https://sleepyhollow.localarchives.org/files/original/3c1b6ef052778637b03a4cb76b5a03e9.pdf bce45c656bb9ff804b7e96c660fb72d2 PDF Text Text Meeting Date: 10/27/2020 Resolution #: 10/96/2020 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Change Orders 1 thru 5 for the Continental Street Sewer Projert ™ " E * E A S / t h f Village of Sleepy Hollow has entered into a construction contract with Infrastructure LLC for the Continental Street Sewer Project: and WHEREAS, the construction contract for this work now requires approval of Chanae Orders o include additional construction costs as detailed in the attached Change uraers 1 thru 5; and WHEREAS, Dolph Rotfeld Engineering, the Village's Consulting Engineer for this project, has recommended that these change orders be approved; and WHEREAS, the costs of these change orders totals $ $39,752.80. K " ! f R E ™ R E ' B E I T ^ S O L V E D that the Board of Trustees herein authorizes the administrator to execute Change Orders 1 thru 5 as attached; and BE IT FURTHER RESOLVED that the Village Treasurer will adjust the project budget to reflect an increase of $39,752.80. Moved: Trustee Leavy Seconded: Trustee Scaglione Vote: Unanimous �Change Order #1 - While excavating to install the sheeting and shoring/trench protection for the installation of the pipe, the contractor encountered several large boulders that had not been picked up in the original exploratory borings or geotechnical report. The effort to perform a wider excavation, remove the boulders, and handle the material resulted in an increase in labor and time to the contractor. CO #1 cost is $5,000. This was an unforeseen field condition, we think the request is reasonable, and we recommend that the Village approve this change order. Change Order #2 is the cost to replace the 60 linear feet of sewer. The additional 60 feet of sewer to be replaced wasn't part of the original plan. By the time we decided that we need to replace the pipe its cost increased by $34.20 per linear foot. Overall, it is about $2,000 more than it would have been at the unit price bid. CO #2 cost is $20,897.80 and it includes the complete furnishing and installing of the pipe between PSMH A1 and the next manhole upstream as shown on the plans. With the state of the availability of material during these unprecedented times, we were fortunate that the pipe is available at all. Therefore, we feel that the increase of $2,000 over what would have been the cost at unit prices for the entire 60-foot run is reasonable and we recommend that the Village approve this change order. Change Order #3 described in the previous email, the contractor excavated several large boulders from the trench and now must dispose of them as they cannot be used as backfill for the pipe. Rick Torres from HHV has asked for 35 of the boulders but requested that they be brought to HHV's Van Cortlandt site in Croton. CO #3 is the contractor's cost to load and transport the boulders. Based on discussions with the contractor, he has not worked any profit into this change order. Since it benefits the project (not to be used as backfill) and will satisfy a portion of the Village's obligation to provide landscaping restoration to HHV we recommend that the Village approve this change order. Change Order #4 - As the work continues downstream and gets into Continental Street we are working with the contractor to minimize disturbance in the right of way. In the contractor has proposed a method that will reduce construction time, provide a cleaner job, and minimize excavation. While the CO is for $6,630, it is intended to replace Item 103 for which the contractor had bid $5,000. Since it is therefore a difference of $1,630 and will allow the contractor to work quickly, more cleanly, and with less disruption to Continental Street we recommend that the Village approve this change order. Change Order #5. This is for the supply of material that we discussed prior. The material excavated from the trench was deemed unsuitable as backfill by the geotechnical inspector for underneath the driveway. The cost represented in this CO is for the supply and delivery of suitable backfill material. The contractor originally requested more than 10 times what this CO shows, then he wanted almost twice as much as where