https://sleepyhollow.localarchives.org/files/original/e1f4a65da4b257b870e151559a277a18.pdf 2104757c98a340431f859d55bad9cda7 PDF Text Text Meeting Date: 12/08/2020 Resolution #: 12/113/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Suspend Meter Parking m ! i V n a S ° J V e d t h a t t f l G B ° a r d ° f T m s t e e s d o e s h e r e b V s u s P e n d requirements for the meter parking payments, for the Holiday season, starting December 11, 2020 and ending January 4, 2021. Be it Further Resolved the Chief of Police is directed to place seasonal bags on the meters during this time. Moved: Deputy Mayor Rosenbloom Seconded: Trustee Gebler Vote: Unanimous �Meeting Date: 12/08/2020 Resolution #: 12/114/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Setting Meeting Dates Be I t Resolved, the Mayor and the Board of Trustees change the meeting dates in December S S S S V OOnmV schedules ' B °n r K W Moved: Trustee Scaglione Meetin9 TO DeC6mber ' meet n9 ' ° 15th ' W °rk SeSSion a n d Board n D e c e m b e r 22 d a n d 29 h d u e t 0 th " ' Seconded: Deputy Mayor Rosenbloom Meeting e holiday Vote: Unanimous �Meeting Date: 12/08/2020 Resolution#:12/115/2020 RESOLUTION OF THE SLEEPY HOLLOW VILLAGE BOARD RE-ESTART TSHTNR A CLIMATE SMART TASK FORCE AND APPOINTINGA N T W L U M ^ E M S COORDINATOR c Z ^ n V o ^ X and'014'thG ^ H °ll0W ViUage °n ^ ^ - Be a WHEREAS, the Certified Sleepy Hollow Pledge was submitted to the NY State Department of f c T X w t TTvm? ( D E ^ ; n JanUary 2 0 1 5 ^ ^ H0H0W ^ for ^ t - ° b e 0 f f i c i its ^ Smart Communities as a Climate Smart WHERE AS, the top two action items listed on the DEC Website, establishment of a CSC Task Force and appointment of a CSC Coordinator are mandatory in order for the Village of Sleepy Hollow to M M its pledge and advance its Climate Smart status to the "Silver" level, which levels would qualify J the Village for grant eligibility; and WHEREAS, on January 29, 2019, the Sleepy Hollow Board of Trustees established a Climate Smart Task Force consisting of 8 community members, Wayne Ballard, DPW Superintendent, as Village Staff liaison, and Ms Alexxis Granger, a Pace University Graduate Student intern, who was appointed as Climate Smart Coordinator; and WHEREAS, on May 5, 2020, the Sleepy Hollow Board of Trustees re-established a Climate Smart Task Force consisting of 8 members including Village Administrator Anthony Giaccio as Village staff liaison and appointed Ms. Claire Davis as the Climate Smart Coordinator for the Village of Sleepv Hollow; and WHEREAS, Ms. Claire Davis having relocated from Sleepy Hollow and resigned her position as Climate Smart Coordinator for the Village of Sleepy Hollow; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Sleepy Hollow reestablishes a Climate Smart Task Force to comprise the following 9 members in accordance with the requirements for composition for such task force set forth on the DEC CSC Website: David Avrin - Co-Chair SHEAC (Sleepy Hollow Environmental Advisory Committee) Daniel Convissor - member SHEAC Beverly Jansen - member SHEAC Nana Welch - member SHEAC Sarah Smiley - resident Karen Vastola - resident Char Weigel - resident Sacha Spector - resident Anthony Giaccio - Village Administrator (Village staff liaison) �Meeting Date: 12/08/2020 Resolution #: 12/116/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve Maintenance Agreement Be I t Resolved, the Board of Trustees authorizes the Mayor to execute the attached agreement with the Verdin Company, to maintain the Village clock. Move: Trustee Gonzalez Seconded: Trustee Leavy Vote: Unanimous �VERDIN Maintenance Renewal Invoice Billing: 513-487-7339 Service: 800-883-7346 fax:513-672-2482 Visit our website: www.verdin.com/service The Verdin Company PO Box 23129 Cincinnati, Ohio 45223-0129 BELLS & CLOCKS SINCE 1842 Billing Address VILLAGE OF SLEEPY HOLLOW 28 BEEKMAN AVENUE SLEEPY HOLLOW, NY 10549 Site Location VILLAGE OF SLEEPY HOLLOW BEEKMAN AVENUE AT ROUTE 9 SLEEPY HOLLOW, NY 10591 Renewal Invoice Includes: 2021 PMA RENEWAL CALENDAR YR FOR STREET CLOCK Invoice Date: Customer No.: Invoice No.: Contract No.: 12/1/2020 013279 0100627 Z-NYSL002-PM1 Renewal Price: U S D $585.00 List Price: USD $650.00 P L U S S A L E S T A X IF A P P L I C A B L E Maintenance Service Agreement vo^reau^ ^timlrHf ^ ' ° T " * that 3 Verdi ^ P P ™ e d service technician will inspect and maintain . Please detach and return the bottom portion of your renewal Y UR P YR 6NT T0 THE ADDRESS BELOW U TRFLL J Z ,? F T " P°N RECEIPT OF V°UR Payment, we will notify your Verdin technician and they will contact you to schedule your first call. Y T COntmue y0Ur mamtenance Benefits - Servicing bells and clocks for 175 years . Verdin-approved Service Technicians - Genume Verdin parts . P r j o r j t y s e r v j c e Qn g|| c a | | s - i u /o discount on repair parts/discounts on select new equipment - Keep your Verdin investment safe and maintained Thank you. We appreciate your continued trust and your business. Please let us know how we can improve our service to better meet your needs. In the USA, if you have a tax exempt certificate please incl j d e a copy of it in your return envelope. Payment and Credit Card Authorization Form Amount Paid: USD $ 1. Complete the form, sign, and mail back with payment to renew yo jr Verdin Planned Maintenance Agreement. It paying by credit card, include credit card information and fax back to 513-672-2482 or mail to address below. Payment: • MasterCard • Visa • American Express • Check # • PO# Make checks payable to: The Verdin C o m p a n y Name on Credit Card: Credit Card #: _ Expirat on Date: Signature: Title: Emial: Phone: n 013279 0100627 Z-NYSL002-PM1 585.00 VILLAGE OF SLEEPY HOLLOW BY checking this box, I agree to the addition of a 3.5% Credit Cnrd processing fee to the total of this invoice. Remit to: The Verdin Company, PO Box 23' 29, Cincinnati, OH 45223-0129 Fax credit card payments to 513-672-2482.fc,illing Inquiries: 513-487-7339 See Terms and Conditions on iverse side. EFFECTIVE 8/1/2019: VERDIN WILL IMPOSE A 3.5%SURCHARGE ON CREDIT ( *RD TRANSACTIONS. ACH, WIRE, OR CHECK INCUR NO FEE. �VERDIN M BELLS & CLOCKS SINCE 1842 PLANNED MAINTENANCE AGREEMENT "PMA" VERDIN REMIT TO: The Verdin Company PO Box 23129 Cincinnati. OH 45223-0129 PMA QUOTATION I INVOICE # 0012677 Bill To; 1 CALL PMA CALENDAR YEARS 2021 - 2023 FOR STREET CLOCK & CONTROLLER must be povided bv customer. VILLAGE OF SLEEPY HOLLOW 28 BEEKMAN AVENUE 2ND FLOOR SLEEPY HOLLOW, NY 10591-2602 2. PMA includes cleaning, lubrication, adjusting and testing each unit covered. 3. PMA covers normal yearly maintenance but will not include complete equipment overhauls or replacement parts. Site Location: 4. If it is found that any replacement parts or major alterations are required, the service representative will confer with the owner and submit costs for the owner's approval before performing major repairs or replacements. VILLAGE OF SLEEPY HOLLOW PUBLIC WORKS, 38 RIVER STREET CLK-BEEKMAN AVE & ROUTE 9 SLEEPY HOLLOW, NY 10591-2602 Contact: RICHARD GROSS 914-366-5105 Verdin Bell, Clock & Carillon Service 444 Reading Road Cincinnati, OH 45202 For Service Call 1-800-883-7346 Family Owned and Operated Since 1842 Your bell, carillon and/or clock equipment is unique and designed specifically for you. As such, the maintenance of your equipment is vital. Proper maintenance will dramatically increase the life span of your equipment. Who better to perform this maintenance than a factory trained certified professional. Our service technicians are professionals with an average of 16 1/2 years of service with The I. T. Verdin Company. In the USA, if you have a tax exempt certificate please include a copy of it in your return envelope. TOTAL PRICE 3YR $1885.00 PLUS SALES TAX IF APPLICABLE 5. PMA customers will receive a 10% discount on parts during the contract period. Each PMA call includes up to 2 hours of labor with additional time billed at $125.00 per hour. 6. This PMA does not cover repairs or damages caused by accident, fire, water, forces of nature, or unwarranted abuse. 7. All maintenance agreements will be handled only by trained personnel qualified to handle the inspection, lubrication, adjustment and repairs necessary to ensure good operating efficiency. 8. Additional service calls beyond the contracted number of visits, as provided for in this agreement, will be charged at our preferred rate of $450.00 for the first hour or partial hour and $100.00 per hour thereafter. 9. Invoicing for parts, major alterations or additional service calls will be made at the time work is completed. 