https://sleepyhollow.localarchives.org/files/original/358e9482e478ed65bb900b34c9104bce.pdf d7d6a2cd3bed1e5f67c3b73d3acc859d PDF Text Text Resolution of the Board of Trustees of the Village of Sleepy Hollow to Schedule Grievance Day BE IT RESOLVED that the Assessor of the Village of Sleepy Hollow has prepared the Tentative Assessment Roll for the current year, and that said Assessment Roll was filed with the Village Clerk at her office in the Municipal Building, 28 Beekman Avenue, Sleepy Hollow, New York on February 1, 2015, where it may be seen and examined by any persons at all times during business hours between 8:30 AM and 4:30 PM until the 17^ day of February 2015 and that on such day in the Board Room, Municipal Building, 28 Beekman Avenue, In said Village, between the hours of 4 PM and 8 PM, the Board of Trustees of said Village, sitting as the Board of Assessment Review, will meet for the purpose of hearing complaints in relation thereto, on the application of any person considering himself aggrieved thereby. Moved: Trustee Wompa Seconded: Trustee Campbell Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Retaining Architect for the Sykes Park Comfort Station Project WHEREAS, The Village Board Is desirous of retaining an architect to design a comfort station at Sykes Park; WHEREAS, Architect, Mondana Rezania has submitted a proposal for this project In the amount of $11,200 (attached); and WHEREAS, The design costs will be paid for through a New York State Office of Parks, Recreation and Historic Preservation Grant; and WHEREAS, The Village Board has reviewed the proposal and has found it to be acceptable; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts a proposal from Architect, Mondana Rezania to design a comfort station at Sykes Park In the amount of $11,200. Moved: Trustee Rosenbloom Seconded: Trustee Handelman Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Retaining Engineer for the Sykes Park Comfort Station Project WHEREAS, Tlie Village Board is desirous of retaining an engineer for work related to the comfort station project at Sykes Park; WHEREAS, Lynstaar Engineering, P.C has submitted a proposal for this project in the amount of $4,800 (attached); and WHEREAS, The engineering costs will be paid for through a New York State Office of Parks, Recreation and Historic Preservation Grant; and WHEREAS, The Village Board has reviewed the proposal and has found it to be acceptable; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees accepts a proposal from Lynstaar Engineering for engineering work related to the comfort station project at Sykes Park in the amount of $4,800. Moved: Trustee Campbell Seconded: Trustee Rosenbloom Vote: 6-0 �Feb 06, 2015 Client: Village of Sleep Hollow Attn: A n t h o n y P. Giaccio, Village Administrator Ref: Architectural Design Services y Project name: C o m f o r t station at J o h n H. Sykes Memorial Park Project address: C o r n e r of Wildey St. and Valley Street, Sleep Hollow, NY Dear A n t h o n y P. Giaccio, T h a n k y o u for giving m e the opportunity to submit my proposal. A s per our meeting on Jan 09, 2015, t h e following will delineate m y services. 1.0 P R O J E C T DESCRIPTION Construction of a comfort station that houses two single use accessible toilets (one male a n d o n e female) a n d a storage r o o m for park's use. Building size is estimated to b e 15' by 25'. Two areas on the park are being c o n s i d e r e d for comfort station location. O n e location is on t h e north east corner of t h e park and t h e other o n e is on the north side of the park. Client has indicated that t h e comfort station in Legion Park located in Elmsford can be used as a model. 2.0 S C O P E O F S E R V I C E S A. Preliminary Phase • • Client shall provide a survey to Architect. Based on t h e P R O J E C T D E S C R I P T I O N Architect shall d e s c r i b e basic overall design parameters w h i c h will be s h a r e d with Client for c o m m e n t a n d approval. B. Schematic Design Phase Architect shall prepare schematic/preliminary floor plan and elevations for the project. Architect shall meet with Client to review design drawings to obtain f e e d b a c k , a n d m a k e any necessary changes. This phase m a y n e e d to be repeated until Client a p p r o v e s t h e design. 