https://sleepyhollow.localarchives.org/files/original/d464bbfbbe721b3b66a2fe0f61fec183.pdf 04eadaf18741da892322ed81acf8f19c PDF Text Text An Organization meeting took place on Tuesday, April 10, 2007 at 7pm in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip Zegarelli Mario DiFelice Andrew M u r r a y Kay Brown Grala Sandra Morales Maria Rose DeMilia Kenneth Wray Trustees Also Present: Dwight Douglas, Village Administrator Diane Jacobson, Village Treasurer Robert Ponzini, Village Attorney Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. Swearing in of the Mayor and Trustees Mayor Zegarelli was sworn in by Judge Joan Waters. Trustees Kay Brown Grala, Maria Rose DeMilia and Kenneth Wray were sworn in by Mayor Zegarelli. Mayor Zegarelli thanked Thomas Capossela and Richard Spota for all their help during their terms as trustees. Mayor Zegarelli welcomed back Trustee Grala and welcomed new trustees M a r i a DeMilia and Kenneth Wray and commented that he is looking forward to working with all of them. Agenda and Appointments- See Part I & P a r t II -Attached Part III A & IIIB-HOLD Part IV-See Attached Sheets Special Session Approval of W a r r a n t Trustee DiFelice moved, seconded by Trustee DeMilia to approve the warrant of April 10, 2007 subject to review, approval and signature4 of department heads and review and signatures of the Mayor and Treasurer, carried 7-0. Total of the warrant is $51,942.07. �Resolutions-Attached There being no further business, Trustee DiFelice moved, seconded by Trustee DeMilia to adjourn the meeting, motion carried. Respectfully submitted, Angela Everett Village Clerk H| H I I �Village of Sleepy Hollow Re-organization Meeting Agenda and Appointments Tuesday, April 1 0 , 2 0 0 7 : 7:00 PM Parti 1. Re-Organization Meeting Called to Order: Mayor Zegarelli 2. Prayer and Pledge of Allegiance: Mayor Zegarelli Swearing in: Judge Waters Mayor Zegarelli Mayor Trustees: 4. Welcome and Opening Statement: 5. Official Parliamentary Procedure: Notwithstanding Federal and/or State Laws or opinions to the contrary, Roberts Rules of Order shall prevail in all deliberations of the Village Board and Village Board Committees, statutory boards, organizations and/or committees. Official Newspapers/Publications: Official Depository of Funds: 8. Abbreviated Business Session: Mayor Zegarelli Gannett Newspapers River Journal Hudson Independent TD Bank North, Sleepy Hollow Bank, J. P. Morgan Chase, Wachovia Bank, Union State Bank See Agenda �Part I I - Abbreviated 1. Appointment of Village Officials: Except where noted: Mayor Nominates, Trustees Confirm. A. Village Administrator: (Continues) Dwight Douglas B. Village Attorney: (Continues) Robert J. Ponzini, Esq. Gaines, Novick & Ponzini C. Village Prosecutor: (Continues) Desmond Lyons, Esq D. Special Prosecutor for Housing Related Matters: E. Deputy Mayor: (Hold Over) Mario DiFelice F. Acting Village Justice: (Mayor appoints) Alfred Farella, Esq. G. Village Clerk: Deputy Village Clerk: (Hold Over) (Hold Over) Angela Everett Sonja Goldstein-Suss H. Village Treasurer: (Hold Over) Diane Jacobson I. Village Assessor: Robert Balog J. Village Internal Accountant: Joseph DeMilia, Jr. K. Village Auditor: Bennett Kielson L. Fire Inspector: Sean McCarthy M. Village Historian: Henry Steiner N. Police Chaplain: Pastor Michael Otte O. Police Surgeon: Dr. Robert Raniolo P. Village Engineers for VSH and Boards: Dolph Rotfeld, James Hahn, Charles Manganaro Q. Code Enforcement Officer: under review R. Official Photographer: Margaret Fox S. Building Inspector: Sean McCarthy T. Registrar of Vital Statistics (Hold Over) Desmond Lyons, Esq Filomena Fallacaro Absent the Mayor's sole appointing authority under Village Law Section 4-400, it is moved and seconded by Trustees DiFelice and DeMilia , respectively that the Mayor's I I �Appointments in Part I I - Abbreviated (only) be confirmed for the terms and offices as designated. Carried. Part I I I - A [Hold] Committees of the Board of Trustees: I Committee: Chairperson: Members: Administration: Community Relations/Franchises Finance: Governmental Relations: Public Safety: Public Works: Recreation and Parks: Senior Citizens & Specials Projects: I Be it resolved that the Board of Trustees of the Village of Sleepy Hollow confirms the creation and appointment of the member Trustees to the aforementioned committees as presented for the 2006-2007 official year. Moved: Seconded: Vote: [ Mayor Zegarelli shall be an Ex-Officio member of all Committees ] Part I I I - B [Hold] Members of Committees and Boards I �Part IV Official By-Laws ot the Village Board. Year 2007-2008 Operational and Procedural Resolutions: 1. Be it resolved that the Board of Trustees of the Village of Sleepy Hollow shall set the first and third Tuesdays of each month, a t 7:00 PM, for their regular Village Board of Trustees work sessions. On each such Tuesday and upon due notice, announced official business and/or an executive session (s) may be held, if deemed necessaryMoved: DeMilia Seconded: Murray Vote: 7-0 2. Be it resolved that the Board of Trustees sets the fourth Tuesday of each month for the purpose of holding its Regular and Official Village Board Meeting. Upon notice, executive