2 25 77 https://sleepyhollow.localarchives.org/files/original/6f5c0c5eafd040fcf87f162028a508f8.pdf 05c971540355f08aaf82c53b2c662b7c PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, May 5, 2020 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic, but could attend by phone and video. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione (By Video) John Leavy (By Video) Rachelle Gebler (By Video) Sandra Spiro (By Video) Sam Gonzalez (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator (By Video) David Smith, Village Planner (By Video) Tom Abinanti, New York State Assemblyman Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken and the following Village Board members responded "present": 1) Deputy Mayor Glenn Rosenbloom 2) John Leavy 3) Rachelle Gebler 4) Denise Scaglione 5 ) S a m Gonzalez 6 ) S a n d r a Spiro PUBLIC HEARING - FLOATING ZONE REQUEST: Mayor Wray read the public hearing notice. The floating zone request came from the Local Development Corporation for the property at 193 Beekman Avenue. The goal is for the property to become more desirable for developers and to enable vehicular access from Beekman Avenue to the East Parcel. Planner, David Smith �outlined the process in which a floating request is approved. The property fits the floating zone criteria and is consistent with the comprehensive plan and LWRP. An environmental review form has been submitted. The application has been referred to County Planning and the Village Planning Board. There is a two-step process moving forward. The Board will first need to consider approving the floating zone request. If approved, a potential developer will need to submit a separate application for consideration. Mayor Wray solicited comments from the public. Anne White of Kendal-on-Hudson spoke and is in favor of approving the application. Motion was made by Trustee Gebler, seconded by Trustee Gonzalez to adjourn the public hearing until May 12, 2020. Motion passed 7-0. ASSEMBLYMAN ABINANTI REPORT: Assemblyman Abinanti gave an update on the State's response to the Covid-19 pandemic. The most common issue his office has had to deal with is related to unemployment insurance. Residents can call his office for assistance. The State is currently struggling financially and this may have an impact on future State funding to local municipalities. The lock down is still in place, but the hope is that restrictions will be lifted soon. Village elections have been postponed until September 15, 2020. Testing for anti-bodies is currently going on with preference given to first responders. However, the general public can still get tested. There are testing sites at the Westchester Medical Center and Westchester County Center. Social distancing has been effective in slowing the virus. Testing at nursing homes and groups homes are needed. Mayor Wray thanked the Assemblyman for the update. FOOD DRIVE THANK YOU: Mayor Wray thanked Senator Harckham for organizing a very successful food drive this past Saturday. Mayor Wray also thanked all of the volunteers that helped and everyone who donated food. Trustee Gebler spoke about the event and said that about four and a half truckloads of food were received and sent to the food pantry. About $1,600 in donations were also received. The food will be distributed to needy families in Sleepy Hollow and Tarrytown. Many more families are in need of food as a result of the pandemic. FIREWORKS: The Board discussed when and if there should be fireworks this year. The Board was in agreement that it is unlikely that there will be fireworks for this year's Fourth of July. Labor Day is an alternative date. There was a discussion about postponing the fireworks until next year. No action was taken. STATUE ISLAND RFP: The Board discussed a draft RFP for a design for Statue Island. Mayor Wray said that he will send around a redlined version for the Board to consider. LANDSCAPE ARCHITECT FOR POCANTICO RIVER PROJECT: The Board received a proposal from Margie Ruddick Landscape to design the Pocantico River Improvement Project Mayor Wray gave an overview of the project and said that Margie Ruddick is a very accomplished landscape architect. The Public Space Committee has recommended approving this proposal. Mayor Wray said that the proposal has items in it that are not necessary He asked Deputy Mayor Rosenbloom and Trustee Gebler to help fine tune the proposal. �MAYOR'S ANNOUNCEMENTS: The annual financial statement has been completed and the auditor will report on it next week at the Board meeting. Mayor Wray intends on appointing Ed Berry to the Library Board next week as well. Mayor Wray encouraged residents to respond to the Census to assure the Village is properly represented. SPECIAL SESSION On a motion made by Trustee Scaglione and seconded by Trustee Rosenbloom, the Board moved to special session. Motion was made by Trustee Gebler, seconded by Trustee Gonzalez to approve a resolution to appoint a climate smart coordinator. Motion passed 7-0. On a motion made by Trustee Leavy and seconded by Trustee Gebler and carried unanimously the Board came out of special session. At 8:30 the work session was adjourned. Respectfully submitted m n Anthony Giaccio Village Administrator �Meeting Date: 05/05/2020 Resolution #: 05/46/2020 RESOLUTION OF THE SLEEPY HOLLOW VILLAGE BOARD RE-ESTABLISHING A CLIMATE SMART TASK FORCE AND APPOINTING A NEW CLIMATE SMART COORDINATOR WHEREAS, on September 23, 2014, the Sleepy Hollow Village Board signed on to the Pledge to Be a Climate Smart Community; and WHEREAS, the Certified Sleepy Hollow Pledge was submitted to the NY State Department of Environmental Conservation (DEC) in January 2015 for posting to its Climate Smart Communities (CSC) Website, and the Village of Sleepy Hollow has been officially recognized as a Climate Smart Partner since February 2015; and WHEREAS, the top two action items listed on the DEC Website, establishment of a CSC Task Force and appointment of a CSC Coordinator are mandatory in order for the Village of Sleepy Hollow to fulfill its pledge and advance its Climate Smart status to the "Bronze" and/or "Silver" level, which levels would qualify the Village for grant eligibilityand WHEREAS, on January 29, 2019, the Sleepy Hollow Board of Trustees established a Climate Smart Task Force consisting of 8 community members, Wayne Ballard, DPW Superintendent, as Village Staff liaison, and Ms Alexxis Granger, a Pace University Graduate Student intern, who was appointed as Climate Smart Coordinator; and WHEREAS, Ms Granger, having completed her internship and graduation from the Pace University Program in May 2019, and Wayne Ballard having resigned from his position with the Village of Sleepy Hollow in October 2019; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow reestablishes a Climate Smart Task Force to comprise the following 8 members in accordance with the requirements for composition for such task force set forth on the DEC CSC Website: David Avrin - Co-Chair SHEAC (Sleepy Hollow Environmental Advisory Committee) Claire Davis - Co-Chair SHEAC Daniel Convissor - member SHEAC Beverly Jansen - member SHEAC Nana Welch - member SHEAC Sarah Smiley - resident Karen Vastola - resident Anthony Giaccio - Village Administrator (Village staff liaison) �BE IT FURTHER RESOLVED, that the CSC Task Force shall meet minimally twice a year, but may meet more often as needed; and BE IT FURTHER RESOLVED, that Ms Claire Davis is appointed as the Climate Smart Coordinator for the Village of Sleepy Hollow, retroactive to June 2019, to direct the work of the Task Force and to serve as the liaison between the Task Force and Village staff for the purposes of collecting information and documentation required for advancing the Village's CSC status. Moved: Trustee Gebler Seconded: Trustee Gonzalez Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-05-05_WS_RES-46 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5b64ef052bcacd00a5f14747fddbe079.pdf 1201095ae83564b2b5a4cd581760d115 PDF Text Text The Sleepy Hollow Board of Trustees held a meeting on Tuesday, May 12 2020 rn^Hni9QWaS,br0adCaTlted live r :,la9e s Present: s ; z i ' T h e public was not able t0 Board participated by video The n person due to he -Residents were * Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Sam Gonzalez (By Video) John Leavy (By Video) Denise Scaglione (By Video) Sandra Spiro (By Video) Rachelle Gebler (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator (By Video) Clinton Smith, Village Attorney (By Video) Sara DiGiacomo, Treasurer (By Video) Paula McCarthy, Village Clerk (By Video) David Smith, Planning Consultant (By Video) At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for the passing of Steven Brabazon, Natalia Oancea and Bob Levine. Roll call was taken. The following Village Board members responded "present": 1) Deputy Mayor Glenn Rosenbloom 2) John Leavy 4) Denise Scaglione 5 ) S a m Gonzalez 3) Rachelle Gebler 6) Sandra Spiro "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebook page " Public Hearing: Village Clerk, Paula McCarthy read the public hearing notice on a proposed local law related to a floating zone request at 193 Beekman Avenue. Mayor Wray solicited comments from the public and the Board. There were no comments and the Clerk did not receive any written comments. Motion was made by Deputy Mayor Rosenbloom, seconded by Trustee Leavy to close the public hearing. Motion passed 7-0 �Auditors R e p o t : Chris Kopf of O'Conner Davies reported on the Village's annual m X r a M d , t . Thfe BOard received 9 C °PV of the audit presentation prior to he s e r v S 9 T h I v i i l P f W 6 n ? V e r t h G ? a t U S 0 f t h e V i l l a 9 e ' s various funds and the debt service The ViHage continues to be financially sound and received an "unmodified opinion' from the auditors. The Board thanked Mr. Kopf for the presentation Mayor Wray thanked Sara D.Giacomo and the Finance Department for their work on the audit. Warrant: Motion was made by Deputy Mayor Rosenbloom, seconded by Trustee Scaglione to approve warrant 20MAY12 in the amount of $542,698.33. Motion passed. Minutes: Motion was made by Trustee Scaglione seconded by Trustee Leavy to approve the minutes of the April 28, 2020 Work Session. Motion passed 7-0 Motion was made by Trustee Gebler seconded by Deputy Mayor Rosenbloom to approve the minutes of the May 5, 2020 Work Session. Motion passed 7-0 Mayor's Announcements: There was an executive session before the meeting to discuss a personnel matter. Two resolutions will be added to the agenda. One related to a personnel matter and one related to an appointment to the Library Board. Thank you to the emergency seivices for the Mother's Day parade they conducted and for the birthday parades they have been doing. Thank you to Jimmy Keagan for donating face shields to the fire department. Thank you to everyone who have donating food to the residents. Once a week garbage pick-up is still in effect. The bulk pick-up and leaf pick-up policy is 1 also still in effect. Public Comments: None Resolutions: Motion was made by Trustee Gebler, seconded by Trustee Scaglione to confirm the Mayor's appointment of Ed Berry to the Library Board. Motion passed. 7-0. Motion was made by Trustee Gebler, seconded by Trustee Spiro to lay-off certain parttime workers. Motion passed 7-0. Motion was made by Trustee Scaglione, seconded by Trustee Leavy to furlough a parttime employee. Motion passed 7-0. Mayor's Announcements: It's police week. Thank you to all police officers for the work they do all year. �T l ? B ( ? a r d a g r e e d t h a t t h e fireworks w i l 1 ^ cancelled on the Fourth of July this year. An alternate date will be considered. S.mr2inn * * t h e ^ 0 6 D e P a r t m e n t r e c e i v e d a Q^ant from the Gary Sinise Foundation for emergency equipment in the amount of $24,000. Mr. Sinice c^led Chief Buet. personally to inform him of this grant and to thank him for his work The Board will discuss what to do regarding Memorial Day Communications- None Public Comments; None At 7:55 on a motion made by Deputy Mayor Rosenbloom, Seconded by Trustee Spiro K the meeting was adjourned. ' Respectfully Submitted, Anthony Giaecio, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-05-12 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/403042d3221500184ab4e0fa7310d201.pdf af8f15a953ab0a88326d28b83b84251a PDF Text Text Meeting Date: 05/12/2020 Resolution #: 05/47/2020 Resolution of the Board of Trustees of tf e Village of Sleepy Hollow Reducing Part-Time Staff WHEREAS, due to financial and budgetary reasons, including a significant change in Village operations resulting from a r eduction in services to the public due to the COVID-19 pandemic, the Board of Trustee s has determined that it is necessary to reduce the number of employees in the Village ; and WHEREAS, as a result of this determin^Jtion, certain part-time positions will have to be laid off, NOW, THEREFORE, BE IT RESOLVE D, that the following positions are laid off effective at the close of business on May 15, 20 20: Position Part-time Recreation Assistant Part-time Crossing Guard Number of Positions 4 5 BE IT FURTHER RESOLVED that, due to the layoff of these positions, the following individuals will be laid off, effective at the close of business on May 15, 2020: Names: Philip Burnette, Dialy Molina, Thep ore Dimmie, Jane Berman, Joseph DiPalma, Ovidio Flores, Wilfredo Fflores, Sangeeta Panwar, Judy Solomon Move: Trustee Gebler Second: Trustee Spiro Vote: Unanimous �Meeting Date: 05/12/2020 Resolution #: 05/48/2020 Resolution of the Board of Trustees; of the Village of Sleepy Hollow Reducing Employee's Hours WHEREAS, due to financial and budge :ary reasons, including a significant change in Village operations resulting from a ninduction in services to the public due to the COVID-19 pandemic, the Board of Trustee^ has determined that it is necessary to close its after-school program through the end of the 2019-2020 school year; and WHEREAS, the Village employs one par):t-time recreation assistant who works in the after-care program and serves as the drive r for the Meals on Wheels program; and WHEREAS, as a result of the Board's de termination, this part-time recreation assistant position will have to be furloughed. NOW, THEREFORE, BE IT RESOLVED that one part-time recreation assistant will be furloughed to reduce the work hours by 20 hours, each week, and effective at the close of business on May 15, 2020. BE IT FURTHER RESOLVED that, due to the furlough of this position, Christopher Pell's hours will be reduced by 20 \ ours each week, effective at the close of business on May 15, 2020. Move: Trustee Scaglione Seconded: Tru 5tee Leavy Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-05-12_RES-47-48 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8b9bc39b49a6a84e02d7cfcaadff7a29.pdf b98d2811cc7552af59dfd21e33a0c385 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow t m T o Sonl°n ™ B ° a r d o f T r u s t e e s of the Village of Sleepy Hollow was held on Tuesday May 19 2020 at 7.00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic, but could attend by phone and video. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione (By Video) John Leavy (By Video) Rachelle Gebler (By Video) Sandra Spiro (By Video) Sam Gonzalez (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator (By Video) Diana Loja, Community Liaison Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken and the following Village Board members responded "present": 1) Deputy Mayor Glenn Rosenbloom 2) John Leavy 3) Rachelle Gebler 4) Denise Scaglione 5) Sam Gonzalez 6) Sandra Spiro MAYOR'S COMMENTS: Mayor Wray commented on a troubling conversation he had with an out of town visitor. He said the visitor asked directions from locals who responded by saying "You don't belong here". Mayor Wray said that this attitude is not representative of the Village and should not be tolerated. �CENSUS REPORT: Complete Count Committee Chairs, Char Weigel and Diana Loja joined the meeting. The census response from the Village is below average and the Committee is trying to come up with ways to get better participation. The inner-village in particular has poor participation. One of the problems is that the Committee members have not been able to do a lot of outreach due to the pandemic. There was a discussion regarding ways to get the community more involved. The census deadline has been extended to October 31, 2020. FIREWORKS: The Board discussed alternate dates for the fireworks. There was an agreement that Labor Day weekend would be the best time to have them rescheduled assuming restrictions on crowds is lifted by then. The Board wanted to make sure that the fireworks can be cancelled if this were to happen. Mr. Giaccio said that the Village can cancel the fireworks contract on 30 days notice. Mayor Wray asked that this item be on the next Board meeting agenda. EVENT CANCELATIONS: Trustee Gonzalez started the discussion about upcoming events. A six month plan has been submitted by each of the department heads. The Village Board will need to consider a variety of issues when making decisions. These include public events, parks restart and ways to help local businesses. Several of the items discussed involve recreation programs and events and so the Board asked that Recreation Superintendent, Matt Arone to attend the next meeting. The Board will continue discussing these items on a weekly basis. RESTAURANT AND BUSINESS ASSISTANCE: Trustee Leavy asked how the Village can help struggling business especially restaurants, that have been hurt by the pandemic. Trustee Leavy would like the Village Attorney to look at what can be done legally to help them. Discussion ensued. BEEKMAN AVENUE SIDEWALKS: Mr. Giaccio informed the Board that it will be necessary to reject the bid the Beekman Avenue Sidewalk Project. Only one bid was received for a second time. Mr. Giaccio recommends that the project be rebid in the fall. Mayor Wray asked that this item be placed on the next Board meeting agenda. At 8:00 the work session was adjourned. Respectfully submitted, Anthony (jfi^ccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-05-19_WS Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/1d0e7c0a5bff41189ad41c34eaa6736d.pdf 4a813bd97fd59bcefaa9b00a9fd303c3 PDF Text Text The Sleepy Hollow Board of Trustees held a meeting on Tuesday, May 26 2020 The meeting was broadcasted live. The public was not able to attend in person due to the Covid-19 pandemic. The Village Board participated by video. Residents were able to make comments by phone. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Sam Gonzalez (By Video) John Leavy (By Video) Denise Scaglione (By Video) Sandra Spiro (By Video) Rachelle Gebler (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator (By Video) Clinton Smith, Village Attorney (By Video) Sara DiGiacomo, Treasurer (By Video) Matt Arone, Recreation Superintendent (By Video) Paula McCarthy, Village Clerk (By Video) At 7:00 p.m. Mayor Wray called the meeting to order and read the following statement. "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken. The following Village Board members responded "present": 1) Deputy Mayor Glenn Rosenbloom 2) John Leavy 4) Denise Scaglione 5) Sam Gonzalez 3) Rachelle Gebler 6) Sandra Spiro There was a pledge to the flag and Mayor Wray asked for a moment of silence for the passing of Kevin Jaeger. Warrant: Motion was made by Trustee Scaglione, seconded by Deputy Mayor Rosenbloom to approve warrant 20MAY26 in the amount of $507,353.39. Motion passed. 7-0. �Mayor s Announcements- The sanitation schedule remains unchanged. Residents shouki continue to adhere to the Governor's order of social distancing. Resolution number three has been pulled. Thank you to the Fire Department for an impromptu Memorial Day ceremony. The lien sale will be on Thursday June 11, 2020 at 11:00am Recreation Report: Senior Center, Playgrounds and fields are closed. Parks are walk through only and the platform tennis courts are open. The kayak rack has been very popular. Other recreation programs are being considered. There are sanitary concerns with regards to opening up the spray grounds and bathrooms. The Board reviewed Mr Arone s six month plan. Mr. Arone said that a decision needs to be made on concerts ' and movies. Decisions on fall events and the after school program should be made in July. JP Doyle's cancelled their two events. A decision needs to be made soon on Kingsland Point Park and Kathryn Davis Building. The teen camp is cancelled. Sports eagues are being discussed. Mayor Wray suggested that cancellations be discussed at least every two weeks. There was a request for more signage at Kingsland Point Park. Storm Water Management Report: Mr. Giaccio gave a stormwater report (attached) Public Comments: None Resolutions: Motion was made by Trustee Gebler, seconded by Trustee Scaglione to approve an MOA with the Blue Collar Teamsters. Motion passed 7-0. Motion was made by Deputy Mayor Rosenbloom, seconded by Trustee Scaglione to approve vacation carry over. Motion passed 7-0. Motion was made by Trustee Scaglione, seconded by Trustee Gebler to approve the fireworks display. Motion passed 7-0. Motion was made by Trustee Leavy, seconded by Deputy Mayor Rosenbloom to reject the bid for the Beekman Avenue Sidewalk Project. Motion passed 7-0. Motion was made by Trustee Gonzalez, seconded by Trustee Leavy to approve year end budget transfers. Motion passed 7-0. Motion was made by Trustee Gebler, seconded by Deputy Mayor Rosenbloom to close out completed capital projects. Motion passed 7-0. Motion was made by Deputy Mayor Rosenbloom, seconded by Trustee Leavy to approve the re-levy of unpaid water bills. Motion passed 7-0. Motion was made by Trustee Scaglione, seconded by Trustee Gebler to approve a Floating Zone Request at 193 Beekman Avenue. Motion passed 7-0. Motion was made by Trustee Leavy, seconded by Deputy Mayor Rosenbloom to approve the actions of the Ambulance Corps. Motion passed 7-0. �Mr Giaccio thanked Ambulance Chief, Angela Martello and the entire Ambulance Corps P for the work they have done during the pandemic. m ! n t i ° n e d , t h , f r 6 S i d e n t S 0 r g a n i z e d a 90'f outing and raised $2,000 to be split by the Tarrytown and Sleepy Hollow ambulance corps. Communications: None New/Old Business: Trustee Leavy asked how the Village can help strugqlinq business especially restaurants, that have been hurt by the pandemic. Trustee Leavy would like the Village Attorney to look at what can be done legally to help them K Discussion pn<;iipH Deputy Mayor Rosenbloom asked if grants that were awarded to the Village can be taken away. Mr. Smith and Mr. Giaccio responded. Grants that have not qone to 3 rnntrar+ rcan a n be ho falcon contract taken amaw away. Public Comments; None At 8:30, on a motion made by Trustee Gebler, Seconded by Deputy Mayor Rosenbloom the meeting was adjourned. ' Respectfully Submitted, Q A m Anthony Giafccio, Village Administrator �STORM WATER MANAGEMENT trans TMS4 T 7 ! 1 8 P ° r t e d to municipal separate storm sewer systems (MS4s) and ultimately discharged into local rivers and streams without treatment. The EPA's Storm water Phase II Rule establishes an MS4 storm water management program that is intended to improve the Nation's waterways by reducing the quantity of pollutants to storm water pTcks up and carries into storm sewer systems during storm events. Common pollutants include oi1 and grease from roadways, pesticides from lawns, sediment from construction sites, and carelessly discarded trash, such as cigarette butts, paper wrappers, and plastic bottles. When deposited into nearby waterways through MS4 discharges, these pollutants can impair the waterways therebv discouraging recreational use of the resource, contaminating drinking water supplies and interfering with the habitat for fish, aquatic organisms, and wildlife. As part of this MS4 Storm Water Management Program, the Village is required by law to submit an annual report to the Department of Environmental Conservation. This report outlines the steps the Village has taken over the past year to manage its storm water system. These steps include water system mapping, monitoring outfalls, enforcing storm water violations, maintaining catch basins, street sweeping and making sure developers comply with storm water regulations The Village improved its public outreach thanks largely in part to the work being done by the Environmental Advisory Committee and Fremont Pond Committee who have held seminars set up informational booths at Village events and started installing catch basin markers The Village continues to provide biodegradable dog waste bag dispensers and held its annual villagewide clean-up day as well. We encourage residents to share any storm water comments, concerns or questions with us They can do this at a Village Board meeting or in writing, or they can call me, Anthony Giaccio directly at 366-5105. A copy of the report is available at Village Hall and on the Village's website at www.sleepyhollowny. gov A n t h o n y Giaccio, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-05-26 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e158b212a0a4a0477971511e4050f253.pdf 22b89153ff9df71e5208300523707ea8 PDF Text Text Meeting Date: 05/26/2020 Resolution^ 05/49/2020 Resolution of the Board of Trusteed of the Village of Sleepy Hollow Approving MOA with the Local 456, International Brotherhood of 0 Teamsters, Chauffeurs, Warehousemen and Helpers of America BE IT RESOLVED that the Board of Trustees of the Village or Sleepy Hollow hereby ratifies and approves a memorandum of agreement with Local 456, International Brotherhood of Teamsters, Chauffeurs, Wareh ousemen and Helpers of America for a collective bargaining agreement covering the period June 1, 2017 through June 30, 2023. Move: Trustee Gebler Seconded: Trustee Scaglione Vote: Unanimous �Meeting Date: 05/26/2020 Resolution #: 05/50/2020 Resolution of the Board of Trusteed of the Village of Sleepy Hollow Approving Vacat ion Carryover WHEREAS, the collective bargaining agreerm^nts between the Village and its three bargaining units permits full-time employees tD carryover vacation days with the approval of the Board of Trustees; and WHEREAS, the Village's Employee Handbook permits full-time employees to carryover vacation days with the approval of the Board d)f Trustees; and WHEREAS, the Village has received requests from each bargaining unit's representative that full-time employees be pe limitted to carryover vacation days into the 2020-2021 fiscal year; and WHEREAS, each bargaining unit has cited to alleged difficulties with scheduling vacation as a result of the COVID-19 pandemii NOW, THEREFORE BE IT RESOLVED, that, due to the unique circumstances presented by the COVID-19 pandemic, the Boa rd of Trustees hereby authorizes all fulltime employees to carryover up to five vacatio n days to be used by no later than September 1, 2020. Moved: Deputy Mayor Rosenbloom Seconded: Trustees Scaglione Vote: Unanimous �Meeting Date: 05/26/2020 Resolution #: 05/51/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to App rove Fireworks Display Whereas, the Board of Trustees is desirous o displaying fireworks on Labor Day Weekend 2020, and Whereas, the Village of Sleepy Hollow has agreed to share the costs of the display with the Village of Tarrytown; and Whereas, both Villages have agreed that the company hired last year, Fireworks Extravaganza, performed very well for a reaso lable price; and Whereas, the price for the display is $8,500. 