3 25 77 https://sleepyhollow.localarchives.org/files/original/3bb3a14015011c2a34e66c596b7e5770.pdf a8fa990ab962f9d1dac4b3147338fe31 PDF Text Text Meeting Date: 09/15/2020 Resolution #: 09/86/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Beekman Avenue Sidewalk Project Whereas, the Village duly solicited bids for the Beekman Avenue Sidewalk Project; and Whereas, the lowest bidder for this project was Tony Casale, Inc. of Yonkers, New York with a bid amount of $911,000.00, and Whereas, all bids have been reviewed by WSP Engineering who determined this bid to be acceptable and has recommended its approval; and Whereas, Funds have been allocated for this project in the capital budget and through several New York State grants, NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees herein awards the bid for the Beekman Avenue Sidewalk Project to Tony Casale, Inc. of Yonkers, New York with a bid amount of $911,000.00. Moved: Trustee Spiro Seconded: Trustee Scaglione Vote: Unanimous �Meeting date: 09/15/2020 Resolution #: 09/87/2020 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Salary Adjustments for Non-Union Employees Soryeaes,ahndBOarCl ^ " ^ 6 5 h3S C °nSidered Salar ^ adjustments for non-union Whereas, the Board of Trustees has determined that a 2% salary increase is appropriate at this time for non-union employees. Now, therefore, be it resolved, effective June 1, 2020 the annual salary of the following employees shall be increased by 2%: Anthony Giaccio, Matthew Arone Paula McCarthy Tompkins, Joan Bucci, Carol Rebsch, Richard Gross, Sean McCarthy Joseph Paiva, Pamela Kroll, Sara DIGiacomo, Anthony Bueti, Andrea Ruggiero and Diana Moved: Trustee Leavy Seconded: Trustee Scaglione Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-09-15_RES-86-87 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/9fa5c49367042ef386e90a2b158cc71f.pdf ac0437517c0c9bce1f5b7af8a4b62c79 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, Sept. 22,2020 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione Rachelle Gebler John Leavy (By Video) Sandra Spiro (By Video) Sam Gonzalez (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Angela Martello, Ambulance Chief Rich Gross, DPW General Foreman Mayor Wray called the work session to order at 7:00 p.m. GOLD STAR MOTHER'S STATUE: Mike Galella was in attendance to request permission to install a Gold Star Mother's Statue at Horan's Landing. Mr. Galella provided a picture of the proposed statue and cost estimate. The project is being sponsored by the Historical Society who will raise funds to pay for the statue and maintenance. The Village Board will need to pass a resolution in order to accept this gift from the Historical Society. The Board was in favor of this project. Mayor Wray said that the resolution will be approved at the next Board meeting. CAPITAL PROJECT REQUESTS: Ambulance Chief, Angela Martello addressed the Board. Ms. Martello provided the Board with a copy of the capital budget requests from the ambulance corps. There are several items being requested including body armor, PPE equipment, pagers, a sanitizer machine and building repairs. There was a discussion regarding the various items being requested. Police Chief, Anthony Bueti addressed the Board. Mr. Bueti provided the Board with a copy of the capital budget requests from the police department. There are several items being requested including two police cars, police radios, a motorcycle, a police dog and improvements to the firing range. There was a discussion regarding the various items being requested. DPW General Foreman, Rich Gross addressed the Board. Mr. Gross previously sent his department's capital budget requests to the Board. There are several items being requested including vehicles and equipment. There was a discussion regarding the various items being requested. The Board will consider all of these requests as part of the overall capital budget. �CORLANDT STREET SEWER PROJECT: Mr. Giaccio provided the Board with a copy of the Cortlandt Street Sewer Project bid analysis submitted by Hahn Engineering. The bid opening was held on September 21,2020. Ten bids were received and the lowest responsible bidder was Joken Development Corporation of White Plains, New York. Hahn Engineering is recommending that Joken be awarded the bid since they are the low bidder. The Board was in favor of awarding this bid at the next Village Board meeting. This is a Community Development Block Grant Project. SPECIAL SESSION On a motion made by Trustee Scaglione and seconded by Trustee Gebler, the Board moved to special session. Motion was made by Trustee Gebler, Seconded by Trustee Scaglione to award a bid for the Hudson Plaza Project Motion passed 7-0. Motion was made by Trustee Scaglione, Seconded by Trustee Gebler to approve a block party on Farrington Avenue on Saturday, August 26, 2020 from 5:00-11:00pm. Motion passed 7-0. On a motion made by Trustee Scaglione, seconded by Trustee Gebler and carried unanimously, the Board came out of special session. At 7:55 the work session was adjourned. Respectfully submitted, A Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-09-22 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e082e196050494022a1c325122b9ca86.pdf 5d9de2260de3df193157c29dd000e20c PDF Text Text Meeting Date: 9/22/2020 Resolution #: 9/88/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AWARDING THE BID FOR THE HUDSON PLAZA PROJECT WHEREAS, the Village duly solicited bids for construction of the Hudson Plaza Park ("Project") and received five (5) bids; and WHEREAS, the Project involves construction in accordance with specifications and other contract documents prepared by Yost Design Landscape Architecture, LLC ("Yost"); and WHEREAS, Tony Casale, Inc. was the lowest bidder at $321,000.00 and has been found by Provident Design Engineering to be a responsible bidder. NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby determines that Tony Casale, Inc. is the lowest responsible bidder for the Project and awards the contract for the Project to Tony Casale, Inc. on its bid of $321,000.00; and be it further RESOLVED, that subject to New York law, the Village should seek to negotiate with Tony Casale, Inc. and explore other possibilities to reduce the cost of the Project; and be it further RESOLVED, that the Mayor is authorized to enter into a contract with Tony Casale, Inc. to perform the services set forth in its bid, which contract shall be in form acceptable to Village Counsel. Moved: Trustee Gebler Seconded: Trustee Scaglione Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-09-22_RES-88 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/534c939881c94eceb516b82b79b67f86.pdf 4d7d33adb7ecd40e5305589895a09f3b PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, September 29th at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Glenn Rosenbloom (via Zoom) Rachelle Gebler Sam Gonzalez (via Zoom) John Leavy Denise Seaglione Sandra Spiro Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Paula A. McCarthy Tompkins, Village Clerk Clinton Smith, Village Counsel At 7:05 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Ellen Marshall Scholle, resident of Kendal Way; Carol Friedman, 81yo, beloved mother of our Recreation Supervisor Robin Pell; Julio Montero, 75yo, former Sleepy Hollow resident; and Luis Matos, 53yo, of Georgia and former SH resident, retired Master Sergeant in the US Air Force. Our thoughts are with their family and friends. Approval of Warrants On a motion made by Trustee Seaglione, seconded by Trustee Gebler the warrant was approved and Treasurer DiGiacomo was authorized to pay bills in the amount of $721,000.51. Approval of Minutes On a motion made by Trustee Gebler, seconded by Trustee Seaglione, the minutes of September 22, 2020 were approved. Motion carried. Mmi^AllllflUDfifimgDit Mayor Wray reminded residents to vote this Saturday, October 3, 2020 at Village Hall from 9 am - 6 pm, for the proposed LOSAP (Length of Service Award Program) for the Volunteer Fire Department and Volunteer Ambulance Corp. Mayor Wray reminded residents this isfireprevention month. Please check the batteries in your smoke and carbon monoxide detectors. �Mayor Wray announced that gas powered leaf blowers have been banned in the Village due to COVID-19 concerns but this is the time when by Village Code allows gaspowered leaf blowers to be used starting October 1st - May 28, 2021. The Mayor asked the Board to consider lifting the ban and returning to the usual schedule. Mayor Wray announced to residents that the 2020 Census has been extended until the end of October. He encouraged residents to please complete their census and thanked all who have. Department Head Reports Sean McCarthy, Building Inspector, addressed the Mayor and Board of Trustees (see attached report). Public Comments Mayor Wray opened the meeting to the public and invoked the 3 minute rule. Cheryl Cappello, of Continental Street, addressed the Mayor and the Board of Trustees and expressed concerns and issues with fire pits in the Village. Due to closeness of the homes in her neighborhood she has safety concerns about open fire pits and requested that the Board consider adding restrictions for neighborhoods that have close proximity to their neighbors or that a building permit be required for a fire pit. Building Inspector, Sean McCarthy addressed the mayor and the Board and reiterated the NYS Law for fire pits. Resolutions (see attached) R1 - Accepting Contribution of Margaret Horan Statue and Maintenance Funds R2 - Awarding Bid for Cortlandt Street Sewer Project Mew Business Mayor Wray discussed the fire pit issues and concerns that were raised earlier. Discussion ensued. Mayor suggested that the Board look at the Village Code and NYS Law regarding fire pits for further discussion and consideration at a future work session. Trustee Leavy raised concerns of speeding on Beekman Avenue from local business owners and residents. Trustee Leavy offered to work with Chief Bueti and Administrator Giaccio on options to help resolve this issue. CQmmuniqrtions Clerk McCarthy stated receiving communications from the following: Chris Mayceak, Anthony Landi, Anne White, Alberto De Carvalho, Tina Costantino, and Oscar Rodriquez. (See attached) ��Paula Mccarthi From: Sent: To: Subject: oscar rodriguez • Friday, September 25, 2020 7:21 PM Paula Mccarthy; Kenneth Wray Boardwalk Hi Gentleman My name is Oscar Rodriguez and I'm a resident of Iehabods Landing. My wife and I have been taking our two S f0r 3 Walk in the a f t e m 0 0 n s al0ng the boardwalk since Z wetUg the lockdown wa n d ^ e t ' y o u knTw ha we have seen an increase in traffic during the last couple of weeks. Unfortunately w e W a s o s e e n a n seen a ^ ° r S O d a , l y d i s t a n d n 8 - 1 s h o u , d a l s ° ^ that for the l a T w e k o so we've se^t a senes of teenagers jump the fence blocking access to lighthouse and jumping off it n oThe river I was 5 on Hud a soT P * thiS a f t e m °0n- T h e Same gr °UP ° f have also jump d t fence T Obvrously a few concerns as a resident of the village. I'm concern about these kids getting hurt and not realizing how dangerous it is what they are doing. Also, I'm concern that as people try to enjoy the last few SU er/ d Kh r r J 1 know in h ea ly days J t h e lockdown the police patrolled the area and were making sure people were following the rules We Ve done a t h a t t h e y Wil1 faiI t 0 f 0 l l 0 W t h e m a s k s great job as a village to keep numbers relatively down and I'm concern that it won'® last. I ask lit patrol in the area to ensure that people are following the rules. I'd hate to see a spike in cases Regards Oscar l you U r e a s e �Paula Mccarthi From: Sent: To: Cc: Subject: Paula Mccarthy Wednesday, September 30, 2020 1:48 PM Ken Wray; John Leavy; 'Sandra Spiro (sspiro@sleepyhollowny.orgj'; Scaglione Anthony Giaccio; Communications Parking Lines )enise Please see below, Paula A. McCarthy Village Clerk & Village Registrar Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, N e w York 10591 914-366-5106 pmccarthyi^sleepYhnilntAfny p^ * ^ t f o r t e f i t o f o U w U*OY»FB. httP s://www.f^^ From: Costa ntino, Tina Sent: Tuesday, September 22, 2020 9:06 AM To: Anthony Giaccio <agiaccio@sleepyhollowny.org> Cc: Kenneth Wray <kwray@sleepyhollow nv.nrr D anh <pmccarthy@sleepyhollowny.org>; Subject: Parking lines on New Broadway ' ^+u Mccar thy C a y0U Please Share the r n z l ^ r r T , T : '° g i C b e h i n d added to New Broadway when it has only been half paved? Given that there are lines now painted over potholes and broken o a v e m e n t T r n LP during work on the gas lines, I would have assumed paving would have been full before any lines added Now that a decision has been made to paint parking lines on broken up pavement, we officially look like a NY City street which is disappointing and unfortunate. In addition, the location of the lines painted in front of my hous (117 New ' Broadway), do not necessarily fit two cars and abut right up on the neighbors driveway, which is unfair to them Can you please let me know why the decision was made to only partially pave the Webber Park neighborhood and then to pamt lines without any notification? At a minimum, the streets should be fully paved and then parking spaces added IT they are absolutely necessary. I appreciate your response to above. Thanks for your insights. Tina M. Costantino l �Paula Mccarthi From: Sent: To: Subject: Anne White Tuesday, September 29, 2020 5:28 PM Paula Mccarthy Fwd: Followup re state-mandated Community Safety review and plan Paula, here is the communication I sent to Board members this morning. Please mention it in your report on communications received. Thanks. Anne White Forwarded message From: Anne White Date: Tue, Sep 29,2020 at 11 :uu AM Subject: Followup re state-mandated Community Safety review and plan To: Kenneth Wray <kwrayftlsleepyhoilownv.org>. Ken Wray Anthony Giaccio <a^ccio:fl:vilIageofsleepvhollow.ore>, John Leavy , Denise Scaglione Rachelle and Darren Gebler Glcnnrosenbloomi:'a)gmaijxom , Gonzalez, Samuel Sandra Spiro <sspiroffl)sleepvhollowny.org> Good morning to all, Village Mayor, Administrator and Trustees. I am writing to follow up on the question of what is being done to comply with the Governor's order to review current community safety programs and provisions, to gather community input, and to prepare a plan for improvements, including plans to address any inequities related to race. (Please note, I strategically do not name this a review of policing, but rather community safety, which is a more comprehensive term and not divisive; this is a goal I believe everyone in the community can get behind.) At your work session on June 12th, the Mayor laid out a proposed timeline for different phases, designed to meet the Governor's deadline of April 1st to submit a plan. The first phase was to be a review of current policing policies and procedures, to be completed before setting up a Stakeholder Group to seek public input. Chief Buetti has reported to the BOT a couple l �of times since then, including mentioning new programs the Police Dept is considering. But I am not aware of any report that has been issued on the results of that review. Has the Police Dept review of current Policies and Procedures been completed? And if so, is there a copy of that report that is available to the public? Meanwhile, in the recent Village newsletter, I find the following:"... members of the {Police} department, the Mayor and Village Trustees have been conducting a series of community meetings and outreach to establish any areas of concern." It was my understanding that these small group meetings would be set up following the appointment of a broadly based Stakeholder Group, to ensure that everyone who had concerns about the current policing and justice systems in the Village would have a chance to express those concerns in a moderated small group setting. Have I missed something? This does not feel like the open, transparent process I thought had been promised as we move forward on this important issue. I have not yet been able to find the agenda for this evening's BOT meeting on the website, but hope one of the agenda items will be to provide a more substantive update on this topic, including information on how members of the public can obtain copies of current policing Policies, the report on the review of those policies that has been conducted over the last few months and any other information that would be relevant as we move forward. I'm also hoping that you will be providing a zoom link for tonight's meeting, so that people like myself can offer public comments at the appropriate time. Thanks to all of you for your hard work to make our Village the best it can be, including transparent processes that allow for public input on important issues, while hopefully maintaining civility and working toward solutions. 2 �I look forward to seeing all of you and listening to your discussions this evening (and possibly commenting). But please be sure to finish up before the 9:00 pm start of the big debate on the national stage! Anne White 3 ��Paula Mccarthi From: Sent: To: Subject: anthony. landi Wednesday, September 30, 2020 2:59 PM Paufa Mccarthy RE: Statue Island Paula, I reviewed the minutes of the Board of Trustee meeting last evening. I believe I should have asked you to forward this note to Anthony and the other Board of Trustee members also. Would you please do that for me. Thank you Anthony Landi Sent from my Verizon, Samsung Galaxy smartphone Original message From: anthonylandi • Date: 9/29/20 11:03 AM (GMT-05:00) To: Paula Mccarthy <pmccarthy@sleepyhollowny.org> Subject: Statue Island Paula, Please forward this to Mayor Wray. Thank you Mayor Wray, Thank you for the newsletter discussing upcoming projects the Village will be involved in. Statue Island is a concern to me because I live on Old Broadway. I am wondering if any details of the project for Statue Island are available. Are there resident committees involved in determining how this grant money should be used? If so may I have their contact information? I am concerned about the southern end of Old Broadway traffic signal conflicts with Route 9 and Pocantico street, oncoming and crossover vehicle traffic conditions. Crosswalk issues exist at this intersection lacking pedestrian walk don't walk signals etc. Entering Old Broadway going North should only be aflowed after a full stop at a red signal light. Vehicles should only be allowed to proceed North on Old Broadway with a green arrow synchronized so that no traffic enters across Broadway from Pocantico St. I don't want to lose this opportunity to correct this situation for the safety of the homeowners, residents and tourists. My wife and family have lived in this area for a long time and are burdened by these safety deficiencies daily. Any information would be helpful. l �Thank you Anthnnw I Sleepy Hollow Sent from my Verizon, Samsung Galaxy smartphone �Paula Mccarthi From: Sent: To: Cc: Subject: Anthony Giaccio Wednesday, September ?n?n 2:58 PM Ken Wray' ; 'John Leavy. Scaglione MSN; Sam Gonzalez; Sandra Spiro; a in Gebler Pauia Mccarthy; Anthony Bueti FW: Vehicular Speed Mitigation On Lower Beekman/Hudson )': Denise V Rachelle Here is the e-mail from Chris Maceyak. From: chris maceyak < b ridge vie wtavern@yahoo.com> Sent: Tuesday, September 29, 2020 2:16 PM To: Anthony Giaccio <agiaccio@sleepyhollowny.org> Cc: Subject: Vehicular Speed Mitigation On Lower Beekman/Hudson Hello Gentleman! I hope this email finds both you and your families in good health and positive spirits. It's been a rough year for all of us, especially those in a position of leadership. The village has done an outstanding job of communicating critical information and managing the many challenges that Covid-19 has brought our way. My family and I especially appreciate your willingness to work with local businesses to help us overcome and survive this unprecedneted obstacle. It's a pleasure and honor to serve our community and provide those from outside the area a destination within the Sleepy Hollow experience. Thanks for all you do! I know you folks have a lot on your plate but I wanted to bring to your attention a potentially dangerous and deadly situation that has been developing below Clinton St, on Beekman Ave. As grateful as we are for the improved sidewalks, crosswalks and re-organization of traffic patterns, we are becoming increasingly alarmed by the rate of speed and reckless driving observed as vehicles approach the straightaway from Clinton to the new roundabout. We are also becoming increasingly concerned about the complete disregard drivers have for the residential corridor of Hudson St. We place the blame for this reckless behavior squarely on those driving the autos and fully understand that the SHPD cannot be everywhere all the time. SHPD regularly patrols the neighborhood and provides an affective deterrent when there, but when there isn't a police presence, drivers are seemingly oblivious to their surroundings. I don't mean to come off as an alarmist but I'm certain that it's just a matter of time before something horrific occurs. Most disturbing is the fact that those operating vehicles are completely unfazed by the increased number of families, tourists, bicyclists, seniors and our staffers that are out and about, enjoying all our village has to offer. Cars do not yield for pedestrians in crosswalks, drivers accelerate once passed Clinton, take the corner of Beekman and Hudson at high rates of speed and willfully "gun it" down Hudson, with disregard for the many children and seniors that reside there. We have witnessed dozens of near tragedies in the passed few months and fear that's it's only a matter of time before something horrible happens as a result of this selfish and dangerous conduct. I know this has become an issue in other points of the inner-village and we are aware that the village is working l �tirelessly to improve these conditions and insure that Sleepy Hollow is safe for pedestrians and drivers that are just trying to get around, safely. If we can provide any assistance or additional information please let us know. Thanks! Chris 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-09-29 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/b12cacbf3008048b72156d879085c4bc.pdf 73a178e261c8dae4f8baa9c566879b76 PDF Text Text Meeting Date: Resolution #: 09/29/2020 09/89/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ACCEPTING CONTRIBUTION OF MARGARET HORAN STATUE AND MAINTENANCE FUNDS WHEREAS, the Historical Society, Inc. ("Society") and Armando Galella ("Galella") have entered into a Fiscal Sponsorship Agreement ("Agreement") pursuant to which Galella will raise funds for the erection of a memorial consisting of: (1) (2) (3) (4) (5) A bronze statue depicting Margaret Horan, mother of John Horan who was killed in action at Pearl Harbor, A permanent plaque indicating that the statue is of Margaret Horan and that it is an inclusive symbol of all mothers who have lost a child in the service of the United States, A bronze photograph of John Horan, A plaque that provides information about local soldiers and directs the reader to the Historical Society for coordinated on-line memorial to the residents of the Villages died in service to our country, A plaque that is a Fallen Soldier Memorial and recites "The Battlefield Cross" ("Statue"); and WHEREAS, pursuant to the Agreement, the Society will accept contributions to pay for the Statue, and any funds raised in excess of the cost of the Statue will be held by the Historical Society and contributed to the Village for the care and maintenance of the Statue and its site; and WHEREAS, the Society and Galella have asked the Village for assurance that it will allow the Statue to be erected on Village property at Horan's Landing; NOW THEREFORE, BE IT RESOLVED, that the Village will allow erection of the Statue on Village property at Horan's Landing; and be it further RESOLVED, that the Village will accept ownership of the Statue following its erection; and be it further RESOLVED, that the Village will leave the Statue in place for at least 50 years; and be it further �RESOLVED, that any funds contributed to the Village for the care and maintenance of the Statue and its site will be held by the Village for the exclusive care and maintenance of the Statue and its site; and be it further RESOLVED, that if the statue is not erected at Horan's Landing by December 31, 2021, the foregoing Resolutions shall be null and void. Moved: Trustee Scaglione Seconded: Trustee Leavy Vote: Unanimous �Draft 9/28/20 Sleepy Hollow/General - Historical Society Statue; Second C:\Users\agiaccio\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\ X11 SA3SO\RESOLUTION- HISTORICAL SOCIETY STATUE (010590792xAE139).docx Gold star Mothers statue Sculptor, Andrew Chernak The gold star mother statue was the first statue depicting a gold star mother. The design was selected by GSM president Dorothy Oxidine and endorsed by the board of the GSM. The staue depicts a mother during WW2 a moment after reading the western union telegram grasped in her right hand. She stares into the distance, remembering the son she will never see again. Tears run down her cheeks. Though shaky and near shock at the earth shattering news, she maintains her dignity by leaning on a plant stand which has a picture of her son and a toppled plant representing her world in chaos. The statue is highly detailed and historically correct. The western union telegram is mostly readable and was copied from an original. The dress is pattern of period as well as the shoes and hair style. The framed picture on the table is in an authentic patriotic frame but the picture is blurred to keep the branch of service open to interpretation. The hat is a type worn in some respects to all services. The statue is cast in bronze at LARAN bronze foundry who did the broze portions of the WW2 memorial in Washington D.C. The finished statue weights 421 pounds. Height is approximately 5 foot 9 inches (life size) A stainless steel bolt is provided to attach to the base underside for placement in a hole drilled into the mounting surface. A template will be provided. With anchor cement in the hole, and the statue dropped into place, bolt in hole, the statue is secure. Delivery can be had by driving down to the foundry for a tour after which the statue can be loaded into a pickup truch or a van. Or the foundry can deliver. Installation is simple with only a fork lift and nylon lift straps needed. Payment is as follows for the statue price of $60,000. 