https://sleepyhollow.localarchives.org/files/original/f769dcca1eded6a779d17327941b1c76.pdf 34fefc7f8b0a56c6b961e788e667b615 PDF Text Text Meeting Date: 3/27/2012 Resolution #: 3/33/2012 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Purchase of a Pumper Fire Apparatus WHEREAS, the Village of Sleepy Hollow ("Village'') in recognition of its need to provide fire protection to its residents and property owners and at the request and recommendation of the Truck Committee of the Sleepy Hollow Fire Department ("Committee'') and the Public Safety Committee of the Board of Trustees the Village solicited bids for the purchase of a new pumper fire apparatus; and WHEREAS, the Village employed the services of Emergency Vehicle Response Apparatus Consultants (,'Consultants',) to meet with the Committee to ensure that the speCifications prepared by the Committee meet the current and future needs of the Village's Fire Department while maintaining compliance with the National Fire Protection Associations Standards (NFPA) as well as ensuring that the bid speCifications were non-proprietary so that bids received by the Village for said purchase were competitive; and WHEREAS, the bid speCifications were publicly advertised pursuant to the laws of the State of New York and made returnable on December 20, 2011; and WHEREAS, the Village publicly accepted bids for the purchase of a pumper fire apparatus on December 20, 2011 from the following 3 bidders: Pierce Manufacturing Inc of Appleton, Wisconsin by Firematic Supply Co Inc (submitted bid of $629,438); Rosenbauer LLC of Wyoming, Missouri by Garrison Rre Rescue Corp (submitted bid of $596,930); and Crimson Rre Inc of Brandon, South Dakota by Hendrickson Rre Rescue Equipment (submitted bid of $519,783); and WHEREAS, upon receipt of the bids, Village staff consisting of Village Counsel, the Administrator, and Village Mechanic, together with the Committee and the Consultants conducted an exhaustive and thorough review of the submissions to determine the lowest and most responsible bidder; and WHEREAS, it was determined that the bid submitted by Pierce Manufacturing Inc by Firematic Supply Co Inc was the only bidder meeting the speCifications required by the Village; and WHEREAS, the following are some examples of speCifications which were critical in the Village's determining the lowest and most responsible bidder (this list is NOT intended to be all inclusive): 1. The Village required that the bidder make its facility available for inspections by the Village as may be necessary (Specification 25). At a minimum, one (1) trip shall be conducted at the manufacturer's facility to conduct a pre-construction engineering conference, and one (1) final inspection prior to delivery of the apparatus for four (4) Fire Department personnel. Each bidder shall include the cost for all transportation costs including air fare if more than 250 miles �from the Village, lodging and food costs. The bid specifications noted there would be NO EXCEPTIONS to this requirement. Crimson Fire Inc did not meet this specification satisfactorily. Pierce Manufacturing Inc and Rosenbauer LLC did. 2. The Village required that a Trident model 31.001.7 three barrel air primer shall be provided with push button control on the pump panel. When dry, the pump system shall be capable of taking suction through 20 feet of hard suction hose and discharging water in not more than the time allowed by the NFPAS 1901 standard (Specification 253). Crimson Fire Inc did not meet this specification satisfactorily. Crimson proposed to provide a Hale electric model pump primer in lieu of the requested Trident air primer which the Committee and the Consultants did not find to be an acceptable alternative. 3. The Village required a C.E. Nieoff, model C680-1, alternator to be provided with a rated output current of 430 amps as measured by SAE method J56. (Specification 191). The proposal from Crimson Fire Inc and Rosenbaur LLC provides for a Niehoff 300 amp alternator as an alternative which the Committee and the Consultants did not find to be an acceptable alternative. 4. The Village required an auxiliary braking system such as the Jacob brakes. Crimson Fire Inc and Rosenbauer LLC provided a compression braking system which the Committee and the Consultants did not find to be an acceptable alternative. Pierce Manufacturing Inc satisfactorily met this specification. 5. The Village's speCifications regarding emergency lighting and headlights were not satisfactorily met by Crimson Fire Inc and Rosenbaur LLC. Pierce Manufacturing Inc satisfactorily met the speCifications. 6. The Village's specifications required air bags in the front cab. Pierce Manufacturing Inc was the only bidder meeting the specifications. 7. The Village's speCifications required the auxiliary fuel pump to be a certain size. Pierce Manufacturing Inc was the only bidder meeting the speCifications. 