https://sleepyhollow.localarchives.org/files/original/cf58eae64c3dd98ce6ad939e6ba2589a.pdf f3bf5bb845007952301e540102ae8f4b PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, August 24, 2010 In Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Bruce Campbell Evelyn Stupel David Schroedel, Trustees Deputy Mayor Thomas Capossela (Absent) Barbara Carr (Absent) Karin Wompa (Absent) Also Present: Anthony P. Giaccio, Village Administrator Janet Gandolfo, Village Counsel Richard Gross, Village General Foreman Sean E. McCarthy, Village Building Inspector John Kapica, Police Chief At 7:15 p.m. the Mayor called the meeting to order with a prayer and pledge to the flag. Resolutions: - See attached Approval of Warrants: Trustee Schroedel moved, seconded by Trustee Campbell to approve warrants 10AUG24A, 10AUG24B, 10AUG24C, 10AUG24D, 10AUG10A, in the total amount of $538,015.89. Motion carried 4-0 Public Comments: Ken Torosian asked for an update on Historic Hudson Valley's Halloween event. Mr. Giaccio said that he and Mr. McCarthy will be meeting with Historic Hudson to assure that they comply with the Village's rules and regulations. Trustee Reports: Trustee Schroedel read the attached memo from Fire Chief John Korzelous related to an incident that occurred on the Hudson River. Trustee Schroedel commended the firemen for their efforts. Trustee Schroedel acknowledged receipt of a letter from the Fire Chief regarding fire calls (attached). Trustee Campbell recommended that there be a work session at the senior citizen center on September 21, 2010. Trustee Stupel had no report �Administrator Report: Mr. Giaccio reported that Clinton Street was paved today and Depeyster Street will be paved on Thursday. Farrington Avenue is aiso scheduled to be paved. The Department of Public Works moved the tire swing from Douglas Park to Devries Park. The Village is working on updating its safety manual for the DPW. Mr. Giaccio informed the Board that there was a pre-event meeting with the Department Heads in preparation for the Rock Da Block festival. Trustee Campbell commented on the arborist's report on Douglas Park. Sean McCarthy outlined the report (Attached) Correspondence Mr. Giaccio informed the Board that two requests for liquor licenses were submitted to the Clerk's office (Attached). Both requests were referred to the Building Department and Police Department for review. Mayor's Announcements Mayor Wray announced that there will be a celebration at the Dutch Church on October 3 On motion by Trustee Schroedel, Seconded by Trustee Stupel and carried unanimously the meeting was adjourned at 7:50 p.m. Respectfully submitted, i Village Administrator �Meeting Date: Resolution: 08/24/2010 08/130/2010 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Fire Chief BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow approves the action of the Fire Chief in electing Mayron Vazques to active membership in Union Hose Engine Co. No, 2. BE IT FURTHER RESOLVED that the Board of Trustees directs the Village Clerk to notify the Fire Chief In writing of this resolution. Moved: Trustee Schroedfel Seconded: Trustee Stupel Absent: Deputy Mayor Capossela; Trustee Wompa; Trustee Carr Vote: 4-0 �Skepy ffoObw Wire (Department Fire Patrol Co. No. 1 Organized. 1876 John E. Korzeiius Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 William F. Ryan st 1ST Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Patrick S. Haggerty 2 n b Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sieepyhollowfire@villageofsleepyhollow.org 8/19/2010 Trustee David Schroedel Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Trustee Schroedel: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of a personnel action taken by Chief Engineer John E. Korzeiius. The Chief was notified on August 16th that the following person was accepted to active membership at Union Hose Engine Co. No. 2 of the Sleepy Hollow Fire Department Mayron Vasquez The Chief requests that the Board approve the above membership. Respectfully, Christopher G. Scelza Cc: Hayor Wray Board of Trustees Village Administrator Village Clerk �Whereas, the Village Administrator has interviewed several firms with a view towards retaining a firm to support the Village's Information Systems; and Whereas, the Village Administrator has made a recommendation to the Administration Committee that Applied Office Solutions is the firm most qualified to perform this work; and Whereas, the Administration Committee has accepted the Administrator's recommendation and is satisfied that Applied Office Solutions is well-qualified to perform this work for the Village and it is in the best interests of the Village to retain this firm; and Whereas, Village Counsel has reviewed the attached Agreement; Now, therefore, be it resolved the Board of Trustees hereby authorizes the Mayor to execute the attached Agreement with Applied Office Solutions. Moved: Trustee Campbell Seconded: Trustee Schroedel Absent: Deputy Mayor Capossela; Trustee Wompa, Trustee Carr Vote: 4-0 �Applied Office Solutions Office Solutions to fit Your Business July 13,2010 Mr. Anthony Giaccio Village Manager Village of Sleepy Hollow Sleepy Hollow, NY 10591 Dear Anthony, Thank you for giving Applied Office Solutions an opportunity to present a quote for our services in the area of network support for the Village of Sleepy Hollow, Our team of professionals is well equipped to meet the challenges that the world of IT presents to your organization and the industry as a whole. Having recently reviewed a list of the village's hardware and software inventoiy, I have a good understanding of the products and services that need to be maintained and managed. Applied Office Solutions is prepared to offer an annual support contract for a fee of $49,500, invoiced monthly, in support of the village's IT needs. This support will come in the form of on-site visits and remote support as required. The on-site schedule will be agreed upon in advance and under normal circumstances, weekly to bi-weekly visits are anticipated. ANY time an issue arises that cannot be resolved remotely, a technician will respond outside the parameters of the normal scheduled site visit. Although our basic hours of support are 8:00 AM - 6:00 PM, Mon-Fri, it is understood that there will be required periods of off hours support. We are prepared for that requirement and have priced our solution accordingly. Additionally, off hours contact information will be supplied upon contract award. Our goal here is simple; keep the network up and running, minimize any disruptions to desktop performance, maximize the staffs productivity with as little as possible intrusion from us. There are several tools we plan to implement to help achieve these goals: Install network monitoring software on all the servers. This will allow for proactive attention to issues that may arise allowing us to address them before they escalate in severity. Review any old servers and see if we can deploy one or more of them as an imaging server. Our intention would be to take images of critical desktop's to allow for quick and easy recovery in the event of either a hardware failure or virus infection. Additionally, we may want to use an old server as a virtual server in a similar fashion to imaging a desktop. Allows for easy recovery and restoration in the event of a system failure. We will monitor your backups daily. There are some items that may arise that are NOT covered under the standard support contract. All work performed outside the scope of the support contract would be invoiced on a time and materials basis at the reduced rate of SIXO/br. An example of those items is as follows: Installation and setup of new servers Bringing new remote locations into the network Introduction of new hardware and/or software solutions Once implemented, we can adjust the contract rates to reflect support of these new devices going forward Setup of the 61'' new PC during the 12 month period of the support contract 17 Taber Road, Sherman, CT 06784 860-898-0098 �The first 5 PC's replaced during the term of the contract will be covered under the support contract Damage caused to hardware and/or software due to influences outside our control Loss of AC to the building and/or the server room that results in equipment failure, as an example Longer term new projects such as converting from MUNIS to KVS as an example We have a long running history of working with various municipalities, some for well over 10 years. I've included a list of references should you feel it appropriate to contact them. Village of Briarcliff Manor Phil Zegarelli Robin Rizzo Chief Norm Campion, PD Henry Jamin Village of Mamaroneck Leonard Verrastro, retired Agostino Fusco Chief Ed Flynn, PD Village of Pleasantville Patti Dwyer Judy Weintraub Mary Schwartz Chief Anthony Chiarlitti, PD Sgt Mark Cestaro Village of Tarrytown Mike Blau (although we do not support Tarrytown at this time, Mike was the Village Manager at Briarcliff Manor for a number of years) Town of Patterson Supervisor Mike Griffin Rich Williams Village of Pomona Nick Sanderson Please take the time to review the proposal. As always, if you have any questions, please do not hesitate to call. I would be happy to come in and discuss this solution in person should you so desire. I've attached a formal contract for your review in anticipation of that request. Looking forward to a favorable response. Sincerely, Wayne Frick Applied Office Solutions �Applied Office Solutions Managed Service Agreement This Applied Office Solutions Agreement ("Agreement") is made this day of , 20 by and between The Village of Sleepy Hollow ("CLIENT") located at 28 Beekman Ave, Sleepy Hollow, NY 10591 and Applied Office Solutions. ("Applied"), located at 17 Taber Road, Sherman, CT 06784. This agreement is effective from August 1. 