https://sleepyhollow.localarchives.org/files/original/120b9de0d36c772a95746890ccd4ee47.pdf bde17ace9abf597b96019c75fc4e893a PDF Text Text Meeting Date: 11/12/2013 Resolution #: 11/158/2013 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Storm Water Management Grant Application Whereas, the Village of Sleepy Hollow has been the Lead Agency for three previous Water Quality Improvement Project Grants from New York State Department of Environmental Conservation, and Whereas, those previous grants have been completed and benefitted up to 18 communities in the Sleepy Hollow Stormwater Consortium, and Whereas, the Village of Sleepy Hollow is willing to continue as the Lead Agency for Round 11 of Stormwater grants to communities working together as the Sleepy Hollow Stormwater Consortium, and Whereas, Dolph Rotfeld Engineering, PC is willing to continue as Project Manager for the implementation of the grant, NOW THEREFORE BE IT RESOLVED that the Village Board of the Village of Sleepy Hollow does authorize Dolph Rotfeld Engineering, PC as Project Manager to submit on behalf of the Sleepy Hollow Stormwater Consortium an application for funding under the Water Quality Improvement Project, Round 11, to continue funding for assistance to the members of the consortium to meet the General Permit requirements issued by the New York State Department of Environmental Conservation covering the discharge of storm water by MS4s to waters of the United States. Move: Deputy Mayor Lobato-Church Seconded: Trustee Stupel Vote: 6-0 �Meeting Date: Resolution #: 11/12/2013 11/159/2013 RESOLUTION A D O P T I N G MISSION S T A T E M E N T A N D F O R M A L POLICY FOR G A L G A N O SENIOR CENTER Whereas, since the construction of the Galgano Senior Center (Center) the Village has received many requests to use the Center; and Whereas, the Board of Trustees (BOT) is desirous of setting forth a mission statement regarding the use of the Center, including a formal written policy for the Center's use; and Whereas, in order to define the mission statement for the Center and formulate a usage policy the BOT has requested comments and input from the Recreation Department, the Sleepy Hollow Senior Citizens Club, other Village employees and members of the public; Now, therefore be it resolved the BOT adopts the following mission statement for the Center: The primary mission of the Center is to serve all senior citizen residents of the Village. Notwithstanding the aforesaid primary mission, the BOT is desirous of making the Center available to be utilized by civic and community groups operating within the Village; and Be it further resolved, the Center will be managed by the Recreation Supervisor who will be responsible for scheduling all events and activities as well as the daily operations of the Center; and Be it further resolved, the following is the policy for usage of the Center: 1. The following organizations may reserve the Center for meetings and events of the organization: Sleepy Hollow Senior Clubs/Organizations, BOT, SHPD, SHFD, SHVAC, SHDPW, SH Recreation Department, SH Recreation Advisory Committee, and SH Police Advisory Committee; and/or other official committees, commissions or Boards appointed by the Village. 2. The following community groups may reserve the Center for meetings and events of the group: Girl Scouts/Boy Scouts, Garden Clubs, Youth Sports Organizations (ie TNT, AYSO, etc), Organized Political Parties, or independent candidates, Condominium Associations, Renters' Associations, School Booster Organizations, PMIA, SHMA, Webber Park Association, any other organized neighborhood association; 3. Be it further resolved, the aforementioned organizations and groups may reserve the Center for activities, meetings, or events for the organizations and groups. The Center is not available for private events by any member or members of the aforementioned organizations and groups, or any other private individual or entity; and �Be it further resolved, the following are the Rules of Use for the Center and shall be posted at the Center in a conspicuous place and distributed to the authorized representative of any group or organization reserving the Center for use: 1. Any group or organization not listed in the aforementioned paragraphs may apply for use of the Center to the Village Board of Trustees. 2. Any group or organization reserving the Center must provide the name, address and phone number of the person responsible for the use of the Center. 3. Applications to reserve the Center must be submitted to the SH Recreation Supervisor at least one week in advance of the date of requested use. 4. A Village employee must be available to open and close the Center before and after all meetings or events. 