https://sleepyhollow.localarchives.org/files/original/2ee19ef4f73cf16139b8812376e34e2b.pdf 470bc647a1ff543a255f377a10c1f669 PDF Text Text Meeting Date: 06/23/2020 Resolution #: 06/64/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Awarding Bid for the Continental Street Sewer Improvement Project Whereas, the Village duly solicited bids for the Continental Street Sewer Improvement Project; and Whereas, MTS Infrastructure LLC, of White Plains, New York has been identified as the low bidder with a bid amount of $835,411.30; and Whereas, all bids have been reviewed by Dolph Rotfeld Engineering who determined this bid to be acceptable and has recommended its approval; NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees herein awards the bid for the Continental Street Sewer Improvement Project to MTS Infrastructure LLC, of White Plains, New York with a bid amount of $835,411.30 Moved: Trustee Gebler Seconded: Trustee Scaglione Vote: 7-0 �Meeting Date: 06/23/2020 Resolution #: 06/65/2020 RESOLUTION CALLING PUBLIC HEARING ON A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" RELATIVE TO PARKING ON BEEKMAN AVENUE BETWEEN 9:00 AM AND 5:00 PM BE IT RESOLVED that the Board of Trustees hereby schedules a public hearing to be held on Tuesday, July 14, 2020, at 7:00 p.m. or shortly thereafter, at Village Hall, to hear and consider comments from members of the public on the proposed Local Law entitled: "A LOCAL LAW AMENDING CHAPTER 400 OF THE CODE OF THE VILLAGE OF SLEEPY HOLLOW ENTITLED "VEHICLES AND TRAFFIC" RELATIVE TO PARKING ON BEEKMAN AVENUE BETWEEN 9:00 AM AND 5:00 PM," which will set the maximum allowed for parking at three hours on Beekman Avenue between Clinton Street and River Street between the hours of 9:00 AM to 5:00 PM; and BE IT FURTHER RESOLVED, that the Village Clerk shall give due notice of this public hearing in accordance with the Village Code and the provisions of the Municipal Home Rule Law of the State of New York. Moved: Trustee Spiro Seconded: Trustee Scaglione Vote: Unanimous �Meeting Date: 06/23/2020 Resolution #: 06/66/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ON ANDREWS LANE EMERGENCY VEHICLE EXIT 40 ? e u P l a , n n i n 9 B o a r d i s considering an application for development at 40 Andrews Lane which relies on an exit for emergency vehicles through the Elm Street parking lot; and WHEREAS, the Board of Trustees has reviewed the application and wishes to state its approval of the exit for emergency vehicles; NOW THEEFORE, be it on a * E S 0 L V E D ' t h a t t h e Board of Trustees has no objection to the property at 30 Andrews Lane establishing a gate and exit for emergency vehicles at the border between 30 Andrews Lane and the Elm Street parking lot; and be it further RESOLVED, that Village staff and counsel are directed to research and advise the Board of Trustees of any further action that must be taken to implement this Resolution; and be it further RESOLVED, that unless extended by the Board of Trustees, this Resolution and the decision of the Board of Trustees shall terminate and be withdrawn if the 30 Andrews Lane application is not preliminarily approved by the Planninq Board bv December 31, 2020. Moved: Trustee Scaglbne Seconded: Trustee Lsavy Vote: Unanimous �Meeting Date: 06/23/2020 Resolution #: 06/67/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing EMS Agreement Whereas, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department thereof; and Whereas, the Village's Emergency Medical Services ("Sleepy Hollow EMS") is an entirely volunteer Village organization that provides ambulance services to the Village and certain areas within the Town of Mt. Pleasant; and Whereas, the Village's Board of Trustees evaluated the Contractor's Proposal, qualifications, experience, and cost, and have determined that awarding the contract to the Mid-Hudson EMS District and the Ossining Volunteer Ambulance Corps "OVAC", are in the best interests of the Village. Now, Therefore, Be It Resolved, that the Board of Trustees accepts the Mid-Hudson EMS District proposal for the provision of Emergency Medical Technicians and authorizes the Village Administrator, Anthony Giaccio, to sign a contract with Mid-Hudson Ambulance District c/o Town of Ossining located at 16 Croton Avenue, Ossining, NY, 10562 for the payment amount that is stated in the attached contract. Moved: Trustee Leavy Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �AGREEMENT Agreement with Mid-Hudson EMS District for the Provision of Emergency Medical Technicians to supplement Sleepy Hollow EMS of the Village of Sleepy Hollow EMS This Agreement (the "Agreement") entered into this day of June, between the Village of Sleepy Hollow, a New York municipal corporation with Beekman Avenue, Sleepy Hollow, New York 10591 ( the "Village") and t h e Ambulance District, a Municipal Corporation, with headquarters at c/o Town of Croton Avenue, Ossining, NY 10520 (the "Contractor"). 2020, by and offices at 28 Mid-Hudson Ossining, 16 WITNESSETH: WHEREAS, pursuant to New York State law, the Village may contract with independent contractors for the furnishing of emergency services to or for the Village or any Department thereof; and WHEREAS, the Village's Emergency Medical Services ("Sleepy Hollow EMS") is an entirely volunteer Village organization that provides ambulance services to the Village and certain areas within the Town of Mt. Pleasant; and WHEREAS, it shall be known by the Village that the Contractor shall engage the services of the Ossining Volunteer Ambulance Corp ( the "Service Provider) to perform the ambulance services for the Village. WHEREAS, the Village's Board of Trustees evaluated the Contractor's Proposal, qualifications, experience, and cost, and has determined that awarding the contract to the Contractor is in the best interests of the Village, NOW, THEREFORE, THE PARTIES HERETO AGREE as follows: I. Contract Administration The recitals above are incorporated as if more