https://sleepyhollow.localarchives.org/files/original/140f44f2e03b86b68a58b087e27053d6.pdf df51a398b00566b8e00ec99fc5f252b8 PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, March 16, 2010 starting at 7:00 P.M. in the boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Thomas Capossela Kaxin T. Wompa David L. Schroedel Bruce R. Campbell Evelyn R. Stupel Barbara J. Carr Trustees Also Present: Anthony Giaccio, Village Administrator Janet Gandolfo, Village Attorney Fred Gross, Assessor Sean McCarthy, Village Architect John Kapica, Police Chief Rich Gross, General Foreman Mayor Wray called the meeting to order at 7:00 p.m. COMMUNITY DEVELOPMENT BLOCK GRANTS - Grant Writer Fiona Hodgson updated the Board on various Community Development Block Grant projects including the DeVries Park Playground and Kendall Avenue Sidewalk Project. Ms. Hodgson requested approval for a topographical survey to be done for the DeVries Park Playground. The survey is necessary to complete a design for the project. ARCHIVES PROJECT Ms. Hodgson made a recommendation to hire New York State Industries for the Disabled to digitize building department files. The progect will be completely funded by an archives grant. p SPECIAL SESSION At 7:25 p.m., on a motion made by Trustee Schroedel and seconded by Trustee Carr and carried unanimously, the Board moved into special session. �Motion was made by Trustee Campbell and seconded by Trustee Carr to approve a resolution awarding a contract to Tectonic of Mountainville, NY to complete a Topographical Survey for DeVries Park. The motion passed 7-0. Motion was made by Trustee Campbell and seconded by Trustee Schroedel to approve a resolution authorizing the execution of a contract with New York State Industries for the Disabled to digitize building department files. The motion passed 7-0. On a motion made by Trustee Campbell and seconded by Trustee Schroedel and carried unanimously, the Board moved out of special session DOUGLAS PARK PLAYGROUND ~ Friends of Douglas Park were in attendance to advocate for the natural playground at Douglas Park. Also in attendance were Ethan King and Ron King firom Natural Playgroxmds Inc., who made a presentation outlining their services. Mayor Wray requested that more options be explored before a fmal decision is made. GRIEVENACE RECOMENDATION - Village Assessor Fred Gross reviewed all of the grievances that the Village received and has made a recommendation the Board in preparation of the fmal assessment roll. APPOINT LEAD MECHANIC ™ The lead mechanic (garage) position was posted at the DPW and so far only Bob O'Connell has applied for the position. WEBSITE AGREEMENT ~ Trustee Campbell reported on a proposal made by the Turn Group for website services. Trustess Campbell strongly recommends approving their proposal. BUILDING CODE REVISION - The Board reviewed a draft of the illegal housing code revisions submitted by the Housing Committee. A Public Hearing has been set. AUTOMOBILE POLICY - The Board continued its discussion on amending the automobile policy. DOWNTOWN REVITALIZATION ~ Trustee Wompa requested funding for the Downtown Revitalization Corporation. The Village has allocated $20,000 for downtown improvements in the 2009/2010 budget p BARNHART PARK SIGNAGE - Trustee Wompa stated that better signage is needed at the Bamhart Park playground to prevent liability. EXECUTIVE SESSION At 10:00 p.m., on a motion made by Trustee Carr and seconded by Trustee Campbell and carried unanimously, the Board moved into executive session to discuss legal matters. �At 10:29, on a motion made by Trustee Schroedel and seconded by Trustee Campbell and carried unanimously, the Board moved out of executive session. At 10:30 p.m. the meeting was adjourned. Respectfully submitted. AnthonyfGi accio Village Administrator �Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding Contract for a DeVries Park Topographical Survey WHEREAS, the Village of Sleepy Hollow has been awarded a Community Development Block grant in the amount of $248,000 to renovate DeVries Park for which a topographical survey is needed; and WHEREAS, in January 2010 the Board of Trustees authorized up to $7,500 in funding for such a topographical survey; and WHEREAS, a Request For Proposal process has been completed and Tectonic of Mountainville, NY submitted the most competitive proposal for a topographical survey of the portion of DeVries Park impacted by the grant project at a fee of $2,700. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized and directed to execute a topographical survey agreement with Tectonic for an amount not to exceed $2,700, BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the Intent of this resolution. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of Contract to Digitize Building Department Property Files WHEREAS, the vast majority of the property files for each Section/Block/Lot in the Village are currently in paper form; and WHEREAS, the Village of Sleepy Hollow wishes to digitize the documents most frequently used in the property files to improve access, enhance efficiency and expand risk management; and WHEREAS, the Village has been awarded a $34,487 grant by the New York State Archives to fund this project; and WHEREAS, the New York State Industries for the Disabled are a New York State preferred source vendor, and the Village is required to consider preferred sources for such an applicable procurement and to select the preferred source where no justification exists for not doing so; and WHEREAS, the New York State Industries for the Disabled submitted a satisfactory proposal which includes the ability to complete the project by June 30 as required by the granting agency and reference checking indicates a history of satisfactory performance. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized and directed to execute the digital scanning agreement with New York State Industries for the Disabled for an amount not to exceed $30,000. BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2010 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2010-03-16(2) Subject The topic of the resource Board of Trustees Minutes-2010 Date A point or period of time associated with an event in the lifecycle of the resource 2010 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text