https://sleepyhollow.localarchives.org/files/original/8e996d7a1312baa732663582ffd1f969.pdf 4e350c327acf00a83149f0565ab459b5 PDF Text Text Meeting Date: 11/10/2020 Resolution # : 11/101/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Consultant to Administer Length of Service Award Program {LOSAP} Be it Resolved the Board of Trustees of the Village of Sleepy Hollow approves the attached proposal from Hometown Firefighter Services to administer the Length of Service Awards Program (LOSAP) at an annual cost of $4,300 for the Fire Department and $3,000 for the Ambulance Corps subject to the village attorney's approval. Moved: Trustee Gebler Absent: Trustee Gonzalez Seconded: Trustee Scaglione Vote: Unanimous ��5 Orville Drive, Suite 4 0 0 Bohemia, N.Y. 11716-2535 T E L {631) 589-2929 T O L L F R E E 1-800-945-1035 FAX ( 6 3 1 ) 2 1 8 - 9 0 8 8 HOMETOWN I I11i I i C H T I i R S E R V J C J I S PROTECTING THOSE WHO PROTECT US HOMETOWN FIREFIGHTER SERVICES Service Fee Agreement Village of Sleepy Hollow Fire Department - Service Award Program This is an agreement between Hometown Firefighter Services (herein referred to as HTFF) and the Village of Sleepy Hollow (herein referred to as the Sponsor). It is agreed that HTFF will provide administrative services to the Sponsor for the Sleepy Hollow Fire Department's Length of Service Award Program as detailed below: Actuarial Services and Administrative Services (See attached description of services) Total Fee Payable to: Hometown Firefighter Services Please sign below and return this document to our office. Please make your check payable to: Hometown Firefighter $ 4,300.00 Services - AO Sponsor Date Village of Sleepy Hollow Fire Dept. Hometown Firefighter Services Date Page 1 of 3 www.hometownfirefighters.com 618 <g«£(2»7-C �Administrative Services • HTFF will meet with the Sponsor semi-annually, or more often at the Board's request, to review the Annual Actuarial Report and provide updates. • HTFF will review Asset Statements from the Investment Companies with the Sponsor. • HTFF will act as intermediary between Sponsor and Investment Companies. HTFF will provide the Sponsor with information regarding investment options and performance. • HTFF will provide a Summary of Recommended Investment Contributions. " • HTFF will prepare vouchers for payments to the Program as needed. • HTFF will provide the Participants with Benefit Calculations at Entitlement. HTFF will counsel each Participant prior to entitlement, and will review entitlement options {if applicable) with the Entitled Participant. • • HTFF will process all paperwork to ensure that the Entitled Participant receives their benefit payment. HTFF will act as Intermediary between benefit payment processing institution and the Sponsor for Direct payment of Benefits by Check or Direct Deposits to Participants as authorized by the Sponsor. • HTFF will provide all Tax Documents for Sponsor and Participants (i.e.: 1099s & 1096 transmittals). • HTFF will provide the Sponsor with legislative updates on LOSAP as needed. • HTFF will answer questions from Volunteers regarding LOSAP benefits. • HTFF will provide instructions on how to enroll new plan participants. • HTFF will provide forms to change beneficiaries for Plan Participants. • HTFF will provide notice for persons who cease to participate in the Service Award Program. • HTFF will provide a trained and knowledgeable staff to answer questions throughout the year. Page 2 of 3 �Actuarial Services • Installation - Plan Design as dictated by the Sponsor, • Preparation of Plan Documents. • Preparation of Plan Provision & Enrollment • Prepare an annual LOSAP Participant Statement for each Participant. • Prepare the Annual Actuarial Service Award Report which includes: > Detailed Plan Specifications - eligibility requirements, benefit formula & vesting schedule. > Census - status of each of the Plans participants. > Participant Reconciliation - accounts for the change in status of participants. > Schedule of Benefits - provides the projected benefit amount for each participant. > Section 457(e) Accrual Limit Test - considers IRS Code that limits annual benefit. > Actuarial Valuation Summary - provides the total present value of benefits expected to be paid from the Plan and the Total recommended Contribution. > Composition of Assets - listing of individual investments held in the Plan. > Audit Information Page - assists in preparation of audit information for submission to New York State. • Calculate Entitlement, Death and Disability Benefit Payments. • Respond to special requests, provide studies or other reports up to 2 hours work effort duration. ** All investment premiums to be made payable to the Investment Company chosen by the Sponsor. It is further understood that HTFF cannot serve as trustee of plan assets, a trustee of the plan or as any other fiduciary of the plan. The Trustees of the Plan shall be named by the Sponsor. Sponsor Date