https://sleepyhollow.localarchives.org/files/original/d94d302b417dfdcbfd6dd4452f2dff6b.pdf 4f57ffcb7b6ddae87c35b3e9bae58af8 PDF Text Text A Re-Organization meeting took place on Monday, April 3, 2006 at 8pm in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip Zegareili Mario DiFelice Thomas Capossela Kay Brown Grala Sandra Morales Trustees Also Present: Dwight Douglas, Village Administrator Robert Ponzini, Village Attorney Absent: Trustee Andrew M u r r a y Trustee Richard Spota Mayor Zegareili called the meeting to order with a prayer. Deputy Mayor DiFelice led the pledge to the flag. T h e Mayor asked that everyone remain standing for Jimmy Margotta, former Building Inspector who passed away last week. Mayor Zegareili then swore in Trustees Mario DiFelice and S a n d r a Morales. Trustee M u r r a y was away and will be sworn in tomorrow by the Village CIerk„ Agendas and Appointments- Parts I-II-III-Attached Operational and Procedural Resolutions- Part IV-Attached Official Annoncements- Part V- Attached There being no further business, Trustee DiFelice moved, seconded by Trustee Morales to adjourn the 2006-2007 Re-Organization meeting, motion carried. Respectfully submitted, Angela^Everett Village Clerk �%- Village of Sleepy Hollow Re-organization Meeting Agenda and Appointments Monday, April 3 , 2 0 0 6 as scheduled for 8 : 0 0 PM I Parti Re-Organization Meeting Called to Order: Mayor Zegarelli 2. Prayer: Mayor Zegarelli 3. Pledge of Allegiance: 4. Swearing in of Trustees: Mayor Zegarelli 5. Welcome and Opening Statement: Mayor Zegarelli 6. Official Parliamentary Procedure: Notwithstanding Federal and/or State Laws or opinions to the contrary, Roberts Rules of Order shall prevail in all deliberations of the Village Board and Village Board Committees, statutory boards, organizations and/or committees. Deputy Mayor DiFelice Official Newspapers/Publications: Gannett Newspapers River Journal Hudson Independent 8. Official Depository of Funds: Bank of New York Bank of America Hudson United Bank J. P. Morgan Sleepy Hollow Bank Wachovia Bank Union State Bank Hudson Valley Bank 10. Abbreviated Business Session: See Agenda I �Part I I - Abbreviated 1. Appointment of Village Officials: Mayor Nominates, Tru StCC3 Confirm. A. Village Administrator: Deputy to the Administrator: Dwight Douglas Sean McCarthy B. Village Attorney: Robert J. Ponzini, Esq. Gaines, Novick & Ponzini C. Village Prosecutor: Desmond Lyons D. Special Prosecutor for Housing Related Matters: Desmond Lyons E. Deputy Mayor: F. Acting Village Justice: G. Village Treasurer: (mandatory probationary period) Diane Jacobson H. Village Assessor: Robert Balog I. Village Internal Accountant: Joseph DeMilia, Jr. J. Village Auditor: Bennett Kielson K. Fire Inspector: Sean McCarthy L. Village Historian: Historian Emeritus: Henry Steiner Dr. Theodore Hutchinson M. Police & Fire Chaplain: Pastor Michael Otte Pastor McRae, PC Emeritus N. Police Surgeon: Police Surgeon Emeritus: Dr. Robert Raniolo Dr. Elio Ippolito 0. Village Engineers: Dolph Rotfeld James Hahn P. Code Enforcement Officer: under review Q. Official Photographer: Margaret Fox (Mayor appoints) Trustee Mario DiFelice Al Naclerio Absent the Mayor's sole appointing authority under Village Law Section 4 - 4 0 0 , it is moved and seconded by Trustees DiFelice and Capossela, respectively that the Mayor's Appointments in Part I I — Abbreviated (Only Section 1.) be confirmed for t h e terms and offices as designated. Unanimous. �Part I I I Committees of the Board of Trustees: Committee: Chairperson: Members: Administration: Morales Capossela, Spota Community Relations/Franchises Grala, Murray, DiFelice Finance: Murray, Morales, Spota Governmental Relations: Murray, Spota, Grala Public Safety: Spota, Capossela, Morales Public Works: DiFelice, Capossela, Murray Recreation and Parks: Capossela, Grala, Morales Senior Citizens & Specials Projects: DiFelice Grala, Murray I Be it resolved that the Board of Trustees of the Village of Sleepy Hollow confirms the creation and appointment of the member Trustees to the aforementioned committees as presented for the 2006-2007 official year. Moved: Trustee Capossela Seconded: Trustee Grala Vote: Unanimous [ Mayor Zegarelli shall be an Ex-Officio member of all Committees 1 I �o Part I V Year 2006-2007 Operational and Procedural Resolutions: 1. Be it resolved that the Board of Trustees of the Village of Sleepy Hollow shall set the first Tuesday of each month at 5:30 p.m. and the third Tuesday