1/3 to place order and lock in price. 1/3 upon start of casting stage, and the final 1/3 upon completion at the foundry. 12 JUNE, 2020 Andrew Chernak, sculptor {01059079.docx.2} �Draft 9/28/20 Sleepy Hollow/General - Historical Society Statue C:\Users\agiaccio\AppData\Local\Microsoft\Windows\l NetCache\Content.Outlook\X11S A3SO\RESOLUTION- HISTORICAL SOCIETY STATUE (01059079-2xAE139).docx {01059079.docx.2} �Meeting Date: 09/29/2020 Resolution #: 09/90/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Cortlandt Street Sewer Project Whereas, the Village duly solicited bids for the Cortlandt Street Sewer Project; and Whereas, the lowest bidder for this project was Jo ken Development Corporation of White Plains, New York with a bid amount of $491,055.00, and Whereas, all bids have been reviewed by Hahn Engineering who determined this bid to be acceptable and has recommended its approval; and Whereas, Funds have been allocated for this project in the capital budget and through a Community Development Block Grant, NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees herein awards the bid for the Cortlandt Street Sewer Project to Jo ken Development Corporation of White Plains, New York with a bid amount of $491,055.00. Moved: Trustee Gebler Seconded: Trustee Scaglione Vote: Unanimous �iSSS JAMES J. HAHN Putnam Business Park 1689 Route 22 Brewster, NY 10509 " I S w " ENGINEERING, P.O. Tel: 845-279-2220 Fax: 845-279-8909 jhahn@hahn-eng.com MEMORANDUM To : Anthony Giaccio Village Administrator From : George E. Pommer, P.E. Town Consulting Engineer Date : September 21,2020 Subject : Cortlandt Street Drainage & Sanitary Sewer Main Improvement Project Village of Sleepy Hollow Westchester County On September 16, 2020, ten (10) bids for the referenced project were received and publicly read aloud at Village Hall. The project was legally advertised by Journal News. The work consists of sanitary sewer lining, sanitary sewer main replacement, and the installation of new storm drainage along Cortlandt Street in Sleepy Hollow. This work will also include excavation, manhole repair, asphalt replacement, and site restoration. The attached bid analysis depicts the comparison of the line items for each bidder. The Contractors' names, addresses, and bid amounts are as follows: Contractor Base Bid Alternate 1 Total Bid Joken Development Corporation 9 Belway Place White Plains, NY 10601 $338,735.00 $152,320.00 $491,055.00 Con-Tech Construction Technology, Inc. 1961 Route 6, Suite R-3, Box 12 Carmel, NY 10512 $330,230.00 $171,120.00 $501,350.00 ELQ Industries, Inc. 567 Fifth Avenue New Rochelle, NY 10801 $376,976.10 $139,885.00 $516,861.10 Paladino Concrete Creations Corp. 315 N. MacQuesten Parkway M t Vernon, NY 10550 $399,805.00 $205,725.00 $605,530.00 E N V I R O N M E N T A L S T U D I E S ASCt AWWA A • N D C I V I L R E P O R T S E N G I N E E R I N G • NSPE D E S I G N WEF �Anthony Giaccio Cortlandt Street Drainage & Sanitary Sewer Main Improvement Project September 21,2020 Page 2 Contractor Base Bid Alternate 1 Total Bid Oianfia Corp. 179 Brady Avenue Hawthorne, NY 10532 $387,270.00 $228,935.00 $616,205.00 Landscape Unlimited, Inc. P.O. Box 381/Maple Avenue Somers, NY 10589 $402,850.00 $219,500.00 $622,350.00 Montesano Bros., Inc. 76 Plain Avenue New rochelle, NY 10801 $415,120.00 $212,655.00 $627,775.00 Jablko Construction, LLC 529 Central Park Avenue Scarsdale, NY 10583 $447,750.00 $200,000.00 $647,750.00 Kings Capital Construction 660 White Plains Road Tarrytown, NY 10591 $758,521.00 $321,644.00 $1,808,165.00 MTS Infrastructure, LLC 135 Lafayette Avenue White Plains, NY 10603 $783,481.40 $404,350.00 $1,187,831.40 At the time of bid opening, Joken Development Corporation was the low total bidder, which has submitted a responsive bid as required and has been successful completing similar projects throughout Westchester County. Pursuant to our review of the bid documents, I do not object to the Village accepting Joken Development Corporation as low bidder for the project. If the Village does not object to this recommendation, they may proceed with contracts pending submission and approval of bonds and insurance by the Contractor. If there are any questions, please do not hesitate to contact me at your earliest convenience. GEP:WJA:ay Enclosure cc: Fiona Matthew (fiona@fionacomDanv.conri Anthony Zaino (abzl @westchestergov.conri ^Village of Sleepy Hollow'.Cortlandt St Sewer\Village\Recommendation.docx � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-09-29_RES-89-90 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/272f84426d0dc61bff0e7a46eb0461b3.pdf 73b1c869668db3b66af7f308a70c127f PDF Text Text Meeting Date: 10/06/2020 Resolution #: 10/91/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW HIRING SEASONAL STAFF WHEREAS, due to the current NYS COVID-19 pandemic regulations it is necessary to have a checker/greeter in the Lobby at Village Hall to monitor all visitors, and WHEREAS, it is necessary to fill this position during business hours, NOW, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approve the Mayor's recommendations to hire Maya L. Aviles at an hourly rate of $16.00 to work as needed, not to exceed four months, effective September 29, 2020. Moved: Trustee Scaglione Seconded: Trustee Gonzalez Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-06_RES-91 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3fae10a9ada88ca64fbb2b8dd3adf35a.pdf d6178e1a2e97be553cf16c9c210db05a PDF Text Text Meeting Date: 10/06/2020 Resolution #: 10/92/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ACKNOWLEDGING ADOPTION OF LENGTH OF SERVICE AWARD PROGRAM FOR FIRE DEPARTMENT X,-.. the Mayor and the Board of Trustees ("Board of Trustees") of the Village o Sleepy Hollow ("Village") called for a referendum on a service award program for volunteer members of Sleepy Hollow Fire Patrol, Pocantico Hook and Ladder Co No 1 Rescue Hose Company No. 1, Union Hose Engine Company No. 2, and Columbia Hose PU r Uant t0 A r t i C l U S S M L v ( ! " A a n d A r t i d e 1 1 - A A A A o f t h e General Municipal f M Law of the State of New York was held on October 3, 2020 ("Referendum"); and WHEREAS, the vote on the Referendum was 295 in favor, 45 opposed, and 4 abstained; now therefore, be it, ' RESOLVED, that the Board of Trustees of the Village receives and certifies the vote on the Referendum as 295 in Favor, 45 opposed, and 4 abstained; and be it further RESOLVED, that the Village adopts the service award program; and be it further RESOLVED, that the program shall consist of a defined benefit plan with investment, actuarial, and administrative sen/ices to be provided by such contractors as shall be retained on behalf of the Village; and be it further RESOLVED, that the Village shall administer the service award program; and be I v I LJI LI ICI RESOLVED, that the Village Clerk shall give notice of this Resolution to the New York State Comptroller by October 31, 2020. Moved: Trustee Gonzalez Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �Meeting Date: 10/06/2020 Resolution #: 10/93/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ACKNOWLEDGING ADOPTION OF LENGTH OF SERVICE AWARD PROGRAM FOR AMBULANCE CORPS R E A S UN ' t h e M a V ° r and the Board of Trustees ("Board of Trustees'") of the Village of Sleepy Hollow ("Village") called for a referendum on a service award program t h e Sleepy Hollow Volunteer 1 1 Corps^ pursuant to Article 11-AAA and Article 11-AAAA of the General Municipal Law of the State of New Yo k was held on October 3, 2020 ("Referendum"); and abstainlfd"^5' ^ ** R e f e r e n d u m w a s 2 9 3 in fav ° r ' ^ opposed, and 5 NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village n aSSJSef ° ^ ReferendUm 293 f3VOr 46 PP0Sed and 5 " ' ° ' RESOLVED, that the Village adopts the service award program; and be it further RESOLVED, that the program shall consist of a defined benefit plan with investment, actuarial, and administrative sen/ices to be provided by such contractors as shall be retained on behalf of the Village; and be it further RESOLVED, that the Village shall administer the service award program; and be it further v . R E S ? L V E D ' t h a t t h e V i l l a g e C l e r k s h a " 9've York State Comptroller by October 31, 2020. Moved: Trustee Leavy n o t i c e o f th ' s Resolution to the New Seconded: Trustee Scaglione Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-06_RES-92-93 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/c10627dc63b79269735de5957d4c1b04.pdf fc4b5d8b9da20a8aa09afab1df0c905e PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione John Leavy Sandra Spiro Sam Gonzalez Trustees Rachelle Gebler (Absent) Also Present: Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Mayor Wray called the work session to order at 7:00 p.m. ORGANIZATIONAL MEETING: Prior to the work session, the Village Board conducted its annual organizational meeting. Resolutions and appointments are attached. POWER YOUR WAY PRESENTATION: Dan Welsh of Sustainable Westchester addressed the Board. Mr. Welsh encouraged the Board to continue participating in the Community Choice Aggregation Program. The program contract is up for renewal. Mr. Welsh provided the Board with a summary of the program benefits. The Board members had several questions and will consider this initiative at next week's Board meeting. BEEKMAN AVENUE SPEED HUMPS: Trustee Leavy started the discussion regarding speed humps on lower Beekman Avenue. Police Chief, Bueti joined the discussion. Business owners in the area are complaining that vehicles are speeding as they head westward. There is a feeling that raised crosswalks would make the situation safer for pedestrians. Chief Bueti will conduct an internal traffic study to determine the speed and volume of vehicles traveling on lower Beekman Avenue. This information will be used to come up with the most effective solution. FIRE PITS: Mayor Wray started the discussion on fire pits. At the last Board meeting, a resident asked the Board to consider setting a policy restricting the use of fire pits. The' resident complained that the smoke coming from a neighbor's fire pit is having an impact on her quality of life. She is also concerned that it poses a safety hazard due to its proximity to her house. The State code on open fires was previously distributed to the Board. Some Board members felt that the code is already restrictive and that enforcement is needed. Discussion ensued �SPECIAL SESSION s 0 pec a iaTseSton ade * ™ ^ 6 2 ^ SeCOnded b y T m S t e e S c a g l i o n e t h e B o a r d ' — to Motion was made by Trustee Scaglione, Seconded by Trustee Gonzalez to approve a resolution hinng a checker for Village Hall. Motion passed 7-0. resolution Tm e SToTloTap f f ° t ', ° results of LOSAP referendum for the volunteer fire department. b G f n eZ SeC nded b y DepUty M a y ° r R ° - n b l o o m to certify the Motion passed 7-0. Motion was made by Trustee Leavy, Seconded by Trustee Scaglione to certify the results of LOSAP referendum for the volunteer ambulance corps. Motion passed 7-0. On a motion made by Trustee Leavy, seconded by Trustee Scaglione and carried unanimously toe Board came out of special session. At 7:45 the work session was adjourned. Respectfully submitted, Anthony Giaccio Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-06_WS Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/2694bcf47d7b5bdd27e4b3b1ccdb46a8.pdf eeda45300499eb538087b7d4dac3c8d5 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday October 13, 2020 Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom (By Video) Sam Gonzalez (By Video) John Leavy Denise Scaglione Sandra Spiro Rachelle Gebler Trustees Also Present: Anthony Giaccio, Village Administrator Clinton Smith, Village Attorney Sara DiGiacomo, Village Treasurer Anthony Bueti, Police Chief Sean McCarthy, Building Inspector Rich Gross, General Foreman At 7:00 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for the passing of Jose Elpidio-Neris father of Police Officer Lisanny Neris. Warrant: M o t i o n was made by Trustee Scaglione, seconded by Trustee Gebler to approve warrant 200CT13 in the amount of $553,489.20. Motion passed. 7-0. Mayor's Announcements: Mayor Wray informed the residents about the leaf pick up policy and bulk pick-up schedule. Mayor Wray reminded residents to be safe this Halloween season. Congratulations to Deputy Mayor Rosenbloom on the birth of his grandchild. Congratulations to Police Officer Jeffery Muendel on the birth of his son. Public Comments: Assistant Fire Chief, John Korzelius thanked the Village Board and the residents for approving the LOSAP program for the volunteer fire department and ambulance corps. Mr. Korzelius specifically thanked Trustee Gonzalez for the extra work that he did on the LOSAP program. Mr. Korzelius reminded residents to have their boiler checked before the winter. Resoiutions: Motion was made by Trustee Gebler, Seconded by Trustee Leavy to approve a bond resolution. Motion passed 7-0. Motion was made by Trustee Leavy, Seconded by Trustee Scaglione to approve a resolution acknowledging the actions of the ambulance corps. Motion passed 7-0. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-13 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3f17223c31ff9be7b62be0897319a998.pdf 0b6ba543801c7eaf07ed7080c6f7c9d9 PDF Text Text Meeting Date: 10/13/2020 Resolution #: 10/94/2020 BOND RESOLUTION, DATED OCTOBER 13, 2020, AUTHORIZING THE ISSUANCE OF UP TO $3,961,421 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF (I) THE ACQUISITION OF MOTOR VEHICLES, (II) THE ACQUISITION OF COMPUTERS, (III) THE ACQUISITION AND INSTALLATION OF COMMUNICATIONS EQUIPMENT, (IV) THE ACQUISITION OF AMBULANCE EQUIPMENT, (V) THE ACQUISITION OF FIRE-FIGHTING APPARATUS, (VI) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF PARKS AND RECREATION AREA IMPROVEMENTS, (VII) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF SIDEWALKS, (VIII) THE ACQUISITION OF BODY ARMOR, (IX) THE ACQUISITION OF MACHINERY AND APPARATUS FOR CONSTRUCTION AND MAINTENANCE, (X) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF SEWER IMPROVEMENTS, (XI) THE PLANNING FOR THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF A BULKHEAD, (XII) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF WATER IMPROVEMENTS, (XIII) THE ASSESSMENT OF REAL PROPERTY, (XIV) THE PLANNING FOR CAPITAL IMPROVEMENTS, (XV) THE ACQUISITION OF FIRE HYDRANTS, (XVI) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF RESERVOIR IMPROVEMENTS, AND (XVII) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF BUILDING IMPROVEMENTS, ALL IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), located in the County of Westchester, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (i) the acquisition of motor vehicles ($117,667), (ii) the acquisition of computers ($21,012), (iii) the acquisition and installation of communications equipment ($60,529), (iv) the acquisition of ambulance equipment ($22,124), (v) the acquisition of fire-fighting apparatus ($226,350), (vi) the acquisition, construction and reconstruction of parks and recreation area improvements ($132,376), (vii) the acquisition, construction and reconstruction of sidewalks ($26,265), (viii) the acquisition of body armor �($5,853), (ix) the acquisition of machinery and apparatus for construction and maintenance ($614,382), (x) the acquisition, construction and reconstruction of sewer improvements ($877,683), (xi) the planning for the acquisition, construction and reconstruction of a bulkhead ($525,300), (xii) the acquisition, construction and reconstruction of water improvements ($430,746), (xiii) the assessment of real property ($56,732), (xiv) the planning for capital improvements ($89,301), (xv) the acquisition of fire hydrants ($16,389), (xvi) the acquisition, construction and reconstruction of reservoir improvements ($577,830), and (xvii) the acquisition, construction and reconstruction of building improvements ($160,884), all in and for the Village., including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at a total cost not to exceed $3,961,421, all in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $3,961,421, pursuant to the Local Finance Law, in order to finance the costs of the specific objects or purposes hereinafter described. Section 2. The specific objects or purposes, or class of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated maximum cost of such specific object or purpose, or class of object or purpose, the principal amount of serial bonds authorized herein for such specific object or purpose, or class of object or purpose, and the period of probable usefulness of such specific object or purpose, or class of object or purpose, thereof pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: 2 �(a) The acquisition of motor vehicles for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $117,667, for which $117,667 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 29 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (b) The acquisition of computers for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $21,012, for which $21,012 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 81(a) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (c) The acquisition and installation of communications equipment for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $60,529, for which $60,529 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 25 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from 3 �the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (d) The acquisition of ambulance equipment for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $22,124, for which $22,124 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 27-a of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (e) The acquisition of fire-fighting apparatus for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $226,350, for which $226,350 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 27 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (f) The acquisition, construction and reconstruction of parks and recreation area improvements in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $132,376, for which $132,376 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and 4 �appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 19(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (g) The acquisition, construction and reconstruction of sidewalks in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $26,265, for which $26,265 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 24 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (h) The acquisition of body armor for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $5,853, for which $5,853 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 86 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and 5 �(i) The acquisition of machinery and apparatus for construction and maintenance for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $614,382, for which $614,382 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (j) The acquisition, construction and reconstruction of sewer improvements in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $877,683, for which $877,683 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of thirty (30) years pursuant to subdivision 4 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (k) The planning for the acquisition, construction and reconstruction of bulkhead improvements for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $525,300, for which $525,300 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, authorized herein and 6 �appropriated therefore, having a period of probable usefulness of thirty (30) years pursuant to subdivisions 63 and 22 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (l) The acquisition, construction and reconstruction of water improvements in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $430,746, for which $430,746 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of forty (40) years pursuant to subdivision 1 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (m) The assessment of real property for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $56,732, for which $56,732 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 53 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and 7 �(n) The planning for capital improvements for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $89,301, for which $89,301 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 63 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (o) The acquisition of fire hydrants for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $16,389, for which $16,389 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of 15 (15) years pursuant to subdivision 1 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (p) The acquisition, construction and reconstruction of reservoir improvements for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $577,830, for which $577,830 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of forty (40) years pursuant to subdivision 2 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years 8 �computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (q) The acquisition, construction and reconstruction of building improvements in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $160,884, for which $160,884 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of twenty-five (25) years pursuant to subdivision 12(a)(1) of paragraph a of Section 11.00 of the Local Finance Law (such building being of "Class A" construction as that term is defined in Section 11.00 of the Local Finance Law). Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the Project is $3,961,421; (b) except as set forth in the Village's records, no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, or from the proceeds of bond anticipation notes issued in anticipation of such serial bonds; (d) the maturity of the obligations authorized herein may not be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs of the Project, for which proceeds of such obligations are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize capital financing of such item. 9 �Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize the serial bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute, on behalf of the Village, all serial bonds authorized herein and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to affix the seal of the Village (or attach a facsimile thereof) on all such serial bonds and bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. Each of the serial bonds authorized by this bond resolution and any bond anticipation notes issued in anticipation of the issuance of such serial bonds shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this bond 10 �resolution, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law which should have been complied with as of the date of the publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of the obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of the obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to issue the obligations authorized herein to finance the costs of the Project. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made with 11 �respect to the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the obligations authorized herein, the Village agrees in accordance with and as an obligated person with respect to the obligations under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations authorized herein in accordance which the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing 12 �disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution shall take effect immediately upon its adoption by the Board of Trustees of the Village. Moved: Trustee Gebler Seconded: Trustee Leavy 13 Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-13_RES-94 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/50cb9a0044683ff76bcd8d73627edf51.pdf 80560f0301ed4bdeeefee8f953e5321f PDF Text Text Meeting Date: 10/13/2020 Resolution #: 10/95/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Leavy Seconded: Trustee Scaglione Vote: Unanimous �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 Office of the Chief Mayor and Board of Trustees 28 Beekman Ave Sleepy Hollow, NY 10591 October 1st, 2020 Dear Mayor and Board of Trustees, Please be advised that at our monthly meeting the following people were voted in as active members; Jeanne Lara-Mota Jeally Lara-Mota Alison Lara Matthew Ryan Please follow the normal course of action. Sincerely, Chief Sleepy Hollow Ambulance Corps � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-13_RES-95 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/5b5eb9e336d071899c99722559f0fe37.pdf 8e745727d451655c49dc8b40bacefbe4 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, October 20,2020 at 7:00 P.M. at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione Rachelle Gebler Sam Gonzalez Trustees John Leavy (Absent) Sandra Spiro (Absent) Also Present: Anthony Giaceio, Village Administrator Anthony Bueti, Police Chief Mayor Wray called the work session to order at 7:00 p.m. RIVERTOWN RUNNERS REQUEST: Todd Ruppel of the Rivertown Runners addressed the Board. The Rivertown Runners would like to hold a holiday run with social distancing. The race will take place in Phil ipse Manor and Sleepy Hollow Manor only. The Board was in favor of allowing this race, but wanted to make sure the two homeowner associations were notified. No date was set. CONTINENTAL STREET SEWER PROJECT CHANGE ORDERS: The Board was given a list of change orders for the Continental Street Sewer Project. Dolph Rotfeld Engineering has recommended approving these change orders. They are related to unforeseen issues that arose during construction. The total cost of the change orders is $39,752.80. Mr. Giaccio believes there will be a savings in other areas of the project that may offset these costs. Mayor Wray requested that this item be on the next Board meeting agenda. SURVEY FOR CLINTON STREET SIDEWALK IMPROVEMENT PROJECT: Mr. Giaccio explained that a survey is needed for the design of the Clinton Street Sidewalk Improvement Project. This is a Community Development Block Grant Project and the County Planning Department is assisting with the design. The Board was amenable to approving this request. Mayor Wray requested that this item be on the next Board meeting agenda. HALLOWEEN: There was a discussion about Halloween. Chief Bueti joined the discussion and read a list of safety recommendations for trick or treaters. Mayor Wray said participating in Halloween is an individual choice. He added that there will be a 9:00pm curfew on Halloween night. There was a discussion about whether to close New Broadway which has been done in the past. The Board wanted to solicit input from Webber Park residents before a decision is made. �POLICE REFORM COMMITTEE: Mayor Wray started the discussion related to the Governor's executive order on police reform. Chief Bueti participated in the discussion. A police reform committee will be created in order to comply with the order. Mayor Wray said that documents have been made available on the Village's website to educate residents about the police reform process. The Village will be conducting a series of neighborhood meetings to solicit as much input from the community as possible. SHORT TERM PARKING REQUEST: The owner of Sweet Ambateno Bakery on Cortlandt Street made a request for a 15 minute parking meter in front of his store. The Board has considered these requests in the past to help businesses that have a quick turnaround of customers. Chief Bueti confirmed that a public hearing would be necessary to change the time of the parking meter. Mayor Wray said that the Board will set a public hearing on this matter at the next Board meeting. LOSAP POINT SYSTEM: The Board received a summary from both the ambulance corps and fire department regarding the proposed point system for the LOSAP program. The Board wants to confirm that the point system conforms to the State law. The Board discussed additional points that can be earned due to the pandemic. The next step in the process is for the Board to retain a consultant who can administer the program and make recommendations regarding the point system. Discussion ensued. HUDSON PLAZA PROJECT: Mr. Giaccio informed the Board that an engineer needs to be hired to conduct inspections for the Hudson Plaza Project. Mr. Giaccio provided the Board with a proposal from Yost Design to provide this service. Yost Design is a certified woman owned business, which will help the Village comply with the grant contract. This is a Community Benefits Grant Project with Edge on Hudson providing the match. The Board had no objection to approving this proposal. Mayor Wray requested that this item be on the next meeting agenda. EXECUTIVE SESSION On a motion made by Trustee Gebler and seconded by Trustee Scaglione, the Board moved to executive session to discuss contract negotiations. Motion was made by Trustee Gonzalez, seconded by Trustee Scaglione and carried unanimously the Board came out of executive session. At 8:15 the work session was adjourned. R Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-20 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a033f95aa5c2ce01c4635c64a50633e3.pdf 7b481034421a7ecda43ab021673a0e1a PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, October 27, 2020 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom (Via Zoom) Rachelle Gebler Sam Gonzalez (Via Zoom) John Leavy Sandra Spiro, Denise Scaglione, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Anthony Bueti, Police Chief Sara DiGiacomo, Treasurer Sean McCarthy, Building Inspector Clinton Smith, Village Counsel At 7:03 p.m. Mayor Wray called the meeting to order with a pledge to the flag. Approval of Warrant; On a motion by Trustee Scaglione, seconded by Trustee Leavy the warrant of $796,121.59 was approved and the Treasurer was authorized to process bills in this amount. Motion carried. Approval of Minutes; On a motion by Trustee Scaglione, seconded by Deputy Mayor Rosenbloom the minutes of August 25, 2020 were approved. Mayor Wray abstained. Motion carried. On a motion by Trustee Scaglione, seconded by Trustee Leavy, the minute of September 29, 2020 were approved. Motion carried. On a motion by Trustee Scaglione, seconded by Trustee Leavy the minutes of October 6, 2020 were approved. Motion carried. On a motion by Trustee Scaglione, seconded by Trustee Spiro, the minutes of October 13, were approved. Motion carried. On a motion by Trustee Scaglione, seconded by Trustee Gonzalez, the minutes of October 20, 2020 were approved. Motion carried. �Mayor's Announcements; Mayor Wray asked everyone to be safe this Halloween during trick or treating and giving out candy is at one's discretion. There is a 9:00pm curfew for those under the age of 18 years old. Mayor Wray made several appointments to Environmental Advisory Committee; Karen Smith-Vustola, a new member, and named Jessica Fox and Dave Avrin as Co-Chairs. On a motion by Trustee Gonzalez, seconded by Deputy Mayor Rosenbloom these appointments were approved. Motion carried. Mayor Wray reminded everyone to vote next week, November 3rd, and asked residents to contact the Village Clerk if needed for information on polling places, at 366-5106. First Assistant Fire Chief Korzelius and Ambulance Chief Martello presented the Mayor and Board of Trustees with sweat shirts as a thank you for their support for the volunteers. Department Heads Report: Mayor Wray introduced Lynn Moffat Wray, Chair of the Public Space Advisory Council. Mrs. Moffat Wray discussed the current projects the council is engaged in. (See attached report) Matt Arone, Recreation Superintendent addressed the Mayor and the Board of Trustees and reported on recent programs, upcoming events and other programs. (See attached report) Police Chief Bueti, addressed the Mayor and the Board of Trustees and reported on the upcoming Halloween trick or treating. Chief Bueti suggested that everyone practice social distance and stated that there will be DWI safety check points the night of Halloween, and Chief suggested that no one should drink and drive. Chief Bueti stated that there's a new program for domestic violence calls which is being put into effect by the Officers. Chief Bueti reported on a speed analysis and data recently done at the bottom of Beekman Avenue. Numerous violations were observed. Trustee Leavy thanked Chief Bueti and Chief Barbelet for taking on this assignment. Discussion ensued. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule. There were no comments at this time. �Resolutions: (see attached) Mr. Giaccio, Administrator stated that Cashin Associates have been hired to update the Village's Hazard Mitigation Plan which will make the Village eligible for a FEMA grant to repair the bulk head at Horan's Landing and to build a new public works garage. Discussion ensued. New Business/Old Business: The Village Clerk reminded everyone that Tuesday November 3rd, the Department of Public Works will be closed and all sanitation routes will be picked up on Monday instead. Public Comments: Mayor Wray opened the meeting to the public and invoked the 3 minute rule. Cheryl Cappello of Continental Street addressed the Mayor and the Board of Trustees and asked if her previous complaint regarding fire pits had been addressed. Mayor stated it has been discussed and that the existing regulations will continue to be enforced. Trustee Leavy stated that anyone being careless, hazardous with a fire pit should be reported to 911. There were no further comments at this time. At 8:08 p.m. on a motion by Paula A. McCarthy Tompkins Village Clerk Leavy seconded by Trustee Spiro the meeting was ��October 27,2020 Sleepy Hollow BOT meeting Recreation Department Report Recent programs We snuck in an additional "Party in the Park" at Horan's Landing back on September 17th. "Funk and Disorderly" was the band and we had a good crowd, but everybody was safe and practiced social distancing. We are looking forward to continuing these events again next summer. A pumpkin decorating event was held on Saturday, October 17th at Kingsland Point Park. We had close to 100 participants attended during different time slot to help social distancing. Masks were mandatory. We also allowed the families to ride in the back of the trailers for hayrides. Our SUP Yoga instructor ran a Halloween costume paddle at Horan's Landing on Saturday, October 17th. 15 participants participated in costume on the Hudson River and we hope to make this an annual event. A drive in movie event was held at Kingsland Point Park on Friday, October 23rd. Over 65 cars pulled into the park to enjoy a Halloween movie. The weather was perfect and we received many compliments. Our police and parks staff was very helpful and deserve to be thanked for their assistance. Our ambulance corp. was also on hand in case of emergency. Upcoming events On Saturday the 31st, we will be holding some small Halloween activities at Kingsland Point Park for our local residents. At 11am we will do some arts and crafts and more pumpkin decorating at the pavilion. At 1pm we will have Halloween pictures and pony rides at the KD Pavilion. At 3pm-5pm we will have Truck or Treat on the lawn. All kids should come in costume. Social distancing restrictions will apply and protective masks need to be worn. Senior Citizens: -The seniors have been venturing back in the building in small numbers over the past few weeks. Social distancing and masks must be worn. They met as a group and had lunch on Monday, October 19th and have attempted to have some small BINGO games on Tuesdays. Many of the seniors are still hesitant to come inside still. --Walking group has resumed on Fridays at 8:30am. --Outdoor exercise classes are held at Kingsland Monday and Wednesday mornings. We will start bringing them inside the senior center building in small numbers now that the weather is getting colder. --Senior Yoga class instructed by GymGuyz is on Thursday mornings at 9am-10am . They also will be moved inside in small groups as the weather changes. --We organized a "take home" ceramics class on Thursday, October 22nd. Instead of holding the class inside our senior building, we ordered the ceramic kits and the seniors were able to take them home to create their projects and we will bring them all back to the ceramics center to the can be glazed and firefinished. �Lunch meals delivery program has never stopped and is still going on. We also can still help seniors with grocery shopping during the week. The after school program We are running the after school program as long as the school district continues to run the hybrid schedule in some form. Currently, we only have 15 children enrolled (as opposed to are usual 40 +). My staff and I have worked very hard to make many changes and set up protocols to ensure safety and thus far, we have been successful. The families that have chosen to enroll are very happy with the program. I have had to limit staff hours simply because we do not need as many workers or hours because of our low number of participants. There has been many last minute schedule changes with the school over the past few weeks and we have been able to stay open, however if the school system shuts down and goes back to full-remote like they did in March, we would most likely follow suit and cancel or postpone. Parks Items: Our parks are all open and most every amenity is available. We still have our bathrooms closed, however we have portable bathrooms in each park. Our basketball courts also are still closed because basketball is considered a high-risk sport still here in NY State and it would be impossible to safely monitor them. We currently still are not renting any of the pavilions in the park for parties. Fall youth baseball was played at Devries. We allowed this because the summer program was run safely and successfully. We currently are still not allowing adult groups to use the fields for softball games. We are allowing the SHFC (soccer) to practice at Devries during the weeknights now that baseball is over. Other park items: -The Devries Park pavilion has had the lights fixed so it can be used by groups at night if necessary. Our local Boy Scouts have been requesting that use. -- Playground Medic has been in numerous times over the past few weeks to repair the rubberized surface at the Barnhardt playground and spray park. -Progress is being made with a new propane company to connect a tank to the heating units at the platform tennis courts. Anthony Giaccio, Rich Gross and I met recently with the company's representative to map out all the plans. We plan on having heat by the winter. --A new maintenance gate was installed next to the Quonset hut at Barnhardt Park to protect the propane tank and to prevent people from getting behind the building. -I purchased a replacement playground piece for Barnhardt Park because one of the old units was broken. We will have it installed this week. -New trees were planted at Barnhardt Park last week. Thanks to the parks staff and some of the DPW workers for their hard work. Also thanks to the tree committee members for their input. -Tom Lewis of Trillium Invasive Species Management to control some of the invasive species in southern DeVries Park. They have been at the park in recent weeks. -We have five private organizations that are using our parks for classes or activities (exercise, dance, etc). We have been able to rent some time/space at the park for these groups and they have been very thankful. We might have some more groups join us next month. -Involved in park improvement projects at Barnhardt and Devries. �Miscellaneous The school district's athletic study committee meetings continued this month. They are run by the new athletic director at the high school. I attended the meeting via Google Meet on Wednesday, October 21st. A window in the senior citizen bus was broken last month overnight in the parking lot. We are not sure who did it or how it was broken. The bus was able to continue to stay on the road and we purchased a replacement window and had it installed. Since we are discouraging people from coming to the rec offices at this time, residents should create their own Community Pass account so they can register for rec programs on-line. This is done by going to the general registration page, https://register.communitvpass.net and then type in the name of our organization which is Village of Sleepy Hollow, NY. Once your account is created, you will receive an e-mail that contains your log in information. If you have any questions, call the recreation department at 366-5109. ��Before discussing the Public Space Council, I wanted to extend congratulations to the three Sleepy Hollow women who envisioned, organized and constructed the community mural last month: Kersten Harries, Diana Loja and Erin Carney. It is no small feat what they accomplished, to co-ordinate the work with so many volunteers and artists to create a singular community statement on a scale that is new to the Village. The Public Space Council is currently engaged in a number of projects. In no particular order: 1. Edge on Hudson Riverwalk — Phase One of Three was approved by the Planning Board last week. We are working with Edge and landscapers Nelson Byrd Woltz to define the program for the "interpretive center" in Phase 2. As an aside, we were not asked to consider the programming for the piers in Phase One. 2. Traffic Island on Route 9 at HHV and Old Dutch Church — the Council recommended to the Board that Margie Ruddick Landscape be retained. We are meeting with Margie and her team on Friday to look at her latest drawings. Urban Strategies is setting up a meeting with the Director of the Mid-Hudson Regional DoT and various DoT officials in Albany to meet with Margie and the Mayor to discuss her plans. 3. Devries Park/Pocantico River Restoration — Margie Ruddick will be showing the Council her current drawings on Friday. I believe that the removal of invasive species is about to begin. A guiding principle to Margie's work in restoration of compromised and degraded sites is community engagement and stewardship and the Council will be assisting her in that effort. The Council had a positive conversation with the Chair of the Sleepy High School Science Department and we will be contacting various organizations with the help ��of Diana Loja as we move forward. Margie herself is reaching out to her peers at Scenic Hudson and Riverkeeper among others. 4. A number of council members are working with the Planning Board, SHEAC and the Tree Committee to send to the Board of Trustees recommendations for updating and streamlining the process for street tree planting and maintenance, and for trees sited in public parks. Although outside of the Public Space Council jurisdiction, trees located on private property will also be a part of those recommendations. Work at The Common over the past year has been driven by the LDC and WSP; we have had little interaction with the progress there. �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-27 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/3c1b6ef052778637b03a4cb76b5a03e9.pdf bce45c656bb9ff804b7e96c660fb72d2 PDF Text Text Meeting Date: 10/27/2020 Resolution #: 10/96/2020 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Change Orders 1 thru 5 for the Continental Street Sewer Projert ™ " E * E A S / t h f Village of Sleepy Hollow has entered into a construction contract with Infrastructure LLC for the Continental Street Sewer Project: and WHEREAS, the construction contract for this work now requires approval of Chanae Orders o include additional construction costs as detailed in the attached Change uraers 1 thru 5; and WHEREAS, Dolph Rotfeld Engineering, the Village's Consulting Engineer for this project, has recommended that these change orders be approved; and WHEREAS, the costs of these change orders totals $ $39,752.80. K " ! f R E ™ R E ' B E I T ^ S O L V E D that the Board of Trustees herein authorizes the administrator to execute Change Orders 1 thru 5 as attached; and BE IT FURTHER RESOLVED that the Village Treasurer will adjust the project budget to reflect an increase of $39,752.80. Moved: Trustee Leavy Seconded: Trustee Scaglione Vote: Unanimous �Change Order #1 - While excavating to install the sheeting and shoring/trench protection for the installation of the pipe, the contractor encountered several large boulders that had not been picked up in the original exploratory borings or geotechnical report. The effort to perform a wider excavation, remove the boulders, and handle the material resulted in an increase in labor and time to the contractor. CO #1 cost is $5,000. This was an unforeseen field condition, we think the request is reasonable, and we recommend that the Village approve this change order. Change Order #2 is the cost to replace the 60 linear feet of sewer. The additional 60 feet of sewer to be replaced wasn't part of the original plan. By the time we decided that we need to replace the pipe its cost increased by $34.20 per linear foot. Overall, it is about $2,000 more than it would have been at the unit price bid. CO #2 cost is $20,897.80 and it includes the complete furnishing and installing of the pipe between PSMH A1 and the next manhole upstream as shown on the plans. With the state of the availability of material during these unprecedented times, we were fortunate that the pipe is available at all. Therefore, we feel that the increase of $2,000 over what would have been the cost at unit prices for the entire 60-foot run is reasonable and we recommend that the Village approve this change order. Change Order #3 described in the previous email, the contractor excavated several large boulders from the trench and now must dispose of them as they cannot be used as backfill for the pipe. Rick Torres from HHV has asked for 35 of the boulders but requested that they be brought to HHV's Van Cortlandt site in Croton. CO #3 is the contractor's cost to load and transport the boulders. Based on discussions with the contractor, he has not worked any profit into this change order. Since it benefits the project (not to be used as backfill) and will satisfy a portion of the Village's obligation to provide landscaping restoration to HHV we recommend that the Village approve this change order. Change Order #4 - As the work continues downstream and gets into Continental Street we are working with the contractor to minimize disturbance in the right of way. In the contractor has proposed a method that will reduce construction time, provide a cleaner job, and minimize excavation. While the CO is for $6,630, it is intended to replace Item 103 for which the contractor had bid $5,000. Since it is therefore a difference of $1,630 and will allow the contractor to work quickly, more cleanly, and with less disruption to Continental Street we recommend that the Village approve this change order. Change Order #5. This is for the supply of material that we discussed prior. The material excavated from the trench was deemed unsuitable as backfill by the geotechnical inspector for underneath the driveway. The cost represented in this CO is for the supply and delivery of suitable backfill material. The contractor originally requested more than 10 times what this CO shows, then he wanted almost twice as much as where we are now. In each case as we scrutinized and questioned his numbers and approach we were able to get him to come down. The work in this CO is necessary to provide a firm subbase for the driveway and reduce the risk of uneven surface settlement, sinkholes, etc. The work is necessary and the cost is reasonable. Therefore, we recommend that the Village approve this change order. As excavation continues into the Continental Street roadway the geotechnical engineer will monitor the material that the contractor excavates. James Natarelli, PE Associate Vice President M i Kngintvrs Dolph Rotfeld Engineering Division �CHANGE ORDER 1 PROJECT TITLE P R O J E C T NO. C U E N T Continental Street Sanitary Sewer Improvements 03^020 C O N T R A C T NO. - SleePV H o l M J j V 03-2020 CONTRACT DATE CONTRACTOR 6/12/2020 M T S Infrastructure M r . The following changes are hereby made to the Contract Documents: Increase in labor cost to remove existing subsurface boulders Justification: Downtime due to having boulders just on the edge of trench. Boulders ranged from 0.75 C Y to 1 5 C Y t h f i i i 6 S'Ze( SU°h' S h 0 n n 9 SyStem w a s removed' a n d work w a s halted remove the boulders and B U l d e r S h a d n 0 t b e e n i n d i c a t e d in t h e b i d npotthl9 f T r e S f ° documents' borings and geotechnical report. Therefore, the removal of boulders had not been included in the bid cost for excavation. CHANGE TO CONTRACT PRICE Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $0.00 