2010 to May 31, 2011, annual support fee adjusted to reflect and coincide with the CLIENT'S fiscal year. WHEREAS, Applied is a provider of IT Consulting, Network Support Services, Security and Networking solutions; WHEREAS, CLIENT desires to contract with Applied for the provision of the Applied Office Solutions Managed Service Agreement; NOW THEREFORE, for and in consideration of the premises contained herein and good and valuable consideration, receipt of which is hereby acknowledged, the parties agree as follows: PERIOD OF SERVICE This Agreement shall be effective as of the date of this Agreement, execution by CLIENT unless sooner terminated in accordance with the terms hereof, and shall be for an initial term of twelve (12) months. CLIENT and Applied reserve the right to review this agreement annually. Continuance / Automatic Renewal This Agreement shall renew automatically at the end of the prior Agreement term for a period of twelve months (12) unless Applied or the CLIENT affirmatively extends it prior to the end date or otherwise terminates it in accordance with the conditions as set forth in this Agreement. EQUIPMENT COVERED Applied reserves the right to renegotiate rates based on additions of locations, hardware, software, hardware support requirements, and/or services as well as modify this Agreement (or any portion thereof) with a 30-day notice. For purposes of this Agreement, the Network shall include all locations as outlined in Appendix A. In addition, this agreement is based on services provided to those devices listed in Appendix B. Any additional devices added to the Network without the consent or acknowledgement of Applied will not be honored or supported by Applied under this agreement. Please review this agreement from time to time so that you will be apprised of any changes. PURCHASE PRICE CLIENT is purchasing Applied's Managed Services under this Agreement for the purchase price outlined in Appendix C. Said purchase price shall be paid in monthly installments with the first installment due upon execution of this agreement. Each payment thereafter shall be due the first day of each calendar month. Services provided hereunder shall be assessed against this Account as provided herein. m �CHARGES FOR SERVICE a) Services shall be charged against the Account in accordance with the terms and conditions as outlined in Appendix C. b) Any supplemental services provided by Applied which are outside the terms of this Agreement, including but not limited to, any maintenance provided for services in excess of the Account purchased herein, shall be charged to CLIENT as an additional charge in accordance with the terms and conditions as outlined in Appendix C. Any additional billing charges will be invoiced at the end of each month, with payment expected within thirty (30) days, unless otherwise specified by Applied. c) CLIENT is understood to be a tax exempt entity. d) Applied reserves the right to refuse or suspend service under this Agreement in the event CLIENT has failed to pay any invoice within thirty (30) days of said invoice date, whether it is an invoice for services provided under this Agreement or any other agreement between the parties. CONDITIONS OF SERVICE The CLIENT Network is eligible for monitoring and support under this Agreement provided it is in good condition and Applied serviceability requirements and site environmental conditions are met. Applied reserves the right to inspect the Network upon the commencement of the term of this agreement for the purposes of creating a diagram of the Network and/or conducting a diagnostic test of the Network. Unless stated otherwise, said inspection shall be charged against the Account using our standard hourly billing rates. Applied shall not be responsible to CLIENT for loss of use of the Network or for any other liabilities arising from alterations, additions, adjustments or repairs which have been made to the Network other than by authorized representatives of Applied. Applied reserves the right to suspend or terminate this Agreement if in its sole discretion; conditions at the service site pose a health or safety threat to any Applied representative. SERVICE RESPONSIBILITY OF APPLIED It is the responsibility of the CLIENT to promptly notify Applied of any events/incidents that could impact the services defined within this agreement and/or any supplemental service needs, and for Applied to respond in a timely manner via phone, email, remote access, and/or on-site services as defined below. a) Applied will provide remote and/or on-site services under the following conditions using the following billing rates outside the scope of work on the contract. Monday-Friday 8:00 AM - 9:00 PM Si 10/hr Monday-Friday 9:01 PM - 7:59 AM $135/hr Weekends and Holidays $150/hr b) If services are requested by the CLIENT outside of normal business hours, Applied shall provide such service subject to the availability of its representatives, according to the terms and conditions set forth in this Agreement. �c) Applied shall monitor, advise, and provide supplemental services as defined in this agreement during business hours, and in accordance with Applied's Managed Service policies then in effect. Applied shall provide scheduled remote and onsite support services in accordance with this agreement. Applied's representatives shall have and the CLIENT shall provide full access to the Network in order to affect the necessary monitoring and/or supplemental services. All services defined in this Agreement shall be provided during regular business hours, unless otherwise specified as stated above. d) Applied shall be obligated to provide service only at the Service Site(s) defined in this agreement as outlined in Appendix A. If the CLIENT desires to relocate, add or remove locations, the CLIENT shall give appropriate notice to Applied of its intention to relocate sixty (60) days in advance. Applied reserves the right to renegotiate service terms with respect to any relocation and/or addition of locations by the CLIENT. Such right includes the right to refuse service to Network at the relocation and/or new site. e) Applied is obligated to provide CLIENT with Service Agreements higher-priority response for emergency as well as non-emergency service requests. CLIENT RESPONSIBILITIES a) CLIENT shall provide adequate workspace, heat, light, ventilation, electric current and outlets, internet, remote access, and long-distance telephone access for use by Applied's representatives. b) CLIENT agrees that it will inform Applied of any modification, installation, or service performed on the Network by individuals not employed by Applied in order to assist Applied in providing an efficient and effective Managed Service support response. c) CLIENT will designate a managerial level representative to authorize all Managed Service support services. Whenever possible, said representative shall be present whenever an Applied service representative is on-site. This contact information shall be outlined in Appendix A, and it is the CLIENT'S responsibility to inform Applied of any changes made to this representation thirty (30) days in advance. SCOPE OF MANAGED SERVICE SUPPORT AGREEMENT: This Agreement is designed to provide the Account with centralized, proactive monitoring supplemental services for certain Networking Systems. This Agreement includes: LOCATION(S): Specific location(s) to be covered by this agreement can be found in Appendix A. SERVICE LIMITATIONS In addition to other limitations and conditions set forth in this Agreement, the following service and support limitations are expressed: a) Cost of consumables, replacement parts, hardware, software, network upgrades and associated services are outside the scope of this agreement. Applied will provide consultative specification, sourcing guidance and/or Time and Material/Project offerings. b) Except as otherwise stated in Appendix B of this agreement all Server, Network Device and Software upgrades and third party annual support contracts are outside the scope of this agreement. c) Manufacturer warranty parts and labor/services are outside the scope of this agreement. 