we are now. In each case as we scrutinized and questioned his numbers and approach we were able to get him to come down. The work in this CO is necessary to provide a firm subbase for the driveway and reduce the risk of uneven surface settlement, sinkholes, etc. The work is necessary and the cost is reasonable. Therefore, we recommend that the Village approve this change order. As excavation continues into the Continental Street roadway the geotechnical engineer will monitor the material that the contractor excavates. James Natarelli, PE Associate Vice President M i Kngintvrs Dolph Rotfeld Engineering Division �CHANGE ORDER 1 PROJECT TITLE P R O J E C T NO. C U E N T Continental Street Sanitary Sewer Improvements 03^020 C O N T R A C T NO. - SleePV H o l M J j V 03-2020 CONTRACT DATE CONTRACTOR 6/12/2020 M T S Infrastructure M r . The following changes are hereby made to the Contract Documents: Increase in labor cost to remove existing subsurface boulders Justification: Downtime due to having boulders just on the edge of trench. Boulders ranged from 0.75 C Y to 1 5 C Y t h f i i i 6 S'Ze( SU°h' S h 0 n n 9 SyStem w a s removed' a n d work w a s halted remove the boulders and B U l d e r S h a d n 0 t b e e n i n d i c a t e d in t h e b i d npotthl9 f T r e S f ° documents' borings and geotechnical report. Therefore, the removal of boulders had not been included in the bid cost for excavation. CHANGE TO CONTRACT PRICE Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $0.00 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $5,000.00 $840,411.30 Approvals Required: To be effective this order must be approved by the Owner if it changes the scope or objective of the project or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract Requested by tfka? <SiLn ( ^ M a t u r e Recommendedby Signature Accepted by Signature . J ^ J ^ & j p w . date In^hotn date �CHANGE ORDER 2 PROJECT TITLE PROJECT NO. CLIENT Continental Street Sanitary Sewer Improvements 03-2020 CONTRACT NO. Sleepy Hollow, NY 03-2020 CONTRACT DATE CONTRACTOR 6/12/2020 MTS Infrastructure. L L C The following changes are hereby made to the Contract Documents: ' »-»i my ai c puoiuui icu. Justification: Upon excavation at PSMH A1, the condition of the existing clay pipe was found to be poor and in need of replacement up to the next upstream manhole. However, pipe had already been ordered at the price used in the original bid for pipe. Price increase from contract pricing due to material price increase Material was increased by $34.20 resulting in a new unit price of $354.20 for the added linear footage. CHANGE TO CONTRACT PRICE Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $840,411.30 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $20,897.80 $861,309.10 Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope or objective of the project or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract. Requested by V i I S i I u a . AcduMir Signature "" date jo/slzefC • g Recommendedby Signature date Accepted by Signature date hoZo �CHANGE ORDER 3 PROJECT TITLE PROJECT NO. CL,ENT Continental Street Sanitary Sewer Improvements 02-2020 CONTRACT NO. Sleepy Hollow, NY 03-2020 CONTRACTOR CONTRACT DATE 6/12/2020 MTS Infrastructure. LI n The following changes are hereby made to the Contract Documents: Loading and hauling away of boulders. Justification: Property owner would like to take possession of boulders on a different property and due to not havina a contract unit price for hauling of boulders/ rocks it would cost $1,600.00 for transporting. CHANGE TO CONTRACT PRICE Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $861,309,10 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $1,600.00 $862,909.10 Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope or objective of the project or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract. Requested by ' ^ I ' . p g Si lug (TicUA ^'signature Recommended by Signature Accepted b y _ _ Signature �CHANGE ORDER 4 P R O J E C T TITLE P R O J E C T NO. C U E N T Continental Street Sanitary Sewer Improvements 03^020 CONTRACT NO. S'eepy HollowjSjY 03-2020 CONTRACTOR C O N T R A C T DATE 6/12/2020 M T S Infrastructure. I I n The following changes are hereby made to the Contract Documents: Coring and installing a watertight