https://sleepyhollow.localarchives.org/files/original/ec41571320c0d169f93f9691aeb23ca9.pdf b89cdbed52b5b709c1dc24a982874c91 PDF Text Text Meeting Date: 01/11/2022 Resolution #: 01/01/2022 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing the Village Administrator to Solicit Bids for the Ichabod's Landing Bulkhead Replacement Project Whereas, The Village Administrator has requested permission to solicit bids for the Ichabod's Landing Bulkhead Replacement Project, and Whereas, Specifications for this work have been completed by the McLaren Engineering Group, Now, therefore, be it resolved, that the Mayor and the Board of Trustees of the Village of Sleepy Hollow authorizes the Village Administrator to solicit bids for the Ichabod's Landing Bulkhead Replacement Project. Moved: Trustee Rodriguez Seconded: Trustee Andruss Absent: Trustees Spiro & Gebler Vote: Unanimous �Meeting Date: 01/11/2022 Resolution: 01/02/2022 Resolution of the Board of Trustees of the Village of Sleepy Hollow Authorizing Mayor to sign IMA Agreement with the County of Westchester Bus Shelter Whereas the County of Westchester offers to operate and maintain bus passenger shelters at various locations within the County including in the Village of Sleepy Hollow, Whereas the Board of Trustees desires to support this agreement. Now Therefore Be It Resolved the Board of Trustees hereby authorizes the Mayor to execute the attached IMA agreement with the County of Westchester. Moved: Trustee Andruss Seconded: Deputy Mayor Scaglione Absent: Trustees Spiro and Gebler Vote: Unanimous �\ f e t c h e s t e r g o v c o m George Latimer County Executive Department of Public Works and Transportation Hugh J. Greechan, Jr., P.E., Commissioner O J S ^ Gayle M. Katzman, P.E., First Deputy Commissioner Hernane De Almeida, P.E., Deputy Commissioner December 16, 2021 Honorable Mayor Ken Wray Village of Sleepy Hollow 28 Beekman Avenue Sleepy Hollow, New York 10591 Dear Honorable Mayor Ken Wray and Members of Board of Trustees: The Westchester County Department of Public Works & Transportation has entered into a license agreement with Signal Outdoor, Inc. to operate and maintain the County's bus shelters. As with previous agreements, a portion of the revenue from this agreement will be distributed to the municipalities based on the number of bus shelters that are located in each municipality. To facilitate this arrangement, attached is an Inter-Municipal Agreement for your review and signature. If you have any questions regarding the County's Bus Shelter program or the Inter-Municipal Agreement, please contact: Michael Swee, Director of Surface Transportation 995-1647 Mas9@westchestergov.com Sincerely, Hugh J. Greechan, Jr., P.E. Commissioner Westchester County Department of Public Works and Transportation HJG/MAS Michaelian Office Building 148 Martine Avenue, Room 518 White Plains. New York 10601 the bee-line system Telephone: (914) 995-2594 Fax: (914) 995-6409 �INTERMUNICIPAL AGREEMENT THIS AGREEMENT entered into this day of , 2 0 _ b y and between THE COUNTY OF WESTCHESTER, a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine-Avenue, White Plains, New York 10601 (the "County"), THE VILLAGE OF SLEEPY HOLLOW, a municipal corporation of the State of New York, having an office and place of business at 28 Beekman Avenue, Sleepy Hollow, NY 10591 (the "Cooperating Municipality"). WITNESSETH: WHEREAS, the County has entered into a License Agreement with a private franchisee to operate and maintain bus passenger shelters at various locations within the County as well as provide advertising on bus shelters; and WHEREAS, the Cooperating Municipality is desirous of having the County provide bus passenger shelters within the Cooperating Municipality pursuant to said License Agreement for the comfort and benefit of its citizens. NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties agree as follows: FIRST: The County is hereby authorized to provide and maintain shelters pursuant to a License Agreement between the County and Signal Outdoor Advertising, LLC, or its successors or assigns (the "County Licensee"), at locations within the Cooperating Municipality, all as shown on Attachment "A" attached hereto and made a part hereof. The Cooperating Municipality further certifies and guarantees that the sites designated on Attachment "A" are legally designated bus stop locations or that the sites will be so designated prior to installation of new bus passenger shelters. If such designation is the responsibility of a governmental agency �other than the Cooperating Municipality, the Cooperating Municipality will use its reasonable efforts to obtain such designation. Attachment "A" shall consist of: 1. A list of all bus shelters built under the County Bus Shelter Program located in the Cooperating Municipality. 