https://sleepyhollow.localarchives.org/files/original/9603f8b4ad84f56e7acf69cd4d7686b8.pdf 6c659656f5a1e949ba5c4f6edb7cc06c PDF Text Text A regular meeting of the Board of Trustees was held on Tuesday, March 27, 2007 following the reconvening of the Board of Assessment Review at 8 pm in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip Zegarelli Mario DiFelice Andrew Murray Sandra Morales Kay Brown Grala Trustees Also Present: Dwight Douglas, Village Administrator Robert Ponzini, Village Attorney Diane Jacobson, Village Treasurer Absent: Trustee Richard Spota Trustee Thomas Capossela Board of Assessment Review Robert Balog, Village Assessor gave a brief explanation on the grievance procedure. He asked that the board pass a resolution that upon the recommendation of the Village Administrator, the Board of Trustees deny all complaints except for the exceptions which are attached. Trustee M u r r a y moved, seconded by Trustee Morales to approve the Administrator's recommendations, carried 5-0. Regular Board Meeting Mayor Zegarelli commented that this meeting would be an abbreviated meeting. Approval of Minutes Trustee Morales moved, seconded by Trustee Grala to approve the minutes of February 27, 2007, motion carried 5-0. Trustee Grala moved, seconded by Trustee DiFelice to approve the minutes of March 6, 2007, motion carried 5-0. Trustee DiFelice moved, seconded by Trustee Murray to approve the minutes of March 21, 2007, motion carried 5-0. Approval of W a r r a n t Trustee M u r r a y moved, seconded by Trustee Morales to approve the w a r r a n t of March 27, 2007, subject to review and signatures of department heads and review and signatures of the Village Treasurer and Mayor, motion carried 5-0. Total of the warrant is $388,652.44. �Mayor's Announcements Mayor Zegasrelli reported that the election results will be certified tonight and he thanked Trustee Capossela for his service and devotion for t h e past two years plus a n d he also thanked Trustee Spota for his service and devotion for the past four years plus. Public Comments- None Trustee Reports Trustee DiFelice thanked Joe DeFeo and his crew for a great job during the last snowstorm. Trustees Murray, Morales and Grala had no reports. Administrator's Report Mr. Douglas reported that the DEC will be available from 3-5 pm Wednesday regarding the clean-up of the General Motors sight when people can ask questions. There will be another meeting in Columbia Hose at 7pm on Wednesday with the Mayor and the D E C and the Department of Health. Resolutions-Attached Mayor Zegarelli commented that the next meeting will be held on April 10th at 7pm. H e thanked Sonja Goldstein Suss for a good job on the calendar. Communications, Petitions and Requests Village Clerk read letters from Restaurant Latino, Inc. 68 Beekman Avenue, J & G Food Services, 276 N. Broadway and Wasabibi Inc., 275-279 N. Broadway informing the Village of their intent to renew their liquor license. (Copies to Police Chief) There being no further business, Trustee DiFelice moved, seconded by Trustee Murray to adjourn the meeting, carried. Respectfully submitted, AngelaQEverett Village Clerk �7VX I TO: Board of Assessment Review FROM: Dwight D. Douglas Village Administrator DATE: March 23, 2007 FAX NO.: 332-7074 NO. OF PAGES: Cover plus 3 The complaints on Real Property assessments which were filed on February 20, 2007 have been reviewed. With the following exceptions, I recommend, that all complaints be denied. #4 Rose 33 Fremont Road I recommend a reduction of $44,000 to $164,200. I This is based on a site inspection and recent sales and appraisals of comparable properties in the vicinity of the subject property. #5 Nelson 2 Harwood Avenue 1 recommend a reduction of $32,000 to $160,000. This is based on a site inspection, a recent unsuccessful attempt to sell the property during the fall and winter of 2005 and the spring of 2006, and recent sales and appraisals of comparable properties in the vicinity of the subject property. I �#6 Burns 46 Hemlock Drive I recommend a reduction of $45,000 to $144,000. This is based on a confirmed and documented recent purchase of the subject property by the current homeowner dated August 29, 2O06. The sale price on that date was $685,000. #8 Mutshnick, (Seller) & Organist, (Buyer) 541 North Broardway I recommend a reduction of $45,500 to $144,000. This is based on a confirmed and documented recent sale of this property at $675,000. #11 O'Donohue 151 Palmer Avenue I recommend a reduction of $33,000 to $195,500. This is based on a site inspection and a recent appraisal of the subject property dated September 22, 2006. #13 Lyppens 220 Palmer Avenue I recommend a reduction of $20,000 to $174,500. This is based on a site inspection and a review of a recent appraisal of the subject property dated December 20, 2006. #119 Shaffer 124 Hunter Avenue I recommend a reduction of $30,000 to $146,000. This is based on a site inspection and recent sales of like properties in the vicinity of the subject property. �SUMMARY The recommended reductions in assessed value to these seven residential Homestead properties would decrease the Homestead portion of the 2007 Assessment Roll by $249,500. This would mean a decrease in revenue (at the 2006/7 Homestead tax rate of $26.89401) of approximately $6,710 for 2007/8. If these seven cases were to proceed to a Small Claims Assessment Review Proceeding, appraisal costs would be incurred by the Village. These costs would be in the range of $3,000 to $4,000. By reducing these now on the merits, it is likely that the appraisal costs can be avoided. �Meeting Date: Resolution #: 03/27/07 03/52/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding Bid for Barnhart Park Improvement Phase I I WHEREAS, on February 22, 2007, bids were received for Phase I I Barnhart Park Improvements (Bid Summary Sheet attached); and WHEREAS, all bids have been reviewed by the Village consulting engineer, Hahn Engineering, and County design staff as well as by the Village Administrator and Building Inspector; and WHEREAS, a low qualified bid in acceptable form has been received for the base bid and Bid Alternates A and B and said combined, adjusted bid totals $1,657,876 (see attached); and WHEREAS, funding to pay for the said contract work is being provided through a $1,200,000 Legacy grant from the County of Westchester and an additional $399,000 through CDBG funds through the County; and NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow herein accepts the base bid and Alternates A and B provided by Abbott & Price of 71 Sunset Drive, Ossining, New York 10562 and authorizes the Mayor to execute the contract in an amount not to exceed the $1,657,876 bid; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all steps to effectuate the intent of this resolution. Moved by: Trustee Grala Seconded by: Trustee D1Felice G:\Sonja\New Folder (2)\Resolutions\2007\3 27 AWARDING BID BARNHART PARK PHASETWO.doc Vote: j ^ �B a r n h a r t Park Site Improvements Project A bid opening took place on Thursday, February 22, 2007 at 10:00 am in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. I Present: Suzette Lopane, Westchester County Dept. of Planning Dwight Douglas, Village Administrator Sean McCarthy, Building Inspector Angela Everett, Village Clerk Mario DiFelice, Deputy Mayor The following bids were received and opened: Peter J . Landi 249 Main Street Eastchester, NY 10709 Bid bond enclosed Bradhurst Site Construction 140 Bradhurst Ave. Valhalla, NY 10595 Bid bond enclosed I Michaelangelo Unlimited, Inc. 275 Broadfield Rd. New Rochelle, NY 10804 Bid bond enclosed Abbott & Price, Inc. 71 Sunset Drive Ossining, NY 10562 Bid bond enclosed I Base bid: Alt. A Alt. B Base bid: Alt. A Alt. B Base bid: Alt. A Alt. B Base bid: Alt. A Alt.B $1,824,433.25 129,458.00 84,780.00 $2,038,671.25 $1,599,250.00 108,483.00 65,940.00 $1,773,673.00 $1,690,551.95 112,615.00 62,800.00 $1,865,966.95 $1,555,413.87 96,921.95 61,387.00 $1,711,722.82 �?G. 2 Barnhart Park Site Improvements Project Bid Opening ELQ Industries, 567 Fifth Ave. New RocheUe, NY 10801 Bid bond enclosed Base bid: $1,616,531.75 AJt. A 116,747.00 Alt. B 91,060.00 $1,824,338.75 Vernon Hills Contracting 395 N. MacQuesten Pkwy. Mt. Vernon, NY 10550 Bid bond enclosed Base bid: $1,669,576.00 Alt. A 118,970.50 Alt.B 86,350.00 $1,874,896.50 Pat Corsetti 700 Waverly Ave. Mamaroneck, NY10543 Bid bond enclosed Base bid: $1,719,411.50 Alt. A 109,116.40 Alt.B 94.200.00 $1,922,727.90 �Westchester .