https://sleepyhollow.localarchives.org/files/original/7f9b4977c778d17dc61306131d981626.pdf a883ecb8e51c0e4d228604e7a097b170 PDF Text Text A regular meeting of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, September 18, 2007, at 8:42 p.m. in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Mario DiFelice, Deputy Mayor Maria Rose DeMilia Kay Brown Grala Sandra Morales Andrew Murray Kenneth Wray, Trustees Also Present: Dwight Douglas, Village Administrator Robert J. Ponzini, Village Attorney Diane Jacobson, Village Treasurer Sean McCarthy, Building Inspector Chief Jimmy Warren Mayor Zegarelli called the meeting to order with a prayer and pledge to the flag. Mayor Zegarelli called for a moment of silence in honor of Colonel Bouton who lived on Palmer Avenue and died at the age of 95. Mayor Zegarelli remembered William "Bill" Herlihy, the Village Plumbing Inspector, who recently passed away. Public Hearing The public hearing notice was read by the Mayor to consider the repeal of Chapter 23 "Flood Damage Prevention" and adopt a new section pursuant to requirements of the Federal Emergency Management Agency (FEMA) and advised that the affidavit of publication has been received from the Journal News. Sean McCarthy explained that this is part of FEMA requirements and that the Village is required to adopt the FIR and map. Sean reviewed the map of the flood plains with the Board. He advised that the new ordinance is to supersede the present ordinance and takes into account the new maps and some construction provisions as well as a permanent process to obtain permits to build in areas subject to flooding. After discussion, Trustee Grala moved to close the public hearing, seconded by Trustee DeMilia-Powers. Carried. �'=!?S \ Approval of Minutes Subject to minor typographical errors and/or non-material changes, Trustee DiFelice moved, seconded by Trustee Murray to approve the minutes of July 24, 2007, motion carried 7-0. Subject to minor typographical errors and/or non-material changes, Trustee Murray, seconded by Trustee Grala to approve the minutes of August 2 1 , 2007, motion carried 7-0. Subject to minor typographical errors and/or non-material changes, Trustee Morales moved, seconded by Trustee Murray to approve the minutes of September 4, 2007, carried 7-0. Approval of Warrant After discussion, the following bills were pulled from the warrant: Community Square Station for filming of the Swim-A-Thon in an amount of $750.00 which is to be paid by the Sleepy Hollow Chamber of Commerce; and Community Square Station for SH Tech in the amount of $780.00 is to be approved by the Communications Committee Chair to change hourly rate from $65.00 to $35.00. Moved by Trustee De Mi Ha-Powers, seconded by Trustee Grala, that Warrant SEP18A in the amount of $216,283.04 and Warrant SEP18 in the amount of $160,488.00 are approved. Carried: 7-0. Mayor's Announcements The Mayor reported that The Leukemia & Lymphoma Society heid its 16th Annual Hudson River Swim for Life on Sunday, September 9 t h , at Kingsland Point Park. Dennis Chillemi, the founder and swim director of the Hudson River Swim for Life, and Terence McGlynn, Co-Chair, were congratulated for all their hard work and great job. The Mayor is hopeful that the event will be in Sleepy Hollow next year. The Mayor also congratulated Joanne Murray, President of the Sleepy Hollow Chamber of Commerce, for doing a great job in running the first Waterfront Festival which ran in conjunction with the Swim. Public Comments Dennis Chillemi of the Hudson River Swim for Life thanked the Village and its staff for the great work at Kingsland Point Park in preparation for the event as well as during the event. There were 250 swimmers, 150 kayakers and approximately $200,000 was raised. He advised that the feedback has very positive. They like the location and look forward to next year. �Don Caetano of 43 Lawrence Avenue spoke about recent incidents with the Police Department; problems of people using our schools from other areas; problems with parking in the Village; and other items relating to police. The Mayor responded that he is not able to comment on the taser incident which is under review by the Police Department. He advised that his points are taken on the training of police and then transferring to another municipality and quality of life issues. Mr. Caetano also spoke about the GM project and the flooding of Pocantico River on Route 9. Mr. Caetano also remarked about the employment contracts and salaries for the treasurer and deputy treasurer; this was followed up by Trustee Wray including discussion of a golden parachute clause. The Mayor responded to the questions. Frank Occhipinti of 194 Webber Avenue questioned the number of people who work in the Treasurer's office; asked for an audit, and questioned the bars in the front window of the Treasurer's office. Mario Belanich of North Washington Street commented on the Treasurer's office and believes Village should hire residents and asked the Board to table the resolution for the employment contracts. Trustee Reports: Trustee DiFelice reported that the two new police officers are in school; the chief is getting new computers in his office; and chief received a grant from the Justice Department for technology. Trustee DeMilia-Powers reported that setting up meeting next week with WSG and the Administration Subcommittee and that there are items which will be forwarded to her from the Mayor. Trustee Murray reported that the Sleepy Hollow Downtown Revitalization Corp. is going to get $5.5 million grant for low income loans from CDIC and through be run through Sleepy Hollow Bank. Trustee Grala - see attached Public Works report. Trustee Grala gave an update on the Library - see attached report. Trustee Grala also thanked Fiona Hodgson for a grant received from New York State that will pay $65,000 of the costs of the Library restoration. Trustee Grala and Sandra Morales attended a meeting of the North Tarrytown Housing Authority on September 12, 2007 at Margotta Courts. The tenants were �J ?-) invited and voice any grievances and concerns. Their major issues related to loitering and noise outside the building all hours of the day; cleanliness of elevators, hallways and stairwells; parking; soot from the construction site, and old and dilapidated apartment fixtures. Trustee Grala asked Chief Warren and Administrator Douglas to attend a meeting with the Board in October to help address security, noise and parking. Trustee Morales reported that she attended the Sleepy Hollow Fun Day at Rev. Sykes Park; there were many seniors from 126 Valley Street who attended. The event was very successful. Trustee Wray reported that the inter-governmental affairs subcommittee continues to try to find dates for meeting with Tarrytown. I Village Administrator Douglas reported that he met with Robert Elliott of the Department of State about a grant application for the Village of Sleepy Hollow related to shared services. He reported that Fiona Hodgson and he met with Village Administrator McCabe of Village of Tarrytown about submitting a joint application for shared services. Mr. Douglas also discussed the beauttfication grant of $730,000 for Route 9 from Sleepy Hollow out to Route 119 which would include, in part, signage of historic sites; streetscape improvements. Resolutions - See Attached. Old Business - None New Business - Trustee DeMilia-Powers reported of complaints about noise, music and garbage at Barnhart Parking lot and Village establishments playing live music without permits. Discussion ensued relating to these quality of life issues. Communications, Petitions and Requests— None Public Comments - None I There being no further business, Trustee DiFelice moved and Trustee Grala seconded to adjourn to Executive Session at 10:50 p.m. where no further actions will be taken by the Board. Carried. Respectfully submitted, Sonja M. Goldstein-Suss Deputy Village Clerk I �IMU i !.L.C u r rubLiu i-ibttmiMU VILLAGE OF SLEEPY HOLLOW PLEASE TAKE NOTICE that the Village Board of the Village of Sleepy Hollow hereby schedules a public hearing at 8:00 p.m.-on Tuesday, September 18, 2007,, at the Municipal Building located at 28 Beekman Avenue, Sleepy Hollow, New York to consider the repeal of its existing sectiomof the village Code of the Village of Sleepy Hollow and adopting a new local law pursuant to the requirements of the Federal Emergency Management Agency (FEMA) to regulate and/or administer itsfloodjplain management plan, All residents and taxpayers are invited to attend and comment. Village Hall is handicapped accessible. Dated: September 5, 2O07 By order of the Board of Trustees of the Village of Sleepy Hollow Sonja Goldstein-Suss Deputy Village Clerk �VILLAGE OF SLEEPY HOLLOW 7<r<i' r—^ r> AFFIDAVIT OF PUBLICATION from She Journal Neuis PLEASE TAKE NOTICE thai the Vlllaoa Board ol the Village of Sleepy Hollow hataby schedules a public heaiing at B:00 p.m. on Tuesday, September 18. 2007, al tha Municipal Building located at 2B Beakman Avenue, Sle*pv Hoi low. New York to consider the te peal ol lit existing section of the Village Code of the Village ol Sleepy Hollow end adopting a . new local law pursuant to the re quirements of the Federal Emer gancy Management Agency (FEMA) to regulate and/or adml nlitar lis flodtylain management plan. All residents and taxpayers are invited to attend and comment being duly sworn says Village Hall l i handicapped ac e principal clerk of The Journal News, a newspaper published in the County of West csBslble. Ite Dated: September 5,2007 of New York, and the notice of which the annexed is a printed copy, was publishec By order of the Board of Trustees »er of the Village of Sleepy Hollow area(s) en the date(s) below: Sonla Goldsteln-Suts Deputy viliBge Village uer« Clerk- Note: The two-character code to the left of the run dates indicates the zone(s) that the ad was published. (See Legend below) AC 09/05/07 CLARENCE STANLEY JP. Notaiy Public - State of NEW York NO.01ST4617275 Qualified in Westchester Count* A A ! My Commission Expires . f t M v f 37. - z d / 1 Signed Sworn to before me . This 21 / " ^ / f V/T I [\JT day of J i l t LH 8 t(V. / 20 to Notary Public, Westchester County sgond: Drthern Area (AN): nawalk, Armonk, Baldwin Place, Bedford, Bedford Hills, Briarcliff Manor, Buchanan, Chappaqua, Crompond, Cross River, Croton Falls, oton on Hudson, Goldens Bridge, Granite Springs, Jefferson Valley, Katonah, Lincolndale, Millwood, Mohegan Lake, Montrose, Mount sco, North Salem, Ossining, Peekskill, Pound Ridge, Purdys, Shenorock, Shrub Oak, Somers, South Salem, Verpianck, Waccabuc, jrktown Heights, Brewster, Carmel, Cold Spring, Garrison, Lake Peekskill, Mahopac, Mahopac Falls, Putnam Valley, Patterson antral Area (AC): dsley, Ardsley on Hudson, Dobbs Ferry, Elmsford, Harrison, Hartsdale, Hastings, Hastings on Hudson, Hawthorne, Irvington, Larchmont, arnaroneck, Pleasantville, Port