Village of Sleepy Hollow Fire Dept. Hometown Firefighter Services Page 2 of 3 Date ��5 Orville D r i v e , Suite 4 0 0 Bohemia, N.Y. 11716-2535 T E L (631) 589-2929 T O L L F R E E 1-800-945-1035 FAX ( 6 3 1 ) 2 1 8 - 9 0 8 8 HOMETOWN j r i u j l i it;i-i i f;k s m w i c e s PROTECTING THOSE WHO PROTECT US HOMETOWN FIREFIGHTER SERVICES Service Fee Agreement Village of Sleepy Hollow Ambulance Corp. - Service Award Program This is an agreement between Hometown Firefighter Services (herein referred to as HTFF) and the Village of Sleepy Hollow Ambulance Corp. (herein referred to as the Sponsor). It is agreed that HTFF will provide administrative services to the Sponsor for its Length of Service Award Program as detailed below: Actuarial Services and Administrative Services (See attached description of services) Total Fee Payable to: Hometown Firefighter Services Please sign below and return this document to our o ffice. Please make your check payable to: Hometown Firefighter $ 3,000.00 Services C^cUt^^^cX Trustee Date Village of Sleepy Hollow Ambulance Corp. Hometown Firefighter Services }/-J-JLO Date Page 1 of 3 w w wjiometownnrefighters xom 6)6 - g s a s 347-C �Administrative Services • HTFF will meet with the Sponsor semi-annually, or more often at the Board's request, to review the Annual Actuarial Report and provide updates. • HTFF will review Asset Statements from the Investment Companies with the Sponsor. • HTFF will act as intermediary between Sponsor and Investment Companies. HTFF will provide the Sponsor with information regarding investment options and performance, • HTFF will provide a Summary of Recommended Investment Contributions. ** • HTFF will prepare vouchers for payments to the Program as needed • HTFF will provide the Participants with Benefit Calculations at Entitlement. HTFF will counsel each Participant prior to entitlement and will review entitlement options (if applicable) with the Entitled Participant. • • HTFF will process all paperwork to ensure that the Entitled Participant receives their benefit payment. HTFF will act as Intermediary between benefit payment processing institution and the Sponsor for Direct payment of Benefits by Check or Direct Deposits to Participants as authorized by the Sponsor. • HTFF will provide all Tax Documents for Sponsor and Participants (i.e.. 1099s & 1096 transmittals). • HTFF will provide the Sponsor with legislative updates on LOSAP as needed. • HTFF will answer questions from Volunteers regarding LOSAP benefits. • HTFF will provide instructions on how to enroll new plan participants. • HTFF will provide forms to change beneficiaries for Plan Participants • HTFF will provide notice for persons who cease to participate in the Service Award Program. • HTFF will provide a trained and knowledgeable staff to answer questions diroughout the year. Page 2 of 3 �Actuarial Services • Installation - Plan Design as dictated by the Sponsor. • Preparation of Plan Documents. • Preparation of Plan Provision & Enrollment. • Prepare an annual LOSAP Participant Statement for each Participant. • Prepare the Annual Actuarial Service Award Report which includes: > Detailed Plan Specifications - eligibility requirements, benefit formula & vesting schedule. > Census - status of each of the Plans participants. > Participant Reconciliation - accounts for the change in status of participants. > Schedule of Benefits - provides the projected benefit amount for each participant. > Section 457(e) Accrual Limit Test - considers IRS Code that limits annual benefit. > Actuarial Valuation Summary - provides the total present value of benefits expected to be paid from the Plan and the Total recommended Contribution. > Composition of Assets - listing of individual investments held in the Plan. > Audit Information Page - assists in preparation of audit information for submission to New York State. • Calculate Entitlement, Death and Disability Benefit Payments. • Respond to special requests, provide studies or other reports up to 2 hours work effort duration. ** All investment premiums to be made payable to the Investment Company chosen by the Sponsor. It is further understood that HTFF cannot serve as trustee of plan assets, a trustee of the plan or as any other fiduciary of the plan. The Trustees of the Plan shall be named by the Sponsor, Trustee Date Hometown Firefighter Services Village of Sleepy Hollow Ambulance Corp. Page 2 of 3 Date ��Meeting Date: 11/10/2020 Resolution #: 11/102/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Mutual Aid Agreement for the Police Department BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor to sign the attached Mutual Aid and Rapid Response Agreement between the Sleepy Hollow Police Department and Westchester County. Moved: Trustee Scaglione Absent: Trustee Gonzalez Seconded: Trustee Spiro Vote: Unanimous ��I N T E R M U N I C I P A L A G R E E M E N T made this 2020 by and between: day of T H E C O U N T Y