https://sleepyhollow.localarchives.org/files/original/0455e418e3f3a7f3ae2d32ef51d10f2d.pdf c4558d9e9dd1d4845b209f48a401a8c3 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, June 13th, 2006 at 7:23 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Deputy Mayor Mario DiFelice Andrew Murray Richard Spota Kay Grala Sandra Morales Thomas Capossela Trustees Also Present: Dwight H. Douglas, Village Administrator Diane Jacobsen, Village Treasurer Robert Ponzini, Village Attorney Sean McCarthy, Village Architect At 7:25 p.m. on a motion of Trustee DiFelice, seconded by Trustee Capossela, the Board entered into executive session for the purpose of reviewing personnel issues. No action was taken during the executive session. At 7:47 p.m. on a motion of Trustee DiFelice, seconded by Trustee Spota the board came out of executive session and into a scheduled work session. At 8:30 the Mayor called the board into special session. On a motion of Trustee DiFelice, seconded by Trustee Spota and subject to the review and signoff of the subject Trustee subcommittee chairpersons and the further review and approval of the Mayor and Village Treasurer the warrant of June 9th, 2006 as amended on the floor to hold over the Country Kitchen invoice, together with any vouchers as consolidated in said warrant were unanimously approved. The attached resolutions were acted on as noted therein. At 9:00 p.m. on a motion of Trustee DiFelice, seconded by Trustee Capossela the special meeting was adjourned. Respectfully submitted, DwighrH. Douglas ^ Village Administrator �o., \ Meeting Date: Resolution #: 06/13/06 06/100/06 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to Execute Contract with SPCA for Fiscal Year 2006/07 BE I T RESOLVED that the Mayor is herein authorized to execute the attached Agreement between the Village of Sleepy Hollow and SPCA of Westchester, Inc. for the Fiscal Year 2006/07 at an annual cost of $3,360.00. Moved: Trustee Spota Seconded: Trustee Capossela Vote: Unanimous I �13^ Meeting Date: Resolution #: 06/13/06 06/101/06 Resolution of the Village Board of Trustees of the Village of Sleepy Hollow Regarding Transfer and Sale of the Valley Street Parking Lot for the Development of Affordable Senior Housing WHEREAS, by prior Resolution (a copy of which is annexed hereto), the Village Board of Trustees authorized the execution by the Village Mayor of a Purchase and Sale Agreement with the Westchester Management Group ("WMG") for the transfer and sale of the Valley Street parking lot to allow for the development of affordable senior housing; and WHEREAS, pursuant to negotiations by and between WMG and the County of Westchester (the "County") regarding the provision of funds under the New Homes Land Acquisition program, the Valley Street parking lot property must first be transferred to the County and thence from the County to a development entity formed by WMG; and WHEREAS, said transfer to the County also requires that the Village of Sleepy Hollow acknowledge that it will forgo its right of first refusal to reacquire property, as the Village of Sleepy Hollow intends to proceed with the senior housing development; and WHEREAS, the transfer of the property first to the County and from the County to the WMG development entity will assist the project by providing a $250,000 payment to the Village in the form of a grant from Westchester County, and this cost will therefore not be borne by the project, thus improving its affordability. NOW, THEREFORE, BE IT RESOLVED that the Village Board of Trustees herein authorizes the Mayor, subject to final adoption and implementation of the Village's proposed Community Redevelopment Plan, to execute a Purchase and Sale Agreement, in a form deemed acceptable to the Village Mayor and counsel, providing for the conveyance of the Valley Street parking lot to the County for the purpose of development of sixty-four (64) units of affordable senior housing and subject to the receipt of a $250,000 payment; and BE IT FURTHER RESOLVED that the Village of Sleepy Hollow acknowledges that it will not exercise its right of first refusal for the County's subsequent transfer and sale of the Valley Street parking lot property to the WMG development entity for the proposed senior housing project. Moved: Trustee Capossela 2476/19/300961 V2 6/14/06 Seconded: Trustee Grala Vote: Unanimous �\V Meeting Date: Resolution #: 06/13/06 06/102/06 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing and Applying for a Housing Implementation Fund Grant Request WHEREAS, certain site improvements required in support of the sixty-four (64) unit senior citizen project on Valley Street have been identified as eligible for grant funding and a budget has been developed for grant funds from the Westchester County Housing Implementation Fund program; and, WHEREAS, further, it has been determined that a portion of the infrastructure improvements in support of the Valley Street senior housing development project will need to be bid directly by the Village of Sleepy Hollow. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees herein authorizes the submission of an application for grant funds under the Housing Implementation Fund program in an amount not to exceed $1,559,440.00; and BE IT FURTHER RESOLVED that the Village of Sleepy Hollow herein acknowledges that a portion of said Housing Implementation Fund grant which is to support the construction and reconstruction of storm drain culverts in Valley Street will be required to be bid out and overseen directly by the Village; and BE I T FURTHER RESOLVED that the Mayor is herein authorized to take any and all steps necessary to effectuate the intent of this resolution. Moved: Trustee Gra I a //NOT IN PCDOCS VOC 6/14/06 Seconded: Trustee Morales Vote: Unanimous �Meeting Date: Resolution #: 06/13/06 06/103/06 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Eliminating Certain Parking Spaces on Westerly Side of Andrews Lane WHEREAS, the Village of Sleepy Hollow has secured funding of over $1,900,000.00 for expansion and upgrade of Bamhart Park; and WHEREAS, plans are in process of being finalized to be bid in August/September for the improvements to the park; and WHEREAS, in order to avoid damage to vehicles parking along Andrews Lane, it is necessary to eliminate certain parking spaces during this construction period; and WHEREAS, the Village's new 158-space municipal parking lot is open and available now and residents using the spaces along Andrews Lane can obtain permits to park in said lot. NOW, THEREFORE, BE I T RESOLVED that the angled parking spaces beyond the four (4) angled parking spaces reserved for the Sleepy Hollow Ambulance Corps on the westerly side of Andrews Lane be eliminated, effective June 19, 2006. • •i Moved: Trustee Morales Moved: Trustee Murray Vote: Unanimous �135- Meeting Date: Resolution # : 06/13/06 06/104/06 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow to Retain the Services of Michael Richardson to Assist the Village in Interest Arbitration Negotiations with the Sleepy Hollow PBA WHEREAS, in order to assist the Village in presenting the fiscal impacts the Village has experienced from the loss of revenues from the General Motors site, the Treasurer and Administrator have recommended contracting with a specialist, Michael Richardson; and WHEREAS, the Mayor and Board of Trustees are further desirous of having the Village's current health insurance policies, procedures and premiums reviewed by Mr. Richardson in order to assure that the Village is maintaining a cost effective and reasonable approach to the provision of health benefits. NOW, THEREFORE, BE IT RESOLVED that the attached retainer letter agreement is herein approved and said services to be limited to an amount no greater than $5,000.00. Moved: Trustee Murray Moved: Trustee DiFelice Vote: 4 Ayes; 1 No; 2 Abstain �PROFESSIONAL SERVICES AGREEMENT between the VILLAGE OF SLEEPY HOLLOW and MICHAEL RICHARDSON LABOR RELATIONS CONSULTANT for Police Unit Interest Arbitration PARTIES TO AGREEMENT This Professional Services Agreement is made by and between the Village of Sleepy Hollow with a mailing address of 28 Beekman Avenue, Sleepy Hollow, New York, 10591, herein referred to as the "Village", and Michael Richardson with an office at 140 Parsell Street, Kingston, New York, 12401, herein referred to as the "Consultant". Consultant provides consulting services pertaining to labor relations and employment practices. Consultant does not represent that he is in the practice of law. Upon request, Consultant will confer with the Village's legal counsel. The Village understands and agrees that Consultant's role is limited to an advisory capacity and that the application and implementation of the information and services provided by Consultant are the total responsibility of the Village. Village acknowledges that Consultant shall not be responsible to Village as a result of a determination made by a government agency and/or trier of fact absent gross negligence or willful misconduct of Consultant. SCOPE OF SERVICES LABOR RELATIONS ADMINISTRATION In coordination with the Village Administrator and Village Treasurer, Consultant will review the Village's financial condition in preparation for the interest arbitration hearing with the police bargaining unit. Particular attention will be given to: compensation (wage rates, differentials, stipends, overtime, call-in, etc.); medical insurance for employees; and, medical insurance for retirees. Consultant will