5. The Center shall be closed no later than 11:00 p.m. All users of the Center must be vacated by that time. 6. All events and meetings must be supervised by a person at least 21 years of age. 7. The Center shall be left in the same or cleaner condition when the event or meeting terminates. If the kitchen is utilized it must be left in a clean condition and all items for kitchen use must be replaced in the same location as found. 8. Any caterer hired for an event or meeting must be licensed and provide proof of insurance to the Village at the time of application for use. 9. Smoking is not permitted anywhere inside the premises. 10. All trash must be deposited in the dumpster outside. 11. All furniture must be left in the same location as it was found prior to the event or meeting. 12. No items provided by the Center may be taken off premises (eg. Utensils, chairs, tables, kitchenware). 13. Electronic equipment may not be moved without approval of the Recreation Supervisor; 14. The Village reserves the right to impose a fee upon the sponsor of the event or meeting if overtime, cleaning or other costs are incurred by the Village solely as a result of the event or meeting; and Be it further resolved, any violation of the aforementioned rules may result in the denial of future use of the Center by the group or organization sponsoring the event. Moved: Trustee Rosenbloom Seconded: Trustee MacFarlane As Amended: Moved: Deputy Mayor Lobato-Church Seconded: Trustee Campbell Vote: 6-0 �Meeting Date: Resolution #: 10/08/2013 10/160/2013 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Agreement with Westchester County for Remote Public Viewing Application System WHEREAS, Westchester County has created an internet-based public viewing system of land records entitled "Westchester County Land and Legal Records Public Viewing Application" herein (L&LR) and made it available at no cost to municipal governments; and WHEREAS, although the information will be available to the public, access to the L&LR system will be limited to staff from the Department of Architecture, Land Use Development, Buildings and Building Compliance via user identification numbers and passwords; and WHEREAS, the L&LR system streamlines the manual, labor-intensive, costly and time consuming process currently utilized by the Westchester County Clerk's Office for the preparation and dissemination of deeds, mortgages and other land records documents; and WHEREAS, the Village of Sleepy Hollow will benefit from this system as a result of this increased efficiency; and WHEREAS, the proposed Intermunicipal Agreement with the Village of Sleepy Hollow would grant remote access to the L&LR system for a one year period, commencing on January 1, 2013 and ending December 31, 2014; and WHEREAS, said agreement has been reviewed and approved as to form by the Village Attorney. NOW, THEREFORE, BE IT RESOLVED that the Mayor is herein authorized to execute the attached Intermunicipal Agreement with Westchester County to provide for remote access to the Westchester County Land and Legal Records Public Viewing Application System. Moved: Trustee MacFarlane Seconded: Deputy Mayor Lobato-Church Vote: 6-0 �Office of Westchester County Timothy C. Idoni Clerk Municipal Subscriber Fact Sheet Village of Sleepy Hollow *Please correct any incorrect information Contact Name and Address: Kenneth G. Wray, Mayor Village of Sleepy Hollow Village Hall 28 Beekman Ave Sleepy Hollow, NY 10591 Contact Phone Number: Contact Fax Number: Contact e-mail address: 914-366-5100/5107 Current User IDs: VSHOI assigned to VSH02 assigned to VSH03 assigned to If additional User IDs are requested, please advise of the name and title of the employee for whom you are requesting a User ID, along with a brief description of why that employee will need to access our records: �MEMORANDUM O F UNDERSTANDING BETWEEN T H E COUNTY OF WESTCHESTER AND L I C E N S E A G R E E M E N T made this between: day of , 20 , by and T H E C O U N T Y O F W E S T C H E S T E R (hereinafter referred to as the "County"), a municipal corporation of the State of New York, having and office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York, 10601 and (hereinafter referred to as the "Licensee"), located at W H E R E A S , the County desires to provide a license for remote access to the County Clerk's land records and legal files; and W H E R E A S , the Licensee desires a license for the privilege of utilizing such remote access to the County Clerk's record; and N O W , T H E R E F O R E , the parties hereto agree upon the premises, terms and conditions as follows: Licensed Access: The County hereby grants to the Licensee a License at no cost for the use of ( ) assigned user ID's from the Westchester County Clerk's system that would permit Licensee to connect computer terminal(s) for remote web access to the County Clerk's land records and legal tiles. Licensee accepts the land records and legal tile information on an "as is" basis and the County provides no warranty as to the accuracy of the information. To the extent permitted by law, the County disclaims all liability for the information contained in the files and records. �2 - Confidentiality: The Licensee agrees that, except in accordance with proper judicial order or as otherwise provided by law, the Licensee and any person employed, or otherwise engaged, by such Licensee who by virtue of such employment or engagement is given access to the County Clerk's Office land and legal records pursuant to this License, shall not divulge or make known in any manner any confidential information, such as social security numbers, contained in such records. 