https://sleepyhollow.localarchives.org/files/original/8e830a3ad7235f1f8558640dcfbe3d22.pdf b0f0d20efdc7c0276ee9b5182c7545dd PDF Text Text The Village of Sleepy Hollow annual organizational meeting took place on Monday, April 5, 2021, at 7:00 p.m. in Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Scaglione Tom Andruss, Trustees Rachelle Gebler, Trustees Jared Rodriguez, Trustees Sandra Spiro, Trustees Absent: Trustee Gonzalez Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Sara DiGiacomo, Village Treasurer Katherine Baldwin, Village Justice Alfred Farella, Associate Village Justice At 7:05 p.m., Mayor Wray called the meeting to order with a Pledge of Allegiance, and a moment of silence for Mario DeFelice, a lifelong resident, former Police Officer, and Board member. Paula McCarthy, Village Clerk, performed the inauguration of re-elected Mayor Ken Wray. Mayor Wray performed the inauguration of re-elected Trustee Denise Scaglione and newly elected Trustees Andruss and Rodriguez. Mayor Wray also performed the inauguration for Justice Baldwin and Associate Justice Farella. Agenda and Appointments: See attached Mayor's Appointments - See attached Resolutions - See attached At 7:35 p.m. on motion by Trustee Andruss, seconded by Trustee Rodriguez, the meeting was adjourned. Paula A. McCarthy Tompkins Village Clerk �Village of Sleepy Hollow Organizational Meeting Agenda and Appointments Monday, April 5, 2021 7:00 PM 1. Organizational Meeting Called to Order Mayor Ken Wray 2. Pledge of Allegiance Mayor Ken Wray 3. Swearing in of Elected Officials Village Clerk Mayor Ken Wray Trustee Andruss Trustee Rodriguez Trustee Scaglione Justice Baldwin 4. Official Newspapers/Publications: Hudson Independent, River Journal, Lohud Moved: Trustee Gebler Seconded: Deputy Mayor Scaglione Vote: Unanimous 5. Official Depository of Funds: People's United Bank, Signature Bank, TD Bank, Tompkins Mahopac Bank, Webster Bank and Connect One Bank Moved: Trustee Rodriguez Seconded: Trustee Andruss Vote: Unanimous 6. Appointment of Village Officials (See attached) 7. Mayor's Appointments (See attached) 8. Operational & Procedural Resolutions (See attached) 9. Trustee Spiro moved, seconded by Trustee Gebler, to adopt the purchase order and procurement policy. (Attached) 10. At 7:35pm, on a motion by Trustee Andruss, seconded by Trustee Rodriguez, the Oorganizational meeting was adjourned. �Part II - 2021-2022 1. Appointments: A. Asoociate Village Justice Alfred Farella, Esq. B. Village Historian Henry Steiner C. Police Surgeon Dr. Robert Raniolo D. Village Prosecutor Joy Joseph E. Village Clerk & Registrar F. Village Deputy Clerk Joan Bucci G. Village Treasurer Sara DiGiacomo Paula A. McCarthy Tompkins Moved: Trustee Gebler Second: Trustee Andrus Absent: Trustee Gonzalez H. Mayor's Appointment of Deputy Mayor I. Mayor's Appointment of Village Attorney Vote: Unanimous Denise Scaglione Clinton Smith of McCarthy-Fingar LLP �Part III Year 2021-2022 Operational and Procedural Resolutions 1. Be it Resolved the Board of Trustees shall hold regular board meetings th on April 13 and April 27 th at 7:00 PM; commencing May, 2021, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Work Sessions during the month of April, 2021, shall be held on the April 6 th and April 20th, 2021. All work sessions during the month of April shall include budget discussions. Moved: Trustee Spiro Seconded: Deputy Mayor Scaglione Absent: Trustee Gonzalez Vote: Unanimous 2. Be it Resolved upon the call of the Mayor, and resolution by the Board of Trustees an official Village meeting in order to conduct Village business, including an executive session, may be held during a work session. Moved: Deputy Mayor Scaglione Seconded: Trustee Spiro Vote: Unanimous Absent: Trustee Gonzalez 3. Be it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session immediately thereafter. Moved: Trustee Andruss Seconded: Trustee Rodriguez Absent: Trustee Gonzalez Vote: Unanimous 4. Be it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least twenty-four (24) hours in advance of the start of said meeting. Such notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Further notice of said emergency meeting shall be given by the Village in accordance with NYS Public Officers Laws, Section 104. Moved: Trustee Gebler Seconded: Trustee Spiro Absent: Trustee Gonzalez Vote: Unanimous 5. Be it Resolved any member of any appointed Board, Committee, or Commission having a term of office, seat or position in excess of one (1) year who is absent from three (3) or more regularly scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees upon due notice �and an opportunity for said board member to be heard. Removal shall be declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled session. Moved: Trustee Rodriguez Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous 6. Be it Resolved in the event of the unavailability of the Village Justice and/or the Associate Village Justice to perform his/her duties, judicial coverage shall be requested first from the Town of Mt. Pleasant and second from the Village of Pleasantville, according to NYS CPL-120.30. Moved: Trustee Spiro Seconded: Deputy Mayor Scaglione Vote: Unanimous Absent: Trustee Gonzalez 7. Be it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2021-2022 as prescribed by law. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: Unanimous Absent: Trustee Gonzalez 8. Be it Resolved it shall be the responsibility of each Department Head to review and approve all bills and invoices for his/her department prior to submission for approval to the Village Treasurer. The Village Treasurer shall review and approve all bills and invoices, and if found correct, shall cause the bills and invoices to be presented on a warrant to the Board of Trustees for its approval at its next regular meeting, if possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile or electronic signature in those cases as authorized by the Mayor). Moved: Trustee Andruss Seconded: Trustee Spiro Vote: Unanimous Absent: Trustee Gonzalez 9. Be it Resolved notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. All such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: Unanimous Absent: Trustee Gonzalez �10. Be it Resolved that Members of the Board of Trustees may participate in work sessions, board meeting, including executive sessions, by video conference in accordance with NYS Public Officers Law Section 103, in cases of ill health, acknowledged hardship or significant distance of travel. No more than two board members may participate a video conference, at any one meeting. The Board member or members participating by video conference may cast a vote if all discussion and comments of the member or members participating in video conference and be heard by the public attending or listening to said meeting. No proxy may be granted or utilized in any vote and/or action of the Board of Trustees or individually by the Mayor or any Trustee. Moved: Trustee Rodriguez Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous 11. Be it Resolved any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Trustee Spiro Seconded: Deputy Mayor Scaglione Vote: Unanimous Absent: Trustee Gonzalez 12. Be it Resolved the Mayor and the Board of Trustees, in their ongoing effort to encourage opportunities for the public to comment on any and all matters related to the Village, designate two public comment sections during each regularly scheduled official meeting. The second public comment section shall be scheduled at the end of the meeting. Comments in both sections shall be limited to three (3) minutes per speaker. A speaker may speak a second time only once, for 3 minutes. All speakers shall be respectful and refrain from personal or collective attacks and defamation. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Vote: Unanimous Absent: Trustee Gonzalez 13. Be it Resolved the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Trustee Andruss Seconded: Deputy Mayor Scaglione Vote: Unanimous Absent: Trustee Gonzalez �14. Be it Resolved if the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee Gebler Seconded: Trustee Rodriguez Absent: Trustee Gonzalez Vote: Unanimous 15. Be it Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be it Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be it Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Trustee Rodriguez Absent: Trustee Gonzalez Seconded: Trustee Gebler Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Organizational Minutes-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_ORGAN_2021-04-05 Subject The topic of the resource Organizational Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text