https://sleepyhollow.localarchives.org/files/original/d312549c714ef11d0487946d8fd37b62.pdf b9863373a6cce742e09782b8a3838c83 PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, January 26, 2010 in Village Hall, 28 Beekman Avenue, Sleepy Hollow, and New York. Present: Mayor Kenneth G. Wray Deputy Mayor Capossela David Schroedel Barbara Carr Bruce Campbell Karin Wompa, Trustees Evelyn Stupel Also Present: Anthony P. Giaccio, Village Administrator Janet Gandolfo, Village Counsel (Came in at 8:05 pm.) Diane Jacobson, Village Treasurer Sean E. McCarthy, Village Building Inspector Richard Gross, Village General Foreman Jose Cotarelo, Acting Police Chief Paula A. McCarthy, Village Clerk At 7:04 p.m. the Mayor called the meeting to order with pledge to the flag. Approval of Minutes: Trustee Carr moved; seconded by Trustee Campbell to approve the minutes of 9/29/09; 12/22/09; 1/12/10. Motion carried, 6-0. Approval of Warrants: Trustee Carr moved, seconded by Trustee Schroedel to approve the Warrant of 10JAN12; $119,430.42; Warrant of 10JAN12B; $250.00; Warrant of 10JAN26; $61,115.74; Warrant of 10JAN26B; $136,657.32; Warrant of 10JAN26U; $65,264.73, in the total of $382,718.21. Motion carried, 6-0. Mayor announcements: Mayor announced that on April 3rd, it will be the 160th anniversary of the Cemetery and there will be a celebration. Public Comments: Mr. Carey addressed the Mayor and the Board of Trustees and said he is concerned about the Duracell testing results. Mr. Carey is upset and concerned about the soil since it was tested and found levels of mercury. He doesn't use chemicals and has been planting fruits and vegetables in his garden. Mr. Carey asked what does the village, the county, and the state plan on doing to rectify this problem. Mr. Carey claims he cannot sale his house because of this problem. Mr. Don Cateano, of 43 Lawrence Avenue addressed the Mayor and the Board of Trustees and complaint that the Webber Park sign on New Broadway is not light up properly. Deputy Mayor Capossela stated that the sign is serving its' purpose. �Trustee Carr stated the sign is well light but needs to be adjusted. Mr. Cateano replied that the sign is illegal and further discussion ensued. Mario Belanich, of North Washington St. addressed the Mayor and the Board of Trustees and commented about the quality of life in the village. Mr. Belanich also suggested that Village employees should pay for their own medical coverage and should not get a salary increase. Trustee Reports: Trustee Schroedel had nothing to report from the finance and public safety committees, but he read a commendation letter sent to the Mayor and Board of Trustees regarding the Police Department. Trustee Schroedel complemented the Police Officers involved in the incident and thanked Acting Chief Cotarelo for his leadership in the Police Department Trustee Carr reported that the seniors meeting is on the 18th, and will meet again to discuss the budget. Trustee Carr also mentioned that the Tree committee discussed cutting trees and there will be a meeting in two weeks. Trustee Campbell reported that he met with the community relations committee. See resolution attached. Trustee Campbell also announced that next Tuesday, February 2nd, the work session will be at the Writers' Center and all are encouraged to attend. Deputy Mayor Capossela reported that the DPW is still picking up Christmas trees. February, 15th is a holiday and there will be no garbage pickup. Deputy Mayor Capossela reported that last night he attended the intermunicipal recreation study which was very well attended. Discussion ensued. Trustee Wompa reported that the Downtown Revitalization is being very successful working on the calendar. Trustee Wompa stated that Fiona Galloway is doing a lovely job. Environmental committee met and talked about the leaf blowers' ordinance and will meet again on Thursday. Trustee Stupel reported that the Safe Housing Committee is meeting on Friday. A summary will be ready by Monday. Administrator's Report: The Laberge Group, the consultants working on the recreation shared services study, organized a public workshop on Monday February 25th to give residents the opportunity to comment on recreation services. There was a very good turn out and the consultants did an excellent job. More Ball fields and better maintenance was a common theme requested by residents. The Village will try and implement some recommendations and apply for future grants related to recreation. All in all it was a very productive meeting. �Mr. Giaccio met with the Village's insurance company to work on the automobile use policy. Mr. Giaccio will be meeting with the State Department of Transportation tomorrow to get permission to proceed with the Route 9 culvert Project. Sean McCarthy has given the DeVries Lights contractor a notice to proceed. Work should be done in the spring. Tomorrow, New York Department of State will be holding a press conference at Sleepy Hollow Village Hail at 10;00am to announce grant awards. Sleepy Hollow is receiving a grant to study