical examination fees. 3. Employee expenses, such as conference expenses, mileage and other reimbursable expenses occurred in the performance of day-to-day duties. 4. Reasonable costs for prisoner meals. 5. Utility bills (Con Edison, NY Power Authority, monthly telephone charges). 6. Fuel and heating oil purchased under New York State Contract. 7. Postage and freight charges. 8. Reimbursement of petty cash funds. Payments to employees from petty cash shall be limited to $25.00. Any employee reimbursements in excess of $25.00 shall be paid on a claim voucher. 9. Debt service principal and interest payments. 10. Service contracts for legal and professional services. 11. Recurring monthly equipment lease and rental charges and annual service maintenance agreements. However, the initial acquisition of the equipment is subject to issuance of a purchase order. 12. Emergency or urgent purchases for which it is not possible to issue a purchase order beforehand. Under such circumstances, appropriate documentation and explanation will be attached. 13. Refuse and Organic Waste Disposal. Although purchase orders may not be required in these instances, it is still the responsibility of the Department Head to ensure that only those purchases of goods and services necessary to carry out the mission and functions of the Village are made, and that the best possible price is obtained. �VILLAGE OF SLEEPY HOLLOW PROCUREMENT POLICY Every prospective purchase of goods or services shall be evaluated to determine the applicability of GML, Section 103. Every village officer, board member, department head or other personnel with the requisite purchasing authority (hereinafter Purchaser) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. This estimate shall include the canvass of other village departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity, which will be maintained by the Purchaser. • All aggregate purchases of supplies or equipment which will exceed $10,000 in the fiscal year, or any public works contracts over $20,000, shall be formally bid (competitive bidding) pursuant to GML, Section 103. • All estimated aggregate purchases of: • • Less than $10,000 but greater than $3,000 requires an oral request by Purchaser for written quotes from at least 3 vendors. • Less than $3,000 but greater than $1,000 requires an oral request by Purchaser for written quotes from at least 2 vendors. • Less than $1,000 is left to the discretion of the Department Head. All estimated public works contracts of: • Less than $20,000 but greater than $5,000 requires an oral request by Purchaser for written quotes from at least 3 contractors. • Less than $5,000 but greater than $1,000 requires an oral request by Purchaser for written quotes from at least 2 contractors. • Less than $1,000 is left to the discretion of the Department Head. REQUEST FOR PROPOSALS: A request for proposals and evaluation of proposals can consider price plus other factors like experience, availability, staffing and suitability for needs. The process involves making a request for proposals from various firms or professionals, and then evaluating the proposals received. Depending on the complexity of the situation, you may prepare the RFP in-house or you may need to obtain a consultant to help you prepare it. A well-planned solicitation effort is needed to identify a sufficient number of qualified firms. To locate qualified firms, you may advertise in trade journals, check listings of professionals, internet advertising, talk to other local governments, etc. Any written RFP shall describe the desired goods, quantity and the particulars of delivery. The Purchaser shall compile a list of all vendors from whom written quotes have been requested and the written quotes offered. �References to catalogs or price lists in appropriate cases may be substituted for obtaining verbal quotes. Also if quoted prices are below State or County Contracts price, no further quotes are required. All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract. Each purchaser will be responsible for obtaining and producing this documentation: • The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification providing reasons why it is in the best interest of the village and its taxpayers to make an award to other than the low bidder. If a bidder is not deemed responsible, facts supporting that judgment shall also be documented and filed with the record supporting the procurement. • A good faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. • Except when directed by the Village Board, no solicitation of written proposals or quotations shall be required under the following circumstances: o Purchases under State or County contracts o Acquisition of professional services** o Emergencies as determined by Village Board resolution o Sole source situations (for example patented or monopoly items) o Goods purchased from agencies for the blind or severely handicapped o Goods purchased from correctional facilities. **Generally professional services involve specialized expertise, of professional judgment and/or high degree of creativity. �Exceptions to the Procurement Requirements For those items not subject to competitive bidding such as professional services, emergencies, purchases under State or County contracts or procurements from sole sources, documentation could include a memo to the files which details why the procurement is not subject to competitive bidding and include: • a description of the professional services • a description of the facts giving rise to the emergency and that they meet the statutory criteria • copies of state or county contracts • a description of sole source items and how such determinations were made • opinion of municipal attorney. PROFESSIONAL SERVICES: The procurement of professional services are not subject to the competitive bidding requirements as it is not considered a "purchase contract" or "contract for public work." Professional services involve a specialized skill, training and expertise, use of professional judgment or discretion, and/or a high degree of creativity. An effective way to award contracts for professional services is to award them only after at least two professionals are contacted and asked to submit written proposals; such as architects, engineers, accountants, lawyers, underwriters, fiscal consultants and computer consultants. As with any Village purchase, cost should also be considered in selecting the best provider. EMERGENCIES: An exception to the competitive requirement exists for emergency situations. There are three basic statutory criteria to be met in order to fall within this exception: 1) the situation arises out of an accident or unforeseen occurrence or condition; 2) public buildings, public property or the life, health, safety or property of the political subdivision's residents are affected; and 3) the situation requires immediate action which cannot await competitive bidding. Even when an emergency exists, the public interest dictates that purchases are made at the lowest possible costs, seeking competition by informal solicitation of quotes or otherwise, to the extent practicable under the circumstances. STATE AND/OR COUNTY CONTRACT: Competitive bidding is not required for purchases made through New York State's Office of General Services contract program. This program affords the opportunity for the Village to purchase numerous items at the same prices and under the same terms and conditions as the State. This exemption is further extended to purchases made under County Contracts. In both cases, it is critical to ensure that the vendor is currently listed with the State or County. Even if a price can be obtained that is at or below the State or County specified contract price, this does not preclude compliance with the Village's Purchase Policy Guidelines. SOLE SOURCE: Competitive bidding is not required under section 103 of the General Municipal Law in those limited situations when there is only one possible source from which to procure goods and services required in the public interest, such as in the case of certain patented goods or services or public utility services. �In making these determinations, the purchaser should document, among other things, the unique benefits of the patented item as compared to other items available in the marketplace; that no other item provides substantially equivalent or similar benefits; and that considering the benefits received, the cost of the item is reasonable. In addition that, as a matter of fact, there is no possibility of competition for the procurement of the goods. This policy shall be reviewed annually by the Village Board at its organizational meeting or as soon thereafter as is reasonably practicable. Payments Not Requiring Board of Trustees Audit and Approval In accordance with the exceptions provided by law, the following types of payments are not required to be submitted to the Board of Trustees for audit and approval: 1. Employee personal services paid on a payroll 2. Payment of employee benefits required by law or authorized by a collective bargaining agreement or employment contract 3. Payments due which are held by the Village Treasurer in a custodial or trust capacity for payroll purposes, such as remittance of payroll deductions 4. Interfund transfers and reimbursements made pursuant to the adopted budget. Prior to payment of unaudited bills, the Village Treasurer shall ensure that all such payments are sufficiently itemized, documented and approved. �*ADDENDUM TO PURCHASING POLICY 3/23/09 "Per Chapter 402 of the Laws of 2007 requires that municipalities, by January 1, 2009, amend their procurement policies required under NYS General Municipal Law section 104(b) to include the names and titles of the individuals responsible for purchasing. The law also requires that this listing be updated annually" (NYS GFOA Newsletter Volume 29 #4). The following people are responsible for purchasing in the Village of Sleepy Hollow for their appropriate departments: Larry Cassidy Anthony Giaccio Richard Gross Richard D'Alessandro Patrick Haggerty Sara A. DiGiacomo Sean McCarthy Robin Pell Gregory Camp Paula A. McCarthy Court Clerk Village Administrator General Foreman/DPW Acting Captain Fire Chief Village Treasurer Building Inspector Recreation Supervisor Police Chief Village Clerk Court Various DPW, Water, Sewer & Sanitation Ambulance Corp Fire Department Various Safety Inspection Recreation Police & Parking Clerk's Office & Registrar �Meeting Date: 4/06/2015 Resolution #: 4/29-A/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Adopting Purchasing & Procurement Policy Whereas, Section 104-b of the General Municipal Law (GML) requires every Village to adopt internal policies and procedures governing all procurement of goods and services; and Whereas, comments have been solicited from those officers of the Village of Sleepy Hollow involved in the procurement process. Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the attached purchasing & procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid. Moved: Deputy Mayor Lobato-Church Second: Trustee Rosenbloom Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-04-06 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/82c9c59dfb3e7c86f76a65f7e9950b9c.pdf bf3227e2527f956592e81ee18d6da74d PDF Text Text Meeting Date: 04/07/2015 Resolution #: 04/30/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting the Bid for the Broadway (Route 9) Streetscape Project WHEREAS, on October 16, 2014 the Village of Sleepy Hollow received bid proposals for the Broadway (Route 9) Streetscape Project (bid summary attached hereto); and WHEREAS, a low qualified bidder, CNB Contracting Corp. of New Rochelle, New York, has been identified with a low bid amount of $716,206; and WHEREAS, all bids have been reviewed by James J. Hahn Engineering, P.C. who determined the bid of $716,206 to be acceptable and has recommended its approval; and WHEREAS, the New York State Department of Transportation, the granting agency for this project, concurs with the recommendation to award. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein accepts the bid of CNB Contracting Corp. at a total amount of $716,206. BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all steps necessary to effectuate the intent of this resolution. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Leavy Vote: 7-0 �MEMORANDUM OF BIDS PROPOSED NORTH BROADWAY (ROUTE 9) SIDEWALK IMPROVEMENT PROJECT VILLAE OF SLELEPY HOLLOW WESTCHESTER COUNTY Computation Verified by: Paul Volpicelli, Senior Project Inspector James J. Hahn Engineering, P.C. Date: Contract No. Pin #8780.27 Bid Opening Date: October 16.2014 Contract Description: The scope of work includes concrete and granite curbs, concrete sidewalks along North Broadway (NYS Route 9), decorative pedestrian and vehicular lamps, electrical distribution, tree planting and restoration. Bidders in Rank Order: Rank Bidder Name Bid Amount Engineer's Estimate $922,930.00 1) CNB Contracting Corp. $716,206.00 2) Paladino Concrete Creations $788,930.00 3) Landi Contracting, Inc. $838,675.00 4) Morano Brothers $882,835.00 5) Tony Casale, Inc. $909,000.00 6) MVM Construction $949,060.00 7) Con-Tech $973,775.00 The Lowest Responsible Bidder: CNB Contracting Corp. Low Bid: $716,206.00 ( X ) I recommend the award of the above contract to the lowest responsible bidder. ( ) I recommend rejection of all bids I hereby certify this contract was bid in accordance with standard bidding requirements and includes all bids received and read aloud at Sleepy Hollow Village Hall. Dated f ,5" Signature C ^ f c m ^ j t j L v t s n (Sponsor) Anthony GiaWio, Village Administrator p:\vlllage of sleepy hollow\route 9 sidewalk project\correspondence\nysdot\memorandum of bids.docx �•fifiSSS J A M E S • Q B S g J M n , f | L U U tn H A H N ^s,?s®park - M ^ m w o 1689 Route 22 « IInfill " b S I k " ENGINEERING P C Brewster, NY 10509 Fax: 845-279-8909 ihahn@hahn-eng.com MEMORANDUM To ' From : Date : Subject : Anthony Giaccio Village Administrator James J. Hahn, P.E. Town Consulting Engineer March 17,2015 SlSo^T ° ° Village of Sleepy Hollow Westchester County 1 1 B r a d W a y ( R U t e 9 ) S i d e w a t k improvement Project r 'f project were received and publicly read aioua at Village Hall. The project was legally advertised by New York Contract Rennt+i S ( ? ) w f 2 fT / pedestrian lamps and vehicular lamps. Oth* related work shall include preparing, restoring and cleaning the project area all in accord^ce ^ Ae plans and s p o o n s as directed by the EnginL The attached bid S H e p S t l comparison offte line terns for each bidder. The totals and line item prices S d S i are errors we observed in some of the Contractors' bids. m red type 0 U t e 9 w i t h d e c o r a t l v e D e P ^ e n t of Transportation with and 80% match to the contract^cost, not to exceed, $732,782.00. The Contractors' names, addresses, and Bid amounts are as follows: Contractor Total Bid CNB Contracting Coip. $ 716,206.00 P.O. Box 97 New Rochelle, NY 10804 b y E N V I R O N M E N T A L STUDIES N e W A N 0 Y o r k S t a t e engineering DESIGN CIV REPORTS NSPE WEF �Anthony Glacclo PIN# 8780.27 March 17,2014 Page 2 Contractor Paladino Concrete Creations 315 N. MacQuesten Parkway Mount Vernon, NY 10550 Landi Contracting 13 Bradhurst Avenue Hawthorne, NY 10532 Morano Brothers 2045 Albany Post Road Croton-on-Hudson, NY 10520 Tony Casale, Inc. 1185 Saw Mill River Road Yonkers, NY 10710 MVM Construction 100 Oak Street Mount Vernon, NY 10550 ConTech 28 Lakeview Drive Yorktown Heights, NY 10598 Total Bid $ 788,930.00 $ 838,675.00 $ 882,835.00 $ 909,000.00 $ 949,060.00 $ 973,775.00 At the time of bid opening, CNB Contracting was the low bidder. Their bid is lower than the Engineer's Estimate of $922,930 and approximately $72,000 less than the next bidder Paladino Concrete Creations. We have discussed the bid with the CNB Contracting and they are confident they can complete the work for the bid price according to the schedule. After additional consideration and review of these bids, we have found our original engineer's estimate to be significantly higher than the bids provided for this work at this time asfiveof the seven bidders were less than our estimate. The reason for this decrease in costs could be based on industry changes and lack of similar projects to bid, causing contractors to bid projects very competitively in this area. The average of the three low bidders is $781,270. In addition, CNB is an assumed name to a parent company titled WJL Equities. The majority of tlleir references werefromwork conducted by WJL Equities which received adequate references for conducting similar work in New York City, Connecticut and Putnam County. We have mcluded a copy of their NY Department of State Certificate of Assumed Name. �Anthony Giaccio Proposed North Broadway (Route PIN# 8780.27 March 17,2014 Page 3 Pursuant to our review of the bid documents, 1 do not object to the Village accepting CNB Contracting as low bidder for the project and requesting approval to award from the New York State Department of Transportation to this Contractor. The New York State Department of Transportation has issued the attached letter dated March 10 2015 to the Village indicating the State concurs with the award. If the Village does not object to this recommendation, they may proceed with contracts pending submission of bonds and insurance by the Contractor. IftherefareaSv Questions, please do not hesitate to contact me at your earliest convenience. i / cc: Mike Blau, Village of Irvington (email: mblau@tarrytowngov.com) Fiona Hodgson (email: fliodgson@villageofsleepyhollow.org) P:\Village of Sleepy HollovARoute 9 Sidewalk Project\Correspondence\Recommendation Ltr-USE2.doc ��NEW YORK STATE OF OPPORTUNITY _ to^nor ' M V C U O M mor Department of Transportation ° i ° M^ONALD A N Commissioner WILLIAM J. GORTON, P.E. Regional Director March 10,2015 Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 RE: PIN 8780.27 BROADWAY (ROUTE 9) STREETSCAPERT119 TO RT117 VILLAGE OF SLEEPY HOLLOW WESTCHESTER COUNTY Dear Mr. Giaccio: hL^Ik . T ^ f ® ^° n t ' a c t a w a r d documentation package submitted by letters of December1120l4 and February 17,2015 and the Certification of Bidding and Awarxi submitted to the Local Projects Unit. Documentation of the construction contract bidding rprnm^Ini3?06?18 ^ ^ recommendation to award. re ™nded E S T and ™ e Department concurs with your ° [ t h ? emphasis placed on Disadvantaged Business Enterprise the KlLJ B f. , n e s s t o c u m e n t a t ' o n thereof. Although this federal aid project has a J n ste ec t r, opn r1 0i 2s- e (DBE) goal of 0% the contractor shall promote the 12 of the N Y S D 0 T s t a n d a r d Also during construction, oversight, management and inspection should be performed in l ? 