https://sleepyhollow.localarchives.org/files/original/8ca50a339ba97dba6d94f4e2569eabe8.pdf dc13debe4e575700681afcf8d570e621 PDF Text Text Meeting Date: 06/08/2021 Resolution #: 06/67/2021 Resolution of the Board of Trustees of the Village of CI A M MLF U Ali^kftAI A M M H A L PS M4I« • • « M M!««M AN M aieepy n o n o w to Approve rirewoncs Display Whereas, the Board of Trustees is desirous of displaying fireworks on Sunday, July 4th- 2021, and Whereas, the Village of Sleepy Hollow has agreed to share the costs of the display with the Village of Tarrytown; and Whereas, the price for the display is $8,000. 00 for each Village; and Whereas, Village Counsel has reviewed the contract and found same to be acceptable; Now, therefore, be it resolved the Board of Trustees authorizes the Mayor to execute the attached contract with Legion Fireworks Co., Inc. to display fireworks on Sunday, July 4th, 2021 (rain date to be determined), at a cost of $8,000 per Village, and Be it further resolved the Mayor and/or the Village Administrator is authorized to make and accept amendments and revisions to the contract as attached so long as the same are not material, are not adverse to the Village's interests, and are acceptable in form and substance to Village Counsel. Move: Trustee Andruss Seconded: Trustee Gonzalez Absent: Trustees Gebler and Spiro Vote: Unanimous �Meeting Date: 06/08/2021 Resolution # 06/68/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to Sign Prisoner Transportation Agreement with Westchester County Whereas, the Village of Sleepy Hollow wishes to continue to provide transportation for detainees being held at the Westchester County Jail for a term commencing January 1, 2021 and terminating on December 31, 2022; and Whereas, the Police Chief has recommended continuing this service and requests the Mayor and Board of Trustees to authorize execution of the attached Prisoner Transportation - Zone Rate Ag ree ment. Now, therefore, be it resolved; that the Board of Trustees hereby authorizes the Mayor to execute the attached Prisoner Transportation-Zone Rate Agreement with the Westchester County Department of Correction. Moved: Trustee Rodriguez Seconded: Deputy Mayor Scaglione Absent: Trustees Gebler and Spiro Vote: Unanimous �: £3Sm Very truly yours, S ^ o A - P. 0. Box: New York (914)231-1055 014) 281- �PRISONER TRANSPORTATION-ZONE RATE �court within the Municipality. The County will reimburse the Municipality for the actual number of round trips. All municipalities, where possible, shall hold prisoners for one daily trip to the Department of Correction. 2. REIMBURSEMENT: The Municipality shall be reimbursed by the County for prisoner transportation services at the rate plus mileage per round trip indicated in the Zone Rate Plan attached hereto as Appendix "A" and made a part hereof. The rate will be paid as follows: For transportation to County Jail subsequent to arrest - 1 round trip plus mileage; For Transportation from County Jail to local court; no return - 1 round trip plus mileage; For Transportation from County Jail to local court; remand to County Jail, where the time expended does not exceed three (3) hours - 2 round trips plus mileage; Only in the following circumstances will an hourly rate and mileage fee be paid, as an alternative to the zone rate set forth above: a. Transportation of female prisoners (1 officer and 1 matron). A minimum of four (4) hours will be reimbursed for a matron; or b. Transportation of seven (7) or more prisoners (requiring an additional officer); or c. Transportation of prisoners charged with Class A felonies OR classified by Department of Correction as an "A" or "AA" prisoner considered to present danger may warrant (requiring an additional officer); or d. Transportation from County Jail to local court and remand to County Jail where time expended exceeds three (3) hours. In the event that any one of conditions "a" through "d" above are met, then the actual per hour personnel costs incurred by the Municipality will be paid at the hourly wage 7 �and fringe benefit cost as determined in the applicable collective bargaining agreement between the Municipality and the Municipal Police Association for police officers and or matrons plus a mileage, Reimbursement for mileage shall be at the rate of fifty-six cents ($.56) per mile, or at the then current Internal Revenue Service mileage rate, multiplied by the mileage indicated in Appendix "A". 3. MEALS: The County shall reimburse the Municipality for meals provided to post-arraignment prisoners for the actual and reasonable costs incurred and receipts submitted as part of the municipality's monthly voucher submitted to the Department of Correction. 