https://sleepyhollow.localarchives.org/files/original/d1b551a4e8f873f6bb408db46398de47.pdf bb3715add5dfa280ca78b3e2ce9ea8b6 PDF Text Text Meeting Date: 10/13/2015 Resolution#: 10/123/2015 BOND RESOLUTION, DATED OCTOBER 13, 2015, AUTHORIZING THE ISSUANCE OF UP TO $989,600 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF SLEEPY HOLLOW, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF (I) THE ACQUISITION OF MOTOR VEHICLES, (II) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF HVAC IMPROVEMENTS, (IH) THE ACQUISITION AND INSTALLATION OF COMMUNICATIONS EQUIPMENT, (IV) THE ACQUISITION OF AN AMBULANCE, (V) THE ACQUISITION OF A FIRE BOAT, (VI) THE PLANNING FOR STREET IMPROVEMENTS, (VII) THE PLANNING FOR CERTAIN CAPITAL EQUIPMENT PURCHASES, (VIII) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF PARKS AND RECREATION AREAS, (IX) THE ACQUISITION OF MACHINERY AND APPARATUS FOR CONSTRUCTION AND MAINTENANCE, (X) THE ACQUISITION OF COMPUTERS, (XI) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF A CHARGING STATION, (XII) THE ACQUISITION OF CERTAIN OFFICE EQUIPMENT, (XIII) THE CODIFICATION OF RULES AND REGULATIONS, (XIV) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF WATER IMPROVEMENTS, AND (XV) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF IMPROVEMENTS TO STREET LIGHTING, ALL IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Sleepy Hollow (the "Village"), located in the County of Westchester, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (i) the acquisition of motor vehicles ($121,600), (ii) the acquisition, construction and reconstruction of HVAC improvements ($15,800), (iii) the acquisition and installation of communications equipment ($89,800), (vi) the acquisition of an ambulance ($210,100), (v) the acquisition of a fire boat ($105,100), (vi) the planning for street improvements ($21,100), (vii) the planning for certain capital equipment purchases ($26,300), (viii) the acquisition, construction and reconstruction of parks and recreation areas ($159,200), (be) the acquisition of machinery and apparatus for construction and maintenance ($126,300), (x) the acquisition of computers ($17,400), (xi) the acquisition, construction and �reconstruction of a charging station ($15,800), (xii) the acquisition of certain office equipment ($21,100), (xiii) the codification of rules and regulations ($13,100), (xiv) the acquisition, construction and reconstruction of water improvements ($15,300), and (xv) the acquisition, construction and reconstruction of improvements to street lighting ($31,600), all in and for the Village, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at a total cost not to exceed $989,600, all in accordance with the Local Finance Law; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Sleepy Hollow, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $989,600, pursuant to the Local Finance Law, in order to finance the costs of the specific objects or purposes hereinafter described. Section 2. The specific objects or purposes, or class of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Projecf')»the respective estimated maximum cost of such specific object or purpose, or class of object or purpose, the principal amount of serial bonds authorized herein for such specific object or purpose, or class of object or purpose, and the period of probable usefulness of such specific object or purpose, or class of object or purpose, thereof pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: (a) The acquisition of motor vehicles, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $121,600, for which $121,600 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to �subdivision 29 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maxunum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (b) The acquisition, construction and reconstruction of HVAC improvements, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $15,800, for which $15,800 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 13 of paragraph a of Section 11.00 of the Local Finance Law (such buildings being of "Class A" construction as that term is defined in Section 11.00 of the Local Finance Law). Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (c) The acquisition and installation of communications equipment, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $89,800, for which $89,800 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefiilness of ten (10) years pursuant to subdivision 25 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and �(d) The acquisition of an ambulance for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $210,100, for which $210,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 27-a of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (e) The acquisition of a fire boat for the Village, including preliminary and incidental costs related thereto, at an estimated maximum cost of $105,100, for which $105,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness often (10) years pursuant to subdivision 26 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (f) The planning for street improvements, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $21,100, for which $21,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivisions 62 and 20(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of �the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (g) The planning for certain capital equipment purchases, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $26,300, for which $26,300 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivisions 62 and 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (h) The acquisition, construction and reconstruction of parks and recreation areas, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $159,200, for which $159,200 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 19(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the furst issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (i) The acquisition of machinery and apparatus for construction and maintenance for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $126,300, for which $126,300 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having �a period of probable usefulness of fifteen (15) years pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (j) The acquisition of computers for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $17,400, for which $17,400 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 81(a) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (k) The acquisition, construction and reconstruction of a charging station, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $15,800, for which $15,800 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of thirty (30) years pursuant to subdivision 5 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and �(1) The acquisition of office equipment for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $21,100, for which $21,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of five (5) years pursuant to subdivision 32 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (m) The codification of rules and regulations for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $13,100, for which $13,100 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefiilness of three (3) years pursuant to subdivision 72 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of three (3) years computed fi-om the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (n) The acquisition, construction and reconstruction of water improvements, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $15,300, for which $15,300 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of forty (40) years pursuant to subdivision 1 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earlier of (a) �the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (o) The acquisition, construction and reconstruction of improvements to street lighting, including any equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $31,600, for which $31,600 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefiihiess of twenty (20) years pursuant to subdivision 72 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of five (5) years computed from the earUer of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the Project is $989,600; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds, or bond anticipation notes issued m anticipation of such serial bonds, authorized herein; (d) the maturity of the obligations authorized herein may not be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs of an item within an object or purpose, or class of object or purpose, for which proceeds of such obligations are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize capital financing of such item. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, �inclusive, the power to authorize the serial bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute, on behalf of the Village, all serial bonds authorized herein and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to affix the seal of the Village (or attach a facsimile thereof) on all such serial bonds and bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. Each of the serial bonds authorized by this bond resolution and any bond anticipation notes issued in anticipation of the issuance of such serial bonds shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this bond resolution, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class �of object or purpose, for which the Village is not authorized to expend money, or the provisions of law which should have been complied v^th as of the date of the publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of the obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of the obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. sections. The Village hereby declares its intention to issue the obligations authorized herein to finance the costs of the Project. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made with respect to the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Village. �Section 9. For the benefit of the holders and beneficial owners from time to time of the obligations authorized herein, the Village agrees in accordance with and as an obligated person with respect to the obligations under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations authorized herein in accordance which the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material �event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution shall take effect immediately upon its adoption by the Board of Trustees of the Village. Moved: Deputy Mayor Lobato-Church Seconded: Trustee Leavy Vote: Unanimous �Meeting Date: 10/13/2015 Resolution #: 10/124/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing EMS Agreement WHEREAS, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department thereof; and WHERERAS, the Village's Emergency Medical Services fSleepy Hollow EMS") is an entirely volunteer Village organization that provides ambulance services to the Village and certain areas within the Town of Mt. Pleasant; and WHEREAS, the Village's Board of Trustees evaluated the Contractor's Proposal, qualifications, experience, and cost, and have determined that awarding the contract to the Mid-Hudson EMS District and the Osslning Volunteer Ambulance Corps "OVAC", is in the best Interests of the Village. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees accepts the MidHudson EMS District proposal for the provision of Emergency Medical Technicians and authorizes the Village Administrator, Anthony Glaccio, to sign a contract with Mid-Hudson Ambulance District c/o Town of Ossining located at 16 Croton Avenue, Osslning, NY, 10562 for the payment amount that is stated in the attached contract. Moved: Trustee Scaglione Seconded: Trustee Handelman Vote: Unanimous �AGREEMENT Agreement with Mid-Hudson EMS District for the Provision of Emergency Medical Technicians to supplement Sleepy Hollow EMS of the Village of Sleepy Hollow EMS This A^eement (the "Agreement") entered into this day of July, 2015, by and between the Village of Sleepy Hollow, a New York municipal corporation with offices at 28 Beekman Avenue, Sleepy Hollow, New York 10591 ( the "Village") and the Mid-Hudson Ambulance District, a Municipal Corporation, with headquarters at c/o Town of Ossining, 16 Croton Avenue, Ossining, NY 10591 (the "Contractor"), and the Ossining Volunteer Ambulance Corps, or OVAC, with headquarters at 8 Clinton Avenue, Ossining NY 10562 (the "Vendor"). WITNESSETH: WHEREAS, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department thereof; and WHEREAS, the Village's Emergency Medical Services ("Sleepy Hollow EMS") is an entirely volunteer Village organization that provides ambulance services to the Village and certain areas within the Town of Mt. Pleasant; and WHEREAS, the Village's Board of Trustees evaluated the Contractor's Proposal, qualifications, experience, and cost, and has determined that awarding the contract to the Contractor and the Vendor is in the best interests of the Village, NOW, THEREFORE, THE PARTIES HERETO AGREE as follows: I. Contract Administration The recitals above are incorporated as if more fully set forth herein. The Village Manger or his designee shall represent the Village to this Agreement and shall administer this Agreement on The Village Manager or his designee may take any monitor the Contractor's and the Vendor's compliance with Agreement. in all matters pertaining behalf of the Village. reasonable action to relevant laws and this �II. III. Term; Termination A. The term of this Agreement shall commence at 12:01 a.m. on June 1st, 2015 and shall terminate at 12:00 a.m. on May 31st, 2016, unless terminated earlier or extended pursuant to the terms and conditions of this Agreement. B. The Village may terminate this Agreement: (a) at any time, for any reason, upon fifteen (15) days prior written notice to the Contractor, whereupon the Contractor shall be entitled to payment for services rendered pursuant to this Agreement; and (b) upon seven (7) written days notice to the Contractor if the Contractor has breached a material