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $5,000.00 $840,411.30 Approvals Required: To be effective this order must be approved by the Owner if it changes the scope or objective of the project or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract Requested by tfka? <SiLn ( ^ M a t u r e Recommendedby Signature Accepted by Signature . J ^ J ^ & j p w . date In^hotn date �CHANGE ORDER 2 PROJECT TITLE PROJECT NO. CLIENT Continental Street Sanitary Sewer Improvements 03-2020 CONTRACT NO. Sleepy Hollow, NY 03-2020 CONTRACT DATE CONTRACTOR 6/12/2020 MTS Infrastructure. L L C The following changes are hereby made to the Contract Documents: ' »-»i my ai c puoiuui icu. Justification: Upon excavation at PSMH A1, the condition of the existing clay pipe was found to be poor and in need of replacement up to the next upstream manhole. However, pipe had already been ordered at the price used in the original bid for pipe. Price increase from contract pricing due to material price increase Material was increased by $34.20 resulting in a new unit price of $354.20 for the added linear footage. CHANGE TO CONTRACT PRICE Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $840,411.30 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $20,897.80 $861,309.10 Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope or objective of the project or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract. Requested by V i I S i I u a . AcduMir Signature "" date jo/slzefC • g Recommendedby Signature date Accepted by Signature date hoZo �CHANGE ORDER 3 PROJECT TITLE PROJECT NO. CL,ENT Continental Street Sanitary Sewer Improvements 02-2020 CONTRACT NO. Sleepy Hollow, NY 03-2020 CONTRACTOR CONTRACT DATE 6/12/2020 MTS Infrastructure. LI n The following changes are hereby made to the Contract Documents: Loading and hauling away of boulders. Justification: Property owner would like to take possession of boulders on a different property and due to not havina a contract unit price for hauling of boulders/ rocks it would cost $1,600.00 for transporting. CHANGE TO CONTRACT PRICE Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $861,309,10 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $1,600.00 $862,909.10 Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope or objective of the project or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract. Requested by ' ^ I ' . p g Si lug (TicUA ^'signature Recommended by Signature Accepted b y _ _ Signature �CHANGE ORDER 4 P R O J E C T TITLE P R O J E C T NO. C U E N T Continental Street Sanitary Sewer Improvements 03^020 CONTRACT NO. S'eepy HollowjSjY 03-2020 CONTRACTOR C O N T R A C T DATE 6/12/2020 M T S Infrastructure. I I n The following changes are hereby made to the Contract Documents: Coring and installing a watertight boot in existing manhole on Continental Street. Not in oriqinal y project documents/ scope. Justification: By coring and installing a boot it would enable for a much quicker installation, cleaner and lastly minimizing the chance of having any future leakage. CHANGE TO C O N T R A C T P R I C E Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $862,909.10 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $6,630.00 $869,539.10 Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope or objective of the project or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract. Requested by /fi'^-' ""'Signature - ' ~ ^ date Recommended^ Signature date Accepted by Signature date jj j i? I zero : �CHANGE ORDER 5 PROJECT TITLE PROJECT NO. CL,ENT Continental Street Sanitary Sewer Improvements 03-2020 CONTRACT NO. Sleepy Hollow, NY 03-2020 CONTRACTOR CONTRACT DATE 6/12/2020 MTS Infrastructure, LLC The following changes are hereby made to the Contract Documents: Supply of Recycled Portland Cement Concrete Aggregate Subbase (RCA) for installation under paved areas rouqhlv a y about 125 cy. Justification: A field condition was encountered when the geotechnical inspector determined that the excavated material was not suitable as backfill under areas that are to be paved. The geotechnical engineer has approved the use of Recycled Portland Cement Concrete Aggregate Subbase (RCA) as backfill in place of the excavated material. Unit pricing of $45/ C Y to supply and haul the material to the site. CHANGE TO CONTRACT PRICE Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $869,539.10 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $5,625.00 $875,164.10 Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope or objective of the project, or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract. Requested by 'n\\fx\ ^iLu (R'O^A fl^'feidnature ^ J ^ ^ date )tl\%'jzG?Q IQ j l ^ j z p l ^ Recommended by Signature date Accepted by Signature date �Meeting Date: Resolution #: 10/27/2020 10/97/2020 Resolution of the Mayor and the Board of Trustees of the village of Sleepy Hollow to approve a survey for the Clinton Street Streetscape Project Whereas, The Westchester County Planning Department is designing the Clinton Street Streetscape Project for the Village; and Whereas, A survey is needed to complete the design for this Project; and Whereas, The Westchester County Planning Department has solicited proposals for this service and has identified as Spinelli Surveying as the lowest proposal in the amount of $7,985.00; and &o h c rGrant FUndS f ° r t N S Pr jeCt h3Ve bGen SeCUred th0UQh 3 Communit ° y Development Be I t Resolved that the Board of Trustees hereby approves the attached proposal from Spinelli Surveying in the amount of $7,985.00 to complete a survey for the Clinton Street Streetscape Project Moved: Trustee Scaglione Seconded: Trustee Gonzalez Vote: Unanimous �SPINELLI SURVEYING SPINELLI ~ ( R T Est. 1947 SURVEYING (£6-31 650 Halstead Avenue Mamaroneck, NY 10543 Tel: 914-381-2357 Fax: 914-412-9909 SpinelliSurveying@gmail.com Proposal To: Westchester County Department of Planning Date: 10/12/2020 Job Location: 2610 NY-35, Katonah, NY, USA Phone: Email: Contact: Suzette sbll@westchestergov.com Scope of Work: Topographical Right of W a y Survey of Clinton Street in Sleepy Hollow (see RPF attached for survey limit map) Approx. 1140' See RFP for details of survey needs: - All specs as per RFP with the exception of 6.(f) only tree sizes will be noted a n d tree species will not be identified No Property Markers will be set as per this proposal Payment is due upon completion of the work Proposal Cost $7,985.00 Spinelli Surveying will furnish signed & sealed survey in digital format. Hard copies available upon request. Additional fee may apply for additional copies or digital files Any additional work or alteration of work specified above will become an extra charge over the above estimated cost. Proposal is good for 14 days from the date it was issued. If applicable, please provide our office with a deed and/or legal description of property. Spinelli Surveying retains all rights to the work and survey completed in the above agreement. If you wish to have the above work performed, please fill out the authorization below and return it to our office by email, mail or fax. Once proposal has been authorized the work will be placed on our schedule. Authorized Signature Date �Tectonic TEC Badey & Watson BergendorffCollins ro CC Spinelli Surveying Name $0.00 $12,500.00 provided no price exception in mapping utility no exceptions o q iri T—1 rH oo </V $12,500.00 exceptions in mapping utilites and property access upcharge Comments exceptions include not identification of tree species OJ <u $7,985.00 Total 5 _o "o X Q. 01 <D to MO dJ CUD J5 > c o 4-> c u rH (N ro <3- LD �Meeting Date: 10/27/2020 Resolution*: 10/98/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Set Public Hearing for Short Term Parking Be it Resolved that the Board of Trustees hereby schedules a public hearing to be J - S ' Nov^mber 10 ^ 7-00 P m or shortly thereafter, at Village Hall, to hear and consider comments from members of the public regarding the i T f ° f 1 l m i n U t e S o f o n e s P a c e t 0 b e determined on the West Side of Cortlandt Street between Depeyster Street and Beekman Avenue from 8:00 a m to oiuu p.m. Residents and taxpayers of the Village of Sleepy Hollow are entitled to attend and be heard at said hearing. Moved: Trustee Spiro Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �Public Hearing Nntirp Village of Sleepy Hollow rUSteeS d f0r 3 public hearin t0 be held SNovember o v e m h t S10V 0 h2020 2 0 B at ^ 7 . n n Tp.m T C , a "tthereafter, on Tuesday, 7:00 or shortly at Village9 Hall, 28 Beekman Avenue in Sleepy Hollow, NY, to hear and consider comments from members of the public regarding the installation of a parking limit of 15 minutes of one space to be determined on S de of Cortlandt street a.m. ' LO » : U U p.m. between Depeyster Street and Beekman Avenue from 8 00 Residents and taxpayers of the Village of Sleepy Hollow are entitled to attend and be heard at saia nearing. Village Hall is accessible to all disabled persons. Paula A. McCarthy Tompkins Village Clerk Dated: October 27, 2020 914 366 5106 {00972904.docx.} �Paula Mccarthi From: Sent: To: Subject- Sweet Ambateno Bakery <sweetambateno@gmail.com> Thursday, October 15, 2020 7:41 PM Diana Loja; Paula Mccarthy Parking on Cortlandt st M c O ^ ' m ™ e i S F r a n C i S C 0 C o e l l ° ' 0 W n e r o f S w e e t A m b a t e n o Bakery, located at 173 Cortlandt st, Sleepy Hollow, NY, 10591. The reason I am writing to you is to request, if possible, a 15-minute Parking, to facilitate the purchase of my In the same, (street) it is very difficult to find a free parking and more on weekends, that's why my request In advance, I appreciate your time and understanding. I am looking forward to your response Thank you l �Meeting Date: Resolution #: 10/27/2020 10/99/2020 w-.i R e ^ , " t i o n o f ^ e Mayor and the Board of Trustees of the Village of Sleepy Hollow to Retain Landscape Architect to Oversee The Hudson Plaza Project Whereas, The Village Board is desirous of hiring a landscape architect to oversee the Hudson Plaza Project; Whereas, Yost Design Landscape Architecture, LLC has submitted a proposal to provide this service; and Whereas, The Village Administrator has reviewed this proposal and has found it to be acceptable; and Whereas, Funds for this project have been secured though a Community Benefits Grant with matching funds coming from Edge-on-Hudson Be I t Resolved that the Board of Trustees hereby approves the attached proposal from Yost Design Landscape Architecture, LLC in the amount $7,175 to oversee the Hudson Plaza Project. Moved: Trustee Scaglione Seconded: Trustee Leavy Vote: Unanimous �YO ST DESIGN 178 elizabeth st | pearl river, ny 10965 | p 845 365 4595 f 914 361 4473 | yostdesign.com October 15, 2020 Proposal #2020 1015 ., Proposal for: Construction Administration Services for the n Edge-on-Hudson Plaza Provide construction administration services as outlined below relating to the project described herein: Client: Village of Sleepy Hollow Attn: Anthony Giaccio 28 Beekman Ave Sleepy Hollow, NY 10591 Project: Edge-On-Hudson Plaza 50 River Street Sleepy Hollow, NY 10591 Description: Construction Administration (CA) Services Sc Yost Design LLC shall provide CA services for the project described above. This service will be limited to the following: °Pe: Submittal/Product Data/Samples/Shop Drawings review-two (2) rounds of review. The anticipated submittal list will be limited to the following: o Pavers o o o o o Pergola (courtesy review only-Yost Design will review this submittal for overall design intent conformance and not for structural integrity) IPE Bench shop drawings Mulch Seed/Sod Planting Eight (8) site inspections at intervals appropriate to the stage of construction. Each site visit will be summarized in a post inspection report that will include: o progress photos o observations of work performed to ensure general conformance with Contract Documents o any defects or deficiencies observed at the time of the site visit At the end of construction, Yost Design will perform a pre-acceptance walk thru with the Owner and issue a punch list if deemed necessary. Fees: Submittal review $2,210 Site Visits and reports $4,965 Total Billed monthly based on work completed. $7,175 �October 15, 2020 Proposal #2020_1015 Reimbursables: Additional Work: Plotting, printing, copying costs, postage, and delivery services. In the event significant revisions or additions to the scope of work are made, the client will be billed at the following hourly rates unless other terms are agreed upon. Fee Schedule $ 125/hr Principal $ 85/hr Associate Designer Exclusions: Request for Information, Change Order review, Schedule review Responsibility: Yost Design LLC shall not be responsible for any claims, liabilities, suits, demands, losses, costs and/or expenses, accruing or resulting from any damages or losses to property or persons, arising out of this project and/or this agreement for professional services except to the extent such claims are found by a court or forum of competent jurisdiction to be caused by Landscape Architect's negligent errors or omissions. Yost Design is authorized to take photos of the property and share any photos so long as they do not reveal the location of the property or nature of ownership. Yost Design shall have no responsibility for contractor's means, methods, equipment choice and usage, work sequencing, schedule, safety programs, or safety practices, nor shall Yost Design have any authority or responsibility to either stop or direct the work of the contractor. Yost Design's visits will be for the purpose of attempting to provide the Client a degree of confidence that the completed construction work will generally conform to the construction documents. Yost Design neither guarantees the performance of contractors, nor assumes any responsibility for the contractor's failure to perform their work in accordance with the contract documents. Yost Design is not responsible for any additional duties other than those expressly provided for in this Agreement. By signing this contract, the Client agrees that the contractor shall be solely responsible for job site safety as well as their means and methods; and that the contractor shall indemnify the Client and Yost Design for all claims and liability arising out of job site accidents; and that the Client and Yost Design shall be made additional insureds under the contractor's general liability insurance policy. Waivers of Consequential Damages and Subrogation: Client and Yost Design LLC waive all claims to consequential damages for any claims or disputes arising out of or relating to this agreement. In addition, Client and Yost Design waive all claims against each other to the extent covered by any applicable insurance during design or construction, including but not limited to claims for subrogation. Cancellation: In the event the project or portions of the project are cancelled or postponed or the client is nonresponsive for more than 90 days, Yost Design shall be entitled to fees incurred for the work completed as described above. Agreement: Client or Client's Representative (Name) (Signature) (Date) Village of Sleepy Hollow Attn: Anthony Giaccio 28 Beekman Ave Sleepy Hollow, NY 10591 178 elizabeth st | pearl river, ny 10965 | p 845 365 4595 f 914 361 4473 | yostdesign.com � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-27_RES-96-99 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/2b216be9d9369ccf4af2a87e986bcc8f.pdf bf9da3665b06d5fdc29137966e20642f PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, November 3,2020 at 7:00 P.M. at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy' Hollow, New York 10591 Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom Denise Scaglione Rachelle Gebler Spiro Sam Gonzalez, Trustees John Leavy (Absent) Also Present: Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Mayor Wray called the work session to order at 7:00 p.m. LOSAP CONSULTANT: The Board reviewed a proposal from Hometown Fire Services to administer the LOSAP Program. Hometown Fire Services was the consultant that assisted the Village with the LOSAP referendum and the Board was satisfied with their work. Hometown is also very familiar with the Village's emergency services. The Board was in favor of approving this proposal. Mayor Wray requested that this item be on the next Board meeting agenda. LOSAP POINTS RELATED TO COVID: The Board discussed giving LOSAP points to emergency service volunteers impacted by the pandemic. A State law allows LOSAP points to be given to volunteers during a State of emergency at a rate of up to 5 points per month. The reason for this is because, during the pandemic, volunteers did not have the opportunity to achieve LOSAP points for such things as meetings, parades and events. The Board was comfortable with allowing up to 19 LOSAP points for each member of both the fire department and ambulance corps for this purpose. Mayor Wray requested that this item be on the next Board meeting agenda. ROUTE 9 TRAFFIC STUDY: Trustee Gebler started the discussion regarding the Route 9 Traffic Study. The other river towns involved in this study passed resolutions in support of some aspects of the study. The matter was tabled to give the Board time to review these resolutions. RAPID RESPONSE INTER-MUNICIPAL AGREEMENT: The Board reviewed a draft inter-municipal agreement with the County of Westchester regarding rapid response by law enforcement. Chief Bueti explained what the benefits are for entering into this agreement. Mayor Wray requested that this item be on the next Board meeting agenda. ZONING PROPOSAL: Trustee Spiro provided the Board with a zoning proposal from BFJ Planners. The goal is to explore possible amendments to the zoning code that are consistent with ��Meeting Date: 11/03/2020 Resolution #: 11/100/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Budget Transfer to Cover Grant Match Be it resolved, that the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Treasurer to complete the attached budget transfer to cover the Grant Match of $1,580,000 for infrastructure and site work related to the DPW Garage, including sewer and water lines, wick drains, and fill, from NYS Empire State Development for the Sleepy Hollow Common Project, Moved: Trustee Gebler Seconded: Trustee Spiro Vote: Unanimous ���� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-11-03_WS_RES-100 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/2057ea5fa27ca94d7f4626b7636663cd.pdf b1fc9c6bb4610d0dfb71c6bf8062a50d PDF Text Text Present: Mayor Kenneth G. Wray Glenn Rosenbloom (via Zoom) Rachelle Gebler Sam Gonzalez (via Zoom) John Leavy Denise Scaglione Sandra Spiro Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Paula A. McCarthy Tompkins, Village Clerk Clinton Smith, Village Counsel At 7:05 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for Jimmy Kilpatrick, 82 years old of Sleepy HoHow, SaH Vaughn 77 years old of Sleepy Hollow, Rodrigo Veliz, 45 years old of Sleepy Hollow, and Debbie Calabro, 55 years old of Peekskill, beloved wife of Dan Calabro and loving mother of Kevin Calabro of our Public Works Department. Our thoughts are with the Public Hearing: 15-minute parking space request Mayor Wray opened the meeting to the public and invoked the 3-minute rule. The Village Clerk read the announcement aloud for the record. There were no comments at this time. On a motion by Trustee Gebler, seconded by Deputy Mayor Rosenbloom, the meeting was adjourned for written comments until November 17, 2020. Approval of Warrant On a motion made by Trustee Gebler, seconded by Trustee Scaglione the warrant was approved and Treasurer DiGiacomo was authorized to pay bills in the amount of $1,973,220.10. Motion carried. Mayor's Announcement Mayor Wray stated there was a public hearing on the hazard mitigation plan earlier today, a copy of it is posted on the Village's website. Written comments and emails will be accepted until November 24, email to AGiaccio@sleepvhollowny.org �K S l l ^ t S S S ^ Wi " ^ 3 ^ 0 ^ at * * * * * * 10:30am. S n ° r i q ^ f S t , a t 6 d . a t S ' e e p y H o l l o w i s c u r r e n t | V in a yellow zone due recent increase cov.d-19 infections. Our school district is closed for two weeks. M a y o ^ ' a y ^ everyone continue to be careful and practice safe measures. Y Public C o m m e n t s ; Mayor Wray opened the meeting to the public and invoked the 3 minute rule. ?n°H n L a . M H Un [° e m N e W Broadwa V ' addressed that Mayor and the Board of Trustees t 0 C VGr t h e w h i t e asked if^h^DOT ntanqf^H^^ T ^ ° P a r k i n 9 Hnes she Iso asked if the DOT plans to do any work at the intersection of Rt. 9 and New Broadway. Mayor Wray stated there is a meeting with the DOT schedule in the immediate future. Resolutions R-1 R-2 R-3 R-4 (see attached) Authorize Mayor to Sign LOSAP agreement with Hometown Award LOSAP points for Covid Approve Rapid Response Inter-Municipal Agreement Authorize Acting Judge to Sign Bail Account Mayor Wray stated that tomorrow, November 11th is Veterans Day, and it is a holiday y for all Village employees. Old Business Trustee Spiro asked the Board members to submit comments regarding the downtown zoning, now that BFJ Consulting Firm has been retained. Trustee Spiro and Anthony Giaccio met with the Planning Chair, and will meet with the Building Inspector to discuss the zoning process. Communications Village Clerk stated that an email was received from Bhavya Reddy. (See attached) Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule There were no further comments. �w a s 7 : a £ n ° e n d a S S T Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk ^ by ^ the -eting �Email - 11/9/2020 Hi all, In addition, please note the following corrections: • • • Thanks, Bhavya In the .10/27 recording (at 1:01:50), it seems like the village may have skipped over sharing communications received from residents and went right to announcements If that was the case please note this omission in the upcoming meeting and read out what public comments were r e e l e d over email prior to the 10/27 meeting, including my below request for aecess to cal in public comments over Zoom and notes from any other residents In the 9/29 minutes, it says "Clerk McCarthy stated receiving communications from the following: Chris Mayceak, Anthony Landi, Anne White, Alberto De Carvalho, Tina Costantino and Oscar Rodriguez. (See attached)." However, neither of the link, far 0/7,9 on the minutes n ^ e includes the public communications that were supposed to be attached. Please update those minutes with the attachments for communications. Please use the correct spelling of my name in the 8/25 minutes, the proper pronunciation at meetings, and in communications with me. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-11-10 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/8e996d7a1312baa732663582ffd1f969.pdf 4e350c327acf00a83149f0565ab459b5 PDF Text Text Meeting Date: 11/10/2020 Resolution # : 11/101/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Consultant to Administer Length of Service Award Program {LOSAP} Be it Resolved the Board of Trustees of the Village of Sleepy Hollow approves the attached proposal from Hometown Firefighter Services to administer the Length of Service Awards Program (LOSAP) at an annual cost of $4,300 for the Fire Department and $3,000 for the Ambulance Corps subject to the village attorney's approval. Moved: Trustee Gebler Absent: Trustee Gonzalez Seconded: Trustee Scaglione Vote: Unanimous ��5 Orville Drive, Suite 4 0 0 Bohemia, N.Y. 11716-2535 T E L {631) 589-2929 T O L L F R E E 1-800-945-1035 FAX ( 6 3 1 ) 2 1 8 - 9 0 8 8 HOMETOWN I I11i I i C H T I i R S E R V J C J I S PROTECTING THOSE WHO PROTECT US HOMETOWN FIREFIGHTER SERVICES Service Fee Agreement Village of Sleepy Hollow Fire Department - Service Award Program This is an agreement between Hometown Firefighter Services (herein referred to as HTFF) and the Village of Sleepy Hollow (herein referred to as the Sponsor). It is agreed that HTFF will provide administrative services to the Sponsor for the Sleepy Hollow Fire Department's Length of Service Award Program as detailed below: Actuarial Services and Administrative Services (See attached description of services) Total Fee Payable to: Hometown Firefighter Services Please sign below and return this document to our office. Please make your check payable to: Hometown Firefighter $ 4,300.00 Services - AO Sponsor Date Village of Sleepy Hollow Fire Dept. Hometown Firefighter Services Date Page 1 of 3 www.hometownfirefighters.com 618 <g«£(2»7-C �Administrative Services • HTFF will meet with the Sponsor semi-annually, or more often at the Board's request, to review the Annual Actuarial Report and provide updates. • HTFF will review Asset Statements from the Investment Companies with the Sponsor. • HTFF will act as intermediary between Sponsor and Investment Companies. HTFF will provide the Sponsor with information regarding investment options and performance. • HTFF will provide a Summary of Recommended Investment Contributions. " • HTFF will prepare vouchers for payments to the Program as needed. • HTFF will provide the Participants with Benefit Calculations at Entitlement. HTFF will counsel each Participant prior to entitlement, and will review entitlement options {if applicable) with the Entitled Participant. • • HTFF will process all paperwork to ensure that the Entitled Participant receives their benefit payment. HTFF will act as Intermediary between benefit payment processing institution and the Sponsor for Direct payment of Benefits by Check or Direct Deposits to Participants as authorized by the Sponsor. • HTFF will provide all Tax Documents for Sponsor and Participants (i.e.: 1099s & 1096 transmittals). • HTFF will provide the Sponsor with legislative updates on LOSAP as needed. • HTFF will answer questions from Volunteers regarding LOSAP benefits. • HTFF will provide instructions on how to enroll new plan participants. • HTFF will provide forms to change beneficiaries for Plan Participants. • HTFF will provide notice for persons who cease to participate in the Service Award Program. • HTFF will provide a trained and knowledgeable staff to answer questions throughout the year. Page 2 of 3 �Actuarial Services • Installation - Plan Design as dictated by the Sponsor, • Preparation of Plan Documents. • Preparation of Plan Provision & Enrollment • Prepare an annual LOSAP Participant Statement for each Participant. • Prepare the Annual Actuarial Service Award Report which includes: > Detailed Plan Specifications - eligibility requirements, benefit formula & vesting schedule. > Census - status of each of the Plans participants. > Participant Reconciliation - accounts for the change in status of participants. > Schedule of Benefits - provides the projected benefit amount for each participant. > Section 457(e) Accrual Limit Test - considers IRS Code that limits annual benefit. > Actuarial Valuation Summary - provides the total present value of benefits expected to be paid from the Plan and the Total recommended Contribution. > Composition of Assets - listing of individual investments held in the Plan. > Audit Information Page - assists in preparation of audit information for submission to New York State. • Calculate Entitlement, Death and Disability Benefit Payments. • Respond to special requests, provide studies or other reports up to 2 hours work effort duration. ** All investment premiums to be made payable to the Investment Company chosen by the Sponsor. It is further understood that HTFF cannot serve as trustee of plan assets, a trustee of the plan or as any other fiduciary of the plan. The Trustees of the Plan shall be named by the Sponsor. Sponsor Date Village of Sleepy Hollow Fire Dept. Hometown Firefighter Services Page 2 of 3 Date ��5 Orville D r i v e , Suite 4 0 0 Bohemia, N.Y. 11716-2535 T E L (631) 589-2929 T O L L F R E E 1-800-945-1035 FAX ( 6 3 1 ) 2 1 8 - 9 0 8 8 HOMETOWN j r i u j l i it;i-i i f;k s m w i c e s PROTECTING THOSE WHO PROTECT US HOMETOWN FIREFIGHTER SERVICES Service Fee Agreement Village of Sleepy Hollow Ambulance Corp. - Service Award Program This is an agreement between Hometown Firefighter Services (herein referred to as HTFF) and the Village of Sleepy Hollow Ambulance Corp. (herein referred to as the Sponsor). It is agreed that HTFF will provide administrative services to the Sponsor for its Length of Service Award Program as detailed below: Actuarial Services and Administrative Services (See attached description of services) Total Fee Payable to: Hometown Firefighter Services Please sign below and return this document to our o ffice. Please make your check payable to: Hometown Firefighter $ 3,000.00 Services C^cUt^^^cX Trustee Date Village of Sleepy Hollow Ambulance Corp. Hometown Firefighter Services }/-J-JLO Date Page 1 of 3 w w wjiometownnrefighters xom 6)6 - g s a s 347-C �Administrative Services • HTFF will meet with the Sponsor semi-annually, or more often at the Board's request, to review the Annual Actuarial Report and provide updates. • HTFF will review Asset Statements from the Investment Companies with the Sponsor. • HTFF will act as intermediary between Sponsor and Investment Companies. HTFF will provide the Sponsor with information regarding investment options and performance, • HTFF will provide a Summary of Recommended Investment Contributions. ** • HTFF will prepare vouchers for payments to the Program as needed • HTFF will provide the Participants with Benefit Calculations at Entitlement. HTFF will counsel each Participant prior to entitlement and will review entitlement options (if applicable) with the Entitled Participant. • • HTFF will process all paperwork to ensure that the Entitled Participant receives their benefit payment. HTFF will act as Intermediary between benefit payment processing institution and the Sponsor for Direct payment of Benefits by Check or Direct Deposits to Participants as authorized by the Sponsor. • HTFF will provide all Tax Documents for Sponsor and Participants (i.e.. 1099s & 1096 transmittals). • HTFF will provide the Sponsor with legislative updates on LOSAP as needed. • HTFF will answer questions from Volunteers regarding LOSAP benefits. • HTFF will provide instructions on how to enroll new plan participants. • HTFF will provide forms to change beneficiaries for Plan Participants • HTFF will provide notice for persons who cease to participate in the Service Award Program. • HTFF will provide a trained and knowledgeable staff to answer questions diroughout the year. Page 2 of 3 �Actuarial Services • Installation - Plan Design as dictated by the Sponsor. • Preparation of Plan Documents. • Preparation of Plan Provision & Enrollment. • Prepare an annual LOSAP Participant Statement for each Participant. • Prepare the Annual Actuarial Service Award Report which includes: > Detailed Plan Specifications - eligibility requirements, benefit formula & vesting schedule. > Census - status of each of the Plans participants. > Participant Reconciliation - accounts for the change in status of participants. > Schedule of Benefits - provides the projected benefit amount for each participant. > Section 457(e) Accrual Limit Test - considers IRS Code that limits annual benefit. > Actuarial Valuation Summary - provides the total present value of benefits expected to be paid from the Plan and the Total recommended Contribution. > Composition of Assets - listing of individual investments held in the Plan. > Audit Information Page - assists in preparation of audit information for submission to New York State. • Calculate Entitlement, Death and Disability Benefit Payments. • Respond to special requests, provide studies or other reports up to 2 hours work effort duration. ** All investment premiums to be made payable to the Investment Company chosen by the Sponsor. It is further understood that HTFF cannot serve as trustee of plan assets, a trustee of the plan or as any other fiduciary of the plan. The Trustees of the Plan shall be named by the Sponsor, Trustee Date Hometown Firefighter Services Village of Sleepy Hollow Ambulance Corp. Page 2 of 3 Date ��Meeting Date: 11/10/2020 Resolution #: 11/102/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Mutual Aid Agreement for the Police Department BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor to sign the attached Mutual Aid and Rapid Response Agreement between the Sleepy Hollow Police Department and Westchester County. Moved: Trustee Scaglione Absent: Trustee Gonzalez Seconded: Trustee Spiro Vote: Unanimous ��I N T E R M U N I C I P A L A G R E E M E N T made this 2020 by and between: day of T H E C O U N T Y O F W E S T C H E S T E R , a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York, 10601, (hereinafter referred to as the "County"), and T H E V I L L A G E O F SLEEPY H O L L O W , a municipal corporation of the State of New York having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York, 10591, (hereinafter referred to as the "Municipality," and collectively with other signatory municipalities, as the "Municipalities" or "Signatory Municipalities"). W H E R E A S , the purpose of the Mutual Aid and Rapid Response Plan for the Police Departments of Westchester County, New York (the "Plan") is to formalize operational procedures for Law enforcement assistance to participating agencies; and W H E R E A S , the Signatory Municipalities have executed the Plan by which each member agrees to make available its police personnel and equipment to the others upon the occurrence of a condition which is beyond the scope of its police resources; and W H E R E A S , due to prevailing world, national and local security situations, the ever increasing flow of intelligence, and actual threats directed against once benign sites and facilities, the parties desire that the Plan be flexible and subject to review and revision as necessary in a timely manner; and �WHEREAS, the Signatory Municipalities desire, inter alia, to ratify and execute this Agreement in order to effectuate the Plan and to agree on the procedures for timely review and revision of the Plan; and WHEREAS, said Plan is governed by and liabilities and costs are apportioned pursuant to the provisions of New York State General Municipal Law ("General Municipal Law") Section 209-m which provides, inter alia, that absent agreement to the contrary, the municipality receiving police aid (the "Requesting Municipality") shall reimburse the municipality providing such aid (the "Assisting Municipality") for any money paid by it for police salaries and other expenses incurred by it including damage to, or loss of, equipment and supplies. NOW, T H E R E F O R E , in consideration of the terms and conditions herein contained, the parties agree as follows: FIRST: Definitions (1) Chief Executive Officer: The officer within a Signatory Municipality who is authorized pursuant to General Municipal Law Section 209-m to request or grant a request for police assistance from another Signatory Municipality. (2) Department Head: Any police chief, Commissioner or other official in command or acting command of the police department or police force of a Signatory Municipality. �(3) Requesting Municipality: Any Signatory Municipality requesting the assistance of the police force of another Signatory Municipality pursuant to the terms of this Agreement. (4) Assisting Municipality: Any Signatory Municipality providing assistance to a Requesting Municipality pursuant to the terms of this Agreement. (5) Emergency: Shall have its common dictionary definition. (6) Signatory Municipality: All municipalities that have signed this Agreement, including the County. SECOND; A true and accurate copy of the Mutual Aid and Rapid Response Plan for the Police Departments of Westchester County, New York (hereinafter the "Plan"), is annexed hereto and incorporated herein as Schedule "A". The Parties further agree to the Plan, as it may be amended from time to time, in accordance with the review and revision procedures set forth in said Plan and this Agreement. T H I R D : This Agreement shall commence on July 31, 2020 (the "Commencement Date") and terminate on July 30, 2025, unless terminated sooner in accordance with the provisions hereof. Any prior agreement signed by a Signatory Municipality for this purpose shall be deemed terminated upon the commencement of this Agreement. F O U R T H : The Signatory Municipalities hereby agree to render appropriate police services, in accordance with the Plan, to any Requesting Municipality whenever �the Chief Executive Officer of that municipality deems the general public interest requires it. All such requests for assistance shall be made by the Chief Executive Officer or Department Head of the Requesting Municipality and granted by the Chief Executive Officer or Department Head of each Assisting Municipality as set forth in the Plan. F I F T H : The cost of police services provided pursuant to this Agreement shall be paid by the Requesting Municipality subject to the following exceptions: (a) The police services provided by the County shall be without cost to the Requesting Municipality. (b) The police services provided by cach Assisting Municipality shall be reimbursed as provided in Section 209-m of the General Municipal Law, as same may be amended, exccpt as provided above in Paragraph (a). (c) The Requesting Municipality shall reimburse the County and each Assisting Municipality for all liability for damages arising out of acts performed by the Assisting Municipality in rendering aid. In addition, the Requesting Municipality shall provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly resulting from the rendering of aid by the County and each Assisting Municipality. Notwithstanding the foregoing, the Requesting Municipality shall not be liable for any damages resulting from any intentional wrongs or reckless conduct by the police force of the Assisting Municipality. (d) The requesting Municipality shall reimburse the County and each Assisting Municipality for all expenses incurred pursuant to the provisions of Section 207-c of the �General Municipal Law, as same may be amended, and for any award of compensation made pursuant to the Workers' Compensation Law for salaries and expenses paid to officers of the County and each Assisting Municipality who are injured while rendering assistance to the Requesting Municipality pursuant to the Agreement. SIXTH: Any party to this Agreement may withdraw at any time, upon thirty (30) days written notice to each of the other Signatory Municipalities, and thereafter such withdrawing party shall no longer be a party to this Agreement, but this Agreement and the Plan shall continue to exist among the remaining parties and Signatory Municipalities. S E V E N T H : (a) The Westchester County Chiefs of Police Association ("WCCOPA") shall be responsible for the administration and future amendments or revision of the Plan. Administration shall entail, but not be limited to, the development of an organized effort, identification of county-wide special equipment, the addition or removal of participating municipalities or police departments to the Plan, whether they operate within or outside of the physical boundaries of Westchester County, and interface with auxiliary services and agencies for the development of protocols and assumed responsibilities; (b) A sub-committee of the WCCOPA will review the Plan at least once a year and formulate recommendations for amendments or revisions as necessary; and (c) In order to effectuate the purposes of this Section and to authorize WCCOPA to determine the operational details of the Plan without need for legislative authorization �each time an amendment to the Plan is required, the Municipality represents and warrants that its representative(s) at WCCOPA is/are duly authorized to administer the Plan and to authorize any and all revisions to the Plan on behalf of the Municipality. E I G H T H : The rights and obligations set forth in this Agreement shall be binding upon and shall inure to the benefit of each municipality which has executed this Agreement with the County. NINTH; As to any signatory municipality, this Agreement shall not be enforceable until signed by both parties and all applicable legal approvals have been obtained. T E N T H : If any term or provision of this Agreement is held by a court of competent jurisdiction to be invalid or void or unenforceable, the remainder of the terms and provisions of this Agreement shall in no way be affected, impaired, or invalidated, and to the extent permitted by applicable law, any such term, or provision shall be restricted in applicability or reformed to the minimum extent required for such to be enforceable. This provision shall be interpreted and enforced to give effect to the original written intent of the parties prior to the determination of such invalidity or unenforceability. E L E V E N T H : All notices of any nature referred to in this Agreement shall be in writing and either sent by registered or certified mail postage pre-paid, or sent by hand or overnight courier, to the respective addresses set forth below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective on the date of receipt. �To the County: Thomas A. Gleason, Acting Commissioner-Sheriff County of Westchester Department of Public Safety 1 Saw Mill River Parkway Hawthorne, New York 10532 with a copy to: County Attorney Michaelian Office Building 148 Martine Avenue White Plains, New York 10601 To the Municipality: T W E L F T H : In addition to the aforementioned New York General Municipal Law Section 209-m, this Agreement shall be subject to any applicable laws, rules and regulations. T H I R T E E N T H : This Agreement shall not be enforceable until signed by both parties and approved by the Office of the County Attorney. [NO F U R T H E R T E X T ON THIS PAGE. SIGNATURE PAGE FOLLOWS], �I IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. T H E COUNTY OF WESTCHESTER By Name: Thomas A. Gleason Title: Acting Commissioner of Public Safety / Sheriff T H E VILLAGE OF SLEEPY H O L L O W By Name: Title: Approved by the Westchester County Board of Legislators on the 2020. Approved as to form and manner of execution: Senior Assistant County Attorney County of Westchester SJhnmve.'DPS,•Mutual Aid I VIA 6 J 20 day of �MUNICIPALITY'S ACKNOWLEDGEMENT STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) On this day of , 20 , before me personally came _ , to me known, and known to me to be the of ^ t h e municipal corporation described in and which executed the within instrument, who being by me duly sworn did depose and say that he/she, the said resides at _and that he/she is the of said municipal corporation. Notary Public County �C E R T I F I C A T E O F AUTHORITY (Municipality) certify that I am the (Officer other than officer signing contract) of the (Title) (Name of Municipality) (the "Municipality") a corporation duly organized in good standing under the (Law under which organized, e.g., the New York Village Law, Town Law, General Municipal Law) named in the foregoing agreement that (Person executing who signed said agreement) agreement on behalf of the Municipality was, at the time of execution of (Title of such person), the Municipality, that said agreement was duly signed for on behalf of said Municipality by authority of its thereunto duly authorized, [Town Board, Village Board, City Council) and that such authority is in full force and effcct at the date hereof. (Signature) STATE OF NEW YORK ) ss.: COUNTY OF WESTCHESTER) On this day of , 20 , before me personally came whose signature appears above, to me known, and know to be the of (Title) the municipal corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he, the said resides at _ , and that he/she is the of said municipal corporation. (Title) Notary Public County �SCHEDULE "A [The Mutual Aid and Rapid Response Plan for the Police Departments of Westchester County, New York is attached]. ��Meeting Date: 11/10/2020 Resolution # : 11/103/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ON ASSOCIATE VILLAGE JUSTICE WHEREAS, the Village Justice of the Village of Sleepy Hollow ("Village") has resigned; and WHEREAS, the Associate Village Justice is ready to assume the Village Justice's responsibilities; and WHEREAS, Mahopac Bank requires the Board of Trustees of the Village ("Board of Trustees") to adopt certain provisions for a Bail Account; NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village adopts the provisions of Village of Sleepy Hollow Bail Account annexed hereto and authorizes Al Farella as its Associate Village Justice to execute, certify, witness, and attest to it; and be it further RESOLVED, that the Village Administrator and staff are authorized and directed to take any and all action necessary to implement this Resolution. Moved: Trustee Spiro Seconded: Trustee Gebler Vote: Unanimous ��;)'- r(o \j j _ RESOLUTION GOVERNMENTAL ENTITY Mahopac Bank GOVERNMENTAL ENTITY NAME AND ADDRESS Village Of Sleepy Hollow . f i e w U 28 BEEKMAN AVENUE SLEEPY HOLLOW, NY 10591-0000 Initial Resolution. DATE OF RESOLUTION ACCOUNT NUMBER Tax Identification Number October 23, 2020 Checking #789042 13-6007308 By signing below, I certify to Mahopac Bank ("Financial Institution") that: I am the Authorized Signer of the above named Governmental Entity ("Entity"), validly chartered and operating under the taws of the Slate of New York; the following is a true and complete copy of the Resolution, properly adopted at a duly called open legal meeting of the officers of the Entity held on in accordance with the charter of the Entity, if any; this Resolution is contained in the minutes of that meeting and that such Resolution is still in force and effect and has not been amended or rescinded, and was and still is in accordancc with the charter of the Entity, tf any; the Financial Institution has been provided a true and complete copy of the charter of the Entity, if any, as in effect as of the date of this Resolution; provided betow are the correct names, titles, and genuine signatures of the persons authorized to exercise the powers provided in the Resolution ("Authorized Signers"); and the Financial Institution may rely upon my certification as to my authority to execute this Resolution and to make the representations in this Resolution. IT IS RESOLVED: The Authorized Signers shall possess t h e powers indicated as contained in this Resolution. D E P O S I T O R Y A C C O U N T . Perform the following activities in regards to the depository account(s) indicated above in the name of the Entity, subject to any terms and conditions governing the account(s). including: • Account Opening and M a i n t e n a n c e . Open and maintain the Entity account(s). Number of signers required: 1 M a k e Deposits. Make deposits to the Entity accounts). « • • Number of signers required: 1 E n d o r s e m e n t s . Endorse for negotiation, negotiate, and receive the proceeds of any negotiable instrument, check, draft, or order for the payment of money payable to or belonging to the Entity, by writing, stamp, or other means permitted by this Resolution without the designation of the person endorsing. Number of signers required: I Make withdrawals. Make withdrawals from the Entity accounts) in any manner permitted by the account(s) regardless whether such action will create or increase an overdraft of the involved account. Number of signers required: 1 T r a n s f e r Funds. Transfer funds from the Entity account(s) in Financial Institution to any account whether or not held at this Financial Institution and whether or not held by this Entity and execute any agreements related to such transfers. Number of signers required: 1 • Approve, Endorse, G u a r a n t e e and Identify Payees. Approve, endorse, guarantee, and identify the endorsement of any payee or any endorser of any negotiable instrument, check, draft, or order for the payment of money whether drawn by the Entity or anyone else and guarantee the payment of any negotiable instrument, check, draft, or order for the payment of money. Number of signers required: 1 Delegate Authority. Delegate to others the authority to approve, endorse, guarantee, and identify the endorsement of any payee or endorser on any negotiable instrument, check, draft, or order for the payment of money and to guarantee the payment of any such negotiable instrument, check, draft, or order for the payment of money. Number of signers required: I SAFE D E P O S I T BOX. Lease a Safe Deposit Box(es) with Financial institution, make inspections of, deposits to and removals from the Box(es), and exercise all rights and be subject to all responsibilities under the Lease. O 2004-2019 Compliance Syuam, Inc. ilD4c«-7)92Wib - 2019 112 0.3 Resolution • Governmental Emily DG9002 Pige I of 3 www. com pi i Henw.com �V Number of signers required: I N I G H T D E P O S I T O R Y . Enter into a Night Depository Agreement with Financial Institution and exercise all rights and be subject to all responsibilities under the Agreement. Number of signers required: I L O C K B O X . Enter into a Lockbox Agreement with Financial Institution and exercise all rights and be subject to all responsibilities under the Agreement. Number of signers required: 1 D E B I T C A R D / A C C E S S C A R D . Apply for, receive and utilize debit, automated teller machine cards, or other access devices to cxercise those powers authorized by this Resolution or other Resolutions then in effect. Number of signers required: 1 C A S H M A N A G E M E N T . Enter into a Cash Management Agreement with Financial Institution, and exercise all rights and be subject to all responsibilities under the Agreement. Number of signers required: 1 IT IS FURTHER RESOLVED THAT: D E S I G N A T E D D E P O S I T O R Y . Financial Institution is designated as a depository for the funds of the Entity and to provide other financial accommodations indicated in this Resolution. A U T H O R I Z E D S I G N E R ' S P O W E R S . Authorized Signers are authorized to make any and all other contracts, agreements, stipulations, and orders which the Authori7xd Signers may deem advisable for the effective exercise of their powers. SIGNATURES. The Financial Institution shall be indemnified and held harmless by the Entity for any claims, expenses, damages, or attorney fees resulting from the honoring of any signature, authorized by this