O F W E S T C H E S T E R , a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York, 10601, (hereinafter referred to as the "County"), and T H E V I L L A G E O F SLEEPY H O L L O W , a municipal corporation of the State of New York having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, New York, 10591, (hereinafter referred to as the "Municipality," and collectively with other signatory municipalities, as the "Municipalities" or "Signatory Municipalities"). W H E R E A S , the purpose of the Mutual Aid and Rapid Response Plan for the Police Departments of Westchester County, New York (the "Plan") is to formalize operational procedures for Law enforcement assistance to participating agencies; and W H E R E A S , the Signatory Municipalities have executed the Plan by which each member agrees to make available its police personnel and equipment to the others upon the occurrence of a condition which is beyond the scope of its police resources; and W H E R E A S , due to prevailing world, national and local security situations, the ever increasing flow of intelligence, and actual threats directed against once benign sites and facilities, the parties desire that the Plan be flexible and subject to review and revision as necessary in a timely manner; and �WHEREAS, the Signatory Municipalities desire, inter alia, to ratify and execute this Agreement in order to effectuate the Plan and to agree on the procedures for timely review and revision of the Plan; and WHEREAS, said Plan is governed by and liabilities and costs are apportioned pursuant to the provisions of New York State General Municipal Law ("General Municipal Law") Section 209-m which provides, inter alia, that absent agreement to the contrary, the municipality receiving police aid (the "Requesting Municipality") shall reimburse the municipality providing such aid (the "Assisting Municipality") for any money paid by it for police salaries and other expenses incurred by it including damage to, or loss of, equipment and supplies. NOW, T H E R E F O R E , in consideration of the terms and conditions herein contained, the parties agree as follows: FIRST: Definitions (1) Chief Executive Officer: The officer within a Signatory Municipality who is authorized pursuant to General Municipal Law Section 209-m to request or grant a request for police assistance from another Signatory Municipality. (2) Department Head: Any police chief, Commissioner or other official in command or acting command of the police department or police force of a Signatory Municipality. �(3) Requesting Municipality: Any Signatory Municipality requesting the assistance of the police force of another Signatory Municipality pursuant to the terms of this Agreement. (4) Assisting Municipality: Any Signatory Municipality providing assistance to a Requesting Municipality pursuant to the terms of this Agreement. (5) Emergency: Shall have its common dictionary definition. (6) Signatory Municipality: All municipalities that have signed this Agreement, including the County. SECOND; A true and accurate copy of the Mutual Aid and Rapid Response Plan for the Police Departments of Westchester County, New York (hereinafter the "Plan"), is annexed hereto and incorporated herein as Schedule "A". The Parties further agree to the Plan, as it may be amended from time to time, in accordance with the review and revision procedures set forth in said Plan and this Agreement. T H I R D : This Agreement shall commence on July 31, 2020 (the "Commencement Date") and terminate on July 30, 2025, unless terminated sooner in accordance with the provisions hereof. Any prior agreement signed by a Signatory Municipality for this purpose shall be deemed terminated upon the commencement of this Agreement. F O U R T H : The Signatory Municipalities hereby agree to render appropriate police services, in accordance with the Plan, to any Requesting Municipality whenever �the Chief Executive Officer of that municipality deems the general public interest requires it. All such requests for assistance shall be made by the Chief Executive Officer or Department Head of the Requesting Municipality and granted by the Chief Executive Officer or Department Head of each Assisting Municipality as set forth in the Plan. F I F T H : The cost of police services provided pursuant to this Agreement shall be paid by the Requesting Municipality subject to the following exceptions: (a) The police services provided by the County shall be without cost to the Requesting Municipality. (b) The police services provided by cach Assisting Municipality shall be reimbursed as provided in Section 209-m of the General Municipal Law, as same may be amended, exccpt as provided above in Paragraph (a). (c) The Requesting Municipality shall reimburse the County and each Assisting Municipality for all liability for damages arising out of acts performed by the Assisting Municipality in rendering aid. In addition, the Requesting