https://sleepyhollow.localarchives.org/files/original/10b62669fc74ff52347797aa3499b844.pdf 9fb01b7714e24a07a9030f98f2d16878 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, June 20th, 2O06 at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Richard Spota Andrew Murray Kay Grala Sandra Morales Thomas Capossela Trustees Also Present: Dwight H. Douglas, Village Administrator Diane Jacobsen, Village Treasurer Sean McCarthy, Village Architect At 6:55 p.m. on a motion of Trustee Spota, seconded by Trustee Capossela, the Board entered into executive session for the purpose of reviewing certain personnel and contractual issues. No action was taken during the executive session. At 7:16 p.m. on a motion of Trustee Capossela, seconded by Trustee Morales the board came out of executive session into work session. Jim Hart, treasurer of the Village of Tarrytown, gave a report on the status of the joint village's summer day camp: 91 campers registered for the day camp, 52 campers registered for tot camp, 67 registered for the Sports Clinic as of this meeting. 26 former Sleepy Hollow day camp staff had been hired, together with 20 from Tarrytown and 8 new staff. 22 scholarship applications for SH day campers had been received along with 5-6 tot camp scholarship applications. The Mayor and Board of Trustees thanked Mr. Hart for his work on behalf of the two villages. On a motion of Trustee Capossela, seconded by Trustee Spota and carried unanimously at 7:55 p.m. the board entered into special session. The attached resolutions were acted on as noted therein. At 8:15 p.m. on a motion of Trustee Grala. seconded by Trustee Capossela the special meeting was adjourned. Respectfully submitted, Dwight H. Douglas Village Administrator 4L- �Meeting Date: 06/20/06 Resolution #: 06/111/06 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Payment of Carryover Vacation Pay WHEREAS, the Mayor and Board of Trustees have received requests from several employees who are not members of any bargaining unit to carryover accrued vacation leave and/or to be paid out for some portion of said leave through payroll in lieu of utilizing such leave; and WHEREAS, the Mayor and Board of Trustees wish to honor said requests to the greatest extent feasible, while adhering to, and fully supporting, Village personnel policies which place limitations on the payout and carryover of unused vacation days; and WHEREAS, the Mayor and the Board of Trustees recognize that the carrying over and accumulation of vacation leave from one year to the next needs to be carefully monitored and limited so as to ensure that long term potential village financial liabilities are kept under control; and WHEREAS, vacation carryover requests have been received as follows: (12) days submitted by Dwight Douglas; (3) vacation days submitted by Sonja Goldstein Suss; (10) vacations days submitted by Sean McCarthy; (10) vacation days submitted by Wenli Zhang; (5) vacation days submitted by Nick Panwar; and, (1) vacation day submitted by Diane Jacobson; and WHEREAS, vacation payout requests have been submitted as follows: by Dwight Douglas to receive cash payment for (11) accrued vacation days; Angela Everett to receive cash payment for (20) accrued vacation days; Sonja Goldstein Suss to receive cash payment for (5) accrued vacation days; Joseph DeFeo to receive cash payment for (20) accrued vacation days; Rae Lee to receive cash payment for (10) accrued vacation days; and, Richard Gross to receive cash payment for (20) accrued vacation days. NOW, THEREFORE, BE IT RESOLVED that the vacation payout requests set forth above are herein approved with the following limitation: no more than 10 days may be paid out to any one employee. Any unused vacation days for which payout was sought in excess of the 10-day maximum shall be carried over and must be utilized during the fiscal year 2006-2007 or they shall be forfeited; and BE IT FURTHER RESOLVED that all vacation carryover requests (together with the balances noted above) are herein approved subject to the following conditions: all said vacations days must be utilized within the 2006-2007 fiscal year or they shall be forfeited; and �BE IT FURTHER RESOLVED that the village administrator is herein authorized and directed to communicate this resolution to the effected parties and to ensure that the policies and procedures detailed in this resolution and in the adopted Village employee handbook are fully implemented. Moved: Trustee Spota Seconded: Trustee Capossela Vote: Unanimous �\sK Meeting Date: Resolution No.: 06/20/06 06/112/06 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Wenli Zhang WHEREAS, Wenli Zhang ("Zhang") was employed as an Intermediate Account Clerk in the Sleepy Hollow Treasurer's Office ("Sleepy Hollow"), and WHEREAS, Zhang, by letter dated June 15. 2006, submitted her resignation from the Sleepy Hollow Treasurer's Office to Diane Jacobson, Treasurer ("Jacobson"), and WHEREAS, such resignation must be formally accepted by the Village of Sleepy Hollow Board of Trustees ("Village"), as of July 6, 2006 , and WHEREAS, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire ("Policy"), and WHEREAS, this Policy was effective and applies to Zhang and is a term and condition of her resignation. NOW, THEREFORE, BE IT RESOLVED, that the Village accepts the resignation of Zhang, dated June 15, 2006 and effective July 6, 20O6, and finds that the termination/rehire policy of July 15, 2003 applies, and BE IT FURTHER RESOLVED, that a copy of the policy be forwarded to Zhang and a copy be placed in her personnel record with proof of service and that we wish her well in her new endeavors. Moved: Trustee Capossela Seconded: Trustee Grala Vote: Unanimous �\Hl* Meeting Date: Resolution # : I 06/13/06 06/108/06 Resolution of the Board of Trustees of Village of Sleepy Hollow Appointing Deputy Village Clerk/Treasurer Be it resolved, that the Board of Trustees, on recommendation of the Village Administrator and Village Treasurer, do hereby confirm the Mayor's appointment of Brenda Jeselnik, Pound Ridge, NY to the position of Deputy Village Clerk/Treasurer at an annual salary of $72,500 plus other benefits defined by the letter of agreement and non-union