fully set forth herein. The Village Manager or his/her designee shall represent the Village in all matters pertaining to this Agreement and shall administer this Agreement on behalf of the Village. The Village Manager or his/her designee may take any reasonable action to monitor the Contractor's compliance with relevant laws and this Agreement. �II. Term; Termination The term of this Agreement shall commence at 12:01 a.m. on June 1st, 2020 and shall terminate at 12:00 a.m. on May 31st, 2021, unless terminated earlier or extended pursuant to the terms and conditions of this Agreement. The Village may terminate this Agreement: (a) at any time, for any reason, upon fifteen (15) days prior written notice to the Contractor, whereupon the Contractor shall be entitled to payment for services rendered pursuant to this Agreement; and (b) upon seven (7) written days notice to the Contractor if the Contractor has breached a material provision of the Agreement and failed to cure the same within five (5) days of written notice thereof. The Village may also terminate this Agreement immediately if the Contractor: (i) ceases business, becomes insolvent, commences to wind-up, or becomes subject to any insolvency, bankruptcy, or similar proceedings; (ii) makes an assignment for the benefit of creditors; (iii) files a petition under any bankruptcy, insolvency, or similar law providing for the relief of debtors, or has any such petition filed against it, and the Contractor fails to have such petition stayed or lifted within ten (10) days from the date on which the petition is entered. Termination by the Village shall in no way affect the Village's right to rely on any applicable bond. III. Conditions The Contractor is required to meet all terms and conditions contained herein as described in the RFP as modified by the Contractor's Proposal, if applicable,. IV. and Extension o f T e r m By resolution of the Village Board of Trustees, this Agreement may be extended for three (3) additional one (1) year terms upon thirty (30) days prior written notice to the Contractor. V. Notices All notices, demands, requests, consents, approvals, waivers, or communications ("Notices") that either party desires or is required to give to the other party shall be in writing and either personally delivered or sent by prepaid postage, first class mail, or �sent by facsimile (with confirmation of receipt). Notices shall be addressed as appears below for each party, provided that if either party gives notice of a change of name or address, notices to the giver of such notices shall thereafter be given as demanded in that notice. Insurance The Service Provider shall provide proof of insurance coverage as follows. All insurance obtained pursuant to the terms herein shall be obtained from insurance companies licensed in the State of New York (i.e., possess an "Admitted" status), carrying a B e s t ' s financial rating of A-, FSC X, or better. Insurance coverage submitted from an insurance company having a lesser rating shall only be permitted if approval is granted by the Village Attorney. Prior to providing the services contemplated herein, the Contractor shall provide proof of the Service Provider's coverage: 1. 2. 3. Commercial General Liability (CGL) coverage with limits of insurance of not less than $1,000,000 (One Million Dollars) each occurrence, $2,000,000 (Two Million Dollars) Annual Aggregate and including a waiver of subrogation. Automobile Liability a. Business Automobile Liability coverage with limits of at least $1,000,000 (One Million Dollars) each accident. b. Business Automobile coverage must include coverage for liability arising out of all owned, leased, hired and non-owned automobiles. c. Business Automobile coverage must include a waiver of subrogation. Workers' Compensation and Employers' Liability, and New York State Disability: a. Statutory N.Y.S. Worker's Compensation, Employer's Liability, and New York State Disability Benefits Insurance required for all employees. b. 4. ACORD forms are not acceptable proof of Worker's Compensation coverage. C-105.2 Certificate of N.Y.S. Worker's Compensation Insurance must be provided. DB 120.1 Certificate for N.Y.S. Disability Benefits Insurance must be provided. Professional Liability coverage with limits of $1,000,000 (One Million Dollars) each Occurrence/ $2,000,000 (Two Million Dollars) Annual Aggregate. The professional insurance s h a l l cover the professional services rendered to t h e V i l l a g e o f S l e e p y H o l l o w by the Contractor. �Meeting Date: 06/23/2020 Resolution #: 06/68/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ON PICNIC TABLES WHEREAS the Village Board of Trustees ("Board") is investigating the Village Code, rules and regulations to assist Village businesses as the Village exits the COVID-19 pandemic; and WHEREAS, the Governor of the State of New York issued Executive Order No 202 38 to allow a restaurant or bar to serve patrons food or beverage on-premises ... in outdoor space" and to use contiguous public space ... subject to the reasonable approval of the local municipality" on June 6 WHEREAS, the Mayor issued a State of Emergency on March 17,2020; and WHEREAS, the Board seeks to facilitate Village restaurants and bars as they return to business* and WHEREAS, Village parks and recreation areas are currently closed or subject to occupancy limits; WHEREAS, the Village has several picnic tables that are not being used; and WHEREAS, several restaurants and bars have asked to use picnic tables; NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees authorizes the Village Administrator to permit businesses in the Village to use at no charge picnic tables owned by the Village pursuant to the attached agreement. Moved: Trustee Scaglione Seconded: Deputy Mayor Rosenbloom Abstained: Trustee Gonzalez Vote: 6-0-1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-06-23_RES-64-68 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text