https://sleepyhollow.localarchives.org/files/original/e6b6cf8f151a923de3335b4d9691aca1.pdf a9e359e799297edd9ab2b6ae60b41fab PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A special work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, May 8th, 2007 starting at 6:10 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Deputy Mayor Mario DiFelice Maria DeMilia Sandra Morales Andy Murray Ken Wray Kay Grala Trustees Also Present: DwightH. Douglas, Village Administrator Robert Ponzini, Village Counsel Joel Sachs, Special Counsel David Smith, Planning Consultant Craig Werle, Environmental Engineer Mayor Zegarelli called the meeting to order. A follow up discussion of open issues from the proposed Lighthouse Landing development was held, led by David Smith and Joel Sachs. This was followed by a review of the proposed Brownfields cleanup, led by Craig Werle. At 8:55 p.m. on a motion of Trustee Wray, seconded by Trustee DeMilia and carried unanimously the Board entered into executive session to review matters of contract negotiation. At 9:22 p.m. on a motion of Trustee DiFelice, seconded by Trustee Wray and carried unanimously the board came out of executive session and into special session to act on the Resolutions as attached. At 9:30 p.m. on a motion of Trustee DiFelice, seconded by Trustee Morales and carried unanimously the special meeting was adjourned. Respectfully submitted, Dwight NT Douglas Village Administrator ^-^ �Meeting Date: Resolution #: 05/08/07 05/88/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Payment of Carryover Vacation Pay And Revising Board Policy WHEREAS, the Mayor and Board of Trustees have received requests from several department heads to carryover accrued vacation leave and/or to be paid out for some portion of said leave through payroll in lieu of utilizing such leave requests attached hereto; and WHEREAS, the Mayor and the Board of Trustees recognize that past policy has permitted the pay out and carry over and accumulation of vacation leave from one year to the next for Department Heads, but wishes now to modify said policy so as to eliminate potential future village financial liabilities; and WHEREAS, the Mayor and the Board of Trustees recognize the need to provide timely notice to the Village Department Heads to fairly implement this new direction, NOW, THEREFORE, BE IT R E S O L V E D that the attached vacation payout requests are herein approved, and BE I T FURTHER RESOLVED, that the attached vacation carryover requests are herein approved, subject to limitations: all such carryover vacation must be utilized in the first quarter of the 2007/2008 fiscal year or it will be considered forfeit; further during the 2007/2008 fiscal year no carryover of vacation will be considered and all accrued vacation must be utilized within the year it is earned, and BE I T FURTHER RESOLVED, that the Vacation Policy contained in the Employee Handbook of the Village of Sleepy Hollow as adopted on September 16, 20O3 is here in amended to read: Section Deleted: (For Department Heads Only: at the discretion and mutual agreement, of the employee, Village Administrator and Board of Trustees, department heads may receive payment for up to ten (10) days vacation in lieu of actual utilization of such vacation leave. " "A maximum often (10) vacation days may be carried over from one (10 year to the next, provided such carry over is approved by the Board of Trustees. Absent a request and approval to cany over vacation days as above.. ") Section Retained: "all vacation days must be utilized within the year for which they were earned.". Moved: Tnistee Murray Seconded: Trustee DeMilia Vote: Unanimous �?o Village of Sleepy Mellow Dwight H. Douglas Administrator (914) 366-5105 Philip E. Zcgarelli Mayor (914)366-5107 Angela Everett Village Clerk (914) 366-5106 Mario DiPelice Deputy Mayor (914)366-5107 I TRUSTEES Kay Brown Grala Thomas Capossela Sandra Morales Andrew T. Murray Richard J. Spota (914)366-5107 flew ]/ork JS74 More than a Zeacnd Diane L. Jacobson Treasurer (914) 366-5144 Robert Ponzini Village Attorney To: Mayor & Board of Trustees O From: Angela Everett