https://sleepyhollow.localarchives.org/files/original/25cf73a5ae1f745a21e26ab68ea79a2e.pdf f0ffc701a02bb3e6edb53977a3ac6b57 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, October 27, 2009, in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Thomas Capossela, Deputy Mayor Karin Wompa Evelyn Stupel Bruce Campbell David Schroedel Barbara Carr, Trustees Also Present: Anthony P. Giaccio, Administrator Diane Jacobson, Treasurer Sean McCarthy, Building Inspector Janet Gandolfo, Esq., Village Counsel Paula A. McCarthy, Village Clerk Richard Gross, Village DPW At 7:05 p.m., the Mayor called the meeting to order with a pledge to the flag. The Mayor noted that the public hearing for River's Edge was adjourned. a) Public Hearing for Kendal Ave extension The Mayor opened the public hearing. Mayor Wray summarized the reasons for extending Kendal Avenue and making it a two-way street. Mayor Wray asked the Village Administrator to consult with the Police Department and Village Attorney to check the Village Code regarding street parking requirements. Janet Gandolfo submitted a plan from the Village Architect regarding parking on Kendal Avenue. She read the parking summary for the record. Trustee Campbell inquired about the 6 parking spaces on Kendal Ave and the 2 parking spaces on Elm Street that would be lost as a result of making Kendal Ave a 2-way street. Sean McCarthy further explained the parking spaces that will be required to be removed. Trustee Capossela stated that parking is already very limited in this area. He asked how many vehicles would use the new 2-way route. Sean McCarthy explained the hierarchy of collector streets and minor streets. He responded that this proposal might be making Kendal Ave handle more traffic than is necessary. He stated that the overall traffic pattern in the area should be studied. Don Cateano of Lawrence Ave stated that the same thing was done on Lawrence Ave and it did not benefit the area. �Trustee Capossela responded that the change was made to accommodate the fire truck. Don Cateano responded that the Village should try to see if it benefits the entire community. Since there were no further public comments, Trustee Campbell made a motion to adjourn the public hearing. Trustee Stupel seconded. It was unanimous (6-0). b) Approval of Minutes for 8/18/09, 9/1/09, 9/22/09 Minutes for 8/18/09, 9/1/09 and 9/22/09 were reviewed. Trustee Campbell made a motion to approve the minutes as submitted. Trustee Schroedel seconded. It was unanimous (6-0). c) Approval of Warrants Trustee Carr moved, seconded by Trustee Schroedel, to approve the Warrants of $394,538.51. It was unanimous (6-0). d) Mayors Announcements Mayor Wray stated that meetings were held with NYSDEC and Dept of Health at the Fire House to continue discussions regarding soil testing for Mercury. He stated that the results were discussed last week and that elevated levels of Mercury are present at Barnhardt Park and the Volunteer Ambulance Corp property. He stated that the remediation performed back in 1990s had different standards for Mercury than are required today. He encouraged property owners near the site to have their properties tested by the DEC. He stated that according to the DEC, there is no immediate health threat. e) Public Comments A local resident asked about the mercury levels in Barnhart Park and its possible impacts to children. Mayor Wray stated that the Village is receiving direction from the NYSDEC on how to possibly remediate the mercury. Armando Galetta asked if the Village could provide leaf bags to the residents. He also stated that Frank Morabito was terminated as Code Enforcement Officer while making $31,200/yr as a part-time employee. He stated that the new Code Enforcement Officer will make about $90,000/yr. Don Cateano agreed with Armando Galetta regarding the Code Enforcement Officer issue. He stated that Frank Morabito did a great job while employed by the Village. A local resident asked about the termination of Police Chief James Warren. She also stated that the new Police Chief is not the most senior officer and she stated that this might cause some issues within the police department. Mayor Wray responded that James Warren was placed on administrative leave pending an investigation. He stated that personal matters are not discussed in public. �Frank Ray asked about the issues with the police department. He asked about setting up an advisory committee to look into joining the M t Pleasant Police Department. He also asked about the Code Enforcement Officer hiring and the pending lawsuit against the Village. He said that the Village should not be hiring a full-time employee to fill this position since it would hurt the Village in its defense of the lawsuit Don Cateano asked if the termination of the previous Police Chief was done legally. Mayor Wray responded that the Police Chief reports to the Mayor. He stated that the matter was handled correctly under the law. Armando Galetta stated that a Police Sergeant was appointed as