https://sleepyhollow.localarchives.org/files/original/c80e277aa58fcc0647ac0309e65676d7.pdf f5888fce38725cf15efd03ff9b9455d3 PDF Text Text An Organizational l^eeting took place on Monday April 2, 2012 at 6:00 p.m . in Village Hall, Sleepy Hollow, New York. Present: Kennet h G. Wray, Mayor Karin Wompa Jennifer Lobato-Church Barbara Carr (in at 6:25 p.m. ) Bruce Campbell Susan MacFarlane Evelyn Stupel, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy, Village Clerk Sara A. DiGiacomo, Village Treasurer Sean McCarthy, Village Building Inspector Absent: Jane t Gandolfo, Village Attorney Mayor Wray called the meeting to order with a pledge to the flag. Agenda and Appointments - Se e Part I & Part II attached. Committees of the Board of Trustees - Se e Part III attached. Year 2012-2013 Operational and Procedural Resolutions-See Part IV attached. Mayor Wray made a motion to announce the following appointments/re-appointment s and stated that he would be appointing new members to the Planning Board at the next Board Meeting: Environmental Advisory Council: David Bedell, Sean Roach, Adrianne Berzowski and Francois Reijeill. N o Chair at this time. Police Advisory Committee: Lisa Santo-Chair; Edna Belanich, Dwayne Brown, Brian Doyle, Josephine Galgano, Bill Kazura, Baiba Rudzitis-Pinnis, Anna Lopez, Eliot Martone, Chris Diaz and Maria Suarez. Waterfront Advisory Committee: Current members are Francois Rejeili and Carol Manca. Other members have expired terms and have not been re-appointed. Zoning Board of Appeals: Peter Koffler-Chair, Mari a Gorete Crowe, Sherry Bishko-Cummings, Thomas Capossela. Trustee Campbell moved, seconded by Trustee Carr to approve this motion. It was unanimous. �At 6:45 pm , on a motion by Trustee Campbell, seconded by Trustee Carr the meeting was adjourned. Respectfully submitted, Paula A. McCarthy Village Clerk �Part II - Abbreviate d - 201 2 Appointment o f Village Officials ; A. Villag e Attorney: Jane t Gandolfo, Esq. Moved: Truste e Stupel Seconded : TmsteeWomp a Vote : 5- 0 B. Deput y Mayor: Kari n T. Wompa Moved: Truste e Stupel Seconded : Trustee Campbell Vote : 5- 0 C. Actin g Village Justice: Alfre d A. Farella Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 D. Villag e Historian: Henr y Steiner Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 E. Polic e Surgeon: Dr . Robert Raniolo Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 F. Fir e Inspector: Sea n E. McCarthy Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 G. Villag e Assessor: Fre d Gross Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 H. Villag e Prosecutor: Jo y Joseph Moved: Truste e Stupel Seconded : Truste e Lobato-Church Vote: 5- 0 �Part III / 201 2 Committees of the Board of Trustees; Committee: Ciiairperson; Administration Wompa stupel /Lobato-Churc h Communications Campbell Carr / Lobato-Churc h Finance: Carr MacFarlane /Wompa Public Safety: Lobato-Church Stupel/Campbell Public Works: Stupel Campbell/MacFarlane Recreation and Parks: MacFarlan e Members: Carr/Wompa Ad Hoc Ciiairperson! Members: General Motors Committee: Mayo r Wray Wompa/Campbell Safe Housing Task Force: Evely n Stupel Sean McCarthy Mathew Brenner Janet Gandolfo Ana Lopez �Part IV / 201 2 Year 2012-2013 Operational and Procedural Resolutions 1. B e it Resolved the Board of Trustees shall hold regular meetings on April 10 and April 24, 2012, at 7:00 PM; commencing May, 2012, regular meetings shall be held on the second and fourth Tuesday of each month; and work sessions shall be held, as necessary, on the first and third Tuesday of each month. Wor k sessions during the month of April, 2012 shall be held on April 3 and April 17. Al l work sessions during the month of April, 2012 shall include budget discussions. Moved: Truste e MacFarlane Seconded : Truste e Campbell Vote : 5- 0 2. B e it Resolved the Board of Trustees may, upon the call of the Mayor, hold an official meeting in order to conduct Village business, including an executive session, during a work session. Moved: Truste e Campbell Seconded : Trustee Stupel Vote : 5- 0 3. B e it Resolved that any call by the Mayor for an Executive Session must be approved by the consent of a majority of the Board of Trustees present. Unless advised by counsel to the contrary, all decisions reached by the Board of Trustees during an Executive Session are to be confirmed by a vote in a public session immediately thereafter. Moved: Deput y Mayor Wompa Seconded : Truste e Stupel Vote : 5- 0 4. B e it Resolved that an emergency meeting of the Board of Trustees may be called by the Mayor upon notice to each member at least forty-eight (48) hours In advance of the start of said meeting. Suc h notice may be made in person, electronically or telephonically, at such e-mail addresses