policy. Moved: Trustee Gra I a I I Seconded: Trustee Morales Vote: Unanimous �Resolution of the Board of Trustees Village of Sleepy Hollow Non-union Salary Increases Meeting Date: 06/13/06 Resolution #: 06/109/06 WHEREAS, by prior action the Mayor and Board of Trustees negotiated a union contract with the Teamsters Union which provided for raises for its members for the fiscal year 2006-2007 as follows: Effective June 1, 2006: 1.5% Effective December 1, 2006: 1.5% WHEREAS, the Mayor and Board of Trustees have reviewed the functions and performance of non-union personnel working in Village Hall and determined that a modest raise which mirrored the percentages listed above was in order, and WHEREAS, said recompense can be accomplished, and was anticipated, in the adopted 2006-2007 budget, NOW THEREFORE BE IT RESOLVED that the Board of Trustees does hereby approve increases of 1.5% commencing June 1, 2006 and 1.5% effective December 1, 2006 for the following employees not covered under union or employment contract: Diane Jacobsen, Village Treasurer Angela Everett, Village Clerk Sonja Goldstein-Suss, Deputy Clerk Wenli Zhang, Int. Clerk Rae Lee, Office Asst/financial Grace Virola, Recreation Asst. PT Moved by: Trustee Morales Seconded by: Trustee Murray Vote: Unanimous �fss I To: Treasurer Diane Jacobson From: Wenli Zhang Date: 6/15/06 Dear Ms. Jacobson: With regret, I will be resigning my position as Accounting Clerk, effective Thursday, July 6, 2006. I'd like to thank you. Mayor Zegarelli, Administrator Douglas, and Clerk Everett for all your trust and support during the past year. I'd also like to thank my colleagues for all their cooperation and assistance. Things have not always been easy here, but it has always been an honor to serve the people and Village of Sleepy Hollow. Sincerely, I Wenli Zhang CC. I Administrator Mr. Douglas �5k Meeting Date: Resolution #: 06/20/06 06/113/06 Resolution of the Board of Trustees of the Village of Sleepy Hollow Granting an Extension of Time for Horan's Landing Renovation Completion WHEREAS, pursuant to a special permit resolution duly adopted by the Village of Sleepy Hollow regarding Ichabod's Landing project, the Ginsburg Development Corp. was permitted commencing with the issuance of the 34th certificate of occupancy or two years from the issuance of the first building permit for construction of the project, whichever occurred earlier, to complete work on the reconstruction and rehabilitation of Horan's Land Park; and WHEREAS, Ginsburg Development Corp. has requested an extension of time to complete this work by September 30, 2006; and WHEREAS, in further support of the overall project and expansion of Horan's Landing adjacent to and on the Ichabod's Landing site, a funding request has been made to the County of Westchester and been approved; and WHEREAS, said funding is not yet under contract and additional time to complete construction work on Horan's Landing is warranted; and WHEREAS, upon the grant of an $800,000.00 Legacy Fund Grant from the County, additional higher level improvements will be made to Horan's Landing. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees herein grant an extension of time for the completion of the expansion and renovation of Horan's Landing until September 30, 2006. Moved: Trustee Grala Seconded: Trustee Morales Vote: Unanimous �/ Meeting Date: Resolution #: 06/20/06 06/114/06 Resolution of the Board of Trustees of the Village of Sleepy Hollow Ratifying the Mayor's Appointments in the Treasurer's Office WHEREAS, two vacancies exist in the Treasurer's Office due to recent resignations; and WHEREAS, the Finance Subcommittee has interviewed two candidates, Paula McCarthy of Brewster, New York and Annabel Ramos of Tarrytown, New York and recommended that they both be hired to fill the vacant slots; and WHEREAS, Paula McCarthy and Annabel Ramos have been recommended by the Village Treasurer and Village Administrator to be hired to fill said slots; and WHEREAS, pursuant to interviews and follow up, Mayor Philip E. Zegarelli has offered positions in the Treasurer's Office to Paula McCarthy and Annabel Ramos; and WHEREAS, said appointments are subject to Civil Service procedures which may require that the two new hires be brought in on a seasonal basis until Civil Service procedures are completely filed. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein ratify the Mayor's appointments of Paula McCarthy and Annabel Ramos each at the hourly salary of $24.18; and BE IT FURTHER RESOLVED that said appointments shall be treated as seasonal until such time as all Civil Service procedures have been completed and subject to a probationary period of 12 to 52 weeks. Moved: Trustee Grala Seconded: Trustee Morales Vote: Unanimous �\ 5$ Meeting Date: Resolution #; 06/20/06 06/115/06 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving Request for July 4 th Parade and Picnic WHEREAS, the Mayor and Board of Trustees received a letter from the Boards of Directors of the Philipse Manor Improvement Association and the Sleepy Hollow Manor Association requesting permission to hold the annual 4 th of July parade and picnic on Tuesday, July 4 th , 2006 with a rain date of Saturday, July 8th, 2006; and WHEREAS, the parade with necessitate at least one police car and officer for the closing of the southbound traffic on Route 9 for a few minutes, said parade beginning at 10 a.m. on Bellwood Avenue at Highland, proceeding along Bellwood and Route 9 and ending at Peabody Field. NOW, THEREFORE, BE I T RESOLVED that the Mayor and Board of Trustees approve the request of the Boards of Directors of the Philipse Manor Improvement Association and the Sleepy Hollow Manor Association to hold the annual 4 th of July parade and picnic on Tuesday, July 4 th , 2006, with a rain date of Saturday, July 8th, 2006. Moved: Trustee Morales Seconded: Trustee Murray Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2006 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2006-06-20 Subject The topic of the resource Board of Trustees Minutes-2006 Date A point or period of time associated with an event in the lifecycle of the resource 2006 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text