https://sleepyhollow.localarchives.org/files/original/c883bbdd65acc8f389758b88735eab44.pdf e360fb4011ee2d78f113a3f60a3bc05c PDF Text Text An Organizational Meeting took place on l^onday April 4, 2011 at 7:00 p.m. in Village Hall, Sleepy Hollow, New York. Present: Kenneth G. Wray, Mayor Thomas Capossela, Deputy Mayor David Schroedel Barbara Carr Bruce Campbell Karin Wompa Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Janet Gandolfo, Village Counsel (in at 7:25 p.m.) Mayor Wray called the meeting to order with a pledge to the flag. Agenda and Appointments-See Part I & Part II attached. Committees of the Board of Trustees-See Part III attached. Year 2011-2012 Operational and Procedural Resolutions-See Part IV attached. Mayor Wray spoke about all the accomplishments throughout this past year that the Village has worked on and or completed to date, 1) James Galgano Sleepy Hollow Senior Center 2) Route 9 Culvert Project 3) Barnhart Streetscape Project 4) Pocantico Streetscape Project 5) Devries Park Ball Field Lights 6) Natural Playground at Douglas Park 7) Morse School Playground 8) Webber Park Sign 9) Shaft 9 Pump Station Upgrades Mayor stated that Trustee Wompa and the Downtown Revitalization Corporation (DRC) continue to make strides in improving our downtown. The DRC was instrumental in having the Morse School Park completely renovated. The DRC helped with the creation of two community gardens, one on Valley Street and one on Beekman Avenue. In March, the Journal News ran an article that Sleepy Hollow has become a destination for restaurants. A new restaurant was added this year (Moon River). With help from the Building Department, the burned out buildings on 66 and 68 Beekman Avenue were torn down. �Mayor Wray also mentioned that the Village has completed a shared services study for recreation and parks with the Village of Tarrytown and the school district. Mayor Wray also mentioned that John Kapica, recently retired Police Chief, helped the Village stabilize and organize its Police Department, and made a few promotions. The Finance Office has a new Treasurer, in addition to other new employees. Mayor stated there has been a significant upgrade in the Building Code, diligently worked on by Trustee Stupel, Building Dept and the Court. The Village is currently working on two union contracts, the PBA and the MEU. The Water Reservoir project is continuing to be worked on and another large issue that the Village is currently working on is the agreement with General Motors. The Mayor is optimist that a special permit will be approved shortly. Mayor stated at this time that the immediate concern is the Village's 2011-2012 Budget. At 7:50 pm, on a motion by Trustee Campbell, seconded by Trustee Schroedel the meeting was adjourned. Respectfully submitted, Paula A. McCarthy Village Clerk �Village of Sleepy Hollow Organizational Meeting Agenda and Appointments Monday, April 4, 2011 as Scheduled for 7:00 PM Parti 1. Organization Meeting Called to Order: Mayor Wray 2. Pledge of Allegiance: Mayor Wray 3. Swearing In of Elected Officials: Village Clerk Mayor Wray 4. Official Parliamentary Procedure: Roberts Rules of Order shall prevail in all deliberations of the Village Board and Village Board Committees, statutory boards, organizations and/or committees. Moved: Trustee Campbell 5. Official Newspapers/Publications: Moved: Deputy Mayor Capossela 6. Seconded: Deputy Mayor Capossela Gannett Newspapers Hudson Independent Patch Seconded: Trustee Stupel Official Depository of Funds: Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 Vote: 6-0 TD Bank, J.P. Morgan Chase, Signature Bank, Mahopac National Bank, Webster Bank Vote: 5-0-1 Roll Call: Trustees Carr, Campbell, Wompa, Stupel, Capossela Vote: Yes Trustee Schroedel: Abstained �Part II - Abbreviated 1. Appointment of Village Officials: A. Village Attorney: Moved: Trustee Carr B. Deputy Mayor: Moved: Trustee Schroedel C. Acting Village Justice: Moved: Trustee Stupel D. Village Historian: Moved: Deputy Mayor Capossela Henry Steiner Seconded: Trustee Carr Vote: 6-0 E. Police Surgeon: Moved: Deputy Mayor Capossela Dr. Robert Raniolo Seconded: Trustee Stupel Vote: 6-0 F. Registrar of Vital Statistics Moved: Trustee Campbell Seconded: Trustee Carr Filomena Fallacaro Vote: 6-0 G. Village Clerk: Moved: Trustee Schroedel Seconded: Trustee Stupel Paula A. McCarthy Vote: 6-0 H. Village Treasurer: Moved: Trustee Campbell Seconded: Trustee Carr Sara A. DiGiacomo Vote: 6-0 I. Fire Inspector: Moved: Trustee Stupel Sean E. McCarthy Seconded: Trustee Campbell Vote: 6-0 J. Village Engineer: Moved: Trustee Schroedel Seconded: Trustee Carr K. Building Inspector: Moved: Trustee Stupel Sean E. McCarthy Seconded: Trustee Schroedel Vote: 6-0 L. Village Prosecutor: Moved: Trustee Campbell Seconded: Trustee Carr Janet Gandolfo, Esq. Seconded: Trustee Campbell Vote: 6-0 Seconded: Trustee Carr Thomas Capossela Vote: 6-0 Alphonse L. Naclerio, Esq. Seconded: Trustee Schroedel Vote: 6-0 Dolph Rotfeld Vote: 6-0 Joy Joseph Vote: 6-0 �Part III Committees of the Board of Trustees: Committee: Chairperson: Members: Administration Stupel Wompa, Capossela, Community Relations Carr Campbell, Wompa, Finance: Carr Schroedel, (Communications/ Franchises) Campbell, Governmental Relations: Public Safety: Wompa Schroedel, Capossela, Public Works: Stupel Capossela, Schroedel, Recreation and Parks: Campbell, Stupel, Carr Senior Citizens & Senior Center: Carr, Capossela, Sub-Committees Chairperson: Members: GM Committee: Wray, Schroedel, Wompa Safe Housing Task Force: Stupel, Sean McCarthy, Mathew Brenner, Janet Gandolfo and Ana Lopez �Part IV Year 2011-2012 Operational and Procedural Resolutions 1. Be it Resolved the Board of Trustees shall hold regular meetings on April 12 and April 26, 2011, at 7:00 PM; commencing May, 2011, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Work sessions during the month of April, 2011 shall be held on April 5 and April 19. All work sessions during the month of April, 2011 shall include budget discussions. Moved: Trustee Schroedel Seconded: Trustee Carr Vote: 6-0 2. Be it Resolved the Board of Trustees may, upon the call of the Mayor, hold an official meeting in order to conduct Village business, including an executive session, during a work session. Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 3. Be it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session immediately thereafter. Moved: Trustee Campbell Seconded: Trustee Wompa Vote: 6-0 4. Be it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least forty-eight (48) hours in advance of the start of said meeting. Such notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Moved: Deputy Mayor Capossela Seconded: Trustee Wompa Vote: 6-0 �5. Be it Resolved any member of any appointed Board, Committee, or Commission having a term of office, seat or position in excess of one (1) year who is absent from three (3) or more regularly scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees. Removal shall be declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled session. Moved: Trustee Wompa Seconded: Trustee Campbell Vote: 6-0 6. Be it Resolved in the event of the unavailability of the Village Justice and/or the Acting Village Justice to perform his/her duties, judicial coverage shall be requested first from the Village of Tarrytown. Moved: Trustee Stupel Seconded: Trustee Wompa Vote: 6-0 7. Be it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2011-2012 as prescribed by law. Moved: Trustee Schroedel Seconded: Trustee Campbell Vote: 6-0 8. Be it Resolved, it shall be the responsibility of each Department Head to review and approve all bills and invoices prior to submission for approval to the member of the Board of Trustees chairing the Department. Upon submission each Chair shall review and approve all bills and invoices, and if found correct, present such bills and invoices to the Treasurer who shall cause the bills and invoices to be presented on a warrant to the Board of Trustees for its approval at its next regular meeting, if possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile signature in those cases as authorized by the Mayor). Moved: Trustee Carr Seconded: Trustee Schroedel Vote: 6-0 9. Be it Resolved, notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. All such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 �10. Be it Resolved, any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Deputy Mayor Capossela Seconded: Trustee Wompa Vote: 6-0 11. Be it Resolved, the Procurement Policy attached hereto and previously adopted by the Board of Trustees shall continue in full force and effect subject to ongoing review and, if necessary, amendment. Moved: Trustee Wompa Seconded: Trustee Stupel Vote: 6-0 12. Be it Resolved the Mayor and the Board of Trustees, in their ongoing effort to encourage opportunities for the public to comment on matters of Village business, designate two (2) public comment sections during each regularly scheduled official meeting. Comments shall be limited to five (5) minutes per speaker and every member of the public wishing to speak may do so prior to a member being called upon a second time; and Be it Further Resolved, the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Trustee Stupel Seconded: Trustee Carr Vote: 6-0 13. Be it Resolved the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee Schroedel Seconded: Trustee Carr Vote: 6-0 14. Be it Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be it Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be it Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2011 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2011-04-04 Subject The topic of the resource Board of Trustees Minutes-2011 Date A point or period of time associated with an event in the lifecycle of the resource 2011 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text