boot in existing manhole on Continental Street. Not in oriqinal y project documents/ scope. Justification: By coring and installing a boot it would enable for a much quicker installation, cleaner and lastly minimizing the chance of having any future leakage. CHANGE TO C O N T R A C T P R I C E Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $862,909.10 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $6,630.00 $869,539.10 Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope or objective of the project or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract. Requested by /fi'^-' ""'Signature - ' ~ ^ date Recommended^ Signature date Accepted by Signature date jj j i? I zero : �CHANGE ORDER 5 PROJECT TITLE PROJECT NO. CL,ENT Continental Street Sanitary Sewer Improvements 03-2020 CONTRACT NO. Sleepy Hollow, NY 03-2020 CONTRACTOR CONTRACT DATE 6/12/2020 MTS Infrastructure, LLC The following changes are hereby made to the Contract Documents: Supply of Recycled Portland Cement Concrete Aggregate Subbase (RCA) for installation under paved areas rouqhlv a y about 125 cy. Justification: A field condition was encountered when the geotechnical inspector determined that the excavated material was not suitable as backfill under areas that are to be paved. The geotechnical engineer has approved the use of Recycled Portland Cement Concrete Aggregate Subbase (RCA) as backfill in place of the excavated material. Unit pricing of $45/ C Y to supply and haul the material to the site. CHANGE TO CONTRACT PRICE Original Contract Price: $ $835,411.30 Current contract price, as adjusted by previous change orders: $ $869,539.10 The Contract Price due to this Change Order will be [increased] [decreased] by The new Contract Price due to this Change Order will be: $ $ $5,625.00 $875,164.10 Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope or objective of the project, or as may otherwise by required under the terms of the Supplementary General Conditions of the Contract. Requested by 'n\\fx\ ^iLu (R'O^A fl^'feidnature ^ J ^ ^ date )tl\%'jzG?Q IQ j l ^ j z p l ^ Recommended by Signature date Accepted by Signature date �Meeting Date: Resolution #: 10/27/2020 10/97/2020 Resolution of the Mayor and the Board of Trustees of the village of Sleepy Hollow to approve a survey for the Clinton Street Streetscape Project Whereas, The Westchester County Planning Department is designing the Clinton Street Streetscape Project for the Village; and Whereas, A survey is needed to complete the design for this Project; and Whereas, The Westchester County Planning Department has solicited proposals for this service and has identified as Spinelli Surveying as the lowest proposal in the amount of $7,985.00; and &o h c rGrant FUndS f ° r t N S Pr jeCt h3Ve bGen SeCUred th0UQh 3 Communit ° y Development Be I t Resolved that the Board of Trustees hereby approves the attached proposal from Spinelli Surveying in the amount of $7,985.00 to complete a survey for the Clinton Street Streetscape Project Moved: Trustee Scaglione Seconded: Trustee Gonzalez Vote: Unanimous �SPINELLI SURVEYING SPINELLI ~ ( R T Est. 1947 SURVEYING (£6-31 650 Halstead Avenue Mamaroneck, NY 10543 Tel: 914-381-2357 Fax: 914-412-9909 SpinelliSurveying@gmail.com Proposal To: Westchester County Department of Planning Date: 10/12/2020 Job Location: 2610 NY-35, Katonah, NY, USA Phone: Email: Contact: Suzette sbll@westchestergov.com Scope of Work: Topographical Right of W a y Survey of Clinton Street in Sleepy Hollow (see RPF attached for survey limit map) Approx. 1140' See RFP for details of survey needs: - All specs as per RFP with the exception of 6.(f) only tree sizes will be noted a n d tree species will not be identified No Property Markers will be set as per this proposal Payment is due upon completion of the work Proposal Cost $7,985.00 Spinelli Surveying will furnish signed & sealed survey in digital format. Hard copies available upon request. Additional fee may apply for additional copies or digital files Any additional work or alteration of work specified above will become an extra charge over the above estimated cost. Proposal is good for 14 days from the date it was issued. If applicable, please provide our office with a deed and/or legal description of property. Spinelli Surveying