Police Chief. He asked why a Police Lieutenant was not appointed to the Police Chief postion. He stated that the morale of the Police Department will suffer by bypassing existing higher ranking officers. Trustee Schroedel responded that everyone was considered. He stated that the Village is filled with many qualified candidates. Armando Galetta asked if everyone was interviewed. Trustee Schroedel responded that none of the candidates were interviewed. Trustee Schroedel also stated that the Village Attorney was never asked for any input into the selection of Police Chief. A Philipse Manor resident spoke about the Halloween Day preparations in the Manor. Frank Ray continued to speak about the possibility of joining the Mt. Pleasant Police Department. He stated that the Auxiliary Police Department was terminated by the Village Board earlier this year. He stated that former Auxiliary Officer William Davis passed away recently. He requested that a note of appreciation be sent to his family for his time spent serving the Village. f) Trustee Reports Trustee Schroedel stated that the Public Safety Committee reviewed the police support for Halloween. He stated that candy should not be passed out past 8:30pm to keep more control on the evening. Trustee Carr stated that the Environmental Advisory Council meetings are underway. She also stated that Douglas Park neighbors have reviewed some preliminary sketches for the revised playground. Also, she stated that the process of cutting Village trees by the DPW will be discussed by Trustee Capossela. Trustee Campbell stated that the Trustees will continue to schedule some of its work sessions in various areas in the Village. Trustee Capossela read the DPW report and the Recreation report. Trustee Wompa stated that the Downtown Revitalization Committee received a $50,000 grant to improve streetscapes on Beekman Avenue. She also stated that the last "2nd Sunday" will be held in November. The theme will be Middle Eastern culture. �Trustee Stupel stated that she met with the Sleepy Hollow-Tarrytown Providers Coalition. She stated that if anyone who speaks and writes Spanish has some time to help teach Spanish speaking citizens to read and write in English, they should contact her for more information. g) Administrator's Report Mr. Giaccio gave his report. h) Resolutions See attached. Trustee Schroedel made a motion to enter into Executive Session to discuss matters of litigation. Trustee Capossela seconded. It was unanimous (6-0). The Board went into Executive Session at 8:58pm. The meeting resumed at 9:06pm. No action was taken. i) Old Business — Trustee Campbell discussed diagonal parking on Beekman Avenue. It was agreed that Sean McCarthy will present his findings at the next work session. Trustee Capossela stated that there was a previous action of no commercial parking on Old Broadway. He stated that there is still an issue in the area since the signs are not installed yet. Richie Gross, General Foreman responded that he will look into it tomorrow. Trustee Capossela stated that the Norway Maple tree in front of Ms. Janice's house should be reevaluated by the Village. He also stated that the Village should respond to Dr. Ippolito's letter regarding the culvert. Trustee Carr spoke about the island construction in Webber Park. She also spoke about the moratorium for cutting trees. Trustee Wompa responded that there is a resident that has submitted a letter to the Village from a Certified Arborist regarding a tree that needs to be removed. j) New Business Trustee Schroedel offered his thanks to former Police Chief James Warren and to Acting Police Chief Jose Cotarelo. Trustee Schroedel read a Resolution regarding Police Chief Warren's resignation acceptance. �k) Communications, Petitions & Requests Mayor Wray stated that there was a matter regarding realigning parking spaces on Barnhart Avenue. Mayor Wray stated that the Village Justice wants to discuss some matters with the Village Trustees. It will be placed on the next work session. 0 Public Comments - Mary Ellen Joy spoke about communications regarding Halloween in the Manors. She stated that she is not hearing anything from the PMIA and she is wondering what is going on. Mayor Wray responded that there will be a strong Police presence in the area. Mario Bellanich stated that on Election Day, alternate side parking should be suspended. On a motion by Trustee Schroedel, seconded by trustee Carr the Meeting was adjourned at 9:35pm. Respectfully submitted, Paula A. McCarthy Village Clerk Pm/ad �Meeting Date: 10/27/2009 Resolution*: 10/187/09 Whereas, it is a goal of the Village of Sleepy Hollow to ensure the housing and building stock located within the Village is maintained in a safe and sound condition; and Whereas, it is the intent of the Village of Sleepy Hollow to provide for the administration and enforcement of building and zoning codes, laws, ordinances, regulations and orders within the State of New York, including the New York State Uniform Fire Prevention