17 Taber Road, Sherman, CT 067B4 860-898-0098 �d) Periodic reboots for such devices as firewalls, routers, and servers are required to apply/activate critical update patches and configuration changes. Applied's support services within this agreement are predicated upon the CLIENT'S support and commitment to providing time/scheduling for network device reboots with its staff and/or users support. e) Application software support is limited to the manufacturer's products listed in Appendix B: Printer maintenance support is limited to non-warranty servicing of printer products listed in Appendix B. f) Virus mitigation within the scope of this agreement is predicated on CLIENT satisfying recommended backup schemes and having appropriate Anti-Virus Software with current updates. g) Restoration of lost data caused by systems/hardware failure is outside the scope of this agreement. h) This agreement and support services herein are contingent on CLIENT'S permission of Applied having secure remote access into CLIENT'S network (e.g. VPN, Citrix/AccessIT, Telnet, SSH, RAS or other solution expressly approved by Applied). Depending on the remote access solution used, additional charges may apply to the contract. i) Support services required or requested outside the scope of this agreement may not be exchanged for days or services within this agreement. Outside of scope support services are available and will be provided on either a Time and Material, or Project basis. WARRANTIES AND DISCLAIMERS Applied makes, and the CLIENT receives, no warranty, express or implied, and all warranties of merchantability and fitness for a particular purpose are expressly excluded. In no event shall Applied or any of its Directors, Employees or Other Representatives be for any special, incidental, indirect, or consequential damages of any kind including, without limitations, those resulting from loss of data, income, profit, and on any theory of liability, arising out of or in connection with the services or use thereof even if it has been advised or has knowledge of the possibility of such damages. The CLIENT shall assume full responsibility for the overall effectiveness and efficiency of the operating environment in which the Network is to function. INDEMNIFICATION CLIENT hereby agrees to indemnify and defend at its sole expense: Applied, its employees, agents, representatives, directors and shareholders, from and against any and all claims arising out of or based upon CLIENT'S use of all services, software or hardware provided or serviced hereunder, including, but not limited to, claims based on software licensing violations, copyright infringement, trademark infringement and patent infringement. In addition, CLIENT agrees to pay any judgment and costs associated with such claim. CONTRACT TERMINATION Applied and/or CLIENT shall have the right to terminate this Agreement under any of the following conditions: - If one of the parties shall be declared insolvent or bankrupt. - If a petition is filed in any court and not dismissed in ninety days to declare one of the parties bankrupt and/or for a reorganization under the Bankruptcy Law or any similar statute. - If a Trustee in Bankruptcy or a Receiver or similar entity is appointed for one of the parties 17 Taber Road, Sherman, CT 06784 860-898-0098 �- If the CLIENT does not pay Applied within thirty (30) days from receipt of Applied's invoice and/or otherwise materially breaches this Agreement. - If Applied fails to perform its obligations under this Agreement and such failure continues for a period of thirty days after written notice of the default, the CLIENT shall have the right to terminate this Agreement. - Either party may terminate this Agreement upon thirty days (30) written notice. Upon termination, all hardware and software installed by Applied that was required to conduct network support services are the property of Applied and will be surrendered and returned to Applied at end of the agreement. REMEDIES In the event CLIENT terminates this Agreement for any reason other than a breach of the terms herein, CLIENT shall be entitled to a refund of any monies extended in advance of the month or part thereof for which services by Applied were last performed. INDEPENDENT ENGAGEMENT / NON-HIRE Because employees are one of our most valuable assets, policy and professional ethics require that our employees not seek employment with, or be offered employment by any CLIENT during the course of engagement and for period of one (1) year thereafter. Your signature on this document confirms your organizations agreement to adhere to this professional standard of conduct. CLIENT acknowledges that Applied is involved in a highly strategic and competitive business. CLIENT further acknowledges that CLIENT would gain substantial benefit and that Applied would be deprived of such benefit, if CLIENT were to directly hire any personnel employed by Applied. Except as otherwise provided by law, CLIENT shall not, without the prior written consent of Applied, solicit the employment of Applied personnel during the term of this Agreement and for a period of one (1) year following expiration of this Agreement. CLIENT agrees that Applied damages resulting from breach by CLIENT of this provision would be impracticable and that it would be extremely difficult to ascertain the actual amount of damages. Therefore, in the event CLIENT violates this provision, CLIENT shall immediately pay Applied an amount equal to 50% of employee's total annual compensation, as liquidated damages and Applied shall have the option to terminate this Agreement without further notice or liability to CLIENT. The amount of the liquidated damages reflected herein is not intended as a penalty and is reasonably calculated based upon the projected costs Applied would incur to identify, recruit, hire and train suitable replacements for such personnel. CONFIDENTIALITY This Confidentiality, Privacy and Compliance portion of this Agreement is in addition to other terms and conditions set forth in any and all contracts currently existing or hereafter created between CLIENT and Applied this agreement shall under no circumstances be deemed to alter any such contract except as specifically provided below. Applied acknowledges that in the course of providing services to said CLIENT, Applied may learn from CLIENT certain non-public personal and otherwise confidential information relating to said CLIENT, including its customers, consumers or employees. Applied shall regard any and all information it receives which in any way relates or pertains to said CLIENT, including its customers, consumers or employees as confidential. Applied shall take commercially reasonable steps to not disclose, reveal, copy, sell, transfer, assign, or distribute any part or parts of such information in any form, to any person or entity, or permit any of its employees, agents, or representatives to do so for any purpose other than purposes which serve CLIENT or as expressly and specifically permitted in writing by said CLIENT or as required by applicable law. Said CLIENT acknowledges that it also has responsibility to keep records and information of its business, customers, consumers, and employees, confidential. Said CLIENT also acknowledges that all information and services, 17 Taber Road, Sherman, CT 06784 860-898-0098 �consulting techniques, proposals, and documents disclosed by Applied or which comes to its attention during the course of business and provided under this agreement constitute valuable assets of, and confidential and/or proprietary to Applied. This provision shall survive termination of this Agreement and any other agreements between CLIENT & Applied. GENERAL PROVISIONS a) Sole Agreement: This Agreement constitutes the entire and only understanding and agreement between the parties hereto with respect to the subject matter hereof and, except as expressly set forth herein, maybe amended only by a writing signed by each of the parties hereto. b) Severability: If a court of competent jurisdiction determines that any terms or provision of this Agreement is invalid or unenforceable; such determination shall not affect the validity or enforceability of the remaining terms and provisions of this Agreement, which shall continue to be given full force and effect. c) Captions: The captions of the paragraphs of this Agreement are for convenience only and shall not affect in any way the meaning or interpretation