https://sleepyhollow.localarchives.org/files/original/b5df1cf7564886cf505b8122e0deaf9c.pdf bfb66b95de9b8c6a60ef9c66c84bd386 PDF Text Text Meeting Date: 01/12/2021 Resolution #: 01/01/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Inter-Agency Agreement BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize the Mayor of Sleepy Hollow to sign the attached Inter-agency Agreement with North East Westchester Special Recreation Inc. to provide therapeutic recreation for individuals with disabilities. Moved: Trustee Scaglione Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �Memorandum to A n t h o n y 6 i a c c i 0 / vi||age a d m j n j s t r a t o r Paula McCarthy, village clerk Fr0m Dp Date Arone, recreation superintendent North East Special Recreation Agreement December 29,2020 Attached is the Inter-Agency Agreement with North East Special Recreation Inc. which is our joint ? r e " h t h 3 t a g e n C V Wh, ' Ch p r o v i d e s ^erapeutic recreation programming for our ?n?i T T 3 n d / 0 r S P e d a l " ^ 5 - A t thiS time' r d ,ike t 0 ask t h a t agreement for 2021. If you have any questions or concerns, please let me know. village sign the North East Westchester Special Recreation, Inc. is a community-based therapeutic recreation agency servmg children and adults with developmental disabilities in the north east portion of Westchester County. North East is the second largest agency of its kind in the State of New York and has gained local and state-w.de attention for the quality and novelty of programs and services. Programs include day camps, trips (day and overnight), sports, Special Olympic training and outdoor concerts. Sleepy Hollow had 20 representatives last year. It was a very difficult season for the staff at North East due to COVID19, however they were able to modify and adjust just like everybody else and were still able to provide important programming. ^ Thank you. �North East Westchester Special Recreation, Inc. 63 Bradhurst Avenue Hawthorne, NY 10532 Ptione: 914-347-4409 | Fax: 914-347-5054 gmzmghga&spec ai ec org NORTH EASTWESTCHESTER SPECIAL RECREATION, INC. INTERAGENCY AGREEMENT W«tS ~ n e n LTciaf 0 n he (1St) R e' t faV °f (JanUaryl (2 21) ° ' •»« between North East ° tH: I'3'6 °f N6W Y°rk',he T o - °< ^wisboro, a municipal colorationrfthe the T 'A 6 T0W" 0f NOr,h Castle' a municipal ° f 'he State of New York the VHIage-Town of Mount Kisco, a municipal corporation of the State of New York the V i l l e of Sleepy Hollow, a municipal corporation of the State of New York, the Village o a 3 municipal Corporation of the State of New York, The Town of North Salem a mun r L l I Z ' f r °lth! State 0f New York'The T o - York Th L he Vi 3ee 0 f B r i a r C l l f f M a n 0 r a munidpal •™„5a^corporation o h : H " ' °< State of New enable said municipalities the opportunity to provide a collective program of e s e s e s ; ;sidualswith disabiities through — ' Now, therefore, the parties hereto agree as follows: FIRST: The parties shall jointly operate a therapeutic recreation program for individuals with disabilities residing or domiciled within the corporation limits of their respective municipalities irrespective of age or degree of the disabling condition. SECOND: The program shall be funded through each municipality in accordance with a schedule of fees attached hereto and made part hereof establishing respective local shares which shall be in addition to any third-party sources of funding Additionally, the parties agree to help with fund raising events in support of North East Westchester Special Recreation Inc. Said local share shall be paid to North East Westchester Special Recreation in two installments; the first before the last day of February, and the second on the last day of July in any calendar year in which this agreement shall be operative. THIRD: The substantive program policy shall be the joint responsibility of all the partiesbut shall be carried out administratively by North East Westchester Special Recreation, Inc.; in the manner as any other programs for which said municipality North East Westchester Special Recreation. Inc. | 63 Bradhurst Ave. Hawthorne NY 10532 P: 914-347-4409 | F: 914-347-5054 �North East Westchester Special Recreation, Inc. 63 Bradhurst Avenue Hawthorne, NY 10532 Phone: 914-347-4409 | Fax: 914-347-5054 www.northeastsaecialrgf nrp would otherwise individually be responsible. Administrative services include but are not limited to, accounting, payroll, legal, personnel, insurance, and risk management. In addition, the agency on behalf of the program may apply and receive grants and other third-party sources of revenue and may further enter into agreements on behalf of the program with other governmental agencies