present testimony and supporting documentation at the interest, arbitration hearing. Page 1 of2 �FEES FOR SERVICES The fee for the professional services listed above is one hundred and forty dollars per hour. Travel time will not be charged. Mileage will be charged separately at the current IRS mileage rate, plus tolls. Payment is due upon receipt of invoice. Either party may terminate this professional services agreement at anytime with or without cause. In such event, Consultant shall be paid for the work performed to the date of termination, based upon the fee schedule set forth above, provided that Consultant has provided the Village with all of the materials and work products existing as of the date termination. IN WITNESS WHEREOF, the parties, through their respective representatives, have executed this Professional Services Agreement on June , 2006. Dwight Douglas Village Administrator I Michael A. Richardson Consultant I Page 2 of2 �PROFESSIONAL SERVICES AGREEMENT between the VILLAGE OF SLEEPY HOLLOW and MICHAEL RICHARDSON LABOR RELATIONS CONSULTANT for modification to the Medical Insurance Program PARTIES TO AGREEMENT This Professional Services Agreement is made by and between the Village of Sleepy Hollow with a mailing address of 28 Beekman Avenue, Sleepy Hollow, New York, 10591, herein referred to as the "Village", and Michael Richardson with an office at 140 Parsell Street, Kingston, New York, 12401, herein referred to as the "Consultant". Consultant provides consulting services pertaining to labor relations and employment practices. Consultant does not represent that be is in the practice of law. Upon request, Consultant will confer with the Village's legal counsel. The Village understands and agrees that Consultant's role is limited to an advisory capacity and that the application and implementation of the information and services provided by Consultant are the total responsibility of the Village. Village acknowledges that Consultant shall not be responsible to Village as a result of a determination made by a government agency and/or trier of fact absent gross negligence or willful misconduct of Consultant. SCOPE OF SERVICES MODIFICATION TO THE MEDICAL INSURANCE PROGRAM Consultant will evaluate the Village's current medical insurance programs for active employees and for retirees and make recommendations for implementing any changes, including negotiations with the collective bargaining units. Page 1 of2 �FEES FOR SERVICES The fee for developing and producing the recommendations described above is one hundred and forty hours not to exceed two thousand dollars ($2000). Travel time will not be charged. Mileage will be charged separately at the current IRS mileage rate, plus tolls. Payment is due upon receipt of invoice. Either party may terminate this professional services agreement at anytime with or without cause. In such event, Consultant shall be paid for the work performed to the date of termination, based upon the fee schedule set forth above, provided that Consultant has provided the Village with all of the materials and work products existing as of the date termination. IN WITNESS WHEREOF, the parties, through their respective representatives, have executed this Professional Services Agreement on June , 2006. Dwight Douglas Village Administrator I Michael A. Richardson Consultant I Page 2 of 2 �/ Meeting Date: Resolution # : 06/13/06 06/105/06 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Regarding Certain Capital Budget Amendments WHEREAS, the 2005/06 and 2.006/07 duly adopted capital budgets need to be amended in order to add additional projects as detailed herein: 1) 2006/07: $32,701.00. A project involving the purchase of a new Ambulance Corps emergency vehicle with the assistance of grant funds; 2) 2005/06: $16,800.00. A project involving the replacement of six (6) historic "Bishop's Crook" lights on Beekman Avenue as part of the replacement program being undertaken on an emergency basis in order to ensure adequate vehicular and pedestrian safety; 3) 2005/06: $50,000,00. A project involving the placement of cobblestones and new plantings along Route 9; 4) 2006/07: $30,000.00. A project involving the installation on Route 448 of a blinking light at the entrance to the Sleepy Hollow High School parking lot which will be funded by the School District; 5) 2005/06: $9,500.00. A project involving the dog park fencing installation in Kingsland Point Park; and 6) 2005/06: $3,600.00. A project involving the fencing of the Devries Park ball fields. NOW, THEREFORE, BE IT RESOLVED that the 2005/06 and 2006/07 capital budgets are herein amended to include these projects as shown above. Moved: Trustee DiFelice Moved: Trustee Spota Vote: Unanimous �Meeting Date: Resolution # : 