Chester, Purchase, Rye, Scarsdale, Tarrytown, Thornwood, Valhalla, White Plains, Greenburgh j u t h e r n A r e a (AS): •onxville, Eastchester, Mount Vernon, New Rochelle, Pelham, Tuckahoe, Yonkers reater W e s t c h e s t e r (GW): eludes Northern, Central and Southern Areas Dckland A r e a (JN or RK): auvelt, Congers, Gamerville, Haverstraw, Hillburn, Monsey, Nanuet, New City, Nyack, Orangeburg, Palisades, Sloatsburg, SparkiH, x i n g Valley, Stony Point, Suffern, Tallman, Tappan, Thiells, Tomkins Cove, West Haverstraw, West Nyack, Pearl River, Piermont, alley Cottage, Pomona a r t h e r n W e s t c h e s t e r Express (XNW): monk, Bedford, Bedford Hills, Chappaqua, Katonah, Mount Kisco, Pleasantville, Thornwood. sview Press (BVW): onxville, Eastchester, Scarsdale, Tuckahoe Ad Number- H02329155 Account Number - 040203004 �PUBLIC WORKS REPORT 9/18/07 PLEASE NOTE: OCTOBER 8TH IS COLUMBUS DAY, A LEGAL HOLIDAY. VILLAGE OFFICES WILL BE CLOSED. MONDAY'S GARBAGE W I L L BE PICKED UP ON TUESDAY, TUESDAY'S GARBAGE WILL BE PICKED UP ON WEDNESDAY ALONG WITH RECYCLING. THE REST OF THE WEEK REMAINS THE SAME. NEW REPLACEMENT LIGHTS HAVE BEEN INSTALLED ON BEEKMAN AVENUE. THE LIGHTPOLES ARE BEING REPAINTED. THE SENIOR CENTER WATER AND SEWER SERVICES SHOULD BE INSTALLED NEXT WEEK. WATER DEPARTMENT IS SCHEDULING WORK ON THE WATER DISTRIBUTION SYSTEM TO REPLACE OLD VALVES. WE HAVE STARTED CLEANING OUT STORM DRAINS IN THE INNER VILLAGE WITH THE VAC ALL. FOLLOWING THE INNER VILLAGE, WE WILL SCHEDULE THE SAME WORK ON THE STORM DRAIN SYSTEM IN THE REST OF THE VILLAGE. THE WATER DEPARTMENT IS PERFORMING FIRE FLOW TESTS THROUGHOUT THE VILLAGE. RESIDENTS MAY EXPERIENCE SOME WATER DISCOLORATION WHEN THIS IS BEING DONE. THE ISLANDS IN THE MANORS AND INNER VILLAGE ARE BEING UPDATED WITH NATURAL STONE OR COBBLESTONE. TREE TRIMMING/REMOVAL IS ONGOING. STREET LIGHT REPAIRS ARE ONGOING. �^3 Page 1 of 1 I S u b j e c t : RE: Library Update Kay: We've hired St. Francis Construction Company, of Larchmont, as the general contractor for the restoration work, which began last week, on September 10. The total cost of the project will be about $400,000, including new carpeting for the entire building, as well as a custom-built circulation desk. There are temporary walls up now, and the place is a mess, but Village board members are invited to peek into the former Green Room (where the Audobon prints were, and the new books), to see the original ceiling, which had been covered up for decades. It already looks gorgeous!! We had testing for lead and asbestos, too, and most of the areas are clean, though we are waiting for one more test on some flooring material. The new HVAC and smoke alarms have been installed, as has a brand new roof. Sc once this work is completed—we hope by the end of the year—we will have a completely renovated, restored and vibrant library building, ready to face the new century, at last!! Carin I I i �3-5SMeeting Date: Resolution #: 09/18/07 09/164/07 Resolution adopting a local law on Flood Damage Prevention WHEREAS, the Village of Sleepy Hollow ("Sleepy Hollow") is charged with the responsibility to promote the public health, safety and general welfare, and to minimize public and private losses due to flood conditions in specific areas, and I WHEREAS, Sleepy Hollow finds that the potential and/or actual damages from flooding and erosion may be a problem to the residents of the Village of Sleepy Hollow and that such damage may include: destruction or loss of private and public housing damage to public facilities, both publicly and privately owned, and injury to and loss of human life, and WHEREAS, in order to minimize the threat of such damages and to achieve those other purposes stated herein, it has drafted at the request of the Federal Government and with the assistance of the Building Department of Sleepy Hollow a local law to provide for same, NOW THEREFORE BE IT RESOLVED, that this local law providing for Flood Damage Prevention is hereby adopted. This local law shall become effective upon filing with the Secretary of State. • • Moved : I I Trustee DeMllia Seconded: T r u s t e e Murray Vote: Unanimous �1?6-\ FLOOD DAMAGE PREVENTION CHAPTER 23 A LOCAL LAW REPEALING THE EXISTING CHAPTER 23 IN ITS ENTIRETY AND REPLACING WITH THE FOLLOWING TEXT. Local Law No. \ of 2007. Be it enacted by the Board of Trustees of the Village of Sleepy, in the County of Westchester, as follows: § 2 3 - 1 . FINDINGS § 23-2. STATEMENT OF PURPOSE § 23-3. OBJECTIVES § 23-4. DEFINITIONS § 23-5. LANDS TO WHICH THIS LOCAL LAW APPLIES § 23-6. BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD § 23-7. INTERPRETATION AND CONFLICT WITH OTHER LAWS § 23-8. SEVERABILITY § 23-9. PENALTIES FOR NON-COMPLIANCE § 23-10. WARNING AND DISCLAIMER OF LIABILITY § 23-11. DESIGNATION OF THE LOCAL ADMINISTRATOR § 23-12. THE FLOOD PLAIN DEVELOPMENT PERMIT § 23-13. APPLICATION FOR A PERMIT § 23-14. DUTIES AND RESPONSIBILITIES OF THE LOCAL ADMINISTRATOR § 23-15. GENERAL STANDARDS § 23-16. STANDARDS FOR A L L STRUCTURES § 23-17. RESIDENTIAL STRUCTURES § 23-18. NON-RESIDENTIAL STRUCTURES § 23-19. MANUFACTURED HOMES AND RECREATIONAL VEHICLES § 23-20. A P P E A L S BOARD § 23-21. CONDITIONS FOR VARIANCES Repeal the existing Chapter 23 in its entirety a n d replace with the following text. N O T E : All underlined text are amendments to model law provided by FEMA 1 �3^0 23-1. FINDINGS The Board of Trustees of the Village of Sleepy Hollow finds that the potential and/or actual damages from flooding and erosion may be a problem to the residents of the Village of Sleepy Hollow and thai such damages may include: destruction or loss of private and public housing, damage to public facilities, both publicly and privately owned, and injur)' to and loss of human life. In order to minimize the threat of such damages and to achieve the purposes and objectives hereinafter set forth, this local law is adopted. 23-2. I I I STATEMENT OF PURPOSE It is the purpose of this local law to promote the public health, safety, and general welfare, and to minimize public and private losses due to flood conditions in specific areas by provisions designed to: (1) regulate uses which are dangerous to health, safety and property due to water or erosion hazards, or which result in damaging increases in erosion or in flood heights or velocities; (2) require that uses vulnerable to floods, including facilities which serve such uses, be protected against flood damage at the time of initial construction; (3) control the alteration of natural floodplains, stream channels, and natural protective barriers which are involved in the accommodation of flood waters; (4) control filling, grading, dredging and other development which may increase erosion or flood damages; (5) regulate the construction of flood barriers which will unnaturally divert flood waters or which may increase flood hazards to other lands, and; (6) qualify and maintain for participation in the National Flood Insurance Program. 23-3. OBJECTIVES The objectives of this local law are: (1) to protect human life and health; (2) to minimize expenditure of public money for costly flood control projects; (3) to minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; (4) to minimize prolonged business interruptions; (5) to minimize damage to public facilities and utilities such as water and gas mains, electric, telephone, sewer lines, streets and bridges located in areas of special flood hazard; �11 23-4. (6) t o help maintain a stable tax base by providing for the sound use and development of areas o f special flood hazard so as to minimize future flood blight areas; (7) t o provide that developers are notified that property is in an area of special flood hazard; and, (8) t o ensure that those who occupy the areas of special flood hazard assume responsibility for their actions. DEFINITIONS Unless specifically defined below, words or phrases used in this local law shall be interpreted so as to give them the meaning they have in common usage and to give this local law its most reasonable application. I "Appeal" means a request for a review of the Local Administrator's interpretation of any provision of this Local Law or a request for a variance. "Area of shallow flooding" means a designated AO, AH or VO Zone on a community's Flood Insurance Rate Map (FIRM) with a one percent or greater annual chance of flooding to an average annual depth of one to three feet where a clearly defined channel does not exist, where the path of flooding is unpredictable and where velocity flow may be evident. Such flooding is characterized by ponding or sheet flow. "Area of special flood hazard" is the land in the floodplain within a community subject to a one percent or greater chance of flooding in any given 37ear. This area may be designated as Zone A., AE, AH, AO, A1-A30, A99, V, VO, VE. or V1-V30. It is also commonly refened to as the base floodplain or 100-year floodplain. For purposes of this Local Law, the term "special flood hazard area (SFHA)" is synonymous in meaning with the phrase "area of special flood hazard." "Base flood" means the flood having a one percent chance of being equaled or exceeded in any given year. "Basement" means that portion of a building having its floor subgrade (below ground level) on all sides. I "Building" see "Structure" "Cellar" has the same meaning as "Basement". "Crawl Space" means an enclosed area beneath the lowest elevated floor, eighteen inches o r more in height, which is used to service the underside of the lowest elevated floor. The elevation of the floor of this enclosed area, which may be of soil, gravel, concrete or other material, must be equal to or above the lowest adjacent exterior grade. The enclosed crawl space area shall be properly vented t o allow for the equalization of hydrostatic forces which would be experienced during periods of flooding. "Development" means any man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, paving, excavation or drilling operations or storage of equipment or materials. 