https://sleepyhollow.localarchives.org/files/original/f050b2a597c6661fa65064e94265aa7d.pdf 80f2f6b18a94268269d78ce1da751524 PDF Text Text /n Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, July 11th, 2006 at 5:30 P.M. in the boardroom at Village Hall, 28 Beeknian Avenue, Sleepy Hollow, New York. Present: l Mayor Philip E. Zegarelli Deputy Mayor Mario DiFelice Richard Spota Kay Grala Sandra Morales Thomas Capossela Trustees Also Present: Dwight H. Douglas, Village Administrator Robert Ponzini, Village Attorney Diane Jacobsen, Village Treasurer Sean McCarthy, Village Architect At 6:50 p.m. on a motion of Deputy Mayor DiFelice, seconded by Trustee Spota, the Board entered into executive session for the purpose of reviewing certain personnel and contractual issues. No action was taken during the executive session. At 7:45 p.m. on a motion of Trustee Grala, seconded by Trustee Morales the board came out of executive session and into special session. On a motion of Trustee DiFelice, seconded by Trustee Spota and subject to the review and signoff of the subject Trustee subcommittee chairpersons and the further review and approval of the Mayor and Village Treasurer the warrant of June 30th and July 11th, 2006 together with any vouchers as consolidated in said warrant were approved. Trustee Spota voted in favor of all items with the exception of a $9317.11 payment to vendor #20973. Trustee Capossela and Deputy Mayor DiFelice voted in favor of all items with the exception of a $9000 payment to vendor #1371. The attached resolutions were acted on as noted therein. Deputy Mayor DiFelice left the meeting. Four letters detailing actions of the Sleepy Hollow Fire Department Council attached hereto were read into the record and moved by Trustee Spota, seconded by Trustee Capossela and the actions detailed therein confirmed by unanimous vote of the Mayor and Board of Trustees. At 8:15 p.m. on a motion of Trustee Grala, seconded by Trustee Morales the special meeting was adjourned. Respectfully submitted, Dwight H. Douglas, VillageAdmifljistrator �06 02:50pm From-Gaines.Gruner,PonziniANovlck,LLP. +914 288 0850 T-780 P.002/004 F-219 Meeting Date: 07/ 11 /06 Resolution No: O7/130/O6 RESOLUTION APPROVING THE APPLICATION OF THE SLEEPY HOLLOW PBA FOR PERMISSION FOR A PUBLIC MEETING OR GATHERING PURSUANT TO GENERAL CODE SECTION 40-1 WHEREAS, an application has been submitted by the Sleepy Hollow PBA, Inc ("PBA") for a permit pursuant to Section 40-1 of the General Code of the Village of Sleepy Hollow to allow a public meeting or gathering, and WHEREAS, the Board of Trustees of Sleepy Hollow ("Sleepy Hollow") has reviewed this application and is prepared to approve it with certain requirements, NOW THEREFORE BE IT RESOLVED, that the application of the PBA is granted with the following conditions: 1. That the PBA provide Sleepy Hollow with a statement of purpose for the meeting or gathering within ten (10) days of the date of this memorandum and that said purpose be acceptable to Sleepy Hollow. 2. That within that same ten day period the PBA provide Sleepy Hollow with more specific locations for the meeting or gathering, in particular designating if any meeting or gathering will take place in an area without sidewalks. Sleepy Hollow reserves the right to reject any location that may cause a threat to the safety of vehicular, pedestrian or applicant traffic. 3. Sleepy Hollow reserves the right to summarily revoke said permit if at any time the safety or good order of the public is jeopardized. Moved'.Trustee P i F e l i c e Seconded: T r u s t e e C a p o s s e l a Vote: 4 - 2 By Roll Call: Trustee Spota, Trustee Morales , Trustee Grala and Mayor Zegarelli voting yes. Trustee DiFelice and Trustee Capossela voting no. Trustee Capossela: "No good for the village, should be resolved by Mayor and Board of Trustees." �Meeting Date: Resolution #: 07/11/06 07/131/06 Resolution of the Board of Trustees of the Village of Sleepy Hollow Ratifying the Mayor's Appointment in the Treasurer's Office WHEREAS, a vacancy exists in the Treasurer's Office due to recent resignations; and WHEREAS, the Finance Subcommittee has interviewed candidates and recommended that Yasmid Cohan of New Rochelle, New York be hired to fill the vacant slot; and WHEREAS, Yasmid Cohan has been recommended by the Village Treasurer and Village Administrator to be hired to fill said slot; and WHEREAS, pursuant to interviews and follow up, Mayor Philip E. Zegarelli has offered the position in the Treasurer's Office to Yasmid Cohan; and WHEREAS, said appointment is subject to Civil Service procedures. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein ratify the Mayor's appointment of Yasmid Cohan at the hourly salary of $23.08 to the position of Administrative Intern for a one year period commencing July 17, 2006; and BE I T FURTHER RESOLVED that said appointment shall be subject to a probationary period of 12 to 52 weeks. Moved: Trustee Capossela Seconded: Trustee Grala Vote: 6-0 �\c)f Meeting Date: Resolution #: 07/11/06 07/132/06 Resolution to Adopt Rules and Regulations for the Operation of the Sleepy Hollow Dog Run & Fees WHEREAS, the Village of Sleepy Hollow ("Sleepy Hollow") has commenced the operation of a dog run for the benefit of its residents and their canine pets; and WHEREAS, Sleepy Hollow believes that the implementation of reasonable rules and regulations will promote a safe and orderly use of this facility for residents and pets alike; and WHEREAS, the Board of Trustees of Sleepy Hollow has reviewed proposed rules and regulations and after due deliberation believes that they will serve these goals. NOW, THEREFORE, BE IT RESOLVED that the Rules and Regulations for the Sleepy Hollow Dog Run are adopted, effective immediately; and BE IT FURTHER RESOLVED that the Village Administrator be directed to prepare an application form for use of the Dog Run and that an annual fee of $25.00 for the period June 1, 2006 through May31, 2007 is hereby set to be collected with each application. Moved: Trustee Murray Seconded: Trustee DiFelice Vote: Unanimous I �Meeting Date: 07/11/06 Resolution #: 07/133/06 Be it resolved that the Mayor and Board of Trustees do hereby approve the increase for Eduardo Roncancio 43 Rosemont Blvd. White Plains, NY from $20.00/hr. to $25.00/hr. effective June 1, 2006. Moved: Trustee Morales Seconded: Trustee DiFelice Vote:Unanimous �i°i7 Meeting Date: Resolution No.: 07/11/06 07/134/06 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Silva Copas WHEREAS, Silva Copas ("Copas") was employed as a School Crossing Guard in the Sleepy Hollow Police Department ("Sleepy Hollow"), and WHEREAS, Copas, by letter dated June 1, 2006, submitted her resignation from the Sleepy Hollow Police Department to Chief Jimmy Warren ("Warren"), and WHEREAS, such resignation must be formally accepted by the Village of Sleepy Hollow Board of Trustees ("Village"), as of June 23, 200G, and WHEREAS, the Village, by resolution number 07/138/03 dated July 15, 2O03, adopted a policy for employee termination and rehire ("Policy"), and WHEREAS, this Policy was effective and applies to Copas and is a term and condition of her resignation. NOW, THEREFORE, BE IT RESOLVED, that the Village accepts the resignation of Copas, dated June 1, 2006 and effective June 23, 2006, and finds that the termination/rehire policy of July 15, 2003 applies, and BE IT FURTHER RESOLVED, that a copy of the policy be forwarded to Copas and a copy be placed in her personnel record with proof of service and that we wish her well in her new endeavors. Moved: Trustee DiFelice Seconded: Trustee Spota Vote: Unanimous �198 I To: Chief Jimmy Warren From: Silvia Copas, School Crossing Guard Date: June 1, 2006 This letter is to inform you that I will be resigning from my position as School Crossing Guard effective June 23, 2006 which is the last day of school. I have enjoyed my job for all these years. Sincerely, I I Silvia Copas ^ �m Meeting Date: Resolution # : 07/11/06 07/135/06 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Regarding