and Building code, the Village zoning code and the Village safety and housing codes; and Whereas, there are approximately 2,000 properties located within the Village, many of which are commercial and multi-family residential dwellings; and Whereas, the Village of Sleepy Hollow has reviewed the best and most efficient manner in which to reach its goal to ensure that ail buildings located within the community are maintained in a safe and sound condition and to accomplish its intent to provide for the orderly administration and enforcement of all building and zoning codes, law, ordinances, regulations and order; and Whereas, many property owners and tenants are not conversant in the English language and the Mayor and Board of Trustees believe the goal and intent as aforementioned can best be accomplished by employing a bi-lingual code enforcement officer; Whereas, the Safe Housing Task Force interviewed several well qualified candidates for the position and highly recommends Mr. Javier G. Taborga for the position of Code Enforcer. Mr. Taborga received a Bachelor in Architecture from the University Mayor of San Andres and a Code Enforcement Certification from the New York State Department of State; he is fluent in English and Spanish and is computer literate; from 2002 to the present he has worked for the Elliot Architecture firm in Pleasantviile, New York and before that was employed by Papp Architects in White Plains and Roger Pellaton Associates in Ossining. While working for these firms Mr. Taborga performed building inspections, evaluated mechanical and fire protection systems, along with coordinating, conducting and preparing ail phases of commercial, institutional and residential building projects, The Task Force strongly believes that Mr. Taborga meets the Village's stringent requirements for the Code Enforcer position; �NOW, THEREFORE BE IT RESOLVED, that the Mayor hereby appoints and the Board of Trustees confirms the Mayor's appointment of Javier G. Taborga of Poughquag, NY to the position of Code Enforcer from Civil Service Eligible List #66-862; effective November 2, 2009, at an annual salary of $85,000. Said appointment is subject to a probationary period of twelve months. Moved; Trustee Stupei Seconded: Trustee Wompa Vote: 6-0 �Meeting Date: Resolution #: 10/27/09 10/188/09 BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor of Sleepy Hollow to sign the attached Inter-Municipal Agreement with the Westchester County Department of Public Safety to allow for the electronic transmission and storage of criminal record and police blotter information through the Westchester Repository for Integrated Criminalistic Information System (RICI System). Moved: Trustee Capossela Seconded: Trustee Stupei Vote: 6-0 �Andrew J. Spano County Executive Department of Public Safety Thomas Belfiore Commissi on er/Sheriff April 30,2009 Mayor Kenneth G. Wray Village of Sleepy Hollow 28 Beekman Avenue Second Floor Sleepy Hollow, New York 10591 Deax Mayor Wray: Attached you will find the RICI renewal agreement between the Village of Sleepy Hollow and the Westchester County Department of Public Safety. The current agreement will expire on July 30,2009. Also included are the Municipality Acknowledgement, Certificate of Au&ority and Required Disclosure of Relationships to County. Please note a Certificate of Insurance is required from your earner naming the County of Westchester as an additional insured as well as proof of Worker's Compensation coverage. Sign where appropriate and notarize accordingly. When the paperwork is completed please return all to me for processing. A.fully executed electronic copy will be forwarded to you for your files. Please provide an email address for this purpose. If you have any questions please contact me at (914) 864-7838 or email at cas7@westchestergov.com. Sincerely, DEPARTMENT OF PUBLIC SAFETY Westchester County Police Thomas Belfiore Commissioner-Sheriff By: Administrative Assistant /cs Enclosures A New Yoric State Accredited Law Enforcement Agency Saw Mill River Parkway Hawthorne, New York 10532 Telephone: (914) 864-7700 Website: westchestergov.com �INTER-MUNICIPAL AGREEMENT A G R E E M E N T , made , 2009 by and between THE COUNTY OF WESTCHESTER, a municipal coiporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601, (hereinafter referred to as the "County") and THE VILLAGE OF SLEEPY HOLLOW, a municipal corporation of the State of New York, acting by and through the Village of Sleepy Hollow Police Department, having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York 10591. (hereinafter referred to as the "Municipality") WHEREAS, the County has implemented a system called Westchester County Repository for Integrated Criminalistic Information (RICI System) to allow for the electronic transmission and storage of criminal record and police blotter information; and WHEREAS, the type of information that is transmitted and stored on the system includes, but is not limited to, information related to a subject's