3 I �"Elevated building" means a non-basement building (i) built, in the case of a building in Zones A l A30, A£, A. A99, AO, AH, B, C, X, or D, to have the top of the elevated floor, or in the case of a building in Zones VI -30, VE, or V, to have the bottom of the lowest horizontal structure member of the elevated floor, elevated above the ground level by means of pilings, columns (posts and piers), or shear walls parallel to the flow of the water and (ii) adequately anchored so as not to impair the structural integrity of the building during a flood of up to the magnitude of the base flood. In the case of Zones A l A30, AE, A, A99, AO, AH, B, C, X, or D, "elevated building" also includes a building elevated by means of fill or solid foundation perimeter walls with openings sufficient to facilitate the unirnpeded movement of flood waters. In the case of Zones V1-V30, VE, or V, "elevated building" also includes a building otherwise meeting the definition of "elevated building", even though the lower area is enclosed by means of breakaway walls that meet the federal standards. "Federal Emergency M a n a g e m e n t Agency" means the Federal agency that administers the National Flood Insurance Program. "Flood" or ''Flooding" means a general and temporary condition of partial or complete inundation of normally dry land areas from: (!) the overflow of inland or tidal waters; (2) the unusual and rapid accumulation or runoff of surface waters from any source. "Flood" or "flooding" also means the collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature, such as a flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding as defined in (1) above. "Flood Boundary and Floodway Map (FBFM)" means an official map of the community published by the Federal Emergency Management Agency as part of a riverine community's Flood Insurance Study. The FBFM delineates a Regulatory Floodway along water courses studied in detail in the Flood Insurance Study. "Flood Elevation Study" means an examination, evaluation and determination of the flood hazards and, if appropriate, corresponding water surface elevations, or an examination, evaluation and determination of flood- related erosion hazards. "Flood Hazard Boundary M a p (FHBM)" means an official map of a community, issued by the Federal Emergency Management Agency, where the boundaries of the areas of special flood hazard have been designated as Zone A but no flood elevations are provided. "Flood Insurance Rate Map ( F I R M ) " means an official map of a community, on winch the Federal Emergency Management Agency has delineated both the areas of special flood hazard and the risk premium zones applicable to the community. "Flood Insurance Study" see "flood elevation study". 4 �V 2-, "Floodplain" or "Flood-prone area" means any land area susceptible to being inundated by water from any source (see definition of "Flooding"). "Floodproofmg" means any combination of structural and non-structural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. "Floodway" - has the same meaning as "Regulatory Floodway". "Functionally dependent use" means a use which cannot perform its intended purpose unless it is located or carried out in close proximity to water, such as a docking or port facility necessary for the loading and unloading of cargo or passengers, shipbuilding, and ship repair facilities. The term does not include long-term storage, manufacturing, sales, or service facilities. "Highest adjacent grade" means the highest natural elevation of the ground surface, prior to construction, next to the proposed walls of a structure. "Historic structure" means any structure that is: (1) listed individually in the National Register of Historic Places (a listing maintained by the Department of the Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; (2) certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliniinarily determined by the Secretary to qualify as a registered historic district; (3) individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of the Interior; or (4) individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: (i) by an approved state program as determined by the Secretary of the Interior or (ii) directly by the Secretary of the Interior in states without approved programs. "Local Administrator" is the person appointed by the community to administer and implement this local law by granting or denying development permits in accordance with its provisions. This person is often the Building Inspector, Code Enforcement Officer, or employee of an engineering department. "Lowest floor" means lowest floor of the lowest enclosed area, (including basement or cellar). An unfinished or flood resistant enclosure., usable solely for parking of vehicles, building access, or storage in an area other than a basement area is not considered a building's lowest floor; provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of this Local Law. S �"Manufactured h o m e " means s structure, transportable in one or more sections, which is built on a permanent chassis and designed to be used with or without a permanent foundation when connected to the required utilities. The term does not include a "Recreational vehicle" "Manufactured home park or subdivision" means a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. "Mean sea level" means, for purposes of the National Flood Insurance Program, the National Geodetic Vertical Datum (NGVD) of 1929, the North American Vertical Datum of 1988 (NAVD 88), or other datum, to which base flood elevations shown on a community's Flood Insurance Rate Map are referenced. "Mobile home" - has the same meaning as "Manufactured home'1. "New construction" means structures for which the "start of construction" commenced on or after the effective date of a floodplain management regulation adopted by the community and includes any subsequent improvements to such structure. "One hundred year flood" or "100-year flood" has the same meaning as "Base Flood". "Principally above ground" means that at least 51 percent of the actual cash value of the structure, excluding land value, is above ground. "Recreational vehicle" means a vehicle which is: (1) built on a single chassis; (2) 400 square feet or less when measured at the largest horizontal projections; (3) designed to be self-propelled or permanently towable by a light duty truck; and (4) not designed primarily for use as a pennanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. "Regulatory Floodway" means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than a designated height as determined by the Federal Emergency Management Agency in a Flood Insurance Study or by other agencies as provided in Section 23-14.B. of this Law. "Start of construction" means the date of permit issuance for new construction and substantial improvements to existing structures, provided that actual start of construction, repair, reconstruction, rehabilitation, addition placement, or other improvement is within 180 days after the date of issuance. The actual start of construction means the first placement of permanent construction of a building (including a manufactured home) on a site, such as the pouring of a slab or footings, installation of pilings or construction of columns. Permanent construction does not include land preparation (such as clearing, excavation, grading, or Tilling ), or the installation of streets or walkways, or excavation for a basement, footings, piers or foundations, or the erection of temporary forms, or the installation of accessor}' buildings such as garages or sheds not occupied as dwelling units or not part of the main building. For a substantial improvement, 6 �the actual "start of construction" means the first alteration of any wall, ceiling, floor, or other structural pari of a building, whether or not that alteration affects the external dimensions of the building. "Structure" means a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as a manufactured home. "Substantial d a m a g e " means damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. "Substantial improvement" means any reconstruction, rehabilitation, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the "start of construction" of the improvement. The term includes structures which have incurred "substantial damage", regardless of the actual repair work performed. The term does not, however, include either: (1) any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the rriinimum necessary to assure safe living conditions; or (2) any alteration of a "Historic structure", provided that the alteration will not preclude the structure's continued designation as a "Historic structure". "Variance" means a grant of relief from the requirements of this local law which permits construction or use in a manner that would otherwise be prohibited by this local law. 7 �5^Q> 2vs. LANDS TO WHICH THIS LOCAL LAW APPLIES This local law shall apply to ail areas of special flood hazard within the jurisdiction of the Village of Sleep)' Hollow, Westchester County. 23-6. I BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD The areas of special flood hazard for the Village of Sleepy Hollow, Community Number 361515, are identified and defined on the following documents prepared by the Federal Emergency Management Agency: (1 ) Flood Insurance Rate Map Panel Numbers 3611 9C0251 and 36119C0253, whose effective date is September 28, 2007, and any subsequent revisions to these map panels that do not affect areas under our community's jurisdiction. (2) A scientific and engineering report entitled "Flood Insurance Study, Westchester County, New York, All Jurisdictions" dated September 28, 2007. The above documents are hereby adopted and declared to be a part of this Local Law. The Flood Insurance Study and/or maps are on file at the Department of Architecture, Land Use Development, Buildings & Building Compliance located at 28 Beekman Avenue. 23-7. INTERPRETATION AND CONFLICT WITH OTHER LAW'S This Local Law includes all revisions to the National Flood Insurance Program through March 20, 1997 and shall supersede all previous laws adopted for the purpose of flood damage prevention. I I In their interpretation and application, the provisions of this local law shall be held to be minimum requirements, adopted for the promotion of the public health, safety, and welfare. Whenever the requirements of this local law are at variance with the requirements of any other lawfully adopted rules, regulations, ordinances, or local laws, the most restrictive, or that imposing the higher standards, shall govern. �c: \ y \ 23-8. SEVERABILITY The invalidity of any section or provision of this local law shall not invalidate any other section or provision thereof. 23-9. PENALTIES FOR NON-COMPLIANCE No structure in an area of special flood hazard shall hereafter be constructed, located, extended, converted, or altered and no land shall be excavated or filled without full compliance with the terms of this local law and any other applicable regulations. Any infraction of the provisions of this local law by failure to comply with any of its requirements, including infractions of conditions and safeguards established in connection with conditions of the permit, shall constitute a violation. Any person or corporation who commits an offense against any of the provisions of this Chapter or fails to comply with any of its requirements shah be guilty of a violation and, upon conviction thereof, shall be subject to a fine not less than $250.00 and not more than $2.000.00 for the first offense in a 24 month period, not less than $500.00 and not more than $2U0Q0.0Q for the second offense in a 24 month period, not less than $750.00 and not more than $2.000.00 for the third offense in a 24 month period and not less than $ 1.000.00 and not more than $2.000.00 for the fourth and subsequent offenses in a 24 month period, or to imprisonment for a term not exceeding i5 days, or both. The 24 month period shall commence on the date of the initial violation. Every violation of this Chapter shall be a separate and distinct offense, and in the case of continued violation, every day's continuance thereof shall be deemed to be a separate and distinct offense. A violation of this Chapter shall constitute disorderly conduct. Nothing herein contained shall prevent the Village of Sleepy Hollow from taking such other lawful action as necessary to prevent or remedy an infraction. Any structure found not cornpliant with the requirements of this local law for which the developer and/or owner has not applied for and received an approved variance under Section 23-20. will be declared non-compliant and notification sent to the Federal Emergency Management Agency. 