provision of the Agreement and failed to cure the same within five (5) days of written notice thereof. C. The Village may also terminate this Agreement immediately if the Vendor: (i) ceases business, becomes insolvent, commences to wind-up, or becomes subject to any insolvency, bankruptcy, or similar proceedings; (ii) makes an assignment for the benefit of creditors; (iii) files a petition under any bankruptcy, insolvency, or similar law providing for the relief of debtors, or has any such petition filed against it, and the Vendor fails to have such petition stayed or lifted within ten (10) days from the date on which the petition is entered. D. Termination by the Village shall in no way affect the Village's right to rely on any applicable bond. Conditions The Vendor is required to meet all terms and conditions contained herein and as described in the RFP as modified by the Contractor's Proposal, if applicable,. IV. Extension of Term By resolution of the Village Board of Trustees, this Agreement may be extended for three (3) additional one (1) year terms upon thirty (30) days prior written notice to the Contractor. V. Notices All notices, demands, requests, consents, approvals, waivers, or communications ("Notices") that either party desires or is required to give to the other parties shall be in writing and either personally delivered or sent by prepaid postage, first class �mail, or sent by facsimile (with confirmation of receipt). Notices shall be addressed as appears below for each party, provided that if either party gives notice of a change of name or address, notices to the giver of such notices shall thereafter be given as demanded in that notice. VI. Insurance Vendor shall provide proof of insurance coverage as follows. All insurance obtained pursuant to the terms herein shall be obtained from insurance companies licensed in the State of New York (i.e., possess an "Admitted" status), carrying a Best's financial rating of A-, FSC X, or better. Insurance coverage submitted from an insurance company having a lesser rating shall only be permitted if approval is granted by the Village Attorney. Prior to providing the services contemplated herein, the Vendor shall provide proof of the following coverage: 1. 2. 3. Commercial General Liability (CGL) coverage with limits of insurance of not less than $1,000,000 (One Million Dollars) each occurrence, $2,000,000 (Two Million Dollars) Annual Aggregate and including a waiver of subrogation. Automobile Liability a. Business Automobile Liability coverage with limits of at least $1,000,000 (One Million Dollars) each accident. b. Business Automobile coverage must include coverage for liability arising out of all owned, leased, hired and non-owned automobiles. Workers' Compensation and Employers' Liability, and New York State Disability: a. Statutory N.Y.S. Worker's Compensation, Employer's Liability, and New York State Disability Benefits Insurance required for all employees. b. 4. ACORD forms are not acceptable proof of Worker's Compensation coverage. C-105.2 Certificate of N.Y.S. Worker's Compensation Insurance must be provided. DB 120.1 Certificate for N.Y.S. Disability Benefits Insurance must be provided. Professional Liability coverage with limits of $1,000,000 (One Million Dollars) each Occurrence/ $2,000,000 (Two Million Dollars) Annual Aggregate. The professional insurance shall cover the professional services provided by the Vendor. �5. Umbrella Insurance Coverage with limits of $5,000,000 (Five Million Dollars) each O c c u r r e n c e , $5,000,000 (Five Million Dollars) Aggregate. Policy must state that it covers over the General Liability, Automobile, and Professional Liability Insurance. The Village of Sleepy Hollow, Sleepy Hollow EMS, and their respective officers, directors, employees, agents, volunteers, and emergency services providers shall be listed as additional insured on all policies (except the Workers' Compensation and Disability policies) and list this Agreement. Such certificates of insurance shall contain the following statement: ALL COVERAGE SHALL BE PRIMARY AND NON- CONTRIBUTING TO ANY OTHER INSURANCE OR SELFINSURANCE HELD BY THE VILLAGE OF SLEEPY HOLLOW." Include any deductible maintained by, or provided to, the additional insureds. All relevant insurance policies shall provide coverage indemnification provisions contained herein. for the defense and Original copies of insurance policies affording coverage, for which certificate of insurance are to be furnished to the Village, must be submitted to the Village for examination along with certificates. Failure of the Village to object to the contents of any certificate or absence of same shall not be deemed a waiver of any or all rights held by the Village. Vendor