arrest, booking, detention or incarceration including name, address, social security number, physical description, telephone number, fingerprints, palm-prints, photographs, and related data; and WHEREAS, the information is stored chronologically on a central computer maintained by the County and is shared by multiple law enforcement agencies having access to the system; and �WHEREAS, the Municipality is desirous of obtaining access to the RICI System and receiving supplemental computer services from the County; and WHEREAS, the County agrees to provide such services upon the terms described below. NOW, THEREFORE, in consideration of the mutual representations, covenants and agreements herein set forth, the County and the Municipality, each binding itself, its successors and assigns, do mutually promise, covenant and agree as follows: FIRST: The County agrees: (a) To provide and maintain a computer system and related equipment that will allow for the electronic transmission and storage of records relating to a subject's arrest, booking, detention or incarceration including name, address, social security number, physical description, telephone number, fingerprints, palm-prints, photographs, and related data. The system will allow for the two-way transmission of data between the Municipality, the County, the New York State Division of Criminal Justice Sen/ices (DCJS) and other law-enforcement agencies. (b) To maintain all parts of the RICI System under County control. The portion of the system "under County control* means the hardware or software associated with the central computer. "Maintenance" generally means support, upkeep, repair and periodic duplication or "back-up" of Municipality records in order to safeguard the data. Maintenance will be provided 24 hours per day, 365 days per year. The County will take reasonable measures to prevent or correct system trouble. "System trouble" is generally defined as the non-ability of any Municipality RICI System workstation to send or receive data from the centra! computer. If the County determines any system trouble to be within the portion of the system under Municipality �control, or within the jurisdiction of a third party, it will make appropriate notification to ( the Municipality or to such third party. The portion of the system "under Municipality control" means the hardware or software contained within the Municipality computer network. The "jurisdiction of a third party" means any hardware or software that is not within that portion of the system under County control or under Municipality control. (c) To provide management control over the RICI System. "Management control" means the authority to set and enforce (1) priorities; (2) standards for the selection, supervision, and termination of personnel in its employ; and (3) policy governing the operation of computers, circuits and telecommunications terminals or equipment used to process, store, or transmit criminal justice data, and guarantees the priority service needed by the criminal justice community. Management control includes, but is not limited to, the supervision of equipment, system design, ( programming, and operating procedures necessary for the exchange of criminal justice data. (d) That authorized Municipality employees and authorized employees from other user law enforcement agencies may access, view or print any Department of Public Safety record contained in the RICI System relating to a subject's arrest, booking, detention or incarceration including name, address, social security number, physical description, telephone number, fingerprints, palm-prints, photographs, and related data. Access by Municipality employees is strictly for business purposes relating to an official law enforcemenffunction or to<the administration or maintenance of the system. Any data so accessed may be used or disseminated only in accordance with all applicable federal, state or local laws or applicable rules and regulations, taking into account the type of record being used or disseminated including designation as adult, juvenile delinquent, sealed or similar restricted status. �(e) That all County employees having access to RIC! System data have been the subject of a criminal background check for the purpose of ascertaining fitness to access criminal justice and police blotter information. The Department of Public Safety will determine the criteria to be used in ascertaining such fitness. Any person not meeting such criteria will be denied access to RICI System data. (f) That ali Municipality records maintained on the RICI System are owned by the Municipality. The Municipality will enter or edit its own records and has sole responsibility for the proper designation of its records as adult, juvenile delinquent, sealed or similar restricted status. The Municipality has sole responsibility for compliance with all court processes pertaining to any Municipality record contained in the system. The County will not enter or edit Municipality records, except