Municipality shall provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly resulting from the rendering of aid by the County and each Assisting Municipality. Notwithstanding the foregoing, the Requesting Municipality shall not be liable for any damages resulting from any intentional wrongs or reckless conduct by the police force of the Assisting Municipality. (d) The requesting Municipality shall reimburse the County and each Assisting Municipality for all expenses incurred pursuant to the provisions of Section 207-c of the �General Municipal Law, as same may be amended, and for any award of compensation made pursuant to the Workers' Compensation Law for salaries and expenses paid to officers of the County and each Assisting Municipality who are injured while rendering assistance to the Requesting Municipality pursuant to the Agreement. SIXTH: Any party to this Agreement may withdraw at any time, upon thirty (30) days written notice to each of the other Signatory Municipalities, and thereafter such withdrawing party shall no longer be a party to this Agreement, but this Agreement and the Plan shall continue to exist among the remaining parties and Signatory Municipalities. S E V E N T H : (a) The Westchester County Chiefs of Police Association ("WCCOPA") shall be responsible for the administration and future amendments or revision of the Plan. Administration shall entail, but not be limited to, the development of an organized effort, identification of county-wide special equipment, the addition or removal of participating municipalities or police departments to the Plan, whether they operate within or outside of the physical boundaries of Westchester County, and interface with auxiliary services and agencies for the development of protocols and assumed responsibilities; (b) A sub-committee of the WCCOPA will review the Plan at least once a year and formulate recommendations for amendments or revisions as necessary; and (c) In order to effectuate the purposes of this Section and to authorize WCCOPA to determine the operational details of the Plan without need for legislative authorization �each time an amendment to the Plan is required, the Municipality represents and warrants that its representative(s) at WCCOPA is/are duly authorized to administer the Plan and to authorize any and all revisions to the Plan on behalf of the Municipality. E I G H T H : The rights and obligations set forth in this Agreement shall be binding upon and shall inure to the benefit of each municipality which has executed this Agreement with the County. NINTH; As to any signatory municipality, this Agreement shall not be enforceable until signed by both parties and all applicable legal approvals have been obtained. T E N T H : If any term or provision of this Agreement is held by a court of competent jurisdiction to be invalid or void or unenforceable, the remainder of the terms and provisions of this Agreement shall in no way be affected, impaired, or invalidated, and to the extent permitted by applicable law, any such term, or provision shall be restricted in applicability or reformed to the minimum extent required for such to be enforceable. This provision shall be interpreted and enforced to give effect to the original written intent of the parties prior to the determination of such invalidity or unenforceability. E L E V E N T H : All notices of any nature referred to in this Agreement shall be in writing and either sent by registered or certified mail postage pre-paid, or sent by hand or overnight courier, to the respective addresses set forth below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective on the date of receipt. �To the County: Thomas A. Gleason, Acting Commissioner-Sheriff County of Westchester Department of Public Safety 1 Saw Mill River Parkway Hawthorne, New York 10532 with a copy to: County Attorney Michaelian Office Building 148 Martine Avenue White Plains, New York 10601 To the Municipality: T W E L F T H : In addition to the aforementioned New York General Municipal Law Section 209-m, this Agreement shall be subject to any applicable laws, rules and regulations. T H I R T E E N T H : This Agreement shall not be enforceable until signed by both parties and approved by the Office of the County Attorney. [NO F U R T H E R T E X T ON THIS PAGE. SIGNATURE PAGE FOLLOWS], �I IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. T H E COUNTY OF WESTCHESTER By Name: Thomas A. Gleason Title: Acting Commissioner of Public Safety / Sheriff T H E VILLAGE OF SLEEPY H O L L O W By Name: Title: Approved by the Westchester County Board of Legislators on the 2020. Approved as to form and manner of execution: Senior Assistant County Attorney County of Westchester SJhnmve.'DPS,•Mutual Aid I VIA 6 J 20 day of �MUNICIPALITY'S ACKNOWLEDGEMENT STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) On this day of , 20 , before me personally came _ , to me known, and known to me to be the of ^ t h e municipal corporation described in and which executed the within instrument, who being by me duly sworn did depose and say that he/she, the said resides at _and that he/she is the of said municipal corporation. Notary Public County �C E R T I F I C A T E O F AUTHORITY (Municipality) certify that I am the (Officer other than officer signing contract) of the (Title) (Name of Municipality) (the "Municipality") a corporation duly organized in good standing under the (Law under which organized, e.g., the New York Village Law, Town Law, General Municipal Law) named in the foregoing agreement that (Person executing who signed said agreement) agreement on behalf of the Municipality was, at the time of execution of (Title of such person), the Municipality, that said agreement was duly signed for on behalf of said Municipality by authority of its thereunto duly authorized, [Town Board, Village Board, City Council) and that such authority is in full force and effcct at the date hereof. (Signature) STATE OF NEW YORK ) ss.: COUNTY OF WESTCHESTER) On this day of , 20 , before me personally came whose signature appears above, to me known, and know to be the of (Title) the municipal corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he, the said resides at _ , and that he/she is the of said municipal corporation. (Title) Notary Public County �SCHEDULE "A [The Mutual Aid and Rapid Response Plan for the Police Departments of Westchester County, New York is attached]. ��Meeting Date: 11/10/2020 Resolution # : 11/103/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW ON ASSOCIATE VILLAGE JUSTICE WHEREAS, the Village Justice of the Village of Sleepy Hollow ("Village") has resigned; and WHEREAS, the Associate Village Justice is ready to assume the Village Justice's responsibilities; and WHEREAS, Mahopac Bank requires the Board of Trustees of the Village ("Board of Trustees") to adopt certain provisions for a Bail Account; NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village adopts the provisions of Village of Sleepy Hollow Bail Account annexed hereto and authorizes Al Farella as its Associate Village Justice to execute, certify, witness, and attest to it; and be it further RESOLVED, that the Village Administrator and staff are authorized and directed to take any and all action necessary to implement this Resolution. Moved: Trustee Spiro Seconded: Trustee Gebler Vote: Unanimous ��;)'- r(o \j j _ RESOLUTION GOVERNMENTAL ENTITY Mahopac Bank GOVERNMENTAL ENTITY NAME AND ADDRESS Village Of Sleepy Hollow . f i e w U 28 BEEKMAN AVENUE SLEEPY HOLLOW, NY 10591-0000 Initial Resolution. DATE OF RESOLUTION ACCOUNT NUMBER Tax Identification Number October 23, 2020 Checking #789042 13-6007308 By signing below, I certify to Mahopac Bank ("Financial Institution") that: I am the Authorized Signer of the above named Governmental Entity ("Entity"), validly chartered and operating under the taws of the Slate of New York; the following is a true and complete copy of the Resolution, properly adopted at a duly called open legal meeting of the officers of the Entity held on in accordance with the charter of the Entity, if any; this Resolution is contained in the minutes of that meeting and that such Resolution is still in force and effect and has not been amended or rescinded, and was and still is in accordancc with the charter of the Entity, tf any; the Financial Institution has been provided a true and complete copy of the charter of the Entity, if any, as in effect as of the date of this Resolution; provided betow are the correct names, titles, and genuine signatures of the persons authorized to exercise the powers provided in the Resolution ("Authorized Signers"); and the Financial Institution may rely upon my certification as to my authority to execute this Resolution and to make the representations in this Resolution. IT IS RESOLVED: The Authorized Signers shall possess t h e powers indicated as contained in this Resolution. D E P O S I T O R Y A C C O U N T . Perform the following activities in regards to the depository account(s) indicated above in the name of the Entity, subject to any terms and conditions governing the account(s). including: • Account Opening and M a i n t e n a n c e . Open and maintain the Entity account(s). Number of signers required: 1 M a k e Deposits. Make deposits to the Entity accounts). « • • Number of signers required: 1 E n d o r s e m e n t s . Endorse for negotiation, negotiate, and receive the proceeds of any negotiable instrument, check, draft, or order for the payment of money payable to or belonging to the Entity, by writing, stamp, or other means permitted by this Resolution without the designation of the person endorsing. Number of signers required: I Make withdrawals. Make withdrawals from the Entity accounts) in any manner permitted by the account(s) regardless whether such action will create or increase an overdraft of the involved account. Number of