00 for each Village; and Now, therefore, be it resolved the Board ol Trustees authorizes the Mayor to execute the attached contract with Fireworks L'xtravaganza to display fireworks on Labor Day weekend, 2020 (rain date to be determined), at a cost of $8,500 per Village, and Be it further resolved the Mayor and/or the Village Administrator is authorized to make and accept amendments and revisions tc the contract as attached so long as the same are not material, are not adverse to the pillage's interests, and are acceptable in form and substance to Village Counsel. Move: Trustee Scaglione Seconded: Trust ee Gebler Vote: Unanimous �Meeting Date: 05/26/2020 Resolution #: 05/52/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Village Adm inistrator to Reject Bid for the Beekman Avenue Sidewalk Project Whereas, A bid opening for the Beekman Ave nue Sidewalk Project was held on April 3, 2020, and Whereas, only one bid was received and it was higher than the budgeted amount for this project, and Whereas, WSP Engineering is recommending that the bid be rejected, and Whereas, The Village Administrator agrees wi th this recommendation and has requested permission to reject this bid, Now, therefore, be it resolved, that the Ma yor and the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Administrator to reject the bid for the Beekman Avenue Sidewalk Project dated April 3, 2020. Moved: Trustee Leavy Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �Meeting Date: 05/26/2020 Resolution #: 05/53/2020 Resolution of the Board of Trustees; of the Village of Sleepy Hollow Authorizing Year End Budget Transfers Be it resolved, that the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Treasurer to complete the attachec budget transfers to close out the Fiscal Year 2019/2020, pending all final expenditures Moved: Trustee Gonzalez Seconded: Trustee Leavy Vote: Unanimous �Meeting Date: 05/26/2020 Resolution #: 05/54/2020 Resolution of the Board of Trusteed of the Village of Sleepy Hollow To Authorize Treasurer to Close Completed Capital Projects As of Fiscal Yea 2019/2020 BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow does hereby authorize the Treasurer to close out the completed Capital Projects as of fiscal year 2019/2020 and transfer unused funds to the Restricted Fund Balance for Debt Service to pay off any outstanding debt, as attached. Moved: Trustee Gebler Second: Deputy Mayor Rosenbloom Vote: Unanimous �Meeting Date: Resolution No: 5/26/2020 5/55/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Delinquent Accounts to be entered as Utility Arrears on the Village Tax Roll Whereas, Chapter 411-15 Subparagraph C of the Village Code permits the Village to relevy unpaid water and/ or sewer bills on the property owners tax bill; and Whereas, despite attempts at collecting such payments, certain customers have thus far failed to pay, or begin to pay the same; an [I Whereas, in order to obtain payment, the Villa ge must place a lien against the property owners' real estate taxes for such un fbaid water and/or sewer bills, whether or not the bills were incurred in the owner's nam^ Now, therefore, be it resolved, that the Bo prd of Trustees of the Village of Sleepy Hollow approves the attached list of delinquen accounts of the Village of Sleepy Hollow Water and Sewer Department and that these Accounts shall be entered as utility arrears on the 2020 Village of Sleepy Hollow Tax Roll 11 the total amount of $272,599.54. Moved: Trustee Scaglione Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 05/26/2020 Resolution #: 05/56/2020 RESOLUTION OF THE MAYOR AND BOARD OF TRlll STEES OF THE VILLAGE OF SLEEPY HOLLOW STRATEGIC PROPERTY REDEVELOPMENT F OATING ZONE PROPERTY REZONING WHEREAS, the Village established the Sleeky Hollow Local Development Corporation (the "SHLDC") as a not-for-profit local development corp Dration with purposes and powers that include constructing, acquiring, rehabilitating for use by othi rs, and assist financially with the construction, acquisition, rehabilitation and improvement, to maintciin and/or lease such facilities on its behalf or for others within the Village; and WHEREAS, in December 2014, General Motors transferred title of an approximately 29 acre parcel of real estate within the Village and commonly referred to as the "East Parcel" to the Petitioner with said East Parcel consisting of two separate pareels, including a property containing abandoned viaduct infrastructure comprising approximately 0.45 ^cre of real property known locally as Tax Parcel Section 115.11, Block 1, Lot 85 (hereinafter the "Viaduct Parcel"); and WHEREAS, in 2017, the SHLDC concluded an ex ensive environmental review consistent with the requirements of the New York State Environme ntal Quality Review Act ("SEQRA") for the redevelopment of the East Parcel which included con ceptual level planning for an at grade roadway leading up to and connecting the East Parcel with Jeekman Avenue. The environmental findings adopted as part of this process noted that the propos ed at-grade connection to Beekman Avenue will further enhance traffic and pedestrian circulation and a ccess to the southern portion of the Village; and WHEREAS, in June 2017, the SHLDC purchasec the former United Auto Workers (the "UAW") building located directly adjacent to the Viaduct Pareel having an address of 193 Beekman Avenue known locally as Section 115, Block 1, Lot 84 compifiising approximately 0.65 acre of real property (collectively with the Viaduct Parcel the "Subject Site"); and WHEREAS, in 2019, the Village Board of Trustee s (the "Village Board") adopted a Comprehensive Plan and Local Waterfront Redevelopment Program U adate (the "LWRP Update"), which included the following specific goals and objectives related to the proposed redevelopment of the Subject Site: (i) eliminating barriers in the zoning code that prevent re /italization, while preserving existing community scale and character in areas where it is desired; (ii) ex ploring regulatory changes to promote mixed-use and/or residential redevelopment of sites in the Downtown; (iii) exploring consolidating and/or divesting Village-owned property to expand the tax base; (iv) est^blishing a package of zoning incentives, such as increased building height in the C-2 district and portions of the R-5 district; and (v) reviewing permitted uses, area and bulk requirements, parking require ments, and other provisions of the Central Commercial (C-2) zoning district to remove barrier to entrepreneurs, new business types, and experiential retail; and WHEREAS, the Village Board did cause to be p repared draft language for a Strategic Property Redevelopment Floating Zone (the "SPR Floating Zone '), did request and receive comments from the Village of Sleepy Hollow Planning Board (the "Planning feoard") and other interested agencies and held a Page 1 of 3 �duly noticed public hearing on the proposed zoning in which all members of the public were invited to be heard; and WHEREAS, in February 2020 the Village Boarc adopted the Strategic Property Redevelopment Floating Zone (the "SPR Floating Zone") with the ;tated intent to enable the redevelopment of underutilized municipal properties so they may be returned to the tax rolls for mixed use, affordable and market rate housing and to provide criteria for the development of such uses; and WHEREAS, on or about March 10, 2020, the HLDC submitted a formal petition to the Village Board to have the SPR Floating Zone applied to the Subject Site; and WHEREAS, the formal petition included, as req uired by the Village Code Section 450-94, a map showing the lots propose to be rezoned and the land uses within 100 feet therefrom, a Full Environmental Assessment Form and a preliminary r ^development evaluation analysis that assessed potential issues and impacts associated with the prop Dsed application of the SPR Floating Zone to the Subject Site; and WHEREAS, the formal petition acknowledged that the SHLDC would be reaching out to the development community for disposition of the prope rty once it had been rezoned with the goal of having it redeveloped and that the special permit proce ss contained within the SPR Floating Zone would provide a prospective developer with an opportuni|t:y to seek potential relief from lot and bulk requirements as outlined in the SPR Floating Zone; and WHEREAS, the Village Board circulated the SP* Floating Zone Petition to other interested and agencies including the Planning Board as required by the Village Code and scheduled a duly noticed public hearing for May 5, 2020; and WHEREAS, the Village Board received corre spondence from Westchester County Planning indicating that the matter was one of local significance; and WHEREAS, the representatives of the LDC ap geared before the Planning Board to review and discuss the application of the SPR Floating Zone at the F lanning Board's April 16, 2020 and May 21, 2020 regularly scheduled meeting; WHEREAS, the Village Board held a duly notic ed public hearing on May 5, 2020 in which all member of the public were invited to be heard and t ie Village Board subsequently closed the public hearing on May 12, 2020; and NOW, THEREFORE BE IT RESOLVED, that the Vi llage Board does hereby declare, based on its sole ability to enact municipal zoning, that it is the Lead Agency as that term is defined under the State Environmental Quality Review Act ("SEQRA"); and, be it further RESOLVED, after review of the materials submit^ ed including the Full Environmental Assessment Form, public comments and recommendations has det irmined that the application of the SPR Floating Zone to the Subject Site is an Unlisted Action as that t srm is defined under SEQRA; and and does not present significant adverse environmental impacts to th e environment; and be it further RESOLVED, that the Board of Trustees makes th e following findings after having fully considered the environmental review record and supporting docu mentation, and having considered the preceding Page 2 of 3 �written facts and conclusions relied upon to meet the requirement of 6 NYCRR 617.7 and 617.11, the Village Board determines that: Land Use and Zoning - The Village's Compr ehensive Plan and LWRP Update contemplates compatible redevelopment within the Village's Inner \ illage neighborhood. The application of the SPR Floating Zone to the Subject Site advances the goals and objectives outlined in the Village's adopted policy documents. The SPR Floating Zone would allov v for the transformation of currently vacant and abandoned properties into productive uses and have those properties placed back on the tax roles and back into the stream of commerce. Visual Resources - As part of the formal s ubmission package submitted by the SHLDC, a preliminary visual analysis was prepared based on i nportant viewshed of importance identified at Beekman Avenue and Barnhart Avenue. A conceptual development program prepared as part of the petition submission indicates that there will be no imp act to the view corridor down Beekman Avenue looking toward the Hudson River. Traffic and Circulation - The redevelopment of the East Parcel included an extensive traffic evaluation coupled with the previous analyses prepaned for the redevelopment of the former General Motors North Tarrytown Assembly Plant now known a ; Edge on Hudson. As part of the Environmental Findings for the redevelopment of the East Parcel find ngs were made which indicated that a proposed at-grade connection to Beekman Avenue with the East Parcel will further enhance traffic and pedestrian circulation and access to the southern portion of th e Village. The eventual redevelopment of the Subject Site will allow for the enhancement of the traffi : circulation system in the Village. Socio-economic-The formal petition included a preliminary redevelopment evaluation analysis that included conceptual residential and mixed-use dev elopment concepts for the Subject Site. Eventual redevelopment of the Subject Site will provide for op fjiortunities for new housing stock to be created, potential for retail development or some mix thereof, and the ability to have the property placed back on the municipal tax roll. In addition, each new housed old will bring with it discretionary income, some portion of which will be spent in the greater Sleepy Ho low community. In the event that a prospective developer requests a special permit from the Village Bo ard as part of the property redevelopment, there will be an opportunity to create benefits accruing to th£ Village including affordable/workforce housing, improvements to parks and streetscape within the \ illage's Inner Village neighborhood; and, be it further RESOLVED, the Village Board does hereby deter mine that the requirements of 6 NYCRR Part 617 have been met and fully satisfied; and, be it further RESOLVED, that the Village Board does hereby apply the SPR Floating Zone to the Subject and directs the Village Clerk to have the official Zoning IV ap of the Village of Sleepy Hollow updated to reflect same. Moved: Trustee Scaglione Seconded: Trustee Ge Dler Vote: Unanimous Page 3 of 3 �Meeting Date: Resolution #: 05/26/2020 05/57/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Line Officers for the Sleepy Hollow Volunteer Ambulance Corps Whereas, the Board of Trustees approves the following members as Line Officers of the Sleepy Hollow Ambulance Corps as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees d rects the Village Clerk to notify the Ambulance Chief in writing of this resolution. Be It Further Resolved, the members of the Sleepy Hollow Ambulance Corps and the Board of Trustees would like to thank Chief Ric hard D'Alessandro for his many years of service and dedication to the Corps and especi ally to the community. Moved: Trustee Leavy Seconded: Deputy Mayor Rosenbloom Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-05-26_RES-49-57 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/aade862d5bf829f70688680f631620f4.pdf e2b84182bd143ee799107ef7ac98c987 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow ^ W O o r \ S ~ l l h e B ° a r d o f T r u s t e e s o f ^ e Village of Sleepy Hollow was held on Tuesday June 2, 2020 at 7 00 P.M at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic, but could attend by phone and video. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione (By Video) John Leavy (By Video) Rachelle Gebler (By Video) Sandra Spiro (By Video) Sam Gonzalez (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebook page " Roll call was taken and the following Village Board members responded "present": 1) Deputy Mayor Glenn Rosenbloom 2) John Leavy 3) Rachelle Gebler 4) Denise Scaglione 5) S a m Gonzalez 6) Sandra Spiro MAYOR'S COMMENTS: Mayor Wray said that there is still a food shortage in the community and thanked all of the organizations that have volunteered to make sure food is delivered to those in need. The sanitation schedule and closure of the parks remains unchanged. Residents should continue to adhere to the Governor's order of social distancing. Mayor Wray commented on the recent protests that have been going on around the country and pointed out that the Village Board has made it a point to hire police officers that represent the community. �SNOW AND ICE AGREEMENT: The Board reviewed a draft snow and ice agreement with New York State This is a renewal agreement. Mayor Wray requested that this item be on the next Board meeting agenda. WEBSITE AGREEMENT: The Board reviewed an agreement with Civic Plus to provide website services. The Village's previous website provider was Virtual Town Hall who was bought out by Civic Plus. This agreement is to recognize Civic Plus as the new website provider. Mayor Wray requested that this item be on the next Board meeting agenda. L0S "Length ^ p ^ ST? ^ ^ t h e L0SAP A P stands for Length of Service Award Program". It is a way in which volunteer fireman and ambulance workers can receive financial benefit for their service to the Village in an effort to retain and recruit volunteers. The next step is for the Board to consider a resolution that would enable the LOS AP program to go to a public referendum. Mr. Giaccio will reach out to the Village Attorney to draft a resolution for the Board to review. PLANS FOR RE-START: There was a discussion regarding how the Village will prepare for when the pandemic restrictions are lifted. Mr. Giaccio said that preparation to enable social distancing has started at Village Hall. Plexiglass will be installed at certain work stations hand sanitizers will be available and masks will be worn when social distancing is not possible No decisions have been made as to when the building will be open to the general public or when the Village Board will resume its meetings at Village Hall. There was also a discussion about reopening the parks. Police Chief Bueti joined the discussion. The Board asked Mr. Giaccio, Chief Bueti and Matt Arone to come up with a recommendation on how the parks can re-open safely. Continued discussion on this matter will take place at next week's Board meeting. SOLID WASTE IMA: The Board reviewed a draft solid waste inter-municipal agreement with Westchester County. This is a renewal agreement. Mayor Wray requested that this item be on the next Board meeting agenda. LANDSCAPE DESIGNER PROPOSAL: The Board reviewed a proposal from Landscape Architect, Margie Ruddick to design a plan for the Pocantico River Project. Ms. Ruddick comes highly recommended and the Board was amenable to approving this proposal. Mayor Wray requested that this item be on the next Board meeting agenda. At 8:20 the work session was adjourned. Respectfully submitted, Jj^k) Anthony Xiiaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-06-02_WS Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/9ba6cd5e92985408ec65c756fb0a6c79.pdf c072029c45f650678c7e1c1c05bba9f8 PDF Text Text The Sleepy Holiow Board of Trustees held a meeting on Tuesday. June Q, 2020 ^ meeting was broadcasted live. The public was not able to attend in person due fo tfr* Covid-19 pandemic. The Village Board participated by video. Residents were able *xT make comments by phone. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Sam Gonzalez (By Video) Denise Scaglione (By Video) Sandra Spiro (By Video) Racheile Gebler (By Video) Trustees John Leavy (Absent) Also Present: Anthony Giaccio, Village Administrator (By Video) Clinton Smith, Village Attorney (By Video) Sara DiGiacorno, Treasurer (By Video) Matt Arone, Recreation Superintendent (By Video) Anthony Bueti, Police Chief (By Video) Sean McCarthy, Building Inspector (By Video) At 7:00 p.m. Mayor Wray called the meeting to order and read the following statement "T<wight's work session is being convened in accordance with the Governor's Executive Order Number 202. /, dated March 13. 2020. which suspends certain provisions of the New York State Open Meetings Law to allow a municipal hoard to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has heen provided with the ability to view tonight's work session and public hearing, and a transcript will he provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Ullage's bulletin hoards, faxing a copy to the Warner Library, faxing a copv lo the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebook page " Roll call was taken. The following Village Board members responded w presenft 1) Deputy Mayor Glenn Rosenbloom 2) Sandra Spiro 3) Racheile Gebler 4) Denise Scaglione 5) Sam Gonzalez There was a pledge to the flag and Mayor Wray asked for a moment of silence for the passing of Louise Schreiber, William Igoe Jr., Helen Manca, Laverne Garant and Katharine Hennessey �I f i P l l B Hotion was made by Deputy Mayor Rosenbioom seconded ty -fv Gebler to approve warrant 20JUN09 in the amount of $l,203 / 349.36.Motion passed 6-1 Minutes; Motion was made by Trustee Scagiione seconded by Trustee Gonzalez to approve the minutes of the May 12, 2020 Village Board meeting, Motion passed 6-0. Motion was made by Trustee Gebler seconded by Trustee Scagiione to aop^ve the minutes of the May 19, 2020 Village Board work session. Motion passed 6-0. Motion was made by Trustee Scagiione seconded by Deputy Mayor R^e^bloom to approve the minutes of the May 26, 2020 Village Board meeting, Motion passed 6-0. Motion was made by Trustee Gebler seconded by Trustee Scagiione to approve the minutes of the June 2, 2020 Village Board work session. Motion passed 6-0, Mayor's Announcements: - Mayor Wray reminder residents that the Lien Sale will be this Thursday, June 11 2020 at 11:00. - Everyone is encouraged to participate in the Census - There will be a discussion later in the meeting regarding plans for the re-start as pandemic restrictions begin to be lifted. - There will be no meeting on June 30 because it's the 5th Tuesday of the month, Building Department Report: Village Architect, Sean McCarthy gave a monthly report for the Building Department (Attached). Mr. McCarthy provided permit and code enforcement information. The Board had several questions for Mr. McCarthy. Discussion ensued. Public Comments: None Resolutions: Motion was made by Trustee Gebler, seconded by Trustee Scagiione to approve a Snow and Ice Agreement with New York State. Motion passed 6-0. Motion was made by Deputy Mayor Rosenbioom, seconded by Trustee Spiro to approve Agreement with Civic Plus for website services. Motion passed 6-0. �Motion was made by Trustee Scaglione, seconded by Trustee Gebler to approve a Solid Waste Agreement with Westchester County. Motion passed 6-0, Motion was made byTrusteeiSpito,.seconded by Deputy Mayor Rosenbloom to waive the sidewalk cafe• JWMti^-ii^ssied Motion was made by Trustee Gonzalez, seconded by Trustee Scaqlione to approve Landscape Architect for the Pocantico River Project. Motion passed 6-0. Motion was made by Trustee Gebler, seconded by Trustee Scaglione to Approve Seasonal Parks Employees. Motion passed 6-0. New/Old Business: There was a discussion about opening up the parks as pandemic restrictions get lifted. Recreation Superintendent, Matt Arone and Police Chief, Anthony Bueti joined the discussion. Mr. Arone previously sent the Board a memo with his recommendations. The plan is to take incremental steps to open the parks and monitor the progress each week. The Board had no objection to Mr. Arone's recommendations. Continued discussion on this matter will take place at next week's work session. Communications: Mayor Wray said he received some correspondence related to the Village Police Department in response to the recent protests. Mayor Wray said that he is proud of the Village's police department and attributes part of the department's success to the Village Board's recent efforts to hire local residents as police officers. Mayor Wray mentioned that he received a letter from Pat Munroe requesting support for a proposed federal law related to enforcement during demonstrations. There was a discussion about how the community liaison can better communicate with residents. Public Comments: Anne White asked for better communication to inform the residents about what's going on in the Village. At 8:09, on a motion made by Trustee Scaglione, Seconded by Deputy Mayor Rosenbloom, the meeting was adjourned. Re An , ^ > Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-06-09 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/4bc51f31d5fe6d2e059366c703288134.pdf b4d1f8ff5a09b1bdfee411ce53e43ec4 PDF Text Text Meeting Date: 06/09/2020 Resolution #: 06/58/2020: Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the 2019 to 2024 Snow and Ice Agreement WHEREAS, the Village of Sleepy Hollow has provided Snow and Ice control services or a continuous basis since 1997 for 9.1 lane miles of roadway located in thp V i l l a g e * Sleepy Hollow and owned by the State of New York; and WHEREAS, the Village Administrator is hereby authorized to execute the 2019 to 2024 indexed sum of the Snow and Ice Agreement with the New York ^tate t-n*ai reimbursement to the Village estimated to be $118,559.30. NOW, THEREFORE, BE IT RESOLVED that the Village Board herein a u t h o r the Village Administrator to execute the attached 2019 to 2024 Snow and V e Agreement and to take other such steps as are necessary to effectuate the intent of this resolution. Moved; Trustee Gebler Seconded: Trustee Scaglione Vote: Unanimous �Meeting Date: 06/09/2020 Resolution #; 06/59/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Agreement w i t h CivicPlus for Website Services S2S? S S i s desirous of renewing an annual website agreement with B E I T R E S 0 L V E D that the v ' " a 9 e Administrator is herein authorized to1 0 sign the attached agreement with CivicPlus for website services Moved! Deputy Mayor Rosenbloom Seconded: Trustee Spiro Vote: Unanimous �L'ii&frSi? Mm S s r v f c : A ^ n ^ ^ - a n t This defined in the Service Agreement {"Agreement") sets forth which CivicPlus, LLC ("CivicPlus") will provide " Exhibit A - Statement of Work ("SOW"). agreed upon terms and Services, as outlined and CivicPlus is the current primary website service provider for Client; T h ^ T ' ! r e / S ! e w - ! c ™ t , y u n d e r " " t ™ * w i t h CivicPlus, as an assignee of all Virtual Towns and Schools (dba Virtual Town Hall Holdings, LLC) customer contracts, for the website hosting services as set forth in the original License & Service Agreement signed on July 31, 2013; and Whereas, CivicPlus and Client wish to renew the License and Services terms of Agreement as set forth in NOW, THEREFORE, in consideration of the foregoing and the mutual covenants oontaif»ci herein, the parties hereby agree as ' " T 1. This agreement shall be for a one-year period, starting at the Client s current annual " term (June 1, 2020), and by either party. 2, bither party may terminate the Services by providing the other party with at least 60 days written notice prior to the 3. Client may terminate this Agreement at any time if CivicPlus is found in default of any obligation defined within this Agreement which has not been cured within after receipt of written notice of such 4. Notwithstanding the above, in the event this Agreement and the terminated, any outstanding invoices for Services performed shall become due in full and any outstanding fees for annual services shall be prorated from the beginning of the renewal term to the date of termination. Property & 5. This Agreement is riot a sale of CivicCMS Content Management System (the "CMS") and its associated applications and modules or any other intellectual property of any or other original works created by or licensed to CivicPlus prior to the �Meeting.'Date: 06/09/2020 ^solution: : 06/60/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Mayor to Sign Solid Waste Disposal Agreement Whereas, the Village of Sleepy Hollow Is desirous of enterina into an i n t e r - m u m ^ agreement with the County of Westchester for solid waste and recvclables d i s p o ^ f ^ Refuse Disposal District #1, and Whereas, the agreement has been reviewed by the Village Attorney and the ral Foreman and both have found it to be satisfactory and in the Village's best interest. N o w therefore be it resolved, that the Board of Trustees a u t h o r s the Mayor sign an inter-municipal agreement with Westchester County for solid was** an-* recyclables disposal for Refuse Disposal District #1. Moved: Trustee Scaglione Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 06/09/2020 Resolution #; 06/61/2020 Resolution of the Board of Trustees of the Village ofSleepv Hollow Waiving the Sidewalk Cafe Fee WHEREAS, the Village Board of Trustees fBoairf) is investigating the Village Code rules and regulations to assist Village businesses as the Village exits the COVID-19 pandemic; and WHEREAS, the Governor of the State of New York issued Executive Order No ?02 38 to a'bw a restaurant or bar to serve patrons food or beverage on-pnemises ... in outdoor soace" anH t 0 . «se contiguous public space... subject to the reasonable approval of the local municipality" on - lun^ * vv 2020; and ' WHIREAS, the Mayor issued a State of Emergency on March 17,2020; and WHEREAS, the Board seeks to facilitate Villagerestaurantsand bars as they return to business; NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees waives the Sidewalk Application Fee of $100.00, the Sidewalk Use Fee of $3.00 per square foot of sid-walk and the Sidewalk Cash Deposit of $500.00 for calendar year 2020. Moved: Trustee Spiro {01022317.docx.} Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �* Meeting Date: Resolution #; 06/09/2020 06/62/2020 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Proposal from Margie Ruddick Landscape for Design of the Pocantico River/DeVries Park Improvement Project 1116 V i l l a g e B o a r d is d e s i r o u s o f hiring a landscape architect to desian the Pocan«cn River/DeVries Park Improvement Project, and " ^^fnnn^ $140,000 for this work, and Landscape has submitted the attached proposal in the amount of WHEREAS, Margie Ruddick Landscape comes highly recommended and the Village Board has determined her proposal to be acceptable, and WHEREAS, The Village Board intends on using funds from the Recreation Reserve fund to finance this project, and WHEREAS, Pursuant to Section 19B-5 of the Village Code, the purpose of the Recreation Reserve Fund shall be for the improvement of parks and other passive recreation facilities throughout the Village of Sleepy Hollow, NOW BE IT RESOLVED that the Board of Trustees hereby approves the attached proposal between the Village of Sleepy Hollow and Margie Ruddick Landscape for Design for the PocanticoRiver/DeVries Park Improvement Project in the amount of $140,000 subject to the approval by the Village Attorney; and BE IT FURTHER RESOLVED, that the Board of Trustees hereby authorizes the Village Treasurer to utilize the Recreation Reserve Fund for this project. Moved: Trustee Gonzalez Seconded: Trustee Scaglione �Meeting Date: 06/09/2020 Resolution #; 06/63/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal Parks Staff for the Police Department WHEREAS, in order to maintain safety of visitors and to staff the Kingsland Point Park's Booth, Kingsland Point Park, Barnhardt Park and Sykes Park, it is necessary to fill several seasonal parks positions as quickly as possible; and WHEREAS, Police Chief Bueti has conducted several interviews for these seasonal positions and deems these applicants qualified, and WHEREAS, Police Chief Bueti has recommended that these candidates be hired on a seasonal basis, not to exceed four months. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approve the Chief's recommendations of: (see list of names and hourly rates below) to be hired effective June 11, 2020 not to exceed four months, under the direct supervision of the Police Chief, and BE IT FURTHER RESOLVED background checks for all applicants have been completed and are satisfactory. List of Candidates: Coral Cabrera-Abad, of Sleepy Hollow $14.20 Wendell Brand, Jr. of Sleepy Hollow $13.40 Adolous Burgos, of Sleepy Hollow $12.70 Ambar Cabrera-Abad, of Sleepy Hollow $13.40 Samantha Arone, of Dobbs Ferry $12.70 Dylan Nelson, of Sleepy Hollow $12.70 Gomez, Joanthan of Sleepy Hollow $12.70 Lester McCarthy of Dobbs Ferry $12.70 Luke DiStefano of Dobbs Ferry $12.700 McHugh, Ryan of Tarrytown $12.70 Chris Brennan, of Sleepy Hollow $13.45 Dialy Molina, of Ossining* $18.37 and BE IT FURTHER RESOLVED, the following employees are returning to work as Park Attendants: Jay DiPalma*, Judy Solomon*, Ovidio Flores*, Wilfredo Flores*, Sangeeta Panwar* ("Previously laid off) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-06-09_RES-58-63 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/028d2a223bb6d3a1c51b5cc288bbe5d0.pdf d8d998e605463d7364b7d56b509d26a7 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday June 16 2020 at 7:00 P.M. The meeting was broadcasted live. Residents could not attend in ' person due to the Covid-19 pandemic. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione (By Video) John Leavy (By Video) Sandra Spiro (By Video) Sam Gonzalez (By Video) Trustees Rachelle Gebler (Absent) Also Present: Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief (By Video) Matt Arone, Recreation Superintendent (By Video) Mayor Wray called the work session to order at 7:00 p.m. and read the following statement: "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken and the following Village Board members responded "present": 1) Deputy Mayor Glenn Rosenbloom 2) John Leavy 3) Sandra Spiro 4) Denise Scaglione 5) Sam Gonzalez MAYOR'S ANNOUNCEMENTS: Mayor Wray announced that the senior center will be used as a polling place for the upcoming primary, which will be held on June 23, 2020. Mayor Wray responded to comments made regarding the Police Department. Mayor Wray added a discussion related to 30 Andrews Lane to the agenda. �P R E S E N T A T I 0 N : Jeff Anzevino and Amy Kacala of Scenic Hudson addressed the Board. Scenic Hudson has been working on a trails plan for both Sleepy Hollow and Tarrytown. Ms. Kacala gave a power point presentation, which outlined the plan (Attached) The Board had several questions. The next step is for Sleepy Hollow to appoint 4 members to the trails committee to help implement recommendations made in the plan. PLANS FOR RE-START: There was a discussion regarding opening up the parks as more pandemic restrictions are lifted. A memo from Recreation Superintendent, Matt Arone was previously distributed to the Board. The Village has been taking incremental steps to open its parks and will monitor the progress each week. This past weekend the basketball hoops at Sykes Park were used and illegal swimming at Kingsland Point Park was going on. Steps will be taken to prevent this from happening again. Otherwise there were no major problems. Continued discussion on this matter will take place at next week's Board meeting. APPROVE CONTINENTAL STREET SEWER PROJECT: The Board reviewed a memo from Dolph Rotfeld Engineering recommending awarding a bid for the Continental Street Sewer Project. The low bidder was from MTS Infrastructure, LLC, in the amount of $835,411 30 Mayor Wray requested that this item be on the next Village Board meeting agenda.' SET PUBLIC HEARING RELATED TO LOWER BEEKMAN PARKING RESTRICTIONS: Chief Bueti joined the conversation related to parking restrictions on lower Beekman Avenue Additional on-street parking spaces have become available as a result of the reconstruction of the Beekman Avenue Bridge. A parking policy needs to be adopted to regulate these new spaces Chief Bueti is recommending that there be three hour parking from Clinton Street to River Street from 8:00am to 5:00pm. The Board was amenable to setting a public hearing to discuss this proposal. Mayor Wray requested that this item be on the next Village Board meeting agenda. APPROVE AGREEMENT WITH OVAC: The Board reviewed an agreement with the Ossining Volunteer Ambulance Corps to provide EMT services. The Board was amenable to approving this agreement. Mayor Wray requested that this item be on the next Board meeting agenda. APPROVE SALARY INCREASE FOR AMBULANCE CORPS SECRETARY: Ambulance Corps Chief, Angela Martello sent a memo to the Board requesting an increase in pay for the Ambulance Corps secretary, Melissa Ojito. The Board was amenable to this request. Mayor Wray requested that this item be on the next Village Board meeting agenda. PERMIT EMERGENCY ACCESS AT 30 ANDREWS LANE: Mayor Wray started the discussion regarding 30 Andrews Lane. The owner of the property is in front of the Planning Board and has requested an easement from the Village for emergency access. The Planning Board needs the Village Board to decide whether to grant the easement in order for the proposal to move forward. The Village Board had no objection to granting the easement as long as fire zones are clearly marked. �CLOSING STREETS: There was a discussion about whether or not to close down streets to help local businesses that lost revenue during the pandemic. Tarrytown and Dobbs Ferry are both closing down their main streets on weekends. The decision was to not close streets at this time. At 8:30 the work session was adjourned. Respectfu ly submitted, (JMmi Anthony Giacaio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-06-16_WS Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b602e993148517d7e7902a2fa1fee31c.pdf 4cf130d341062fd07548f96733724169 PDF Text Text The Sleepy Hollow Board of Trustees held a meeting on Tuesday, June 23 2020 The meeting was broadcasted live. The public was not able to attend in person due to the Covid-19 pandemic. The Village Board participated by video. Residents were able to make comments by phone. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Sam Gonzalez (By Video) Denise Scaglione (By Video) Sandra Spiro (By Video) Rachelle Gebler (By Video) John Leavy (By Video) Also Present: Anthony Giaccio, Village Administrator (By Video) Clinton Smith, Village Attorney (By Video) Sara DiGiacomo, Treasurer (By Video) Matt Arone, Recreation Superintendent (By Video) Anthony Bueti, Police Chief (By Video) At 7:00 p.m. Mayor Wray called the meeting to order and read the following statement. "Tonight's work session is being convened in accordance with the Governor's Executive Order Number202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage" Roll call was taken. The following Village Board members responded "present": 1) Deputy Mayor Glenn Rosenbloom 2) Sandra Spiro 3) Rachel le Gebler 4) Denise Scaglione 5) Sam Gonzalez 6) John Leavy There was a pledge to the flag and Mayor Wray asked for a moment of silence for the passing of Kenneth Wolf, Shirley Lobenthal, Marcia Arcate, Maria Obregon, Jorge Lopez, Barbara Jean Mendes and Menjiwe Carey. �A r r a n t : Motion was made by Trustee Gebler, seconded by Deputy Mayor Rosenbloom to approve warrant 20JUN23 in the amount of $487,207 54 Motion uuun passed 7-0. Minutes: Motion was made by Trustee Gonzalez seconded by Trustee Gebler to approve the minutes of the June 9, 2020 Village Board meeting. Motion passed 7-0. Motion was made by Trustee Scaglione seconded by Trustee Gonzalez to approve the minutes of the June 16, 2020 Village Board Work Session. Motion passed 7-0. Mayor's Announcements: -Village Hall remains closed to the public. For assistance, you can call 366-5100 -Alternate side of the street parking and meter parking is still suspended -All Playgrounds in the Village are still closed - only "walkers" "dog walkers" and joggers, allowed in the parks -All Leaf Blowers are still suspended -There is no Village Board meeting next week Ambulance Corps Report: Ambulance Chief, Angela Martello gave a monthly report for the Ambulance Corps, and reminded residents that new members are still needed. The report included call volume for the last two months. Many of the calls were COVID 19 related. Chief Martello publicly thanked Corps members Spencer Warnock, Tristan Smutek, Joe Russo, Devin McManus, John Posca, Simon Cohen, Eudy Mata and Melissa Ojito for their hard work during the pandemic. The Village Board thanked Chief Martello for the great work she has done as well. Public Comments: Benjamin Sklar and his wife spoke in support of a public swimming for the residents. Resolutions: Motion was made by Trustee Gebler seconded by Trustee Scaglione to award a bid for the Continental Street Sewer Project. Motion passed 7-0. Motion was made by Trustee Spiro seconded by Trustee Scaglione setting a public hearing on parking restrictions for lower Beekman Avenue. Motion passed 7-0. �Motion was made by Trustee Scaglione seconded by Trustee Leavy to approve emergency access at 30 Andrews Lane. Motion passed 7-0. Motion was made by Trustee Leavy seconded by Deputy Mayor Rosenbloom to aonmvP I S 7 0 W'th ^ °SSining V0 Unteer AmbU anCe ' ' ^or P a id EMT ser^ces Motior? Motion was made by Deputy Mayor Rosenbloom seconded by Trustee Gebler approving aPPr V ng a salary increase for the Ambulance Corps Secretary. Motion passed 7-0. ° ' There was a lengthy discussion about the next resolution related to picnic tables V S S ^ S S ^ f f ^ a t businesses that use Village owned picnic tables should leave rpfbrffh t 1 P 6 r tablG- T m S t e e G o n z a , e z m a d e a m o t i o n t 0 reflect this. There was not a second. Motion did not pass. the resolution to Motion was made by Trustee Scaglione seconded by Deputy Mayor Rosenbloom to approve a picnic table policy. Motion passed 6-0-1 (Gonzalez Abstained). New/Old Business: There was a discussion about opening up the parks as pandemic restrictions get lifted. Recreation Superintendent, Matt Arone and Police Chief, Anthony Bueti joined the discussion. Mr. Arone previously sent the Board a memo with his recommendations. The plan is to take incremental steps to open the parks and monitor the progress each week. The Board had no objection to Mr. Arone's recommendations. Continued discussion on this matter will take place at the next work session. Communications: Mayor Wray referenced a letter from Public Space Committee Chair, Lynn Moffat. Maria Martello sent an e-mail related to the Christopher Columbus statue at Patriot's Park. An e-mail was received from Katie McMahon regardinq a block party request on Palmer Avenue. Motion was made by Trustee Gebler, seconded by Trustee Scaglione to approve Katie McMahon's request to hold a block party from ll:00am-12:00pm on Sunday June 28 2020. Motion passed 7-0 ' Public Comments: None At 8:18, on a motion made by Deputy Mayor Rosenbloom, Seconded by Trustee Gebler the meeting was adjourned. Respectfully Submitted, CM^J? M^tlT® Anthony Gikcio, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-06-23 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/2ee19ef4f73cf16139b8812376e34e2b.pdf 470bc647a1ff543a255f377a10c1f669 PDF Text Text Meeting Date: 06/23/2020 Resolution #: 06/64/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Continental Street Sewer Improvement Project Whereas, the Village duly solicited bids for the Continental Street Sewer Improvement Project; and Whereas, MTS Infrastructure LLC, of White Plains, New York has been identified as the low bidder with a bid amount of $835,411.30; and Whereas, all bids have been reviewed by Dolph Rotfeld Engineering who determined this bid to be acceptable and has recommended its approval; NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees herein awards the bid for the Continental Street Sewer Improvement Project to MTS Infrastructure LLC, of White Plains, New York with a bid amount of $835,411.30 Moved: Trustee Gebler Seconded: Trustee Scaglione Vote: 7-0 �Meeting Date: 06/23/2020 Resolution #: 06/65/2020 RESOLUTION CALLING PUBLIC HEARING ON A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" RELATIVE TO PARKING ON BEEKMAN AVENUE BETWEEN 9:00 AM AND 5:00 PM BE IT RESOLVED that the Board of Trustees hereby schedules a public hearing to be held on Tuesday, July 14, 2020, at 7:00 p.m. or shortly thereafter, at Village Hall, to hear and consider comments from members of the public on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" RELATIVE TO PARKING ON BEEKMAN AVENUE BETWEEN 9:00 AM AND 5:00 PM," which will set the maximum allowed for parking at three hours on Beekman Avenue between Clinton Street and River Street between the hours of 9:00 AM to 5:00 PM; and BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Moved: Trustee Spiro Seconded: Trustee Scaglione Vote: Unanimous �Meeting Date: 06/23/2020 Resolution #: 06/66/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ON ANDREWS LANE EMERGENCY VEHICLE EXIT 40 ? e u P l a , n n i n 9 B o a r d i s considering an application for development at 40 Andrews Lane which relies on an exit for emergency vehicles through the Elm Street parking lot; and WHEREAS, the Board of Trustees has reviewed the application and wishes to state its approval of the exit for emergency vehicles; NOW THEEFORE, be it on a * E S 0 L V E D ' t h a t t h e Board of Trustees has no objection to the property at 30 Andrews Lane establishing a gate and exit for emergency vehicles at the border between 30 Andrews Lane and the Elm Street parking lot; and be it further RESOLVED, that Village staff and counsel are directed to research and advise the Board of Trustees of any further action that must be taken to implement this Resolution; and be it further RESOLVED, that unless extended by the Board of Trustees, this Resolution and the decision of the Board of Trustees shall terminate and be withdrawn if the 30 Andrews Lane application is not preliminarily approved by the Planninq Board bv December 31, 2020. Moved: Trustee Scaglbne Seconded: Trustee Lsavy Vote: Unanimous �Meeting Date: 06/23/2020 Resolution #: 06/67/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing EMS Agreement Whereas, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department thereof; and Whereas, the Village's Emergency Medical Services ("Sleepy Hollow EMS") is an entirely volunteer Village organization that provides ambulance services to the Village and certain areas within the Town of Mt. Pleasant; and Whereas, the Village's Board of Trustees evaluated the Contractor's Proposal, qualifications, experience, and cost, and have determined that awarding the contract to the Mid-Hudson EMS District and the Ossining Volunteer Ambulance Corps "OVAC", are in the best interests of the Village. Now, Therefore, Be It Resolved, that the Board of Trustees accepts the Mid-Hudson EMS District proposal for the provision of Emergency Medical Technicians and authorizes the Village Administrator, Anthony Giaccio, to sign a contract with Mid-Hudson Ambulance District c/o Town of Ossining located at 16 Croton Avenue, Ossining, NY, 10562 for the payment amount that is stated in the attached contract. Moved: Trustee Leavy Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �AGREEMENT Agreement with Mid-Hudson EMS District for the Provision of Emergency Medical Technicians to supplement Sleepy Hollow EMS of the Village of Sleepy Hollow EMS This Agreement (the "Agreement") entered into this day of June, between the Village of Sleepy Hollow, a New York municipal corporation with Beekman Avenue, Sleepy Hollow, New York 10591 ( the "Village") and t h e Ambulance District, a Municipal Corporation, with headquarters at c/o Town of Croton Avenue, Ossining, NY 10520 (the "Contractor"). 2020, by and offices at 28 Mid-Hudson Ossining, 16 WITNESSETH: WHEREAS, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department thereof; and WHEREAS, the Village's Emergency Medical Services ("Sleepy Hollow EMS") is an entirely volunteer Village organization that provides ambulance services to the Village and certain areas within the Town of Mt. Pleasant; and WHEREAS, it shall be known by the Village that the Contractor shall engage the services of the Ossining Volunteer Ambulance Corp ( the "Service Provider) to perform the ambulance services for the Village. WHEREAS, the Village's Board of Trustees evaluated the Contractor's Proposal, qualifications, experience, and cost, and has determined that awarding the contract to the Contractor is in the best interests of the Village, NOW, THEREFORE, THE PARTIES HERETO AGREE as follows: I. Contract Administration The recitals above are incorporated as if more fully set forth herein. The Village Manager or his/her designee shall represent the Village in all matters pertaining to this Agreement and shall administer this Agreement on behalf of the Village. The Village Manager or his/her designee may take any reasonable action to monitor the Contractor's compliance with relevant laws and this Agreement. �II. Term; Termination The term of this Agreement shall commence at 12:01 a.m. on June 1st, 2020 and shall terminate at 12:00 a.m. on May 31st, 2021, unless terminated earlier or extended pursuant to the terms and conditions of this Agreement. The Village may terminate this Agreement: (a) at any time, for any reason, upon fifteen (15) days prior written notice to the Contractor, whereupon the Contractor shall be entitled to payment for services rendered pursuant to this Agreement; and (b) upon seven (7) written days notice to the Contractor if the Contractor has breached a material provision of the Agreement and failed to cure the same within five (5) days of written notice thereof. The Village may also terminate this Agreement immediately if the Contractor: (i) ceases business, becomes insolvent, commences to wind-up, or becomes subject to any insolvency, bankruptcy, or similar proceedings; (ii) makes an assignment for the benefit of creditors; (iii) files a petition under any bankruptcy, insolvency, or similar law providing for the relief of debtors, or has any such petition filed against it, and the Contractor fails to have such petition stayed or lifted within ten (10) days from the date on which the petition is entered. Termination by the Village shall in no way affect the Village's right to rely on any applicable bond. III. Conditions The Contractor is required to meet all terms and conditions contained herein as described in the RFP as modified by the Contractor's Proposal, if applicable,. IV. and Extension o f T e r m By resolution of the Village Board of Trustees, this Agreement may be extended for three (3) additional one (1) year terms upon thirty (30) days prior written notice to the Contractor. V. Notices All notices, demands, requests, consents, approvals, waivers, or communications ("Notices") that either party desires or is required to give to the other party shall be in writing and either personally delivered or sent by prepaid postage, first class mail, or �sent by facsimile (with confirmation of receipt). Notices shall be addressed as appears below for each party, provided that if either party gives notice of a change of name or address, notices to the giver of such notices shall thereafter be given as demanded in that notice. Insurance The Service Provider shall provide proof of insurance coverage as follows. All insurance obtained pursuant to the terms herein shall be obtained from insurance companies licensed in the State of New York (i.e., possess an "Admitted" status), carrying a B e s t ' s financial rating of A-, FSC X, or better. Insurance coverage submitted from an insurance company having a lesser rating shall only be permitted if approval is granted by the Village Attorney. Prior to providing the services contemplated herein, the Contractor shall provide proof of the Service Provider's coverage: 1. 2. 3. Commercial General Liability (CGL) coverage with limits of insurance of not less than $1,000,000 (One Million Dollars) each occurrence, $2,000,000 (Two Million Dollars) Annual Aggregate and including a waiver of subrogation. Automobile Liability a. Business Automobile Liability coverage with limits of at least $1,000,000 (One Million Dollars) each accident. b. Business Automobile coverage must include coverage for liability arising out of all owned, leased, hired and non-owned automobiles. c. Business Automobile coverage must include a waiver of subrogation. Workers' Compensation and Employers' Liability, and New York State Disability: a. Statutory N.Y.S. Worker's Compensation, Employer's Liability, and New York State Disability Benefits Insurance required for all employees. b. 4. ACORD forms are not acceptable proof of Worker's Compensation coverage. C-105.2 Certificate of N.Y.S. Worker's Compensation Insurance must be provided. DB 120.1 Certificate for N.Y.S. Disability Benefits Insurance must be provided. Professional Liability coverage with limits of $1,000,000 (One Million Dollars) each Occurrence/ $2,000,000 (Two Million Dollars) Annual Aggregate. The professional insurance s h a l l cover the professional services rendered to t h e V i l l a g e o f S l e e p y H o l l o w by the Contractor. �Meeting Date: 06/23/2020 Resolution #: 06/68/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ON PICNIC TABLES WHEREAS the Village Board of Trustees ("Board") is investigating the Village Code, rules and regulations to assist Village businesses as the Village exits the COVID-19 pandemic; and WHEREAS, the Governor of the State of New York issued Executive Order No 202 38 to allow a restaurant or bar to serve patrons food or beverage on-premises ... in outdoor space" and to use contiguous public space ... subject to the reasonable approval of the local municipality" on June 6 WHEREAS, the Mayor issued a State of Emergency on March 17,2020; and WHEREAS, the Board seeks to facilitate Village restaurants and bars as they return to business* and WHEREAS, Village parks and recreation areas are currently closed or subject to occupancy limits; WHEREAS, the Village has several picnic tables that are not being used; and WHEREAS, several restaurants and bars have asked to use picnic tables; NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees authorizes the Village Administrator to permit businesses in the Village to use at no charge picnic tables owned by the Village pursuant to the attached agreement. Moved: Trustee Scaglione Seconded: Deputy Mayor Rosenbloom Abstained: Trustee Gonzalez Vote: 6-0-1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-06-23_RES-64-68 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/479ff08ea663c93f33ec98f99d30d9d8.pdf 1818a79040f9f651e46145a414e3ae26 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, July 7,2020 at 7:00 P.M. at Village Hall, 28 Beekman Ave., Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom Rachel le Gebler Denise Scaglione John Leavy Sam Gonzalez Sandra Spiro Also Present: Trustees Anthony Giaccio, Village Administrator Mayor Wray called the work session to order at 7:00pm. MAYOR'S INTRODUCTION: Mayor Wray informed the residents that Village Hall is back open to the public with social distancing restrictions. FIRE APPARATUS DONATION: The Board received an e-mail from Fire Chief, Mike Tavano asking permission to donate an old fire truck to the city of Juan Lopez, Dominican Republic. They currently do have a fire department and would like to start one. The fire truck is no longer in service and is a surplus vehicle. There have been no offers made on the vehicle. The Village Board had no objection to donating the truck because it will be put to good use. Mayor Wray requested that this item be on the next Board meeting agenda. COVID19 RE-START POLICIES: There was a discussion about easing some restrictions related to the Covid-19 pandemic. Chief Bueti has recommended resuming all parking restrictions effective Monday. There was a lengthy discussion about whether or not to open up the basketball courts. Discussion on this matter will continue next week. SET DATE FOR LOSAP REFERENDUM: The Board discussed setting a date for the LOSAP referendum. LOSAP stands for "Length of Service Award Program". It is a way in which volunteer fireman and ambulance workers can receive financial benefit for their service to the Village in an effort to retain and recruit volunteers. A public referendum is required in order to institute this program because of the cost involved. The date the Village Board agreed on was Saturday, October 3,2020. The Village Attorney will prepare the resolution. TUITION REIMBURSEMENT FOR POLICE OFFICER: Police Chief Bueti submitted a memo to the Board requesting tuition reimbursement for one of his officers in the amount of $1,787.50. The PBA contract does permit officers to get reimbursed for certain tuition with the approval of the Village Board. The Board was in favor of approving this request and supported the officer's efforts to advance his career through education. Mayor Wray requested that this item be on the next Board meeting agenda. �Ow+ft Mmm � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-07-07 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/0de23032ea1cf131a5a25c22b765296d.pdf 97bf40a68413b368ed1af96fd6ca1082 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, July 14, 2020 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom John Leavy Sam Gonzalez Rachelle Gebler Denise Scaglione Sandra Spiro, Trustees Also Present: Anthony Giaccio, Village Administrator Sean McCarthy, Building Inspector Matt Arone, Recreation Superintendent Paula McCarthy, Village Clerk Sara DiGiacomo, Village Treasurer Anthony Bueti, Police Chief Clinton Smith, Village Counsel At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Michael Fiore Jr., 90; Alice Kurland, 87; Susan Seibert, 93; and William Schrelber, 82. Our thoughts are with their family and friends. Public Hearing: Parking Restrictions on Lower Beekman Avenue: Mayor Wray opened the meeting to the public and invoked the 3-minute rule. The Clerk rea the notice aloud for the record. There were no comments at this time. Discussion ensued regarding times and it was agreed upon that the hours should be 9 a.m. to 5 p.m. Mayor Wray asked for a motion to adjourn the Public Hearing and continue to accept written comments until 5 p.m. on July 31, 2020. Trustee Spiro moved and Trustee Leavy seconded to adjourn the meeting until July 31,2020. Motion carried. Presentation: Sustainable Westchester: Dan Welsh of Sustainable Westchester addressed the Mayor and the Board of Trustees and presented proposals and suggestions (See attached) �Approval of Warrants: On a motion made by Trustee Scaglione, seconded by Trustee Gebler the warrant was approved and the Treasurer DiGiacomo was authorized to pay bills in the amount $788,476.28 Approval of Minutes: On a motion made by Trustee Gebler, seconded by Trustee Scaglione, the minutes of July 7, 2020 were approved as amended. Motion carried. Mayor's Announcements: Mayor Wray announced: - Village Hall is now opened to the public. We will monitor all visitors who enter Village Hall. Masks are required. - Alternate side parking and meter parking have resumed and will be enforced - Village parks and playgrounds are now open Department Head Reports: Fire Department: 1st Assistant Fire Chief Korzelius presented his report to the Board. Fire Chief Korzelius reported on recent calls and responses calls and other activities. The Fire Department continues to follow COVID protocols when responding to calls. Trustee Scaglione thanked the Fire Department and Ambulance Department for all they have done during this difficult time with COVID. In addition, the drive-by parades for birthday wishes, Mother's Day, and the Teachers Day, was a great thing to do for the community. Mayor Wray stated that a resolution on tonight's agenda is to donate a surplus vehiclean out of service fire truck - the 1982 MacklOO Ladder Truck, to Juan Lopez, a small town in the Dominican Republic. Other surplus donations have been donated in the past to Brooklyn, after Storm Sandy and Haiti after an earthquake. Police Officer/Firefighter Volunteer Bencosme accepted the donation on behalf of the Mayor of the Dominican Republic and was very thankful. Building Department: Building Inspector McCarthy presented his report to the Board (see attached) Recreation Department: Recreation Superintendent Arone presented his report to the Board (see attached) �Public Comments; Mayor Wray opened the meeting to the public and invoked the 3 minute rule. A resident of Millard Avenue, addressed the Mayor and the Board of Trustees and stated she is concerned about the visibility on the corner of Millard and Route 9 with the tall plantings in the designated pollinator pathway, and asked if this could be taken care of. There were no further comments. Resolutions: (see attached) R1 - Approve Donation of Fire Apparatus R2 - Approve Engineer for Route 9 Culvert Project R3 - Set Date for LOSAP Referendum R4 - Approve Tuition Reimbursement for Police Officer R5 - Amend Lease Agreement with Verizon R6 - Approve Landscape Architect for Statue Island Project R7 - Approve Hiring Part-Time Employee Old Business/New Business: Mayor Wray stated that the Planning Board asked if the Board of Trustees would be holding a public hearing regarding the Riverfront Park Design. The Board of Trustees will not be holding a public hearing on this matter since it is required. The Village Re-Start Plan seems to be complete and adequate at this time. Mayor asked residents to take caution when walking with children on the streets now that some residents are starting to get back to work. Mayor stated that the Governor's orders regarding the police general orders review is being addressed and residents will be updated about future public sessions. Mayor mentioned the Christopher Columbus statue is located in Patriots Park in Tarrytown. Communications: Clerk McCarthy reminded all residents to sign up for email notifications and visit our website for update information. �Public Comments: Mayor Wray opened the meeting to the public and invoked the 3-minute rule. There were no comments at this time. Mayor Wray noted for record that there was an Executive Session held tonight from 5:30 pm to 6:40 p.m. to discuss negotiations. No action was taken. At 9:10 pm on motion by Trustee Gonzalez, seconded by Deputy Mayor Rosenbloom the meeting was adjourned. Taula McCarthy Village Clerk �7/31/2020 SUSTAINABLE % f WESTCHESTER www.sustainablewestchester.org 2020 CCA Renewal Discussion Today's Goal: Consensus on MOU/bid criteria Positioning our communities for continued environmental progress July 31, 2020 SUSTAINABLE % ? WESTCHESTER 1 �7/31/2020 Deja vu? I "When disasters hit, the government is the only agent 1 with the authority and capacity to coordinate. ..across g w jurisdictions and with both public and private actors. 