https://sleepyhollow.localarchives.org/files/original/f0d7aa1bfc13c452d73854afccd2e8c6.pdf d04bd1f597fc6ee41eb6e0019eb1092f PDF Text Text The Board of Trustees of the Village of Sleepy Hollow held a meeting on Tuesday, January 7 2014, 28 Beekman Avenue, Sleepy Hollow, New York. Present: Mayor Kenneth G. Wray Deputy Mayor Jennifer Lobato-Church Bruce Campbell Susan MacFarlane Glenn Rosenbloom Evelyn Stupel Karin Wompa, Trustees Also Present: Anthony P. Giaccio, Village Administrator Paula A. McCarthy Tompkins, Village Clerk Janet Gandolfo, Village Counsel Sean E. McCarthy, Village Building Inspector Gregory Camp, Police Chief Richard Gross, General Foreman William Ryan, Fire Chief At 7:02 p.m. Mayor Wray called the meeting to order with a pledge to the flag and a moment of silence for TJ Muldoon, longtime resident of Sleepy Hollow, Arlene Koza, beloved sister of Larry Cassidy, Court Clerk, Robert Kelly, father of Police Officer Craig Kelly, and Jasper Horecky, son of former Trustee Scott Horecky. Our thoughts are with all the families. Public Hearing; Amend Vehicular & Traffic Law Section 4Q0-fi Mayor Wray opened the meeting to the public and evoked the 5 minute rule. The Village Clerk read the public hearing notice aloud for the record. Ma^rio Belanich of North Washington Street addressed the Mayor and the Board of Trustees and suggested that the right on red at Rt 9 and Phelps Hospital should not be eliminated. Trustee Wompa stated that it is a safety concern. Discussion ensued. Mayor Wray stated that complaints have been received from residents of the Manor and the Manor's Association, and there have been specific problems which have to be corrected. On a motion by Trustee Campbell, second by Trustee Stupel the public hearing was closed. Mayor Wray introduced Tom W. Shand of Emergency Vehicle Response, Fire Apparatus consultant. �Mr. Shand presented a report and explained the Aerial Device Needs Assessment to the Board. (See report attached) Members of the Board asked questions and discussion ensued. Approval of Warrants: Trustee Wompa moved; seconded Deputy Mayor Lobato-Church by to approve the warrant as submitted and authorize the Treasurer to pay the bills in the total of $1,616,653.93 It was unanimous. Approval of Minutes: Trustee MacFarlane moved, seconded by Trustee Rosenbloom to approve the Minutes of December 10 , 2013, subject to minor typographical errors. It was unanimous. Deputy Mayor Lobato-Church moved, seconded by Trustee Stupel to approve the Minutes of December 17 , 2013, subject to minor typographical errors. Trustee Campbell abstained. Vote: 5-0-1. Mayor Announcements: Mayor Wray announced that General Motors has reached an agreement with a developer to move forward on the former General Motors factory site here is Sleepy Hollow. The developer is a partnership of Diversified Realty Advisors, a New Jersey- based East Coast real estate Company and SunCal, a California-based real estate developer with a nationwide portfolio. Mayor Wray stated: "We look forward to working closely with them in the cominq months." Mayor Wray announced another important project is the works; the Town of Mt Pleasant has approved the Village's request for a special permit to build a new water reservoir. The 1.4 million gallon reservoir will be built on a site owned by the National Historic Trust, near historic Kykuit mansion. The property is in the Town of Mt Pleasant. Mayor Wray congratulated Police Officer Morrison for the recent birth of a baby boy and Fernando Ledesma for the birth of a baby boy. Mayor Wray announced a special event coming up on January 12'^ It will take place at Central Fire House in Sleepy Hollow. It is a dance performance geared towards teens and adults and it is sponsored by Warner Library and "RAW", Rivertown Association. Trustee Reports: Trustee Rosenbloom - Reported that the January 1, 2014, Community Meal worked out great and thanked Anthony Giaccio, Rocky Martello and Tommy Capossela for all their involvement in organizing the event. �A meeting with The Tarrytown Recreation Dept. will take place in the near future and, there will be a meeting with the County to discuss Kingsland Point Park services. Trustee MacFarlane - Reported that the recent email alert notices have been very helpful. Some residents may not have gotten recent emails from the Village due to an email overload problem which will be repaired soon. The new website training will be available to all Dept. Heads on January Trustee Campbell - Reported that there will be another meeting with the Village of Tarrytown to continue discussions regarding recreation services. Trustee Wpmpa - stated that she has discussed a more favorable II^A with County Legislature regarding Kingsland Point Park. She also stated that discussions are ongoing regarding the downtown master plan; Trustee Wompa stated that its budget time and all committee chairs should start making recommendations. Trustee Stupel - Reported for the Building Department there will be court on January and inspections of commercial and residential properties are ongoing. Public Works continues to pick up bagged leaves, but will no longer pick up loose leaves. The repairs of potholes will begin shortly. Deputy Mayor Lobato-Church - Reported reaching out to the Village of Tarrytown and the School regarding blackboard connect system. A STOP sign has been installed at the intersection of Spruce St. and New Broadway; the Police Dept will soon begin to enforce it. Santa drove around town on Christmas Eve and it was a lot of fun. Administrator's Report: See attached Public Comments: Agenda Items Only Mayor Wray opened the meeting to the public and evoked the 5 minute rule. There were no comments from the public. Resolutions: R-1 Accept Resignation of Parking Enforcer R-2 Accept Resignation of Zoning Inspector R-3 Authorize Grant Writer to Apply for National Endowment for the Arts Grant R-4 Set Public Hearing for Permit Parking on Public Streets R-5 Set Public Hearing to Amend the Village Code Restricting Operating Hours for Barber Shops, Beauty Parlors and other Similar Establishments. R-6 Approve Snow & Ice Agreement Ext. �R-7 Approve Fire Wardens Actions R-8 Approve Ambulance Corps Actions Trustee Wompa made a motion to call for a public hearing regarding the amendment of Section 450-66 of the Village code to include site plan review of all construction of new buildings. The hearing is to consider deleting "with the exception of detached single-family and two-family homes" as an exception for site plan review and it will be scheduled for February 4 , 2014. Motion was seconded by Trustee Campbell. It was unanimous. Old Business: Trustee Stupel asked for a discussion regarding DPW vehicles at the next work session. She also asked for a report on special events cost expenses. Trustee MacFarlane made some suggestions to the DTR Committee. (See attached) Deputy Mayor Lobato-Church reported that she received feedback from Trustees MacFarlane and Trustee Rosenbloom and would like to move forward with the issue tracking sheet so that the Board can start using it. An updated copy will be distributed to the Board. New Business: None Communications: The Village Clerk stated that the Sleepy Hollow's PBA Christmas toy drive was a success. I^avor Announcents: Mayor Wray announced that the St. Patrick's Day parade is schedule for March 16^ 2014. Public Comments: Mayor Wray opened the meeting to the public and evoked the 5 minute rule. There were no comments from the public. At 9:02 p.m. on motion by Trustee Wompa, seconded by Trustee Campbell the meeting was adjourned. -espectfully Submitted, Paula A. McCarthy Tompkins Village Clerk �ADMINISTRATOR'S REPORT January 7, 2014 1) New Year's Day Community Meal: The fourth annual New Year's Day Community Meal was a big success. Over 100 people attended. Thanks to Tommy Capossela, David Schroedel, Village Board Members, Rocky Martello, Jack Tornello, Fire Department, Ambulance Corps, C-Town, Rotary Club, Rivertown Runners, River's Edge and all the other volunteers 2) Tappan Zee Bridge Ramp Meeting: Chief Camp and I met with the DOT and Tarrytown officials to discuss how to improve traffic flow while the Tappan Zee Bridge on-ramp is closed. When it was closed in early December, there were huge traffic jams extending all the way into Sleepy Hollow. The ramp has temporarily been reopened while a solution to this problem is being discussed. 