0. Final Design Phase Architect shall prepare final floor plans and elevations for the n e w work. Meet with Client to review drawings a n d m a k e any necessary changes. D. Construction Documents Phase Architect shall prepare construction documentation consisting of d r a w i n g s a n d specifications that will be suitable for filing with t h e Building Department and for construction by a qualified General Contractor. Drawings shall include: Engineering Note: S c o p e of Services shall n M include engineering w o r k for: mechanical, electrical, plumbing, a n d fire suppression (sprinkler). Architect shall assist Client in obtaining t h e services of such consultants for the project. E. Filing with Department of Building File construction d o c u m e n t s with building department. Revise drawings to incorporate any review comments by Building D e p a r t m e n t a n d resubmit drawings. Obtain approval from building department. Mondana Rezania Architect P.O. 252 South Highland Ave. Ossining NY 10562 email@mrarchitect.net 914-762-4556 fax 914-560-2440 �F. Bid Negotiation and Selection of Contractors • Answer contractor's concern and questions • Assist witli evaluation of the bids G. Construction Contract Administration. Architect shall make site visits to monitor the progress of the work at regular intervals to determine whether the work is in accordance with the construction documents, and shall recommend rejection of the work that is not. Architect shall review general contractor's request for payments and will generally keep Client Informed of the status of the project and will guard against deficiencies In the work. 3.0 COMPENSATION A lump sum fee of $11,200. Payment schedule shall be: 1. First payment: $200 upon signing of this contract agreement. This initial payment shall be credited to final invoice. 2. 3. 4. 5. Second payment: Third payment: Fourth payment: Fifth payment: $2750. Upon completion of Schematic Design Phase $2750 upon completion of Final Design Phase $2950 upon Filing with building department $2750 upon completion of Construction Contract Administration Phase 4.0 EXCULSIONS 1. This flat fee does not include any work not specified in this agreement. Any work not specified in this agreement is considered Additional Services. The fee for performing Additional Services is $100 per hour or a mutually agreed lump sum fee. 2. Client shall pay for any out of pocket expenses such as cost of prints, filing fees, messenger service, and postage. Please review the aforementioned Project description. Scope of Services, Compensation. P e a s e call me if you have any questions. I look fonward to work on your project. Sincerely, Mondana Rezania, RA, L E E D A P Client Signature: Mondana Rezania Architect P.O. Date: 252 South Highland Ave. Ossining NY 10562 email@mrarchitect.net 914-762-4556 fax 914-560-2440 �448-450 Manville Road, Pleasantville; NY 10570 Phone: 914-741-1290 FAX: 914-741-1253 www.Iynstaar.com NYS W B E CERTIFIED LYN S T A A R NGINEERING, P.C January i6, 2015 Anthony P. Giaccio, Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 RE: John H. Sykes Memorial Park Comfort Station Sleepy Hollow, New York Dear Sir: We are pleased to submit our agreement for professional engineering services for the above referenced project. Enumerated below is our understanding of the work to be performed. A. SCOPE OF WORK 1. Contract Documents Preparation of contract documents for the engineering services for the comfort station. Any environmental removals, asbestos, lead paint, oil contamination will be performed by others. 2. HVAC. a. Toilet exhaust fans. b. No heating or air conditioning. 3. Plumbing a. Provide water distribution and sanitary piping as required. b. Provide secondary backflow prevention device. c. No hot water piping or equipment. LynStaar Engineering, P.C. 1 IP a B e �L Y N lS T A A R ENGINEERING. P.O. 4. Sprinkler - Not included 5. Electrical a. Provide power for lights, emergency lights, exits, and exhaust fans, as needed. b. Provide power from local Village service. c. No fire alarm, telephone. d. Convenience receptacles as needed. e. No Security system. B. DESIGN CRITERIA 1. Comfort station to be summer use only and approximate dimensions isfeet x 25 feet. There will be two (2) toilet areas and one (1) utility room. 2. Attendance at one (1) job/survey meetings during design will be included. 3. Architect to provide full backgrounds electronically. 4. No site lighting. 5. Engineering of site services are not included. 6. Reuse existing utilities. C. PREPARATION OF CONTRACT DOCUMENTS 1. Prepare required documents. 2. Prepare the design concepts, sizing all pertinent components required for the installations. 