0 0 1 1 ^ 0 1 documents and approved Construction Management Plan 15 Si* 1 ? m a ^ a , \ ! S p e c l a l n o t e s h o u , d b e m a d e of Section 15.4.2 regarding The 2S2EL? ?' L ° c a l Pr °jects Unit and/or FHWA may visit the project site diring construction to monitor progress and compliance with key federal requirements. S t a n d a r d s ecific P a«ons, the contractor shall use the current version of the Department approved civil rights reporting software on all contracts. That reporting software is Equitable Business Opportunity Solution (EBO). Inrl^' u n l t h a ? a n e , e c t r o n i c copy of Federal Aid Contract information 8 w ch h a s t 0 b e ^ l ^ completed to get your project set up in EBO. Please email f^! Barbara Kmseil to get a copy of this form sent to you. Barbara.Knisell@dot nv gov Region 8. 4 Bumelt Boulevard. Poughkeepsie. NY 12603. f wvvw.dot �March 10, 2015 Mr. Anthony Giaccio Page 2 The next step m getting set up in EBO will be for project sponsors, contractors and consultants to complete and submit access request forms. These forms, as well as guidance for use of the EBO program and other requirements, are available at nttps.y/www.dot.nv-aoWdotaDP/ebo Your project should be set up in EBO with all users access approved before any contract work begins. Once available, please forward a copy of the official project award letter to the Local Projects Unit. Prior to commencing work a pre-construction meeting must be held to discuss Federal requirements which must be met during the construction phase. Attendees at this meeting should include representatives from the contractor, inspection team, Local Projects Unit and your office. Please contact Noel Harris at (645) 431-5717 to schedule this pre-construction meeting. Martin S. Evans, P.E. Regional Local Projects Liaison �Meeting Date: 04/07/2015 Resolution^ 04/31/2015 Resolution of Board of Trustees of the Village of Sleepy Hollow to Set Public Hearing to Override Property Tax Levy Be it Resolved that the Board of Trustees hereby schedules a public hearing be held on Tuesday, April 21st 2015 at 7 pm, or shortly thereafter, at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York to hear and consider comments from members of the public regarding the real property tax levy limit as defined by General Municipal Law Section 3-C. Residents of the Village of Sleepy Hollow are entitled to attend and be heard at said hearing. Village Hall is accessible to the handicap. Moved: Trustee Handelman Seconded: Deputy Lobato-Church Vote: 7-0 �Meeting Date: 04/07/2015 Resolution #: 04/32/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Bid of the Pump Station Generator Project WHEREAS, the Village of Sleepy Hollow was awarded $116,315 by the Federal Emergency Management Agency to replace the generator in the Shaft 10 pump station, which was damaged during Hurricane Sandy; and WHEREAS, FEMA has approved the inclusion of a new pump station electrical panel as being consistent with the approved Scope of Work; and WHEREAS, Dolph Rotfeld Engineering PC has completed the bid packet for the generator and Automatic Transfer Switch; and WHEREAS, there is no required local match for the project. NOW, THEREFORE, BE IT RESOLVED that Paula McCarthy, Village Clerk, is authorized to notice the bid for the Pump Station Generator Project. Moved: Trustee Rosenbloom Seconded: Deputy Lobato-Church Vote: 7-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-04-07_RES-30-32 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3328c4348c62eb67a8ddb96cd3a6895e.pdf d696cf426598dbbe1b2822d036af61c3 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, April 7,2015 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Glenn Rosenbloom Karin Wompa Dorothy Handelman John Leavy Denise Scaglione Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Village Architect Clinton Smith, Village Attorney Sara DiGiacomo, Village Treasurer Greg Camp. Police Chief Rich Gross, General Foreman Robin Pell, Recreation Supervisor Rich Dalessandro, Ambulance Captain Trustees Mayor Wray called the work session to order at 7:00. SPONSOR RECOGNITION - Recreation Supervisor, Robin Pell acknowledged the sponsors of the Family Fun Night/Westchester Knicks game held at the County Center on March 12. The sponsors funded the cost of the tickets. Approximately 150 individuals attended the event. The sponsors were thanked and received a plaquefromthe recreation department. BUDGET PUBLIC HEARING - Mr. Giaccio read the public hearing notice for the 2015/2016 operating budget. Mayor Wray solicited commentsfromthe public. Dale English questioned why the non-homestead tax has a large increase, while homestead taxes are being decreased. Mayor Wray said the ratio between homestead and non-homestead is set by the State and cannot be changed. Mr. English felt that the non-homestead increase was still too high. There was a discussion regarding the homestead/non-homestead tax system. Mayor Wray suggested that this issue be discussed at a later date. Kevin Kaye is a property owner and also believes the non-homestead tax increase is unfair. He is concerned that it will discourage businessesfrominvesting in the Village. He asked that the Board consider ways to alleviate the tax burden on non-homestead properties. Daniel Convissor provided the Board with an analysis on the budget. He asked why it was necessary to hire another code enforcer. He asked why the police overtime was being increased when two police officers are being added to the budget. He asked about the large increase to the consultant line. Mayor Wray responded to each question. �Mayor Wray adjourned the public hearing until April 14,2015. COURT COVERAGE - The Board discussed the procedure for when both village judges are unavailable to preside over the court. It was agreed that the Town of Mt. Pleasant should first be called. Mayor Wray requested that a resolution on this be placed on the next Village Board meeting agenda. RECREATION BUDGET PRESENTATION - Recreation Supervisor, Robin Pell talked about her 2015/2016 recreation department requests. Ms. Pell discussed park improvements, recreational programs and maintenance of the senior center. When asked why she did not provide a more complete budget, Ms. Pell said that she did not put everything she wanted in her budget because she felt it would be rejected. The Board recommended that she make additional requests and present them to the Board for consideration. Mayor Wray asked Ms. Pell to provide a wish list for discussion at the next budget work session. AMBULANCE CORPS BUDGET PRESENTATION - Ambulance Corps Captain, Rich Dalessandro summarized his 2015/2016 ambulance corps budget requests. Mr. Dalessandro said that increases were needed in the paid EMT line, the uniform line, the medical line and for lap top computers. Mr. Dalessandro said that he will believes the department will need a new vehicle and new building in the near future. The Board had several questions. SPECIAL SESSION On a motion made by Deputy Mayor Lobato-Church and seconded by Trustee Rosenbloom and carried unanimously the Board moved into special session. Motion was made by Deputy Mayor Lobato-Church, seconded by Trustee Handelman to approve warrant 15APR07 in the amount of $629,459.57. Motion carried 7-0. Resolutions - See attached On a motion made by Trustee Rosenbloom and seconded by Deputy Mayor Lobato-Church and carried unanimously the Board moved out of special session. At 8:35 p.m., the work session was adjourned. r i Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-04-07_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4cf11e76c7fab88c0b84e0623abc0adc.pdf b262abec9e407542ce595f56e9bddb26 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, April 14, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Denise Scaglione Dorothy Handelman Glenn Rosenbloom John Leavy Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7:02 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Anthony Capossela, Robert Kelly and Daniel Valdespino; our thoughts are with their family and friends. Public Hearings: Mayor's Budget 2015/2016 Mayor opened the meeting to the public and evoked the 5 minute rule: Dan Convissor, of Sleepy Hollow, addressed the Mayor and the Board of Trustees and asked about long term pension costs. He suggested that Kingsland Point Park should be the responsibility of the County. He asked about capital projects for the ambulance Corp and repairs at the river walk. Mario Belanich of Sleepy Hollow addressed the Mayor and the Board of Trustees and asked why some employees are paid out of the water fund. He also asked why the Village continues to run an afterschool program. He stated that it is a big liability. There were no further comments at this time. Mayor Wray stated that residents may send in written comments regarding the budget until April 19th. On a motion by Trustee Rosenbloom, seconded by Deputy Lobato-Church, the public hearing was closed. �Department Heads Budget Presentations: Village Clerk, Paula McCarthy Tompkins, presented her budget requests to the Board. She stated that the Clerk's office has gotten significantly busier and needs full-time help. She recommended that the part-time employee in the Clerk's Office become full-time. She also asked for an additional one hour a day for the Deputy Registrar, due to the high volume of public requests and certificates that need to be processed. Fire Chief, Patrick Haggerty, presented his budget requests to the Board. He asked for additional monies for gear and repairs. He also spoke about the need for a new marine unit. Discussion ensued. Approval of Warrants: Deputy Mayor Lobato-Church moved, seconded by Trustee Rosenbloom, to approve the warrant and authorize the Treasurer to pay bills in the amount of $91,649.25 Motion carried 6-0 Approval of Minutes: Deputy Mayor Lobato-Church moved, seconded by Trustee Rosenbloom to approve the Minutes of March 10, 2015, subject to minor typographical error changes. Trustees Scaglione and Leavy abstained. Motion carried: 4-2-0 Deputy Mayor Lobato-Church moved, seconded by Trustee Rosenbloom to approve the Minutes of March 27, 2015, subject to minor typographical error changes. Trustees Scaglione and Leavy abstained. Motion carried: 4-2-0 Deputy Mayor Lobato-Church moved, seconded by Trustee Handelman to approve the Minutes of April 6, 2015, as amended, subject to minor typographical error changes. Motion carried: 6-0 Mavor announcements: Mayor Wray announced that the new library committee will meet on Thursdays at 6:00 .p.m. Committee members will be Mayor Wray, Trustees Leavy, and Trustee Handelman will be the official liaison. Mayor Wray announced that discussion with the Village of Tarrytown will continue and Trustees Rosenbloom and Scaglione will be part of the committee. Mayor Wray announced that Trustee Leavy and Deputy Mayor Lobato-Church will be reviewing the EMS consultant's report. �Mayor Wray stated that members of committees that have expired terms will continue to fulfill their roles until replacements are announced. Mayor thanked everyone for all volunteers for services. Mayor Wray stated that the Warner library will be having a book sale this weekend and volunteers are needed to assist in set up and more. Administrator's Report: (see attached) Public Comments: Frank Benoscat of Sleepy Hollow addressed the Mayor and the Board of Trustees and congratulated the Unite Sleepy Hollow Party for their election win. He also thanked all Department Heads and wished everyone well. Bobbie Hongagh of Sleepy Hollow addressed the Mayor and the Board of Trustees and stated that she is concerned about the change in the new one way traffic flow on Old Broadway. She stated she almost got rear-ended when making a right at the traffic light and she feels there will be an accident in the future. She hopes the Board will consider a change. AJ Anthony, the owner of the Citco Gas station located on Old Broadway, addressed the Mayor and the Board of Trustees and stated that since the change in traffic pattern his business has suffered a 30% loss in business. He stated the new traffic pattern is a nuisance. He submitted a petition to the Board with over 100 signatures. Mario Belanich, of Sleepy Hollow asked why Old Broadway was made a one way street. He also asked what the status of the former GM property is. Hugh Jones, of Sleepy Hollow asked why the Village's budget is proposing a 2% increase even that Lighthouse Landing will be bringing in monies for the Village. Mayor Wray explained how the process of the budget works before its final approval and sated that the draft budget is reviewed by the Board before a final decision is made. He has proposed a 2% decreased for home owners. Daniel Convissor addressed the Mayor and the Board of Trustees and stated that Minutes for several boards are not being posted on the website. He asked to have the budget posted on the website. He asked if there is any cost sharing with other Villages for the marine unit. He stated there are potholes in need of repair. He also stated the garbage truck leaks all over the street and is looking forward to the new garbage truck. Mayor Wray stated that Old Broadway discussions regarding the traffic flow will be addressed at the next Work Session. Mr. Jones - addressed the Mayor and the Board and reported on the current status of the Planning Board and Lighthouse Landing project. He stated that due to Hurricane Sandy, �some revisions had to be altered. He stated that Lighthouse Landing submitted a plan in January and the Planning Board did not like the idea of the trucks using the H Bridge. Lighthouse Landing will be installing a bridge over the Beekman Avenue bridge for the trucks to be able to transport 250, 000 yards of fill (dirt). The developers have been working together with the Planning Board to make this work without any disruptions. Resolutions: R1 R2 R3 R4 R5 R6 - (see attached) Authorize Judicial Coverage Approve Village Attorney Retainer Approve Adjusted Base Proportions Approve Memorial Day Parade Approve Actions of the Ambulance Corps Accept Employees Resignation Old Business: Deputy Mayor Lobato-Church stated that the Village's blackboard system should be utilized more often to notify residents of events and public hearings. Mayor Announcements: Mayor Wray stated that Sleepy Hollow High School class of 1985, have requested that Saturday, October 17, be designated in memory of Suzanne Pell. Mayor intends on fulfilling that request. Communications: Village Clerk reminded everyone that there's Public Hearing next Tuesday, April 21 st ; regarding the property tax cap. The Westchester County Mobile Passport unit is coming to the Village one Saturday in May or June. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule. There were no comments at this time. At 9:27 p.m. on motion by Deputy Mayor Lobato-Church, seconded by Trustee Scaglione the meeting was adjourned. Paula A. McCarthy Tompkins Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-04-14 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5d1e3595b6a3be3ae0823c44c585dd51.pdf e7413a0e751689f710e7d8f96501f74a PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Judicial Coverage for Sleepy Hollow Court Be it Resolved in the event of the unavailability of the Village Justice and/or the Acting Village Justice to perform his/her duties, judicial coverage shall be requested first from the Town of Mt. Pleasant and second from the Village of Pleasantville, according to NYS CPL-120.30. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Rosenbloom Vote: 7-0 �Resolution Of The Mayor And The Board Of Trustees Of The Village Of Sleepy Hollow To Approve Retainer Agreement Between The Village Of Sleepy Hollow And Village Counsel Be It Resolved that the Board of Trustees hereby approves the attached retainer agreement between the Village of Sleepy Hollow and Village Counsel and authorizes the Mayor to execute same. Moved: Trustee Rosenbloom Seconded: Deputy Mayor Lobato-Church Vote: 6-0 �Fingar LLP C o u n s e l o r s at L a w 11 Marline Avenue, 12th Floor White Plains. NY 10606-1934 Phone : 914-946-3700 Fax : 914-946-0134 E-mail : info@mccarthyfingar.com Web : www.mccarthyfingar.com Direct Line: 9 1 4 - 3 8 5 - 1 0 2 4 Email: c s m i t h @ m c c a r t h y f i n g a r . c o m April 6, 2015 Ken Wray Mayor Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Re: Village Attorney; Engagement Letter for 2015/2016 Fiscal Year Dear Mayor Wray: This letter presents proposed terms for my engagement with the Village of Sleepy Hollow, New York, as Village Attorney over the Village's official year commencing April 6,2015. General Retainer work as set forth below would be done under an annual retainer of $91,000.00; special project and litigation work requested by the Village as set forth below would be done at $225.00 per hour; and Land Use Applications work requested by the Village as set forth below would be covered by the annual retainer for the first 2 hours of work on an application and then charged at my usual, non-discounted hourly rate for the balance of work on that application. My engagement would be that of an independent contractor rather than a Village official, officer, or employee, and as an independent contractor, the Village would not be charged with any retirement contribution or medical or other benefits for me. General Retainer For general municipal services, I will provide advice and counseling on the full range of municipal issues that arise from time to time for the fixed annual charge of $91,000.00 paid in equal monthly installments billed prospectively the first of each month. Among other things, the retainer will continue to cover regular attendance at Village Board of Trustees meetings, consultation, advice, and opinions on questions presented by Village officials, review and preparation as necessary of Village Board resolutions and actions, preparation of routine legislation, coordination with other attorneys providing legal services to the Village and oversight of those attorneys as necessary, review and preparation for contracts in the ordinary course, and the like. {00608249.DOC.2} �Special Projects & Litigation For Special Projects and Litigation, on which the Village requests work, I will charge on a straight hourly basis at the rate of $225.00 per hour, and we will bill at the first of each month for work done the prior month. Litigation will consist of any matter that is commenced by a formal court or arbitration paper, such as a summons, complaint, petition for review, or notice of claim. In contrast, general advice on possible litigation prior to commencement of a proceeding or receipt of a notice of claim will fall under the general municipal retainer. Special projects will consist of major Village endeavors which are not typically done. The category would include matters like land acquisition, disposition, or development, broad-scale update or revision of the Village Code or Comprehensive Development Plan, development of complex legislation, and the like, but as set forth above, advice to officials, standard contract preparation and review, and drafting of more typical legislation would be general retainer work. Considering that some Special Project work may be tough to categorize in advance, we leave the final decision on what is or is not a Special Project up to the Village. Land Use Applications For any Land Use Application by or before the Board of Trustees, Planning Board, and Zoning Board of Appeals on which the Village requests work, the first 2 hours of work will be covered under the annual retainer, but thereafter I will charge for work on that application on a straight hourly basis at my standard, non-discounted attorney rate, which currently is $440.00 per hour. In each instance, too, we will bill at the first of each month for work done in the prior month. The Village has authority to require land use applicants to reimburse the Village's legal fees under New York State General Municipal Law §10, New York State Village Law §7-712 and §7-730, and Village Code §200-4 to the extent that the fees are reasonable and necessary and incurred in connection with the Village's inspection and review of the applicants' projects. Thus, advice to a Board and review of an applicant's documents and submissions for compliance with law or approval requirements will be reimbursable and billed at full rates. Conversely, advice to a Board on a question of Board or Village liability, unique voting requirements or procedures, or the like which may be requested in connection with a Board's review of a project but is not necessary for that review itself would not be reimbursable but would fall under our General Retainer work. Similarly, negotiation or preparation of documents to implement agreements or obligations assumed after approval and any enforcement or Article 78 review proceeding would not be part of the Village's inspection and review of a project, so that work would not be reimbursable but depending on the sort of work would fall into the General Retainer category and would not generate any additional charge or the Special Projects and Litigation category and would be charged at the reduced rate. {00608249.00C.2} �I hope the Trustees and you will find these terms satisfactory. I am looking forward to working with you and the rest of the Village's personnel and populace. CBS/lo {00608249.DOC.2} �Resolution of the Board of Trustees of the Village of Sleepy Hollow To Adopt Base Proportions Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the following: 1) The Certificate of Base Percentages, Current Percentages and Current Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2015 Village Assessment Roll, as prepared by the Office of the Village Assessor. 2) The Certificate of Adjusted Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2015 Village Assessment Roll, as prepared by the Village Assessor. 3) The Class Tax Shares adopted for the Village Levy Roll of 2015 are as follows: Homestead 55.9142% Moved: Trustee Handelman Non-Homestead 44.0858% Seconded: Trustee Wompa Vote: 7-0 �Meeting Date: 04/142015 Resolution #: 04/36/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Annual Memorial Day Parade Be It Resolved that the Mayor and Board of Trustees hereby allows Central Veterans Committee of the Tarrytowns to hold its Annual Memorial Day Parade on Monday, May 25th 2015, beginning promptly at 9:00 AM on Main Street in Tarrytown. The route will head north on Broadway to Beekman Ave, west to South Washington St, then south on South Washington St. to Patriot's Park, where services will be conducted at the WW II Monuments. (See attached for details) Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicant(s), if necessary. Moved: Trustee Scaglione Seconded: Trustee Leavy Vote: 7-0 �CENTRAL VETERANS COMMITTEE OFTHETARRYTOWNS 57 MAIN STREET TARRYTOWN, NY 10591 F e b r u a r y 5, 2 0 1 5 M a y o r and Board of Trustees 28 B e e k m a n Ave. Sleepy Hollow, NY 1 0 5 9 1 Dear M a y o r Wray, W e w o u l d like p e r m i s s i o n t o h o l d o u r A n n u a l M e m o r i a l D a y p a r a d e in y o u r v i l l a g e o n M o n d a y , M a y 25, 2 0 1 5 . T h e p a r a d e w i l l , as u s u a l , l i n e u p o n M a i n St. in T a r r y t o w n at 8 : 0 0 A M . T h e p a r a d e w i l l s t a r t at 9 : 0 0 A M s h a r p . T h e r o u t e w i l l h e a d n o r t h o n B r o a d w a y t o B e e k m a n A v e , w e s t t o S o u t h W a s h i n g t o n St. T h e n s o u t h o n S o u t h W a s h i n g t o n St. t o P a t r i o t ' s P a r k , w h e r e s e r v i c e s w i l l b e c o n d u c t e d at t h e W o r l d W a r II, K o r e a n , a n d V i e t N a m Monuments. A c o r d i a l i n v i t a t i o n is e x t e n d e d t o all. Please r e s p o n d t o 914-332-0651, as s o o n as possible, so w e can plan t h e p a r a d e . Yours Truly, Robert M o o n Richard Chulla Robert Conca Robert Nixon �..;.$j-ii �Meeting Date: 04/14/2015 Resolution #: 04/37/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving an Annual Candlelight Procession Be It Resolved that the Mayor and Board of Trustees hereby allows the Portuguese Community of the Tarrytowns, to hold their annual candlelight procession, on Sunday, May 10, 2015 beginning promptly at 7:30 PM, on Depot Plaza, in front of the Portuguese Cultural Center, in Tarrytown. The route will head north on Cortlandt Street, to St. Teresa's Church on Beekman Avenue in Sleepy Hollow. (See attached for details) Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicant(s), if necessary. Moved: Trustee Wompa Seconded: Trustees Handelman Vote: 7-0 �Portuguese Community of the Tarrytowns Irmandade Dos Cruzados De Fatima 283 North Washington Street Sleepy Hollow, New York 10591 April 4, 2015 Village of Sleepy Hollow 23 Beekman Avenue Sleepy Hollow, NY 10591 Dear Mayor Ken Wray, The Portuguese Community will be holding our annual candlelight procession in honor of Our Lady of Fatima on Sunday, May 10, 2015 at 7:30pm. The procession will start at the Portuguese American Cultural Center in Tarrytown continuing through Cortlandt Street and finally arriving at Saint Theresa of Avila Church in Sleepy Hollow. We request permission for this event to take place through Sleepy Hollow. We sincerely appreciate your attention to this matter. Ver/ truly yours, r Alberto de Carvalho Irmandade Dos Cruzados De Fatima President ADC/PJJ �Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Leavy Second: Deputy Mayor Lobato-Church Vote: 7-0 �M a r c h 29, 2015 M a y o r Ken W r a y Sleepy H o l l o w Village Board 28 Beekman A v e n u e Sleepy Hollow, NY 10591 W e are pleased to announce t h a t at the A n n u a l M e e t i n g for the Sleepy H o l l o w A m b u l a n c e Corps. The f o l l o w i n g m e m b e r s w e r e elected into office: Chief Rich D'Alessandro Assistant Chief M i k e Anzovino Second Lieutenant John Cabezas Third Lieutenant Ines Brito Secretary Cindy Tuttle Treasurer Angela M a r t e l l o It is o u r hope t h a t y o u will continue t o give y o u r support to these officers during the next year as w e continue to provide service t o the residents of the Village of Sleepy H o l l o w and neighboring Villages. Sincerely, Cynthia L. Tuttle Secretary Sleepy H o l l o w A m b u l a n c e Corps. �Meeting Date: 04/14/2015 Resolution #: 04/39/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Assistant Building Inspector Whereas, Joseph Angiello, by the attached letter dated March 23, 2015 and effective April 12th 2015, submitted his resignation letter from the Sleepy Hollow Building Department. Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and Now, Therefore, Be it Resolved, that the Village accepts the resignation of Joseph Angiello by the attached letter dated March 23, 2015 and effective April 12th 2015, and finds that the termination/rehire policy of July 15, 2003 applies, and Be it Further Resolved, that a copy of the policy is forwarded to and a copy be placed in his personnel record with proof of service. Moved: Trustee Handelman Seconded: Deputy Mayor Lobato-Church Vote: 7-0 �04/09/2015 IB:13 9142480075 PAGE RECEIVE! APR ~ 9 2015 Joseph Angiello 3/23/15 Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Dear Mr. Giaccio, After careful consideration and review, I have decided to resign from my position as Assistant Building Inspector for the Village, effective 4/12/15.1 have enjoyed my tenure with the Village and appreciate the opportunity that being employed by the Village has afforded me. I wish you and the Village the best of success in the future. Respectfully, Joseph Angiello 01/01 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-04-14_RES-33-39 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3d30d47ae862d4ef41f3ff193f148408.pdf e469148a4ccaf704938a588807c12071 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, April 28, 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church John Leavy Dorothy Handelman Glenn Rosenbloom Denise Scaglione Karin Wompa, (in at 7:20pm) Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Clerk Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Village Police Chief At 7:04 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Susan Galgano, former longtime resident of Sleepy Hollow, and Charles Schneider, aka "Zip", also a long time resident of North Tarrytown and Sleepy Hollow and former member of Pocantico Hook and Ladder Fire House. Approval of Warrants: Deputy Mayor Lobato-Church moved, seconded by Trustee Rosenbloom to approve the warrant of $494,382.99 and authorize the Treasurer to make was approved. (Absent: Trustee Wompa) Approval of Minutes: Deputy Mayor Lobato-Church moved, seconded by Trustee Leavy to approve the Minutes of April 6, and April 14, 2015 subject to minor typographical errors changes. Carried: 6-0 (Absent: Trustee Wompa) Mavor announcements: Mayor Wray thanked the Sleepy Hollow Fire Dept. and other Fire Depts in the surrounding areas for their quick response and assistance at containing a fire at 100 College Avenue on the 9th floor in Sleepy Hollow on April 21st, 2015. Mayor Wray thanked the entire Sleepy Hollow Fire Dept. and all other districts that assisted during the fire and evacuating residents. Mayor Wray also thanked the Police Dept. and the Ambulance Corps. �Administrator's Report: (see attached) Mayor Wray asked that Mr. Giaccio see if we were awarded the electric charge station. Department Head Reports: Department of Public Works: Richard Gross reported that his office phone has been out of service for over 5 weeks. Sykes Park's project, clearing trees, installing Belgium blocks to protect the rubber mats, and repaving the sidewalk area, has started. A new sanitation vehicle is now in service. Loose leaves must be bagged until October 1 st Lights at the East parcel will be installed soon. Surplus items will be discussed at next work session. Hydrant flushing will begin in the middle of May and a schedule will be posted. Large amounts of organic waste needs to be removed from the East parcel and will need to be budget for. The fence at Freemont pond will be replaced soon. Pruning and tree removal is ongoing throughout the season. Trustee Rosenbloom asked what the expense for the removal the organic waste is. Mr. Gross responded that it will cost close to $20,000. Discussion ensued regarding the disposal of organic waste and the cost of it. Mayor Wray suggested this subject be discussed at a future Work Session. Trustee Handelman asked if the Village makes mulch. Mr. Gross responded that it was done in the past. Trustee Scaglione asked about the sanitation truck that was replaced. Mr. Gross responded that it will be repaired and used as a spare truck as needed. Police Department: Police Chief Camp reported on the following: (see attached report) Deputy Mayor Lobato-Church asked the Chief to inform the Board of what kind of training Police Officers require and how can these skills provide usefulness and effectiveness to the Department. Mayor Wray suggested that this subject be discussed at a future Work Session. �Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule: Mario Belanich of North Washington Street addressed the Mayor and the Board of Trustees and asked if Police and Public Works overtime is included in the cost of the fireworks display for the 4 t h of July. Mayor Wray stated that overtime costs for special events are included in the budget ahead of time. There were no further comments. Resolutions: (see attached) R1 - Approve Tax C a p Override R2 - Approve 2015/2016 Budget R 3 - Set Public Hearing For Stop Signs in Philips Manor R4 - Set Public Hearing For Short Term Parking on B e e k m a n A v e n u e R 5 - Award Bid for Pipe Relining Project. R 6 - Authorize G o i n g Out to Bid For S y k e s Park Comfort Station R7- Approve 4 th of July Fire W o r k s Display R 8 - A p p r o v e Actions of the A m b u l a n c e C o r p s Communications: Village Clerk reminded the public that there will be a public hearing at the next Board Meeting of May 12 th , regarding the special permit a m e n d m e n t request for River's Edge. Public Comments: Mayor Wray opened the meeting to the public and evoked the 3 minute rule. There were no comments from the public at this time. At 9:02 p.m. Mayor Wray asked for a motion to go into executive session to discuss a personnel matter. Trustee Rosenbloom moved to go into executive session. Trustee Handelman seconded it. At 9:25 p.m. Trustee W o m p a moved to exit the executive session. Trustee Leavy seconded it. At 9:25a.m. on motion by Trustee Rosenbloom, seconded by Trustee Handelman the meeting was adjourned. Resnerffullv Siihmil+pri Paula A. McCarthy Tompkins, Village Clerk �ADMINISTRATOR'S REPORT (4/28/15) DURACELL MEETING A meeting was held with department heads regarding the Duracell clean-up project. The project is scheduled to resume in May. FLAMENCO DANCE CLASS The Village is sponsoring a Flamenco Dance class this May. Rachel Thomas is the instructor. This program is part of the larger art project that the Village received a grant for. MAY 9 CLEAN-UP The Village is organizing a clean-up day scheduled for May 9. 1) Kingsland Point Park - Friends of Kingsland Park (David Bedell) 9:00-12:00 2) Devries Park - EAC (Claire Davis) 11:30-1:30 3) Horseman Trail - (Rachel Atlas) 10:00-12:00 4) Douglas Park - EAC (Barbara Carr) 11:00-1:00 5) Route 9 (Francois Rejeili) 11:00-1:00 6) Morse School (John Sutherland) 9:00-12:00 7) 100 College Arms Garden/ Sykes Park (Mayor Wray) 9:00-12:00 Mayor will flip burgers 8) Horan's Landing (Susan MacFarlane) 9:00-12:00 - Bags, gloves, pokers, rakes, wood chips and mulch will be provided by the Village - Flowers will be provided for 100 College Arms and Morse School - Trying to work out a lunch arrangement with Fleetwood Pizza and/or Tijuana for volunteers SCHOOL MURAL PAINTING WILL BE GOING ON ALL DAY FIRE DEPARTMENT WILL ALSO BE HOLDING AN OPEN HOUSE THAT DAY ENERGY AUDIT-1 met with NYPA representatives to start the energy audit process. Work has already begun. The audit will be completed in the summer. Recommendations ELECTRIC CHARGER STATION - NYPA has reached out to the Village to see if we would be interested in installing an electric car charging station. The charging station would be paid for by NYPA. We are exploring this idea. FREMONT POND UPDATE - Bridge, Shoreline, Treatment, Fence TRIP AROUND THE COMMUNITY Morse School is planning a trip around the community on May 21 STORMWATER TRAINING Sleepy hollow will be hosting a multi village stormwater training session for May 13 at 7:30am at Sleepy Hollow Village Hall. This training is required to be reported to DEC on your Annual Report. COUNTY MEETING REQUEST Water Line, IMA (it expires in May), Bathhouse use, Addressing the bathroom issue, Capital projects, Lighthouse update �May PRESENTATION BOT April 2015 a. 8 Domestic Incidents i. 1 arrest b. 23 arrests i. 4 Felony 1. 3 on 4/28 for gang assault that occurred at a private residence party ii. 8 Misdemeanor 1. l a domestic incident iii. 8 Violations of PL iv. 3 Warrants 1. 2 bench warrants 2. 1 Fugitive from Justice a. O ut of state wa rra nt (PA) c. 53 Medical Aid responses d. 11 Traffic Accidents i. 1 with injury 1. Pedestrian crossing Lawrence at Beekman ii. 3 on Route 9 1. 1 police vehicle on traffic stop was struck by another vehicle 2. 1 at Lawrence 3. 