https://sleepyhollow.localarchives.org/files/original/cc3c92f89908bba0c91d5e8b50b37d4a.pdf 9f8f6454addd62d7a8f3566da032748b PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow, New York A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, July 1, 2008, starting at 7:00 P.M. in the Boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Deputy Mayor Kay Brown Grala Trustee Thomas Capossela Trustee Maria DeMilia-Powers Trustee David L. Schroedel Trustee Karin T. Wompa Trustee Kenneth G. Wray Also Present: Sean E. McCarthy, Acting Village Administrator Robert J. Ponzini, Village Attorney Diane L. Jacobson, Village Treasurer Mayor Zegarelli started the work session at 7:15 P.M. by reviewing the agenda and removing work session items WS-2 and WS-3. WS-10 Vehicle Use Policy Village Attorney Robert Ponzini summarized his memorandum and draft resolution distributed to the Board last meeting. Trustee Capossela stated that he wanted the employees with contracts to renegotiate their vehicle provisions. He stated that the cost of gas is high and the vehicles should be left in the parking and not taken home. Mr. Ponzini stated that the policy would allow for the Police Chief, Highway Superintendent, and Building Inspector to have vehicles. Trustee Schroedel asked Sean McCarthy if his contract entitled him to have a Village vehicle and if he would re-negotiate. Sean McCarthy responded that his contract originally provided for a payment of $350 a month since there was not a Village vehicle available; and was later asked by the administration to accept the Fire Chiefs vehicle in lieu of the payment when the Fire Department received a new car. Mr. McCarthy stated that he would consider renegotiating. Trustee DeMilia-Powers requested a copy of the MEU contract. 1 �The Mayor stated that he would meet with the Building Inspector and Robin Pell to discuss the vehicle policy. Sean McCarthy stated that the MEU and employment contract will be e-mailed to the Board on Wednesday. WS-1 Village Tax Exemptions Robert Balog, Village Assessor, reviewed the Cold War and Firefighters property tax exemption proposal. Mr. Balog stated that there are currently 132 veteran exemptions resulting in a $68,3.82 tax revenue reduction to the Village. Mr. Balog stated that the Village has a choice to adopt between a 10%-15% reduction for qualified individual Cold War veterans. Mr. Balog outlined a scenario which used the average assessed single family house reduced by 10% and applied to 40 individuals resulting in an $18,250 additional tax revenue reduction to the Village. Trustee Schroedel inquired if the School District passed the same exemption and questioned what restrictions where included in the resolution. Mr. Balog added that the proposed Firefighters exemption would impact the Village by approximately $8,738 based on 24 volunteers receiving a 10% reduction to their property assessment. The Board agreed to have the Village attorney draft a resolution to set public hearings for the proposed Cold War tax exemption and the proposed Firefighters tax exemption. The Board also requested that the Village Attorney contact the School District to determine what conditions the School Board adopted when approving the exemptions. WS-4 Senior Center Bond Resolution Diane Jacobson reviewed the financial impacts to the proposed $3.5 million bond. There were no questions. The Board agreed to schedule the resolution for July 8, 2008. WS-5 Building Department Contracts/ Personnel The Mayor indicated that this item will be discussed in executive session. 2 �WS-6 Village Court Dissolution Trustee Schroedel tabled the item. WS-7 Sewage Back Up Claims The Mayor indicated that there were a few old insurance claims for damaged property due to sewage problems with the Villages infrastructure. The Mayor suggested that the Village Attorney contact the owners and settle the claims. The Board agreed to have the claims settled. WS-8 Planning Board Recommendations Sean McCarthy outlined the five points that the Planning Board is recommending that the Village Board consider implementing. Mr. McCarthy stated that the most important imitative is to develop a Village comprehensive plan. A discussion followed regarding the definition of a comprehensive plan, how much it would cost to prepare, who would prepare the plan and who would be involved in the planning. Sean McCarthy agreed to contact the Planning Board Chairman and request that he attend the next available work session for further discussion. WS-9 GM East Parcel Clean Up Proposal Sean McCarthy presented a proposal from Mountain View Scapes that would assist the Village with the removal and clean up of the materials on the East Parcel property. Trustee Schroedel recommended the following additions to the proposal: 1. That the proper insurances are provided. 2. That the Village is indemnified. 3. That the work coincides with the normal DPW work hours. 4. That 100% of all sifted materials, including all objectionable products are removed. Trustee Caposella questioned the need for a water truck. Highway Superintendent Richard Gross informed the Board that the water truck is required by Westchester County whenever there is a rock crushing device in operation. 3 �The Board requested that the Village Attorney review the proposal and make the recommended changes. Trustee Wompa questioned the Village Treasurer about a resident who called her about unsigned invoices that were not being paid. Trustee Caposella added that he was also contacted by a resident regarding unsigned invoices. There was an open discussion about the time frame for reviewing and approving invoices and the recommended response when a vendors or residence questions the invoice procedures. At 8:01 P.M. on a motion by Trustee Wray, seconded by Trustee DeMilia-Powers and carried unanimously, the Board went into Executive Session. Respectfully submitted, 4 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2008 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2008-07-01 Subject The topic of the resource Board of Trustees Minutes-2008 Date A point or period of time associated with an event in the lifecycle of the resource 2008 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text