and nonprofit organizations providing full or partial support of any program or activity to be provided hereunder. The Board of Directors, consisting of the Recreation Department Chief Administrator from each of the parties shall have policy making power for the program and which shall further have the power to adopt rules, regulations and procedures for the governing of the program affairs in a manner consistent herewith. North East Westchester Special Recreation shall procure and maintain liability insurance at its own cost and expense relating to all activities sponsored by and performed by the program, which insurance shall protect the interest of the parties hereto as named insured, Members of the North East Board of Directors shall be indemnified should suit be brought against them. A copy of the insurance coverage is submitted herewith naming North East Westchester Special Recreation, Inc. as the insured party to the benefit of the individual municipality. The chief fiscal officer of North East Westchester Special Recreation shall be the Treasurer. Programs shall be held throughout the participating municipalities, utilizing existing community facilities. North East Westchester Special Recreation shall provide services for residents of participating communities and will accommodate non-resident participants in accordance with agency guidelines currently enforced. This agreement shall be effective for the calendar year and upon further agreement of the parties, may be amended and/or extended from year to year thereafter. North East Westchester Special Recreation, Inc. j 63 Bradhurst Ave. Hawthorne NV10532 P: 914-347-4409 | F: 914-347-5054 �North East Westchester Special Recreation, Inc. 63 Bradhurst Avenue Hawthorne, NY 10532 Phone: 914-347-4409 j Fax: 914-347-5054 TENTH: Th.s Agreement may be executed by the separate signatures of the parties hereto on any number of counterpart copies hereof, and each of said executed copies shall become effective when so executed by North East Westchester Special Recreation, Inc. and each particular municipality, and only after all of the municipalities to this Interagency Agreement have been signed, which would then bind ail parties thereto. Each counterpart signed copy shall be deemed an original, but all of which together shall constitute one instrument. IN WITNESS WHEREOF the parties hereto have executed this agreement as of the date appearing next to their signature below. NORTH EAST WESTCHESTER SPECIAL RECREATION, INC. 12/22/2020 Date EjKe Arnemann Printed Name "pt Li, 0,, . Executive Director Title MUNICIPALITY/TOWN/VILLAGE OF: Printed Name* Signature Title North East Westchester Special Recreation, Inc. | 63 Bradhurst Ave, Hawthorne NY 10532 P: 914 347-4409 | F: 914-347-5054 �Meeting Date: 01/12/2021 Resolution #: 01/02/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Approving Fundraiser BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Sleepy Hollow authorize a fundraiser request for the use of Kingsland Point Park, by Matt Gullota of Gullota House, for February 13, 2020. Moved: Trustee Gebler Seconded: Trustee Leavy Vote: Unanimous �Meeting Date: Resolution #: 01/12/2021 01/03/2021 Resolution of the Mayor and the Board of Trustees of the Village of Sleepy Hollow to Approve Proposal from The Laberge to do a DPW Study fromTThpE^°hLpVnEDrthat ^ B°ard, ° f TmSteeS hereby a?Prove the arched proposal Gro ^ P t 0 P r o v l d e a P ^ l i c Works Study at a cost of $50,000.00 subject to the approval by the Village Attorney Moved: Trustee Spiro Seconded: Deputy Mayor Rosenbloom Vote: Unanimous �Laberge 1964 - 55 Group YEARS O F EXCELLENCE G ENGINE ERING . ARCHITECTURE . SURVEYING PLANNING December 11, 2020 Mr. Anthony P. Giaccio Village Administrator Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, NY 10591 Re: Proposal for Professional Services Organizational and Management Assessment and Plan for the Department of Public Works Village of Sleepy Hollow, New York Dear Mr. Giaccio: Laberge Group is pleased to submit a proposal to provide professional consulting services to the Village of S w o KWT°H v u ° P ? ° ; g \ m z a l , 0 n a l ! a n d Management Assessment and P.an for the Departmen of fht™Z y T f g e a ^ S h l P 1 5 1 0 b e c o m m e n d e d for proactively undertaking the developmen of this assessment and plan, which is a crucial first step toward improving efficiencies in denartmen operations and optimizing service deliver to current residents, while Iso nght-sizing t t e d l m n e n t "n staffing equipment, fleet, and facilities - to meet the increased service demand (and » l l y x p a n d d scope of services) caused by the anticipated increase in population. expanded Laberge Group is a recognized leader in