signers required: 1 T r a n s f e r Funds. Transfer funds from the Entity account(s) in Financial Institution to any account whether or not held at this Financial Institution and whether or not held by this Entity and execute any agreements related to such transfers. Number of signers required: 1 • Approve, Endorse, G u a r a n t e e and Identify Payees. Approve, endorse, guarantee, and identify the endorsement of any payee or any endorser of any negotiable instrument, check, draft, or order for the payment of money whether drawn by the Entity or anyone else and guarantee the payment of any negotiable instrument, check, draft, or order for the payment of money. Number of signers required: 1 Delegate Authority. Delegate to others the authority to approve, endorse, guarantee, and identify the endorsement of any payee or endorser on any negotiable instrument, check, draft, or order for the payment of money and to guarantee the payment of any such negotiable instrument, check, draft, or order for the payment of money. Number of signers required: I SAFE D E P O S I T BOX. Lease a Safe Deposit Box(es) with Financial institution, make inspections of, deposits to and removals from the Box(es), and exercise all rights and be subject to all responsibilities under the Lease. O 2004-2019 Compliance Syuam, Inc. ilD4c«-7)92Wib - 2019 112 0.3 Resolution • Governmental Emily DG9002 Pige I of 3 www. com pi i Henw.com �V Number of signers required: I N I G H T D E P O S I T O R Y . Enter into a Night Depository Agreement with Financial Institution and exercise all rights and be subject to all responsibilities under the Agreement. Number of signers required: I L O C K B O X . Enter into a Lockbox Agreement with Financial Institution and exercise all rights and be subject to all responsibilities under the Agreement. Number of signers required: 1 D E B I T C A R D / A C C E S S C A R D . Apply for, receive and utilize debit, automated teller machine cards, or other access devices to cxercise those powers authorized by this Resolution or other Resolutions then in effect. Number of signers required: 1 C A S H M A N A G E M E N T . Enter into a Cash Management Agreement with Financial Institution, and exercise all rights and be subject to all responsibilities under the Agreement. Number of signers required: 1 IT IS FURTHER RESOLVED THAT: D E S I G N A T E D D E P O S I T O R Y . Financial Institution is designated as a depository for the funds of the Entity and to provide other financial accommodations indicated in this Resolution. A U T H O R I Z E D S I G N E R ' S P O W E R S . Authorized Signers are authorized to make any and all other contracts, agreements, stipulations, and orders which the Authori7xd Signers may deem advisable for the effective exercise of their powers. SIGNATURES. The Financial Institution shall be indemnified and held harmless by the Entity for any claims, expenses, damages, or attorney fees resulting from the honoring of any signature, authorized by this Resolution, or refusing to honor any signature not so authorized, regardless of whether or not such signature was genuine, if such signature reasonably resembles the specimen provided to the Financial Institution. The Financial institution shall also be permitted to rely upon non-signature security and verification codes which H provides to or receives from an Authorized Signer and shall be indemnified and held harmless by the Entity for any claims, expenses, damages, or attorney fees resulting from their use. I M P R O P E R E N D O R S E M E N T . Any negotiable instrument, check, draft, or order for the payment of moneys not clearly endorsed by an Authorized Signer may be returned to the Entity by the Financial Institution. The Financial Institution, in its sole discretion, alternatively may endorse on behalf of the Entity any negotiable instrument, check, draft, or order for ihe payment of money not clearly endorsed in order to facilitate collection. Financial Institution shall have no liability for any delay in the presentment or return of any negotiable instrument, check, draft, or order for the payment of money which is not properly endorsed. DISPOSITION O F F U N D S . When withdrawal or transfer powers arc granted to an Authorized Signer, the Financial Institution is directed and authorized to act upon and honor withdrawal or transfer instructions issued and to honor, pay, transfer from, and charge to any depository account(s) of the Entity, all negotiable instruments, checks, drafts, or orders for the payment of money so drawn when si/ned consistent with the Resolution without inquiring as to the disposition of the proceeds or the circumstances surrounding the issuance of the negotiable instrument, check, or order for the payment of money involved, whetfier such « « « « . a b l e drafts, or orders for the payment of money are payable to the order of. or endorsed or negotiated by any Authorized Signer s.gn.ngthem o r \ n y Authorized Signer in their individual capacities or not, and whether they are deposited to the individual credit of or tendered in payment of the individual obligation or account of any Authorized Signer signing them or of any other Authorized Signer. P R I O R E N D O R S E M E N T S . All negotiable instruments, checks, drafts, or orders for the payment of money deposited with prior endorsements are guaranteed by the Entity. P R E - R E S O L U T I O N T R A N S A C T I O N S . All actions by Authorized Signers in accordance with this Resolution but before the adoption of this Resolution are approved, ratified, adopted, and confirmed by the Entity. W A R R A N T Y . That the Financial Institution may rely upon the certification as to the Entity authority to executc this Resolut.on and make the representations in this Resolution. N O T I F I C A T I O N O F C H A N G E S . The Entity shall notify Financial Institution in writing at its address shown above in advance of any changes which would afTect the validity of any matter certified in this Resolution. R E V O C A T I O N AND M O D I F I C A T I O N . An act ("Act") to modify, terminate, amend or replace this Resolution will not immediately affcct the ability of the Financial Institution to rely upon this Resolution. The Act shall not affect any a c t , , » by tt» ^ « " " S S S in reliance on ihis Resolution before the date the Act becomes effective as set forth ,n the n e x t sentence an Act w . « no^ b e c o m e effective until all of the following occur: (a) Financial Institution receives written notification of the Act in a form ^ d substancc a t S c t o ' t o the Financial Institufion and (b) the Financial Institution has had a reasonable period of time to act "PO" such not-flcat.o^ Until the Act is effective, this Resolution shall remain in full force and bind the Entity, its legal r e p r e s e n t e e s , heirs, successors and assigns. C 2004-2019 Compliance Sytttmt, bit. llfUcet-7J920flb - Ml* 112 0.3 Resolution > Governmental Entity OG9002 FijriofJ www compliance system* com �/ DESIGNATION O F AUTHORIZED SIGNERS NAME/TITLE/SIGNATURE Alfred A Farella AUTHORITY CODE/LIMITATIONS Date Authorized Signer Account Opening and Maintenance; Lease Safe; Night Depository; Lockbox; Debit Card/Access Card; Cash Management; Make Deposits; Endorsements; Make Withdrawals; Transfer Funds; Approve, Endorse, Guarantee and Identity Payees; Delegate Authority C E R T I F I C A T I O N . I certify that the foregoing are the names, titles, and genuine signatures of the authorized signers of the Entity authorized by the Resolution. IN W I T N E S S W H E R E O F , I have subscribed my name on the date shown below. A l f r e d A Farella Authorized Signer Date ATTESTEO BY: B y : Alfred A Farella Its: Authorized S i g n e r Date C 2004-2019 Compliance Syittmi. Inc. 11 f)4ccc>73»20hb - 2019.112.0. J Resolution - Governmental Entity DG9002 www.compl ucetyitcnuan ��Meeting Date: 11/10/2020 Resolution # : 11/104/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AMENDING THE LENGTH OF SERVICE AWARD POINT SYSTEM FOR AMBULANCE CORPS PURSUANT TO CHAPTER 113 OF THE LAWS OF 2020 WHEREAS, the Mayor and Trustees ("Board of Trustees") of the Village of Sleepy Hollow ("Village") has by appropriate resolution and referendum previously established a Length of Service Awards Program ("LOSAP") for the volunteer members of the Sleepy Hollow Volunteer Ambulance Corps in accordance with Article 11-AAA and Article 11-AAAA of the General Municipal Law; and WHEREAS, the Board of Trustees has established a Point System for the LOSAP in accordance with General Municipal Law §219-m in order to determine which active volunteer ambulance corps program participants qualify each year to be awarded a year of service credit under the LOSAP; and WHEREAS, General Municipal Law §219-m was amended by Chapter 113 of the Laws of 2020; and WHEREAS, the Board of Trustees has determined to award five (5) points per month, prorated for periods of less than one month, under the Point System for each month or part thereof that the COVID 19 State of Emergency was in place and active volunteer ambulance corps program participants performed their duties under special restrictive emergency response rules related to restricted emergency responses and/or restricting the holding of activities for which points could be earned due to guidelines related to the State Disaster Emergency; and WHEREAS, the Board of Trustees has determined that active volunteer ambulance corps program participants performed their duties under special emergency response rules related to emergency responses and/or restricting the holding of activities for which points could be earned due to guidelines related to the State Disaster Emergency; NOW THEREFORE, BE IT RESOLVED, that in accordance with the abovereferenced statutory authority, the LOSAP Points System is hereby amended to afford active volunteer ambulance