https://sleepyhollow.localarchives.org/files/original/c46cb8f50fbc1bbeb68d18a61a4cfc11.pdf 47af173ad796fd93cadca591bca9124d PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, January 20, 2009 starting at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Philip E. Zegarelli Kay Brown Grala Thomas Capossela Karin T. Wompa Kenneth G. Wray Maria DeMilia-Powers David L. Schroedel Trustees Also Present: Anthony Giaccio, Village Administrator Diane Jacobson, Village Treasurer Sean McCarthy, Village Architect Rich Gross, General Foreman Mayor Zegarelli called the meeting to order at 7:00 p.m. TELEPHONE SYSTEM ANALYSIS - Eric BlakefromIP Telecom Group gave a report on the phone system audit that he recently completed. Mr. Blake informed the Board that the Village is paying $945.63 for unnecessary phone lines and recommended that they be removed. SENIOR CENTER BUILDING - Sean McCarthy gave a report on his estimates for completing the senior citizen building. The Board discussed the pros and cons of the project. DEVELOPMENT FUND - Diane Jacobson discussed the development fund with the Board. The Mayor requested that the administrator prepare a proposal including sources and uses for potential projects. WATER STORAGE TANK - The Village Administrator gave a report on the status of the water storage tank project. The Village is soliciting bids for companies to do test borings. The borings need to be done in order to complete the design work. HAYRIDE PAYMENTS - The Board discussed payments for community groups that worked the Hayride. Mr. Capossella said that the hayride cost the Village $50,000 this year. �PROCUREMENT POLICY - The Board discussed the Village's procurement policy. UNPAID AND DELINQUENT TAXES - Diane Jacobson discussed with the Board unpaid and delinquent taxes. WARRANTS - Diane Jacobson submitted warrants to be reviewed by the Board. SPECIAL SESSION At 8:30 p.m., the Board moved to special session. Motion was made by Trustee DeMilia-Powers and seconded by Trustee Capossela to approve a resolution to submit an appropriations request to fund the senior center. The motion passed 7-0. Motion was made by Trustee Caposella and seconded by Trustee Grala to approve a resolution to submit an appropriations request to fund new decorative street lights for Beekman Avenue. The motion passed 7-0. Motion was made by Trustee Wompa and seconded by Trustee Schroedel to approve a resolution to submit an appropriations request to fund the shaft nine pump station improvements. The motion passed 7-0. Motion was made by Trustee Grala and seconded by Trustee DeMilia-Powers to approve a resolution to submit an appropriations request to fund the construction of a new water storage tank. The motion passed 7-0. Motion was made by Trustee Wray and seconded by Trustee Capossela to move out of special session. The motion passed 7-0. EXECUTIVE SESSION At 8:45 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Wray and carried unanimously the Board moved to Executive Session to discuss personnel matters. At 9:15 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Grala and carried unanimously the meeting was adjourned. Respectfully submitted, Authony-diaccio Village Administrator �Meeting Date: Resolution #: 01/20/09 01/09/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Appropriations Request to Fund Replacement Street Lights on Bee km an Avenue WHEREAS, the current street lights on Beekman Avenue are inefficient and in poor condition; and WHEREAS, estimates have been received for replacement lights which will cast larger pools of light than the existing fixtures, thus enhancing the overall lighting on Beekman Avenue; and WHEREAS such enhanced lighting and the installation of fixtures which are both historically oriented and aesthetically pleasing will assist in making the main street more pedestrian friendly and contribute to the revitalization of the village's downtown; and WHEREAS, the Village is seeking an appropriation of $270,000 through Congresswoman Nita Lowey's office to help fund the installation of the replacement street lights. NOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an appropriations funding request with Congresswoman Nita Lowey's office for funds from the Federal government, in an amount not to exceed $270,000, and upon approval of said request to enter into and execute a project agreement with the Federal government for such financial assistance for a project to purchase and install replacement street lights on Beekman Avenue; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee DeMilia-Powers Seconded: Trustee Capossela Vote: 7-0 �Meeting Date: Resolution #:' 01/20/09 01/10/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Appropriations Request to Fund Landscaping and Site Work at the Senior Center WHEREAS, the Sleepy Hollow Senior Center phase I construction is complete and the ribbon-cutting ceremony was held on October 22, 2007; and WHEREAS, bids have been received for phase 11(a) construction of the exterior shell of the Center, and $250,000 in 2008 Community Development Block Grant funding has been awarded for this phase; and WHEREAS a 2009 Community Development Block Grant of $100,000 has been awarded for phase 11(b) of the Center's construction, which includes HVAC, electrical, plumbing and interior construction including the kitchen and bathrooms, and the Village desires to bid J_U:_ _ U . _ M A «.. .1- :.