of this Agreement or any of the provisions hereof. d) Binding Effect: This Agreement shall be binding upon, and shall inure to the benefit of, the parties hereto and their heirs, legal representatives, personal representatives, administrators, successors, and permitted assigns, as the case may be. e) Waiver: Any failure of either party to comply with any obligation, covenant, agreement, or condition herein may be expressly waived, but oniy if such waiver is in writing and signed by the other parties. Any such waiver or failure to insist upon strict compliance with such obligation, covenant, agreement, or conditions shall not operate as a waiver of and/or set precedence with respect to any subsequent and/or other failure. f) Governing Law: Not withstanding the place where this Agreement may be executed by any party, this Agreement, the rights and obligations of the parties, and any claims and disputes relating hereto shall be subject to and governed by the laws of the State of New York as applied to agreements among New York residents to be entered into and performed entirely within the State of New York, and such laws shall govern all aspects of this Agreement. The parties agree to submit to the personal jurisdiction and venue of the state and federal courts in the State of New York, in the Judicial Circuit for resolution of all disputes and causes of action arising out of this Agreement, and the parties hereby waive all questions of personal jurisdiction and venue of such courts, including, without limitation, the claim or defense therein that such courts constitute an inconvenient forum. g) Assignment: This Agreement and the rights and duties hereunder shall not be assignable by either party hereto except upon written consent of the other. h) Force Majeure: Applied shall not be liable for any problems due to external causes beyond its control including, but not limited to, terrorist acts, natural catastrophe, fire, flood, or other act of God, and/or power failure, virus propagation, improper shut down of the Network and related Network Systems/Services. i) Attorneys' Fees. In any action between the parties to enforce any of the terms of this Agreement, the prevailing party shall be entitled to recover all expenses, including reasonable attorneys' fees. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first below written. ACCEPTANCE: �Applied Office Solutions Signed: Printed: Title: ___ Date: The Village of Sleepy Hollow �APPENDIX A - Site Support Locations This agreement covers the following CLIENT locations: Site Number 1 Village: 2 Police: 3 4 Address Phone 28 Beekman Ave 10591 914-366-5144 28 Beekman Ave 10591 914-631-0800 Contact Anthony Giaccio John Kapica �APPENDIX B - Device Identification & Preventative Checklist This agreement is based on the following information agreed upon by you. Any changes to this information require an updated service agreement. DEVICES SUPPORTED BY THIS AGREEMENT The following devices are covered by this agreement: Since part of this service agreement includes device support, CLIENT is responsible for informing Applied of changes to the number of devices within five (5) business days. Under this agreement, the CLIENT is entitled to a quantity of supported devices as defined in the Managed Service. This device list has been provided by the Village of Sleepy Hollow. Any additional devices added to program will have an incremental cost of $89.00 per month per device. The monthly pricing will be automatically updated with the addition of a device. Emergency service to machines and equipment for which the service contract from the manufacturer is no longer in effect is not covered under this agreement. Such services will be provided on a time and materials basis. Applied support and maintenance is limited to items, services, hardware and applications found on the following lists: - Applications: Windows XP, Windows 2003, Windows 2008, Windows 7, Windows Vista, Windows 2000, MS Exchange, MS SQL, MS Outlook, MS Office Applications. - Firewalls: Sonicwall, Fortigate - Other Devices: Adtran Routers, Cisco Routers, 3com Switches, HP Switches - Preventative Maintenance Checklist Install Critical and Security updates on servers Review Antivirus status of servers Review Performance of servers Review Server Error Logs Review Backup status and make adjustments Review Environmental conditions of server facility Install Critical and Security updates on Mail servers Confirm Mail server backups Install Critical and Security updates on SQL servers Confirm SQL server backups Confirm remote access Install critical and security updates on workstations Update any client antivirus that is out of date Install critical and security updates on firewall �APPENDIX C - Monthly Pricing Structure The cost of the Manage Service program is based upon several key factors: 1. Base program cost that includes monitoring of specified devices. These are the devices that have been identified in Appendix B and the addendum which will require maintenance and support as determined by your organization's critical business functions (email, internet, file sharing etc). 2. Any additional servers or devices that exceed the device limit of the Managed Service Program. 3. Inclusion of any optional modules over and above the base program. 4. Total number of monthly pre-scheduled maintenance hours or block of hours that are required to maintain said devices, as determined by Applied. 5. Any additional dispatch, support or emergency fees. OPTIONAL PROGRAM MODULES You have decided to incorporate the following modules as part of the base program: Module Name Module Summary Anti-Spam Monitoring and adjustment of Google Postini Anti-Spam DNS Primary DNS service, monitoring, and adjustments for your Internet domains. Blackberry Manager Maintenance of Blackberry Enterprise Server on the Police Exchange Server Endpoint Security Managed Anti-Virus, Anti-Spyware and Anti-Malware MONTHLY PRESCHEDULED MAINTENANCE AND SUPPORT The Managed Service program includes pre-scheduled onsite and/or remote support and maintenance. Based on the number of users and devices within your organization, Applied will commit to having a technician onsite or working remotely from our Network Operation Center on a scheduled basis to assist you with any IT related issues or questions. Applied's scheduled day onsite at the Village will be Tuesday of each month. We will also continue to handle other requests and needs - both proactive and reactive ~ with a mix of remote support and additional on site time. Based on this information, the monthly program price for Village of Sleepy Hollow has been determined to be: $4,125, summarized in the table below: Program Components Component Cost Base Program Fee: $49,500 ($4,125 invoiced monthly in advance) Additional Servers / Devices $ Optional Modules: $ Scheduled Maintenance Support Hours / Blocks $ Initial Setup Fee $ TOTAL MANAGED SERVICE FEE: $49,500 ($4,125 invoiced monthly in advance) �Meeting Date: 08/24/2010 Resolution #: 08/132/2010 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request for a Block Party BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by Lisa Buesse to have a Block party on Harwood Avenue, on Sunday, September 12, 2010 from 4:00 p.m. to 8:00 p.m., and BE IT FURTHER RESOLVED that a copy of this resolution will be sent to the Police Department and the Department of Public Works. Moved: Trustee Stupel Seconded: Trustee Campbell Absent: Deputy Mayor Capossela; Trustee Wompa, Trustee Carr Vote: 4-0 �1 am writing to get authorization for a block party. We'd like to send out the letter soon to our neighbors on Harwood. Date Sept 12 2010 On the block of Harwood between Monroe and Bellwood From 4-8 pm No. of people: 20-30 Thanks in advance. Lisa Beusse 524-9446 iisa.beusse@verizon.net David and Lois Hinman �Meeting: Resolution*: 08/24/2010 08/133/2010 Now therefore be it resolved the Board of Trustees hereby schedules a public hearing be held at 7:00 p.m., on Tuesday, September 14th, 2010 at Village Hall, 28 Beekman Avenue, Sleepy Hollow, NY, to hear and consider comments from members of the public regarding an increase to the water rates. Village Hall is accessible to the handicapped Moved: Trustee Schroedel Seconded: Trustee Campbell Absent: Deputy Mayor Capossela, Trustee Wompa, Trustee Carr. Vote: 4-0 �Whereas, an unanticipated issue has arisen with regard to the Route 9 Culvert Project, ie: an underground oil tank has been found while the work was being performed; and Whereas, a determination must be made as to the ownership of the tank; and Whereas, the oil tank must be removed in order for the project to be completed; and Whereas, the Village Engineer reviewed the issue and submitted a change request, Now Be It Resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve the attached change order for the Route 9 Culvert Project in the amount of $20,416.41 as recommended by the Village Engineer; and Be It Further Resolved that counsel is directed to take measures to recoup the costs of the removal remediation of the tank. Moved: Trustee Campbell Seconded: Trustee Schroedel Absent: Deputy Mayor Capossela, Trustee Wompa, Trustee Carr Vote: 4-0 �MEMORANDUM To Anthony Giaccio Village Administrator From James J. Halm, P.E. Town Consulting Engineer Dated August 23,2010 Subject Change Order #1 US Route 9 Culvert Replacement Project Village of Sleepy Hollow Attached for your review and approval, please find two copies of Change Order #1, dated August 23, 2010 in the amount of $20,416.41 for the referenced project. This Change Order includes excavation and remediation work to remove an underground storage tank under the existing sidewalks. This tank was not known during the bidding of the project and is in conflict with the proposed drainage improvements. The work includes removing the existing tank, without disturbing an existing water main and electrical conduits, testing surrounding soils for contamination, removal of any contaminated soils and backfilling with suitable material. In addition, delays to the installation of the current contract work caused by encountering this tank and additional Maintenance & Protection of Traffic are also included. The costs of removing the tank $2,600.00, and delays to Bradhurst Site Construction $3,522.40, were confirmed by our office. The cost for the remediation, testing and backfilling estimated based on an estimate of the time the Contractor anticipates completing the work, being one business day. The cost may increase or decrease depending upon the extent of contamination. Be advised, if the contamination is extensive and the duration to complete the remediation extends beyond one business day, the costs could increase dramatically. The amount of contamination can not be estimated until the tank is removed and soils below the tank are tested. Unforeseen conditions will be paid for based on the rate schedule and supporting documentation provided. �Anthony Giaccio Change Order #1 US Route 9 Culvert Replacement Project Village of Sleepy Hollow August 23,2010 We have reviewed and evaluated the attached costs and recommend that the Change Order be approved by the Village. At this time, it is estimated the project is below the contract amount by $8,000.00. Adding the cost of this additional work would add $12,416.41 to the total cost of the project. This tank is apparently not a Village owned tank and the cost of conducting die work in this Change Order should be explored by the Village. If there are any questions or comments, please do not hesitate to contact me at your earliest convenience. Enclosure P:\Village of Sleepy HollovARt 9 Culvert Replacement\Conespondence\VillageV Underground Storage Tank.doc �CHANGE ORDER NO. I August 23,2010 PROJECT! U.S. Route 9 Culvert Replacement Project Village of Sleepy Hollow CONTRACTOR: Bradhurst. Site Construction 140 Bradhurst Avenue Valhalla, NY 10595 TO: Mr. Mark Pugni You are directed to make the following changes to the referenced project. The work should be paid for as per the prices shown below. DESCRIPTION: Remove the existing underground storage tank (UST) uncovered on 8/17/10 to allow installation for the proposed 18 inch reinforced concrete pipe (RCP). Conduct soil testing and any necessary remediation and install clean fill after removing the UST. This work should be conducted in a manner to minimize any disturbance to surrounding structures and utilities and allow installation of the project in accordance with the Contract Documents. The cost of the Remediation work is estimated from the attached Rate Schedule from Elite Environmental, dated 8/19/10, and based on one business day to complete the work. Delay costs were documented by Hahn Engineering and Bradhurst Site Construction. COST SUMMARY: Remediation Subcontractor Tank Removal: Remove 1000 gallon UST at #285 N. Broadway Uncover and excavate around tank, cut, clean, and remove the tank from the project site. Enviro Vac Truck (Truck cost) Disposal of liquid within UST (Estimated) 1 Each @ $2,600.00 Ea 1 Each @ $275.00 Ea 200 Gallons @ $0.75 /Gallon S 2,600.00 $ 275.00 $ 150.00 Remediation; Excavator HAZ MAT Container Dump Truck Project Supervisor HAZ MAT Laborer (2 Laborers, 1 day) STARS Soil Samples TPH Soil Sample Unit Cost 1 Day @ $1,000.00/Day 1 Each@ $600.00 Ea 1 Day @ S350.00 / Day 4 Hours @ $100.00 / Hour 16 Hours @ $56.00 / Hour 2 Each @ $400.00 Each 1 Each @ $300.00 Each Cost Extension Unit Cost Cost Extension $1,000.00 $ 600.00 $ $ $ $ $ 350.00 400.00 896.00 800.00 300.00 �Change Order No. 1 US Route 9 Culvert Replacement Project Village of Sleepy Hollow August 23,2010 Remediation: Contaminated Soil Disposal Gravel Screened Fill Closure Report Bradhurst Site Construction Delays Associated with UST Interference 8/17/10 ~ CAT 318 Excavator w/ Operator 8/17/10 - Tri Axle Truck s w/ Driver 8/17/10-2 Laborers 8/17/10 - Superintendent 8/18/10 - CAT 318 Excavator w/ Operator 8/18/10 - Tri Axle Truck s w/ Driver 8/18/10-2 Laborers 8/18/10 - Superintendent Backfill UST excavation with Subbase Course Type 1 Additional Maintenance Protection of Traffic TOTAL COST OF CHANGE ORDER: Unit Cost 5 Tons @ $ 95.00 /Ton 5 Cubic Yards @ $46.00 / CY 5 Cubic Yards % $36,00 / CY $450.00 Lump Sum Subtotal Overhead & Profit (15%) Cost Extension $ 475.00 $ 230.00 $ 180.00 $ 450.00 $8,706.00 $1,305.90 Unit Cost 4 Hours® $160.00/Hour 4 Hours @ $115.00 / Hour 8 Hours @ $60.15 / Hour 1 Hours @ $90.00 / Hour 4 Hours© $160.00 /Hour 4 Hours @ $115.00 / Hour 8 Hours ® $60,15 / Hour 2 Hours ® $90.00 / Hour Cost Extension $ 640.00 $ 460.00 $ 481.20 $ 180.00 $ 640.00 $ 460.00 $ 481.20 $ 180.00 15 Cubic Yards® $35/CY $5,000.00 Lump Sum Subtotal Overhead & Profit (15%) $ 525.00 $ 5,000.00 $ 9,047.40 $ 1,357.11 $20,416.41 �Change Order No. I US Route 9 Culvert Replacement Project Village of Sleepy Hollow August 23, 2010 NEW CONTRACT PRICE: Contract price prior to this Change Order: Increase resulting from this Change Order: New Contract price including this Change Order: 147,617.50 20,416.41 168,033.91 The above changes are recommended for approval: Hahn Engineering Village Consulting Engineer By: James J. Hahn, P.E. Dated: The above changes are accepted: Village of Sleepy Hollow Mayor By: Kenneth Wray Dated: The above changes are accepted: Bradhurst Site Construction General Contractor By: Mark Pugni Dated: Page 3 of 3 P:\Village of Sleepy HollowXRt 9 Culvert Replacement\Correspondence\Village\CO 1 - #285 Tank Removal & Remediation.doc �Skepy JCoflbw Tin (Department Fire Patrol Co. No. 1 Organized. 1876 John E. Korzeiius Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 William F. Ryan st 1ST Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Patrick S. Haggerty nd 2iND Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowfire@vilIageofsleepyhoiIow.org 8/23/2010 Trustee David Schroedel Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Trustee Schroedel: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of a significant incident which occurred on August 2, 2010. On Monday, August 2nd, 2010 at 4:08PM, The Sleepy Hollow Fire Department Marine Unit was dispatched by the Westchester County Department of Emergency Services on a report of a jumper in the water off the Tappan Zee Bridge. Marine 7, under the command of Chief Engineer John Korzeiius, responded to the scene. Joining Chief Korzeiius were Deputy Chief William Hennessey Sr, Lieutenant Gerry Navin and Firefighter Trent Bronner. Members of this crew had been cross-trained as EMTs, Water Rescue Technicians and Boat Operators. Marine 7, after having been given tide and current information, initiated a search of an area V2 mile north of the bridge. Approximately 5 minutes into the search, Lieutenant Gerry Navin on the port side of Marine 7 noticed the victim waiving his hand for assistance. Marine 7 was maneuvered to the victim by Deputy Chief William Hennessey Sr. Chief Korzeiius entered the water to attend to the victim. Shortly after Lieutenant Gerry Navin approached from behind to assist with Basic Life Support measures while the victim was still in the water. A member of the Tarrytown Fire Department jumped into the water with a backboard so the victim could be secured before hoisting onto Tarrytown Marine 5. The victim was boarded and collared then transported rapidly to the Tarrytown Municipal Dock on board Marine 5. The Tarrytown Volunteer Ambulance Corps transported the patient to the Westchester County Medical Center where he is alive today. Chief Korzeiius would like to take this opportunity to commend the volunteers who responded from Sleepy Holiow and Tarrytown. In particular, he would like to recognize the life saving efforts of William Hennessey Sr, Gerry Navin and Trent Bronner. It has been brought to our attention that this crew will be nominated for several awards by various organizations. The citizens of the Village of Sleepy Hollow should be proud to have volunteer professionals of this caliber in this Village. �Respectfully, Christopher G. Scelza Cc: Mayor Wray Board of Trustees Village Administrator Village Clerk Board of Fire Wardens Fire Companies �Skepy SHfbQbw Wire (Department Fire Patrol Co. No. 1 Organized. 