https://sleepyhollow.localarchives.org/files/original/fc61ae7d6acd9b2acd87f39c7fa1dc68.pdf b469a8ff601e8511afe0532d3824a34b PDF Text Text Resolution Hiring Joseph DiPalma as Part-Time Crossing Guard WHEREAS, a position for part time, on-cali, crossing guard is needed to fill in when a crossing guard is out sick or has requested time off; and WHEREAS, in order to maintain the safety of school children and pedestrians, this position should be filled as quickly as possible; and WHEREAS, Joseph DiPalma of Sleepy Hollow, NY, has worked as a seasonal crossing guard and has applied for this position; and WHEREAS, the Chief of Police has recommended that Joseph DiPalma be hired on a part time basis to fill this position; and, WHEREAS, the Trustees that comprise the Public Safety Committee for the Village of Sleepy Hollow concur with the Chiefs recommendation; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Joseph DiPalma be hired on a part time basis to work as a crossing guard for the Village of Sleepy Hollow at a salary rate of $15.00 per hour. Moved: Trustee Schroedel Seconded: Deputy Mayor Capossela Vote: 5-0 �Resolution Hiring Emmanuel Anjo as Parking Enforcement Officer WHEREAS, a position for part time Parking Enforcement Officer is available; and WHEREAS, in order to maintain adequate parking enforcement, this position should be filled as quickly as possible; and WHEREAS, Emmanuel Anjo of Ossining, NY, has applied for this position; and WHEREAS, the Chief of Police has recommended that Emmanuel Anjo be hired on a part time basis to fill this position; and, WHEREAS, the Trustees that comprise the Public Safety Committee for the Village of Sleepy Hollow concur with the Chiefs recommendation; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Emmanuel Anjo be hired on a part time basis to work as a Parking Enforcement Officer for the Village of Sleepy Hollow at a salary rate of $15.00 per hour. Moved: Trustee Campbell Seconded: Trustee Wompa Vote: 5-0 �Meeting Date: Resolution #: 10/25/2011 10/125/2011 Whereas, the Mayor and the Board of Trustees made an interim appointment in the Village Treasurer's office pending the results of civil service examination(s); and Whereas, Christopher Scelza is currently in the Civil Service job title of Administrative Intern, has taken Test #02-501 Telephone Operator/Clerical and earned a test score that placed him in the top three on the Civil Service list for this job title; and Whereas, the Finance Committee recommends a lateral transfer of Mr. Scelza to Civil Service job class code #0202 with no change in salary; Now, therefore, be it resolved that the appointment of Christopher Scelza to the position of Telephone Operator/Clerical at an annual salary of $37,128.00 is hereby approved, subject to a probationary period of up to 52 weeks. Moved: Deputy Mayor Capossela Seconded: Trustee Shroedel Vote: 5-0 �Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Entering into an Agreement with Emergency Vehicle Response Apparatus Consultants WHEREAS, the Village of Sleepy Hollow Fire Department is currently using a twenty year old E-One Pumper; and WHEREAS, the Village of Sleepy Hollow Fire Department has researched the purchase of a new pumper, which will replace the abovementioned fire apparatus, and established specifications (the "Bid Documents"); and WHEREAS, the Mayor and Board of Trustees are desirous of hiring a consultant to assist in the review of all aspects in replacing the abovementioned fire apparatus. NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow does hereby authorize the Mayor to execute the attached agreement. Moved: Trustee Wompa Second: Trustee Campbell Vote: 5-0 �AGREEMENT FOR SERVICE The Village of Sleepy Hollow, New York and Emergency Vehicle Response This Agreement is made on October _ , 2011 by and between Emergency Vehicle Response (hereafter "EVR") and the Village of Sleepy Hollow, New York, 28 Beekman Avenue, Sleepy Hollow, NY 10591, a municipal corporation duly organized under the laws of the State of New York (hereinafter "Village"). Whereas, the Village is desirous of preparing specifications for the purpose of bidding for and purchasing fire apparatus for the Sleepy Hollow Fire Department; and Whereas, the Village wishes to ensure that the specifications prepared for such purpose meet the current and future needs of the Fire Department; and Whereas, the Village is desirous that all specifications designed for the bid process ensure that the best interests of the taxpayer and the Fire Department are being met; and Whereas, EVR is in the business of reviewing fire apparatus specifications, and advising municipalities regarding the purchase of fire apparatus and is highly recommended; Now, therefore, the Village and EVR hereby agree as follows: 1. EVR will review the technical specifications provided by the Village for the purchase of a pumper apparatus. Prior to the Village going out to bid, EVR will ensure that the specifications comply with the National Fire Protection Standard 1901-Automotive Fire Apparatus requirements as well as current manufacturing practices and design criteria for this type of vehicle. �2. Said review will include, but may not necessarily be limited to, revising as necessary the appropriate technical language to allow competitive bidding; and providing additional language for components which would improve the safety and operational characteristics of the apparatus. 