Resolution, or refusing to honor any signature not so authorized, regardless of whether or not such signature was genuine, if such signature reasonably resembles the specimen provided to the Financial Institution. The Financial institution shall also be permitted to rely upon non-signature security and verification codes which H provides to or receives from an Authorized Signer and shall be indemnified and held harmless by the Entity for any claims, expenses, damages, or attorney fees resulting from their use. I M P R O P E R E N D O R S E M E N T . Any negotiable instrument, check, draft, or order for the payment of moneys not clearly endorsed by an Authorized Signer may be returned to the Entity by the Financial Institution. The Financial Institution, in its sole discretion, alternatively may endorse on behalf of the Entity any negotiable instrument, check, draft, or order for ihe payment of money not clearly endorsed in order to facilitate collection. Financial Institution shall have no liability for any delay in the presentment or return of any negotiable instrument, check, draft, or order for the payment of money which is not properly endorsed. DISPOSITION O F F U N D S . When withdrawal or transfer powers arc granted to an Authorized Signer, the Financial Institution is directed and authorized to act upon and honor withdrawal or transfer instructions issued and to honor, pay, transfer from, and charge to any depository account(s) of the Entity, all negotiable instruments, checks, drafts, or orders for the payment of money so drawn when si/ned consistent with the Resolution without inquiring as to the disposition of the proceeds or the circumstances surrounding the issuance of the negotiable instrument, check, or order for the payment of money involved, whetfier such « « « « . a b l e drafts, or orders for the payment of money are payable to the order of. or endorsed or negotiated by any Authorized Signer s.gn.ngthem o r \ n y Authorized Signer in their individual capacities or not, and whether they are deposited to the individual credit of or tendered in payment of the individual obligation or account of any Authorized Signer signing them or of any other Authorized Signer. P R I O R E N D O R S E M E N T S . All negotiable instruments, checks, drafts, or orders for the payment of money deposited with prior endorsements are guaranteed by the Entity. P R E - R E S O L U T I O N T R A N S A C T I O N S . All actions by Authorized Signers in accordance with this Resolution but before the adoption of this Resolution are approved, ratified, adopted, and confirmed by the Entity. W A R R A N T Y . That the Financial Institution may rely upon the certification as to the Entity authority to executc this Resolut.on and make the representations in this Resolution. N O T I F I C A T I O N O F C H A N G E S . The Entity shall notify Financial Institution in writing at its address shown above in advance of any changes which would afTect the validity of any matter certified in this Resolution. R E V O C A T I O N AND M O D I F I C A T I O N . An act ("Act") to modify, terminate, amend or replace this Resolution will not immediately affcct the ability of the Financial Institution to rely upon this Resolution. The Act shall not affect any a c t , , » by tt» ^ « " " S S S in reliance on ihis Resolution before the date the Act becomes effective as set forth ,n the n e x t sentence an Act w . « no^ b e c o m e effective until all of the following occur: (a) Financial Institution receives written notification of the Act in a form ^ d substancc a t S c t o ' t o the Financial Institufion and (b) the Financial Institution has had a reasonable period of time to act "PO" such not-flcat.o^ Until the Act is effective, this Resolution shall remain in full force and bind the Entity, its legal r e p r e s e n t e e s , heirs, successors and assigns. C 2004-2019 Compliance Sytttmt, bit. llfUcet-7J920flb - Ml* 112 0.3 Resolution > Governmental Entity OG9002 FijriofJ www compliance system* com �/ DESIGNATION O F AUTHORIZED SIGNERS NAME/TITLE/SIGNATURE Alfred A Farella AUTHORITY CODE/LIMITATIONS Date Authorized Signer Account Opening and Maintenance; Lease Safe; Night Depository; Lockbox; Debit Card/Access Card; Cash Management; Make Deposits; Endorsements; Make Withdrawals; Transfer Funds; Approve, Endorse, Guarantee and Identity Payees; Delegate Authority C E R T I F I C A T I O N . I certify that the foregoing are the names, titles, and genuine signatures of the authorized signers of the Entity authorized by the Resolution. IN W I T N E S S W H E R E O F , I have subscribed my name on the date shown below. A l f r e d A Farella Authorized Signer Date ATTESTEO BY: B y : Alfred A Farella Its: Authorized S i g n e r Date C 2004-2019 Compliance Syittmi. Inc. 11 f)4ccc>73»20hb - 2019.112.0. J Resolution - Governmental Entity DG9002 www.compl ucetyitcnuan ��Meeting Date: 11/10/2020 Resolution # : 11/104/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AMENDING THE LENGTH OF SERVICE AWARD POINT SYSTEM FOR AMBULANCE CORPS PURSUANT TO CHAPTER 113 OF THE LAWS OF 2020 WHEREAS, the Mayor and Trustees ("Board of Trustees") of the Village of Sleepy Hollow ("Village") has by appropriate resolution and referendum previously established a Length of Service Awards Program ("LOSAP") for the volunteer members of the Sleepy Hollow Volunteer Ambulance Corps in accordance with Article 11-AAA and Article 11-AAAA of the General Municipal Law; and WHEREAS, the Board of Trustees has established a Point System for the LOSAP in accordance with General Municipal Law §219-m in order to determine which active volunteer ambulance corps program participants qualify each year to be awarded a year of service credit under the LOSAP; and WHEREAS, General Municipal Law §219-m was amended by Chapter 113 of the Laws of 2020; and WHEREAS, the Board of Trustees has determined to award five (5) points per month, prorated for periods of less than one month, under the Point System for each month or part thereof that the COVID 19 State of Emergency was in place and active volunteer ambulance corps program participants performed their duties under special restrictive emergency response rules related to restricted emergency responses and/or restricting the holding of activities for which points could be earned due to guidelines related to the State Disaster Emergency; and WHEREAS, the Board of Trustees has determined that active volunteer ambulance corps program participants performed their duties under special emergency response rules related to emergency responses and/or restricting the holding of activities for which points could be earned due to guidelines related to the State Disaster Emergency; NOW THEREFORE, BE IT RESOLVED, that in accordance with the abovereferenced statutory authority, the LOSAP Points System is hereby amended to afford active volunteer ambulance corps program participants credit for additional points per month, for the period of March through June, at the rate of March - four (4) points, April - five (5) points, May - five (5) points, and June - five (5) points, and LOSAP coordinators who maintain Point System records are directed to adjust the point totals for each active �volunteer ambulance corps program participant for the time during such period that he or she was listed as an active volunteer ambulance corps member; and be it further RESOLVED, that volunteer ambulance corps members that were not on the active rolls during all or part of the aforesaid period due to a leave of absence, suspension, or other reason shall not be eligible for special COVID 19 points during any period that they were not active ambulance corps member participating in the accumulation of points under the LOSAP; and be it further RESOLVED, that the Board of Trustees reserves the authority under this Resolution to grant special COVID 19 points during later periods in 2020 and 2021 if the State of Emergency remains in effect and the Board is required to go back to emergency response and point generating activity restrictions if future developments with regard to the pandemic require that a new set of restriction be put in place for additional periods of time. Moved: Trustee Scaglione Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 11/10/2020 Resolution # : 11/105/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AMENDING THE LENGTH OF SERVICE AWARD POINT SYSTEM FOR FIRE DEPARTMENT PURSUANT TO CHAPTER 113 OF THE LAWS OF 2020 WHEREAS, the Mayor and Trustees ("Board of Trustees") of the Village of Sleepy Hollow ("Village") has by appropriate resolution and referendum previously established a Length of Service Awards Program ("LOSAP") for the volunteer members of Sleepy Hollow Fire Patrol, Pocantico Hook and Ladder Co. No. 1, Rescue Hose Company No. 1, Union Hose Engine Company No. 2, and Columbia Hose Company No. 3 in accordance with Article 11-A and Article 11-AAAA of the General Municipal Law; and WHEREAS, the Board of Trustees has established a Point System for the LOSAP in accordance with General Municipal Law §217 in order to determine which active volunteer firefighter program participants qualify each year to be awarded a year of service credit under the LOSAP; and WHEREAS, General Municipal Law §217 was amended by Chapter 113 of the Laws of 2020; and WHEREAS, the Board of Trustees has determined to award five (5) points per month, prorated for periods of less than one month, under the Point System for each month or part thereof that the COVID 19 State of Emergency was in place and active volunteer firefighter program participants performed their duties under special restrictive emergency response rules related to restricted emergency responses and/or restricting the holding of activities for which points could be earned due to guidelines related to the State Disaster Emergency; and WHEREAS, the Board of Trustees has determined that active volunteer firefighter program participants performed their duties under special emergency response rules related to emergency responses and/or restricting the holding of activities for which points could be earned due to guidelines related to the State Disaster Emergency; NOW THEREFORE, BE IT RESOLVED, that in accordance with the above-referenced statutory authority, the LOSAP Points System is hereby amended to afford active volunteer firefighter program participants credit for additional points per month, for the period of March through June, at the rate of March - four (4) points, April - five (5) points, May - five (5) points, and June - five (5) points, and LOSAP coordinators who maintain Point System records are �directed to adjust the point totals for each active volunteer firefighter program participant for the time during such period that he or she was listed as an active volunteer firefighter; and be it further RESOLVED, that volunteer firefighters that were not on the active rolls during all or part of the aforesaid period due to a leave of absence, suspension, or other reason shall not be eligible for special COVID 19 points during any period that they were not active firefighters participating in the accumulation of points under the LOSAP; and be it further RESOLVED, that the Board of Trustees reserves the authority under this Resolution to grant special COVID 19 points during later periods in 2020 and 2021 if the State of Emergency remains in effect and the Board is required to go back to emergency response and point generating activity restrictions if future developments with regard to the pandemic require that a new set of restriction be put in place for additional periods of time. Moved: Trustee Scaglione Seconded: Trustee Gebier Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-11-10_RES_101-105 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/80dc633e6effbddd15c437619a8cb171.pdf 3cfdd0638ad0e768488adfaca7b63fcd PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, November 17,2020 at 7:00 P.M. at Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York 10591 Present: Mayor Kenneth G. Wray Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione Rachelle Gebler Sandra Spiro Sam Gonzalez (By Video) John Leavy (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator Anthony Bueti, Police Chief Rich Gross, General Foremen Sean McCarthy, Building Inspector Mayor Wray called the work session to order at 7:00 p.m. DPW STUDY PRESENTATION: Patricia Dwyer and Paul Bishop of Sourced Municipal Solutions made a presentation on a proposed public works study. The presentation was previously submitted to the Board. The proposed study will analyze various aspects of the public works department including organizational structure, budgeting, shared service opportunities, risk management, technology, sustainability and the future needs of the department. The Board had several questions. Discussion ensued. No action was taken. ZOOM MEETINGS: Mayor Wray started the discussion to consider going back to ZOOM meetings. Mayor Wray proposed going back to ZOOM only meetings in response to the increase in Covid cases. Some residents also complained that they have been unable to make public comments due to the pandemic. The Board agreed. Next week's Board meeting will be a ZOOM only meeting. SHORT TERM PARKING ON CORTLANDT STREET: The Board discussed having a short term metered parking space on Cortlandt Street. A public hearing on this matter was recently closed. The Board was in favor of approving this local law. Mayor Wray requested that this item be on the next Board meeting agenda. ZONING PROPOSAL: The Board reviewed a zoning proposal from BFJ Planners. Trustee Spiro met with the Planning Board Chair and the Building Inspector to get input on the proposal. Both feel that it would be good to move on zoning amendments as a next step to implementing ideas mentioned in the comprehensive plan. The Board was in favor of approving this proposal at next week's Board meeting. �ROUTE 9 TRANSPORTAION STUDY: Trustee Gebler started the discussion on the Route 9 Transportation study. The other river towns involved in this study passed resolutions in support of some aspects of the study. Trustee Gebler has asked the Board to consider passing a similar resolution. The Board will provide comments to Trustee Gebler and she will prepare a draft resolution. At 8:05 the work session was adjourned. R Village Administrator � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-11-17_WS Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/155df9571f484fc5a209e8d2c191639d.pdf c1ac91db8b860b2211ce0debdaebf113 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, November 24, 2020 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Glenn Rosenbloom (via Zoom) Rachelle Gebler Sam Gonzalez (via Zoom) John Leavy Denise Scaglione Sandra Spiro Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Paula A. McCarthy Tompkins, Village Clerk Clinton Smith, Village Counsel At 7:05 p.m., Mayor Wray called the meeting to order with a pledge to the flag. Mayor Wray announced, "Tonight's Board Meeting is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's meeting, and a transcript will be provided later. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Approval of Warrants On a motion made by Deputy Mayor Rosenbloom, seconded by Trustee Gebler the warrant was approved and Treasurer DiGiacomo was authorized to pay bills for $594,258.48 Approval of Minutes On a motion made by Trustee Scaglione, seconded by Trustee Gonzalez, the minutes of September 15, 2020, were approved. Motion carried. On a motion made by Trustee Scaglione, seconded by Deputy Mayor Rosenbloom, the minutes of October 27, 2020, were approved. Motion carried. �On a motion made by Trustee Gebler, seconded by Trustee Gonzalez, the minutes of November 3, 2020, were approved. Motion carried. On a motion made by Deputy Mayor Rosenbloom, seconded by Trustee Gebler, the minutes of November 10, 2020, were approved. Motion carried. On a motion made by Trustee Scaglione, seconded by Trustee Spiro, the minutes of November 17, 2020, were approved. Motion carried. Mavorfs Announcement Mayor Wray stated that the Village is now in a "yellow zone" due to Covid-19 numbers going back up as of last week. Mayor Wray asked that everyone practice social distance, wear masks and avoid large gatherings to prevent future consequences. Mayor Wray appointed Katherine M. Baldwin of Sleepy Hollow, to the position of Village Justice to finish out Justice Valdespino's term, which ends in March of 2021; and takes effect the first Monday of April 2021. In addition, Mayor Wray would like to make two appointments to the Zoning Board. Department Head Reports Matt Arone, Recreation Superintendent - reported on numerous events (see attached) Diana Loja, Community Liaison, addressed the Mayor and the Board of Trustees, and stated that our census numbers were 68.5%, which was slightly lower than 2010. She thanked everyone who participated in assisting with this task, including Char Wiegel. Diana also thanked numerous people for helping and supporting the mural project. Kersten Harries of Sleepy Hollow addressed the Mayor and the Board of Trustees and thanked them for their support on the Community Mural project. She also thanked everyone involved, which was over 260 people, including those who donated paint. Mrs. Harries described the time line of the project and how it developed over a short period of time with everyone's assistance. Mayor Wray thanked Kersten Harries and Diana Loja for all the work and dedication they put into this community mural project. Diana Loja stated she continues to work with the members of the community regarding police reform, Covid-19 assistance, and food distributions. �Sean McCarthy, Building Inspector addressed the Mayor and the Board of Trustees and reported on recent projects and variances. Angela Martello, Ambulance Chief, addressed the Mayor and the Board of Trustees and reported on recent multiple calls and thanked all the volunteers for their assistance in covering all these calls. The SHVAC has responded to 781 calls to date, compared to last year, which had 762 calls. The County Executive and Senator Harckam donated a disinfected fogging machine for the Corps, which has been put to use. The junior Corps, has been reactivated and five volunteers have joined. More are welcomed. Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White, of Kendal on Hudson, addressed the Mayor and the Board of Trustees and thanked the Mayor for urging the residents to stay safe and follow Covid-19 precautions. Mrs. White stated she is interested in participating in the police reform process and restorive justice. She has been advocating for it with the County's District Attorney's office. She also stated she is concern the traffic stops in Sleepy Hollow and Tarrytown are too high compared to its population, she stated there is evidence that if people cannot afford to pay these tickets they will lose their driver's license, which they need for their lively hood. She urged the Village to look into this matter. Dan Convissor of Maple Street addressed the Mayor and the Board of Trustees and thanked them for supporting the Rt.9 active transportation plan, and looks forward to working with the Administration and Board to making a solid plan. Mayor stated that you may donate to the Veterans Association by going to/dropping off at the American Legion at 27 Legion Drive in Valhalla, every Monday from 9:00am to noon; and Veterans' may pick up food goods but must have ID. Resolutions (see attached) R1 - Approve Short Term Parking on Cortlandt Street R2 - Approve Zoning Proposal R3 - Support for Route 9 Transportation Study R4 - Adjust Salary for Acting Judge �R5 - Approve Voting Districts R6 - Approve Actions of the Ambulance Corps R7 - Approve Actions of the Fire Wardens On a motion by Deputy Mayor Rosen bloom, seconded by Trustee Scaglione the Mayor appointed Katherine M. Baldwin to Village Justice, to complete an unexpired vacant term until the beginning of next term, which is the first Monday in April, 2021. Motion carried. On a motion by Trustee Gonzalez, seconded by Trustee Leavy, Mayor Wray appointed Sandra Tripp to the Zoning Board, to fill an unexpired, vacant term. Motion carried. Old Business: Trustee Leavy stated the traffic study on lower Beekman is continuing, a second study was recently done and it showed less people, no obstructions on the road, and results may be different from the first one. Trustee Leavy will report back when results are in. Communications Village Clerk received a letter from Pat Munroe which was distributed to the Board of Trustees. She stated that the 2021 Village Calendars will soon be in the mail. Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Kersten Harries, addressed the Mayor and the Board of Trustees and thanked them for all the work being done with the comprehensive plan, and encouraged the Board to implement some of the items revised, such as complete streets. There were no further comments. At 8:20 pm, on a motion by Trustee Leavy, moved by Trustee Scaglione, the meeting was adjourned. Motion carried. V< ula A. McCarthy TompKins Vi lage Clerk �November 24, 2020 Sleepy Hollow BOT meeting Recreation Department Report Recent programs On Saturday, October 31st, we held three Halloween activities at Kingsland Point Park for our local residents. At 11am we held an arts and crafts and pumpkin decorating event at the pavilion. At 1pm we had Halloween pictures and pony rides at the KD Pavilion. Finally, at 3pm-5pm we had Truck or Treat on the lawn. All three events were well attended, however due to our social distancing restrictions we spread out the groups and kept everybody at safe distances. We also held a Halloween house decorating contest with various categories and prizes. Congratulations to the Munroe family of Webber Park, the Sedor family of Hunter Ave. and the Ruiz, Dean and Garrett families of Amos Street for participating and winning. Thanks to all of those businesses who donated prizes. Upcoming events We will not be running the annual tree lighting, cookies with Santa and horse drawn carriage rides this year, however we will still be able to sponsor "Letters to Santa" and are planning a holiday house decorating contest similar to our Halloween event. W e also will host a "virtual" holiday event at 5pm on Saturday, December 19th where residents will be able to celebrate the holidays here in Sleepy Hollow from home. Music, pictures and special holiday messages will be able to be viewed by logging on RooneyTunes Radio, https://streamfr.ee/rooneytunes W e will be holding another drive-in movie event on Saturday, December 5 th at Kingsland Point Park. The movie title is " E l f and we will be charging $10.00 per car for this event. The movie is scheduled to start at 5:15pm. Jimmy's Softserve will be on hand for hot beverages and popcorn sales. You must pre-register for this event on Community Pass. No paying at the park the night of. Spaces are limited. Senior Citizens: Senior citizen activities have dealt with some cancelations lately. We did not hold Bingo last Tuesday and only a few people were interested in attending the scheduled meeting last week. The holiday celebratory lunches also will not be held this December. --Walking group has resumed on Fridays at 8:30am. - T h e exercise classes that we held at Kingsland Monday and Wednesday mornings over the summer and fall have slowly moved back inside in small numbers of participants. We won't bring more than 10 seniors inside for these classes. --Senior Yoga class instructed by GymGuyz is on Thursday mornings at 9am-10am . They also will be moved inside in small groups as the weather changes. ��- W e organized a "take home" ceramics class on Wednesday, November 18th. Instead of holding the class inside our senior building, we ordered the ceramic kits and the seniors were able to take them home to create their projects and we will bring them all back to the ceramics center to the can be glazed and firefinished. Lunch meals delivery program has never stopped and is still going on. W e also can still help seniors with grocery shopping during the week. The after school proeram The after school program is still running in November, however we did hit a snag two weeks ago as one of our participants did test positive for COVID. We followed protocols with the county health department, the program was closed last week and all staff and participants were contacted by "tracers" and toid to quarantine until this week. We are back in operation, however decisions are being made this week how to proceed for December. Just a reminder we only have 15 kids this year as opposed to the normal numbers. Parks Items: -Progress is being made with a new propane company to connect a tank to the heating units at the platform tennis courts. DPW dug the required trenches this week so we can run the piping underground to bring the propane to the courts. I'll keep everybody updated on the progress. - A new playground piece for Barnhardt Park was installed last week to replace an old broken unit. Miscellaneous Two vehicles that were previously approved in capital budgets were purchased in the past two weeks. These vehicles are a new pick-up truck for the parks department and a new SUV for the recreation department to replace the old meals delivery truck. Since we are discouraging people from coming to the rec offices at this time, residents should create their own Community Pass account so they can register for rec programs on-line. This is done by going to the general registration page, https://reeister.communitvpass.net and then type in the name of our organization which is Village of Sleepy Hollow; NY. Once your account is created, you will receive an e-mail that contains your log in information. questions, call the recreation department at 366-5109. If you have any �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-11-24 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/a092423b7bf82bae8417a6bfc862f1de.pdf 7c66da7f738cece62018c6cc658254f8 PDF Text Text Meeting Date: 11/24/2020 ResolutionNumber:11/106/2020 Local Law No. 6 of 2020 A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLE "VEHICLES AND TRAFFIC" RELATIVE TO RESTRICTIVE PARKING BE IT ENACTED by the Board of Trustees of the Village of Sleepy Hollow, New York, as follows: Section 1. Section 400-7 of the Code of the Village Sleepy Hollow entitled "Parking restricted in designated locations" is hereby amended to add the following location thereunder, in alphabetical order: Name of Street Cortlandt Street Side West Section 2. Days Hours Location 8:00 a.m. Restricted metered parking of 15 minutes to at one space between Depeyster Street and Beekman 8:00 p.m. Avenue The invalidity of any word, section, clause, paragraph sentence, part, or provision of this local law shall not affect the validity of any part of this local law which can be given effect without such invalid part or parts. Section 3. This Local Law shall take effect immediately upon filing in the Office of the Secretary of State Moved: Trustee Gebler Seconded: Deputy Mayor Rosenbloom Vote: Unanimous ��Meeting Date: 11/24/2020 ResolutionNumber:11/107/2020 RESOLUTION OF THE SLEEPY HOLLOW BOARD OF TRUSTEES APPROVING ZONING PROPOSAL WHEREAS, the Board of Trustees of the Village of Sleepy Hollow ("Village Board") is desirous of conducting a zoning study in the downtown and, WHEREAS, the Village Board wishes to engage Buckhurst Fish & Jacquemart, Inc. fBJF") to perform such work in accordance with the attached proposal in the amount of $30,000. NOW THEREFORE BE IT RESOLVED, that the Village Administrator is hereby authorized to sign the Proposal thereby engaging BFJ to prepare a zoning study of the downtown in the amount of $30,000. Moved: Trustee Spiro Seconded: Trustee Leavy Vote: Unanimous {00852313.docx.