06/13/06 06/106/06 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Adopting Revised Plumbing Fee Schedule NOW, THEREFORE, BE IT RESOLVED that the attached plumbing fee schedule is herein adopted, effective immediately. Moved: Trustee Spota Seconded: Trustee Capossela Vote: Unanimous �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance 28 Beekman Avenue Mon than a Legend Sleepy Hollow, NY 10591 Telephone (914) 366-5101* Fax (914) 631-0607 I I MEMORANDUM Date: December 8, 2005 To: Mayor Zegarelli and Members of the Board of Trustees From: Sean E. McCarthy, Village Architect Re: Plumbing Fees Cc: Dwight Douglas, Village Administrator William Herlihy, Plumbing Inspector Robert Ponzini, Village Attorney The Department of Architecture, Land Use Development, Buildings, & Building Compliance is in the process of researching a change in the fee structure for plumbing permits. Presently, the fee for plumbing permits is $25 plus $5 per $1,000 of the cost of the project. The cost of the work includes all labor and material. Applicants have often complained that the fee system is unfair since the fee is higher only because the tub or faucet they choose is more expensive then another manufacturer, yet the inspections are the same. On the other hand, a plumbing application with a lower cost value still requires a predetermined number of inspections; and that service may not be covered by the fee to the Village. In order to provide a fee structure that is fair to applicants and guarantees that the Village will be compensated for the inspection service, I am recommending that the plumbing fee schedule be based on actual required inspections and not a cost factor. The following is a proposed fee schedule that would replace the existing cost related schedule: Cont. I �December 8, 2005 Plumbing Fees Page 2. PLUMBING PERMIT FEE SCHEDULE Application fee: Roughing inspection (first 4 fixtures): Each additional fixture: Final inspection: Gas test: Testing: House sewer: Water service: hot water tank; new & replacement: Lawn sprinkler connection: $50 $40 $10 $40 $40 $40 $40 $40 $40 $40 Re-inspection fee: $50 Please review the enclosed information in anticipation of discussing this issue in detail at the next scheduled work session. END OF MEMORANDUM �Meeting Date: Resolution #: I 06/13/06 06/107/06 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Adopting Revised Rooming House Fee Schedule NOW, THEREFORE, BE IT RESOLVED that the attached rooming house fee schedule is herein adopted, effective immediately. Moved: Trustee Capossela I B Seconded: Trustee Grala Vote: Unanimous �Village of Sleepy Hollow Department of Architecture, Land Use Development, Buildings & Building Compliance 28 Beekman Avenue More than a Legend Sleepy Hollow, NY 10591 Telephone (914) 366-5101* Fax (914) 631-0607 MEMORANDUM Date: December 8, 2005 To: Mayor Zegarelli and Members of the Board of Trustees From: Sean E. McCarthy, Village Architect Re: Rooming Houses Cc: Dwight Douglas, Village Administrator Robert Ponzini, Village Attorney In accordance with Chapter 34 of the Code of the Village of Sleepy Hollow, rooming house owners are required to file a yearly license for the operation of such establishment. The term of all licenses expire on December 31, of each year. For 2006 renewals, The Department of Architecture, Land Use Development, Buildings, & Building Compliance has prepared a new license form for owners of rooming houses. The new form has been revised to indicate the number of occupants in the building; require an affidavit of working smoke detectors, and require a mandatory inspection by this Department prior to issuance of the license. In order to provide the service and inspections required to maintain the rooming house licenses, I am recommending that the license fee which is currently $200 per building plus $20 per room be increased to $250 per building plus $25 per room. Please review the enclosed information in anticipation of discussing this issue in detail at the next scheduled work session. END OF MEMORANDUM �Meeting Date: Resolution #: I 06/13/06 06/110/06 Resolution of the Board of Trustees of the Village of Sleep Hollow Ratifying Mayor's Execution of Contract With Pitney Bowes WHEREAS, the Village of Sleepy Hollow's existing contract with Pitney Bowes for the postage meter expired on May 31, 2006; and WHEREAS, the Village of Sleepy Hollow wishes to upgrade its present machinery to the new digital postage machine since it is faster, quieter and costs approximately $40 less a month as more fully described in the annexed contract; and WHEREAS, the Village of Sleepy Hollow has been informed that Pitney Bowes will be changing all customers for postage meters to digital machines by December 31, 2006. NOW, THEREFORE, BE