3. EVR will provide written recommendations where necessary to suggest other areas where the specifications provided to EVR by the Village are lacking safety or operationally important components. Said recommendations shall also include amending, adding, deleting, revising language to ensure that the specifications are not so restrictive as to stifle competitive bidding. 4. EVR shall, upon receipt of the bid proposals by the Village, review copies of all pertinent bid documents including bid response, blueprints, required technical documentation and certification of components. The Village shall supply EVR with said copies upon receipt by the Village. 5. EVR shall review the bid proposals received by the Village for compliance with the published bid specifications and provide the Village with a written report outlining the findings of the bid proposal analysis. During the bid proposal review process EVR shall be available for conference calls for the purpose of obtaining necessary information and to assist the Village through the bidding process. 6. EVR shall meet with the Village to discuss the results of the bid specifications analysis. 7. EVR shall assist in conducting the engineering conference and the final inspection on the completed apparatus at the location of the successful bidder. EVR shall submit a written report covering any changes made and note any discrepancies or other concerns which may arise during the inspection process. EVR agrees that a total of four (4) days of inspection and travel time is included as part of this Agreement. 8. The Village agrees to pay to EVR the sum of Six Thousand Five Hundred ($6,500) for services rendered pursuant to this Agreement, payable as follows: �a) '72 the total cost for services rendered upon the receipt by the Village from EVR of the written report outlining the findings of the bid proposal analysis (as referenced in paragraph 5 herein). b) % the total cost for services rendered upon completion of the meeting v\/ith the Village for the purpose of discussing the results of the bid specifications (as referenced in paragraph 6 herein c) % the total cost for services rendered upon final inspection of the apparatus. 9. The Village agrees to pay travel costs necessarily incurred by EVR to conduct the engineering conference and final inspection (including airfare and hotel costs where the successful bidder is located more than 300 miles from the Village). EVR agrees that these costs will be billed at actual costs and will be paid upon the Village receiving receipts for same. EVR agrees that travel costs for the post-bid meeting are included in the cost for the project (as referenced in paragraph 8 herein). IN WITNESS WHEREOF, the parties hereunto set their hand on the date above-written. Village of Sleepy Hollow / 1 Emergency Vehicle Response ' By: By: M^yor Kenneth G. Wray �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of the Inter Municipal Agreement with the Village of Tarrytown and Briarcliff Manor governing a Consolidated Water Services Feasibility Study WHEREAS, the Village of Sleepy Hollow is concerned about escalating government costs and the increasing tax and expense burden to property owners and residents; and WHEREAS, the Village has a history of cooperation and mutual support with the Villages of Tarrytown and Briarcliff Manor re water systems, and it is believed that costs can be saved and service improved by consolidating water services, and the three Villages wish to study the feasibility of consolidating water services of the three Villages; and WHEREAS, the Village was awarded a Local Government Efficiency Grant of $26,000 for such a feasibility study and financial analysis by the New York State Department of State. The grant requires a total match of $2,888.89; and WHEREAS, the attached Inter Municipal Agreement has been drafted to define certain tasks and financial responsibilities of the three Villages in order to implement the grant project. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to sign the attached Inter Municipal Agreement between the Villages of Sleepy Hollow, Tarrytown and Briarcliff Manor for a feasibility study and financial analysis of consolidating water services with the Villages of Tarrytown and Briarcliff Manor. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 5-0 aeH^/Dqxrty Cteri^ ito h««by ttiat fort^rtr^ is a farue oew a ^ o j ^ by Ote toanJ of Trt^^ of Seepy Hollow, on the ^ ^ d a y 20/Y and Of the whole thereof, ar*l I further csettify that ttie same was entered into the minutes of ttie m ^ i ^ of said Beard of Tai^ees h^d on said date. IN mmms wwmic*, I have hereuffo my hand and ofBdal mA t W ^ ^ d a y t r f . ^ ^ ,MlL �Intermunicipal Agreement By and Between the Villages of Sleepy Hollow, Tarrytown and Briarcliff Manor for the Water Consolidation Feasibility Study project THIS INTERMUNICIPAL AGREEMENT, made the day of October 2011 by and between: The VILLAGE OF SLEEPY HOLLOW, a municipal corporation of the State of New York, having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York 10591 (hereinafter referred to as "Sleepy Hollow"), the VILLAGE OF TARRYTOWN, a municipal corporation of the State of New York, having an office and place of business at One Depot Plaza, Tarrytown, New York 10591 (hereinafter referred to as "Tarrytown") and the VILLAGE OF BRIARCLIFF MANOR, a municipal corporation of the State of New York, having an office and place of business at 1111 Pleasantville Road, Briarcliff Manor, New York 10510 WITN ESSETH: WHEREAS, in 2009 Sleepy Hollow was the lead applicant, and Tarrytown and Briarcliff Manor the co-applicants, of an application to the New York State Department of State for a General Efficiency Planning grant under the Local Government Efficiency Grant Program to assist with funding a feasibility study of the consolidation of water services of the Villages of Sleepy Hollow, Tarrytown and Briarcliff Manor; and WHEREAS, on May 28, 2010 Sleepy Hollow received a notice of award from the New York State Department of State for the water services consolidation feasibility study; and WHEREAS, said project award will provide a grant of $26,000 to undertake the feasibility study, and the grant requires a total local match of $2,889; and �WHEREAS, an Intermunicipal Agreement is necessary among Sleepy Hollow, Briarcliff Manor and Tarrytown to define certain tasks and financial responsibilities in order to implement said grant project. NOW THEREFORE, the following constitutes a binding agreement by and among the parties. THE PROJECT The intent of the project is to study the feasibility of a consolidation of water services among the three villages in order to reduce water rates; to reduce the financial stress on property owners and residents, and to coordinate the transmission and delivery of safe, reliable and fresh volumes of potable water. The feasibility study will identify water consumer cost impact and will express it as Total Cost Impact, Cost Impact per Capita and Estimated Impact on Water Rates resulting from a proposed consolidation. The feasibility study shall discuss different models for a consolidated water entity with a recommendation of the model which will best reduce costs, improve the efficiency and effectiveness of the operation, and increase the ongoing reliability of the water system. The study will include meetings between the contractor and stakeholders in all three villages. The study will address issues including reduction of staffing duplication, licensing, economies of scale from bulk purchasing, the elimination of unnecessary redundancy, the different water rate and billing structures of each Village, debt service levels, labor issues and physical infrastructure. The study will make recommendations as to the most efficient and cost effective way to supply water to residents, and will include financial analyses and an �implementation plan. It will be issued in the form of a feasibility study report, which is the deliverable conclusions and recommendations of this project. FEASIBILITY STUDY REPORT The consultant will issue the draft feasibility study report which will be reviewed by the working group, each member of which will provide comments. The report will then be presented at a public meeting for review and comment. The consultant will then finalize findings, conclusions and recommendations and issue a final feasibility report to the working group. The final report will be presented to each Village's Board of Trustees for review and action. The Mayor and Trustees of each municipality shall decide whether or not to implement the recommendations. A new InterMunicipal Agreement will be necessary to govern implementation should the parties decide to proceed with the feasibility report's recommendations. SELECTION OF CONSULTANT Sleepy Hollow shall prepare, with substantial input from the working group, a Request For Proposals ("RFP") for the consultant to do the feasibility study, which shall be approved by all parties. Each Village may submit names of consultants and firms to which the RFP will be sent. Sleepy Hollow shall forward each proposal received to Tarrytown and Briarcliff Manor. Once proposals are received, the working group shall meet to review and rate each based on general hydraulic experience, experience with municipal and private water systems, and pricing fee regimes. The consultant with the highest total grading score shall be appointed. In the event of a tie score. Sleepy Hollow shall select one of the consultants with the highest �score. Where the working group agrees that no proposal reflects acceptable experience or affordable fees, an amended RFP shall be issued or the