^-wSfSOV.COlTl A n d r e w J. Spa n o County Executive Department of Planning Gerard E. Mulligan. AJCP. Commissioner March 22, 2007 I Mr Dwight Douglas Village Administrator Village Mall 28 Beekman Avenue Sleepy Hollow, New York 10591 Re: Barnhart Park Site Improvements Project Dear Mr. Douglas Enclosed for your review is an analysis of the bids submitted on Thursday, February 22, 2007, for the Barnhart Park Site Improvements Projects. All of the bid proposals received have been checked for mathematical accuracy and the totals shown on the spreadsheet represent correct amounts. The low bidder is Abbott & Price, Inc. for the base bid ($1,499,567.05) plus the two alternates (Alt. A $96,921.97 + Alt. B $61387.00) for total bid of $1,657,876.00. We recommend the Village award the bid to Abbott & Price, Inc. at the next Village Board meeting. Please note that the Village attorney must check the contractor's references and perform the due diligence to verify the bid. Please notify me once the bid has been awarded so that we can schedule a pre-construction conference. 1 look forward to working with you in completing this project. L ' Anthony Director o C'c: Norma Drummond, Deputy Commissioner 4'12 Miehaehan Office Building 14P Martine Avenue White I'lams. New York H>e".Ul I Telephone. (914)995-4400 Fax:(914)995-9090 Website wePtchestergov.com �Meeting Date: Resolution #: 03/27/07 03/53 /07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Annual Memorial Day Parade BE IT RESOLVED that the Mayor and Board of Trustees hereby allows the Central Veterans of Tarrytown and Sleepy Hollow to hold its Annual Memorial Day Parade on May 28, 2007 beginning at 9:00 a.m. passing through the Village via North Broadway to Beekman Avenue west to South Washington Street. Moved: Trustee DiFeiice Seconded: Trustee Murray Vote: I 5-0 I G:\Sonja\New Folder (2)\Resolutions\2007\3 27 APPROVE ANNUAL MEMORIAL DAY PARADE.doc I �1 & Meeting Date: Resolution No.: 03/27/07 03/54 /07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of an IMA by and between the Villages of Sleepy Hollow and Tarrytown and the Union Free School District of the Tarrytowns for the Operation of the 2007 Summer Day Camp I WHEREAS,, a series of meetings have been held with representatives of the Village of Tarrytown and the Union School District of the Tarrytowns to define the parameters of the joint operation of the 2007 Summer Day Camp; and WHEREAS, a Draft IMA has been prepared detailing said understandings; and WHEREAS, yet to be determined and requiring subsequent Board action is the total budget for operation of the day camp; and WHEREAS, the Board of Trustees of the Village of Sleepy Hollow feel that it is in the best fiscal interests of the Village and prospective summer day campers to pursue a joint summer day camp operation. NOW, THEREFORE, BE IT RESOLVED that the Mayor is herein authorized to conclude negotiations as outlined in the attached IMA and to execute said agreement once in final form noting that certain budgetary matters must be presented for further Board action as part of the overall agreement. I Moved: Trustee M„rr f l y Seconded: Trustee Morales Vote: G:\5onja\New Folder (2)\Resolutions\2007\3 11 AUTH EXECUTION 2007 SUMMER DAY CAMP IMA.doc I 5-0 �A G R E E M E N T made as of the day of , 2007 by and among the VILLAGE OF TARRYTOWIN, a municipal corporation of the State of New York, the V I L L A G E OF SLEEPY H O L L O W , a municipal corporation of the State of New York, and THE UNION FREE S C H O O L DISTRICT O F THE TARRYTOWNS. WITNESSETH: W H E R E A S , the Villages of Tarrytown ('Tarrytown") and Sleepy Hollow ("Sleepy Hollow") presently administer summer day camp programs to serve the youth of Tarrytown and Sleepy Holiow, and W H E R E A S , previously the Tarrytown Day Camp program also served Sleepy Hollow residents and the Sleepy Hollow Day Camp program also served Tarrytown residents, and W H E R E A S , the Union Free School District of the Tarrytowns ("School") has expressed an interest in assisting these two programs to maximize the shared use of School facilities which have traditionally been utilized for the day camp programs, and W H E R E A S , the potential exists to expand the Tot Camp presently operated solely by Sleepy Hollow to accommodate additional children, and WHEREAS, the potential exists to expand the Sport Camp presently operated solely by Tarrytown to accommodate additional children, and W H E R E A S , a series of meetings have been held to discuss and consider the combined operatior " f said day camps, and W H E R E A S , the parties now wish to memorialize their understandings concerning the operation of a 2006 Tarrytown/Sleepy Hollow School Summer Day Camp. N O W , T H E R E F O R E , the parties agree as follows: 1. Year 2007: This Agreement establishes a second pilot Summer Day Camp Program ("SDCP") to be administered for the 2007 Summer Day Camp session. The parties agree to reserve the right to continue 1 �or discontinue this merged summer camp program in subsequent years. The parties further agree to operate this joint day camp program as detailed below. 