} ��m BFJ Planning PUNNING URGAN DESIGN ENVIRONMENTAL ANALYSIS REAL ESTATE CONSULTING TRANSPORTATION PLANNING October 30, 2 0 2 0 Anthony Giaccio, Village Administrator 2 8 Beekman Avenue Sleepy Hollow, NY 1 0 5 9 1 Re: Sleepy Hollow Zoning Code Update - Proposal for Consulting Services Dear Anthony, Based on our recent conservations with you and Trustee Spiro, we propose to assist the Village in implementing short-term zoning recommendations of the recently adopted Comprehensive Plan. We have reviewed the full list of zoning-related recommendations from the Plan, and suggest focusing the first phase of implementation on the Inner Village. This reflects the Village's longtime goals for downtown revitalization as well as the need to adapt to the economic impacts of the COVID-19 pandemic. A later phase could address issues related to the natural environmenVsustainafaility and the lower-density residential neighborhoods. Project Scope The types of zoning updates recommended for the Inner Village/central business district fall into the following five categories: 1. Map changes • Revise zoning on Hudson Street from R-4A to R-5 to preserve residential character • Revise zoning on Clinton Street from C-2 to R-5 to phase out industrial uses, promote a residential environment • Create an overlay zone for lower Beekman Avenue to preserve the existing character and scale. 2. Permitted uses • Explore additional uses to permit in the C-2 district to promote flexibility and activity. • Eliminate the locational requirement for restaurant/food use. • Allow offices on upper floors. • Eliminate auto-oriented uses from the C-2 district. 3. Parking • Review parking requirements to ensure they reflect a transit-oriented downtown, don't present barriers to development. O 4. Development incentives • Zoning incentives in the C-2 and R-5 districts. • Incentives for adaptive reuse. 5. Approvals process • Adjust the requirement for site plans for a change of use, only requiring it when parking demand would increase. CHARL07TE, NC CHATHAM, NJ CHICAGO, IL NEW YORK, NY PITTSBURGH. PA STAMFORD, CT" WASHINGTON, DC PAULBUCKHURSTARIBA FRANK S FISH FAICP GEORGES JACOUEMART PE, ALCP SARAH K YACKEL ALCP SUSAN FAVATE ALCP, PP BUCKHURST FISH & JACQUEMART. SNC 115 FIFTH AVENUE NEW YORK, NY 10003 T. 212 353.7474 F 252 353 M94 WWW BFJPLANNING COM �BFJ Planning Some of the above recommendations, such as map changes and changes to approvals process, are fairly straightforward. Others, such as permitted uses parking requirements, require some research, but are simple text changes to zoning ordinance. The potential zoning incentives will require discussion with Village, both to understand the specific types of development to be encouraged, the packages of incentives that the Village is comfortable offering. PLANNING URHAN DESIGN ENVIRONMENTAL ANALYSIS REAL ESTATE CONSULTING TRANSPORTATION PLANNING the and the the and We assume that, on the Village's side, the project will be coordinated with a small technical review committee including representatives of the Trustees, Planning Board, and Zoning Board of Appeals, as well as yourself and Village Architect Sean McCarthy. At the outset of the project, we will meet with this group to discuss the Comprehensive Plan recommendations. At that meeting, we will share a summary of the recommendations and any mapping or other information that will help provide context. We will work with the committee to refine the zoning approach and share drafts of text and map changes for discussion. Once we have a consensus on draft options, we will discuss these at a briefing of the Board of Trustees. Based on the Trustees' feedback and additional consultation with the committee, we will draft all proposed zoning text amendments and map changes. BFJ will assist the Trustees in its declaration of Lead Agency under the State Environmental Quality Review Act (SEQR) and complete Parts 1, 2 and 3 of the full Environmental Assessment Form (EAF), including all accompanying narrative, analysis and mapping. Given the narrowly focused study area, we believe that the EAF can provide detailed analysis of potential impacts on representative sites, which will allow the Trustees to take a "hard look" at the potential zoning amendments. Any future development proposed on specific sites would be subject to a site-specific environmental review. Thus, we do not anticipate that a Generic Environmental Impact Statement (GEIS) would be required. BFJ will prepare the SEQR Determination of Significance (anticipated to be a Negative Declaration). BFJ will present the proposed zoning amendments at a public hearing. Following the hearing, we will meet with the Trustees to discuss any changes needed, and will make revisions to the amendments as necessary. Meetings We will be available to attend up to three (3) meetings with the technical review committee, including the kick-off meeting. We assume these meetings could be virtual using Zoom or a similar platform. We also suggest a virtual meeting with representatives of the Chamber of Commerce early on in the process, to understand current (post-COVID) experiences of the business community and whether any Comprehensive Plan recommendations may need to evolve as a resuft. Lastly, we assume four (4) meetings with the Trustees, in addition to the public hearing. Given the targeted nature of the potential zoning changes and the extensive public engagement process recently undertaken with the Comprehensive Plan, we do not anticipate a need for a public workshop. However, if the Village desires this type of event, we can plan for and facilitate it. This, and any other additional meetings, would be billed on a time and expense basis. �BFJ Planning PLANNING URBAN DESIGN ENVIRONMENTAL ANALYSIS REAL ESTATE CONSULTING TRANSPORTATION PLANNING Budget BFJ proposes to complete the proposed project for $ 3 0 , 0 0 0 against the attached 2020 public billing rates. We propose to bill monthly on a time and expense basis not to exceed this amount. Should the work be completed for less than the estimated $30,000, the Village would be charged the lesser amount. Timetable We propose to complete the proposed project within a six (6) month timeframe, as detailed on the attached project schedule. Project Personnel I will act as principal-in-charge for this project, with Simon Kates, AICP, LEED AP, Associate Principal, providing technical and professional expertise throughout the process. To the extent that any input on parking- or design-related zoning amendments is needed, Georges Jacquemart, PE, AICP, and Jonathan Martin, AICP, Ph.D., respectively, can provide assistance in those areas. Phasing of Future Work In addition to the Inner Village zoning recommendations, the Comprehensive Plan outlined a series of other recommended changes that we suggest the Village could consider in a later phase. The approach to implementing these recommendations would be similar to that outlined above, likely with a slightly shorter timeframe. 1. Natural • • • • Environment and Sustainability Create lot coverage requirement Solar zoning legislation Incentives for green buildings and infrastructure Steep slope ordinance 2. Residential Neighborhoods • Look at how to allow for home-based businesses. • Review area/bulk provisions in the R-5 district. • Review setbacks in lower-density zones. • Explore allowing accessory dwelling units in single-family zones. A countersignature below will serve as our authorization to proceed with work on the proposed project. We look forward to working with you and the Village. Sincerely, Susan Favate, AICP Principal Agreed to: Anthony Giacoio, Village Administrator Date �s u o I I i 1 3£ .1 Of I * o & �BFJ 2020 PUBLIC BILLING RATES PRINCIPALS F. Fish G. Jacquemart S. Yackel S. Favate RATE PER HOUR $265 $265 $240 $240 ASSOCIATE PRINCIPALS N. Levine S. Kates $170 $170 SENIOR ASSOCIATES J. West J. Martin $225 $225 ASSOCIATE L. Rennee $145 PROFESSIONAL STAFF T. Young M . Freker S. Del Fava C. Jimenez $130 $125 $125 $120 WORDPROCESSING/PRODUCTION $88 SURVEYORS/TRAFFIC COUNTERS $60 URBANOMICS T. Lund $240 ��Meeting Date: 11/24/2020 Resolution Number: 11/109/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW, TO SUPPORT THE ROUTE 9 ACTIVE TRANSPORTATION STUDY. WHEREAS, interested residents and officials from the Villages of Hastings-onHudson, Dobbs Ferry, Irvington, Tarrytown and Sleepy Hollow (the "Rivertowns") have been working together since 2016 as a Steering Committee jointly studying traffic, safety, pedestrian and bicycle access conditions in connection with their shared "Route 9 Corridor;" and WHEREAS, the new Governor Mario M. Cuomo Bridge includes a dedicated bicycle/pedestrian lane, potentially bringing with it new transportation and recreational opportunities to Rivertowns residents and a significant increase in bicycle traffic on Route 9 from neighboring areas of Westchester, areas west of the Hudson River and New York City; and WHEREAS, by Resolution number 09/129/2016, dated 09/27/2016, this Board approved an application formally submitted by Sustainable Westchester on behalf of the Steering Committee and the five participating villages for a $150,000 grant from the New NY Bridge Community Benefits Program to fund a proposed Active Transportation Corridor Study and Plan along U.S. Route 9, from Hastings through Sleepy Hollow and interconnecting with the planned bicycle-pedestrian lane on the New NY Bridge (the "Project"); and WHEREAS, after the application was favorably received and the grant was awarded, the Steering Committee, through the administrative support of the Village of Irvington, procured the services of transportation consultant Nelson Nygaard to perform a conceptual study evaluating the potential for implementing a shared roadway strategy along Route 9 (the "study); and WHEREAS, the Study included extensive public outreach, including five openhouse sessions, a public survey and the maintenance of a website to share information with and receive comments from the general public; and WHEREAS, the Study illustrated a proposal for a bike-pedestrian connection between the five Villages and the new Mario M. Cuomo Bridge, and examined related issues concerning safety, transit access, traffic calming, walkability, sidewalks, crosswalk configurations, parking availability and motor vehicle level of service; and �WHEREAS, the Steering Committee and Nelson Nygaard convened a public meeting to present the completed Study to the public at Mercy College on November 17, 2018 and whereas the completed study and other plan documents continue to be available to the public on route9active.org; and WHEREAS, this Board has been briefed on the Study and agrees that the ideas contained therein are worthy of further consideration and pursuit; NOW, THEREFORE, it is hereby resolved that the Village of Sleepy Hollow 1. Is desirous of working with its neighboring villages to achieve mobility and safety enhancements; and 2. Recognizes the positive impact enhancements could offer for quality of life of its residents and commercial vibrancy of their community; and 3. Supports and endorses additional efforts by the Steering Committee to identify grants and other funding opportunities to continue studying the Route 9 corridor; and 4. Directs that the Committee return to this Board for specific endorsement before submitting additional grant or other funding applications in pursuit of the Project. Moved: Trustee Gebler Seconded: Trustee Scaglione Vote: Unanimous �Meeting Date: 11/24/2020 ResolutionNumber:11/110/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ON ASSOCIATE VILLAGE JUSTICE WHEREAS, the Village Justice of the Village of Sleepy Hollow ("Village") resigned in September; and WHEREAS, the Associate Village Justice has assumed the Village Justice's responsibilities until a new appointment can be made; and WHEREAS, that the Mayor and the Board of Trustees approve the Associate Village Justice, Alfred Farella to be compensated for his time consistent with that of the Village Justice. NOW THEREFORE BE IT RESOLVED, that the Associate Village Justice, Alfred Farella, shall be paid the sum of $4,000.00 for the months of October and November, 2020. Moved: Trustee Scaglione Seconded: Trustee Gebler Vote: Unanimous ��Meeting Date: 11/24/2020 ResolutionNumber:11/111/2020 Be It Resolved, that Election Law 4-106(2) requires all villages whose March elections are conducted by the County Board of Elections; submit to the County Board of Elections a list of polling places; Be It Resolved that the Village of Sleepy Hollow has the following nine (9) election districts in the Village Election to be held on Tuesday. March 16. 2021: and Be It Further Resolved that the following polling places be open from 6:00 a.m. to 9:00 p.m. on Election Day: 1st Election District Union Hose Co. Firehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 2nd Election District Union Hose Co. Firehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 3rd Election District Fire House Headquarters 28 Beekman Avenue, Sleepy Hollow, NY 4th Election District Rescue Hose Fire House 11 Lawrence Avenue, Sleepy Hollow NY 5th Election District Rescue Hose Fire House 11 Lawrence Avenue; Sleepy Hollow, NY 6th Election District Philipsburg Manor (Restoration) 381 North Broadway, Sleepy Hollow, NY 7th Election District Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY 10th Election District Philipsburg Manor (Restoration) 381 North Broadway, Sleepy Hollow, NY 11th Election District The Commons Building Kendal-on-Hudson 1010 Kendal Way, Sleepy Hollow, NY Moved: Trustee Scaglione Seconded: Trustee Leavy Vote: Unanimous ��Meeting Date: 11/24/2020 ResolutionNumber:11/112/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board, (attached) Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Leavy Seconded: Trustee Gonzalez Vote: Unanimous ��29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 Mayor and Board of Trustees 28 Beekman Ave Sleepy Hollow, NY 10591 Dear Mayor and Board of Trustees, Please be advised that at our monthly meeting the following people were voted In as active members; 1 .^"VriJ L^I 1 Jennifer OJtto Michael Pereira Yazmin Nunez Pleasefollowthe normal course of action. Sincerely, Devin McManus Secretary Sleepy Hollow Ambulance Corps I p^J LjMLl ��Meeting Date: 11/24/2020 ResolutionNumber:11/113/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting accepted two new members: Scott Klami of Tarrytown and Nelson Rico of Sleepy Hollow. Moved: Trustee Gonzalez Second: Deputy Mayor Rosenbloom Vote: Unanimous ��S l e e p y H o f l b w T i r e ( D e p a r t m e n t F i n Patrol Co. No. 1 Organized. 1876 Michael R. Tivsno Chief Engineer PocanikoHook & Ladder Co. No. I Organized. 1878 John E. KorzcUos l " Assistant Chief Rescue Hose Co. No. I Organized. 1887 William Ryan 2I,I> Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 189» More than a Legend 28 Beekmas Avenne Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fan (914) 332-1307 Email- lkenvhol Iflwfdrifalttpvhollownv.org November 17, 2020 Board of Trustees Village of Sleepy Hollow 28 Beekman Ave. Sleepy Hollow, NY 10591 Dear Board, The Board of Fire Wardens has accepted two new members Into the department. Junior Corp Member: Scott Klami 222 Martllng Ave. Tarrytown. NY 10591 Tower Ladder 38 Member: Nelson Rico 46 Holland Ave. Sleepy Hollow, NY 10591 John Korzelius 1st Assistant Chief �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-11-24_RES-106-113 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/d24cd8739f901ec8cbed159ab6ed3366.pdf ebe669883f6977f19d6c774c2434aa05 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, December 1,2020 at 7:00 P.M. The meeting was broadcasted live. Residents could not attend in person due to the Covid-19 pandemic. The Village Board participated by video. Present: Mayor Kenneth G. Wray (By Video) Deputy Mayor Glenn Rosenbloom (By Video) Denise Scaglione (By Video) Rachelle Gebler (By Video) Sandra Spiro (By Video) Sam Gonzalez (By Video) John Leavy (By Video) Trustees Also Present: Anthony Giaccio, Village Administrator (By Video) Anthony Bueti, Police Chief (By Video) Mayor Wray called the work session to order at 7:00 p.m. "Tonight's work session is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided at a later date. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Roll call was taken and the following Village Board members responded "present": Deputy Mayor Glenn Rosenbloom Denise Scaglione John Leavy Sam Gonzalez Sandra Spiro Rachelle Gebler MAYOR'S ANNOUNCEMENTS: Mayor Wray said that Sleepy Hollow has seen an increase in Covid 19 cases and that people need to continue to take precautions by wearing masks and maintaining social distancing. There will be a virtual tree lighting event on December 19 from 5:00pm-7:00pm � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-12-01 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/dac38fdf5ebfd7f28d1640ba20276045.pdf 5b4cff5840b218791c7c54efe963aadf PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday December 8, 2020 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York.' Present: Mayor Kenneth G. Wray Glenn Rosenbloom Rachelle Gebler Sam Gonzalez John Leavy Denise Scaglione Absent: Sandra Spiro Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Paula A. McCarthy Tompkins, Village Clerk Clinton Smith, Village Counsel "Tonight's Board Meeting is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided later. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " At 8:06 p.m., Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence was held for Kathleen Anne LeVache, 90 year old of 1010 Kendal Way, Gordon V. Boudreau, 91year old of 1010 Kendal Way, Regina Ciriello, 82 year old of 1010 Kendal Way, Nicolita Radoescu, 98 year oold of 1010 Kendal Way and Maria Adelina Pastilha, 89 year old of Gordon Avenue and a longtime resident of Sleepy Hollow. Our thoughts and prayers and with their families and friends at this time. Public Meeting: Hazard Mitigation Plan: Consultant Ellen Feldman, of Cashin Associates, addressed the Mayor and the Board of Trustees and stated they prepared the 2014 and they prepared the current Hazard Mitigation plan. A review was done to see what is feasible or not and what needs to be done and looked what, in terms of emergency plans. The Village will have to adopt the plan, then the NYS Emergency Management and FEMA will have to approve it. There were no comments from the public at this time. Administrator Giaccio stated a committee meeting was held with all the department heads and all those involved, including community leaders, Phelps Hospital, the Chamber of Commerce, the Public Schools and Emergency Services. �Mayor Wray announced email or written comments would be accepted until December 11th from the public with suggestions. Approval of Warrants On a motion made by Trustee Gebler, seconded by Trustee Scaglione, the warrant was approved and Treasurer DiGiacomo was authorized to pay bills for $208,093.05 Motion carried. Approval of Minutes On a motion made by Trustee Scaglione, seconded by Deputy Mayor Rosenbloom, the minutes of December 1, 2020 were approved. Motion carried. Mayor's Announcement Mayor Wray thanked Jay Sampaio of Peop/eHe/pingPeop/e NY for cooking and delivering over 1300 meals to local residents in Sleepy Hollow, Tarrytown and Ossining. Mayor Wray also announced that the SHPBA is continuing their Annual Toy Drive on December 21st 2-4 pm at the firehouse by Village Hall. They are currently accepting unwrapped toys at Village Hall. They are also adopting families this year. More information is available on the Village website or email: sleeDvhollowpba@amail.com. Administrator s Report Administrator Giaccio reported (see attached report). Department Head Report Police Chief Bueti reported on multiple items. A meeting with different groups in our community to put together informational training for residents and also for our Police Officers, regarding high-risk cases of domestic abuse victims will be schedule soon. There is approximately 83 active cases of covid-19 in our Village as of today. The Governor's Office has sent information to all municipalities regarding the covid-19 vaccine and who would be eligible to be priority. The Westchester County Government recently sent us hand sanitizer and masks. It will be distributed to houses of worship and local businesses. The Police Advisory Youth Committee will continue to meet. The PD and PBA are doing a toy drive; donations may be dropped off at Village Hall. New vehicles and a new radio system has been purchased and will be in use soon. �A traffic survey was done on New Broadway, Maple St., the average speed was 19 miles per hour, and less than 1% was over the speed limit. Another study will be done soon closest to the traffic light. Another traffic study was done on lower Beekman Ave for the second time and it showed that speeding in that area did slow down with a traffic-calming device in place. Trustee Gonzalez stated that local associations might want to be involved with the police reform committee. Chief Bueti agreed and will be reaching out to the community. Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White of Kendal Way, addressed the Mayor and the Board of Trustees and stated she would like to know the data status of policing in Sleepy Hollow. She asked about the difference between the Police Reform Committee and the Police Advisory Committee. Mrs. White also stated that she is interested in "an evaluation of traffic stops and the percentage of people of color as compared to Caucasians"; she asked about diversion programs for the village, which she supports and would like to be involved in it. There were no further comments at this time. Resolutions (see attached) R1 - Bagged Meters for the Holidays R2 - Set Village Board Meetings for December R3 - Approve Climate Smart Task Force R4 - Approve Maintenance Agreement for Village Clock R5 - Adopt Retention and Disposition Schedule for Village Records Old Business/New Business Mayor Wray stated that the East Parcel project continues. The Mayor explained the process in financing the new DPW garage and other infrastructure projects that the LDC is working on. The original ten million dollars will be refinanced and an additional twenty five million will be borrowed. The Village expects to pay for this in part with additional revenue from the Edge-on-Hudson project, through grants and through the sale of the old DPW garage. Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. Anne White of Kendal Way, addressed the Mayor and the Board of Trustees for a second time, thanked the Board for all their hard work, and stated the updated news regarding the East Parcel project is exciting. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-12-08 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/e1f4a65da4b257b870e151559a277a18.pdf 2104757c98a340431f859d55bad9cda7 PDF Text Text Meeting Date: 12/08/2020 Resolution #: 12/113/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Suspend Meter Parking m ! i V n a S ° J V e d t h a t t f l G B ° a r d ° f T m s t e e s d o e s h e r e b V s u s P e n d requirements for the meter parking payments, for the Holiday season, starting December 11, 2020 and ending January 4, 2021. Be it Further Resolved the Chief of Police is directed to place seasonal bags on the meters during this time. Moved: Deputy Mayor Rosenbloom Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 12/08/2020 Resolution #: 12/114/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Setting Meeting Dates Be I t Resolved, the Mayor and the Board of Trustees change the meeting dates in December S S S S V OOnmV schedules ' B °n r K W Moved: Trustee Scaglione Meetin9 TO DeC6mber ' meet n9 ' ° 15th ' W °rk SeSSion a n d Board n D e c e m b e r 22 d a n d 29 h d u e t 0 th " ' Seconded: Deputy Mayor Rosenbloom Meeting e holiday Vote: Unanimous �Meeting Date: 12/08/2020 Resolution#:12/115/2020 RESOLUTION OF THE SLEEPY HOLLOW VILLAGE BOARD RE-ESTART TSHTNR A CLIMATE SMART TASK FORCE AND APPOINTINGA N T W L U M ^ E M S COORDINATOR c Z ^ n V o ^ X and'014'thG ^ H °ll0W ViUage °n ^ ^ - Be a WHEREAS, the Certified Sleepy Hollow Pledge was submitted to the NY State Department of f c T X w t TTvm? ( D E ^ ; n JanUary 2 0 1 5 ^ ^ H0H0W ^ for ^ t - ° b e 0 f f i c i its ^ Smart Communities as a Climate Smart WHERE AS, the top two action items listed on the DEC Website, establishment of a CSC Task Force and appointment of a CSC Coordinator are mandatory in order for the Village of Sleepy Hollow to M M its pledge and advance its Climate Smart status to the "Silver" level, which levels would qualify J the Village for grant eligibility; and WHEREAS, on January 29, 2019, the Sleepy Hollow Board of Trustees established a Climate Smart Task Force consisting of 8 community members, Wayne Ballard, DPW Superintendent, as Village Staff liaison, and Ms Alexxis Granger, a Pace University Graduate Student intern, who was appointed as Climate Smart Coordinator; and WHEREAS, on May 5, 2020, the Sleepy Hollow Board of Trustees re-established a Climate Smart Task Force consisting of 8 members including Village Administrator Anthony Giaccio as Village staff liaison and appointed Ms. Claire Davis as the Climate Smart Coordinator for the Village of Sleepv Hollow; and WHEREAS, Ms. Claire Davis having relocated from Sleepy Hollow and resigned her position as Climate Smart Coordinator for the Village of Sleepy Hollow; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow reestablishes a Climate Smart Task Force to comprise the following 9 members in accordance with the requirements for composition for such task force set forth on the DEC CSC Website: David Avrin - Co-Chair SHEAC (Sleepy Hollow Environmental Advisory Committee) Daniel Convissor - member SHEAC Beverly Jansen - member SHEAC Nana Welch - member SHEAC Sarah Smiley - resident Karen Vastola - resident Char Weigel - resident Sacha Spector - resident Anthony Giaccio - Village Administrator (Village staff liaison) �Meeting Date: 12/08/2020 Resolution #: 12/116/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Maintenance Agreement Be I t Resolved, the Board of Trustees authorizes the Mayor to execute the attached agreement with the Verdin Company, to maintain the Village clock. Move: Trustee Gonzalez Seconded: Trustee Leavy Vote: Unanimous �VERDIN Maintenance Renewal Invoice Billing: 513-487-7339 Service: 800-883-7346 fax:513-672-2482 Visit our website: www.verdin.com/service The Verdin Company PO Box 23129 Cincinnati, Ohio 45223-0129 BELLS & CLOCKS SINCE 1842 Billing Address VILLAGE OF SLEEPY HOLLOW 28 BEEKMAN AVENUE SLEEPY HOLLOW, NY 10549 Site Location VILLAGE OF SLEEPY HOLLOW BEEKMAN AVENUE AT ROUTE 9 SLEEPY HOLLOW, NY 10591 Renewal Invoice Includes: 2021 PMA RENEWAL CALENDAR YR FOR STREET CLOCK Invoice Date: Customer No.: Invoice No.: Contract No.: 12/1/2020 013279 0100627 Z-NYSL002-PM1 Renewal Price: U S D $585.00 List Price: USD $650.00 P L U S S A L E S T A X IF A P P L I C A B L E Maintenance Service Agreement vo^reau^ ^timlrHf ^ ' ° T " * that 3 Verdi ^ P P ™ e d service technician will inspect and maintain . Please detach and return the bottom portion of your renewal Y UR P YR 6NT T0 THE ADDRESS BELOW U TRFLL J Z ,? F T " P°N RECEIPT OF V°UR Payment, we will notify your Verdin technician and they will contact you to schedule your first call. Y T COntmue y0Ur mamtenance Benefits - Servicing bells and clocks for 175 years . Verdin-approved Service Technicians - Genume Verdin parts . P r j o r j t y s e r v j c e Qn g|| c a | | s - i u /o discount on repair parts/discounts on select new equipment - Keep your Verdin investment safe and maintained Thank you. We appreciate your continued trust and your business. Please let us know how we can improve our service to better meet your needs. In the USA, if you have a tax exempt certificate please incl j d e a copy of it in your return envelope. Payment and Credit Card Authorization Form Amount Paid: USD $ 1. Complete the form, sign, and mail back with payment to renew yo jr Verdin Planned Maintenance Agreement. It paying by credit card, include credit card information and fax back to 513-672-2482 or mail to address below. Payment: • MasterCard • Visa • American Express • Check # • PO# Make checks payable to: The Verdin C o m p a n y Name on Credit Card: Credit Card #: _ Expirat on Date: Signature: Title: Emial: Phone: n 013279 0100627 Z-NYSL002-PM1 585.00 VILLAGE OF SLEEPY HOLLOW BY checking this box, I agree to the addition of a 3.5% Credit Cnrd processing fee to the total of this invoice. Remit to: The Verdin Company, PO Box 23' 29, Cincinnati, OH 45223-0129 Fax credit card payments to 513-672-2482.fc,illing Inquiries: 513-487-7339 See Terms and Conditions on iverse side. EFFECTIVE 8/1/2019: VERDIN WILL IMPOSE A 3.5%SURCHARGE ON CREDIT ( *RD TRANSACTIONS. ACH, WIRE, OR CHECK INCUR NO FEE. �VERDIN M BELLS & CLOCKS SINCE 1842 PLANNED MAINTENANCE AGREEMENT "PMA" VERDIN REMIT TO: The Verdin Company PO Box 23129 Cincinnati. OH 45223-0129 PMA QUOTATION I INVOICE # 0012677 Bill To; 1 CALL PMA CALENDAR YEARS 2021 - 2023 FOR STREET CLOCK & CONTROLLER must be povided bv customer. VILLAGE OF SLEEPY HOLLOW 28 BEEKMAN AVENUE 2ND FLOOR SLEEPY HOLLOW, NY 10591-2602 2. PMA includes cleaning, lubrication, adjusting and testing each unit covered. 3. PMA covers normal yearly maintenance but will not include complete equipment overhauls or replacement parts. Site Location: 4. If it is found that any replacement parts or major alterations are required, the service representative will confer with the owner and submit costs for the owner's approval before performing major repairs or replacements. VILLAGE OF SLEEPY HOLLOW PUBLIC WORKS, 38 RIVER STREET CLK-BEEKMAN AVE & ROUTE 9 SLEEPY HOLLOW, NY 10591-2602 Contact: RICHARD GROSS 914-366-5105 Verdin Bell, Clock & Carillon Service 444 Reading Road Cincinnati, OH 45202 For Service Call 1-800-883-7346 Family Owned and Operated Since 1842 Your bell, carillon and/or clock equipment is unique and designed specifically for you. As such, the maintenance of your equipment is vital. Proper maintenance will dramatically increase the life span of your equipment. Who better to perform this maintenance than a factory trained certified professional. Our service technicians are professionals with an average of 16 1/2 years of service with The I. T. Verdin Company. In the USA, if you have a tax exempt certificate please include a copy of it in your return envelope. TOTAL PRICE 3YR $1885.00 PLUS SALES TAX IF APPLICABLE 5. PMA customers will receive a 10% discount on parts during the contract period. Each PMA call includes up to 2 hours of labor with additional time billed at $125.00 per hour. 6. This PMA does not cover repairs or damages caused by accident, fire, water, forces of nature, or unwarranted abuse. 7. All maintenance agreements will be handled only by trained personnel qualified to handle the inspection, lubrication, adjustment and repairs necessary to ensure good operating efficiency. 8. Additional service calls beyond the contracted number of visits, as provided for in this agreement, will be charged at our preferred rate of $450.00 for the first hour or partial hour and $100.00 per hour thereafter. 9. Invoicing for parts, major alterations or additional service calls will be made at the time work is completed. 10. This PMA is oavabte in advance. Invoicing for the renewal of this agreement will be made a month or two before the expiration of the current Agreement. Customer Acceptance: Signature Date Printed Name Title Verdin Authorization: By Lance Fisher, PMA Manager Office (513) 487-7338 Invoice/Quote Date: 12/2/2020 Quote Expires 60 days from above date. Customer #: 013279 ID-Type: Z-NYSL002-PM1 This Agreement includes: 11. Maintenance services that are not completed during the contract period may be performed, at Verdin's discretion, after the expiration of this agreement only if the services were not completed solely as a result of Verdin's failure to meet, or attempt to meet, it's obligations under this agreement. - SEE TERMS AND CONDITIONS ON BACK - Date 1=1 B V checking this box, I aRree to the addition of a 3.5% Credit Card processing fee to the total of this invoice. EFFECTIVE 8/1/2019: VERDIN WILL IMPOSE A 3.5% SURCHARGE ON CREDIT CARD TRANSACTIONS. ACH, WIRE, OR CHECK INCUR NO FEE. �Meeting Date: Resolution #: 12/08/2020 12/117/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING RECORDS RETENTION AND DISPOSITION SCHEDULE BE I T RESOLVED, by the Board of Trustees of the Village of Sleepy Hollow that Retention and Disposition Schedule for New York Local Government Records (LGS-1) issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein, and BE I T FURTHER RESOLVED, that in accordance with Article 57-A: (a) only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1), after they have met the minimum retention periods described therein; (b) only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond established legal minimum periods. Move: Trustee Leavy Seconded: Trustee Gebler Vote: Unanimous �SfeSfig^ KbbhAKCH (/research/researcher-sprvirPQ-nx/orx/i^y'jvvQp^g^Qpq (/wnrkchgf^) News New schedule, LGS-1 Retention and Disposition Schedule for New York Local Government Records arrives August 1, 2020 Thursday, May 21, 2020 • CO-2 Schedule for use by counties (2006), • MU-i Schedule for use by cities, towns, villages, and fire districts (2003), • Ml-i Schedule for use by miscellaneous local governments (2006), and • ED-i Schedule for use by schooL districts, BOCES, County Vocational Education and Extension Boards, and Teacher Resource and Computer Training Centers (2004) must adopt LGS-i prior to utilizing it. even if they adopted and have been usina ° r E P - ' Schedules. Governing boards of local governments will havfafivemonth period - between August 1st, 2020 when LGS-i is issued and January 1st 2021 w h i n the four S a 9 t f C A ^ l e ® SXPKr<%-J? a d ? p t t h e S c h e d u L e by resolution (a model resolu ion is avaTabte on 3 ? Archives website). Local government records may not be legally destroyed after the end of 2020 unless the LGS-i is formally adopted. There is no need to notify the State Archives of LGS-i fesXton pefm°aCnen9trrnmentS ^ ^ ^ *^ °f ^ ° f ad °P tion a n d ^lnteinThe I=^o r g h a n i Z a K i o n a n d . f o r n ], a t n t i n 9 ° f the LGS-i is similar to the existing four schedules. Section headinq names have been retained. Because of the consolidation, the LGS-i contains more sections Local government can ignore those that are not applicable. As with previous schedules, items that are new or significantly revised have been indicated. Each schedule item has been assigned a new unique number, however, he unique numbers of the four existing schedules have been provided allowing r e t e n t t o n T e " ' ^ ^ ^ ^ SerieS title *nd descri Ption A copy of the LGS-i will be available on the State Archives website on August 1st Additional online resources will include a list of the major revisions to the Schedule and a webinar series to introduce the LGS-i. Local governments are encouraged to check the State Archives website periodically for LGS-i news and updates. By consolidating multiple, disparate retention schedules, the LGS-i helps to ensure consistent retention and disposition guidance for records that are common to various local governments It also ^ f f e c f r e S n . 3 P P Y ^ 3 ' 0 " 5 n e c e s s i t a t e d bV c h a n 9®s to laws, regulations or other mandates that � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-12-08_RES-113-117 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/47acfd8af4a06f313a1a5240a653a08d.pdf 45a14ec766426272325bc2680196fef0 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday December 15, 2020 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Glenn Rosenbloom Rachelle Gebler Sam Gonzalez John Leavy Denise Scaglione Sandra Spiro Also Present: Anthony P. Giaccio, Village Administrator Sara DiGiacomo, Treasurer Paula A. McCarthy Tompkins, Village Clerk Clinton Smith, Village Counsel At 8:06 p.m., Mayor Wray called the meeting to order with a pledge to the flag. "Tonight's Board Meeting is being convened in accordance with the Governor's Executive Order Number 202.1, dated March 13, 2020, which suspends certain provisions of the New York State Open Meetings Law to allow a municipal board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight's work session and public hearing, and a transcript will be provided later. I have also confirmed with our Village clerk that this meeting has been duly noticed by posting a notice on the Village's bulletin boards, faxing a copy to the Warner Library, faxing a copy to the Journal News and the Hudson Independent newspapers, posting a copy on the Village's website, and listing it on the Village's Facebookpage " Approval of Minutes On a motion made by Trustee Gebler, seconded by Trustee Scaglione, the minutes of November 11, and November 24, 2020 were approved. Motion carried. Approval of Warrant On a motion made by Trustee Scaglione, seconded by Deputy Mayor Rosenbloom, the warrant was approved and Treasurer DiGiacomo was authorized to pay bills for $2,290,198.78. Mayor's Announcement Mayor Wray discussed: - Increase in COVID-19 infections in our area and reminded residents to continue safe practices. - Mayor Wray stated that the Village will be declaring a snow emergency for tomorrow, December 16th at 6:00 pm until noon on Friday, December 18th �- The SHPD & SHPBA will be holding a holiday gift giveaway on Monday December 21, between 2-4 p.m. in front of the Firehouse. Please email sleepyhollowDba@qmail.rnm to register in advance. - Mayor thanked our Community Liaison, Diana Loja, and Rich Murphy Regional Director for AYSO and his team for organizing a clothing and food drive at Kingsland Point Park. Thank you for all who donated and all the volunteers who helped organize this great event. There will be a Virtual Tree Lighting this Saturday, December 19th from 5p.m. to 7 p.m. Log onto the Village's website and join the fun! The next Village Board meeting will be Tuesday, January 12th at 7 p m Mayor Wray wished everyone on behalf of the Board and everyone who works for the Village a Happy Hanukkah, Merry Christmas and a safe and peaceful holiday. - Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. There were no comments at this time. Resolutions (see attached) R1 - Accept Updated Hazard Mitigation Plan R2 - Snow and Ice Agreement Adjustment R3 - Approve Actions of the Fire Wardens Old Business N/A New Business Mayor Wray stated that a committee of Board members will be put together to move forward on the DPW garage study. Trustee Spiro and Deputy Mayor Rosenbloom have volunteered for the committee. Trustee Scaglione stated that Chick Galella's 100th Birthday celebration on January 1st. is being planned. The SH Recreation department is organizing a Birthday Wish video called VID Hug. Look for the link on the website. Administrator Giaccio mentioned that the Village, along with the Village of Tarrytown will be hosting fireworks on January 1st. Communications N/A Public Comments Mayor Wray opened the meeting to the public and invoked the 3-minute rule. There were no comments at this time. �At 8:30 pm on motion by Trustee Gebler, seconded by Trustee Leavy the meetinqy was adjourned. Respectfully Submitted, Paula A. McCarthy Tompkins Village Clerk PM/jb � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-12-15 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text https://sleepyhollow.localarchives.org/files/original/da2bb2b0936f8c2bd5402ec027a277e2.pdf 76a493719ae341ed33137bb6831e5550 PDF Text Text Meeting Date: 12/15/2020 Resolution #: 12/119-B/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Adjustment to the 2020/2021 Snow and Ice Agreement Whereas,, the Village of Sleepy Hollow has provided snow and ice control services on a continuous basis since 1997 for 9.1 lane miles of roadway located in the Village of Sleepy Hollow and owned by the State of New York; and Be It Resolved, the Village Administrator is hereby authorized to execute the 2020/2021 estimated adjustment agreement in the amount of $773.70, per the attached worksheet. Moved: Trustee Scaglione > Seconded: Trustee Spiro Vote: Unanimous �NEW YORK _ STATE o r OPfODTIfHirV Department of Transportation ANDREW MARIE THERESE DOMING U ^ Commissioner 2020/21 MUNICIPAL SNOW AND ICE AGREEMENT SUPPLEMENTAL AGREEMENT AND ADJUSTMENT/CALCULATION WORKSHEETS With our Municipal Snow and Ice Agreements now five-year agreements, DOT no longer needs to approve one-year extensions every year. However, we are still required to adjust the estimated expenditure each year of the contract term to account for changes in labor, materials, equipment, and fixed costs. In years 2 through 5 of each contract, the estimate may require a simple recalculation or a fully approved and executed contract amendment (also known as a Supplemental Agreement) depending on how light or severe the previous winter was. The materials for the 2020/21 Municipal Snow and Ice Agreement Adjustment/Calculation Worksheets and Supplemental Agreement Cover are being sent with this letter. The package includes the worksheets themselves, and the Supplemental Agreement Cover document. The Adjustment/Calculation worksheets will contain specific criteria found near the end to determine whether a Supplemental Agreement will be needed, based on how much the 2020/21 estimate changes from last year. The completed package shall include the items listed below: If the Supplemental Agreement Cover is required: 1. Four (4) Supplemental Agreements, with the appropriate fields filled in with original signatures and notary seal on each. 2. Four (4)filled-outand signed Adjustment/Calculation Worksheets. 3. Four (4) Resolutions from the Municipality complete with onginal signatures and certified with Municipal Seal on each. If the Supplemental Agreement Cover is NOT required: 1. Three (3) filled-out and signed Adjustment/Calculation Worksheets. NOTE: if there are other changes that need to be made to the original Agreement, such as a change in lane miles being contracted out, or a change to the map originally provided in the Agreement, or any other changes being made to the terms of the agreement other than revising the estimate, then a completed Supplemental Agreement will be required and need the items listed above. It is important that the documents be returned to Main Office for processing as soon as possible. Failure to return the completed documents to Main Office by December will result in delays in issuing the correct Interim Payment amount. If you have any questions regarding Municipal Snow and Ice Agreements, please contact Brian French at Brian. Fran chQdotny.floy. Thank you so much. 50 Wolf Road. Albany. NY 12232 | www.dot.ny.gov �NYSDOT Municipal Snow & Ice Program A G R E E M E N T ADJUSTMENT/CALCULATION W O R K S H E E T For Index Lump Sum Agreements 2020/21 Snow & Ice Season Current Contract Period: 7/1/2019 to 6/30/2024 : MuKjc(pa![ty County VILLAGE OF SLEEPY HOLLOW Contracts CcfhtrabtLM 8 9.1 W|r'f:% •','>•'•""•;• o -'•* 2019/20 Season's Est Innate*I Expeijdtiun» y ' % ' i •«. •.' i Value 42.43% ' i . Materials $10,082.12 ^ $23,711.86 23:73% Equipment $5,626.42 LABOR Labor portion of 2019/20 Estimated Expenditure % Labqr Increase/Decrease for 2020/21 Season Additipnal/Less Labor Costs for 2020/21 33.84% $8,023.32 $10,062.12 x Q % Labor Portfon pf2Q20/2t Season Estimated Expenditure * D014892 WESTCHESTER $ 16,012.,.12 Attach Municipality's certification of applicable labor cost increase MATERIALS $5,626.42 Materials Portion of 2019/20 Extension's Estimated Expenditure % Materials Salt 100.00% 2019/20 Total Material S $5,626.42 Sand Other Proportionate $ Amount 2020/21 Price PerUnlt 2019/20 Price PerUHH Difference (Show+/-) II. ± A.% L X II. IndDec S5.626.42 $56.70 $65.74 -$9.04 -13.75% -$773.70 Materials Total M 0 t g r l a i ^ 6 r t i 0 n o f 20j20/^l Sefooh^EStlniated Expenditure $4,852.72 | $4,852.72 EQUIPMENT Equipment Portkmof 2019/20 Estimated Expenditure % Equipment Increase/Decrease for 2020/21 Season Additional/Less Equipment Costs fbr 2020/21 $8,023.32 x 0.00% EqMlpmj6|nt Rortton bf202:0/21 SeasonEstfmated Expenditure l ^ B T ^ L o f M ^ r i ^ f Equipment: | $8,023.32 | j, \j �FIXED COSTS ffill out if necessary) Salt Storage (Barns) DTN Weather Service Snow Fence Total Fixed Costs .. •• ••:•:•:•- •' 2020/21 SEASON ESTIMATE SUMMARY OF COSTS iii®isiiiiiiiiiiii K 1 H B S M M IEM^DMHII WBSffiERffl $10,062.12 42.43% $ 1 0 , 0 ( 5 2 . 1 2 $5,626.42 23.73% $ 4 . 8 * 2 . 7 2 $8,023.32 33.84% S 8 . 0 2 3 . 3 2 $23,711.86 Totals 100% 43. M 21 - U 3 4 3 8 100% A: Original Base Season Estimate from Current Agreement: $23,711.86 B: 2020/21 Season Estimate $22^338.16 - 7 ? 3 . 1*Due to a light winter during the 2019/20 season, if an increase of more than $7,824.91 is needed for the 2020/21 season, an amendment (Supplemental Agreement) to the contract will be required and will be subject to OSC approval. Estimate Recommended/Reviewed By: Estimate Reviewed By:. Municipality Estimate Approved By: S&l Program Manager �Meeting Date: 12/15/2020 Resolution #: 12/119-B/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Adopting the Multi-Hazard Mitigation Plan Update WHEREAS, the Village of Sleepy Hollow with the assistance of its consultant, Cashin Associates, P.C., has gathered information and updated the Village of Sleepy Hollow's Multi-Hazard Mitigation Plan; and WHEREAS, the Village of Sleepy Hollow Multi-Hazard Mitigation Plan has been prepared in accordance with the Disaster Mitigation Act of 2000; and WHEREAS, the Village of Sleepy Hollow is a local unit of government that has afforded the citizens an opportunity to comment and provide input on the Plan and the actions in the Plan; and WHEREAS, the Village of Sleepy Hollow has reviewed the Plan and affirms that the Plan will be updated again in no less than every five years. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees that the Village of Sleepy Hollow adopts the updated Multi-Hazard Mitigation Plan as this jurisdiction's Natural Hazard Mitigation Plan, and resolves to execute the actions in the Plan. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: Unanimous �Meeting Date: 12/15/2020 Resolution #: 12/119-B/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting took the following actions: (See memo attached) Moved: Trustee Scaglione Second: Trustee Gonzalez Vote: Unanimous �Sleepy Hollow Fire Department Fire Patrol Co. No. 1 Organized 1876 Michael R. Tavano Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized 1878 John E. Korzelius 1st Assistant Chief Rescue Hose Co. No. 1 Organized 1877 Union Hose Co. No. 2 Organized 1887 Columbia Hose Co. No. 3 Organized 1899 William Ryan 2nd Assistant Chief 1876 More than a Legend PO BOX 723 Sleepy Hollow, New York 10591 Phone(914)366-5119 Email sleepvho 1 lowfd@sleepyho 1 lownv.org December 15, 2020 To Mayor of Sleepy Hollow and Board of Trustees, During a recent meeting of Sleepy Hollow Fire Department Board of Fire Wardens three new members were accepted into the department Victor Tolentino of 88 Beekman Ave #3b of Sleepy Hollow for Active Membership Matthew Galiano of 149 Central Dr #1 Of Briarcliff Manor for Active Membership Leslie Patino 100 College Ave of Sleepy Hollow for Active Membership Dragon Jukic 11 Francis PI, Pleasantville, NY for Active Membership Additionally, this associate member is moving to the active role. Joseph Russo Please follow the normal course of action for these individuals. Firematically, William Ryan Secretary, Board of Fire Wardens � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-12-15_RES-118-119B Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text