https://sleepyhollow.localarchives.org/files/original/16eb00780d60c4316f92837ac2fd78ab.pdf df82b2ecf15ff0a9911d101074db2976 PDF Text Text Meeting Date: Resolution #: 08/14/2012 08/90/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Retain an Independent Hearing Examiner Whereas, the Board of Trustees has directed Sgt. Thomas Eaton, a member of the police department, to submit to an examination by an Independent Medical Examiner (IME) regarding his "207-C" benefits; and Whereas, the officer is disputing the findings of the Village's IME and therefore, has the right to contest the findings at a hearing pursuant to the collective bargaining agreement between the Police Benevolent Association and the Village before an independent hearing examiner; Now, therefore, be it resolved, upon the recommendation of the Village's Labor Attorney, the Board of Trustees hereby retains the services of Robert W. McGuigan to serve as the independent hearing examiner to hear and consider the facts regarding the officer's "207-C" claim and report to the Board of Trustees his findings regarding same; and Be it further resolved, the hearing officer shall be paid $1,000 per day for hearing dates and preparation of decision. Moved: Trustee MacFarlane Seconded: Trustee Wompa Vote: 5-0 �Meeting date: 08/14/2012 Resolution*: 08/91/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Village Attorney to Defend Complaints Whereas, the Village of Sleepy Hollow, together with officials and agents, has been served with two (2) petitions concerning lawsuits regarding a Zoning Board of Appeals decision made on or about May 16, 2012, and Whereas, The Village Attorney's retainer agreement with the Village authorizes her to defend such complaints. Now, therefore, be it resolved the Board of Trustees hereby directs the Village Attorney to defend the Village pursuant to Counsel's retainer agreement with the Village dated 05/26/2009. Moved: Trustee Campbell Seconded: Trustee Lobato-Church Vote: 5-0 �Meeting Date: 08/14/2012 Resolution #: 08/92/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting a Proposal for Research and Development of a Multi-Hazard Mitigation Plan WHEREAS, on May 30, 2012 the Village publicized a Request for Proposal to solicit bids for the research and development of a multi-hazard mitigation plan; and WHEREAS, four proposals were received and Cashin Associates of Hauppauge, NY was identified as the low bidder in the amount of $32,000; and WHEREAS, the Village Administrator has checked references for Cashin Associates and has determined that this proposal is acceptable and has recommended its approval. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts a proposal from Cashin Associates for the research and development of a multi-hazard mitigation plan in the amount of $32,000 and authorizes the Mayor to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Campbell Seconded: Trustee Lobato-Church Vote: 5-0 �Meeting Date: Resolution #: 08/14/2012 08/93/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving License Agreement at 48 Hemlock Drive WHEREAS, on IMarch 28, 2003 the Village and Stephan Pakola entered into a license agreement relating to the construction of stone walls at the premises located at 48 Hemlock Drive, and WHEREAS, the License Agreement set forth the respective rights and obligations of the parties relating to the portion of the stone walls located on the Village right of way; and WHEREAS, the License Agreement was never assigned to new property owners upon transfer of the property title; and WHEREAS, the Village and the current owners of the premises desire to restate and affirm the rights and obligations of the parties respecting the portion of the stone walls that are on the Village right of way; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow herby authorizes the Mayor to enter into the attached license agreement with Eric Engelhardt and Kristine Engelhardt to maintain the portion of stone walls located on the Village right of way. Moved: Deputy Mayor Wompa Seconded: Trustee Campbell Vote: 5-0 �AGREEMENT This Agreement, m a d e this day of June, 2012, by and between the V I L L A G E O F S L E E P Y H O L L O W , a municipal corporation of the State of N e w York, having offices at 28 Beekman Avenue, Sleepy Hollow, N Y 10591 (hereinafter referred to as the "Village"), and ERIC E N G E L H A R D T and K R I S T I N E E N G E L H A R D T , residing at 48 Hemlock Drive, Sleepy Hollow, N Y 10591 (hereinafter referred to as "Licensee"). WITNESSETH W H E R E A S , the Village and Stephen Pakola, Licensee's predecessor in interest to the premises located at 48 Hemlock Drive, Sleepy Hollow, N Y 10591 (hereinafter referred to as the "Premises")entered into a license agreement, dated March 28, 2 0 0 3 ( H E R E I N A F T E R R E F E R R E D TO A S T H E "License Agreement")relating to a stone wall located in front of the Premises; and W H E R E A S , the License Agreement set forth the respective rights and obligations of the parties relating to the portion of the stonewall that is located on a Village right of way; and W H E R E A S , the License Agreement was never assigned to Licensee when Licensee became o w n e r of the Premises; and W H E R E A S , the Village and Licensee wish to restate and affirm the rights and obligations of the parties respecting the portion of the stone wall that is located on a Village right of way; N O W T H E R E F O R E , the Village and Licensee agree as follows; I. The Village hereby grants a revocable license to the Licensee to use the existing Village right of way located in front of 48 Hemlock Drive, Sleepy Hollow, N Y 10591, and more specifically set forth in the annexed survey dated N o v e m b e r 4, 2002, for the purpose of maintaining the stone wall, subject to and in accordance with all the terms and conditions of this agreement. 