acknowledges that failure to obtain such insurance constitutes a material breach of contract and subjects it to liability for damages, indemnification, and any and all other legal remedies available to the Village. VII. Indemnification and Defense Vendor shall indemnify, defend, and hold harmless the Village and its respective officers, directors, employees, volunteers, agents, and representatives, from and against any and all costs, losses, liability, claims, and expenses (including reasonable legal fees) incurred in connection with, or arising from, any claim, legal action, or proceeding arising out of the terms of or the services to be performed under the Agreement against the Village, and/or any such persons so indemnified, by any third party in relation to (i) a breach of any of the representations and warranties made by the Vendor, its employees, and/or subcontractors; (ii) a breach of the Agreement by the Vendor, its employees, and/or subcontractors; or (iii) the negligence or willful misconduct of the Vendor, its employees and/or subcontractors, provided, in each case, that the Vendor is notified promptly, in writing, of any such suit, action, or threat thereof and is given full and complete authority, information, and assistance by the Village for the defense and settlement of the same. This �indemnification, defense, and hold harmless shall apply to any willful acts or omissions of the Vendor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable. VIII. Independent Contractor The Contractor, including the Vendor EMT, is an independent contractor and may neither hold itself out nor claim to be an officer, employee, or subdivision of the Village of Sleepy Hollow EMS, nor make any claim, demand, or application to or for any right based upon any different status. IX. Payment The Village is to prepay for services for the tenure of this contract, unless otherwise negotiated and attested to, by both parties, in writing. The cost for seven (7) days per week EMT coverage, at $19.05 per hour, 12 hours per day, will be submitted one month in advance of service for that month. These bills may also be paid quarterly. The details of this billing arrangement are further covered as "Attachment A". X. Assignment Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or of its right, title, or interest herein, or its power to execute this Agreement, to any other person or corporation without the previous consent in writing of the Village. IN WITNESS THEREOF, the parties here to have executed this Agreement as of the date set forth above. Village of Sleepy Hollow Village Manager 28 Beekman Avenue Sleepy Hollow, NY 10591 Village of Sleepy Hollow Manager, Date Mid-Hudson AmbulanceDistrict c/o Town of Ossining Supervisor 16 Croton Avenue . Ossining, NY 10562 Town of Ossining Supervisor Date Ossining Volunteer Ambulance Corps. 8 Clinton Avenue Ossining, NY 10562 OVAC Captain Date �ATTACHMENT A Billing Schedule for 2015-16 Year: Sleepy Hollow Pre-Payments January, March, May, July, August, October, December (31 Day Months)= $7,086.60 April, June, September, November (30 Day Months)= $6,858.00 February (29 Day Month)= $6,629.40 (Monthly Pre-Paid) Month of Service Hourly Rate Hours Per Month (12 Hours Per Day) Bill Amount Due Date June 2015 July 2015 $19.05 $19.05 $19.05 $19.05 $19.05 360 Hours 372 Hours 372 Hours 360 Hours 372 Hours $6,858.00 $7,086.60 $7,086.60 $6,858.00 $7,086.60 Friday, May 29"* 2015 November 2015 December 2015 January 2016 $19.05 $19.05 360 hours 372 Hours $19.05 $6,858.00 $7,086.60 372 Hours Friday, October 30'" 2015 Friday, November 30"* 2015 $7,086.60 February 2016 March 2016 April 2016 May 2016 $19.05 $19.05 336 Hours 372 Hours $19.05 $19.05 360 Hours 372 Hours $6,629.40 $7,086.60 $6,858.00 $7,086.60 Thursday, December 31st 2015 Friday, January 29*" 2016 August 2015 September 2015 October 2015 Tuesday, June 30*" 2015 Friday, July 31" 2015 Monday, August 31" 2015 Wednesday, September SO*** 2015 Monday, February 29"" 2016 Thursday, March 31" 2016 Friday, April 30*" 2016 �Meeting Date: 10/13/2015 Resolution #: 10/125/2015 Be It Resolved, that Election Law 4-106(2) requires all villages whose March elections are conducted by the County Board of Elections; submit to the County Board of Elections a list of polling places by November 15*^, 2015, and Be It Resolved that the Village of Sleepy Hollow has the following nine (9) election districts In the Village Election to be held on Tuesdav. March 15. 