and telephone numbers on file with the Village Clerk. Moved: Trustee Stupel Seconded : Truste e Lobato-Church Vote : 5- 0 �5. B e it Resolved any member of any appointed Board, Committee, or Commission having a term of office, seat or position in excess of one (1) year who is absent from three (3) or more regularly scheduled sessions of such Board, Committee or Commission shall be subject to removal by the Board of Trustees. Remova l shall be declared by the Mayor and must be confirmed by a majority of the Board of Trustees at its next regularly scheduled session. Moved: Truste e Lobato-Church Seconded : Truste e Stupel Vote : 5-0 6. B e it Resolved in the event of the unavailability of the Village Justice and/or the Acting Village Justice to perform his/her duties, judicial coverage shall be requested first from the Village of Tarrytown. Moved: Truste e MacFarlane Seconded : Truste e Campbell Vote: 5-0 7. B e it Resolved the Mayor and Board of Trustees shall constitute a Committee of the Whole to adopt the Village Budget for 2012-2013 as prescribed by law. Moved: Trustee Campbell Seconded : Truste e Stupel Vote : 5- 0 8. B e it Resolved, it shall be the responsibility of each Department Head to review and approve all bills and invoices prior to submission for approval to the member of the Board of Trustees chairing the Department. Upo n submission each Chair shall review and approve all bills and invoices, and if found correct, present such bills and invoices to the Treasurer who shall cause the bills and invoices to be presented on a warrant to the Board of Trustees for its approval at Its next regular meeting, if possible. Upon approval of the warrant by the Board of Trustees the Treasurer shall cause the warrant to be processed and prepare checks for presentment to the Mayor for his signature (by facsimile signature In those cases as authorized by the Mayor). Moved: Deputy Mayor Wompa Seconded : Truste e Stupel Vote : 5- 0 9. B e It Resolved, notwithstanding any resolutions to the contrary, the Treasurer and Mayor shall be authorized to pay various public utilities, postal, freight and express charge bills as received, and as necessary. Al l such claims shall be presented at the next regular meeting for audit and the claimant and the officer approving the claims are jointly and severally liable for any amount the Board of Trustees may disallow. Moved: Truste e Stupel Seconded : Truste e Campbell Vote : 5- 0 �10. B e It Resolved, any employee using his/her own private vehicle in the course of official, approved and documented Village business shall be reimbursed for actual mileage used per the prevailing IRS mileage reimbursement rate upon the presentment of satisfactory documentation of such usage to the Treasurer. Moved: Truste e Lobato-Church Seconded : Truste e Stupel Vote : 5- 0 11. B e It Resolved, the Procurement Policy attached hereto and previously adopted by the Board of Trustees shall continue in full force and effect subject to ongoing review and, if necessary, amendment. Moved: Trustee Carr Seconded : Deput y Mayor Wompa Vote : 6- 0 12. B e It Resolved the Mayor and the Board of Trustees, in their ongoing effort to encourage opportunities for the public to comment on matters of Village business, designate a public comment section during each regularly scheduled official meeting. Comment s shall be limited to five (5) minutes per speaker and every member of the public wishing to speak may do so prior to a member being called upon a second time; and Be It Further Resolved, the Board of Trustees adopts Robert's Rules of Order for the conduct of its business at meetings. Moved: Trustee MacFarlane Seconded : Truste e Carr Vote : 6-0 13. B e It Resolved the Board of Trustees requires any municipal officer, employee or elected official attending a meeting or conference for Village business and desirous of receiving reimbursement for any expenses related to such meeting or conference to receive prior authorization from the Board of Trustees for any reimbursement for expenses related to such meeting or conference. Moved: Trustee MacFarlane Seconded : Truste e MacFarlane Vote: 6- 0 14. B e It Resolved the Board of Trustees hereby elects to continue the monetary threshold for capitalization of fixed assets at the sum of $5,000.00; and Be It Further Resolved all assets purchased for $5,000.00 or more must be recorded in the Village fixed asset ledger and a property ledger card must be maintained; and Be It Further Resolved the Treasurer is directed to use the straight line method to calculate depreciation of capital assets. Moved: Deputy Mayor Wompa Seconded : Truste e Stupel Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-04-02 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text