1876 John E. Korzelius Chief Engineer / Pocantico Hook & Ladder Co. No. 1 Organized. 1878 William F. Ryan ST I s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 Patrick S. Haggerty 2 n d Assistant Chief 1876 Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sieepyhoHowfire@viilageofsleepyhollow.org 8/23/2010 Trustee David Schroedel Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Trustee Schroedel: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of Department activity for July 2010. FULL DEPARTMENT RESPONSES - 15 MINOR ALARMS - 6 MUTUAL AID - 1 MARINE UNIT - 4 DRILLS/TRAINING - 3 AVERAGE RESPONSE TINE FROM THE TIME OF DISPATCH WAS 3:46. AVERAGE ATTENDANCE FOR THE MONTH WAS 8.5 FIREFIGHTERS PER CALL. In addition two members completed the necessary Firefighter One course at the Westchester County Fire Training Center in Valhalla. Three new members will begin their training at the end of September. Chief Engineer Cc: Mayor Wray Board of Trustees Village Administrator Village Clerk �Tree Condition Assessment Report and Risk Remediation Recommendations Douglas Park Playground Sleepy Hollow, NY Prepared For: Mr. Sean McCarthy Village Architect Village of Sleepy Hoilow 28 Beekman Avenue Sieepy Hollow, NY 10591 Prepared By: Patrick Parker ISA Certified Arborist NE-6287A August 23, 2010 • SAVAYREE KMinkM JTml A. JL*/ Mli Mli® Natural Resource Consulting �Summary All trees are at risk of failure under the appropriate conditions but my visual observations did not detect any conditions that would substantially increase the likelihood of premature failure of any of these trees except tree #5 which will eventually need to be removed in its entirety. Additionally, trees #3 and #5 each have one major leader at risk of failure that need to be addressed as soon as possible. However, some other conditions that indicate the possibility of premature failure were found that warrant further investigation. Considering that a playground is to be built in this area, and it is desirable to preserve these trees, I recommend that the conditions outlined below be investigated further using a combination of aerial inspections and resistograph testing. There are several remedial actions that should be implemented as outlined in this report to reduce the overall risk associated with these trees and I also recommend developing and implementing a Tree Construction Preservation Plan before site work begins, and a Post-Construction Tree Recovery Plan, in order to ensure that these trees will continue to remain healthy and contribute positively to the enjoyment of the playground for many years. Assignment At the request of Mr. Sean McCarthy, Village Architect, on August 13, 2010 I visually inspected five large trees located in Douglas Park at the site of the new Douglas Park Playground. The purpose of this inspection was to conduct a professional visual assessment of the overall condition of these trees and to make recommendations regarding the remediation of potential risk to the users of the new playground. The five trees inspected are numbered as indicated in the site drawing on page 5 and a summary of my observations and recommendations in table format is also included on page 6. Limits of Assignment This assessment was limited to visual inspection and trunk sounding using a mallet. No other testing or sampling was performed during this inspection. Observations and Recommendations Tree #1 is in good overall condition however, the location of this tree under the canopies of other large trees has resulted in its extensive growth to one side. This creates a condition where branches may grow long enough that they can no longer support themselves and are at risk of failure. Crown reduction pruning to reduce over extended branches and restore overall crown balance can reduce the chance of these branches failing. Crown cleaning (pruning) should also be performed to remove other potentially hazardous and unhealthy branches that are 1 inch in diameter or greater. There is visual evidence of minor decay in one large root that may be the result of past site disturbances. Due to the evidence of decay and the uneven weight distribution of the crown, �the trunk and roots of this tree should be inspected with a resistograph. This instrument is used to non-destructively determine the presence and extent of decay in tree trunks, branches, and roots in the areas that are tested. The results of the resistograph investigation can be used to make additional recommendations regarding any remedial actions required. Tree #2 is in good overall condition with evidence of minor root damage that may be the result of past site disturbances. There are also two hollow spots between the root flares that need to be investigated using a resistograph to determine the extent of any decay that may be present in these areas. The results of the resistograph investigation may indicate additional recommendations regarding remedial actions required beyond crown cleaning. Tree #3 is in good overall condition however sounding with a mallet indicated that there may be internal decay within the trunk of this tree. Signs of a common root rot fungus known as Armillaria mellea (the cause of shoestring root rot) were also found in the soil at the base of this tree though no evidence of infection was observed. This tree needs to be investigated using a resistograph to determine whether decay is actually present in the trunk and to what extent. The crown of this tree consists of several major leaders (large branches) that are all attached to the trunk at roughly the same point. In large mature trees these multiple points of attachment are often weak or contain decay and must be inspected aerially to determine the level of risk associated with this situation. Recommendations for remediation of this condition may include: 1. the installation of cables, braces and/or other supplemental support; 2. pruning to remove excess weight, to increase air flow through the canopy, and/or to amend poorly attached or decayed leaders; 3. removal of the entire tree. Crown cleaning and crown reduction pruning are also recommended if this tree can be preserved. Tree #4 is in good condition overall. The crown of this tree contains one large leader that is poorly attached to the trunk and is at risk of premature failure. There were also signs of Armillaria root rot fungus in the soil at the base of this tree. Even though there was no evidence of infection found, and sounding indicated the trunk to be solid this tree should also be inspected using a resistograph to probe for any hidden decay that may be the result of an undetected Armillaria infection. Remedial actions recommended for this tree include crown cleaning and crown reduction pruning, and the installation of a support cable and crown reduction pruning of the poorly attached leader. This poorly attached leader is at risk of failure and should be addressed as soon as possible. Tree #5 is in fair condition overall. The entire tree leans towards the playground area and contains some minor pockets of decay in the trunk and large roots associated with previous root injury and the presence of numerous bud burls at the base of the trunk. These bulges of excessive bud initiation and prolific shoot growth generally do not impair the integrity of the �trunks of trees but over time can serve as an entry point for wood decay causing organisms. This burl growth along with the excessive amount of shoots growing all aiong the trunk and the overall condition of the crown indicate that this tree is under considerable stress. There is also evidence of numerous attacks on the trunk of this tree by a bird known as the yellow-bellied sapsucker. This member of the woodpecker family injures trees by boring many smali holes through the bark to feed on the sap. Often these birds return to the same trees year after year and over time cause extensive damage that can allow the entry of wood decaying fungi. Additionally this tree has several large wounds, from the removal of limbs along the trunk, which can also serve as entry points for wood decay. The crown of this tree as in tree #3 consists of multiple leaders attached at roughly one point. One of these large leaders contains an extensive open cavity (hollow, decayed area) that