retains all rights to the work and survey completed in the above agreement. If you wish to have the above work performed, please fill out the authorization below and return it to our office by email, mail or fax. Once proposal has been authorized the work will be placed on our schedule. Authorized Signature Date �Tectonic TEC Badey & Watson BergendorffCollins ro CC Spinelli Surveying Name $0.00 $12,500.00 provided no price exception in mapping utility no exceptions o q iri T—1 rH oo </V $12,500.00 exceptions in mapping utilites and property access upcharge Comments exceptions include not identification of tree species OJ <u $7,985.00 Total 5 _o "o X Q. 01 <D to MO dJ CUD J5 > c o 4-> c u rH (N ro <3- LD �Meeting Date: 10/27/2020 Resolution*: 10/98/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Set Public Hearing for Short Term Parking Be it Resolved that the Board of Trustees hereby schedules a public hearing to be J - S ' Nov^mber 10 ^ 7-00 P m or shortly thereafter, at Village Hall, to hear and consider comments from members of the public regarding the i T f ° f 1 l m i n U t e S o f o n e s P a c e t 0 b e determined on the West Side of Cortlandt Street between Depeyster Street and Beekman Avenue from 8:00 a m to oiuu p.m. Residents and taxpayers of the Village of Sleepy Hollow are entitled to attend and be heard at said hearing. Moved: Trustee Spiro Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �Public Hearing Nntirp Village of Sleepy Hollow rUSteeS d f0r 3 public hearin t0 be held SNovember o v e m h t S10V 0 h2020 2 0 B at ^ 7 . n n Tp.m T C , a "tthereafter, on Tuesday, 7:00 or shortly at Village9 Hall, 28 Beekman Avenue in Sleepy Hollow, NY, to hear and consider comments from members of the public regarding the installation of a parking limit of 15 minutes of one space to be determined on S de of Cortlandt street a.m. ' LO » : U U p.m. between Depeyster Street and Beekman Avenue from 8 00 Residents and taxpayers of the Village of Sleepy Hollow are entitled to attend and be heard at saia nearing. Village Hall is accessible to all disabled persons. Paula A. McCarthy Tompkins Village Clerk Dated: October 27, 2020 914 366 5106 {00972904.docx.} �Paula Mccarthi From: Sent: To: Subject- Sweet Ambateno Bakery <sweetambateno@gmail.com> Thursday, October 15, 2020 7:41 PM Diana Loja; Paula Mccarthy Parking on Cortlandt st M c O ^ ' m ™ e i S F r a n C i S C 0 C o e l l ° ' 0 W n e r o f S w e e t A m b a t e n o Bakery, located at 173 Cortlandt st, Sleepy Hollow, NY, 10591. The reason I am writing to you is to request, if possible, a 15-minute Parking, to facilitate the purchase of my In the same, (street) it is very difficult to find a free parking and more on weekends, that's why my request In advance, I appreciate your time and understanding. I am looking forward to your response Thank you l �Meeting Date: Resolution #: 10/27/2020 10/99/2020 w-.i R e ^ , " t i o n o f ^ e Mayor and the Board of Trustees of the Village of Sleepy Hollow to Retain Landscape Architect to Oversee The Hudson Plaza Project Whereas, The Village Board is desirous of hiring a landscape architect to oversee the Hudson Plaza Project; Whereas, Yost Design Landscape Architecture, LLC has submitted a proposal to provide this service; and Whereas, The Village Administrator has reviewed this proposal and has found it to be acceptable; and Whereas, Funds for this project have been secured though a Community Benefits Grant with matching funds coming from Edge-on-Hudson Be I t Resolved that the Board of Trustees hereby approves the attached proposal from Yost Design Landscape Architecture, LLC in the amount $7,175 to oversee the Hudson Plaza Project. Moved: Trustee Scaglione Seconded: Trustee Leavy Vote: Unanimous �YO ST DESIGN 178 elizabeth st | pearl river, ny 10965 | p 845 365 4595 f 914 361 4473 | yostdesign.com October 15, 2020 Proposal #2020 1015 ., Proposal for: Construction Administration Services for the n Edge-on-Hudson Plaza Provide construction administration services as outlined below relating to the project described herein: Client: Village of Sleepy Hollow Attn: Anthony Giaccio 28 Beekman Ave Sleepy Hollow, NY 10591 Project: Edge-On-Hudson Plaza 50 River Street Sleepy Hollow, NY 10591 Description: Construction Administration (CA) Services