2016; and Be It Further Resolved that the following polling places be open from 6:00 a.m. to 9:00 p.m. on Election Day: Election District Union Hose Co. FIrehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 2"^ Election District Union Hose Co. FIrehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 3'"'' Election District Fire Headquarters 28 Beekman Avenue, Sleepy Hollow, NY Election District Rescue Hose Fire House 11 Lawrence Avenue, Sleepy Hollow NY 5^ Election District Rescue Hose Fire House 11 Lawrence Avenue; Sleepy Hollow, NY 6^^ Election District Phillpsburg Manor (Restoration) 381 North Broadway, Sleepy Hollow, NY Election District Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY 10^ Election District Phillpsburg Manor (Restoration) 381 North Broadway, Sleepy Hollow, NY 11"" Election District The Commons Building Kendal-on-Hudson 1010 Kendal Way, Sleepy Hollow, NY Moved: Trustee Leavy Seconded: Trustee Scagllone Vote: Unanimous �Meeting Date: 10/13/2015 Resolution #: 10/126/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Designating Offices for March Election WhereaS; the next General Village Election for Offices will be held on Tuesday, March 15, 2016; and Whereas, the Board of Trustees must designate by resolution and publish the offices which are to be filled In such election and the terms thereof. Now, Therefore, Be It Resolved, Section 1: That the Board of Trustees designates the following offices as vacant at the end of the current official year, to be filled at the Village Election to be held on Tuesday, March 15, 2016 for the following terms; Three (3) Trustees - Two (2) Year Term Each Section 2: The Village Clerk Is hereby directed to publish the resolution in full In the Journal News, a newspaper of general circulation within the Village of Sleepy Hollow. Be It Further Resolved, Section 3: This resolution shall take effect Immediately. Moved: Trustee Rosenbloom Seconded: Trustee Leavy Vote: Unanimous �Meeting Date: 10/13/2015 Resolution #: 10/127/2015 Resolution of the Board of Trustees of the Village of Sleepy Hollow Confirming the Actions of the Ambulance Corps Be It Resolved, the Board of Trustees approves tlie actions and recommendations of the Ambulance Corps Members, as stated in the enclosed memo to the Board: Chelsea Hiciano - Approved as New Junior Corp Member Cindy Tuttle - Approved Driver Sung Pak - Changed from Active Member to Associate Member George Crowe III - Terminated The following members have not met the required number of calls per year and have been terminated: Emanuel Anjo Joshua Berman Priscilla Martinez Toni-Marie Verano Be It Further Resolved, that the Board of Trustees directs the Village Clerk to notify the Ambulance Chief in writing of this resolution. Moved: Deputy Mayor Lobato-Church Second: Trustee Leavy Vote: Unanimous �01 x: au> c JS <£ 5 o 0} cr O) >• a. _0) Q) tn 0) £ o £ oo £ aa; > e uo u. o "c 3 rH w. <1) £ <u CL <u m GJ JC H CD t(T> a> o 0) in LO r>HtH 0 0 J2 o 3 o c z > CM TO> < 5 rNj o c _o ^ c TO O) OJ Xo ^£ "o £ >U} X>Q.• 4-' o Q. (0 Q. 0) C ro0) Q; 0Q 0 0) 0) C O 2 to rM1/1 ^ >• D. <U JD £ <u £ O) (Q U. c TO fO •D 0) > a> to c §(U x: £ o <u £ T3 £ TO a> c O) a> XI 11 'I' ^s? XIS O £ 0) nj o cu. ^ < 1> Q. o T3 CU (U 5 01 JD a. £a> £ bo c 5 o (D § XI £0) jC T3 i5 £ >0 1 > > k s CQ o X) a, O) T<U 3 in ^ 3o GL > Q. o >0 Q. c O cc TO (A a. £ U m TO Q. c ^U 3T3 (U a> o 5 C C C CL o 4-> — cTO TO <v>u 3TO"o J2 •O d ) -Q <j Irt 5 ^ o "u i-t x:fO (fO U £ if •M Q. < ^ < 2 O J TO O I >- Q. di T3 O) ^ m Q O f & tf Q. . o> XJ TO C c (U C3 <Uu O Q. §OJ uo x: u u 01 a. nj -o nj O <13 a> £ (U £ 0) > •D 0) O" <u (U QO c<u <u £ >• o 3 •M TO C fD 'c < £Of (0 D m C TO JZ (30 c 01 O ) > 3 cr QJ �Meeting date: 10/13/2015 Resolution #: 10/128/2015 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW CALLING PUBLIC HEARING ON A LOCAL LAW AMENDING CHAPTER 9 AND CHAPTER 450 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW TO TRANSFER BOARD OF ARCHITECTURAL REVIEW JURISDICTION AND AUTHORITY TO THE VILLAGE PLANNING BOARD BE IT RESOLVED, by the Board of Trustees of the Village of Sleepy Hollow that a public hearing will be held at 7:00 p.m. or as soon as such hearing may be called thereafter, on the 27th day of October. 2015. at the Sleepy Hollow Village Hall, 28 Beekman Avenue, Sleepy Hollow, New York, 10591, on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 9 AND CHAPTER 450 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW TO TRANSFER BOARD OF ARCHITECTURAL REVIEW JURISDICTION AND AUTHORITY TO THE VILLAGE PLANNING BOARD;" and, BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Moved: Trustee Handelman Seconded: Trustee Rosenbloom Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2015 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2015-10-13_RES-123-128 Subject The topic of the resource Board of Trustees Minutes-2015 Date A point or period of time associated with an event in the lifecycle of the resource 2015 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text