8. The Village's speCifications required a Cummins ISX 15 Diesel Engine rated at 450 horsepower. Pierce Manufacturing Inc was the only bidder to meet this speCification. Crimson Fire Inc and Rosenbaur LLC submitted a proposal for a larger engine which, if accepted by the Village, would lead to adverse consequences for other critical components of the apparatus; and WHER EAS, the Board of Trustees has reviewed with Village Counsel and the Committee the Review Report submitted by the Consultants which contains a list of other speCifications which were not satisfactorily met by either Crimson Fire Inc and Rosenbauer LLC; and �WHEREAS, after a complete and thorough good faith examination of the bid proposals the Board of Trustees finds that Pierce Manufacturing Inc is the bidder that satisfactorily met the Village's specifications and believes that it would be in the best interests of the Village to award the bid to Pierce Manufacturing Inc. NOW, THEREFORE, BE IT RESOLVED, that Firematic Supply Co Inc on behalf of Pierce Manufacturing Inc is awarded the bid for the pumper fire apparatus in an amount not to exceed $629,438.00 subject to compliance with the terms and conditions of the bid proposal and subject to the execution of a purchase contract approved by Village Counsel; and BE IT FURTHER RESOLVED, that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Schroedel Second: Trustee Carr Vote: 6-0 �Date: Resolution#: 03/27/2012 03/34/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve MOA with the Teamsters Local 456 Be It Resolved, that the Village Board of Trustees of the Village of Sleepy Hollow hereby ratifies and approves the 2012-2017 memorandum of agreement between the Village and the Teamsters Local 456. Moved: Deputy Mayor Capossela Seconded: trustee Wompa Vote: 6-0 �Meeting Date: 03/27/2012 Resolution #: 03/35/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Change Employee Status Be it Resolved that the Board of Trustees does hereby confirm the Mayor's apPointment of Manuel Quizhpi of Ellis Street, Ossining, NY, to temporary status, from seasonal status, for a term not to exceed eight (8) months, in the Department of Public Works effective Monday March 26th, 2012, at a salary rate of $ 15.00 per hour. Moved: Trustee Carr Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: 3/27/2012 Resolution #: 3/36/2012 RESOLUTION DISSOLVING SLEEPY HOLLOW PARKING AUTHORITY WHEREAS, the Village of Sleepy Hollow C'Viliage'') created a Parking Authority C'Authority'') in order to collect money from metered and non-metered parking; and WHEREAS, the Authority has not met for several years and has no active members, nor has it submitted any reports to the State Budget Office as required by the laws of the State of New York; and WHEREAS, the Village Treasurer collects the money from metered and non­ metered parking and maintains an accounting of the revenues and disbursements regarding all parking within the Village; NOW, THEREFORE, be it resolved the Board of Trustees hereby dissolves the Authority, effective immediately. Moved: Trustee Stupel Seconded: Trustee Schroedel Vote: 6-0 �Meeting Date: Resolution #: 03/27/2012 03/37/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt Base Proportions Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the following: 1) The Certificate of Base Percentages, Current Percentages and Current Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2011 Village Assessment Roll, as prepared by the Office of the Village Assessor. 2) The Certificate of Adjusted Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2012 Village Assessment Roll, as prepared by the Village Assessor. 3) The Class Tax Shares adopted for the Village Levy Roll of 2012 are as follows: Homestead 65.3999% Moved: Trustee Wompa Non-Homestead 34.6001% Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: 03/27/2012 Resolution #: 03/38/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Reimbursement for Police Officer's Training Whereas, Police Officer Jared Kmiotek has submitted a notification that he attended a training seminar for a defensive tactics class; Now, Therefore Be it Resolved, the Board of Trustees, upon the recommendation of the Chief of Police hereby approves the reimbursement for the training upon presentation of a certificate of completion, pursuant to the Village's collective bargaining agreement with the PBA. Moved: Trustee Campbell Seconded: Trustee Stupel Vote: 6-0 �" .' SLEEPY HOLLOW POLICE DEPARTMENT MEMORANDUM TO: Mayor and Board of Trustees FROM: Gregory J. Camp; Chief of Police CC: Anthony Giaccio; Village Administrator DATE: 16 March 2012 SUBJECT: Tuition Reimbursement Request by PO Kmiotek PO Jared Kmiotek has submitted a notification of intent to attend a training seminar: Tactical Ground for Law Enforcement Applications on April 3, 2012. There is a cost of $60.00 to attend, which he has paid. He also attended a seminar titled 'LTL Tactics and Ground Control for LE l' on March 7, 2012. He has paid the $60.00 fee and has received a Certificate of Completion; attached. Kmiotek has requested that he receive reimbursement for the cost of tuition. As per the Collective Bargaining Agreement, he would be entitled to reimbursement upon completion of the course and attaining a grade of C+ or a passing grade. As there is no grading for this seminar, I believe attendance and a certificate of completion would suffice. As per the CBA, notification and request, then approval, should be made prior to attendance. I support his initiative to attend this training seminar and recommend the Board of Trustees approve attending under the Education and Training section of the CBA, supporting reimbursement for both courses, $120.00 total upon presentation of a certificate of completion d after attendance of the April 3' seminar. I will also request a receipt of payment or a copy of a canceled check for each seminar. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-27_RES-33-38 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text