2. f h i s A g r e e m e n t shall c o m m e n c e on the date above first written and shall terminate thirty (30) years from the date that this agreement is signed, subject to the provisions hereof. �3. I he modidcation of the existing stone wall by the Licensee, or any structural changes to the stone wall, shall be subject to the previous written approval of the Village. 4. It is understood and agreed that the Village does not guarantee Licensee the exclusive use of the property. 5. The Licensee shall be solely responsible for the costs of maintenance of the stone wall. The Licensee shall be responsible for the safety and security of the stone wall. T h e Licensee shall at all times c o m p l y with all applicable laws, rules, and regulations governing the stone wall. 6. The Licensee shall, at Licensee's cost and expense maintain the stone wall and its immediate surrounding area in a neat and clean condition. 7. The Licensee shall defend, indemnify and hold the Village, its boards, commissions, officials, employees and agents free and harmless from and against any and all suits, proceedings, claims, damages, liabilities, d e m a n d s , costs and expenses (including reasonable attorney's fees) arising out of or related to the stone wall or Licensee's use of Village property under this agreement. 8. 9. Intentionally left blank. This A g r e e m e n t may not be assigned or subcontracted by the Village or Licensee without the prior written consent of the other, except that Licensee may assign this agreement to a subsequent purchaser of the Premises, and such assignment shall be effective upon receipt thereof by the Village. 10. The Village may upon notice in writing terminate this Agreement and revoke the license without liability whenever it deems revocation to be in the best interests of the Village. 11. In the event the Village decides to terminate the agreement, then upon notice to the Licen.see, the Licensee shall within the set forth in said notice remove the stone wall. 12. Licensee acknowledges that a portion of the stone wall was constructed a b o v e a Village utility right of way. Upon notice by the Village to Licensee, Licensee shall remove any portion of the stone wall at the request of the Village necessary to repair, maintain and/or construct within the easement. �13. Upon the a b a n d o n m e n t of the stone wall or in the event the stone wall enters into a state of disrepair, because of lack of care. Licensee or it's assignees shall remove the stone wall upon notice from the Village. 14. The granting of this license shall not confirm any right or claim against the Village. 15. Nothing herein shall be construed to m a k e either party the agent or co-venturer with the other. This agreement shall not be construed as a lease or imply any landlord-tenant relationship. IN W I T N E S S W H E R E O F , this A g r e e m e n t has been duly executed the date and year first above written. VILLAGEjbF SLEEPY.HOLLOW By: Kenneth Wray, Mayo, ERIC E N G E L H A R D T KRISTINE ENGELHARDT �R E Q U E S r FOR C O N S E N T l O A S S I G N M E N T E R I C E N G E L H A R D T and K R I S T I N E E N G E E H A R D T , residing at 48 Hemlock Drive, Sleepy Hollow, N Y 10591 as Licensees under an Agreement with the V I L L A G E O F S L E E P Y FIOLLOW. dated June , 2012, hereby request consent to assign their rights, duties, and obligations as Licensees under said A g r e e m e n t to M A T T H E W S I M M O N S and J A C L Y N S I M M O N S , currently residing at 108 West 87"" Street, N e w York, N Y 10024, which Assignment shall be effective as of the date of transfer of title to 48 Hemlock Drive, Sleepy Flollow, N Y 10591. Dated: June ,2012 ERIC E N G E L H A R D T KRISTINE E N G E L H A R D T VILLAGE OF SLEEPY HOLLOW HEREBY CONSENTS TO THE ASSIGNMENT SET F O R T H A B O V E VILLAGE OF SLEEPY HOLLOW By: Kenneth Wray, Mayor , �Meeting Date: Resolution #: 08/14/2012 08/94/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Fire Chief Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department authorized the Fire Chief to accept applications to join the Fire Department during the months of July and August and; Whereas, the Fire Chief accepted the application of Steven Bencosme as an active member of the Fire Department riding with Columbia Hose Co. No. 3; Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendation of the Fire Chief to accept the application of Steven Bencsome as an active member with Columbia Hose Co. No. 3 and; Be it further resolved the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Trustee Stupel Second: Trustee Lobato-Church Vote: 5-0 �£ 5 Skepy yfoSow Tire (Department Fire Patrol Co. No. I Organized. 1876 William F. Ryan Chief Engineer Pocantico Hook & Ladder Co. No. Organized. 