2. A list of all necessary permits and the name of the municipal official who should be contacted. As the bus shelters are going to be provided as a municipal service, all permit fees shall be waived. Upon mutual agreement between the County and the Cooperating Municipality, additional bus passenger shelters other than those in Attachment "A" may be installed. Any new approved shelters will be installed according to site suitability and passenger usage. SECOND: The term of this Agreement shall be for five (5) years commencing on July 1, 2021 and expiring on June 30,2026, which term coincides with the expiration of the License Agreement with the County Licensee (currently Signal Outdoor Advertising, LLC). A copy of the License Agreement is on file with the Westchester County Department of Public Works and Transportation ("WCDPWT") and may be examined by an authorized representative of the Cooperating Municipality upon reasonable notice to the County. This Agreement shall encompass presently existing bus passenger shelters and those constructed pursuant to the License Agreement. THIRD: The design and installation of any bus passenger shelters to be erected within the Cooperating Municipality shall be similar to, but may vary in details from the design drawings entitled "Westchester County Bus Shelter Detail" and dated December, 2010, copies of which are on file with the Cooperating Municipality and the County (hereinafter the "Design Drawings"). In no event, however, shall the size and illumination of the advertising signs vary �from those shown in the Design Drawings without prior approval of the Cooperating Municipality. Prior to the County's commencement of any work in connection with the design and construction of any new bus passenger shelters, the Cooperating Municipality shall convey to the County and its successors, assigns, invitees, contractors and agents, a non-exclusive easement, in substantially the form attached hereto as Attachment "B" (the "Easement"), in, upon, under and over any property interest of the Cooperating Municipality as depicted on the maps and legal descriptions contained in Schedule "A" to the Easement, attached hereto and made a part hereof, for the purpose of creating a fmanceable property interest allowing the County to issue tax exempt general obligation bonds to fund the design and/or construction of any new bus passenger shelters (the "County Bonds"). Said Easement shall be in effect for so long as the County Bonds are outstanding. Upon maturity or redemption of the County Bonds, the County's Easement will automatically terminate. The Cooperating Municipality acknowledges and agrees that the new bus passenger shelters shall be owned by the County. The Cooperating Municipality agrees to execute or cause to be executed any and all such documents as are necessary and appropriate to effectuate County ownership. FOURTH: The revenue received by the County from the County Licensee shall be divided between the County and the Cooperating Municipalities on a 50- 50 ratio. The share of the revenue due the Cooperating Municipality will be determined by the ratio of that number of shelters operated by the County Licensee and producing revenue in the Cooperating Municipality to the total County-wide number of shelters operated under the License Agreement during one annual payment period. Payment will be made by the County to the Cooperating Municipality on or around August 31st of each year of this Agreement, beginning on August 31,2022. FIFTH: Pursuant to the aforementioned License Agreement, or other written agreement, the County represents that the County Licensee shall be required to hold harmless and defend the Cooperating Municipality and its employees, officers and agents from all claims, suits and actions arising from the construction and maintenance of the shelters. The County represents that during the