23-10. WARNING A M ) DISCLAIMER OF LIABILITY The degree of flood protection required by this local law is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur on rare occasions. Flood heights may be increased by man-made or natural causes. This local law does not imply that land outside the area of special flood hazards or uses permitted within such areas will be free from flooding or flood damages. This local law shall not create liability on the part of the Village of Sleepy Hollow, any officer or employee thereof, or the Federal Emergency Management Agency, for any flood damages that result from reliance on this local law or any administrative decision lawfully made thereunder. 23-11. I I DESIGNATION OF THE LOCAL ADMINISTRATOR The Building Inspector is hereby appointed Local Administrator to administer and implement this local law by granting or denying floodplain development permits in accordance with its provisions. I �B><\g 23-12. T H E FLOODPLAIN DEVELOPMENT PERMIT A. PURPOSE A floodplain development permit is hereby established for all construction and other development to be undertaken in areas of special flood hazard in this community for the purpose of protecting its citizens from increased flood hazards and insuring that new development is constructed in a manner that rnniimizes its exposure to flooding. It shall be unlawful to undertake any development in an area of special flood hazard, as shown on the Flood Insurance Rate Map enumerated in Section 23-6., without a valid floodplain development permit. Application for a permit shall be made on forms furnished by the Local Administrator and may include, but not be limited to; plans drawn to scale and showing: the nature, location, dimensions, and elevations of the area in question; existing or proposed structures, fill, storage of materials, drainage facilities, and the location of the foregoing. I B. FEES All applications for a floodplain development permit shall be accompanied bv an application fee as listed in section Chapter 19A of this Code. In addition, the applicant shall be responsible for reimbursing the Village of Sleepy Hollow for any additional costs necessary for review, inspection and approval of this project. The Local Administrator may require a deposit into an escrow account to cover these additional costs. 23-13. APPLICATION FOR A PERMIT The applicant shall provide the following information as appropriate. Additional information may be required on the permit application form. I (1) The proposed elevation, in relation to mean sea level, of the lowest floor (including basement or cellar) of any new or substantially improved structure to be located in Zones A l A30, AE or AH, or Zone A if base flood elevation data are available. Upon completion of the lowest floor, theperrnitee shall submit to the Local Administrator the as-built elevation, certified by a licensed professional engineer or surveyor. (2) The proposed elevation, in relation to mean sea level, to which any new or substantially improved non-residential structure will be floodproofed. Upon completion of the floodproofed portion of the structure, the permitee shall submit to the Local Administrator the as-built floodproofed elevation, certified by a professional engineer or surveyor. (3) A certificate from a licensed professional engineer or architect that any utility floodproofing will meet the criteria in Section 23-16.C, UTILITIES. (4) A certificate from a licensed professional engineer or architect that any non-residential floodproofed structure will meet the floodproofing criteria in Section 23-18., NONRESIDENTIAL STRUCTURES. (5) A description of the extent to which any watercourse will be altered or relocated as a result of proposed development. Computations by a licensed professional engineer must be submitted that demonstrate that the altered or relocated segment will provide equal or greater 10 I �conveyance than the original stream segment. The applicant must submit, any maps, computations or other material required by the Federal Emergency Management Agency (FEMA) to revise the documents enumerated in Section 23-6., when notified by the Local Administrator, and must pay any fees or other costs assessed by FEMA for this purpose. The applicant must also provide assurances that the conveyance capacity of the altered or relocated stream segment will be maintained. (6) A technical analysis, by a licensed professional engineer, if required by the Local Administrator, which shows whether proposed development to be located in an area of special flood hazard may result in physical damage to any other property. (7) In Zone A, when no base flood elevation data are available from other sources, base flood elevation data shall be provided by the permit applicant for subdivision proposals and other proposed developments (including proposals for manufactured home and recreational vehicle parks and subdivisions) that are greater than either 50 lots or 5 acres. DUTIES AND RESPONSIBILITIES OF THE LOCAL ADMINISTRATOR Duties of the Local Administrator shall include, but. not be limited to the following. A. PERMIT APPLICATION REVIEW The Local Administrator shall conduct the following permit application review before issuing a floodplain development permit: (1) Review all applications for completeness, particularly with the requirements of subsection 23-13., APPLICATION FOR A PERMIT, and for compliance with the provisions and standards of this law. (2) Review subdivision and other proposed new development, including manufactured home parks to determine whether proposed building sites will be reasonably safe from flooding. If a proposed building site is located in an area of special flood hazard, all new construction and substantial improvements shall meet the applicable standards of Section 23-15., CONSTRUCTION STANDARDS and, in particular, sub-section 2315.A. SUBDIVISION PROPOSALS. (3) Determine whether any proposed development in an area of special flood hazard may result in physical damage to any other property (e.g., stream bank erosion and increased flood velocities). The Local Administrator may require the applicant to submit additional technical analyses and data necessary to complete the determination. If the proposed development may result in physical damage to any other property or fails to meet the requirements of Section 23-15., CONSTRUCTION STANDARDS, no permit shall be issued. Due applicant may revise the application to include measures that mitigate or eliminate the adverse effects and re-submit the application. (4) Determine that all necessary permits have been received from those governmental agencies from which approval is required by State or Federal law. 11 �^00 (5) B. Refer all applications and site plans to the Sleepy Hollow Planning Board for review and approval. Said site plan shall, in addition to the information require under other ordinances, show the information required by this chapter. USE OF OTHER FLOOD DATA (1) When the Federal Emergency Management Agency has designated areas of special flood hazard on the community's Flood Insurance Rate map (FIRM) but has neither produced water surface elevation data (these areas are designated Zone A or V on the FIRM) nor identified a floodway, the Local Administrator shall obtain, review and reasonably utilize any base flood elevation and floodway data available from a Fed- • (2) C. I D. eral, State or other source, including data developed pursuant to paragraph 23-13.(7), as criteria for requiring that new construction, substantial improvements or other proposed development meet the requirements of this law. When base flood elevation data are not available, the Local Administrator may use flood information from any other authoritative source, such as historical data, to establish flood elevations within the areas of special flood hazard, for the purposes of this law. ALTERATION OF WATERCOURSES (1) Notification to adjacent communities and the New York State Department of Environmental Conservation prior to permitting any alteration or relocation of a watercourse, and submittal of evidence of such notification to the Regional Director, Region II, Federal Emergency Management Agency. (2) Detenriine that the permit holder has provided for maintenance within the altered or relocated portion of said watercourse so that the flood carrying capacity is not diminished. CONSTRUCTION STAGE (1) In Zones A1-A30, AE and AH, and also Zone A if base flood elevation data are available, upon placement of the lowest floor or completion of floodproofing of a new or substantially improved structure, obtain from the permit holder a certification of the as-built elevation of the lowest floor or floodproofed elevation, in relation to mean sea level. The certificate shall be prepared by or under the direct supervision of a licensed land surveyor or professional engineer and certified by same. For manufactured homes, the permit holder shall submit the certificate of elevation upon placement of the structure on the site. A certificate of elevation must also be submitted for a recreational vehicle if it remains on a site for 1 80 consecutive days or longer (unless it is fully licensed and ready for highway use). (2) Any further work undertaken prior to submission and approval of the certification shall be at the permit holder's risk. The Local Administrator shall review all data submitted. Deficiencies detected shall be cause to issue a stop work order for the project unless immediately corrected. 