3) Insurance: Sara DiGiacomo and I are in the process of interviewing insurance companies for the upcoming budget year. The Village might find savings in this area. One idea being kicked around is to be self insured up to a certain amount and then fully insured after that. Being self insured will reduce on commission fees and could result in a huge savings if the Village's claims are low. �Downtown Revitalization Suggestions Attractiveness Idea Pick up trasli on downtown sidewalks on regular basis, esp. during warmer months. (Consider using seasonal part timers, including on weekends) Buy more trash cans (annual line item in budget) Next Steps Speak with DPW Head re staffing requirements. Take necessary staffing into consideration for 2014-15 operating budget. Better maintain sidewalk wells and eliminate weeds growing from sidewalk areas. Consider low maintenance options for wells, (ex. weed barrier topped with decorative gravel). Speak with DPW Head re staffing requirements. Take necessary staffing into consideration for 2014-15 operating budget. Move forward on formulating plan for replacement of large trees with decorative trees. Obtain status and add item to Lobato-Church tracking sheet for monitoring. Consider restoring flower budget to 2012-13 level. Discuss for 2014-15 operating budget. Business Friendly Policies Idea Address issues caused by parking spot requirements. Next Steps More forward with public hearing on Building Dept.'s proposal to ease restrictions on parking space requirements. Consider waiving or reducing permit fees for new retail business under certain circumstances. Consult with Building Dept. and hold work session discussion to explore concept. Programs / Initiatives Idea Formulate plan for increasing off street parking. Next Steps Discuss with Building Dept. and bring in potential consultant (ex, Ossining or Yonker's consultant) to discuss how downtown master plan could help. Consider tax incentives for new businesses. Bring in law firm being considered for East Parcel development entity to also answer questions re need for separate legal entity for downtown revitalization. Bring in law firm / master plan consultant to discuss. Consider options for encouraging development of "pocket" vacant lots. Consider sponsoring "pop up" stores by potential new business owners in vacant storefronts. Discuss with owners of vacant storefronts. Consider potential funding prior to 2014-15 operating budget discussions. Match up each new or potential new business owner with a Trustee and Chamber member for guidance and support Discuss with Chamber. Determine how to obtain timely notice of new / potential new businesses. �Meeting Date: 01/07/2014 Resolution #: 01/01/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Parking Enforcement Officer Whereas, Parl<ing Enforcement Officer, Gabrielle l^^auro, by the attached letter dated November 21^ 2013, and effective December 16^ 2013, submitted her resignation letter from the Sleepy Hollow Police Department. Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and NOW, THEREFORE, BE IT RESOLVED, that the Village accepts the resignation of Gabrielle Mauro, by the attached letter dated November 2 2 0 1 3 . and effective December 16 , 2013, and finds that the termination/rehire policy of July 15, 2003 applies, and BE IT FURTHER RESOLVED, that a copy of the policy be forwarded to and a copy be placed in her personnel record with proof of service. Moved: Trustee Stupel Seconded: Deputy Mayor Lobato-Church Vote: 6-0 �Nov.21,2013 I t h a n k y o u a n d the Truly t n h u J c . O ' v i ^ : i 5 [ p Q �Meeting Date: 01/07/2014 Resolution #: 01/02/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Zoning Inspector Whereas, Zoning Inspector, Joseph Paiva, by the attached letter dated December 17. 2013, and effective January 2014, submitted his resignation letter from the Sleepy Hollow Building Department. Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and NOW, THEREFORE, BE IT RESOLVED, that the Village accepts the resignation of Joseph Paiva dated December 17, 2013, and effective January 7^ 2014, and finds that the termination/rehire policy of July 15, 2003 applies, and BE IT FURTHER RESOLVED, that a copy of the policy be forwarded to Joseph Paiva and a copy be placed in his personnel record with proof of service. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Stupel Vote: 6-0 �RECEIVED Mr. Sean E. McCarthy VSH Building Inspector SUilDiNG DtPT V'iLLAGE Of^ SLEEPY E-OlLOy.' December l?"", 2013 Dear Sean, As I had made you aware prior I had received a canvass letter and interviewed for the Title of Building Inspector for the Village/Town of Mount Kisco, and after carefully considering all the details I have accepted the position. ( am confident that my experience here working with you has prepared me for what will be a challenging position. At this time I would like to thank you for the opportunity to work under your direction here at the Building Department. I have the utmost admiration for the way you run the department on a day to day basis. For that reason in my four years of experience working here I have gained an extensive amount of knowledge in what is required to properly inform and serve the public on the local level as well as meet the requirements of Westchester County and New York State. I deeply appreciate and will certainly miss my daily interaction and the support from everyone in our department as well as all the employees in the department's I have interacted with here in the Village It IS bittersweet that my time here is coming to a close in order to take advantage of an opportunity given to me to take this significant step in my career path. Please accept my formal resignation from my position here at Sleepy Hollow I respectfully request that my last day of service will be January 7th, 2014.-With your consent and approval until such time I will make every effort to finish all remaining scheduled work so as to leave the department in good standing until such time that the position is filled. S)h P. Paiva VSH Code Enforcement �Meeting Date: 01/07/2014 Resolution #: 01/03/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Submission of Grant Application for A Multi-Cultural Celebration of the Arts Project WHEREAS, the Village of Sleepy Hollow recognizes the potential for gentrification from the redevelopment of the General Motors parcel that could displace the immigrants who are at the heart of Sleepy Hollow's identity, and wishes to meet this challenge proactively and direct the transformation to strengthen and maintain Sleepy Hollow's character and history; and WHEREAS, the Village has recognized an emerging artist population which it would like to encourage and support, and believes that a variety of art forms can be used to create a sense of place, celebrating the community in order to preserve the diversity and character that have defined the village for generations. The arts can also bring together the different demographic groups that live in Sleepy Hollow, fostering interaction and strengthening the sense of community identity as people come together to create and appreciate art that crosses the cultural divide; and WHEREAS, it is anticipated that an arts project will promote economic revitalization by creating jobs and vendor opportunities, reducing vacancies, and bringing audiences in from surrounding towns who will support local restaurants and businesses; and WHEREAS, the project will include nine months of small, accessible neighborhood performances, classes, exhibitions and workshops to engage the downtown community and expose them to arts they may never have encountered before. The art forms will include circus arts, modern dance, jazz and world music and fine/visual art. The nine months will culminate in a weekend-long festival, with performances held under a circus tent, a globally recognized and alluring icon that draws people of all ages, cultures and languages; and WHEREAS, the National Endowment for the Arts' Our Town Grant Program has been identified as a funding source appropriate for this art project; and WHEREAS, this grant program, requires a 50% match, some of which may be in kind. NOW, THEREFORE, BE IT RESOLVED that Kenneth Wray, Mayor of the Village of Sleepy Hollow, is hereby authorized to file an application for funds from the National Endowment for the Arts in accordance with the provisions