Certain Capital Budget Amendments WHEREAS, 2006/07 duly adopted capital budget needs to be amended in order to increase the amount allocated as detailed herein: 1) 2006/07: $26,092.38 increase to the (H5110.2090.80733) truck lifts from $115,000.00 originally budgeted to $141,092.38; 2) 2006/07: $9,872.00 annual software maintenance June 1, 2006 through May 31, 2007 for police department (H3120.2000.80316); 3) 2006/07: Increase line for Pelco 16 camera (H312O.2O00.80711) for police department from $10,000.00 to $19,087.40. NOW, THEREFORE, BE IT RESOLVED that the 2006/07 capital budget are herein amended to include these changes as shown above. Moved: Trustee Spota Seconded: Trustee Capossela Vote: Unanimous I �rJZOO K r I 3 x GL o o CM CD SJ o o o CM CO 03 o o ro 0) O) >"O 15 3 o en y> iZ I o '-•^> cr- CD D) CO c .2 •3 CO 'E CO -o CD Q. O u_ Q. Q. < ^r- ^ CD cc > O i— Q. < I CD O <D i— Z3 CO 03 CD i— 03 CO > Q 2 CL < "S "2 03 03 O O CD 00 �IM VILLAGE OF SLEEPY HOLLOW 28 Beekman Avenue Sleepy Hollow, NY 10591 Phone:914-366-5104 Fax: 914-332-7074 INVOICE # 200605/1 INVOSCE DATE 05/15/05 Jiioce thtin <* Ccg&tti CLAIM FOR PAYMENT TO BE USED FOR PURCHASES AND SERVICES SPACE BELOW FOR VILLAGE USE ONLY 1 Vendor Number: ::' ''i'^-p.^}- iv,V'-> ,7:!^ BUSINESS NAME BUDGET CODE PROJECT CODE o AMOUNT Richard Tobin F8310.4036 I 3,000.00 ADDRESS 3525 Princeton Dr. North Wantagh, Ny 11793 0.00 $ TOTALS 3,000.00 PLEASE FURNISH THE MATERIAL SPECIFIED BELOW AND ACKNOWLEDGE PROMPTLY GIVING SHIPPING DATE UNIT PRICE DESCRIPTION QUANTITY TOTAL AMOUNT m 1-B Operator's Course July 17, 19,24,26,31,2006 3 Io Employees: John Arena Richard Gross Joseph V. Defeo li 1 ,000.00 3,000.00 For compliance of Department of Health Regulations. Compliance must be - See Attached - TOTAL I $ DISCOUNT NET $0.00 CLAIMANT'S CERTIFICATION CLAIMANT : PLEASE ATTACH YOUR INVOICE AND DELIVERY TICKETS DATE O F ORDER DELIVER PREPAID TO DATT. REQUIRED TERMS: THE CLAIMANT OF THE BILL OR ACCOUNT ABOVE I AFFIRM THAT ALL THE STATEMENTS ON SUCH CLAIM ARE TRUE. THAT THE SERVICES AND DISBURSEMENTS CHAROE THEREIN HAVE IN FACT BEEN RENDERED OR PAID, AND THAT THE PROPERTY OR MATERIALS CHARGED THEREIN HAVE IN FACT BEEN DELIVERED AND NO PART H A 6 BEEN PAID OR SATISFIED. (DATE) (SIGNATURE O F CLAIMANT OR AUTHORIZED REPRESENTATIVE) (TITLE) APPROVAL FOR PAYMENT: I HEREBY APPROVE THIS CLAIM AND ORDER IT PAID FROM THE APPROPRIATIONS INDICATED ABOVE EXT OK - DEPTUTY TREAS DEPT HEAD TRUSTEE'S SIGNATURE I �^o2. ster •v.com A n d r e w J, S p a n o County E x e c u t i v e Department of Health June 6, 2006 Joshua Lipsman, M.D., M.P.H. Commissioner i Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Attn; Dwight Douglas, Village Administrator RE: Public Water Supply Village of Sleepy Hollow PWS ID: 5903450 Daar M r . D o u g l a s : On March 8, 2006 the Annual Sanitary Survey of the above referenced Public Water Supply was conducted by Mr. Delroy Taylor, P.E., Assistant Engineer with this Department. Please be advised that the time of the Sanitary Survey the following items were noted and discussed with representatives of the Village of Sleepy Hollow Public Water Supply. i I. Gaps were found between the walls and the roof of the water storage reservoir at Rockefeller Estates. These gaps must be immediately sealed in order to prevent intrusion of debris, insects and small animals into the reservoir. II. Approval for modifications to pump facilities at the Nepperan Road Pump Station must still be secured from this Department following emergency installation and activation of these facilities as of March 8, 2006. This approval is contingent on the resolution of the single outstanding issue regarding New York City Department of Environmental Protection approval of the modifications. III. The modifications to the pump facilities will result in the Public Water Supply being designated a Class IB System requiring a IB designated operator and a ITB assistant operator. Therefore, Sleepy Hollow Public Water Supply must provide this