https://sleepyhollow.localarchives.org/files/original/45c4517a93a6114db1ef4879955e73a4.pdf 12835993504e3d47bfb0576a1a842a53 PDF Text Text Meeting Date: 3/27/2012 Resolution #: 3/33/201 2 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Purchase of a Pumper Fire Apparatus WHEREAS, the Village of Sleepy Hollow ("Village") in recognition of its need to provide fire protection to lis residents and property owners and at the request and recommendation of the Truck Committee of the Sleepy Hollow Fire Department ("Committee") an d the Public Safety Committee of the Board of Trustees the Village solicited bids for the purchase of a new pumper fire apparatus; and WHEREAS, the Village employed the services of Emergency Vehicle Response Apparatus Consultants ("Consultants") t o meet with the Committee to ensure that the specifications prepared by the Committee meet the current and future needs of the Village's Fire Department while maintaining compliance with the National Fire Protection Associations Standards (NFPA) as well as ensuring that the bid specifications were non-proprietary so that bids received by the Village for said purchase were competitive; and WHEREAS, the bid specifications were publicly advertised pursuant to the laws of the State of New York and made returnable on December 20, 2011; and WHEREAS, the Village publicly accepted bids for the purchase of a pumper fire apparatus on December 20, 2011 from the following 3 bidders: Pierc e Manufacturing Inc of Appleton, Wisconsin by Firematic Supply Co Inc (submitted bid of $629,438); Rosenbauer LLC of Wyoming, Missouri by Garrison Fire Rescue Corp (submitted bid of $596,930); and Crimson Fire Inc of Brandon, South Dakota by Hendrickson Fire Rescue Equipment (submitted bid of $519,783); and WHEREAS, upon receipt of the bids. Village staff consisting of Village Counsel, the Administrator, and Village Mechanic, together with the Committee and the Consultants conducted an exhaustive and thorough review of the submissions to determine the lowest and most responsible bidder; and WHEREAS, it was determined that the bid submitted by Pierce Manufacturing Inc by Firematic Supply Co Inc was the only bidder meeting the specifications required by the Village; and WHEREAS, the following are some examples of specifications which were critical in the Village's determining the lowest and most responsible bidder (this list is NOT intended to be all inclusive): 1. Tti e Village required that the bidder make its facility available for inspections by the Village as may be necessary (Specification 25). A t a minimum, one (1) trip shall be conducted at the manufacturer's facility to conduct a pre-construction engineering conference, and one (1) final inspection prior to delivery of the apparatus for four (4) Fire Department personnel. Eac h bidder shall include the cost for all transportation costs including air fare if more than 250 miles �from the Village, lodging and food costs. Th e bid specifications noted there would be NO EXCEPTIONS to this requirement. Crimson Fire Inc did not meet this specification satisfactorily. Pierc e Manufacturing Inc and Rosenbauer LLC did. 2. Th e Village required that a Trident model 31.001.7 three barrel air primer shall be provided with push button control on the pump panel. When dry, the pump system shall be capable of taking suction through 20 feet of hard suction hose and discharging water in not more than the time allowed by the NFPAS 1901 standard (Specification 253). Crimson Fire Inc did not meet this specification satisfactorily. Crimso n proposed to provide a Hale electric model pump primer in lieu of the requested Trident air primer which the Committee and the Consultants did not find to be an acceptable alternative. 3. Th e Village required a C.E. Nieoff, model C680-1, alternator to be provided with a rated output current of 430 amps as measured by SAE method J56. (Specification 191). The proposal from Crimson Fire Inc and Rosenbaur LLC provides for a Niehoff 300 amp alternator as an alternative which the Committee and the Consultants did not find to be an acceptable alternative. 4. Th e Village required an auxiliary braking system such as the Jacob brakes. Crimso n Fire Inc and Rosenbauer LLC provided a compression braking system which the Committee and the Consultants did not find to be an acceptable alternative. Pierc e Manufacturing Inc satisfactorily met this specification. 5. Th e Village's specifications regarding emergency lighting and headlights were not satisfactorily met by Crimson Fire Inc and Rosenbaur LLC. Pierc e Manufacturing Inc satisfactorily met the specifications. 6. The Village's specifications required air bags in the front cab. Pierce Manufacturing Inc was the only bidder meeting the specifications. 