of each month at 7:00 PM, for their regular Village Board of Trustees work sessions. On each such Tuesday and upon due notice, announced official business and/or an executive session (s) may be held, if deemed necessary. Moved: Trustee Grala 2. Vote: Unanimous Seconded: Trustee DiFelice Vote: Unanimous Be it resolved that any Executive Session requested by the Mayor must be approved by the consent of a majority of the Board of Trustees in order for the Board to take any vote on such subjects pertaining to said executive sessions. Unless advised by counsel to the contrary, all decisions reached by a vote of the Board of Trustees during any Executive Session are to be confirmed by a vote in an open, public session immediately thereafter. Moved: Trustee DiFelice 4. Trustee Morales Be it resolved that the Board of Trustees sets the fourth Tuesday of each month at 8:00 p.m. for the purpose of holding its Regular and Official Village Board Meeting. Upon notice, executive sessions and/or work sessions may be called and held. Moved: Trustee Morales 3. Seconded: Seconded: Trustee Capossela Vote: Unanimous Be it resolved that the Board of Trustees of the Village of Sleepy Hollow will hold only one scheduled meeting and one scheduled work session during the months of June, July, August and September and that the exact such dates of such sessions shall be set a minimum of ten days prior to each session with public notice duly being made. Moved: Seconded: Vote: HOLDOVER 5. Be it resolved that the Board of Trustees establishes that special and/or emergency meetings of the Board may be held at the call and notice of the Mayor to the entire Board of Trustees at least forty-eight (48) hours in advance of said �meeting. Such notice shall be presented in person, via e-mail address currently on file with the Village Clerk or be presented at their place of residence at least forty-eight (48) hours prior to the start of the meeting. In the event of extreme emergencies, this provision may be waived with the agreement of 2 / 3 of the members of the Board of Trustees consenting in person, telephonically or via email. Moved: Trustee Capossela Seconded: Trustee Grala Vote: Unanimous Be it resolved that Members of the Board of Trustees may participate in work sessions and executive sessions telephonically in cases of ill health, acknowledged hardship or significant distance of travel. This shall apply to up to two members of the Board of Trustees. Documentation of all votes on any items binding or otherwise committing the Board of Trustees to any action, commitment or proposal must be decided in person in the Village Hall or such officially designated location within the Village of Sleepy Hollow at said meeting. No proxy may be granted or utilized in any vote and/or action of the Board of Trustees or individually by the Mayor or any Trustee. Moved: Trustee Grala Seconded: Trustee Morales Vote: Unanimous Continuing Resolution. Be it resolved that any member of any appointed board, committee, or commission of the Village of Sleepy Hollow having a term of office, seat or position in excess of one (1) year and who is absent from or does not attend any three (3) regularly scheduled sessions of such board, committee or commission shall be subject to removal. Removal shall be deemed declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled Board of Trustees session. The Mayor shall then be empowered to appoint (and confirmed by the Board of Trustees, if necessary) a person to fill such vacancy for the unexpired term there remaining. Members of the Board of Trustees are exempt from this resolution. Moved: Trustee Morales Seconded: Trustee DiFelice Vote: Unanimous Continuing Resolution. Be it resolved that all previous contracts, whether written or oral prior to April 2, 1999, regarding the employment of, including but not limited to, any village official, current employee, person or corporation or firm is hereby declared null and void with no legal obligation on the part of this Board of Trustees. Any and all village employees formerly employed under such contracts shall continue to be employed under the same economic terms and conditions by the Village of Sleepy Hollow. Such employment shall be at the expressed pleasure of the Mayor and Board of Trustees only and for a period not to exceed 60 days; renewable thereafter, as the case may be. Moved: Trustee Di Felice Seconded: Trustee Capossela Vote: Unanimous �9. Village Justice Court Resolution: Be it resolved