sharing water services with Briarcliff and Tarrytown. Trustee Schroedel asked about the Devries lights. Trustee Campbell stated that the main issue during the recreation study was the lack of athletic field space, and the need for centralized recreation department. Discussion ensued. Resolutions: See attached 8 resolutions, all approved. Old Business: Trustee Schroedel asked if the wRt 9" green sign can be removed from the front of the Grotto Building Mayor agreed and asked Mr. Gross to remove the sign tomorrow. Communications: Village Clerk announced that two liquor license renewal applications were received by the Clerk's Office from JP Doyle's Restaurant and the Town Tavern. Public Comments: Mr. Mario Belanich of North Washington St. addressed the Mayor and the Board of Trustees and asked if Sleepy Hollow and Briarcliff are sharing water pipes. Mayor explained that our existing water supply is inadequate, and that we need to build a new water tank. Trustee Schroedel explained who pays for the water, discussion ensued. Don Cateano, of Lawrence Avenue, addressed the mayor and the board of Trustees and complimented two Police Officers on an incident that he witnessed. Mayor announced that for the first time, the Village has equal representation on the Library's Board and that the representatives are Trustee Stupel, Trustee Carr and Mr. Giaccio. �At 8:11 p.m. Trustee Campbell moved to go into Executive Session for a personnel matter, seconded by Trustee Wompa. Motion carried, 6-0. At 8;37 p.m Trustee Schroedel moved, seconded by Trustee Campbell to come out of Executive Session. No action was taken in Executive session. On motion by Trustee Schroedel, seconded by Trustee Carr, the meeting was adjourned at 8:39 p.m. Respectfully submitted, Paula A. McCarthy Village Clerk �Meeting Date: 01/26/2010 Resolution #: 01/14/2010 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application to Fund Digitizing Payroll Records WHEREAS, the Village of Sleepy Hollow's Finance Department frequently has to research using old payroll records to answer queries from the New York State Retirement System, and such queries can involve the reporting of monthly payroll for a given employee going back many decades; and WHEREAS, the old payroll records are held in the basement records storage room and are not in good condition such that employees occasionally report feeling ill after lengthy payroll research using these records; and WHEREAS, the Village began processing payroll in the MUNIS accounting system in July 2003 so that al! payroll records from that date are accessible by computer from employees' workstations; and WHEREAS, it would increase productivity, efficiency and help protect employee health to digitize payroll records prior to July 2003 such that they, too, could be accessed from employee workstations; and WHEREAS, the 2010-2011 round of New York State Archives grants has been identified as a funding source appropriate for a project to microfilm, digitize and upload payroll records between 1975 and 2003; and WHEREAS, this Local Government Records Management Improvement Fund requires no cash match from the Village for the project, although the Village is required to maintain the system going forward. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized and directed to file an application for funds from the New York State Archives in accordance with the provisions of the Local Government Records Management Improvement Fund grant program, in an amount not to exceed $40,000, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance for a project to microfilm, digitize and upload the payroll reports; and RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. B E I T FURTHER Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: Resolution #: 01/26/2010 01/15/2010 Resolution of the Board of Trustees of the Village of Sleepy Hollow to authorize funding for a DeVries Park Topographical Survey Whereas - the Village of Sleepy Hollow has been awarded a Community Development Block Grant in the amount of $248,000 to renovate DeVries Park, and Whereas - In order to complete the design for this project a topographical survey is needed Now therefore be it resolved - that the Village of Sleepy Holiow Board of Trustees authorizes the funding for a topographical survey for Devries Park at a cost not to exceed $7,500. Moved: Trustee Capossela Seconded: Trustee Wompa Vote: 6-0 �Meeting Date: Resolution #: 01/26/2010 01/16/2010 Resolution of the Board of Trustees of the Village of Sleepy Hollow To approve payment to Community Media Whereas - On August 25, 2009 the Village Board passed a resolution to retain Community Media to produce public access broadcasts and authorized a payment of five thousand dollars ($5,000) to Community Media as an initial payment for this service, and Whereas - As part of the resolution, Community Media is eligible for an additional four thousand nine hundred dollars ($4,900) upon successful review of its work after December 1, 2009, and Whereas - Community Media's work has been