7. Th e Village's specifications required the auxiliary fuel pump to be a certain size. Pierc e Manufacturing Inc was the only bidder meeting the specifications. 8. The Village's specifications required a Cummins ISX 15 Diesel Engine rated at 450 horsepower. Pierce Manufacturing Inc was the only bidder to meet this specification. Crimson Fire Inc and Rosenbaur LLC submitted a proposal for a larger engine which, if accepted by the Village, would lead to adverse consequences for other critical components of the apparatus; and WHEREAS, the Board of Trustees has reviewed with Village Counsel and the Committee the Review Report submitted by the Consultants which contains a list of other specifications which were not satisfactorily met by either Crimson Fire Inc and Rosenbauer LLC; and �WHEREAS, after a complete and thorough good faith examination of the bid proposals the Board of Trustees finds that Pierce Manufacturing Inc is the bidder that satisfactorily met the Village's specifications and believes that it would be in the best interests of the Village to award the bid to Pierce Manufacturing Inc. NOW, THEREFORE, BE IT RESOLVED, that Firematic Supply Co Inc on behalf of Pierce Manufacturing Inc is awarded the bid for the pumper fire apparatus in an amount not to exceed $629,438.00 subject to compliance with the terms and conditions of the bid proposal and subject to the execution of a purchase contract approved by Village Counsel; and BE IT FURTHER RESOLVED, that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Truste e Schroedel Second : Truste e Carr Vote : 6-0 �Date: 03/27/201 Resolution*: 03/34/201 2 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve MOA with the Teamsters Local 456 Be It Resolved , that the Village Board of Trustees of the Village of Sleepy Hollow hereby ratifies and approves the 2012-2017 memorandum of agreement betwee n the Village and the Teamsters Loca l 456. Moved: Deput y Mayor Capossela Seconded : truste e Wompa Vote : 6-0 �3/14/12 OFF-THE-RECORD DRAF T PROPOSAL. THI S DOCUMENT, ITS CONTENTS AN D EXISTENCE, MAY NOT BE REVEALED BY LOCAL 456 OR ITS AGENTS TO ANY 3'*'' PARTY WITHOUT THE PRIOR WRITTEN CONSEN T OF THE VILLAGE' S SPECIAL LABO R COUNSE L STIPULATION O F AGREEMENT made and entered int o this _J^ da y of March 2012, by and between the negotiating representatives for the Village of Sleepy Hollow and Local 456, I.B.T. ("the Union"). WHEREAS, the parties have engaged i n negotiations in good faith in an effort t o arrive at a successor collectiv e bargaining agreement to the one that expires on May 31 , 2012; and WHEREAS, the parties have agreed to reopen the 2010-2012 collective bargainin g agreement for the sole purposes set forth below in paragraphs "5 " an d "7;" WHEREAS, the parties have arrived at a tentative agreement ; NOW, THEREFORE, in consideration of the mutual covenants contained herein , the parties hereby stipulate and agree as follows: 1. Th e provisions of this Stipulation ar e subject t o ratification b y Local 456' s membership and ratification an d approval b y the Village Board. 2. Th e respective negotiating committees' representatives agree to recommend thi s Stipulation fo r ratification/'approval . 3. A copy of this original document has been furnished t o representatives of the Village and Local 456. 4. Al l proposals not covered herein made by either party during the course of the negotiations shal l be deemed dropped . �3/14/12 OFF-THE-RECORD DRAF T PROPOSAL. THI S DOCUMENT, ITS CONTENTS AND EXISTENCE, MAY NOT BE REVEALED BY LOCAL 456 OR ITS AGENTS TO ANY 3**° PARTY WITHOUT THE PRIOR WRITTEN CONSEN T O F THE VILLAGE'S SPECIAL LABOR COUNSE L 5. Articl e XIV(l) (Medica l Insurance). Add : "Full-tim e employee s hired on or afte r January 1 , 2012 will, for the first five years of employment, pay by payroll deductio n 21% o f the premium cos t for the employee and/or eligible dependents pursuant to the Village's health care plan. Th e contribution will be 10 % beginning in the sixth year of service. Th e Village will pay for the full cos t of the premium beginning i n the employee's 11 * year of employment throug h retirement. Th e contractual healtli insurance benefit languag e will remain unchanged fo r employees hired before January 1 , 2012. " 6. Appendi x A (Salaries). Effectiv e Jun e 1 , 2012, each job title shall be increased by 1.25% . Effectiv e Decembe r 1 , 2012, each job title shall be increased by an additional 1.25% . Effective Jun e 1 , 2013, each job title shall be increased by an additional 1.25%) . Effectiv e December 1 , 2013, each job title shall be increased b y an additional 1.25% . Effective Jun e 1, 2014, each job title shall be increased b y an additional 1.25% . Effectiv e Decembe r 1 , 2014, each job title shall be increased b y an additional 1.25% . Effective Jun e 1 , 2015, each job title shall be increased by a n additional 1.25%» . Effectiv e Decembe r 1 , 2015, each job title shall be increased by an additional 1.25% . Effective Jun e 1 , 2016, each job title shall be increased by an additional 1.25%. Effectiv e Decembe r 1 , 2016, each job title shall be increased b y an additional 1,25% . 