Department with a completed Designated Operator in Responsible Charge Form (DOH- 4204), by July 31, 2006, with the appropriate licensed operator. IV. In anticipation of the scheduled shutdowns of the Catskill Aqueduct beginning September 2007 by NYCDEP, the Village of Sleepy Hollow must secure an alternate approved water source during these scheduled Catskill Aqueduct shutdowns. Please be reminded that use of the Croton Aqueduct as a water supply source without adequate treatment does not comply with the Surface Water Treatment Rule (SWTR) nor Part 5, Subpart 5-1, Section 5-1.30(b) of the New York State Sanitary Code. Your cooperation toward resolution of the above items is appreciated. Should you have questions, you may contact Mr. Delroy Taylor at (914) 813-5150 or myself at (914) 813-5156. >,P.E. assistant Commissioner Bureau of Environmental Quality PK:DT:jm cc: i/Richard Gross, Designated Operator Jack Dunn, P.E. - NYSDOH George Philip, P.E. - New York State Department of Health Louise Doyle, P.E. - WCDOH Delroy Taylor, P.E. -WCDOH 145 HugueliileSt.reet.'sth Floor New Rochelle, New York 10801 I Website: westchestergov.com �a ,'^ SLEEPY HOLLOW FIRE DEPARTMENT Fire Patrol Org.] 876 Pocantico Hook and Ladder Org. 1878 Rescue Hoee Co. No. 1 Org. 1887 Union Hose Eng. Co. No. 2 Org. 1887 Columbia Hose Co. No. 3 Org. 1899 William Hennessey, Jr. Chief Engineer Daniel Hayes First Assistant Chief Todd Spota Second Assistant Chief HOME OF THE HEADLESS HORSEMAN I July 10, 2006 Trustee Richard J. Spota Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Trustee Spota: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of a personnel action taken by the Sleepy Hollow Fire Department Fire Council. At the regularly scheduled meeting of the Fire Council held on June 13th, 2006, a letter was received from Fire Patrol stating that at Fire Patrol's rescheduled monthly meeting held on June 12, 2006, Ann Edwards was dropped from active membership in Fire Patrol for failure to take the Firefighter 1 Training, as required in the department bylaws, in a one year time frame. Edwards had been a member of the department since September 2002. The Sleepy Hollow Fire Department Fire Council voted to uphold this personnel action taken by Fire Patrol. Todd R. Spota Secretary Board of Fire Wardens 28 Beekman Avenue • Sleepy Hollow, NY 10591 • (914) 366-5119 • Fax: (914) 332-7074 I �.3oij cc: Mayor Zegarelli Board of Trustees Village Administrator Village Attorney I I I �SLEEPY HOLLOW FIRE DEPARTMENT Fire Patrol Org.1876 Pocantico Hook and Ladder Org. 1878 Rescue Hose Co. No. 1 Crg.1887 Union Hose Eng. Co. No. 2 Columbia Hose Co. No. 3 Org. 1899 JR^._ffl tJwte? ^SHHflftGtatti' 4&WBURB^ VlV^^wr V \ ^ & \>JL ^ CJ> , o ^ William Hennessey, Jr. Chief Engineer Daniel Hayes First Assistant Chief Todd Spota Second Assistant Chief HOME OF THE HEADLESS HORSEMAN July 10,2006 Trustee Richard J. Spota Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Trustee Spota: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of a personnel action taken by the Sleepy Hollow Fire Department Fire Council. At the regularly scheduled meeting of the Fire Council held on June 13th, 2006, Julio Palacio, a probationary member of Pocantico Hook and Ladder Company No. 1, was terminated from the Sleepy Hollow Fire Department for violation of the Bylaws of the Sleepy Hollow Fire Department. Specifically, Palacio was terminated for committing acts which brought discredit upon the department (conduct unbecoming). Palacio was notified that he was determined to be ineligible to request a special meeting of the fire council to appeal his termination from the Sleepy Hollow Fire Department. There were two factors that led to this determination: First, as a probationary member of Pocantico Hook and Ladder Company No. 1, he was not entitled to a hearing or appeal. Secondly, as discussed under New York State Civil Service Law, Article V, Title B, Sections 75 and 76, as a non-exempt volunteer firefighter, he was not entitled to a hearing upon stated disciplinary charges or an appeal from determination in disciplinary proceedings. A certified letter was sent to Palacio in reference to this matter. Chief Hennessey is available for consultation if further details are needed. 