Re: Accumulated Vacation Days Date: April 12, 2007 I am requesting payment for (10) accrued vacation days for the fiscal year J u n e 1, 2006-June 1, 2007 and I a m requesting to carry over (10) accrued vacation days to the next fiscal year. I 28 Beekman Avenue • Sleepy Hollow, New York 10591 Telephone (914) 366-5100 • Fax (914) 631-5880 www. s 1 eepyh o 11 own y. o rg I �Village of Sleepy Hollow Dwight H. Douglas Administrator (914)366-5105 Philip E. Zegarelli Mayor (914)366-5107 Angela Everett Village Clerk (914)366-5106 Mario DiFelice Deputy Mayor (914)366-5107 TRUSTEES Kay Brown Grala Thomas Capossela Sandra Morales Andrew T. Murray Richard J. Spota (914)366-5107 flew Vork 1874 More than a Cegend Diane L. Jacobstan Treasurer (914)366-5144 Robert Ponzini Village Attorney I To: Mayor & Board of Trustees From: Joseph DeFeo Re: Accumulated Vacation Days Date: April 12, 2007 I am requesting payment for (10) accrued vacation days for the Fiscal year June 1, 2006-June 1, 2007 and I am requesting to carry over (10) accrued vacation days to the next fiscal year. I 28 Beekman Avenue • Sleepy Hollow, New York 10591 Telephone (914) 366-5100 • Fax (914) 631-5880 www.sleepyhollowny.org �Village of Sleepy Mallow Dwight H. Douglas Administrator (914)366-5105 Philip E. Zcgarclli Mayor (914)366-5107 Angela Everett Village Clerk (914)366-5106 Mario DiFelicc Deputy Mayor (914)366-5107 I TRUSTEES K.ay Brown Grala Thomas Capossela Sandra Morales Andrew T. Murray Richard J. Spota (914)366-5107 New ]fork 1$74 More than a Ccgcnd Diane L. Jacobson Treasurer (914)366-5144 Robert Ponzini Village Attorney To: M a y o r & Board of Trustees F r o m : Sean M c C a r t h y £frfaA\ Re: Accumulated Vacation Days Date: April 12, 2007 I am requesting payment for (10) accrued vacation days for the Fiscal year June 1, 2006-June 1, 2007 and I am requesting to carry over (10) accrued vacation days to the next fiscal year. I 28 Beekman Avenue • Sleepy Hollow, New York 10591 Telephone (914) 366-5100 • Fax (914) 631-5880 www.sleepyhollowny.org �I MEMORANDUM TO: Mayor Philip E. Zegarelli Board of Trustees FROM: Dwight H. Douglas DATE: April 23, 2007 RE: Utilization of Vacation r-j> li Pt"* Currently, I have 30 days of vacation due me. I would like to be paid out for 10 vacation days, have 10 days carried over into 2007/08, and utilize the remaining 10 days pursuant to the vacation request attached. Given the workload to move the GM project forward, I pushed this request back into August; but if instructed, will use them up in April and May. I �I To: Mayor Philip Zegarelli & Board of Trustees From: Robin Pell Re: Unused Vacation Time Date: April 12,2007 1 have 5 unused vacation days left from 2006-2007 fiscal year. I would like to carry them over to the 2007-2008 fiscal year. I I Thank You for your consideration. �5 Meeting,Date: Resolution //: 05/08/07 05/89/07 DRAFT Part III Committees of the Board of Trustees: Committee: Chairperson: Members: Administration: DeMilia, Morales, Murray C o m m u n i t y R e l a t i o n s (Communications/Franchises) Grala, Murray, DeMilia Finance/Special Projects (501c3): Murray, DiFelice, Morales Government Relations/Special Projects: Wray Grala, Murray Public Safety: DiFelice Morales, Wray Public Works: Grala DiFelice, DeMilia Recreation and Parks: Morales Grala, Wray Senior Citizens & Senior Center: DiFelice, DeMilia, Wray I Be it resolved that the Board of Trustees of the Village of Sleepy Hollow confirms the creation and appointment of the member Trustees to the aforementioned committees as presented for the 2007-2008 official year. Moved: Wray Seconded: DeMilia Vote: 7-0 [ Mayor Zegarelli shall be an Ex-Officio member of all Trustee Committees. Ambulance, Fire and Auxiliary Police shall be considered separate departments and report to the Mayor ] I � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2007 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2007-05-08 Subject The topic of the resource Board of Trustees Minutes-2007 Date A point or period of time associated with an event in the lifecycle of the resource 2007 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text