of Our Town in an amount not to exceed $120,000, and upon approval of said request to enter into and execute a project agreement with the NEA for such financial assistance to produce and stage a multicultural celebration of the arts project. �BE IT FURTHER RESOLVED that the Mayor is herein authorized to take any and all such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Wompa Seconded: Trustee l^acFarlane Vote: 6-0 �Meeting Date: 01/07/2014 Resolution #: 01/04/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CALLING FOR PUBLIC HEARING TO ESTABLISH PERMIT PARKING IN CERTAIN LOCATIONS WITHIN THE VILLAGE Whereas, the Board of Trustees (BOX) is desirous of addressing the limited parking condition in certain locations within the Village; and Whereas, parking congestion is particularly challenging in areas with high population density and close proximity to the Tarrytown Train Station; and Whereas, the BOX is desirous of hearing comments from residents and members of the public regarding the implementation of permit parking; and Whereas, in order to implement permit parking within the Village, the New York State legislature must enact special legislation at the Village's request; and Whereas, certain criteria must be met prior to the legislature's consideration of such special legislation; NOW, THEREFORE, BE IT RESOLVED the BOX hereby calls for a public hearing for Xuesday, January 21,2014 at 7:00 p.m. or as soon thereafter as possible to hear and consider comments regarding the implementation of permit parking for the following areas: Valley Street (south of College Avenue); Beekman Avenue (west of Hudson Street); and River Street. Move: Xrustee Campbell Second: Deputy Mayor Lobato-Church Vote: 6-0 �Meeting Date: 01/07/2014 Resolution #: 01/06/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Agreement Extension for 2014/2015 'Indexed Lump Sum Municipal Snow and Ice Agreement" WHEREAS, the Village of Sleepy Hollow has provided snow and ice control services on a continuous basis since 1997 for 9.1 lane miles of roadway located in the Village of Sleepy Hollow and owned by the State of New York; and WHEREAS, the Village of Sleepy Hollow and the State of New Yoric have now reached an equitable lump sum payment of $1,513.00 per lane miles for a total of $13,768.30 to the Village for said services for the snow season of 2014/2015 and more fully described In the attached Agreement to Extend Indexed Lump Sum Municipal Snow and Ice Agreement" (herein "Agreement"). NOW, THEREFORE, BE TT RESOLVED that the Village Board herein authorizes the l^ayor to execute the attached Agreement and to take other such steps as are necessary to effectuate the intent of this resolution. Moved: Trustee Glenn Rosenbloom Seconded: Trustee Campbell tr« umtersigned Jeilc^do hereby certifV that the foregoing is a true C30py of an extract duly adopted by the Bc»r^of Trusted of tr» Village of Sleepy Hollow, on the l2B=-°ay 20/Ya™^ o^^ and i ^ r t t m certify that the same was entered into the minutes of ttie meeting of said Board of Trustees held on said date. IN wrTNESS WHEREOF, I have hereunto set m hand a ^ offidat seal t h l s j ^ d a y of , Vote: 6-0 �NEW YORK STATE DEPARTMENT OF TRANSPORTATION RESIDENCY 8-9 1 Dana Road Valhalla, NY 10595 Phone: 914 592 6557 / Fax: 914 592 4956 William Gorton, P.E. Acting Regional Director Joan McDonald Commissioner December 11,2013 Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Avenue - 2nd Floor Sleepy Hollow, NY 10591 Re: Snow and Ice Agreement Extension 2014/15 Snow & Ice Season Dear Mr. Giaccio: Enclosed are the following forms, which need to be filled out and signed by the appropriate representatives. Please return all original copies to my Office at the above address for processing: 1. 2. 3. Agreement to Extend Indexed Lump Sum Municipal Snow and Ice Agreement for the 2014/15 Snow Season (Please fill out both sides and sign as required) 4 copies Maps with color-coded mileage responsibility (Please sign all Map tags) - 6 copies Appendix A - 4 copies In addition to the above, six original copies of completed resolutions for the Snow Season (certified and signed) with a raised seal from the Municipality's governing body authorizing a Municipal Official to enter into the above extended agreement must be returned to this Office. If you have any question, please fee! free to contact me. Truly yours. Dyan Rajasingham, P.E. Resident Program Engineer CC: Paula McCarthy, Village Clerk (w/o attachment) �\ - \ D - i H Contract * MunkitMlily Ext. S«uon Rexlon t DO14705 Village of Sleepy Hollow / Westchester South County 2014/15 8 AGREEMENT TO EXTEND INDEXED LUMP SUM MUNICIPAL SNOW AND ICE AGREEMENT This Agreement made this day of , by and between THE PEOPLE OF THE STATE O F N E W YORK (hereinafter referred to as "STATE"), acting by and through the Commissioner of Transportation of the State of N e w York (hereinafter referred to as "COMMISSIONER"), and the of the Village of Sleepy H o l l o w of Westchester South County (hereinafter referred to as 'MUNICIPALITY') as follows: WHEREAS, the COMMISSIONER and the MUNICIPALITY have entered into an Agreement No. D P I 4 7 0 5 entitled "Indexed Lump Sum Snow and Ice Agreement between the New York State Department of Transportation and the Municipality of Village of Sleepy Hollow" dated September 15. 2003: and WHEREAS, the term of the said Agreement is for a period of three years commencing July 1, 1997 and said Agreement provides that the parties may at the end of each year of the term of the Agreement extend such term for an additional year; and WHEREAS, the present term of the Agreement, as extended, expires June 30, 2014; and WHEREAS, Section 7 of the said Agreement provides that the COMMISSIONER shall furnish the MUNICIPALITY with a suitable map for each term of the Agreement, or for any extended term thereof, modified to show the changes, if any, to the State Highways affected by the Agreement. WHEREAS, Section 9 of the said Agreement provides for an annual update of the estimated expenditure to be determined by the COMMISSIONER subject to the provisions of Section 9 at the time for extension of the Agreement; WHEREAS, Section 9 of the said Agreement also provides for an adjustment to the actual payment amount based on " the intensity and severity of the winter season; N O W , THEREFORE, in consideration of the mutual covenants and benefits between the parties, WITNESSTH: 1. The aforementioned "Indexed Lump Sum Snow and Ice Agreement Between New York State Department of Transportation and the MUNICIPALITY* is hereby extended for a period of one year; now to expire on June 30, 2015, unless further extended. 2. The State Highways or parts thereof affected by the Agreement are as delineated on the attached map, agreed upon by the COMMISSIONER and the MUNICIPALITY, which shall be effective for the remainder of the term of the Agreement commencing July 1, 2014, unless changed by future agreement between the COMMISSIONER and the MUNICIPALITY. 3. All the terms and conditions of the original contract remain in effect except as follows. The indexed lump sum estimated expenditure specified in Section 9 of the aforementioned Agreement shall be $1.513.00 per lane mile for 9 J lane miles for a total of $13,768.30 for the 2012/13 season and for the remainder of the term of the Agreement commencing July 1, 2012, unless changed by future update. IN WITNESS WHEREOF, this Agreement has been executed by the State, acting by and through the duly authorized representative of the COMMISSIONER, and the MUNICIPALITY, which has caused this Agreement to be executed by it^ duly authorized officer on the date and year first above written. �Contract # Munkipalily Ext Season Region f DO14705 Village of Sleepy Hollow / V^estchester South County 2014/15 8 AGREEMENT TO EXTEND INDEXED LUMP SUM MUNICIPAL SNOW AND ICE AGREEMENT This Agreement made this day of , by and between THE PEOPLE OF THE STATE O F N E W YORK (hereinafter referred to as "STATE"), acting by and through the Commissioner of Transportation of the State of N e w York (hereinafter referred to as "COMMISSIONER"), and the of the Village of Sleepy H o l l o w of Westchester South County (hereinafter referred to as 'MUNICIPALITY') as follows: WHEREAS, the COMMISSIONER and the MUNICIPALITY have entered into an Agreement No. D P I 4 7 0 5 entitled "Indexed Lump Sum Snow and Ice Agreement between the New York State Department of Transportation and the Municipality of Village of Sleepy Hollow' dated September 15. 