1878 Patrick S. Haggerty Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 John E. Korzelius Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowflre@villageofsleepyhollow.org 8/1/2012 Mayor Kenneth G. Wray Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Mayor Wray: This letter is being sent to officially notify the Sleepy Hollow Board of Trustees of a personnel action taken by Chief Engineer William F. Ryan. The Chief was notified on July SI®'that the following person was accepted to the Department. Steven Bencosme - Columbia Hose Co. No. 3 The Chief requests that the Board approve the above membership. Respectfully, Christopher G. Scelza Fire Dept. Administrator Cc: Board of Trustees Village Administrator Village Clerk « �Meeting Date: 08/14/2012 Resolution #: 08/95/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Building Department Fees for AECOM Whereas, AECOM has contracted witli tine Gillette Corporation to undergo an environmental clean-up of certain properties located within the Village of Sleepy Hollow which have been designated by the NYS Department of Environmental Conservation; and Whereas, the Village would customarily impose a tree removal permit fee and CO fee on a contractor for the type of work to be conducted; and Whereas, it has been determined by the Building Department that the work to be conducted on the properties to be cleaned up will necessitate the filing of similar applications for review for all the properties. Now, therefore be it resolved, the Board of Trustees hereby agrees to waive the payment of tree permit fees and certificate of occupancy fees regarding the clean-up of the properties identified by AECOM for the clean-up project referred to herein; and Be it further resolved, the Board of Trustees hereby agrees to waive the standard building permit fee and impose a $450.00 fee per application identified herein; and Be it further resolved, in the event AECOM desires to have expedited inspections for any or all of the permit applications herein, AECOM agrees to maintain the sum of $2,500 in a Village escrow account for this service. Moved: Trustee Lobato-Church Seconded: Trustee Stupel Vote: 5-0 �Meeting Date: 08/14/2012 Resolution #: 08/96/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request for the Immaculate Conception Church Fall Festival BE IT RESOLVED that the IMayor and Board of Trustees of the Village of Sleepy Hollow approve a request made by the Immaculate Conception Church to have a Fall Festival on September 8^ , and from 6:00 p.m. to 10:00 p.m. BE IT FURTHER RESOLVED that the Mayor and the Board of Trustees approve the closing of Depeyster Street between Broadway and Washington Street during this festive celebration. Moved: Trustee Campbell Seconded: Trustee Lobato-Church Vote: 5-0 �IMMACULATE CQNCEPTION 199 North Broadway SLEEt^Y HDLLOW N.Y I D S g i Tel: (9 14) B3 CHURCH 1-a44B Fax: (9 1 4) 63 1-4 1 57 Highway Department of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow ,N.Y. 10591 August 3rd 2012 To whom it may concern Immaculate conception church is asking for your permission to advertise our upcoming bazaar on your community bulletin board This year's event will be held 6 nights starting at 6 P.M. till 10 P.M. on September 9th and the following weekend of September 14'^ 15th, & 16" Thank you in advance for granting your permission. Sincerely Joseph Ippolito Bazaar Co-Chairman 212-274-1200 �Meeting Date: 08/14/2012 Resolution #: 08/97/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving a Request for the Chilean Independence Day Celebration BE IT RESOLVED that the Mayor and the Board of Trustees of the Village of Sleepy Hollow approve a request made by Laurentino Rodrigues of Sleepy Hollow, NY to hold an annual Chilean Independence Day Celebration on Sunday, September 16, 2012 from 10:00 a.m. to 7:00 pm. BE IT FURTHER RESOLVED that the Mayor and the Board of Trustees approve the closing of Valley Street between Chestnut Street and Depeyster Street during this festive celebration. Moved: Trustee MacFarlane Seconded: Deputy Mayor Wompa Vote: 5-0 �L a u r e n t i n o ^ d r i g u e s 180 l^aHey Street # 1 SkepyHoOow, 914-631-3336 m^10591 914-906-8701 August 2, 2012 TO: Mayor and trustees, Police and Fire Department of Village of Sleepy Hollow New York On behave of the my merchants of 180 and 185 Valley Street, I am writing you in request that September 16. 2012 from 10:00 am to 7:00 pm that the corner of Chestnut and Valley Street to the corner of Depyster and Valley Street be closed. For the past few years, they have requested that Valley Street be closed for the Chilean Independence Day. There will be food for all of the community, as well as Chilean festive music, just as they did all of the other years. I have also given them permission to us my lower lever parking lot (183 Valley Street) for a music band to play for all to dance and enjoy the wonderful day. They are requesting that that parking lot stays open from 10:00am to about 7:00pm for lots of fun music and Chilean dancing. This is a very important day for the Chilean people in the Sleepy Hollow community. And it would be highly appreciated that they get your approval for this street festival to happen. If you have any questions please feel free to call / respond me at the above address/ number. Thank y o u j i e f y ^ u c h p d havf a wonderful day. Sine Larry Rodriguez 914-906-8701 �Meeting Date: 08/14/2012 Resolution #: 08/98/2012 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal Parks Attendant WHEREAS, a need for an additional seasonal Parks Security Staff is necessary due to the resignation of two seasonal staff members; and WHEREAS, in order to maintain safety of visitors and to staff the Kingsland Point Park booth, this position should be filled as quickly as possible; and WHEREAS, Jonathan McRae of Ossining NY, has applied for this position; and WHEREAS, the Chief of Police has recommended that Jonathan McRae be hired on a seasonal basis to fill this position; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves that Jonathan McRae be hired on a seasonal basis to work as seasonal Parks Security Staff for the Village of Sleepy Hollow at a salar/ rate of $12.00 per hour effective August 10'^ 2012. Moved: Deputy Mayor Wompa Seconded: Trustee Stupel Vote: 5-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2012 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2012-08-14_RES-08-90-98 Subject The topic of the resource Board of Trustees Minutes-2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text