10. This PMA is oavabte in advance. Invoicing for the renewal of this agreement will be made a month or two before the expiration of the current Agreement. Customer Acceptance: Signature Date Printed Name Title Verdin Authorization: By Lance Fisher, PMA Manager Office (513) 487-7338 Invoice/Quote Date: 12/2/2020 Quote Expires 60 days from above date. Customer #: 013279 ID-Type: Z-NYSL002-PM1 This Agreement includes: 11. Maintenance services that are not completed during the contract period may be performed, at Verdin's discretion, after the expiration of this agreement only if the services were not completed solely as a result of Verdin's failure to meet, or attempt to meet, it's obligations under this agreement. - SEE TERMS AND CONDITIONS ON BACK - Date 1=1 B V checking this box, I aRree to the addition of a 3.5% Credit Card processing fee to the total of this invoice. EFFECTIVE 8/1/2019: VERDIN WILL IMPOSE A 3.5% SURCHARGE ON CREDIT CARD TRANSACTIONS. ACH, WIRE, OR CHECK INCUR NO FEE. �Meeting Date: Resolution #: 12/08/2020 12/117/2020 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW APPROVING RECORDS RETENTION AND DISPOSITION SCHEDULE BE I T RESOLVED, by the Board of Trustees of the Village of Sleepy Hollow that Retention and Disposition Schedule for New York Local Government Records (LGS-1) issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein, and BE I T FURTHER RESOLVED, that in accordance with Article 57-A: (a) only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1), after they have met the minimum retention periods described therein; (b) only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond established legal minimum periods. Move: Trustee Leavy Seconded: Trustee Gebler Vote: Unanimous �SfeSfig^ KbbhAKCH (/research/researcher-sprvirPQ-nx/orx/i^y'jvvQp^g^Qpq (/wnrkchgf^) News New schedule, LGS-1 Retention and Disposition Schedule for New York Local Government Records arrives August 1, 2020 Thursday, May 21, 2020 • CO-2 Schedule for use by counties (2006), • MU-i Schedule for use by cities, towns, villages, and fire districts (2003), • Ml-i Schedule for use by miscellaneous local governments (2006), and • ED-i Schedule for use by schooL districts, BOCES, County Vocational Education and Extension Boards, and Teacher Resource and Computer Training Centers (2004) must adopt LGS-i prior to utilizing it. even if they adopted and have been usina ° r E P - ' Schedules. Governing boards of local governments will havfafivemonth period - between August 1st, 2020 when LGS-i is issued and January 1st 2021 w h i n the four S a 9 t f C A ^ l e ® SXPKr<%-J? a d ? p t t h e S c h e d u L e by resolution (a model resolu ion is avaTabte on 3 ? Archives website). Local government records may not be legally destroyed after the end of 2020 unless the LGS-i is formally adopted. There is no need to notify the State Archives of LGS-i fesXton pefm°aCnen9trrnmentS ^ ^ ^ *^ °f ^ ° f ad °P tion a n d ^lnteinThe I=^o r g h a n i Z a K i o n a n d . f o r n ], a t n t i n 9 ° f the LGS-i is similar to the existing four schedules. Section headinq names have been retained. Because of the consolidation, the LGS-i contains more sections Local government can ignore those that are not applicable. As with previous schedules, items that are new or significantly revised have been indicated. Each schedule item has been assigned a new unique number, however, he unique numbers of the four existing schedules have been provided allowing r e t e n t t o n T e " ' ^ ^ ^ ^ SerieS title *nd descri Ption A copy of the LGS-i will be available on the State Archives website on August 1st Additional online resources will include a list of the major revisions to the Schedule and a webinar series to introduce the LGS-i. Local governments are encouraged to check the State Archives website periodically for LGS-i news and updates. By consolidating multiple, disparate retention schedules, the LGS-i helps to ensure consistent retention and disposition guidance for records that are common to various local governments It also ^ f f e c f r e S n . 3 P P Y ^ 3 ' 0 " 5 n e c e s s i t a t e d bV c h a n 9®s to laws, regulations or other mandates that � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-12-08_RES-113-117 Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text