https://sleepyhollow.localarchives.org/files/original/da2bb2b0936f8c2bd5402ec027a277e2.pdf 76a493719ae341ed33137bb6831e5550 PDF Text Text Meeting Date: 12/15/2020 Resolution #: 12/119-B/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Adjustment to the 2020/2021 Snow and Ice Agreement Whereas,, the Village of Sleepy Hollow has provided snow and ice control services on a continuous basis since 1997 for 9.1 lane miles of roadway located in the Village of Sleepy Hollow and owned by the State of New York; and Be It Resolved, the Village Administrator is hereby authorized to execute the 2020/2021 estimated adjustment agreement in the amount of $773.70, per the attached worksheet. Moved: Trustee Scaglione > Seconded: Trustee Spiro Vote: Unanimous �NEW YORK _ STATE o r OPfODTIfHirV Department of Transportation ANDREW MARIE THERESE DOMING U ^ Commissioner 2020/21 MUNICIPAL SNOW AND ICE AGREEMENT SUPPLEMENTAL AGREEMENT AND ADJUSTMENT/CALCULATION WORKSHEETS With our Municipal Snow and Ice Agreements now five-year agreements, DOT no longer needs to approve one-year extensions every year. However, we are still required to adjust the estimated expenditure each year of the contract term to account for changes in labor, materials, equipment, and fixed costs. In years 2 through 5 of each contract, the estimate may require a simple recalculation or a fully approved and executed contract amendment (also known as a Supplemental Agreement) depending on how light or severe the previous winter was. The materials for the 2020/21 Municipal Snow and Ice Agreement Adjustment/Calculation Worksheets and Supplemental Agreement Cover are being sent with this letter. The package includes the worksheets themselves, and the Supplemental Agreement Cover document. The Adjustment/Calculation worksheets will contain specific criteria found near the end to determine whether a Supplemental Agreement will be needed, based on how much the 2020/21 estimate changes from last year. The completed package shall include the items listed below: If the Supplemental Agreement Cover is required: 1. Four (4) Supplemental Agreements, with the appropriate fields filled in with original signatures and notary seal on each. 2. Four (4)filled-outand signed Adjustment/Calculation Worksheets. 3. Four (4) Resolutions from the Municipality complete with onginal signatures and certified with Municipal Seal on each. If the Supplemental Agreement Cover is NOT required: 1. Three (3) filled-out and signed Adjustment/Calculation Worksheets. NOTE: if there are other changes that need to be made to the original Agreement, such as a change in lane miles being contracted out, or a change to the map originally provided in the Agreement, or any other changes being made to the terms of the agreement other than revising the estimate, then a completed Supplemental Agreement will be required and need the items listed above. It is important that the documents be returned to Main Office for processing as soon as possible. Failure to return the completed documents to Main Office by December will result in delays in issuing the correct Interim Payment amount. If you have any questions regarding Municipal Snow and Ice Agreements, please contact Brian French at Brian. Fran chQdotny.floy. Thank you so much. 50 Wolf Road. Albany. NY 12232 | www.dot.ny.gov �NYSDOT Municipal Snow & Ice Program A G R E E M E N T ADJUSTMENT/CALCULATION W O R K S H E E T For Index Lump Sum Agreements 2020/21 Snow & Ice Season Current Contract Period: 7/1/2019 to 6/30/2024 : MuKjc(pa![ty County VILLAGE OF SLEEPY HOLLOW Contracts CcfhtrabtLM 8 9.1 W|r'f:% •','>•'•""•;• o -'•* 2019/20 Season's Est Innate*I Expeijdtiun» y ' % ' i •«. •.' i Value 42.43% ' i . Materials $10,082.12 ^ $23,711.86 23:73% Equipment $5,626.42 LABOR Labor portion of 2019/20 Estimated Expenditure % Labqr Increase/Decrease for 2020/21 Season Additipnal/Less Labor Costs for 2020/21 33.84% $8,023.32 $10,062.12 x Q % Labor Portfon pf2Q20/2t Season Estimated Expenditure * D014892 WESTCHESTER $ 16,012.,.12 Attach Municipality's certification of applicable labor cost increase MATERIALS $5,626.42 Materials Portion of 2019/20 Extension's Estimated Expenditure % Materials Salt 100.00% 2019/20 Total Material S $5,626.42 Sand Other Proportionate $ Amount 2020/21 Price PerUnlt 2019/20 Price PerUHH Difference (Show+/-) II. ± A.