1 And its mission is not to enhance its balance sheet j but to preserve the well-being of its citizens." | (Morris, 2012) ""^jNITU)WIJIAHU.ilV10tO»BF*U.* jJw^yj?1 OlLj. klfa*» SUSTAINABLE % f WESTCHESTER COVID-19 A Renewable Imperative * Crisis - Areas of Sustainable Westchester focus now further highlighted • Air quality and pollution/environmental contamination • Environmental justice and equity * Need for immediate action • Dynamic systems approach SUSTAINABLE WESTCHESTER 2 �7/31/2020 Action At All Levels: NY State Energy Plan Leading the Nation HTndthTworiT ' On Climate Action Westchester Power established the model for community energy in MYS Positioning for grants; "seat at the table" SUSTAINABLE WESTCHESTER What Have We Accomplished? SUSTAINABLE % I WESTCHESTER 3 �7/31/2020 WESTCHESTER POWER CCA MUNICIPAL PARTICIPATION Ardsley Bedford Cfoton-on-Hudson Dobbs Ferry Greenburgh Hastings-on-Hudson Irvington 27 Municipalities Larchmont Lewisboro Mamaroneck Village Mamaroneck Town Mount Kisco New Castle New Rachelle North Salem Oisining Village Ossining Town Peekskill Pelham Village Pleasantville Pound Ridge Rye Brook Ryo City Sleepy Holloi Somers Tarrytown White Plains 24 115,000 Green Supply Municipalities Residents and Small Businesses SUSTAINABLE % ? WESTCHESTER ENVIRONMENTAL PROGRESS A /A\ o Program-wide 670,454 144,847 Con Ed 619,659 133,873 Q metric tons of C02 mitigated Q cars taken off the road for 1 year Q tree seedlings grown for 10 years OR ^ 0 11.1 million 10.2 million SUSTAINABLE % i • WESTCHESTER 4 �7/31/2020 WESTCHESTER POWER: PERFORMANCE SUMMARY CON ED $1 million saved 2.7 billion kilowatt-hours served 619,659 tons of carbon dioxide avoided SUSTAINABLE % ' WESTCHESTER LAUNCHPAD FOR GROUNDBREAKING PROGRAMMING Residential Demand Response Program First in state a n d a m o n g the first in the country. C o n E d pilot for s u m m e r 2 0 2 0 . Direct Supply Solutions Using our collective power to develop new transmission infrastructure and expand renewable supply. Piloting new models (sunshine-to-EV) Integrated community solar, battery storage and electric vehicle charging. ^ % T SUSTAINABLE WESTCHESTER 5 �7/31/2020 FUTURE FACING: OWNING OUR ENERGY Mission/goals * 1 0 0 % Clean, renewable energy * Equity & Environmental Justice * P r i c e control How to get there s- 100% CLEAN: Physical constraints in Westchester require new transmission capacity; we're not NYC and we're not upstate. >• EQUITY: community ownership, guaranteed savings > PRICE CONTROL: long term contracts, de-risking, diversify Contract structures and ownership models will be key to fully leveraging our aggregated strength ^ SUSTAINABLE % ! WESTCHESTER COMMUNITY SOLAR SW's Community Solar Program has signed up hundreds of households on an "opt in" basis. * Additional • Drives d development ivironmental benefits for new solar * Increases • Guarant i of up to 10% on SOLAR CREDITS ' 1 SUSTAINABLE % l WESTCHESTER 6 �7/31/2020 CONSOLIDATED BILLING INTEGRATES COMMUNITY SOLAR! PSC has ordered utilities to provide for" ;onsolidated billing" for Community Solar in early 2021: • Offer credits on an opt out basis through the CCA • Expand access to savings and environmental impact to low income customers SUSTAINABLE % T WESTCHESTER WESTCHESTER POWER: THE RENEWAL PROCESS SUSTAINA8LE % f WESTCHESTER 7 �7/31/2020 KEY DATES/MILESTONES: CON ED - M e m o r a n d u m of Understanding (MOU) signed ^^^ Early Sep - Request for Proposal Process begins ^^^ Early Noveri - Notification Letters mailed ^^^ January 1, 201 - Enrollment begins SUSTAINABLE % f WESTCHESTER 2020 CON ED RFP ELEMENTS SUPPLY OPTIONS RATE FORMATS NOT-TO-EXCEED PRICING COMMITMENT T O NY STATE REC's fil use sum* *fr ltd urn | a fr a Jffjsl Consensus decisions go into the bid MOU SUSTAINABLE % ? WESTCHESTER e �7/31/2020 2019 BID: CRITERIA & R A T E S 2019 Bid Criteria: - Two supply options Fixed rates Not-to-exceed pricing of 8.26/8.55 cents (res/coml) NYS RECs GREEN SUPPLY BASIC SUPPLY 100% Renewable NYS Largely non- Hydropower renewable sources 7.709 c e n t s per 7.959 c e n t s per kWh kWh S SUSTAINABLE % ? WESTCHESTER NEW BID ELEMENT: REVERSE AUCTION - Pits suppliers against each other in realtime bidding - Total transparency allows stakeholders to view the bidding process * Attract more bidders (added 2 to NYSEG proceedings) * Record of proceedings * Potential to bid in smaller aggregations to maximize qualified bidders 9 �7/31/2020 MARKET CONDITIONS SUSTAINABLE % ' WESTCHESTER PRICING FUNDAMENTALS Cost of energy is driven by two main components: Capacity: Commitment by generators necessary to guarantee the grid stays energized at every moment in time. Energy: Usage over time in kWh/mWh. SUSTAINABLE % f WESTCHESTER 10 �7/31/2020 MARKET CONDITIONS: CAPACITY Key Drivers for Capacity Price Currently, a net upward pressure, ' Requirement for reserves increased, effectively reduces available power by roughly 500 MW • Last Indian Point unit closing April 2021 • Closure of all remaining coal plants in 2020 • Uncertainty around load forecasts and lower demand resulting from COVID impacts Source: ConsJeflabon Marital Prestation SUSTAINABLE % f WESTCHESTER MARKET CONDITIONS: GAS IS A KEY DETERMINANT 1« 1M4J M--*r« liipl.i fMH.+ S&P Global Market Intelligence VftwWtSm sotutiom Product Login 1 lb ICS M >minNWlMwr<fpatalflriuii ( M prieu wfllracfcftMfht^ Gddnan$aclituyt Ettertfjl C»if|v lni^tu * Juna 11>202Q EttantM Enarfy tafff*» May2fi»ZQ2fl *uiu«HnAr AwdiilnMitvtion I After summer of pain, natural gas prices wilt rocket higher, Goldman Sachs says Natural gas pricas willrockethiglwrat th« tnd of 2020 as demand anwgas from a trough just as supptr declines show up in markets, leovirg tho United S t a t u with too little gas in storage heading into winter 2021, according ID a new Goldman Sachs forecast. Th * outlook prompted Goldman Sachs to revise its ga* price h m l in a March 24 research £ £ SUSTAINABLE ESTQSSTER 11 �7/31/2020 NYMEX MONTHLY NATURAL GAS SETTLEMENTS T r .'jrY'ip^rciuf n e r g y iC^t'rt-i-n L. <r. | /y ; jl'l i^ii^fj NATURAL GAS FORWARD PRICING Henry Hub Natural 6m Phytieal Future» Pricing OJ« DM Prices have started to trend up so [he bottom may have passed . S1.4590 July settles from previous Contract Ends on 12/31/2020. Prices are going up every month going forward so wa should procure power rww. 77777777 J> J> J> J> jt- J> J> * A r <*• V & S & +* & 4f 12 �7/31/2020 MARKET CONDITIONS: NY STATE RECs • NYSERDA proposal to buy Tier 2 RECs will drive up price of NYS Hydro RECs • 0.25 cents -»0.65 cents or higher • SW has modified the contract language to recover costs if the NYSERDA approves CCA subsidy on RECs SUSTAINABLE % f WESTCHESTER MARKET CONDITIONS: TAKEAWAYS • • Prices have gone down due to mild winter and COVID-19 virus slowdown which has left suppliers with excess inventory Forward pricing Indicates prices are going up every month going forward. July had lowest settlement prices of energy in the history of deregulation and August's numbers are expected to be $1,305 which is a $0.30 increase in 1 month. These numbers suggest we have hit the bottom of the market. • Governor Cuomo has laws called "Clean Energy Standards" laws in place that will add - $0,005 per kWh to all customers' prices going forward (C) Premiere Marveling LLC | All lights reserved. 13 �7/31/2020 2020 PRICING ANALYSIS & TARGETS We'll look at: 1. 2. 3. 4. 5. Historic utility pricing New green energy requirements Indicative - energy Indicative - Renewable Energy Certificates (RECs) Putting it all together i * ^ SUSTAINABLE % ? WESTCHESTER Weighted Average Residential Rate in Cents PRICING TRENDS The 12-month trailing average is at a historic low for recent years, as related to the current market conditions. Weighted Average Commercial Rate In Cents 2017 8.41 9.24 2018 8.59 8.49 2019 6.50 6.58 3 Prev Cal Years 7.79 7.91 2 Prev Cal Years 7.52 7.48 36MoTrailing 7.32 7.17 24MoTrailing 6.74 6.54 12MoT railing 5.80 5.66 SUSTAINABLE WESTCHESTER 14 �7/31/2020 NYS TIER 1 REC PURCHASE OBLIGATIONS • E S C O s obligation to buy Tier 1 R E C s increasing each year per the Renewable Portfolio Standard (RPS) • Cost gets passed through to consumers • C C A only needs to buy R E C balance to get to 100% • Since our indicative pricing includes this increase, when comparing to historic rates, we adjust for this SUSTAINABLE % f WESTCHESTER INDICATIVE PRICING Indicative Pricing (in C e n t s ) Contract Length 12 24 36 Indicative price quote 7.00 7.26 7.95 Less adjustment for increasing N Y S R P S 0.075 0.121 0.163 Normalised for ccmoa'iiQ !o histofn; 6.93 7.14 7.79 (in Months) The indicative pricing is showing that market rates are going up. Longer contracts will result in higher rates, but more long-term rate stability in a time of uncertainty. _ 1 SUSTAINABLE WESTCHESTER 15 �7/31/2020 INDICATIVE PRICING: GREEN ENERGY (RECS) 12 M o n t h s 24 M o n t h s 36 M o n t h s 0.65 0.75 0.85 0.623 0.703 0.780 NY Low Impact Hydro (in Cents) Effective net price after deducting R P S purchase NYS hydropower RECs have significantly increased in price, more than doubling from our current price point of 0.25 cents. % F SUSTAINABLE WESTCHESTER INDICATIVE PRICING VS. PRICING TARGETS Indicative prices Power + RECS Indicative totals Adjusted for R P S for comparison Con Ed Averages 12 Months 24 Months 36 Months 7.65 8.01 8.80 7.55 7.842 8.57 12 Months Trailing 24 Months Trailing 36 Months Trailing Residential 5.80 6.84 7.32 Commercial 5.66 6.54 7.17 Due to historically low utility rates, using trailing averages may not yield compliant bids. % F SUSTAINABLE WESTCHESTER 16 �7/31/2020 GREEN POWER MARKET PRICES -1 YEAR CleanChoice Energy, Ethical Q Electric. Cleort Mm Term: 12 Month(s| $0,073 p« kWh t i l JO per month Energy Option Green Mountain Energy Company M,n 1 ™ 12 Mouthy M power Energy, L L C City Power & G e : LLC Solar, Wind 100% $0,087 pel kWh Wind $60.90 per month { v. G 100% Piwd Win Term: 12 Monih(s) Min Term-12 Month(s) -•. I .rrr. .J $0.105 per kWh $73.M per month $0.1094 per kWh $76.55 per month 100% F-jfed Hydroelectric e © yw% fixj*; Biomass Hydroelectric, Solar. Wind ^ ^ SUSTAINABLE WESTCHESTER GREEN POWER MARKET PRICES - 2 YEAR Q G r e e n Mountain Energy C o m p a n y tVlew Details] Min Term: 24 Month(s) $0.087 per kWh Fixed $ 6 0 . 9 0 per month Wiflfi ^ ^ [View Details] Alpha G a s and Electric, L L C Mtrt Term: 2 4 Monthfs) $0.1499 per kWh Fixed ICLQtt Wind $104.93 per month SUSTAINABLE WESTCHESTER 17 �7/31/2020 DISCUSSION: PRICING TARGET + RECs Reasonably conservative: Our current price More aggressive: 7.81 - 2 mils below our 24-month indicative 7.96 cents - Our current rate is 7.96, we could ask for suppliers to come in under our current rate. In last contract, the winning bid came in a quarter of a cent less than the all-in indicative pricing. Other? Non-fixed rates, with partial variable portion indexed with market Less than 100% NYS Hydropower RECs (National RECs? Won't be able to claim full green benefit) 7.65 - lowest indicative price (12 month contract) Points of Consideration: - Integrated opt-out community solar can shave up to a two cents per kWh - Value of Fixed Rate Insurance Policy: Market uncertainty with COVID-19 and Indian Point Closure Keeping our green certification is crucial for g rant opportunities and meeting climate goals ^ ^ SUSTAINABLE ^ B * WESTCHESTER LET'S DISCUSS! • 3 A SUSTAINABLE % J WESTCHESTER 18 �7/31/2020 NEXT STEPS: CON ED ^^^ Auj - M e m o r a n d u m of Understanding (MOU) signed ^^^ Early Septeir - Request for Proposal Process begins Early Noverr - Notification Letters mailed January 1, 202C - Enrollment begins SUSTAINABLE % f WESTCHESTER 19 �July 14, 2020 Sleepy Hollow BOT meeting Recreation Department Report Phase 4-Recreation Programs Under Governor Cuomo's state reopening plans, more recreation programs have been permitted to resume the past few weeks. Here's what we are planning in the summer months: Two outdoor movies at Barnhardt Park. July 24th and August 14th starting at 8:30pm. Two "Parties in the Park" at Horan's Landing. July 29th and August 5th from 6pm-8pm. Both these events will be modified and there will be strict social distancing guidelines in place. From July 13-August 14th, we will be holding outdoor summer activities at Barnhardt Park for the kids. An arts & crafts mini-camp planned outdoors at Barnhardt Park in August. Youth soccer clinics planned at Kingsland Point Park started last week running until August 14th A "Ninja Warrior" training program for kids is being planned for the last week of July. SUP Yoga class at Horan's Landing will resume this month once our instructor is able. Lighthouse photo contest using our Facebook page. Senior Citizens: --Senior Citizen "delivery" BBQ was held, July 8th. JP Doyle's did the cooking and we delivered to 50 seniors at their homes. -walking group has resumed on Fridays at 8:30am. -Outdoor exercise classes will begin this week. -Indoor Bingo with less than 10 people is being considered one day per week in the big room - O n Friday's a small group of seniors have been bringing there own lawn chairs and sitting out back at the senior building to socialize. No trips, indoor classes or meetings this summer. Lunch meals delivery program has never stopped and is still going on. We also can still help seniors with grocery shopping during the week. After a discussion with Chief Bueti and Anthony Giaccio, we have decided to keep the doors locked at the senior center to prevent people freely entering the building this summer. We have put signs on the door in English and Spanish asking to call or knock and we will let people in as we see fit. If the seniors need to enter the back room, we will open the back doors for them so they can stay secluded. Masks will be required. �Parks Items: Douglas Park: Playground open. Portable bathroom has been added for the convenience of walkers, joggers and other park goers. No staff supervision needed. Horan's Landing: Open and the kayak rack has only a few slips left if anybody is interested. Devries Park: Opened the gate. Playground open and athletic fields are permitted to be used now for youth practices. I ordered additional benches for the players to sit on so they are spread out more. Portable bathroom has been added and we spread any remaining picnic tables in the pavilion around so they comply with social distancing guidelines. No rentals. BBQ grills are open. Platform tennis courts are open. No staff supervision needed. I am recommending we do not allow the adult softbail rentals at this time. Barnhardt Park: Playground open, but bathrooms, basketball courts and spray park to remain closed. No athletic events on volleyball court or turf soccer field. Volleyball net is back up, but hoops on court are still covered. The basketball court entrance is blocked off. Portable bathrooms have been added. BBQ grills are open. Staff supervision is on hand. Sykes Park: Keep bathrooms closed. Playground opened. Portable bathrooms have been added. Place picnic tables on the basketball courts at a safe distance to prevent games and also to provide an appropriate place for people to sit. Basketball rims remain down. No spray park. Kingsland Point Park: Open for vehicles and charge parking fees. Reduced parking spots. Bathrooms closed. Added multiple portable bathrooms. No beach access to the north and no swimming. No organized group sports or athletics with the exception of small clinics. No rentals. KD Pavilion closed to the public, however the kayak company has opened the garage door for classes. Dog park remains open. No lighthouse access. Playground open. Picnic tables spread around the park so they comply with social distancing guidelines. BBQ grills open. Normal staffing on weekdays and weekends which includes manning the front booth, two (2) park attendants who will walk park to help maintain park rules and regulations. Two full-time parks workers at park splitting an 8-hour day (one person does 4 hours in the morning and one does 4 hours in the afternoon) on weekends. The person working the booth will hand out notices as cars and pedestrians arrive with detailed rules and regulations. Lock gate each night. The daily disinfecting of the playground units continue at this point. �Other park items: -Basketball courts at Margotta and Barnhardt have been resurfaced and painted. -Windscreen back on the backstops at Devries and Quattro fields. - B i r d netting was installed last week in the rafters of the KD Pavilion at Kingsland. -Speaking with Rich Gross to have the Devries pavilion painted. -Working with Playground Medic to have the rubberized surface at the Barnhardt playground and spray parks fixed. - I have been receiving some calls from private organizations that are inquiring about using our parks for classes or activities (such as exercise or dance). I am giving them the options to rent some time/space or run their programs through the recreation department's programing. Since w e are discouraging people f r o m c o m i n g to the rec offices at this time, residents should create their o w n C o m m u n i t y Pass account so they can register for rec programs on-line. This is done by going t o the general registration page, https://register.communitypass.net and t h e n type in the name of our organization which is Village of Sleepy Hollow, NY. is created, you will receive an e-mail that contains your log in information. Once your account If you have any questions, call the recreation department at 366-5109. TNT Year End Drive Thru Just w a n t e d t o report that on Saturday, June 27 th , the TNT organization and the Village o f Tarrytown combined with our department to run a year-end drive thru B B Q f o r all the kids that w e r e planning on playing softball and baseball this spring. Cars would pull in to Devries Park and the TNT coaches and the recreation staff w o u l d hand t h e m a bag containing a BBQ'd hot dog, a drink, a baseball cap, some gum and sunflower seeds and a ball. N o b o d y had to leave their cars. W e had about 100 cars drive through in a t w o hour period. I'd like t o thank TNT and Tarrytown for running that joint program with us. �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance More than a Legend 28 Beekman Avenue, Sleepy Hollow, NY 10591 Telephone (914) 366-5101 • Fax (914) 631-0607 • www.sleepyhollowny.gov MEMORANDUM Date: July 10, 2020 To: Mayor Wray and members of the Board of Trustees From: Sean E. McCarthy, Village Architect Cc: Anthony P. Giaccio, Village Administrator Re: Department Monthly Report- June 2020 The following is the Department of Architecture, Land Use Development, Buildings and Building Compliance summary report for the month of June 2020. PERMIT ACTIVITY • (65) Permits were issued: o o o o o o (31) Building permits (6) Electrical permits (1) Fire suppression permits (4) Mechanical permits (15) Plumbing permits (8) Tree removal permits • (39) Certificates of Occupancy were approved. • (18) Property record searches were conducted. See attached Permit Report. FINANCIAL • The total monthly revenue was $293,880.00 See attached Revenue Chart BUDGET • The total monthly Department expenditures, not including payroll, were $943.46 See attached Budget Report. �ZONING • The Zoning Board of Appeals held a Zoom video conference webinar on June 17, 2020 and took the following actions: o Approved area variances to construct an indoor pool addition to the Carriage House and construct a new outdoor pool at the main residence at 180 Bedford Road. • The next Zoning Board meeting is scheduled for July 15, 2020 at 8:00 PM. The meeting will be a Zoom webinar. See attached agenda. PLANNING • The Planning Board held a Zoom webinar meeting on June 18, 2020 and took the following actions: o Approved a resolution for the Final Subdivision for three lots on Webber Avenue for Landrock, LLC, o Scheduled a public hearing for the proposed swimming pool at 180 Bedford Road. o Scheduled a public hearing for the Phase I Waterfront Open Space plan at Edge-on-Hudson, • The next regular Planning Board meeting is scheduled for July 16, 2020 at 8:00 PM. The meeting will be a Zoom webinar. See attached agenda. EDGE-ON-HUDSON DEVELOPMENT • Construction of the three Block I apartment buildings are underway. o 180 units • The structure for Building E-1 is complete. o 17 condominium units • The foundation for Building E-2 is complete. o 14 condominium units • Four Block J structures are complete. o 22 townhouse units o 3 Certificates of Occupancy have been issued. • Four Block J foundations are complete. o 20 units • The pile permit for Building F (Hines Group) has been issued. o 246 apartments • The Building Permit application for Phase III infrastructure has been received and is under review. �CODE ENFORCEMENT • (13) Complaints were filed. • (8) Violations were issued. • (1) Appearance ticket was served. • Building Court was not held in June. • The next Building court date is scheduled for August 27, 2020. END OF MEMORANDUM �VjJSl Sleepy Jfottmv Tire (Department Fire Patrol Co. No. I Organized. 1876 Michael R. Tavano Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 John Korzelius 1 s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 William Ryan 2 n d Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fa* (914) 332-7074 Email- sleepyhollowfdisleepyhollowny.org To: Board of Trustees From: Chief Michael Tavano Date: 7/7/2020 RE: Donation of Ladder Truck 38 to Juan Lopez, Dominican Republic The SHFD would like to donate our 1982 C F Mack 100 Rear Mount Ladder Truck (Former temporary Ladder 38) to the town of Juan Lopez, Domican Republic. They currently have no fire department at all. Alberto Gonzalez, a former resident and business owner in this village and the current Mayor of Juan Lopez, will take the responsibility of transporting the truck to the Dominican Republic as soon as possible. He will provide whatever paperwork you require to do so. Mayor Gonzalez has submitted a video to the board. Captain Steven Bencosme, Engine 87, has been in contact with Mayor Gonzalez regarding this matter. If you require further information please let me know. -Chief Tavano � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-07-14 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/de3b791e0ae4ca8227a1a1a9604ee640.pdf f9f6bb6f8d6ae8542e4da6ef00b09924 PDF Text Text Meeting Date: Resolution #: 07/14/2020 07/71-A/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ON FIRE TRUCK DONATION WHEREAS, the Village owns a 1982 CF Mack 100 Rear Mount Ladder Fire Truck, which was formerly in use as Temporary Ladder 38 ("Fire Truck"); and WHEREAS, the Fire Truck was purchased by the Village on an emergency basis for a price of $23,561.00 in February of 2016 while the Village waited for approval and purchase of a replacement; and WHEREAS, the Village accepted a bid for a replacement for the Fire Truck in November of 2016 and has received the replacement; and WHEREAS, the Village has been trying sell or to dispose of the Fire Truck; and WHEREAS, the Village Fire Department has informed the Village the Fire Truck and its apparatus are obsolete and have no current value; and WHEREAS, the Fire Truck is surplus Village property; and WHEREAS, the Village has identified a town in the Dominican Republic which will take the Fire Truck, handle the paperwork, and transport it; NOW THEREFORE BE IT RESOLVED, that the Board of Trustees authorizes the transfer of title to the Fire Truck FOB the Village to the town of Juan Lopez, Dominican Republic ("Juan Lopes"); and be it further RESOLVED, that Juan Lopez shall be responsible for all paperwork and transportation of the Fire Truck and shall attend to the same without delay; and be it further RESOLVED, that the Mayor and the Village Administrator are authorized to take any and all action necessary to implement this Resolution. Moved: Trustee Gebler Seconded: Trustee Leavy Vote: Unanimous �Meeting Date: Resolution #: 07/14/2020 07/71-A/2020 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Hahn Engineering Proposal for Route 9 Culvert Project Be It Resolved that the Board of Trustees hereby approves the attached proposal from Hahn Engineering to provide engineering services related to a collapsed culvert on Route 9 subject to the approval by the Village Attorney. Moved: Trustee Leavy Seconded: Trustee Scaglione Vote: Unanimous �IIIISSS JAMES J. HAHN Putnam Business Park 1689 Route 22 Brewster, N Y 10509 ENGINEERING, P.C. Tel: 845-279-2220 Fax: 845-279-8909 jhahn@hahn-eng.com June 29,2020 Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Re: Collapsing Culvert Route 9 Village of Sleepy Hollow Dear Mr. Giaccio: Thank you for this opportunity to present you with a proposal for engineering services regarding the collapsing culvert located along Route 9 South of Lawrence and 311 North Broadway. As requested, we are providing a proposal to identify the work required to replace the deteriorating culvert along with preliminary costs. This proposal is a follow up to our July 18, 2019 proposal for the same project area. The items shown are the preliminary work items necessary to develop the design tasks which will enable us to more accurately estimate both engineering and construction costs. • • • • • • • Obtain bids to video the collapsing pipe with analysis and recommendation. Once the extent of the failing pipe is ascertained, obtain a minimum of 3 surveyors to survey the proposed project. Conduct a drainage study to insure the pipe is appropriately sized pursuant to New York State Department of Transportation (NYSDOT) requirements Design pipe improvements and appurtenances as required and obtain permits as required. Design Stormwater Pollution Prevention Plans as required. Publicly bid the project pursuant to Village of Sleepy Hollow requirements. Provide construction administration services as required by the Village and NYSDOT. The first two bullet points have been completed. Based on the survey, video, and estimate, the design fee to replace the culvert is ± 8% of the construction cost, depending on a standard design without unusual difficulties. Typically, the cost of the design of construction projects range from about 5% to 10% of the construction amount, depending on project complexity and the time in obtaining the required permits. Attached please find a Salary Schedule in effect for this project. E N V I R O N M E N T A L S T U D I E S ASCE AWWA A N D • C I V I L R E P O R T S E N G I N E E R I N G • NSPE D E S ' G N �Anthony Giaccio Route 9 Culvert Replacement 2019 June 29,2020 Page 2 If you accept this proposal, please sign below and forward back to James J. Hahn Engineering, P.O. and work will commence. If there are any questions concerning the above, please do not hesitate to contact me at your earliest convenience. ery/ruly yours, tes J. Hahn, P.E. Accepted this YJ^l day of By (print name) JH:ay Enclosure P:\Village of Sleepy Hollow\Rt 9 Culvert Replacement 2019\Proposal\2020-06-25 Pioposal.docx ,9 2020 �Anthony Giaccio Route 9 Culvert Replacement 2019 June 29,2020 Page 3 SCHEDULE"A" VILLAGE OF SLEEPY HOLLOW It is agreed and understood that James J. Hahn Engineering, P.C., upon receiving prior Village Board approval, shall receive compensation for services rendered of a special nature, such as feasibility studies, design projects, and projects not part of normal operation of the Village, pursuant to the following schedule. Compensation for services shall be based on an hourly wage listed in the following table. SALARY SCHEDULE Salary S/Hr. Principal $225.00 Vice President $200.00 Project Manager $175.00 Project Designer $145.00 Project Engineer $130.00 Engineer $110.00 Inspector $105.00 Inspector $100.00 Inspector $ 80.00 �Meeting Date: 07/14/2020 Resolution #: 07/71-A/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING LENGTH OF SERVICE AWARD PROGRAM FOR FIRE DEPARTMENT WHEREAS, the safety and protection of the citizens of the Village of Sleepy Hollow ("Village") depend in large part upon the effectiveness of the volunteer members of Sleepy Hollow Fire Patrol, Pocantico Hook and Ladder Co. No. 1, Rescue Hose Company No. 1, Union Hose Engine Company No. 2, and Columbia Hose Company No. 3 ("Sleepy Hollow Fire Department"); and WHEREAS, the effectiveness of the Sleepy Hollow Fire Department requires the recruitment, retention, and proper training of the Village's volunteer firefighters; and WHEREAS, the Village's volunteer firefighters have exhibited the highest levels of dedication and devotion to the citizenship of the Village and provide exemplary service at great personal sacrifice: and WHEREAS, the Village is eligible to establish a service award program pursuant to Article 11-A and Article 11-AAAA of the General Municipal Law of the State of New York; and WHEREAS, the Mayor and the Board of Trustees ("Board of Trustees") of the Village have duly considered and investigated the establishment of a service award program for members of the Sleepy Hollow Fire Department; and WHEREAS, the Board of Trustees has determined that the interests of the Village in encouraging individuals to become members of the Sleepy Hollow Fire Department