term of the aforementioned License Agreement, the Cooperating Municipality �shall be named as an additional insured under the insurance certificate provided by the County Licensee. SIXTH: All advertising to be displayed on the bus passenger shelters will be submitted to the County Commissioner of WCDPWT for approval. The Cooperating Municipality agrees that this approval shall be sufficient approval for the display of such advertising within the Cooperating Municipality. The County agrees that no political or religious advertising shall be allowed. The County further agrees that no advertising for tobacco products will be allowed, nor shall the County accept any advertising which does not meet reasonable standards of good taste. SEVENTH: The County shall use reasonable efforts to ensure that the County Licensee shall maintain all shelters in good condition. In accordance with the aforementioned License Agreement, the County Licensee shall clean each shelter on a regular basis, and shall be required to repair any damaged shelter. EIGHTH: During the term of this Agreement, the Cooperating Municipality shall not enter into bus shelter advertising programs on its own. The Cooperating Municipality shall waive all municipal fees for the bus shelters. NINTH: If during the term of this Agreement any bus passenger shelter is required to be removed or relocated for any reason at the request of the Cooperating Municipality and upon approval of the County, said approved removal or relocation shall be done only by the County Licensee or the County and/or its contractors. TENTH: This Agreement and its attachments constitute the entire Agreement between the parties with respect to the subject matter hereof and shall supersede all previous negotiations, commitments and writings. It shall not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. ELEVENTH: All notices of any nature referred to in this Agreement shall be in writing and either sent by registered or certified mail postage pre-paid, or delivered by hand or overnight �courier, as set forth below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective on the date of receipt. Notices shall be sent to the following: To the County: Commissioner Department of Public Works & Transportation County of Westchester Michaelian Office Building, Room 500 148 Martine Avenue White Plains, New York 10601 with a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue White Plains, New York 10601 To the Municipality: TWELFTH: This Agreement shall not be enforceable until signed by both parties and approved by the Office of the County Attorney. THIRTEENTH: This Agreement may be executed simultaneously in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. This Agreement shall be construed and enforced in accordance with the laws of the State of New York. FOURTEENTH: In the event of any conflict between the terms of this Agreement and those of its attachments, the terms of the Agreement shall control. [NO FURTHER TEXT ON THIS PA GE. SIGNA TURE PA GE FOLLOWS.J �IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate. THE COUNTY OF WESTCHESTER By: Hugh J. Greechan, Jr., P.E. Commissioner of Public Works And Transportation COOPERATING MUNICIPALITY By: G. l (M^cm. t (Name & Title) Authorized by the Board of Legislators of the County of Westchester pursuant to Act No. 1522021 adopted on the 20th day of September, 2021. Authorized by the governing board of the Cooperating Municipality on the ,20_. day of Approved: Sr. Assistant County Attorney County of Westchester SJPI DPW. Bus.Shelter. IMAs 9.28.21 Corporate Counsel Cooperating Municipality �MUNICIPALITY'S ACKNOWLEDGEMENT STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER) On this day of ,20 , before me personally came to me known, and known to me to be the C5VU of fig. I / C U ^ L ^ S U i L ^ ^ V l c u i the municipal corporation described in and which executed the within instrument, who being by me duly sworn did depose and say that he, the said Vo(JJ/uj and that he resides at } o vj of said municipal corporation. Notary Public ' County PAULA A MCCARTHY t Notary Public - State of New York , 640 ( NO. 01MC6198640 ter County. ^ * * Qualified in Westchester My Commission Expires w <t i' nU P IU1 — �CERTIFICATE OF AUTHORITY (Municipality) G<<x_coCO (Officer other than office^ signing contract) certify that I am