sessions and/or work sessions may be called and held. Moved: Murray 3. Seconded: Morales Vote: 7-0 Be it resolved that the Board of Trustees of the Village of Sleepy Hollow will hold only one scheduled meeting and one scheduled work session during the months of June, July, August and September and that the exact such dates of such sessions shall be set a minimum of ten days prior to each session with public notice duly being made. Moved: Morales 5. Vote: 7-0 Be it resolved that any Executive Session requested by the Mayor must be approved by the consent of a majority of the Board of Trustees in order for the Board to take any vote on such subjects pertaining to said work sessions. Unless advised by counsel to the contrary, all decisions reached by a vote of the Board of Trustees during any Executive Session are to be confirmed by a vote in an open, public session immediately thereafter. Moved: Grala 4. Seconded: Grala Seconded: Wray Vote: 7-0 Be it resolved that the Board of Trustees establishes that special and/or emergency meetings of the Board may be held at the call and notice of the Mayor to the entire Board of Trustees at least forty-eight (48) hours in advance of said meeting. Such �notice shall be presented in person, via e-mail address currently on file with the Village Clerk or be presented at their place of residence at least forty-eight (48) hours prior to the start of the meeting. In the event of extreme emergencies, this provision may be waived with the agreement of 2 / 3 of the members of the Board of Trustees consenting in person, telephonically or via e-mail. Moved: Wray Seconded: DiFelice Vote: 7-0 Be it resolved that Members of the Board of Trustees may participate in work sessions and executive sessions telephonically in cases of ill health, acknowledged hardship or significant distant of travel. This shall apply to up to t w o members of the Board of Trustees and shall not be counted for quorum purposes. Documentation of all votes on any items binding or otherwise committing the Board of Trustees to any action, commitment or proposal must be decided in person in the officially designated location within the Village of Sleepy Hollow at said meeting. No proxy may be granted or utilized in any vote and/or action of the Board of Trustees or individually by the Mayor or any Trustee. Moved: DiFelice Seconded: DeMilia Vote: 7-0 Continuing Resolution. Be it resolved that any member of any appointed board, committee, or commission of the Village of Sleepy Hollow having a term of office, seat or position in excess of one (1) year and who is absent from or does not attend any three ( 3 ) regularly scheduled sessions of such board, committee or commission shall be subject to removal. Removal shall be deemed declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled Board of Trustees session. The Mayor shall then be empowered to appoint (and confirmed by the Board of Trustees, if necessary) a person to fill such vacancy for the unexpired term there remaining. Members of the Board of Trustees are exempt from this resolution. Moved: DeMilia Seconded: Murray Vote: 7-0 Village Justice Court Resolution: Be it resolved that in the event of the inability or unavailability of the Sleepy Hollow Village Justice and/or the Acting Village Justice to perform her/his duties, that judicial coverage shall be requested first from the Town of Mount Pleasant and thereafter from the Village of Tarrytown. Moved: Murray Seconded: Grala Vote: 7-0 Be it resolved that the Mayor and Board of Trustees shall constitute a Committee of the Whole to meet, discuss, add, delete, revise or otherwise complete the year 20072008 budgetary process as proscribed by law. Moved: Grala Seconded: Morales Vote: 7-0 �Be it resolved that it shall be the policy of the Mayor and Board of Trustees that having held a duly noticed public hearing, action on the specific matter pertaining to the public hearing shall be deferred to a future public meeting to allow for additional comments and review. In matters of an emergency basis or other important determination, this provision can be waived in those cases determined by a vote of 2 / 3 of the Board of Trustees. Moved: Morales Seconded: Wray Vote: 7-0 Continuing Resolution: A motion is hereby made to confirm all appointments. Resolutions, By-Laws, actions and decisions of the Mayor and Board of Trustees and to authorize the Mayor to take such appropriate action deemed necessary to affect and/or execute these same resolutions on behalf of the Village of Sleepy Hollow and all of its boards, committees and agencies. Moved: Wray Seconded: DiFelice Vote: 7-0 Be it resolved that with the creation of the Working Committees of the Board of Trustees, it shall be the responsibility of the Chairperson of each Trustee Committee to call committee meetings to discuss and make recommendations on issues and matters pertaining to their own committee to the Mayor and Board of Trustees as a whole prior to regular meetings of the Board. Moved: DiFelice Seconded: DeMilia Vote: 7-0 I n the payment of bills, invoices and warrants of the Village of Sleepy Hollow, be it resolved that it shall be the responsibility of the Department Heads to review and approve all