corps program participants credit for additional points per month, for the period of March through June, at the rate of March - four (4) points, April - five (5) points, May - five (5) points, and June - five (5) points, and LOSAP coordinators who maintain Point System records are directed to adjust the point totals for each active �volunteer ambulance corps program participant for the time during such period that he or she was listed as an active volunteer ambulance corps member; and be it further RESOLVED, that volunteer ambulance corps members that were not on the active rolls during all or part of the aforesaid period due to a leave of absence, suspension, or other reason shall not be eligible for special COVID 19 points during any period that they were not active ambulance corps member participating in the accumulation of points under the LOSAP; and be it further RESOLVED, that the Board of Trustees reserves the authority under this Resolution to grant special COVID 19 points during later periods in 2020 and 2021 if the State of Emergency remains in effect and the Board is required to go back to emergency response and point generating activity restrictions if future developments with regard to the pandemic require that a new set of restriction be put in place for additional periods of time. Moved: Trustee Scaglione Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 11/10/2020 Resolution # : 11/105/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW AMENDING THE LENGTH OF SERVICE AWARD POINT SYSTEM FOR FIRE DEPARTMENT PURSUANT TO CHAPTER 113 OF THE LAWS OF 2020 WHEREAS, the Mayor and Trustees ("Board of Trustees") of the Village of Sleepy Hollow ("Village") has by appropriate resolution and referendum previously established a Length of Service Awards Program ("LOSAP") for the volunteer members of Sleepy Hollow Fire Patrol, Pocantico Hook and Ladder Co. No. 1, Rescue Hose Company No. 1, Union Hose Engine Company No. 2, and Columbia Hose Company No. 3 in accordance with Article 11-A and Article 11-AAAA of the General Municipal Law; and WHEREAS, the Board of Trustees has established a Point System for the LOSAP in accordance with General Municipal Law §217 in order to determine which active volunteer firefighter program participants qualify each year to be awarded a year of service credit under the LOSAP; and WHEREAS, General Municipal Law §217 was amended by Chapter 113 of the Laws of 2020; and WHEREAS, the Board of Trustees has determined to award five (5) points per month, prorated for periods of less than one month, under the Point System for each month or part thereof that the COVID 19 State of Emergency was in place and active volunteer firefighter program participants performed their duties under special restrictive emergency response rules related to restricted emergency responses and/or restricting the holding of activities for which points could be earned due to guidelines related to the State Disaster Emergency; and WHEREAS, the Board of Trustees has determined that active volunteer firefighter program participants performed their duties under special emergency response rules related to emergency responses and/or restricting the holding of activities for which points could be earned due to guidelines related to the State Disaster Emergency; NOW THEREFORE, BE IT RESOLVED, that in accordance with the above-referenced statutory authority, the LOSAP Points System is hereby amended to afford active volunteer firefighter program participants credit for additional points per month, for the period of March through June, at the rate of March - four (4) points, April - five (5) points, May - five (5) points, and June - five (5) points, and LOSAP coordinators who maintain Point System records are �directed to adjust the point totals for each active volunteer firefighter program participant for the time during such period that he or she was listed as an active volunteer firefighter; and be it further RESOLVED, that volunteer firefighters that were not on the active rolls during all or part of the aforesaid period due to a leave of absence, suspension, or other reason shall not be eligible for special COVID 19 points during any period that they were not active firefighters participating in the accumulation of points under the LOSAP; and be it further RESOLVED, that the Board of Trustees reserves the authority under this Resolution to grant special COVID 19 points during later periods in 2020 and 2021 if the State of Emergency remains in effect and the Board is required to go back to emergency response and point generating activity restrictions if future developments with regard to the pandemic require that a new set of restriction be put in place for additional periods of time. Moved: Trustee Scaglione Seconded: Trustee Gebier Vote: Unanimous � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-11-10_RES_101-105 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text