3. Prepare the final drawings with specifications on drawings. 4. Conform to all building codes. Filing by others, except Health Department for backflow prevention device D. CONSTRUCTION PHASE-Not LynStaar Engineering, P.C. Included 2 [P a g e �LVMf E N G I N E E R I N G , E. P.C. ARRANGEMENT OF FEE 1. The preceding shall be furnished for a lump sum fee of Four Thousand Eight Hundred Dollars and No Cents ($4,800.00). It is anticipated this project will be done on CAD. Any additional work to be on a time and material basis. Partial payments will be allowed. 2. Invoices to be billed monthly and are due within 20 days. After 30 days they will be subject to a 5% late fee. 3. Normal expenses will be included in the lump sum fee. Billable expenses include filing fees, computer plots, prints, messenger service, etc. if requested. 4. Additional work, field meetings/trips will be in addition to the lump sum fee and shall be billed at employee's standard hourly rates, per approval of owner and contract amended accordingly. Please sign the original agreement and return it at your earliest convenience. Should you have any questions or require any further information, I will be available for discussion. Respectfully submitted, LynStaar Engineering, P.C. Garry R. Lynch, P.E. Vice President Client CC: Date Sharon Robinson, P.E. K:\pr0posals\P15o111 Sleepy Hollow Comfort Station 3 IP a g e LynStaar Engineering, P.C. �Resolution to Adopt Local Law Number 2,2015, Restricting Parking on the north side of College Avenue by amending Village Code Section 400-7 Whereas, the Board of Trustees (BOE) held a public hearing on January 13, 2015 to hear and consider restricting parlcing on the north side of College Avenue in front of the church located at the intersection of College Avenue and Route 9; and Whereas, there were no objections to said restriction for this location; Now, therefore be it resolved, the BOE hereby adopts Local Law Number2 of 2015 which amends Village Code 400-7 to include restricted parking on the north side of College Avenue, from the hours of 7 am to 9 am, all days, at a distance commencing 78 ft from Rt 9 and ending at a distance of 118 feet from Route 9. Moved: Trustee Handelman Second: Deputy Mayor Lobato-Church Vote: 6-0 �Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Part-Time Parking Enforcer Whereas, Emanuel Anjo, by the attached letter dated January 31, 2015 and effective February, 2015, submitted his resignation letter from the Sleepy Hollow Police Department Parking Enforcement Unit. Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and Now, Therefore, Be it Resolved, that the Village accepts the resignation of Emanuel Anjo by the attached letter dated January 31, 2015 and effective February 4, 2015, and finds that the termlnation/rehire policy of July 15, 2003 applies, and Be it Further Resolved, that a copy of the policy be forwarded to and a copy be placed in his personnel record with proof of service. Moved: Trustee Campbell Seconded: Trustee Wompa Vote: 6-0 �/ January 31,2015 Dear Chief Camp, Please accept this letter as a formal notification that I am leaving my position as a Parking Enforcer with the Sleepy Hollow Police Department. My employment with the Department was truly a very exciting learning experience. Thank you for the opportunities for the professional and personal development that you have provided me during the last couple of years with the Department. Sincerely, Emanuel Anjo �Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Whereas, tine Board of Trustees approves tlie actions and recommendation of tine Ambulance Corps Members, as stated In the enclosed memo to the Board, Be It Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Trustee Wompa Second: Trustee Handelman Vote: 6-0 �29 Andrews Lane Sleepy Hollow, NY 10591 (P) (914) 631-1962 January 20, 2015 To: The Mayor and Board of Trustees of the Village of Sleepy Hollow RE: New Members Please be advised that the following members have been approved as active members of The Sleepy Hollow Ambulance Corps during our January 2015 Monthly Meeting, please follow the normal course of action : Erica Romano- Pleasantville, NY Please let myself or a line officer know when these members can come to sign the book. Angela Martello Membership Committee Sleepy Hollow Ambulance Corps CC: Anthony Giaccio, Village Administrator Paul McCarthy, Village Clerk � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-02-10_RES-12-16 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text