at the request of the Municipality or as necessary for the administration or maintenance of the system. SECOND: The Municipality agrees: (a) To provide and maintain a computer system and related equipment that will allow for the electronic capture and transmission of records relating to a subject's arrest, booking, detention or incarceration including, name, address, social security number, physical description, telephone number, fingerprints, palm-prints, photographs, and related data. The system will allow for the two-way transmission of data between the Municipality, the New York State Division of Criminal Justice Services (DCJS) and other law-enforcement agencies. (b) p 0 To maintain all parts of the RICI System under Municipality control. The portion of the system "under Municipality control" means the hardware or software associated with the Municipality computer network. The Municipality will take reasonable measures to prevent or correct system trouble. "System trouble" is �generally defined as the non-ability of any Municipality R1CI System workstation to send ( or receive data from the central computer. If the Municipality determines the trouble to be within the portion of the system under County control, or within the jurisdiction of a third party, it will make appropriate notification to the County or to such third party. The portion of the system "under County control" means the hardware or software associated with the central computer. The "jurisdiction of a third party" means any hardware or software that is not within that portion of the system under Municipality control or under County control. (c) To provide supervision and control over that portion of the RlCI System under Municipality control. The term "supervision and control" generally means, but is not limited to, maintenance of security for terminals used to access RlCI System data and the exercise of reasonable measures to ensure that only authorized personnel access criminal justice and police blotter information contained in the system. (d) That authorized County employees and authorized employees from other user law enforcement agencies may access, view or print any Department of Public Safety record contained in the RlCI system relating to a subject's arrest, booking, detention or incarceration including name, address, social security number, physical description, telephone number, fingerprints, palm-prints, photographs, and related data. Access by County employees is strictly for business purposes relating to an official law enforcement function or to the administration or maintenance of the system. Any data so accessed may be used or disseminated only in accordance with all applicable federal, state or local laws or applicable rules and regulations, taking into account the type of record being used or disseminated including designation as adult, juvenile delinquent, sealed or similar restricted status. 1 �(e) That ail Municipality employees having access to RICI System data have been the subject of a criminal background check for the purpose of ascertaining fitness to access police blotter and criminal justice information. The Department of Public Safety wilt determine the criteria to be used in ascertaining such fitness. Any person not meeting such criteria will be denied access to RICI System data. THIRD: The Municipality agrees (i) That except for the amount, if any, of damage contributed to, caused by or resulting from the negligence of the County, the Municipality shall indemnify and hold harmless the County, its officers, employees and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorneys' fees or loss arising directly or indirectly out of this Agreement; and (ii) To provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement, unless caused by or resulting from the negligence of the County, and to bear ail other costs and expenses related thereto. FOURTH: The term of this Agreement will commence August 1, 2009 and terminate July 31, 2014, unless terminated earlier as provided herein. FIFTH: Either party may cancel thi,s Agreement on thirty (30) days written notice to the other party. SIXTH: This Agreement shall not be enforceable unless signed by the parties and approved by the Office of the County Attorney. �SEVENTH: All notices given pursuant to this agreement shall be in writing and effective on mailing. All notices shall be sent by registered or certified mail, return receipt requested and mailed to the following addresses: To The County: Thomas Belfiore Commissioner of Public Safety Westchester County 1 Saw Mill River Parkway Hawthorne, NY 10532 With a copy to: County Attorney Michaeiian Office Building, Room 600 148 Martine Avenue White Plains, New York 10601 To The Municipality: Village of Sleepy Hollow Village Hall 28 Beekman Avenue, Second FI. Sleepy Hollow,'New York 10591 or to such other addresses as may be specified by the parties hereto in writing. EIGHTH: This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof and shall supersede all