12 I �INSPECTIONS The Local Administrator or bis agent and/or the developer's engineer or architect shall make periodic inspections at appropriate times throughout the period of construction in order to monitor compliance with permit conditions and enable said inspector to certify, if requested, that the development is in compliance with the requirements of the floodplain development permit and/or any variance provisions. STOP WORK ORDERS The Local Administrator shall issue, or cause to be issued, a stop work order for any floodplain development found ongoing without a development permit. Disregard of a stop work order shall subject the violator to the penalties described in Section 23-9. of this local law. The Local Administrator shall issue, or cause to be issued, a stop work order for any floodplain development found non-compliant with the provisions of this law and/or the conditions of the development permit. Disregard of a stop work order shall subject the violator to the penalties described in Section 23-9. of this local law. CERTIFICATE OF COMPLIANCE (1) In areas of special flood hazard, as determined by documents enumerated in Section 23-6., it shall be -unlawful to occupy or to permit the use or occupancy of any building or premises, or both, or part thereof hereafter created, erected, changed, converted or wholly or partly altered or enlarged in its use or structure until a certificate of compliance has been issued by the Local Administrator stating that the building or land conforms to the requirements of this local law. (2) A certificate of compliance shall be issued by the Local Administrator upon satisfactory completion of all development in areas of special flood hazard. (3) Issuance of the certificate shall be based upon the inspections conducted as prescribed in Section 23-14.E., INSPECTIONS, and/or any certified elevations, hydraulic data, floodproofing, anchoring requirements or encroachment analyses which may have been required as a condition of the approved permit. INFORMATION TO BE RETAINED The Local Administrator shall retain and make available for inspection, copies of the following: (1) Floodplain development permits and certificates of compliance; (2) Certifications of as-built lowest floor elevations of structures, required pursuant to sub-sections 23-14.D. (1) and 23-14.D. (2), and whether or not the structures contain a basement; (3) Floodproofing certificates required pursuant to sub-section 23-14.D.(l), and whether or not the structures contain a basement; 13 �4oz< 23-15. I (4) Variances issued pursuant to Section 23-20., VARIANCE PROCEDURES; and, (5) Notices required under sub-section 23-14.C, ALTERATION OF WATERCOURSES. GENERAL STANDARDS The following standards apply to new development, including new and substantially improved structures, in the areas of special flood hazard shown on the Flood Insurance Rate Map designated in Section 23-6. A. SUBDIVISION PROPOSALS The following standards apply to all new subdivision proposals and other proposed development in areas of special flood hazard (including proposals for manufactured home and recreational vehicle parks and subdivisions): (1) Proposals shall be consistent with the need to minimize flood damage; (2) Public utilities and facilities such as sewer, gas, electrical and water systems shall be located and constructed so as to minimize flood damage; and, (3) Adequate drainage shall be provided to reduce exposure to flood damage. B. ENCROACHMENTS (1) Within Zones A1-A30 and AE, on streams without a regulatory floodway, no new construction, substantial improvements or other development (including fill) shall be permitted unless: (i) the applicant demonstrates that the cumulative effect of the proposed development, when combined with all other existing arid anticipated development, will not increase the water surface elevation of the base flood more than one foot at any location, or, I (ii) the Village of Sleepy Hollow agrees to apply to the Federal Emergency Management Agency (FEMA) for a conditional FIRM revision, FEMA approval is received and the applicant provides all necessary data, analyses and mapping and reimburses the Village of Sleepy Hollow for all fees and other costs in relation to the application. The applicant must also provide all data, analyses and mapping and reimburse the Village of Sleepy Hollow for all costs related to the final map revision. (2) On streams with a regulator}' floodway, as shown on the Flood Boundary and Floodway Map or the Flood Insurance Rate Map adopted in Section 23-6., no new construction, substantial improvements or other development in the floodway (including fill) shall be pennitted unless: 14 H �(i) a technical evaluation by a licensed professional engineer shows that such an encroachment shall not result in any increase in flood levels during occurrence of the base flood, or, (ii) the Village of Sleepy Hollow agrees to apply to the Federal Emergency Management Agency (FEMA) for a conditional FIRM and floodway revision, FEMA approval is received and the applicant provides all necessary data, analyses and mapping and reimburses the Village of Sleepy Hollow for all fees and other costs in relation to the application. The applicant must also provide all data, analyses and mapping and reimburse the Village of Sleepy Hollow for all costs related to the final map revisions. S TANDAJRDS FOR ALL STRUCTURES ANCHORING New structures and substantial improvement to structures in areas of special flood hazard shall be anchored to prevent flotation, collapse, or lateral movement during the base flood. This requirement is in addition to applicable State and local anchoring requirements for resisting wind forces. CONSTRUCTION MATERIALS AND METHODS (1) New construction and substantial improvements to structures shall be constructed with materials and utility equipment resistant to flood damage. (2) New construction and substantial improvements to structures shall be constructed using methods and practices that minimize flood damage. (3) For enclosed areas below the lowest floor of a structure within Zones A1-A30, AE or AH, and also Zone A if base flood elevation data are available, new and substantially improved structures shall have fully enclosed areas below the lowest floor that are useable solely for parking of vehicles, building access or storage in an area other than a basement and which are subject to flooding, designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of flood waters. Designs for meeting this requirement must either be certified by a licensed professional engineer or architect or meet or exceed the following minimum criteria: (i) a minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding; and (ii) the bottom of all such openings no higher than one foot above the lowest adjacent finished grade. Openings may be equipped with louvers, valves, screens or other coverings or devices provided they permit the automatic entry and exit of flood waters. Enclosed areas subgrade on all sides are considered basements and are not permitted. 15 �^D^\ C. I 23-17. A. UTILITIES (1) New and replacement electrical equipment, heating, ventilating, air conditioning, plumbing connections, and other service equipment shall be located at or above the base flood elevation. Electrical wiring and outlets, switches, junction boxes and panels shall be elevated to or above the base flood elevation unless they conform to the appropriate provisions of the electrical part of the Building Code of New York State or the Residential Code of New York State for location of such items in wet locations; (2) New and replacement water supply systems shall be designed to muiirnize or eliminate infiltration of flood waters into the system; (3) New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters. Sanitary sewer and storm drainage systems for buildings that have openings below the base flood elevation shall be provided with automatic backflow valves or other automatic backflow devices that are installed in each discharge line passing through a building's exterior wall; and, (4) On-site waste disposal systems shall be located to avoid impairment to Ihem or contamination from them during flooding. RESIDENTIAL STRUCTURES ELEVATION The following standards, in addition to the standards in sub-sections 23-15.A., SUBDIVISION PROPOSALS, and 23-15.B., ENCROACHMENTS, and Section 23-16., STANDARDS FOR ALL STRUCTURES, apply to structures located in areas of special flood hazard as indicated. I (1) Within Zones A1-A30, A E and AH and also Zone A if base flood elevation data are available, new construction and substantial improvements shall have the lowest floor (including basement) elevated to or above two feet above the base flood level. (2) Within Zone A, when no base flood elevation data are available, new and substantially improved structures shall have the lowest floor (including basement) elevated at least three feet above the highest adjacent grade. (3) Within Zone AO, new and substantially improved structures shall have the lowest floor (including basement) elevated above the highest adjacent grade at least as high as two feet above the depth number specified in feet on the community's Flood Insurance Rate Map enumerated in Section 23-6. (at least two feet if no depth number is specified). (4) Within Zones AH and AO, adequate drainage paths are required to guide flood waters around and away from proposed structures on slopes. 16 I �40 3 23-18. NON-RESIDENTIAL STRUCTURES The following standards apply to new and subscantially improved commercial, industrial and other non-residential structures, in addition to the requirements in sub-sections 23-15.A., SUBDIVISION PROPOSALS, and 2.3-15.B., ENCROACHMENTS, and Section 23-16., STANDARDS FOR ALL STRUCTURES. (1) Within Zones Al -A30, AE and AH, and also Zone A if base flood elevation data are available, new construction and substantial improvements of any non-residential structure, together with attendant utility and sanitary facilities, shall either: (i) have the lowest floor, including basement or cellar, elevated to or above two feet above the base flood elevation; or (ii) be floodproofed so that the structure is watertight below two feet above the base flood level with walls substantially impermeable to the passage of water. All structural components located below the base flood level must be capable of resisting hydrostatic and hydrodynamic loads and the effects of buoyancy. (2) Within Zone AO, new construction and substantial improvements of non-residential structures shall: (i) have the lowest floor (including basement) elevated above the highest adjacent grade at least as high as two feet above the depth number specified in feet on the community's FIRM (at least two feet if no depth number is specified), or (ii) together with attendant utility and sanitary facilities, be completely floodproofed to that level to meet the floodproofing standard specified in sub-section 23-18. (l)(ii) (3) If the structure is to be floodproofed, a licensed professional engineer or architect shall develop and/or review structural design, specifications, and plans for construction. A Floodproofing Certificate or other certification shall be provided to the Local Administrator that certifies the design and methods of construction are in accordance with accepted standards of practice for meeting the provisions of Section 23-18.