2003; and WHEREAS, the term of the said Agreement is for a period of three years commencing July 1,1997 and said Agreement provides that the parties may at the end of each year of the term of the Agreement extend such term for an additional year; and WHEREAS, the present term of the Agreement, as extended, expires June 30, 2014; and WHEREAS, Section 7 of the said Agreement provides that the COMMISSIONER shall furnish the MUNICIPALITY with a suitable map for each term of the Agreement, or for any extended term thereof, modified to show the changes, if any, to the State Highways affected by the Agreement. WHEREAS, Section 9 of the said Agreement provides for an annual update of the estimated expenditure to be determined by the COMMISSIONER subject to the provisions of Section 9 at the time for extension of the Agreement; WHEREAS, Section 9 of the said Agreement also provides for an adjustment to the actual payment amount based on the intensity and severity of the winter season; N O W , THEREFORE, in consideration of the mutual covenants and benefits between the parties, WITNESSTH: 1. The aforementioned "Indexed Lump Sum Snow and Ice Agreement Between New York State Department of Transportation and the MUNICIPALITY' is hereby extended for a period of one year; now to expire on June 30, 2015, unless further extended. 2. The State Highways or parts thereof affected by the Agreement are as delineated on the attached map, agreed upon by the COMMISSIONER and the MUNICIPALITY, which shall be effective for the remainder of the term of the Agreement commencing July 1, 2014, unless changed by future agreement between the COMMISSIONER and the MUNICIPALITY. 3. All the terms and conditions of the original contract remain in effect except as follows. The indexed lump sum estimated expenditure specified in Section 9 of the aforementioned Agreement shall be $1,513.00 per lane mile f o r 9 J lane miles for a total of $13.768.30 for the 2012/13 season and for the remainder of the term of the Agreement commencing July 1,2012, unless changed by future update. ; IN WITNESS WHEREOF, this Agreement has been executed by the State, acting by and through the duly authorized , representative of the COMMISSIONER, and the MUNICIPALITY, which has caused this Agreement to be executed by its duly authorized officer on the date and year first above written. �MAP SHOWING VILLAGE OF SLEEPY HOLLOW RESPONSIBILITY FOR SNOW & ICE CONTROL ON STATE HIGHWAYS FOR THE SEASONS OF 2012/13-2014/15 CENTER LANE MILES CONTRACr LANE MH.E5 SNOW AND ICE CONTROL 9.10 SIGNED OBOPERATIONS DATE SIGNED FOR MUNICIPALH <y DATE �MAP SHOWINtf VILLAGE OF SLEEPY HOLLOW RESPONSIBILITY FOR SNOW & ICE CONTROL ON STATE HIGHWAYS FOR THE SEASONS OF 2012/13-2014/15 CerVTER LANE MILES CONTRACT LANE MILES 9.10 SNOW AND ICE CONTROL SIGNED DATE SIGNED DATE �MAP SHOWING" VILLAGE OF SLEEPY HOLLOW RESPONSIBtt,ITY FOR SNOW & ICE CONTROL ON STATE HIGHWAYS FOR THE SEASONS OF 2012/13-2014/15 CENTER LANE MILKS COPfTRACT LANE MILES 9.10 SNOW AND ICE CONTROL SIGNED 3 I 0 N A l j P I R E | T » R ®F DERATIONS DATE SIGNED FORMUNICffALlTY DATE �/ i|SI "s.s i it aI= ^--tllllo- n 5 a -S S O S - s-3j f i.gs a :j|ltiiillill|! ^-^Iiilillif I i i p m 11 lllllfflilill f 1M t l i l t l l l f .J i l iiliililj ��Meeting Date: Resolution #: 01/07/2014 01/07/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department at their December 10^^, 2013 meeting approved to membership In Union Hose Engine Co. No. 2, Adrian Rodrigues, Fosco (David) Villa, and Kevin Hyland. Now, therefore, be it resolved that the Board of Trustees of the Village of Sleepy Hollow concurs with the recommendation of the Board of Fire Wardens to accept these applicants, Be it further resolved the Board of Trustees directs the Village Clerk to notify the Fire Chief in writing of this resolution. Moved: Deputy Mayor Lobato-Church Second: Trustee Stupel Vote: 6-0 �Steepy HoOmv Tire (Department William F. Ryan Chief Engineer Fire Patrol Co. No. 1 Organized. 1876 Pocantico Hook & Ladder Co. No. 1 Organized. 1878 Patrick S. Haggerty Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 John E. Korzelius 2'^'' Assistant Chief Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 1876 More than a Legend 28 Beekman Avenue Sleepy Hollow, New York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowfd@sleepyhollowny.org December 23, 2013 Dear Mayor Wray, This letter is to advise you of the following members that were accepted in to the Sleepy Hollow Fire Department by the Board of Fire Wardens on December 10, 2013. Union Hose Engine Co. No. 2 Adrian Rodriguez Fosco (David) Villa Kevin Hyland Sincerely, Angela Martello CC: Village Administrator Village Clerk Board of Trustees �Meeting Date: Resolution #: 01/07/2014 01/08/2014 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, the Board of Trustees approves the actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo; (see attached) Be It Further Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Captain in writing of this resolution. Moved: Trustee Campbell Second: Deputy Mayor Lobato-Church Vote: 6-0 �29 Andrews Lane - Sleepy Hollow, NY 10591 - Ph.: (914) 631-1962 Mayor Ken Wray 28 Beekman Avenue Sleepy Hollow, NY 10591 December 22, 2013 Dear Mayor Wray, This letter is to advise you of the following actions that took place at the Sleepy Hollow Ambulance Corps Meeting on December 19, 2013. The following members have been accepted in to the Ambulance Corps as active members and we are requesting you follow the normal course of action. Active Membership: Andrew Hofgartner Kelly Murphy Junior Corps Member: Kevin Hyland R i c h a ^ D ' Alessandro l^Hrieutenant Sleepy Hollow Ambulance Corps CC: Village Administrator Village Clerk Board of Trustees �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersency Vehicle Response 1.0 Overview: At the request of Mayor and Board of Trustees on behalf of the Village of Sleepy Hollow the staff of Emergency Vehicle Response was contracted to review and assess the aerial tower operated by the Sleepy Hollow Fire Department. The intent of this review would be to make recommendations for its repair; upgrading and replacement based upon its current condition, maintenance provisions and the demographics of the response area protected by the Sleepy Hollow Fire Department. On Monday, December 2nd Emergency Vehicle Response met with Chief and fire company officers with Chris Scelza to review Tower Ladder 38 and the various areas of the Village of Sleepy Hollow to observe the building and structural conditions. In addition an inspection of the current apparatus, maintenance documents and aerial testing reports made available from the Fire Department were reviewed as a part of the assessment. 2.0 Department Apparatus History: The Sleepy Hollow Fire Department is comprised of five fire companies operating as Department 231 in the Westchester County Fire Service. The headquarters fire station is located at 28 Beekman Avenue and houses Engine 87, a 2012 Pierce pumper, Rescue 12, a 1992 International Horton and Tower Ladder 38, a 1995 Sutphen 90 foot aerial tower. Engine 85 operates a 2006 Pierce pumper from their quarters on Lawrence Avenue and the Union Hose Company located on Cortlandt Street is assigned a 2002 American LaFrance pumper. The current aerial device. Tower Ladder 38 was acquired in 1995 to replace a 1972 Seagrave 100 foot midship aerial ladder. Over the years the Pocantico Hook and Ladder Company has operated with midmounted aerial devices due to the limited travel height in the apparatus bays of the fire station. The clearance through the apparatus bay doors is 120 inches (ten feet) and does not account for the slight angle in the concrete station ramp and street profile. During the winter months when there is any accumulated snow or ice on the ramp the apparatus would hit the lintel at the top of the bay door opening. The headquarters fire station built in 1939 was adequate at that time to accommodate fire apparatus of that era. Modem day fire apparatus due to improved safety equipment, nationally recognized standards and government regulations have all impacted vehicle design which has resulted in units that are heavier and larger than there earlier counterparts. The Sleepy Hollow Fire Department has successfully operated with a midship tower ladder device which provides a platform for personnel to safety operated within and permits master stream devices to be utilized more effectively. At the time that when Tower Ladder 38 was acquired there were only two manufacturers who could build a vehicle to fit into the fire station. Given the current available engineering designs for aerial devices due to the very limited door clearance in the fire station there would once again be a limited number of apparatus builders who could provide a unit to fit into the station. The apparatus design would therefore be restricted as the entire vehicle could not exceed 117 to 118 inches in overall travel height. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0 Impact of NFPA Apparatus Standards: All aerial devices are equipped with portable ground ladders typically ranging in lengths from 12 feet to 45 feet tall. These ground ladders are utilized to provide access to upper floors of buildings which are beyond the reach of the hydraulically powered aerial or tower ladder. The 1972 Seagrave aerial operated by the department would have been equipped with 228 feet of portable ladders in different lengths. At the time Tower Ladder 38 was acquired the National Fire Protection Association Standard would have required a minimum of 167 feet of ground ladders. At some point a ground ladder was either damaged at an incident or failed to pass certification tests and was not replaced. As a result Tower Ladder 38 currently carries 125 feet of ground ladders consisting of one 10 foot folding ladder, two 16 foot roof ladders, two 24 foot extension ladders and a single 35 foot extension ladder. By comparison, each of the three engine companies are equipped with a 10 foot folding ladder, 14 foot roof ladder and a 24 foot extension ladder for a total of 48 feet. The ground ladder capabilities of the current aerial apparatus are inadequate from both safety and operational perspectives and will be discussed further in Section 7.0 of this report. 3.0 Response Area Demographics: The Village of Sleepy Hollow is approximately 5.1 square miles in size with 2.3 square miles of land area. The 2010 census population was reported to be 9870 with additional personnel during the daytime hours to support the local business, commercial and institutional properties. The first due response area for Sleepy Hollow Fire Department consists of a mixture of two and three story single family residential homes with severe exposures due to the building setbacks and proximity to adjacent buildings. Areas along Chestnut Street, Depeyster Street and Kendal Avenue are examples where apparatus positioning and placement are critical. There are numerous apartment and tovvnhouse complexes including those on Beekman Avenue and high rise buildings at 100 College Avenue and 124-126 Valley Street. The Kendal on Hudson assisted living project and the Phelps Hospital are high life hazard properties where aerial apparatus and ground ladders would be utilized by the fire department. The numerous narrow residential streets with several one way streets require proficient apparatus placement to enable aerial units to provide access to at least two sides of the building. There are also several traffic calming devices utilized throughout the Village which momentarily impede apparatus responses. Areas east of Route 9 in the Weber Park area have narrow streets with some locations difficult to access due to severe grades and elevations. Roadways are generally in good condition in ail areas. The planned development at the former General Motors manufacturing plant together with other townhouse project currently under construction in the Village will place additional demands on the Fire Department and heighten the requirements for adequate truck company service in the community. While it would not be anticipated that the fire department would require additional apparatus in the future to protect these properties, well designed and constructed apparatus with adequate (exceeding the minimum requirements) tools, equipment and ground ladder capabilities will be required to assure the safety of building occupants and fire department personnel operating inside of these structures. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0ImpactofNFPAApparatusStandards: The department receives its alarms from the Westchester County Fire Control center using a paging system. The five fire companies of the Sleepy Hollow Fire Department respond to incidents based upon a predetermined response pattern depending upon the nature of the call. Structural fire responses call for the response of all vehicles with appropriate staffing from volunteer members. Members responds to the fire station or location of the incident in their personnel vehicles depending upon availability. Specific target hazards in the Village such as the Phelps Hospital and Kendal on Hudson housing project receive the response of additional units from the Village of Tarrytown on an automatic basis. Additional apparatus resources are utilized as needed for major incidents and to backfill fire stations when all Sleepy Hollow units are committed at an incident. The apparatus assets in Sleepy Hollow are complimented by the nearby Tarrytown Fire Department which operates with four engine companies and two ladder companies. Tarrytown aerial units include a 2005 American LaFrance 100 foot tower ladder and a 2012 Spartan/Smeal 105 foot rear mount aerial ladder. While each of these units could provide additional truck company service in Sleepy Hollow due to the time required and travel distances involved for these resources to arrive at the incident location due to the narrow streets and limited access to some buildings the second or third arriving ladder company will not have the ability to properly position their apparatus. This increases the importance for the Sleepy Hollow ladder company to be able to have unfettered access to the front of the building and not be blocked out by other department units, personnel vehicles or other responding agencies. Due to the layout of many buildings in the Village of Sleepy Hollow only one or two sides of the building are accessible to any type of ladder device due to building setbacks, electrical overhead wires or other barriers. Therefore, there must be high reliance on the use and placement of portable ground ladders on these structures for the safely of operating personnel. 5.0 Sleepy Hollow Fire Incidents: Following is summary of the incidents handled by the Sleepy Hollow Emergency Vehicle Response reviewed the past three years' worth of response data to determine the actual use and response levels for Tower Ladder 38: 2010 2011 2012 Total Calls: 302 316 360 Tower Ladder Response: 153 149 182 Incidents for structural fires, automatic alarms, gas leaks or smoke in the building call for the tower ladder to respond to the incident. The tower ladder over the past three years has responded to approximately 49.4 percent of the incidents. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0ImpactofNFPAApparatusStandards: At present there are few nationally recognized standards with respect to when a community might require the services of any type of aerial device. One generally accepted criterion for establishing requirements for aerial devices is published by the Insurance Services Office in their Fire Suppression Rating Schedule. The Insurance Services Office is a private, not for profit service organization that provides various rating formulas and inspection services for member insurance companies. The Fire Suppression Rating Schedule is utilized by ISO to rate the ability and performance of fire departments in the areas of apparatus, training, equipment, personnel response, apparatus response and communications. These parameters as established by ISO are utilized to develop the base fire insurance rates for municipalities with recognized water supply systems with fire hydrants. Municipalities are graded by ISO and awarded a numeric classification between 1 and 8 depending upon the total points of credit given under the evaluation. The Village of Sleepy Hollow was most recently reviewed by ISO in September, 2011 when they assigned a rating of Class 4. At that point the Village needed three in service engine companies and one ladder company with a required pump capacity of 2250 gallons per minute and a maximum fire flow requirement of 3500 gallons per minute. The requirement for a ladder company is established in one of two areas: a. Having five or more buildings which are three (3) stories or greater than 35 feet in height b. Having five or more buildings which require a needed fire flow of 3500 gallons per minute or greater. From this perspective the Village would require an aerial device as both of these criteria are met given the current building and structural conditions in the municipality. Tower Ladder 38 was awarded 4.64 points of credit out of a possible 5.00 points for the apparatus and equipment during the most recent ISO survey. 