Sc Yost Design LLC shall provide CA services for the project described above. This service will be limited to the following: °Pe: Submittal/Product Data/Samples/Shop Drawings review-two (2) rounds of review. The anticipated submittal list will be limited to the following: o Pavers o o o o o Pergola (courtesy review only-Yost Design will review this submittal for overall design intent conformance and not for structural integrity) IPE Bench shop drawings Mulch Seed/Sod Planting Eight (8) site inspections at intervals appropriate to the stage of construction. Each site visit will be summarized in a post inspection report that will include: o progress photos o observations of work performed to ensure general conformance with Contract Documents o any defects or deficiencies observed at the time of the site visit At the end of construction, Yost Design will perform a pre-acceptance walk thru with the Owner and issue a punch list if deemed necessary. Fees: Submittal review $2,210 Site Visits and reports $4,965 Total Billed monthly based on work completed. $7,175 �October 15, 2020 Proposal #2020_1015 Reimbursables: Additional Work: Plotting, printing, copying costs, postage, and delivery services. In the event significant revisions or additions to the scope of work are made, the client will be billed at the following hourly rates unless other terms are agreed upon. Fee Schedule $ 125/hr Principal $ 85/hr Associate Designer Exclusions: Request for Information, Change Order review, Schedule review Responsibility: Yost Design LLC shall not be responsible for any claims, liabilities, suits, demands, losses, costs and/or expenses, accruing or resulting from any damages or losses to property or persons, arising out of this project and/or this agreement for professional services except to the extent such claims are found by a court or forum of competent jurisdiction to be caused by Landscape Architect's negligent errors or omissions. Yost Design is authorized to take photos of the property and share any photos so long as they do not reveal the location of the property or nature of ownership. Yost Design shall have no responsibility for contractor's means, methods, equipment choice and usage, work sequencing, schedule, safety programs, or safety practices, nor shall Yost Design have any authority or responsibility to either stop or direct the work of the contractor. Yost Design's visits will be for the purpose of attempting to provide the Client a degree of confidence that the completed construction work will generally conform to the construction documents. Yost Design neither guarantees the performance of contractors, nor assumes any responsibility for the contractor's failure to perform their work in accordance with the contract documents. Yost Design is not responsible for any additional duties other than those expressly provided for in this Agreement. By signing this contract, the Client agrees that the contractor shall be solely responsible for job site safety as well as their means and methods; and that the contractor shall indemnify the Client and Yost Design for all claims and liability arising out of job site accidents; and that the Client and Yost Design shall be made additional insureds under the contractor's general liability insurance policy. Waivers of Consequential Damages and Subrogation: Client and Yost Design LLC waive all claims to consequential damages for any claims or disputes arising out of or relating to this agreement. In addition, Client and Yost Design waive all claims against each other to the extent covered by any applicable insurance during design or construction, including but not limited to claims for subrogation. Cancellation: In the event the project or portions of the project are cancelled or postponed or the client is nonresponsive for more than 90 days, Yost Design shall be entitled to fees incurred for the work completed as described above. Agreement: Client or Client's Representative (Name) (Signature) (Date) Village of Sleepy Hollow Attn: Anthony Giaccio 28 Beekman Ave Sleepy Hollow, NY 10591 178 elizabeth st | pearl river, ny 10965 | p 845 365 4595 f 914 361 4473 | yostdesign.com � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-10-27_RES-96-99 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text