such bills; that the Chairpersons of the respective Trustee Committees to review and approve all such bills, if found correct and valid; that the Treasurer shall cause the bills to be presented to the Board of Trustees for their review and approval at an official session of the Board of Trustees; that upon approval by the Board of Trustees, the Treasurer shall cause the bills to be processed and signed; and that the Mayor shall review and hand sign each bill (but shall delegate the use of the facsimile signature in those cases as necessary) prior to final authorization to pay. Moved: DeMilia Seconded: Murray Vote: 7-0 Notwithstanding any resolutions to the contrary, in the interests of timely payment to selective service providers, the Treasurer and the Mayor shall be authorized to pay the village's various public utilities, United States Postal Service, freight and express charges as received. All such claims must be presented at the next regular meeting �for audit and the claimant and the officer occurring or approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Murray 15. Vote: 7-0 For the purposes of mileage reimbursement for the use of private vehicles in the course of official, approved and documented events, the Village of Sleepy Hollow hereby adopts the official and prevailing IRS mileage reimbursement rate, per mile. Moved: Grala 16. Seconded: Grala Seconded: Wray Vote: 7-0 Village of Sleepy Hollow Purchasing and Procurement Policy. Section 104-b. of the General Municipal Law (GML) requires every Village in the State of New York to adopt a series of internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML, Section 103 or any other laws. Provided herein is a copy of the policy based on the comments and suggestions as solicited from various Officers of the Village of Sleepy Hollow specifically involved with purchasing and the procurement of goods and services, of which policy is hereby officially adopted. Moved: Seconded: Vote: HELD OVER FOR NEXT MEETING. 17. In the interests of time and to enable the Board of Trustees to review all further appointments, be it resolved that a motion is hereby made to extend all other appointments contained in Part I I (sections 2 and 3 ) until official action is taken by the Mayor and Board of Trustees. Moved: Wray Seconded: DiFelice Vote: 7-0 �Part V Official Announcements: 1. The remainder of all other Official Annual Appointments is expected to be presented during the Month of April 2007 2. There will be a work session on Tuesday, April 17, 2007. 3. The official Budget Hearing for the 2007-2008 Village of Sleepy Hollow Budget is scheduled for April 17, 2007, at 7:00 PM 4. Provision for Mayor's closing remarks and final announcements. Motion to Adjourn t h e Year 2 0 0 7 - 2 0 0 8 Sleepy Hollow Official Re-Organization Session: Moved: DiFelice Seconded: Wray Vote: 7H �Meeting Date: Resolution #: 04/10/07 04/ 58 /07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Closing Out the Grant from the NYS Office of Parks, Recreation and Historic Preservation for the Headless Horseman Statue WHEREAS, the New York State Office of Parks, Recreation & Historic Preservation awarded a Legislative Member Item grant in the amount of $25,000 with an effective date of April 1, 2004 for the purchase and installation of the Headless Horseman Statue; and WHEREAS, the Board of Trustees resolved at their meeting of 7/19/2005 to accept the grant and authorized the Mayor to execute the grant agreement; and WHEREAS, the account number on the Village of Sleepy Hollow chart of accounts is H7110.2071.80745, and the New York State project number is PKS-04-TA-034; and WHEREAS, the Headless Horseman Statue has been purchased and installed, all grant monies expended, and full reimbursement received from the NYS Office of Parks, Recreation and Historic Preservation. NOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, and the Board of Trustees authorizes the close out of this grant project. Moved: Trustee DeMiiia Seconded: Trustee Murray vote: 7_0 �Meeting Date: 04/10/07 Resolution #: 04/59/07 Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the following: 1) The Certificate of Base Percentages, Current Percentages and Current Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2007 Village Assessment Roll, as prepared by the Village Assessor. 2) The Certificate of Adjusted Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2007 Village Assessment Roll, as prepared by the Village Assessor. 3) The Class Tax Shares adopted for the Village Levy Roll of 2007 are as follows: Homestead 70.4161 % Moved: Trustee Murray Non-Homestead 29.5839% Seconded: Trustee Grala Vote:6-0-1 Roll Call: Trustee Murray, Trustee Grala, Trustee DiFelice, Trustee DeMilia and Trustee Morales and Mayor Zegarelli voted YES. Trustee Wray abstained. �'3 i E I § ? 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For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2007 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2007-04-10 Subject The topic of the resource Board of Trustees Minutes-2007 Date A point or period of time associated with an event in the lifecycle of the resource 2007 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text