7.0 Tower Ladder 38 Review: This vehicle is a 1995 Sutphen four door cab apparatus equipped with a midship mounted 90 foot aluminum aerial platform with serial number HS-3014. The Sutphen model designation is TS-90 with the truck having a rated horizontal reach of 80 feet, 2 inches. The tower is powered by a Detroit Diesel model 8V-92TA engine rated at 445 horsepower through an Allison HT-740D automatic transmission. The truck is built on a 252 inch wheelbase with an overall length of 47 feet. 6 inches. The apparatus cab is 96.00 inches wide and the aluminum body is 99.50 inches wide. The tower has a travel height of 118.50 inches at its highest point and when positioned in the door opening has approximately 3.50 inches of clearance when exiting the building. Tower Ladder 38 is housed in the far left hand apparatus bay in the fire station which measures 59 feet, 6 inches deep. Concerns on future apparatus replacement for this vehicle centers on the available travel height due to the apparatus bay door opening. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0 Impact of NFPA Apparatus Standards: The apparatus is equipped with a front axle rated at 20,000 pounds with a rear axle rating of 40,000 pounds. The in service weights for the apparatus need to be verified using certified scales. At the time of the field survey the apparatus had 12,921 road miles and 2069 engine hours accumulated. The apparatus is capable of providing seating for seven personnel riding three in the cab and four in the jump seat area. Six of these seat locations are equipped with self-contained breathing apparatus in brackets. The crew cab seating arrangement is very cramped with one rear facing and one side facing SCBA seat on each side of the engine enclosure. The compartment body is constructed of aluminum with a steel support structure with nine enclosed compartments tougher with a small transverse compartment behind the aerial turntable. Truck company equipment includes forcible entry tools, two rotary and one chain saw, forcible entry tools, rope bags and tool boxes. The apparatus is equipped with an Onan 6.0 Kw diesel generator, two rear body mounted electric cable reels and six mounted 120 volt quartz lights for scene lighting. The apparatus carries an assortment of pike poles, two smoke ejectors, and several spare SCBA bottles. The current tower carries 125 feet of portable ground ladders which is modest when compared to the number of ladders that would be required to properly and safely ladder four sides of a two and a half story wood frame dwelling. The ground ladder compliment on Tower Ladder 38 consists of two 24 foot, one 35 foot extension ladders, two 16 foot roof ladders and a 10 foot folding ladder. The tower platform is outfitted with two manually controlled monitors, one with a combination fog nozzle and one with smooth bore tips. Carried inside of the platform is a short section of 1.75 inch hose and nozzle as well as safety belts for use during operations. The tower has an outrigger stance of sixteen feet with the forward mounted stabilizers and a rated platform capacity of 800 pounds under normal operations and 400 pounds when using the waterway and monitors. 8.0 Apparatus Maintenance and Condition: Maintenance provisions for the tower include utilization of the Village Public Works garage to perform annual preventative maintenance to include fluid changes and lubrication on the engine and chassis components. Local fire apparatus repair facilities have performed work on the aerial tower and chassis when requested, however there has been no regular service contract on the overall apparatus. Sutphen East in Monticello, New York has performed repair work on the aerial tower as requested and often as a result of the annual testing and inspection of the aerial tower that has been performed in the past by American Test Center and most recently by Fire One. The ground ladders in the department are tested annually by outside contractors. Since 2003 some significant repair work has been conducted on the tower including a replacement platform bucket and monitor, radiator re-core, chassis steering box, and replacement of the alternator. Based upon available records approximately $48,459 dollars were expensed for these repairs. Operational testing and inspection conducted during the vehicle survey indicated a general lack of maintenance on the aerial tower and outrigger system, accumulation of debris on the radiator, chassis frame components in need of steam cleaning and several areas on the cab and body exhibiting signs of rust and corrosion. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 8.0 Apparatus Maintenance and Condition: An inspection of the apparatus including the chassis frame, body and aerial tower identified the following areas of concern with the vehicle: 8.1 Apparatus Cab and Chassis: 1. A metal clipboard is carried loose on the right side of the cab dash board area. Any tool or piece of equipment carried in the cab front or jump seat area must be secured with a certified 9G rated bracket for the safety of personnel in accordance with NFPA 1901. 2. The officers and middle seat positions are only provided with lap style seat belts. 3. The driver's seat position seat belt retractor tension does not permit the belt to be fully retracted after release causing the belt to at times to get caught in the nader pin. 4. The lower portion of the bumper extension is not equipped with an NFPA 1901 compliant intersection warning light. 5. There is no non-slip material provided at any of the front or crew cab step surfaces as required by NFPA 1901. 6. The front and side of the cab is not provided with retro-reflective material, similar to Scotchlite as required by NFPA 1901 7. The crew cab seating arrangement with side facing SCBA seats is cramped due to the rear wall slope design. Only lap style seat belts are provided with these seating positions. 8. The aerial tower as well as all units in the fire department fleet should be weighted annually on certified scales with the weight of the apparatus posted inside of the cab as required by NFPA 1911, the inspection and maintenance standard covering fire apparatus. 9. The chassis frame rails, outriggers and super structure should be steam cleaned of all grease and road debris and lubricated in accordance with the manufacturer's service interval recommendations. 10. The radiator .should be cleaned of all leaves and road debris to permit clean air flow across the radiator. 11. Moderate corrosion was noted on the right side battery box area and slide tray. 12. Moderate rust and corrosion was noted in the chassis frame rails, air reservoirs and mounting straps for these components. 6 I !•> a s e �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersency Vehicle Response 8.1 Apparatus Cab and Chassis: 13. Rust and corrosion was noted at the left and right side lower outrigger beams when ftjlly extended. 14. The air system reservoirs are buried inside of the frame rails making routine draining of the system problematic. 8.2 Body: 1. The apparatus body is not provided with reflective Scotchlite material as required by NFPA 1901. This requirement was established in January, 1991. 2. Moderate rust and corrosion was noted inside of the left and right side body wheel well panels 3. The door retainer gas shock for compartment R-3 is broken and inoperative. 4. All forcible entry tools and not mounted and secured inside of the body compartments. 5. The right side ground ladder bank is missing an extension ladder and was replaced with mounting for a stokes basket. 6. The left side intake pressure gauge is inoperative and frozen at 120 PSI. 8.3 Aerial Tower and Platform: 1. The aerial tower sections, outriggers and rear stabilizers need to be steam cleaned and then lubricated in accordance with the manufacturer's service interval recommendations. 