3 - Conduct of Operations: The Licensee assumes all risk of operation and shall provide, at its sole cost and expense, all equipment and hardware, as determined by the County, necessary to gain access to the County Clerk's records. The County shall not be responsible as a bailee or otherwise for any equipment or hardware or other personal property of the Licensee, or its employees, used to gain remote access. The Licensee hereby waives any claim for loss or damages sustained to any personal property, including, without limitation, theft or other casualty. The Licensee further agrees; (a) that except for the amount, if any, of damage contributed to, caused by or resulting from the negligence of the County, the Licensee shall indemnify and hold harmless the County, its officers, employees and agents from and against any all liability damage, claims, demands, costs, judgments, fees, attorneys' fees, or loss arising directly or indirectly out of the acts or omissions hereunder by the Licensee and third parties under the direction or control of the Licensee; and (b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this License and to bear all other costs and expenses related thereto. 4 Term and Termination: The term of this License shall be for a period commencing on 201_, and terminating on December 31, 2014, with the County Clerk's option to extend the License for up to four additional one-year periods on the same terms and conditions. This License shall be extended for an additional one year period automatically upon Licensee's receipt of a letter notice from the County Clerk advising Licensee of the County Clerk's decision to exercise its option and extend this License for an additional one year period. In addition, this License may be terminated by the County upon thirty (30) days written notice to the Licensee when, in its sole discretion, the County deems it in its best interest to do so. Licensee shall have the right to terminate this License upon thirty (30) days written notice to the County when, it is sole discretion, Licensee deems it in its best interest to do so. 5 No Lease: It is expressly understood and agreed that no equipment or space is leased to the Licensee. No exclusive rights for remote access (other than the licensed user ID's granted herein) are granted by this License. 6. Notices: All notices of any nature referred to in this License shall be in writing and either sent by regular mail or overnight courier, or sent by facsimile (with acknowledgement received and a copy of the notice sent by overnight courier), to the respective addresses set forth �below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective on the date of receipt, or in the case of notices sent by regular mail, notice shall be effective three business days after the date of mailing. To The County: Timothy C. Idoni Westchester County Clerk 110 Dr. Martin Luther King Jr. Blvd. White Plains, NY 10601 And a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue White Plains, New York 10601 To the Licensee: VILLAGE OF SLEEPY HOLLOW 28 BEEKMAN AVENUE SLEEPY HOLLOW, NY 10591 With a copy to: Such addresses shall be subject to change from time to time as may be specified in writing. 7 Assignment: It is understood and agreed that this License and the privileges granted hereunder and exclusively personal in nature and the Licensee may not assign, convey, sell, transfer (including but not limited to an attempt to transfer this License pursuant to a sale or transfer of all or part of this Licensee's assets), or otherwise dispose of this License. Any attempted or purported assignment, subletting, or transfer of this License or any rights granted hereunder without the express written consent of the County is void. 3 �ACKNOWLEDGMENT STATE OF NEW YORK COUNTY OF 0 n the ) ) ss.: ) day of in the year 2 0 _ undersigned, personally appeared before me, the personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. Date: Notary Public 21 �8 Entire Agreement: This License and its attachments constitute the entire agreement between the parties hereto with respect to the subject matter hereof and shall not be enforceable until signed by both parties