previous negotiations, comments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative p of each of the parties. NINTH: This Agreement is entered into solely between, and may be enforced only by, the County and the Municipality; and this Agreement shall not be �deemed to create any rights in third parties, or to create any obligations of a Party to any such third parties. TENTH: Any delegation of duties or assignment of rights under this Agreement, without the prior express written consent of the County, is void. IN WITNESS WHEREOF, the County and the Municipality have executed this Agreement in triplicate: COUNTY OF WESTCHESTER By: Thomas Belfiore Commissioner-Sheriff Department of Public Safety By: Kenneth G. Wray Mayor Village of Sleepy Hollow Approved by the Board of Legislators of the County of Westchester by Act No. N/A. Approved by the Board of Acquisition and Contract of the County of Westchester on the 10th day of April, 2008. Approved as to form and manner of execution: Associate County Attorney The County of Westchester r\dps\rici ima �MUNICIPALITY'S ACKNOWLEDGMENT STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER) On this day of 20 undersigned, personally appeared , before me, the , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she is the of , the municipal corporation described in and which executed the within instrument, who being by me duly sworn did depose and say that he/she executed the same in his/her capacity, and that by his/her signature(s) on the instrument, the municipal corporation executed the instrument, Notary Public County �C E R T I F I C A T E OF A U T H O R I T Y (Municipality) >-r (Officer other than officer signing contract) certify that I am the of the (Title) (Name of Municipality) (the "Municipality"), a corporation duly organized and in good standing under the — r (Law under which organized, e.g., the New York Village Law, Town Law, General Municipal Law) named in the foregoing agreement; that (Person executing agreement) who signed said agreement on behalf of the Municipality was, at the time of execution of the Municipality, and that said (Title of such person), agreement was duly signed for and on behalf of said Municipality by authority of its r thereunto duly authorized and (Town Board, Village Board, City Council) that such authority is in full force and effect at the date hereof, _____ STATE OF NEW YORK ) ss.: COUNTY OF WESTCHESTER) On this day of '20 , before me, the undersigned, personally appeared r personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the above certificate and acknowledged to me that he/she executed the above certificate in his/her capacity as of „ _ _ _ _ (Title) (Municipality) the municipal corporation described in and which executed the within instrument. Notary Public County �SCHEDULE "B" STANDARD INSURANCE PROVISIONS (MUNICIPALITY) 1, Prior to commencing work, the Municipality shall obtain at its own cost and expense the required "insurance from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better, and shall provide evidence of such insurance to the County of Westchester, as may be required and approved by the Director of Risk Management of the County. The policies or certificates thereof shall provide that thirty days prior to cancellation or material change in the policy, notices of same shall be given to the Director Of Risk Management of the County of Westchester by registered mail, return receipt requested, for all of the following stated insurance policies. All notices shall name the Municipality and identify the Agreement. If at any time any of the policies required herein shall be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the County, the Municipality shall upon notice to that effect from the County, promptly obtain a new policy, submit the same to the Department of Risk Management of the County of Westchester for approval and submit a certificate thereof. Upon failure of the Municipality to furnish, deliver and maintain such insurance, the Agreement, at the election of the County, may be declared suspended, discontinued or terminated. Failure of the Municipality to take out, maintain, or the taking out or maintenance of any required.insurance, shall not relieve the Municipality from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Municipality concerning indemnification. All property losses shall be made payable to and adjusted with the County. In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of any operations under the Agreement, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Municipality until such time as the Municipality shall furnish such additional security covering such claims in form satisfactory to the County of Westchester. 