the vJCUPSC ftdM^ka,sW&Tb/- of the HtqVUAAJ (Name of Municipality) (the" Municipality") a corporation duly organized in good standing under the n^Ar which u/Viichorganized, Ard^ni'/p^ e.g., a ct the tKpNew WmkYork VrtrV ViIlnitA (Law under Village Law, Town Law, General Municipal Law) OuuO • named in the foregoing agreement that (Person executing agreement) \ who signed was, at the time of execution ;a gajd saia agreement agreement on on behatf benait of 01 the tne Municipality Munic of the Municipality, (Title of sMch person), (Title of stich person), • that said agreement greement was duly signed for on behalf of o said Municipality by authority of its (Town Bodrd, Village Board, City Council) thereunto duly authorized, and that such authority is in full force and effect hereof. STATE OF NEW YORK ) ss.: COUNTY OF WESTCHESTER) j C f t C O - C whose signature known, ana and Know know to be tne the ire appears above, to me Known, of ' W . Oivv&sge \AoU0W . (title) the municipal corporation described in and which executed the a b w e certificate, who being by me c^ily sworn did depose and say that he, the said Y^ft l V J g ^ ^ATWiQYVM OOCLCXXO resides at TwOTtqe P V L . and that 1 he is the ^ J s ^ f ^ S W O d t V (title) PAULA A MCCARTHY Notary Public - State of New York NO. 01MC6198640 Qualified in Westchester Coun/y., My Commission Expires �ATTACHMENT "A" [LIST OF SHELTERS LOCATED IN MUNICIPALITY TO BE INSERTED.] �A T T A C H M E N T "B" SAMPLE EASEMENT THIS EASEMENT AGREEMENT, made the day of , 20_ , by THE CITY, TOWN OR VILLAGE, a municipal corporation of the State of New York, having an office and place of business at ADDRESS (hereinafter referred to as the "Grantor" or the "Municipality"), and THE COUNTY O F WESTCHESTER, a municipal corporation of the State of New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601 (hereinafter referred to as the "County" and/or the "Grantee"). WITNESSETH: WHEREAS, Grantor is the owner of the fee title of those certain parcels of real property located in the (Insert Municipality Name), New York and identified on the tax maps of the Town as: Section , Block , Lot , which real property is more particularly described in Schedule "A," which is annexed hereto and made a part hereof (the "Subject Property"). That the Grantor in consideration of the sum of One ($1.00) Dollar lawful money of the United States, paid by the Grantee, receipt of which is hereby acknowledged, does hereby grant and release unto the Grantee, its successors and assigns, a non-exclusive easement (the "Easement") in, on, over, under and through the Subject Property, as more particularly described in Schedule "A" which is attached hereto and made a part hereof for the purpose of accessing, constructing, operating, maintaining, repairing, replacing, inspecting, and/or restoring certain improvements (the "Improvements") as described in a separate inter-municipal agreement between the Grantor and Grantee, to construct, operate, maintain, repair, replace, inspect, and/or restore the Improvements. The Easement granted herein is subject to the following restrictions: The Grantor covenants that, until such time as the Bonds (defined below) have matured or been fully redeemed, neither it, nor its successors or assigns, shall do anything, or allow anything to be done, which in the reasonable opinion of the County would injure, endanger, impede use of or impair the Improvements in any material respect, or the operation thereof, located within the Subject Property. The Grantor acknowledges that the easement rights of the County granted herein regarding the Improvements constructed in, on, over, under or through the Subject �Property shall encumber such Improvements for so long as the bonds of the County (the "Bonds"), which made funds available for said Improvements are outstanding, pursuant to the terms of a certain inter-municipal agreement by and between the Municipality and the County. The Grantee shall not interfere with or disturb the construction, use, operation, maintenance or repair of any improvements now or hereafter situated within or upon the Subject Property. The Easement shall run with the land and the provisions contained herein shall be binding upon and inure to the benefit of and be enforceable by the County, its successors and assigns until the Bonds have matured or been fully