project shall be canceled. DISTRIBUTION OF LABOR AND FINANCIAL RESPONSIBILITY The parties agree on the following distribution of labor and financial responsibility: 1. Working Group. A working group comprised of each Village's Administrator/Manager and manager responsible for water department oversight will oversee the project. This working group will define the project, develop the RFP, select the consultant to do the study, facilitate the consultant's work with village staff, review the draft report and present the final report to the respective Boards of Trustees. Each member of the working group shall have an equal vote. In the case of an unbroken tie, the three Mayors of the Villages shall vote to break the tie. Each Village shall pay its own costs for the services of the working group. 2. Grant Administration. Sleepy Hollow will be responsible for administering the Local Government Efficiency grant. Sleepy Hollow's Director of Grants will undertake this work and provide written documentation to Sleepy Hollow, Tarrytown and Briarcliff Manor regarding the costs of that work to be divided pursuant to the cost sharing agreement below. 3. Project Expenses. Sleepy Hollow will be responsible for contracting with the consultant conducting the study. Sleepy Hollow will also be responsible for drafting the Intermunicipal Agreement and preparing the RFP, and the cost of these two functions shall not exceed $3,000, or $1,000 per municipality. Costs associated with drafting this Intermunicipal Agreement, preparing the RFP, retaining the consultant, �the consultant's cost and expenses, meetings, public information sessions, and the production of the report will be shared as defined below. Sleepy Hollow shall provide Tarrytown and Briarciiff Manor documentation, in the form of invoices from consultants and/or attorneys, relating directly to this project and the Villages shall have the right to question the invoices as submitted and shall not be responsible for payment until the questions are answered to the satisfaction of the Villages. 4. Cost Sharing. Each Village agrees to pay 33.3% of the total cost of the project less the grant funding received. 5. Municipal Funds. Four sources of funds are anticipated for the undertaking of this project: NYS Department of State Local Government Efficiency grant funds in the maximum amount of $26,000 and funds from the three different municipalities. NOTICES All notices of any nature referred to in this Agreement shall be in writing and either sent by registered or certified mail postage prepaid or sent by hand or overnight courier, or sent by facsimile (with acknowledgment received and a copy of the notice sent by overnight courier), to the respective addresses set forth below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective on the date of receipt. To the Village of Sleepy Hollow: Mayor Ken Wray Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 �With a copy to: Village Attorney Village Administrator 28 Beekman Avenue 28 Beekman Avenue Sleepy Hollow, NY 10591 Sleepy Hollow, NY 10591 To the Village of Tarrytown: Mayor Drew Pixel! Village of Tarrytown One Depot Plaza Tarrytown, NY 10591 With a copy to: Village Attorney Village Administrator One Depot Plaza One Depot Plaza Tarrytown, NY 10591 Tarrytown, NY 10591 To the Village of Briarcliff Manor Mayor William 1 Vescio Village of Briarcliff Manor n i l Pleasantville Road Briarcliff Manor, NY 10510 With a copy to: Village Attorney Village Manager n i l Pleasantville Road n i l Pleasantville Road �Briarcliff Manor, NY 10510 Briarcliff Manor, NY 10510 ENFORCEABILITY This Agreement shall not be enforceable until executed by all three parties. In the event that any one or more provisions, sections, subsections, clauses or words of this Agreement are for any reason held to be illegal or invalid, such illegality or invalidity shall not affect any other provision of this Agreement, but this Agreement shall be construed and enforced as if such illegal or invalid section, subsection, clause or word has not been contained herein. AUTHORITY TO ENTER INTO AGREEMENT Each of the signatories to this Agreement warrants and represents that each has the power and authority to enter into this Agreement and that the Board of Trustees of the Villages of Sleepy Hollow, Tarrytown and Briarcliff Manor have authorized execution of this Agreement. All covenants, stipulations, promises, agreements and obligations of the Parties contained herein shall be deemed to be stipulations, promises, agreements and obligations of the Parties and not of any member, officer or employee of the Parties in his individual capacity and no recourse shall be had for any obligation or liability herein or any claim based thereon against any member, officer or employee of the Parties or any natural person executing this Agreement. ARIBTRATION Any controversy or dispute arising out of or relating to this Inter Municipal Agreement, or the breach thereof, shall be settled by arbitration. Such arbitration shall be conducted in Westchester