2. The aerial tower and hydraulic system should be subject to a complete preventative maintenance program in accordance the manufacturer's recommendations and the requirements noted in NFPA 1911 for aerial platform devices. 3. The step and floor surfaces in the platform are not constructed of non-slip material. 4. The maximum horizontal reach for the device is 80 feet, 2 inches. This reach limits the ability of the apparatus to reach long set back buildings and areas where the tower ladder cannot obtain optimal positioning due to interference from other vehicles, overhead wires terrain and property landscaping. 7 IPa «e �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emereencv Vehicle Response 9.0 Impact of NFPA Apparatus Standards: Replacement strategies for individual pieces of apparatus can be based upon several factors including age, maintenance costs, need to change or update equipment such as ground ladder compliments or the number of runs and associated road mileage on each unit. Fire apparatus is generally replaced after fifteen to twenty years of first line service and may be utilized as a reserve or spare unit for an additional three to five years, depending upon age, use, condition and adaptability to the department's current operating procedures. The National Fire Protection Association which is responsible for developing the standards for fire apparatus revises and updates the 1901 Fire Apparatus Standard every five years in order to keep pace with technology and the component manufactures in these areas. During 1991 the most sweeping changes took place with requirement for four door enclosed cabs, electrical system load managements, aerial outrigger interlock systems, warning light certifications, stepping heights and handrail locations and many other safety related requirements. Since 2007 fire apparatus component technology has advanced dramatically in the areas of fire pump components and instrumentation, electronic stability controls and diesel engines all of which have had an impact on the available safety equipment and related costs of new apparatus. Recent changes in engine exhaust emissions requirements by the federal Environmental Protection Agency during 2007 and 2010 have had dramatic impacts on the fire apparatus industry with respect to cab designs, engine cooling and exhaust system components. Future requirements planned to take effect in 2015 will have a more profound impact on engine technology and cab designs which will further increase the cost of new units. Unfortunately, the fire service has lobbied unsuccessfully to exempt motor fire apparatus from the EPA engine emissions requirements the results of which have caused all manufacturers to redesign their cabs, chassis and cooling systems to accommodate this new technology. These mandated requirements together with the most recent changes in the NFPA 1901 Standard in 2009 have caused a doubled digit annual increase in the cost of all major types of fire apparatus. Since 1995 when Tower Ladder 38 was acquired this standard has been revised on four separate occasions which would now require any apparatus to be provided with a aerial outrigger interlock systems, crash testing and certifications for cabs, minimum optical output for emergency warning lights and chevron reflective stripping to enhance vehicle safety. 10.0 Replacement Options: Several options are detailed her in this report for consideration by the fire department officers and Village Board. Each of these options provides both monetary advantages as well as downsides with respect to the overall fleet replacement program. In the long term, the department must provide for adequate ladder company apparatus that puts a priority on ground ladder capabilities, truck company tools and equipment with a vehicle that can successfully maneuver within the first due response area. This is further complicated by the present fire station bay doors which are only ten feet high. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 10.0 Replacement Options: Current version 95 to 100 foot midship mounted platforms are typically 46 feet, 4 inches to 48 feet in overall length with travel heights of 128 inches to 136 inches. Midship aerial towers can be built to meet lower overall height requirements, however these designs minimize the amount of compartment and ground ladder capabilities in order to lower the travel height below 120 inches. The recommendations offered in this report will to one degree or another meet the needs of the Village and Fire Department without having to modify the present fire station. Since Tower 38 was acquired in 1995 the impact of the NFPA Standards and EPA regulations governing fire apparatus design and diesel engine emissions have caused the size of apparatus to become both wider and longer with an attendant increase in vehicle weight and axle requirements. The options presented here provide a range of repair, maintenance and initial acquisition costs which relate directly to the life cycle expectancy of the tower. The final determination of which option should be implemented will have a significant impact on the fire departments ability to provide efficient and safe truck company operations in the future. There are several alternatives to providing a replacement piece of apparatus for Tower Ladder 38 as follows: • Remove the existing aerial tower, turntable and outrigger assembly and after rebuilding have this device installed on a new four door tandem axle chassis, with new stainless steel body with extensive ground ladders and compartmentation. This work would be accomplished by the Sutphen Corporation to insure that all components are properly inspected and repaired, or replaced with new equipment. • Outright purchase of a new mid-mount tower ladder apparatus following the requirements outlined in Section 10.2 of the report. There are many significant items to consider with respect to each of these proposals which are summarized as follows: 10.1 New Chassis and Body with Rebuilt Aerial Tower: Under this option the current tower would be returned to the Sutphen Fire Apparatus factory and fully rebuilt using only specific components. Work conducted would provide for essentially a new apparatus for an approximate cost of $800,000 to $850,000 dollars with a projected life expectancy of eighteen to twenty years. Under this option the aerial tower, turntable and outrigger assemblies would be removed from the present 1995 vintage chassis and installed on a current model four door, flat roof cab with all new stainless steel bodywork and a full compliment of ground ladders and equipment. The aerial tower and components would be completely rebuilt with new electrical and hydraulic system components. The completed unit would meet all current NFPA 1901 Automotive Fire Apparatus Standards and would have a new vehicle warranty. �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 10.1 New Chassis and Body with Rebuilt Aerial Tower: This option provides for a new apparatus using the existing aerial tower components, however the rated horizontal reach of 80 feet, 2 inches would remain. Mounting of the current aerial tower device on a new four door cab and chassis would provide a vehicle wheelbase of 252 to 260 inches with an overall length of just less than 48 feet. This would permit the rebuilt apparatus to fit into the available fire station bay space without modifications. The new apparatus would allow for the same aerial device to be utilized which would reduce the training component for the department and would provide for a normal twenty year replacement cycle for the vehicle. Due to the apparatus bay restriction there would be some issues that would have to be dealt with during the manufacturing process to insure that space utilization within the cab and body are being maximized for the benefit of the fire department and would provide for additional ground ladder storage capability to meet the needs of the response area. Using stainless steel body construction would insure an extended life cycle for the apparatus and using a low body style, similar to the current vehicle additional ground ladders could be carried. Depending upon the specific mounting and locations approximately 200 feet of ladders could be accommodated to improve on the current vehicle where the 24 foot extension ladders can already be provided by the department's engine apparatus. This option would necessitate that the present tower be out of service for an extended time and would require use of automatic aid from neighboring departments to provide ladder company service to the Village during the rebuilding process. 