and to continue as active members thereof would be promoted through the establishment of a service award program for eligible volunteer firefighters; and WHEREAS, the Board of Trustees has solicited proposals from consultants for actuarial and administrative services related to a service award program; and WHEREAS, the Board of Trustees has retained the firm of Hometown Firefighters and EMS Services to provide preliminary actuarial services to assist the Village in consideration of a service award program; and WHEREAS, a defined benefit plan as a service award program could be established for an annual cost estimated at $2,600.00 per participant the first year and in subsequent years the anticipated annual cost will be based upon an actuarial analysis of the membership census and consideration of the number of firefighters who earned 50 �Length of Service Points. It is anticipated that the annual estimated cost per participant will range between $2,600.00 and $2,700.00 each year, representing approximately a $92.64 and $96.20 per $1,000.00 assessed valuation increase in the real property taxes of the Village, respectively for the first and second year of program administration and with the annual administrative expense of such a program, once established and operating, estimated to be approximately $4,300.00; and WHEREAS, such a program would provide an eligible volunteer firefighter retiring with up to 30 years of credited service with an annuity in the amount of $600.00 per month for his life with 120 payments guaranteed; and WHEREAS, such a program would provide for an active service survivor's benefit for participants who have not yet attained the age of 62 on the Effective Date of the Plan equal to the greater of: (a) $10,000.00 for death during the course of service as a volunteer while actively engaged in providing line of duty services, as defined in Volunteer Firefighters' Benefit Law Sec. 5(1), or (b) the actuarial equivalent of the participant's accrued benefit and provide for an active service survivor's benefit for all other participants equal to the actuarial equivalent of the participant's accrued benefit; and WHEREAS, such a program would provide for an active service disability benefit equal to the actuarial equivalent of the participant's accrued benefit; NOW THEREFORE BE IT RESOLVED that the Board of Trustees of the Village agrees to establish a service award program for volunteer members of the Sleepy Hollow Fire Department as of January 1, 2020; and BE IT FURTHER RESOLVED that the program shall consist of a defined benefit plan with investment, actuarial, and administrative services to be provided by such contractors as shall be retained on behalf of the Village; and BE IT FURTHER RESOLVED, that the Village shall administer the service award program; and BE IT FURTHER RESOLVED that the Mayor shall be and he hereby is authorized to execute such contracts on behalf of the Village as he deems necessary and appropriate to accomplish the foregoing; and BE IT FURTHER RESOLVED that the Village Administrator be and hereby is designated as the Service Award Program Administrator authorized to meet with those individuals and organizations he deems appropriate in furtherance of these resolutions and to make appropriate recommendations to the Board of Trustees regarding aspects of the award program which are, by law, obligations of the program sponsor; and BE IT FURTHER RESOLVED, that the activities for which points shall be granted toward a year of service are in compliance with Article 11-A of the General Municipal Law, �provided, however that no points shall be granted for service prior to the effective date of the program on January 1, 2020; and BE IT FURTHER RESOLVED, that the program shall provide for contributions for fire service rendered by a participant for 5 years prior to its effective date, and the timing and methods of financing such contributions shall be $961.82 per participant per year for 10 years; and BE IT FURTHER RESOLVED that the Village Clerk be and he hereby is authorized to take all action necessary to lawfully submit this resolution for the approval or disapproval of the qualified electors of the Village of Sleepy Hollow on Saturday, October 3, 2020, between the hours of 9:00 A.M. and 6:00 P.M.; and BE IT FURTHER RESOLVED that the first proposition to be voted upon shall read as follows: The following is an abstract of a resolution duly adopted by the Board of Trustees of the Village of Sleepy Hollow at their meeting held on July 14, 2020, setting a vote by the public on Saturday, October 3, 2020, between the hours of 9:00 A.M. and 6:00 P.M. in accordance with law: Shall the qualified electors of the Village approve the resolution adopted by the Mayor and Board of Trustees on July 14, 2020, to establish a service award program to be administered by the Village for the volunteer members of the Sleepy Hollow Fire Department as of January 1, 2020? Such program would consist of a defined benefit plan as a service award which could be established for an annual cost estimated at $2,600.00 per participant the first year, and in subsequent years the anticipated annual cost will be based upon an actuarial analysis of the membership census and consideration of the number of firefighters who earned 50 Length of Service Points. It is anticipated that the annual estimated cost per participant will range between $2,600.00 and $2,700.00 each year, for a total annual cost of $143,500.00 in each year, representing approximately a $92.64 and $96.20 per $1,000.00 assessed valuation increase in the real property taxes of the Village, respectively for the first and second year of program administration and with the annual administrative expense of such a program estimated to be approximately $4,300.00. Such program would provide an eligible volunteer firefighter at age 62 with up to 30 years credited service with an anticipated payment of $600.00 per month for 10 years certain and life thereafter and a death benefit before age 62 equal to the rater of (a) $10,000.00 or (b) the actuarial equivalent of the participant's accrued benefit, and such program would provide a total and permanent disability benefit equal to the actuarial equivalent of the participant's accrued benefit, and such program would award service credit for periods of temporary disability resulting from an injury sustained �in a line of duty volunteer firefighter activity. Under such program, benefit payment would commence on January 1, 2020, as participating firefighters and/or their designated beneficiaries become eligible for payment" and, BE IT FURTHR RESOLVED, that a referendum on the service award program shall be held in the Village on Saturday, October 3, 2020, with the polls open between the hours of 9:00 A.M. and 6:00 P.M, at the following locations: Election District No. 1: Village Hall, 28 Beekman Avenue Election District No. 2: Village Hall, 28 Beekman Avenue Election District No. 3: Village Hall, 28 Beekman Avenue Election District No. 4: Village Hall, 28 Beekman Avenue Election District No. 5: Village Hall, 28 Beekman Avenue Election District No, 6: Village Hall, 28 Beekman Avenue Election District No. 7: Village Hall, 28 Beekman Avenue Election District No. 8: Village Hall, 28 Beekman Avenue Election District No. 9: Village Hall, 28 Beekman Avenue Election District No. 10: Village Hall, 28 Beekman Avenue Election District No. 11: The Commons Building, Kendal on Hudson, 1010 Kendal Way Moved: Trustee Gonzalez Seconded: Trustee Leavy Vote: Unanimous ROLL CALL: Mayor Wray, Deputy Mayor Rosenbloom, Trustees Spiro, Scaglione, Gebler, Gonzalez and Leavy: Voted Aye �Meeting Date: Resolution #: 07/14/2020 07/71-A/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING LENGTH OF SERVICE AWARD PROGRAM FOR AMBULANCE CORPS WHEREAS, the safety and protection of the citizens of the Village of Sleepy Hollow ("Village") depend in large part upon the effectiveness of the volunteer members of Sleepy Hollow Volunteer Ambulance Corps; and WHEREAS, the effectiveness of the Sleepy Hollow Volunteer Ambulance Corps requires the recruitment, retention, and proper training of the Village's volunteer Emergency Medical Services ("EMS") personnel; and WHEREAS, the Village's Volunteer Ambulance Corps EMS personnel have exhibited the highest levels of dedication and devotion to the citizenship of the Village and provide exemplary service at great personal sacrifice: and WHEREAS, the Village is eligible to establish a service award program pursuant to Article 11-AAA and Article 11-AAAA of the General Municipal Law of the State of New York; and WHEREAS, the Mayor and the Board of Trustees ("Board of Trustees") of the Village have duly considered and investigated the establishment of a service award program for members of the Sleepy Hollow Volunteer Ambulance Corps; and WHEREAS, the Board of Trustees has determined that the interests of the Village in encouraging individuals to become members of the Sleepy Hollow Volunteer Ambulance Corps and to continue as active members thereof would be promoted through the establishment of a service award program for eligible volunteer EMS personnel; and WHEREAS, the Board of Trustees has solicited proposals from consultants for actuarial and administrative services related to a service award program; and WHEREAS, the Board of Trustees has retained the firm of Hometown Firefighters and EMS Services to provide preliminary actuarial services to assist the Village in consideration of a service award program; and WHEREAS, a defined benefit plan as a service award program could be established for an annual cost estimated at $1,800.00 per participant the first year, and in subsequent years the anticipated annual cost will be based upon an actuarial analysis of the membership census and consideration of the number of eligible volunteer EMS personnel who earned 50 Length of Service Points. It is anticipated that the annual estimated cost �per participant will range between $1,800.00 and $1,900.00 each year, representing approximately a $64.13 and $67.70 per $1,000.00 assessed valuation increase in the real property taxes of the Village, respectively for the first and second year of program administration and with the annual administrative expense of such a program, once established and operating, estimated to be approximately $3,000.00; and WHEREAS, such a program would provide an eligible volunteer EMS personnel retiring with up to 30 years of credited service with an annuity in the amount of $600.00 per month for his life with 120 payments guaranteed; and WHEREAS, such a program would provide for an active service survivor's benefit for participants who have not yet attained the age of 62 on the Effective Date of the Plan equal to the greater of (a) $10,000.00 for death during the course of service as a volunteer while actively engaged in providing line of duty services as defined in Volunteer Ambulance Workers Benefit Law or (b) the actuarial equivalent of the participant's accrued benefit and provide for an active service survivor's benefit for all other participants equal to the actuarial equivalent of the participant's accrued benefit; and WHEREAS, such a program would provide for an active service disability benefit equal to the actuarial equivalent of the participant's accrued benefit; NOW THEREFORE BE IT RESOLVED that the Board of Trustees of the Village agrees to establish a service award program for volunteer members of the Sleepy Hollow Volunteer Ambulance Corps as of January 1, 2020; and BE IT FURTHER RESOLVED that the program shall consist of a defined benefit plan with investment, actuarial, and administrative services to be provided by such contractors as shall be retained on behalf of the Village; and BE IT FURTHER RESOLVED, that the Village shall administer the service award program; and BE IT FURTHER RESOLVED that the Mayor shall be and he hereby is authorized to execute such contracts on behalf of the Village as he deems necessary and appropriate to accomplish the foregoing; and BE IT FURTHER RESOLVED that the Village Administrator be and hereby is designated as the Service Award Program Administrator authorized to meet with those individuals and organizations he deems appropriate in furtherance of these resolutions and to make appropriate recommendations to the Board of Trustees regarding aspects of the award program which are, by law, obligations of the program sponsor; and BE IT FURTHER RESOLVED, that the activities for which points shall be granted toward a year of service are those set forth in Section 217-m(3) of the General Municipal �Law of the State of New York, provided, however that no points shall be granted for service prior to the effective date of the program on January 1, 2020; and BE IT FURTHER RESOLVED, that the program shall provide for contributions for EMS services rendered by a participant for 5 years prior to its effective date, and the timing and method of financing such contributions shall be $528.58 per participant per year for 10 years; and BE IT FURTHER RESOLVED that the Village Clerk be and he hereby is authorized to take all action necessary to lawfully submit this resolution for the approval or disapproval of the qualified electors of the Village of Sleepy Hollow on Saturday, October 3, 2020, between the hours of 9:00 A.M. and 6:00 P.M.; and BE IT FURTHER RESOLVED that the first proposition to be voted upon shall read as follows: The following is an abstract of a resolution duly adopted by the Board of Trustees of the Village of Sleepy Hollow at their meeting held on July 14, 2020, setting a vote by the public on Saturday, October 3, 2020, between the hours of 9:00 A.M. and 6:00 P.M. in accordance with law: Shall the qualified electors of the Village approve the resolution adopted by the Mayor and Board of Trustees on July 14, 2020, to establish a service award program to be administered by the Village for the volunteer members of the Sleepy Hollow Volunteer Ambulance Corps as of January 1,2020? Such program would consist of a defined benefit plan as a service award which could be established for an annual cost estimated at $1,800.00 per participant the first year, and in subsequent years the anticipated annual cost will be based upon an actuarial analysis of the membership census and consideration of the number of eligible volunteer EMS personnel who earned 50 Length of Service Points. It is anticipated that the annual estimated cost per participant will range between $1,800.00 and $1,900.00 each year, for a total annual cost of $49,200.00 in each year, representing approximately a $64.13 and $67.70 per $1,000.00 assessed valuation increase in the real property taxes of the Village, respectively for the first and second year of program administration and with the annual administrative expense of such a program estimated to be approximately $3,000.00. Such program would provide an eligible volunteer EMS personnel at age 62 with up to 30 years credited service with an anticipated payment of $600.00 per month for 10 years certain and life thereafter and a death benefit before age 62 equal to the greater of (a) $10,000.00 or (b) the actuarial equivalent of the participant's accrued benefit, and such program would provide a total and permanent disability benefit equal to the actuarial equivalent of the participant's accrued benefit, and such program would award service credit for periods of temporary disability resulting from �an injury sustained in a line of duty volunteer EMS activity. Under such program, benefit payment would commence on January 1, 2020, as participating EMS personnel and/or their designated beneficiaries become eligible for payment, and BE IT FURTHER RESOLVED, that a referendum on the service award program shall be held in the Village on Saturday, October 3, 2020, with the polls open between the hours of 9:00 A.M. and 9:00 P.M., at the following locations: Election District No. 1: Village Hall, 28 Beekman Avenue Election District No. 2: Village Hall, 28 Beekman Avenue Election District No. 3: Village Hall, 28 Beekman Avenue Election District No. 4: Village Hall, 28 Beekman Avenue Election District No. 5: Village Hall, 28 Beekman Avenue Election District No. 6: Village Hall, 28 Beekman Avenue Election District NO. 7: Village Hall, 28 Beekman Avenue Election District No. 8: Village Hall, 28 Beekman Avenue Election District No. 9: Village Hall, 28 Beekman Avenue Election District No. 10: Village Hall, 28 Beekman Avenue Election District No. 11: The Commons Building, Kendal on Hudson, 1010 Kendal Way Moved: Deputy Mayor Rosenbloom Unanimous Seconded: Trustee Gonzalez Vote: ROLL CALL: Mayor Wray, Deputy Mayor Rosenbloom, Trustees Spiro, Scaglione, Gebler, Gonzalez and Leavy: Voted Aye �Meeting Date: 07/14/2020 Resolution #: 07/71-A/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW REIMBURSING POLICE OFFICER Whereas, Police Officer Kevin Moya has enrolled in the Public Administration Masters program at John Jay College, and Whereas, Pursuant to article 12 of the Collective Bargaining Agreement, he would be entitled to a tuition reimbursement up to $12,000 per year, upon completion of class where a C+ or better has been achieved, and Whereas, Police Officer Kevin Moya attended this class on his own time, no overtime was occurred by him, or any other officer. Now Therefore Be It Resolved, that the Board of Trustees of the Village of Sleepy Hollow approves the reimbursement of Police Officer Kevin Moya's program in the amount of $1,787.50 Moved: Trustee Scaglione {00893715.docx.} Seconded: Trustee Spiro Vote: Unanimous �MEMORANDUM To: Anthony Giaccio; Village Administrator From: Chief Anthony Bueti Date: July 7,2020 Re: Tuition reimbursement Police Officer Kevin Moya has enrolled in the Public Administration Masters program at John Jay College. Pursuint to article 12 of the Collective Bargaining Agreement, he would be entitled to a tuition reimbursement upon completion of class where a C • or better has been achieved. This is the first time in several years that an officer as taken this opportunity describe in article 12, which allows for up to 12 thousand dollars per year for education and training. Police Officer Moya attended this class on his own time, no overtime was occurred by him, or any other officer. Anthony Bueti Chief of Police �Meeting Date: 07/14/2020 Resolution #: 07/71-A/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF SLEEPY HOLLOW ON SECOND AMENDMENT TO VERIZON LEASE WHEREAS, the Village entered into a Lease Agreement with New York SMSA Limited Partnership d/b/a Verizon Wireless ("Verizon") dated October 24, 2002, for installation of equipment on the roof of Village Hall; and WHEREAS, the Village authorized a First Amendment to that Lease Agreement by Resolution No. 08/111/2016 adopted August 9, 2016; and WHEREAS, Verizon has approached the Village about a Second Amendment to that Lease Agreement to provide for the installation of replacement antenna and related improvements among other things; NOW THEREFORE BE IT RESOLVED, that either of the Mayor or the Village Administrator is authorized to execute the attached Second Amendment to Lease Agreement between the Village of Sleepy Hollow and Verizon; and be it further RESOLVED, that the Mayor and/or the Village Administrator is authorized to make and accept amendments and revisions to that Second Amendment so long as the same either are not material or are not contrary to the Village's interests or responsibilities and in either case are acceptable in form and substance to the Village Attorney. Moved: Trustee Spiro Seconded: Trustee Scaglione Vote: Unanimous �D-\S SD AT A\ WPD ATA\SS4\ WP\NE WB ANM\SCOTT\NorthTairyto wnV il lageHa! 1-28 BcckmanVLcase. F fN. wpd Site Name: NY-North Tarrvtown Project Code: LEASE AGREEMENT This Agreement, made this<^{ day of , 2002, between VILLAGE OF SLEEPY HOLLOW, with an office located at 28 Beekman Avenue, Sleepy Hollow, New York 10591, hereinafter designated LESSOR and NEW YORK SMSA LIMITED PARTNERSHIP, d/b/a Verizon Wireless, a New York limited partnership, with its principal offices at Verizon Wireless, 180 Washington Valley Road, Bedminster, New Jersey 07921, hereinafter designated LESSEE. WITNESSETH In consideration of the mutual covenants contained herein and intending to be legally bound hereby, the Parties hereto agree as follows: 1. PREMISES, LESSOR is the owner of the property located at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York, and shown on the tax map of the Village of Sleepy Hollow as Section 16, Block 7, Lot 9 and the building (the "Building") and improvements thereon (hereinafter collectively referred to as the "Property"). LESSOR hereby leases to LESSEE approximately 400 square feet of that certain space on the roof of the Building, which space is shown on Exhibit "A" attached hereto and made a part hereof ("Equipment Space"), that area on the roof of the Building, which roof space is generally depicted on Exhibit "A" attached hereto and made a part hereof ("Roof Space"), and that area where LESSEE'S conduit, wires, cables, cable trays and other necessary connections (hereinafter collectively referred to as "Connections") are located to operate LESSEE'S equipment in the Equipment Space and antennas on the Roof Space. LESSOR agrees that LESSEE shall have the right to install antennas on the Roof Space as shown on the Exhibit attached hereto, equipment, cabinets and shelter in the Equipment Space, Connections between LESSEE'S equipment in the Equipment Space and antennas on the Roof Space and any other improvements. LESSOR agrees that LESSEE shall have access ("Access") to the Property twenty-four (24) hours per day, seven (7) days per week during the continuation of this Lease and any extensions thereof, for the purpose of installing, maintaining and operating LESSEE'S antennas, equipment and Connections. In the event that LESSEE needs Access to the Premises during business hours (MondayFriday, 9 a.m. to 5 p.m.), then LESSEE shall use reasonable efforts to provide telephonic notice to the Building Department at 914-366-5100. In the event that LESSEE needs Access to the Premises at all other times, then LESSEE shall provide telephonic notice to LESSOR'S police department at 914-631-0800 and the police department shall provide Access within one hour after LESSEE'S telephonic request. The Equipment Space, Roof Space and location of Connections are hereinafter referred to collectively as the "Premises". LESSOR also grants to the LESSEE the right to install in the Premises telephone, electrical, air conditioning, sprinkler, alarming and other systems, including a generator, as may be, in the LESSEE'S sole discretion, necessary or desirable to operate and maintain LESSEE'S antennas and equipment. LESSEE shall pay the cost of installing and maintaining the foregoing improvements and systems and the cost of LESSEE'S on-going usage of the foregoing services. In the event that LESSEE'S power requirements exceed the Property's existing capacity or power distribution, LESSEE may, at its option, (i) terminate this Lease or (ii) at LESSEE'S expense, increase the capacity of such system to meet LESSEE'S needs. In connection with the installation, maintenance and operation of the antennas on the Roof Space and LESSEE'S equipment in the Equipment Space, LESSOR grants LESSEE access to electric power and telephone lines, together with any other necessary connecting appurtenances. Verizon New York Inc. or any other utility provider shall have 1 �the right to install its equipment or any other improvements in the Building it requires to service LESSEE'S installation at the Premises, and LESSOR shall execute any documents such utility provider requires in connection with same. 2. lEEMi This Agreement shall be effective as of the date first above written; provided, however, the initial teim shall be for five (5) years and shall commence on the Commencement Date (as hereinafter defined) at which time rental payments for the initial term will be due at an annual rental of Twenty Five Thousand Dollars ($25,000.00) for the first two (2) years and then rent for each of the remaining three (3) years of the initial term shall be One Hundred Three percent (103%) of the rent that was in effect during the previous year, as set forth in Schedule 1 attached hereto and made a part hereof. All rental due under this Agreement shall be paid in equal monthly installments on the first day of the month, in advance, to LESSOR at the address written above or to such other person, firm or place as the LESSOR may, from time to time, designate in writing at least thirty (30) days in advance of any rental payment date. The Commencement Date is defined as the first (1st) day of the month following the date this Agreement is executed by all parties or the first (1st) day of the month following the date LESSEE is granted a building permit, certificate, license and any other approvals that are necessary or desirable for the installation and operation ofthe antennas and equipment for LESSEE'S use of the Premises in accordance with the provisions herein by the governmental agency charged with issuing such approvals, whichever event occurs last. Notwithstanding anything stated to the contrary in this Agreement, LESSOR acknowledges that LESSEE shall not be required to survey the Property for any reason. 3. ELECTRICAL. If permitted by the local utility company servicing the Property, LESSEE shall furnish and install its own direct meter for electricity. Otherwise, LESSEE shall install an electrical submeter at the Property for the measurement of electrical power used by LESSEE'S installation. LESSEE will pay LESSOR for its own power consumption used at the rates charged to LESSOR by the public utility companies thirty (30) days after receipt of an invoice and supporting documentation from LESSOR indicating the actual usage amount and rates. 4. EXTENSIONS. This Agreement shall automatically be extended for four (4) additional five (5) year terms unless the LESSEE terminates it at the end of the then current term by giving the LESSOR written notice of the intent to terminate at least thirty (30) days prior to the end of the then current term. 5 - EXTENSION RENTALS. After the initial term, the rent for each year of any extension term shall increase to One Hundred Three Percent (103%) of the rent that was in effect during the previous year, as set forth in Schedule 1 attached hereto and made a part hereof. 6 - ADDITIONAL EXTENSIONS. Ifat the end ofthe fourth (4th)five(5) year extension term, this Agreement has not been terminated by either party by giving to the other written notice of an intention' to terminate it at least three (3) months prior to the end of such term, this Agreement shall continue in force upon the same covenants, terms and conditions for a further term of five (5) years and forfive(5) year teims thereafter until terminated by either party by giving to the other written notice of its intention to so terminate at least three (3) months prior to the end of such term. Rental for each year of such further term shall be equal to One Hundred Three percent (103%) ofthe rent paid for the immediately preceding year, payable in equal monthly installments. 7 ; USE; GOVERNMENTAL A P P R O V A L S LESSEE shall use the Premises for the puipose of constructing, maintaining and operating a communications facility and uses incidental thereto. All improvements shall be at LESSEE'S expense and the installation of all improvements shall be at the discretion and option ofthe LESSEE. LESSEE shall have the right to alter, improve, change, replace, 2 �remove, withdraw, supplement, extend and make substitutions for LESSEE'S antennas, equipment and other facilities with LESSOR'S consent, which shall not be unreasonably withheld or delayed; provided, however, no consent shall be required in connection with (i) any like-kind exchanges or (ii) any modifications to LESSEE'S installation which do not increase the square footage of same, or (iii) or any alterations, improvements, changes, replacements, and substitutions within LESSEE'S Equipment Space that do not materially affect or alter the appearance of the Premises. LESSEE shall use reasonable efforts to notify the LESSOR of any change to its installation. LESSEE will maintain the Premises in a reasonable condition, reasonable wear and tear and casualty excepted. LESSOR will maintain the Property, excluding the Premises, in reasonable condition, reasonable wear and tear and casualty excepted. It is understood and agreed that LESSEE'S ability to use the Premises is contingent upon its obtaining after the execution date of this Agreement a satisfactory building structural and environmental analyses, if LESSEE so requires, and all of the certificates, permits, licenses and other approvals (collectively, the "Governmental Approvals") that may be required by any Federal, State or Local authorities which will permit LESSEE use of the Premises as set forth above. LESSOR shall cooperate with LESSEE in its effort to obtain such approvals and shall take no action which would adversely affect the status of the Property with respect to the proposed use thereof by LESSEE. In the event that the structural or environmental analysis is unsatisfactory to LESSEE, or any of such applications for such Governmental Approvals should be finally rejected or LESSEE determines that such Governmental Approvals may not be obtained in a timely manner, or any Governmental Approval issued to LESSEE is canceled, expires, lapses, or is otherwise withdrawn or terminated by governmental authority or that the LESSEE determines that the site is no longer technically compatible for its use or that LESSEE, in its sole discretion, will be unable to use the Premises for its intended purposes, LESSEE shall have the right to terminate this Agreement. Notice of the LESSEE'S exercise of its right to terminate shall be given to LESSOR in writing by certified mail, return receipt requested, and shall be effective upon the mailing of such notice by the LESSEE. Ail rentals paid to said termination date shall be retained by the LESSOR. Upon such termination, this Agreement shall become null and void and the Parties shall have no further obligations including the payment of money to each other, except as otherwise expressly provided herein . 