indicates this leader is at imminent risk of failure. This decayed leader should be addressed immediately. In ail likelihood this entire tree will eventually need to be removed. Plans for the playground include a labyrinth designed around this tree and removal of the entire tree may be able to be delayed through the implementation of remedial actions. However, the plan for the playground should be reconsidered based on the condition of this tree. This tree should be inspected aerially to determine the structural condition of the crown and leader attachment points and a resistograph should be used to investigate the trunk and roots for decay. Recommendations based on these results may include immediate removal of the entire tree or crown cleaning and crown reduction pruning, and the installation of cables or other supplemental support and the development of a plan for removal of this tree over time. ��DBH 'io ° CO Q. 03 OJ • I f j j p 3 s l l C CD (0 (0 «CD <0 < CD CD ® « £ to j . jI Slight trunk lean Evidence of previous root damage/disturbance Possibly hollow at base o o v> o "1 Q 'o 0 o c "O •> » UJ j! Sounding indicates possible internal decay jI Multiple leaders at one point of attachment Armillaria root rot present in soil ||Sg rCO CM CM CO CM CO ro 1 • H fits Wi.; lill 0i St? m It I - Briv. Mi TS .ID fo C • G> •B •-j ® S§ saiili s E li-M: CM C O Ii Bud burls at base with minor pockets of decay j Numerous water sprouts growing along trunk Extensive sapsucker injury along trunk ! Large pruning wounds on trunk Evidence of previous root damage/disturbance Leans toward playground | Multiple leaders at one point of attachment I |I Armillaria root rot present in soil II gj Tuliptree, I Tulip or Yellow Popiar E CS3 CO E CO pi 1/3 I I Removal | Remove decayed leader Crown clean 1" Crown reduce 25% I install cables Plan for removal j Resistograph | | I I I j I I Crown clean 1" I Crown reduce 10% j Install cable ] I I I II Crown clean 1" | Crown reduce 20% Install cables ] Resistograph ] inspect attachment points I |Resistograph |! Inspect canopy for decay I ] ] I I Crown clean 1" | j Crown clean 1" . Crown reduce 10-15% j j[ Resistograph j m 38 I Liriodendron tulipifera o Q \ £ Sllll fmM 03 o c CO -B «3 1 Liriodendron tulipifera jI Tuliptree, Tulip or Yellow Poplar JS Liriodendron tulipifera j Tuliptree, Tulip or Yellow Poplar mmm iflllii |I Sugar Maple w Acer saccharum CL . JS | Unbalanced crown j Over extended branches 3 O k. O) Liriodendron tulipifera j Tuliptree, j Tulip or Yellow Poplar C Further Investigations Recommended j I Resistograph j *U MSI « < ffi O :<D 13 CO _CD 'TO JO CD o ,c j> <0 -'c •0 o �UeAxJ OrB ORIGINAL APPLICATION NOTICE FORM for Providing 30-Day Advance Notice to a Local Municipality or Community Board 'standardized STATE OF NEW YORK EXECUTIVE DEPARTMENT ^UC In connection with the submission to the Stale Liquor Authority of the DIVISION OF ALCOHOLIC BEVERAGE CONTROL Applicant's Original (First) On-Premises Alcoholic Beverage License Application for the Establishment Identified in this Notice (Psa& 1 of 2) STATE LIQUOR AUTHORITY IQEOLEHK Date the Original copy of this Notice was Mailed to the Local Municipality or Community Board: 1 ®§IIP " FOLLOW! NO L ' OCAL .M Wt ClfALiTY OR C( WzWovJ Restaurant {Sale of Food Primarily; Full Food Menu; Kitchen run by Chef) 12. Type of Establishment: w t i ("X" all e=> that apply) Club (e.g. G o l f / Fraternal Org.) 0 ! ( ! kive j Music | j Village Tavern-Restaurant [A mixed-use establishment that I h a s both a sit-down dining area and a "stand-up" bar where patrons may receive direct deliveries of alcohol) I j Disk [ Jockey j J Bed & I Breakfast | I Juke | Box i Catering j Facility I j 1 Patron Dancing [ {Smali Scale} j j [ I Stage j Shows i j (LW16, Tavern / Cocktail Lounge / Adult Venue / Bar (Alcohol sales primarily - m e e t s legal minimum food availability requirements) I Cabaret, Night Club, Discotheque [ (Large Scale Dance Club) I Topless j Entertainment Proposed Outdoor Area(s): 14. Will the proposed License Holder or a Manager be physically present within the establishment during All Hours of Operation? ( " X ' pnc): n s s * Freestanding Structure Garden / Grounds n Covered i Capacity for 600 | or more fpatrons Other (Specify): 13. None [ j Other (Specify): YES 7 15. Application Serial Number: 16. The Applicant's Pull Name, a s it will appear in the application for the On-Premlses Alcoholic Beverage License, is: 17. The Full Name of the Applicant's proposed licensed Establishment (the Trade Name under which the proposed Licensed Establishment will conduct businc§s}-is: fAjQJfiUi v^o^ 1 or LQyf "b b^-fo • ^ ^ NO ^ 18. 19. 20. 21. 22. 23. 24. IF YOU KNOW - 25. Tii!: • 26. . Was there ever an alcoholic beverage license in effect for the space where you intend to operate your licensed establishment? yOWN^^ Does the Applicant own the building in which the proposed Licensed Establishment will be located? ("X" one) 27. Building Owner's Full Name is: 28. Building Owner's Street Address: 29. 30. • Y e s ED City, Town, or Village: Yes O N o EH THE PROPOSED LICENSED ESTABLISHMENT WILL BE LOCATED r ) If "YES", SKIP items No. 27, 28, 29, & 30 ^ Godirectly to item No. 31, and complete the form. No / t P O j n EH ? I Don't Knox •. If "NO", ANSWER items No. 27, 28, 29, & 30. Then continue to Item No. 31, and complete the form. Zip Code: Business Telephone Number of Building Owner: (2-11-2009, 0,1 (02) �ORIGINAL APPLICATION NOTICE FORM for Providing a 30-Day Advance Notice to a Local Municipality or Community Board Standardized STATE OF NEW YORK EXECUTIVE DEPARTMENT in connection with She submission to the State Liquor Authority of the DIVISION OF ALCOHOLIC BEVERAGE CONTROL Applicant's Original (First-) On-Premises Alcoholic Beverage License Application for the Establishment Identified to this Notice (Facte 2 of 2) STATE LIQUOR AUTHORITY 15. Application Serial Number: j 16. The Applicant's Full Name, a s it will appear in the application for the On-Premises Alcoholic Beverage License, is: 17. Thp Full Wamp nf thf Applicant's proposed licensed Establishment (the Trade Name u n d e r which the proposed Licensed Establishment will conduct business) is: / §s; IF YOU KNOW - 31. is a business that is licensed to sell alcoholic beverages currently being conducted in the space where you intend to operate your licensed establishment? Y e s 1-.'—1 Are you buying any assess) owned by the operator of the licensed business currently being conducted in the space where you intend to operate your licensed establishment? (For example: good will, equipment, furniture, cookware, dishware, etc.) 32. Yes L«J No • No • | ' WHERE THE APPLICANT 1NTKNDS TO OPEItATS HIS/illiH/ITS PRoVSsKD licKNSKO E^MJLISlVMEKT7l'i.EASE^RbVlDE . " INFORMATIOIH REISARDING ANY BUSINESS LICENSED TO SELL ALCOHOLIC BEVERAGES THAT WAS MOST RECENTLY OPERATED IN THE SPACE ; IF YOU KNOW - 33. Was a business that was licensed to sell alcoholic beverages previously conducted in the space where you intend to operate your licensed establishment? Are you buying any assct(s) owned by the operator of the licensed business that was most recently conducted in the space where you intend to operate your licensed establishment? (For example; good will, equipment, furniture, cookware, dishware, etc.) 34. Yes • No CD Yes EH No O I Don't K n o w J ^ X , IV YOU ANSWERED "YES" TO ITEM NO. 31 or XI or .-33 or 34, THEN PL1CASE AN3WBR ITEMS NO: 35 and 36 and 37 and 38 and. 39. INFORMATION ABOUT THE OPKliATOK OF THE LICENSED BUSINESS CURRENTLY BEING.CONDUCTED (OR MOST RECENTLY CONDUCTED) IN THE SPACE l^lsc-^p INFORMATION: IF YOU KNOW - I Don't K n o w / L J The Full Name of the licensed Establishment (the Trade Name) now being operated {or that was most recently operated) in the space where you intend to operate your licensed establishment; I Don't K n o \ \ 0 ^ JF YOU KNOW - The alcoholic beverage license serial number of the business now being conducted for that was most recently conducted) in the space where you intend to operate your licensed establishment: I Don't Know IF YOU KNOW - T h e T y p e o f A l c o h o ! j c B e v erage Licensc held by the current (or most recent) licensed operator: 35. IF YOU KNOW 36. 37. 