(1 )(ii), including the specific elevation (in relation to mean sea level) to which the structure is to be floodproofed. (4) Within Zones AH and AO, adequate drainage paths are required to guide flood waters around and away from proposed structures on slopes. (5) Within Zone A, when no base flood elevation data are available, the lowest floor (including basement) shall be elevated at least three feet above the highest adjacent grade. 23-19. MANUFACTURED HOMES AND RECREATIONAL VEHICLES The following standards in addition to the standards in Section 23-15., GENERAL STANDARDS, and Section 23-16., STANDARDS FOR ALL STRUCTURES apply, as indicated, in areas of special flood hazard to manufactured homes and to recreational vehicles which are located in areas of special flood hazard. 17 �<4oQ> (1) Recreational vehicles placed on sites within Zones A1-A30, AJ5 and A H shall either: (i) be on site fewer than 180 consecutive days, (ii) be fully licensed and ready for highway use, or (iii) meet the requirements for manufactured homes in paragraphs 23-19. (2), (3) and (4)'- I A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices and has no permanently attached additions. (2) A manufactured home that is placed or substantially improved in Zones Al -A30, AE and AH shall be elevated on a permanent foundation such that 1he lowest floor is elevated to or above the base flood elevation and is securely anchored to an adequately anchored foundation system to resist flotation, collapse and lateral movement. (3) Within Zone A, when no base flood elevation data are available, new and substantially improved manufactured homes shall be elevated such that the manufactured home chassis is supported by reinforced piers or other foundation elements of at least equivalent strength that are no less than 36 inches in height above grade and are securely anchored to an adequately anchored foundation system to resist flotation, collapse or lateral movement. (4) Within Zone AO, the floor shall be elevated above the highest adjacent grade at least as high as the depth number specified on the Flood Insurance Rate Map enumerated in Section 23-6. (at least two feet if no depth number is specified). 23-20. I APPEALS BOARD (1) The Zoning Board of Appeals as established by the Village of Sleepy Hollow shall hear and decide appeals and requests for variances from the requirements of this local law. (2) The Zoning Board of Appeals shall hear and decide appeals when it is alleged there is an error in any requirement, decision, or determination made by the Local Administrator in the enforcement or administration of this local law. (3) Those aggrieved by the decision of the Zoning Board of Appeals may appeal such decision to the Supreme Court pursuant to Article 78 of the Civil Practice Law and Rules. (4) In passing upon such applications, the Zoning Board of Appeals, shall consider all technical evaluations, all relevant factors, standards specified in other sections of this local law and: (i) the danger that materials may be swept onto other lands to the injury o f others; (ii) the danger to life and property due to flooding or erosion damage; (iii) the susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner; 18 I �Ao l \ (iv) the importance of the sendees provided by the proposed facility to the community; (v) the necessity to the facility of a waterfront location, where applicable; (vi) the availability of alternative locations for the proposed use which are not subject to flooding or erosion damage; (vii) the compatibility of the proposed use with existing and anticipated development; (viii) the relationship of the proposed use to the comprehensive plan and floodplain management program of that area; I (ix) the safety of access to the property in times of flood for ordinary and emergency vehicles; (x) the costs to local governments and the dangers associated with conducting search and rescue operations during periods of flooding; (xi) the expected heights, velocity, duration, rate of rise and sediment transport of the flood waters and the effects of wave action, if applicable, expected at the site; and (xii) the costs of providing governmental services during and after flood conditions, including search and rescue operations, maintenance and repair of public utilities and facilities such as sewer, gas, electrical, and water systems and streets and bridges. (5) Upon consideration of the factors of Section 23-20.(4) and the purposes of this local law, the Zoning Board of Appeals may attach such conditions to the granting of variances as it deems necessary to further the purposes of this local law. (6) The Local Adiniiiistrator shall maintain the records of all appeal actions including technical information and report any variances to the Federal Emergency Management Agency upon request. 23-21. I CONDITIONS F O R VARIANCES (1) Generally, variances may be issued for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, providing items (i-xii) in Section 23-20.(4) have been fully considered. As the lot size increases beyond the one-half acre, the technical justification required for issuing the variance increases. (2) Variances may be issued for the repair or rehabilitation of historic structures upon determination that: (i) the proposed repair or rehabilitation will not preclude the structure's continued designation as a "Historic structure". 19 I �4 Meeting Date: Resolution # : 09/18/07 09/165/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Hiring of Part Time Accountant • WHEREAS, the Treasurer's Office is seeking a part time accountant on a consultation basis (not an employee) to assist with monthly bank reconciliations and reconciliation of various statements; and WHEREAS, we have interviewed several qualified candidates to work up to 17 hours per week. NOW, THEREFORE, 3E I T RESOLVED that the Board of Trustees and Mayor herby authorize the hiring of Drahomira Hustinova of 942 Peekskill Hollow Road, Putnam Valley, New York, 10579, as an independent contractor, at the hourly rate of $20.00, effective September 24, 2007. Moved: Trustee DeMilia Seconded: Trustee Grala By roll call: Trustee DiFelice Trustee DeMilia Trustee Murray Trustee Grala Trustee Morales Trustee Wray Mayor Zegarelli yes no yes yes yes no yes Vote: 5-2 �/\DC'\ (ii) the variance is the minimum necessary to preserve the historic character and design of the structure. (3) Variances may be issued by a community for new construction and substantial improvements and for other development necessary for the conduct of a functionally dependent use provided that: (i) the criteria of subparagraphs 1, 4, 5, and 6 of this Section are met; (ii) the structure or other development is protected by methods that rniniinize flood damages during the base flood and create no additional threat to public safety. (4) Variances shall not be issued within any designated floodway if any increase in flood levels during the base flood discharge would result. I (5) Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief. (6) Variances shall only be issued upon receiving written justification of: (i) a showing of good and sufficient cause; (ii) a determination that failure to grant the variance would hardship to the applicant; and result in exceptional (iii) a determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public or conflict with existing local laws or ordinances. (7) Any applicant to whom a variance is granted for a building with the lowest floor below the base flood elevation shall be given written notice over the signature of a community official that: (i) the issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance up to amounts as high as $25 for $100 of insurance coverage; and I (ii) such construction below the base flood level increases risks to life and property. Such notification shall be maintained with the record of all variance actions as required in Section 23-14.H. of this Local Law. 20 I �4 Meeting Date: Resolution #: 09/18/07 09/166/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing a Change Order for Stonework at Barnhart Park WHEREAS, the Building Inspector has requested and received a proposal, attached hereto, from Abbott & Price for work underway at Barnhart Park to include stonework to be added to the picnic pavilion and comfort station; and WHEREAS, the Building Inspector has reviewed said proposal and noted that the line items for the work to be performed correspond to the amounts in line items in the approved bid and he has therefore recommended that the change order be accepted; and WHEREAS, funds exist in the Village of Sleepy Hollow Recreation Fee fund account in a sufficient amount to pay for the work detailed under said change order. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Board of Trustees herein authorize execution of the change order and allocate funds from the Recreation Fee fund account to the capital budget to cover this additional work. Moved: Trustee Murray Seconded: Trustee Grala Vote: Unanimous �w \ B B ] N C C) R r Q &_ p T T R O R A T CONSTRUCTION MANAGERS iC E E D SEP 71 SUNSET DRIVE OSSINTMC, NEW YORK ?007 10562 TEL: FAX: 914 944 4916 914 944 4917 Change Order Project: Barnhart Park Pavilion & Comfort Station Date: September 4, 2007 Owner: Village of Sleepy Hollow A & P Project No.: 06-209 Architect: Sean E. McCarthy Architect Project Type: Trades Effected: Stone Masonry & Stucco Change Order No.: BPC-007 New Construction I D e s c r i p t i o n of W o r k : Provide all labor, material and equipment necessary to furnish & install stone venear, bluestone caps and (3) coat stucco along the exterior of the Comfort Station, as well as stone veneer and bluestone caps for (12) piers at the Pavilion. All work to be performed at predetermined unit prices / quantities. J u s t i f i c a t i o n f o r C h a n g e : Owner's request. Type: (F) (P) Program (W) Contract Allow (A) Asbestos (D) Design Error W i l l N o t i c e o f D i r e c t i o n be I s s u e d ? Yes Totals: (S) Sub-surface Condition (F) Field Condition (0) Omission If not, justify: N.A. Cost: $ 79,313.00 Time: 45 days Authorizing Signatures: date Abbott & Price, Inc. Representative: 9 / 4 / f l ~1 Owner's Representative: Project Architect: T R U S T • I N T E G R I T Y • E X P E R I E N C E I �-; B o T T & J C O K V O K A T 4I2L CONSTRUCTION MANAGERS PRICE H D CHANGE ORDER ESTIMATE Project: Bainhart Park Pavilion Date: 9/4/2007 Project No.: 06-209 Estimator: J o e Lore Owner: V i l l a g e of Sleepy Hollow C O . No.: 3 PC-007 P r o p o s e d Work: Provide all labor, m a t e r i a l & e q u i p m e n t necessary t o furnish & install s t o n e veneer, Plue s t o n e a n d s t u c c o a l o n g t h e exterior of t h e C o m f o r t Station & Pavilion piers, as i n d i c a t e d I o n S.E.M, A r c h i t e c t ' s drawings (Work b a s e d o n p r e d e t e r m i n e d unit prices.; COST