8. INDEMNIFICATION. Each Party shall indemnify and hold the other harmless against any claim of liability or loss from personal injury or property damage resulting from or arising out of the use and occupancy of the Premises or the space of which the Premises is a part, by the Party, its servants or agents, excepting, however, such claims or damages as may be due to or caused by the acts of the other Party, or its servants or agents. 9. INSURANCE. A. LESSOR and LESSEE each agree thatat its own cost and expense, each will maintain $3,000,000 combined single limit for bodily injury and property damage. LESSOR agrees that LESSEE may self insure against any loss or damage which could be covered by a comprehensive general public liability insurance policy. B. Prior to commencing work, LESSEE'S contractor shall obtain at its own cost and expense the required insurance from insurance companies license in the State of New York, carrying a Best financial rating of A(A minus) or better, and shall provide evidence of such insurance to the LESSOR. The certificates of insurance shall provide that thirty (30) days prior to any cancellation in the insurance policy to LESSEE by registered mail, return receipt requested for all of the following stated insurance policies. All notices shall name the Contractor and identify the Agreement. In the event that claims, for which the LESSOR may be liable, in excess of the insured amounts provided herein are filed by reason of any construction under this Agreement, the amount of excess of such claims or any portion thereof may be withheld from payment due or to become due the Contractor until such time 3 �as Contractor shall furnish such additional security covering such claims in a form reasonably satisfactory to LESSOR. 1. The Contractor shall provide proof of the following insurance coverage: (A) Workers Compensation Certification C-105.2 or State Fund Insurance Company Form U26.3 or accord certificate is required for proof of compliance for the New York State Workers Compensation State Worker's Compensation Board form DB-120 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York" If the employer is self-insured for Worker's Compensation, he should present a certificate from the New York State Worker's Compensation Board evidencing that fact. (B) Employer Liability Insurance with a minimum limit of $ 100,000. (C) General Liability Insurance with a minimum limit of liability per occurrence of $ 1,000,000 for bodily injury and $ 1,000,000 for property damage or a combined single limit of $2,000,000. The General Liability Insurance policy shall name the Village of Sleepy Hollow, as an additional insured. This insurance shall indicate on the certificate of insurance the following coverages. (i) (ii) (iii) (iv) Premises-Operations Broad Form Contractual Independent Contractor and Sub-Contractor Products and Completed Operations All contracts involving the use of explosives and demolition shall provide the above coverage with elimination of the XCU exclusion from the policy, or proof that XCU is covered. 10. INTERFERENCE. LESSOR hereby grants to LESSEE, as a primary inducement to LESSEE'S entering into this Agreement, the first priority right to install its antennas and operate its wireless communications facility at the Building. From time to time LESSOR may grant to other entities the right to operate wireless communications facilities at the Building and/or the right to install antennas in connection with the operation of such facilities or other communications facilities; provided, however, that LESSOR shall not allow the operation of such facilities and antennas by other tenants or occupants to interfere with the operation of Lessee's antennas and equipment as it exists at the time of such other tenant's or occupant's installation or as it may be modified at any time during the term of this Agreement, as the same may be extended. In the event any such LESSOR'S, tenants' or occupants' equipment causes such interference, LESSOR will see that the party causing the interference will take all steps necessary to correct and eliminate the interference and in the event such interference is not eliminated within thirty (30) days, LESSEE shall have the right, in addition to its rights available at law or in equity, to terminate this Agreement by giving LESSOR ten (10) days notice of its election to terminate. Notwithstanding the foregoing, LESSEE agrees that it shall not interfere with LESSOR'S antennas on the roof of the Building as shown on Exhibit A and noted as remaining and further agrees that it is aware of the nature of the activities with respect to such antennas currently undertaken at the Property and acknowledges that these activities do not constitute an interference as of the date of this Agreement. In the event of any interference with such antennas, LESSOR shall notify LESSEE and LESSEE shall take all steps to correct such interference. 4 �1 I. REMOVAL UPON TERMINATION. LESSEE, upon termination of the Agreement, shall, within ninety (90) days, remove its equipment, fixtures and all personal property and restore the Premises to its original condition, reasonable wear and tear excepted. LESSOR agrees and acknowledges that all of the equipment, fixtures and personal property of the LESSEE shall remain the personal property of the LESSEE and the LESSEE shall have the right to remove the same, whether or not said items are considered fixtures and attachments to real property under applicable law. If such time for removal causes LESSEE to remain in the Premises after termination of this Agreement, LESSEE shall pay rent at the then existing monthly rate or on the existing monthly pro-rata basis if based upon a longer payment term, until such time as the removal of the antenna structure, fixtures and all personal property arc completed. Any claims relating to the condition of the Premises must be presented by LESSOR in writing to LESSEE within one hundred twenty (120) days after the termination or expiration of this Lease or LESSOR shall be deemed to have irrevocably waived any and all such claims. 12. RIGHTS UPON SALE Should the LESSOR, at any time during the term of this Agreement, decide to sell all or any part of the Property to a purchaser other than LESSEE, such sale shall be under and subject to this Agreement and LESSEE'S rights hereunder. 13. QUIET ENJOYMENT. LESSOR covenants that LESSEE, on paying the rent and performing covenants shall peaceably and quietly have, hold and enjoy the Premises. 14. TITLE. LESSOR represents and covenants that LESSOR is seized of good and sufficient title and interest to the Property, has full authority to enter into and execute this Agreement, and has taken all necessary action under its by-laws or other relevant documentation to approve this Agreement and has authorized the signatories to sign same. LESSOR further represents and covenants that there are no other liens, judgments or impediments of title on the Property, or affecting LESSOR'S title to the same and that there are no covenants, easements or restrictions or violations (including, without limitation, electrical violations) which prevent or impede the use of the Property by the LESSEE as set forth above. Furthermore, the Property is not designated a landmark or in a landmark district and has never been used or permitted to be used for the generation, storage or transfer of or other activity related to any pollutants or hazardous or toxic substances, materials or wastes (collectively, the "Hazardous Materials"), and has never been on any list of a governmental authority requiring clean-up or closure because of contamination by any Hazardous Materials. 15. INTEGRATION. It is agreed and understood that this Agreement contains all agreements, promises and understandings between the LESSOR and LESSEE and that no verbal or oral agreements, promises or understandings shall be binding upon either the LESSOR or LESSEE in any dispute, controversy or proceeding at law, and any addition, variation or modification to this Agreement shall be void and ineffective unless made in writing and signed by the Parties. In the event any provision of the Agreement is found to be invalid or unenforceable, such finding shall not effect the validity and enforceability of the remaining provisions of this Agreement. The failure of either Party to insist upon strict performance of any of the terms or conditions of this Agreement or to exercise any of its rights under the Agreement shall not waive such rights and such Party shall have the right to enforce such rights at any time and take such action as may be lawful and authorized under this Agreement, either in law or in equity. 16. GOVERNING LAW. This Agreement and the performance thereof shall be governed, interpreted, construed and regulated by the laws of the State of New York. 17. ASSIGNMENT This Agreement may be sold, assigned or transferred by the LESSEE without any prior approval or consent of the LESSOR to the LESSEE'S principal, affiliates, 5 �subsidiaries of its principal, or to any entity which is the successor to LESSEE by reason of a merger, acquisition or other business reorganization, or to any entity which purchases all or substantially all of LESSEE*s assets in the market as designated by the Federal Communications Commission in which the Property is located. As to other parties, this Agreement may not be sold, assigned or transferred without the written consent of the LESSOR, which such consent will not be unreasonably withheld or delayed. 18. NOTICES. All notices hereunder must be in writing and shall be deemed validly given if sent by certified mail, return receipt requested or by commercial courier, provided the courier's regular business is delivery service and provided further that it guarantees delivery to the addressee by the end of the next business day following the courier's receipt from the sender, addressed as follows (or any other address that the Party to be notified may have designated to the sender by like notice): LESSOR: Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Attn: Village Administrator LESSEE: New York SMSA Limited Partnership d/b/a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate Notice shall be effective upon mailing or delivering the same to a commercial courier, as permitted above. 19. SUCCESSORS. This Agreement shall extend to and bind the heirs, personal representative, successors and assigns of the Parties hereto. 20. SUBORDINATION AND NON-DISTURBANCE. LESSORrepresentsand warrants that the Property is not encumbered by a mortgage or other security interest as of the date hereof. At LESSOR'S option, this Agreement shall be subordinate to any mortgage or other security interest by LESSOR which from time to time may encumber all or part of the Property or right-of-way; provided, however, every such mortgage or security interest shall recognize the validity of this Agreement in the event of a foreclosure of LESSOR'S interest and also LESSEE'S right to remain in occupancy of and have access to the Property as long as LESSEE is not in default of this Agreement. LESSEE shall execute whatever instruments may reasonably be required to evidence this subordination clause. In the event that in the future LESSOR places a mortgage or other security interest on the Property and the LESSOR defaults in the payment and/or other performance of any mortgage or other security interest encumbering the Property, LESSEE, may, at its sole option and without obligation, cure or correct LESSOR'S default and upon doing so, LESSEE shall be subrogated to any and all rights, title, liens and equities of the holders of such mortgage or security interest and the LESSEE shall be entitled to deduct and setoff against all rents that may otherwise become due under this Agreement the sums paid by LESSEE to cure or correct such defaults. 21. RECORDING. LESSOR agrees to execute a Memorandum of this Lease Agreement which LESSEE may record with the appropriate Recording Officer. The date set forth in the Memorandum of Lease is for recording purposes only and bears no reference to commencement of either term or rent 6 �payments. 22. DEFAULT. In the event there is a default by the LESSEE with respect to any of the provisions of this Agreement or its obligations under it, including the payment of rent, the LESSOR shall give LESSEE written notice of such default. After receipt of such written notice, the LESSEE shall have fifteen (15) days in which to cure any monetary default and thirty (30) days in which to cure any nonmonetary default, provided the LESSEE shall have such extended period as may be required beyond the thirty (30) days if the nature of the cure is such that it reasonably requires more than thirty (30) days and the LESSEE commences the cure within the thirty (30) day period and thereafter continuously and diligently pursues the cure to completion. The LESSOR may not maintain any action or effect any remedies for default against the LESSEE unless and until the LESSEE has failed to cure the same within the time periods provided in this Paragraph. In addition, except in an emergency, neither party will cure any alleged default by the other until after the expiration of the time to cure such default as provided hereinabove, with respect to LESSEE or after thirty (30) days, with respect to LESSOR; provided that such period shall be extended if the nature of the cure is such that it reasonably requires more than thirty (30) days and the LESSOR commences the cure within the thirty (30) day period and thereafter continuously and diligently pursues the cure to completion. If either party shall cure the default of the other pursuant to the foregoing, then such party shall submit a bill for the reasonable cost of effecting such cure on the other party's behalf and same shall be paid promptly upon receipt. 23. ENVIRONMENTAL. a. LESSOR will be responsible for all obligations of compliance with any and all environmental and industrial hygiene laws, including any regulations, guidelines, standards, or policies of any governmental authorities regulating or imposing standards of liability or standards of conduct with regard to any environmental or industrial hygiene conditions or concerns as may now or at any time hereafter be in effect, that are or were in any way related to activity now conducted in, on, or in any way related to the Property, unless such conditions or concerns are caused by the activities of the LESSEE. Upon LESSEE'S request, LESSOR, as owner of the Property, shall execute any waste manifests for asbestos or any materials requiring special handling which must be removed in connection with LESSEE'S installation at the Property. LESSOR shall identify itself in such manifests as generator of such materials and maintain any necessary records and file any necessary reports in connection therewith. b. LESSOR shall hold LESSEE harmless and indemnify LESSEE from and assume all duties, responsibility and liability at its sole cost and expense, for all duties, responsibilities, and liability (for payment of penalties, sanctions, forfeitures, losses, costs, or damages) and for responding to any action, notice, claim, order, summons, citation, directive, litigation, investigation or proceeding which is in any way related to: a) failure to comply with any environmental or industrial hygiene law, including without limitation any regulations, guidelines, standards, or policies of any governmental authorities regulating or imposing standards of liability or standards of conduct with regard to any environmental or industrial hygiene concerns or conditions as may now or at any time hereafter be in effect; and b) any environmental or industrial hygiene conditions arising out of or in any way related to the condition of the Property or activities conducted thereon, unless such environmental conditions are caused by the LESSEE. c. LESSEE will be responsible for ail obligations of compliance with any and atl environmental and industrial hygiene laws, including any regulations, guidelines, standards, or policies of any governmental authorities regulating or imposing standards of liability or standards of conduct with regard to any environmental or industrial hygiene conditions or concerns as may now or at any time hereafter be in effect, that are or were in any way related to activity now conducted in, on, or in any way related to the Premises, unless such conditions or concerns are caused by the activities of the LESSOR or were in existence prior to LESSEE'S installation at the Premises. 7 �d. LESSEE shall hold LESSOR harmless and indemnify LESSOR from and assume all duties, responsibility and liability at its sole cost and expense, for all duties, responsibilities, and liability (for payment of penalties, sanctions, forfeitures, tosses, costs, or damages) and for responding to any action, notice, claim, order, summons, citation, directive, litigation, investigation or proceeding which is in any way related to: a) failure to comply with any environmental or industrial hygiene law, including without limitation any regulations, guidelines, standards, or policies of any governmental authorities regulating or imposing standards of liability or standards of conduct with regard to any environmental or industrial hygiene concerns or conditions as may now or at any time hereafter be in effect; and b) any environmental or industrial hygiene conditions arising out of or in any way related to the condition of the Premises or activities conducted thereon, unless such environmental conditions are caused by the LESSOR, or were in existence prior to LESSEE'S installation at the Premises. 24. CASUALTY. In the event of damage by fire or other casualty to the Premises that cannot reasonably be expected to be repaired within forty-five (45) days following same or, if the Property is damaged by fire or other casualty so that such damage may reasonably be expected to disrupt LESSEE'S operations at the Premises for more than forty-five (45) days, then LESSEE may at any time following such fire or other casualty, provided LESSOR has not completed the restoration required to permit LESSEE to resume its operation at the Premises, terminate this Lease upon fifteen (15) days written notice to LESSOR. Any such notice of termination shall cause this Lease to expire with the same force and effect as though the date set forth in such notice were the date originally set as the expiration date of this Lease and the parties shall make an appropriate adjustment, as of such tennination date, with respect to payments due to the other under this Lease. Notwithstanding the foregoing, all rental shall abate during the period of suchfireor other casualty. 25. CONDEMNATION In the event of any condemnation of the Property, LESSEE may terminate this Lease upon fifteen (15) days written notice to LESSOR if such condemnation may reasonably be expected to disrupt LESSEE'S operations at the Premises for more than forty-five (45) days. LESSEE may on its own behalf make a claim in any condemnation proceeding involving the Premises for losses related to the antennas, equipment, its relocation costs and its damages and losses (but not for the loss of its leasehold interest). Any such notice of termination shall cause this Lease to expire with the same force and effect as though the date set forth in such notice were the date originally set as the expiration date of this Lease and the parties shall make an appropriate adjustment, as of such termination date, with respect to payments due to the other under this Lease. 26. BROKER LESSOR and LESSEE represent to each other that they have not negotiated with any broker or agent in connection with this Lease. LESSOR and LESSEE agree that should any claim be made against the other for a broker's commission, finder's fee or the like by reason of the acts of such party, the party upon whose acts such claim is predicated shall indemnify and hold the other party free and harmless from all losses, costs, damages, claims, liabilities and expenses in connection therewith (including, but not limited to, reasonable legal fees) and shall defend such action by counsel reasonably acceptable to the indemnified other party. 27. SUBMISSION OF LEASE. The submission of this Lease for examination does not constitute an offer to lease the Premises and this Lease becomes effective only upon the full execution of this Lease by the parties hereto. Each of the parties hereto warrants to the other that the person or persons executing this Lease on behalf of such party has the full right, power and authority to enter into and execute this Lease on such party's behalf and that no consent from any other person or entity is necessary as a condition precedent to the legal effect of this Lease. 28. APPLICABLE LAWS. LESSEE shall use the Premises as may be required or as permitted by applicable laws, rules and regulations. LESSOR agrees to keep the Property in conformance with all 8 �applicable laws, rules and regulations and agrees to reasonably cooperate with the LESSEE regarding any compliance required by the LESSEE in respect to its use of the Premises. 29. MISCELLANEOUS. LESSOR agrees to use its best efforts to minimize any inconvenience, possible loss or expense to LESSEE and to give LESSEE notice of any repairs, alterations, additions or improvements to be made with respect to the maintenance and operation of the Building and the Premises, or of any planned shut downs associated with the Building for scheduled or routine maintenance, that might adversely affect LESSEE'S operations at the Premises and shall cooperate with same, and in the event of emergency repairs, LESSOR shall give LESSEE telephonic notice at 1-800-8522671. The parties acknowledge that each has had an opportunity to review and negotiate this Lease and have executed this Lease only after such review and negotiation. The parties further agree that this Lease shall be deemed to have been drafted by both LESSOR and LESSEE and the terms and conditions contained herein shall not be construed any more strictly against one party or the other. 30. SURVIVAL. The provisions of the Agreement relating to indemnification from one party to the other party shall survive any termination or expiration ofthis Agreement. Additionally, any provisions of this Agreement which require performance subsequent to the termination or expiration of this Agreement shall also survive termination or expiration. 31. CAPTIONS. The captions contained in this Agreement are inserted for convenience only and are not intended to be part of the Agreement. They shall not affect or be utilized in the construction or interpretation of the Agreement. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their respective seals the day and year first above written. LESSEE: NEW YORK SMSA LIMITED PARTNERSHIP d/b/a Verizon Wireless BY: Cellco Partneohip, its managing general partner BY p ['P Richald J. Lynch 9 �YEAR ANNUAL RENTAL AMOUNT 1 1 $25,000.00 2 $25,000.00 3 $25,750.00 4 $26,522.50 5 $27,318.17 6 $28,137.72 7 $28,981.85 8 $29,851.30 9 $30,746.84 10 $31,669.25 It $32,619.32 12 $33,597.90 13 $34,605.84 14 $35,644.01 15 $36,713.33 16 $37,814.73 17 $38,949.18 18 $40,117.65 19 $41,321.18 20 $42,560.81 21 $43,837.64 22 $45,152.77 23 $46,507.35 24 $47,902.57 25 Villudtell.Sdinlulel wnd l All rent shall be paid in equal monthly installments. 1 $49,339.65 — •• �n y* o »"0 m tn m 53 SBO si m on 5^ 2S <A PIT) oaJ e g z 2 >Qm o rn t/> </) H OO grojyj S g g x isl gggS CO =30 OQO > H2MGROUP e mm «««on ramkm acmvxre M *U. Ml nui TOTWM. cum LEASE EXHIBIT ivcvws SLEEPY HOLLOW MUNICIPAL BUILDING K4. •OBI tn. ttUMHt kUD i TO 0210 M H O 1/17/01 SJ P 32 ^ m"Z> 03 w %og > > H Ooo S 1 zz • M3 1 t" tn C> / oo tn tn 8 " c/5 T) Os �Exhibit "A" �Exhibit "Aw in. 3 of 5 5 - 6 " TOP ANTENNAS 5 3 - 6 " RAO CENTER ANTENNAS •H2A4GROUP SLEEPY HOLLOW MUNICIPAL BUILDING LEASE EXHIBIT usat tMMliiMt on* i/tj/ta LE-3 �Exhibit "A" IP' H2MGROUP OMMBM weit, It* NMMHB1S HAMMM MWIWH MIWlM MUM, H4 m m • SLEEPY HOLLOW MUNICIPAL BUILDING LEASE EXHIBIT � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-07-14_RES-69-73 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b61eb7cfa7aebe3988e7c26a5e2eac3a.pdf 761cefbe4dfcefa655b136349c2f19dc PDF Text Text Meeting Date: Resolution #: 07/14/2020 07/74/2020 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Proposal from Margie Ruddick Landscape to Design the Statue Island Improvement Project dSSir0US °f hihng 3 landsca ^ design the Statue WHEREAS, Request for Proposals for this work were solicited and received on June 29 2020 and ' ' WHEREAS, A total of nine proposals were received and reviewed by the Statue Island Desiqn 9 Committee and the Public Space Committee, and WHEREAS, The Statue Island Design Committee and the Public Space Committee have recommended Margie Ruddick Landscape to provide this service, and NOW BE IT RESOLVED that the Board of Trustees hereby approves the attached proposal between the Village of Sleepy Hollow and Margie Ruddick Landscape for Design for the Statue Island Improvement Project at a cost of $53,000 subject to the approval by the Villaae y Attorney; and Moved: Trustee Gebler Seconded: Trustee Scaglione Vote: Unanimous �Meeting Date: 07/14/2020 Resolution #: 07/75/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Confirm Mayor's Appointment of Part-Time Bookkeeper Whereas there is a need for a par-time Bookkeeper in the Treasurer's Office to assist with daily operations due to a current staff shortage emergency, and Whereas funds for this position are in the 2020-2021 budget. Now, therefore be it Resolved, that the Board of Trustees does hereby confirm the Mayor's appointment of Susan Kharouba of Pleasantville, NY, to the part-time position of Bookkeeper, not to exceed 17.5 hours weekly in the Treasurer's Office effective August 3 rd 2020 at an hourly salary of $30.00, and Be It Resolved, said appointment is subject to a probationary period of twelve to fiftytwo weeks and the approval of the Westchester County Department of Human Resources, and Be it further Resolved, said position will be under the general direction and supervision of the Village Treasurer. Moved: Trustee Leavy Seconded: Deputy Mayor Rosenbloom Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-07-14_RES-74-75 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/f56f9ea3c645662869eef2d798b6bd0e.pdf bf60294b9f4dad46e5b9a4b44c33f68a PDF Text Text Meeting Date: Resolution #: 07/21/2020 07/77/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Scaglione Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 July 20, 2020 To: The M a y o r and Board of Trustees of the Village of Sleepy Hollow RE: New M e m b e r s Please be advised that the following m e m b e r s have been approved as active m e m b e r s of The Sleepy Hollow Ambulance Corps during our July 2020 M o n t h l y Meeting, please follow the normal course of action : Kelsey Hart Samuel Smutek Please let myself or a line officer know w h e n these m e m b e r s can come t o sign the book. Sincerely, Devin M c M a n u s Secretary Sleepy Hollow Ambulance Corps �Meeting Date: Resolution #: 07/21/2020 07/76/2020 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Proposal from Urban Strategies to Provide a Real Estate Feasibility Study BE IT RESOLVED that the Board of Trustees hereby approves the attached proposal from Urban Strategies to provide a Real Estate Feasibility Study at a cost of $54,000 subject to the approval by the Village Attorney Moved: Deputy Mayor Rosenbloom Seconded: Trustee Leavy Vote: Unanimous �AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES Feasibility Analysis of Village Properties This is an Agreement for professional services by and between the Village of Sleepy Hollow, a New York municipal corporation with offices at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591 ("Village"), and Urban Strategies LLC, 28 West 87th Street, Suite 1 A, New York, 10024 ("Provider"). Article 1. Scope of Work Provider agrees to perform all services (the "Services") set forth in and in accordance with Provider's proposal letter dated July 7,2020 and annexed hereto as Exhibit A. Article 2. Performance of Services In performing the Services, Provider shall assign qualified personnel and act in accordance with the professional standards and with the skill, diligence, and quality control/quality assurance measures expected of a recognized service firm performing engineering services of a similar nature. Provider shall at all times comply with all applicable laws, ordinances, statutes, rules, and regulations. In addition, Provider and its employees and agents shall comply with all Federal, state, and local personnel safety rules and all applicable conditions or requirements of any permit, authorization, order, or directive issued by the Village or any court or agency. Article 3. Provider's Representations Provider represents that it is fully experienced, properly qualified, sufficiently capitalized and financed, and properly permitted, equipped, and organized to perform the Services. Provider understands that part or all of the data, analyses, or conclusions developed in the performance of the Services may be public and subject to Freedom of Information Law and may be submitted to other governmental agencies or to courts of law. Provider acknowledges that the Village will be relying upon the accuracy, competency, and completeness of Provider's performance and the Services. Article 4. Compensation and Payment For satisfactory performance of the Services, the Village agrees to compensate Provider in accordance with Provider's said proposal letter. {01034469.docx.