https://sleepyhollow.localarchives.org/files/original/d832083c33e1282c96fd22efbbdae44c.pdf d48e93bfe852ba6c0515cfa4a8ce077b PDF Text Text Meeting Date: 10/15/2019 Resolution #: 10/114/2019 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of the Supplemental Agreement with the New York State Department of Transportation for the Beekman Avenue Sidewalks Project WHEREAS, the New York State Department of Transportation is providing $486,000 to construct sidewalks and ramps on Beekman Avenue in the Village of Sleepy Hollow. The Project has been assigned PIN number 8761.50; and WHEREAS, the funding under Title 23 U.S. Code, as amended, calls for the apportionment of the costs of the Project to be borne at the ratio of 80% Federal funds and 20% non-federal funds; and WHEREAS, the Village of Sleepy Hollow desires to advance the Project by committing 100% of the non-federal share of the costs of construction and construction inspection work. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves the Project; and, recognizing that the funding works as a reimbursement grant, authorizes the Village to pay 100% of the federal and non-federal share of the cost of construction and construction inspection work or portions thereof, prior to submitting a request for reimbursement to the New York State Department of Transportation; and BE IT FURTHER RESOLVED that the sum of $200,000 is hereby appropriated from the Capital Fund and an additional sum of $359,210 is hereby appropriated from the Operating Fund and made available to cover the cost of participation in the above phase of the Project; and BE IT FURTHER RESOLVED that in the event the full costs of this phase of the Project exceed $559,210, the Sleepy Hollow Board of Trustees shall convene as soon as possible to appropriate the excess amount upon notification by the Village Administrator thereof; and BE IT FURTHER RESOLVED that the Village Administrator, Mayor and Treasurer are hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid on behalf of the Village of Sleepy Hollow with the New York State Department of Transportation in connection with the advancement, approval and administration of the Project; and �BE IT FURTHER RESOLVED that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project; and BE IT FURTHER RESOLVED that this resolution shall take effect immediately. Moved: Trustee Gebler Seconded: Deputy Mayor Rosenbloom Vote: Unanimous Absent: Trustee Scaglione STATE OF NEW YORK COUNTY OF WESTCHESTER I, Paula McCarthy, Clerk of the Village of Sleepy Hollow, New York, do hereby certify that I have compared the foregoing copy of this Resolution with the original on file in my office, and that the same is a true and correct transcript of said original Resolution and of the whole thereof, as duly adopted by the Board of Trustees at a meeting duly called and held at the Village Hall, 28 Beekman Avenue, on October 15, 2019 by the required and necessary vote of the members to approve the Resolution. Witness My Hand and the Official Seal of the Village of Sleepy Hollow, New York this 15th day of October 2019. �Meeting Date: Resolution #: 22/15/2019 10/114/2019 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Execution of the Supplemental Agreement with the New York State Department of Transportation for the SRTS Pedestrian Improvements and Safety Education project WHEREAS, the New York State Department of Transportation is providing $220,000 for pedestrian improvements at the traffic lights on the intersection of Beekman Avenue and North Washington Street and education of school students. The Project has been assigned PIN number 8761.15; and WHEREAS, the funding under Title 23 U.S. Code, as amended, calls for the apportionment of the costs of the Project to be borne at the ratio of 100% Federal funds with no requirement of nonfederal funds. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approves the Project; and, recognizing that the funding works as a reimbursement grant authorizes the Village to pay 100% of the federal share of the cost of construction and construction inspection work or portions thereof, prior to submitting a request for reimbursement to the New York State Department of Transportation; and BE IT FURTHER RESOLVED that the sum of $165,000 is hereby appropriated from the Operating Fund and made available to cover the cost of participation in the above phase of the Project; and BE IT FURTHER RESOLVED that in the event the full costs of this phase of the Project exceed $165,000, the Sleepy Hollow Board of Trustees shall convene as soon as possible to appropriate the excess amount upon notification by the Village Administrator thereof; and BE IT FURTHER RESOLVED that the Village Administrator, Mayor and Treasurer are hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid on behalf of the Village of Sleepy Hollow with the New York State Department of Transportation in connection with the advancement, approval and administration of the Proiect' J 7 and BE IT FURTHER RESOLVED that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project; and BE IT FURTHER RESOLVED that this resolution shall take effect immediately. Moved: Trustee Spiro Seconded: Trustee Gonzalez Absent: Trustee Scaglione Vote: Unanimous �STATE OF NEW YORK COUNTY OF WESTCHESTER I, Paula McCarthy, Clerk of the Village of Sleepy Hollow, New York, do hereby certify that