reviewed by the Communications Committee and they have made a recommendation to approve this final payment, Now therefore be it resolved - that the Sleepy Hollow Board of Trustees approves a payment in the amount of four thousand nine hundred dollars ($4,900) to Community Media to produce public access broadcasts for the Village of Sleepy Hollow for the 2008/2009 fiscal year. Moved: Trustee Campbell Seconded: Trustee Schroedel Vote: 6-0 �Meeting; 01/26/2010 Resolution*: 01/17/2010 Now therefore, be it resolved the Board of Trustees hereby schedules a public hearing be held at 7 pm, on Tuesday, February 9, 2010 to hear and consider comments from the Public regarding a proposed fire zone 60 feet long in front of 124 Valley Street, on the East side located between College Avenue and Wildey Street directly in front of 124 Valley Street. Moved: Trustee Carr Seconded; Trustee Stupel Vote: 6-0 �Meeting Date: Resolution #: 01/26/2010 01/18/2010 Resolution of the Board of Trustees of the Village of Sleepy Hollow to lower the minimum age of eligibility for volunteer firemen Whereas - the Village Board has received a request from the Fire Chief to lower the minimum age of eligibility for volunteer firemen from eighteen to-seventeen, and Whereas -The Village's insurance company has reviewed this request and, if approved, will require that al! seventeen year olds get written consent from their parent or guardian, and Whereas »if such action is taken, there will be an increase of $500 to the Village's annual liability insurance premium Now therefore be it resolved - that the Sleepy Hollow Board of Trustees approves lowering the minimum age of eligibility for volunteer firemen from eighteen to seventeen, and Be it further resolved - that all seventeen year old firemen will need written consent from their parent or guardian in order to be a member of the Sleepy Hollow Fire Department. Moved: Trustee Schroedel Seconded: Trustee Caposseia Vote: 4-3 By Roll Call: Mayor Wray, Trustees Schroedel, Caposseia, Campbell Voted: Yes Trustees Wompa, Stupel, Carr Voted: No �Meeting Date: Resolution #: 01 /16/2010 01/19/2010 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming Mayor's Appointment BE IT RESOLVED, that the Board of Trustees does hereby confirm the Mayor's appointment of Nelson Correa to the Tarrytown Warner's Library Board of Trustees, for a five year term commencing April, 1 st 2010. This appointment replaces Christina Clarke. Moved: Trustee Stupel Seconded: Trustee Capossela Vote: 6-0 �Meeting Date: Resolution #: 1/26/10 1/20/10 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting the Plumbing Construction Bid for the Phase Three construction of the Senior Center WHEREAS, on January 12, 2010 the Viliage of Sleepy Hollow accepted the low bid proposal of Rok-Built Construction, Inc. of Yorktown Heights, New York in the amount of $94,200 for the Plumbing Construction Contract for the Phase Three construction of the Senior Center; and WHEREAS, on January 21, 2010 Rok-Built Construction, Inc. notified the Village Architect that the company will not furnish and perform the plumbing contract; and WHEREAS, a subsequent qualified bidder, Mengler Mechanical, Inc. of Brewster, New York, has been identified with a bid amount of $96,999.00; and WHEREAS, the Village Architect has determined that the Mengler Mechanical, Inc. bid to be acceptable, and has recommended its approval; and NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees herein accepts the bid of Mengler Mechanical, Inc. at a total amount of $96,999.00; and be it further RESOLVED that the Mayor is authorized to take any and all steps necessary to effectuate the intent of this resolution. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 By roll call: Trustees Schroedel, Carr, Campbell, Capossela, Wompa, Stupel Voted: Yes �Meeting Date: Resolution #: 01/26/2010 01/21/2010 BE IT RESOLVED, the Board of Trustees hereby confirms the Mayor's appointment of Stephon Murphy to the Sleepy Hollow Zoning Board of Appeals, for a term of 3 years commencing April, 2009. Moved: Trustee Campbell Seconded: Trustee Schroede; Vote: 6-0 �Meeting Date: Resolution #; 01/26/2010 01/22/2010 BE IT RESOLVED, the Board of Trustees hereby confirms the Mayor's appointment of Peter G. Koffler to the Sleepy Holiow Zoning Board of Appeals, for a terni of 3 years commencing April, 2009. Moved: Trustee Campbell Seconded: Trustee Schroedel Vote: 6-0 �Meeting Date; Resolution #; 01/26/2010 01/23/2010 BE IT RESOLVED, the Board of Trustees hereby confirms the Mayor's appointment of George Tanner to the Sleepy Hollow Planning Board of Appeals, for a term of 3 years commencing April, 2009. Moved: Trustee Schroedel Seconded: Trustee Carr Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2010 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2010-01-26 Subject The topic of the resource Board of Trustees Minutes-2010 Date A point or period of time associated with an event in the lifecycle of the resource 2010 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text