4, TERM: This Agreement shall commence on January 1,2021 and shall terminate on December 31,2022. The County may, upon thirty (30) days written notice to the Municipality, terminate this Agreement in whole or in part when it deems it to be in its best interest. In such event, the Municipality shall be compensated and the County shall be liable only for payment for services rendered prior to the effective date of termination. 5. PAYMENT: Requests for reimbursement shall be submitted by the Municipality on a monthly basis on properly executed County claim forms and paid after approval by the Commissioner of Correction. The number of round trips made, prisoners transported and dates should be listed on the claim forms submitted to the Department of Correction. Reimbursement request shall be subject to audit by the County, and the Municipality shall keep and make available to the County such detailed books and records as are reasonably necessary to substantiate the basis for reimbursement. The Municipality shall not be entitled to reimbursement for any prisoner transportation expense not specifically provided for herein. The total aggregate cost to the County under this Agreement and the agreements with the other municipalities for zone rate prisoner transportation pursuant to the Act No of the Westchester County Board of Legislators approved on , 2021, shall not �exceed $1,391,126. This Agreement shall be deemed executory only to the extent of the monies appropriated and available for the purpose of this Agreement and no liability on account hereof shall be incurred by the County beyond the amount of such monies. 6. INSURANCE AND INDEMNIFICATION: All personnel and vehicles engaged in prisoner transportation duties shall at all times remain and be deemed the employees and property of the Municipality. In addition to, and not in limitation of the insurance provisions contained in Schedule "B" of this Agreement, the Municipality agrees to indemnify, defend and hold the County, its officers, employees and agents harmless from and against any and all liability, loss, damage or expense the County may suffer as a result of any and all claims, demands, causes of action or judgments arising directly or indirectly out of the transportation of prisoners for which reimbursement is sought hereunder for losses arising out of the negligent acts or omissions of the Municipality, its agents or employees. 7. ENTIRE AGREEMENT: This Agreement constitutes the entire and integrated agreement between and among the parties hereto and supersedes any and all prior negotiations, agreements and conditions, whether written or oral. Any modification or amendment to this Agreement shall be void unless it is in writing and subscribed by the party to be charged. 8. APPLICABLE LAW: This Agreement shall be construed and enforced in accordance with the laws of the State of New York. 9. APPROVALS: This Agreement is subject to the approval of the Westchester County Board of Legislators, the Westchester County Board of Acquisition and Contract and the governing legislative body of the Municipality. �ofT �INVOICE # VILLAGE OF SLEEPY HOLLOW 28 E M t m a n Av«nu» Sk»py Hollow, NY 10591 Phon*: 914-386-6104 Fax; 914432-7074 INVOICE DATE Mm $fuur a £tgm$l CLAIM FOR PAYMENT TO BE USa> FOR PURCHASES AMD SERVICES Anthony Buttf SPACE BELOW FOR VILLAGE USE ONLY BUDGET CODE PROJECT CODff AMOUNT BUSINESS NAME 2.673.10 AOOREss 188 Wtblwr Ave. S l M p y Hollow, Ny 10891 TOTALS $ PIBA86 FURNISH THE MATBRWL SPECIFIED BELOW AMD ACKWOWLEDOE PROMPTLY GMH8 SWPHWO OAT6 QuwniY DESCRIPTION UNIT PRICE 2,973.16 TOTAL AMOUNT 2,973.16 8,948.82 NET CLAIMANTS CERTIFICATION CLAIMANT: PLEASE ATTACH YOUR INVOICE AMD DEUVEftV TtCKET3 " « W O H3Bt » IDtLNCMMePJWT». $2,973.18 $2,973.16 MTSREOUMBD TERMS: TfccswMwwTOimffliACOOWirAiiow. lAmMTHATAUiwiirATnicmoNaucKctJw^ TmTW®Mw«Awo»iiuiwa*i^ mm MTMSR M M M O M M M TWWTHATTWI mommr m MATCMAUI CMWAAOTHMTMHMEM FACT mm DSSJWRH» AW MO WWRHATIIIN WUO WT WNMO. mf/M mmTunr iDHEMaffiMMTMB APPROVAL FOR PAYMENT: I HEREBY APPR0W THIS CLMM AND ORDER IT PA® FROM WE APPROPRIATIONS MHCATE0 « O W E (mu) �Meeting Date: 06/08/2021 Resolution #: 06/70/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving Request for Block Party Whereas, the Mayor and Board of Trustees received a request from Tom Chang to hold a block party on Saturday, June 19, 2021, and Whereas, the Block party, would take place on Kelbourne Avenue, between Bellwood Avenue and Route 9, from 5:00 pm to 10:00 pm Now, Therefore, Be It Resolved that the Board of Trustees approves the request made by Tom Chang, to hold a block party on Saturday, June 19, from 5:00pm to 10:00pm. Be It Further Resolved the Board of Trustees directs the Chief of Police to coordinate the public safety issues with the applicant, if necessary. Moved: Trustee Gonzalez Seconded: Trustee Andruss Absent: Trustees Gebler and Spiro Vote: Unanimous �Meeting Date: 06/08/2021 Resolution #: 06/71/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal Staff WHEREAS, in order to maintain safety of visitors and to staff the Kingsland Point Park's Booth, Kingsland Point Park, Barnhardt Park and Sykes Park, it is necessary to fill several seasonal parks positions as quickly as possible; and WHEREAS, Police Chief Bueti has conducted several interviews for these seasonal positions and deems these applicants qualified, and WHEREAS, Police Chief Bueti has recommended that these candidates be hired on a seasonal basis, not to exceed four months. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approve the Chief's recommendations of: (See list of names and hourly rates below) to be hired effective June 12 th, 2021, not to exceed four months. under the direct supervision of the Police Chief, and BE IT FURTHER RESOLVED background checks for all applicants have been completed and are satisfactory. LIST OF SEASONAL CANDIDATES FOR PARKS: Coral Cabrera-Abad ($14.50); Matthew Ryan ($14.00); William Solomon Jr. ($14.00); Jaya Jamison ($14.00) Dejvi (Dave) Bileri ($14.00); Tamia Dimmie ($14.00); Talia Reith ($14.00); Adolis Burgos ($14.00); Johnthan Gomez ($14.00); Noel Gomez ($14.00); Daniel Williams ($14.00) Abubakar Mohammed ($14.00) and, BE IT FURTHER RESOLVED that Asuncion "Sue" Cepeda and Anthony Corradina are temporary hired to drive the Senior Bus as needed, effective June 9,2021, at an hourly rate of $17.70, not to exceed four months, under the direct supervision of the Recreation Superintended, Matt Arone. Moved: Trustee Gonzalez Seconded: Trustee Andruss Absent: Trustees Gebler and Spiro Vote: Unanimous �Memo to ..Paula McCarthy, village clerk From ..Matt Arone, recreation superintendent Re .substitute senior bus drivers for summer 2021 Date June 8,2021 Our regular senior citizen bus driver Ramon "Tony" Rodriguez has informed me he has to leave the country to return to his homeland of the Dominican Republic for an undetermined amount of time this summer. He will be leaving sometime during the end of June and does not know the exact return date. We are in need of substitute bus drivers immediately. I have secured two qualified individuals I would like to recommend for temporary hire. Both have bus driving experience and currently work as bus drivers for the TUFSD. Asuncion " Sue" Cepeda 28 S. Washington Tarrytown, NY 10591 Anthony Corradina 8 Mohican Park Ave. Dobbs Ferry, NY 10522 The plan will be to have both work over the summer. Having two people on-call will prevent me from having to cancel the bus if one of them is unavailable. Due to the fact we do not know what date Tony will be back in the states, I am suggesting these two drivers are eligible to work from Monday, June 21st until Tuesday, August 31st. I am suggesting to pay the two substitutes the same hourly rate as Tony Rodriguez which is $17-70. Approval at an upcoming work session or board of trustee meeting is necessary. Please let me know if you have any questions or concerns. Thank you. �We're looking for the closure to be from the Cloud's driveway (54 Kelbourne) to my driveway (20 Kelbourne) - essentially the center part of our block. The hope is to have it closed from 5 to 10 pm. This gives us time to set up for the party that starts at 6 and enough time to shut down before 10 pm. Afterwards we could move to a yard. Sent from my iPhone > On May 24,2021, at 3:25 PM, Anthony Giaccio <aRiaccio@sleepvhollowny.org> wrote: > > I'm sure it won't be a problem. The Village Board often approves block parties. (And probably most of them will attend the party) > We'll just need to know from where to where would you want the street closed and for how long. > > —Original Message— > From: Thomas Chang > Sent: Saturday, May 22, 2021 11:56 A M > To: Anthony Giaccio <afiiaccio@sleepyhollowny.org> > Subject: Kelbourne Ave Party for the Clouds > Anthony, > By way of introduction, I'm Tom > Chang neighbor of Clifton and Kathleen - and member of the zoning board. Tom Andruss suggested I reach out to you to request closing a portion of Kelbourne Avenue for Clifton Cloud and Kathleen Sims's send off party evening of June 19th. > I'm hoping we could connect in the next few days to coordinate logistics and if there's anything I need to do. > I look forward to connecting, > Tom Chang > Sent from my iPhone �Meeting Date: 06/08/2021 Resolutions 06/71/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Authorizing Engineer to Solicit Bids for the Water Tank Repair Project WHEREAS, Dolph Rotfeld Engineering has completed specifications for the Water Tank Repair Project; WHEREAS, Funds for this project have been allocated in the capital budget; NOW THEREFORE BE IT RESOLVED, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow Authorizes Dolph Rotfeld Engineering to Solicit Bids for a Water Tank Repair Project. Moved: Trustee Andruss Seconded: Trustee Scaglione Absent: Trustees Spiro and Gebler Vote: Unanimous �Meeting Date: 06/08/2021 Resolution #: 06/72/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow Hiring Seasonal Staff WHEREAS, in order to maintain safety of visitors and to staff the Kingsland Point Park's Booth, Kingsland Point Park, Barnhardt Park and Sykes Park, it is necessary to fill several seasonal parks positions as quickly as possible; and WHEREAS, Police Chief Bueti has conducted several interviews for these seasonal positions and deems these applicants qualified, and WHEREAS, Police Chief Bueti has recommended that these candidates be hired on a seasonal basis, not to exceed four months. NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Sleepy Hollow hereby approve the Chief's recommendations of: (See list of names and hourly rates below) to be hired effective June 12*, 2021, not to exceed four months. under the direct supervision of the Police Chief, and BE IT FURTHER RESOLVED background checks for all applicants have been completed and are satisfactory. LIST OF SEASONAL CANDIDATES FOR PARKS; Coral Cabrera-Abad ($14.50); Matthew Ryan ($14.00); William Solomon Jr. ($14.00); Jaya Jamison ($14.00) Dejvi (Dave) Bileri ($14.00); Tamia Dimmie ($14.00); Talia Reith ($14.00); Adolis Burgos ($14.00); Johnthan Gomez ($14.00); Noel Gomez ($14.00); Daniel Williams ($14.00) Abubakar Mohammed ($14.00) and, BE IT FURTHER RESOLVED that Asuncion "Sue" Cepeda and Anthony Corradina are temporary hired to drive the Senior Bus as needed, effective June 9,2021, at an hourly rate of $17.70, not to exceed four months, under the direct supervision of the Recreation Superintended, Matt Arone. Moved: Trustee Gonzalez Seconded: Trustee Andruss Absent: Trustees Gebler and Spiro Vote: Unanimous �Meeting Date: 06/08/2021 Resolution #: 06/74/2021 Resolution of the Board of Trustees of the Village of Sleepy Hollow to Approve CDAG Whereas, established in 1976, the Community Development Advisory Group (CDAG) complements the citizen participation for the federal Community Development Block Grant (CDBG), the Emergency Solutions Grant (ESG) and the HOME Investment Partnership Programs for the Westchester Urban County Consortium. Each year, the group advises the County Executive, through the Planning Department staff, on the programs and priorities contained in the application to the U.S. Department of Housing and Urban Development. At full complement, CDAG consists of members from each participating municipality who each serve a term of at least one year, are appointed by the chief elected official, and representatives from several consortium-wide non-profit agencies. CDAG meets several times a year. Now Therefore Be It Resolved the Mayor of the Village of Sleepy Hollow appoints Carlos Figueiredo of DepeysterStreet'm Sleepy Hollow, to the CDAG effective June 7, 2021. Moved: Deputy Mayor Scaglione Seconded: Trustee Andruss Absent: Trustees Spiro and Gebler Vote: Unanimous �Meeting Date: 06/08/2021 Resolution #: 06/75/2021 Resolution of the Mayor and Board of Trustees of the Village of Sleepy Hollow Approving Request for Parade Whereas, Ray Endreny, President for the PMIA has requested the annual 4th of July parade take place on July 4, 2021, starting at approximately 11:00am at Bellwood Avenue and ending at Peabody Field, and Whereas, the Mayor and the Board of Trustees directs the Chief of Police to coordinate the public safety requirements with the applicant as necessary. Now Therefore Be It Resolved, that the PMIA parade request for July 4, 2021 is approved. Move: Trustee Andruss Second: Trustee Gonzalez Absent: Trustees Gebler and Spiro Vote: Unanimous �Dear Mayor Wray and Village Trustees, We are very happy to announce the return of the PMIA/SHMA joint-host, traditional July 4th Parade and Picnic for manor residents. We extend an overdue and enthusiastic invitation to the entire Village Board with hope that you join the 2021 fun. Beginning with a parade down Bellwood Avenue in the morning, we will collect our Philipse Manor and Sleepy Hollow Manor families at Peabody Field for a DJ, games, contests, dogs, drinks, cake, and many patriotic decorations. This Sleepy Hollow scene is, once again, a July 4th must-do destination. Please join us as we celebrate our local and national pride with rekindled community spirit. Let us know if you can make it! Looking forward to seeing you soon, Ray Endreny PMIA, President Ray Endreny � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2021 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2021-06-08_RES-67-68-69-70-71-72-74-75 Subject The topic of the resource Board of Trustees Minutes-2021 Date A point or period of time associated with an event in the lifecycle of the resource 2021 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text