1 at Beekman April 2015 a. 2 Members of Department out of work due to illness/injury in the beginning of the month � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-04-28 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/6f99f71ad7242ce60845734b29032705.pdf 352e8d6fcfd45bc8fdaba475cc311e94 PDF Text Text Adoption of Local Law No. 3. Of The Year 2015 Village of Sleepy Hollow, County of Westchester A Local Law Authorizing A Property Tax Levy In Excess Of The Limit Established In General Municipal Law §3-C Section 1. Legislative Intent It is the intent of this local law to allow the Village of Sleepy Hollow to adopt a budget for the fiscal year commencing 2015 that requires a real property tax levy in excess of the "tax levy limit" as defined by General Municipal Law § 3-c. Section 2. Authority This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes a local government's governing body to override the tax levy limit for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body. Section 3. Tax Levy Limit Override The Board of Trustees of the Village of Sleepy Hollow, County of Westchester, is hereby authorized to adopt a budget for the fiscal year commencing June 1st, 2015 that requires a real property tax levy in excess of the tax levy limit otherwise prescribed in General Municipal Law §3-c. Section 4. Severability If a court determines that any clause, sentence, paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance is invalid or unconstitutional, the court's order or judgment shall not affect, impair, or invalidate the remainder of this local law, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this local law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. Effective date This local law shall take effect immediately. Moved: Trustee Rosenbloom Seconded: Trustee Handelman Vote: 6-0 �Resolution of Board of Trustees of the Village of Sleepy Hollow to Set Public Hearing to Install Stop Sign(s) Be it resolved that the Board of Trustees hereby schedules a public hearing to be held on Tuesday, Mav 26th 2015 at 7:00 p.m. or shortly thereafter, at Village Hall, to hear and consider comments from members of the public regarding the installation of stop signs at all intersections on Munroe Avenue and Farrington Avenue(s). Residents and taxpayers of the Village of Sleepy Hollow are entitled to attend and be heard at said hearing. Moved: Trustee Scaglione Seconded: Trustee Leavy Vote: 6-0 �Resolution of Board of Trustees of the Village of Sleepy Hollow to Set Public Hearing for Short Term Parking Be it Resolved that the Board of Trustees hereby schedules a public hearing to be held on Tuesday, Mav 26th 2015 at 7:00 p.m. or shortly thereafter, at Village Hall, to hear and consider comments from members of the public regarding the installation of parking limit of 15 minutes to one hour duration of one space to be determined on the North Side of Beekman Avenue between Pocantico Street and Teresa St. from 8:00 a.m. to 8:00 p.m. Residents and taxpayers of the Village of Sleepy Hollow are entitled to attend and be heard at said hearing. Moved: Trustee Handelman Seconded: Trustee Rosenbloom Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Bid for the Pipe Relining Project WHEREAS, on March 27, 2015 the Village of Sleepy Hollow received bid proposals for the Pipe Relining Project; and WHEREAS, a low qualified bidder, Hietkamp. of Watertown, Connecticut, has been identified with a low bid amount of $538,536.36; and WHEREAS, all bids have been reviewed by Village Engineer, Dolph Rotfeld who determined this bid to be acceptable and has recommended its approval; and WHEREAS, Funds have been allocated in the capital budget for this project. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein accepts the bid of Heitkemp for the Pipe Relining Project at a total amount of $538,536.36. BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all steps necessary to effectuate the intent of this resolution. Moved: Trustee Handelman Seconded: Trustee Rosenbloom Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Bid to Construct Comfort Station at Sykes Park WHEREAS, Architect Mondana Rezania has completed drawings for Sykes Park Comfort Station; and WHEREAS, Funds for this project have been allocated in the capital budget and through a New York State Parks Grant; NOW, THEREFORE, BE IT RESOLVED that Paula McCarthy, Village Clerk, is authorized to notice the bid for the Sykes Park Comfort Station. Moved: Trustee Wompa Seconded: Trustee Rosenbloom Vote: 6-0 �Federal ATF licensed Fireworks Importer license #fi fJH)0310 US DOT Hozorordous Moteriols Carrier D0L?2Q64141 MD Explosive Dealer license #W-016 NY Stale Dealer/Manufacturer license /D-5741 Ni Permit to Use Explosives license #003309 NYC fireworks Contractor — Certificate of Fitness #82096355 Wvrlcf^ncte JpXpcrienCe m prefect,iic<§ - S'*»Ce 1-800-765-B ANG (2264)- 206-202-1544 FAX 174 ROUTE 17 NORTH, ROCHEUE PARK NJ 07662 Hanover G e r m a n y 2009 International C o m p e t i t i o n first placc. www.fwexfravagonzo.com CONTRACT This contract and agreement entered into this Cs day of. / A A ^ X 2015, by and between FIREWORKS EXTRAVAGANZA a New York Corporation located at 174 Route 17 North, Rochelle Park NJ 07662 And Anthony Giaccio representing the Village of Sleepy Hollow whose address is 28 Beekman Avenue, Sleepy Hollow, NY 10591 hereinafter referred to as the Sponsor. WHEREAS, the parties have entered into an oral agreement relating to the sale and/or display of fireworks which they desire to have set forth in writing: NOW, THEREFORE, the parties agree as follows: 1. That FIREWORKS EXTRAVAGANZA intends to sell and/or display fireworks only to appropriately authorized individuals. 2. The Sponsor agrees to pay a display price of FIFTEEN THOUSAND DOLLARS ($15,000.00) for the display agreed upon which will be exhibited by FIREWORKS EXTRAVAGANZA on JULY 4, 2015 at a mutually agreed upon site. 3. Upon acceptance of this agreement, Sponsor agrees to pay a sum of 50% of the total cost of the display in the amount of SEVEN THOUSAND FIVE HUNDRED DOLLARS ($7,500.00) with the balance of SEVEN THOUSAND FIVE HUNDRED DOLLARS ($7,500.00) due within ten (10) days after the display date agreed upon herein. Late payments will be subject to a finance charge. 4. Sponsor agrees to maintain a secure site which meets NFPA 1123, 2010 distance requirements (70* per inch of shell diameter), as defined by Fireworks Extravaganza and Sponsor's local Fire Authority and to provide proper police/crowd security personnel to insure adequate patrol of this site as marked and secured by the Sponsor until FIREWORKS EXTRAVAGANZA advises that the security is no longer necessary. Sponsor also agrees to furnish proper parking supervision. 5. FIREWORKS EXTRAVAGANZA reserves the right to terminate the display being exhibited by FIREWORKS EXTRAVAGANZA in the event persons, vehicles or animals enter the secured safety zone and security is unable or unwilling to remove them and enforce the safety regulations. �6. SPONSOR will have the display site approved and permit application signed by the local Fire Authority having jurisdiction. In addition, Sponsor will have available at the display site Fire and/or other local Emergency Response Personnel as required by county and/or state authority. 7a. In the event of inclement weather, the display will be rescheduled to July 5, 2015. There will be a postponement fee of Fifteen percent (15%) of the total contract price if the display has left the warehouse. If the Sponsor notified FIREWORKS EXTRAVAGANZA of postponement prior to display leaving warehouse the postponement fee will be Five percent (5%) of the total contract price but no less than TWO HUNDRED AND FIFTY DOLLARS ($250.00). In the event of a cancellation of the display, there will be a cancellation fee of Twenty-five percent (25%) of the total contract price. 7b. In the event of excessive safetyrisksand factors, extraordinary circumstances or inclement weather which may cause the start of the display to be altered from the agreed upon time, every effort wUl be made by FIREWORKS EXTRAVAGANZA to perform the display at the Sponsor's request. Once the display has been setup and the fireworks loaded, only FIREWORKS EXTRAVAGANZA and/or the Authority Having Jurisdiction shall have the right to advance or delay the start of the display, or cancel it if it is deemed necessary. Demands for cancellation by the Sponsor once the display is ready forfiringwill result in 100% of the contract amount invoiced. 8. FIREWORKS EXTRAVAGANZA, upon acceptance of this contract in writing by both parties, agrees to fulfill the contract in a safe, professional, and workmanlike manner and further to provide liability insurance coverage in the amount of ONE MILLION DOLLARS ($1,000,000.00) 9. FIREWORKS EXTRAVAGANZA reserves the right to substitute shells or other pyrotechnic devices with like items of equal or greater value in the event substitution is required. 10. FIREWORKS EXTRAVAGANZA shall be responsible for all labor to dig mortar holes, set up display pieces and finale racks and to dismantle, clean up and collect debris, including unfired pyrotechnic devices if any, caused by the display the evening of the display. Sponsor will be responsible for a thorough search for post display debris, including unfired pyrotechnic devices, if any, and policing of area at first light following exhibition. 11. If FIREWORKS EXTRAVAGANZA Us required to fire the display frojm a barge or similar ignition site, the Sponsor will provide suitable mortar containers and adequate sand tofillthe mortar containers. ^N. IN WITNESS WHEREOF, we set our hand/ind seals to thisWement in duplicate the day and yearfirstabove written. ^ 1 VILLAGE OP>$E|EPY HOLLOW Anthony Giaccio, Village Administrator [REWORKS EXTRAVAGANZA John Sagaria, President �Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Fireworks Display Whereas, the Board of Trustees is desirous of displaying fireworks on Saturday, July 4th' 2015, and Whereas, the Village of Sleepy Hollow has agreed to share the costs of the display with the Village of Tarrytown; and Whereas, both Villages have agreed that the company hired last year, Fireworks Extravaganza, performed very well for a reasonable price; and Whereas, the price for the display is the same as last year ($7,500 for each Village); and Whereas, Village Counsel has reviewed the contract and found same to be acceptable; Now, therefore, be it resolved the Board of Trustees authorizes the Mayor to execute the attached contract with Fireworks Extravaganza to display fireworks on Saturday, July 4th, 2015 (rain date will be July 5th' 2015) and, Be it further resolved the Mayor and/or the Village Administrator is authorized to make and accept amendments and revisions to the contract as attached so long as the same are not material, are not adverse to the Village's interests, and are acceptable in form and substance to Village Counsel. Move: Trustee Rosenbloom Seconded: Trustee Handelman Vote: 6-0 �Meeting Date: 04/28/2015 Resolution #: 04/47/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Leavy Second: Trustee Handelman Vote: Unanimous �impact on the environment, and hereby adopts a negative declaration with regard to the Village of Sleepy Hollow accepting a deed to ownership of the Land known as Reverend Sykes Park; and BE IT FURTHER RESOLVED that the Board of Trustees hereby authorizes the Mayor to execute an Intermunicipal Agreement (IMA) with Tarrytown to accept by deed transfer the land known as Reverend Sykes Park and to continue to use the land as a recreational and playground facility in perpetuity and comply with the other provisions in the attached IMA, and BE IT FURTHER RESOLVED the Mayor is authorized to make and accept amendments and revisions to the contract as attached so long as the same are not material, are not adverse to the Village's interests, and are acceptable in form and substance to Village Counsel. Moved: Trustee Scaglione i Seconded: Trustee Rosenbloom a true copy of an extract duly adopted by the Board of Trustees of therVittage of Sleepy Hollow, on the J£&_day Of (v ^ / i v l . 20 n and of the whole thereof, a n d I further certify that the same was entered Into the ninutes of the meeting of said Board of Trustees held on said date. Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Intermunicipal Agreement with Village of Tarrytown to Accept Land Known as Rev. Sykes Park by Deed Transfer WHEREAS, the Village of Sleepy Hollow is desirous of applying for grant monies offered by the State of New York to rehabilitate recreational facilities in local municipalities, and WHEREAS, the Board of Trustees has applied for and received a grant to rehabilitate land that is commonly known as Sykes Park located near the intersection of Cortlandt and Wildey Street, and WHEREAS, in order to receive said grant monies from the State the State requires all parties with an ownership interest in the property to sign the State's project agreement and to apply long-term protections to the property; and WHEREAS, the Village of Tarrytown owns a significant section of the land where Sykes Park is located; and WHEREAS, the Village of Tarrytown has agreed to deed the land where Sykes Park is located to the Village of Sleepy Hollow subject to the condition that Sleepy Hollo to use Sykes Park as a recreational and playground facility in perpetuity and return ownership of that land to the Village of Tarrytown if the Village of Sleepy Hollow ceases to use, and WHEREAS, the Village of Sleepy Hollow has agreed to these terms; and WHEREAS, the acceptance of the land by Sleepy Hollow is a Type II Action pursuant to the State Environmental Quality Review Law; and WHEREAS, short Environmental Assessment Form has been filed; and WHEREAS, the Board of Trustees of the Village of Sleepy Hollow is the only agency which has approval authority over the Proposed Action and is therefore the Lead Agency for the Proposed Action. NOW, THEREFORE, BE IT RESOLVED in accordance with Article 8 of the New York State Environmental Conservation Law and Article 6 NYCRR Part 617, including without limitations the criteria set forth in 6 NYCRR Part 617 7 (c) and based upon review of the Environmental Assessment Forms, all of the documents referred to herein and all other materials that were prepared for the Proposed Action will not have a significant adverse �March 29, 2015 Mayor Ken Wray Sleepy Hollow Village Board 28 Beekman Avenue Sleepy Hollow, NY 10591 We are pleased to announce that at the April 16, 2015 meeting for the Sleepy Hollow Ambulance Corps. The following members were voted in as members after background checks came back favorable: Ian Marvinney Elliot Sotomayer Alberto Santana We are requesting that you follow the normal course of action. Respectfully submitted, Cynthia L. Tuttle Secretary Sleepy Hollow Ambulance Corps. �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Award of Contract for Phase 1 Archaeological Survey of Site of new Water Tank to Strata Cultural Resource Management WHEREAS, in March 2014 the Village of Sleepy Hollow submitted a listing for the new water storage tank which scored above the funding line and was added to the Drinking Water State Revolving Fund Fiscal 2014 Intended Use Plan in Amendment #7; and WHEREAS, scoring above the funding line made the project eligible for the Storm Mitigation Loan Program in which Federal aid for Hurricane Sandy impacted areas is to be used for mitigation projects that reduce flood damage risk and vulnerability of drinking water systems. The Storm Mitigation Loan Program (SMLP) is administered by the New York State Environmental Facilities Corporation and the New York State Department of Health; and WHEREAS, long term financing under the SMLP includes a 25% grant and 75% zero percent financing for up to 30 years; and WHEREAS, the Village is now required to submit a complete financial application and comply with numerous State and Federal programmatic requirements; and WHEREAS, one such requirement is State Historic Preservation Office approval. State Historic Preservation Office has advised that the Lake Road site for the water tank is an archaeologically sensitive area, and they are requiring a Phase 1 archaeological survey for all portions of the project that will involve ground disturbance; and WHEREAS, the Village issued a Request for Proposals on April 10, 2015 for a Phase 1 archaeological survey; and WHEREAS, three proposals were received in response, the lowest in price of which is from Strata Cultural Resource Management of Warwick, New York at a cost of $600 for the Phase 1A Research and $4,310 for Phase IB Investigation; and WHEREAS, the Village Administrator has checked the references provided by Strata, all of which are satisfactory. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow authorizes the award of a contract to Strata Cultural Resource Management of 13 Spring Street, Warwick NY 10990 for a Phase 1 archaeological investigation of all areas of the water tank project site that will experience ground disturbance, in the amount of $600 for the Phase 1A Research and, if required, $4,310 for the Phase IB Investigation. �BE IT FURTHER RESOLVED that the Board of Trustees authorizes a 50% deposit be paid prior to the start of work. BE IT FURTHER RESOLVED that the Village Administrator is herein authorized to take any and all such steps as are necessary to execute the intent of this resolution. Moved: Trustee Wompa Seconded: Trustee Handelman undersigned ferebv certify that theforegoingis rue copy of an extract duly adopted by the Boardof jstees of the Village of Sleepy Hollow, on the A f t oay _' - ' 20 15" and of the whole thereof, I fbrther certify that the same was entered into the jtes of the meeting of said Board of Trustees held o r , date. .WITNESS WHEREOF, I have hereunto set my hand ary :ial seal tbte^JLday 2 0 H ^ # n f Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-04-28_RES-41-49 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/de84a9814f11c8ed1d4fbe897b1b15b6.pdf b0d042ee5b0744d1177ed0ae715f1b86 PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal DPW Staff WHEREAS, a need for seasonal DPW staff is necessary; and WHEREAS, Kevin Calabro and Carlos Barros, have worked as seasonal employees in previous years and are qualified for this position; and WHEREAS, the General Foreman along with the Village Administrator have recommended that these candidates be hired on a seasonal basis; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Kevin Calabro and Carlos Barros, be hired on a seasonal basis, up to four months, in the Department of Public Works at a salary rate of $15.00 per hour, effective June 1st, 2015 under the direct supervision of the General Foreman, and BE IT FURTHER RESOLVED a back background check has been completed and is satisfactory. Moved: Trustee Handelman Vote: Unanimous Seconded: Deputy Mayor Lobato-Church Absent: Trustees Rosenbloom and Wompa �Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal DPW Staff WHEREAS, a need for seasonal DPW staff is necessary; and WHEREAS, Clarence Sharrock Jr., has applied for this position and is a qualified applicant; and WHEREAS, the General Foreman along with the Village Administrator have recommended that this candidate be hired on a seasonal basis; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Clarence Sharrock Jr., be hired on a seasonal basis, up to four months, in the Department of Public Works at a salary rate of $15.00 per hour, effective June, 1st, 2015 under the direct supervision of the General Foreman, and BE IT FURTHER RESOLVED a back background check has been completed and is satisfactory. Moved: Trustee Scaglione Vote: Unanimous Seconded: Trustee Handelman Absent: Trustees Rosenbloom and Wompa � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-05-05_RES-51-52 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5e5f3709839d833281e15b9af1d34228.pdf 8008ba9a64c4f94e5fc93d2f7066b004 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, May 5, 2015 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Glenn Rosenbloom Karin Wompa John Leavy Denise Scaglione Dorothy Handelman Trustees Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Village Architect Rich Gross, General Foreman Mayor Wray called the work session to order at 7:00. TAX CAP EFFICIENCY PLAN - Fiona Hodgson made a presentation on a tax cap efficiency plan. The efficiency plan is required if the Village intends on staying under the State's tax cap in 2016. The plan identifies ways of saving 1% of the Village's tax levy through efficiency or shared services. Examples of this include reducing energy costs by installing LED lights and sharing a pothole killer machine with other communities. The plan has to be signed by the Mayor and Treasurer before being submitted to the State. APPROVE WATER TANK GRANT AGREEMENT - Fiona Hodgson asked the Village Board to consider approving the Mayor to sign a water tank grant application. The application is required by the State in order to process the grant contract. Mayor Wray requested that the Board approve this resolution at the end of the agenda. SNOW AND ICE AGREEMENT - The Board reviewed a snow and ice agreement with New York State in which the Village receives payment for maintaining State roads. Mayor Wray requested that this item be on the next Board meeting agenda. PRISONER TRANSPORT IMA - The Board reviewed an inter-municipal agreement with Westchester County related to transporting prisoners. Mayor Wray requested that this item be on the next Board meeting agenda. SURPLUS VEHICLES - Rich Gross provided the Board with a list of surplus vehicles that the Village has no use for. If the vehicles are deemed to be surplus, they would be auctioned off. Mayor Wray requested that this item be on the next Board meeting agenda. DPW SEASONAL EMPLOYEES - The Board discussed hiring seasonal workers in the Department of Public Works. The Board is considering hiring three seasonal employees. �SPECIAL SESSION On a motion made by Deputy Mayor Lobato-Church and seconded by Trustee Rosenbloom and carried unanimously the Board moved into special session. Motion was made by Trustee Wompa, seconded by Trustee Leavy to authorize the Mayor to submit a tax cap efficiency plan to the State. Motion carried 7-0. Motion was made by Trustee Leavy, seconded by Trustee Wompa to approve the water tank grant agreement Motion carried 7-0. On a motion made by Deputy Mayor Lobato-Church and seconded by Trustee Leavy and carried unanimously the Board moved out of special session. VILLAGE-WIDE CLEAN-UP AND MURAL PAINTING - Mr. Giaccio announced that the annual village clean-up day will be held on May 9 starting at 9:00am. There will also be a mural painting event on Beekman Avenue. At 7:45 p.m., the work session was adjourned. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-05-05_WS Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/26983b779c83caa6245850e93098038b.pdf 558c2da8c5c693a2ffb522615a494e20 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, May 12 2015 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church John Leavy Denise Scaglione Dorothy Handelman Absent: Trustee Rosenbloom and Trustee Wompa Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Clinton Smith, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief At 7: 03p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Angelina Shaw, lifelong resident of North Tarrytown and Sleepy Hollow. Our thoughts are with her family. Public Hearing: River's Edge Special Permit Joe Cotter of National Resources, addressed the Mayor and the Board of Trustees and explained the reason for a special permit request to build a swimming pool and a restaurant cafe at the River's Edge location. He also stated that they would like to resurface the pier to beautify the river walk for the benefit of the public. Discussion ensued amongst Board members. Paul Viboch of 97 River Street addressed the Mayor and the Board of Trustees and stated he loves the idea of the restaurant but the rules need to be enforced by our Police Dept. He is concerned about noise late at night. Eliot Martone of Sleepy Hollow and Chair of the Village's Planning Board addressed the Mayor and the Board and stated the site is currently out of compliance and National Resources has to return to the Planning Board to be in compliance with any variances. Susan McFarlane of River Street addressed the Mayor and the Board of Trustees and stated she is in favor of the project; she believes it compliments the river front. She asked if the outdoor seating area would interfere with the river walk. Mario Belanich of North Washington Street addressed the Mayor and the Board of Trustees and stated that as a concerned citizen, he worries about the parking situation for this project. �David Smith, Village Planner, provided the Board with background as to the history of the creation of the Southern Riverfront Overlay District given the Overlay Districts different lot sizes and desire to replace certain uses on the waterfront like the former oil distribution facility. A general presentation was made relative to the need to evaluate parking given the new proposed use of a restaurant in place of the commercial kiosk approved as part of the initial application and the importance of creating a destination along the riverfront. The importance of the commercial aspect of the proposal was in keeping with the goals and objectives of both the Riverfront District and Overlay District. Discussion ensued. Mayor Wray stated that the Board has 60 days to respond to this particular request. Public Hearing was adjourned until the next Board meeting. Approval of Warrants: Deputy Mayor Lobato-Church moved, seconded by Trustee Handelman, to approve the warrant and authorize the Treasurer to pay the bills in the amount of $245,039.99. Motion Carried. Approval of Minutes: Deputy Mayor Lobato-Church moved, seconded by Trustee Rosenbloom, to approve the Minutes of April 28, 2015 subject to minor typographical errors changes. Motion Carried. Mavor announcements: Mayor Wray announced a Public Hearing meeting conducted by NYS DEP will take place on Monday June 1st, at 465 Columbus Avenue in Valhalla regarding water rates increase, and all are welcome to attend. Mayor Wray thanked everyone that participated in the Cleanup day last Saturday. Special thanks to the art teachers for their assistance in painting the mural. Administrator's Report: (see attached report Department Head Reports: Sean McCarthy, Building Inspector (see attached report) Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule: Mario Belanich of North Washington Street addressed the Mayor and the Board and asked what the statuses of seasonal employees are. �Mayor explained that seasonal status is approved by civil service up to four months. There were no further comments at this time. Resolutions: (see attached) R1 R2 R3 R4 - Appoint Public Works S e a s o n a l Staff - Appoint Public Works Seasonal Staff - Appoint Deputy Village Clerk - Accept Resignation of D P W Employee (Retirement of Michael Smutek) R5 - Authorize General Foreman to post M E O position R6 - Authorize General Foreman to post Laborer position Public Comments: Mayor Wray opened the meeting to the public and inoked the 3 minute rule: There were no comments from the public. At 8:25 p.m. on a motion by Trustee Handelman, seconded by Trustee Scaglione the Board went into executive session to discuss contract negotiations and a personnel matter. At 9:10 p.m., on a motion by Deputy Mayor Lobato-Church, seconded by Trustee Handelman, the Board exited executive session. No action was taken. At 9:15 p.m. Deputy Mayor Lobato-Church moved, seconded by Trustee Scaglione the meeting was adjourned. Paula A. McCarthy Tompkins Village Clerk �ADMINISTRATOR'S REPORT (5/12/15) FLAMENCO DANCE CLASS The Flamenco Dance class with Rachel Thomas has been great 23 children are registered. This program is part of the larger art project that the Village received a grant for. The Columbian Music workshop also started today. VILLAGE CLEAN-UP The annual village clean-up day was a tremendous success. Thank you to everyone. A special thank you to the team leaders, Kingsland Point Park (David Bedell), Devries Park - (Claire Davis), Horseman Trail - (Rachel Atlas), Douglas Park - (Barbara Carr), Route 9 (Francois Rejeili), Morse School (John Sutherland), 100 College Arms Garden (Mayor Wray, Maria Suarez, Horan's Landing (Susan MacFarlane). Margotta Courts Mike Blaylock, EAC, Village Board MURAL The mural project was a tremendous success. We had at an estimated 75 participants. Thank you the following people for their work. N. Sleepy Hollow High School/Middle School Art Teachers Gary Benton, Kristen Dreher, Andrea Harrison, Angela Langston, Mary Rosenberg Community Members James West, Hope Mc Adams, Jeff White, Christine Rose, Carol Banino (TUFSD Board Member) Trustee Scaglione & Family James Kimak, Jamie Kimak, National Art Honor Society Students and many others. TRIP AROUND THE COMMUNITY Reminder that the Morse School is planning a trip around the community on May 21. KINGSLAND WATER LINE In light of the news that the County will not complete the Kingsland water line this year, the temporary water line will be installed by the DPW. PUMP STATION GENERATOR The pump station generator has gone out to bid. Bids are due back May 29. ROUTE 9 TRAFFIC CONCERNS I contacted the State DOT regarding pedestrian safety on Route 9. The matter was referred to the traffic and safety department. The State at this time is currently analyzing the various intersections and does not recommend a traffic study at this time. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-05-12 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e4731c8574b21d57e1631b0b0fa2a142.pdf 5ac02b7c94ef55a53aed632b9ccfd87e PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Deputy Village Clerk in the Village Clerk's Office Whereas, the Village Clerk has recommended the hiring of a Deputy Village Clerk to fill a full-time position in the Clerk's Department; and Whereas, on April 28, 2015 the Board of Trustees adopted the 2015-2016 budget and authorized the Village Clerk's recommendation, and Whereas, Joan E. Bucci, has worked part-time in the Village Clerk's office since November 2013, and is familiar with all aspects of the job and responsibilities, and Whereas, the Village Clerk is recommending that Joan E. Bucci of Tarrytown, be hired as a full-time Deputy Village Clerk in the Clerk's Department, at a starting salary of $50,000.00 and all other terms and conditions of employment should apply. Now Be It Resolved, that the Board of Trustees, on the recommendation of the Village Clerk do hereby confirm the Mayor's appointment of Joan E. Bucci, at an annual salary of $50,000.00 and all other terms and conditions of employment should apply. Be It Further Resolved that Joan E. Bucci starting date will be June 1, 2015, and said appointment is subject to the approval of the Westchester County Department of Human Resources and a probationary period of twelve to fifty two weeks. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Leavy Absent: Trustees Rosenbloom and Wompa Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Heavy Motor Equipment Operator "HMEO" Whereas, Michael Smutek, by the attached letter dated April 16, 2015 and effective June 28, 2015, submitted his retirement notice letter from the Sleepy Hollow Public Works Department. Whereas, said retirement notice letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and Now, Therefore, Be it Resolved, that the Village accepts the retirement notice letter from Michael Smutek by the attached letter dated April 16, 2015 and effective June 28, 2015, finds that the termination/rehire policy of July 15, 2003 applies, and Be it Resolved, that a copy of the policy is forwarded to and a copy be placed in his personnel record with proof of service, and Be It Further Resolved that Mr. Smutek has been employed by the Village of Sleepy Hollow Public Works Department since 1978 and the Board of Trustees wishes him all the best in his future endeavors. Moved: Trustee Leavy Vote: Unanimous Seconded: Deputy Mayor Lobato-Church Absent: Trustees Rosenbloom and Wompa �Michael P. Smutek April 16,2015 Richard Gross, General Foreman Village of Sleepy Hollow Department of Public Works 28 Beekman Avenue Sleepy Hollow, NY 10591 Deai- Mr. Richard Gross, . . . , S ^ E T ^ ^ a Heavy Machine Equipment Operator at Sleepy Hollow, Department of Public Works (DPW). Myretirementwillbe ^ R e c t i v ^ o n j S , n 0 t i c e o f re&ement Working at the DPWhas beenrewardingin numerous ways. Here I learned many skills, had the ^ t y to advance to drfferent positions through the years and worked withagreigrcj rfgjs. ^ e I tave been content w,th my time and service here, it is time after 34 ^ t o i k T K5£e ^ ^ ^ ° P * * ^ provided me durLg my m ^ y ^ d e V e l m e n t Please let me know regarding anyformalitiesI need to fulfill beforeretirementTtaik you once agamforyour support during my service and best of luck to all my co-workers and s u p ^ T Best Regards, Michael P. Smutek �Resolution of the Mayor and Board of Trustees of the Village Of Sleepy Hollow to Approve Posting of Motor Equipment Operator nMEO" Position Whereas, a vacancy in the Department of Public Works for the position of Motor Equipment Operator (MEO) has become available, and Whereas, Union contract requires that the Village post this position in English and Spanish for ten days in a location accessible to all Department of Public Works employees and, Whereas, any Department of Public Works employee who is interested in applying for said position, shall indicate such interest in writing to the General Foreman within the posting period, Now, Therefore, Be It resolved that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve the posting of the position for Motor Equipment Operator (MEO) for ten consecutive days effective June 29, 2015. Moved: Trustee Handelman Vote: Unanimous Seconded: Trustee Scaglione Absent: Trustees Rosenbloom and Wompa �Resolution of the Mayor and Board of Trustees of the Village Of Sleepy Hollow to Approve Posting of Laborer Position Whereas, a vacancy in the Department of Public Works for the position Laborer has been available, and Whereas, Union contract requires that the Village post this position in English and Spanish for (10) ten days in a location accessible to all Department of Public Works employees and, Whereas, any Department of Public Works employee who is interested in applying for said position, shall indicate such interest in writing to the General Foreman within the posting period, Now, Therefore, Be It resolved that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve the posting of the position for Laborer for (10) ten consecutive days effective Mav 13. 2015. Moved: Trustee Scaglione Vote: Unanimous Seconded: Trustee Handelman Absent: Trustees Rosenbloom and Wompa �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Sleepy Hollow Fire Chief Whereas, Patrick Haggerty by the attached letter dated April 29, 2015 and effective April 30, 2015 submitted his resignation letter from his position as Fire Chief of the Sleepy Hollow Fire Department. Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees. Now, Therefore, Be it Resolved, that the Village accepts the resignation of Patrick Haggerty by the attached letter dated April 29, 2015 and effective April 30, 2015. Be it Further Resolved, that a copy of this resolution will be placed in his personnel file. Moved: Trustee Leavy Vote: Unanimous Seconded: Deputy Mayor Lobato-Church Absent: Trustees Rosenbloom and Wompa �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Sale of Surplus Items Be It Resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow hereby authorize the attached Surplus Items be sold to the highest bidder. Moved: Trustee Handelman Seconded: Trustee Scaglione Absent: Trustees Rosenbloom and Wompa Vote: Unanimous �H8 DODGE H30 H23 VAN 1996 4931 AS IS INTERNATIONAL FORD 1991 2433 CAB & CHASSIE 1987 5039 DUMP DUMP BODY H32 AUTOCAR 1994 4586 P24 DODGE 2001 6411 DUMP BODY 804 IUT 1995 2112 COMPACTOR 36 ELGIN 31 INTERNATIONAL 1991 9965 DUMP 9A JEEP 513 FORD 2000 9914 5821 OLD PD 501 FORD 2006 4715 520 FORD 2358 BUS E350 2005 3318 514 FORD SWEEPER 531 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-05-12_RES-53-58 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4c17bb0bcfbadb95001cc3f70ec6478f.pdf df03a29100e38e36f16268ba6680174f PDF Text Text Meeting Date: 05/12/2015 Resolution #: 05/56-A/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Agreement Extension for 2015/2016 "Indexed Lump Sum Municipal Snow and Ice Agreement" WHEREAS, the Village of Sleepy Hollow has provided snow and ice control services on a continuous basis since 1997 for 9.1 lane miles of roadway located in the Village of Sleepy Hollow and owned by the State of New York; and WHEREAS, the Village of Sleepy Hollow and the State of New York have now reached an equitable lump sum payment of $1,512.00 per lane miles for a total of $13,759.20 to the Village for said services for the snow season of 2013/2014 and more fully described in the attached Agreement to Extend Indexed Lump Sum Municipal Snow and Ice Agreement" (herein "Agreement"). NOW, THEREFORE, BE IT RESOLVED that the Village Board herein authorizes the Mayor to execute the attached Agreement and to take other such steps as are necessary to effectuate the intent of this resolution. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Leavy Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-05-12_RES-56A Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/26bad3c3ab16c104099fd000563b6f40.pdf 01ebcd28e0afe8694adcd2a3b0f65578 PDF Text Text RESOLUTION TO AUTHORIZE WEEKEND PARKING PASSES AT THE PHILIPSE MANOR TRAIN STATION PARKING LOT Whereas, the Board of Trustees is desirous of issuing weekend parking permits at the Philipse Manor Train Station parking lot for the Philipse Manor Beach Club lifeguards; and Whereas, the weekend parking permits would be available from Memorial Day Weekend to Labor Day Weekend at a total cost of $100.00, Now Be It Resolved, that the Board of Trustees hereby approves the sale of weekend parking permits at the Philipse Manor Train Station for the Philipse Manor Beach Club lifeguards parking lot from Memorial Day Weekend to Labor Day Weekend at a total cost of $100.00. Moved: Trustee Leavy Seconded: Trustee Wompa Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Retirement System Enrollment Correction (Home Rule Request) WHEREAS, the Village participates in a twenty year retirement plan for its police officers in accordance with section 384-d of the New York State Retirement and Social Security Law; and WHEREAS, under the Village's collective bargaining agreement with its PBA, all police officers are eligible for participation in the twenty year plan; and WHEREAS, the Village has been advised that a certain former Police Officer was erroneously enrolled in the twenty-five year plan rather than the twenty year plan when he began service with the Village and that he still is enrolled in the twenty-five year plan rather than the twenty year plan with respect to his time of service with the Village; and WHEREAS, the Village has concluded that the error in enrolling that Police Officer in the twenty-five year plan rather than the twenty year plan was not a result of that Police Officer's own negligence; and WHEREAS, the Village wishes to ensure that all of its police officers are enrolled in the twenty year plan and has been advised of the cost of crediting that Police Officer with service in the twenty year plan during his time of service with the Village; and WHEREAS, Assembly Bill 5644-2015 and Senate Bill S4980-2015 are pending before the New York State Legislature to allow crediting that Police Office with service in the twenty year plan during his time of service with the Village ("Pending Correction Legislation"); NOW, THEREFORE, BE IT RESOLVED, that the Village Clerk, with the assistance of the Village's Labor Counsel, is authorized to take such steps as are necessary under the Pending Correction Legislation to enroll the subject Police Officer and to amortize cost of crediting the subject Police Office with service in the twenty year plan during his time of service with the Village over a ten year period; and BE IT FURTHER RESOLVED that the Village certifies that the subject Police Officer did not bar himself from participating in the twenty year plan as a result of his own negligence. Moved: Trustee Scaglione Seconded: Trustee Handelman Vote: Unanimous �Meeting Date: 05/26/2015 Resolution # : 05/62/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Administrator to sign CBS Contract Be it resolved, that the Village Treasurer has recommended the lease agreement with CBS, which provides Xerox services to several Villages Departments, be renewed for a period of 60 months, and BE IT FURTHER RESOLVED the Village Administrator is authorized to make and accept amendments and revisions to the contract as attached so long as the same are not adverse to the Village's interests, and are acceptable in form and substance to Village Counsel. Move: Trustee Wompa Second: Trustee Leavy Vote: Unanimous �C ^ b a n k EQUIPMENT A P P L I C A T I O N NO. Value Lease Agreement A G R E E M E N T NO. FINANCE Send Account Inquiries to: 1310 Madrid Street, Suite 101 • Marshall, MN 56258 • Phone: (800) 328-5371• Fax: (800) 328-9092 Send Payments to: P.O. Box 790448 • St. Louis, MO 63179-0448 The words Lessee, you and your refer to Customer. The words Lessor, we, us and our refer to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("U.S. Bank Equipment Finance"). CUSTOMER INFORMATION FULL LEGAL NAME STREET ADDRESS VILLAGE OF SLEEPY HOLLOW 28 BEEKMAN AVE CITY STATE ZIP PHONE SLEEPY HOLLOW NY 10591 914-631-2450 B I L L I N G N A M E (IF D I F F E R E N T F R O M A B O V E ) CITY FAX BILLING S T R E E T A D D R E S S STATE ZIP E-MAIL E Q U I P M E N T L O C A T I O N (IF D I F F E R E N T F R O M A B O V E ) SUPPLIER IN FOR MA TION , N A M E OF SUPPLIER STREET CBS - A XEROX COMPANY 108 CORPORATE PARK DRIVE ADDRESS CITY STATE ZIP PHONE WHITE PLAINS NY 10604 914-696-1900 EQUIPMENT FAX DESCRIPTION MAKE/MODEL/ACCESSORIES S E R I A L NO. STARTING METER (1) XEROX WORKCENTRE 7855 (1) XEROX WORKCENTRE 7835 (1) XEROX WORKCENTRE 5955 (2) XEROX WORKCENTRE 5335 together with all replacements, parts, repairs, additions, a n d a c c e s s i o n s incorporated therein or attached thereto a n d a n y a n d all p r o c e e d s of the foregoing, including, without limitation, insurance recoveries • TERM AND PA YMENT 60 See the attached Schedule A • See the attached Billing Schedule SCHEDULE Payments" of $ 1,512.30 'plus applicable T h e lease contract payment ("Payment") period is monthly u n l e s s otherwise indicated taxes S u p p l i e r will bill e x c e s s c h a r g e s u n l e s s o t h e r w i s e stated. Payment includes 30,000 B & W Copies per month E x c e s s C o p y Charge billed monthly at $ Payment includes 5,000 Color Copies per month E x c e s s C o p y Charge billed monthly at S per Color copy* Payment includes 12,000 B & W Prints per month E x c e s s Print Charge billed monthly at $ per B & W print- Payment includes 150 Color Prints per month E x c e s s Print C h a r g e billed monthly at $ per Color print* END OF LEASE per B & W copy- OPTIONS Y o u will h a v e the following option at the e n d of the original term, provided that n o event of default under the A g r e e m e n t h a s occurred a n d is continuing. T o t h e extent that any p u r c h a s e option indicates that the p u r c h a s e price will b e the "Fair Market V a l u e " (or " F M V " ) , s u c h term m e a n s the value of the Equipment in continued u s e 1) P u r c h a s e all but not l e s s than all the Equipment for the Fair Market V a l u e per p a r a g r a p h 1, 2) R e n e w the A g r e e m e n t per p a r a g r a p h 1, o r 3) Return the Equipment per p a r a g r a p h 3. T H I S IS A N O N C A N C E L A B L E / I R R E V O C A B L E A G R E E M E N T ; T H I S A G R E E M E N T C A N N O T B E C A N C E L E D O R T E R M I N A T E D . LESSOR ACCEPTANCE U.S. Bank Equipment Finance LESSOR CUSTOMER SIGNATURE TITLE DATED ACCEPTANCE By signing below, you certify that you have reviewed and do agree to all terms and conditions of this Agreement on this page and on page 2 attached hereto. Notwithstanding anything to the contraiy on page 2, the Agreement shall commence on the day that the Equipment is delivered to you and the Agreement shall be irrevocable and non cancelable in all respects thereafter. X C U S T O M E R ( a s referenced a b o v e ) FEDERAL TAX I D . - SIGNATURE TITLE PRINT NAME Page 1 of 2 DATED �1. AGREEMENT: For business purposes only, you agree to lease from us the goods (the 'Equipment") andfor tofinancecertain licensed software and services {'Financed Hems', which are included in the word 'Equipment" unless separately stated), all as described on page 1 of this Agreement as it may be supplemented from time to time. You agree to all of the teitns and conditions contained in this Agreement and any supplement which (with the acceptance certification) is the entire agreement regarding the Equipment ('Agreement') and which supersedes any purchase order or invoice. You authorize us to correct or insert missing Equipment identification information and to make corrections to your proper legal name and address. This Agreement becomes valid upon execution by us. The start date of this Agreement (the 'Effective Date*) will be a date after the certification of acceptance of the Equipment, as shown on the first invoice. This Agreement wil renew for 12-month term(s) unless you purchase or return the Equipment (according to the conditions herein) or send us written notice between 90 and 150 days (before the end of any term) that you do not want it renewed. If any provision of this Agreement is declared unenforceable in any jurisdiction, the other provisions herein shall remain in fullforceand effect in that jurisdiction and all others. 2. RENT, TAXES AND FEES: You will pay the monthly Payment (as adjusted) when due, plus any applicable sales, use and property taxes. The base Payment will be adjusted proportionately upward or downward: (1) by up to 10% to accommodate changes in the actual Equipment cost (2) if the shipping charges or taxes differ from the estimate given to you; and (3) to comply with the tax laws of the state in which the Equipment is located. If we pay any taxes, insurance or other expenses that you owe hereunder, you agree to reimburse us when we request and to pay us a processing fee for each expense or charge we pay on your behalf. We may charge you afeeof $35.00 for any filing required by the Uniform Commercial Code (UCC). By the date the first Payment is due, you agree to pay us an origination fee of $75.00, as shown on our invoice or addendum, to cover us for all closing costs. We will have the right to apply all sums, received from you,toany amounts due and owedtous underthe terms of this Agreement If for anyreasonyour check isretumedfornonpayment you will pay us a bad check charge of $30 or, if less, the maximum charge allowed by law. • Jlte may mate* proa on anyfees,estimated tax paid, under this Agreement . r . .... — 3. MAINTENANCE AND LOCATION OF EQUIPMENT; SECURITY INTEREST: At your expense, you agree to keep the Equipment (1) in good repair, condition and working order, in compliance with appfcable manufacturers' and regulatory standards; (2) free and dear of aO Bens and daims; and (3) only at your address shown on page 1, and you agree not to move it unless we agree. As tongas you have given us the written notice as required in paragraph 1 prior to the expiration or termination of this Agreement's term, if you do not purchase the Equipment you wiO return all but not less than all of the Equipment and all related manuals and use and maintenance recordstoa location we specify, at your expense, in retail re-saleable condition, full working order and complete repair. You are solely responsible for removing any data that may reside in the Equipment you return, including but not limited to hard drives, disk drives or any other form of memory. You grant us a security interest in the Equipment to secure all amounts you owe us under any agreement with us, and you authorize us to file a financing statement (UCC-1). You will not change your state of organization, headquarters or residence without providing prior written noticetous so that we may amend or He a new UCC-1. You will notify us within 30 days if your state of organization revokes or terminates your existence. 4. COLLATERAL PROTECTION; INSURANCE; INDEMNITY; LOSS OR DAMAGE: You agree to keep the Equipmentfollyinsured against risk and loss, with us as lender's toss payee, in an amount not less than the original cost until this Agreement isterminated.You also agree to obtain a general public Gabity insurance poEcy with such coverage and from such insurance carrier as shaO be satisfactory to us and to indude us as an additional insured on the poficy. Your insurance poficy(s) will providefor10 days advance written notice to us of any modification or cancellation. You agree to provide us certificates or other evidence of insurance acceptable to us. If youfailtocomply with this requirement within 30 days alter the start of this Agreement you agree to pay a monthly property damage surcharge ("PDS") of up to .0035 of the Equipment cost as a result of our creditriskand administrative and other costs, under the PDS program that is further described on a letter from us to you. We may make a profit on this program. Under this program, A S LONG A S YOU ARE NOT IN DEFAULT AT THE TIME OF A LOSS (exduding losses from intentional acts), the remaining balance owed on the subject Equipment will be forgiven. NOTHING IN THIS PARAGRAPH WILL RELIEVE YOU OF RESPONSIBILITY FOR LIABILITY INSURANCE ON THE EQUIPMENT. We are not responsiblefor,and you agree to hold us harmless and reimburse usforand to defend on our behalf against any claimforany loss, expense, liabiity or injury caused by or in any way relatedtodelivery, installation, possession, ownership, use, condition, inspection, removal, return or storage of the Equipment You are responsiblefortheriskof loss orforany destruction of or damage to the Equipment You agree to promptly notify us in writing of any loss or damage. If the Equipment is destroyed and you do not have the POS program you will pay to us the unpaid balance of this Agreement including any futurerenttothe end of the terni plus the anticipated purchase price of the Equipment (both discounted at 3%). Any proceeds of insurance will be paid to us and credited, at our option, against any loss or damage. You authorize us to sign on your behalf and appoint us as your attorney-in-fact to endorse in your name any insurance drafts or checks issued due to loss or damage to the r Eqwpm^-iUMm^ — ... . .. . — 5. ASSIGNMENT: YOU HAVE NO RIGHT TO SELL, TRANSFER, ASSIGN OR SUBLEASE THE EQUIPMENT OR THIS AGREEMENT, without our prior written consent Without our prior written consent you shall not reorganize or merge with any other entity or transfer all or a substantial part of your ownership interests or assets. We may sell, assign, or transfer this Agreement without notice. You agree that if we sell, assign or transfer this Agreement the new Lessor will have the same rights and benefits that we have now and will not have to perform any of our obligations. You agree that the new Lessor will not be subject to any claims, defenses, or offsets that you may have against us. You shall cooperate with us in executing any documentation reasonably required by us or our assignee to effectuate any such assignment This Agreement shall be binding on and inure to the benefit of the parties hereto and their respective successors and assigns. 6. DEFAULT AND REMEDIES: You wiO be in default it (a) you do not pay any Payment or other sum due to us when due or if you break any of your promises in this Agreement or any other agreement with us or any of our affifiates, (b) you make or have made any false statement or misrepresentation to us, (c) you or any guarantor dies, dissolves or terminates existence, (d) there has been a material adverse change in your or any guarantor's (inandal, business or operating condition, or (e) any guarantor defaults under any guarantyforthis Agreement If any part of a Payment is more than 5 days late, you agree to pay a late charge of 10% of the Payment which is late or if less, the maximum charge allowed by law. If you are ever in default at our option, we can terminate this Agreement and require that you pay the unpaid balance of this Agreement including any future Paymen tstothe end of thetermplus the anticipated purchase price of the Equipment (both discounted at 3%). We may recover default interest on any unpaid amount at the rate of 12% per year. Concurrently and cumulatively, we may also use any or ail of theremediesavailable to us under Articles 2A and 9 of the UCC and any other law, includingrequiringthat you: (1)returnthe Equipment to us to a location we specify; and (2) immediately stop using any Financed Items. In addition, we will have the right immediately and without notice or other action, to set-off against any of your liabilities to us any money, induding depository account balances, owed by us to you, whether or not due. In the event of any dispute or enforcement of rights under this Agreement or any related agreement you agree to pay ourreasonableattorney's fees (induding any incurred before or at trial on appeal or in any other proceeding), actual court costs and any other cdlection costs, induding any collection agency fee. If we have to take possession of the Equipment you agree to pay the costs of repossession, moving, storage,repairand sale. The net proceeds of the sale of any Equipment wSI be credited against what you owe us under this Agreement YOU AGREE THAT WE WILL NOT BE RESPONSIBLE TO PAY YOU ANY CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES FOR ANY DEFAULT, ACT OR OMISSION BY ANYONE. Any delay orfailuretoenforce our rights under this Agreement will not prevent us from enforcing any rights at a later tine. You agree that yourrightsandremediesare governed exdusively by this Agreement You waive all rights under Article 2A (508-522) of the UCC. If interest is charged or collected in excess of the maximum lawful rate, we will not be subjectto any penalties. 7. INSPECTIONS AND REPORTS: We ^ have the "right at any reisonable time,toSspect the Equipment and any documentsrelatingto its use. maintenance and repair. Within 30 days after our request you will deliver all requested information which we deem reasonably necessary to determine your currentfinancialcondition andfaithfulperformance of the terms hereof. Financial information will generally not berequiredunless your exposure with us exceeds $1,000,000. Unless otherwise accepted by us, eachfinancialstatement submittedtous shall be prepared in accordance with generally accepted accounting principles consistently applied and shall fairly and accurately present your financial condition and results of operationsforthe period to which it pertains. 8. FAXED OR SCANNED DOCUMENTS, MISC.: Anyfaxedor scanned copy may be considered the original, and you waive therighttochallenge in court the authenticity or binding effect of any faxed or scanned copy or signature thereon. You agree to execute any further documents that we may request to cany out the intents and purposes of this Agreement All notices shall be mailed or defivered byfacsimiletransmission or overnight couriertothe respective parties at the addresses shown on this Agreement or such other address as a party may provide in wringfromlimetotime. By providing any telephone number, now or in the future,fora cell phone or other wireless device, you are expressly consenting to receiving communications,regardlessof their purpose, at that number, induding, but not limited to, prerecorded or artificial voice message calls, text messages, and calls made by an automatic dialing system from us and our affiliates and agents. These calls and messages may incur accessfeesfromyour provider. 