% L X II. IndDec S5.626.42 $56.70 $65.74 -$9.04 -13.75% -$773.70 Materials Total M 0 t g r l a i ^ 6 r t i 0 n o f 20j20/^l Sefooh^EStlniated Expenditure $4,852.72 | $4,852.72 EQUIPMENT Equipment Portkmof 2019/20 Estimated Expenditure % Equipment Increase/Decrease for 2020/21 Season Additional/Less Equipment Costs fbr 2020/21 $8,023.32 x 0.00% EqMlpmj6|nt Rortton bf202:0/21 SeasonEstfmated Expenditure l ^ B T ^ L o f M ^ r i ^ f Equipment: | $8,023.32 | j, \j �FIXED COSTS ffill out if necessary) Salt Storage (Barns) DTN Weather Service Snow Fence Total Fixed Costs .. •• ••:•:•:•- •' 2020/21 SEASON ESTIMATE SUMMARY OF COSTS iii®isiiiiiiiiiiii K 1 H B S M M IEM^DMHII WBSffiERffl $10,062.12 42.43% $ 1 0 , 0 ( 5 2 . 1 2 $5,626.42 23.73% $ 4 . 8 * 2 . 7 2 $8,023.32 33.84% S 8 . 0 2 3 . 3 2 $23,711.86 Totals 100% 43. M 21 - U 3 4 3 8 100% A: Original Base Season Estimate from Current Agreement: $23,711.86 B: 2020/21 Season Estimate $22^338.16 - 7 ? 3 . 1*Due to a light winter during the 2019/20 season, if an increase of more than $7,824.91 is needed for the 2020/21 season, an amendment (Supplemental Agreement) to the contract will be required and will be subject to OSC approval. Estimate Recommended/Reviewed By: Estimate Reviewed By:. Municipality Estimate Approved By: S&l Program Manager �Meeting Date: 12/15/2020 Resolution #: 12/119-B/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Adopting the Multi-Hazard Mitigation Plan Update WHEREAS, the Village of Sleepy Hollow with the assistance of its consultant, Cashin Associates, P.C., has gathered information and updated the Village of Sleepy Hollow's Multi-Hazard Mitigation Plan; and WHEREAS, the Village of Sleepy Hollow Multi-Hazard Mitigation Plan has been prepared in accordance with the Disaster Mitigation Act of 2000; and WHEREAS, the Village of Sleepy Hollow is a local unit of government that has afforded the citizens an opportunity to comment and provide input on the Plan and the actions in the Plan; and WHEREAS, the Village of Sleepy Hollow has reviewed the Plan and affirms that the Plan will be updated again in no less than every five years. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees that the Village of Sleepy Hollow adopts the updated Multi-Hazard Mitigation Plan as this jurisdiction's Natural Hazard Mitigation Plan, and resolves to execute the actions in the Plan. Moved: Trustee Gebler Seconded: Trustee Spiro Vote: Unanimous �Meeting Date: 12/15/2020 Resolution #: 12/119-B/2020 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving the Action of the Board of Fire Wardens Whereas, the Board of Fire Wardens of the Sleepy Hollow Fire Department, at a recent meeting took the following actions: (See memo attached) Moved: Trustee Scaglione Second: Trustee Gonzalez Vote: Unanimous �Sleepy Hollow Fire Department Fire Patrol Co. No. 1 Organized 1876 Michael R. Tavano Chief Engineer Pocantico Hook & Ladder Co. No. 1 Organized 1878 John E. Korzelius 1st Assistant Chief Rescue Hose Co. No. 1 Organized 1877 Union Hose Co. No. 2 Organized 1887 Columbia Hose Co. No. 3 Organized 1899 William Ryan 2nd Assistant Chief 1876 More than a Legend PO BOX 723 Sleepy Hollow, New York 10591 Phone(914)366-5119 Email sleepvho 1 lowfd@sleepyho 1 lownv.org December 15, 2020 To Mayor of Sleepy Hollow and Board of Trustees, During a recent meeting of Sleepy Hollow Fire Department Board of Fire Wardens three new members were accepted into the department Victor Tolentino of 88 Beekman Ave #3b of Sleepy Hollow for Active Membership Matthew Galiano of 149 Central Dr #1 Of Briarcliff Manor for Active Membership Leslie Patino 100 College Ave of Sleepy Hollow for Active Membership Dragon Jukic 11 Francis PI, Pleasantville, NY for Active Membership Additionally, this associate member is moving to the active role. Joseph Russo Please follow the normal course of action for these individuals. Firematically, William Ryan Secretary, Board of Fire Wardens � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2020 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2020-12-15_RES-118-119B Subject The topic of the resource Board of Trustees Minutes-2020 Date A point or period of time associated with an event in the lifecycle of the resource 2020 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text