38. IF YOU KNOW - 39. \ The Full Name of the Operator of the licensed business now being conducted {or that was most recently conducted} in the space where you intend to operate your licensed establishment: I Don't K n o v ^ & N Telephone Number of the current licensed operator or the most recent licensed operator: I f f , , Original Applical ion * , P P - v e d 1 am the P ™ _J ,vho wiU hold the licoos^ „ . am a P r i r < ^ l of t h e c a l Fnt^v t J - v - H I Don't K n o w f t l j Z x ^ L ' ' 40. l| this form till be alsoreliedupon by the Authority, and-that false reorescmatioi]& in any document :• • submitted to the Authority may Result in revocation of any license that may be issued,. • Printed Name Tide Signature V ^{CWu C\ ZM i 5 ^ 0 0 I W x yXfr/luu 12-1i-300a.f>,2 (0?) �MDK BUSTO LLC d/b/a The Huddle 92 Beekman Ave Sleepy Hollow, New York 10591 July 26, 2010 CERTIFIED MAIL RETURN RECEIPT REQUESTED Item # 7005 1160 0000 6521 3300 MS. PAULA MCCARTHY, Village Clerk Village of Sleepy Hollow 28 Beekman Avenue, 2 nd Floor Sleepy Hollow, New York 10591 RE: APPLICATION FOR AN ON=PREMISES. LIQUOR LICENSE Dear Ms. McCarthy Pursuant to the Alcoholic Beverage Control Law, Section 64, Subdivision 2a enclosed is the ORIGINAL APPLICATION Notice form for the application of MDK BUSTO LLC d/b/a The Huddle for an ON-PREMISES Liquor License for the premises at 92 Beekman Ave., Sleepy Hollow, New York 10591. VERY TRULY YOURS: MDK BUSTO LLC �SUnviat'diied STATE OP NEW YORK SXSCirafVfc DEPARTMENT mvjmot of MXomn.K. bevkkage control STATE UQiJOfc AUTHOMTY to atmecston vtth the submission no (he StonetiquotAuthority of tfe APttMflmrt..' fojjhsjaa&g^^ _ ^'•T^Tnggr Date the Original copy of tfiio Notice was Mailed to the Loc&i Municipality or Community Board: | Q I 1 N M M-UFTX M & M C R , M M A S M M M O MAILED TO - M A CLERK O F • W S M M I M LOCAL W M C & M R V O R C O W M J I W W M O M M 2. I ta; (£m±8LM of the Ivootf Mimidp».!iiy o>- Coioyaunity Board.: | V i l l a g e OX S l e e p y M H O i l O W snest Addrww of Local Municipality or Community Board: , 2 8 B e s k f f i a n A V'@ Sleepy Hollow City, Town, or Vfttege: Tstepliorte Nurabar af Clerk of Local Municipality or Community Board: THE AP^UCASTIN CONNECTION WfTK THE APW^CAKTS Q&xmM. pusw) QM-msmm® ACHOLIC MSVKRASE UCBKSE APPLICATION FOR r m Esrmusm&mr gtsmmm w n m mnca Attorney's Street Address: City, Town, or Village: i!Uni«Mbwi«» Zip Code: Businew Terk-phoae Number of Attorney: iMIkm R M MMMAWST AS M I M M * { W M M APF&JECATIQN FOK AW O N - F K S M S E ® ALCOHOLIC LICENSE ' M A TKIE^RFIKD' ESTABLISHMENT ~ THE TI$TE O F E U S N M S A V M C S M M A A O W Beer • SOnly of Alroho! to be acid under the license { a o f i ) : Extent of E'ood Service: 12 CWsm} Type of Establishment: ("XT ali tzefr time apply) Proposed Outdoor Arrets): x | Restaurant (Sate of Food Prini&nly; PuJ! Food Menu; r, Kitchcn ran by ChcJ) • Hotel live Music Club 'e.g. Got? / Fr^malOTE-5 None j I Wine and Besr OnJy [ X f Liquor, Wine, a n d Beer { T a w m - R e s t a u r a n t (A mixed-use establishment that. ( h a s bath a sit-down dining ansa arid a "stand-up" bar whete patrons may reoeive direct deliveries of alcohol) Disk Jockey Jute Box r i ^ b r o n Dfuiemg f [ j (Smnll Scale) ] Cabaret, Night Club, Discotheque Scale Dance Club} Bed & 5 L J Breakfast j j Facility • thws P I Ent^innifim CfSurd«n / Frefletanding Fsatio Hooftop Grounds Covered Structut^ or Dtck f~l Will the proposed Lkvnse Holder or a MariSget be physically piwsani within the esiabtishnient duririf, T « m / Cocktail Lounge / Adult Venue / j Bar {Alcohol saJcs primarily - meets legal minimum food availability requirements! F" j f Capacity:y (or 6 0 0 J or moitv pntrwria F jffixcXy!^®S t a U i" a II. t Other (8peo'fyj: Houra of Oi»ystu>a? ("XT gflgj: Applicwtior)feialNumber: Thfc aa it will iappear in tlw «ppitcetiot> tolic IBeveis«e License, is; for th« 07i-P?'«n!»:s Alcoholic _ _ „ ^XVj^lSU.S t O L L C i Vm L nNf«ue of the Applicant's proposed licenced Estabji^ntcn^jf^; Trgjej^."?''? ef ™ ' ^ wltich the ptPpoasd Licca^d Estal^Hahmen/tyjll cortduc; bu^ncaw) is: T h e H u d d l s The Applicaiu'e propoertd Uc«nissd EaKiblishmeiu is ioco.l within the building which has the foUowing Street Addires City, Town, or V^la^Tj The- proposed viotnsfid ISstabijshiw.nt wiii be located on the f o B o w i n g l l o c ^ ' l s r m r ^ t ^ ^ above address: j 1 S t > £ 1 « & b s i T l H fc WWiin Ihe !»iildii'i« at the above address, tlw proposed Licensed Establishment wili b t legated within the roo!«{s) numbered aa fellows; Business Telephone Wumtwr of the AppSicant: I Business Fax Number of the Applicant: I Business E -Mail Adduces of 25, 26. Appiicant: * I > nwMU JF YOU KHOW - Was tliCTK t w an aJcoholic beverage license in effect for the space where you intend to operate your licensed establishment? Yea No O I Dont Know • OTOC1R OFTOEwmmmo m WHICH rtm. moKJSED UCENSKD E^ABUSI&^NT v m l m w c m Z Dots the Applicant t w n the building in which the proposed Ucen»»d Ksiabiishmcnr will be tocaled? (-SST'fifJS) Yes • Buildiitg Owner's Full Name is: BuiJdmg Owner's Street Address: City, Town, or Village"! S l e e p y H o l l o w Business Tct-'rplixif'c Kumfer of QuikJing Owner; If *YES*, items No. 27, 28, 29, & 3 0 Go directly to Item No. 31, and complete the form. If'flC, hmwm items No. 27, M, 29, % 30, Thsn continue to item No. 31, md conipjetc the forai. �Sumetarchzed ORIGl^AS,, ArJCX&l./* STAYS OF NEW YORK EXECUTIVE KJXUPARTMENT D5VIS50H Oi ALCOHOLIC BEVERAGE CONTMW, STATE LJQVOK AUTHORITY WKSM; IF YOU KNOW - V-eLscem*.. in sxmeuion with the .mbmliHon w the Sto$c iMper Mtsh/jrity ofOk 'tm t&mom? W N M O S T O OPERATE HIS/HER/PTS PROPOSED UCERSBD E&rmmmmm rjwwwuiwiiimiww Don't Know U Yes Q ta a b u s i n e s s that i% licenced to sett alcoholic beverages c u r r e n c y baing conducted in the space where you intend to operate your liceswed csubttuhtnent? Arc you b u y i n g a n y a s s e s s } owned by t h e operator of the licensed b u s i n e s s current.5? being conducted in t h e space' where you in lend to operate your licensed e a t a b M i m e m ? {For example: good wili, equipment, f u r n i t u r e , cookware, dishwasx, etc,) Yes • W YOU mmrm®& ^ A S T T O N®M os" 32, SKIP fTEM3 NO. J33 <wui 34, QO DJK&CTLYTOITOHFRKA 35, 36,37,33,3S»ftMm. a?mvAwwmm?3i!&wBgm&'M mA 32, n m m PKOVIDE THE mKiRMMtoM miQiTEgmte m ITEMS HO. 33 anet w. 1 '"» 1 •'wn—j>nmin111 wi.inff »ttmij wtww^iMwvvorMi* TO 8&U, SBUH3&SffiKEKB ^ IF A M M H E S S UCBK3ED. ATJCOHOUC BEWBKAGK3ISJKOE S I M M M TTTLI SPFTCE WHERE THE A M I C A W ? IFFTODS T O OPTOATE HS8/HKS/ITS M 0 P 0 3 E D UCENSKD FOTABUSHKSBOT", P L & A » PROVIDE I i; 33. 34. IF YOU KNOW Are you buying «uiy Was a b u s i n e s s t h a t w a s licensed to sell a c h o l i c beverages previously conducted in the aj*tce where you intend to operate .your iicwiscd establishment? ws&ct(a) owned Yes • omlr&tor OF tm ucsmm THE WHERE TKB APPLICANT IF YOU KNOW The e.tcohciie beverage license owriai n u m b e r of the b u s i n e s s now beitsg conducted (or that m o s t recently conducted) in Uie apuoe where you intend to operate your licensed establisiimcuf. WOW - No S3 N M C M W F mmmsvsm w T H S SPACE wtmm mtmrn tm mmMmmimmm&Ttmt The Fuli Name of the licensed: E » w M s f a « e n t (the Trade Name) now Ivnng operated (or that w®.v jnosl recently operated) in t h e sr>acc where you intend to ojiwmte your licensed establishrnt'nt: JF YOU lO'KOW • ! Don 't Know CVMMTTFTR M M & C & M R N M M TAX LICENSED ESRASJI3KMENT. iK YOU KNOW 36. 39 mmiss to OPERATE M S / H E R / H S The Full Kcuwe of t h e Operator of the licensed busme.-js m w being w n r t u c t o d (or t h a t w a s most recently eonducirM) in the s p a c e where you intend to operate y o u r littMijwd e.steblis^jncnt: 35. No • opatmJ.br by the of t h e i i c e n w d b u s i n e s s t h a t w&a mofst rwce/itly conducted in the space where you intend to o p s r a w y o w licensed establishment? (For ejtampie: good will, equiptawit, furniture, cookware, diebivttfe, eta.) mrmMAmm mam 38. yes The Typfc of Alcoholic Bevcra^i; i i c e n s e held by the cuiTen? (or most recent) licemscd operator: Pete Gus Town Tavern Town T a v e r n 1051869 On-Premises T^Jtphone Number of t h e c u r r e n t licensed operai or or t h e mcAl retsnt. licensed operator: Liquor • *¥boiift Knew I Don't. Know • 1 Don't Know • ± ! Dorj'f. Know • i Don't Know EI (MmMMti vmw: Mu*Jr.*9rrc7H*m<v If Hat Oi%m;i App^^tbn I a«i the Pereon who wtU hold the Lkense or) am a ftindpal the tegai Ikititytintmil hoto the Ucmoe. m thisfisimars in fuU confonnity withrepreaentatior;saacide in dccummt* that fc«n sisbmittM {0r documemte that will be submitted) to the State liquor Authority, tmd «&Ue<l upon by the Awiiimity. 1 understood tj»t reprmentatioiu made in this foim wffi be alsoreliedupon by the Authority, and tlmt Mm reproaenttttions in a»y cS^umtnt submitted to the Authority may result m. revocation of any Kceisae (hat zmy bis imixxd. By my signature, 1 affirm - under PWlfcy - that the reprewntations made in thisformare tru®. Manuel Busto III Managing Member J-1KJOM t) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2010 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2010-08-24 Subject The topic of the resource Board of Trustees Minutes-2010 Date A point or period of time associated with an event in the lifecycle of the resource 2010 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text