I T RESOLVED that the Village Board herein ratifies the Mayor's action on May 25, 2006 in executing the annexed contract to upgrade to the Pitney Bowes digital postage machine. I I Moved: Trustee Murray Seconded: Trustee DiFelice Vote: Unanimous �Diane Jacobson Treasurer 914 366-5144 914 332-7074 fax Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, MY 10591 May 25, 2006 Mayor: Our NYS contract with Pitney Bowes expires 5/31/06 and we need a new digital postage machine by 12/31/06. The new machine is faster, quieter, and is about $40 less a month. Please sign the contract. W �/5b Rental Account Number Your Tl p Business I n f o r m a t i o n : Pitney Bowes 60 4 ull Legal Name of Lessee 'ILLAGE OF SLEEPYHOLLOW DBA Name of Lessee 3illing Addres3 Z8 B E E K M A N A V E 3 hoie # City SLEEPYHOLLO Invoice Attn, of State NY Zip+4 10591-2602 City SLEEPYHOLLO Install Loc. I.D. 65623920603 State NY Zip+4 10591-2602 Lessee Contact Name Equipment Location (If different tharT billing address) 28 B E E K M A N A V E Customer P 0 # Bill Loc. I.D. :red:t Card # Name On Card Expire Date Type Sales Tax (if applicable) fax Exempt # : Renter PO# flBPeriod To: Business N e e d s : (X) Items to be included In your Total Quarterly Payment X | Equipment Maintenance - Provides full service coverage including all parts and labor. |X | Meter on Lease - Provides simplified billing and includes reset(s) per year. Software Maintenance - Provides revision upgrades and technical assistance. Qty Item Soft-Guard - Provides necessary enrrier rale update. Equipment Description Mail Stream Solution - 1 DM550 Digital Mailing System with 101b Integrated Weighing SBJG 1A00 IntelliLink Interface / PSD for DM500-DM1000 1D00 IntelliLink Subscription 1F90 IntelliLink Sync 1FA1 Basic Accounting (25 Dept) Software \ c c o u n t Rep. T o m O'Neil District Office Equipment Vendor Pitney Bowes For Sales and Service Call Date: Title: ^B Accepted By: 070 1-300-322-8000 Term Rental (Rev 3/2004) r our Payment Plan: Rental Terms and Conditions I By your signature as "Renter" below, you request that we rent to you the equipment described above or on any schedule attached hereto (the "Equipment") for essential governmental purposes in consideration of your payment to us of the amounts set forth in the Payment Schedule, subject to the terms and conditions provided in this Agreement. For purposes of this Agreement, all payments set forth in the Payment Schedule shall be referred to as the "Total Payments." The payments referred to in the Payment Schedule other than the "Final Payment" shall be referred lo singularly as a "Period Payment" and collectively as the "Period Payments." Your offer will be binding on us when we accept il by having an authorized employee sign it. All payments hereunder shall be payable only to us at our executive offices unless we direct you otherwise in writing. Initial Lease Term (In Months) 51 egin after any applicable interim usage period) Monthly Amount # of Months First 51 (Applicable taxes not included) $ 371 This lease is billed quarterly, your Total Quarterly Payment is three times the Monthly Amount. 1. NON-APPROPRIATION. You warrant that you have funds available to pay the Total Payments until the end of your current Fiscal period, and shall use your best efforts to obtain funds to pay the Total Payments in each subsequent fiscal period through the end of your Initial Term. If your appropriation request to your legislative body, or funding authority ("Governing Body") for funds to pay the Total Payments is denied, you may terminate this Agreement on the last day of the fiscal period for which funds have been appropriated, upon (i) submission of documentationreasonablysatisfactory to us evidencing the Governing Body's denial of an appropriation sufficient to continue this Agreement for the next succeeding fiscal period, and (ii) satisfaction of all charges and obligations under this Agreement incurred through the end of the fiscal period for which funds have been appropriated, including the return of the Equipment at your expense. Required Advanced Quarterly Lease Check of 50.00 Received. Tax Exempt (certificate attached) Support Services' Payment of $0. To be paid to vendor pursuant to section 21. I Signature Print Name P.E.ZE6ARELLI s^aJUjX/ "C3 This lease and othe:fflfrwanewts may only be changed by the parties in wribng. VILLAGE OF SLEEPY HOLUW Date 5~fa 5 ( OL? Title * ^ � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2006 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2006-06-13 Subject The topic of the resource Board of Trustees Minutes-2006 Date A point or period of time associated with an event in the lifecycle of the resource 2006 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text