https://sleepyhollow.localarchives.org/files/original/d95d35923bc94198e113aafe117ea558.pdf 39372240756f05eaa028a8397e87b033 PDF Text Text Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Contract for Water Department Whereas, the Sleepy Hollow Board of Trustees is desirous of entering into a contract to maintain the Water Department's Supervisory Control and Data Acquisition System (SCADA), and Whereas, Arcadis has submitted the attached proposal to provide this service at a cost not to exceed $30,000, and Whereas, The Village Engineer has recommended approving this proposal. Now therefore be it resolved that the Board of Trustees hereby authorizes the Mayor to sign a contract with Arcadis to maintain the Water Department's Supervisory Control and Data Acquisition System (SCADA) not to exceed $30,000 subject to the approval by the Village Attorney. Moved: Trustee Scaglione Absent: Trustee Leavy Seconded: Trustee Gebler Vote: Unanimous �ARO^DIS Mr. Anthony Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Ave. Sleepy Hollow, NY 10591 Via Email: AGiaccio@VillageofSleepyHollow.org Designs Consultancy for natural and built assets Arcadis of New York. Inc. 44 South Broadway 15th Floor White Plains New York 10601 Tel 914 694 2100 Fax 914 694 9286 www.arcadis.com Subject: Village of Sleepy Hollow, NY Proposal for Amendment No. 2 to S C A D A On-call Services Contract Date: January 26, 2018 Contact: Dear Mr. Giaccio: Federico Arango, P E Phone: Arcadis is pleased to submit this proposal for an amendment to continue services related to the Village of Sleepy Hollow's (Village) Process Control System (PCS) for its drinking water distribution system. This proposal is being submitted to extend and increase the existing Supervisory Control and Data Acquisition (SCADA) oncall services contract, which was approved under resolution 12/154/2016 and extended on February 27, 2018. 914-641-2598 Email: Federico.Arango@arcadis.c om Arcadis is prepared to provide the following potential services on an as-needed and as-requested basis: • • • • • Maintenance of all P C S and control equipment at the Neperan Road drinking water pump station, 800K gallon reservoir, new 1.6M gallon tank and two valve chambers. Troubleshooting of electrical and telemetry hardware, P L C control panels, field panels. Operator Interface Terminal and auto dialer. Troubleshooting and reconfiguration of the P L C logic, as needed to address operational issues. Telephone support. Emergency onsite support o 2-hour notice requested o 24/7 availability Based on our discussions with Village staff, Arcadis has identified the following initial services that would be performed immediately upon execution of this amendment: This proposal and its contents shall not 6e duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate the proposa/. This proposal is not intended to tie binding or form the terms of a contract. The scope and price of this proposal will be superseded by the contract. If this proposal is accepted and a contract is awarded to Arcadis as a result of—or in connection with—the submission of this proposal, Arcadis and/or ttie client shall have the right to make appropriate rewsions of its terms, including scope and price, for purposes of the contract. Further, client shall have the right to duplicate, use, or disclose the data.contained in this proposal only to the extent provided in the resulting contract. �• T a s k 1 - R e m o t e A l a r m A n n u n c i a t i o n ; T h e r e c o m m e n d e d Auto-dialer has already been purchased by the Village. T h e P u m p Station PLC and s c r e e n display has b e e n p r o g r a m m e d to interface with the auto-dialer t h r o u g h serial c o m m u n i c a t i o n . Village staff haev b e e n trained on h o w to program the Auto-dialer a n d h o w to use it on a regular basis. T a s k s required to c o m p l e t e the auto-dialer implementation are: o P r o g r a m Auto-dialer for hardwired signals (Village is in the process of purchasing the required Auto-dialer module), o Auto-dialer installation a n d testing. • T a s k 2 - Valve C h a m b e r Valve Control I m p r o v e m e n t s : Update the P L C logic and s c r e e n display to facilitate control of the r e m o t e valves. O n e of the tasks a c c o m p l i s h e d with the f u n d s allocated in A m e n d m e n t No. 1 w a s to identify alternatives to i m p l e m e n t a S C A D A server at N e p e r a n R o a d drinking water p u m p station. T h e proposed S C A D A server w o u l d provide the following main benefits to the operation of the W a t e r District: o o o o o o o o A l a r m synchronization with the Auto-dialer, Historical data collection in electronic format (i.e. Excel), A u t o m a t i c reports, Friendly user interface with the PCS. E a s y to e x p a n d if required, o p e n c o m m u n i c a t i o n protocol. Secured r e m o t e connectivity using village c o m p u t e r s or mobile devices (future), Stand-alone S C A D A server located at the P u m p Station. T w o options to i m p l e m e n t a S C A D A server have b e e n discussed with W a t e r D e p a r t m e n t staff and are being proposed. T h e details of the two m a n u f a c t u r e r s are s u m m a r i z e d in the table below: Number of Screens Number of Tags Number of Historian Tags Reports Alarm Management Remote monitoring and control Hardware and Software Cost * ICONICS Unlimited 150 50 10 Yes Yes $13,200 r 30 Unlimited 50 Unlimited Yes Yes $16,500 * H a r d w a r e and software cost is an estimate if purchased by Arcadis. It can be purchased by the Village b a s e d on a bill of materials and specifications provided by A r c a d i s . This option m a y provide s o m e savings since the Village m a y obtain better pricing. H a r d w a r e will include a c o m p u t e r running W i n d o w s 10, 64 bits, 16 RAM, two-port NIC card, with keyboard, m o u s e and 27" flat screen monitor. Software includes H u m a n - M a c h i n e Interface (HMI) and historian software by either of the t w o m a n u f a c t u r e r s listed above. Use or disclosure of hformatiorj document. contained on this sheet is subject to the restriction and disclaimer located on the signature page of this �Arcadis r e c o m m e n d s a budget of $20,000 to cover On-call services and Tasks 1 and 2 mentioned above. This budget can be increased at a later date if the amount will be exceeded, based on Village requests. The budget for S C A D A implementation is $15,000 and v^ill cover design, configuration, testing, startup and training of Village staff, regardless of the manufacturer selected. W e propose to provide our services on a not to exceed time and materials basis, in accordance with our enclosed Rate Schedule. Please note that any work requested to be initiated by the Village after 5:00 PM on weekdays or on w e e k e n d s and holidays will require a minimum 4-hour charge. Arcadis staff will document work completed and such documentation will be included within monthly invoices. Budget S u m m a r y Table Task On-Call Tasks 1 SCADA SCADA Services and 2 Implementation Hardware and Software 1 Estimated ; Fee $14,000 $6,000 $15,000 ** Total $30,000 ** Depending on option selected by the Village If you have any questions or concerns regarding this proposal, or if you require additional information, please do not hesitate to contact us. Should you wish to accept this proposal, Arcadis is prepared to initiate a contract a m e n d m e n t using our standard forms. W e look fonA/ard to assisting the Village in maintaining and improving its existing S C A D A system. Sincerely, Arcadis of New York, Inc. Federico Arango, PE Carolyn A. Lowe, PE Principal Engineer Vice President Copies: S. DiGiacomo - Village of Sleepy Hollow D. Michaud - Village of Sleepy Hollow Use or disclosure of information contained on this sheet is subject to the restriction and disclaimer located on the signature page of this document. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2018 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2018-07-17_RES-72 Subject The topic of the resource Board of Trustees Minutes-2018 Date A point or period of time associated with an event in the lifecycle of the resource 2018 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text