2. Administration: During this second pilot session, Tarrytown will act as Agent for and provide general program administration, oversight and coordination of the summer day camp including, in the general definition and roles, as: A. Registration and receipt of day camp fees; B. Bookkeeping for all financial transactions related to the summer day camp activities. C. Purchasing of needed supplies and materials; D. Arranging, coordinating and paying for all trip activities; E. In consultation and coordination with Sleepy Hollow, hiring and selection of counselors and other day camp staff. 3. Sleepy Hollow's Role: At all times and regarding all of the above items, Sleepy Hollow will participate fully in the operation of the SDCP and will be kept fully apprised and offered the opportunity to participate or inspect records and, in general, have full opportunity to participate, review or otherwise be fully involved with all day camp operations. In the event of a dispute, the Mayors and Administrators of Tarrytown, Sleepy Hollow and School will meet with day camp and school personnel to resolve said disputes. 4. Fees: A uniform schedule of fees will be established and attached to this Agreement and made a part hereof as "Exhibit I". Included in this new fee schedule is an "afternoon session" rate designed to accommodate summer school children. Adoption of the program fee schedule will be reviewed and acted upon by separate action of the respective Boards of Trustees. 5. Contributions: Tarrytown and Sleepy Hollow will each contribute $30,000.00 payable on or before July 1, 2006 to be held in escrow in a separate, designated Tarrytown account, said funds to be utilized for scholarships to income eligible residents of the respective Villages who qualify for the school lunch program of the Tarrytown schools. 6. School Assistance: The School herein agrees to seek to provide assistance in addition to the use of School facilities as follows: 2 �A. Fundraise $5,000.00 for scholarships for needy children. B. Provide discounted transportation services requested by Tarrytown and bill Tarrytown accordingly. C. Assist in verifying the eligibility of prospective day campers for scholarship assistance. 7. Income/Expense Budget: The parties acknowledge that in this second pilot day camp year, a budget representing a reasonable estimate of a proposed income and expense budget will be prepared. Said budget must be reviewed and acted upon by subsequent board action. 8. Deficit: The parties herein acknowledge the income/expense budget will be developed with a contingency component to cover income/expense short falls and it is the parties' intent to operate the day camp in such a way as to incur no deficit. If, through any Act of God, emergency, or unforeseen circumstances beyond the control of the parties hereto, an overall deficit is incurred in the costs of operating the day camp program, Tarrytown and Sleepy Hollow shall pay an equal share of such deficit. 9. Financial Reporting: It is mutually agreed by and between the parties that Tarrytown, Sleepy Hollow and School shall simultaneously be provided with a financial report of the day camp program by September 28, 2007. 10. Insurance: Tanytown, Sleepy Hollow and the School shall each provide certificates of insurance naming the other parties as additional insured for the operation of the summer day camp program. Each party to this agreement will provide the following minimal insurance limits: one million [$1,000,000.00] dollars per occurrence and five million [$5,000,000.00] dollars in aggregate. 11. Liability: It is agreed that the Parties to this Agreement shall hold each other harmless for any and all actions arising out of the reasonable and responsible implementation of this Agreement. 12. Arbitration: Should a problem arise in which Tarrytown and Sleepy Hollow cannot reach a mutually satisfactory resolution, third party arbitration will be exercised through the American Arbitration Association. The costs for such Arbitration will be split 50/50 between Tarrytown and Sleepy Hollow. 