County, in accordance with the rules of the American Arbitration Association in �effect at the time of such arbitration. Any arbitrator selected shall have experience in water systems. Judgment may be entered on any decision rendered by the arbitrator(s) in any federal or state court having the requisite jurisdiction. Each Village involved in the dispute or controversy shall equally share the costs of the fees and expenses of the arbitrator selected. WAIVER Failure of any party to insist upon strict performance of any term, condition or covenant of this Agreement shall not be deemed to constitute a waiver or relinquishment of such term, condition or covenant for the future right to insist upon and to enforce by injunction or by other legal or appropriate remedy strict compliance by any other party with such term, condition or covenant. Village of Sleepy Hollow By: Village of Briarcliff Manor By: Village of Tarrytown By: Approved by the Board of Trustees of the Village of Sleepy Hollow by resolution dated Approved by the Board of Trustees of the Village of Briarcliff Manor by resolution dated Approved by the Board of Trustees of the Village of Tarrytown by resolution dated �Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application to Study Pier for Rehabilitation to Public Recreation Use WHEREAS, the Village of Sleepy Hollow anticipates receiving the pier at the current Castle Oil site as a donation from the prospective developer, National Resources. This donation is expected to include a narrow strip of Hudson Riverfront land running the length of the property; and WHEREAS, the Village plans to rehabilitate this industrial pier for public recreational use for fishing, view enjoyment, and the mooring of small recreational watercraft; and WHEREAS, the Village is aware that the pier has been used for many decades to facilitate the transfer of oil from Castle Oil's vessels to the land but little other information about the pier is available to the Village at this time due to Castle Oil's security; and WHEREAS, a study is necessary to determine the environmental impact and repercussions of the current use of the pier, the existing condition and load bearing capacity of the pier, the cost of rehabilitation and the restrictions and possibilities; and WHEREAS, the 2011 New York State Office of Parks, Recreation and Historic Preservation's Park Acquisition, Development and Planning Program and the NYS Department of State's Local Waterfront Revitalization Program have been identified as funding sources appropriate for the necessary study, each of which requires a 50% match, and both of which are accessed via the new NYS Consolidated Funding Application. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an application for funds in the New York State Consolidated Funding Application round from the New York State Office of Parks, Recreation and Historic Preservation and the NYS Department of State in accordance with the provisions of the Park Acquisition, Development and Planning Program and the Local Waterfront Revitalization Program in an amount not to exceed $100,000, and upon approval of said request to enter into and execute a project agreement with the State government for such financial assistance for a feasibility and design study of the pier at Castle Oil; and BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Stupel Seconded: Trustee Wompa Deputy Mayor Capossela Voted: No Vote: 4-1 �BE IT RESOLVED that the Village of Sleepy Hollow has the following eleven election districts in the Village Election to be held on March 20, 2012; and BE IT FURTHER RESOLVED that the following polling places be open from 7:00 a.m. to 9:00 p.m. on Election Day: Election District Union Hose Co. Firehouse Corner of Cortlandt and Cedar Streets Sleepy Hollow, NY 2"^ Election District Union Hose Co. Firehouse Corner of Cortlandt and Cedar Streets Sleepy Hollow, NY S''^ Election District Fire Headquarters 28 Beekman Avenue, Sleepy Hollow, NY Election District Fire Headquarters 28 Beekman Avenue, Sleepy Hollow, NY Election District James Galgano Senior Center 55 Elm Street, Sleepy Hollow, NY Election District Hudson Valley Writers' Center 300 Riverside Drive, Sleepy Hollow, NY Election District Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY Election District Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY 9"^ Election District St. Teresa's of Avila School 130 Beekman Avenue, Sleepy Hollow, NY lO"' Election District Hudson Valley Writers' Center 300 Riverside Drive, Sleepy Hollow, NY 11'^ Election District The Commons Building Kendal-on-Hudson 1010 Kendal Way, Sleepy Hollow, NY Moved: Deputy Mayor Capossela Seconded: Trustee Wompa Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2011 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2011-10-25_RES-01-123-129 Subject The topic of the resource Board of Trustees Minutes-2011 Date A point or period of time associated with an event in the lifecycle of the resource 2011 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text