https://sleepyhollow.localarchives.org/files/original/b1e75ac7e4c5cb300bf5a015954cfc3e.pdf bf957d92be8c66bd1c1c46dff8f3b88e PDF Text Text Minutes of the Board of Trustees Village of Sleepy Hollow, New York A work session of the Board of Trustees of the Village of Sleepy Hollow was held on Tuesday, November 16, 2010, starting at 7:00 P.M. in the Boardroom at Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Thomas Capossela Trustee Bruce R. Campbell Trustee Barbara J. Carr (7:36 P.M.) Trustee David L. Schroedel Also Present: Sean E. McCarthy, Village Architect Janet A. Gandolfo, Village Attorney Mayor Wray started the work session at 7:10 P.M. by reviewing the agenda and informing the Board that they will need to have an executive session to discuss personnel matters. The Mayor also announced that the Tarrytown Community Center will hold a food drive during the holidays and into January. A donation box will be place in Village Hall where donations may be left. Deputy Mayor Capossela announced that there will be a special sanitation schedule next week. Monday will be regular pickup; Tuesday will be regular pick up; Wednesday will be recycling; and Friday will be garbage pickup Village wide. WS-1 Presentation: Duracell Staging Area Victor Miles is representing AECOM, environmental testing company, hired by Gillette to evaluate soils on the former Mallory battery site and surrounding properties. Mr. Miles stated that AECOM is requesting assistance from the Board to allow the company the use of the Elm Street parking lot for a staging area for the remedial activities. Mr. Miles stated that they need to set up two office trailers and toilet facilities as well as use of about (13) parking spaces for their employees. Mr. Miles stated that he met with the Village Planning Board this month and they did not want storage of materials or contaminated soils on the site. The Mayor, referring to the site plan drawing, questioned the need for the area fenced off along the eastern parking lot boundary. Mr. Miles responded that the area may be needed to access the rear of the properties along Kendall Avenue. �Trustee Schroedel questioned the need of a security fence around the staging area, specifically between the rear properties on Kendall Avenue. He added that property owners have access through the existing fence to parking spaces they pay for. The Mayor suggested not blocking off access to the properties on Kendall Avenue. Mr. Miles stated that the fence can be removed and the employee parking spaces can be within the Village lot. Trustee Schroedel questioned how long the process will take. Mr. Miles responded that they are only in the testing phase and a work plan has not been approved by the DEC yet, but did not expect the work to take more than (2) years. Trustee Campbell questioned if soil will be stored on the site. Mr. Miles responded that it would not be in the best interest. He added that they are in negotiations with the owners of the UAW to use their property and that General Motors was not amenable to permitting them the use of the east parcel near Continental Street. Trustee Campbell questioned the soil storage time period. Mr. Miles responded that the soil will be stored in containers at the staging area for 2-3 days and then trucked to a land fill. The Mayor questioned how much material will be stored. Mr. Miles responded (3) roil offs, 30-40 yards each. Deputy Mayor Capossela questioned the type of equipment used. Mr. Miles responded that backhoes would be used, but depending on the site and access, wheelbarrows will be needed to move material. There was an open discussion regarding the method of excavating and storing soils. Trustee Schroedel summarized the process and reiterated that the material will be stored in sealed containers with no possibility of soil leaking out. Trustee Campbell, referring to the site plan drawing, clarified that there will not be a fence around the shaded area. Trustee Schroedel responded that the fence will only be around the trailers. The Mayor reviewed the site plan and suggested that the parking spaces be anywhere in the lot that are not reserved by residents with permits. �There was an open discussion regarding the scope of remediation. Janet Gandolfo stated that the methodology of the remediation requires approval by the DEC. Mr. Miles stated that A E C O M ' s scope of work only includes the gathering of soil samples. Based on the test results, they will prepare a work plan for the DEC's approval. Janet Gandolfo stated that the plan could change drastically and questioned if the DEC approval should be obtained before a staging area is approved. Mr. Miles responded that the timing is crucial and they needed to get the staging are first. Trustee Schroedel suggested exploring using at least half of the parking lot for the staging area. Scott McDonough, an engineer representing AECOM, outlined the original proposal sent to the Village Planning Board which requested an area of approximately (60) parking spaces. Mr. Miles informed the Board that the Planning Board did not agree with the plan because of the proximity to the park and new Senior Center. Trustee Campbell agreed and stated that the staging area should not be in the parking lot. Janet Gandolfo stated that if the Board agrees then the project should be sent back to the Planning Board for Site Plan approval. The Mayor stated that it makes sense to have the staging area near the site where the work will be performed. Trustee Schroedel questioned if the site can he enclosed with a Quonset style building. Mr. Miles responded that they have not researched enclosing the site but would not rule it out. Deputy Mayor Capossela stated that the area is very populated and close to the playground and Senior Center, and didn't expect the project to take (2) years. There was an open discussion regarding potential staging areas, including the General Motors property and the lot across from the Bridgeview restaurant. Trustee Campbell agreed with the placement of (2) offices on the Elm Street lot, but said the soil containers should be stored somewhere else. �The Mayor stated that the Board needed to consider al] the options, and suggested AECOM return to the Planning Board with the revised plan. Trustee Schroedel questioned if Gillette is able to share in the economic analysis for the viability of leasing other property. Mr. Miles responded that the information was not available. Trustee Schroedel questioned if the soil could be used in a BUD. Mr. Miles responded that it was not recommended. The Mayor concluded that the Board would consider the (2) trailers, toilets, and employee parking on the lot. Janet Gandolfo stated that a resolution would be prepared after the Planning Board reviews the site plan. WS-2 Discussion: Route 9 Change Order Sean McCarthy reviewed the status of the Route 9 drainage culvert project. He stated that all the work is completed including new granite curbing and concrete sidewalks. Mr. McCarthy handed out a letter from the consulting engineer and a copy of the contractors change order. Mr. McCarthy stated that the contract change includes the replacement of (2) street trees, installation of brick pavers, and installation of electrical junction boxes for future pedestrian light poles. Deputy Mayor Capossela requested that a resolution be prepared for approval at the next Board meeting. WS-3 Discussion: Land Records IMA Sean McCarthy described the Building Department's need to obtain land records and property information from the Westchester County Clerk's office. Mr. McCarthy handed out a draft Itermunicapal Agreement with Westchester County and explained that the agreement will allow selected Building Department employees to view and obtain records from the County Clerk's office through the internet. Trustee Campbell stated the idea makes sense and would benefit the Village Building Department. The Mayor directed Mr. McCarthy to prepare a resolution for approval at the next Board meeting. �At 8:05 P.M. the Mayor adjourned the work session. On a motion by Trustee Schroedel, seconded by Trustee Can* and carried unanimously, the Board went into executive session. At 8:24 P.M. the Board came out of executive session. The Mayor stated that the Board discussed personnel matters and litigadon, and no votes were taken. On a motion by Trustee Schroedel, seconded by Trustee Campbell and carried unanimously, the meeting was adjourned. Respectfully submitted. Sean E. McCanhy, Village ?\rchitect � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2010 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2010-11-16 Subject The topic of the resource Board of Trustees Minutes-2010 Date A point or period of time associated with an event in the lifecycle of the resource 2010 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text