} -1- �The Village will pay the amounts due Provider within 30 days after acceptance by the Village Engineer in his sole discretion. Article 5. Independent Contractor In performing the Services and incurring expenses under this Agreement, Provider shall operate as, and have the status of, an independent contractor and shall not act as agent or . employee or be an agent or employee of the Village. As an independent contractor, Provider shall be solely responsible for determining the means and methods of performing the Services, shall have complete charge and responsibility for Provider's personnel engaged in the performance of the Services, and whenever possible shall use its own equipment and facilities. Article 6. Ownership of Documents All documentation, reports, data, and the like, including all copies thereof, prepared or compiled by or on behalf of Provider in connection with its performance of the Services are the exclusive property of the Village regardless of whether it is delivered to the Village. Copies of all such documentation shall be delivered to the Village at or prior to the expiration or termination of this Agreement. Notwithstanding the forgoing, for so long as Provider is engaged by the Village to provide Services or has any responsibility to correct deficiencies under Article 9 of this Agreement, Provider also shall retain a copy of all such documentation. Article 7. Insurance for Village Provider shall maintain, at its expense, Workers' Compensation Insurance, liability insurance covering personal injury and property damage, and other insurance with minimum coverages as listed below. Policies for that insurance shall be in the broad form available on usual commercial terms and shall be written by insurers of recognized financial standing who are satisfactory to the Village and who have been fully informed as to the nature of the Services. Except for Workers' Compensation and professional liability insurance, if any, the Village shall be named as an additional insured on all such policies with the understanding that any obligations imposed upon the insured (including, without limitation, the liability to pay premiums) shall be the sole obligations of Provider and not of the Village. Notwithstanding anything to the contrary in this Agreement, Provider irrevocably waives all claims against the Village for all losses, damages, claims, or expenses resulting from risks that are commercially insurable, but Provider's provision of insurance coverage shall not in any way limit Provider's liability under this Agreement. {01034469.docx.} -2- �Type of Coverage Limits of Coverage Workers' Compensation Statutory Employer's Liability $1,000,000 each occurrence Automobile Liability, including bodily injury property damage $1,000,000 aggregate $1,000,000 each occurrence Comprehensive General Liability, including broad form contractual liability, bodily injury, and property damage $1,000,000 aggregate $1,000,000 each occurrence Each policy of insurance shall contain clauses to the effect that such insurance (except professional liability insurance, if any) shall be primary without right of contribution of any other insurance carried by or on behalf of the Village with respect to the Village's interests and that such insurance shall not be cancelled, materially changed, or not renewed for any reason, including non-payment of premium, without 30 days prior written notice to the Village. The Village shall have the option to pay any necessary premiums and charge the cost back to Provider. Simultaneously with the execution of this Agreement, Provider shall deliver Certificates of Insurance to the Village evidencing Provider's compliance with these requirements. Article 8. Indemnification To the fullest extent permitted by law, Provider shall indemnify, hold harmless and defend the Village, its officials, agents and employees or any of them from and against all claims, damages, losses or expenses including but not limited to attorney's fees arising out of or resulting from the performance of the agreement, provided any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including loss of use resulting therefrom, and (b) is caused in whole or in part by any act or omission or violation of statutory duty or regulation of the Provider or anyone directly or indirectly employed by it or anyone for whose acts it may be liable pursuant to the performance of the agreement. Notwithstanding the foregoing, Provider's obligation to indemnify the Village, its officials, agents and employees or any of them for any judgment, mediation or arbitration award shall exist to the extent caused in whole or in part by (a) negligent acts or omissions, or (b) violations of regulatory or statutory provisions of the New York State Labor Law, OSHA, or other governing rule or applicable law; by the Provider anyone directly or indirectly employed by it or anyone for whose acts it may be liable in connection to such claim, damage, loss and expense. The obligation of the Provider to indemnify any party under this paragraph shall not be limited in any manner by any limitation of the amount of {0l034469.docx.} -3- �insurance coverage or benefits including worker's compensation or other employee benefit acts provided by the Provider. Article 9. Responsibility to Correct Deficiencies Provider shall correct, in a timely fashion and at Provider's sole expense, any deficiencies in the Services provided such deficiencies are reported to Provider prior to thirty (30) days after completion of the Services. Article 10. Survival of Obligation Provider's obligations, and those of Provider's employees, agents, successors, and assignees under Article 6 (Ownership of Documents), Article 8 (Indemnification), and Article 9 (Responsibility to Correct Deficiencies) shall survive completion of the Services, expiration or termination of this Agreement, and final payment under this Agreement. Article 11. Termination The Village may terminate this Agreement in whole or in part at any time upon 10 days notice if Provider fails to provide the Services in accordance with this Agreement, if the Village is reasonably dissatisfied with Provider's work under this Agreement after giving Provider reasonable notice and an opportunity to address its dissatisfaction, or if Provider is in default under or breach of this Agreement. Provider may terminate this Agreement at any time upon 10 days notice if the Village fails to make any payment to Provider under this Agreement after 30 days notice. Any such termination of this Agreement shall not relieve the Village of its obligation to pay charges due Provider for Services properly performed and expenses properly incurred prior to such termination and shall not relieve Provider of any liability arising from any act or omission of Provider or its employees or agents. Upon termination, Provider shall deliver to the Village all documents required to be delivered pursuant to Article 6. Article 12. Assignment Provider shall not assign any of its rights, interests, or obligations under this Agreement or subcontract any of the Services to be performed by it under this Agreement without the express written consent of the Village. Any subcontract or assignment shall be subject to all of the terms of this Agreement. Article 13. Waiver and Severability The failure of either party to enforce, at any time, any provision of this Agreement shall not constitute a waiver of such provision in any way or waive the right of either party at any time to avail itself of such remedies as it may have for any breach or breaches of such provision. None of the conditions of this Agreement shall be considered waived by either party unless such waiver is given in writing by the waiving party. No such waiver shall be a waiver of any past or future default, breach, or modification of any of the terms or conditions of this Agreement unless expressly stipulated in such waiver. {01034469.docx.} -4- �The invalidity or invalid application of any provision of this Agreement shall not affect the validity of any other provision or any other application of that provision. Article 14. Miscellaneous All notices hereunder shall be deemed to be duly given if in writing, signed by the party or the representative of the party giving the notice, and sent to the other party at the address set forth in this Agreement by certified mail, return receipt requested, by Federal Express or similar overnight courier, or by facsimile transmittal with confirmation by regular first class mail. This Agreement has been negotiated between parties of equal bargaining power and is not to be construed against either party by virtue of such party's attorney having drafted it. Provider and its subcontractors shall not engage in any discriminatory hiring practice or accept any engagement which might conflict with Provider's responsibilities under this Agreement. This Agreement may be executed in more than one counterpart, each of which, when taken together, shall be deemed to be one instrument. Signed counteiparts of this Agreement may be delivered to each other party via electronic mail in .pdf format, which shall constitute delivery of an "original" document. Article 15. Consent to Jurisdiction and Venue. Provider consents to jurisdiction in the Courts of the State of New York and to venue in Westchester County, New York, in any action for monetary, injunctive, declaratory, or other relief under any provision of this Agreement. Article 16. Entire Agreement The rights and obligations of the parties, and their respective agents, successors, and assigns, under this Agreement shall be subject to and governed by this Agreement, including Exhibit A, and this Agreement supersedes any other understanding or writing between the parties. No change, amendment, or modification of any term or condition of this Agreement shall be valid unless reduced to writing and signed by the party to be bound. Any discrepancy between the foregoing provisions of this Agreement and Exhibit A to this Agreement, whether or not specifically identified, shall be resolved in favor of the foregoing provisions of this Agreement. [Balance of page intentionally left blank] {01034469.docx.} -5- �IN WITNESS WHEREOF, the parties hereto have executed this Agreement this day of My, 20202. Village <iugv> of u i Sleepy uiMipj Hollow iiuiiun By: Q i l j ) i L » * Urban u i u o u Strategies auoicgics LLC LLU . . By: {01034469.docx.} V -6- " �Exhibit A [July 7,2020 Letter proposal of Urban Strategies LLC] {01034469.docx.} -7- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-07-21_RES-76-77 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/54043feba34af3b3c3b81ddaf1cffe30.pdf 47065d41384bf190d0dfff3f44dd4436 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, July 21, 2020 at 7:00 P.M. The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione (By Video) John Leavy (By Video) Sandra Spiro (By Video) Sam Gonzalez (By Video) Trustees Rachelle Gebler (Absent) Also Present: Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief (By Video) Mayor Wray called the work session to order at 7:00 p.m. "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken and the following Village Board members responded "present": Deputy Mayor Glenn Rosenbloom Denise Scaglione John Leavy Sam Gonzalez Sandra Spiro GOVERNOR'S EXECUTIVE ORDER ON POLICE REFORM: The Mayor outlined Governor Cuomo's executive order entitled "New York State's Police Reform and Reinvention Collaborative". Mayor Wray said that the order requires the police department to conduct a comprehensive review of its policies and procedures, solicit input from the community and develop a plan to reduce racial disparities in policing by April 1 of 2021, or be subject to a reduction in State funding. The Board discussed how best to engage the public in this process. There was a sense that smaller meetings at various locations throughout the Village would be the most effective way of soliciting ideas from the residents. Discussion ensued. �INTER-MUNICPAL AGREEMENT RELATED ON THE RICI SYSTEM: The Board reviewed a draft inter-municipal agreement with the County of Westchester entitled Repository for Integrated Criminalistics' Information ("RICI System"). This system allows for the sharing of electronic transmission, criminal records and police blotter information between police departments. This is a renewal agreement. The Board was amenable to approving this agreement. Mayor Wray requested that this item be on the next Village Board meeting agenda. PARKING RESTRICTIONS ON LOWER BEEKMAN AVENUE: The Board discussed parking restrictions on lower Beekman Avenue. A public hearing on this matter was recently closed. The proposed local law would restrict parking on Beekman Avenue from Clinton Street to River Street to a 3 hour limit from 9:00am to 5:00pm. The Board was in favor of adopting this local law with the understanding that the restrictions can be lifted while the Village is under a State of Emergency. Mayor Wray requested that this item be on the next Village Board meeting agenda. RE-START UPDATE: Mr. Giaccio outlined the actions the Village has taken as pandemic restrictions continue to be lifted. Basketball, adult sports and access to the lighthouse continue to be prohibited. Playgrounds, spray parks, youth sports and parking restrictions are all back to normal operation. Playgrounds are being disinfected daily. Re-start policies are being reviewed weekly to determine if any changes need to be made. SPECIAL SESSION On a motion made by Trustee Scaglione and seconded by Trustee Gonzalez, the Board moved to special session. Motion passed 6-0. Motion was made by Deputy Mayor Rosenbloom, seconded by Trustee Leavy to approve a contract related to a real estate feasibility study. Motion passed 6-0. Motion was made by Trustee Scaglione, seconded by Deputy Mayor Rosenbloom to acknowledge actions taken by the ambulance corps. Motion passed 6-0. On a motion made by Trustee Gebler and seconded by Trustee Gonzalez and carried unanimously the Board came out of special session. MAYOR'S COMMENTS: Mayor Wray congratulated the new officers for the fire department. He also congratulated Sergeant Rich D'Alessandro on his recent retirement. Mayor Wray announced that there will be only two Board meetings in the month of August. At 7:47 the work session was adjourned. Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-07-21_WS Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/ea7e7fc59cba1adc5c3e0684a8484a40.pdf 995b6e44c90775727b9a41cfb4b6493d PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, August 11, 2020 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Rachelle Gebler (via phone) Sam Gonzalez John Leavy Denlse Scaglione, Trustees Absent: Sam Gonzalez, Trustee Also Present: Joan Bucci, Village Deputy Clerk Anthony Bueti, Police Chief Clinton Smith, Village Counsel At 7:03 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Dorothy May Kanfer, 85, of Kendal; Louise Sacci, 91, of Kendal; Luis Natal, 66, of 124 Valley Street and Douglas Gebler, father-in-law of Trustee Gebler. Our thoughts are with their families and friends. Approval of Warrants; Motion was made by Trustee Scaglione, seconded by Deputy Mayor Rosenbloom the warrant of $666,907.46 was approved and the Treasurer was authorized to process the bills in this amount. Motion carried. Mayor's Announcement: Mayor Wray announced schedule changes of the August meetings. There will be no work session on August 18th. Next meeting will be a Board Meeting on Tuesday, August 25th. Mayor Wray on behalf of the Board wished an early happy birthday to Trustee Leavy. Department Head Reports: Diana Loja, Community Liaison, reported along with Kirsten Harris, See attached report The Board agreed to support this project with a budget of $15,000-$20,000 which will include the $10,000 that was allocated for the Cultural Festival that is cancelled this year and any in-kind donations they are working on seeking. Bills will be submitted to the Treasurer to be included in the warrant for approval. Mayor Wray wanted to take a moment and acknowledge and thank all the DPW workers for all their hardwork during the storm freeing up the roads, made sure the water pump station and sewer pump station generator were watched and monitored. Chief Bueti, Police Department, report is from March. COVID update: - a doorway triage was implemented at the Police Station - Westchester County Emergency Operations Center acted as a procurement unit for all 46 municipalities �- thank you to the Village Administrator and Mayor who were instrumental and helpful in procuring masks, sanitary solutions and gloves for the workers from their various resources - approximately 100 gallons of hand sanitizer was distributed to Kendal, Open Door, Public Schools of the Tarrytowns and several businesses that requested it - the PD distributed over 3,500 masks to the general public - Phelps Memorial Hospital supplied the PD with gloves, googles, and gowns Chief thanked and expressed how proud he is of the officers of the sacrifices they made and how they worked well together to keep the Village residents safe at the peak of the pandemic. Also, thanked the residents for their diligence in following the governor's orders staying home and following social distancing. Chief announced a grant of $24,000 was received from the Gary Sinise Foundation for PEP equipment including chem suits. Projects: - PD/FD/VH security cameras were all updated - PD vehicles have been order - RICI system is up and running - Body cameras are in and awaiting tech assistance Chief discussed the Governors Executive Order 203. Bueti presented 2 new concepts. Supporting documentation with be emailed to the Board. Chief announced the Westchester County Police Reform and Reimaging Task Force is holding a Virtual Public Forum "Transform Your Thinking", on Thursday, August 13th from 6-8:30 pm. Chief discussed the Accreditation Program standards. We are issuing the orders and awaiting constructive input from SHPBA. Public Comments: Christen Renata addressed the Mayor and the Board of Trustees about the reinstating of the parking restrictions. She felt there was not proper notification on website for residents. Also discussed the option of same day paying for tickets with at a reduced fee. Resolutions: (see attached) R1 - Approve Inter-Municipal Agreement for RICI System R2 - Approve Parking Restrictions on Lower Beekman Avenue R3 - Accept Retirement of Police Sergeant R4 - Accept Retirement of Water Dept. Operator R5 - Set August Meeting Schedule R6 - Approve Settlement of Tax Certiorari �Old Business: Trustee Leavy addressed the Con Edison repaving of the streets were worked was done. Would like clarification of the curb to curb repaving. Will follow-up with Administrator Anthony Giaccio. New Business: Mayor Wray announced that Sustainable Westchester has a RFI out called Heat Smart Westchester that educates homeowners on ways to obtain lower cost and more efficient heating and cooling systems. Scenic Hudson reached and would like to submit a joint application with Sleepy Hollow and Tarrytown. Board agreed to move forward. Communications: Communications were received and distributed from the following: Pat Munroe, Mary Van Hoomissen, Daniel Convissor, John Lewis, Walid Mourani. Trustee Leavy asked Treasurer Sara DiGiacomo about the current status of the 50/50 Sidewalk Program. Treasurer DiGiacomo stated the first year budgeted amount was spent. Trustee Leavy will follow-up with Administrator Anthony Giaccio and Building Inspector Sean McCarthy. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule. No comments were made. At 8:00 pm on motion by Deputy Mayor Rosenbloom, seconded by Trustee Leavy the meeting was adjourned. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-08-11 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b17253862160bdcb30922e50b5fa74b0.pdf f922815686533d893de4ef0763137596 PDF Text Text ������������������������������� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-08-11_RES-78-82 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8a6463eea1f8b7b2509ea40012588666.pdf d1ce129a597908c5a24eb966342fcb33 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, August 25, 2020 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Denise Scaglione Deputy Mayor Glenn Rosenbloom (Telephonic) Sam Gonzalez (Telephonic) Rachelle Gebler Sandra Spiro John Leavy, Trustees Mayor Ken Wray (Absent) Also Present: Paula McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Clerk Matt Arone, Recreation Superintendent At 7:01 p.m. in the absence of the Mayor and Deputy Mayor, Trustee Scaglione called the meeting to order with a pledge to the flag and a moment of silence for the passing of Orfelina Ruiz, 93yo of Sleepy Hollow, Ramona Duran Cepeda 85yo of Sleepy Hollow, Blanche M. Palmer 89yo of Sleepy Hollow, Nancy Green-Fragiacomo, 80yo of Sleepy Hollow, Elisabete Martins, 47yo of Sleepy Hollow. Our thoughts are with their families and friends. Motion was made by Trustee Gebler, seconded by Trustee Spiro to approve the warrant and authorize the Treasurer to pay bills in the amount of $488,993.10. Motion carried. 6-0. Motion was made by Trustee Gebler seconded by Trustee Leavy to approve the minutes of August 11, 2020. Motion carried. 6-0 Mayor's Announcements: Trustee Scaglione announced that it's not too late to complete the census. The deadline is September 30th. The Riverwalk Community Mural team is still looking for ideas and photos from the th public, the dead line is October 26 . Paint and paint supplies are being accepted as donations for this project. St. Teresa's Churchth is offering covid-19 antibody testing next week from August 31st until September 4 , 2020, 10am to 6pm. Everyone is welcome to walk in or make an appointment. Village Elections have been postponed to Tuesday, September 15th, due to the current �pandemic. All districts remain the same as previous years. Any questions may be directed to the Village Clerk at 366-5106 Sara DiGiacomo stated that its Capital Budget time and Departments heads are submitting their budget requests. The Board will review these requests and the final budget will have to be adopted by the end of September. Treasurer's Report; Matt Arone addressed the Board of Trustees and gave a report of all recent activities. (See attached report) Recreation Report: Public Comments: Trustee Scaglione opened the meeting to the public. There were no comments at this time Resolutions: Trustee Scaglione pulled the resolutions for LOSAP for further review and discussion. R1 - Approve Actions of the Ambulance Corp. New Business/Old Business: Trustee Leavy asked about having Fire Works for Labor Day weekend. The Village Clerk advised that there will be no Fireworks on Labor Day Weekend. Trustee Gebler stated that Trustee Spiro and the Village Administrator are working together to launch a digital Village newsletter by the beginning of September. Trustee Scaglione stated that there are 5 Tuesdays in September and the Board will be off on September 8th. Communications: The Village Clerk stated that an email was received from Bhava Reed and it was shared with the Board. Trustee Leavy suggested that everyone sign up for the Village's email alerts. Trustee Spiro stated that the Village's newsletter is critical to the community and we should make an effort to publish it more widely. Discussion ensued. �Public Comments: Trustee Scaglione opened the meeting to the public. There were no comments at this time At 7:35 pm, on a motion by Trustee Gonzalez, seconded by Trustee Gebler, the Board meeting was adjourned. " " ~ ' "' J, Paula McCarthy Tompkins Village Clerk �7, �August 25,2020 Sleepy Hollow BOT meeting Recreation Department Report Recent programs We ran two successful outdoor movies at Barnhardt Park. July 24th and August 14th. Both were wellattended and safe. We ran two "Parties in the Park" at Horan's Landing. July 29th and August 5th. Just like the movies, we had a good crowd, but everybody was safe and practiced social distancing. We might have another concert scheduled in September. We ran the following programs for the kids: An arts & crafts mini-camp outdoors at Barnhardt Park. We had 15 kids registered. Youth soccer clinics at Kingsland Point Park ran until August 14th A "Ninja Warrior" training program ran for a week at Barnhardt Park as well as an outdoor laser tag program. Both program filled up. Our full time staff ran supervised programs each Monday, Wednesday and Friday afternoons under the pavilion at Barnhardt. We had double-digit numbers of attendance each day. SUP Yoga classes at Horan's Landing resumed. Classes are well attended. The Lighthouse photo contest winner was Christina Ferrara and her picture was posted on our Facebook page. Senior Citizens: --Senior Citizen lunch delivery of sandwiches will be held tomorrow, Wednesday, August 26th. Seniors will be able to pick up box lunches either at Barnhardt Park or we will deliver to those that are unable to come out. --walking group has resumed on Fridays at 8:30am. -Outdoor exercise classes are held at Kingsland Monday and Wednesday mornings. No trips, indoor classes or meetings this summer. Lunch meals delivery program has never stopped and is still going on. We also can still help seniors with grocery shopping during the week. The future of the after school program As of today, we are planning on running the after school program as long as the school district runs the hybrid schedule as planned. My staff and I have worked very hard to make many changes and set up �protocols to ensure safety. We have been in constant contact with the school district over the past month and have been involved with some of their discussion regarding re-opening. All our suggested rules, regulations and protocols have been sent to our legal advisors for reviews and recommendations. There are too many details to be discussed now, however as you know, I have sent our plans to each of you so you are kept in the loop. We completely understand that running a program like this will be difficult and we might have to close down as we did in March if necessary. However there is a need for rec activities and child care for students with all the new schedules, so we are trying to run a safe and responsible program if possible. If you have any questions or concerns, please feel free to let me know. Parks Items: Our parks are all open and most every amenity is available. We still have our bathrooms closed, however we have portable bathrooms in each park. Our basketball courts also are still closed because basketball is considered a high-risk sport still here in NY State and it would be impossible to safely monitor them. We currently still are not renting any of the pavilions in the park for parties. The kayak rack is completely full. All spaces were rented this summer. The dog park is re-open after it was closed for some time due to the tree damage from the August storm. Summer youth baseball was played at Devries. A fall season for the kids is possible. We currently are still not allowing adult groups to use the fields for softball games. Other park items: -The Devries Park pavilion has been painted. Thanks to our own DPW staff for completing that. - Playground Medic has been contracted to repair the rubberized surface at the Barnhardt playground and spray park. -Progress is being made with a new propane company to connect a tank to the heating units at the platform tennis courts. We plan on having heat by the winter. -We have five private organizations that are using our parks for classes or activities {exercise, dance, etc). We have been able to rent some time/space at the park for these groups and they have been very thankful. We might have some more groups join us next month. --Involved in park improvement projects at Barnhardt and Devries. Since we are discouraging people from coming to the rec offices at this time, residents should create their own Community Pass account so they can register for rec programs on-line. This is done by going to the general registration page, htt(js://ree:ister.communitypass.net and then type in the name of our organization which is Village of Sleepy Hollow, NY. Once your account is created, you will receive an e-mail that contains your log in information. If you have any questions, call the recreation department at 366-5109. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-08-25 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/2ab0b8c530f1d3e65cfd4fd13b1af858.pdf c2bab50100dfc6d5f20cedb74c9a1d97 PDF Text Text Meeting Date: 08/25/2020 Resolution #: 08/83/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at a recent meeting accepted two new members: Manuel Chimbo of Sleepy Hollow and Christopher Murray of Sleepy Hollow. Moved: Trustee Gebler Second: Trustee Leavy Vote: Unanimous �From: Dana Tavano <dtavano@sleepvhollownv.org> Sent: Wednesday, August 12, 2020 8:44 P M To: Paula Mccarthy <pmccarthv(5)sleepvhollownv.org> Cc: Michael Tavano <mtavano@sleepvhollownv.org> Subject: N e w M e m b e r s - FD (Chimbo, Murray) Paula, W a r d e n s have a c c e p t e d 2 n e w m e m b e r s b o t h into U n i o n Hose (Engine 86) Manuel Chimbo 55 C h e s t n u t St. Sleepy H o l l o w , NY 1 0 5 9 1 Christopher Murray 1 2 6 Valley St. apt. 8 d Sleepy H o l l o w , NY 1 0 5 9 1 Let m e k n o w if y o u n e e d a n y t h i n g else t o s u b m i t t o t h e b o a r d . T h x Dana Tavano Administrator Sleepy H o l l o w Fire D e p a r t m e n t www.sleepyhollowfd.org � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-08-25_RES-83 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/98ccd800e2ab120587d12a234feb05bb.pdf 777645dcefc23b0c61ef1c677ec7dc24 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, Sept. 1,2020 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione John Leavy Rachelle Gebler Sandra Spiro Sam Gonzalez (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator Sara DiGiacomo, Village Treasurer Mayor Wray called the work session to order at 7:00 p.m. DURACELL CLEAN-UP UPDATE: Mike Doherty and Brian Taylor of AECOM updated the Board on the Duracell Clean-up project. Additional testing is being done to identify the source of soil vapor on certain Village owned properties and adjacent properties. In order to proceed with the work, AECOM will need to coordinate access to the Village owned properties and secure building permits. The sampling points associated with the investigation will be restored following collection of the samples. The ambulance building, Barnhart Park and the senior center do not require additional testing. The Board had some questions. Discussion ensued. CAPITAL PROJECTS: Village Treasurer, Sara DiGiacomo provided the Board with a list of capital budget items requested by the department heads. Ms. DiGiacomo summarized each item. The departments heads will present their capital budgets at the next two Board meetings. HUDSON PLAZA PROJECT: The Board reviewed a recommendation from Provident Engineering to award a bid for the Hudson Plaza Project. The bid opening for this project was held on September 21. The bid results were provided. The Board was in favor of accepting this recommendation. Mayor Wray requested that this item be on the next Board meeting agenda. BEEKMAN AVENUE SIDEWALK PROJECT: Mr. Giaccio said that he is waiting for a recommendation from WSP Engineering regarding awarding a bid for the Beekman Avenue Sidewalk Project. The bid opening for this project was held on September 28. Mr. Giaccio expects to receive a recommendation by the end of the week. The Board is not meeting again until September 15 and so the recommendation will be sent to the Board by e-mail. Mayor Wray requested that this item be on the next Board meeting agenda if the Board accepts the recommendation. �DEVRIES PARK SURVEY: Discussion on the Devries Park survey was tabled. SPECIAL SESSION On a motion made by Trustee Leavy and seconded by Trustee Scaglione, the Board moved to special session. Motion was made by Trustee Leavy, Seconded by Trustee Scaglione to approve a resolution related to the LOSAP program for volunteer fire fighters. Motion passed 7-0. Motion was made by Trustee Gebler, Seconded by Trustee Gonzalez to approve a resolution related to the LOSAP program for volunteer ambulance corps members. Motion passed 7-0. There will be a public informational meeting on the LOSAP program on September 15,2020 at 7:00pm at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591 On a motion made by Trustee Scaglione, seconded by Trustee Gebler and carried unanimously, the Board came out of special session. EXECUTIVE SESSION On a motion made by Trustee Gonzalez and seconded by Deputy Mayor Rosenbloom, the Board moved to executive session to discuss a personnel matter. On a motion made by Trustee Gebler, seconded by Trustee Leavy and carried unanimously the Board came out of executive session. At 8:15 the work session was adjourned. Respectfully submitted, Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-09-01 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e74e3347f457b77f6e66814f6a54752c.pdf 7e205727e7376f4fb775b770522f57cf PDF Text Text Meeting Date: 09/01/2020 Resolution #: 09/84/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING LENGTH OF SERVICE AWARD PROGRAM FOR FIRE DEPARTMENT n . l J K S S P ffety S 7 Pr a n y °teCti0n °f thG N °-2-and CitiZenS 0 f t h e Vil,a c o i 9e ™bB o f S,ee P V Hollow « E K WHEREAS, the effectiveness of the Sleepy Hollow Fire Department requires the recruitment, retention, and proper training of the Village's volunteer firefighters; and j i. S S f WHERE/ \S'the S £ S E Villa 9 e ' s volunteer firefighters have exhibited the highest levels of 2 2 " CitiZ6nShiP °f t h e Vi,la9e and Pr0Vide ^ * Villa e is eli ible t 0 . ^HAERE^S: 9 9 establish a service award program pursuant to Article 11-A and Article 11-AAAA of the General Municipal Law of the State of New York° At+i WHEREAS, the Mayor and the Board of Trustees ("Board of Trustees'") of the Village have duly considered and investigated the establishment of a service award program for members of the Sleepy Hollow Fire Department; and WHEREAS, the Board of Trustees has determined that the interests of the Villaae in encouraging individuals to become members of the Sleepy Hollow Fire Department and to continue as active members thereof would be promoted through the establishment of a service award program for eligible volunteer firefighters; and WHEREAS, the Board of Trustees has solicited proposals from consultants for actuarial and administrative services related to a service award program; and the Board of Trustees has ,, retained the firm of Hometown Firefighters and EMS Services to provide preliminary actuarial services to assist the Villaqe in consideration of a service award program; and WHEREAS, a defined benefit plan as a service award program could be established for an annual cost estimated at $2,600.00 per participant the first year and in subsequent years the anticipated annual cost will be based upon an actuarial analysis of the membership census and consideration of the number of firefighters who earned 50 {01042641.docx.} �Length of Service Points. It is anticipated that the annual estimated cost oer nartirinant to b e R 3 f 3 , S S S , £ ? ! - 0 0 a n d $ 2 ' 7 0 0 - 0 0 e a c h y e a r ' a s a S 3 K S lrst y e a r re resentin for 6 idV ; i P 9 an increase in the average tax bill of $64 91 for said first year. The annual administrative expense of such a program once estabLhed and operating, estimated to be approximately $4,300.00; and established W HE EAS such a * ' t Program would provide an eligible volunteer firefiahter rPtirinn rS C edited S6rViCe With 3n a n n u i ™ n t h Pfor f o ?his h l °life n r with / i , 120 n payments guaranteed; and^ month i n t h e ar "°unt of $600.00 per 3 p r 0 g r a m w o u l d pravide for a n activ for n ^ ^ V ^ e service suivivor's benefit for Participants who have not yet attained the age of 62 on the Effective Date of the pSn equal to the greater of: (a) $10,000.00 for death during the course of service Z * volunteer while actively engaged in providing line of duty se'rv c e s ^ accrufd T p n S t I 3 " " S e . C 5 , ( 1 ) ' ° r ( b ) t h e 3 C t U a r i a l e g u i v a l e n t of the participant s accrued benefit and provide for an active service survivor's benefit for all other participants equal to the actuarial equivalent ofthe participant's accrued benefit; and „ , W" E R E AS< s u c h a program would provide for an active service disability benefit equal to the actuarial equivalent of the participant's accrued benefit; NOW THEREFORE BE IT RESOLVED that the Board of Trustees of the Village agrees to establish a service award program for volunteer members ofthe Sleepy Hollow Fire Department as of January 1, 2020; and BE IT FURTHER RESOLVED that the program shall consist of a defined benefit plan with investment, actuarial, and administrative services to be provided by such contractors as shall be retained on behalf of the Village; and program^nd^™ RES °LVED' that the VNIage sha " admini s t e r the service award BE IT FURTHER RESOLVED that the Mayor shall be and he hereby is authorized to execute such contracts on behalf of the Village as he deems necessary and appropriate to accomplish the foregoing; and BE IT FURTHER RESOLVED that the Village Administrator be and hereby is designated as the Service Award Program Administrator authorized to meet with those individuals and organizations he deems appropriate in furtherance of these resolutions and to make appropriate recommendations to the Board of Trustees regarding aspects ofthe award program which are, by law, obligations ofthe program sponsor; and BE IT FURTHER RESOLVED, that the activities for which points shall be granted toward a year of service are in compliance with Article 11-A ofthe General Municipal Law, {01042641.docx.} �BE IT FURTHER RESOLVED, that the program shall provide for contributions for b .V a Participant for 5 years prior to its effective COntributions sha years? and " be * * 1 . 8 2 per participant per y e T f o r to t J E J J ^ R T h E R R E S 0 L V E D t h a t t h e Village Clerk be and he hereby is authorized to take al a c t a necessary to lawfully submit this resolution for the approva or fpnThl0f ^ r ^ e l e C t 0 r S ° f t h e V i l , a g e 0 f S l e e P V Hollow on Saturday Octobe 3, 2020, between the hours of 9:00 A.M. and 6:00 P.M.; and B reaJ a S ^ ^ that the first pr °P°sition to be voted upon shall The following is an abstract of a resolution duly adopted by the Board of Trustees of the Village of Sleepy Hollow at their meeting held on July 14 2020 setting a vote by the public on Saturday, October 3, 2020, between the hours of 9:00 A.M. and 6:00 P.M. in accordance with law: Shall the qualified electors of the Village approve the resolution adopted by the Mayor and Board of Trustees on July 14, 2020, to establish a service award program to be administered by the Village for the volunteer members of the Sleepy Hollow Fire Department as of January 1, 2020. Such program would consist of a defined benefit plan as a service award which could be established for an annual cost estimated at $2,600.00 per participant the first year, and in subsequent years the anticipated annual cost will be based upon an actuarial analysis of the membership census and consideration of the number of firefighters who earned 50 Length of Service Points. It is anticipated that the annual estimated cost per participant will ranqe ^ ™ n $ 2 / 6 0 0 - 0 0 a n d * 2 ' 7 0 0 - 0 0 e a c h y ^ r , for a total annual cost of $143,500.00 resulting in an increase in the average Village tax bill of $64 91 The annual administrative expense of such a program estimated to be approximately $4,300.00. Such program would provide an eligible volunteer firefighter at age 62 with up to 30 years credited service with an anticipated payment of $600.00 per month for 10 years certain and life thereafter and a death benefit before age 62 equal to the rater of (a) $10,000.00 or (b) the actuarial equivalent of the participant's accrued benefit, and such program would provide a total and permanent disability benefit equal to the actuarial equivalent of the participant's accrued benefit, and such program would award service credit for periods of temporary disability resulting from an injury sustained in a line of duty volunteer firefighter activity. Under such program, benefit payment would commence {0104264 l.docx.} �on January 1 2020, as participating firefighters and/or their designated beneficiaries become eligible for payment" and, h „ ,5 IT U FURTHR RESOLVED, that a referendum on the service award oroaram shall Election District No. 1: Village Hall, 28 Beekman Avenue Election District No. 2: Village Hall, 28 Beekman Avenue Election District No. 3: Village Hall, 28 Beekman Avenue Election District No. 4: Village Hall, 28 Beekman Avenue Election District No. 5: Village Hall, 28 Beekman Avenue Election District No. 6: Village Hall, 28 Beekman Avenue Election District No. 7: Village Hall, 28 Beekman Avenue Election District No. 8: Village Hall, 28 Beekman Avenue Election District No. 9: Village Hall, 28 Beekman Avenue Election District No. 10: Village Hall, 28 Beekman Avenue Election District No. 11: The Commons Building, Kendal on Hudson, 1010 Kendal Way BE IT FURTHER RESOLVED, that this resolution hereby supersedes the resolution adopted by the Board of Trustees of the Village on July 14, 2020, with respect to the same subject matter. Moved: Trustee Leavy Seconded: Trustee ScagNone Vote: Unanimous ROLL CALL: Mayor Wray, Deputy Mayor Rosenbloom, Trustees Spiro, Scaglione, Gebler, Gonzalez and Leavy: Voted Aye {0104264 l.docx.} �Meeting Date: Resolution #: 09/01/2020 09/85/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING LENGTH OF SERVICE AWARD PROGRAM FOR AMBULANCE CORPS n/lll J S ^ E S ^ f f e t y a n d p r o t e c t i o n o f t h e citizens of the Village of Sleepy Hollow ( VHIage ) depend ,n large part upon the effectiveness of the volunteer members of S or Sleepy Hollow Volunteer Ambulance Corps; and ef ectiv eness o f t h e reQ1,irP^hpE5 ! . Sleepy Hollow Volunteer Ambulance Corps requires the recruitment, retention, and proper training of the Village's volunteer Emergency Medical Services ("EMS") personnel; and volunteer WHEREAS, the Village's Volunteer Ambulance Corps EMS personnel have exhibited the highest levels of dedication and devotion to the citizenship of the Village and prov de P exemplary service at great personal sacrifice: and - . • - ^ H ^ „ E A S ' t h „ e V i l , l a 9 e i s edible to establish a service award program pursuant to Article 11-AM and Article 11-AAAA of the General Municipal Law of the State of New York, and wn WHEREAS, t h e M a V ° r a n d t h e Board of Trustees ("Board of Trustees") of the Village have duly considered and investigated the establishment of a service award program for members of the Sleepy Hollow Volunteer Ambulance Corps; and WHEREAS, the Board of Trustees has determined that the interests of the Villaqe in encouraging individuals to become members of the Sleepy Hollow Volunteer Ambulance Corps and to continue as active members thereof would be promoted through tne establishment of a service award program for eligible volunteer EMS personnel; and WHEREAS, the Board of Trustees has solicited proposals from consultants for actuarial and administrative services related to a service award program; and WHEREAS, the Board of Trustees has retained the firm of Hometown Firefighters and EMS Services to provide preliminary actuarial services to assist the Village in consideration of a service award program; and WHEREAS, a defined benefit plan as a service award program could be established for an annual cost estimated at $1,800.00 per participant the first year, and in subsequent years the anticipated annual cost will be based upon an actuarial analysis of the membership census and consideration of the number of eligible volunteer EMS personnel who earned 50 Length of Service Points. It is anticipated that the annual estimated cost {01042643. docx.} �per participant will range between $1,800.00 and $1,900.00 each year at a total annual f0r S S S ^ S ? xeh f i r S t y e a r r e p r e s e n t i n ^ a n increase in the average tax bill of $22 26 for said first year. The annual administrative expense of such a Porooram once established and operating, estimated to be approximately $3,000 00; and 9 ' WHEREAS, such a program would provide an eligible volunteer EMS Dersnnn^i retiring with up to 30 years of credited service with an annuity in the amount of $600 00 $ per month for his life with 120 payments guaranteed; and WHER AS SU Ch 3 p r 9 r a m w o u l d p r o v i d e for a n activ fnr f 'u . ° e service survivor's benefit rf for participants who have not yet attained the age of 62 on the Effective Date of the Plan equal to the greater of (a) $10,000.00 for death during the course of service as a r ^ n " W f f ' V e l D y e n f 9 S d i n p r 0 V i d i n 9 N n e o f d u t * s e r v i c e s ^ defined in Volunteer Ambulance Workers Benefit Law or (b) the actuarial equivalent of the participant's accrued benefit and provide for an active service survivor's benefit for aH other participants equal to the actuarial equivalent of the participant's accrued benefit; and WHEREAS, such a program would provide for an active service disability benefit equal to the actuarial equivalent of the participant's accrued benefit; , n r p . ^ n ° W 7 ^ E h E F 0 R E B E I T R E S 0 L V E D t h a t ^e Board of Trustees of the Village agrees to establish a service award program for volunteer members of the Sleepy Hollow Volunteer Ambulance Corps as of January 1, 2020; and BE IT FURTHER RESOLVED that the program shall consist of a defined benefit plan with investment, actuarial, and administrative services to be provided by such contractors as shall be retained on behalf of the Village; and BE IT FURTHER RESOLVED, that the Village shall administer the service award program; and BE IT FURTHER RESOLVED that the Mayor shall be and he hereby is authorized to execute such contracts on behalf of the Village as he deems necessary and appropriate to accomplish the foregoing; and BE IT FURTHER RESOLVED that the Village Administrator be and hereby is designated as the Service Award Program Administrator authorized to meet with those individuals and organizations he deems appropriate in furtherance of these resolutions and to make appropriate recommendations to the Board of Trustees regarding aspects of the award program which are, by law, obligations of the program sponsor; and BE IT FURTHER RESOLVED, that the activities for which points shall be granted toward a year of service are those set forth in Section 217-m(3) of the General Municipal Law of the State of New York, provided, however that no points shall be granted for service prior to the effective date of the program on January 1, 2020; and {01042643. docx.} �PMC RESOLVED, that the program shall provide for contributions for EMS services rendered by a participant for 5 years prior to its effective date and tZ M b u H o n s yea^for 10 yTarsfand' ^ Sha " be 5 to t J l Y F ^ R T H E R R E S 0 L V E D * * the Village Clerk be and he hereby is authorized to take a action necessary to lawfully submit this resolution for the approva or 3 I n T h i ° f t h T a ! ! f i e d e ' e C t 0 r S ° f t h e V i , l a g e o f S l e e P V Hollow on Saturday^ October 3, 2020, between the hours of 9:00 A.M. and 6:00 P.M.; and as follows: 1 RES0LVED ** t h G firSt Pr °P°Sition t0 be voted u P ° n shall read The following is an abstract of a resolution duly adopted by the Board of Trustees of the Village of Sleepy Hollow at their meeting held on July 14 2020 setting a vote by the public on Saturday, October 3, 2020, between the hours of 9:00 A.M. and 6:00 P.M. in accordance with law: Shall the qualified electors of the Village approve the resolution adopted by the Mayor and Board of Trustees on July 14, 2020, to establish a service award program to be administered by the Village for the volunteer members of the Sleepy Hollow Volunteer Ambulance Corps as of January 1 2020 Such program would consist of a defined benefit plan as a service award which could be established for an annual cost estimated at $1,800.00 per participant the first year, and in subsequent years the anticipated annual cost will be based upon an actuarial analysis of the membership census and consideration of the number of eligible volunteer EMS personnel who earned 50 Length of Service Points. It is anticipated that the annual estimated cost per participant will range between $1,800.00 and $1 900 00 each year, for a total annual cost of $49,200.00 in each year, resulting in an increase in the average Village tax bill of $22.26. The annual administrative expense of such a program estimated to be approximately $3,000.00. Such program would provide an eligible volunteer EMS personnel at age 62 with up to 30 years credited service with an anticipated payment of $600.00 per month for 10 years certain and life thereafter and a death benefit before age 62 equal to the greater of (a) $10,000.00 or (b) the actuarial equivalent of the participant's accrued benefit, and such program would provide a total and permanent disability benefit equal to the actuarial equivalent of the participant's accrued benefit, and such program would award service credit for periods of temporary disability resulting from an injury sustained in a line of duty volunteer EMS activity. Under such program, benefit payment would commence on January 1, 2020, as {01042643. docx.} �s , u s s r a n d / o r their designated benefidaries b e c o - , 5 I T F U R T H E R RESOLVED, that a referendum on the service award oroaram shall Election District No. 1: Village Hall, 28 Beekman Avenue Election District No. 2: Village Hall, 28 Beekman Avenue Election District No. 3: Village Hall, 28 Beekman Avenue Election District No. 4: Village Hall, 28 Beekman Avenue Election District No. 5: Village Hall, 28 Beekman Avenue Election District No. 6: Village Hall, 28 Beekman Avenue Election District No. 7: Village Hall, 28 Beekman Avenue Election District No. 8: Village Hall, 28 Beekman Avenue Election District No. 9: Village Hall, 28 Beekman Avenue Election District No. 10: Village Hall, 28 Beekman Avenue Election District No. 11: The Commons Building, Kendal on Hudson, 1010 Kendal Way ^ . BE IT FURTHER RESOLVED, that this resolution hereby supersedes the resolution adopted by the Board of Trustees of the Village on July 14, 2020, with respect to the same subject matter. Moved: Trustee Gebler Seconded: Trustee Gonzalez Vote: Unanimous ROLL CALL: Mayor Wray, Deputy Mayor Rosenbloom, Trustees Spiro, Scaglione Gebler, Gonzalez and Leavy: Voted Aye {01042643. docx.} � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-09-01_RES-84-85 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/91ba0a0c1956c570ffff022e937b15ed.pdf c3887052365048fce330ef506c46fb2b PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, September 15, 2020 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom (Via Zoom) Sam Gonzalez (Via Zoom) Denise Scaglione Racheile Gebler Sandra Spiro John Leavy ^ in at 7:20pm Also Present: Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Clinton Smith, Village Attorney Rich Gross, Public Works General Foreman Matt Arone, Recreation Superintendent At 7:02 p.m. Mayor Wray called the meeting to order with a pledge. Public Information Meeting: LOSAP Mayor Wray opened the meeting and stated the LOSAP informational Meeting will be presented by a Hometown Services representative. Robert Sagistano, Vice President, Hometown Firefighter and EMS Services explained in detail how the LOSAP program works. (Via Zoom) Trustee Gonzalez thanked the residents in advance to come out on a Saturday to vote for the LOSAP and for supporting this important initiative. He stated that it wili provide a modest retirement benefit to our deserving first responders who are all volunteers. It will also assist with retention and recruitment efforts of new firefighters and ambulance corps members going forward. Mayor Wray stated that the Board of Trustees strongly endorses this program. There were no further comments at this time. Warrant: Motion was made by Trustee Scaglione, seconded by Trustee Gebler to approve warrant and pay bills in the amount of $482,779.24/ Motion carried 6-0. Minutes: Motion was made by Trustee Gebler seconded by Trustee Scaglione to approve the minutes of the September 1, 2020. Motion carried 6-0. �Mayor's Announcements: Mayor Wray thanked Justice Andres Vadelspino for his 3 terms in office as Village Justice. Justice Vadelspino has relocated with his family. Mayor Wray stated that the following members of the Tree Committee, Environmental Advisory Council, Public Space Council and Planning Board have been chosen to be an eight member Ad Hoc Committee to develop strategies and improve local ecological resources, biodiversity and public health. A village wide inventory of trees found on public land and /or land under the control of the Village. A process in which public or private trees can be assessed for health and safety and removed where necessary, and a tree management plan for parks and streets. Once the public has reviewed and the Board of Trustees has amended if necessary, and adopted these tragedies, the village code will be updated legal counsel. On a motion by Trustee Scaglione, seconded by Trustee Gebler, the following members were appointed: Francois Rejeili, Shelley Robinson; David Avrin, Jessica Fox, Lynn Moffatt Wray, Marjorie Shu, Kristen Harries and Erin Carey. Motion carried. Eugene Arduino, addressed the Mayor and the Board of Trustees and thanked the Village Board, Matt Arone and the parks staff for up keeping the fields during the baseball season given the current Covid-19 circumstances. Diana Loja and Kersten Harries addressed the mayor and the Board, regarding the progress of the Community Riverwalk Mural. Artists and community input have gathered together to review designs and several different elements have been chosen. As of Thursday the project may start once the walls have been prepared. The project may take approximately 3 weeks. Volunteers are welcome to sign up and assist. Matt Arone, Recreation Superintended, addressed the Mayor and the Board of Trustees and reported on several projects and events. (See attached report) Fire Department Chief Tavano and First Assistant Chief Korzelius, addressed the Mayor and the Board and made several requests for equipment and gear for the upcoming capital budget. Mayor Wray stated that the Chambers of Commerce would like to request that the annual street fair take place in Sleepy Hollow. Discussion ensued. Mayor Wray opened the meeting to public and invoked the 5 minute rule. There were no comments at this time. �At 8:45pm, Mayor Wray requested to go into executive session to discuss personnel • IT,-, - t f l - f - j - t ..X-L matters. On a motion by Trustee Gebler, seconded by Trustee Scaglione, the Board moved into executive session to discuss personnel matters. Motion carried. At 9:05pm, on a motion by Trustee Gebler, seconded by Trustee Leavy the Board exited executive session. Motion carried. Resolutions: R1 - Award Bid for Beekman Avenue Sidewalk Project R2 - Approve Salary Adjustment for Non-Union Employees R3 - Approve Afterschool Staff New/Old Business: After further discussion Mayor Wray and the Board of Trustees agreed to not allow the Street Fair event this year, and Administrator Giaccio stated that the haunted hayride has also been cancelled, due to the current pandemic. Trustee Spiro asked to have further discussions regarding a future virtual holiday fair. Trustee Spiro stated that shell take another look at our website and its contents to facilitate navigation, and will take some recommendations into consideration. Trustee Gonzalez suggested that Zoom meetings should be improved for better sound and be available to the public. Discussion ensued. Mayor Wray opened the meeting to public and invoked the 5 minute rule. There were no comments at this time. At 9:25 pm, on a motion by Trustee Gebler, seconded by Trustee Leavy, the meeting was adjourned. �Village of Sleepy Hollow Recreation & Parks Department Capital Projects August 2020 Barnhardt Park Spray Pad project We are doing some repair patch work to the surface of the spray pad at Barnhardt Park this year, however the entire spay facility needs an overhaul. It's been 14 years since that area was installed. I am recommending a complete new electronic control board for the water, an entire new rubberized surface and new water features. Estimated costs: A quote for $6,000 was received from Palotta for the new sprinkler control board. A quote for $70,000 was received from Playground Medic to do a complete removal and new install of the rubberized surfacing. New aquatic recreation equipment from Vortex (current equipment company) and Installation is estimated at $50,000 The estimated cost of this project would be $126,000 �Utility Tractor for oarks/hallfiplHc new u t f n0t V KaVe t U r f a n d th6y are ruining the t h e P a r k S d e p a r t m e n t t h a t iS a p p r and ballfields ^ a need of riate for the nrlul H T °p of work expected TWs includes dumpmg clay on the infields, adding dirt in the outfield, dragging the clay before game moving tables ou l i n l T 8 g m g ! f ° r B B Q grNIS' m 0 V i n g t h e w o o d chi»s « * Playgrounds mov^g picni tables, pulhng down v,nes and tree branches, etc. it even has the capability to hook up grass cutting A quote from Argento & Sons has been obtained for a John Deere 3039R compact utility tractor contract 3 6 and 3 bUCket ^ 6 Vehide iS The estimated cost of this purchase is $41,000. Please let me know if you have any questions. Thank you. Respectfully submitted, Matt Arone Recreation Superintendent the NeW York Landscaphig Grounds � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-09-15 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text