9. WARRANTY DISCLAIMERS: YOU AGREE THAT YOU HAVE SELECTED THE SUPPLIER AND EACH ITEM OF EQUIPMENT BASED UPON YOUR OWN JUDGMENT AND YOU DISCLAIM ANY RELIANCE UPON ANY STATEMENTS OR REPRESENTATIONS MADE BY US. WE DO NOT TAKE RESPONSIBILITY FOR THE INSTALLATION OR PERFORMANCE OF THE EQUIPMENT. THE SUPPLIER IS NOT AN AGENT OF OURS AND WE A R E NOT AN AGENT OF THE SUPPLIER, AND NOTHING THE SUPPUER STATES OR DOES CAN AFFECT YOUR OBLIGATION UNDER THIS AGREEMENT. YOU WILL CONTINUE TO HAKE ALL PAYMENTS UNDER THiS AGREEMENT REGARDLESS OF ANY CLAIM OR COMPLAINT AGAINST ANY SUPPUER, LICENSOR OR MANUFACTURER, AND ANY FAILURE OF A SERVICE PROVIDER TO PROVIDE SERVICES WILL NOT EXCUSE YOUR OBLIGATIONS TO US UNDER THIS AGREEMENT. WE MAKE NO WARRANTIES, EXPRESS OR IMPLIED, OF, AND TAKE ABSOLUTELY NO RESPONSIBILITY FOR, MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, CONDITION. QUALITY, ADEQUACY, TITLE, DATA ACCURACY, SYSTEM INTEGRATION, FUNCTION, DEFECTS, OR ANY OTHER ISSUE IN REGARDS TO THE EQUIPMENT, ANY ASSOCIATED SOFTWARE AND ANY FINANCED ITEMS. 10. LAW, JURY WAIVER: Agreements, promises and commitments made bv lessor, concerning loans and ether credit extensions must be in writing express coca (deration and be stoned by Lessor to be enforceable. This Agreement may be modified only by written agreement and not by course of performance. This Agreement will be governed by and construed in accordance with Minnesota law. You consent to jurisdiction and venue of any state or federal court in Minnesota and waive the defense of inconvenientfontm.For any action arising out of or relatingtothis Agreement or the Equipment YOU AND WE WAIVE ALL RIGHTS TO ATRIAL BY JURY. 11. MAINTENANCE AND SUPPLIES: The charges established by this Agreement include payment for the use of the Equipment accessories, maintenance by supplier during normal business hours, inspection, adjustment parts replacement drums, deaning materialrequiredforproper operation and black toner and developer. Paper and staples must be separately purchased by you. Colortoneris not included in this Agreement and will be billed separately. If necessary, the service and supply portion of this Agreement may be assigned by us. We may charge you a supplyfreightfeeto cover our costs of shipping suppliestoyou. 12. EXCESS CHARGES AND COST ADJUSTMENTS: You agree to comply with our billing procedures induding, but not limited to, providing us with periodic meter readings on the Equipment At the end of thefirst12 months after commencement of this Agreement and once each successive 12-month period thereafter, we may increase the Payment and the excess per copy/print charge that exceeds the number of copies/prints originally designated in this Agreement by a maximum of 15% of the existing Payment and excess per copy/print charge. 13. UPGRADE AND DOWNGRADE PROVISION: AFTER COMMENCEMENT OF THE AGREEMENT AND UPON YOUR WRITTEN REQUEST, AT OUR SOLE DISCRETION, WE MAY REVIEW YOUR COPY/PRINT VOLUME AND PROPOSE OPTIONS FOR UPGRADING OR DOWNGRADING THE EQUIPMENT TO ACCOMMODATE YOUR BUSINESS NEEDS. 28091 Page 2 of 2 Rev. 04/16/2012 �a MAINTENANCE AGREEMENT m BILLING INFORMATION EQUIPMENT LOCATION VILLAGE OF S L E E P Y HOLLOW Ship To Name: 28 BEEKMAN AVE Ship To Address: _ SLEEPY HOLLOW City: .. State: NY _ Zip Code: 10591 City:_ Billing Contact Meter Contact POB Sales Rep Meter Phone WES VENANT Meter Fax Machine ID Meter Email Address Serial* Make XEROX Model SEE LEASE Base Charge SEE LEASE Copy minimum REQUIRED on 00 45 ppm models and lower US BANK [m . 30,000 B&W Copies Included: Color Copies Included; Per Copy/Rates 5,000 .0141 .0916 .0125 Black Color Black .125 "12,000 Color Prints Induded: 150 Billed By: CBS Color * A print/copy Is dellned as standard 8.5" x 11". Prints Copies B&W Prints Induded: copy minimum REQUIRED or) 00 45 ppm models and tourer Base Charge Base Billed By • B&W Copies Induded: _ B&W Prints Induded: _ Color Copies Induded: Color Prints Induded: Per Copy/Rates Black Color Black Copies Color Prints * A print/copy Is defined as standard &5" x 11". CONTRACT DATES: FOR THE FIXED CHARGES THAT ARE SUBJECT TO THE TERMS SET FORTH IN THIS AGREEMENT, CONNECTICUT BUSINESS SYSTEMS' FIELD SERVICE DEPARTMENT WILL PROVIDE TECHNICAL REPAIR SERVICE IN ORDER TO MAINTAIN THE ABOVE "EQUIPMENT IN PROPER OPERATING CONDITION. MAINTENANCE AND SUPPLY AGREEMENT COVERS CONSUMABLE ITEMS: BLACK AND COLOR TONER, WASTE TONER. DEVELOPER AND FUSER OIL THIS EXCLUDES PAPER AND STAPLES. A PER MONTH PER MACHINE SUPPLY DEUVERY CHARGE APPLIES. CUSTOMER ACKNOWLEDGES TO HAVE READ AND UNDERSTANDS THE TERMS AND CONDITIONS OF THIS AGREEMENT WHICH ARE CONTAINED ON BOTH SIOES Of THIS DOCUMENT AND WHICH CONSTITUTES THE ENTIRE AGREEMENT BETWEEN BOTH PARTIES. THERE ARE NO ORAL UNDERSTANDINGS, TERMS OR CONDITIONS; AND THE PARTIES MAY NOT RELY UPON ANY REPRESENTATIONS. EXPRESSED OR IMPLIED, NOT CONTAINED IN THIS AGREEMENT. THIS AGREEMENT IS NOT VALID UNTIL ACCEPTED BY CONNECTICUT BUSINESS SYSTEMS. LLC. All. NETWORK EQUIPMENT PLACEMENTS W I U BE EQUIPPED WITH THE CBS 360 APP FOR METER COLLECTION AT N O CHARGE. IF THE CBS 360APP IS NOT INSTA11ED, YOU WTU. AGREE TO A N ADDITIONAL FEE OF S3S PER MONTH FOR METER COIUCTION. • OPT IN TO THE COS 360 APP FOR METER COLLECTION. BY INITIALING THIS BOX YOU AGREE TO HAVE THE C8S 360 APP INSTALLED. Scller:_ Connecticut Business Systems, LLC Accepted By: Customer Name: Accepted By: Title: _ Title: Oate: Date: • A » Annually S • Semi-annually Q » Quarterly M • Monthly At this time, I decline Maintenance Agreement Coverage. �MAINTENANCE TERMS AND CONDITIONS Customer agrees to purchase and Connecticut Business Systems, LLC (CBS) agrees to provide maintenance service for the equipment identified on the previous page in accordance with the terms and conditions of the agreement. No terms and conditions expressed or implied are authorized unless they appear on the original document. NO CHANGE, ALTERATION OR AMENDMENT OF THE TERMS AND CONDITIONS OF THIS AGREEMENT ARE AUTHORIZED OR EFFECTIVE UNLESS AN AGREEMENT HAS BEEN MADE IN WRITING BY AN OFFICER OF CBS. 1. GENERAL SCOPE OF COVERAGE This agreement covers the labor and the material for adjustments, repairs and/or replacement of parts necessary, which may be new, reprocessed or recovered, due to normal use of the equipment. Damage to the equipment or its parts arising out of misuse, negligence, attachment of unauthorized components, accessories or parts, use of substandard supplies or other causes beyond CBS's control are not covered. Customer may be subject to a surcharge or cancellation of the agreement. In addition, CBS may terminate this agreement in the event the equipment Is modified, damaged, altered or serviced by personnel other than those employed by CBS, or if parts, accessories, or components not authorized by CBS are fitted to the equipment. CANCELLATION OF THE CONTRACT BY EITHER THE CUSTOMER OR BY CBS MUST BE GIVEN A 60 DAY WRITTEN NOTICE. 2. SERVICES Service calls under this agreement will be made during normal business hours, Monday through Friday between the hours of 8:00AM and 5:00PM ET, and only at the installation address provided by the customer on the reverse side of this agreement. This agreement covers both the labor and materials for adjustments, repairs, and replacement of parts necessitated by normal use of the equipment listed on the face of this agreement. Services does not include the following: (a) repairs due to misuse, neglect, or abuse including, without limitation, improper voltage or use of supplies that do not conform to the manufacturers' specifications; (b) use of options, accessories or products not provided by CBS; (c) non-CBS alterations, relocation, service or supplies; (d) loss or damage resulting from accidents, fire, or theft; (e) maintenance requested outside of CBS's normal business hours; (f) thermal heads, process units, and fuser units for facsimile machines; (g) thermal heads and MICR toner for laser printers and parts and labor for all non-laser printers and/or (h) parts for scanners; (i) network services after initial set up of the equipment. Supplies provided by CBS are in accordance with the copy volumes set forth on the face of the agreement and within the manufacturer's stated yields. Supplies are to be used exclusively for the equipment and remain CBS property until consumed. You will return, or allow CBS to retrieve any unused supplies at the termination/expiration of this agreement. You are responsible for the cost of excess supplies. You authorize your equipment to be connected to an automatic meter reading device or, if we otherwise request, you will provide us with accurate meter readings for each item of equipment when and by such means as we request You shall provide adequate space and electrical service for the operation of the equipment in accordance with U/L and/or manufacturer's specifications. Supplies will be via UPS Ground All shipping methods, including but not limited to, UPS Ground, Overnight, and/or Messenger Service, will be billed to the customer. Special processing fees may be included for any method other than UPS Ground. Service provided outside CBS' normal business hours will be at CBS hourly rates in effect at the time of service. If at any time during the term of this agreement the customer upgrades, modifies, or adds equipment, you shall promptly notify CBS. CBS maintains the right to inspect any upgrades and modifications to equipment and/or additional equipment and, in sole discretion, determine whether equipment is eligible for service. If approved, the agreement will be amended to include such changes, including pricing modifications. Unless otherwise agreed to In writing, the customer remains solely responsible for any and all customer data stored within the equipment and the removal of such data upon termination of this agreement. 3. TERMS This agreement shall become effective upon receipt of payment by CBS of the maintenance charges provided on the reverse side of this document. Coverage shall be continuous for either the time frame or number of copies allowed as specified on the reverse side, whichever occurs first. Unless otherwise stated within this agreement, the billing cycle defaults to monthly billing of base charges and quarterly billing of overage charges. This agreement shall be automatically renewed for successive similar periods or copy allowances subject to the receipt by CBS, of the maintenance charges in effect at the renewal date, provided that the customer is not in default on their payment. No credit will be applied toward unused copy allowances or print allowances. Unused copies are forfeited. This agreement with CBS will be conterminous with the lease of equipment listed on the reverse side of this agreement. Addition of Equipment - Customer is required to immediately notify CBS of any additional equipment at the customer's site capable of using CBS supplied toner cartridges. This will include any equipment not included on the original contract due to errors or omissions. In the event such equipment is discovered, it will automatically be added to this agreement with the meter at the time of the discovery being used at the start for meter coverage, or be added to the current flat-fee rate. Such equipment shall be considered the "equipment" for all purposes under this agreement. 4. CHARGES The initial annual charge for systems support and maintenance under this agreement shall be the amount set forth on the reverse side of this agreement. The annual support and maintenance charge, with respect to any renewal term, will be the charge in effect at the time of renewal. Customer agrees to pay total of ail charges for systems support and maintenance during initial term and any renewal term upon receipt of your CBS invoice. Customer understands that alterations, attachments, specification changes, or use of substandard supplies that cause excessive service calls may require an increase in maintenance charges and/or additional charges outside of the maintenance contract billing. If specialized billing format is required in place of the standard billing format, there will be a fee based of the extent of the detail required. 5. BREACH OR DEFAULT If the customer does not pay all charges for system support and maintenance or parts as provided upon receipt of the invoice, CBS may (a) refuse to service the equipment or, (b) furnish service on a C.O.D. "per call" basis at published rates. The customer agrees to pay CBS's costs and expenses of collection including the maximum attorney's fee permitted by law. 6. NO WARRANTY Other than the obligations set forth within this agreement, CBS disclaims all warranties, expressed or implied, including any Implied warranties of merchantability, fitness for use, or fitness for a particular purpose. CBS shall not be responsible for incidental or consequential damages, including but not limited to damages arising out of the use or performance of the equipment of the loss of use of the equipment. 7. MISCELLANEOUS This agreement shall be governed by the laws of the State of Connecticut It constitutes the entire agreement between the parties and may not be modified except in writing, signed by duly authorized officers of CBS and the customer. Rev. 10/8/2014 �C B S 3 6 0 A p p Installation F o r m This document is required to be filled out in Its entirety and submitted with Maintenance Agreement Packet If t h e C B S 3 6 0 A p p is n o t i n s t a l l e d t h e c u s t o m e r a g r e e s t o a n a d d i t o n a l f e e o f $ 2 5 / m o n t h f o r m e t e r c o l l e c t i o n Customer Information Company Name: VILLAGE O F S L E E P Y 28 B E E K M A N H O L L O W A V E Address: S L E E P Y H O L L O W N Y City: State: S A R A 10591 Zip C o d e : D I G I A C O M O Contact N a m e : sdigiacomo@villageofsleepyhollow.org Contact Email: 914/366-5144 Contact P h o n e : W E S V E N A N T Sales R e p : Sales M a n a g e r : Installation S t a t u s R e a s o n W h y 3 6 0 A p p C a n n o t b e Installed Is t h e 3 6 0 A p p already installed? 'es M a c Environment Only Nn All Local D e v i c e s if the 360App has not been installed, please provide For general If 360App C u s t o m e r Signature: is not installed reason below. questions, at time of sale, please please have email customer 360AppSupport@cbs-gisx.com sign below to acknowledge the $2S.00/mo fee. �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Block Party Be It Resolved the Board of Trustees hereby authorizes a request from Sung Pak and Shiloh Mackey for an annual block party to take place on June 27, 2015 on Merlin Avenue, between Bellwood Ave and Munroe Avenue. The party is scheduled to begin at 3:00 p.m. and end at approximately 8:30 p.m. Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicants for the block party. Moved: Trustee Scaglione Seconded: Trustee Rosenbloom Vote: Unanimous �Meeting Date: 05/26/2015 Resolution: 05/64/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Additional Banks Be It Resolved, at the request of the Village Treasurer, the Greater Hudson Bank and People's United Bank shall be additional official depository of funds for the Village. Move: Trustee Handelman Second: Trustee Wompa Vote: Unanimous �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Year End Budget Transfers Be it resolved, that the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Treasurer to complete the attached budget transfers to close out the Fiscal Year 2014/2015. Moved: Trustee Leavy Second: Trustee Wompa Vote: Unanimous �Date Prepared: 05/22/2015 02:42 PM VILLAGE OF SLEEPY HOLLOW GLR4150 1.0 Page 1 of 2 Budget Adjustment Form Year 2015 Period: 12 Trans No: 1257 Requested: Trans Type: B1 - Transfer Trans Date: 05/26/2015 User Ref: SARA Approved: Created by: SARA Description: 2014-15 Y/E BUDGET X F E R S TO BE A P P R O V E D BY BOT 05/26/15 Status: Batch 05/15/2015 Account # Order No Print Parent Account: No Account No. Account Description Amount A.1230.447 ADMINISTRATOR.PROFESSIONAL CONSULTANTS 5.550.00 A.1230.499 ADMINISTRATOR.CONTRACTUAL E X P E N S E S 1,413.15 A.1420.447 VILLAGE ATTORNEY.PROFESSIONAL CONSULTANTS 51,602.74 A.1420.474 VILLAGE ATTORNEY.LABOR RELATIONS 32,843.88 A.1620.460 S H A R E D SVCS-BUILDINGS.POSTAGE 2,500.00 A.1620.463 S H A R E D SVCS-BUILDINGS.BUILDING MAINT 5,028.50 A.1640.102 CENTRAL GARAGE.DOUBLE TIME 642.04 A.1640.104 CENTRAL GARAGE.LONGEVITY 438.56 A.1640.410 CENTRAL GARAGE.MATERIALS & S U P P L I E S 87,030.67 A. 1640.461 CENTRAL GARAGE.VEHICLE MAINT & REPAIR 19,559.19 A.1640.200 CENTRAL GARAGE.EQUIPMENT -5.000.00 A.1920.400 MUNICIPAL A S S O C DUES.. A.1960.400 CERTIORARI SETTLEMENTS.. A.1970.400 MTA TAX.. A.1930.400 J U D G E M E N T S & CLAIMS.. A. 1990.400 CONTINGENCY.. A.3120.101 POLICE DEPARTMENT.OVERTIME A.3410.418 FIRE DEPARTMENT.SNOW WATCH 2,420.00 A.4540.412 AMBULANCE CORPS.UNIFORMS 6,659.46 A.4540.447 AMBULANCE CORPS.PROFESSIONAL CONSULTANTS 1,916.66 A.5110.100 S T R E E T MAINTENANCE.FULL TIME 7,062.72 A.5110.101 S T R E E T MAINTENANCE.OVERTIME 8,102.31 A.5110.102 S T R E E T MAINTENANCE.DOUBLE TIME 3,698.21 A.5110.410 S T R E E T MAINTENANCE.MATERIALS & S U P P L I E S 29.191.53 A.5110.417 S T R E E T MAINTENANCE.CHIPS 25,880.64 A.5142.101 S N O W REMOVAL.OVERTIME 21,552.04 A.5142.102 S N O W REMOVAL.DOUBLE TIME 17.527.66 A.5142.416 S N O W REMOVAL.SALT/SAND 29,780.53 A.7020.100 RECREATION ADMINISTRATIONISTRATION.FULL TIME 732.91 A.7020.101 RECREATION ADMINISTRATIONISTRATION.OVERTIME 86.42 A.7110.102 PARKS.DOUBLE TIME A.7110.103 PARKS.PART TIME A.7110.105 PARKS.OUT OF TITLE 136.00 19.715.52 2,127.42 -16,436.55 -150,000.00 100,000.00 7,709.46 14,277.48 243.20 �DatePrepared: 05/22/2015 02 4 2 P M VILLAGE OF SLEEPY HOLLOW GLR4150 1.0 Page 2 of 2 Budget Adjustment Form Account No. Account Description Amount A.7140.101 RECREATION/HAYRIDE/HAYRIDE.OVERTIME 6,144.58 A.7140.413 RECREATION/HAYRIDE.PROGRAM E X P E N S E S A.7140.481 RECREATION/HAYRIDE.HALLOWEEN A.7310.103 YOUTH PROGRAM.PART TIME 6,219.04 A.7310.413 YOUTH PROGRAM.PROGRAM E X P E N S E S 5,059.71 A.7310.499 YOUTH PROGRAM.CONTRACTUAL E X P E N S E S 6,044.41 A.7550.101 CELEBRATIONS.OVERTIME 3,913.06 A.7550.102 CELEBRATIONS.DOUBLE TIME 6,432.17 A.7620.478 ADULT RECREATION.SENIOR C E N T E R -26,000.00 A.8020.447 PLANNING, ZONING, ARB.PROFESSIONAL CONSULTANTS -10,000.00 A.8560.410 S H A D E TREES.MATERIALS & S U P P L I E S A.9000.800 E M P L O Y E E BENEFITS.NYS RETIREMENT S Y S T E M A.9000.801 E M P L O Y E E BENEFITS.SOCIAL SECURITY A.9000.802 E M P L O Y E E BENEFITS.WORKERS C O M P 4,079.00 A.9000.804 E M P L O Y E E BENEFITS.DISABILITY 5,134.17 A.9710.600 SERIAL BONDS.PRINCIPAL C. 1910.400 UNALLOCATED INSURANCE.. C.8160.101 R E F U S E & GARB A G E .OVERTI M E 1,062.04 C.8160.102 R E F U S E & GARBAGE.DOUBLE TIME 2,844.55 C.9000.801 E M P L O Y E E BENEFITS.SOCIAL SECURITY -2,000.00 C.9000.806 E M P L O Y E E BENEFITS.HEALTH INSURANCE -1,927.63 F.8310.100 W A T E R ADMINISTRATION.FULL TIME F.8310.447 W A T E R ADMINISTRATION.PROFESSIONAL CONSULTANTS G.8120.462 SANITARY SEWERS.EQUIPMENT MAINT & REPAIR 1,602.40 G.9000.801 E M P L O Y E E BENEFITS.SOCIAL SECURITY 1,512.78 G.9000.806 E M P L O Y E E BENEFITS.HEALTH INSURANCE G.9730.700 BOND ANTICIPATION NOTES.INTEREST A.1420.100 VILLAGE ATTORNEY.FULL TIME 662.99 31,104.18 9,631.00 -143,000.00 -35,000.00 -191,083.26 21.04 3,584.33 -3,584.33 706.87 -3,822.05 -13,333.40 Total Amount: 0.00 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Delinquent Accounts to be entered as Utility Arrears on the Village Tax Roll Whereas, Chapter 411-15 Subparagraph C of the Village Code permits the Village to relevy unpaid water and/ or sewer bills on the property owners tax bill; and Whereas, despite attempts at collecting such payments, certain customers have thus far failed to pay, or begin to pay the same; and Whereas, in order to obtain payment, the Village must place a lien against the property owners' real estate taxes for such unpaid water and/or sewer bills, whether or not the bills were incurred in the owner's name. Now, therefore, be it resolved, that the Board of Trustees of the Village of Sleepy Hollow approves the attached list of delinquent accounts of the Village of Sleepy Hollow Water and Sewer Department and that these accounts shall be entered as utility arrears on the 2015 Village of Sleepy Hollow Tax Roll in the total amount of $ 4 3 2 , 5 2 0 . 