10.2 New Tower Ladder: This option would provide for a new mid-mount tower ladder with all new chassis and body components. The present Tower Ladder 38 would be sold and disposed of with any proceeds from the sale of this vehicle used to offset the cost of the new apparatus. The new tower ladder would be of a mid mount design to allow the apparatus to fit into the available bay space at the station with an estimated overall travel height of 118.00 inches with an overall length of approximately 46 feet 6 inches. Any replacement aerial device should be designed to carry the required tools, equipment and most importantly ground ladders to compliment the equipment already carried and maintained on the department's three engine company units. There is no requirement for the replacement tower to be outfitted with a fire pump, water tank or hose bed. Due to the restricted overall travel height the compartment sizes will be limited and the introduction of a water tank and hose bed further impedes the ability of the vehicle to carry sufficient ground ladders. The 40.00 to 46.00 inches of space nominally taken by the fire pump and associated plumbing may be more effectively utilized to provide a partial transverse compartment to carry long handle appliances and forcible entry tools. 10 �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 10.2 New Tower Ladder: The new tower ladder would be designed in accordance with the following recommendations outlined in the report. Depending upon components and equipment the estimated cost would be approximately 1.1 to 1.3 million dollars. 10.3 New Tower Ladder Design Features: The following guidelines should be incorporated into the overall design of any new aerial tower or platform apparatus: 1. Four door flat roof aluminum cab with seating for six (6) personnel 2. Mid mount tower with minimum vertical reach of 95-100 feet 3. Mid mount tower with minimum horizontal reach of 88-90 feet 3. Wheelbase between 252 inches and 270 inches 4. Overall height between 117 and 118 inches 5. Overall length no more than 47 feet 6. Minimum of 500 horsepower engine 7. Allison five speed automatic transmission 8. Jacobs engine brake 9. Vogel chassis and aerial lubrication system 10. Unit to have stainless steel body 11. Aerial device, chassis and body to be built by one manufacturer 12. Aerial platform to have minimum rated capacity of 1000 pounds 13. Platform to be equipped with one or two manually controlled monitors with a water capable of flowing a minimum of 1250 gpm 14. Ground ladder compliment to include the following: Two (2) 35 foot two section extension ladders Two (2) 28 foot two section extension ladders One (1)20 foot roof ladder O n e O ) 18 foot roof ladder One (1)16 foot roof ladder One (1)14 foot roof ladder carried in fly section of aerial One (1)10 foot folding ladder One (1)17 foot Little Giant ladder 15. 10 Kw Onan or Harrison hydraulic generator 16. Two (2) electric rewind cable reels equipped with 200 feet of 10/3 cable 17. Seven (7) cab and body mounted 12 volt LED style scene lights 18. All body and running lights to be LED style 19. All warning lights on cab, body and platform to be LED style 20. All body compartments to be equipped with appropriate trays, shelves and tool boards with all hand tools mounted inside the compartments. 21. All sides of the apparatus to have high visibility graphics 22. Forcible entry tools, roof hooks and water extinguisher to be mounted for easy access and deployment inside of the body compartments 11 I �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response 10.3 New Tower Ladder Design Features: In addition the tower ladder apparatus should provide for the following mechanical and safety features: 1. Full width steel reinforcement channel mounted behind the front bumper 2. Drive shaft safety guards on each section of the driveline 3. Electronic Stability Control 4. Six Group 31 batteries with a single alternator rated at 360 amps 5. All air reservoirs to have manual drains with stainless steel pull cables 6. All seating positions to be provided with IMMI Reach Ready three point seat belts 7. Stainless steel straps should be provided for all air reservoirs and diesel fuel tank 8. Stainless steel battery trays and hardware should be provided for these components 11.0 Summary: Any of the options noted for the rebuilding or replacement of Tower Ladder 38 should be discussed by the Village Board in conjunction with the fire department officers with action taken by the beginning of the second quarter of 2014. Emergency Vehicle Response will meet with the Village Trustees and fire department officers at a convenient time to review the findings and recommendations in our report and to determine an appropriate course of action and time table for this work. We gratefully acknowledge the cooperation and assistance of Fire Department personnel who provided information on the fire department's apparatus, response policies and procedures. The summary and findings as written in this report are solely those of Emergency Vehicle Response and have not been influenced by any representative of the Village or fire department personnel. The staff of Emergency Vehicle Response looks forward to meeting with the members of the Village Trustees and chief officers of the Sleepy Hollow Fire Department to review and discuss the findings and recommendations included in this report. Respectfully submitted, Tom W. Shand 12 �Villase of Sleepy Hollow Fire Department Aerial Needs Assessment-Emersencv Vehicle Response Sleepy Hollow Tower Ladder 38 Current Design 95 foot Mid Mount Tower Ladder 13 I P a u e �Meeting Date: 01/07/2014 Resolution #: 01/05/2014 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CALLING FOR PUBLIC HEARING TO ESTABLISH A LOCAL LAW REGULATING THE HOURS OF BARBER SHOPS and SIMILAR TYPES OF ESTABLISHMENTS Whereas, it has been reported to the Board of Trustees (BOT) that certain types of establishments within the Village appear to be the cause of undesirable conditions late into the night and early morning hours; and Whereas, the BOT is desirous of reducing the crowds of individuals congregating in or near the aforesaid types of establishments after other businesses have closed; and Whereas, the BOT is desirous of discouraging crowds of individuals from congregating in, near or in close proximity to residences which prevent residents from sleeping, walking safely, and enjoying the peace and quiet of their homes; Whereas, the BOT is desirous of reducing the incidence of disorderly conduct and criminal activities including loitering, littering, public drinking, drug dealing, noise, disturbance and other unlawful acts during the late night and early morning hours, which would lead to a commensurate reduction in police presence and calls for police service in these areas; and Whereas, the BOT believes that by regulating the hours of operation of barber shops, haircutting salons, beauty parlors and other similar types of establishments that the aforementioned conditions may be alleviated; NOW, THEREFORE, BE IT RESOLVED the BOT hereby calls for a public hearing for Tuesday, January 21st, 2014 at 7:00 pm or as soon thereafter as possible to hear and consider comments regarding the adoption of a local law restricting the hours of operation of barber shops, haircutting salons, beauty parlors and other similar types of establishments to prohibit operating between the hours of 10 pm to 7 am within the Village of Sleepy Hollow. A copy of said proposed local law is available for review at www.sleepyhollowny.gov and at the Village Clerk's office, Village Hall, 28 Beekman Avenue, Sleepy Hollow, NY. Move: Trustee MacFarlane Second: Trustee Rosenbloom Vote: 6-0 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2014 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2014-01-07_RES-01-08 Subject The topic of the resource Board of Trustees Minutes-2014 Date A point or period of time associated with an event in the lifecycle of the resource 2014 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text