28 Beekman Avenue • Sleepy Hollow, N Y 10591 • (914) 366-5119 • Fax: (914) 332-7074 �.£0 C Respectfully, Todd R. Spota Secretary Board of Fire Wardens I cc: Mayor Zegarelli Board of Trustees Village Administrator Village Attorney I I �ao SLEEPY HOLLOW FERE DEPARTMENT Fire Patrol Org. 1876 Pocantico Hook and Ladder Org. 1878 Rescue Hose Co. No. 1 Org. 1887 Union Hose Eng. Co. No. 2 Org. 1887 Columbia Hose Co. No. 3 Org. 1899 u> William Hennessey, Jr. Chief Engineer Daniel Hayes First Assistant Chief Todd Spota Second Assistant Chief HOME OF THE HEADLESS HORSEMAN July 10,2006 I Trustee Richard J. Spota Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Trustee Spota: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of a personnel action taken by the Sleepy Hollow Fire Department Fire Council. At the regularly scheduled meeting of the Fire Council held on June 13th, 2006, a letter was received from Columbia Hose Company No. 3 stating that Lieutenant Chris Smith had completed driver's training for Engine-87. The Sleepy Hollow Fire Department Fire Council voted to uphold this personnel action taken by Columbia Hose. Respectfully, Todd R. Spota Secretary Board of Fire Wardens cc: Mayor Zegarelli Board of Trustees Village Administrator Village Clerk 28 Beekman Avenue • Sleepy Hollow, NY 10591 • (914) 366-5119 • Fax: (914) 332-7074 I �SLEEPY HOLLOW FIRE DEPARTMENT Fire Patrol Org. 1876 Pocantico Hook and Ladder Org.1878 Rescue Hose Co. No. 1 Org.l8E7 Union Hose Eng. Co. No. 2 Org. 1887 Columbia Hose Co. No. 3 Org. 1899 I .^—? c*-*? ^ -„0 William Hennessey, J r - n ) ^ Chief Engineer Daniel Hayes First Assistant Chief Todd Spota Second Assistant Chief HOME OF THE HEADLESS HORSEMAN July 10,2006 Trustee Richard J. Spota Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Trustee Spota: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of a personnel action taken by the Sleepy Hollow Fire Department Fire Council. At the regularly scheduled meeting of the Fire Council held on June 13 th , 2006, the suspension of Luis Vilches, an active member of Fire Patrol, was upheld by the Fire Council. Vilches was suspended from the Sleepy Hollow Fire Department by Chief Hennessey for violation of the Bylaws of the Sleepy Hollow Fire Department. Specifically, Vilches was suspended for committing acts which brought discredit upon the department (conduct unbecoming). I Vilches was notified that he was determined to be eligible to request a special meeting of the Fire Council to appeal his suspension from the Sleepy Hollow Fire Department. There were two factors that led to this determination: First, as an active member of Fire Patrol, he is entitled to a hearing or appeal. Secondly, as discussed under New York State Civil Service Law, Article V, Title B, Sections 75 and 76, as an exempt volunteer firefighter, he is entitled to a hearing upon stated disciplinary charges or an appeal from determination in disciplinary proceedings. Vilches has stated to Chief Hennessey that he would like to appeal his suspension when he is legally able to attend. A letter was given to Vilches by Chief Hennessey in reference to this matter. Chief Hennessey is available for consultation if further details are needed. 28 Beekman Avenue • Sleepy Hollow, N Y 10591 • (914) 366-5119 • Fax: (914) 332-7074 I >8 �Respectfully, Todd R. Spota Secretary Board of Fire Wardens I cc: Mayor Zegarelli Board of Trustees Village Administrator Village Attorney I I � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2006 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2006-07-11 Subject The topic of the resource Board of Trustees Minutes-2006 Date A point or period of time associated with an event in the lifecycle of the resource 2006 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text