I have compared the foregoing copy of this Resolution with the original on file in my office, and that the same is a true and correct transcript of said original Resolution and of the whole thereof, as duly adopted by the Board of Trustees at a meeting duly called and held at the Village Hall, 28 Beekman Avenue, on October 15, 2019 by the required and necessary vote of the members to approve the Resolution. Witness My Hand and the Official Seal of the Village of Sleepy Hollow, New York this 15th day of October 2019. �Meeting Date: 24/15/2019 Resolution #: 10/114/2019 Be It Resolved, that Election Law 4-106(2) requires all villages whose March elections are conducted by the County Board of Elections; submit to the County Board of Elections a list of polling places by November 17, 2019, and Be It Resolved that the Village of Sleepy Hollow has the following nine (9) election districts in the Village Election to be held on Wednesday, March 18. 2020- and Be It Further Resolved that the following polling places be open from 6:00 a.m. to 9:00 p.m. on Election Day: 1st Election District Union Hose Co. Firehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 2nd Election District Union Hose Co. Firehouse Corner of Cortlandt St. and Cedar St. Sleepy Hollow, NY 3rd Election District Fire House Headquarters 28 Beekman Avenue, Sleepy Hollow, NY 4th Election District Rescue Hose Fire House 11 Lawrence Avenue, Sleepy Hollow NY 5th Election District Rescue Hose Fire House 11 Lawrence Avenue; Sleepy Hollow, NY 6th Election District Philipsburg Manor (Restoration^ 381 North Broadway, Sleepy Hollow, NY 7th Election District Fraternal Order of Eagles 322 North Broadway, Sleepy Hollow, NY 10th Election District Philipsburg Manor (Restoration^ 381 North Broadway, Sleepy Hollow, NY 11th Election District The Commons Building Kendal-on-Hudson 1010 Kendal Way, Sleepy Hollow, NY Moved: Deputy Mayor Rosen bloom Absent: Trustee Scaglione Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 15/15/2019 Resolution #: 10/114/2019 Resolution of the Board of Trustees of the Village of Sleepy Hollow Accepting Resignation of Public Works Superintendent Whereas, Wayne Ballard, by the attached letter dated October 1, 2019, and effective October 1, 2019 submitted his resignation letter from the Sleepy Hollow Department of Public Works, and Whereas, said resignation letter must be formally accepted by the Village of Sleepy Hollow Board of Trustees, and Whereas, the Village, by resolution number 07/138/03 dated July 15, 2003, adopted a policy for employee termination and rehire, and Now, Therefore, Be it Resolved, that the Village accepts the resignation of Wayne Ballard by the attached letter dated October 1, 2019 and effective October 1, 2019, and finds that the termination/rehire policy of July 15, 2003 applies, and Be it Further Resolved, that a copy of the policy is forwarded to and a copy be placed in Wayne Ballard's personnel record with proof of service. Moved: Trustee Leavy Seconded: Trustee Gonzalez Absent: Trustee Scaglione Vote: Unanimous �Wayne T. Ballard, P.E., C.S.P. October 1, 2019 Anthony Giaccio Village Administrator 28 Beekman Avenue 2nd Floor Sleepy Hollow, NY 10591 Dear Mr. Giaccio, Please accept this letter as notice that I will be resigning from the position as Superintendent of Public Work for the Village of Sleepy Hollow as of the date of this letter. I want to thank you, the Mayor, the Board and entire staff for the support and the opportunities provided to me during my time at Sleepy Hollow. The family of Sleepy Hollow created a climate that made it a pleasure to come to work each morning, and I will miss you all. If I can do anything to help with your transition in finding and training my replacement, please do not hesitate to contact me. Wayne Ballard �Meeting Date: 118/15/2019 Resolution #: 10/114/2019 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting took the following actions: (See Memo attached) Moved: Trustee Gonzalez Second: Trustee Leavy Absent: Trustee Scaglione Vote: Unanimous �Sfeepy JfoCCow Tire (Department Fire Patrol Co. No. 1 Organized. 1876 Michael R. Tavano Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized. 1878 John E. Korzelius I s t Assistant Chief Rescue Hose Co. No. 1 Organized. 1887 William Ryan 2 n d Assistant Chief 1876 More than a Legend Union Hose Co. No. 2 Organized. 1887 Columbia Hose Co. No. 3 Organized. 1899 PO BOX 723 Sleepy Hollow, N e w York 10591 Phone (914) 366-5119 • Fax (914) 332-1307 Email- sleepyhollowfd@sleepyhollowny.or<; S E P T E M B E R 10, 2019 Dear Board of Trustees, This letter is to inform you of the actions taken by the Board of Fire Wardens, as follows. Union Hose Co#2: • Christopher Murray has resigned as an active member with the company and has been placed on the Associate list. • Glenn Klami was elected to 1st Lieutenant, Eli Diaz to 2nd Lieutenant and Esaul Juarez to the position of 3rd Lieutenant. • Esaul Juarez has been passed as a driver on Engine 86. He has completed training with the Chief Driver. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2019 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2019-10-15_RES-114-118 Subject The topic of the resource Board of Trustees Minutes-2019 Date A point or period of time associated with an event in the lifecycle of the resource 2019 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text