BREAKDOWN Description of Work Qty. Unit 810 SF 75.00 60,750.00 670 SF 22.50 15,075.00 Stone Veneer Exterior 13) Coat Stucco & Bluestone 'Note: Unit Price includes Unit Rate Totals: Trade Hours Overhead & Profit. Materials Total: ^nade: Hours Rate 75,825.00 Total Hrs: Rate w/Burden Totals:) 1 Total Hours (Recap): Labor Total: 0 1 Lab. & Mat. Sub Total: 0% O v e r h e a d / Profit Fees: • Total: (Labor, Material & O & P): Excess Insurance Coverage: Rate % 75,825.00 75,825.00 | C O . Total Totals: OCP Liability Policy: 0,0185 75,825.00 1,402.76 Excess Liability Umbrella: 0.0275 75,825.00 2,085,19 IPremium Increase Total: I 3,487.95 79,312,95 | G R A N D TOTAL DUE: T K Li e> T I I N T E G R I T Y E X P E R I E N C E �\2J Meeting Date: Resolution #: 09/18/07 09/157/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Amending Roux Associates Proposal for Lighthouse Landing Brownfields Monitoring WHEREAS, the Mayor and Board of Trustees have reviewed a proposal submitted by Roux Associates to modify prior Brownfields monitoring work; and WHEREAS, the Mayor and Board of Trustees have toured the site to best understand the needs for adequate monitoring to protect the Village of Sleepy Hollow. NOW, THEREFORE, BE IT RESOLVED that the annexed Roux proposal modifying its prior proposal for monitoring of the Brownfields dean up is herein approved and the Mayor is authorized to take any and all steps to effectuate the intent of this resolution. Moved: Trustee Grala Seconded: Trustee DeMilia Vote: Unanimous �ENVIRONMENTAL CONSULTING & MANAGEMENT ROUX ASSOCIATES I N C r 'V'aH" H'T'^'i u.L..jfo ,.,Z,t$ 20B SHAFTER STREET ISLANDIA, NEW YORK 11749-5074 TEL: B31-232-280D FAX: 631-232-1 ii ElVEIrh AUG 1 7 2007 August 16, 2007 y ADMINISTRATOR Mr. Dwight Douglas Village Administrator Village of Sleepy Hollow Village Hall 28 Beekman Avenue Sleepy Hollow, New York 10591 Re: Proposal — Provision of an Environmental Monitor Former General Motors Tarrytown Assembly Plant Dear Mr, Douglas: Roux Associates, Inc. (Roux Associates) is pleased to present the Village of Sleepy Hollow (VSH), New York with our revised proposal for providing an environmental monitor to observe and document the progress of the Interim Remedial Measures (IRMs) at the former General Motors (GM) Tarrytown Assembly plant. Presented below is a description of our proposed scope of services and a cost proposal. Scope of Services Task 1: Provide an Environmental Monitor Roux Associates will provide an environmental monitor to observe and document the progress of the IRM implementation that is to be conducted by GM's consultants and contractors at the former Assembly Plant. The monitor's role will be to work with and supplement the VSH Building Department staff and report on the contractor's adherence to the provisions of the NYSDEC-approved IRM Work Plan and Planning Board's Findings. The monitor's duties will include the following: • Document all offsite shipments of contaminated soil and other materials and verify that at least 7 5 % is taken offsite by rail. • Interface routinely with NYSDEC personnel onsite and coordinate communications between the VSH Building Department and NYSDEC. daily \'SH1274D1Y110R3/LP �Mr. Dwight Douglas August 16, 2007 Page 2 • Observe implementation of the Community Air Monitoring Program (CAMP) including the daily calibration of instruments, active daily operation and monitoring of all instruments and review of daily instrument readings •• Observe and photo-document the placement of the demarcation barrier in all remedial excavations. • Review clean fill documentation as the material enters the site prior to placement. • Observe and document the contractor's response to the discovery of unexpected pockets of contaminated soil. • When excavated soil is sampled to evaluate potential use as structural fill, the lab results will be reviewed and compared to NYSDEC structural fill criteria. • A daily log will be kept documenting all remedial activities, material shipments into and off the site, environmental samples collected and any other significant actions that take place during the day. Additional daily tasks and responsibilities may be added as the IRM implementation proceeds. The monitor will be in daily contact with Sean McCarthy, VSH Building Department Inspector. If anything is observed that appears to be out of step with expected procedures, the monitor's first contact will be with Mr. McCarthy. His second call will be to Craig Werle to review the issue and discuss the immediate response, if necessary, and additional steps that need to be taken. Task 2 : Project Reporting Roux Associates' monitor and Craig Werle will report on the status of the remediation to the Village Trustees and the Citizens Committee on a schedule to be determined by the Village. Written summaries based on the daily logs will be prepared documenting all site activities for presentation to the Citizens Committee and the Trustees. For the purpose of developing an estimated project cost, it is assumed that Roux Associates will provide monthly updates to VSH representatives. Project Staffing Roux Associates proposes to staff the position of the environmental monitor with Frank Amorosana. Mr. Amorosana is a staff geologist with experience on projects that are ROUX ASSOCIATES, INC. VSH127401Y110R3/LP �4\lP Mr. Dwight Douglas August 16,2007 Page 3 I directly relevant to the Sleepy Hollow monitor assignment. For the last six months, he has been working at a site in Rego Park, New York, monitoring the excavation of over 200,000 cubic yards of lead-contaminated soils for a major developer, He is thoroughlyfamiliar with the daily operations of large soil remediation projects. Mr. Amorosana graduated with a B S in Geology from Binghamton University. Mr. Amorosana lives in New Rochelle, New York. If it becomes necessary to change monitoring personnel, Roux Associates will request approval from the VSH Board of Trustees for Lhe new staff member. Project Costs Roux Associates proposes to work on this assignment on a time and material basis. The hourly rates of key individuals are as follows: • Craig A. Werle, P.G. • Frank Amorosana $ 190/hour $90/hour Project expenses will include the use of a company-owned four wheel drive vehicle at a cost of $90/day ($l,800/month) and $250 for miscellaneous out-of-pocket-expenses. Based on an assumed IRM schedule lasting six months, Roux Associates estimates a project cost of $118,440. This estimate is based on the monitor working 40 hours per week, four weeks per month for six months and Craig Werle working 16 hours per month for six months and expenses as outlined above. H An alternative staffing approach will be considered after the first month of oversight that includes three days per week of Roux Associates* oversight. The monthly cost for this level of coverage is $11,490 assuming 24 hours per week for Frank Amorasana and eight hours per month for Craig Werle and vehicle charges and miscellaneous costs as outlined above. Invoices will be submitted monthly with payment expected within 30 days. The performance of services by Roux Associates, Inc. shall be governed by the Roux Associates, Inc. Client Agreement previously executed with the Village of Sleepy Hollow on March 4, 2005. A Roux Associates Certificate of Insurance is attached to this proposal. If this proposal is acceptable to you, please indicate your agreement by having an authorized Village official sign a copy of this proposal in the space below and by R O U X A S S O C I A T E S , INC. I VSHIZTOOIYHORS/LP �Mr. Dwight Douglas August 1 6, 2007 Page 4 returning to the undersigned an executed copy of this proposal. Upon receipt of the acceptance copy, Roux Associates, Inc. will commence the performance of the services described in this proposal. We appreciate the opportunity to provide professional environmental services to the Village of Sleepy Hollow. If you have any questions concerning our proposal, please do not hesitate to contact me. SSOCIATES, INC. Craig A. Werle, P.O. Principal Hydrogeologist Joseph D . Duminuco Vice President Principal Hydrogeologist Agreed to and Accepted by: VILLAGE OF SLEEPY HOLLOW (Signature) (Please Print Name) (Title) (Date) ROUX A S S O C I A T E S , INC. VSH1274D1Y110R3«-P �Meeting Date: Resolution #: 09/18/07 09/168/07 Resolution of the Mayor and Board of Trustees Authorizing the Village Architect to Prepare Bid Documents and to Advertise for Senior Center Phase Two Construction Activity WHEREAS, the senior center project has been divided into two phases for the purpose of undertaking the necessary financing development and to utilize modular offices donated by the Ginsburg Development Corp.; and WHEREAS, the Phase One senior center installation of said modular offices is basically complete and the slab work installed to support the Phase Two portion of the senior center; and WHEREAS, the Village Architect has recommended that we proceed to construct the masonry wall and roof components of the senior center as the next step in the project. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees herein authorize the Village Architect to prepare bid documents for the masonry and roof structure components for the Phase Two senior center and to duly notice and advertise availability of said bids and take what other steps are deemed necessary to solicit qualified bidders for this work; and BE IT FURTHER RESOLVED that pending receipt and review of qualified bids, it is the intent of the Mayor and Board to modify the adopted 2007/08 capital budget to include funding for said bid work. Moved: Trustee Grala Seconded: Trustee Morales Vote: Unanimous �<A Meeting Date: Resolution #: 09/18/07 09/169/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to Execute Contract Documents for IMA for Police Academy Instructor Training BE I T RESOLVED that the Mayor is hereby authorized to execute the IMA between the County of Westchester Department of Public Safety and the Village of Sleepy Hollow Police Department pertaining to the Village sending instructors to instruct, at the Police Academy and indemnification should any issues arise and to take any and all steps necessary to effectuate the intent of this resolution. Moved: Trustee Morales Seconded: Trustee DiFelice Vote: Unanimous I �4<30 Meeting Date: Resolution #: I 09/18/07 09/170/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approve Culture & Tradition Ecuadorian Foundation, Protemple Senorde Giron, Inc. BE IT RESOLVED that the Village Board hereby approves the Culture & Tradition Ecuadorian Foundation, Protemple Senor de Giron, Inc. religious parade on Clinton Street, Cortland Street and Beekman Avenue on Sunday, September 23, 2007, beginning at 12:00 noon, and that the appropriate Village of Sleepy Hollow Departments be so notified. Moved: Trustee Morales I I Seconded: Trustee DeMilia Vote: Unanimous �V\(^\ Oi (11 n t-: m m Q w Q h ww no zW nID SCO ^ wo re mu ID ^->»VI H > til W O (i: a CU ID CQ 30 CO o o o o o O O CD O 6 tf is ,H o oi -3 a O H to u D J O CO >D ft. ^^*|~-~^^ 1 CO °£ co CD < J •J to £ Q 2 W > «! I ~ ( ' '. Lj h M O C 3 C3 O CD O CO o a o H tH CM W CM U o 'vjD 2 til CO > n > < rH r-H 2 (—i n M CO ^ 5 2 U H oi U S r H CO CO O [ 0 H-. Q h U CO a, H»-i 2 &i CO Q So 2 to 5" *5 CO t C/J J u co 2 U Q (X H •D co 2 ^ £3 3 £ O CO U W CO U CO p. X W cc; w 2 o CO o ,J fti CM o n H j2 u r H to Q O Oi o u> 3 £ O £ P < < t i h til • o H r- >D o J 2 O ID o n. &•' O K Oi U « U <C O H Oi CO U 2 r J coo t-H Oi ^ * + 0" o a. P. F-H 3 CO ^ W us £ P. n CO ID O W § p. W U CO CJ § § o H I , 1 l—l ^ CO < W U n J O ft. 2 H 2 Pi H 2 p. Cl] n Q £ £ CO U H H H H »-, CO CO Pi y—i ^ o o w CO Di CO a, > O CO o t -J < a --~_ i U, co U CO '"3 tfj O CO CD 2 n t i , —1 2 UH *D ft. n CO oi i o a »-t ' ' H o H D 2 FH w Q en 1 t- o 0- S H CO CO s^^ H a. H a; oi ^ Cd < ft. K O o H Cu td H a, • ^ CO CO CO 2 r* a D D O < .