the areas of organizational assessment, including- staffingorganizational structure and leadership development; operations practice efficiency and effect S operational protocols; management practices; facility needs analysis; and asset m a n a g e d Our Government Operations and Efficiency Team has played an instrumental role in both planning and mplementing projects to ,m P rove the effectiveness and efficiency of Departments of Public Works and Highway Departments throughout New York State by identifying strategies f o r l o n g t e m equipment purchases, promoting sustainable fleet management procedures, aligning clearly defined roles f n t — needt ^ uoig ^ °U,C°meS' ^ eValUating and ^ S t ^ S We believe that we have assembled a team is uniquely qualified to address the challenges facing the Village of Sleepy Hollow, while capitalizing on the opportunities ahead. This team offers the following capabilities and strengths that are particularly relevant to accomplishing your goals: First-Hand Implementation Experience and Commitment to Pragmatic. I m n l . w n f . t i n n - n - h , . . . Plans Designed to Achieve Quantifiable Objectives: The experience of this team is unique in "i team members - individually and collectively - have played instrumental roles not only in planning but also implementing successfid organizational optimization and management restructuring projects throughout he State. This hands-on nnplementation experience is invaluable in informing the development of actionable and impactful plans that lead to positive measurable outcomes. 4 Computer Drive West • Albany, New York 12205 • (518) 458-7112 - Fax (518) 458-1879 www.labergegroup.com �Mr. Anthony P. Giaccio, Village Administrator December 11,2020 Laberge Group is committed to producing plans that deliver practical and applicable solutions that result in implementable projects which produce quantifiable results. We provide our c l i e n t s w ^ d e S a n d concrete implementation plans that call for specific actions. By identifying and p r i o r i t i z ^ assigning responsible parties identifying funding sources, and attaching t i m e ™ ™ strategic and government efficiency plans are not put on a shelf, but rather are put to work st eam m l operations, increasing efficiencies in service deliveiy, and improving fiscal stability for the c o m m u t e s ^i^Vr?^?* 0™? Fffi< Tncy a p d Service T)eliverv for Y r k S t a e: w Z ^ " Laberge Group has successfully collaborated with municipal and departmental e g l e S eSta b l S h P l i C i e S 3 n d d C S i g n 1 e t o!a e f f i 0 P ' , ° ' tion frameworks to optimize the CnCy Departments ' ^ p r o v i s i o n ' a n d a s s e t management for their Public Works Experience and Expertise in Space Programming Analysis and Concept Plan Development w n m v Facilities and Highway Garages: As a multi-discipline firm, Laberge Group's in-house municipal licensed architect has extensive experience and expertise in assessing existing DPW/Highway Garage facilities conducting space needs analysis to meet future needs, developing concept plans, and providing prelimina™ opinions of probable cost. Recent projects have included space needs analysis, conccpt plans, designs and construction administration for DPW and Highway Garage facilities that have incomorated environmentally sustainable and cost-efficient features such as zoned radiant floor heating and utility systems that facilitate potential future transition to solar power. Uniquely Collaborative Approach to Successfully Securing Grants and Funding to Sunnnrt Operational Efficiency: Laberge Group has one seamlessly integrated process whereby our in-house Government Operations and Efficiency team collaborate with our in-house grant writers to address our client communities' most pressing needs. This seamless partnership is fundamental to ensuring that each assessment, report, and plan is created to meet both the needs of the community and the mandates, missions s e nrrrPencT?S P < ; l f l c i f i , n d i n g a 8 e n c i e s - By targeting plans to the needs of funding agencies from the 0f r0jeCt devel U i^l P ° P m e n t ' L a b e i " g e G r o u P has developed a successful track record of securing more than $245 million in grant funding since 2000, with more than $ 101 million of that total having been secured in the past 5 years. We are eager to partner with the Village to address the challenges and optimize the opportunities that lie ahead. Thank you for the consideration you have afforded us to help you achieve success in this exciting 6 endeavor. Very truly yours, LABERGE GROUP Enc. RFL: 1ms � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-01-12_RES-1-3 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text