2. The Municipality shall provide proof of the following coverage (if additional coverage is required for a specific agreement, those requirements will be described in the "Special Conditions" of the contract specifications): (a) Workers' Compensation. Certificate form C-105.2 (9/07) or State Fund Insurance Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. State Workers' Compensation Board form DB120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York." f �Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits Policy, or both, the employer must complete NYS form CE-200, available to download at: www.wcb.state.ny.us (click on Employers/Businesses, then Business Permits/Licenses/Contracts to see instruction manual). If the employer is self-insured for Worker's Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers' Compensation Self-Insurance, or GSI105.2, Certificate of Participation in Workers' Compensation Group Self-Insurance). (b) Employer's Liability with minimum limit of $100,000.00. (c)- Commercial General Liability Insurance with a minimum limit of liability • per occurrence of $1,000,000.00 for bodily injury and $100,000,00 for property damage or a combined single limit of $1,000,000.00 (c.s.L), naming the County of Westchester as an additional insured. This insurance shall indicate the following coverages: (I) (ii) Premises - Operations. Broad Form Contractual (d) Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000.00 per occurrence for bodily injury and a minimum limit of $100,000.00 per occurrence for property damage or a combined single limit of $1,000,000.00 unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages: (i) (ii) (iii) Owned automobiles. Hired automobiles. Non-owned automobiles. 3. All policies of the Municipality shall be endorsed to contain the following clauses: (a) Insurers shall have no right to recovery or subrogation against the County of Westchester (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance. (b) The clause "other insurance provisions" in a policy in which the County of Westchester is named as an insured, shall not apply to the County of Westchester. �(c) The insurance companies issuing the policy or policies shall have no recourse against the County of Westchester (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy. (d) Any and all deductibles in the above described insurance polices shall be assumed by and be for the account of, and at the sole risk of, the Municipality. �REQUIRED DISCLOSURE OF RELATIONSHIPS TO COUNTY (Prior to execution of a contract by the County, a potential County contractor must complete, sign and return this form to the County) Contract Name and/or ID No.: (To be filled in by County) Name of Contractor: (To be filled in by Contractor) A.) Related Employees: 1. Are any of the employees that you will use to carry out this contract with Westchester County also an officer or employee of the County, or the spouse, or the child or dependent of such County officer or employee? Yes No If yes, please provide details: B.) Related Owners: 1. If you are the owner of the Contractor, are you or your spouse, an officer or employee of the County? Yes No If yes, please provide details:__ : To answer the following question, the following definition of the word shall be used: "interest" Interest means a direct or indirect pecuniary or material benefit accruing to a county officer or employee, his or her spouse, child or dependent, whether as the result of a contract with the county or otherwise. For the purpose of this chapter, a county officer or employee shall be deemed to have an "interest" in the contract of: i. His/her spouse, children and dependents, except a contract of employment with the county; �ii. A firm, partnership or association of which such officer or employee is a member or employee; Hi. A corporation of which such officer or employee is an officer, director or employee; and iv. A corporation of which more than five (5) percent of the outstanding capital stock is owned by any of the aforesaid parties. 2. Do any officers or employees of the County have an interest in the Contractor or in any subcontractor that will be used for this contract? Yes No If yesr please provide details: . Authorized Company Official shall sign below and type or print information below the signature line: Name: Title: Date: �Meeting Date: 10/27/09 Resolution #: 10/189/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing an annual Halloween Ragamuffin Parade and Block Party WHEREAS, Kristina Georges of Palmer Avenue, has requested to have a Ragamuffin Parade on Saturday, October 31,2009 on Munroe Avenue, from Kelbourne to Hunter Avenues and a Block Party on Hunter Avenue, between Beliwood and Munroe Avenues on Saturday, October 31, 2009. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees hereby approve the Halloween Ragamuffin Parade and Block Party on Saturday, October 31, 2009, between the hours of 1:00 p.m. and 4:00 p.m. Moved by: Trustee Wompa Seconded by: Trustee Campbell 0 Vote: 6-0 �Kristina Georges PMIA Communications Chair 14 Palmer Avenue Sleepy Hollow, NY 10591 Sleepy Hollow Board of Trustees Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 -•WH October 15, 2009 Dear Trustees of Sleepy Hollow, As a happy resident of Philipse Manor, I am looking forward to another festive Halloween, and appreciate your efforts toward keeping it enjoyable for all. In this spirit, I am would like to continue a manor tradition and request a permit for our annual Halloween Ragamuffin Parade and Block Party. Here are the details: Date: Saturday, October 31, 2009 1:00 ~ 1:30 PM Philipse Manor Ragamuffin Parade On Munroe Avenue, from Kelbourne to Hunter 1:30 — 4:00 PM Block Party on Hunter Avenue, between Bellwood and Munroe Avenues. Time includes cleanup. We do not have a raindate this year. We would love to have a vehicle from the Fire Dept lead the parade, if possible. We will contact the Fire Department about this. Please feel free to contact me with any questions or changes. I can be reached at home at (914) * 333-0031 or via email at kgcreative@hotmaiLcom. 0 Thanks very much, i/n mmL)*o& Kristina Georges \ !/ j �Meeting Date: Resolution No.: 10/27/09 10/190/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Police Officer WHEREAS, Police Officer, James Nabors, by the attached letter dated October, 19, 2009, submitted his resignation from the Sleepy Hollow Police Department. WHEREAS, said resignation must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and WHEREAS, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and NOW, THEREFORE, BE IT RESOLVED, that the Village accepts the resignation of James Nabors dated October 19, 2009 and effective November 1, 2009, and finds that the termination/rehire policy of July 15, 2003 applies, and BE IT FURTHER RESOLVED, that a copy of the policy be forwarded to James Nabors and a copy be placed in his personnel record with proof of service. Moved: Trustee Campbell Seconded: Trustee Stupel 0 Vote: 6-0 �October 19,2009 To Chief Warren: Please allow this letter to serve as my official resignation from the Sleepy Hollow Police Department effective November 1st 2009 at 2359hrs. It has been truly an honor and pleasure to serve under your command and I sincerely Thank-you for giving me the opportunity of a lifetime. I have had the opportunity to learn, train, and grow within this department and you have provided a very pleasurable work environment since day one. You have provided me with a multitude of skill sets that have made my job easier, and helped to mold me into a better individual. Your door was always open to us, and you were always willing to lend a helping hand I have had the opportunity to make some lifelong friendships with my coworkers, all who have benefited from your direction and leadership. In closing please again assist me in thanking all who have given me this opportunity, and I look forward to keeping in contact with you for years to come. ii Hli1 �Meeting Date: Resolution No: 10/27/09 10/191/09 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Retirement of Chief Warren WHEREAS, Jimmy Warren has submitted his retirement to the Mayor and Board of Trustees, effective November 23, 2009; and WHEREAS, the Board of Trustees believes it is in the best interest of the Viliage of Sleepy Hollow to accept his retirement, NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees accepts Jimmy Warren's retirement from employment as Chief of Police for the Village of Sleepy Hollow, BE IT FURTHER RESOLVED, that the retirement of Jimmy Warren is accepted pursuant to the terms of the employment agreement dated October 20, 2009 and release of claims agreement dated October 20, 2009 and the Board of Trustees authorizes the Mayor to execute same. Moved: Trustee Schroedel Seconded: Trustee Stupel Vote: 6-0 �Sleepy Hollow Police Department 28 Beekman Avenue Sieepy Hollow, N.Y. 10591 TELEPHONE (914) 631-0808 • FAX (914)366-5134 vov &? n Pm , ' « S .' . JIMMY WARREN w I- ji'o^, i V jif5' CHIEF OF POLICE Mayor Kenneth Wray 28 Beekman Avenue Sleepy Hollow, NY 10591 Mayor Wray, Please accept this letter as notification of my intended retirement as Chief of Police from the Sleepy Hollow Police Department, effective 21 November 2009. It has been an honor and pleasure to serve the Village of Sleepy Hollow, its residences, merchants and visitor during the past 25 years as a Police Officer, Sergeant, Lieutenant and Chief of Police. I would like to take a moment to thank the numerous Mayors and Boards of Trustees members who gave me the opportunity to serve. To all of the current, former and future Mayors, Trustees, Village Administrators, Treasurers, Village Clerks, Department of Public Works Superintendents, Recreation Supervisors, Fire Chiefs and Firefighters, Ambulance Corps Captains and members, and every staff members of the various departments mentioned above, I wish you all continued success in the future and a fond farewell. cc: Board of Trustees Village Administrator Village Clerk Village Treasurers Department Heads / � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2009 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2009-10-27 Subject The topic of the resource Board of Trustees Minutes-2009 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text