redeemed. TO HAVE AND TO HOLD the Easement granted herein unto the County, its successors and assigns, until such time as the Bonds have matured or been fully redeemed. IN WITNESS WHEREOF, the Grantor has executed this instrument the day and year first above written. [GRANTOR MUNICIPALITY] COUNTY OF WESTCHESTER By: Record and Return to: �MUNICIPALITY'S ACKNOWLEDGMENT STATE OF NEW YORK ) COUNTY OF WESTCHESTER) SS.! jVv On the I day of in the year 20 ^ b e f o r e me, the undersigned, a Notary Public in and for said State, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her capacity, and that by his/her signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument; and, acknowledged if operating under any trade name, that the certificate required by the New York State General Business Law Section 130 has been filed as required-tfierSin. signature anH.offipR. ^ taking acknowledgment 1 COUNTY'S ACKNOWLEDGMENT STATE OF NEW YORK ) COUNTY OF WESTCHESTER) On the day of pauia a m 4 c a r ™ V Y o r k Notary Public - Slate of New York NO 01MC6198640 Qualified in Westchester ^ m y J \ My Commis ss,' in the year 20 Notary Public in and for said State, personally appeared before me, the undersigned, a , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her capacity, and that by his/her signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument; and, acknowledged if operating under any trade name, that the certificate required by the New York State General Business Law Section 130 has been filed as required therein. Signature and Office of individual taking acknowledgment ^ �SCHEDULE"A" |Legal Description of the Easement.] COMMUNITY NUMBER Sleepy Hollow ON STREET CROSS STREET LOCATION Corner Rockwood N/E SH01 Rd Phelps Dr SH02 Cortlandt St Beekman Ave Sleepy Hollow S/E Corner �Meeting Date: 01/11/2022 Resolution #: 01/03/2022 RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SLEEPY HOLLOW REIMBURSING POLICE CHIEF Whereas, Police Chief Bueti has enrolled in a Criminal Justice Master's program at the University of New haven, and Whereas, the Village of Sleepy Hollow supports the continuing development of its personnel through education and training courses specific to his/her field, and Whereas, Police Chief Bueti attended this program on his own time. Now Therefore Be It Resolved, that the Board of Trustees of the Village of Sleepy Hollow approves a reimbursement to Police Chief Bueti, for tuition expenses in the amount of $3,247.49 Moved: Trustee Gonzalez Seconded: Trustee Rodriguez Absent: Trustee Spiro and Gebler {008937 lS.docx.} Vote: Unanimous �VILLAGE OF SLEEPY HOLLOW 28 Beekman Avenue Sleepy Hollow, NY 10591 Phone: 914-366-5104 Fax: 914-332-7074 U INVOICE # J 5 5 12/27/21 INVOICE DATE A Uur (/tan a £cgaui CLAIM FOR PAYMENT TO BE USED FOR PURCHASES AND SERVICES Anthony Bueti SPACE BELOW F O R VILLAGE USE ONLY BUDGET CODE PROJECT CODE AMOUNT o T. BUSINESS NAME 3,247.49 ADDRESS 188 Webber Ave. Sleepy Hollow, Ny 10591 TOTALS $ 3,247.49 PLEASE FURNISH THE MATERIAL SPECIFIED BELOW AND ACKNOWLEDGE PROMPTLY GIVING SHIPPING DATE DESCRIPTION QUANTITY UNIT PRICE Public Administration Incident Mapping and Analysis TOTAL AMOUNT $ 3,247.49 50% CLAIMANT'S CERTIFICATION CLAIMANT: P LEASE ATTACH YOUR INVOICE AND DELIVERY TICKETS DATE OF OROER DENVER PREPAID TO: DATE REQUIRED TERMS: THE CLAIMANT OF THE BILL OR ACCOUNT ABOVE. I AFFIRM THAT AIL THE STATEMENTS ON SUCH CLAIM ARE TRUE. THAT THE SERVICES AND DISBURSEMENTS CHARGE THEREIN HAVE IN FACT BEEN RENDERED OR PAID, AND THAT THL PROPERTY OR MATERIALS CHARGED THEREIN HAVE IN FACT BEEN DELIVERED AND NO PART HAS BEEN PAID OR SATISFIED. i M (DATS) i I (SIGNATURE OF CLAIMANT OR AUTHORIZED REPRESENTATIVE) APPROVAL FOR PAYMENT: I HEREBY APPROVE THIS CLAIM AND OROER IT PAID FROM THE APPROPRIATIONS INDICATED ABOVE EXT. OK DEPTLTTY TREAS TRUSTEE'S SIGNATURE Cop (TITLE) 1 m 1 o � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Trustees Meeting Minutes & Resolutions-2022 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource MINS_TRUST_2022-01-11-RES-1-3 Subject The topic of the resource Board of Trustees Minutes-2022 Date A point or period of time associated with an event in the lifecycle of the resource 2022 Rights Information about rights held in and over the resource Village of Sleepy Hollow All Rights Reserved. Type The nature or genre of the resource Text