9 4 Moved: Deputy Mayor Lobato-Church Seconded: Trustee Leavy Vote: Unanimous �2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 17-17-0025.. 14-14-0004.. 16-03-0025.. 17-23-0007.. 14-10-0005.D. 14-11-0001.. 16-07-0012.. 16-07-0012.. 15-09-0011.. 16-02-0013.. 11-01G-0001.. 15-13-0020.. 14-23-0003.. 14-16-000l.D. 17-11-0013.A. 17-07-0002. A. 17-19-0031.. 11-01U-0004.. 17-10-0010.. 17-19-0027.. 15-05-0007.. 16-09-0016.. 15-11-0023.. 14-21-0002.D. 17-04-0005.C1. 16-14-0013.. 17-23-0037.. 14-08-0001.F. 17-17-0006.. 16-01-0001.204. 11-01M-0015.. 16-07-0017. A. 11-01B-0002.. 15-14-0017. A. 16-03-0013.. FLATELY, SEAN & MARY ANNE BENDER, JAMES A.N.R. AUTO SERVICE DOWNING, D. RESIDENT ARENSIBIA, KATARZYNA & PA THE NY REFINERY INC STUDIO 38 LLC. *DEUTSCHE BANK TRUST CO. *JOSEPH SLAKAS SPEECHLEY, JAYME STARR & COVERT, F. BENUSCAK & D. MURPHY, STEPHAN CARELLI EDWARDS, JOHN DEREK O'MALLEY FIORELLA, EUGENE VALDESPINO, A. & M. CAMPBELL, BARRY SACHIN MAKANI CHARLES, ANNICCHIARICO VOLPACCHIO, ARMANDO FITZGERALD, GREGORY L. LE GUALTIERE, ALAN J. MOSCARELLO, PAUL & JOANNE LEE, JOEL S.SHERRY& STEWA FARRELL, BERNARD MICHAEL & ANNATT O'HANLON RAYMUND, JUDI & TIMOTHY STUART SILVERMAN NIX, DON & SUSAN BRUNI & CAMPISI INC. PUJADAS, JUAN DIBBLE, KARL MADSEN, JEFFREY WHITE & K 125 NEW BROADWAY 139 MILLARD AVE. 16 HUDSON ST. 120 1/2 VAN TASSEL AVE PI 533 MUNROE AVENUE 160 HARWOOD AVE. & MUNROE 38 BEEKMAN AVE. STORE # 2 38 BEEKMAN AVE.(BASEMENT) 8 FRANCIS STREET 8 RIVER STREET 45 HEMLOCK DR. 17 LAWRENCE AVE. 126 PALMER AVE. 270 MILLARD AVENUE 20 PINE ST 105 BEDFORD ROAD 48 GORDON AVE. 6 LAKESHORE CLOSE(PIT) 22 MAPLE STREET 100 RICE AVENUE 61 HOWARD ST. 11 CEDAR STREET 19 IRVING PL. 115 PALMER AVE. 149 1/2 WEBBER AVE.(PIT) 154 VALLEY STREET 135 GORDON AVE. 10 FARRINGTON AVENUE (PIT) 26 CRANE AVENUE 79 RIVER STREET 25 EVERGREEN WAY 230 NORTH WASHINGTON STREET 10 FREMONT ROAD 313 NORTH BROADWAY 42 HUDSON STREET $210.61 $206.10 $206.09 $204.41 $203.27 $198.43 $188.56 $188.56 $181.53 $181.53 $177.11 $173.34 $169.86 $165.05 $162.62 $162.62 $148.33 $148.11 $146.42 $144.86 $143.21 $141.16 $140.87 $137.14 $133.62 $130.81 $129.54 $126.37 $123.11 $122.66 $111.88 $104.59 $101.37 $98.61 $97.37 �2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 17-21-0052.. 14-13-0001.. 17-15-0011.. 15-09-0012.. 15-06-0006.. 16-10-0005.. 16-15-0008. A. 14-21-0002.B. 14-16-000l.K. 15-07-0010.2. 17-01-0027.. 15-07-0001.. 14-25-0011.. 15-13-0021.. 14-08-0001.B. 15-12-0004.. 16-05-0034.. 11-01H-0008.. 16-01-0001.201. 17-06-0003 .A. 17-08-0003.. 15-07-0010.1. 15-11-0024.B. 15-10-0028.. 15-06-0005.. 17-11-0003.B. 11-01P-0012.. 17-15-0013.. 11-01S-0001.. 11-01L-0014.. 16-01-0001.409. 16-12-0006.C. 17-19-0022.. 15-05-0027.. 17-11-0007.. PISPIA, PANTALEO EMMA ANASAZI & MICHAEL PENCE CAETANO, D.& K. *OJITO, JOSE & MARIA •RAMONA, GUSTAVO A.INFANTE RESIDENT GLEN CHERNACK KAUFMAN, PAUL & AMY NUNZIATO, D. WARREN & D. OJITO, OLIVERIO F. FAZZINO, FRANK CLIFF WALK SLEEPY HOLLOW, ZIEGLER, MATTHEY LOPES, JAIME FACCIOLA, MICHAEL L. CAPPELLO, MANUEL ASPEE, DAVID ROSENBERG& D ANGCLINA O MANFREDIO/O M KEVIN DAVIE NEW HOME OWNER KYUNJ, YOUNG KIM EUN CHIMBO, MANUEL J. RODRIGUES, JOSE CAREY, RICHARD P.& KATHLE CAREY, RICHARD & KATHLEEN TRIPP, SANDRA MC-CARTHY, TIMOTHY JELENEK, JOHN & KIM WEISS, RICHARD FISHER, DAVID DOMINGUEZ,R. & CORREA, MA 49 DEPEYSTER LLC HARVARD, GATES VALLO, J & T. CHEBETAR, JOHN 1 HOLLAND AVE. 165 MILLARD AVE.(PIT) 9 ANDERSON AVENUE 10 FRANCIS STREET 39 ELM STREET 143 VALLEY STREET 176 N. WASHINGTON ST. 163 PALMER AVE. 217 HIGHLAND AVE. 27 BARNHARDT AVENUE 38 DELL STREET 193 BEEKMAN AVENUE 139 DEVRIES AVENUE 19 LAWRENCE AVE. 11 HARWOODAVE. 44 POCANTICO ST. 123 DEPEYSTER STREET 8 EVERGREEN WAY 73 RIVER STREET 81 SLEEPY HOLLOW RD. 37 AMOS STREET (PIT) 29 BARNHARDT AVENUE 15 IRVING PLACE 39 KENDALL AVE. 43 ELM STREET 34 NEW BROADWAY 58 FREMONT RD. 304 GORDON AVE.(PIT) 2 TERRACE CLOSE 3 BIRCH CLOSE 141 RIVER STREET 49 DEPEYSTER STREET 53 NEW BROADWAY 28 CONTINENTAL STREET 38 PINE ST. $380.10 $379.18 $376.55 $373.70 $373.70 $368.86 $362.17 $361.94 $359.89 $350.60 $349.37 $348.49 $331.91 $321.60 $317.21 $315.03 $290.73 $287.62 $277.01 $276.29 $273.52 $271.33 $269.51 $269.25 $266.90 $266.05 $264.09 $246.48 $242.33 $242.21 $235.09 $219.12 $216.51 $213.88 $212.37 �2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 14-13-0001.M. 16-08-0030.. 16-08-0004.. 15-10-0019.. 16-14-0003.. 15-08-0006.. 16-13-0012.. 16-01-0001.100.C 16-14-0025.. 17-01-0001.A5. 17-18-0015.. 16-03-0021.. 17-11-0012.. 16-07-0012.. 17-07-0009.B. 16-17-0009.. 17-16-0015.. 16-07-0012.. 17-03-0014. A. 16-06-0027.. 14-02-0001.D6. 16-07-0012.. 17-19-0007.. 14-12-0001.A. 15-11-0015.. 15-06-0016.. 15-05-0031.. 17—16—0023.. 11-01E-0009.. 17-19-0037.. 16-03-0020.. 16-07-0012.. 15-10-0004.. 11-01N-0007.. 17-21-0078.. STROLIGO, JOHN ZEREGA COMMERCE HOLDING C 28 CEDAR MGT CORP PALMER, W. GLENN, EDWARD QUINDE, MARIA FUNTES, T.& C.ARAYA & G. NEW RESIDENT CLARENCE SHARROCK MASTRAOPAOLO, EMILIO FIGUEIREOA, LINDA PATRICK ROHUG SOTO, NELSON & BARBARA ARCIGAL, MICHAEL WHALEN, ROBERT & MAUREEN 52 COLLEGE AVENUE CORP. KUDYNSKA KELLY, GAIL ORDONEZ, CAMILO MAUREIRA, ELIZABETH CHAMORRO, LUIS E.& R.R. BEEKMAN DENTAL FITZPATRICK, EDWARD BRIAN GRAHAM, SCOTT GRAHAM & ER MARTEO, RUBEN MINARDI, GIOVANNA Q, MARCO ARAUJO& FANNY MODESTA, EDA A. MONTE RITZ SHUSTERMAN, ZAK JUAN, MAZIMO SAN MCNULTY, MIRELLA ZUINIGA, SAMUEL LIVINGSTON, DAVID & SHERY JEFFREY & ELENIMCCLUNG 250 KELBOURNEAVE. 97 CORTLANDT STREET 28 CEDAR STREET 19 KENDALL AVE. 41 COLLEGE AVENUE 30 BARNHARDT AVENUE 11 DEPEYSTER STREET 53 RIVER STREET 59 COLLEGE AVENUE(APT 2) 48 DELL STREET 132 GORDON AVE. 26 HUDSON STREET 24 PINE ST. 38 5 BEEKMAN AVE. 20 AMOS STREET 52 COLLEGE AVENUE 145 NEW BROADWAY 38 2 BEEKMAN AVE. 187 WEBBER AVE. 57 CHESTNUT STREET 145 HUNTER AVENUE 38 BEEKMAN AVE. 43 NEW BROADWAY 44 HARWOODAVE. 34 KENDALL AVENUE 47 POCANTICO STREET 32 CONTINENTAL STREET 127 NEW BROADWAY 12 HEMLOCK DRIVE 34 GORDON AVE. 28 HUDSON STREET 38 BEEKMAN AVE. STORE # 3 10 ANDREWS LANE 15 LAKEVIEW AVENUE 11 HOLLAND AVE. $723.33 $703.30 $691.73 $686.45 $667.51 $664.07 $660.20 $652.22 $644.35 $641.36 $640.96 $611.59 $596.62 $589.40 $578.18 $562.19 $559.14 $533.70 $532.81 $519.29 $513.49 $502.08 $497.28 $474.08 $460.32 $444.64 $440.58 $437.24 $425.31 $421.24 $408.01 $404.70 $402.50 $396.08 $394.66 �2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 16-03-0008.. 16-12-0005.. 17-21-0102.. 16-01-0001.309. 11-01D-0003.. 14-23-0008.. 17-12-0003. A. 15-06-0013.. 16-02-0003.. 16-05-0031.. 11-01G-0004.. 17-07-0015.. 14-28-0010. A. 16-10-0019.. 15-07-0004.. 16-08-0023. A. 14-02-0001.Dl. 16-06-0001. A. 17-03-0014.1. 14-06-0004. A. 16-12-0008.. 15-14-0017. A. 16-01-0001.313. 15-11-0021. A. 17-20-0025.. 16-04-0022.. 11-01B-0010.. 11-01C-0003.. 17-06-0003.A1. 16-14-0012.. 15-07-0010.4. 16-01-0001.209. 17-23-0075.. 17-08-0005.. 11-01B-0006.B. DICKEY, GEORGE GALELLA, MICHAEL MCGOWAN, CHARLES E. AMY KENNEDY BEYL, J. LISA & BRIAN PENA ANTHONY, DELVECCHIO LAU, ISABELLA BRACCHITTA, JOSEPH & LOUI ARBITRIO, NICHOLAS CABRERA, ANTONIO GANDOLFO, JANET BILLHARZ, ROGER ESDA NY CORP. SHEBETTI, CHARLES & JOAN CROSBY, MICHELLE RIORDAN, JOHN PATTERSON & VILLANI, JERRY C. CORTEZ, JOSEPH D, RICHARD H. BRENT M. *GUALPA, LUIS DIBBLE, KARL 123 RIVER ST. REALTY TRUS VISHAL BROWN GROTTO HOLDING CORP. WALTER, ZARA ZUZZOLO, ANTHONY & KIMBER THE DE FELIPPIS FAMILY OCCHIPINTI, FRANK ALVEREZ, ENID CHEVERE & G HERNANDEZ, RENE HOLMES, DARCEY/BOTCHMAN A BUSCETTO, ROCCO FRANCES LYNCH MURPHY, ADRIANA 56 HUDSON STREET 47 DEPEYSTER STREET 55 HOLLAND AVE. 115 RIVER STREET 22 FREMONT ROAD 478 MUNROE AVENUE 22 BEDFORD ROAD 17 ELM STREET 42 RTVER STREET 135 DEPEYSTER STREET 1 FREMONT ROAD 174 WEBBER AVE. 467 MUNROE AVE. 128 CORTLANDT STREET 181 BEEKMAN AVENUE 35 CLINTON STREET 175 HUNTER AVENUE 62 BEEKMAN AVENUE 191 WEBBER AVE. 263 HARWOODAVE. 172 VALLEY STREET 315 NORTH BROADWAY 123 RIVER STREET 23 IRVING PL. 1 NEW BROADWAY 12 CLINTON STREET 6 FREEMONT RD. (PIT) 18 FREMONT ROAD 194 WEBBER AVE. 70 DEPEYSTER STREET 23 BARNHARDT AVENUE 89 RIVER STREET 123 VAN TASSEL AVE. 34 AMOS STREET 2 FREMONT ROAD (PIT) $1,206.01 $1,189.35 $1,144.02 $1,133.34 $1,132.34 $1,128.50 $1,123.25 $1,090.69 $1,088.02 $1,077.12 $1,047.52 $1,022.35 $1,004.00 $1,000.70 $997.19 $973.93 $969.06 $967.89 $961.00 $959.31 $931.43 $897.69 $889.24 $876.27 $861.10 $852.57 $851.40 $844.98 $832.77 $804.70 $801.80 $774.37 $773.34 $735.92 $734.89 �2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 16-11-0008.. 16-10-0008.. 16-06-0016.. 16-09-0016.. 16-04-0025.. 15-02-0008.. 16-11-0012.. 16-10-0014.. 16-06-0009.. 16-05-0035.. 16-03-0017.. 14-09-0001.C. 17-17-0001.. 17-13-0004. A. 14-07-0001.. 16-01-0001.306. 16-07-0028.. 17-01-0020.. 14-21-0004.B. 15-13-0031.. 14-07-0004.. 16-07-0024.. 16-07-0012.. 15-10-0017.. 17-12-0002.1. 15-07-0010.3. 15-04-0008.. 14-17-0001.F. 17-08-0013.. 15-14-0016.. 17-01-0001.A4. 15-13-0016.. 15-13-0015.. 17-08-0009.. 11-01S-0002.B. 76 CHESTNUT LLC. PUGUIO, MARCELLO MANUEL BUSTO VALPACCHIO, ARMANDO RODRIGUES, JORGE ELIZABETH NACCARI SUNDOWN BALDWIN LLC. RODRIGUES, CIRILO BRANNIGAN, PAUL TIRANOFF, WILLIAM KAZURA GONZALEZ, JUANA WRIGHT, JANET C. AYED AQEEL ZOUMOULIS, JILL FULLER, JAMES DR. HAGAN WENZEK SCHOENE, SHEILA O'NEILL, ANDREW & LENA REA, JOHN LEON, ROMULO R. CREAN, PETER & STEPHANIE COTARELO, ADOLFO CRAS REAL ESTATE CORP MARIA, POLANCO FREEDY & CAMLIC, CHARLES & SHARON HERNANDEZ, RENE ZOUMBOULIS, JOHN PENTZ, ZAGORISKI & POGUIO, MARCELO BARBELET, KEVIN TUCCINICOLINA & TOMMASIN CARMINO SALGADO LEROY, DR. ANA MONICA OLMEDA LEWIS, JOHN & LANNI 76 CHESTNUT STREET 95 COLLEGE AVENUE 92 BEEKMAN AVENUE 11 CEDAR STREET 91 CORTLANDT STREET 21 CONTINENTAL STREET 170 CORTLANDT STREET 150 CORTLANDT STREET 72 BEEKMAN AVENUE 119 DEPEYSTER STREET 34 HUDSON STREET 1 KELBOURNE AVENUE 202 GORDON AVENUE 250 NORTH BROADWAY 548 MUNROEAVE. 109 RIVER STREET 13 CHESTNUT STREET 134 NEW BROADWAY 148 HIGHLAND AVENUE 51 LAWRENCE AVE. 175 HARWOODAVE. 25 CHESTNUT STREET 38 BEEKMAN AVE.(OWNER) 15 KENDALL AVE. 16 BEDFORD ROAD 25 BARNHARDT AVENUE 84 HOWARD ST. 124 MILLARD AVE. 15 SLEEPY HOLLOW RD. 283 NORTH BROADWAY 45 DELL STREET 31 BEEKMAN AVENUE 35 BEEKMAN AVENUE 63 SLEEPY HOLLOW ROAD (PIT) 36 HEMLOCK DRIVE $2,953.14 $2,883.31 $2,818.66 $2,729.80 $2,715.81 $2,675.67 $2,637.31 $2,546.21 $2,528.46 $2,492.88 $2,417.05 $2,396.29 $2,230.97 $2,150.31 $2,105.39 $1,999.60 $1,783.06 $1,614.97 $1,544.98 $1,528.10 $1,489.93 $1,467.48 $1,441.36 $1,440.48 $1,392.00 $1,363.48 $1,350.55 $1,336.74 $1,280.14 $1,275.56 $1,253.10 $1,252.69 $1,251.17 $1,248.94 $1,230.88 �YEAR 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 PARCELID 14-20-0002.. 16-08-0004.. 16-10-0015.B. 16-06-0018.. 16-09-0002.. 16-17-0001.. 16-09-0001. B. 16-06-0018.. 16-05-0022.. 16-08-0035.. 15-07-0005.. 16-11-0004.. 11-01R-0001.. 16-08-0020. A. 16-09-0001.C. 17-12-0001.. 16-07-0016.. 16-10-0015.. 11-01M-0018.. 16-08-0021.. 15-13-0052.. 15-12-0008.. 17-19-0043.. 16-05-0005.. 16-04-0025.. 16-06-0011.. 15-07-0005. A. 15-13-0005.. 16-14-0003 .A. 16-03-0003.. 16-06-0014. A. 16-03-0006.. 16-14-0021.. 16-03-0016.. OWNER_N AME1 STROLIGO, NEVIO & JOHN 28 CEDAR MGT CORP COLAVITA ESQ, ANTHONY S. JIMINEZ, MIGUEL DASHLEY CORP. TART, DORIS & CLYDE CAMILIERE, FRANK SHIPPY REALTY CORP. NORTHEAST J. & J. PROPERT RICHARD, HILARIO BARNHART REALTY CORP. GEORGE SAMARAS NATKINS, PRISCILLA SPAGNOLI, ANTONIO AA BAKERS J & G FOOD SERVICE INC. ABBEY GROVE INC.C/O NICK 144 CORLANDT ST.LLC ALBERTA, JARANE HASSAN & CRUZ, GASPAR MARZZIOTTI, T.BOTTIGLIERI RODRIGUEZ, ROSEMARY DE'BEER, HENNERY HENRIETT 173 CORTLANDT ST LLC. RODRIGUES, JORGE DARI REALTY CORP BARNHART REALTY CORP. ROSERO, LUIS & CLAUDIA AREVALO, BERTHA MOON RIVER GRILL STILOSKI, JOHN MONICA, HECTOR LORCA & JUAN YAN PICHARDO, ROSETTA&RADHAME LOCATION 1 RIVERSIDE DRIVE 28 CEDAR STREET 146 CORTLANDT STREET 196 CORTLANDT STREET 145 CORTLANDT STREET 157 NORTH WASHINGTON STREET 106 DEPEYSTER STREET 196 CORTLANDT STREET 75 CLINTON STREET 111 CORTLAND STREET 7 BARNHART AVE 175 VALLEY ST. 28 LAKEVIEW AVE. 49 1/2 CLINTON STREET 147 CORTLANDT STREET 276 NORTH BROADWAY 48 BEEKMAN AVENUE 144 CORTLANDT ST. 37 EVERGREEN WAY 45 CLINTON STREET 305 NORTH WASHINGTON STREET 52 POCANTICO ST. 18 GORDON AVENUE 173 1/2 CORTLANDT STREET 89 CORTLANDT STREET 76 BEEKMAN AVENUE 179 BEEKMAN AVENUE 270 N. WASHINGTON ST. 171 N. WASHINGTON ST. 222 BEEKMAN AVENUE 84 BEEKMAN AVENUE 216 BEEKMAN AVENUE 69 COLLEGE AVENUE 36 HUDSON STREET BILL_BALANCE $20,849.50 $19,382.34 $19,331.73 $17,696.07 $16,722.95 $15,803.10 $13,656.63 $13,458.24 $12,597.43 $12,294.85 $10,533.13 $10,334.77 $9,817.67 $8,661.20 $7,860.92 $7,357.45 $6,915.62 $6,576.28 $5,721.90 $5,493.88 $5,394.33 $5,035.00 $4,609.81 $4,510.99 $4,210.90 $4,210.87 $3,913.91 $3,702.35 $3,498.52 $3,404.87 $3,231.32 $3,179.33 $3,061.20 $3,023.64 �2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 17-13-0004.G. 14-26-0016.. 16-01-0001.204 17-03-0016.. 16-07-0012.. 11-01 D-0016.A. 16-12-0001.. 17-03-0014.C. 15-06-0028.. 15-13-0047.. 17-04-0012. A. 15-06-0008.. 17-09-0003.. 14-26-0013.. 16-02-0013.. MANCA, CAROL GAYLIN, D. GEORGES, WILLIAM TRACEY, SEAN EDITH SOULA LANKESTER, CHARLES VILLA, MARIANA WATERS, PASQULE CUSANELLI BRENNAN, KEVIN & ITA CHRISTINA, CLARKE PAUL & PHILIP E. ZEGARELLI MARGERET VAUGHN GONALES, LUCY HALESWORTH, DAVE & JOANNE JOSETA GONZALEZ 16 HUDSON TERRACE 438 BELLWOOD AVENUE 79 RIVER STREET 229 WEBBER AVE. 38 3 BEEKMAN AVE. 54 FREMONT ROAD 203 N. WASHINGTON ST. 203 WEBBER AVENUE 64 HOWARD ST. 78 POCANTICO STREET 145 WEBBER AVENUE 35 ELM STREET 27 MAPLE STREET 51 DEVRIES AVENUE 8 RIVER STREET $97.37 $97.37 $89.44 $83.40 $81.45 $72.37 $70.83 $60.35 $53.57 $46.55 $46.47 $43.32 $43.07 $40.16 $37.07 $432,520.94 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at a recent meeting, voted that William Hennessey, Sr. complete the remaining of the tenure as Chief Engineer of the Sleepy Hollow Fire Dept. for the year 2015-2016. Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendations of the Board of Fire Wardens to accept this action, and Be it further resolved the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Handelman Second: Trustee Leavy Vote: Unanimous �Sfeepy Hotfow Tire (Department Pocantico H o o k & L a d d e r Co. No. O r g a n i z e d . 1878 J o h n E. K o r z e l i u s I s t Assistant Chief Rescue Hose Co. No. 1 O r g a n i z e d . 1887 Union Hose Co. No. 2 O r g a n i z e d . 1887 C o l u m b i a H o s e Co. No. 3 O r g a n i z e d . 1899 M i c h a e l R. T a v a n o 2 n d A s s i s t a n t Chief 1876 More than a Legend 28 B e e k m a n A v e n u e Sleepy Hollow, N e w Y o r k 10591 P h o n e (914) 366-5119 • Fax (914) 332-7074 Email- sleepyhollowfd@sleepyhollowny.org May 21, 2015 Village of Sleepy Hollow 28 Beekman Ave. Sleepy Hollow, NY 10591 Attn: Board of Trustees Dear Board Members: Please be advised that William Hennessey will be completing Patrick Haggerty's tenure as Chief Engineer of the Sleepy Hollow Fire Dept. Firematically, Michael R. Tavano 2 nd Assistant Chief �Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at their May 2015, meeting took the following actions (see attached memos) Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendations of the Board of Fire Wardens to accept these actions, and Be it further resolved the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Leavy Second: Trustee Rosenbloom Vote: Unanimous �Sfeepy J-CoCCow Tire (Department Pocantico H o o k & L a d d e r Co. No. 1 O r g a n i z e d . 1878 J o h n E. K o r z e l i u s 1 s t A s s i s t a n t Chief Rescue H o s e Co. No. 1 O r g a n i z e d . 1887 Michael R. T a v a n o 2 n d A s s i s t a n t Chief Union H o s e C o . No. 2 O r g a n i z e d . 1887 C o l u m b i a Hose Co. No. 3 O r g a n i z e d . 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New Y o r k 10591 P h o n e (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowfd@sleepyhollowny.org May 19, 2015 Village of Sleepy Hollow Board of Trustees 28 Beekman Ave Sleepy Hollow, NY 10591 Dear Board Members, We, the Sleepy Hollow Board of Fire Wardens, have approved Eudy Mata as a driver of Rescue 12. Secretary, Board of Fire Wardens �SCeepy Hollow Tire (Department Pocantico H o o k & L a d d e r Co. No. 1 O r g a n i z e d . 1878 John E. Korzelius I s t A s s i s t a n t Chief R e s c u e H o s e Co. No. 1 O r g a n i z e d . 1887 M i c h a e l R. T a v a n o 2 n d Assistant Chief Union H o s e Co. No. 2 O r g a n i z e d . 1887 C o l u m b i a H o s e Co. No. 3 O r g a n i z e d . 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New Y o r k 10591 P h o n e (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowfd@sleepyhollowny.org May 19, 2015 Village of Sleepy Hollow Board of Trustees 28 Beekman Ave Sleepy Hollow, NY 10591 Dear Board Members, We, the Sleepy Hollow Fire Department Board of Fire Wardens, have accepted 4 new active members, Manuel Rosario (Pocantico Hook & Ladder), Gabriel Sosa (Columbia Hose), Esaul Juarez (Union Hose), and Alberto Santana (Union Hose). Firematically, Michael Tavano Secretary, Board of Fire Wardens � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-05-19_RES-60-67B Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text