-1 U I* CO W Pi tx H H s ^ -c W CO pi til ti. O O CO <=C ;w >< [ H £ O W K3 S w a. W g ex w H g§ 2 P ui £ £ O u M <; 2 LD Oi H ^ CO a; w 2 _> .H CO H M 2 O H S H fc, O sH O H a < ft! Cr^ £ £ O H 2 g ^ ^ H >H r-l rH >H 1 n r-H H M ^ o 2 til r-H --» -»U^s a o o CM r H 2 I>H M b o 3-J CO CO HH < W U I C 3 CO O O CO 2 n o o o Q O CO o o H t-H < a. si CO O O o O O H O 10 :E .J >•• CJ CO .H a a, ^^ ^ <"V j^u^ .. o < Oi ^0 .-> " CO o E- (u, V .A c- O w ~y) I O ai a. av r H ("•") " . CO o <3' a> O i o J r- o« r'l < 2 UD "3" r-o 1—1 "-> O 'D a: r'p o o rH O r-j rH O TN) •tf • O CI fvi a-\ cn r-( O a\ • i-l O O ^f' ID D\ O fN Ov r g .H T rH (M o •s1 v-D • "^' O O H T H ^ C l C l in O o o r H C l o c> o rH r-H LTl <* O i a\ «a' o> • O f LTl • (M O O H ^ < rH L0 O LTl LTl o c> r.) o o C l r-j CM r H tH CNI r-H rH r-H rH << << << <<; • o • O • O • @ © I m �43^ c> en a, xi I '-; lu • „, CQ [J Q o o CO ~ V£> rH s :~< o ti; ,J r£ •Jsd re b S O CO o o r-l - U5 rH ^ > Q ss W ,J O c/j O CO a; tu a. o H U) S o w < £ ..-i a ^ :?s ^ < H O H Ui o o a; a, 6 W H w a Q r~> CO H Ci, n a; u CO w a a FUND F g Q g u. J •a=*; ua s U] a H £ w s Q 2 w 1 H u O ** § BUD H Ul I < W H ;^-. a. i I • CQ CO > a CO O U <C < w o 1 H a; O a, w a; Cu o Q s w •K * >-. CO u u s cu u CO u H �Meeting Date: Resolution #: 09/18/07 09/172/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Acceptance of MOUNTCO Donation WHEREAS, The Village, through the Police Department, has received a donation from MOUNTCO in the amount of $800.00; and WHEREAS, the proceeds have been designated for athletic supplies. NOW, THEREFORE, BE IT RESOLVED that the Village of Sleepy Hollow accepts the generous donation and authorizes an $800.00 Budget Amendment to reflect the donation. Moved: Trustee Grala Seconded: Trustee Morales Vote: Unanimous �M3M Meeting Date: Resolution #: I 09/18/07 09/173/07 BE IT RESOLVED that the Board of Trustees does hereby call for a Public Hearing on Tuesday, October 2, 2007, at 8 p.m. or soon thereafter to exempt from Village taxes, which are controlled by the said Village Trustees, pursuant to the provisions of Real Property Tax Law Section 467.1 para (b) para (1), to the extent of 50% of its assessed value at its sliding scale properties owned by persons 65 years of age or over who comply with provisions of Section 467 of the Real Property Tax Law as to occupancy, income, length of ownership or otherwise. Moved: Trustee Murray I I Seconded: Trustee DiFelice Vote: Unanimous �Mas Meeting Date: Resolution # : 09/18/07 09/174/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow To Accept Two (2) COPS Technology Grants WHEREAS, the Village has been awarded from the U.S. Department of Justice a COPS 2005 Technology grant whose balance is $21,515.87 and a COPS 2006 Technology grant in the amount of $39,489.00; NOW, THEREFORE, BE IT RESOLVED that the Viliage of Sleepy Hollow accepts the terms and conditions for reimbursement of qualifying purchases and amends the General Fund budget to reflect the award of Technology Grant #2005CKWX030 and Technology Grant #2006CKWX0349» Moved: Trustee DiFelice Seconded: Trustee Wray Vote: Unanimous �« ' ^ PoU ^ U.S. Department of Justice Office of Community Oriented Policing Services Office of the Director 1100 Vermont Avenue, NW Washington, DC 20530 March 27, 2006 Chief Jimmy Warren Village of Sleepy Hollow Police Dept. 28 Beekman Avenue Sleepy Hollow, NY 10591 Ca£&*L l/tzjo?- Q^n 3J U fo . &0 <Q ' tM. Re: Technology G r a n t #: 2006CKWXO349 Dear Chief Warren: On behalf of Attorney General Alberto R. Gonzales, it is my pleasure to congratulate you on receiving a COPS 2006 Technology grant. Enclosed is your agency's award document with a list of special conditions (on the reverse side) that applytoyour grant. The award amount is $$39,489.00. You will also find enclosed an ACH-Vendor form, a letter regarding civil rights requirements, a Helpful Hints Guide for submitting your Financial Status Reports (SF-269A), a Fact Sheet regarding on-line filing of your quarterly SF-269As, a Frequently Asked Questions guide for accepting your award, and a COPS Reportsfromthe Field flyer. Please read and familiarize yourself with the grant award conditions prior to signing the award document. To accept your grant, the law enforcement and government executives listed on the document must sign the enclosed original grant award and return it to the COPS Office within 9 0 days. Failure to submit the signed award document within this 90-day period may result in withdrawal of the grant without further notice from the COPS Office. Your grant award period officially began on November 22, 2005 and runs through November 21, 2008 Please note that all grant terms and special conditions will need to be met prior to the reimbursement of funds for expenses incurred on or after November 22. 2005. Enclosed in this packet, you will also find a copy of your Financial Clearance Memo. A financial analysis of budget costs for your project proposal has been completed. Costs appear reasonable, allowable and consistent with existing guidelines set forth by the COPS Office. Please keep this document in your files for future reference. Should you have any questions regarding the award process, please contact your Technology Coordinator assigned to this project at 1 -800-421-6770. Congratulations again on your award. On behalf of the COPS Office, we look forward to working with you on this technology project. Sincerely, QiWQ Carl R. Peed Director ,.j -, , , . ._. , , .. >'1 i / ~ ° • <V -V J �f A 3uc'b<£Jr o U^ U.S. Department of Justice Office of Community Oriented Policing Services Office of the Director 1100 Vermont Avenue, NW Washington, DC 20530 nUo Chief Jimmy Warren Village of Sleepy Hollow Police Dept. 28 Beckman Avenue Sleepy Hollow, NY 10591 Re: Technology G r a n t #: 2005CKWX0303 Dear Chief Warren: On behalf of Attorney General Alberto R. Gonzales, it is my pleasure to congratulate you on receiving a COPS 2005 Technology grant Enclosed is your agency's award document with a list of special conditions (on the reverse side) that apply to your grant. The award amount is $39466. You will also find enclosed an ACH-Vendor form, a Civil Rights Seven-Step Guide, a Helpful Hints Guide for submitting your Financial Status Reports (SF-269A), and a Fact Sheet regarding on-line filing of your quarterly SF-269As. Please read and familiarize yourself with the grant award conditions prior to signing the award document. To accept your grant, the law enforcement and government executives listed on the document must sign the enclosed original grant award and return it to the COPS Office within 90 days. Failure to submit the signed award document in this 90-day period may result in withdrawal of the grant without further notice from the COPS Office. Your grant award period officially began on December 8, 2004 and runs through December 7, 2007. Please note that all grant terms and special conditions will need to be met prior to the reimbursement of funds for expenses incurred on or after December 8, 2004. Should you have any questions regarding the award process, please contact your Technology Coordinator assigned to this project at 1-800-421-6770. Congratulations again on your award. On behalf of the COPS Office, we look forward to working with you on this technology project. Sincerely, Carl R. Peed Director /? 3'Jv.^o/O �43tS Meeting Date: Resolution #: 09/18/07 09/175/07 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving Request for Farrington Avenue Block Party WHEREAS, the Mayor and Board of Trustees received an e-mai! from Terry Austin of the Farrington Avenue Community, a group of neighbors residing on Farrington Avenue, requesting permission to hold a Neighbors' Block Party on Saturday, September 29, 2007, from 4:00 p.m. to 9:00 p.m. on Farrington Avenue between Bellwood and Munroe Avenues; and WHEREAS, Ms. Austin further requests that barricades be placed at Bellwood and Munroe Avenues and will advise the Officers of the PMIA of this event. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees approve the request of Terry Austin on behalf of the Farrington Avenue Community to hold a Neighbors' Block Party on Saturday, September 29, 2007, from 4:00 p.m. to 9:00 p.m. and the barricading of Farrington Avenue between Bellwood and Munroe Avenues, and further requests that the Officers of the PMIA be advised of this event. Moved: Trustee Grala Seconded: Trustee Murray Vote: Unanimous �v\ac\ Meeting Date: Resolution #: 09/18/07 09/176/07 Resolution of the Board of Trustees of the Village of Sleepy Hollow Appointing Village Plumbing Inspector I WHEREAS, due to the untimely death of William Herlihy, a long time resident and Plumbing Inspector for the Village of Sleepy Hollow, there is a need to appoint a replacement plumbing inspector; and WHEREAS, the Building Inspector has recommended that Randall Herlihy, son of Bill Herlihy, and a licensed plumber in the Village of Sleepy Hollow, be appointed to fill his father's vacancy under the same terms and conditions as previously applied; and WHEREAS, pursuant to said recommendation, the Mayor has appointed Randall Herlihy as Plumbing Inspector for the Village of Sleepy Hollow. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees hereby ratifies the appointment of Randall Herlihy of Croton-on-Hudson, New York as Plumbing Inspector for the Village of Sleepy Hollow. Moved: Trustee Murray Seconded: Trustee DeMilia Vote: Unanimous I I �'J^ l,^ ' •^lfff*.'if3jen^(Sf>,»WWB^=*w..- �KETAKE OP PREVIOUS DOCUMENT Hudson Micrographics • PO Box 6 4 0 , Route 9W • Port Ewen, New York 12466 • 914/338-2200 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2007 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2007-09-18 Subject The topic of the resource Board of Trustees Minutes-2007 Date A point or period of time associated with an event in the lifecycle of the resource 2007 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text