7. Appendi x A (Salaries). Al l employees hired on or after Januar y 1 , 2012 will be paid 90% of the applicable salary rate during the first 30 complete months of active full-tim e employment. 2 �3/14/12 OFF-THE-RECORD DRAF T PROPOSAL. THI S DOCUMENT, ITS CONTENTS AND EXISTENCE, MAY NOT BE REVEALED BY LOCAL 456 OR ITS AGENTS TO ANY 3'^'^ PARTY WITHOUT THE PRIOR WRITTEN CONSENT OF THE VILLAGE'S SPECIAL LABOR COUNSEL FOR THE VILLAGE: FO R LOCAL 456: �Meeting Date: 03/27/201 2 Resolution #: 03/35/201 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Change Employee Status Be It Resolved that the Board of Trustees does hereby confirm the Mayor's appointment of Manuel Quizhpi of Ellis Street, Ossining, NY, to temporary status, from seasonal status, for a term not to exceed eight (8) months, in the Department of Public Works effective Monday March 26*, 2012, at a salary rate of $ 15.00 per hour. Moved: Truste e Carr Seconded : Truste e Campbell Vote : 6-0 �Meeting Date: 03/27/201 2 Resolution #: 03/36/201 2 Resolution of the Board of Trustees of the Village of Sleepy Hollo w Awarding bi d for Greenbui^h Emergenc y Inter-connectio n WHEREAS, tlie Village of Sleepy Hollow has entered into an intermunicipal agreement with the Villages of Briarcliff and Tarrytown to construct an emergency water connection to the Town of Greenburgh's water supply; and WHEREAS, A bid opening for this project was held on March 15, 2012 at Sleepy Hollow Village Hall, and WHEREAS, Dolph Rotfeld Engineering has reviewed the bids and is recommending awarding the lowest bid submitted by Abbott and Price Incorporated i n the amount of $104,000 NOW, THEREFORE, BE IT RESOLVE D that the Sleepy Hollow Board of Trustees awards the bid for the Greenburgh Emergency Inter-Connection to Abbott and Price Incorporated of Ossining, New York in the amount of $104,000. Moved: Truste e Campbell Seconded : Truste e Schroedel Vote : 6- 0 �Meeting Date: 03/27/201 Resolution #: 03/37/201 2 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Adopt Base Proportions Be it Resolved that the Board of Trustees of the Village of Sleepy Hollow does hereby adopt the following: 1) Th e Certificate of Base Percentages, Current Percentages and Current Base Proportions pursuant to Article 1 9 of the Real Property Tax Law for the levy of taxes on the 2011 Village Assessment Roll, as prepared by the Office of the Village Assessor. 2) Th e Certificate of Adjusted Base Proportions pursuant to Article 19 of the Real Property Tax Law for the levy of taxes on the 2012 Village Assessment Roll, as prepared by the Village Assessor. 3) Th e Class Tax Shares adopted for the Village Levy Roll of 2012 are as follows: Homestead Non-Homestea 65.3999% 34.6001 Moved: Truste e Wompa Seconded % : Truste e Stupel Vote d : 6-0 �Meeting Date: 03/27/201 2 Resolution #: 03/38/201 2 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Reimbursement for Police Officer's Training Whereas, Police Officer Jared Kmiotek has submitted a notification that he attended a training seminar for a defensive tactics class; Now, Therefore Be it Resolved, the Board of Trustees, upon the recommendation of the Chief of Police hereby approves the reimbursement for the training upon presentation of a certificate of completion, pursuant to the Village's collective bargaining agreement with the PBA. Moved: Truste e Campbell Seconded : Truste e Stupel Vote : 6- 0 �Meeting Date: 3/27/201 2 Resolution #: 3/39/201 2 RESOLUTION DISSOLVING SLEEPY HOLLOW PARKING AUTHORITY WHEREAS, the Village of Sleepy Hollow ("Village") created a Parking Authority ("Authority") i n order to collect money from metered and non-metered parking; and WHEREAS, the Authority has not met for several years and has no active members, nor has it submitted any reports to the State Budget Office as required by the laws of the State of New York; and WHEREAS, the Village Treasurer collects the money from metered and nonmetered parking and maintains an accounting of the revenues and disbursements regarding all parking within the Village; NOW, THEREFORE, be it resolved the Board of Trustees hereby dissolves the Authority, effective immediately, Moved: Truste e Stupel Seconded : Truste e Schroedel Vote : 6- 0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-03-27_RES-33-39 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text