« i-L. „» ««• • •««» ««K s-* •• « f l A A f t U I I O |_/l I Q O C U U l I I I L i l t - J U I I I I I H - I KJi C\J\JJ 4-^v ^ n n n n l n m i 4 - k ^ P \ D / ^ (^ /-»l-> r\ rA • • 11 n /t P A / 1 1 i ! i " r t m r i r » f r « -st-»H K.\J W l / l l i p i y W i l l i V ^ L ^ I ^ V J U U I C U U I I I I ^ I C ^ U I I C I I I ^ I I W , U I I U WHEREAS, the Village desires to do the remaining site work and landscaping immediately following the completion of phase 11(b) in order to complete the Sleepy Hollow Senior Center project, and is seeking an appropriation of $110,000 through Congresswoman Nita Lowey's office to help fund the site work and landscaping. MOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an appropriations funding request with Congresswoman Nita Lowey's office for funds from the Federal government, in an amount not to exceed $110,000, and upon approval of said request to enter into and execute a project agreement with the Federal government for such financial assistance for a project to do site work and landscaping of the Sleepy Hollow Senior Center; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Capossela Seconded: Trustee Grala Vote: 7-0 �Meeting Date: Resolution #: 01/20/09 01/11/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Appropriations Request to Fund Construction of a New Water Storage Tank WHEREAS, the Village of Sleepy Hollow provides clean water to its residents; and WHEREAS, the Village of Sleepy Hollow has been notified by the New York State Department of Health that the Village's water storage capability is at maximum capacity; and WHEREAS, for any new construction to take place within the Village, the Village must be capable of providing additional water storage for the health and safety of its residents; and WHEREAS, the Village is anticipating new construction to occur within two or three years; and WHEREAS, a design for a new water storage tank has been completed at an estimated cost of $3,000,000; and WHEREAS, the Village is seeking an appropriation of $3,000,000 through Congresswoman Nita Lowey's office to help fund the cost of installing a water storage tank. NOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an appropriations funding request with Congresswoman Nita Lowey's office for funds from the Federal government, in an amount not to exceed $3,000,000, and upon approval of said request to enter into and execute a project agreement with the Federal government for such financial assistance for a project to construct a new water storage tank for the Village of Sleepy Hollow; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Worn pa Seconded: Trustee Schroedel Vote: 7-0 �Meeting Date: Resolution #: 01/20/09 01/12/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Appropriations Request to Fund Upgrades to the Shaft 9 Pump Station WHEREAS, the Village of Sleepy Hollow provides clean water to its residents; and WHEREAS, the Village's water is supplied solely from the Catskill Aqueduct; and WHEREAS, the Village of Sleepy Hollow has been notified by the New York City Department of Environmental Protection that the Catskill Aqueduct will be shut down for an extended period of time beginning in October of 2010; and WHEREAS, the New York City Department of Environmental Protection has also informed the Village that during this time, the village may access water from the croton Aqueduct; and WHEREAS, in order to access water from the Croton Aqueduct, the Village must make improvements to the Shaft 9 Pump Station at a cost of $1,000,000; and WHEREAS, the Village is seeking an appropriation of $1,000,000 through Congresswoman Nita Lowey's office to help fund the cost to upgrade Shaft 9 pump station. NOW, THEREFORE, BE IT RESOLVED that Philip Zegarelli, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an appropriations funding request with Congresswoman Nita Lowey's office for funds from the Federal government, in an amount not to exceed $1,000,000, and upon approval of said request to enter into and execute a project agreement with the Federal government for such financial assistance for a project to upgrade the Village of Sleepy Hollow's Shaft 9 pump station; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Grala Seconded: Trustee DeMilia-Powers Vote: 7-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-01-20 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text