and approved by the Office of the County Attorney. Signed this day of _> 20_ THE COUNTY OF WESTCHESTER By: Timothy C. Idoni, County Clerk LICENSEE By: Print Name: j A ^ O ^ Title: V> U ^ l Ä ^te: p t > T \ 1 Q c i . ^ 0 0 N J t X 13 Approved as to form and manner of execution Assistant County Attorney The County of Westchester K/g/ccc/MEMORANDUM OF UNDERSTANDING Land & Legal Public Viewer 10.21.13 22 �CERTIFICATE OF AUTHORITY I, certify that I am the (Officer ifficer signing contract) oftheVlHtol (Name ouLicensee) (the "Licensee") a corporation duly organized and in good standing tA under the U (Law under which organized, e.gyNew York Business Corporation Law) foregoing agreement; that 6\Cqc L0 (Name of person cxeattyig agreement) named in the who signed said agreement on behalf of the Licensee as, at the time of execution \ ) \ U ^ Q A Aj (Title oMtich person) the Licensee And I further certify that said agreement was duly signed for and in behalf of said Licensee by authority of its Board of Directors, thereunto duly organized, and that such authority is in full force and effect at the date hereof. (CORPORATE SEAL) Signature STATE OF NEW YORK )SS. COUNTY OF WESTCHESTER of On this . U j f i ^ y ^ SJUZch ) day of ( Ü ö J e f h s L U . 2 0 1 3 befo before me personally came to me known and known to me to be the ]/ I^A-^ycr^. the corporation described in and which executed th<y above corporate seal of the said corporation, ihat the seal affixed to the above certificate is such corporate seal and that it was affixed to the above certificate by orderof the Board of Directors of said corporation, and that he/she signed his/her name thereto by ! 6 �Meeting Date: 10/08/2013 Resolution #: 10/161/2013 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow to Extend Inter-Municipal Agreement for Kingsland Point Park Whereas, in 2003, the Village of Sleepy Hollow entered into an Inter-Municipal Agreement with the County of Westchester to maintain and operate Kingsland Point Park for five years; and Whereas, in 2009 the Village Board extended this inter-municipal agreement an additional five (5) years expiring on October 31, 2013 and, Whereas, the BOT is desirous of extending the Agreement for an additional four (4) months to February 28, 2014, under the same terms and conditions; Now, therefore, be it resolved the BOT hereby authorizes the Mayor to execute an extension of the Inter-Municipal Agreement for Kingsland Point Park until February 28, 2014 under the existing terms and conditions. Move: Trustee Campbell Second: Trustee Rosenbloom Vote: 6-0 �Meeting Date: Resolution #: 10/08/2013 10/162/2013 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING SETTLEMENT OF ACTION BY 182 VALLEY STREET LLC WHEREAS, proceedings were commenced in New York State Supreme Court, Westchester County to challenge the tax assessment for property located at 182 Valley Street by owner 182 Valley Street LLC; and WHEREAS, the Village and the property owner have reached a mutually agreeable resolution for the aforementioned pending proceedings filed under Index No 56166/2013; and WHEREAS, it has been recommended to the Board of Trustees by its Assessor and Attorney to resolve this litigation; NOW, THEREFORE, BE IT RESOLVED the Board of Trustees authorizes the Village Attorney to execute a consent judgment settling this claim in all respects according to the following schedule: Tax Year Original Assessment Proposed Assessment Settlement 2013 $189,000 $131,580 Moved: Trustee Stupel Seconded: Trustee Wompa Abstained: Trustee Rosenbloom Vote: 5-1-0 �Meeting Date: 10/08/2013 Resolution #: 10/163/2013 Resolution of ths Board of Trustees of the ViI!3qc of Sleepy Hollow To Confirm Mayor's Appointment in the Village Clerk's Office Whereas there is a need to hire a part-time Intermediate Clerk position in the Village Clerk's Office to assist with daily operations, and Whereas funds for this position are covered in the 2013-2014 Village Clerk's operating budget and, Now, therefore be it Resolved, that the Board of Trustees does hereby confirm the Mayor's appointment of Joan E. Bucci of Tarrytown, NY, to a part-time position not to exceed 17.5 hours weekly in the Clerk's office effective November 19th, 2013, at an hourly salary of $21.00. Said appointment is subject to a probationary period of twelve to fifty-two weeks and the approval of the Westchester County Department of Human Resources. Be it further Resolved, said position will be under the general direction and supervision of the Village Clerk and Village Administrator. Moved: Trustee Wompa Seconded: Deputy Mayor Lobato-Church Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2013 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2013-11-12-RES-11-158-163 Subject The topic of the resource Board of Trustees Minutes-2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text