that in the event of the unavailability of the Sleepy Hollow Village Justice and the Acting Village Justice to perform her/his duties, that judicial coverage shall be requested first from the Town of Mount Pleasant and thereafter from the Village of Tarrytown. Moved: Trustee Capossela 10. Seconded: Trustee Morales Vote: Unanimous Seconded: Trustee Capossela Vote: Unanimous Be it resolved that with the creation of the Working Committees of the Board of Trustees, it shall be the responsibility of the Chairperson of each Trustee Committee to call committee meetings to discuss and make recommendations on issues and matters pertaining to their own committee to the Mayor and Board of Trustees as a whole prior to regular meetings of the Board. Moved: Trustee Capossela 14. Seconded: Trustee DiFelice Continuing Resolution: A motion is hereby made to confirm all appointments, Resolutions, By-Laws, actions and decision of the Mayor and Board of Trustees and to authorize the Mayor to take such appropriate action deemed necessary to effect and/or execute these same resolutions on behalf of the Village of Sleepy Hollow and all of its boards, committees and agencies. Moved: Trustee DiFelice 13. Vote: Unanimous Be it resolved that it shall be the policy of the Mayor and Board of Trustees that having held a duly noticed public hearing, action on the specific matter pertaining to the public hearing shall be deferred to a future public meeting to allow for additional comments and review. I n an emergency or other important determination, this provision can be waived in those cases determined by a vote of 2 / 3 of the Board of Trustees. Moved: Trustee Morales 12. Vote: Unanimous Be it resolved that the Mayor and Board of Trustees shall constitute a Committee of the Whole to meet, discuss, add, delete, revise or otherwise complete the year 2006-2007 budgetary process as prescribed by law. Moved: Trustee Grala 11. Seconded:Trustee Grala Seconded: Trustee Grala Vote: Unanimous I n the payment of bills, invoices and warrants of the Village of Sleepy Hollow, be it resolved that it shall be the responsibility of both the Department Heads and Chairpersons of the respective Trustee Committees to review and approve all �such bills, if found correct and valid; that the Treasurer shall cause the bills to be presented to the Board of Trustees for their review and approval at an official session of the Board of Trustees; that upon approval by the Board of Trustees, the Treasurer shall cause the bills to be processed and signed; and that the Mayor shali review and hand sign each bill (but shall delegate the use of the facsimile signature in those cases as necessary) prior to final authorization to pay. Moved: Trustee Grala Seconded: Trustee Morales Vote: Unanimous Notwithstanding any resolutions to the contrary, in the interests of timely payment to selective service providers, the Treasurer and the Mayor shall be authorized to pay the village's various public utilities; United States Postal Service, freight and express charges as received and to present all such claims to the Board of Trustees at the next official meeting for audit. Moved: Trustee Morales Seconded: Trustee DiFelice Vote: Unanimous I n the interests of time and to enable the Board of Trustees to review all further appointments, be it resolved that a motion is hereby made to extend all other appointments contained in Part I I (sections 2 and 3) until official action is taken by the Mayor and Board of Trustees. Moved: Trustee DiFelice Seconded: Trustee Capossela Vote: Unanimous �Part V Official Announcements: The remainder of Part II of the Official Annual Appointments is expected to be presented during the Month of April 2006. There will be a work session on Tuesday, April 18, 2006 Fire Department Swearing in is scheduled for Thursday, April 6, 2006 The official Budget Hearing for the 2006-2007 Village of Sleepy Hollow Budget is scheduled for April 18, 2006, at 8:00 PM Provision for Mayor's closing remarks and final announcements. t o Adjourn the Year 2 0 0 6 - 2 0 0 7 Sleepy Hollow Official Re-Organization Session: Moved: Trustee DiFelice Seconded: Trustee Morales Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2006 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2006-04-03 Subject The topic of the resource Board of Trustees Minutes-2006 Date A point or period of time associated with an event in the lifecycle of the resource 2006 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text