13. Renewal: During the month of November, representatives for Tanytown, Sleepy Hollow and School shall convene for the purpose of establishing the terms and conditions for renewal of the Agreement. 3 �Should agreement be reached on a renewal Agreement, it will be subject to authorization from the respective Boards of Tanytown, Sleepy Hollow and School. 14. Effective Date: This Agreement shall become effective on February 1, 2007, arid shall remain in effect up to and including August 31, 2007. VILLAGE OF TARRYTOWN I By: Drew Fixell, Mayor VILLAGE OF SLEEPY HOLLOW By: Philip E. Zegarelli, Mayor THE UNION FREE SCHOOL DISTRICT OF THE TARRYTOWNS By: • Howard Smith, Superintendent By order of the Board of Trustees of the Village of Tanytown on (resolution attached): , 2006 By order of the Board of Trustees of the Village of Sleepy Hollow on (resolution attached): , 2006 G\SonjaVSonja\DOUGLAS\2006\AGREEMENT SUMMER DAY CAMP 2007.doc 4 �Meeting Date: March 27, 2007 Resolution #: 03/55/07 Whereas, the Treasurer has delivered to the Board of Trustees an account of the unpaid taxes due to the Village of Sleepy Hollow, together with a verified statement that the taxes mentioned in such account remain unpaid and that she has been unable to collect the same and; Whereas, the Board of Trustees has compared the account with the original tax roll and the account is a true transcript of unpaid taxes, Now, Therefore Be it Resolved that the Treasurer is hereby authorized to publish this list in the Journal News with Section/Lot/Block description and record this information with the County. Moved: Trustee Morales Seconded: T r u s t e e Grala Vote: 5 ~° �Certification The Board of Trustees of the Village of Sleepy Hollow has compared the account of unpaid taxes with the original tax roll and certifies that the account is found to be correct. This certification shall be included in the official minutes of the Village of Sleepy Hollow. I Date: Sleepy Hollow, New York Mayor Philip E. Z e g ^ l l i "^ C ^X *-<••,• Trustee Mario Di.Felice Trustee Thomas Capossela rrus.t^e Kay Brown G I Trustee Andrew J. Murray <^/Trustee!S andra Morales 1 s?*^ �^ Meeting Date: Resolution #: 03/27/07 03/56 /07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Postponing Annual Organizational Meeting WHEREAS, that the Mayor and Board of Trustees by prior action had scheduled the Annual Organizational Meeting and swearing in of Mayor and Trustees for April 2, 2007; and I WHEREAS, that the election results have been contested and no certification of election results has been made; and WHEREAS, the evening of April 2, 2007 is the start of Passover. NOW, THEREFORE, BE I T RESOLVED that the Annual Organizational Meeting is herein rescheduled for April _ ^ , 2007. Moved by: Trustee Grala Seconded by: Trustee DiFelice Vote: 5 '"° I G:\Sonia\New Folder (2)\Resoiutions\2007\3 27 POSTPONE ANNUAL ORGANIZATIONAL MEETING.doc �'7 \«% Meeting Date: 03/27/07 Resolution #: 03/57/07 Be it resolved that the Mayor and Board of Trustees does hereby certify the results of the Village election held on March 20,2007. I I a Moved: Trustee DiFelice Seconded: Trustee Murray Vote: 5J) �7<-STATEMENT AND CANVASS OF RETURN MADE BY THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW FOR THE VILLAGE ELECTION HELD IN SAID VILLAGE FOR THE YEAR 2001 We, the undersigned members of the Board of Trustees of the Village of Sleepy Hollow, New York, DO HEREBY CERTIFY the results of the Annual Village Election in and for said Village on the 20 1H . day of March, 2007 to be as follows: That the total number of ballots voted was 1922 That the total number of votes cast for Mayor was 1820 Thomas A. Capossela received Philip E. Zcgarelli received of which: 870 950 That the total number of votes cast for Village Trustee was_5365 Lannic H. Lewis Kenneth G. Wray Maria R. DeMilia received 817 received 903 received 904 Kay Brown Grala Judith L. Giordano George Tanner received 985 received 876 received 880 We hereby declare the following elected: For Mayor Two Year Term Philip E. Zcgarelli For Trustee—Two Year Term Kenneth G. Wray Maria R. DeMilia Kay Brown Grala TRUSTEES of which: � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2007 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2007-03-27 Subject The topic of the resource Board of Trustees Minutes-2007 Date A point or period of time associated with an event in the lifecycle of the resource 2007 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text